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HomeMy WebLinkAbout06/14/20164 OR1�i' 0 COUNTY COMMISSIONERS DISTRICT Bob Solari, Chairman District 5 Joseph E. Flescher, Vice Chairman District 2 Wesley S. Davis District 1 Peter D. O'Bryan District 4 Tim Zorc District 3 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA COMMISSION AGENDA TUESDAY, JUNE 14, 2016 - 9:00 A.M. Commission Chambers Indian River County Administration Complex 1801 27m Street, Building A Vero Beach, Florida, 32960-3388 www.iregov.com Joseph A. Baird, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller 1. CALL TO ORDER 9:00 A.M. 2. INVOCATION Stan Boling, Community Development Director 3. PLEDGE OF ALLEGIANCE Commissioner Joseph E. Flescher, Vice Chairman 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS None 6. APPROVAL OF MINUTES A. Regular Meeting of May 10, 2016 PAGE June 14, 2016 Page 1 of 6 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION PAGE None 8. CONSENT AGENDA A. Approval of Checks and Electronic Payments — May 27, 2016 to June 2, 2016 __(memorandum dated June_2,_2016) 1-g - - - ----------------------------------------------------------------------- B. Approval of Bid Award for IRC Bid No. 2016040 — Dunes Course Golf Cart Concrete Path Repairs (memorandum dated June_7,_2016) ---------------------------------------------------------------- 9-17 C. Award of Bid 2016038 — Secondary Containment Coating at the South County RO Facility __(memorandum dated June- 3,_2016)--------------------------------------------------------------- 18-26 D. Approval of Southern Region Sustainable Agriculture Research and Education (SARE) 2017 Research and Education Grant Pre -Proposal Partnership __(memorandum_dated May_26, 2016) 27-30 -------------------------------------------------------------------- E. Vero Lake Estates Asphalt Millings Project (Phase II), Final Pay, Release of Retainage and Change Order No. 1 __(memorandum dated May 31, 2016)____________ 31-49 ------------------------------- F. Request for Purchase of Software Package for Water/Wastewater Facilities __(memorandum dated June 1, 2016) 50-65 ------------------------------------------------------------------------------------- G. Full Release of Retainage for Ecological Associates, Inc., Work Order No. 8 — Sector 3 Beach Restoration — 2015 Post Construction Monitoring Services __(memorandum_dated May -2-7,2016) -_______- 66.68 -------------------------------------------- H. Work Order #2 for REI Engineers, Design and Replacement of Indian River County Administration Buildings A & B Roof (memorandum dated June_ 1, 2016) 69-74 --------------------------------- ----------------------------------------------------------------------- I. Approval of License Agreement for Beach Town Music Festival with Basis Entertainment _(memorandum dated May 16, 2016)______________________________________________ 75-96 J. Amendment to Fiscal Year 2015-2016 State Aid to Libraries Grant Agreement __(memorandum dated June 8, 2016) 97-124 - - - ------------------------------------------------------------------------- -------- June 14, 2016 Page 2 of 6 8. CONSENT AGENDA PAGE K. Miscellaneous Budget Amendment 019 __(memorandum dated June -6,_2016) 125-129 - ----------------------------------------------------------------------- L. DiVosta Homes, LP's Request for Final Plat Approval for a Subdivision to be known as The Lakes At Waterway Village 2A-1 __(memorandum dated June 7, 2016) ________________ 130-151 _ - - ---------------------------------------------------- 9• CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES None 10. PUBLIC ITEMS A. PUBLIC HEARINGS None B. PUBLIC DISCUSSION ITEMS None C. PUBLIC NOTICE ITEMS 1. Notice of Scheduled Public Workshon June 27. 2016 — 6:00 n.m. The Indian River County Board of County Commissioners will hold a Public Workshop regarding Fellsmere Road Maintenance on Monday, June 27th, 2016, at 6:00 p.m. at the Clarence F. Korker Center for the Performing Arts (Old Fellsmere School Auditorium) Community Room, 22 S. Orange Street, Fellsmere, Florida _ _(memorandum dated June 8 2016) 152 -------------- - � ----- ------------- 2. Notice of Scheduled Public HearinLy June 21. 2016 County initiated request to amend the county's Land Development Regulations (LDRs); establishing requirements for a county vacation rental license and other vacation rental regulations by creating zoning code section 911.15(9). Legislative --(memorandum dated June 3, 2016 153 ---------------------- -- 11. COUNTY ADMINISTRATOR MATTERS None June 14, 2016 Page 3 of 6 12. DEPARTMENTAL MATTERS A. Communitv Development None B. Emergency Services None C. General Services None 1, Human Services None 2, Sandridge Golf Club None 3, Recreation None D. Human Resources None PAGE E. Office of Management and Budget 1. Health Insurance - Summary of Cost Saving Recommendations __(memorandum dated April 27, 2016) 154-162 - ------------------------------------------------------- F, Public Works None G. Utilities Services 1. Automated Meter Reading (AMR)/ Advanced Metering Infrastructure (AMI) Update and Request to Proceed to Next Phases _(memorandum dated June 6' - - -- 2016) 163-170 - ----------------------------------------------------------- 13. COUNTY ATTORNEY MATTERS A. Humiston Park Parking Lot — County Deed to City of Vero Beach __(memorandum dated June_2,-2016) 17.1-176 - ------------------------------------ ____________________ June 14, 2016 Page 4 of 6 13. COUNTY ATTORNEY MATTERS PAGE B. 2017-2018 Legislative Priorities __(memorandum dated June_8,-2016) ---------------------------------------------------------------- ------ 14. COMMISSIONERS MATTERS A. _Commissioner Bob Solari, Chairman None B. Commissioner Joseph E. Flescher, Vice Chairman None C. Commissioner Wesley S. Davis None D. Commissioner Peter D. OTryan None E. Commissioner Tim Zorc 1. E=Mail Accessibility __(memorandum_dated June_6,_2016)_______________________________________________ 178-182 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District None B. Solid Waste Disposal District None C. Environmental Control Board None 16. ADJOURNMENT Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. June 14, 2016 Page 5 of 6 Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.irciz6v.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meeting may be broadcast live by Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 am., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1: 00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00p. . June 14, 2016 Page 6 of 6 EMERGENCY ITEM: 5A i DESIGNATING JUNE 20 THROUGH JUNE 26, 2016 AS AMATEUR RADIO WEEK WHEREAS, Indian River County has more than 500 Licensed Amateur Radio Operators who have demonstrated their value in public assistance by providing emergency radio communications; and WHEREAS, these Amateur Radio operators donate their services free of charge in the interest of the citizens of the County, as well as the world; and WHEREAS, these Amateur Radio operators are on alert for any emergency, local or worldwide, are part of the Homeland Defense, and regularly practice their communication skills; and WHEREAS, these Radio Amateurs share their skills by teaching others and demonstrating their unique communications skills to the public during Amateur Radio Week; and WHEREAS, members of the Vero Beach Amateur Radio Club will be participating in the emergency preparedness exercise known as 'Field Day' on June 25 and 26, 2016. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that June 20th through June 26, 2016, be designated as AMATEUR RADIO WEEK in Indian River County, and the Board encourages all citizens to pay appropriate tribute to all the Amateur Radio operators of our County Adopted this 14th day of June, 2016 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Bob Solari, Chaonan r eph�. Flescher, Vice Chairman Y S Davis Peter D. O'Bryan f Tim orb JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27d' Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: DIANE BERNARDO, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER I DATE: June 2, 2016 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS May 27, 2016 to June 2, 2016 b Gompr ttt ROC In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of May 27, 2016 to June 2, 2016. Attachment: 1 CHECKS )XT JTTEN TRANS NBR DATE VENDOR AMOUNT 340007 06101;2016 ORANGE COUNTY HOUSING & C D 630 41 _40008 06/01/2016 .ALL FLORIDA REALTY SERVICES INC 3.327 00 ;40009 06/01/2016 VERO BEACH EDGEWOOD PLACE LP 80100 340010 06/01/2016 GRACES LANDING LTD 8.005 00 ;40011 06/01/2016 MICRAEL JACKOWSK] 49600 340012 06/01/2016 PAUL.IULIN 65000 340013 06/01/2016 TERRY A LAuTRENCE 39.00 340014 06/0i/2016 LLNIDSEY GARDENS LTD b.141 00 340015 061 I/2016 BRYAN D BLAIS 761 00 340016 06/01/2016 RIVER PARK ASSOCIATES 14.674 00 340017 06/01/2016 RIC14ARD C THERIEN 440.00 340018 06/01/2016 CREATIVE CHOICE HOMES XVI LTD 9,43800 340019 06/0112016 DAVID YORK 502.00 340020 06/01/2016 ST FRANCIS MANOR OF VERO BEACH 26500 340021 06/01/2016 CITY OF VERO BEACH 133 00 340022 06/01/2016 TREASURE COAST HOMELESS SERVICES 1,78500 ;40023 06/0]12016 FLORIDA POWER AND LIGHT 12600 340024 0610]/2016 VENETIAN APARTMENTS OF VERO BEACH 391 00 340025 06!01/2016 HERMOSA PROPERTIES LLC 281 00 340026 06/01!2016 PINNACLE GROVE LTD 5.995-00 340027 06/01/2016 VERO CLUB PARTNERS LTD 15,41400 340028 06/01/2016 DAVID SPARKS 38400 340029 06/O]/2016 INDIAN RIVER COUNTY HOUSING AUTHORITY 18200 340030 06/01/2016 INDIAN RIVER COUNTY HOUSING AUTHORITY 18800 340031 06/01/2016 INDIAN RIVER COUNTY HOUSING AUTHORITY 452.00 340032 06/01/2016 INDIAN RIVER COUNTY HOUSING AUTHORITY 545 00 340033 06/01/2016 CRAIG MERRILL 1;493 00 340034 06/01/2016 CHRISTINE SALTER 484.00 340035 06/01/2016 HAGGERTY FAMILY LTD 374.00 340036 06/01/2016 SUNQUEST INC 798.00 340037 06/01/2016 THE PALMS AT VERO BEACH 9,838 00 340038 06/01/2016 FELLSMERE COMM ENRICHMENT PROGRAM INC 9600 340039 06/01/2016 DAVID CONDON 62800 340040 06/01/2016 HILARYMCIVOR 427.00 340041 06/01/2016 PAULA LANE 451 00 340042 06/01/2016 JOHN A CAPPELLO 23400 340043 06/01/2016 PELICAN ISLES LP 5.66700 340044 06/01/2016 PELICAN ISLES LP 367 00 340045 06/01/2016 KATE TYSON LYONS 32400 340046 06/01/2016 SUNCOAST REALTY & RENTAL MGMT LLC 9;513.00 340047 06/01/2016 OAK RIVER