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Department of Emergency Services
M Emergency Management
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4225 43,dAvenueVero Beach, FL 32967
(772) 567-2154 `
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www.irces.com
Table OfContents
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i UUNlFRODUClFION--------------------------------- 2
U. SEQUENCE OF EVENTS LEADING TO PRESIDENTIAL
DECLARATION .................................................. — ............................................. 2
A. Initial Damage Assessment...................................................................... 2
B. Local Declaration OfEmergency................................................................ 3
C. State OfEmergency Declaration bvthe Governor.................................... 3
D. Preliminary FedenaKGtate/Looa| Damage Assessment --------- 4
E. Request for Presidential Disaster Declaration........................................... 4
Ui DAMAGE ASSESSMENT PROCESS................................................................... U
A. Public Assistance....................................................................................... 8
B. Individual Assistance ................................................................................. 8
K( NATIONAL FLOOD INSURANCE PROGRAM----------------- 14
V. RAPID IMPACT ASSESSMENT TEAM (RIAT): INTRODUCTION ..................... 19
Vi RIAQ[ MISSION...................................................................................................... 2O
VU. RIAT ORGANIZATION ......................................................................................... 2O
VUi F0IA[C0}NCEPT OF OPERATIONS ----------------------.. 21
|X. RIATDEPLOYMENT............................................................................................ 22
1. Declaration Process................................................................................................ 5
1. Vero Beach Municipal Airport Landing Zone........................................................................... 24
2. Sebastian Municipal Airport Landing Zone.............................................................................. 25
3. Guideline UxComplete Cost Estimate Form............................................................................ 2O
4. Estimated Cost ofReconstruction/improvement Form ........................................................... 27
5. Owner RgC0DStruCUOD/ OOprove[O8rtAffidavit......................................................................... 28
0. Contractor R8C0DStruCUUD/ [Oprove[O8rtAffidavit................................................................... 2S
7. Checklist for Finalizing Projects-------------------------------' 3O
AopendixA- Public Assistance Eligibility
Appendix B— FEK8/\eSchedule ofEquipment Rates
Appendix C -Applicant Record Keeping (Forms and Instructions)
ANNEX IV: DAMAGE ASSESSMENT/DISASTER ASSISTANCE
I. INTRODUCTION
In the event of a major disaster or emergency in Indian River County, we
must provide the initial response and assistance. However, there are
instances when a disaster is of a magnitude which is greater than the
resources of local government can handle. In the event of such an
emergency, the Florida Division of Emergency Management is the state
agency that local governments can contact to begin the process of
securing supplemental state and federal disaster assistance.
For the sequence of events leading to a Presidential Declaration, see the
chart attached to this document and identified as Figure 1. Please see
Appendix C of the CEMP for the EOC Standard Operating Guidelines.
There are three types of damage assessment—
• Initial Damage Assessment— Focuses on life safety, hazards and
critical needs.
• Preliminary Damage Assessment— Provides a rough estimate of
the extent and location of damages.
• Joint Preliminary Damage Assessment—A local-state-federal
damage evaluation that is used to determine the magnitude and
impact of an event's damage.
II. SEQUENCE OF EVENTS LEADING TO A PRESIDENTIAL
DECLARATION
A. INITIAL DAMAGE ASSESSMENT
Immediately following a disaster, initial damage assessment must be
performed. This assessment will focus on life safety, hazards and
critical needs. It will assess what resources are necessary to conduct
life-saving and life-sustaining operations during the emergency
response phase of a disaster. This assessment commenced as soon
as conditions are deemed safe for public safety first responders and
usually completed within the first 8-hours following an incident.
When all information has been collected, it will be transmitted to the
state DEM via EM Constellation.
Indian River County Comprehensive Emergency Management Plan Annex III - Page 2
B. LOCAL DECLARATION OF EMERGENCY
Local jurisdictions have the authority to declare, by resolution, a local
"state of emergency" pursuant to Section 252.36(6)(e), Florida
Statutes. A local state of emergency should be declared prior to
requesting response or recovery assistance from the state. The state
usually will not initiate the damage assessment process, and will not
seek a Presidential Disaster Declaration for a county that has not
declared a local state of emergency.
The enactment of such a declaration will enable counties to:
1. Request state assistance, if needed;
2. Invoke emergency related mutual-aid assistance; and
3. Waive the procedure and formalities otherwise required of
the political subdivision by law, to respond to the emergency.
These measures pertain to:
a. the performance of public works;
b. entering into contracts;
C. incurring obligations;
d. hiring permanent/temporary workers;
e. using volunteers;
f. securing rental equipment;
g. the acquisition and distribution of supplies;
h. the appropriation and expenditure of public funds;
i. price gouging;
j. transportation regulations; and
k. resource management.
C. STATE OF EMERGENCY DECLARATION BY THE GOVERNOR
If Indian River County determines the emergency or disaster is
beyond its ability to effectively respond, a state of emergency can be
declared by the Governor through an executive order or proclamation.
The action of the Governor will be in support of the local jurisdiction's
expressed needs. The declaration of a state of emergency by the
Governor serves to:
1. Activate the emergency response, recovery and mitigation
phases of the state and local emergency management
plans; and
Indian River County Comprehensive Emergency Management Plan Annex III - Page 3
2. Provide authority for the mobilization and deployment of all
resources to which the plans refer, pursuant to Section
252.31-60, Florida Statutes, or any other provision of law
relating to emergencies.
D. PRELIMINARY FEDERAL/STATE/LOCAL DAMAGE
ASSESSMENT
Once the state has received the preliminary incident damage
assessment and data information, the state and FEMA will initiate a
joint damage assessment with the affected county government. The
action is taken to verify the severity of the impact and justify the need
to pursue a request for federal assistance.
If a joint damage assessment step is initiated, to expedite this
process, local jurisdictions should provide the appropriate
transportation. The more expeditiously the data can be collected, the
quicker a potential disaster declaration can be obtained.
E. REQUEST FOR PRESIDENTIAL DISASTER DECLARATION
When state and local resources are inadequate to effectively respond
to an emergency or major disaster, Public Law 100-707 allows for
federal assistance through a Presidential Disaster Declaration. This
assistance is requested by the Governor if the situation meets the
criteria for a declaration. The Governor submits a written request to
the President through FEMA, Region IV, in Atlanta. If FEMA develops
information to supplement the Governor's request, this is sent to the
President who determines the final disposition. The disposition of the
request is transmitted through FEMA Region IV back to the Governor.
Indian River County Comprehensive Emergency Management Plan Annex III - Page 4
Figure 1
DE CLARA TION PROCESS
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Indian River County Comprehensive Emergency Management Plan Annex III - Page 5
III. DAMAGE ASSESSMENT PROCESS
A. Federal Assistance Programs and Processes
When the request for a Presidential Disaster Declaration is
approved by the President, a variety of federal programs are made
available to public and private entities and individuals. The
following is a brief explanation of the disaster assistance process
and programs.
1. Public Assistance
Public Assistance is a disaster relief program through which
the federal government supplements the efforts of state and
local governments and eligible private non-profit
organizations to return their property and service capability
to pre-disaster condition. These efforts primarily address
the repair and restoration of public facilities, infrastructure, or
services which have been damaged or destroyed.
There are two types of Public Assistance authorized:
emergency and permanent work. Emergency work includes
efforts to save lives, protect property, remove debris and
maintain operation of essential facilities. Permanent work
involves actions necessary to repair, restore, reconstruct or
replace public and certain private non-profit facilities and
infrastructure damaged or destroyed by the disaster.
To be eligible, the damages must fall in one of the following
seven basic categories:
• CATEGORY A - Debris Clearance
This category includes all storm induced debris
on non-federal public roads, including the right-
of-way, non-federal public waterways, other
public property, and private property when
undertaken by local government forces. It can
also cover the cost of demolition of public
structures if those structures were made
unsafe by the disaster.
Indian River County Comprehensive Emergency Management Plan Annex III - Page 6
• CATEGORY B - Emergency Protective
Measures
This category addresses the need to provide
appropriate emergency measures designed to
protect life, safety, property, and health (i.e.,
barricades, sand bags, and safety personnel).
• CATEGORY C - Road System
This category addresses damages to non-
federal roads, bridges, streets, culverts, and
traffic control devices.
• CATEGORY D - Water Control Facilities
Eligible damages under this category include
costs to repair or replace dikes, dams,
drainage channels, irrigation works, and
levees.
• CATEGORY E - Building and Equipment
Eligible damages under this category include
costs to repair public buildings and equipment,
supplies/inventories that were damaged and
transportation systems such as public transit
systems.
• CATEGORY F - Public Utility System
Under this category, assistance is available for
damaged water systems, landfills, sanitary
sewerage systems, storm drainage systems,
and light/power facilities.
• CATEGORY G - Other
The "Other" category includes park and
recreational facilities, or nay other public facility
damages that do not reasonably fit in one of
the other six categories.
Indian River County Comprehensive Emergency Management Plan Annex III - Page 7
a. Eligibility
In order to be eligible for a Public Assistance
declaration, there are two thresholds which must be
met under the Stafford Act; a state threshold and a
county threshold. FEMA uses a formula based on the
last official U.S. Census: population multiplied by
$3.27 per capita for counties and $1.30 per capita for
the state. This equates to $18,801,310 for the state,
and $138,028 for Indian River County. These figures
must be met before counties that meet their
thresholds are eligible for Public Assistance. These
figures are based on the 2010 Census data and are
subject to change.
b. Method of Funding
Public Law 93-288, as amended, has streamlined the
funding methods for Public Assistance projects.
Currently, there are two types of grants (funding
methods) available based on the cost of the project.
The threshold amount for large and small projects is
adjusted each October to reflect the changes in the
Consumer Price Index for all Urban Consumers (CPI)
published by the US Department of Labor. Each
grant is explained below:
(1) Large Project Grant
A Large Project Grant is approved when the
total project cost to repair of replace eligible
public damage is $120,000 (FY 2014 -
adjusted annually to reflect changes in the
Consumer Price Index). The grants must be
used to restore public or private nonprofit
facilities to their pre-disaster condition. Funds
are authorized based on the FEMA Project
Worksheets and paid on a cost reimbursement
basis. These projects are monitored and
subject to a final inspection before the final
payment is made.
Indian River County Comprehensive Emergency Management Plan Annex III - Page 8
(2) Small Project Grant
A Small Project Grant is approved when the
total project cost to repair or replace eligible
public damage is less than $121,600 (FY
2015). The Project Worksheets for small
projects provide funds based on estimated
costs. The FEMA share of approved small
projects are paid to the applicant as soon as
the Federal Funds are obligated to the state.
The state share is paid upon completion of the
projects.
2. Individual Assistance
The purpose of individual damage assessment is to
determine the extent to which individuals and private
businesses have been impacted by the disaster. There may
be programs available to assist them in obtaining any
entitled aid. The two basic categories of eligible individual
damage include:
a. Damage to Homes
A person whose residence has been damaged due to
a disaster may qualify for various forms of disaster
assistance. When damage assessors go into the
field, they will estimate the degree of damage to the
home, evaluate the victim's insurance coverage,
estimate the victim's income, and determine the
habitability and type of the victim's home. Form B,
attached, is used by the damage assessment teams
in the field to quantify the damage.
b. Damage to Businesses
Privately-owned businesses that were damaged or
destroyed by the disaster can qualify for individual
assistance programs. The same procedures used to
assess damages to homes, Form C, attached; are
used to quantify, as well as determine the impact
those damages will have on the community. Loss of
a business may result in lost jobs, income, etc., to the
individual owner and employees.
Indian River County Comprehensive Emergency Management Plan Annex III - Page 9
C. Individual Disaster Assistance programs include:
(1) Temporary Housing
In the event of a presidentially declared
disaster, the FEMA managed Temporary
Housing Program may be authorized in order
to meet the housing needs of victims. The
program has several components including:
(a) Rental Assistance
This program provides rental assistance
to homeowners or renters whose
dwellings are uninhabitable as a direct
result of the disaster.
(b) Minimal Repair Program
This program provides repair funds for
owner occupied, primary residences
which have sustained damage as a
direct result of the disaster, but can be
made habitable with only minor repairs.
