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BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
REGULAR MEETING MINUTES
TUESDAY, JUNE 149 2016
Commission Chambers
Indian River County Administration Complex
180127 1h Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
COUNTY COMMISSIONERS DISTRICT
Bob Solari, Chairman District 5 Present Jason Brown, Management and Budget Present
Joseph A. Baird, County Administrator
Joseph E. Flescher, Vice Chairman District 2 Present Dylan Reingold, County Attorney Present
Wesley S. Davis District 1 Present Jeffrey R. Smith, Clerk of the Circuit
Peter D. O'Bryan District 4 Present Court and Comptroller
Tim Zorc District 3 Present Shelli Gagnon, Deputy Clerk
Clerk's Note: Management and Budget Director Jason Brown (future County
Administrator) sat in for the current County Administrator.
DVD PACKET
TIMES PAGES
1' CALL TO ORDER 9:00 A.M.
The Chairman requested a Moment of Silence to remember the victims of the
tragic mass shooting in Orlando this past weekend.
2' INVOCATION Stan Boling, Community Development Director
3' PLEDGE OF ALLEGIANCE Commissioner Joseph E. Flescher; Vice Chairman
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
Added: Emergency Item 5.A. Proclamation Designating June 20 through June 26,
9:02 a.m. 2016 as Amateur Radio Week.
ON MOTION by Commissioner O'Bryan, SECONDED by Commissioner Davis,
the Board unanimously approved the Agenda as amended.
Board of County Commission Meeting
June 14, 2016 Page 1
5. PROCLAMATIONS AND PRESENTATIONS
A. Proclamation Designating June 20 through June 26, 2016 as Amateur
Radio Week.
Commissioner Davis read and presented the Proclamation to Vero Beach
Amateur Radio Club President Eric Larabell along with several other
Club members.
Club President Eric Larabell elaborated on and invited the Board to
attend the Emergency Preparedness Exercise known as the "Field Day
Event" being held at Wabasso Causeway, starting at 2:00 p.m. on
9:03 a.m. Saturday, June 25th through Sunday, June 26th at 2:00 p.m.
Commissioner Davis spoke about how this event is also an opportunity to
reach out through different channels to contact amateur operators
throughout the world when there is no other form of communication
during an emergency or a disaster, and thanked the operators for the
services that they provide.
6. APPROVAL OF MINUTES
A. Regular Meeting of May 10, 2016
9:08 a.m. ON MOTION by Commissioner Zorc, SECONDED by Commissioner
O'Bryan, the Board unanimously approved the Regular Meeting
Minutes of May 10, 2016, as written.
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT
REQUIRING BOARD ACTION
None
8. CONSENT AGENDA
ON MOTION by Vice Chairman Flescher, SECONDED by Commissioner Zorc,
the Board unanimously approved the Consent Agenda as presented.
A. Approval of Checks and Electronic Payments — May 27, 2016 to June 2,
2016
9:09 a.m. (memorandum dated -June 2,2016) ----------------------------------------------------------------1-8__
Approved the list of checks and electronic payments as supplied by the
Comptroller's office.
B. Approval of Bid Award for IRC Bid No. 2016040 — Dunes Course Golf Cart
Concrete Path Repairs
(memorandum dated June 7,2016) ---------------------------------------------------------------- 9--17
Board of County Commission Meeting
June 14, 2016 Page 2
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Approved Bid Award to the lowest responsive and responsible bidder,
SRS Services, Brooksville, FL, for $77,026.10, and authorized the
Chairman to execute agreement upon review and approval by the
County Attorney as to form and legal sufficiency.
C. Award of Bid 2016038 — Secondary Containment Coating at the South
County RO Facility
(memorandum dated June 3, 2016) 18-26
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Approved Bid Award 2016038 to Southland Painting Corporation;
approved the Agreement with Southland Painting Corporation; and
authorized the Chairman to execute upon: (1) review and approval by
the County Attorney as to form and legal sufficiency; and (2) the review
and approval of the required insurance by Risk Management.
D. Approval of Southern Region Sustainable Agriculture Research and
Education (SAKE) 2017 Research and Education Grant Pre -Proposal
Partnership
(memorandum dated May 26; 2016) 27-30
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Approved partnership in a Southern Region Sustainable Agriculture
Research and Education (SAKE) 2017 Research and Education Grant
Pre -Proposal Application, and upon the awarding of the grant, the
County will supply the nonlocal Grow for Change with up to 50 wet tons
of algae from Egret Marsh Stormwater Park for a lump sum fee of
$50,000.00.
