HomeMy WebLinkAbout08/16/2016 (2)z �G
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COUNTY COMMISSIONERS DISTRICT
BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
REGULAR MEETING MINUTES
TUESDAY, AUGUST 16, 2016
Commission Chambers
Indian River County Administration Complex
180127 1h Street, Building A
Vero Beach, Florida, 32960-3388
w-*vw.ircgov.com
Bob Solari, Chairman
District 5
Present
Jason E. Brown, County Administrator
Joseph E. Flescher, Vice Chairman
District 2
Present
Dylan Reingold, County Attorney
Wesley S. Davis
District 1
Present
Jeffrey R. Smith, Clerk of the Circuit
Peter D. O'Bryan
District 4
Present
Court and Comptroller
Tim Zorc
District 3
Present
Leona Adair Allen, Deputy Clerk
DVD
TIMES
1.
2.
3.
4.
CALL TO ORDER 9:00 A.M.
INVOCATION Deputy Teddy Floyd, IRC Sheriff s Department
PLEDGE OF ALLEGIANCE Commissioner Bob Solari, Chairman
ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
9:03 Delete Item 5.B.
a.m. Delete Page 661 of the Agenda Packet (duplicate)
Delete Item 15.A.3.
Replace and add additional pages to the Agenda Packet for Item 8.EE.
Move Item 13.C. to be heard in conjunction with Item 5.G.
Move Item 14.A.2. to be heard in conjunction with Item 5.I.
ON MOTION by Commissioner Davis, SECONDED by Commissioner Zorc, the
Board unanimously approved the agenda as amended.
Present
Present
Present
Present
PACKET
PAGES
Board of County Commission Minutes Page 1
August 16, 2016
5. PROCLAMATIONS and PRESENTATIONS
9:20 A. Legislative Update by U.S. Congressman Bill Posey, Representing Florida's 15th
a.m. District
--
(no -back-- p) ----------u-----------------------------------------------------------------------------------------------------------
------
(Clerk's Note: This Item was heard following Item 5.E., and is placed here
for continuity.)
Congressman Bill Posey provided the Board with a Legislative update.
B. Presentation of Proclamation Honoring Senator Thad Altman 1
------------------------------------------------ -
Deleted
9:03 C. Presentation of Proclamation Designating the Month of September 2016, as
a.m. "Hunger Action Month" in Indian River County, Florida 2
-----------------------------------------------------------------------------------------------------------------------------
Commissioner Davis read and presented the Proclamation to Treasure Coast
Food Bank members Krista Garofalo and Dolores Korf.
9:06 D. Presentation of Proclamation Designating the Day of September 12, 2016, as
a.m. Florida Missing Children's Day 3
----------------------------------------------------------------------------------------------------------------------------
Commissioner Zorc read and presented the Proclamation to Florida Missing
Children's Day Foundation and Member of Missing Endangered Persons
Information Clearing House (MEPIC) President John Pitta.
9:10 E. Presentation of Proclamation Designating September 10, 2016 as Suicide
a.m. Awareness Day---------------------------------------------------------------------------------------------4
----------------------------
Vice Chairman Flescher read and presented the Proclamation to Suncoast
Mental Health Center Chief Executive Officer Art Ciasca, and members
Cathy Cordeiro, Valerie Richards, and Chasity Chandler.
9:39 F. Presentation of Proclamation Recognizing Tammy Hallam and Marco Osorio for
a.m. Their n
i
Lifesavg Efforts--------------------------------------------------------------------------------------------
---------------vn
(Clerk's Note: This Item was heard following Item 5.A., and is placed here
for continuity.)
Chairman Solari read and presented the Proclamation to Tammy Hallam,
Marco Osorio, Brian Burkeen, and Cory Richter.
Paul Kelly thanked Tammy Hallam for saving his life by using her Cardio
Pulmonary Resuscitation (CPR) and Automated External Defibrillator (AED)
training to bring him back to life after collapsing on a tennis court.
9:54 G. Presentation of Proclamation Designating Sean Sexton as the First Poet Laureate
a.m. -of Indian -River County, Florida------------------------------------------------------------------------- 6
(Clerk's Note: This Item was heard in conjunction with Item 13.C.)
Board of County Commission Minutes Page 2
August 16, 2016
----------------------------------------------------------------------------------------------------------------------------
Commissioner O'Bryan read and presented the Proclamation to Sean Sexton.
Sean Sexton thanked the Board for establishing the position and electing him
as the first Poet Laureate of Indian River County; read a brief poem; and
recognized Marie Steifel, Chairman of the Laura Riding Jackson Foundation,
and Board members Nancy Offutt and Susan Boyd.
10:04 H. Presentation on Tunnel to Towers by Gina Kempf, Director, Tunnel to Towers
a.m. Vero Beach ----
Y -
Gina Kempf announced and provided background on the Stephen Siller
Tunnel to Towers Run, a walk/run event recognizing the 15 -year anniversary
of the 911 Twin Towers tragedy. The event is scheduled for 7:30 a.m. on
September 10, 2016, at Riverside Park.
10:13 I. Presentation on B1ueTube by Patty Goffinet, B1ueTube Founder
a.m. ----
----------------------------------------------------------------------------------------------------------------------------
(Clerk's Note: Item 14.A.2. was heard in conjunction with this Item.)
Patricia Goffinet, founder of Bluetube, Inc., was absent. Franny Goffinet
(daughter) provided the presentation and requested approval to place
BlueTubes at dune cross -overs and boat ramps for recycling and clean-ups.
10:17 J. Presentation Turtle Hatchlings Released at Indian River County Coastal Division
a.m. Dig by Commissioner Peter O'Bryan
(memorandum dated July 20, 2016) 7
-----------------------------------------------------------------------------------------------------------------------------
Commissioner O'Bryan gave a brief presentation on the successful sea turtle
hatchling event at the Indian River County Coastal Division dig.
Kendra Cope, Coastal Division of Public Works, explained the markings on
the sticks at turtle nesting sites.
6• APPROVAL OF MINUTES
10:24 A. Regular Meeting of June 14, 2016
a.m.
