HomeMy WebLinkAbout2016-069U I
STANDARD
OPERATING
P.ROCEDUR
9
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Indian River County
Department of Emergency Services
M Emergency Management
Division
4225 43rd Avenue
Vero Beach, FL 329672
(772) 567-2154
'
www.irces.com Y
TABLE OF CONTENTS
PAGE
Identification of Operational and Support Roles within the EOC:
- Chairman, Board of County Commissioners................................ 1
- County Administrator .................................................................. 2
- Emergency Services/Management Director................................. 3
- County Attorney.......................................................................... 4
- Municipal Representatives.......................................................... 5
- Emergency Management Coordinator......................................... 6
- Emergency Management Planner ............................................... 7
- Public Information Officer ............................................................ 8
- Rumor Control Coordinator.....................................................9-10
- Risk Management Representative............................................. 11
- Fire Rescue Representative ...................................................... 12
- Environmental Health Representative ....................................... 13
- Hospital Liaison ......................................................................... 14
- Law Enforcement Representative.............................................. 15
- Public Works Representative..................................................... 16
EOC Activation Checklist (Weather Related Hazards)..................................... 17 - 28
EOC Activation Checklist (Non-Weather Related Hazards)............................. 29 - 37
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1. Emergency Operations Center (EOC) Activation Procedures — The
Emergency Management Director will determine the level of EOC activation and
staffing levels in accordance with all-hazard triggers noted on the EOC Activation
Guide found on page 17 of this appendix. The Emergency Management Director
will use the procedures identified on pages 18-37 of this document
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CHAIRMAN, BOARD OF COUNTY COMMISSIONERS
MAJOR RESPONSIBILITIES:
The Board of County Commission Chairman's responsibilities are executive
in nature. They are designed to develop, direct, and maintain a viable organization and to
keep that organization coordinated with other agencies, elected officials, and the public.
The Chairman's responsibilities include:
1. Organizing to meet the needs of the incident.
2. Establishing policy objectives and priorities.
3. Approval (fiscal) of resource orders and releases.
4. Coordinating public information outputs.
5. Coordinating with public officials and other jurisdictions.
6. Designating a replacement for shift changes.
7. Authorizing activation of the Emergency Operations Center (EOC).
8. Issuing a local State of Emergency Declaration, if necessary.
9. Assuring adequate return to Level III status for Indian River County.
-1-
COUNTY ADMINISTRATOR
REPORTS TO: Board of County Commissioners
MAJOR RESPONSIBILITIES:
The County Administrator's responsibilities are executive in nature. They are
designed to provide input into the policy making role of the Executive Group. The County
Administrator is that individual who has the full authority to make decisions on all strategic
matters affecting the County's participation of the incident. The County Administrator's
responsibilities include:
1. Organizing to meet the needs of the incident.
2. Ability to sign a Local Declaration of Emergency when authorized by the BCC.
2. Establishing objectives and priorities.
4. Approving resource orders and releases.
5. Designating a replacement for shift change.
6. Assuring adequate return to Level III status for Indian River County.
-2-
EMERGENCY SERVICES/EMERGENCY MANAGEMENT DIRECTOR
REPORTS TO: Board of County Commissioners and/or County Administrator
MAJOR RESPONSIBILITIES:
The Emergency Services/Emergency Management Director's responsibilities
are executive in nature. They are designed to provide guidance to the Executive Group.
The Emergency Services/Emergency Management Director's responsibilities include:
1. Overseeing the County Emergency Operations Center (EOC) and County
disaster response.
2. Ensuring that County policies and procedures are followed during disaster
operations.
3. Coordinating with and providing guidance to affected jurisdictions.
4. Resolving policy and response issues as necessary with input from the State
EOC.
5. Implementing evaluation process for major disasters to include review of
County plan operations and effectiveness and meeting standards of care.
6. Ensuring that the contact is maintained with local elected officials and the
State EOC, as appropriate.
7. Designating a replacement for shift changes.
8. Assuring adequate return to Level III status for Indian River County.
-3-
COUNTY ATTORNEY
REPORTS TO: Emergency Services/Emergency Management Director and/or Board
of County Commissioners
MAJOR RESPONSIBILITIES:
The County Attorney's responsibilities are executive in nature. They are
designed to provide guidance to the Executive (or Policy) Group. The County Attorney's
responsibilities include:
1. Coordinating and providing legal advice to the Executive Group.
2. Reviewing agreements, contracts and other related documents.
3. Providing consumer protection service.
4. Designating a replacement for shift change.
5. Assuring adequate return to Level III status for Indian River County.
-4-
MUNICIPAL REPRESENTATIVES
REPORTS TO: Emergency Services/Emergency Management Director
MAJOR RESPONSIBILITIES:
The Municipal Representative's responsibilities are executive in nature. They
are designed to provide input into the policy making role of the Executive Group. The
Municipal Representative is who has the full authority to make decisions on all strategic
matters affecting their municipality's participation of the incident. The Municipal
Representative's responsibilities include:
1. Organizing to meet the needs of the incident.
2. Establishing objectives and priorities.
3. Approving resource orders and releases.
4. Designating a replacement for shift change.
5. Assuring adequate return to Level III status for Indian River County.
-5-
EMERGENCY MANAGEMENT COORDINATOR
REPORTS TO: Emergency Services/Emergency Management Director
MAJOR RESPONSIBILITIES:
The Emergency Management Coordinator's responsibilities are
administrative in nature. They are designed to provide guidance in the EOC. The
Emergency Management Coordinator's responsibilities include:
1. Overseeing the implementation of policy decisions made from the Executive
Group.