E. Vero Lake Estates Asphalt Millings Project (Phase II), Final Pay, Release of
Retainage and Change Order No. 1
_(memorandum dated_May 31,_2016)_____________________________________________________________31-49
Approved Change Order No. 1 and approval of Dickerson Florida, Inc.
Contractor's Application for Payment No. 7, increasing the contract
amount by $9,629.54 for a final contract total of $668,364.04.
F. Request for Purchase of Software Package for Water/Wastewater Facilities
(memorandum dated -June 1, 2016)-------------------------------------------------------------- 50-65__
Waived the requirement for bids and authorized the Purchasing
Department to issue a purchase order to VTSCADA (also known as
Trihedral, Inc.) for $81,849.94 for the purchase of a software package
for all water and wastewater facilities.
G. Full Release of Retainage for Ecological Associates, Inc., Work Order No. 8
— Sector 3 Beach Restoration — 2015 Post Construction Monitoring Services
(memorandum dated -May 27,_2016)------------------------------------------------------------- 66-68
Approved the release of all withheld retainage for hardbottom and sea
turtle monitoring performed by Ecological Associates, Inc., Work Order
No. 8 in the amount of $29,703.17.
Board of County Commission Meeting
June 14, 2016 Page 3
H. Work Order #2 for REI Engineers, Design and Replacement of Indian River
County Administration Buildings A & B Roof
(memorandum dated June 1, 2016) 69-74
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Approved Work Order No. 2 for REI Engineers to design, assist in
bidding, and perform construction inspection services for the
replacement of existing roofs on Administration Buildings A and B; and
authorized the Chairman to execute the Work Order in the lump sum
amount of $87,000.00.
I. Approval of License Agreement for Beach Town Music Festival with Basis
Entertainment
(memorandum dated May 16, 2016) 75-96
--------------------------------------------------------------------------------------------------------------------
Approved the Indian River County Fairgrounds License Agreement for
Beach Town Music Festival with Beachtown, LLC, a wholly owned
subsidiary of Basis Marketing, Inc., d/b/a Basis Entertainment and
authorized the Chairman to execute and authorize the Parks Division to
issue the applicable permits.
J. Amendment to Fiscal Year 2015-2016 State Aid to Libraries Grant
Agreement
(memorandum dated June 8, 2016) 97-124
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Authorized the Chairman to execute the Grant Agreement Amendment,
and directed the Library Services Director to forward said Agreement
to the appropriate State Library Office.
K. Miscellaneous Budget Amendment 019
-(memorandum dated June 6, 2016) 125-129
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Approved Resolution 2016-051, Amending the Fiscal Year 2015-2016
Budget.
L. DiVosta Homes, LP's Request for Final Plat Approval for a Subdivision to
be known as The Lakes At Waterway Village 2A-1
(memorandum dated -June 7,2016) ----------------------------------------------------------- 130-151
Granted final plat approval for The Lakes at Waterway Village 2A-1.
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
None
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
None
Board of County Commission Meeting
June 14, 2016 Page 4
B. PUBLIC DISCUSSION ITEMS
None
C. PUBLIC NOTICE ITEMS
9:09 a.m. 1. Notice of Scheduled Public Workshop June 27, 2016 — 6:00
P.M.
The Indian River County Board of County Commissioners will
hold a Public Workshop regarding Fellsmere Road Maintenance
on Monday, June 27th, 2016, at 6:00 p.m. at the Clarence F.
Korker Center for the Performing Arts (Old Fellsmere School
Auditorium) Community Room, 22 S. Orange Street, Fellsmere,
Florida
(memorandum dated June 8, 2016) 152
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2. Notice of Scheduled Public Hearing June 21, 2016
County initiated request to amend the county's Land
Development Regulations (LDRs); establishing requirements for
a county vacation rental license and other vacation rental
regulations by creating zoning code section 911.15(9).
Legislative
(memorandum dated June 3, 2016 153
------------------------------------------------------------------------------------------------------
County Attorney Dylan Reingold read the notices into the
record.
