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Table of Contents
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I. AUTHORITIES AND REFERENCES ................................................................... 1
11. GENERAL............................................................................................................ 2
111. ORGANIZATIONS................................................................................................ 5
IV. CONCEPT OF OPERATION.............................................................................. 10
V. DIRECTION, COORDINATION & CONTROL.................................................... 15
VI. HURRICANE EMERGENCY PLAN FOR RACES (I.R.CO.) .............................. 16
VII. COMMUNICATIONS PLAN FOR RACES (STATE) .......................................... 21
LIST OF ATTACHMENTS
1 Organization Chart ............................................................................................. 27
2 Frequencies..................................................................................................28&29
3 Shelter Equipment and Personal Gear List..................................................30&31
4 Primary Disaster Shelters.............................................................................32&33
5 Secondary Disaster Shelters........................................................................34&35
6 I.R.Co. Application for Volunteer Service ........................................................... 36
7 Emergency Operation Message Form..........................................................37&38
8 Amateur Radio Relay League Radiogram.......................................................... 39
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ANNEX VII: COMMUNICATIONS
I. AUTHORITIES AND REFERENCES
A. State
1. Chapter 252, Florida Statutes
B. Local
1. Indian River County Resolution No. 89-150
2. Indian River County Ordinance No. 91-17
3. Indian River County Ordinance No. 91-18
4. Indian River County Resolution No. 91-55
C. Miscellaneous
1. FEMA Civil Preparedness Guide (CPG 1-15, Mar. 1991)
"Guidance for Radio Amateur Civil Emergency Service"
2. ARRL Public Service Communications Manual
3. FCC Rules Part 97 "RACES"
4. Amateur Radio Emergency Service South Florida Emergency Plan,
revised 1/15/00
5. State of Florida RACES Communications Plan and Procedures
March, 1989
6. ARRL Emergency Coordinator's Manual
7. Repeater and Simplex Frequency Listing
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 1
II. GENERAL
A. Definitions and Terms
1. "Communications", as used herein, apply to the necessary functions
and facilities needed for maintaining effective two-way
communications between the Emergency Services Director, his/her
staff, County/City Governments and Districts, and State Emergency
Management Organizations.
2. Emergency Services"Disaster Communications" refer to situations
in which resources are overtaxed and well planned coordination is
required to contend with the circumstances. The capability may not be
present within the local government to cope with the activities.
3. Emergency Services "Emergency Communications" refer to
situations out of the ordinary which require immediate action on the
part of one or more agencies. The capability is present within the local
government to cope with this situation.
4. EOC
Emergency Operation Center. The headquarters for communications
inside Indian River County located at the Emergency Management
Center.
5. FDEM
Florida Division of Emergency Management
6. FEMA
Federal Emergency Management Agency
7. MARS
Military Affiliated Radio Service
8. MOA
Memorandum of Understanding
9. NCS
Net Control Station. During the hurricane, NCS will be at the EOC
and all stations will check in and out through the NCS. ALL nets are
directed nets and ALL comments will be handled through the NCS.
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 2
10. NTS
National Traffic System. The amateur radio system whereby
messages are received into and sent out of the County.
11. NWS
National Weather Service
12. OES
Official Emergency Station. These are privately owned and operated
amateur stations with emergency antennas and power. During a
hurricane, the OES will handle first the emergency messages and
then if needed, the "health and welfare" messages into and out of
Indian River County.
13. REACT
Radio Emergency Associated Communications Team, members
monitor citizen's band emergency channel 9 and assist with
communications in local emergencies.
14. SHELTER
The term "shelter" as used herein, also includes control points,
command centers, municipalities, emergency facilities or any location
where a RACES communicator is assigned.
15. SKYWARN
National Weather Service-sponsored program for local weather
monitoring and reporting. Spotters are amateur radio operators
trained in weather observation and activate upon request of the NWS
to provide on-the-ground verification of radar-observed atmospheric
indications.
16. SEOC
State Emergency Operations Center, located in Tallahassee, Florida
17. VBARC
Vero Beach Amateur Radio Club
18. W40T
Call sign of the Vero Beach Amateur Radio Club radio station located
at the county EOC, activated and staffed by amateur radio operators
in response to requests for communication support.
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 3
B. Purpose
To establish an understanding of the volunteer emergency communication
capabilities existing with Indian River County which are available through the
Amateur Radio Emergency Service (ARES) and the Radio Amateur Civil
Emergency Service (RACES) programs. To also establish the interfaces
between county emergency management and the volunteer communicators
for emergency call-ups and operations.
C. Mission
To provide timely, effective and reliable emergency communications
capabilities to county/state emergency management during times of
extraordinary need. This annex provides information on notification,
mobilization and coordination of the Amateur Radio Operators who have
volunteered to assist.
D. Situation
Normal communication facilities may be disrupted or overloaded as a result
of a manmade or natural disaster.
1. The salient geographic/demographic characteristics of Indian River
County do not, as a rule, produce severe communication problems.
2. Atmospheric conditions rarely limit the County distance capability for
clear communications.
3. The Blue Cypress area, west of Vero Beach, may occasionally
experience limited communications due to distance (20 miles) and
foliage.
4. The Sebastian Inlet, situated in the northern part of the County, may
present communication difficulties because of its low lying locations.
5. The northwest section of the County occasionally presents limited
communications due to the distance (22 miles) and adverse weather
conditions.
6. The different forms of communication systems previously utilized
have provided adequate dissemination of information during past
emergencies.
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 4
E. Assumptions
1. Communication personnel shortages may occur.
2. Common carrier services may become inoperative.
3. Emergency radio nets may have to be employed to back up telephone
communications and other radio communications.