B. Regular Meeting of June 21, 2016
C. Fellsmere Roads Workshop of June 27, 2016
D. Regular Meeting of July 5, 2016
E. 2016-2017 Budget Workshop of July 13, 2016
ON MOTION by Commissioner Zorc, SECONDED by Vice Chairman
Flescher, the Board unanimously approved the Regular Meeting Minutes of
June 14, 2016, June 21, 2016, and July 5, 2016; the Fellsmere Roads
Workshop of June 27, 2016; and the 2016-2017 Budget Workshop of July 13,
2016.
Board of County Commission Minutes Page 3
August 16, 2016
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT
REQUIRING BOARD ACTION
A. Service as Co -Chair of FAC's Growth Management, Agriculture &
Environment Committee
(memorandum dated July 20, 2016) 8-10
-------------------------------------------------------------------------------------------------------------------------
10:25 B. Update on All Aboard Florida / Vero Electric Expenses
a.m. _(memorandum dated August 8,2016) ------------------------------------------ 11-16 -----
County Attorney Dylan Reingold reviewed the expenses year-to-date for All
Aboard Florida.
C. Indian River County Venue Event Calendar Review___________________________________________ 17_______
-------------------------- - - - - - - - - -
D. Retirement Award and Proclamation Honoring W. Carlton Rawls on His
Retirement from Indian River County Board of County Commissioners
Department of Public Works/Traffic Engineering Division With Thirty Years of
Service 18-19
-------------------------------------------------------------------------------------------------------------------------
10:26 Vice Chairman Flescher recognized W. Carlton Rawls on his retirement.
a.m.
-------------------------------------------------------------------------------------------------------------------------
E. Third Party Claims Administration Contract Negotiations
_(memorandum dated August 8,2016) ------------------------------------------------------------ 20-23 -----
F. Florida Public Service Commission Docket No. 160093 -EI Petition for
Approval of Modifications to Standby Generation Tariff and Program
Participation Standards, by Duke Energy Florida, LLC, has been received and is
available for review in the Office of the Clerk to the Board ----
-------------------------------------------------------------------------------------------------------------------------
G. Florida Public Service Commission Docket No. 160049 -EU Petition for
Modification of Territorial Order by the Town of Indian River Shores has been
received and is avail -able -for -review -in the -Office -of the Clerk to the Board ----
-------------------------------------------------------------------------------------------------------------------
H. Proof of Publication of Unclaimed Monies for Cash Bonds Deposited with the
Clerk of the Circuit Court prior to January 1, 2015, is on file in the Office of the
--Clerk to the Board ----
-----------------------------------------------------------------------------------------------------------------------
I. Florida Public Service Commission Docket No. 160093 -EI Order No. PSC -16-
0270 -TRF -EI Consummating Order has been received and is available for
review in the Office of the Clerk to the Board ----
-------------------------------------------------------------------------------------------------------------------------
8. CONSENT AGENDA
10:27 ON MOTION by Vice Chairman Flescher, SECONDED by Commissioner O'Bryan,
a.m. the Board unanimously approved the Consent Agenda, pulling Items 8.EE., 8.JJ., and
Bob Johnson's request for 8.W., all for discussion or comment.
Board of County Commission Minutes Page 4
August 16, 2016
A. Approval of Checks and Electronic Payments July 1, 2016 to July 7, 2016
_(memorandum_ dated July 7,_2016)_______________________________________________________________24-31_____
Approved the list of checks and electronic payments as supplied by the
Comptroller's office.
B. Approval of Checks and Electronic Payments July 8, 2016 to July 14, 2016
(memorandum dated July 14, 2016) 32-41
-----------------------------------------------------------------------------------------------------------------------
Approved the list of checks and electronic payments as supplied by the
Comptroller's office.
C. Approval of Checks and Electronic Payments July 15, 2016 to July 21, 2016
(memorandum dated July 21, 2016)------------------------------------------------------------- 42-51_____
Approved the list of checks and electronic payments as supplied by the
Comptroller's office.
D. Approval of Checks and Electronic Payments July 22, 2016 to July 28, 2016
(memorandum dated July 28, 2016) 52-60
------------------------------------------------------------------------------------------------------------------------
Approved the list of checks and electronic payments as supplied by the
Comptroller's office.
E. Approval of Checks and Electronic Payments July 29, 2016 to August 4, 2016
(memorandum dated August 4,2016) ----------------------------------------------------------- 61-68 -----
Approved the list of checks and electronic payments as supplied by the
Comptroller's office.
F. Quarterly OPEB Trust Report for Quarter Ending 06/30/2016
(memorandum dated July 29, 2016) 69-78
-----------------------------------------------------------------------------------------------------------------------
Accepted the Quarterly Other Post Employment Benefits (OPEB) Trust
Report for the quarter ending June 30, 2016.
G. Quarterly Investment Report for Quarter Ending 06/30/2016
(memorandum_ dated July 29, 2016)------------------------------------------------------------- 79-91_____
Accepted the Quarterly Investment Report for the quarter ending June 30,
2016.
H. Quarterly Tourist Development Tax Report for Quarter Ending 06/30/2016
_(memorandum_dated July 25, 2016)------------------------------------------------------------- 92-93_____
Accepted the Quarterly Tourist Development Tax Report for the quarter
ending June 30, 2016.
I. Out of County Travel to Attend the Florida Shore & Beach Preservation
Association Conference
(memorandum_ dated 41y_12, 2016)------------------------------------------------------------- 94-98_____
Authorized out -of -County travel for Commissioners and staff to attend the
Florida Shore and Beach Preservation Association 591h Annual
Conference, from September 14 through 16, 2016, in Naples, Florida.
Board of County Commission Minutes Page 5
August 16, 2016
J. Out of County Travel to Attend the Public Safety Facilities Planning Seminar
in Orlando, Florida
_(memorandum_ dated July 28, 2016)___________________________________________________________ 99-106----
Authorized
9-106__Authorized out -of -County travel for Commissioners and staff to attend the
Public Safety Facilities Planning Seminar, September 15 and 16, 2016, in
Orlando, Florida.
K. Work Order No. 4 with Atkins North America, Inc. for Engineering Review
and Summary of All Aboard Florida Drainage Reports and Calculations
(memorandum dated August 2, 2016) 107-114
-----------------------------------------------------------------------------------------------------------------------
Ratified Work Order No. 4 with Atkins North America, Inc. executed by
the County Administrator per Resolution No. 2016-058; and authorized
the Chairman to execute same, as well as any and all other documents
necessary to effectuate the Work Order.