2. Ensuring that the EOC procedures are followed.
3. Resolving coordination issues as necessary with input from the Emergency
Services/Emergency Management Director.
4. Designating a replacement for shift change.
5. Assuring adequate return to Level III status for Indian River County.
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EMERGENCY MANAGEMENT PLANNER
REPORTS TO: Emergency Management Coordinator
MAJOR RESPONSIBILITIES:
The Emergency Management Planner's responsibilities are administrative n
nature. They are designed to ensure the timely and accurate tracking of information within
the EOC. The Emergency Management Planner's responsibilities include:
1. Coordinating staffing in the EOC.
2. Coordinating message tracking and routing.
3. Providing technical assistance with the EOC software operations.
4. Providing regular reports to the Executive Group.
5. Designating a replacement for shift change.
6. Assuring adequate return to Level III status for Indian River County.
-7-
PUBLIC INFORMATION OFFICER
REPORTS TO: Emergency Management Coordinator
MAJOR RESPONSIBILITIES:
The Public Information Officer's responsibilities are administrative in nature.
They are designed to provide the public, news media, and response agencies with timely
and accurate information. They also include issuing timely instructions to the public. The
Public Information Officer's responsibilities include:
1. Developing and disseminating emergency information to the public to support
jurisdictions.
2. Coordinating with affected jurisdictions to ensure that the public receives
consistent information.
3. Coordinating press releases with the State Emergency Operations Center
(SEOC).
4. Designating a replacement for shift change.
5. Updating Emergency Information Operators with current information.
7. Assuring adequate return to Level III status for Indian River County.
8. Supervises the EIC Coordinator and coordinates the release of information to
rumor control operators to ensure that they are provided with current
information to respond rapidly with correct and timely information to any and
all rumors raised as a result of the emergency.
9. In addition to the media distribution list, the PIO will distribute press
information to the following contacts:
a. Indian River County Sheriff's Office (Dispatch)
(1) Fax 569-7480
b. Sebastian Police Department (Dispatch)
(1) Fax 589-2207
(2) E-mail d sspatch cityofsebastian.or
c. Vero Beach Police Department (Dispatch)
(1) Fax 978-4677
(2) E-mail dispatch@vbpd.org
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EMERGENCY INFORMATION CENTER (EIC) COORDINATOR
REPORTS TO: Public Information Officer
MAJOR RESPONSIBILITIES:
The EIC Coordinator's responsibilities are administrative in nature. They are
designed to respond rapidly and with correct and timely information to any and all rumors
raised as a result of the emergency. The EIC Coordinator's responsibilities include:
1. Coordinating staffing of EOC public information lines with the Human Resources
Department.
2. Ensuring that all operators sign-in on the designated sign-in sheet to document their
time accordingly.
3. Supervising EIC operators and fielding questions as necessary.
4. Working closely with and providing assistance to ESF #14 (Public Information
Officer).
-9-
RISK MANAGEMENT REPRESENTATIVE
REPORTS TO: Emergency Management Coordinator
MAJOR RESPONSIBILITIES:
The Risk Management Representative's responsibilities are administrative in
nature. They are designed to provide guidance to the EOC. The Risk Management's
responsibilities include:
1. Coordinating and providing risk management guidance.
2. Reviewing agreements, contracts, and other related documents.
3. Ensuring that the County's Risk Management policies and procedures are
followed.
4. Designating a replacement for shift change.
6. Assuring adequate return to Level III status for Indian River County.
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FIRE RESCUE REPRESENTATIVE
REPORTS TO: Emergency Management Coordinator
MAJOR RESPONSIBILITIES:
The Fire Rescue Representative's responsibilities are administrative in
nature. They execute strategies, monitor progress and adjust as necessary. They also
monitor, assess and track response units and resource requests for agency/department.
The Fire Rescue Representative's responsibilities include:
1. Coordinating resource requests.
2. Coordinating the response of fire rescue in the implementation of the plan.
3. Coordinating the "Special Needs" population with the Indian River County
Health Department.
4. Designating a replacement for shift change.
5. Assuring adequate return to Level III status for Indian River County.
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ENVIRONMENTAL HEALTH REPRESENTATIVE
REPORTS TO: Emergency Management Coordinator
MAJOR RESPONSIBILITIES:
The Environmental Health Representative's responsibilities are
administrative in nature. They execute strategies, monitor progress and adjust as
necessary. They also monitor, assess and tract response units and resource requests for
agency/department. The Environmental Health Representative's responsibilities include:
1. Providing for the coordination of health and sanitation services with the
community.
2. Coordinating supplemental assistance from state or federal government.
3. Providing advice to the executive group concerning health hazards.
4. Designating a replacement for shift change.
5. Assuring adequate return to Level III status for Indian River County.
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HOSPITAL LIAISON
REPORTS TO: Emergency Management Coordinator
MAJOR RESPONSIBILITIES:
The Hospital Liaison's responsibilities are administrative in nature. The
Hospital Liaison's responsibilities include:
1. Acting as a liaison to area hospitals and/or alternate providers.
2. Coordinating resource requests.
3. Coordinating available bed space.
4. Coordinating additional pharmaceutical and medical supply needs.
5. Designating a replacement for shift change.
6. Assuring adequate return to Level III status for Indian River County.
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LAW ENFORCEMENT REPRESENTATIVE
REPORTS TO: Emergency Management Coordinator
MAJOR RESPONSIBILITIES:
The Law Enforcement Representative's responsibilities are administrative in
nature. They execute strategies, monitor progress and adjust as necessary. They also
monitor, assess and tract response units and resource requests for the
agency/department. The Law Enforcement Representative's responsibilities include:
1. Coordinating traffic control.
2. Coordinating the evacuation of areas posing an adverse health affect on the
public and provides security to evacuated areas.