111. ORGANIZATIONS
A. Amateur Radio Communications Capabilities Overview
Amateur radio operators can reliably and effectively communicate locally,
statewide and nationwide on frequencies allocated to the amateur radio
service. Amateurs have a wide variety of equipment available with
emergency power sources for communications capabilities on the following
amateur bands. Shown below is a brief description of reliable
communications coverage.
Band Coverage
HF High Frequency County to state, nation
VHF Very High Frequency in-county and to adjacent counties
UHF Ultra High Frequency in-county
Within these bands exists the means to communicate voice in AM/FM
including Single Sideband, transmit data (packet) and send pictures or live
images via amateur television (ATV).
B. Volunteer Credentials
Amateur radio operators who wish to volunteer their communications
services during a county disaster must complete an application for RACES
membership. Upon satisfactorily passing a background check members will
be issued a photo identification badge to facilitate expected movement in
and around the county during an emergency.
Amateur radio operators are not required to have a volunteer badge or
background check to become ARES members or participate in ARES
functions. It is strongly recommended that ARES members also apply for
membership in RACES and become badged county volunteer responders
due to the similarity of the communications services and for flexibility to
quickly shift from ARES to RACES mode when the situation changes.
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 5
The duty of the amateur communicator is to accurately communicate the
message provided by the served agency as written and to accurately copy
the response from the addressee as sent.
The ARES EC is the functional alternate for the RACES RO and vice versa;
either could be called by emergency management to initially activate and
coordinate volunteer emergency communications capabilities. In addition,
the EC and RO may designate backups for their positions during absences.
FCC Rules and Regulations apply to the operation of a radio in the amateur
service and therefore apply to the RACES organization.
Wartime Emergency Limitations on the use of RACES Stations - RACES
members may not communicate with amateurs who are not RACES
members.
C. Composition
1. The primary contributor of effective emergency communications
assistance for the county is the individual, FCC-licensed, trained
amateur radio operator with mobile or home station radio equipment
and emergency power. The reserve of amateur radio operators who
volunteer to provide this service fall into two major groups operating
within the county: ARES and RACES. For all practical purposes,
ARES and RACES are one and the same in function and capability.
The common thread is the ability to provide timely and effective
emergency or disaster communications for the community; however,
the method of activation is different for each group. ARES is self-
activated to support planned community events, to support groups
with established memorandum of understanding when requested, and
to meet communications needs in situations when RACES is not
activated by county/state emergency management. RACES is
activated only upon request of a local or state emergency
management official to provide or maintain essential communications
links and county or state government essential functions during an
emergency or disaster.
Additional contributors for emergency communications assistance to
the county lies in the resources of amateur radio operators who have
volunteered and trained for SKYWARN service and with the
capabilities of local REACT members. These groups may be
considered viable for assisting the county in times of need and their
help may be requested through ARES/RACES.
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 6
2. The ARES Emergency Coordinator, RACES Radio Officer and the
Emergency Services Director, and/or his designee, are responsible for
the overall administration and operational control of the
communications facilities and personnel.
D. Responsibilities
1. ARES Emergency Coordinator (EC)
The Emergency Coordinator has primary responsibility for and control
of all functions for activities under ARES. This includes liaison/mutual
aid agreements with other EC's from adjacent counties and
recognized groups with established MOU's. Assistant EC's are
assigned by the ARES EC as needed to coordinate:
a. Emergency HF, VHF and UHF Radio operations and NET's
b. REACT/Citizen's Band Radio operations and liaison
C. Severe Weather SKYWARN and emergency shelter
operations
d. Mobile equipment readiness and periodic checks
e. Training specific to ARES functions
f. ARRL Simulated Emergency Tests (SST's)
g. Amateur Position Reporting System (APRS) tracking
2. RACES Radio Officer (RO)
The Radio Officer has primary responsibility for and control of all
functions for activities under RACES. This includes liaison/mutual aid
agreements with other RO's from adjacent counties and member
badging approvals. Assistant RO's are assigned by the RACES RO
as needed to coordinate:
a. Emergency HF, VHF and UHF Radio operations and NET's
b. MARS HF operations and Liaison
C. Hurricane SKYWARN and disaster shelter operations
d. W4OT station equipment readiness and periodic checks
e. Training specific to RACES functions
f. County/State emergency drills and exercises
g. County 800 MHz radio system backup operations
3. EC and RO Shared Duties
Shared functions common to ARES and RACES operations include
shelter radio equipment readiness, liaison with shelter managers,
orientation of new shelter radio volunteers to shelter operations,
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 7
training common to all amateur radio operators, EOC software
operations and membership application reviews.
4. Public service events not under the ARES or RACES umbrella
(SunRunners, 10K races, Senior Good Life Games, March of Dimes
Walks, etc.) are to be handled by volunteers from the Vero Beach
Amateur Radio Club. These are club events and are covered under
the club's liability insurance.
5. ARES/RACES Member Duties
a. During communications for emergencies and disasters, the
duty of the volunteer communicator is to accurately
communicate the message provided by the served agency as
written and to accurately copy the reply from the addressee as
sent. At all times, should a conflict arise between a volunteer
member and a served agency, contact the EC or RO with the
specifics for resolution with the served agency. The EC or RO
is the liaison between the parties involved.
b. Follow the instructions of the Net Control Operator at all times.