PROPERTIES INC 597.00 340048 06/01/2016 SONRISE VILLAS LTD 1,88400 340049 06/01/2016 ADINA GOLDMAN 507 00 340050 06/01/2016 INDIAN RIVER RDA LP 3,911 00 340051 06/01/2016 MAURICE NA%BROWN 430.00 340052 06!0U2016 GEORGE THUYNS 682 00 340053 06/01/2016 LAZY J LLC 2,02500 340054 06/01/2016 SYLVLA MCNEILL 6:5.00 340055 06!01/2016 SKOKIE HOLDINGS INC 750 00 340056 06/01/2016 ROGER WINSLOW 478 00 340057 06/01/2016 COURTYARD VILLAS OF VERO LLC 1,228 00 340058 06/01!2016 VINCENT PILEGGI 20600 340059 06/01/2016 OSLO VALLEY PROPERTIES INC 81200 340060 06/01/2016 SAID S MOOBARK 799.00 340061 06./01/2016 CORY J HOWELL 85 00 340062 06/01/2016 OSCEOLA COUNTY SECTION 8 623.41 340063 06/01/2016 LINDSEY GARDENS 11 LTD 5,174.00 340064 06!01/2016 ANTHONYARROYO 403-00 2 TRANS NBR DATE VENDOR AMOUNT 340065 06/01/2016 AHS HOLDINGS GROUP LLC 5.332.00 340066 06/01/2016 DANIEL CORY MARTIN 732 00 34006706' 1/2016 YVONNE KOUTSOFIOS 44000 340068 06/01/2016 ALAN R TOKAR 650 00 340069 06/0 1/2016 VILLAS OF VERO BEACH 463,00 340070 06/01/2016 BRL4N E GALLAGHER 49400 340071 06/01/2016 HOUSING AUTHORITY 575 41 :40072 06!01/2016 STEPHANIE WATCHEK FOUNTAIN TRUST 234 00 340073 06/0 1 /2016 MICHAEL STILES 531 00 ;40074 06/01/2016 RACHEL G SIDM_4N -1-5800 340075 06!01/2016 SCOT W1LKE 747 00 340076 06.101 %2016 MARK BAER 47600 ,40077 06/01 /2016 GLS FUND VERO LLC 2,08400 340078 06/01 /2016 1 & K PALMER ENTERPRISES LLC '11300 340079 06/01/2016 THEODORE BARTOSIEWICZ 464.00 340080 06/01/2016 FOUNDATION FOR AFFORDABLE RENTAL 14.141.00 340081 06!01/2016 RICHARD KUSSEROW 475 00 340082 06/0112016 IRC PROPERTIES LLC 62700 340083 06/01/2016 ARE JAY INVESTMENTS OF INDIAN RIVER COUNTY IT 521 00 340084 06!01!2016 SONRISE VILLAS 11 LLC 542 00 340085 06/01/2016 JOHN T STANLEY 795 00 340086 06/01/2016 CSMA SFR HOLDINGS Il -LLC 1,66600 340087 06/01/2016 YELLOW KID INC 537 00 340088 06/01/2016 RIVER PARK ASSOCIATES 1.300 00 340089 06101/2016 CREATIVE CHOICE HOMES XVI LTD 67900 340090 06/01/2016 VERO CLUB PARTNERS LTD 81600 340091 06/01/2016 SUNQUEST INC 853 00 340092 06/01/21016 THE PALMS AT VERO BEACH 48900 340093 06/01/2016 PELICAN ISLES LP 73600 340094 06/01/2016 SUNCOAST REALTY & RENTAL MGMT LLC 365 00 340095 06/01/2016 SOLARISE VILLAS LTD -50700 340096 06/01/2016 INDIAN RIVER RDA LP 233.00 340097 06/01/2016 RICHARD L DAVENPORT 44200 340098 06/01%2016 LIVE OAK VILLAS LTD 550 00 340099 06/01/2016 FOUNDATION FOR AFFORDABLE RENTAL 73600 340100 06/01/2016 GCA PROPERTIES LLC 46400 340101 06/02/2016 PORT CONSOLIDATED INC 527 76 340102 06/02/2016 STURGIS LUMBER & PLYWOOD CO 21 47 340103 06/02/2016 JORDAN MOWER INC 29545 340104 06/02/2016 TEN -8 FIRE EQUIPMENT INC 9,93268 340105 06/02/2016 RANGER CONSTRUCTION IND INC 62492 340106 06/02/2016 VERO CHEMICAL DISTRIBUTORS INC 67740 340107 06/02/2016 MUNICIPAL EQUIPMENT LLC 1,200.00 340108 06/02/2016 CHISHOLM CORP OF VERO 4;744.55 340109 06/02;2016 STEWART MATERIALS INC 30004 340110 06/02!2016 AT&T WIRELESS 3 15 340111 06/02/2016 DELTA SUPPLY CO 35 50 340112 06!02/2016 E -Z BREW COFFEE & BOTTLE WATER SVC 10890 340113 06/02/2016 GRANGER 75 00 340114 06!02/2016 KELLY TRACTOR C:O 1 19341 340115 06/02/2016 SAFETY KLEEN SYSTEMS INC 13000 340116 06/02/2016 GAYLORD BROTHERS INC 20707 340117 06/02/2016 HACH CO 14200 340118 061102;2016 KSM ENGINEERING & TESTING INC 9000 340119 06/02/2016 HD SUPPLY WATERWORKS LTD 1;835.30 340120 06/02/2016 DIVE RESCUE INTERNATIONAL INC 4.21 1.79 340121 06/02!2016 BFS RETAIL OPERATIONS LLC 49864 340122 06,'02/2016 XEROX CORP SUPPLIES 233 46 340123 06/02/2016 GOODYEAR AUTO SERVICE CENTER 4,526 12 340124 06/02/2016 ASPH4LT RECYCLING INC 41;194 65 M TRANS NRR DATE VENDOR AMOUNT 340125 06/02!2016 BAKER &- TAYLOR INC 3.478 55 =40126 06/02/2016 BARNEYS PUMP INC 1.477 18 _40127 06/02%2016 V1' MLDEST TAPE LLC 1.433 92 ?(1128 06103/2016 M vVI CORP 1,43000 340129 06/02/2016 HUDSON PUMP k EQUIPMENT 10.588 00 340130 06/02/2016 MICROMARKETING LLC 86 88 340131 06/02!2016 K &- M ELECTRIC SUPPLY 10 16 340132 06/02/2016 PST SERVICES INC 36.665.35 340133 06/02/2016 ]N-D1AN RIVER COLTNT)� HEALTH DEPT 125 00 -' 340134 06;(12/2016 INDIAN RIVER C.OU?:'TY HEALTH DEPT - 250.00 340135 06/0212016 INTDIAN RIVER COUNTY HEALTH DEPT 250 00 340136 06/02/2016 INDLAN RIVER COLTNTY HEALTH DEPT 25000 340137 06102/2016 CITY OF VERO BEACH 4,96646 340138 06/03/2016 CHAPTER 13 TRUSTEE 368.38 340139 06!02/2016 IN'D1AN RIVER ALL FAB INC 1.668 70 340140 06/02/2016 UNITED STATES POSTAL SERVICE 20.000.00 340141 06/02/2016 PUBLIX SUPERMARKETS 14.95 340142 06/02/2016 ACUSHNET COMPANY 172 82 340143 06/021/2016 CULTURAL COUNCIL OF IRC 4,787 50 340144 06/02/2016 FLORIDA POWER AND LIGHT 50.591 81 340145 06/03/2016 FLORIDA POIWER AND LIGHT 556.29 340146 06!02/2016 STATE ATTORNEY 2.104.54 340147 06/02!2016 US KIDS GOLF LLC 25702 340148 06!0212016 JASON E BROWN1.251.29 340149 06/02/2016 ALAN C KAUFFM,ANN 75 00 340150 06!02/2016 THE FLORIDA BAR 30500 340151 06/02/2016 BLUE CROSS BLUE SHIELD 387.03 340152 06/02/2016 RANGELl7`'E TAPPING SERVICES INC 9.730.00 340153 06'02%2016 THE PROFESSIONAL GOLFERS 570.00 340154 06/02/2016 HUMANA 136.00 340155 06/02/2016 HAYTH.HAYTH &. LANDAU 12500 340156 06/02/2016 THE PALMS AT VERO BEACH 50000 340157 06!02/2016 RUSSELL PAYNE INC 526.26 340158 06/02/2016 TRANS US INC 19.842.00 340159 06/02/2016 CELICO PARTNERSHIP 22944 340160 06/02/2016 CHAMPVA CENTER 103.13 340161 06/02/2016 SNL INC 490.00 340162 06/02/2016 ALAN HILL 65.29 340163 06/02/2016 FRANK BLAKE -50000 340164 06/02!2016 JOHNS EASTERN COMPANY INC 48.696.38 340165 06!02/2016 CENTRAL PUMP & SUPPLY INC 101.25 340166 06/02/2016 MASTELLER R MOLER INC 29.85900 340167 06/02/2016 ETR LLC 137 05 340168 06/02/2016 ADMIN FOR CHILD SUPPORT ENFORCEMENT 18000 340169 06/02/2016 .ADMIN FOR CHILD SUPPORT ENFORCEMENT 243.24 340170 06/02/2016 .ADMIN FOR CHILD SUPPORT ENFORCEMENT 246 54 340171 06/0212016 ADMIN FOR CHILD SUPPORT ENFORCEMENT 137 56 340172 06,/02!2016 PROFESSIONAL PAVEMENT PRODUCTS INC 1;332 07 340173 06/0_2!2016 SMITHS DETECTION INC 1.700.00 340174 06/02/2016 GARY L EMBREY 50 00 340175 06/02/2016 SHANNON STAFFORD 5000 340176 06!02/2016 LOCQUTAO: HARVEY & CRIZELDA 32.10 340177 06!02!2016 ORCHID ISLAND PROPERTY MGMT 1I INC 1,70000 340178 06/02,'2016 D,ASH.AWNA LOCKETT 5000 340179 06/03!2016 MUNICIPAL WATER WORKS INC 54.393 00 340180 06!02/2016 MOORE MEDICAL LLC 88061 340181 06/02/2016 CEMEX 1.071 72 340182 06/02/2016 KATHLEEN P DOUGHERTY 30.00 34018; 06,-02/2016 RENAE CHANDLER -11000 340184 06!02/20 16 TREASURE COAST FOOD BANK INC 265.22 4 TRAMS NBR DATE VENDOR AMOUNT ,4018_5 06/02/2016 TREASURE COAST ELEMENTARY 27200 :40186 06/02/2016 K'S COMIAERC1AL CLEANING 16.954 08 340187 06/02/2016 NICOLACE MARKETING INC 973 00 340188 06/02/2016 FLORIDA MEDICAID 227.50 340189 06/02/2016 SNYDER PLUMBING OF THE TREASURE COAST INC 1.192.00 :40190 06/02"2016 LAURIE GOLDSTEIN PA 391 04 :40191 06/02/2016 CIVILSURV DESIGN GROUP INC 1.40400 340192 06!02/2016 WOERNER DEVELOPMENT INC 82.50 340193 06/02'2016 ECMC 24192 -- =40194 06"02x2016 YOUR.AQtiA IIvSTRLiCTOR LLC 9'v.UO 340195 06/02/2016 PICTOMETRY INTERNATION AL CORPORATION 550 00 340196 06/02/2016 TREKKER TRACTOR LLC 50?7 340197 06/02/2016 LIBERTY MAGNET ELEMENTARY SCHOOL 900 340198 06/02i2016 HEATHER HATTON 4000 340199 06/02/2016 MOORE MOTORS 589.85 340200 06/02/2016 ALTERATIONS BLESSED 14400 340201 06/02/2016 REPROGRAPHIC SOLUTIONS INC 22.32 340202 06/02!2016 LOWES HOME CENTERS INC 1,36493 340205 06/02/2016 LABOR READY SOUTHEAST INC 16.442 40 340204 06/02/2016 EMILY K DIMATTEO 4000 340205 06/02/2016 BURNETT LIME CO INC 6,42740 340206 06/02/2016 BURNETT LIME CO INC 71400 =40207 06/02/2016 PENGUIN RANDOM HOUSE LLC 123.75 340208 06/02/2016 STRAIGHT OAK LLC 122.88 340209 06/02/2016 RYAN HERCO PRODUCTS CORP 970.31 340210 06/02/2016 CHEMTRADE CHEMICALS CORPORTATION 1.824.57 340211 06!02/2016 SAMBA HOLDINGS INC 449 12 340212 06!02/2016 BRUCE SABOL -5000 340213 06/02,2016 FAMILY SUPPORT REGISTRY 15645 340214 06/02/2016 BOSTON BARRICADE COMPANY INC 37.000.01 340215 06/02/2016 CARA COBB 3000 340216 06/02/2016 KESSLER CONSULTING INC 1.327.50 340217 06/02!2016 BERNARD EGAN R COMPANY 1.77892 340218 06/02/2016 SYLIVIA MILLER 315 00 340219 06/02/2016 HAWKINS INC 5.676 75 340220 06/02/2016 THE TRANSIT GROUP INC 6.770 93 340221 06!02/2016 ENCORE ONE LLC 2.271..86 340222 06/02/2016 LONGHORN LANDSCAPING AND SOD LLC 1,539.00 340223 06/02/2016 LINDA WALL 60.00 =40224 06/02/2016 JOSEPH DIZONNO 75.00 340225 06/02/2016 GENUINTE PARTS COMPANY 433.65 340226 06/02/2016 MOLINA HEALTHCARE MEDICAID 1.610.97 340227 06!02/2016 RED THE UNIFORM TAILOR 584,66 340228 06/02;2016 ENTERPRISE RECOVERY SYSTEMS INC 312.89 340229 06/02/2016 UNIFIRST CORPORATION 591 94 340230 06/02/2016 STEARNS. CONRAD AND SCHMIDT 6,694 11 =40231 06/02/2016 SCHUMACHER AUTOMOTIVE DELRAY LLC 492 65 340232 06/02/2016 SITEONE LANDSCAPE SUPPLY LLC 203 98 340233 06/02/2016 ADVANCE STORES COMPANY INCORPORATED 1,339 86 340234 06/02/'_016 DENISE GILLESPIE 3000 340235 06!02/2016 EGP DOCUMENT SOLUTIONS LLC 431.21 340236 06/02x2016 NORTH AMERICAN OFFICE SOLUTION'S INC 25 00 =402.7 06/02/2016 ITALA FELL 1000 340238 06/02/2016 FLORIDA EAST COAST HOLDINGS CORP 8,22460 340239 06/02/2016 NWl RECYCLING INC 16,880 00 340240 06!0212016 DAVID CHECCHI 3000 340241 06/02/2016 SARAH GRA_DOLPH 11000 340242 U6/02x2016 I1�'DIAN�' RIVER ACADEMY 7 02 340243 06/02/2016 BROOKDALE SENIOR LIVING 2.360.00 340244 06/02/2016 ROSALB.A CRUZ 314 i w TRANS NBR DATE VENDOR AMOUNT 340245 06/02/2016 LOUISE HAYES-JAIN 20000 340246 06/02'2016 JAMES E GOETT 18996 340247 06/02/2016 EUROPASSIST.ANCE LISA 542 80 340248 06/02'2016 COVENTRY COMMERCIAL 452.48 340249 06/02:2016 HANS C CHRISTENSEN 368 60 340250 06/02/2016 POLLY BARTLETT 112.14 340251 06/02/3016 SKYLA RUSH 100 00 340252 06/02/2016 LIS LEGAL SUPPORT INC 321 60 34025= 06/02/3016 TREASURE COAST KENTNTL CLUB 78 61 ,40254 06/02/2016 MICHAEL T MOSEL - 101.36 340255 06/02/2016 ENGLAND ENTERPRISES TRAINING DIVISION LLC 49500 340256 06/02/2016 UNI' 'ERSITI' OF FLORIDA 550 00 340257 06/02/2016 RENAISSANCE ORLANDO RESORT 258.00 Grand Total: 708,921.68 71 ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1009089 05/27;2016 AT&T 12,996 00 1009090 05/27,12016 OFFICE DEPOT BSD CUSTOMER SNIC 1.105 95 1009091 05/27/2016 COMCAST 83 81 1009092 05/27/2016 BRIDGESTONE GOLF INC 1,96090 1009093 05/31 /2016 AT&T 238.94 1009094 05/31/2016 