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Home My WebLink About2016-129i fT' ti.• Board of County Commissioners - 1801 27th Street Vero Beach, Florida 32960 Telephone: (772)567-8000 FAX: 772-778-9391 Project: WORK ORDER NO. 2 (Engineering) FOR _. PROFESSIONAL SERVICES AGREEMENT FOR PROFESSIONAL CIVIL ENGINEERING SERVICES CONTRACT WITH Masteller & Moler, Inc. IRC COURTHOUSE JUDGES SECURITY UPGRADE — IRC Project No. 1621 This Work Order No. 2 is in accordance with the existing AGREEMENT dated November 15, 2011 as amended November 4th, 2014 between Masteller & Moler, Inc (ENGINEER) and Indian River County (COUNTY). This Work Order No. 2 amends the agreement as follows: SECTION I - PROJECT LIMITS This Work Order No 2 is for the ENGINEER to perform professional engineering services in connection with the planning, design, and permitting of Security Gates / Modified Wall Facilities for the "IRC Courthouse Judges Security Upgrade" project at the County Courthouse. Along the east side of the existing Courthouse facility there exists an off-street parking facility reserved for judge's parking. Currently, the off-street parking facility is not equipped with security features to deter unwanted access. In addition, there was a security gate at the entrance /exit, however, it has been partially dismantled and is not operational It is understood the County desires to modify the east judge's parking lot to improve security along with several other features as follows. 1 Extend the existing 30.5" Concrete Block Wall up to same 9'1" ± height as existing north wall, 2. Add entry and exit remote operation rolling security gates, 3 Add a solid pedestrian door in the south wall; and 4. Remove the drainage wall within the Judges' Parking area and extend at grade parking area to building. The project site has a land use designation MX (Mixed use) according to Official Future Land Use Map of the City of Vero Beach. The site has an underlying zoning district designation DTW (Downtown District) according to City of Vero Beach Zoning Maps According to Section 62 312 — Walls and Fences (4) of the City of Vero Beach Zoning Code "Where a wall or fence is erected along or parallel to any street, such wall or fence is permitted up to a maximum height of three feet in height". Information on the original Courthouse construction plans suggests the existing wall is setback beyond the front yard setback. If this proves to be accurate, it is our understanding from the City of Vero Beach a variance would not be required to raise the wall to 9'-1"± tall. SECTION II -SCOPE OF SERVICES As agreed upon between ENGINEER and the COUNTY, the ENGINEER shall provide Professional i I IRC Work Order No. 2 County Courthouse Security Gates/Wall Facilities Page 2 of 2 Engineering services to complete all tasks as outlined in this Work Order No 2, and per the attached Scope of Services and Cost Outline (Exhibit A). SECTION III -TIME FOR COMPLETION & DELIVERABLES/WORK PRODUCT 1. Project shall be completed as follows: Task I — Land Surveying 15 Working Days Task II — Design (Civil) /Site Plan Application 30 Working Days (after Task 1) Task III — Design (Structural) 30 Working Days (after Task 1) Task IV — Electrical 30 Working Days (after Task 1) 2. Deliverables —The ENGINEER shall provide the COUNTY: a. As defined in attached proposal and scope of services (Exhibit A) and related digital AutoCAD and PDF files. SECTION IV - COMPENSATION The COUNTY agrees to pay, and the ENGINEER agrees to accept a maximum not-to-exceed amount of$ 25,260 00 for the above-described services rendered as identified in Sections I, II, and III of this Work Order No. 2. All and/or any additional services not described hereon shall be pre-approved by the COUNTY Approved additional services shall be invoiced at the rates disclosed in the approved fee schedule with the ENGINEER The AGREEMENT is hereby amended as specifically set forth herein All remaining sections of the AGREEMENT shall remain in full force and effect, and are incorporated herein. IN WITNESS WHEREOF the parties hereto have executed these presents this 16th day of ! AuQ11c;t 2016. CONSULTANT: BOARD OF COUNTY COMMISSIONERS MASTELLER OLER, INC. OF INDIAN RIVER COUNTY By: By: Stephen 9. Moler Bob Solari, Chairman Title: Vice President BCC Approved Date: August 16, 2016 Attest: Jeffrey R. Smith, Clerk of Court and ��F •,Comptroller * By: Deputy Clerk Approved: WylanT. n, C un ministrator Approved as to form and legal sufficien gold, CountyAttorney M J ASTELLER & MOLER INC. MI CIVIL ENGINEERS EXHIBIT "A" WORK ORDER NO. 2 Masteller& Moler, Inc. IRC COURTHOUSE JUDGES SECURITY UPGRADE IRC Project No. 1621 PROPOSAL Professional Engineering Services July 26, 2016 Mr Richard B. Szpyrka, PE Public Works Director Indian River County 1801 27th Street Vero Beach, Florida 32960 RE: IRC Courthouse Judges Security Upgrade IRC Project No. 1621 Professional Engineering Services Construction Plans and Permitting Our File# 1620 Dear Mr. Szpyrka Masteller & Moler, Inc. ("MM") is pleased to submit this letter agreement (the "Agreement") to Indian River County ("the Client") for providing professional engineering services related to the "IRC Courthouse Judges Security Upgrade" project in Indian River County Our scope of services, schedule, and fee are below. Along the east side of the existing Courthouse facility there currently is an existing off-street parking facility reserved for judge's parking. Currently, the off-street parking facility is not equipped with security