L. Resolutions Canceling Taxes on Properties Purchased by Indian River County
for Public Purpose
(memorandum dated August 9, 2016) 115-129
-----------------------------------------------------------------------------------------------------------------------
Approved: (1) Resolution 2016-066, cancelling certain taxes upon publicly
owned lands, pursuant to Section 196.28, Florida Statutes (Jane Schnee);
and (2) Resolution 2016-067, cancelling certain taxes upon publicly owned
lands, pursuant to Section 196.28, Florida Statutes (Bent Pine Golf Club,
Inc.)
M. Miscellaneous Budget Amendment 024
_(memorandum_ dated August 10,_2016) --------------------------------------------------------- 130-139
Approved Resolution 2016-068, amending the Fiscal Year 2015-2016
Budget.
N. Approval of Purchase Agreement with Kannact Inc. for Diabetes Management
Supplies and Services
_(memorandum dated August 9,2016) ---------------------------------------------------------- 140-15-3
Approved the Purchase Agreement with Kannact, Inc., effective October 1,
2016 through September 30, 2019; and authorized the Chairman to
execute same.
O. Approval of B1ueMedicare Advantage Renewal
_(memorandum_ dated August 9, 2016) 154.170
Approved Renewal Alternative 1 for the plan year effective October 1,
2016 through September 30, 2017; and authorized the Chairman to
execute same.
P. Authorization of Selection of P25 Migration Project Vendor and Agreement for
Service
(memorandum dated August 9, 2016)
171-197
------------------------------------------------------------------------------------------------------------------------
Board of County Commission Minutes Page 6
August 16, 2016
----------------------------------------------------------------------------------------------------------------------
Awarded the work to Communications International, Inc., as sole source,
and waived the requirement for bid. The work to be performed will be
through individual work orders and will be brought to the Board for
formal approval.
Q. Declare Marine 21 (Fleet 587/Asset 23517) Engines Surplus for Trade -In
(memorandum_ dated August 2,2016) ------------------------------------------------- 198-200
Declared assets 23638 and 23639 (less their props) surplus, and authorized
the Fire Rescue Division to trade them to Vero Marine Center for a total
$4,000.00 discount on the purchase of two replacement outboards.
R. Traffic Control Device Ledger
(memorandum_ dated July_18, 2016)__________________________________________________________ 201-222
Approved Resolution 2016-069, approving Traffic Control Devices
authorized by the Director of Public Works.
S. Request for Approval of First Amendment to "Vero Beach Rocktoberfest"
License Agreement for Use of the Indian River County Fairgrounds
(memorandum dated July 20, 2016) 223-237
-----------------------------------------------------------------------------------------------------------------------
Approved the "First Amendment to Indian River County Fairgrounds
License Agreement for Vero Beach Rocktoberfest Event Between Indian
River County and Fully Involved Event Productions, LLC. Dated March
15, 2016"; and authorized the Chairman to execute same on behalf of the
Board.
T. Extension for Closing on Agreement for Purchase of 2625 54th Street, 26th
Street Project, Owner: Lisa and Michael Giessert
(memorandum dated July 28, 2016) 238-239
-----------------------------------------------------------------------------------------------------------------------
Approved the 45 -day extension of closing date, and authorized the
Chairman to execute the Second Amendment to Agreement to Purchase
and Sell Real Estate, on behalf of the Board.
U. Approval of Final Release of Retainage for Work Order L-1 and Associated
Change Orders With GK Environmental, Inc. for Egret Marsh Stormwater Park
(memorandum dated August 1, 2016)________________________________________________________ 240-241
Approved the release of final retainage with G.K. Environmental, Inc., in
the amount of $2,152.15, for Work Order L-1 and its associated Change
Orders.
V. Mediated Settlement: Meadowbrook/Starr Insurance
(memorandum_ dated July 22, 2016)__________________________________________________________ 242.248
Ratified the County Administrator's action of executing the Release of
Contract and Hold Harmless Agreement, pertaining to former fire fighter
Otto Lenke's compensation claim.
Board of County Commission Minutes Page 7
August 16, 2016
10:33 W. Approval of Contract with Van Ert, Nemoto and Associates, LLC for a Pilot
a.m. Plant Study for a Full -Scale Managed Aquatic Plant Pollutant Removal System
that Incorporates the Beneficial Use of Harvested Biomass
(memorandum dated August 3, 2016) 249-277
-----------------------------------------------------------------------------------------------------------------------
Bob Johnson, Coral Wind Subdivision, sought and received information
regarding the Pilot Plant Project, and requested the Board to Table this
item.
Commissioner Zorc suggested staff develop a standard set of data tracking
points to build a history that can be uploaded into a larger data base for
other projects.
ON MOTION by Commissioner O'Bryan, SECONDED by Vice Chairman
Flescher, the Board unanimously approved the Agreement for a Pilot Plant
Study with Van Ert, Nemoto and Associates, LLC.
X. Florida Department of Transportation Traffic Signal Maintenance and
Compensation Agreement Revised Terms and Conditions
(memorandum dated August 2, 2016) 278-292
-----------------------------------------------------------------------------------------------------------------------
Approved: (1) the Amendment to the Traffic Signal Maintenance and
Compensation Agreement, and (2) Resolution 2016-070, authorizing the
execution of the revised terms and conditions for the Traffic Signal
Maintenance and Compensation Agreement and providing an effective
date.
Y. Declaration of Excess Equipment as Surplus for Sale or Disposal
(memorandum dated August 8, 2016) 293-296
-----------------------------------------------------------------------------------------------------------------------
Declared the items on the Excess Equipment List as surplus, and
authorized their sale and/or disposal.
Z. Recommended Selection of Consultants for RFQ 2016029 — Continuing
Surveying Services
_(memorandum dated August 3,2016) --------------------------------------------------------297.298
Approved the Selection Committee's final ranking; and authorized
negotiations with the top five ranked firms: Kimley-Horn, Morgan and
Eklund, Inc., Carter Associates, Inc., Southeastern Surveying and
Mapping Corporation, and CivilSury Design Group, Inc. (and the
subsequently ranked firms, should negotiations with any higher ranked
firms fail) in accordance with Florida Statute 287.055, Consultant's
Competitive Negotiation Act.