EVERGLADES FARM EQUIPMENT CO INC 373.54 1009095 05/31!2016 COMM- NICATIONS INTERNATIONAL 4.315.38 1009096 0-5/31/2016 HENRYSCHEN- INC 83 1.334 1009097 05/3 1/2016 COLD AIR DISTRIBUTORS WAREHOUSE l 71 48 1009098 05/31/2016 DAVIDSON TITLES INC 769.28 1009099 05/31/2016 APPLE INDUSTRIAL SUPPLY CO 1.329.49 1009100 05/31 /2016 GALLS LLC 1.318.62 1009101 05/31/2016 ALLIED UNIVERSAL CORP 8.250 64 1009102 05/31;2016 GROVE WELDERS INC 93 75 1009103 05/31/2016 FIRST HOSPITAL LABORATORIES INC 258.00 1009104 05/31/2016 FERGUSON ENTERPRISES INC 1,87977 1009105 05/31/2016 COMO OIL COMPANY OF FLORIDA 52.34 1009106 05/31/2016 COMPLETE ELECTRIC INC 9.950.00 1009107 05/31/2016 MIDWEST MOTOR SUPPLY CO 915 81 1009108 05/31/2016 CAPITAL OFFICE PRODUCTS 235 15 1009109 05/31/2016 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 688.27 1009110 05/31/2016 BENNETT AUTO SUPPLY INC 3995 1009111 05/31/2016 WRIGHT FASTENER COMPANY LLC 211 00 1009112 05/31/2016 HORIZON DISTRIBUTORS INC 56000 1009113 06/01/2016 PRAXAIR DISTRIBUTION SOUTHEAST LLC 272.43 1009114 06/01/2016 SSSS INC 722.00 1009115 06/01/2016 COPYCO INC 27 74 1009116 06/01/2016 NORTH SOUTH SUPPLY INC 77.38 1009117 06/01/2016 MIKES GARAGE & WRECKER SERVICE INC 21000 1009118 06/01/2016 WATER SAFETY PRODUCTS INC 1.955 04 1009119 06/01/2016 NTEWMANS POWER SYSTEMS 10000 1009120 06/01/2016 SOUTHERN COMPUTER WAREHOUSE 470.10 1009121 06/01/2016 RECHTIEN INTERNATIONAL TRUCKS 36040 1009122 06/01/2016 SYNAGRO-WWT INC 22.133.22 1009123 06/01/2016 SOUTHERN ,JANITOR SUPPLY INC 2.025.45 1009124 06/01/2016 METRO FIRE PROTECTION SERVICES INC 438.00 1009125 06/01/2016 PIONEER MANUFACTURING 840.00 1009126 06/01/2016 PACE ANALYTICAL SERVICES INC 8,69800 1009127 06/01/2016 SCRIPPS NP OPERATING LLC 1._412.30 1009128 06/01/2016 ALLIED DIVERSIFIED OF VERO BEACH LLC 22000 Grand Total: 88.591.47 7 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR AMOUNT 4361 05/27/2016 1 R C HEALTH INSURANCE - TRUST 64,944.74 4362 05/27/2016 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 11.138 85 4363 05/27/2016 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 5.238.27 4364 05/27/2016 MUTUAL OF OMAHA 1,945.00 4365 05/27/2016 HEALTH ADVOCATE 367.95 4366 05/27/2016 WAGEWORKS INC 73.59 4367 05/27/2016 CDM SMITH INC 18,268 78 4368 05/27/2016 KIMLEY HORN & ASSOC INC 627.50 4369 05/27/2016 R W WILSON AND ASSOCIATES LLC 4,090.00 4370 05/27/2016 C E R SIGNATURE CLEANING 5.000.00 4371 05/27/2016 KERNS CONSTRUCTION & PROPERTY 150,659 15 4372 05/27/2016 INDIAN RIVER COUNTY SHERIFF 1.540.00 4373 05/31/2016 CLERK OF CIRCUIT COURT 75.000.08 4374 05/31/2016 INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 84,495.82 4375 05/31/2016 INDIAN RIVER COUNTY SHERIFF 3.399,085 93 4376 06/01/2016 JOSEPH G MILLER 1.000.00 4377 06/01/2016 AGENCY FOR HEALTH CARE ADMIN 13.173.89 Grand Total: 3,836,649.55 Date: June 7, 2016 CONSENT AGENDA INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator J Department of General Services To: The Honorable Board of County Commissioners Thru: Joseph A. Baird, County Administrator Thru: Michael C. Zito, Assistant County Administrator From: Bela Nagy, Sandridge Golf Professional Subject: Approval of Bid Award for IRC Bid No. 2016040 — Dunes Course Golf Cart Concrete Path Repairs ISAUKUKUUNli• Sandridge Golf Course requested the solicitation of bids for improvements to concrete cart paths. The proposed work includes repair to damaged sections of existing path and some sections of new paving. BID RESULTS: Bid Opening Date: May 27, 2016 Advertising Date: April 27, 2016 Demandstar Broadcast to: 564 Subscribers Specifications/Plans Downloaded by: 21 Vendors Replies: 6 Vendors '.Bidder`' '. - . ='' '`„ _ => -.'. � <Lotion,'? ` ':, Base==Bid Price= Santa Cruz Construction Merritt Island, FL $226,375.18 SRS Services Brooksville, FL $99,999.00 Tagarelli Construction Tarpon Springs, FL $118,590.50 Excel 4 LLC Kissimmee, FL. $135,605.00 Sunshine Land Design Stuart, FL $151,500.00 Stillwater Construction Malabar, FL $109,800.00 All of the bidders were asked to bid on the entire Dunes Course concrete path project and itemize the costs associated for eleven different sections on the golf course to allow County to adjust the scope of work based on budgetary constraints. After taking out items #5 (Dunes Hole #7) and #10 (Dunes Hole #17), SRS Services still remained the low bidder at $77,026.10. SRS Services also indicated on their bid that they would complete the project 30 days after receipt of "Notice to Proceed". F -\Assistant County Administrator\AGENDA ITEMS\20161BCC 06 JUNE 2016\BCC Memo - Approval of Bid Award for 2016040 - Dunes Course Golf Cart Concrete Path Repairs.doc 9 SRS Services has not worked for the County previously, but did provide references upon request, which were contacted by the Purchasing Division. SRS Services has provided all required and requested insurance documents, which have been approved by Risk Management. Their required licenses are also in good standing. Based upon the information available, staff considers SRS Services to be the lowest responsive and responsible bidder. FUNDING: Funding in the amount of $77,026.10 is available in the Golf Course Maintenance, Landscape Account. , Y' ¢y = ..A -count-Number ,� :r. _.�. , r.� .rr:a n. e.._p c __ ��� _ .. _ e"seri tion:>}ry:= b�.0 p.P A . r : ; �, t =�4 nr _, < Bud e A f%" R� .�. ,_gMt moun4 41822172-035340 Golf Course Maintenance —Landscape $77,026.10 RECOMMENDATION: Staff recommends the Board approve award to the lowest responsive and responsible bidder, SRS Services for $77,026.10 and authorize the Chairman to execute the attached agreement upon review and approval by the County Attorney as to form and legal sufficiency. ATTACIHkMNTS: Sample Agreement DISTRIBUTION: Approved Agenda Item BY: Joseph A. Baird County Administrator FOR: Q/ Indian River County Approved Date Administration Jcd County Attomey Budget Department Risk Management F -\Assistant County Administrator\AGENDA ITEMS\2016\BCC 06 JUNE 2016\BCC Memo - Approval of Bid Award for 2016040 - Dunes Course Golf Cart Concrete Path Repairs.doc 10 SAMPLE AGREEMENT 2016040 - Cart Path Repairs Agreement THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1- WORK 1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Miscellaneous cart path repairs and improvements at Sandridge Golf Course. ARTICLE 2 - THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Project Name: Dunes Course Golf Cart Concrete Path Repairs Bid Number: 2016040 Project Address: Sandridge Golf Club 5300 73rd Street Vero Beach, FL 32967 ARTICLE 3 - CONTRACT TIMES 3.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the specifications are of the essence of the Contract. 3.02 Days to Achieve Substantial Completion, Final Completion and Final Payment A. The Work will be completed and ready for final payment on or before the 90th day after the date when the Contract Times commence to run. 3.03 Liquidated Damages A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 3.02 above, plus any extensions thereof allowed in writing as a change order to this agreement. Liquidated damages will commence for this portion of work. The parties also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a Page 22 of 31 11 SAMPLE AGREEMENT 2016040 - Cart Path Repairs penalty), CONTRACTOR shall pay OWNER $958.00 for each calendar day that expires after the time specified in paragraph 3.02 for completion and readiness for final payment until the Work is completed and ready for final payment. ARTICLE 4 - CONTRACT PRICE 4.01 OWNER shall pay CONTRACTOR for completion of the Work an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 4.01.A and summarized in paragraph 4.01.13, below: A. For all Work, at the prices stated in CONTRACTOR's Bid, attached hereto as an exhibit. B. THE CONTRACT SUM subject to additions and deductions provided in the Contract Documents: Numerical Amount: $ Written Amount: ARTICLES - PAYMENT PROCEDURES 5.01 Progress Payments. A. The OWNER shall make progress payments to the CONTRACTOR on the basis of the approved partial payment request as recommended by ENGINEER in accordance with the provisions of the Local Government Prompt Payment Act, Florida Statutes section 218.70 et. seq. The OWNER shall retain ten percent (10%) of the payment amounts due to the CONTRACTOR until fifty percent (50%) completion of the work. After fifty percent (50%) completion of the work is attained as certified to OWNER by ENGINEER in writing, OWNER shall retain five percent (5%) of the payment amount due to CONTRACTOR until final completion and acceptance of all work to be performed by CONTRACTOR under the Contract Documents. Pursuant to Florida Statutes section 218.735(8)(b), fifty percent (50%) completion means the point at which the County as OWNER has expended fifty percent (50%) of the total cost of the construction services work purchased under the Bid and Specification Documents, together with all costs associated with existing change orders and other additions or modifications to the construction services work provided under the Contract Documents. 5.02 Pay Requests. A. Each request for a progress payment shall contain the CONTRACTOR'S certification. All progress payments will be on the basis of progress of the work measured by the schedule of values established, or in the case of unit price work based on the number of units completed. After fifty percent (50%) completion, and pursuant to Florida Statutes section 218.735(8)(d), the CONTRACTOR may submit a pay request to the County as OWNER for up to one half (1/2) of the retainage held by the County as OWNER, and the County as OWNER shall promptly make payment to the CONTRACTOR unless such amounts are the subject of a good faith dispute; the subject of a claim pursuant to Florida Statutes section 255.05(2005); or otherwise the subject of a claim or demand by Page 23 of 31 12 SAMPLE AGREEMENT 2016040 - Cart Path Repairs the County as OWNER or the CONTRACTOR. The CONTRACTOR acknowledges that where such retainage is attributable to the labor, services, or materials supplied by one or more subcontractors or suppliers, the Contractor shall timely remit payment of such retainage to those subcontractors and suppliers. Pursuant to Florida Statutes section 218.735(8)(c)(2005), CONTRACTOR further acknowledges and agrees that: 1) the County as OWNER shall receive immediate written notice of all decisions made by CONTRACTOR to withhold retainage on any subcontractor at greater than five percent (5%) after fifty percent (50%) completion; and 2) CONTRACTOR will not seek release from the County as OWNER of the withheld retainage until the final pay request. 