features to deter unwanted access. In addition, there was a security gate at the entrance / exit, however, it has been partially dismantled and is not operational It is understood the County desires to modify the east judge's parking lot to improve security along with several other features as follows: 1. Extend the existing 30.5" Concrete Block Wall up to same 9'-1"t height as existing north wall; 2. Show entry and exit remote operation rolling security gates, 3. Add a solid pedestrian door in the south wall; and 4. Remove the drainage wall within the Judges' Parking area and extend concrete at grade parking area to building The project site has a land use designation MX (Mixed use) according to Official Future Land Use Map of the City of Vero Beach. The site has an underlying zoning district designation DTW (Downtown District) according to City of Vero Beach Zoning Maps According to Section 62.312 — Walls and Fences (4) of the City of Vero Beach Zoning Code "Where a wall or fence is erected along or parallel to any street, such wall or fence is permitted up to a maximum height of three feet in height". Information on the original Courthouse construction plans suggests the existing wall is setback beyond the front yard setback. If this proves to be accurate, it is our understanding from the City of Vero Beach a variance would not be required to raise the wall to 9'-1" +/- high. n 1655 27 cStreet, Suite 2 Vero Beach, Florida 32960 Phone: (772) 567-5300 • Fax: (772)794-1106 mastmolr@bellsouth.net i IRC Work Order No. 2—Exhibit A" County Courthouse Security Gates/Wall Facilities Page 2 of 4 Scope of Services: Task I —Land Surveying: We shall perform a limited topographic survey to obtain the existing field conditions along the east side of the County Courthouse site to the east right-of-way line of 15th Avenue. The survey will extend from 20th Street north right-of-way line to the south line of 21s' Street. The survey shall be produced in AutoCAD on NAVD'88 datum. Task II— Design (Civil) /Site Plan Approval: We shall prepare a Site Civil Design Plan for the planned project improvements described above. The Plans shall include the following specific improvements- A. Location for the existing concrete walls to be raised to be 9'-1"t tall with plan view and sections At the existing east structural steel columns, the wall shall be designed to extend for the full height of the new wall such that there are no gaps in the length of the wall B. The Plans shall include the general location for entry and exit remote operation, rolling security gates including operating pads as provided by a gate supplier to be selected by the County We understand the entry and exit gates will need to be shown as operating independently. (Selection & Design of the gates shall be provided by the County.) C. We shall depict the location for a pedestrian door in the south wall The location of the door shall be within range of existing or new security camera equipment. D. We shall depict the proposed removal of the landscape bed wall abutting the east wall of the structure. The existing concrete pavement will be extended to meet the building wall. (The building wall will need to be modified after the planter wall and soil are removed to eliminate the revealed black waterproofing sealant to a more aesthetic appearance. The specification for the building wall treatment is not included in our scope ) In order to allow for the improvements to be constructed, we shall file an application for a Minor Change to an Approved Site Plan with the City of Vero Beach. Following the submittal, we shall respond to reasonable comments pertaining to the application(s). Task III —Design (Structural): We shall retain the services of a structural engineering sub-consultant to perform the structural engineering design services needed for this project. A structural engineering design shall be provided for the proposed wall vertical extension and new full height walls at columns Task IV—Electrical Design. Treasure Coast Engineering will provide the Electrical design services on the above referenced project. Project parameters consist of a new 9'-1" +/- wall and a rolling gate system for an existing judges' parking lot. Accurate as-built drawings of the existing facility shall be provided by County and used as the basis of design. • Locate all electrical (i e. receptacles, switched, transformers, motors, and panels) and lighting (i.e. fixtures and lighting controls) components. • Circuit and homerun all components • Calculate and create a voltage drop schedule. • Create specifications that consist of at minimum wiring methods and materials M M i IRC Work Order No 2—Exhibit A" County Courthouse Security Gates/Wall Facilities Page 3 of 4 • Visit site to determine existing electrical circuit for non-functioning entry system. • Create CAD drawings showing power and/or reflected ceiling plan views. • Sign and seal up to 5 sets of drawings • Specify, circuit, and show photo metrics for parking lot wall pack lights on the interior new elevated wall and for relocation of the existing fixtures near the entrance gate. Task V—Wall Aesthetics Design (Optional): If desired, we shall engage Lucido &Associates to provide the following specific services. 