3. Coordinating acquisition of equipment/supplies and manpower with the
Logistics Group.
4. Coordinating alert and warning procedures utilizing route alerting.
5. Coordinating re-entry procedures.
6. Designating a replacement for shift change.
7. Assuring adequate return to Level III status for Indian River County.
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PUBLIC WORKS REPRESENTATIVE
REPORTS TO: Emergency Management Coordinator
MAJOR RESPONSIBILITIES:
The Public Works Representative's responsibilities are administrative in
nature. They execute strategies, monitor progress and adjust as necessary. They also
monitor, assess and track response units and resource requests for agency/department.
The Public Works Representative's responsibilities include:
1. Coordinating maintenance of roads, waterways and bridges.
2. Conducting damage assessment of public roads, bridges, waterways and
public buildings.
3. Providing barrier material on roads.
4. Designating a replacement for shift change.
5. Assuring adequate return to Level III status for Indian River County.
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Indian River County
SEVERE WEATHER RELATED HAZARD
EOC ACTIVATION CHECKLIST
PHASE DESCRIPTION
Assessment Approximately 96-120 hours prior to expected landfall(3-5 days prior). The
east coast of Florida lies within the 5-day track forecast cone. This is the
period where close monitoring begins. Conference calls will be started with
FDEM, National Hurricane Center and the National Weather Service. Initial
notification e-mails would be sent out to public and ESFs.
Level Ill Activation
Awareness Approximately 72-hours prior to expected landfall (3 days prior). The east
coast of Florida lies within the 3-day track forecast cone. This is the
notification period, during which appropriate agencies and organizations
would be made aware of the situation.
Level Ill Activation.
Stand-by Approximately 48-hours prior to expected landfall. Hurricane Watches are
issued 48 hours in advance of the anticipated onset of tropical storm
force winds. This is the alert period for the escalation of preparedness
activities.
Level Ill Activation.
Stand-by/Decision Approximately 36 to 48-hours prior to expected landfall (1'/2-2 days prior).
Hurricane Warning indicates that Hurricane conditions are expected
and is issued 36 hours in advance of the anticipated onset of tropical
storm force winds. The decision to issue evacuation orders will be
considered during this phase. The citizens of Indian River County should be
taking precautionary measures for a possible evacuation.
Level it Activation.
Preparation Approximately 36 hours prior to landfall (1'/2 days prior). Preparation time
needed to activate the EOC.
Level H Activation.
Evacuation 24 hours prior to expected landfall (1 day prior). Officials determine and
announce the official evacuation order. All evacuation activities must be
completed during this phase.
Level I Activation.
Storm Event Time period commencing with the arrival of tropical storm force winds (39
mph) continuing until the issuance of an "All Clear"announcement.
Evaluation (Post-Storm) This is the first phase of recovery. Time period where an initial assessment
and prioritization of the emergency situation takes place.
Recovery(Post-Storm) This is the second phase of recovery. Indian River County officials
coordinate the repair of the public infrastructure and will focus on activities
that will return the community to normal.
Mitigation (Post-Storm) This is the final phase of recovery. Indian River County officials will continue
its campaign to mitigate future storm losses.
EOC ActivationGuide
Event/Situation Activation Level Minimum Staffing Level
• Severe weather advisory Three Basic support staff as determined by
• Localized power failure (Monitoring Activation) Emergency Management Director
• Nuclear power plant(Unusual Event
status)
• Wildfire (Controlled)
• Civil unrest(Controlled)
• Hazardous materials accident
(Controlled)
• Unexploded military ordnance
• Hurricane/Tropical Storm watch TWO Emergency Services Staff
• Nuclear power plant(Alert status) (Partial Activation) All ESFs pertinent to Event/Situation
• Wildfire (escalated: requiring (determined by Emergency Mgt.
evacuations) Director)
• Civil unrest(requiring resources) Emergency Information Center
• Hazardous materials accident activated (may be limited hours)
(requiring resources)
• Transportation system accident
(requiring resources
• Hurricane/Tropical Storm warning One Emergency Services staff
• Tornado (Full Scale Activation) All ESFs
• Nuclear power plant(Site Area 0 Volunteers
Emergency status) 0 Key Department Heads
• Nuclear power plant(General 0 State/Federal representatives
Emergency status) 0 Emergency Information Center
• Significant terrorism event activated (may be 24/7)
• Civil unrest related to international
crisis with large scale localized
violence
• Major event requiring heavy
resource involvement
-17-
ASSESSMENT PHASE (96-120 HOURS/4-5 DAYS PRIOR)
East Central Florida lieswithin the 5 Forecast Cone
ACTION Participants
1. Monitor hazardous weather conditions in ESF #5
the Atlantic, Caribbean and Gulf of Mexico
(continued throughout all phases).
2. Participate in all conference calls Executive Group and
organized by the State EOC (including ESF #5
coordination with the National Hurricane
Center and National Weather Service).