(c) Mobile Homes or Other Readily
Fabricated Dwellings
When no suitable rental housing is
available, FEMA may authorize an
applicant to rent a travel trailer. In an
extreme situation, FEMA may initiate
the mobile home program, and set up a
temporary mobile home park at or near
the disaster site.
(d) Mortgage and Rental Assistance
Program
When an individual or family receives a
written notice of eviction or foreclosure
due to financial hardship caused by the
disaster, this program provides
Indian River County Comprehensive Emergency Management Plan Annex III - Page 10
assistance with the rent or mortgage
payment.
(2) Small Business Administration (SBA)
Once implemented, the SBA program offers
low interest loans to individuals and
businesses for refinancing, repair,
rehabilitation, or replacement of damaged
property (real and personal). Loans may be
available to businesses which have suffered an
economic impact as the result of the disaster.
An SBA declaration can be made
independently or in concert with a Presidential
Disaster Declaration. An independent or
agency declaration requires a minimum of
twenty-five homes or businesses with 40
percent or more uninsured losses or five
businesses with substantial economic losses.
(3) Individual and Family Grant Program
The Individuals and Households Program
provides grants of up to $32,900 (2014,
adjusted annually to reflect changes in the
Consumer Price Index) to help families meet
serious needs and necessary expenses that
are not covered by other governmental
assistance programs, insurance, or other
conventional forms of assistance. Financial
aid can be provided under the following
categories:
(a) Medical expenses
(b) Transportation costs
(c) Home repairs
(d) Replacement of essential property
(e) Protective measures
(f) Funeral expenses
Seventy-five percent of the costs are funded at
the Federal level (FEMA), 12.5% at the state
level and 12.5% at the local level.
Indian River County Comprehensive Emergency Management Plan Annex III - Page 11
(4) Disaster Unemployment Assistance
Individuals unemployed as a result of a major
disaster, and not covered by regular state or
private unemployment insurance programs, or
who have exhausted their benefits, will be
eligible for disaster unemployment benefits.
The weekly compensation received will not
exceed the maximum amount of payment
under Florida's Unemployment Compensation
Program, and may be provided until an
individual is re-employed or up to twenty-six
weeks after the major disaster is declared,
whichever is the shorter period.
(5) Crisis Counseling
This program provides immediate and long-
term services to meet the mental health needs
of those affected by a major disaster, including
screening, diagnostic and counseling
techniques, outreach, education services, and
public information.
(6) Farm Service Agency (FSA)
FSA provides low-interest disaster loans to
farmers, ranchers and agricultural operators for
physical or production losses. Loans of up to
80 percent of production loss or 100 percent of
the physical loss or $500,000 (whichever is
less) may be made to either the tenant or
owner of the agricultural business.
(7) Income Tax Service
The Internal Revenue Service helps victims
identify ways in which the disaster affects their
federal income tax. Casualty loss credits, early
tax refunds and information on lost
documentation are some services available to
disaster victims.
(8) Food Coupons
This program provides emergency food
coupons to disaster victims through the U.S.
Indian River County Comprehensive Emergency Management Plan Annex III - Page 12
Department of Agriculture and through the
Florida Department of Children and Families.
Length and eligibility for receiving food
coupons will be determined by the President.
(9) Legal Assistance
This program provides free legal assistance to
low-income victims of a major disaster through
the Young Lawyers Division of the American
Bar Association. The assistance typically
includes advice on insurance claims,
counseling on landlord/tenant or foreclosure
problems, assistance with home repair
contracts, consumer protection matters and
replacement of important legal documents
destroyed in the disaster.
(10) Unmet Needs Committee
Unmet Needs Committees, made up of local
churches and private, non-profit organizations,
provide assistance to disaster victims whose
needs have not and will not be met by the
federal, state and local disaster assistance
programs.
(11) Cora Brown Fund
This fund provides last-resort assistance to the
victims of a major disaster for needs stemming
from the disaster that will not be met by
governmental agencies or other organizations
(such as the local Unmet Needs Committees).
B. Public Damage Assessment Form
A public damage assessment is performed in the field; the damage
sustained to each individual site and a dollar estimate is recorded
on Form A (see Appendix C).
Indian River County Comprehensive Emergency Management Plan Annex III - Page 13
C. Individual Damage Assessment Forms
A damage assessment to quantify individual and business losses is
different from a public damage assessment. By using forms B and
C (see Appendix C), assessors are able to document the extent of
damage to individual homes, businesses and jobs, but less
emphasis is placed on determining the exact dollar value of the
losses.
IV. NATIONAL FLOOD INSURANCE PROGRAM - The 50% Rule
A. SUBSTANTIAL DAMAGE
Pre-FIRM buildings must be elevated if damaged by any cause for
which repair costs are 50% or more of the value of the building.
This is a "hidden cost" that actually reduces the value of the
structure. Most homeowners never know about this until it happens
to them. Damage can occur from flooding, fire, earthquake, wind,
or man. This applies to all buildings in a flood hazard area,
regardless if the building has flood insurance.
The costs to repair must be calculated for full repair to "before-
damage" condition, even if the owner elects to do less. The total
costs to repair include both structural and finish materials and
labor.
B. SUBSTANTIAL IMPROVEMENT
When a Pre-FIRM building is proposed to be remodeled,
renovated, rehabilitated, added to, or in any way improved, the
proposed modifications must be evaluated for "substantial
improvement. If the total costs of improvement are 50% or more of
the building value, the building must be elevated, etc., just like
"substantial damage."Total costs" means all structural costs, as
well as all finish materials, built-in substantial improvement rule is a
hidden potential cost that the buyer needs to be aware of.
C. BUILDING VALUE
Building value = market value of structure only. Land and exterior
improvements are excluded, e.g., swimming pool, pool enclosure,
landscaping, paving, etc. Market value = assessed value or
properly-depreciated appraised building value. The assessed
value may be adjusted upward to reflect the market more
Indian River County Comprehensive Emergency Management Plan Annex III - Page 14
accurately. Replacement cost can only be used if properly
depreciated. Certified appraisals must be based on the
comparable sales method. The land value must be deducted and it
must be equal to or greater than that established by the County
Assessor. The building value must be fairly depreciated to reflect
the age of the building and the deterioration of building
components.
D. COSTS TO BE INCLUDED
The construction costs to be calculated for both substantial
damage and improvement include both structural and finish labor
and materials. This includes lighting fixtures, built-in appliances,
interior moldings, paneling, tiling, wall-to-wall carpet over sub-
flooring, built-in cabinets, etc. The cost to demolish undamaged
building components must be established and included. Overhead
and profit are also included, but not the cost of permits. Many of
these costs are not normally calculated for purposes of a building
permit, nor are they regulated as part of the Building Code. But,
they must be calculated for compliance with the 50% Rule.
E. WHEN MAPS ARE REVISED
Substantial Damage and Substantial Improvement can affect Post-
FIRM buildings. If the FIRMs are revised, and the flood elevations
increase, many Post-FIRM buildings may be affected. The 50%
rule applies to them now as well. So, check the FIRMs find out
what flood elevation was in effect when the building was
constructed, and what it is today. All additions to a Post-FIRM
structure must be elevated to or above the current BFE, whether
they are "substantial" or not.
F. CUMULATIVE COSTS
Substantial Damage and Substantial Improvement are subject to
"cumulative" clauses in many community ordinances. FEMA
generally requires that all separate permits for the same structure
within a 1-2 year period are a single improvement and/or repair.
This period runs from the date of final inspection or Certificate of
Occupancy, not from the date the building permit was issued.
Some communities require 5, 10, 50, years or the life of the
structure. Check it out first. NOTE: The State of Florida requires a
minimum five year cumulative period in the Coastal Building Zone,
including all FEMA V-Zones and most barrier islands.
Indian River County Comprehensive Emergency Management Plan Annex III - Page 15
G. SAMPLE APPLICATION FORM
Please see our sample "Substantial Damage/Improvement"
Application. It includes instructions on calculating all costs, as well
as affidavits for the contractor and property owner.
H. SUBSTANTIAL IMPROVEMENT/DAMAGE
1. You must obtain and submit to Indian River County or the
appropriate municipality a detailed and complete cost
estimate for the addition, remodeling, reconstruction or for
repair of all the damages sustained by your home, prepared
and signed by a licensed general contractor. The contractor
must sign an affidavit indicating that the cost estimate
submitted includes all damages or all improvements to your
home, not just structural.
2. Indian River County or the appropriate municipality will
evaluate the cost of improvements or repairs and determine
if they are fair and reasonable. For damage repairs, pre-
storm prices and rates will be utilized. The cost of
improvements or repairs does not include items not
considered a permanent part of the structure.
3. If your home is determined to have "substantial damage" or
is proposed to be "substantially improved, then an Elevation
Certificate must be submitted to Indian River County of the
appropriate municipality to determine the lowest floor
elevation. Garages and carports are not considered to be
the "lowest floor.
4. If the lowest floor is below the 100-year flood elevation, the
building must be elevated to or above that level. Likewise,
all electrical and mechanical equipment (heating and
cooling, etc.), bathrooms, and laundry rooms must be
elevated to or above the 100-year flood level. Only parking,
building access and limited, incidental storage is allowed
below the flood level. Non-residential buildings may be
"flood-proofed" instead of being elevated.
If the lowest floor, electrical and mechanical, equipment,
laundry and bathroom are already above the 100-year flood
elevation, the building can be repaired and reconstructed
without further modifications.
Indian River County Comprehensive Emergency Management Plan Annex III - Page 16
5. Building plans must be prepared to show how the building is
to be elevated. If located in a V-Zone, Coastal High Hazard
Area, or if the building is to be flood proofed, these plans
must be prepared and certified by a registered professional
engineer or architect. Certificates for this purpose are
available from the Building Department.
6. Following a presidential disaster declaration, the Small
Business Administration may make loans available for both
house and businesses for purposes of elevating the
structure to or above the 100-year flood elevation. Proof of
"substantial damage" from Indian River County or the
appropriate Municipality is required.
7. ITEMS TO BE INCLUDED
All structural elements including:
Spread or continuous foundation footings and pilings
Monolithic or other types of concrete slabs
Bearing walls, tie beams and trusses
Wood or reinforced concrete decking or roofing
Floors and ceilings
Attached decks and porches
Interior partition walls
Exterior wall finishes (e.g., brick, stucco, or siding)
including painting and decorative moldings
Windows and doors
Re-shingling or re-tiling a roof
Hardware
All interior finish elements, including:
Tiling, linoleum, stone, or carpet over sub-flooring
Bathroom tiling and fixtures
Wall finishes, (e.g., drywall, painting, stucco, plaster,
paneling, marble, or other decorative finishes)
Kitchen, utility and bathroom cabinets
Built-in bookcases, cabinets, and furniture
Hardware
All utility and service equipment, including:
HVAC equipment
Repair or reconstruction of plumbing and electrical
services
Indian River County Comprehensive Emergency Management Plan Annex III - Page 17
Light fixtures and ceiling fans
Security systems
Built-in kitchen appliances
Central vacuum systems
Water filtration, conditioning or recirculating systems
Also:
Labor and other costs associated with demolishing,
removing or altering building components
Overhead and profit
8. ITEMS TO BE EXCLUDED
Plans and specifications
Survey costs
Permit fees
Debris removal (e.g., removal of debris from building
or lot, dumpster rental, transport fees to landfill and
landfill tipping fees), and clean-up (e.g., dirt and mud
removal, building dry out, etc.)
Items not considered real property such as:
Throw rugs (carpeting over finished floors)
Furniture
Refrigerators
Stoves not built-in
Outside improvements, including:
Landscaping
Sidewalks
Fences
Yard lights
Swimming pools
Screened pool enclosures
Sheds
Gazebos
Detached structures (including garages)
Landscape irrigation systems
Indian River County Comprehensive Emergency Management Plan Annex III - Page 18
9. ITEMS REQUIRED TO DETERMINE SUBSTANTIAL
DAMAGE/IMPROVEMENT
Applicant must submit the following:
a. Complete the attached application.
b. Detailed Cost of Improvement/Reconstruction
Estimate affidavit, signed by a General Contractor
and a copy of his license certificate.
C. Elevation certificate or elevation survey.
d. Current photos, or photos before and after the storm
(if available).
e. Floor plan drawing (if available).
f. Owner's affidavit signed and dated.
g. Contractor's affidavit signed and dated.