5.03 Paragraphs 5.01 and 5.02 do not apply to construction services work purchased by the County as OWNER which are paid for, in whole or in part, with federal funds and are subject to federal grantor laws and regulations or requirements that are contrary to any provision of the Local Government Prompt Payment Act. In such event, payment and retainage provisions shall be. governed by the applicable grant requirements and guidelines. 5.04 Acceptance of Final Payment as Release. A. The acceptance by the CONTRACTOR of final payment shall be and shall operate as a release to the OWNER from all claims and all liability to the CONTRACTOR other than claims in stated amounts as may be specifically excepted by the CONTRACTOR for all things done or furnished in connection with the work under this Agreement and for every act and neglect of the OWNER and others relating to or arising out of the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or its sureties from any obligations under this Agreement, the Invitation to Bid or the Public Construction Bond. ARTICLE 6 - INDEMNIFICATION 6.01 CONTRACTOR shall indemnify and hold harmless the OWNER, and its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the CONTRACTOR and persons employed or utilized by the CONTRACTOR in the performance of the construction contract. ARTICLE 7 - CONTRACTOR'S REPRESENTATIONS 7.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations: A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Invitation to Bid documents. B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. Page 24 of 31 13 SAMPLE AGREEMENT 2016040 - Cart Path Repairs D. CONTRACTOR has'obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto. E. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. F. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. G. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. H. CONTRACTOR has given OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLES -CONTRACT DOCUMENTS 8.01 Contents A. The Contract Documents consist of the following: 1. This Agreement (pages 1 to 7 inclusive); 2. Notice to Proceed 3. Certificate of Liability Insurance 4. Addenda (numbers —to---, inclusive); 5. CONTRACTOR'S Bid Form (pages _to _ of __, inclusive); 6. Bid Bond (pages _ inclusive); 7. Affidavit of Compliance (page _ of _); Page 25 of 31 14 SAMPLE AGREEMENT 2016040 - Cart Path Repairs 8. Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of Relationships (pages 18 to 19, inclusive); 9. Public Construction Bond 10. The following which may be . delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a) Written Amendments; b) Work Change Directives; c) Change Order(s). ARTICLE 9 - MISCELLANEOUS 9.01 Terms A. Terms used in this Agreement will have the meanings indicated in the Invitation to Bid. 9.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 9.03 Successors and Assigns A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 9.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 9.05 Venue A. This Contract shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Contract shall be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida. Page 26 of 31 15 SAMPLE AGREEMENT 2016040 - Cart Path Repairs 9.06 Public Records Compliance A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public'records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772) 226-1424 publicrecords@ircgov.com Indian River County Office of the County Attorney 180127th Street Vero Beach, FL 32960 C. Failure of the Contractor to comply with these requirements shall be a material breach of this Agreement. Page 27 of 31 16 SAMPLE AGREEMENT 2016040 - Cart Path Repairs IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on 20_ (the date the Contract is approved by the Indian River County Board of County Commissioners, which is the Effective Date of the Agreement). OWNER: CONTRACTOR: INDIAN RIVER COUNTY By: By. Bob Solari, Chairman (Contractor) By: (CORPORATE SEAL) Joseph A. Baird, County Administrator Attest APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By: ylan Reingold, County Attorney Address for giving notices: Jeffrey R. Smith, Clerk of Court and Comptroller Attest: Deputy Clerk (SEAL) Designated Representative: Name: Bela Nagy Title: Director of Golf Sandridge Golf Club 5300 73rd Street Vero Beach, FL 32967 (772) 770-5003 Facsimile: (772) 770-5109 Page 28 of 31 License No. (Where applicable) Agent for service of process: Designated Representative: Name: Title: Address: Phone: Facsimile: (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.) 17 CONSENT AGENDA INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: June 3, 2016 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Joseph A. Baird, County Administrator Mike Smykowski, Budget Director A4 / S FROM: Jennifer Hyde, Purchasing Manage SUBJECT: Award of Bid 2016038 — Secondary Containment Coating at the South County RO Facility BACKGROUND: The Department of Utility Services requested the solicitation of sealed bids for the application of coatings to protect the four concrete secondary containment areas at the South County RO Facility located at 1550 9th Street SW. This work is necessary to ensure the longevity of the containment areas. BID RESULTS: Bid Opening Date: April 21, 2016 Advertising Date: March 25, 2016 Demandstar Broadcast to: 266 Subscribers Specifications/Plans Downloaded by: 22 Vendors Replies: 3 Vendors c ':IE �' 4L' � •ar" `Y," , ? c?i zEf � -73� � �. '4f` . �i�,�'� ,�.;'�i � � _ k`�. _ •_�� ��•� ;Z s. :Bidder ." F$ r --.:._. o _ r' Nis:.. f'r`ti. ,:.5%,�': • _rikFr;;: A , > ;_� ",x ;; Loeation>� �:,��-; _ ^%'E•,.cT .>cr3'1:'; -"- ,>, �, t" - ti _�s.•a _Base�'�:x� Southland Painting Corporation Fort Lauderdale $81,334.00 E&D Contracting Services, Inc. Savannah, GA $160,650.00 Crom, LLC I Gainesville N/A* 'Lrom Lu,'s bid was determined non-responsive for failure to acknowledge addendum #1. ANALYSIS: The Department of Utility Services has reviewed the responsive bid and has recommended award to the lowest responsive and responsible bidder, Southland Painting Corp. for the total contract amount of $81,334.00. SOURCE OF FUNDS: Funding in the amount of $81,334.00 is available in the Renewal and Replacement account in the Operating Fund, which is derived from sewer and water revenues. 18 CONSENT AGENDA 'A" eount__LNumbe?� JAc "0 Operating Fund/R&R/South R/O Chemical 47123536-044699-16518 $81,334.00 Containment Area RECOMMENDATION: Staff recommends the Board award Bid 2016038 to Southland Painting Corp. Staff further recommends the Board approve the attached agreement and authorize the Chairman to execute it upon: review and approval by the County Attorney as to form and legal sufficiency and the review and approval of the required insurance by Risk Management. Attachment: Agreement APPROVED AGENDA ITEM BY:) '14 M3� J� U' eph A. aird, County Administrator FOR: _June 14. 2016 !' MUM • - .. - Gni%=�ir'r9L':!P! 19 Agreement THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and Southland Painting Corporation (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1- WORK 1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Secondary Containment Coating at South County RO Facility ARTICLE 2 - THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Project Name: Bid Number: Project Address ARTICLE 3 - CONTRACT TIMES 3.01 Time of the Essence Secondary Containment Coating at South County RO Facility 2016038 South County RO 1550 9"' Street SW Vero Beach, FL 32962 A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the specifications are of the essence of the Contract. 3.02 Days to Achieve Substantial Completion, Final Completion and Final Payment A. The Work will be completed and ready for final payment on or before the 90th day after the date when the Contract Times commence to run. 3.03 Liquidated Damages A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 3.02 above, plus any extensions thereof allowed in writing as a change order to this agreement. Liquidated damages will commence for this portion of work. The parties also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall 20 pay OWNER $1,148.00 for each calendar day that expires after the time specified in paragraph 3.02 for completion and readiness for final payment until the Work is completed and ready for final payment. ARTICLE 4 - CONTRACT PRICE 4.01 OWNER shall pay CONTRACTOR for completion of the Work an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 4.01.A and summarized in paragraph 4.01.6, below: A. For all Work, at the prices stated in CONTRACTOR's Bid, attached hereto as an exhibit. B. THE CONTRACT SUM subject to additions and deductions provided in the Contract Documents: Numerical Amount: $ $81.334.00 Written Amount: Eighty-one thousand, three hundred thirtv four dollars and zero cents ARTICLE 5 - PAYMENT PROCEDURES 5.01 Progress Payments. A. The OWNER shall make progress payments to the CONTRACTOR on the basis of the approved partial payment request as recommended by ENGINEER in accordance with the provisions of the Local Government Prompt Payment Act, Florida Statutes section 218.70 et. seq. The OWNER shall retain ten percent (10%) of the payment amounts due to the CONTRACTOR until fifty percent (50%) completion of the work. After fifty percent (50%) completion of the work is attained as certified to OWNER by ENGINEER in writing, OWNER shall retain five percent (5%) of the payment amount due to CONTRACTOR until final completion and acceptance of all work to be performed by CONTRACTOR under the Contract Documents. Pursuant to Florida Statutes section 218.735(8)(b), fifty percent (50%) completion means the point at which the County as OWNER has expended fifty percent (50%) of the total cost of the construction services work purchased under the Bid and Specification Documents, together with all costs associated with existing change orders and other additions or modifications to the construction services work provided under the Contract Documents. 