3. Brief Executive Group: Executive Group:
Issues: Director, EM Coordinator,
• Weather Status County Administrator, County
• Potential Threat Commission Chairman,
County Attorney, Municipal
• Evacuation Potential Representatives, Law
Enforcement, Hospitals,
School District
4. PUBLIC: Disseminate public information ESF #5
via e-mail, text and social media. ESF #14
5. Consult with the School District to ESF #5
determine if there are any conflicts
regarding opening of public shelters
maintenance, refurbishing, etc.).
6. Initiate situational awareness e-mails with ESF #5
ESF primary re resentatives.
AWARENESS PHASE (48 — 72 HOURS/2-3 DAYS PRIOR)
r_r nEast Cen_ tri Florida liesn.�within h .3 a 'raok Forecast Cone
1. Continue to monitor hazardous weather ESF #5
conditions in the Atlantic, Caribbean and
Gulf of Mexico (continued throughout all
phases).
2. Initiate use of ICS 214 Forms (Activity Log) ESF #4/9
3. Login to EM Constellation and update ESF #5
county situation on EEL
4. Initiate first Flash Report and submit to ESF #5
Info section of EM Constellation.
5. Coordinate test of TELOS system with ESF #5
WQCS and WSCF.
6. Start draft IAP ESF #4/9
7. Contact ESF #15 to place volunteers on ESF #5
stand-by.
AWARENESS PHASE (48 —72 HOURS/2-3 DAYS PRIOR)'...Continued
East Central Floridalies within the 3 ra k Forecast Cone
8. Participate in all conference calls Executive Group and
organized by the State EOC (including ESF #5
coordination with the National Hurricane
Center and National Weather Service).
9. Alert ESFs and key SNS staff to be in a EM Coordinator/
heightened state of readiness. EM Director
4. Activate EOC software and prepare for Emergency Management
logging events and/or actions. Planner
5. Brief Executive Group: Executive Group:
Issues: Weather Status, Potential Threat, and Director, EM Coordinator, County
Evacuation Potential Administrator, County Commission
Chairman, County Attorney,
Municipal Representatives
6. : Continue to disseminate public ESF #5
information via e-mail, text and social ESF #14
media.
7. Coordinate with officials from Director and
municipalities and neighboring counties. ESF #5
8. Verify operational readiness of the EOC. Staff
Issues.
• Cancel any meetings scheduled in
Operations Room.
• Inventory existing stocks of food, water
and supplies for the EOC.
9. LEVEL EL 11 EOC ACTIVAT ION. Following Staff
floor plan for the EOC, establish Level II
activation with EM staff. Review staff
assignments.
10. Test all EOC equipment (phones, Staff
computers, network connections, etc.)
11. Test all communications equipment. Staff
12. Test back-up generators and top with Facilities Management
fuel.
13. Update situational awareness (VueTOO) ESF #5
14. Alert ESFs and Special Needs key staff a ESF #8
time to report to the EOC for activation.
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AWARENESS PHASE (48 — 72 HOURS/2-3 DAYS PRIOR)'...Continued
rack Forecast ' n
nt iFlorida within� .. ..
15. Alert transportation agencies (Senior ESF #5
Resource Association and School District)
to be in a heightened state of readiness.
16. Prepare and send SN client database
reports to contacts at the Senior Resource ESF #5
Association, School District, Hospice and
the Humane Society.
17. : Activate the call-down system to ESF #5
alert Special Needs registrants to be
prepared for a possible evacuation.
18. @ Update the 24-hour weather line ESF #5
as necessary (continues throughout all
phases).
20. Participate in Department head staff Director
meeting to coordinate emergency
personnel assignments.
21. Prepare a draft Emergency Declaration. ESF #5
(Include the following language, "Fire
Rescue may establish neighborhood
first aid stations for minor injuries that
would not require transport."
22. Inventory and order necessary ESF #5
janitorial/office supplies from vendor (i.e.,
paper towels, toilet paper, soap,
garbage bags, etc.).
23. Recharge satellite phone batteries. ESF #5
24. Send out protective actions for life safety ESF #5
and preparedness issues.
STAND-BY PHASE (48-HOURS/2 DAYS PRIOR)
ACTION Participants
1. PUBLIC: Activate the Public Information ESF #14
Officer to coordinate press releases.
Coordinate with other PIOs and pre-stage
the Joint Information Center (JIC).
Issues.
• Preparedness, Safe Harbor and,
Family Disaster Planning
-20-
STAND-BY PHASE (48-HOURS/2 DAYS PRIOR)...Continued
2. PUBLIC: Activate the call-down system to ESF #5
alert SNS clients.
3. Fuel all County vehicles and essential All County Departments
equipment to capacity.
4. Request that all Department heads brief Director and
employees of emergency responsibilities County Administrator
for both pre- and post-storm operations.
5. Request Human Resources recruit ESF #5
volunteers to staff the EOC from County
employees released from regular duties.
6. Coordinate traffic control. ESF #16
7. Determine the wave of shelter openings Director, ESF #5, ESF #6,
and coordinate with ESF #6 ESF #8 and ESF #18
representative. American Red Cross will
be advised to place shelter managers,
school principals and other necessary
shelter personnel on stand-by. SNS key
staff will be advised of same.
8. PUBLIC: Advise those residing in an ESF #14
evacuation area to secure their property
and prepare for a possible evacuation.