V. RAPID IMPACT ASSESSMENT TEAMS (RIAT)
Without an understanding of the impact of a disaster, prompt assistance
is virtually impossible. To fill this void, the State of Florida developed the
concept of sending in small, highly mobile, self-sufficient teams of subject
matter experts to augment local officials in assessing damage and victim
needs immediately following a major or catastrophic disaster. These
teams are called Rapid Impact Assessment Teams (RIATs).
An immediate ground and air assessment of the impacted area is
essential to determine the critical resources needed to support disaster
victims. To accomplish this, the State will, if able, deploy a Rapid Impact
Assessment Team (RIAT) or Teams to the disaster area to carry out an
initial assessment and report the critical victim needs to the Emergency
Management director, or his designee. The RIAT is intended to augment
and assist Indian River County officials in their assessment, not replace
their capability.
The Florida Division of Emergency Management has established SOPs
for the deployment of RIAT personnel to counties impacted by a disaster.
The RIAT/RRT can provide support to the impacted County's EOC, help
manage staging areas, manage donated goods and unaffiliated
volunteers, or other activities as agreed with the State EOC.
Indian River County Comprehensive Emergency Management Plan Annex III - Page 19
V1. RIAT MISSION
The RIAT will, jointly with the Indian River County Division of Emergency
Management, determine immediate victim needs (food, water, medical,
shelter, security) and impact to infrastructure (utilities, public works,
communications, transportation and emergency services) at the earliest
possible time following a major or catastrophic disaster and report this
information directly to the Emergency Management director, or his
designee, and the State EOC for action. RIATs are not tasked or
organized to devise disaster related solutions; their sole mission is to
define the magnitude of the problem and identify immediate resource
requirements. The Florida Division of Emergency Management (FDEM)
and Emergency Support Function #5 (Planning and Information) at the
State EOC determine the necessary corrective action and coordinate
resources to alleviate the RIAT identified problems.
VII. RIAT ORGANIZATION
A RIAT is a small group of civilian and military personnel possessing the
expertise to make accurate assessments of the immediate resources
required to save lives, prevent human suffering, and mitigate additional
property damage. Whenever possible, RIAT assessments are made in
coordination with the County Division of Emergency Management;
however, when Indian River County is unable to function due to disaster
related damage, RIATs are prepared to act independently.
A. RIATs will have, as a minimum, a representative from the following
agencies:
- Department of Community Affairs - Team Leader
- Florida National Guard (FLNG) officer-in-charge (OIC) and
two communications specialists
- Florida Department of Health - Medical
- American Red Cross - Mass Care
- Florida Department of Law Enforcement - Security
- Department of Transportation - Transportation
- Department of Management Services - Communications
- Department of Insurance - Fire, search and rescue
- Department of Environmental Protection - Potable water and
hazardous materials
- Electric Utilities Representative - Electric Power
Indian River County Comprehensive Emergency Management Plan Annex III - Page 20
The team may also deploy with a public affairs (PA) representative
from FLNG or the Department of Community Affairs, Division of
Emergency Management (DEM) and/or a Federal Emergency
Management Agency (FEMA) representative.
B. To conduct the assessment mission, RIATs are organized to be
highly mobile and self-sustaining. RIAT's will deploy to and operate
in disaster areas using both air and ground transportation provided
by the FLNG. Each RIAT will be supported by a logistic support
package provided by a FLNG Ground Support Team (GST).
C. State agencies and the FLNG have assets to field five (5)
independent RIATs simultaneously anywhere in Florida. Should
two or more disasters occur in a short span of time, air mobility
allows the teams the flexibility to move rapidly from site to site.
Vlll. RIAT CONCEPT OF OPERATIONS
A. The Indian River County Emergency Management director, or his
designee, will coordinate any request for the RIAT/RRT to deploy to
Indian River County. The request will be based on identified or
projected needs of the EOC or related operational area and will
include the following:
1. Type of assistance requested;
2. When assistance is needed and for how long (estimated);
3. Where to report and point of contact;
4. Resource support level required;
5. A listing of hotels/motels and/or other available housing in
the County for RIAT members;
6. Availability of meals, potable water, and toiletries within the
community; and
7. The responsible party for RIAT expenses.
B. The request will be forwarded to the State Warning Point or the
State EOC if activated. Each request will be assigned an EOC
mission number. If a State Mission number is assigned, it will
replace the original EOC mission number.
C. The Florida DEM will initiate and finalize deployment information
with each team following protocol dictated in the state operation
plan titled FLNG-RIAT.
Indian River County Comprehensive Emergency Management Plan Annex III - Page 21
D. After receiving an assessment assignment, the RIAT team leaders
will make final coordination with the Emergency Management
director, or his designee, to include determining the availability of
work space for the RIATs operations center. This operations
center, when available, will be co-located with or as close to the
EOC as possible. If space is not available at or near the EOC,
FLNG, through a ground support team, will erect tents for RIAT
operations.
IX. RIAT DEPLOYMENT
A. Immediately following "link-up" with the GST(s), RIATs will move to
the EOC to make initial coordination with the Emergency
Management director, or his designee. Both the RIAT team leader
and the Emergency Management director, or his designee, will
provide situation briefings to ensure each RIAT member and
county officials have the same initial assessment information.
After the briefings, team members will coordinate with the
Emergency Management director, or his designee, and conduct
assessments in accordance with state agency assessment
checklists.
B. The state EOC will determine when RIAT assessments have been
completed and notify the team leader(s) to terminate team
operations.
X. LANDING ZONES
The following landing zones have been identified for Indian River County
and the information has been transmitted to the appropriate agencies
(See airport diagrams attached to this document and identified as
Attachments 1 and 2):
A. The primary landing zone is located at:
• Vero Beach Municipal Airport
Latitude 270 39' 33"/Longitude 0800 25' 08"
B. The secondary landing zone is located at:
• Sebastian Airport
Latitude 270 48' 77"/Longitude 080° 29' 74"
Indian River County Comprehensive Emergency Management Plan Annex III - Page 22
Vill. REPORTS
Any assessment reports will be coordinated with the Emergency
Management director prior to being released to the state EOC.
Indian River County Comprehensive Emergency Management Plan Annex III - Page 23
Attachment 1
INDIAN RIVER COUNTY LANDING ZONE (PRIMARY)
Location: Vero Beach Municipal Airport
FAA Identifier: VRB
Lat/Long: 27-39-20.000ON/080-25-04.6000W
27-39.333333N /080-25.076667W
27.6555556 /-80.4179444
(estimated)
Elevation: 24 ft. /7.3 in(surveyed)
Variation: 04W (1990).
From city: 1 mile NW of VERO BEACH, FL
Time zone: UTC -5 (UTC -4 during Daylight Savings Time)
Zip code: 32960
Beacon' t
']n CANAL
r
f M j
✓... / �`--: mak.
.", J—j n
Y.
lASx
m
Indian River County Comprehensive Emergency Management Plan Annex III - Page 24
Attachment 2
INDIAN RIVER COUNTY LANDING ZONE (SECONDARY)
Location: Sebastian Municipal Airport
FAA Identifier: X26
Lat/Long: 27-48-45.3308N/080-29-45.2529W
27-48.755513N/080-29.754215W
27.8125919 / -80.4959036
(estimated)
Elevation: 21 ft. / 6 m (estimated)
Variation: 03W(1985)
From city: 1 mile W of SEBASTIAN, FL
Time zone: UTC -5 (UTC -4 during Daylight Savings Time)
Zip code: 32958
DF T ROAD?
TWR
7E 11
TREES
TREES /
14G ... .:
�V
ELEVATION- 23: FT.
i r
r.
Indian River County Comprehensive Emergency Management Plan Annex III - Page 25
Attachment 3
GUIDELINES TO COMPLETE THE ATTACHED
RECONSTRUCTION/IMPROVEMENT
COST ESTIMATE
ITEMS COST Recon/Repair Official
Ratio of Work Use
Labor & Materials
Concrete, Form, ETC $4,500.00 40%
Carpentry Material r $9.004.00 100%
Doors/Windows, Shutters $2,046.00 50%
Indian River County Comprehensive Emergency Management Plan Annex III - Page 26
Attachment 4
ESTIMATED COST OF RECONSTRUCTION/IMPROVEMENT
FOLIO #
Address
This Cost Estimates of Reconstruction/Im provement must be prepared and signed by a licensed General Contractor
ITEMS COST Recon/Repair Official
Labor & Materials Ratio of Work Use
Concrete, Form, ETC
Carpentry Material (rough)
Carpentry Labor (rough)
Roofing
Insulation & Weather Strip
Exterior Finish stucco
Doors, Windows & Shutters
Lumber Finish
Carpenter labor, finish
Hardware finish
Hardware (rough)
Cabinets built-in
Floor covering (tile/rug)
Plumbing
Shower/Tub/Toilet
Electrical
Light Fixtures
Built-in Appliances
HVAC
Paint
Demolition and Removal
Overhead and Profit
TOTAL
Please attach any additional information.
Contractor Name: CGC Lic #:
Address: Phone #:
Signature: Date:
Indian River County Comprehensive Emergency Management Plan Annex III - Page 27
Attachment 5
OWNER
RECONSTRUCTION/IMPROVEMENT AFFIDAVIT
Folio #:
Contractor Name: License #:
Owner Name:
Address: Phone #:
I hereby attest to the fact that the repairs/reconstruction and/or remodeling list
submitted for the Substantial Damage/Improvement Review by my contractor are ALL
OF THE DAMAGES/IMPROVEMENTS sustained by this structure and will be done to
the existing building and that all additions, improvements, or repairs on the subject
building are included in this estimate construction herewith. No other contractor has
made any repairs or reconstruction or additions or remodeling not included in the
attached list.
I understand that I am subject to enforcement action and/or fines if inspection of the
property reveals that I have made repairs or improvements NOT INCLUDED ON THE
ATTACHED LIST OF REPAIRS to MY HOME or that I have included non-conforming or
illegal structures/additions, to the existing structure without having presented plans for
such additions. I understand that any permit issued by Indian River County or
appropriate Municipality pursuant to this affidavit does not authorize the reconstruction,
repair or maintenance of any illegal additions, fences, sheds or non-conforming uses or
structures on the subject property.
STATE OF
COUNTY OF
Before me this day personally appeared who, being duly
sworn deposes and says that he has read, understand, and agrees to comply with all
the aforementioned conditions.
Owner's Signature Co-Owner's Signature
Sworn to and subscribed before me this day of , 20_
Notary Public
My commission Expires:
Indian River County Comprehensive Emergency Management Plan Annex III - Page 28
Attachment 6
CONTRACTOR
RECONSTRUCTION/IMPROVEMENT AFFIDAVIT
Folio #: Contractor Name:
Address: License #:
Property Address: Phone #:
I hereby attest to the fact that 1, or a member of my staff, personally inspected the
above mentioned property and produced the attached itemized list of repairs,
reconstruction and/or remodeling list which are hereby submitted for a Substantial
Damage/Improvement Review. These damages/improvements are ALL OF THE
DAMAGES/IMPROVEMENTS sustained by this structure, and that all additions,
improvements, or repairs proposed on the subject building are included in this estimate.
I understand that I am subject to enforcement and penalties for violation action and/or
fines if the inspection of the property reveals that I have made repairs or improvements
NOT INCLUDED ON THE ATTACHED LIST OF REPAIRS/IMPROVEMENT to THIS
STRUCTURE or any non-conforming or illegal structures/additions, or repairs is
included to the existing structure without having presented plans for such additions. I
understand that any permit issued by Indian River County or the appropriate
Municipality pursuant to this affidavit does not authorize the reconstruction, repair or
maintenance of any illegal additions, fences, sheds or non-conforming uses or
structures on the subject property.
See Attached Itemized List
Total Labor & Materials $
Overhead & Profit $
Total Cost $
STATE OF
COUNTY OF
Before me this day personally appeared who, being duly
sworn deposes and says that he has read, understand, and agrees to comply with all
the aforementioned conditions.
