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Home My WebLink About2016-123 Board of County Commissioners '-, _-P , ,; �:,I 180127th Street Vero Beach, Florida 32960 AUG j 201.6 Telephone: (772) 567-8000 FAX: (772)-778-9391 FAC ITIDs Mi NIAGEEME T Professional Design Services For Indian River County Health Department Roof Replacement WORK ORDER NO. 3 (Facilities Management Division) FOR AMENDMENT TO CONTINUING CONTRACT AGREEMENT FOR PROFESSIONAL SERVICES, APRIL 18, 2014 WITH REI ENGINEERS, INC. All services performed under this contract shall be supervised and certified by a licensed Professional Engineer(PE) licensed with the State of Florida and staff employed directly with your firm. Scope of Services Indian River County is requesting that REI Engineers, Inc., prepare construction drawings consisting of roof plans and details; which depict the Scope of Work, assist in the bidding phase, and provide construction administration services for the replacement of the roof at the Indian River County Health Department, 1900 27`h Street, Vero Beach Fl. The design shall also include repairs to the widow/glazing and stucco walls as outlined in "Envelope Condition Assessment" prepared by REI Engineers, Inc., on August 28, 2015. All work shall be performed in accordance with the attached Proposal dated August 2, 2016 (Exhibit A) and shall comply with Standards enumerated in the Continuing Contract Agreement for Professional Services, dated April 18, 2014. COMPENSATION. The COUNTY agrees to pay, and REI Engineers, Inc., agrees to accept, $28,400.00 for services rendered according to the Proposal dated August 2, 2016, identified in the attached EXHIBIT A, incorporated by reference herein. t Work Order No.3 Indian River County Health Department—Roof Replacement August 8,2016 IN WITNESS HEREOF the parties hereto have executed these presents This nth day of August 12016. OWNER REI ENGINEERS, INC. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY,FLORIDA Qtit. Bob Solari,Chairman Scott inesley,President Approved by BCC August 16, 2016 Witnessed by:d1l ATTEST: Jeffrey R.Smith,Clerk of Court and Comptroller -60M Deputy Clerk (Printed na ) Approved as to Form and Legal Sufficiency: William K. DeBraal, Deputy County Attorney Jason .Bro n,County Administrator •'+r ,y `��: 9 :?,P•• . t ;Vie;: ••�'GFROOUNTY.�:��'�: C:�Users�rszpyrl:a\Desktop)FacilitiatAcrnda ltems�Health Departm®t Roof Desicn\Work Order x3 for REl.doc - i REI ENGINEERS 10150 HIGHLAi-1D MANOR DRIVE, SUITE 200, TAMPA, FL 33610 PHONE 813.944.2137 FAx 813.314.2196 August 2, 2016 Exhibit Indian River County 4305A 43'd Avenue, Vero Beach,FL 32967 Attention: Chris Burr Facilities Manager Reference: Proposal for Engineering Services Contract Documents and Construction Administration Health Department Roof Replacements REI Proposal No.P 16TPA-011 Dear Mr.Burr: In response to our recent discussions and emails, we are pleased to submit this proposal for your consideration. The roof areas outlined in this proposal include Areas A, B, C, D, E, F, G, H, I, J, and K (totaling approximately 25,000 square feet) of the facility located at 1900 27`h Street, Vero Beach,Florida. The following is an outline of the proposed services for Contract Documents and Construction Administration: I. CONTRACT DOCUMENTS A. Conduct the site visit(s) to develop detailed Contract Documents for the subject building. B. Extract roof samples to identify roof system composition and condition. Submit samples of the roof for testing, as necessary. Results of any testing will be included in the contract documents. Cored locations to be repaired with compatible materials. C. Perform the following engineering design calculations for all roof areas which will be sealed by a Licensed Engineer: 1. Determine design wind loads in accordance with ASCE 7 as required by the current edition of the State Building Code. 2. Primary and secondary(overflow)drainage for compliance with the current edition of the State Plumbing Code. 3. Existing and proposed roof system R-Value for compliance with the current edition of the State Energy Conservation Code. 4. Estimate existing and proposed roof system dead load unit weights to determine load change and the need for a structural analysis. If a structural analysis is required,REI will coordinate applicable work with a licensed Structural Engineer. The cost for the structural analysis(if necessary) is not included in this proposal. D. Prepare comprehensive scaled drawings for conditions present to ensure competitive bids are received. All plans and details to be developed on Computer Aided Drafting (AutoCAD). E. Prepare technical specifications for the removal of the existing roofing systems and installation of the insulation, new roof systems, and sheet metal for the facility. Wall and ROOFING,WATERPROOFING AND BUILDING ENVELOPE ENGINEERS AND CONSULTANTS www.re ie ng inee rs.c o m AN EMPLOYEE-OWNED COMPANY I REI Proposal-No.P16TPA-011 August 2,2016 Page 2 window repairs outlined in