11. COUNTY ADMINISTRATOR MATTERS
None
12. DEPARTMENTAL MATTERS
A. Community Development
None
B. Emergency Services
None
C. General Services
None
1 • Human Services
None
Board of County Commission Meeting
June 14, 2016 Page 5
2. Sandridge Golf Club
None
3- Recreation
None
D. Human Resources
None
E. Office of Management and Budget
9:10 a.m. 1. Health Insurance - Summary of Cost Saving Recommendations
(memorandum dated April 27, 2016) 154-162
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The Board shared that correspondence had been received
from the International Association of Fire Fighters (IAFF)
and members of the Indian River County Sheriff's
Department regarding the inability to attend discussions
today because of a conflict; and that they wished to have an
opportunity to provide input on this subject. The Board
agreed to move forward with discussions as scheduled today
and defer any decisions until those who are not able to attend
have had a chance to speak on the matter.
Management and Budget Director Jason Brown recalled the
meeting of February 9, 2016, where various options and
alternatives regarding the losses to the County's Health
Insurance Fund were discussed. Based on the direction
provided from the February 9, 2016 Board meeting, staff
developed a two-year plan of adjustments to the County's
Health Insurance Program to address the current shortfall, in
order to ensure the long-term stability of the County health
plan. Human Resource Manager Sheila O'Sullivan; Benefit
and Payroll Administrator, Ann Rankin; County Insurance
Broker Christian Bergstrom, from The Gehring Group, and
Assistant Management and Budget Director Mike Smykowski
were present while Director Brown gave a PowerPoint
Presentation detailing healthcare expenditures, new
programs, proposed changes, and the savings involved with
moving from the current Blue Choice Plan to a Blue Options
Plan.
A discussion ensued regarding: (1) providing different
options for health care coverage for employees; (2) changes
that might adversely affect the County's "grandfather status"
and Obamacare; (3) the recommendation of a policy to split
the premium for single coverage to 90% County/10%
Board of County Commission Meeting
June 14, 2016 Page 6
employee and 75% County/25% employee for family
coverage; for an increase of $30 month on each in a 2 -year
phase-in to ease the burden on the employees; (4) the
importance of Other Post -Employment Benefits (OPEB), the
inflows and outflows of the fund; and (5) the option of
providing an international prescription plan.
Indian River County Sheriff Deryl Loar and Business Agent
for the Teamsters, Steve Meyers gave their opinions
regarding the proposed changes to the current health care
plan and requested an opportunity to address their concerns
on the subject at a later date.
The Board directed staff to: (1) add to Director Brown's
PowerPoint Presentation: a slide that detailed cost per capita
figures; and an additional slide to show the percentage of an
employee's income spent on health insurance; and (2) send an
electronic copy of the presentation and agenda backup to
each of the Board members individually, place it on the
website for viewing by the general public and County
employees, and provide contact information for questions.
ON MOTION by Commissioner O'Bryan, SECONDED by
Vice Chairman Flescher, the Board unanimously TABLED
this agenda item and postponed further discussions until the
meeting of June 21, 2016, to be heard after the Consent
Agenda.
F. Public Works
None
The Chairman called a recess at 10:40 a.m., and reconvened
the meeting at 10:50 a.m., with all members present.
G. Utilities Services
10:50 1. Automated Meter Reading (AMR) / Advanced Metering
a.m. Infrastructure (AMI) Update and Request to Proceed to Next
Phases
(-memorandum dated June 6, 2016) 163-170
-----------------------------------------------------------------------------------------------------
Director of Utility Services Vincent Burke recalled the
meeting held on August 19, 2014, in which the Board
approved the award of Request for Proposal (RFP #2014-043)
to Langham Consultants for Automated Meter Reading
(AMR) and Advanced Metering Infrastructure (AMI)
consulting services. Through a PowerPoint Presentation,
Director Burke provided background and analysis on the
AMR system, and the need to explore the AMI system as an
update to the current method of doing business.
Board of County Commission Meeting
June 14, 2016 Page 7
Director Burke and Utility Finance Manager Cindy Corrente
answered questions from the Board regarding the current
condition of existing meters, future technology, related
infrastructure and associated costs involved in implementing
the new system.
Commissioner O'Bryan and Vice Chairman Flescher
expressed their concern over the excessive amount of hours
that are being requested to put together Request for
Proposals (RFP) and contract negotiations for information
that should be readily available from other jurisdictions.
ON MOTION by Vice Chairman Flescher, SECONDED by
Chairman Solari, the Board directed staff to: (1) work with
Langham Consulting to formulate and create a Request for
Proposal (RFP) for an Advanced Metering Infrastructure
(AMI) Project that encourages the widest possible industry
response in order to provide the County with the best possible
solution; (2) for Langham to work with staff and assist in
contract negotiations with a vendor for a pilot project and
potential AMI conversion; and (3) return to the Board with a
contract for final approval at a future Board meeting.