C. Duty roster personnel covering specific functions and key
positions are responsible for those functions and positions and
to keep the EC or RO informed of status changes and
problems.
d. If an activation is made, Responders should follow the
instructions for response. If mobile and stopped by a law
enforcement roadblock, inform the officer of your activation
and response duty, present your county Volunteer ID badge
and request passage through the roadblock. If unable to
proceed due to safety considerations or refusal by the officer,
move away from the roadblock and contact the EC or RO on
the coordination net frequency and advise of the problem. The
EC or RO will resolve the issue with county emergency
management officials to allow passage, advise of an alternate
route to your assigned destination or revise the initial
instructions.
e. If an activation is made, official emergency station operators
should monitor the net frequency for information and
instructions pertaining to the emergency. If you are mobile at
the time and encounter a roadblock, present your Volunteer Id
badge or FCC Amateur Radio License and inform the officer
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 8
that you are an amateur radio operator heading home for radio
communications duties with the county. Contact Net Control if
a problem arises (see above).
f. Additional member duties include maintenance of personal
communication and backup power equipment for ready use,
provide inputs and feedback to the EC/RO on program
operations and deficiencies, attend scheduled training, and
participate in scheduled drills/exercises and weekly practice
Nets.
g. Those volunteering to fill a specific function or a desired
operating location (i.e., MARS operator, CB Radio operator,
Special Needs Shelter operator, hospital volunteer
communicator, etc) are placed on the duty roster for that
function. The list is maintained on file at the W40T station for
reference.
6. (County) Emergency Management Coordinator
a. The Emergency Management Coordinator makes the initial
notification call of an event to the EC/RO and provides
information pertaining to an emergency in progress and the
severity and extent of impact, if known. If phones are down or
overloaded, initial contact means include pagers and public
radio or television broadcasts.
b. The Emergency Management Coordinator may request
activation (call-up)of volunteer communicators immediately or
advise the EC/RO to put communicators on notice for an
expected need.
C. He will determine if a RACES activation will be made.
d. At the beginning of any activation, the Emergency
Management Coordinator will notify local law enforcement
dispatch that badged county Volunteers and FCC-licensed
amateur radio operators will be mobilizing to provide
emergency communications and to allow them quick passage
through any roadblock where it is safe to do so.
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 9
IV. CONCEPT OF OPERATION
A. Basic Policies and General Principles
In the event of manmade or natural emergencies, the Emergency Services
emergency communications systems adhere to policies and principles as
follows:
1. Common Carrier (telephone) is the primary system for intra-county
communications. The Amateur or Citizens Band Radio Systems are
used for common carrier backup.
2. In addition to normal duties, each County department/agency has an
assigned Emergency Management communications'responsibility as
follows:
(1) I.R. County Sheriff's Office
• Communications for law & order
• Radiological defense (RADEF)
• Other emergencies/disasters as needed
(2) I.R. County Emergency Services - Fire Rescue Division
• Communications for Fire/Rescue
• Debris clearance
• Engineering
• Other emergencies/disasters as needed
• RADEF
(3) I.R. County/City Public Works
• Communications for Engineering
• Debris Clearance
• Other emergencies/disasters as needed
• RADEF
(4) Other units of County government
• Emergencies or disasters as needed
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 10
(5) Radio Amateur Civil Emergency Service (RACES)
Communications
• Command or control system nature to District, Area or
State level as required.
• Communications from shelter to shelter (including the
Special Needs Shelter), shelter to EOC and from EOC
to assigned command or control points
(6) Citizens Band Radio Service
• Provide back-up communications from shelter to
shelter, shelter to EOC and among assigned control
points
(7) Emergency Alert System Communications
• Outlined in the Operational Area Emergency Alert Plan
maintained on file in the Department of Emergency
Services.
3. Local government maintains mutual aid pacts with the bordering
counties. The agreements consist of providing available
communication resources to another county when needed.
4. The Vero Beach Amateur Radio Club is comprised of volunteers
organized into the Amateur Radio Emergency Service (ARES) who
will supplement members of the RACES program.
5. Radio drills by the RACES, ARES and CB groups are conducted on
an as-needed basis.
6. All radio equipment is checked periodically, as necessary.
7. Certain test equipment is available for the Communication's Officer
when additional exercises are required. The Indian River County
vendor, Communications International, Inc., agrees to provide
communications' repair support during emergencies.
B. General Call-up Information
1. ARES is self-activated by the ARES Emergency Coordinator for drills
and simulated emergency tests, for assistance to those groups with
MOU's when requested and any event where RACES is not activated
by county emergency management. Emergency management may
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 11
request an ARES activation to support a local event by contacting the
EC (or the RO if absent). A brief description of the communications
need for the event is given to the EC at this time.
2. RACES is formally activated by a county or state emergency
management official through the RACES RO. RACES would be
activated during any situation where established radio
communications capabilities may be threatened, damaged or
overloaded and backup communications means have been
determined necessary by local/state government to supplement
existing communications links. RACES only serves emergency
management communications needs. The following are periods
where RACES could be activated by emergency management:
a. nuclear plant exercises; county or state drills
b. nuclear plant accident, nuclear detonation, nuclear attack
C. hospital emergency, storm disaster shelter operations
d. bomb threat, terrorist attack, sabotage to communications
facilities
e. international tensions, act of or declaration or war
f. other situations as deemed necessary by county/state
emergency management to restore, maintain or improve
existing communications links
3. When ARES is activated, the EC has primary command and control
responsibility for the operation and the RACES RO functions as the
Lead Assistant to the EC. If the situation escalates and RACES is
formally activated, the RO is already briefed via involvement as Lead
Assistant and assumes primary command and control responsibility.
The ARES EC then functions as Lead Assistant to the RO. When
RACES operations are formally secured by county emergency
management, the RO secures the communicators and station,
debriefs with emergency management personnel and reverts to Lead
Assistant to the EC. The EC resumes control and continued any
necessary follow up operations under ARES.