AA. Robert Keating's Request for Release of a Portion of an Easement at 5705 Glen
Eagle Lane (Bent Pine Subdivision Unit 1)
(memorandum dated August 3,2016) --------------------------------------------------------299-305
Approved Resolution 2016-071, releasing a portion of an easement on Lot
1, Unit 1, of Bent Pine Unit 1 and Unit 2.
Board of County Commission Minutes Page 8
August 16, 2016
BB. Revision to the Lease with the Senior Resource Association for the Transit
Administration Facility
(memorandum_ dated August_10,_2016)______________________________________________________ 306 -310 ---
Approved the Amendment and Extension to Lease Agreement, and
authorized the Chairman to execute same.
CC. Amendment No. 1 to Work Order No. 1, Andersen Andre Consulting
Engineers, Inc. for the Intergenerational Recreation Facility at South County
Regional Park
(m-emorandudated August 2, 2016) 311-315
------------------m
----------------------------------------------------------------------------------------------------
Approved Amendment No. 1 to Work Order No. 1 to Andersen Andre
Consulting Engineers, Inc. authorizing professional services; and
authorized the Chairman to execute the Amendment for a not -to -exceed
amount of $10,400.00.
DD. Ratification of the TBRA (Tenant Based Rental Assistance) Contract Signed by
the County Administrator
(memorandum_ dated August 9,2016) --------------------------------------------------------316-345
Ratified the Tenant Based Rental Assistance (TBRA) Program Contract
executed by the County Administrator, pursuant to Resolution 2016-058.
10:28 EE. Update on Florida Department of Transportation Grant for Additional Funding
a.m. to Construct the New GoLine Main Transit Hub
(memorandum_ dated August 8,2016) --------------------------------------------------------346-347---
Metropolitan Planning Organization Director Phil Matson discussed the
changes that had occurred since this item was placed on the Agenda.
ON MOTION by Vice Chairman Flescher, SECONDED by Chairman
Solari, the Board unanimously approved Resolution 2016-077, authorizing
the execution of a Public Transportation Joint Participation Agreement
with the Florida Department of Transportation.
FF. Consideration of the Indian River County SHIP Program Annual Report
(memorandum dated August 5,2016) --------------------------------------------------------348-368___
Approved the State Housing Initiatives Partnership (SHIP) Annual
Reports, and authorized the Chairman to execute the Certification form.
GG. Declaration of Fleet 343/Asset 22579 Surplus and Authorization for
Disposition
_(memorandum dated August 3,2016) --------------------------------------------------------369-372---
Designated Fleet 343, Asset 22579 (2005 Chevy Silverado), as surplus to the
County's needs, and authorized the Purchasing Division to sell it via online
auction.
HH. Approval of Award for Bid 2016050 — Demolition of County -Owned Building
at 1990 25`h Street
(me--orandum_dated August 8, 2016)--------------------------------------------------------- 373-380___
Board of County Commission Minutes Page 9
August 16, 2016
-----------------------------------------------------------------------------------------------------------------------
Awarded Bid Award 2016050 to Summit Construction of Vero Beach,
LLC; approved the Agreement; and authorized the Chairman to execute it
upon review and approval by the County Attorney as to form and legal
sufficiency, and the review and approval of the required insurance by Risk
Management.
H. Ratification of Change Order to SRS Agreement for Concrete Repairs at
Sandridge
(memorandum_ dated August 8,2016) --------------------------------------------------------381-383
Ratified the Change Order made to the SRS Services, LLC Agreement, to
facilitate the emergency repairs to the 15`h Green cart path.
10:31 JJ. 43`d Avenue — Advance Acquisition of Right -of -Way, 1313 43`d Avenue, Vero
a.m. Beach, FL 32960, Owner: Ventures Trust 2013 -I -H -R by MCM Capital
Partners, LLC its Trustee
_(memorandum_ dated August 8,2016) --------------------------------------________________ 384-391
Commissioner O'Bryan voiced his opposition to the right-of-way
acquisition on 43'd Avenue.
Joseph Paladin, President of Black Swan Consulting and Entitlement,
LLC, provided background and supported the right-of-way acquisition.
ON MOTION by Vice Chairman Flescher, SECONDED by Commissioner
Zorc, by a 4-1 vote (Commissioner O'Bryan opposed), the Board approved
the Agreement to Purchase, Sell, and Lease, and authorized the Chairman
to execute same on behalf of the Board.
KK. Work Order #3 for REI Engineers — Design and Replacement of Indian River
County Health Department Roof
(memorandum_ dated August 8,2016) --------------------------------------------------------392-398
Approved Work Order No. 3 for REI Engineers, Inc. to design, assist in
bidding, and perform construction inspection services to replace the
existing Health Department roof, to design repairs to the building envelope
as identified in the August 28, 2015 evaluation report; and authorized the
Chairman to execute the Work Order in the lump sum amount of
$28,400.00.
LL. Work Order #2 for Jay Ammon Architect, Inc. to Design the Repair and
Replacement of Various Roofs at the Indian River County Jail
_(memorandum_ dated August 8,2016) --------------------------------------------------------399.406
Approved Work Order No. 2 for Jay Ammon Architect, Inc. to design,
assist in bidding, and perform construction inspection services for the
repair and replacement of various roofs at the Indian River County Jail;
and authorized the Chairman to execute the Work Order in the lump sum
amount of $37,175.00.
Board of County Commission Minutes Page 10
August 16, 2016
MM. Division of Library and Information Services State Aid Application /
Agreement
(memorandum_ dated August 9,2016) -------------------------------------------- 407-422
Authorized the Chairman to execute the State Aid to Libraries Grant
Agreement with the State of Florida, Department of State, and return it to
the Library Services Director, who will forward it to the appropriate State
Library staff.
NN. Approval of SJRWMD Cost -Share Grant for Osprey Acres Stormwater Park
(memorandum dated July 29, 2016) 423-437
-----------------------------------------------------------------------------------------------------------------------
Approved and authorized the Chairman to execute the Cost -Share
Agreement.