5.02 Pay Requests. A. Each request for a progress payment shall contain the CONTRACTOR'S certification. All progress payments will be on the basis of progress of the work measured by the schedule of values established, or in the case of unit price work based on the number of units completed. After fifty percent (50%) completion, and pursuant to Florida Statutes section 218.735(8)(d), the CONTRACTOR may submit a pay request to the County as OWNER for up to one half (1/2) of the retainage held by the County as OWNER, and the County as OWNER shall promptly make payment to the CONTRACTOR unless such amounts are the subject of a good faith dispute; the subject of a claim pursuant to Florida Statutes section 255.05(2005); or otherwise the subject of a claim or demand by the County as OWNER or 2 21 the CONTRACTOR. The CONTRACTOR acknowledges that where such retainage is attributable to the labor, services, or materials supplied by one or more subcontractors or suppliers, the Contractor shall timely remit payment of such retainage to those subcontractors and suppliers. Pursuant to Florida Statutes section 218.735(8)(c)(2005), CONTRACTOR further acknowledges and agrees that: 1) the County as OWNER shall receive immediate written notice of all decisions made by CONTRACTOR to withhold retainage on any subcontractor at greater than five percent (5%) after fifty percent (50%) completion; and 2) CONTRACTOR will not seek release from the County as OWNER of the withheld retainage until the final pay request. 5.03 Paragraphs 5.01 and 5.02 do not apply to construction services work purchased by the County as OWNER which are paid for, in whole or in part, with federal funds and are subject to federal grantor laws and regulations or requirements that are contrary to any provision of the Local Government Prompt Payment Act. In such event, payment and retainage provisions shall be governed by the applicable grant requirements and guidelines. 5.04 Acceptance of Final Payment as Release. A. The acceptance by the CONTRACTOR of final payment shall be and shall operate as a release to the OWNER from all claims and all liability to -the CONTRACTOR other than claims in stated amounts as may be specifically excepted by the CONTRACTOR for all things done or furnished in connection with the work under this Agreement and for every act and neglect of the OWNER and others relating to or arising out of the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or its sureties from any obligations under this Agreement, the Invitation to Bid or the Public Construction Bond. ARTICLE 6 - INDEMNIFICATION 6.01 CONTRACTOR shall indemnify and hold harmless the OWNER, and its officers and employees, from liabilities, damages, losses and costs, including, but not limited to, reasonable attorney's fees, to the extent caused by the negligence, recklessness, or intentional wrongful misconduct of the CONTRACTOR and persons employed or utilized by the CONTRACTOR in the performance of the construction contract. ARTICLE 7 - CONTRACTOR'S REPRESENTATIONS 7.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations: A.\ CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Invitation to Bid documents. B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. 3 22 D. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto. E. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. F. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. G. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. H. CONTRACTOR has given OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 8 - CONTRACT DOCUMENTS 8.01 Contents A. The Contract Documents consist of the following: 1. This Agreement (pages 1 to 7 inclusive); 2. Certificates of Liability Insurance; 4. Invitation to Bid 2016038; 5. Addendum number 1; 6. CONTRACTOR'S entire Response to Invitation to Bid (including Bid Form, Affidavit of Compliance, and Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of Relationships) 7. Coating Manufacturer Specification 4 23 8. Coating Manufacturer's Warranty The following which may be delivered or issued on or after the Effective Date of the Agreement and are not attached hereto: a) Written Amendments; b) Work Change Directives; c) Change Order(s). ARTICLE 9 - MISCELLANEOUS 9.01 Terms A. Terms used in this Agreement will have the meanings indicated in the Invitation to Bid. 9.02 Assignment of Contract A. No assignment by a party hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 9.03 Successors and Assigns A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 9.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 9.OS Venue A. This Contract shall be governed by the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Contract shall be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United States District Court for the Southern District of Florida. 5 24 9.06 Public Records Compliance A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: (1) Keep and maintain public records required by the County to perform the service. (2) Upon request from the County's Custodian of Public Records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the County. (4) Upon completion of the contract, transfer, at no cost, to the County all public records in possession of the Contractor or keep and maintain public records required by the County to perform the service. If the Contractor transfers all public records to the County upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is 'compatible with the information technology systems of the County. B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772) 226-1424 publicrecords@ircgov.com Indian River County Office of the County Attorney 180127th Street Vero Beach, FL 32960 C. Failure of the Consultant to comply with these requirements shall be a material breach of this Agreement. IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. 25 This Agreement will be effective on '20 (the date the Contract is approved by the Indian River County Board of County Commissioners, which is the Effective Date of the Agreement). OWNER: CONTRACTOR: INDIAN RIVER COUNTY By: By. Bob Solari, Chairman (Contractor) BY: (CORPORATE SEAL) Joseph A. Baird, County Administrator Attest APPROVED AS TO FORM AND LEGAL FFICIENCY: By: D n ingold, County Attorney Address for giving notices: Jeffrey R. Smith, Clerk of Court and Comptroller Attest: Deputy Clerk (SEAL) Designated Representative: Name: Michael Vernon Title: South RO Plant Superintendent Indian River County Utilities 18012716 Street Vero Beach, FL 32960 (772) 226-3423 7 License No. (Where applicable) Agent for service of process: Designated Representative: Name: Title: Address: Phone: (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.) 26 INDIAN RIVER COUNTY PUBLIC WORKS DEPARTMENT STORMWATER DIVISION 180127" STREET VERO BEACH, FLORIDA 32960 Phone: (772) 226-1562 TO: Joseph A. Baird, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director FROM: W. Keith McCully, P.E., Stormwater Engineer ew E3 %O T � SUBJECT: APPROVAL OF SOUTHERN REGION SUSTAINABLE AGRICULTURE RESEARCH AND EDUCATION (SARE) 2017 RESEARCH AND EDUCATION GRANT PRE -PROPOSAL PARTNERSHIP DATE: May 26, 2016 DESCRIPTION AND CONDITIONS Stormwater Division has been approached by Grow for Change, a 501(c)(3) nonprofit corporation, to partner with it in a Southern Region Sustainable Agriculture Research and Education (SARE) 2017 Research and Education Grant Pre -Proposal Application. The other partner in the application is Van Ert-Nemoto and Associates, LLC (VEN), which is currently working with the County's Egret Marsh facility to produce and market compost made from the algae grown there. The purpose of this agenda item is to request the County Commission to approve partnership in the grant pre -proposal application and to provide algae at a lump sum cost if the grant is awarded. A summary of the grant's objectives from the SARE website and an abstract from the pre -proposal application follows. Southern SARE Program Objective The objective of the SARE program is to enable the full spectrum of farmers and ranchers to move profitably toward production systems compatible with the concept of sustainable agriculture. Specific objectives include: • Promote good stewardship of the nation's natural resources by providing site specific and profitable sustainable farming and ranching methods that strengthen agricultural competitiveness; satisfy human food and fiber needs; maintain and enhance the F•\Public Works\KeithM\Stormwater Projeds\Egret Marsh Operation\Agenda ItemsWgenda - Consent - SARE Grant Partnership.doc 27 Page 2 SARE Grant Partnership BCC Meeting – June 14, 2016 – CONSENT May 26, 2016 quality and productivity of the soil; conserve soil, water, energy, natural resources, and fish and wildlife habitat; protect endangered species; and maintain and improve the quality of surface and groundwater; • Protect the health and safety of persons involved in the food/farm system; • Enhance the quality of life for farmers/ranchers and society as a whole, in part by increasing income and employment - especially profitable self-employment opportunities in agriculture and rural communities. Specifically, a major goal is to strengthen the family farm system of agriculture, a system characterized by small - and moderate-sized farms that are principally owner operated; • Promote crop, livestock, and enterprise diversification and the well-being of animals, Strengthen rural communities by creating economic conditions, including value- added products that foster locally owned business and employment opportunities, and; Address the needs and promote the success of limited resource, minority, and women farmers while advancing agricultural sustainability. SARE Grant Per -Proposal Application Abstract Central to sustainable agriculture is meaningful recycling of nutrients, such as nitrogen and phosphorus. When nutrients used as fertilizer are lost to the environment, they can become pollutants, often eliciting destructive algae blooms. This results in eutrophication, which can impair aquatic, estuarine and marine ecosystems. The environmental, social, and economic impacts of eutrophication are dramatic—as examples, in the Great Lakes, in subtropical lakes of Florida, and in coastal estuaries. We