4. Calling Up Volunteer Communicators
a. The process to activate ARES or RACES for emergency or
disaster communications starts with a phone call from the
county Emergency Management Coordinator, or his designee,
to the ARES EC or RACES RO. The phone call will include a
brief description of the event expected or in progress, severity
and impact if know, and if ARES/RACES activation is needed
immediately(within two hours)or request operators be notified
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 12
and placed on standby for a later expected call.
b. Phone/pager numbers of the ARES EC, RACES RO and their
respective backups are listed on the duty roster in the W40T
station for reference. Broadcast radio and television/cable
announcements may also be made by emergency
management to provide group notification of an unusual event
and to facilitate expected call ups of amateur responders.
C. After notification, the EC/RO will activate the appropriate
response group. The EC/RO may initially go to the EOC and
initiate a resource net to facilitate responder activities,
establish home station operators and a communications link to
adjacent counties for mutual aid or information exchange.
5. Standing Down from Activation
When volunteer emergency communications are no longer deemed
necessary, the emergency management designee will give the EC/RO
a notice to secure communications. Volunteer communicators are
secured in an orderly fashion by the EC/RO who notifies emergency
management when completed.
C. Emergency Power
The Indian River County EOC communications' equipment has adequate
emergency power and fuel to operate for sustained periods of time if public
utilities are interrupted.
D. Execution
When Emergency Services personnel are activated due to manmade or
natural causes, the communication groups operate in accordance with
established procedures set forth in this Plan.
E. Time
Local will be used for Emergency Management Operations except when
otherwise directed. Greenwich Mean Time(GMT/ZULU)may be used by the
Florida Division of Emergency Management (FDEM) Communications for
message traffic.
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 13
F. Frequencies
There are RACES/ARES networks established for Indian River County with
frequencies and purposes assigned as follows:
1 Frequencies Utilized
a. Repeater (Primary) 146.040/146.640 MHz
Repeater (Alternate) 144.530/145.130 MHz
b. Skywarn &Liaison Net - St. Lucie
146.175/146.775 MHz
145.590 MHz (Alternate)
C. Liaison Net - Brevard 146.250/146.850 MHz
145.230 MHz (Alternate)
d. Area Operational 145.440 MHz (Primary)
e. Dist./Area Net 3.940 MHz (Primary)
f. Dist./Area Net 7.242 MHz (Alternate)
Notes:
a) Repeater frequencies are shown as Transmit/Receive.
b) Other amateur band frequencies may be assigned as needs of
the emergency require.
2. Frequencies Purpose
a. The Command Net frequencies are used for communications
with stations located in communities within Indian River
County.
b. The District Operations Net Frequency is used for
communications with the District 11 Office in Rockledge.
C. The Liaison Net frequencies are used for Mutual Aid with St.
Lucie County and Brevard County.
d. The Dist./Area Net is used for communications with the District
or Area Offices upon specific Area Office authority.
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 14
G. Net Control Station
The Net Control Station Call Sign is W40T. The station trustee is Richard
Jackson, Call Sign AB4AZ. It is located at the Indian River County
EMERGENCY OPERATIONS CENTER (EOC), 4225 43rd Avenue, Vero
Beach, Florida. The net operates under the station call sign regardless of
location. Any alternate assuming control of the Net is designated by the Net
Control Station.
H. Official Emergency Stations
The addresses of alternate fixed stations are as follows:
1. KA1VRF Wayne Burkett, Sr.
2385 7th Ct. S.W.
Vero Beach, Florida 32962
2. W4RCL R. Charles Leger
7025 57th Street (P.O. Box 1993 for mailing)
Vero Beach, Florida 32961
3. W4DKB David Brower
W4STB Sharon Brower
736 34th Terrace
Vero Beach, Florida 32968
4. KF4PKB Jeff Mosesso
140 41 st Ct.
Vero Beach, Florida 32968
5. KB5FKG Willie Thompson
1602 N. 2nd Street
Ft. Pierce, Florida 34950
I. Number of Stations
The estimated number of portable and mobile stations of the Indian River
County RACES group is thirty (30).
V. DIRECTION, COORDINATION & CONTROL
A. Direction, Coordination and Control of Communications during an emergency
or disaster situation are supervised by the Communication's Officer.
B. The Emergency Services Director, and/or his designee, is responsible for the
organization, administration and direction of Emergency Management
activities; subject only to the Direction and Control of the Board of County
Commissioners.
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 15
V1. INDIAN RIVER COUNTY HURRICANE EMERGENCY PLAN FOR:
RADIO AMATEUR CIVIL EMERGENCY SERVICE (RACES):
A. INTRODUCTION
The Indian River County Radio Amateur Civil Emergency Service(RACES)is
composed of F.C.C. licensed Amateur Radio operators who have voluntarily
registered their capabilities and equipment for use in public service and
emergency communications.
B. PURPOSE
1. A major responsibility of the Indian River County RACES is to provide
radio communications in the event of a regional disaster such as a
tropical storm or hurricane. RACES will be the primary source of
emergency communications from the Indian River County EOC to the
Red Cross hurricane shelters, control points, command centers,
municipalities and other agencies.
2. Under federal regulations, the contents of all messages handled by
RACES are not to be divulged to unauthorized persons and such
public service communications are furnished without compensation of
any type.
3. An additional responsibility of the Indian River County RACES is to
establish and maintain communication with the adjacent counties in
our area, as well as with the State and National agencies.
4. Various agencies within Indian River County will be served during a
communication emergency. The assignments will be made by the
Emergency Services Director, and/or his designee.
C. CONCEPT OF OPERATION
1. NOTIFICATION/SET-UP
A. Monitor radio, television and weather net (146.175/146.775)
daily for tropical weather updates. The Monday night
Emergency Net of Indian River County RACES on
146.040/146.640 MHz(or alternate: 144.530/145.130)and the
Tuesday night Indian River County ARES Traffic Net on
144.530/145.130 are also additional sources of storm
information.