00. Work Order 94 for REI Engineers to Perform a Roof Condition Assessment for
the Administration Annex, Courthouse, and Main Library
(memorandum dated August 8, 2018)
438-451
-----------------------------------------------------------------------------------------------------------------------
Approved Work Order No. 4 for REI Engineers, Inc. to perform a roof
condition assessment and give recommendations for the Administration
Annex located at 1028 201h Place, the Indian River County Courthouse
located at 2000 16th Avenue, and the Indian River County Main Library
located at 1600 21s' Street, Vero Beach; and authorized the Chairman to
execute the Work Order in the lump sum amount of $6,575.00.
PP. Approval of Extension of FX Software Agreement
(memorandum dated August 9, 2016) 452-455
-----------------------------------------------------------------------------------------------------------------------
Authorized a one (1) year extension to the Enhanced Digital Access
Commission System (EDACS) FX Agreement with Harris Corporation
(formerly M/A-Com, Inc.).
QQ. Work Order No. 2, Masteller & Moler, Inc. IRC Courthouse Judges Security
Upgrades
(memorandum_ dated August 4,2016) --------------------------------------------------------456-462
Approved Work Order No. 2 to Masteller & Moler, Inc., authorizing
professional services as outlined in the Scope of Services (Exhibit A), and
authorized the Chairman to execute same for a total lump sum amount of
$25,260.00.
RR. Approval of Section 125 Plan Document, Health Care Flexible Spending
Account Plan Document, and Dependent Care Flexible Spending Account Plan
Document and Authorizing the Chair to Execute the Documents after Review
and Approval by the County Attorney
_(memorandum dated August 9,2016) --------------------------------------------- ; ---------- 463-496
Approved the Indian River County Board of County Commissioners
Section 125 Plan effective October 1, 2015; Indian River County Board of
County Commissioners Health Care Flexible Spending Account Plan
Document effective October 1, 2015; and Indian River County Board of
Board of County Commission Minutes Page 11
August 16, 2016
-----------------------------------------------------------------------------------------------------------------------
County Commissioners Dependent Care Flexible Spending Account Plan
Document effective October 1, 2015; and authorized the Chairman to
execute the documents after review and approval by the County Attorney.
SS. Request for Approval of Circus Pages License Agreement for Use of the Indian
River County Fairgrounds for Event on September 9, 2016
(memorandum dated August 9, 2016)
497-518
-----------------------------------------------------------------------------------------------------------------------
Approved and authorized the Chairman to execute the Indian River
County Fairgrounds License Agreement.
TT. Approval of Auction Sale Prices for Surplus Properties Appropriate for
Affordable Housing
(memorandum dated August 10,_2016) ____________________________________________________ 519-520
Ratified and accepted the winning bids, and authorized the Chairman to
execute any necessary contracts for sale or title transfer documents.
UU. Award of Bid 2016049 — Security System Camera Upgrade
(memorandum dated August 10,_2016)______________________________________________________ 521-528
Approved Bid Award 2016049 to Precision Contracting Services, Inc. in
the amount of $45,980.00; approved the Agreement; and authorized the
Chairman to execute it upon review and approval by the County Attorney
as to form and legal sufficiency, and the review and approval of the
required insurance by Risk Management.
W. Approval of Agreement with Florida Blue for the County's Excess Loss /
Reinsurance Policy
(memorandum dated August 8,2016) --------------------------------------------------------529-535
Approved and authorized the Chairman to execute the Agreement for the
Renewal Option with Florida Blue for the County's excess loss/reinsurance
policy for plan year 2016-2017.
WW. Request for Ratification, Florida Department of Law Enforcement, FY
2016/2017 Edward Byrne Memorial Justice Assistance Grant (JAG) Program,
Distribution of Grant
(memorandum dated August 3,2016) --------------------------------------------------------536-546
Ratified the distribution of 2016-2017 Edward Byrne Memorial Justice
Assistance Grant dollars allocated by the Florida Department of Law
Enforcement.
XX. Water, Sewer and Reclaim Water Line Replacement/Extension and
Miscellaneous Labor Contract, Bid Number 2015001
(memorandum dated August 9,2016) --------------------------------------------------------547-550
Approved the Extension and Amendment of Continuing Contract
Agreement with Blue Goose Construction, LLC, as the labor contractor
for one year; authorized the Chairman to execute the Agreement after the
County Attorney has approved it as to form and legal sufficiency, and after
Board of County Commission Minutes Page 12
August 16, 2016
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the Risk Manager has received and approved the required insurance; and
authorized the Purchasing Manager to renew any subsequent extensions
authorized under the Contract if in the best interest of the County.
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
10:44 A. Indian River County Sheriff Dery1 Loar
a.m. Request for Transfer of $8,595.28 Forfeiture Proceeds to Substance Awareness
Center Pursuant to Florida State Statute 932.7055
(letter dated August 4, 2016) 551
A -
Sheriff Deryl Loar requested authorization to transfer $8,595.28 of the
acquired forfeiture proceeds of real or personal property to the Substance
Awareness Center.
ON MOTION by Vice Chairman Flescher, SECONDED by Commissioner
Davis, the Board unanimously approved the transfer of $8,595.28 of
acquired forfeiture proceeds to the Substance Awareness Center.
The Chairman called for a break at 10:45 a.m., and reconvened the meeting
at 10:57 a.m., with all members present.
10. PUBLIC ITEMS
10:57 A. PUBLIC HEARINGS
a.m.
1. County Initiated Request to Amend (Update) the Text of Several
Elements of the County's Comprehensive Plan
(memorandum dated August 8, 2016) 552-615
------------------------------------------------------------------------------------------------------------
Legislative
PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARING IS ON
FILE IN THE OFFICE OF THE CLERK TO THE BOARD
Community Development Director Stan Boling provided
background and outlined the proposed text amendments to the
County's Comprehensive Plan.
Discussion ensued regarding Fellsmere's annexation amendment
process and infrastructure impacts.
The Chairman opened the Public Hearing.
Bob Johnson, Coral Wind Subdivision, sought and received
information pertaining to Planned Developments (PD's).
There being no other speakers, the Chairman closed the Public
Hearing.