9. Verify logistical readiness of shelters to ESF #6 & ESF #11
handle mass care (adequate amounts of
food, water, supplies).
10. Issue statements advising construction ESF #14
companies to secure all construction sites.
11. Issue statements to area businesses to ESF #14
secure their property.
12. Ensure adequate stock of food, water and Staff
supplies for the EOC. Confirm EOC
food arrangements with the IRC Jail.
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STANDBY/DECISION PHASE (36-48 HOURS111%-2 DAYS PRIOR)
WATCH ISSUED
ACTION Participants
5. Brief Executive Policy Group. Executive Group
Issues:
• Weather Status
• Potential Threat
• Evacuation Potential
• Leave Cancellations
• Workers relieved to prepare
homes
• Shelter openings
6. Coordinate with County Administrator and Director
constitutional officers on either closing or
limiting County business and/or services.
—----------------—-------------------------------------------------------------------------------------------------------------------------------------------------------------------—----------
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7. Coordinate with Municipalities and FDEM. ESF #5 and Director
Issues:
• Status of Evacuation Order
• Shelter Openings
• Mutual Aid Resource Needs
8. Continue to issue public information ESF #14
statements, if applicable
9. Coordinate school closings with the Director
Superintendent of Schools.
10. PUBLIC: Recommend or advise private Director
schools/child care facilities to close.
11. Alert Red Cross to advise their shelter ESF #5 and ESF #6
managers of possible evacuation and
advise of the pre-determined shelter
locations.
12. Start preparation of the Incident Action Plans Section Chief
Plan.
13. Advise the BCC Chairman to sign the - Director
Declaration of a Local State of Emergency.
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PREPARATION PHASE (24 - 36 HOURS/1-1% DAYS PRIOR)
ACTION Participants
1. Brief Executive Policy Group. Executive Group
Issues:
• Issuance of Evacuation Order
• Opening of Shelters
• Potential Curfews
2. Activate EOC security. Initiate ID badge ESF #5 and ESF #16
entry procedures.
3. Begin issuance of temporary identification ESF #5
badges, where necessary.
4. LEVEL I ACTIVATION. Call in each ESF #5
Primary Agency EOC representative,
conduct a briefing.
• Specifics of incident
• Name and location of ICs
• Location of incident
• Number of injured/dead
• Current weather conditions
• Expected time of activation
• Security/safety message
• Housekeeping
5. Request ESF #2 activate communications ESF #2
plan and initiate staging at shelters and
the EOC.
6. Meet with ESF #2 to confirm ESF #2
communications with the shelters.
7. Prepare media area and provide a ESF #14
schedule for regular media updates.
8. PUBLIC: Activate the call-down system to ESF #5
provide updates.
9. Continue participation in FDEM Staff
conference calls.
10. Activate the Emergency Information ESF #5
Center (EIC), provide a briefing and
handbook to the phone operators.
-23-
PREPARATION PHASE (24 - 36 HOURS/1-11/2 DAYS PRIOR)...Continued
11. Continue coordination with neighboring ESF #5
counties and advise them of evacuations.
1. Notify SNS key staff to prepare SNS for ESF #1, ESF #5, ESF #18
activation.
2. Meet with SNS key staff to coordinate ESF #1, ESF #5, ESF #18
transportation of SNS clients and provide
updates to transportation providers.
3. Announce SNS opening and coordinate ESF #1, ESF #5
client transportation with agencies.
EVACUATION PHASE (UP TO 24 HOURS/ 1'DAY PRIOR) WARNING ISSUED
ACTION Participants
1. Activate call-down system to advise SNS
clients of pick-up.
2. Re-evaluate Threat. ESF #5
3. Brief Executive Policy Group. Executive Group
Issues:
• Closure of County Building
• Issuance of Evacuation Order
• Opening of Shelters
• Potential Curfews
• Building Protection
4. Deploy shelter managers and supplies to ESF #6
the pre-determined shelter locations.
5. Announce shelter openings to the public. ESF #14
6. A. Request that shutters be put in place Facilities Management
and County Administration building area
secured.
B. Request that front door and gate of
EOC be left open until further notice.
C. Request that AIC in the EOC be
programmed to remain on until further
notice.
D. Lower the flag at all public buildings.
7. Evaluate traffic control. ESF #16
8. Issue traffic restrictions to the Barrier ESF #16
Island.
-24-
EVACUATION PHASE (24 HOURS/ 1 DAY PRIOR)
WARNING ISSUED...Continued
9. Continue to issue public information ESF #14
statements, if applicable.
9. Issue mandatory evacuation orders for the Director
following:
• Persons with Special Needs
• Residents living on the barrier island
• Residents living in low-lying areas
• Residents living in
mobile/manufactured homes
• Those utilizing recreational vehicles.
10. Perform follow-up phone calls/e-mails to Staff
health care facilities to determine
evacuation plans.
11. Monitor traffic control. ESF #16
STORM EVENT
ACTION Participants
6. Continue to monitor storm characteristics. ESF #5
7. Continue emergency public shelter ESF #2
communications.
8. Continue post-storm planning activities. ESF #5
9. Brief EOC participants on Response and ESF #5
Recovery planning issues.
