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Home My WebLink About2016-111 Board of County Commissioners 180127th Street Vero Beach, Florida 32960 Telephone: (772) 567-8000 FAX: (772)-778-9391 Professional Design Services For Engineering Review and Summary of All Aboard Florida Drainage Reports and Calculations Within Indian River County, Florida Submitted to SJRWMD and ACOE WORK ORDER NO. 4 (Engineering Division) FOR EXTENSION AND AMENDMENT TO CONTINUING CONTRACT AGREEMENT FOR PROFESSIONAL SERVICES CONTRACT, NOVEMBER 4, 2014 WITH ATKINS NORTH AMERICA, INC. All services performed under this contract shall be supervised and certified by a licensed Professional Engineer(PE) registered with the State of Florida and staff employed directly with your firm. Scope of Services Indian River County (County) is requesting an engineering review of the drainage reports and calculations submitted in support of applications made to the Saint Johns River Water Management District (SJRWMD) and U.S. Army Corps of Engineers (USACE). The intent is to review the submitted reports and calculations in comparison with the agency permitting requirements and provide a review summary and a list of items that require additional information. All work shall be performed in accordance with the attached Proposal dated July 22, 2016 (Exhibit A) and shall comply with Standards enumerated in the'Continuing Contract Agreement for Professional Services, dated November 15, 2011, and that certain Extension and Amendment of Continuing Contract Agreement for Professional Services. Effective Date: November 4, 2014. COMPENSATION. The COUNTY agrees to pay, and ATKINS NORTH AMERICA, INC., agrees to accept, $26,926.00 for services rendered according to the Proposal dated July 22, 2016, identified in the attached EXHIBIT A, incorporated by reference herein. Exhibit"A" ATKINS Proposal to Provide Professional Engineering Services for Indian River County- GEC Task Order Engineering Review and Summary All Aboard Florida Drainage Report and Calculations Within Indian River County, Florida Indian River County(County)is requesting an engineering review of the drainage reports and calculations submitted in support of applications made to the Saint Johns River Water Management District(SJRWMD) and U.S.Army Corps of Engineers(USACE). The intent is to review the submitted reports and calculations in comparison with the agency permitting requirements and provide a review summary and a list of items that require additional information. At the request of the County, ATKINS (Consultant) has prepared a scope of services for providing this review for the drainage reports and calculations as follows: SECTION 1 SCOPE OF SERVICES TASK 1: DRAINAGE REPORTS,CALCULATIONS AND AGENCY RAI REVIEW Atkins will review the supporting drainage reports and calculations for the applications made to SJRWMD and USACE for the proposed railway improvements within Indian River County to develop a technical understanding of the criteria, assumptions and design methodology used for the drainage design. Using County provided application/permit numbers,the Consultant will submit requests to both agencies to obtain the documents for review. Items to be reviewed include the following: • Drainage design methodology and assumptions, • Design drainage basin delineation, • Cross drain design, • Run-off Curve number calculations, • Roadway crossing and Railway track stormwater management, • Water Quality calculations. The Consultant will also review agency(SJRWMD and USACE)issued Requests for Additional Information along with the subsequent re-submittal from the applicant. Two such reviews are anticipated, assuming one RAI being issued from each agency. TASK 2: REVIEW SUMMARY AND REQUEST FOR ADDITIONAL INFORMATION (RAI) Based on the findings in Task 1 the Consultant will prepare a review summary and a request for additional information(RAI)to address areas of concern. This task includes a meeting or conference call with County staff to discuss the summary and RAI. July 22,2016 Pagel of 3 6MNS TASK 3: REVIEW AND REVIEW SUMMARY OF SJRWMD AND USACE REPORTS AND PERMITS In the event the SJRWMD and/or the USACE issues a permit, the Consultant will review the issued SJRWMD and/or USACE permits with associated staff reports. Based on that review,the Consultant will prepare a summary of the permits, permit conditions and staff reports identifying discrepancies or errors found in such permits, permit conditions and staff reports. This task include a meeting with the County staff to discuss the summary and findings. Consultant may also serve as an expert witness in an administrative hearing or litigation,for which services will be addressed under a separate Task Order. SECTION 2 ASSUMPTIONS AND EXCLUSIONS 1. Application fees,impact fees and any other fees required by regulatory agencies are considered a direct expense to the County. 