Contractor's Signature Date
Sworn to and subscribed before me this day of , 20_
Notary Public
My commission Expires:
Indian River County Comprehensive Emergency Management Plan Annex III - Page 29
Attachment 7
Checklist for Finalizing Projects
• Damage description and scope of work
• Completed Special Considerations 9 Questions form
• Estimated and actual costs
• Force Account Labor
• Force Account Equipment
• Rented Equipment
• Materials and Purchases
• Photographs of damage, work underway, work completed
• Insurance Information
• Environmental alternatives considered for large, improved or
alternate projects
• Records of donated goods and services
Indian River County Comprehensive Emergency Management Plan Annex III - Page 30
APPENDICES
APPENDIX A
PUBLIC ASSISTANCE ELIGIBILITY
PUBLIC ASSISTANCE ELIGIBILITY
A. Eligible Applicants include:
1. State and local governments
2. Native American Tribes and tribal organizations
3. Certain private non-profit (PNP)
• Fire/Emergency
• Medical
➢ Hospitals
➢ Outpatient Facilities
➢ Rehabilitation Facilities
➢ Facilities for long-term care
• Custodial Care
Institutional care for persons requiring close supervision and
some physical constraints on their daily activities
• Utility
➢ Electric Power
➢ Telephone
➢ Sewer and Water
➢ Gas Services
• Educational
➢ Primary and secondary schools that satisfy state
requirements for compulsory attendance
➢ A higher education institution must require graduation
from a secondary school, award a bachelor degree or
two year certificate, or provide a not less than one-year
program, and be state accredited.
B. Eligible Work must:
1. Be damages as the result of the disaster event
2. Be located within a designated disaster area
3. Be the legal responsibility of an eligible applicant
4. Be in active use at the time of the disaster event.
5. Not be under the authority of any other Federal agency to fund.
1
C. Categories of Work
Category A - Debris Clearance - Includes all storm induced debris on non-
federal public roads, including the right-of-way, non-federal public waterways,
other public property, and private property when undertaken by local
government forces. It can also cover the cost of demolition of public
structures if those structures if those structures were made unsafe by the
disaster.
Category B - Emergency Protective Measures - Addresses the need to
provide appropriate emergency measures designed to protect life, safety,
property, and health (i.e., barricades, sand bags, and safety personnel).
Category C - Roads and Bridges - Damages to non-federal roads, bridges,
streets, culverts, and traffic control devices.
Category D - Water control facilities - Eligible damages under this category
include costs to repair or replace dikes, dams, drainage channels, irrigation
works, and levees.
Category E - Buildings and Equipment - Eligible damages under this
category include costs to repair public buildings and equipment,
supplies/inventories that were damaged and transportation systems such as
public transit systems.
Category F - Public UtilitV Systems - Assistance is available for damaged
water systems, landfills, sanitary sewerage systems, storm drainage
systems, and light/power facilities.
Category G - Parks, Recreation and Other- Includes park and recreational
facilities, or any other public facility damages that do not reasonably fit in one
of the other six categories.
D. Allowable Costs, for emergency protective measures or for repair and
replacement of damaged facilities, include:
1. All direct costs for use of applicant's own labor force, equipment, and
materials in all work categories. Except for categories A and B
(emergency measures) where only overtime is allowed for the force
account labor. However, temporary employees and all contract labor
costs, both regular and overtime, are allowable. All equipment usage
and materials costs are allowable for all work categories.
2
2. The use of volunteer services can become part of the non-federal
match when documented as defined in 44 CFR 13.24 (c) and 13.24
(b) (6) but can only be used for Categories A and B. The specific
value that can be claimed will be based on an hourly rate or a
production formula, (i.e. the number for sandbags filled and placed
per hour). If completed work was performed jointly by applicant's
labor force, the volunteer services will be prorated when using a
production formula. Use of donated equipment can be applied to the
FEMA rate sheet. Value materials will be based on previous
purchases.
3. Repair vs. Replacement
Repair is based upon damages to a facility that does not exceed 50
percent of the cost of replacement to its pre-disaster condition.
Replacement is an option if the cost exceeds 50 percent, However, in
determining the cost, repair expenses are based on materials and
methods to put the facility back to its pre-disaster condition without
including mandatory codes and standards. Replacement costs will
include all codes and upgrade requirements. This will normally result
in most facilities not exceeding to 50 percent since the replacement
costs include additional costs required by rules and regulations.
Dividing the repair costs by the total replacement costs will give an
indication of whether 50 percent has been met.
4. Relocation of a facility to prevent repetitive heavy damages, if cost
effective, is an option.
5. Equipment and furnishings, damaged beyond repair, are eligible as
replacement items.
6. Library books and publications damaged or destroyed are eligible
costs.
7. Beaches must meet the criteria to be eligible for reimbursement costs,
specifically they must be improved, constructed and maintained.
8. Restrictions that state inactive facilities and alternate use facilities
may have limited eligibility for reimbursement is based upon actual
permanent use.
E. Allowable costs determinations are established in 44 CFR 13.22 and
OMB circular A-87
1. Direct costs include those for equipment using either using the FEMA
Equipment Rate Schedule or actual applicant's rates. These costs
are shared costs.
3
2. Indirect costs are those associated with administering the disaster
assistance program. These costs are funded by Federal government
at 100 percent and are prorated on a percent of the total assistance
provided.
4
APPENDIX B
FEMA's SCHEDULE
OF
EQUIPMENT RATES
FE °s SCHEDULE OF EQUIPMENT RATES
DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
RECOVERY DIRECTORATE
PUBLIC ASSISTANCE DIVISION
The rates on this Schedule of Equipment Rates are for applicant-owned equipment in good mechanical condition,
complete with all required attachments, Each rate covers all costs eligible under the Robert T,Stafford Disaster Relief
and EmergenoyAs5ist@nce Art,42 U.S.C.§5121,at seq.,for ownership and operation of equipment,Including
depreciation,overhead,all maintenance,field repairs,fust,lubricants,tires.OSHA equipment and other costs incidental
tooperation.Standby equipment costs are not eligible.
Equipment must be in actual operation performing eligible work in order for reimbursement to be eligible- LABOR COSTS
OF OPERATOR ARE NOT INCLUDED in the rates and should be approved Separately from equipment costs.
information regarding the use of the Schedule is contained in 44 CFR§206.228 Aj7dwabL-Costs. Rates for equipment
not listed will be furnished by FEMA,upon request- Any appeals shall be in accordance with 44 CFR§206.206 Appeals.
THESE RATES ARE APPLICABLE TO MAJOR DISASTERS AND EMERGENCIES DECLARED BY THE PRESIDENT
ON OR AFTER SEPTEMBER 15,2010,
cost Equipment
Code Specification Capacity/Size HIP Notes Unit Rate
8490 Aerial Lift,Self-propelled Max-Platform Height 37 ft....
to 15 Articulated,Telescoping,Scisso. hour $8.25
8491 Aerial Lift,Self-PrMelled Max-Platform Height 60 it to 30 Arficulated,Telesc2pinU,Scissor. hour S12,25
8492 Aerial Lift,Self-PrMelled Max.Platform HeiLht 70 it to 50 Articulated,Telesc22ing,Scissor. hour $21 00
8493 Aerial Lift,Self-F7 gilled Max-Platform Height 1254 to&5 Articulated and Teles2ng- hour 355 00
8494 Aerial UK,Self-Propelad Max,Platform Height 150 ft to 130 Altioulated and Telescopn2, hour UTDD
Articulated and Telescoping,Add to
8486 JAerial Lift,Truck Mntd Max-Platform HeiLht 40 it Truck rate for total rate- hour l $6,75
Articulated and Telescoping-Add to
8487 Aerial Lift,Truck Mntd Max-Platform Height 61 ft Truck rate for total rate- hour $12,25
Anc,ulated and Telescoping-Add to
8488 Aerial Lift,Truck Mntd Max-Platform HeiLht 80 ft Truck rate for total rate- hour 52150
Articulated and Telescoping-Add to
6489 Aerial Lift,Truck Mntd Max.Platform Height looft Truck rate for total rate- hour $34 00
8010 Aar Compressor At Delivery 41 efrn to 10 Hoses ricluded. hour $1.50.
8011 Air Compressor Ar DebvtU 1013 cfm to 30 Hoses included. hour $7p0
8012 At C=ressor Ar Dellv2U 130 cfm to 50 Hosts Included. hour $9,25
8013 At Compressor At Delivery 175 cfm to 90 Hoses Included. hour $20.()D
8014 Air Coin ressor Ar Defy M 400 cfm— to 145 Hoses included. hour $27.50,
8015 At C2MBressor At Delve 575cfm to 230 Hoses included, hour $45.50
8016 Air Compressor Ar Deliver 1100 cfm to 355 Hoses included- hour $5t.00
y
8017 At lam ressor At DerveU 1600 cfm to 500 Hoses included. hour SBO.OD
8040 Ambulance to 150 hour $25.50
8041 Ambulance to 210 hour $3250
8060 AuLer,Portable Hide Diameter 16 in to 6 hour S1 30
8061 Ajor,Portable Hole Diameter 18 in to 13 hour $3.50
Includes digger,boom and mounting
hardware.Add to Tractor rate for total
8062 Adjor,Tractor Mntd Max-Aucer Diameter 36 in to 13 rate. hour $1 30
Includes digger,boom and mounting
hardware-Add to Truck rate for total
8063 Adjaer.Truck Mntd Max-AJ92rSi2e 24 in to 100 rate. hour $25 1)01
8070 Automobile to 130 ITransporfln2 Leale. mile $0,501
8071 Automobile to 130 Trans paxong cargo. hour 313 DD
8072 Automobile,Pdfic; to 250 PatrollinU. mile $0.00
8073 Automobile,Pdlce to 250 Stations!y with enqinerennin hour $16,25
8110 Eatge,Deck Sze 50`x35x7.29 hour $34 00
8111 Barge,Deck Size 50'x35N9hour $490[)
8112 BoZ,Deck Size 120'x45"OF hour S0O.00
8113 Barge,Deck Size 160'x45"1' hour $75 0[i
K050 Board,Arrow I to Trailer Mounted. hour S3.15
05' Board,Message I to I Trailer Mounted. hourl S8.501
13 3 Boat,Push Size 4�5� 132
81a — I � �2j'4� 12 Fh; hour$150.00
81 4 Boat,Push —419... ..... 21'x6 to 5�5 FLI';i u1j, hour$200.00
35 Boat,Push 58'x24x7.5' to 705 Flat WIL hour 2.0 0
81 a6 c L 1325116�L
Boat,Push laze 64x25x8' I to 870 Flat hull, r5 '.