13. COUNTY ATTORNEY MATTERS
11:39 A. Humiston Park Parking Lot — County Deed to City of Vero Beach
a.m.(memorandum dated June 2, 2016) 171-176
----------------------------------------------------------------------------------------------------------------
County Attorney Dylan Reingold recalled the Board's direction from
the Board meeting on April 12, 2016, regarding the preparation of a
County Deed formally transferring title of the Humiston Park
Parking Lot to the City Of Vero Beach with the condition that it
remained zoned P-2 Park, and that no building could be built over
the parking lot. The City of Vero Beach resisted including additional
restricted language above what was already contained in the original
resolution. In order to address the issues raised by the City of Vero
Beach staff and to maintain the County's desired use of the parking
lot, County Attorney Reingold included in the County Deed: (1) a
clause requiring that the use of the parking lot be exclusively for
public park purposes; and (2) a grant of the right for Indian River
County to enforce the deed restriction.
ON MOTION by Commissioner Davis, SECONDED by
Commissioner O'Bryan, the Board unanimously approved: (1)
Resolution 2016-052, approving a County Deed to the City of Vero
Beach, Conveying Lots 28 and 29, Block 1, Vero Beach Estates
located generally on the southwest corner of Dahlia Lane and Ocean
Drive within the City of Vero Beach;
Board of County Commission Meeting
June 14, 2016 Page 8
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and (2) authorized the Chairman to execute any and all documents to
effectuate same.
11:42 B. 2017-2018 Legislative Priorities
a.m. (memorandum dated June 8, 2016) 177
-(memorandum -d
Assistant County Attorney Kate Pingolt Cotner updated the Board
on a list of Legislative issues of concern and verified the County's
position on each for the State Legislative Session scheduled to begin
on March 7, 2017. Also discussed was the need to incorporate the
guiding principles of: (1) the support of maintaining the integrity of
County Home Rule power, both administrative and fiscal; and (2) the
opposition of any unfunded mandates which would compel local
governments to provide a service, program, or benefit without
providing a funding source.
A discussion ensued regarding previous discussions with respect to
the ban on fracking, and Florida Department of Environmental
Protection (FDEP) revising the water quality standards to increase
the allowable amounts of certain carcinogens in our drinking water.
The Board felt that the FDEP was not working in the citizens' best
interest, and wishes to bring the fracking issue back to the agenda for
further consideration to obtain a resolution.
ON MOTION by Vice -Chairman Flescher, SECONDED by
Commissioner Davis, the Board unanimously approved a
preliminary priority list for the State Legislative Session for 2017-
2018, with the addition of fracking to the list of concerns and the
removal of the second portion of Issue No. 6 regarding the increase of
the amount distributed to local governments to be used exclusively to
fund court -related technology.
14. COMMISSIONERS MATTERS
A. Commissioner Bob Solari, Chairman
None
B. Commissioner Joseph E. Flescher, Vice Chairman
None
C. Commissioner Wesley S. Davis
None
D. Commissioner Peter D. O'Brvan
None
Board of County Commission Meeting
June 14, 2016 Page 9
E. Commissioner Tim Zorc
12:01 1. E -Mail Accessibility
p.m. (memorandum dated June 6, 201 6) 1 78-1 82
------------------------------------------------------------------------------------------------------
Commissioner Zorc discussed the need for a change in the
policy to add the email addresses for all listed staff members
employed by Indian River County, as well as include any
committees on which the Board members serve; along with
correct contact information to provide a better means of
communication for the residents and businesses of the
County.
A discussion ensued regarding the concern for the potential
abuse that exists with listing individual email addresses, and
the possibility of encrypting the data to prevent putting the
institution in harm's way. Also discussed was the importance
of the public being able to obtain the correct contact
information with the least amount of effort. The Board
directed staff to research options and provide a resolution
that is clear and easy for citizens to use, and to bring the
matter back to the Board at a later date.
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
None
B. Solid Waste Disposal District
None
C. Environmental Control Board
None
Board of County Commission Meeting
June 14, 2016 Page 10
16. ADJOURNMENT
There being no further business, the Chairman declared the meeting adjourned at
12:10 p.m.
AT
7a
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
Deputy Clerk
BCC/smg/2016Minutes
Bob Solari, Chairman
pproved:
AUG 16 2010
Board of County Commission Meeting
June 14, 2016 Page 11