the document"Envelope Condition Assessment for IRC Health Department", dated August 28, 2015, will be included in the technical specifications. F. Issue preliminary Contract Documents for Owner review. Upon acceptance,final Contract Documents will be prepared and submitted. G. Provide advertisement for bids to Owner for use in advertising in accordance with applicable laws and/or submit names of three or more qualified Contractors to bid the Contract Documents. H. Hold one Pre-Bid Meeting for potential contractors to review the Contract Documents and resolve any questions that may arise during the bid stage of the project. I. Bids shall be analyzed and a recommendation made based on low bid, alternates, contractor's past performance and Owner's budget restrictions. Submit a certified Bid Tabulation and recommendation for award. II. CONSTRUCTION ADMINISTRATION A. Complete Owner's recommended Form of Agreement between Owner and Contractor and submit to Owner and Contractor for acceptance. B. Issue "Notice to Proceed" with Date of Commencement and construction period established. C. Review and accept, as appropriate, shop drawings and submittals as required by the Contract Documents. Return unacceptable submittals to contractor as required until compliance with specifications is realized. D. Hold a pre-construction meeting with the successful contractor to ensure a clear understanding of the plans and specifications. E. Perform quality assurance site visit once every five working days,Monday through Friday, to verify work is in compliance with the Contract Documents. Photographs will be taken as deemed necessary for documentation. REI cannot comment on work that takes place and covered while REI is not onsite. F. Prepare and submit reports from each quality assurance site visit relaying information pertaining to weather, area worked, application methods, material types installed during the site visit, and listing of non-conforming items requiring Contractor's correction. G. Certify Contractor's monthly invoicing based on status of work performed as determined from project site visits. H. Route any change orders developed to address changes to the contract requirements. I. Upon notification by the contractor that the job is substantially complete, a substantial completion inspection will be conducted with REI, Owner, Contractor and Manufacturer personnel. A punch list will be prepared to list any minor items that require further treatment. REI Proposal'No.P16TPA-011 August 2,2016 Page 3 J. Upon notification by the contractor that the job is fully complete,a final inspection will be conducted with REI, contractor and Owner personnel. A final inspection report will be submitted upon verifying completion or if necessary, an additional punch list will be prepared. K. Upon completion of work,verify compliance of warranties,close out documents,and final billing,before forwarding to the Owner. M. PROPOSED SCOPE OF WORK A. Remove existing roof system down to the existing steel (Sectors D &H) and lightweight insulating concrete deck and provide new roof system along with sheet metal flashing and accessories to provide a complete, watertight, 20-year warrantable roof assembly. Roof system selected will be submitted to Owner for approval. B. Perform window/glazing and stucco wall repairs as outlined in REI's Report "Envelope Condition Assessment for IRC Health Department"dated August 28, 2015. IV. ENGINEERING FEES A. Based on the anticipated scope of work for this project,the proposed engineering fees are: Contract Review Documents........................................................................$8,950 Contract Final Documents............................................................................$6,350 BiddingPhase...............................................................................................$1,500 Construction Administration.......................................................................$10,100 Closeout........................................................................................................$1,500 TotalEngineering Budget.....................................................................................$28,400 V. PROJECT SCHEDULE A. Preliminary Contract Documents shall be completed within 60 days of Notice to Proceed. Final Contract Documents shall be completed and sealed within 10 days of receipt of comments. B. Construction Administration shall be performed during the estimated construction duration and the project closeout process. This work is expected to take 75 calendar days. If this proposal meets with your approval,please notify us in writing. This proposal will remain firm for a period of thirty (30) days. After that time, we reserve the right to review scheduled commitments and prices. If you have any questions regarding this matter,please do not hesitate to call. Respectfully submitted, REIEngineers Randy Moore Jr., EI Kenneth Tyner,PE,RRC Project Manager Executive Vice President