Federal Emergency Management Agency Septmber 15,2010. Page 1 of 13
FE SCHEDULE OF EQUIPMENT RATES
Cost
Code Equipment Specification CapacityiNze HP Notes Unit Rate
8130 Boat,Row Heavy duty, hour $07
8131 Boat,Runabout Size 131X6' to 50 Outboard- hour $1d i10
8132 Boat,Tender Sze 14x7°— to 100 Inboard With 360 deUree drive. hour S26.00
8120 Boat,Tow Size 55`(20'4' to 870 Steel. hour$250LD
6121 Boat,Tow Sze 60'x2l'x5to 1050 Sted. hour$300.00
8122 Boat,Tow Sze 70'x30'x75' to 13,50ISt"I. hour$450.00
8123 Boat,Tow Size 120°x34 x8° to 2000 1 Steel, hour l$830.00
8140 Boat,Top U iMIL— 16 ft to 100 hour $33.50
8141 Boat,Tug Length 18 It to 175 hour $51DO
8142 B ,�Tu Length 26 ft to 250 hour 36500
8143 Boat,Tug Lenjth 40 ft to 380 hour 5150.00
8144 Boat,Tug Length 51 ft to 700 hour$225.00
Breaker,Pavement,
8419 Hand-Held wejgDt 25.901b b hour 30 65
8420 lBreaker,Pavement to 70 hour S31.'25
8150 Broom,Pavement Broom Len 72 in to 36 hour S12 30
8151 Broom,Pavement Broom Lon2!h 96 in to 100 hour S19.75
8153 Broom,Pavement,Mntd Broom Len 72 in to 19 Add to Prime Move r rate for total rate. hour WOO
8154 Broom,Pavement.Pull Broom Length 84 in to 20 Add to Prime Mover rate for total rate, hour 31 426
Includes teeth-Does not Include
8270 Bucket,Clamshell Ca2aciLy 1.0u Clamshell&Dra9kne. hour $160
Includes teeth.Does not include
8271 -Bucket.Clamshell Capacity 2.5 ry Clamshell&Dra line, hcur- $616
Includes teeth.Does not include
8272 Bucket-Clamshell Ca ad 50 a I Clamshell&Dallline, hourl S11,25
ncludes teethDoes not include
8273 Bucket,Clamshell Capacity 75 c I .
Y, Ciamsh ell&Dragime. hour $14.50
8275 Bucket.Dra 1 e Caeaci20 L( Does not Include Clamshell&Dragline. hour S2 90
8276 Bucket,Dragline Ca act 5-021 Does not include Clamshell&Dragline. hour $6 50
8277 Bucket,Dragline Capaci!j 10 EY Does not include Clarnsheil&Dragline. hour $10.50
8278 Bucket.IDTauthe Capacity 14 cy, Does not include Clamshell&Dragline. hour S13.7
8150 Bus to 150 hour 520.00
8181 Bus to 210 hour S23.00
8182 Bus to 300 hour $27 00
8190 Chain Saw Bar Length 16 in hour $1.75
8191 Chain Saw Bar Len h 25 in hour S3.20
8192 Chain Saw,Pole Bar Size 18 in hour $1.60
8200 Chipper.Brush Chipping Capacity, 6 in to 35 Trailer Mounted. hour S7.50
8201 Chipper,Brush Chi in Ca2aci!j 9 in to 65 Trailer Mounted. hour S16.0
8202 Chipeer,Brush Ch's in Capaci! 12 in to 100 Trailer Mounted. hour S2115
8203 Chipper,Brush Chi in Ca2adly 15 in to 125 Trader Mounted. hour S30.76
8204 Chieper,Brush Chipping Capacity, 18 in to 200 Trailer Mounted. hour S45.50
Clarrishell&Dragline,
8210 Crawler 149 999 lb to 235 Bucket net Included in rate, hour l W�DD
Clarnshell&Dragline,
8211 -Crawler 250,000 Ib to 520 Bucket not included in rate, hour$121.00
aarrishell&Dragline,
8212 Truck to 240 Bucket not included in rate, hour $13U0
Cleaner,Sewer/Catch Truck Mounted-Add to Truck rate for
16,00
8712 Basin Hopper Capacity, 5 cy, total rate, hour 31,
Cleaner,SewerlCatch Truck Mounted-Add to Truck rate for
8713 Basin Hopper Capacity 14 cy total rate. hour, $21 50
8220 Compactor to 10 hour S1 I 00
Compactor,Towed,
8221 Vibratory Drum to 45 hour $17.50
Cornpactor,\fibratory,
8222 Drum to 75 hour 525.00
Compactor,Pneumatic,
8223 VOW to 100 hour $29.DDI
8225 Cern actor Sanitation to 300 hour W&DO
8226 Compactor,Sanitation do 45O�O hC_U_r$163.00
ff8227 Corneactor,Sanitationhour 5225 00'
Compactor,Towed,
8228
Pneumatic,WKeel 100001b jAdd to Prime MoNer rate for total rate. hour $7 50
Federal Emergency Management Agency. Sepbriber 15,2010 Page 2 of S.