Board of County Commission Minutes Page 13
August 16, 2016
ON MOTION by Commissioner O'Bryan, SECONDED by Vice
Chairman Flescher, the Board unanimously adopted Ordinance
2016-008, amending the text of the future Land Use,
Transportation, Economic Development, and Recreation and
Open Space Elements, and Solid Waste Sub -Element of the
County's Comprehensive Plan; and providing codification,
severability, and effective date.
B. PUBLIC DISCUSSION ITEMS
(As a general rule, public discussion items should be limited to matters on which
the commission may take action.)
11:17 1. Request to Speak from Keith D. Kite Regarding Hotels
a.m.616-617
-------------------------------------------------------------------------------------------------------------
Keith Kite, 1045 Winding River Road, Vero Beach, highlighted
some factors that he thought could facilitate hotel growth in Indian
River County. He urged the Board to stay active in business
sustainability, tourism marketing, and the local environment.
Discussions ensued as the Board posed questions to Mr. Kite.
Allison McNeal, Indian River County Chamber of Commerce
Tourism Director, said she would provide the Board with a
Countywide Five -Year Monthly Occupancy Rate Comparison
Report.
12:00 2. Request to Speak from Gifford Economic Development Council
p.m. Regarding Gifford Follow -Up 618
--------- - - -------------------
------------------
Wanda Scott, 4306 26ih Avenue, representing the Gifford
Economics Development Council, discussed some of the factors
that she believed were impacting the economic stability of Gifford.
Chairman Solari asked staff to provide a report on which
expenditures have been made for the Gifford area.
Administrator Brown clarified the current budget amounts for the
Municipal Service Benefit Unit (MSBU), and spoke about the
pending project for drainage improvements.
C. PUBLIC NOTICE ITEMS
None
11. COUNTY ADMINISTRATOR MATTERS
12:23 A. Department Head Appointment
p.m. (memorandum dated -August -9,201-6) _________________________________________________________ 619 ------
-- -- - - ------------
Board of County Commission Minutes Page 14
August 16, 2016
Administrator Brown introduced Suzanne Boyll, who was recently
appointed to the position of Human Resources Director.
The Chairman called a recess at 12:31 p.m. and reconvened the meeting
at 1:01 p.m., with all members present.
12. DEPARTMENTAL MATTERS
A.
Community Development
None
B.
Emergency Services
None
C.
General Services
None
1. Human Services
None
2. Sandridge Golf Club
None
3. Recreation
None
D.
Human Resources
None
E.
Office of Management and Budget
None
F. Public Works
1:01 1. Response to May 10, 2016 Commission Meeting Discussing
p.m. Commissioner Zorc's Request to Consider Additional Sampling and
Testing in Indian River Farms Water Control District Canals
_(memorandum_ dated July 22, 2016) ____________________________________________ 620.626
Public Works Director Rich Szpyrka reviewed staffs response
to the May 10, 2016 Board of County Commission meeting,
whereby staff was directed to return to the Board with
recommendations and a cost analysis of water sampling for what
Board of County Commission Minutes Page 15
August 16, 2016
appear to be excessive nutrient loading in the canal between 901h
Avenue and 74th Avenue. He briefed the Board on the problem
areas identified by the Indian River Farms Water Control
District (IRFWCD); discussed the sample analysis locations; and
outlined the proposed three-phase plan and the estimated costs
for each.
Discussions ensued throughout the presentation as
Commissioners posed questions to staff.
ON MOTION by Commissioner Davis, SECONDED by
Commissioner Zorc, the Board unanimously: (1) approved
funding and proceeding with Phase 1 sampling of the 8th Street
Canal; (2) authorized PACE Environmental Laboratories to
perform sample collection and analysis; and (3) approved that
the overall project budget be $28,500, with $7,500 allocated to
Phase 1. (After Phase 1 is complete, staff will reexamine the
Phase 2 scope and estimated cost, and if the new estimated cost
is less than $6,000, staff will proceed with Phase 2. Likewise,
Phase 3 analysis will proceed in a similar manner. If costs for
either Phase 2 or Phase 3 are determined to exceed $6,000 or
$15,000 respectively, staff will approach the Commission for
direction.)
G. Utilities Services
1:21 1. Collier Creek Subdivision Phase 1 Petition Water Assessment
p.m. Project UCP 4125, Request for Authorization for the Department of
Utility Services to Amend the Original Assessment Boundary
(memorandum _dated August 1, 2016)__________________________________________ 627-631
Director of Utility Services Vincent Burke provided background
and analysis regarding the request of the Collier Creek
Subdivision residents who are located outside the Phase 1
boundary, for County water services. He recommended the
Board authorize the inclusion of Phase lA and 1B into the
Original Phase 1 Assessment Area.
ON MOTION by Vice Chairman Flescher, SECONDED by
Commissioner Zorc, the Board unanimously approved: (1) to
amend the Original Assessment Area (Phase 1) to include
Holden Avenue to the south specifically denoted as Phase 1A,
encompassing an additional 23 lots; and (2) that once staff has
received and verified all necessary documentation, to then
include the six (6) parcels (Phase 1B) along Holden Court in the
Original Assessment at Resolution 1 — Providing Resolution at a
later date.
Board of County Commission Minutes Page 16
August 16, 2016
1:25 2. Fischer Lakes Island Subdivision Phase 1 through 6 and Replat of 7
p.m. Petition Water Assessment Project UCP 4118, Resolutions I
(Preliminary Assessment Roll) and II (Public Hearing Date)
(memorandum dated August 8, 2016) 632-661
----------------------------------------------------------------------------------------------------------
Director of Utility Services Vincent Burke provided background
and analysis on the proposed water assessment project for
Fischer Lake Island Subdivision, Phases 1 through 6, and Replat
7. He requested the Board to approve the Resolution providing
for the installation of the water main, and the Resolution setting
the time and place for the Public Hearing, on October 4, 2016.
Commissioner Davis requested that staff focus on the amount of
conservation land around the Fischer Lake Island community,
and the strategic placements of fire hydrants on County
property.