B. When requested by the Emergency Services Director, and/or
his designee, the RACES telephone tree and Emergency net
will be activated. All members are to check in to the net as
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 16
soon as possible and the NCS will report membership status to
the Communication's Officer or Acting Communication's
Officer.
C. When directed to open the EOC, hurricane shelters, or other
control points the communicators will:
a. Secure their personal property.
b. Pick up shelter equipment (Attachment#3).
C. Report to the EOC, Shelter, Red Cross Headquarters,
or other assigned control point.
2. Report to the shelter manager or EOC manager when you arrive. Set
up the radio equipment and conduct a radio test with the NCS.
Arrange the writing materials so they are at hand when needed, and
inform the shelter manager that you are set up.
3. There will be no emergency antenna or power at any one of the
hurricane shelters, so it is important you take everything with you.
Make sure you test your shelter equipment before you are called to
the shelter.
4. Report to the NCS when the shelter and the radio station is
operational.
5. IMPORTANT! All communications will originate or be directed to the
shelter manager, or EOC. Do not transmit at any other time.
6. The NCS will have complete control of the nets. The NCS will move
stations to other frequencies when needed to maintain a smooth flow
of messages. Always check in and out with NCS.
D. DURING A HURRICANE
1. Hurricane communications will run through three (3) phases, the pre-
storm, storm and post-storm (recovery). The pre-storm phase
consists of the activation of hurricane shelters and their
communications. During the storm, the EOC will be checking on the
status of condition of each of the shelters. During post-storm
(recovery), communications will fall into two types:
a. damage assessment
b. health/welfare messages
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 17
2. The shelter manager is responsible for all formal messages from the
hurricane shelter. The American Red Cross Director, or a
representative, will be responsible for all formal messages from the
Red Cross Headquarters (HQ). The Emergency Services Director,
and/or his designee, will be responsible for all formal messages from
the EOC. Have the shelter manager sign the message form
before transmission.
3. The message form that will be used in the shelters is the Indian River
County Emergency Operation Message Form (See Attachment#8).
4. The message form that will be used to send messages into the
National Traffic System (NTS)will use the standard ARRL Radiogram
(See Attachment#9).
5. All incoming and outgoing communications between the
communication's room and the EOC will utilize the E-Team software.
The Indian River County Emergency Operation Message Form will still
be available as a back-up logging system as well as a tracking
mechanism for locations other than the EOC (Red Cross HQ,
Shelters, etc.). The radio log is used to keep track of not only radio
traffic, but any problem or events that happen at your location. Radio
traffic includes who you talk to and when, it's also the place to write
down problems (i.e., the manager wants the radios in a room too far
away to be useful).
Write comments as short possible and place all time in the twenty-
four (24) hour format:
Midnight = 0000
6:00 a.m. = 0600
Noon = 1200
6:00 p.m. = 1800
11:00 P.M. = 2300
6. When passing messages, first check in with the NCS to list your traffic
and its destination. The NCS will then make contact with the shelter,
EOC, or Red Cross Headquarters that your message is going across.
Then the NCS will assign to a frequency to pass your message on,
remember to check in and out of the net with the NCS.
REMEMBER: NCS HAS CONTROL OF THE NET. PLEASE LISTEN
TO AND OBEY ALL INSTRUCTIONS GIVEN BY THE NCS!
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 18
7. To prevent the EOC or shelter from being burdened by the use of HF
equipment, we will utilize OES. These are home stations which have
emergency antennas and power. The function of the OES will be to:
a. take over any excessive HF traffic loads at the EOC and
shelters
b. forward and receive the health and welfare messages
from the NTS
8. When either an OES or shelter has a message to pass into or out of
the NTS ONLY they will contact the NCS at the EOC for a simplex
frequency to use. The NCS will assign them to a simplex frequency,
and both stations will check out to that frequency and back to the
NCS when completed with the message.
E. AFTER THE HURRICANE
1. After the hurricane has diminished, RACES members will be called on
to help in the assessment of damages in Indian River County. First
the condition and status of the shelters will be checked. Then the
county will be surveyed for medical,fire department, law enforcement,
power and telephone line damages, building and structure damages,
and others as the need arises.
2. A secondary responsibility will be passing health and welfare
messages for the residents of Indian River County. These are both
incoming and outgoing messages about the health and where about
of individuals, families. The OES will help in the transmission and
receiving of these types of messages.
3. Once the emergency has passed and the shelter manager requests
for and receives permission to close the shelter, you may check out
with the NCS and disassemble your station. Keep monitoring the
146.040/146.640 repeater (144.530/145.130 alternate), or 146.640
simplex for any information. Keep ALL messages and log sheets and
return them to the EC or Alternate EC as soon as possible.
a. Primary Net frequency will be 146.040/146.640 MHz with
146.640 MHz simplex back up.
b. Secondary frequencies are for the purpose of passing
messages and are assigned to the NCS The following
frequencies will be used:
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 19
Primary: 144.530/145.130 MHz
Simplex Secondary: 145.130 MHz
C. NCS will be at the Indian River County EOC during a
hurricane. At the beginning of the storm or during call up
process, NCS can be any station designated by the
Communication's Officer or Assistant Communication's Officer.
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 20
V11. STATE COMMUNICATIONS PLAN FOR:
RADIO AMATEUR CIVIL EMERGENCY SERVICES (RACES):
A. AUTHORITIES
1. FEDERAL
• Federal Communications Commission Rules and Regulations,
Part 97, Subpart F
• Federal Emergency Management Agency (FEMA) CPG 1-6
2. STATE
• Florida Statutes, Chapter 252
• Executive Order Number 80-29
• State Comprehensive Emergency Management Plan;
B. PURPOSE OF PLAN
The purpose of the State Radio Amateur Civil Emergency Services(RACES)
Communications Plan is to establish a command, control, and administrative
network, serving the State of Florida through the sixty-seven (67) counties.