1 Review plans (provided by client) to secure the access and parking area for judges and employees at the Indian River County Courthouse; 2. Provide three (3) design options for providing visual interest adjacent to, or on the proposed screening wall; concepts to consist of* • an architectural enhancement(molding or cast stone embellishment) with landscape; • a potential art concept involving a mosaic or other art work; • a green screen or other fabricated product possibly with landscape, 3. Concepts to be developed in plan view and include one photo perspective of each concept; 4. Representation at one (1) meeting with client and one (1) Board of Adjustment or Variance Board meeting. Note: Schematic development of concepts only consisting of photo perspective and labeled plan view to be provided. Fees: We shall complete the above described tasks for the lump fee fees listed below: Task I — Land Surveying $ 3,500.00 Task II — Design (Civil) / Site Plan Approval $ 8,200 00 Task III — Design (Structural) $ 5,98000 Task IV— Electrical $ 2,935.00 Reimbursables (max.) $ 2,000.00 Sub-Total $ 22,615.00 Task V — Wall Aesthetics (Optional) $ 2,645.00 Total Maximum Amount Not-To-Exceed $ 25,260.00 Reimbursement for payment of direct costs, including reproduction, copies, prints, mail, Fed- Ex, etc. is estimated at $2,000.00 Actual cost will vary depending on quantity provided We shall invoice monthly for these services based on the percentage of completion of each task. Items to Be Provided By Client: To support our design and permitting services on this project, it is understood the County will provide the following information. Soils Exploration Report (if required) M M IRC Work Order No 2—Exhibit A" County Courthouse Security Gates/Wall Facilities Page 4 of 4 Additional Services: Our scope of services does not include soils investigations, landscape / irrigation designs, bidding services, construction administration services. Any services not specifically provided for in the above scope will be considered additional services and can be performed at our contract hourly rates. Deliverables: Deliverables for this project will consist of the following Conceptual Design 2 Sets Preliminary Construction Plans 2 Sets Final Construction Plans 10 Sets Permit Application Forms As Required Closure In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the terms and conditions in the existing AGREEMENT dated November 15, 2011 and amended on November 4, 2014 between Masteller & Moler, Inc (ENGINEER) and Indian River County (COUNTY). Fees and times stated in this Work Order are valid for sixty(60) days after the date of this letter. We appreciate the opportunity to provide these services to you. Please contact me with any questions you might have. Sincerely, MASTELLER & MOILER, INC. Stephen E Moler, PE Vice President SEM/cab File#1620 (Contract Exhibit A-16-0726.docx) M M M MASTELLER & MOLER, INC. M — CIVIL ENGINEERS November 29, 2016 Mr Richard B. Szpyrka, PE, Public Works Director Indian River County Public Works 1801 27th Street Vero Beach, Florida 32960 RE IRC COURTHOUSE JUDGES SECURITY UPGRADE — IRC Project No. 1621 Gate/ Pedestrian Door Selection & Design Professional Engineering Services Our File #1620LF Dear Mr Szpyrka This Amendment is for work necessary to add the gate / pedestrian door selection to the IRC Courthouse Judges Security Upgrade Project. Under the original approved Work Order No. 2, the County was going to take responsibility for selection and design of the security gate and pedestrian gate to be integrated into the project. This Amendment will make the selection and design of the gate integration the responsibility of the Engineer Scope of Work. We will coordinate with a gate security company that manufactures vehicular and pedestrian security gates to select gates that will properly serve the project. We shall submit the selected gates to the County for review and acceptance prior to integrating the gates into the project design It is stipulated the vehicular entrance to the judges parking area shall be equipped with dual rolling gates operated hydraulically. The design shall include the selection of an appropriately sized operator and control system We shall also incorporate into our Construction Plans the replacement of the existing handicap parking stall at the north end of the site, north of the judge's parking area We shall provide a construction cost estimate for the proposed improvements upon completion of the gate design We will complete the above-described scope of work for the Lump Sum fee of$ 3,200 00 Upon receipt of executed Amendment No 1, we shall complete the scope of services for this project on the following schedule Schedule 1 Project shall be completed as follows: Task I — Land Surveying Done Task II — Design (Civil) / Site Plan Application 20 Working Days 1655 27th Street, Suite 2 • Vero Beach, Florida 32960 Phone: (772) 567-5300 • Fax: (772) 794-1106 mastmolr@bellsouth.net IRC Courthouse Judges Security Upgrade—IRC Project No 1621 Page 2 of 2 Task III — Design (Structural) 20 Working Days Task IV — Electrical 20 Working Days Please note we anticipate initiating these services prior to approval of this Addendum in order to expedite the work at our own risk Please let me know if you have any questions or concerns Sincerely, 7 TELLER & MOILER ,, INC. Stephen E Moler, PE Vice President SEM/cab AUTHORIZATION TO PROCEED If these conditions and this proposal meet with your approval, please sign and return one (1) copy of this letter as our formal Authorization to Proceed This project if authorized will be performed with due dill ence, subject to acts of God, etc beyond our control 1 r A, C" 3�—' Si natur Printed N e,& Tale i 1 Date File#1620LF (1620LF_Contract_16-1129 docx) M M