ON MOTION by Vice Chairman Flescher, SECONDED by
Commissioner O'Bryan, the Board unanimously approved: (1)
Resolution 2016-072, providing for a water main extension from
1501 Eagles Circle to and including 1581 Eagles Circle and 1532
Erica's Way, within the subdivision of Fischer Lake Island,
Phases One, Two, Three, Four, Five, Six and replat of a portion
of Seven, located within the City of Sebastian, in Indian River
County, Florida; providing the total estimated cost, method of
payment of assessments, number of annual installments, and
description of the area to be served; and (2) Resolution 2016-
073, setting a time and place at which the owners of properties
from 1501 Eagles Circle to and including 1581 Eagles Circle and
1532 Erica's Way, within the subdivision of Fischer Lake Island,
Phases One, Two, Three, Four, Five, Six and replat of a portion
of Seven, located within the City of Sebastian, in Indian River
County, Florida, and other interested persons, may appear
before the Board of County Commissioners of Indian River
County and be heard as to the propriety and advisability of
constructing the water main extension, as to the cost thereof, as
to the manner of payment therefor, and as to the amount thereof
to be specially assessed against each property benefited thereby.
1:33 3. Pinson Subdivision Petition Water Assessment Project UCP #4126,
p.m. Resolutions I (Preliminary Assessment Roll) and II (Public Hearing
Date)
(memorandum dated August 9, 2016) 662-675
Director Burke recalled that at the Board of County
Commission meeting of July 12, 2016, the Board authorized staff
to proceed with two directives on the Pinson Subdivision
Petition Water Assessment Project to: (1) configure a plan to
provide County water to residents, and (2) explore options to
Board of County Commission Minutes Page 17
August 16, 2016
---------------------------------------------------------------------------------------------------------
mitigate equivalent residential unit or impact fees for water
based on income qualifications. He provided analysis and
estimated water and sewer cost scenarios; and recommended the
Board approve the equal per parcel cost to be based on the
construction cost estimate, the Resolution providing for the
installation of the water main, and the Resolution setting the
time and place for the Public Hearing, on September 20, 2016.
Discussion ensued regarding the income profile of Pinson
Subdivision residents; the possibility of using State Housing
Initiatives Partnership (SHIP) funds to reduce monthly utility
bills; and the poor water quality in the community.
Freddie Woolfork, 4590 57th Avenue, supported the project and
thanked the Board for trying to reduce the costs of service for
the residents.
Julianne Price, Department of Health, supported the project and
felt confident that SHIP funding could be used for the project.
ON MOTION by Vice Chairman Flescher, SECONDED by
Chairman Solari, the Board unanimously approved: (1)
Resolution 2016-074, providing for water main extension from
2000 to and including 2066 42"d Place and including 4206, 4216,
4220, 4230, 4240, 4250, and 4260 20`h Avenue within Pinson
Subdivision, and including 2226 42"d Street in Indian River
County, Florida; providing the total estimated cost, method of
payment of assignments, number of annual installments, and
description of the area to be served; and (2) Resolution 2016-
075, setting a time and place at which the owners of properties
from 2000 to and including 2066 42"d Place and including 4206,
4216, 4220, 4230, 4240, 4250, and 4260 20`h Avenue within
Pinson Subdivision, and including 2226 42"d Street in Indian
River County, Florida, and other interested persons, may
appear before the Board of County Commissioners of Indian
River County and be heard as to the propriety and advisability
of constructing the water main extension, as to the cost thereof,
as to the manner of payment therefor, and as to the amount
thereof to be specially assessed against each property benefited
thereby.
2:01 4. Mitigation/Donation of Reserve ERU's for Financially
p.m. Disadvantaged Communities
_(memorandum_ dated August 9,2016) ------------------------------------------ 676-677
(Clerk's Note: This Item was heard following Item 14.A.3., and
is placed here for continuity.)
Board of County Commission Minutes Page 18
August 16, 2016
Director Burke recalled the Board's direction from the July 12,
2016 Board of County Commission meeting, and outlined the
key components, criteria, and options to mitigate/donate
Equivalent Residential Units (ERU's) or impact fees for water to
the Pinson Subdivision residents based on income qualifications.
He requested the Board's authorization to work with the County
Attorney's office to develop a draft modification to Indian River
County Code 201.09 (Impact Fees).
Discussion ensued on how to lessen the burden for low-income
people in the County, ERU policies, long-term issues that will
need to be addressed, legitimate donations, and the
consideration that the Utility Services Department would
monitor/control the program.
Attorney Reingold voiced concerns over how the not-for-profit
organizations would be monitored.
(Clerk's Note: At 2:17 p.m. Attorney Reingold exited the meeting
and Deputy County Attorney William DeBraal joined the meeting.)
Commissioner O'Bryan wanted to hold off on any action, and
allow staff to conduct further research before bringing this item
back to the Board.
Administrator Brown voiced concerns over the impact to the
Utility Services Department, should it expand into something
larger.
Chairman Solari wanted staff to review this and try to get an
understanding of the problem, and return to the Board at a
future meeting with a draft modification to Section 201.09 of the
County Code, in order to establish a mechanism by which the
County may accept donations of reserve ERU's to be
transferred to financially disadvantaged communities.
A CONSENSUS was reached to table this item for further
review by staff and to bring it back to the Board for discussion.
(Clerk's Note: Commissioner Zorc exited the meeting at 2:48
p.m.)
13. COUNTY ATTORNEY MATTERS
2:29 A. Report on the 30th Annual Environmental Permitting Summer School Seminar
p.m. (memorandum dated August 5, 2016)
678-686
----------------------------------------------------------------------------------------------------------------------
Board of County Commission Minutes Page 19
August 16, 2016
Assistant County Attorney Kate Pingolt Cotner and Coastal Engineer
James Gray provided an update from the Environmental Permitting
School Seminar that was given by the Florida Chamber of Commerce, in
Orlando, from July 20 through July 22, 2016.
1:50 B. Florida Power & Light Offer to Purchase Electric System in Indian River
p.m. Shores
(memorandum dated August 8, 2016) 687-688
---------------------------------------------------------------------------------------------------------------------
(Clerk's Note: This Item was heard following Item 12.G.3., and is placed
here for continuity.)
County Attorney Dylan Reingold revealed that Florida Power and Light
(FPL) had rejected the City of Vero Beach's offer of $47 million to
purchase the electric system in Indian River Shores.
No Board action required or taken.