The State RACES communications network will function in accordance with
the Federal Communications Commission (F.C.C.) Rules and Regulations,
Part 97, Subpart F - Radio Amateur Civil Emergency Services.
C. DEFINITIONS
1. Florida Division of Emergency Management(FDEM)
The FDEM the responsible state agency for carrying out the provision
of the State Emergency Management Act; for preparing plans and
programs for emergency management; and, for directing and
controlling communication systems during pending or actual
emergencies, as required by state law.
2. State RACES Officer
The State RACES Officer is designated by the Director of FDEM and
coordinates RACES activities within the State of Florida and with
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 21
other states.
3. State RACES Net Control Officer
The State RACES Net Control Officer is a civilian designated by the
State RACES Officer. The Net Control Officer conducts RACES tests
and coordinates traffic when requested by the State RACES Officer.
4. State RACES Communicators
The State RACES communicator shall be at, or in direct
communication with, the Indian River County Emergency Operations
Center(EOC). The selected representative designated by the county
will participate in the statewide tests conducted Monday through
Friday. (Only one communicator will represent the county during each
test.)
5. Indian River County Department of Emergency Services
The Indian River County Department of Emergency Services is the
responsible local government agency designated by the State
Emergency Management Act to serve an entire county in support of
the state and county Comprehensive Emergency Management Plans
(CEMP) and programs.
6. Radio Amateur Civil Emergency Services (RACES)
A radio communication service conducted by volunteer licensed
amateur radio operators, providing emergency radio communications
to county or state emergency management organizations.
7. Federal Emergency Management Agency (FEMA)
FEMA is the Federal agency responsible for coordinating emergency
requests made by the State.
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 22
D. CONCEPT OF OPERATION
1. The Florida RACES Plan is divided into two (2) levels. These levels
are the State RACES Plan and the County RACES Plan.
2. The State RACES Plan provides a mechanism for activation of a radio
network, normally by high frequency single side band, between the
State Emergency Operations Center (SEOC) and the County
Emergency Operations Center (EOC).
3. The Indian River County RACES Plan provides a mechanism for
activation of a radio network, within the county. Transmissions from
predetermined locations in the county are passed to the EOC,
normally on the two-meter amateur radio frequency range.
4. The State RACES Officer or his/her alternate, as a representative of
FDEM, coordinates RACES activation within the State and with other
States.
5. The State RACES Net Control Officer, or his/her alternate, assists
FDEM State RACES Officer by conducting statewide tests, and
coordinating priority of message handling on the State RACES net.
E. FLORIDA RACES STATE NET FREQUENCIES
1. STATE NET FREQUENCIES TO BE USED ARE
Primary 3.940 MHz-LSB
1st Alternate 7.242 MHz-LSB
Local Area Use 14.235 MHz-USB
2. The FDEM RACES Communicators shall use the lowest frequency
practical for reliable communications with the SEOC.
3. The FDEM RACES Communicators in those counties close to the
SEOC may use the 147.12 MHz frequency to pass emergency traffic.
F. STATE NET RACES ROSTER
The State RACES Officer shall maintain a State Net RACES roster. This
roster shall include the names and call signs for State RACES
Communicators which represent each of the counties and the SEDC.
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 23
G. PURPOSE OF PROCEDURES
The purpose of this document is to explain the concept of operations of the
Radio Amateur Civil Emergency Services (RACES). A RACES network is
needed to supplement other emergency management communication
systems. During natural or technological emergencies, it is essential that all
channels of communication be available, including a recognized amateur
radio network, to handle communications within the State of Florida, and with
other states and federal government agencies.
H. SCOPE
The scope of these procedures includes responsibilities of agencies and
personnel operating the RACES network at the state and local government
levels.
I. RESPONSIBILITIES - FLORIDA DIVISION OF EMERGENCY
MANAGEMENT (FDEM)
1. FDEM is the designated coordinator of the Radio Amateur Civil
Emergency Services (RACES) Plan. It will maintain data and make
necessary changes or modifications to the Plan. The Division will also
be liaison between Florida county governments and the federal
government.
2. The FDEM Director has the authority to activate the statewide RACES
network.
3. The State RACES Officer is responsible for:
a. Coordinating message traffic and maintaining net control while
the network is activated;
b. Assuring that a roster of RACES members that are registered
by County Directors is maintained by the Division;
C. Assuring operating procedures are followed;
d. Conducting regular tests statewide in compliance with F.C.C.
rules and regulations; and
e. Assuring that operations capability is maintained at the SEOC
and the alternate SEOC.
f. Selecting State RACES communicators for the SEOC.
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 24
J. RESPONSIBILITIES - INDIAN RIVER COUNTY DEPARTMENT OF
EMERGENCY SERVICES
The Indian River County Department of Emergency Services Director, and/or
his designee, shall develop and operate a county RACES program by:
1 Designating a F.C.C. licensed amateur radio operator as the county
RACES coordinator;
2. Selecting and registering county RACES members to operate in the
county network.
3. Providing to FDEM with a list of members in the county RACES
network;
4. Assuring that the county RACES network is operated in compliance
with applicable F.C.C. rules and regulations, and with state and
county operating procedures;
5. Selecting at least one (1), but not more than five (5), State RACES
communicators who will participate in the daily statewide RACES
tests.
NOTE:
Only one (1) communicator per county shall answer for the county
each day.
6. Activating the county RACES network when a need exists for
emergency communication within the county. (FDEM approval is not
required, but the State shall be notified of county RACES activation).