consider these escaped nutrients as rogue nutrients and as a lost resource that can be recovered and recycled. One means of recovering and recycling rogue nutrients is through a new agricultural paradigm involving cultivation of aquatic plants, a technology known as Managed Aquatic Plant Systems or MAPS (HydroMentia, 2005). MAPS involves the production of select aquatic plant(s) through controlled delivery of nutrient polluted water, which serves as the sole nutrient source for the plant(s). These may be vascular plants, algae or a mix of both, and are cultivated within an engineered unit. Through frequent harvesting, the rogue nutrients are captured and recycled in the recovered plant biomass. The direct benefits of MAPS are two -fold — 1) water quality improvement through nutrient reduction and 2) recycling of nutrients to support other types of agriculture. Therefore, MAPS is both water treatment and agriculture, and may be seen as an agricultural solution to an agricultural problem. F -\Public Worhs\KeithM\Stormwater Projects\Egret Marsh Operation\Agenda ItemsWgenda - Consent - SARE Grant 2g Partnership.doc Page 3 SARE Grant Partnership BCC Meeting - June 14, 2016 - CONSENT May 26, 2016 Large scale MAPS water treatment units are in operation in Florida, and are being investigated elsewhere in the country, such as the Chesapeake Bay Region, Falls Lake, NC and Corpus Christi Bay, Texas. Indian River County, Florida presently operates two MAPS facilities oriented around a technology known as the Algal Turf Scrubber® (www.irestormwater.com/facilities.htm) which is a proprietary technology held by HydroMentia Technologies, LLC of Ocala, Florida (www.hydromentia.com). These facilities are providing required nutrient reduction within impaired surface waters, and the harvested algae is being composted and marketed locally under the name Lagoon Saver TM(www.lagoon saver. com; Van Ert, Nemoto and Associates, LLC). This algal compost has been shown by USDA (Albano et. al., 2010) to have a somewhat higher than desirable bulk density for potting soil, but nonetheless offers high levels of growth performance as a matrix for amendment mix. In addition, it has shown to be a standalone growth medium for the production of a wide range of vegetables and herbs (Van Ert, Nemoto and Associates, LLC's Farm). It is proposed that the compost be enhanced with bio-inoculants to increase its value as a soil for commercial farming (Sivasakthi et. -al. 2014). The project as proposed includes participation by Indian River County, which would provide operational services including harvesting and storing of algae from their existing MAPS, with Van Ert, Nemoto and Associates, LLC to process the algae and distribute the resulting compost to Grow for Change for final enhancement and distribution to the participating farms. Indian River County's Role The County's primary role if the grant is awarded will be to supply the nonlocal Grow for Change with up to 50 wet tons of algae from Egret Marsh Stormwater Park's algal turf scrubber. In return, the County will receive a lump sum payment of $50,000. In calendar year 2015, Egret Marsh produced over 1,400 wet tons of algae or an average 117 wet tons per month. FUNDING There is no specific funding required for this item. RECOMMENDATION Staff recommends the Board of County Commissioners approve partnership in the grant pre -proposal application and if the grant is awarded, provide up to 50 wet tons of algae from Egret Marsh Stormwater Park for a lump sum fee of $50,000. F\Public Works\KefthM\Stormwater Projects\Egret Marsh Operation\Agenda Items\Agenda - Consent - SARE Grant 29 Partnership.doc Page 4 SARE Grant Partnership BCC Meeting — June 14, 2016 — CONSENT May 26, 2016 ATTACHMENTS None APPROVED AGENDA ITEM FOR: June 14, 2016 BY:� � A Ct',4 Indian River County AIWKoved Date Administrator Budget Legal Vk Public Works Stormwater Engineering F•\Public Works\KeithM\Storrnwater Projects\Egret Marsh Operation\Agenda Items\Agenda - Consent.- SARE Grant 30 Partnership.doc INDIAN RIVER COUNTY, FLORIDA Q .-- MEMORANDUM U TO: Joseph A. Baird, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Directo FROM: James W. Ennis, P.E., PMP, County Engineer SUBJECT: Vero Lake Estates Asphalt Millings Project (Phase II) Final Pay, Release of Retainage and Change Order No. 1 DATE: May 31, 2016 DESCRIPTION AND CONDITIONS On July 14, 2015, the Indian River County Commissioners awarded Bid No. 2015039 for Vero Lake Estates Asphalt Millings (Phase II) to Dickerson Florida, Inc. in the amount of $658,734.65 as part of a prioritized list of roadway improvements recommended by the Vero Lake Estates advisory group and authorized the expenditure of Vero Lake Estates MSBU funds for the design, permitting, and construction of said improvements. The project has been completed and Change Order No.1 is intended to make final adjustments to the contract line items to increase the total contract by $9,629.54 for a final cost of $668,364.04. The additional cost was for swale grading to ensure proper drainage within the project limits which was not part of the original contract. Dickerson Florida, Inc. has been paid $558,026.36 with $62,002.93 held in retainage. Dickerson Florida, Inc. has submitted Contractor's Application for Payment No. 7 in the amount of $110,337.68 for final payment and release of retainage. Once final release of liens from all Dickerson Florida, Inc. subcontractors have been received, payment will be processed. FUNDING Funding for the final payment is budgeted and available as follows: Road & Bridge Petition Paving Materials Account No. 18521441-035510 Vero Lake Estates ($48,334.75) Road & Bridge Petition Paving Materials Account No. 185-206000 RETAINAGE - Vero Lake Estates . ($62,002.93) The total cost of the millings for Phase II is $668,364.04. In accordance with Board direction, 25% ($167,091.01) of Phase II costs will be reimbursed to the Vero Lake Estates MSBU (Fund 185) from Secondary Roads (Fund 109) now the project (Phase II) is complete. 31 F-Tublic Works\ENGINEERING DIVISION PROJECTS\1317-85th St Milling_91st Ave to 101st Ave\Admin\agenda items\BCC Agenda Final Pay, Release of Retainage and Change Order No. I.doc Page 2 Vero Lake Estates Asphalt Millings Project (Phase II) — Final Pay, Release of Retainage & Change Order No. 1 For June 14, 2016 BCC Meeting RECOMMENDATION Staff recommends approval of Change Order No. 1 ad approval of Dickerson Florida, Inc. Contractor's Application for Payment No. 7, increasing the contract amount by $9,629.54 for a final contract total of $668,364.04. ATTACHMENTS 1. Change Order No. 1 2. Dickerson Florida, Inc. Contractor's Application for Payment No. 7 DISTRIBUTION Dickerson Florida, Inc. Will Scott, Superintendent Road & Bridge APPROVED AGENDA ITEM FOR June 14, 2016 B Indian River County Apjwqved Date Administration 9/l/j Budget 16 Legal 1 Public Works 6 7 Engineering I 32 HPublic Works\ENGINEERING DIVISION PROJECTS\ I 317 -85th St N illing_91st Ave to 101st Ave\Admin\agenda items\BCC Agenda Final Pay, Release of Retainage and Change Order No. I.doc SECTION 00942 - Change Order Form No. 1 - FINAL DATE OF ISSUANCE: JUNE 14, 2016 EFFECTIVE DATE: JUNE14, 2016 OWNER: Indian River County CONTRACTOR DICKERSON FLORIDA, INC. Project: Vero Lake Estates Asphalt Millings Proiect (Phase II) OWNER's Project No. 1317 OWNER'S Bid No. 2015039 You are directed to make the following changes in the Contract Documents: Reason for Change Order: The project is complete. This change order is intended to make final adjustments to bid line items in order to make final payment and release of retainage to the Contractor. Attachments: Description of Itemized Changes Work Change Directives 1, 2, 3, and 5 CHANGE IN CONTRACT PRICE: Description Amount Original Contract Price $658.734.50 Net increase of this Change Order: $9.629.54 Contract Price with all approved Change Orders: $668.364.04 ACCEPTED: B' _�Q _jL CON AC (Signature) Date: 62.1 (�v CHANGE IN CONTRACT TIMES Description Time Original Contract Time: (days) Substantial Completion: 120 Final Completion: 150 Net increase (decrease) this Change Order. (days) Substantial Completion: 120 Final Completion: 150 Contract Time with all approved Change Orders: (days) Substantial Completion: 120 Final Completion: I 150 RECOMMENDED: By: W/ 44, Date: 51-311A. APPROVED: By: OWNER (Signature) Date: 00942 - Change Order No. 00942-1 F: N"k WorkMENGINEERING DAASION PROJECTM1317-aSth Sl Mffl g_91st Ave to 101st Ave{Admin%Change Order100942 -Change Order No.'.doc Rev. 05101 33 CHANGE ORDER NO. 1 DESCRIPTION OF ITEMIZED CHANGES PROJECT NAMENERO LAKE ESTATES ASPHALT MILLINGS PROJECT (PHASE II) I.R.C. PROJECT NO. 1317 BID NO. 2015039 :Item.No Desch untu.0(janft Unft Price Price Increase Prlce.Deerease 283-1A ASPHALT MILLINGS 6" SUBGRADE LBR40 SHOULDER SY 630 6.50 4,097.21 430-174-112A PIPE CULVERT 12' ACMP LF 230 25.00 5,750.00 430-984-121 MITERED END SECTION 12 ACMP EA 7 525.00 3,675.00 700-20-40 SINGLE POST SIGN STOP RELOCATE EA 21 180.00 3.780.00 110-7-1 MAIBOX RELOCATE EA 31 60.00 1.860.00 570-1-2 PERFORMANCE TURF - SOD (BAHIA) (INCLUDES: TOP SOIL, FERTILIZER AND WATERING) SY 15,209 1.75 26 615.75 WCD 1 REVISE ELEVATIONS LS 1 1,900.00 1,900.00 WCD 2 12" ACMP N/S 85TH ST LS 1 6,000.00 6,000.00 WCD 3 REDUCE 6' STABILIZED SHOULDER SY 8,322 2.00 16 644.00 WCD 5 EXTRA GRADING LF 2,720 10.00 27 200.00 FORCE ACCOUNT LS 1 20 000.00 1 20 000.00 SUBTOTALS I 1 1 63,575.75 1 53,946.21 VERO LAKE ESTATES ASPHALT MILLINGS (PHASE II) TOTAL INCREASE $9,629.54 34 00310-1 F:1Pub8c WorksW-NGINEERING DMSION PROJECTS11317-85th St MGGng_91st Ave to 101st AveWdmin%Change GrdeACO No. 1 Description of Itemized Changes SECTION 00948 - Work Change Directive No. 01 DATE OF ISSUANCE: 10/21/15 EFFECTIVE DATE: 10/21/15 OWNER: Indian River County CONTRACTOR: Dickerson Florida Inc. Project: Vero Lake Estates Asphalt Millings Project (Phase II) Project No.: 1317 Bid No. 2015039 You are directed to proceed promptly with the following changes: Description: Revise the current plan elevations to accommodate field conditions. Add 34 -feet of 12 -inch pipe and two 12 -inch mitered ends to the project. Purpose of Work Change Directive: Inspection of the existing drainage system has revealed that proposed culvert elevations will impeded the drainage system. As such, elevation changes at the attached locations and the replacement of an existing pipe is necessary. Attachments: List of locations were elevation changes and pipe replacement are to take place. If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Prices X Unit Prices II Lump Sum ❑ Other. ❑ By Change Order. Method of determining change in Contract Times II Contractor's Records II Engineer's Records Q Other: ❑ By Change Order. Estimated increase (decrease) of this Work Estimated increase (decrease) in Contract Times: Change Directive $1900.00 Substantial Completion: 0 days; If the change involves an increase, the estimated amount is not to be exceeded without further authorization. Ready for Final Completion: 0 days. If the change involves an increase, the estimated time is not to be exceeded without further authorization. ACCEPTERECOMMENDED: APPROVED: By: By: WZEI;?