10. Receive updates from shelters. ESF #2 and ESF #6
EVALUATION PHASE (POST-STORM EVENT)
ACTION Participants
8. Brief Executive Policy Group. Executive Group
Issues: Federal Assistance,
• Damage Assessment
• Mutual Aid Assistance
• Search and Rescue
• Debris Removal
• Health Issues
• Critical Facilities
-25-
EVALUATION PHASE POST-STORM EVENT ...Continued
2. Re-mobilize emergency vehicles (once ESF #4 and ESF #9
winds are below tropical storm force).
3. Begin Search and Rescue efforts. ESF #9
4. Conduct and coordinate an initial damage ESF #3, ESF #4, ESF #9,
assessment. and ESF #16
5. Assess mass care needs (shelter, food, ESF #6 and ESF #11
water, ice, medical, etc.)
6. Assess status of infrastructure and need Director/Public Works
for assistance.
7. Assess status of critical facilities and need Director
for assistance.
8. PUBLIC: Issue the "All Clear" Director and ESF #14
announcement for designated areas.
9. Assess need for staging area, distribution Director and ESF #5
sites, recovery centers, comfort stations,
etc.
10. Evaluate EOC staffing and reduce staffing ESF #5
or demobilize and close EOC. If EOC
closure is imminent:
• Prepare and hold final
briefing/debriefing.
• Finalize all resource requests.
• Assure return of all equipment.
• Discuss lessons learned.
11. Coordinate re-entry planning. ESF #5
11. Obtain a shelter status update and ESF #6
determine necessity for shelters to remain
open.
12. Continue to issue public information ESF #14
statements, as necessary.
13. Confirm that all communications are still ESF #2
established.
-26-
EVALUATION PHASE (POST-STORM EVENT)...Continued
14. Enact any emergency resolutions, ESF #5
ordinances, etc.
15. Continue logging events into EOC Staff
software and transmitting SitReps and
IAPs to the State EOC.
16. Brief the EIC operators on recovery ESF #5
actions.
17. Determine if a curfew will be required for Director and ESF #16
damaged areas and coordinate with ESF
#16.
18. Call damage assessment teams, establish ESF #5
briefing, assign tablets, and provide
overview of damage assessment software.
19. Coordinate debris clearance. ESF #3
20. Coordinate public health conditions. ESF #8
DEMOBILIZATION OF THE EOC
ACTION Participants
1. Evaluate EOC staffing and reduce Director and ESF #5
staffing or demobilize and close EOC.
2. Prepare and hold final briefing/debriefing. Director
3. Finalize all resource requests. All ESFs
4. Assure-return-of-all equipment. All ESFs
5. Discuss lessons learned. All ESFs
RECOVERY PHASE (POST-STORM EVENT)
ACTION Participants
1. Perform assessment of community ESF #5
needs.
2. Coordinate emergency relief assistance. ESF #5
3. Conduct a briefing on the importance of All Departments
accurate record keeping and reporting of
public damages for possible
reimbursement of expenditures
(manpower and equipment).
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RECOVERY PHASE POST-STORM EVENT —continued
4. Coordinate the Preliminary Damage ESF #5
Assessment (PDA) performed by
FEMA/State teams. Results will
determine eligibility for federal assistance.
3. Attend the Applicant's Briefing to ESF #5
determine eligibility requirements for
obtaining federal assistance.
4. Coordinate funding requests with the ESF #5
Public Assistance Coordinator (PAC)
assigned by the State.
5. Apply for any applicable funding (starting ESF #5
with the completion of a Request for Public
Assistance form ( w.flori g. a.or )
within 30-days of the declaration).
6. Attend the Kickoff Meeting with the Public ESF #5
Assistance Coordinator and State
Applicant Liaison to discuss damages and
assess needs.
7. Establish staging areas, if necessary. ESF #5
8. Establish temporary housing, if necessary. ESF #5
MITIGATION PHASE (POST-STORM EVENT)
ACTION Participants
1. Hold a de-briefing for all EOC participants Director
to evaluate any deficiencies noted. Make
changes to plans as appropriate.
9. Review hazard mitigation policies in the Staff
Local Mitigation Strategy.
10. Review and examine existing construction Staff
practices, future growth policies and
development practices. Recommend
revisions as necessary.
11. Consider any hazard mitigation projects to Staff
be proposed to the Local Mitigation
Strategy Working Group.
12. Using information obtained from the Emergency Management
debriefing, develop and distribute an After Coordinator/Planner
Action Report.
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Indian River County
EOC NON-WEATHER RELATED HAZARD ACTIVATION CHECKLIST
PHASE DESCRIPTION
Assessment This is the period where close monitoring of a potential disaster begins.
Conference calls with local authorities may be initiated depending upon the
event.
Level III Activation
Awareness This is the period of having knowledge of a possible disaster.
Level Ill Activation.
Stand-by This is the alert period to be ready or available for immediate action to
protect the welfare of the community.
Level III Activation.
Stand-by/Decision The ability to make choices quickly and confidently for the welfare of the
community.
Level II Activation.
Preparation Preparing to active the EOC.
Level II Activation.
Evacuation Officials will determine and announce the official evacuation order. All
evacuation activities must be completed during this phase.
Level I Activation.
Disaster Event Time period commencing with the beginning of an event continuing until the
issuance of an "All Clear"announcement.
Evaluation (Post-Event) This is the first phase of recovery. Time period where an initial assessment
and prioritization of the emergency situation takes place.
Recovery(Post-Event) This is the second phase of recovery. Indian River County officials
coordinate the repair of the public infrastructure and will focus on activities
that will return the community to normal.