FE SCHEDULE OF EQUIPMENT RATES
hod Cost Equipment Specification CapacitylSize HP Notes Unit Rate
Compactor,Towed,
8229 Drum Static 20000 lb Add to Pnme Mover rate for total rate. hour $12.25
8500 Crane Max,Lift Capacity 8 MT to 80 hour 527.56
8501 Crane Lisa_Lift Capacity, 15 MT to 150 hour $5500
8502 Crane..: Max-Lift Capacity 50 MT to 200 hour $95 00
8503 Crane Nbx,Lift Capa dify 70 MT to 300 hour,$155.00
8504 Crane Lbx,Lift Capaci!j 110 MT to 350 hour$220.00
8496 Crane,Truck Mntd tylax_Lift Capaci!y 24000 lb Add to Truck rate for total rate- hour $10.00
8497 Crane.Truck VInt; Max.Lift CaEarfty 36000 lb Add to Truck rate for total rate. hour 516.00
8498 Crane,Truck Mntd Wx.Lift Ca ace 60000[b Add to Truck rate for total rate- hour $30.00
8195 Cutter,Brush Cutter Sze Bit to 150 hour S90 00
8196 Cutter,Brush Cutter Sze aft to 190 hour$11)(IL4
8197 Cutter.Brush Cutter Size 10 ft to 2145 hour 5120.00
Includes hydraulic pole alignment
8670 Derrick,Hydraulic Dicloer Max-Boom Length 60 ft attachment.Add to Truck rate... hoes)l $21.00
Includes hydrauk pole alignment
8671 Derrick,I-Ndraulic DRi e€ Max.Boom Length 90 ft attachment,Add to Truck rate, hour SWOO
insulated tank,and circulating spray
8560 Ustributm,A�Salt Tank CaRaci!j 540 al bar. -hour $12,00
Truck Mounted-Includes burners,
insulated tank,and circulating Way
8581 Ustributor,Asphaft Tank Capacity 4000 gal bar-Add to Truck rate. hour $13,001
Truck Mounted-Includes burners,
insulated tank,and circulating spray
8582 Dstributor,Asphalt Tank CaEaci!y 4000 gal bar.Add to Truck rate. hour. S25 D)
8250 Dozer,Crawler to 75 hour $31 00
8251 Dozer,Crawler to 105 hour $40.00
8252 Dozer,Crawler to 160 hour S65 01)
8253 Dozer,Crawler to 250 hour S(10 00
8254 Dozer,crawler to 360 hour$135.00
8255 Dozer,Crawler to 565 hour$250.00
8256 Dozer,Crawler to 850 hour$340.00
8260 Dozer,Wheel to 300 1 hour $55 00
8261 Dozer,Wheel to 400 hour$110.00
8262 Dozer,Wheel to 500 hour$150.00
8263 Dozer,Wheel to 625 hour$200 00
Crawler.Truck&Wheel.Includes
8280 Excavator,Hydraulic Bucket Capacity 05 cy to 45 bucket- hour $18.00
Crawler,Truck&Wheel.Includes
8281 -Excavator.Hydraulic Bucket Capacity 1,0 cy to 90 bucket. hour $39�UO
Crawler,Truck&Wheel.Includes
8282 Excavator,Hydraulic Bucket Ca ac' 1,5 cy to 160 bucket- hour $65�00
"ao
Crawier_Truck&Wheel.Includes
8283 Excavator,H)Ldraulic Bucket CaDacftv 25 to 265 bucket- hour E120�00
Crawler,Truck&Wheel.Includes
8284 Excavator,Hydraulic Bucket CapacU 45 2X to 420 bucket- hour,$200.00
Crawler,Truck&Wheel.Includes
8285 Excavator,Hydraulic Bucket Capacity 75 cy to 650 bucket, hour$240.00
Crawler,Truck&Wheel.Includes
8286 Excavator,Hyg2ulic Bucket CapacL 12 LL I to 1000 bucket, hour$400.00
8240 Feeder,Grazly to 35 hour $17.00
8241 Feeder,Grizey to 55 hour 530 D)
8242 Feeder,Gr2gj to 75 hour DO
8300 Fork Lift Capacl!j 6000 to to 60 hour 11,75
8301 Fork Lift Capacity 120001b to 90 hOUF 517 UD
8302 Fork Lift Capacity 180001b to 140 hour $23.0)
8303 Fork Lift CaipaciLt 500001b to 215 hour 350 017
8310 Generator F)nme output 55 kW to to ±2r $3.25
8311 Generator Prime Output 16 kW to 25 hoxar $8.00
8312 Generator Prime Ouj2ut 43 kW to 65 hour 317.00
8313 Generator Fh1me Output 100 kW to 125 hour S34.00
8314 Generator Prime Output 150 kW to 240 hour 350.0)
315 Generator Prime Out2ut 210 kW to 300 hour! S60 00
83_16 Generator Prime Output 280 kW to 400 it hour l $85 00
Federal Emergency Management Agency Septmber 15�,2010 Page 3 of 6
FEMXs SCHEDULE OF EQUIPMENT RATES
Cost
Cod Equipment Specification CapacityfStze HP Notes Unit Rate
8317 Generator Prime but ut 350 kW to 5070 hour $95.00
8318 Generator Rime Output 530 kW to 750 hour$150.00
8319 Generator Prime Output 710 kW to 1000 hour$2K00
8320 Generator Prime Output 11OOkW to 1500 hour$375.00
8321 Generatoa:. Prime Output .. 2500 kW to 3000 hour$600 0Lt
8755 Golf Cart capacity 2 person hour $3.20
8330 Graders Moldboard Size loft to 110 Includes Rigid and Articulate hour $34.50
8331 Graders Moldboard Size 12 ffto 150 Includes Rigid and Alrticulate...... hour $56 OO'..
8332 Graders Moldboard Size 14 ft.... to 225 Includes Ri ed and Wficulate..... hour $70 00
8350 Hose Dischar e aameter 3 in Per 25 food len tM Includes coma lin s hour $0 13
8351 Hose,Dnschar e Demeter 4 in Per 25 foo ien th.Includes couplings. hour $0 19
8352 Hose,Dschar e: Ckameter 6 in Per 25 foot iength.Includes couplings. hour $0.50
8353 Nose Dischar22 Demeter 8 in Per 25 foo length-Includes coo lin s hour $0,76
8354 Hose Discharge C lameter 12 in Per 25 foot length.Includes coo bin s. hour $1.36
8355 Hose Discharge Demeter 16 in Per 25 food ten tM Includes coo lin s hourl $2,20
8356 Hose Suction narrieter 3 in Per 25 foo length.Includes couplings. hour $0,23
8357 Hose,auction Dameter 4 in Per 25 food length.Includes couplings. hour $0.43'
8358 Horse,Suction C7aarrieeter 6 in Per 25 foot length- Includes couplings. hour $0 90
8359 Hose,.Suction Ckameter 8 in Per 25 foot length-Includes couplings. hoaur $1.35
8360 Hose,.Suction C.4ameter 12 in Per 25 food tength.Includes couplings. $145
8361 Hose Suction Dameter 16 in Per 25 foot ien iM Includes coo fleas hour S3.90
..8517 Jackhammer Weight Class 25,-451b '.hour $100
8518 Jackhammer(Wet) Weight Class 30-55 lb hour $115'
8380 Loader,Crawler Bucket Ca aci 0-521 to 32 Includes bucket. Lour 511543'
8381 Loader Crawler Bucket Ca ac' 1 c to 50 Includes bucket, hour $1900
8382 Loader Crawler Bucket Ca2acL 2 0 to 118 Includes bucket...... hour S42.D0
8383 Loader Crawler Bucket Capacity 3 cy to 178 Includes bucket, homer S76OD
8384 Loader Crawler Bucket Ca2acU 4 2y to 238 Includes bucket, hour$115.00
8540 Loader Skid Steer 2ptrating CaeadLy 1000 lb to 35 _ hour $11.07ij
8541 Loader Skid-Steer eratin Capacity 2000 lb to 65 hour SAM
8542 Loader Saud-Steer 2 eratin Ca act 3000 k I to 8;5 hour $2200
8401 Loader,Tractor-Wheel, to 81 hour I S26 Lam'
8390 Loader Wheel Bucket Capacity 0.5 c
Y too 38. hourl $15.50
8391 Loader Wheel Bucket CagacL 1 cy to 60 hour S21.50
8392 Loaader,Wheel Bucket Ca ac` n 2y to 105 hour $28,75
8393 Loader Wheel Bucket Ca2acL 3 c to 152 hour $40M
8394 Evader,Wheel Bucket Capacity 4 cy to 204 lAaurr40
8395 Loader Wheel Bucket Capacity 5 c to 250 hour '
8396 Loader Wheel Bucket Ca ac` 6 c to 305 hour
8397 Loader Wheel Bucket Capacit
':.._ 7 c to 360. hour
8398 Loader Wheel Bucket Ca ac4 8 c to 530 hour8570 Loader-Backhoe,Whed Loader Bucket Ca aci 0 5 c to 40 Loader and Backhoe Buckets included. hour8571 Loader
Backhoe,Wheet :Loader Bucket Ca acit y 1 c... to 70 Loader and Backhoe Buckets included. hour8572 Loader-Backhoe Wheel Loader Bucket Ca aci 15 to 995 Loader and Backhoe
Buckets included. hour
8573 Loader-Backhoe,Wheel Loader Bucket Cagacity 1 75 U to 115 Loader and Backhoe Buckets included. hour 53800,
8410 Myer,Concrete Portable Batching Capacily 10 cithour $125
8411 Mxer.Concrete Portable Batchin Ca acit 12 cft hour 54.25'
Mixer-Concrete,Trailer
9412 Mntd Botching Ca @city 11 aft to 10 hour $8,75
Myer,Concrete,Trailer
8413 Wtd.. Batchinu Ca acit.: 16 oft to 25.: hour S16,25
6075 Motorcycle,Police mile $0.35
$633 Mulches Trailer MIntd Working Capacity 7t`h to 35 hour S10.25
8634 Nbicher,Trailer Mntd Working Capacity, 10th to 55 hour S15.76
8635 Mulches Trailer Aikntd Working Ca acit20!,ph to 120 hoar $24 75'
8430 Paver,As hak Towed _. _. Does not include Prime Mover hour $?00'
8431 Paver A.s hak _. to 50 Includes wheel and crawler equipment. hour $65.00
8432 Paver,Lsphaft to 125 Includes wheel and crawler eguipment. hour $115 00
8433 Paver Asphalt to 175 Includes wheel andcrawler equipment. hour 125.00'
8434 Paver,As hak to 250 Includes wheel and crawler equipment. hour$140M
8436 Pick-u As halt to 140 hour S55.00
8437 Pick-up,Asphalt to 150 hour S634xs'
8438 Pick-u2,As halt to 200 hour$310 0LY
8439 Rcku Asphalt to 275 hour$14000'
8660 Pow,Cable Pow De h 24 an I to 30 1 Ihourl $10,25
Federal Emergency Management Agency Septmber 15,2010. Page 4 of 6:
FE SCHEDULE OF EQUIPMENT RATES
Cost
Code Equipment Specification CapacitylSize HP Notes Unit Rate
8661 Plow,Cable Row Depth 36 in to 65 hour $27.75
8662 Row,Cable Row Depth 48 in to 110 hour $31.75
8450 Row,Snow Grader Mnd Width to 10 it Add to Grader for total rate, hour Sl&DD
8451 Plow,Snow,Grader Nhtd Width to 14 it Add to Grader for total rate, hour $24.00
8452 Plow,Snow,Truck Mntd Width to 15 it Add to Truck rate for total rate- hour $10 75
With levelin g wing,Add to Truck rate for
8453 Plow,Snow,Truck Mntd Width to 15 it total rate. hour l $18,50
8470 Pum e to 4 Does not include Hoses- hour $2,15
8471 Pump tui 6 Does not include Hoses. hour $3.20
8472 Pump to 10 Does not include Hoses, hour $4,10
8473 Pump to 15 Does not include Hoses. hour $7,75
8474 Pump to 25 Does not include Hoses- hour $9 25
8475 Pump to 40 Does not include Hoses, hour V&DD
8476 Pump to 60 Does not include Hoses. hour S18,751
8477 Pump to 95 Does not include Hoses, hour $26.50
8478 Pump to 140 Does not include Hoses. hour S31.00
8479 Purne to 200 Does not include Hoses. hour S30 01)
8490 Pump to 275 Does not include Hoses. hour $80 0[)
8481 Pump to 350 Does not include Hoses, hour 895 UD
8482 Pump to 425 Does not include Hoses, hour$120.04
8483 Pump to 500 Does not include Hoses. hour$135.00
8494 Pump to 575 Does not include Hoses, hour$155.00
8485 Pump to 650 Does not include Hoses,. hour$180.001
8510 Saw.Concrete Blade Dameter 14 in to 14 hour SB DO
8511 Saw,Concrete Bade Diameter 26 in to 35 hour $13.50
8512 Saw,Concrete Bade Demeter 48 in to 65 hour $23 td
8513 Saw,Rock to 100 hour 830())
8514 Saw,Rock to 200 hour $60.00
8521 ScraRer ScraLer CapaciLf 1621 to 250 hour 50000
8522 Scraper Scraper Capacity, 23 cy, to 365 hour$130,00
8523 Scraper Scraper Capacity 34 cy to 475 hour$200.00
8524 Scraper Scrager Capac& 44 Ey to 600 hour$24000
8560 Snow Bewer Capacity, 2,000 tph to 400 hour$140.00
8561 Snow Blower QapaciLt 2,5D0t2h 10500 hour 5160.00
8562 Snow Bower Caead!y 3,500!Rh to 600 hour$1130.00
8550 Snow Blower,Truck Mind Capacity 600tph to 75 Does not include Truck. hour S37.50
8551 Snow Blower,Truck Vhd CaeaciLt 140012 to 200 Does not include Truck. hour S70.00
8552 Snow Blower,Truck Wtd Capaci!y 2000! to 340 Does not include Truck. hour$110 00
8553 Snow Blower,Truck Wtd Capacity 2500tph to 400 Does not include Truck. hour$120 00
Snow Thrower,Walk
8558 Behind -Cutting Width 25 in to 5 hourl $125
Snow Thrower,Walk
8559 Behind Cuttin2 Width so in to 15 hourl $7,00
Trailer&Truck mounted.Does not
8630 Sprayer,Seed Working Capacity 750 gal to 30 include Prime Mover. hourl $9 75
Trailer&Truck mounted.Does not
8631 Sprayer,Seed Working Capacity 1250 al. to 50 mckide Prime Mover. hour 815 t70'.
Tfaiter&Truck mounted.Does not
8632 §Eayer,Seed Working Ca ace 3500 al to 115 include Prime Mover. hour $25.75
8458 §:reader,Chemical Capacitj 5 cy to 4 Trailer&Truck mounted.Does net hour $4.00
8423 Spreader,Chip Sp read Hopper Width It 125 to 152 hour S50.00
,
8424 reader-Chi 22read HMr Width 165 ft to 215 hour S80.00
8425 §preader,Chi e,Mntd tLopeer Sze aft to 6 Trailer&Truck mounted. hour $3.30
8455 fpreader,Sand Mcunfln2 Tailgate,Chassis hour f $130
8456 ISmeader.Send Mounting Dump Body hour $5.50
8457 SPreader,Sand -Mounting Truck(10 hear $7.50
8440 Stn per Paint Cagaci40 gal to 22 hour $8,75
8441 Striper Paint Capacity 90 gal to BO hour $19.00
8442 Striper Paint Capacity 120 gal to 122 hour $37.00
8445 Strieer,Truck Mntd Paint Cal2atily 120 gal to 460 hour S70DD
8446 Striper,Wak-behind Paint Ca city 12 aft hear $135
8157 Sweeper,Pavement to 110 hour 859())
8158 sweeper,Pavement to 230 S74.0)
8 Trailer,Dump Icapaci!j 20SI Does not include Prime Mover, hurl 581101
go 1 it
Federal Emergency Management Agency Septirnber 15,2010. Page 5 of 6
FE SCHEDULE OF EQUIPMENT RATES
Cost Equipment Equipment Specification CapacityiNze HP Notes Unit Rate
8591 Trailer,Dump Capacity 30.:cy Does not include Prime Mover- hour $14.00
LLGn Trailer,Equipment Capacity 30 ton hour $10.25
8601 Trailer,g2ipment Capaci40 ton hour S12.50
8602 Trailer,ELuipment CB2aci!j 60 ton hour $15DD
8603 Trailer,Eciyui2ment Ca2aci!j 120 ton hour $2500
8640 Trailer,Office Trailer Size 8'x 24' hour St 70'
8641 Trailer,Office Trailer Size B'x 32' hour l $t 75
8642 Trailer,Office Trailer Size I O'x 32' hour $2.60
Includes a centrifurgat pump with sump
8610 Trailer,Water Tank CaLacj4000 at and a rear raltar. hour $11 00
Includes a centrifugal pump with sump
8611 Trailer,Water Tank Capacity 6000 gal and a rear spraybar. hour S141DD
Includes a centrifugal pump with sump
8612-Trailer,Water Tank Ca as 10047(7..:Gal and a rear 22raar. hour $16,501
lIncludes a centrifugal pump with sump
6613 Trailer,Water Tank Ca act 140,00 Lai and a rear Eeraybar_ have $20.50
Walk behind Crawler&Wheel
8660 Trencher to 40 Mounted.Chain and Wheel, hour S11,75
Walk behind.Crawler&Wheel
8651 Trencher to 85 Ivicunted.Chain and Wheel. hour $25 00
8290 Trowel,Concrete Darneter 48 in to 12 hour $4.56
6680 ITruck,Concrete Mixer taxer Capacity, 13 cy to 300 hour $75 00
8720 Truck,Dump Struck CapaciLy 621 to 220 hour $35.00
mp
8721 Truck,DuStruck Capacity 10 cy to 320 hour 545 UD
8722 Truck,Dump Struck Ca2aci12 2L to 400 hour $K00
8723 Truck,Dump Struck Ca2aci!j 18a to 400 hour $65.0D
8724 Truck,Dump,Off Struck Ca ad 28 cy to 454 hour $105.00
8690 Truck,Fire Pump Capaci!j 1000 Upm hour 37040
8691 Truck,Fire Pump Capad!j 1254 Ugm hour SKOD
8692 Truck,Fire Pump Capacity 15130 m hour $85.0011
8693 Truck.Fire Pump Ca2aci!j 2004 gpm !cur squo
8694 Truck,Fire Ladder Ladder len 2th 75 It hour$125 00
8695 Truck,Fire Ladder Ladder length 150ft hour$15000
8700 Truck,Flatbed Maximum Gvw 15000 lb to 200 hour S20.D3
8701 Truck,Flatbed Lbxjfnum Gvw 25000 lb to 275 hour $22.03
8702 Truck,Flatbed Maximum Gvw 30000 lb to 300 hour $25.00
8703 Truck,Flatbed Maximum Gvw 45000 lb to 380 hour $4100
8730 Truck,Garbage Capacity 25 cv to 255 hour $47.00
8731 Truck.Garbage Caeaci!j 32SI to 325 hour 355.00
8800 Truck,Pickup Trans porton people. mile $0.50
8801 Truck-Pickup Y ton hour S14DD
8802 Truck.Picku2 I ton hour S20()()
8803 Truck,PickuU 1%ton hour 52200
8804 Truck-Pickup 1 IK ton hour S26DD
8805 Truck.Pickup IV,tcn hour SXD0
8790 Truck,Tractor 4 x 2 30000 lb I to 220 hour $32 DD
8791 Truck,Tractor 4 x 2 45000 lb I W310 hour 545.1DI
8792 Truck,Tractor 6 x 4 50000 lb to 400 hour $55.00
8780 Truck,Water Tank Ca ac 2500 gal to 175 Include pump and rear 2E&2em. hour 331.0D
8781 Truck,Water Tank CaLact 4000 gal to 250 Include pum and rear Mty!.2em_ hour $4100
8620 Tub Grinder to 440 hour S85 D0'.
8621 Tub Grinder to 630 hour$120.00
8622 Tub Gunder to 760 hour$150.00
8623 Tub Grinder to 1000 hour$270A0
8753 Vehicle,Recreational to 10 hour $100
8750 Vehicle,Small to 30 hour $7,00
8761 Vibrator,Concrete to 4 hour $1.15
8770 Welder,Portable to 16 Includes ground cable and lead catAe. hour $5 00
8771 Welder,Portable to 34 Includes ground cable and lead cable, hour $11 50
11772 Welder b12 to 50 Includesround
-nd cable and lead cable hour
a r Si
6 00
3 a
7 W_ .
13." to 843 Includes gr3701
7, 'a an cTlead cable.. hour $22.0WO
Federal Emergency Management Agency. Septinber 15,2010. Page 6 of 6
APPENDIX C
APPLICANT RECORD KEEPING
(FORMS AND INSTRUCTIONS)
1
Applicant Record Keeping
(Forms and Instructions)
It is essential that you accurately document the expenses incurred in disaster response
and recover. Accurate documentation will help you to:
• Recover all of your eligible costs.
• Have the information necessary to develop your disaster projects.
• Have the information available, which the state and FEMA will need to see,
to validate the accuracy of your small projects.