2. The following assumptions apply to this scope of services: • The County will provide the Consultant with the permit/application reference numbers for both agencies (SJRWMD and USACE). The Consultant will make the document request to the agencies for direct transmittal of the permitting documents. It is assumed the documents will be readily provided by the agencies,with no need for multiple or special requests. • The Consultant will evaluate the drainage calculations and design based on existing jurisdictional agency,permitting requirements and standard engineering design. 3. Design and permitting is not included in this proposal. 4. Meetings with jurisdictional agencies is not included in this scope. 5. The following items are not included in this scope of work: • Survey. • Wetland and Endangered Species consulting or evaluation and review. • Drainage design or permitting. • Cadd drafting or computer modeling. 6. The review,summary and RAI's are limited to the available information obtainable from the permitting agencies and the task budgets provided in the attached summary. If there are additional tasks or review time that appear warranted,the Consultant will advise the County to request direction. SECTION 3 SCHEDULE &DELIVERABLES The following schedule is anticipated for: A. Twenty-eight calendar days from NTP or availability of Agency provided documents: • Task 1 —Drainage Reports,Calculations,Agency RAI Review July 22,2016 Page 2 of 3 AMNS B. Fourteen calendar days from completion of Task 1: • Task 2—draft Review Summary and RAI. • Schedule review meeting or conference call with County Staff C. Seven calendar days from review meeting: • Final Review Summary and RAI D. Twenty-one calendar days from availability of last issued permit: • Task 3—Permit Review Summary • Review meeting with County to follow based on County staff availability The following deliverables will be provided to the County: A. Draft Review Summary and RAI(via electronic file transfer—pdf). B. Final Review Summary and RAI(3 hardcopies and I pdf). C. Permit Review Summary(3 hardcopies and 1 pdf). SECTION 4 COMPENSATION The proposed scope of services will be provided on a lump sum basis administered pursuant to the provisions of our master contract dated September 15,2010,and invoiced monthly based on the percentage of completion of the overall project. Task 1:Drainage Reports,Calculations,and RAI Review $ 11,425 Task 2: Review Summary and RAI $ 6,428 Task 3:Permit Review $ 9,073 TOTAL $ 26,926 July 22,2016 Page 3 of 3 Work Order No.4 Engineering Review and Summary of All Aboard Florida Drainage Reports and Calculations July 22,2016 TIME FOR COMPLETION ATKINS NORTH AMERICA, INC., will perform the professional services within the time frame outlined in Section 3 of attached EXHIBIT A. IN WITNESS HEREOF the parties hereto have executed these presents This 16th day of August , 2016. OWNER ATKINS NORTH AMERICA,INC. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY,FLORIDA Bob Solari,Chairman Math A.T lor,P.E.,Division Manager Approved by BCC August 16, 2016 Witnessed by: ATTEST: Jeffrey R.Smith,Clerk of Court and Comptroller C�4� ' k C Deputy Clerk (Printed name) Approved as to Form and Legal Sufficiency: illiam K.DeBraal,Deputy County Attorney Jason f.Bro n,County Administrator *:' '`�• Per R olu on No.2016-058 ° :9y•.•f iyt� •oQ ...q�yER COUCir F''� C:\Users4szpyrka\DesktoplW0 W.4 Atkins 7-26- I6.doc I MAN HOUR BREAKDOWN Project: IRC-GEC-AAF Drainage Review DATE: 7/15/2016 BY: JHW PROGRAM TASK DESCRIPTION MGR SR ENG III/PM SR ENG I ENG I CAD DESIGNER Task 1 -Drainage Review Review Re ortCalculations and RAls 14.0 68.0 Subtotal 0.0 14.0 68.0 0.0 0.0 Task 2-Summary and RAI Project Management 1.0 2.0 County Meetings 1 and minutes 4.0 4.0 Review summary and RAI 4.0 22.0 QAOCI 1.0 2.0 1 2.0 Subtotal 2.0 12.0 28.0 0.0 0.0 Task 3-Issued Permit Review Permit Reviews 1.0 8.0 32.0 County Meetings 1 and minutes 4.0 4.0 Permit Review Summary, 2.0 8.0 QAQC1 1.0 2.0 2.0 Subtotal 2.0 16.0 46.0 0.0 1 0.0 Not Used Subtotal 0.0 0.0 0.0 0.0 0.0 Not Used Subtotall 0.0 0.0 0.0 0.0 0.0 Not Used Subtotal 0.0 0.0 0.0 0.0 0.0 TOTAL HOURS 1 4.0 1 42.0 1 142.0 0.0 0.0