K. ACTIVATION CRITERIA
FDEM may activate any part of the statewide RACES network when:
1. A local, regional, or statewide emergency situation necessitates the
need for alternate communications links;
2. A county requests activation to support local emergency operations;
3. A county shall activate RACES when directed by the state for the
purpose of improving the exchange of information between the state
and county or counties experiencing an emergency; or
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 25
4. A county may activate RACES when an emergency within the county
necessitates the need for alternate communication links to improve
response capabilities and assure information flow within the county.
L. TESTING & ROLL CALLS
1. A statewide test of the RACES network will be conducted by FDEM or
(as requested by the State RACES Officer) by the State Net Control
Officer at 10:00 a.m. (daily), Monday through Friday, to verify the
operational capability of the network.
2. The Indian River County RACES/ARES shall conduct a weekly net, or
more frequently if appropriate, of its members.
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 26
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Attachment#2
EMERGENCY ALERT STATIONS - RADIO
WGYL 93.7 FM
WTTB 1490 AM
EMERGENCY PUBLIC BROADCAST STATION - TELEVISION
WTVX Channel 34
WPEC Channel 12
WPTV Channel 5
WPBF Channel 25
NOAA WEATHER RADIO
Ft. Pierce 162.425 MHz
Melbourne 162.550 MHz
West Palm Beach 162.475 MHz
Belle Glade 162.400 MHz
MARINE RADIO
Channel 13 (Weather Alert) 157.100 MHz
Channel 16 (Emergency) 156.800 MHz
AMATEUR RADIO FREQUENCIES
Emergency Net of Indian River County 146.640 MHz-600
"Backup" 145.130 MHz-600
St. Lucie Repeater Net 146.775 MHz-600
State of Florida
ARES/RACES 3.940 MHz-LSB
7.242 MHz-LSB
14.150 MHz-USB
14.325 MHz-USB
14.375 MHz-USB
CB
Channel 9 27.065 MHz
Channel 19 27.185 MHz
GULF COAST HURRICANE NET 3.935 MHz-LSB
MARINE MOBILE NET 14.300 MHz-USB
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 28
HURRICANE NET TO NATIONAL HURRICANE CENTER 14.325 MHz-USB
INTERNATIONAL AMATEUR RADIO NETWORK (TARN)
(for health and welfare messages) 14.275 MHz-USB
7.253-MHz
3.9905-MHz
CIVIL AIR PATROL (FL-078) 148.150 MHz
148.125 MHz
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 29
Attachment#3
SHELTER EQUIPMENT AND PERSONAL GEAR CHECK LIST
The following is a recommendation for the items you will need in a hurricane shelter. Each
person is different in many ways, so please feel free to add to the list to meet your needs.
It is possible to be at a shelter for several days and it will be difficult to obtain the needed
materials during a storm, so PREPARE EARLY!
1. ARES/RACES identification card.
2. A copy of your F.C.C. Amateur Radio Operator License.
3. 2-meter amateur radio gear.
a. 2-meter radio
b. Antenna (mobile or emergency)
C. Batteries
d. Extra batteries
e. Jumper cable with connectors for your radio - so you can connect your car
battery to your radio. A car battery can supply a 2-meter radio on low power
with head phones for several days
f. Microphone
9. Headphones
h. Spare fuses
i. Patch cords
j. SWR meter
k. Extra coax
I. Roll of sturdy string
4. Writing Gear
a. Pens, pencils
b. Eraser
C. Communicators Notebook, which includes:
• Indian River County ARES/RACES Emergency Operation Message
Forms
• Indian River County ARES/RACES radio log
• A.R.R.L. message forms
• Indian River County ARES/RACES Hurricane plan
• Duties of a communicator
• Paper
d. Clipboard
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 30
e. Hurricane map
f. Map of Indian River County and State of Florida
5. Personal Gear
a. Cooler with 1-3 days of food and water
b. 1-3 days of clothes, pack them in plastic, so they will not get wet
C. Throat lozenges
d. Aspirin/personal medicines
e. Foul weather gear
f. Mess kit with cleaning supplies
g. First aid kit
h. Sleeping bag and pillow
i. Toilet articles
j. Mechanical alarm clock
k. Flashlight with extra batteries
1. Extra prescription glasses
M. Moist towellettes
6. Tool Box
a. Screwdrivers
b. Pliers
C. Socket wrenches and an adjustable wrench
d. Electric tape
e. Solder
f. Volt-Ohmmeter
g. 12/120 volt soldering iron (remember there may not be power at the shelter)
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 31
Attachment#4
PRIMARY DISASTER SHELTERS
All shelters, EOC, Red Cross Headquarters, control points, etc. will be assigned a unique
tactical name descriptive of its nature or location, to make contacting quicker and easier.
For example, the first three shelters listed below are given the designations "Fellsmere",
"Glendale School", "Gifford Middle" and so on. Call-sign of the operator will be given at the
end of the contact period.
DESIGNATION
Oslo Middle School "Oslo"
480 20th Ave. SW
Vero Beach, Florida 32962
Phone: 564-3980
Fellsmere Elementary School "Fellsmere"
50 North Cypress Street
Fellsmere, Florida 32948
Phone: 571-0110
Gifford Middle School "Gifford Seven"
2726 45th Street
Vero Beach, Florida 32967
Phone: 564-3607
Glendale Elementary School "Glendale Schl"
4940 8th Street
Vero Beach, Florida 32966
Phone: 778-4687
Highlands Elementary School "Highlands"
500 20th Street, S.W.
Vero Beach, Florida 32962
Phone: 778-1622
J.A. Thompson Lifelong Learning Center "Thompson"
1110 18th Avenue S.W.
Vero Beach, Florida 32962
Phone: 562-7010
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 32
PRIMARY DISASTER SHELTERS
(continued)
DESIGNATION
Pelican Island Elementary School "Pelican"
1355 Schumann Drive
Sebastian, Florida 32958
Phone: 589-5425
Sebastian Elementary School "Seb. Elem."