�e CON OR (Signature EN INE R (Signature) OWNEq (Signature) Date: /O Date: (o /2 / S Date: 10 2 7 I S FAPublic Works\ENGINEERING DIVISION PROJECTS\1317-85th St Milling_91 st Ave to 101 st Ave\Design\Work Change Directives\WCD #111317 - WCD #1 to Dickerson 102015.doc 35 s � Memorandum INDIAN RIVER COUNTY, FLORIDA PUBLIC WORKS DEPARTMENT TO: Larry Dale, President, Dickerson Florida Inc. FROM: Richard B. Szpyrka, P.E., Assistant Public Works Director SUBJECT: 1317 — 85" Street Millings Project — Elevation Changes and Pipe Addition DATE: October 21, 2015 At the following locations the plan elevation shall be deleted and the following elevations used for the construction of the driveway culverts. 9126 — 85t' Street Revise east invert of 18.27 to 17.50 Revise west invert of 18.29 to 17.60 9310 — 85th Street Remove existing culvert and install 24 -feet of ACNP culvert and two MES. East invert 18.10. West invert of 18.20 9330 — 850' Street Revise east invert of 18.47 to 18.30 Revise west invert of 18.47 to 18.3 0 9465 — 85t' Street Install 30 -feet of 12 -inch ACNP at this location. The design plans show 20 -feet to be installed. 36 SECTION 00948 - Work Change Directive DATE OF ISSUANCE: 11/19/15 OWNER: Indian River County CONTRACTOR: Dickerson Florida Inc. Project: Vero Lake Estates Asphalt Millings Project (Phase II) Project No.: 1317 Bid No. 2015039 No. 02 EFFECTIVE DATE: 11/19/15 You are directed to proceed promptly with the following changes: Description: Install 120 If of 12° ACMP on the north side of 85th Street from Station 46+83 to 48+03. Install 120 If of 12° ACMP on the south side of 85th Street from Station 54+75 to 55+95. Purpose of Work Change Directive: Inspection of the existing conditions shows that the slopes of the existing Swale will not meet a 4:1 slope in this area due to the depth of the existing Swale Attachments: Dickerson Florida Cost Estimate, Revised Plans with Culvert Locations If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Prices X Unit Prices [] Lump Sum 0 Other. ❑ By Change Order. Method of determining change in Contract Times ❑ Contractor's Records ❑ Engineer's Records ❑ Other: II By Change Order. Estimated increase (decrease) of this Work Estimated increase (decrease) in Contract Times: Change Directive $6.000 Substantial Completion: 0 days; Ready for Final Completion: 0 days. If the change involves an increase, the estimated If the change involves an increase, the estimated amount is not to be exceeded without further time is not to be exceeded without further authorization. authorization. ACCEPTED: , I I RECOMMENDED: I 1 APPROVED: CO Date: /a, a?, 16— By:&dy' ENGINEER (Sig Date: /1/ 171(5---- * Y1( * * END OF SECTION * * By: 141A0# OWNER (Signature) Date: FAPub11c Works%ENGINEERING DIVISION PROJECTS\1317-85th St Milling_91st Ave to 101st Ave\Design\Work Change Din:divesWO #2\1317 - WCD #2 to Dickerson 111915.doc 37 Vero Lake Estates Phase 11 Contractor: Dickerson Florida, Inc. Job: 3954 9 -Nov -15 Work Item: Provide and install 240 lineal Not of 12" ACMP pipe along with positive drainage from Station 48+801- to Station 48+001.(Approximately) and from Station 54+70L to Station 55+90LEstates II on 85th Street Dates: Novetmber 9, 2015 LABOR 1# Da Quant HR Rate Extension Burden: 37.78% 50.00 Subtotat $0.00 JEOUIPMENT l# Days/Each Quant R HR RateO r. Extension Sublotal: $0.00 SUBCONTRACTOR louant luom I Unit Price Extension 10 % Merle up: $O.W MATERIAL - EXISTING LINE REM - 430-174-112A Quant luom Unit Prtoe JEMnsion= 1200 -12' RCMP Pipe Culver 240 LF $25.00 $6.W0.00 Subtotal: $8,000.00 SUMMARY Total Labor $0.00 EWOnaM $0.00 Suboontractor $0.00 Material 58,OOQ00 TOTAL $5,00OW 38 BEGIN 85th STREET 1 I �/ L GS ROJECT 51 I [.[.� ; ,�• Lar LOT 7 ; GRADE„ EXISTING I ION 1 STA. 42+65 �' I I lI. I 1 j1q 6� LR• 1D D• rlD ] 4' V. 110 D' / f ; fb Au ,1JI I mA 41.atla ]1.1f LT. 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AL IAJr Z I'i:.l; 2 141 INN 7NC N r INDIAN RIVER COUNTY vc� aSrL szs6o ale) 567-F8Lm DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION corns �TRLCT PL Ie�MIC - ne7 io ee�14 ..ao[..0 IUr[a PL Zero sec U-55 131 VLE ASPHALT MILLINGS PROJECT (PHASE II) 85TH STREET (96TH AVENUE TO 91ST AVENUE) PLAN SHEET STA. 53+80 TO STA. 65+60 "a' 7 30 A O SECTION 00948 - Work Change Directive DATE OF ISSUANCE: 11/19/15 OWNER: Indian River County CONTRACTOR: Dickerson Florida Inc. Project: Vero Lake Estates Asphalt Millings Project (Phase II) Project No.: 1317 Bid No. 2015039 No. 03 EFFECTIVE DATE: 11/19/15 You are directed to proceed promptly with the following changes: Description: Reduce the proposed 6 -foot stabilized shoulder on the entire project to 3 -feet in width. Purpose of Work Change Directive: Due to the existing drainage swale elevations/residences on a majority of the project, 6 -foot stabilized shoulders will not allow for 4:1 slopes to be achieved. The reduction in the width of the proposed stabilized shoulders from 6 -foot to 3 -foot will address this issue. Attachments: None If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Prices Method of determining change in Contract Times X Unit Prices (reduce pay item 160-4A by 8,322 SY) II Contractor's Records ❑ Lump Sum L1 Engineer's Records Other. II Other. Q By Change Order. L1 By Change Order. Estimated increase (decrease) of this Work Estimated increase (decrease) in Contract Times: Change Directive $06.644.00) Substantial Completion: 0 days; Ready for Final Completion: 0 days. If the change involves an increase, the estimated If the change involves an increase, the estimated amount is not to be exceeded without further time is not to be exceeded without further authorization. authorization. ACCEPTED: RECOMMENDED: 9* APPROVED: / CONTRA OR (Signature) ENGINEER (Signature) OWNER (Signature) Date: / O� 915 I Date: 1 l ! Date: /"Z// -T * * END OF SECTION * * F: 011c Works%ENG1NEERING DIVISION PROJECTSM17-85th St Milling_91st Ave to 101st AveWesignlWork Change D1recWas1WCD 413/1317 - WCD #3 to Dickerson 111915.doc 41 .a SECTION 00948 - Work Change Directive DATE OF ISSUANCE: 5/2/2016 OWNER: Indian River Count( CONTRACTOR: Dickerson Florida Inc. Project: Vero Lake Estates Asphalt Millings Protect (Phase 11) Project No.: 1317 Bid No. 2016039 You are directed to proceed promptly with the following changes: No. 05 EFFECTIVE DATE: 5/2/2016 Description: Perform additional swale grading as necessary to ensure proper drainage. Purpose of Work Change Directive: The construction drawings did not take into account the necessity to regrade the drainage swales along some sections of the roadway's due to the installation of millings and shoulders. As such additional grading was required. Attachments: Dickerson Letter dated April 1, 2016 outlining additional grading that was necessary. If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Prices _ Unit Prices Lump Sum Other — 0 By Change Order. Method of determining change in Contract Times Contractor's Records Q Engineer's Records Q Other. By Change Order. Estimated increase (decrease) of this Work Estimated increase (decrease) In Contract Times: Change Directive $27.200.00 Substantial Completion: 2.days; If the change involves an increase, the estimated amount is not to be exceeded without further authorization. Ready for Final Completion: 0 days. If the change involves an Increase, the estimated time is not to be exceeded without further authorization. ACCEPTED'RECOMMENDED: B�.—A 0 By: �i APPROVED: ;��e - , By: CON R (Signature) ENGINEER (Signature) OWNr=R (Signature) 5 Date: S� -s l zDate: Date: * * END OF SECTION * * F:1PuhHc Works1ENGINEERING DIVISION PROJECTS11317-85th St N ilGng_91stAve to 101st AvaV)esign1Work Change Dked ywMCD #511317 - WCD #5 to Dickerson 050201S.doc 42 1W DICKERSON A COMPANY OF THE DXXERSON GROUP April 1, 2016 Sent via email Mr. Richard Szpyrka, P.E. Assistant Public Works Director Indian River County 180127th Street Vero Beach, FL 32960 RE: Vero Lake Estates Phase 2 — DFI #3996 Subject: Additional Grading Dear Mr. Szpyrka: The purpose of this letter is a follow-up to our onsite meeting of March 17, 2016. As discussed, Dickerson has incurred additional cost directly related to grading activities required by Indian River County Engineering that was not reflected in the bid documents. It is evident by the stockpile of excavated material on the south side of 77th Street that there was , substantially more excavation than what was reflected by the summary of quantities. The following represents the areas where additional grading occurred: 85"' Street 1200' extra grading $10.00 LF = $12,000 99, court 220' extra grading $10.00 LF = $2200 100th Ave 300' extra grading $10.00 LF = $3000 le Court 200' extra grading $10.00 LF = $2000 101" Ave 360' extra grading $10.00 LF = $3600 102nd Ave 440' extra grading $10.00 LF = $4400 Dickerson respectfully requests an additional $27,200.00 in payment for additional work required by Indian River County that was not reflected In the bid documents. We appreciate your review and approval of the additional cost Sincerely, 'La T. le Preside) Dickerson Florida, Inc. j P.O. Box 910, Ft Pierce, FL 34954-0910 43 SECTION 00622 - Contractor's Application for Payment Vero Lake Estates Asphalt Millings Project (Phase II) Application for Payment No. 7 For Work Accomplished through the period of April 1 2016 through April 30 2016 To: INDIAN RIVER COUNTY From: DICKERSON FLORIDA