Mitigation (Post-Event) This is the final phase of recovery. Indian River County officials will continue
its campaign to mitigate future storm losses.
-29-
ASSESSMENT PHASE
ACTION Participants
1. Monitor disaster event conditions ESF #5
2. Participate in all conference calls Executive Group and
organized by stakeholders of the event. ESF #5
3. Brief Executive Group on status, potential Executive Group:
threat and evacuation potential of the Director, EM Coordinator,
event. County Administrator, County
Commission Chairman,
County Attorney, Municipal
Representatives, Law
Enforcement, Hospitals,
School District
4. : Disseminate public information ESF #5
via e-mail, text and social media. ESF #14
5. Consult with the School District to ESF #5
determine if there will be an impact to
schools.
6. Initiate situational awareness e-mails with ESF #5
ESFprimaryre resentatives.
._ _ _ _ ..s F m mmmmmmm
AWARENESS PHASE `(Continuedmmm
1. Continue to monitor disaster even
t ESF #5
conditions.
2. Initiate use of ICS 214 Forms (Activity ESF #4/9
Log), if applicable.
3. Login to EM Constellation and update ESF #5
county situation on EEI.
4. Initiate first Flash Report and submit to ESF #5
Info section of EM Constellation.
5. Coordinate test of TELOS system with ESF #5
WQCS and WSCF, if applicable.
6. Start draft IAP ESF #4/9
7. Contact ESF #15 to place volunteers on ESF #5
stand-by.
8. Participate in all conference calls Executive Group and
organized by stakeholders of the event. ESF #5
9. Alert ESFs and key SNS staff to be in a EM Coordinator/
heightened state of readiness. EM Director
10. Activate EOC software and prepare for Emergency Management
logging events and/or actions. Planner
-30-
AWARENESS PHASE
11. Brief Executive Group on status, potential Executive Group:
threat and evacuation potential of the Director, EM Coordinator, CountyAdministrator, County Commission
event. Chairman, County Attorney,
Municipal Representatives
12. C: Continue to disseminate public ESF #5
information via e-mail, text and social ESF #14
media.
13. Coordinate with officials from Director and
municipalities and neighboring counties. ESF #5
14. Verify operational readiness of the EOC. Staff
Issues:
• Cancel any meetings scheduled in
Operations Room.
• Inventory existing stocks of food, water
and supplies for the EOC.
15. LEVEL 11 EOC ACTIVAT ION, Following Staff
floor plan for the EOC, establish Level 11
activation with EM staff. Review staff
assignments.
16. Test all EOC equipment (phones, Staff
computers, network connections, etc.)
17. Test all communications equipment. Staff
18. Test back-up generators and top with Facilities Management
fuel.
19. Update situational awareness (VueTOO) ESF #5
20. Alert ESFs and Special Needs key staff a ESF #8
time to report to the EOC for activation.
21. Alert transportation agencies (Senior ESF #5
Resource Association and School District)
to be in a heightened state of readiness.
22. Prepare and send SN client database ESF #5
reports to contacts at the Senior Resource
Association, School District, Hospice and
the Humane Society.
-31-
23. PUBLIC: Activate the call-down system ESF #5
to alert Special Needs registrants to be
prepared for a possible evacuation.
24. PUBLIC: Update the 24-hour alert line as ESF #5
necessary (continues throughout all
phases).
25. Participate in Department head staff Director
meeting to coordinate emergency
personnel assignments.
26. Prepare a draft Emergency Declaration. ESF #5
(Include the following language, "Fire
Rescue may establish neighborhood
first aid stations for minor injuries that
would not require transport."
27. Inventory and order necessary ESF #5
janitorial/office supplies from vendor (i.e.,
paper towels, toilet paper, soap,
garbage bags, etc.).
28. Recharge satellite phone batteries. ESF #5
29. Send out protective actions for life safety ESF #5
and preparedness issues.
STAND-BY PHASE
ACTION Participants
1. PUBLIC: Activate the Public Information ESF #14
Officer to coordinate press releases.
Coordinate with other PTOs and pre-stage
the Joint Information Center (JIC).
2. : Activate the call-down system ESF #5
to alert SNS clients, if necessary.
3. Fuel all County vehicles and essential All County Departments
equipment to capacity.
4. Request that all Department heads brief Director and
employees of emergency responsibilities. County Administrator
5. Request Human Resources recruit ESF #5
volunteers to staff the EOC from County
employees released from regular duties.
6. Coordinate traffic control. ESF #16
-32-
7. Determine the wave of shelter openings if Director, ESF #5, ESF #6,
necessary by coordinating with ESF #6 ESF #8 and ESF #18
representative.
8. Ensure adequate stock of food, water and Staff
supplies for the EOC. Confirm EOC
food arrangements with the IRC Jail.
STANDBY/DE ISION PHASE
ACTION Participants
1. Brief Executive Group on status, potential Executive Group
threat and evacuation potential of the
event.
2. Coordinate with County Administrator and Director
constitutional officers on either closing or
limiting County business and/or services.
3. Coordinate with Municipalities. ESF #5 and Director
4. Continue to issue public information ESF #14
statements, if applicable
5. Coordinate school closings with the Director
Superintendent of Schools.
6. : Recommend or advise private Director
schools/child care facilities to close.
7. Alert Red Cross to advise their shelter ESF #5 and ESF #6
managers of possible evacuation and
advise of the pre-determined shelter
locations.
8. Start preparation of the Incident Action Plans Section Chief
Plan.