400 County Road 512
Sebastian, Florida 32958
Phone: 589-1966
Sebastian River Middle School "Sebastian Middle"
9400 County Road 512
Sebastian, Florida 32958
Phone: 589-8994
Sebastian River High School "Sebastian High"
9001 90th Avenue
Sebastian, Florida 32958
Phone: 564-4170
Vero Beach H.S. Freshman Learning Center "Freshman Learning"
1507 19th Street
Vero Beach, Florida 32960
Phone: 567-2588
Vero Beach High School "Vero Senior"
1707 16th Street
Vero Beach, Florida 32960
Phone: 778-7000
Treasure Coast Elementary School (Special Needs Shelter) "Special Needs"
8955 85th Street
Sebastian, Florida 32958
Phone: 978-8500
Liberty Magnet School (Pet-friendly Shelter) "Liberty Magnet"
6850 81st Street
Vero Beach, Florida 32967
Phone: 564-5300
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 33
Attachment#5
SECONDARY DISASTER SHELTERS
DESIGNATION
First Church of God "Church God"
1590 27th Avenue
Vero Beach, Florida 32968
Phone: 562-2256
First Presbyterian Church of Sebastian "Presbyterian"
1405 Louisiana Avenue
Sebastian, Florida 32958
Phone: 589-5656
First United Methodist Church "Methodist"
1750 20th Street
Vero Beach, Florida 32960
Phone: 562-1900 or 567-2828
Gifford Community Center "Gifford Ctr."
4855 43rd Avenue
Vero Beach, Florida 32967
Phone: 567-1435
Glendale Baptist Church "Glen. Baptist"
740 27th Avenue
Vero Beach, Florida 32968
Phone: 562-4848
Indian River Community College "Mir.Ctr. IRCC"
Mueller Center
5880 Lundburg Road
Vero Beach, Florida 32966
Phone: 569-0333
King's Baptist Church "Kings Baptist"
3235 58th Avenue
Vero Beach, Florida 32966
Phone: 567-5850
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 34
SECONDARY DISASTER SHELTERS
(continued)
DESIGNATION
St. Helen Parish Center "St. Helens"
2050 Vero Beach Avenue
Vero Beach, Florida 32960
Phone: 562-5954 or 562-4273
St. Sebastian Catholic Church "St. Sebastian"
13075 U.S. Highway 1
Sebastian, Florida 32958
Phone: 589-5790
Tabernacle Baptist Church "Tab. Baptist"
100 Old Dixie Highway
Vero Beach, Florida 32962
Phone: 567-0720
Truth Tabernacle Baptist Church "Truth Taber."
25 27th Street
Vero Beach, Florida 32968
Phone: 567-4297
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 35
Attachment#6
INDIAN RIVER COUNTY
DEPARTMENT OF EMERGENCY SERVICES
APPLICATION FOR VOLUNTEER SERVICE
DATE: DIVISION: RACES Volunteer
NAME: CALL SIGN:
ADDRESS:
PHONE#: DATE OF BIRTH:
HEIGHT: SEX: RACE: HAIR COLOR:
EYE COLOR: SOCIAL SECURITY #: - -
DRIVERS LICENSE #: WEIGHT:
Have you ever been convicted of an offense against the law or forfeited collateral, or are
you now under charges for any offense against the law? You may omit: (1) Traffic
Violations for which you paid a fine of $100.00 or less; and (2) Any offense committed
before your 21 st birthday which was finally adjudicated in a juvenile court or under a youth
offender law
YES NO
This identification badge remains the property of Indian River County and may only be
utilized for official and authorized purposes for the time period shown on the badge. The
badge cannot be transferred, loaned, or possessed by any other person.
I understand that I am personally responsible for the badge issued to me and agree to
surrender the identification badge to the Director of Emergency Services or his/her
designee upon demand, termination of my volunteer service, or upon expiration.
SIGNATURE OF APPLICANT:
APPROVED BY:
Director of Emergency Services or Designee
BADGE NUMBER: EXPIRATION DATE:
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 36
Attachment#7
EMERGENCY OPERATION MESSAGE FORM
DATE: TIME. MESSAGE NUMBER:
TO: RECEIVED VIA: PHONE
RADIO
OTHER
FROM:
TEXT::
RETURN TO: ACTION TAKEN DY:
(INITIALS)
NO ACTION REQUIRED:
ACTION TAKEN-
COMMUNICATED
AKEN:OCA ICA 'ED VIA: TELEPHONE OTHER MESSAGE CONTROL
RAD 10 REVIEW
(INITIALS)
(FOR OPERATIONS GROUP CHIEF USE ONLY)
POSTING/PLOTTING REQUIRED: YES NO
POSTED/PLOTTED BY:
(INITIALS)
FURTHER REVIEW REQUIRED: YES NO
GROUP CHIEF:
(INITIALS)
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 37
DIRECTIONS: The Indian River County Emergency Operation Message Form is
to be used at all shelters and the EOC At the EOC there is a
message control center and ALL messages coming in or leaving
the EOC must pass through there. Any messages received at the
EOC are written on this form and sent to message control center.
a. Date - (today's date)
b. Time - (use 2400 hour clock)
C. Message number - (assigned by the message control
center)
C. Received - (check appropriate line)
e. From - (originator of message)
f. To - (addressee)
9. Make sure message is signed by an authorized person
Indian River County Comprehensive Emergency Management Plan Annex VII - Page 38
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FOR THE PLEASURE OF OPERATING. NO COMPENSATION CAN BE ONE OF IT.Y'�Sl FUNCTIONS IS PROMOTION OF PUBLIC
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CONNECTICUT 06111 PRINTED IN U.S.A.
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