9:52 C. Resolution Establishing Honorary Position of Indian River County Poet
a.m. Laureate
(memorandum dated August 2,_2016)______________________________________________________ 689-691
(Clerk's Note: This Item was heard in conjunction with Item 5.G.)
Attorney Reingold recalled that on July 12, 2016, the Board of County
Commissioners had voted to establish the honorary position of Indian
River County Poet Laureate, and agreed to accept the selection made by
the Laura Riding Jackson Foundation, Inc.
ON MOTION by Commissioner O'Bryan, SECONDED by Vice
Chairman Flescher, the Board unanimously approved Resolution 2016-
076, establishing the honorary position of Indian River County Poet
Laureate; and agreeing that the Laura (Riding) Jackson Foundation, Inc.
will present individual(s) qualified for such honorary position to the
Board of County Commissioners of Indian River County for
appointment.
14. COMMISSIONERS MATTERS
A. Commissioner Bob Solari, Chairman
2:48 1. Optional Sales Tax and the Lagoon
a.m. (memorandum dated July 21, 2016) _______________________________________________ 692______
--- ----------------------------
(Clerk's Note: This Item was heard following Item 13.A., and is
placed here for continuity.)
Chairman Solari proposed that the Board commit to spending
20% of the Optional Sales Tax proceeds, if it is renewed by the
voters, for the first five years of its renewal, on projects that will
help return the Lagoon to good health.
Board of County Commission Minutes Page 20
August 16, 2016
Commissioner O'Bryan suggested that the allocated dollars for
lagoon projects be added as a line item in the Five -Year Capital
Improvement Element.
ON MOTION by Vice Chairman Flescher, SECONDED by
Chairman Solari, by a 4-0 vote (Commissioner Zorc absent), the
Board approved to allocate 20% of the Optional Sales Tax
proceeds, if it is renewed by the voters, for the first five years of
its renewal, on projects that will help restore the Lagoon to good
health.
10:15 2. Blue Tube at the Beaches
a.m. (memorandum dated July 21, 2016) 693-694
----------------------------------------------------------------------------------------------------------
(Clerk's Note: This Item was heard in conjunction with Item
S.I.)
Chairman Solari asked for the Board's consideration in
approving and directing staff to work with Patricia and Franny
Goffinet in placing the B1ueTube containers at County parks.
ON MOTION by Commissioner O'Bryan, SECONDED by Vice
Chairman Flescher, the Board unanimously approved and
directed staff to work with Patricia and Franny Goffinet, to
place the B1ueTube containers at County Parks.
1:55 3. Senator Negron's Reservoir Plan
p.m. (memorandum dated August 10,_2016)____________________________________________ 695______
--- ------------------------------
(Clerk's Note: This Item was heard following Item 14.13.1., and
is placed here for continuity.)
Chairman Solari disclosed Senator Joe Negron's plan to deal
with Lake Okeechobee discharges by proposing a $2.4 billion
project split between the State and Federal Government for two
large parcels of land that would contain a reservoir treatment
filtration area, and questioned whether the Board wished to
support the plan.
ON MOTION by Vice Chairman Flescher, SECONDED by
Chairman Solari, the Board unanimously authorized the
Chairman to prepare and bring back to the Board a Resolution
supporting Senator Joe Negron's Reservoir Plan.
Board of County Commission Minutes Page 21
August 16, 2016
B. Commissioner Joseph E. Flescher, Vice Chairman
1:51 1. Ordinance Regarding County Right -of -Way and Pedestrian Use for
p.m. Activities
(memorandum_ dated August 5,2016) ----------------------------- 696-713
(Clerk's Note: This Item was heard following Item 13.B., and is
placed here for continuity.)
Vice Chairman Flescher provided background and highlighted
the reasons why he wanted staff to review the current County
ordinance and seek assistance from the Sheriffs Office
regarding County right-of-way and pedestrian use for activities.
ON MOTION by Vice Chairman Flescher, SECONDED by
Commissioner Davis, the Board unanimously directed staff to
work with the Sheriffs Office to develop an Ordinance that
would be enforceable, suitable, and have the public's safety in
mind.
C. Commissioner Weslev S. Davis
12:25 1. County Program for Job Mentoring
p.m. _(memorandum_ dated August 1, 2016)______________________________ __________ 714-718
(Clerk's Note: This Item was heard following Item 10.B.2., and
is placed here for continuity.)
Chuck Bailey from the ARC of Indian River County, requested
that the Board consider participating in a Countywide job
mentoring program that would give three or more young adults
with special needs, short internships so they can have real-life
work experiences, for future employment opportunities.
ON MOTION by Commissioner Davis, SECONDED by Vice
Chairman Flescher, the Board unanimously directed staff to
create, develop, and implement a Countywide job mentoring
program that will offer on-the-job training by the County to
young adults with intellectual and developmental disabilities.
Attorney Reingold said he would work with the County
Administrator and the ARC to bring a contract back to the
Board.
D. Commissioner Peter D. O'Bryan
None
Board of County Commission Minutes Page 22
August 16, 2016
E. Commissioner Tim Zorc
None
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
The Board reconvened as the Board of Commissioners of the
Emergency Services District. Those Minutes are available
separately.
1. Approval of Minutes Meeting of June 7, 2016
2. Approval of Minutes Meeting of June 21, 2016
3. Lease of Fire Tower and Accessory Building at 43rd Avenue and 4th
Street to Indian River County Historical Society, Inc.
(memorandum_ dated August 4,2016) ------------------_______________ 719-730
B. Solid Waste Disposal District
The Board reconvened as the Board of Commissioners of the
Solid Waste Disposal District. Those Minutes are available
separately.
1. Approval of Minutes Meeting of June 21, 2016
2. Approval of Minutes Meeting of July 13, 2016
3. Quarterly Recycling Update
(memorandum dated August 4,2016) ------------------------------------------ 731-732
C. Environmental Control Board
None
Board of County Commission Minutes Page 23
August 16, 2016
16. ADJOURNMENT
There being no further business,
3:07
ATTES
2
the Chairman declared the meeting adjourned at
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
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BCC/LA12016Minutes
Bob Solari, Chairman
Approved:
SEP 13 2016
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Board of County Commission Minutes Page 24
August 16, 2016