• Be ready for any state or federal audits or other program or financial reviews.
Keeping accurate documentation will make validation quicker and easier by providing you
with the information that the state and FEMA will need to see. The forms provided in this
package may be used by applicants and/or providers to document the cost of response
and/or recovery from an incident or disaster.
1. Initial Damage Assessment
Immediately following a disaster, a preliminary damage assessment must be
performed. This assessment should provide a rough estimate of the type
and the extent of damages, including probable costs. There are three Initial
Damage Assessment forms: Public Assistance, Housing Losses and
Business Losses.
2. Project Worksheet
Used to document the damage and develop the scope of work for a project.
3. Special Considerations Questions
Factors that must be addressed before federal grant money can be obligated
to repair or restore damaged facilities. These factors include, but are not
limited to, general and flood insurance, historic preservation, environmental
protection, and hazard mitigation.
4. Force Account Labor Summary Record
Used to record your personnel costs.
5. Force Account Equipment Summary Record
Used to record your equipment use costs.
6. Materials Summary Record
Used to record the supplies and materials that you take out of stock or
purchase.
7. Rented Equipment Summary Record
Used to record the costs of rented or leased equipment.
8. Contract Work Summary Record
Used to record the costs of work you have done by a contractor.
2
9. Applicant's Benefits Calculation Worksheet
Used to record employees' fringe benefits.
10. Project Validation Form and Validation Worksheet
Pre-funding verification that proposed or completed work projects meet
statutory and regulatory compliance.
11. PNP Facility Questionnaire
Used by FEMA and state personnel to help determine the eligibility of
specific facilities of an approved Private Non-Profit (PNP) organization.
Technical assistance is available through Indian River County Department of
Emergency Services, Division of Emergency Management.
3
Florida Division of Emergency Management-Bureau of Recovery
PrelftrunaryDamageA.ssessmentforHousingandBusinessAssistance Deployment Roster
Event:,
Date. County:
COUNTY HOUSING AND BUSINESS PDA DEPLOYMENT TEAM
Ytgraa{ i� #�I�AT9d�(V CEtt.
Coordinator
Eft" kt CELL d4
Coordinator
14* " N COL[,", R '
Coordinator _... _.
SBA HOUSING AND BLONESS PDA DEPLOYMENT TEAM
Aft ' W,WECSL '. ' LVAIL
Coordinator
County IDA Team Member Fuge'.
Init at Darage Astessnvnt Horsing and Phesines s-Field Sheet
Event;:
As of:
COUNTY MINOR
R Ins
® Y U R LG
nt
USNGIst t2n
TOTALS
Type Kef, SF=Single Family MF=Multi-Family MH-Mobile Home Biz=Business
Individual Assistance Preliminary Damage Assessment Form Instructions
Event: DEFINMONS
Event Title.E ."Groundhogs Day Tomado.""Severe Weather 2009 1,STRUCTURE TYPES The most common structure types recorded during a Joint PDA are:
As of: Single Family-A residential structure designed to host net more than one family,
Date of Damage Assessment.E.g."612f08,""i lr27110" sharing no watts or structural elements with another dwelling.
County Team Member: Multi-Farrilly-A residential structure designed to host more than one family,potentially sharing
Names of IDA Team Members.E-g-"Carol Burnett-Property Appraiser" walls or structural elements with another dwelling(multiple doors).
Page:
Mobile Home-A residential structure with no permanent foundation and that may he readied
Sheet number for the current date.E ,`Page;19`"Page;5" for mobile transport:
County: Business-A structure whose sole use is that of a commercial,industrial or
County in which PDA is being conducted, professional enterprise.
Number: 2.OWNERSHIP Assistance estimates often depend on whether a resident owns the structure in
Address number and unitialpt-E-g-"1209,"16W A' which they reside and have no other residenceto return to,forthis reason it is important to assess
Streak;
property ownership-
Street name.E,g,'Gatewood Ave,""Crimson Lane"
Owner(0):A residential structure whose legal posessor is also the permanent resident,
L,9NQ R Rot-der(R):A residential structure in which the legal posessor allows a tenant to use the
Grid Zone(for Florida,either 16 or 17 R)&100.00Ci-nn Square Identification(two letters:i, structure as their permanent residence.
E,g,`16 R GU""'17 R MM'
Secondary(2nd):A residential structure occupied part-time by a person In addition to his or
USNG 1st:
her primary residence(ex.Beach-front homes,vacation properties)
East-West Grid Coordinates Nst set of numbers on GPS unit).Extend to 4 digits,Eg,"6591,"`5409" 3,ASSISTANCE In order to justily additional assistance requests,it is important
to ascertain whether
USNG 2nd: survivor has other assistance sources to help them recover,such as insurance or financial resources,
North-South Grid Coordinates(2nd set of numbers on GPS unit),Extend to 4 digits,E.g.`6481,""7902"
Insured(INS):A resident who is insured for the type of event which caused damage,
Low-income(LO):A resident who has limited resources to assist in their recovery.
Structure Type: Ovmership: Assistance: 4.DAMAGE LEVEL
SF:Single Family home O.Owner INS:Insured Destroyed-Structure is a total loss.Not economically feasible to rebuild.Permanently
MR Multl-Family R:Renter LO:Low-income
uninhabitable.
MH.Mobile Home 2nd:Secondary Major-Building has sustained structural or significant damage and is currently uninhabitable-
BIZ:Business Extensive repairs are necessary therefore the structure cannot be made habitable in a short
period of time(less than a month),
Inaccessibiw
Minor-Structure is damaged and uninhabitable.Minor repairs an-necessaryto make the
Home is inaccessible to Damage Assessment team OR resident. structure habitable—but they can be completed in a short period of time(less than a month).
Water Depth: The dwelling has some damage,but can be used without significant repair.
For flooding,approximate water depth in inches. In living areas only,does not include basements
Affected-Structure has received minimal damage and Is habitable without repairs.
or crawl spaces,
Florida Division of Emergency Management County PDA Coordinator:
Prehmmanj Damage Assessment Housing and Businesses Field,Sheet State PDA Coordinator:'
Event:' FEMA PDA Coordinator)
As of SBA PDA Coordinator:
COUNTY AFFECTED MINOR
5,TRW"RJFETYPE STRUCTURETYPE ,
Team' Fieldsheet tl P F t f PAZ SF MF AH BIZ • ■ • z"
TOTALS
U.S.DEPARTMENT OF HOMELAND SEC:URITY.... Cl�tt:]i No I660-0017
Ff,DI,:RA( E°MERG(NC:Y MANA04 MLNI AC,rt NC:'t ISxgxi6 sCavta6srt .3[)i)'.
WORKSHEET
RAPEI2V6=ORK Bt ElN DISCLOSURE NOTICE.
PUb n;pfrtimg lanT&Tt for th',roan is estimated to average 90 minutes Nr reslxnvsc Birrden means the time,eft'asrt and financial resotrrecs
e�pen led ta}Tn r a a s t sera gate,mu rata ra,cGavlcse,car to I rova le as l artea tyota tca s. ou may'seiu corranerds tetrar&irg the Wrtlen estimate or aany'
aslsect of the collechcm,includiag suggestions Erre rettarcnag the burden to:Inforarata n Colleetions Maa><agenaent,U.S.Llegt tmentof flomb-latid
Sectrrlty,Federal EmeTgency Management Agency„500 C'Street SW Washington,t)('20471,Paperwork Reelncnon Ilvi'cct(OMB Control Mian cr
la t B-tlt 17Y° 1 an ate na:i r grured t a aesptntai to this o lection of irifanrtatioji iuiless ar valid 6NIB number atapeuTs in.Che utter nghl corner of dis
tone. NOTES Do not send yomw completed questtonn airs to dais address-
-T=RY€R4JEGT NO. 1'A 3U NCl° DATE: GA3 EGL 1�Y
HEMA° Dft
DAMAGED FACILITY WORK COMPVtIt AS OF
�.a
APPLICANT COUNtY
LOCATION IA11fWE iCINCtlIWE
DAMAGE DESCRIPTION AND DIMENSIONS
Does the Scope of Work change the pre-disaster conditions at the site`' Yes No
Special Cransidevations issues included? Yes No EIa?ard Nfitigxation proposal rncludecd` I es rj No
Is these insurance coverage on this facility"Dyes Nes
PROJECT COST
ITEM CODE NARRATIVE QUANTITYIUNIT UNIT PRICE CYST
.}3',f`!It f i@�)}"2.CJ t,sS{42f>r 3>1r43S1 r43S1 r43S1 r43S1 r43S1 r43S1 r43 S1 r43S1?"431 r421 f%1$j5>a�{.. £,
rzS.2i,{at r2FE C<>Srr{t>,r���r$�JSi�,S��Sa it��tr 2iizs£2�aC2�f222,�£2�aC2�f222,�£2�aC2�f222,�£2�aC2�f}22,�E2"'r+�lfi r,x�i�stlP�tf j f j"i,s,3S324ttiS �i.
�i{ i���� jfia�+art��lllli����,�ft roTaLc€sr �s
PREPARED ESr'..... TITLE _. SIGNAIURF
APPLICANT REP. TITLE. SIGNATURE
HEMA Ener)90 91,FEB 00 REPLACES ALL PRENAOUS EDITIONS..
PRC?.IF;t:T WOR SIIF:F I'
INSTRUCTIONS
The Project ytiorkshout trust be completed for each identified damaged pro cet ,S project may itichr is damages more than one site.
After completing all Proact th orka}ne=wts,subrint the work shuets to ye=ar Pribbe Asst tane2 k.ao rdinaator,
Identif+r fns information
Disaster: htdreate tkte disaster declaraticiii ninii�r€as e%tahlkhcd kv l-T Nfjy(i z 'FE NIA t 13(i-DR Ted ztc,).
Protect No.-. Indicate the pr lent desr�l4ratrcm ntunber you established to track the project in yOur system 6x. 1,3,3,etc,).
PA,ID No" Indicate your Putlic Assistance identification ate tber on,this space. This is optional,
Dater lndicatte the date the NsorLsheet was prepared in l 1'vtltl"iY Y fcmn tt.
C'atcgorys hicheattc Ilic category,offhc prgcc t according to FEMA ap^ci ied work categories(i.c,A,Ii,C,D,fi,F,ti):Tins is optional.
Applicant: Pvanic of the government or other legal t`ettiq,to which the fiends will be awarded_
County: Mane of lite county o herr:the(Lun.aged facility is loeaLed,
}1 lees E set ntttliap8 cc*niu es,era hea6e"A Seths C" a i[}"'
Dan>a�ePaeility: [denseCvthe facility and descTil its basic runctionsen}pre-chsaestrconditron..
Work Complete as of: Inciicare the date the work was riser scd iii the format of'r414t/I M141/DD/YY a=nd the percentage of'work completed to that date.
Locaffam This itcrn cart range rany�v here fvetm art"addre s,""'intcesceai+ar%of" "1 rink ti}utli of cat "ha`cotmtly°wwidc' If d airmt;cs we in
different iceastions or different counhcs phase fist each Imaafnon Include latitude and longittick ofthe project ifknown.
Darm-t a Description and Dlrtiensions Describe die disaster-€elated damage to the facility,including the cause of the damage and the area or
coniprments aft}-eted,
licope of Work l.rst,worl that has heck cnaaafalet t1 an l ss"d rk to he cnn l lcfed vv hte}t,as n hey to r lr tlr aiH a to rekaicd daaa ag
Does the Scope of Work,change the pre-disaster conditions of the site: If the tv'ark descnt e)under tkie 5ecpe�C 4�ork cf ar g th sat
conditions(ix-lrterear esidecra_ascs the Siwe or fiinctacan(74`111C facility or dldacs not replace damage cdnnpiment,in kind"Pith like materials),check(x);
yes Ifthe Scope of York returns the site to its pre-disaster configin atioar,capacity and dimensions check(a)no.
Special Ccrnsidenafio It tI'ae ptcaleet iracliules rr sur abl tvcuk,rid ar is al7ected IHy ertvarur ret rte l( l p.al} r l storric c irirertus c}neck()althea'
the Y aar No ham so that alllara pnatc aehoia c.att k nintnated tc scold€}ela) iii fttndiryg Refer oto.Kafir cleat✓ffaxrt$bofh Lar Hither infoemaaion.