9. Advise the BCC Chairman to sign the - Director
Declaration of a Local State of
Emergency.
PREPARATION PHASE
ACTION Participants
1. Brief Executive Group on status, potential Executive Group
threat and evacuation potential of the
event.
-33-
2. Activate EOC security. Initiate ID badge ESF #5 and ESF #16
entry procedures.
3. Begin issuance of temporary identification ESF #5
badges, where necessary.
4. LEVEL I ACTIVATION. Call in each ESF #5
Primary Agency EOC representative,
conduct a briefing.
• Specifics of incident
• Name and location of ICs
• Location of incident
• Number of injured/dead
• Current weather conditions
• Expected time of activation
• Security/safety message
• Housekeeping
5. Request ESF #2 activate communications ESF #2
plan.
6. Meet with ESF #2 to confirm ESF #2
communications.
7. Prepare media area and provide a ESF #14
schedule for regular media updates.
8. : Activate the call-down system to ESF #5
provide updates, if necessary.
9. Continue participation in conference calls. Staff
10. Activate the Emergency Information ESF #5
Center (EIC), provide a briefing and
handbook to the phone operators.
PREPARATION PHASE m mm
1. Continue coordination with neighboring ESF #5
counties and advise them of any possible
evacuations.
Notify SNS key staff to prepare SNS for ESF #1, ESF #5, ESF #18
possible activation.
-34-
EVACUATION PHASE
ACTION Participants
1. Re-evaluate Threat. ESF #5
2. Brief Executive Group on status, potential Executive Group
threat and evacuation potential of the
event.
EVACUATION PHASE
1. Continue to issue public information ESF #14
statements, if applicable.
DISASTER EVENT
+/ ACTION Participants
1. Continue to monitor event characteristics. ESF #5
2. Continue communications. ESF #2
3. Continue post-event planning activities. ESF #5
4. Brief EOC participants on Response and ESF #5
Recovery planning issues.
EVALUATION PHASE (POST-EVENT)
ACTION Participants
1. Brief Executive Group on status, potential Executive Group
threat and evacuation potential of the
event.
2. Re-mobilize emergency vehicles (once ESF #4 and ESF #9
winds are below tropical storm force).
3. Begin Search and Rescue efforts. ESF #9
4. Conduct and coordinate an initial damage ESF #3, ESF #4, ESF #9,
assessment. and ESF #16
5. Assess mass care needs (shelter, food, ESF #6 and ESF #11
water, ice, medical, etc.)
6. Assess status of infrastructure and need Director/Public Works
for assistance.
7. Assess status of critical facilities and Director
need for assistance.
-35-
8. C: Issue the "All Clear" Director and ESF #14
announcement for designated areas.
9. Assess need for staging area, distribution Director and ESF #5
sites, recovery centers, comfort stations,
etc.
10. Coordinate re-entry planning. ESF #5
11. Obtain a shelter status update and ESF #6
determine necessity for shelters to remain
open.
12. Continue to issue public information ESF #14
statements, as necessary.
13. Confirm that all communications are still ESF #2
established.
14. Enact any emergency resolutions, ESF #5
ordinances, etc.
15. Continue logging events into EOC Staff
software and transmitting SitReps and
IAPs to the State EOC.
16. Brief the EIC operators on recovery ESF #5
actions.
DEMOBILIZATION OF THE EOC
ACTION Participants
1. Evaluate EOC staffing and reduce Director and ESF #5
staffing or demobilize and close EOC.
2. Prepare and hold final briefing/debriefing. Director
3. Finalize all resource requests. All ESFs
4. Assure return of all equipment. All ESFs
5. Discuss lessons learned. All ESFs
RECOVERY PHASE (POST-EVENT)
ACTION Participants
1. Perform assessment of community ESF #5
needs.
2. Coordinate emergency relief assistance. ESF #5
-36-
3. Conduct a briefing on the importance of All Departments
accurate record keeping and reporting of
public damages for possible
reimbursement of expenditures
(manpower and equipment).
4. Coordinate the Preliminary Damage ESF #5
Assessment (PDA) performed by
FEMA/State teams. Results will
determine eligibility for federal assistance.
5. Attend the Applicant's Briefing to ESF #5
determine eligibility requirements for
obtaining federal assistance.
6. Coordinate funding requests with the ESF #5
Public Assistance Coordinator (PAC)
assigned by the State.
7. Apply for any applicable funding (starting ESF #5
with the completion of a Request for Public
Assistance form ( w.floridg.pa.org)
within 30-days of the declaration).
8. Attend the Kickoff Meeting with the Public ESF #5
Assistance Coordinator and State
Applicant Liaison to discuss damages and
assess needs.
9. Establish staging areas, if necessary. ESF #5
10. Establish temporary housing, if necessary. ESF #5
MITIGATION PHASE (POST- EVENT)
✓ ACTION Participants
1. Hold a de-briefing for all EOC participants Director
to evaluate any deficiencies noted. Make
changes to plans as appropriate.
2. Review hazard mitigation policies in the Staff
Local Mitigation Strategy.
3. Review and examine existing construction Staff
practices, future growth policies and
development practices. Recommend
revisions as necessary.
-37-
4. Consider any hazard mitigation projects to Staff
be proposed to the Local Mitigation
Strategy Working Group.
5. Using information obtained from the Emergency Management
debriefing, develop and distribute an After Coordinator/Planner
Action Report.
-38-