Hazard Mittgation: Ifthe I+re-dh3a.ter co id haus at fine ate cast tie changed to lirevettt or ictittc; fit di.a ter-related damage,check(x)Yes. If nao
opporturnhes for harmrd mitigation exist check,(x)rnc Appropriate action will be initiated ami avoid delays In IundarcRefer tm+tpplicaanr
Ira ndbook for farrther intorniatten.
Is there insurance cover-ae on this facility: Fodend late requires that FENIA be notified ofaty entilternent for proceeds to repior dimmer-related
daHinagea fienrt arts rauice ar tt nY dUter scrtan.
Check(x)yes r1 ally I'unrdrn!or picac:ecks cart be received for the work;vvnthin the Sectile ofA'uik ficnrt
anysource beside FEMA_
Hroiect Cost
Item: 1 `*,3,etc.7 Use a fttttiict il£vrttas as raec:scary to rricltida:all rterris.
Code: If usntg the FEMA coast codes`place the appropriate rurniber here:.
Narrative: Indicate th;work-,rtattenal or service that beast describes the work(i.e."force account labor overhrne','42 an.RCP";'sheet Took
ruplaccolent R,etc-
)-Quantity/Unit; List the.nnoautt of urnts and the tasiit cif measure t dR`ey' I'rIt,"61a',etc.).
Unit Price: Indicate the price per emit.
Cost- This steam can he developed fromt coast to date,contracts,haus,aipphc:ant's experience,in that particular repair work,books which tend
thernselves to work estimates,:such as RS Mearns,or tri=using const codes supplied by FEMA.
Total Co Record to9at ct,,,sl oaf the pu tec1..
Prepared I3y: Record the name,title,acid signatatre of the persona completing the Project Nvorl sheet'-
Applicant Rep Record the name,title,and signataare ofApplicatat's representative.
Records Requirements
Please revaevv th <dppd,c rzr d 11ruidb(wk,F ,M 323 for detailed instructions and exaniples;
For all caornpletedwork,the applicant moist keep the hollowing records
*Force accou nt taboo docuanentation shee=ts identifying the employee,hours worked,date and locatiorr,
*Forccr account equipment do+cumentatnon sheets identifying specific etgtripnient,eoperetor usage by hoo-ur mile.and asst used,
*vlacteriaal docinnentation slicers identifying tine type of material,quantity used and oast;
'Copies of all contracts for work and any lea e°rcHttll equipment cost's,
per all estinhited weak.keep calcnlahc3us,gtranhty estimates,priding information,etc as part of the record,to document tine'Costaeshn.ate"raa
which funding is la iatg requested-
DEPARTMENT OF HOMELAND SECURITY RI O.M.&NO.967
FEDERALIt MANAGEMENT EAGENCYEq*es October 31 2
APPUCUT F Ira O. WE
FfMJB17 RAW B�rr . LOCAMN
Faim,mug be f
e (e.g,buimp,
r- Yes
2.is tKe darwpmlc, y lowted wilhm a flox wastal ' a to have an kWd on,a i or vabmV
Yes No r— Unsure
comneffIs
3.Isthecbmaged bc&yDrdemofwark.lofadpcerAlo aCwsU Barrier ResourceSystem UruturanCtwuise rea?
F Yes NaF- Unswe
Conunents
Wil the VWosed bclAy the , s ?(eS, matemais ba3bon,capady wse o )
Yes r— No UyRve
Comments
F Yes F No Fi thsure
comments
6.is tKe damaged beiRy m National Regsier of or Ons ebbs,far ?Is it years?Are there a4wsiflar bukbmp
nazu the sde? T—Yes [— her Unsure
Ctolmolds
F.Amthere any faisfine,or undistzbed ateas on,or new,the stfe?Are tefe,large tacts of.
F Yes F No F Unsure
caffffnaft
B-Are there 3z.�.__ t cr eararf ter ed iletrt o ?'
r—Yes r- No Unsure
Comments
gAre#we any other enviurmwmbi or .. cale ism
Yes F No F t
cammlems
VEMA P, 2&-120, SOMOM OBSOUrm
DEPARTMENT OF HOMELAND SECURITY a.m..B,ft.166"17
FEDERAL EMERGENCY MANAGEMENT AGENCY PAGE OF Expires December 31,20'11
FORCE ACCOUNT LABOR SUMMARY RECORD
APPLICANT PA ID NO, PROJECT NO, DISASTER
LOCATIONtSITE CATEGORY PERIOD COVERING
DESCRIPTION OF WORK PERFORMED
NAME DATES AND HOURS WORKED EACH WEEK COSTS
TOTAL
JOBTITLE DATE HOURLY
TOTAL HOURLY BENEFIT TOTAL
HOURS RATE RATE)HR RATE COSTS
NAME
REG.
JOB TITLE
O.T.
NAME
REG.
JOBTITLE
O.T.
NAME
REG.
JOBT17LE
O.T.
NAME
REG.
JOBTITLE
O.T.
------------------ -----------------------------
TOTAL COSTS FOR FORCE ACCOUNT OR REGULAR TIME $
TOTAL COST FOR FORCE ACCOUNT OR OVERTIME
I CERTIFY THAT THE INFORMATION ABOVE WAS OBTANED FROM PAYROLL RECORDS,INVOICES,OR OTHER DOCUMENTS THAT ARE AVAILABLE FOR AUDIT,
CERTIFIED
TITLE DATE
FEMA Form 90-123,FEB 09
DEPARTMENT OF HOMELAND SECURITY o0a 1660-017
FEDERAL EMERGENCY MANAGEMENT AGENCY PAGE OFMFxpim Decmber 31,2011
MATERIALS SUMARY RECORD
APPLICANT PA ID NO. PROJECT NO, DISASTER
LOCATIOWSITE CATEGORY PERIOD COVERING
DESCRIPTION OF WORK PERFORMED
INFO FROM
VENDOR DESCRIPTION QUAN. UNIT TOTAL DATE
PRIC DATE
E
PRICE PRICE PURCHASED USED IN STOCK
GRAND TOTAL
ICERTIFY THAT THE INFORMATIONWAS MAJNEDFROM PAYROLL RE-CORDS,INVOCIES,OP OTHER DOCUMENTS THAT ARE AVAILABLE FOR AUDIT-
CERTIFIED TITLE DATE
FEMA Form W1124,FEB 09
DEPARTMENT OF HOMELAND SECURITY O.M.a Na.1660-0017
FEDERAL EMERGENCY MANAGENIENT AGENCY PAGE OF Expires December 31,
2011
RENTED EQUIPMENT SUMMARY RECORD
APPLICANT PAIDhit}. PROJECT NO, DISASTER
LOCATIONMITE CATEGORY PERIOD COVERING
DESCRIPTION OF WORK PERFORMED
TYPE OF EQUIPMENT DATES AND RATE PER HOUR TOTAL DATEANDANIOUNT
Indicate size,Capacity,Horsepower HOURS USED WIDIR "'OUT COST VENDOR INVOICE NO, PAID CHECK
Make and Model as Appropriate OPIR
--------------------—
GI D TOTAL
I CERTIFY THAT THE ABOVE INFORMATION WAS OBTAINED FROM PAYROLL RECORDS,INVOICES,OR OTHER DOCUMENTS THAT ARE AVAILABLE FOR AUDIT.
CERTIFIED TITLE DATE
FEAT Form 90-125,FEB 09
DEPARTMENT OF HOMELAND SECURITY
0.6tal No�1660-0017
FEDERAL EMERGENCY MANAGEMENT AGENCY PAGE OF Expires December 31,2011
CONTRACT WORK SUMMARY RECORD
APPLICANT <�PA ID No, PROJECT NO. DISASTER
LOCATIOJNiSITE CATEGORY PERIOD COVERING
DESCRIPTION OF WORK PERFORMED
DATES WORKED CONTRACTOR RILLINGIINVO
ICE AMOUNT COMMENT&SCOPE
NUMBER
GRANO TOTAL
I CERTIFY THAT THE INFORMATION WAS OBTAINED FROM PAYROLL,INVOICES,OR OTHER DOCUMENT THAT ARE AVAILABLE FOR AUDIT.
CERTIFIED TITLE DATE
FEMA Ponn 90-126,FEB 09 PrInt Form
AlEMENEEN
DEPARTMENT OF HOMELAND SECURITY O E.Mm 1 7
FEDERAL, ER EN Y MANAGEMENT AGENCY P OF 31, 1,1
APIPLICANT'SRIENEFFTS CALCULATION 5; ET
APPLICANT PAIDNO-
Dr-Nok—ITER
ECT NO.
ramom manams %) REGULAR MINE OvmRTmE
KWDAYS
VACATtON LEAVE
EICK LEAVE
SOMALAScurs"
LmampLa"KINT
WORKS"COAMP.
REYIREMEW
HEALTH SENSPI[TS
UPS HM.BMMfffrg
OMER
WTAL to%WifteM SAM" �7
COMMENTZ
I CElrrIFY THAT TWE tHFORMATWN ABOVE WAS TRAMOCUMNED FROM PAYROLL RROBIRDS OR OTMM DOCAIKENTS MICH
ARE WAR UBLE
Name 111TI-E
TE
DEPARTMENT Of HOMELAND DET RnY DISASTER-
FEDERAL EM
SASFEDE ERIC MANAGEMENT,AGENCY
ALIDATI N WORKS14EET -
AFFUCAN7 FA 0 NO. PROJECT WORKS�=No.
SPECAALIS7 AGENCY TELEPHONE NO,
1- E ALL PROJECTS
V T M RIEMARKS
❑
Visit site
❑ St3ternent of,work
❑ ;us
❑ P.
❑ Eligible
ictures
❑ Sketchesfdrawings
A-COMPLETED WORK
❑
Fmved A=wA Labor'
❑ Eligible
❑ I'I�i�ur.%s.
❑
Regular
❑
Overtime
❑
Fringe EeneErE
❑ Regular
r-1 Overfirne
Calculations
F FORCE ACCOUNT EQLNFIMSIT
❑ Labor hourse s w nkkh Equi
❑ EE
❑ PAC roes used
❑ Mileage used for auftmidxles.busses,pickups,
ambulaimes
❑ Gatculations
IV-LEASEDIRENTAL EQUIPMENT
❑ I` ice
❑
Price able
❑ OperatxWabGr rpt
❑ Gasolinefoililubficants
❑ Eligible repairsiparts
Calculations
V-MATERIALS
❑
Puinvajoes
❑
Inventory recardsifsWak filet.
❑ Calmilabons
FEMA F' 1XEB..NOV 38
DEPARTMENT Of HOMELAND SECURITYSASFE 3 EMERGENCY EMENT AGENCY
VALID TONRKS,kiEET -
AFFUCM7 FA 0 Na. PROJECT WUMSHEE7 No.
.T' AeENCY 7ELEPHCNF NO,,
t- L PROJECTS
VALIDATIONM REMARKS
❑ Review
❑
Visit site
❑ St3fement Of work
[I Accurate
❑ IEIihle
❑ 'p' res
❑ SketchesArawings
A-COMPLETED
❑
Forced Acomit Labor
❑ Elgible,
❑ Hours
❑ Regular
❑ Overtirroe
❑ Frine,benefits
❑ regular
❑ Overtime
Calculatms
L FORCE ACCOUNT EQLHPMENT
❑ Labor hours exceeds or nkitch Equi
❑ FEMA rates.used
❑
FAG approved rates used
❑ Mileage used for autombles,busses,pinups,and
ambubnoes
❑ GalUllafiDn5
IV-LEASEDIRENTAL EQUIPMENT
❑ Invoice
❑ Opefatmnflabw cost
❑ GasdineAxtilubricarills
❑ Eligible repairslparts
❑ calcul- ms,'
V-MATERUALS
❑
Purchase 0fdef5TffTUfdCEs,
❑
1mventory mcordsrstarAficketS,
❑ Calculat
DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY (..Kid. _fW04XI17
P14P FACILITY QUESTIONNAIRE 3f' f
PAPERWORK BURBEN D11SCLOSURE NOTICE
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5.Wm ualme amfudLy
6.Mal:tie"p ,i5 dwmjed bar ,c d
7.Ww ffie 15dkisaase bee d ? Yes.. N.
9. c+f assr a °
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C�WTACT'PERSMUm
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