INC (CONTRACTOR) UULSL�rU 1� IC! Bid: 2015039 Mai' 4 Project: 1317 2016 INDIAN RIVER �CO(JNTY 1) Attach detailed schedule and copies of all paid invoices. ENGINEERING DIVISION 1. Original Contract Price: $ 658,734.50 2. Net change by Change Orders and Written Amendments (+ or -): $ 0.00 3. Current Contract Price (1 plus 2): $ 658.734.50 4. Total completed and stored to date: $ 668,364.04 5. Retainage (per Agreement): 101 of completed Work: $ 668,364.04 0% of retainage: $ 0.00 Total Retainage: $ 0.00 6. Total completed and stored to date less retainage (4 minus 5): $ 668,364.04 7. Less previous Application for Payments: $ 558,026.36 8. DUE THIS APPLICATION (6 MINUS 7): $ 110,337.68 " Attach detailed schedule of materials and copies of all invoices with lien releases CONTRACTOR'S CERTIFICATION: UNDER PENALTY OF PERJURY, the undersigned CONTRACTOR certifies that (1) the labor and materials listed on this request for payment have been used in the construction of this Work; (2) payment received from the last pay request has been used to make payments to all subcontractors, laborers, materialmen and suppliers except as listed on Attachment A, below; (3) title of all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all Liens, security interests and encumbrances (except such as are covered by a Bond acceptable to OWNER indemnifying OWNER against any such Lien, security interest or encumbrance); (4) all Work covered by this Application for Payment is in accordance with the Contract Documents and not defective; and (5) If this Periodic Estimate is for a Final Payment to project or improvement, I further certify that all persons doing work upon or furnishing materials or supplies for this project or improvement under this foregoing contract have been paid in full, and that all taxes imposed by Chapter 212 Florida Statutes, (Sales and Use Tax Act, as Amended) have been paid and discharged, and that I have no claims against the OWNER. Attached to or submitted with this form are: 1. Signed release of lien forms (partial or final as applicable) from all subcontractors, laborers, materialmen and suppliers except as listed on Attachment A, together with an explanation as to why any release of lien form is not included; 3996-7R 00622-1 Z,Wy DocumerrtsW- ceRspecW est fortnsl3996 - Vero Lake Estates13996-7R.doc Rev. 05M1 44 2. Updated Construction Schedule per Specification Section 01310, and Dated May 20, 2016 STATE OF FLORIDA COUNTY OF ST LUCIE Page 2 of 5 By: C�9_ C TRACTOR — must be signed by an cer of the Corporation) Larry T Dale, President Print Name and Title Before me, a Notary Public, duly commissioned, qualified, and acting, personally appeared Larry T Dale , who being by me first duly sworn upon oath, says that he/she is the _President of the CONTRACTOR mentioned above and that he/she has been duly authorized to act on behalf of it, and that he/she executed the above Contractor's Application for Payment and Contractor's Certification statement on behalf of said CONTRACTOR; and that all of the statements contained herein are true, correct, and complete. Subscribed and sworn to before me this 20th day of May , 20 16 Lary T Dale is personally known to me or has produced (SEAL) as identification. NOTARY PUBLIC: Prited name: sE+c•oEv+Er Commission No.: `P*% commasion 9 FF 96 M Expi"W18,2no Commission Expiration: gooded Ttw Troy Fain Imurance 800 385 7019 [The remainder of this page was left blank intentionally] 3996-7R 00622-2 ZW y DowmentslD=Pspeaal est for ms%3996 - Vero Lake Estates%3996-7Rdoc Rev. OWI 45 Page 3of5 SURETY'S CONSENT OF PAYMENT TO CONTRACTOR: The Surety, Travelers Casualty and Surety Company of America ,a corporation, in accordance with Public Construction Bond Number 106269172 hereby consents to payment by the OWNER to the CONTRACTOR, for the amounts specified in this CONTRACTOR's APPLICATION FOR PAYMENT. TO BE EXECUTED BY CORPORATE SURETY: Attest: U� k qwgv, Travelers Casualty and Surety Company of America Secretary Corporate Surety One Tower Square Hartford, CT 06183 Business Ad ss BY: , A001�1 Print Ta -me. -Karen K. Bear Title: Attorney -in -Fact and Florida Licensed Agent (Affix Corporate SEAL) STATE OF North Carolina COUNTY OF Buncombe Before me, a Notary Public, duly commissioned, qualified, and acting, personally appeared Karen K. Beard , to me well known or who produced N/A as identification, who being by me. first duly sworn upon oath, says that he/she is the Attorney -in -Fact for Travelers Casualty and Surejy Company of America and that he/she has been authorized by Travelers Casualty and Surety Companof America to approve payment by the OWNER to the CONTRACTOR of the foregoing Contractor's Application for Payment. Subscribed and sworn to before me this 20th day of May , 20 16 V(ck � ��1111tt1U��j4i Notary Public, State of North Carolina m %W ' ot it My Commission Expires: March 15 2020 e ®® o [The remainder of this page was left blank intentionally]��m��t{iln 3996-7R 00622-3 ZAMy Doctme=\Excehspeaal est forms\3996 - Vero bake Esmtesl3996-7F.doc Rev 0501 46 POWER OF THE ,46a POWER OF ATTORNEY TRAVELERSJ Farmington Casualty Company St. Paul Mercury Insurance Company Fidelity and Guaranty Insurance Company Travelers Casualty and Surety Company Fidelity and Guaranty Insurance Underwriters, Inc. TYavelers Casualty and Surety Company of America St. Paul Fire and Marine Insurance Company United States Fidelity and Guaranty Company St. Paul Guardian Insurance Company Attorney -In Fact No. 223206 Certificate No. 006268779 KNOW ALL MEN BY THESE PRESENTS: That Farmington Casualty Company, St. Paul Fire and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company are corporations duly organized under the laws of the State of Connecticut, that Fidelity and Guaranty Insurance Company is a corporation duly organized under the laws of the State of Iowa, and that Fidelity and Guaranty Insurance Underwriters, Inc., is a corporation duly organized under the laws of the State of Wisconsin (herein collectively called the "Companies"), and that the Companies do hereby make, constitute and appoint Karen K. Beard of the City of Asheville , State of North Carolina , their true and lawful Attomey(s)-in-Fact, each in their separate capacity if more than one is named above, to sign, execute, seal and acknowledge any and all bonds, recognizances, conditional undertakings and other writings obligatory in the nature thereof on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law IN WITNESS WHEREOF, the Companies have caused this instrument to besigned and their corporate seals to be hereto affixed, this day of February 2015 State of Connecticut City of Hartford ss. Farmington Casualty Company Fidelity and Guaranty Insurance Company Fidelity and Guaranty Insurance Underwriters, Inc. St. Paul Fire and Marine Insurance Company St. Paul Guardian Insurance Company 17th St. Paul Mercury Insurance Company Travelers Casualty and Surety Company Travelers Casualty and Surety Company of America United States Fidelity and Guaranty Company CEA 4,IY ANp�nrrltralo, �;SShL;�t�toif Of •""'�fY ��' J� �-i `�I„ a� r + By: '440�e Robert L. Raney,ee or Vice President On this the 17th day of February 2015 before me personally appeared Robert L. Raney, who acknowledged himself to be the Senior Vice President of Farmington Casualty Company, Fidelity and Guaranty Insurance Company, Fidelity and Guaranty Insurance Underwriters, Inc., St. Paul Fine and Marine Insurance Company, St. Paul Guardian Insurance Company, St. Paul Mercury Insurance Company, Travelers Casualty and Surety Company, Travelers Casualty and Surety Company of America, and United States Fidelity and Guaranty Company, and that he, as such, being authorized so to do, executed the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as a duly authorized officer. p•TET In Witness Whereof, I hereunto set my hand and official seal. T*AA W Mr C • y My Commission expires the 30th day of June, 2016. p Or * Marie C. Teueault, Notary Public 58440-8-12 Printed in U.S.A. WARNING: THIS POWER OF ATTORNEY IS INVALID WITHOUT THE RED BORDER Page 5 of 5 ATTACHMENT A 1. List of all subcontractors, laborers, materialmen and suppliers who have not been paid from the payment received from the last Pay Request and the reason why they were not paid (attach additional pages as necessary): 2. List of all subcontractors, laborers, materialmen and suppliers for which a signed release of lien form (partial or final as applicable) is not included with this Pay Request, together with an explanation as to why the release of lien form is not -- included (attach additional pages as necessary): 3996-7R 00622-5 LIMY48 DocumentslExceMpecial est foans%3996 - Vero Lake EstMes%3996-7R.doc Rev. 05/01 Pay Application Spreadsheet for IRC Project No. _1317_ SCHEDULEUVALUE PREVIOUS APPLICATION THIS RH I TOTAL COMPLETED I I MATERIALS1 BALANCE TO FINISH -H IIPERIOD Item o. Description JUn1q Quantity Unit Price I Amount I17 T OQUANTITY I TOTAL QUANTITY I TOTAL STORED QUANTITY I TOTAL 101-1 MOBILIZATION LS 1.00 100,000.00 100,0DO.00 1.00 100,000.00 0.00 1.00 100,000.00 100% 0.00 0.00 102-1 MAINTENANCE OF TRAFFIC LS 1.00 5,000.00 5,000.00 1.00 5.000.00 0.00 1.00 5,000.00 100% 0.00 0.00 1041 EROSION & WATER POLLUTION CONTROL LS 1.00 15,000.00 15,000.00 1.00 15.000.00 0.00 1.00 15,000.00 100% 0.00 O.DO 11011 CLEARING 8 GRUBBING LS 1.00 15.000.00 15,000.00 1.00 15.000.00 0.00 1.00 15,000.00 100% 0.00 0 ' 0.00 1 11071 MAILBOX EA 146.00 60.00 8,760.00 177.00 10,620.00 0.00 177.00 10,620.00 121% -31 DO -31.00 -1,860.00 1201 REGULAR EXCAVATION LS 1.00 20.000.00 20,ODO.DO 1.00 20,000.00 0.00 0 Ooo 1.D0 20.000.00 2 0 1 DO% 0.00 0.00 0.00 12061 EMBANKMENT LS 1.00 30.000.00 1 30,000.00 1.00 30,000.00 O.DO 1.00 30.000.00 3 a 100% 0 00 0 , 00 E322. 0.00 1604 TYPE B STABILIZATION -12" SUBGRADE LBR 40 SY 33,472.00 2.00 66.944.00 33.472.00 66,944,00 0.00 33,472.00 0 100% 0.00 0.00 160 4A TYPE B STABILIZATION-6-SUBGRADE LBR 40 (SHOULDER) Y 4 16.64 .0 2.00 33,288.00 8,322.00 16,644.00 0.00 8,322.00 16644.00 16 .4 E72 50% 0 T 8322.00 16,644.00 2831 ASPH MILLING 8" TWO LIFTS) SY 31,650.00 6.60 205,725.00 31,650.00 205.725.00 0.00 DO 31,650.00 2 100% n. 0.00 0.00 2831A ASPH MILLING 6" ONE LIFT) BY 1,849.00 6.50 12,018.50 1,218.66 7.921.29 0.00 I B 712 2 1,218.66 7921.29 66% 630.34 4,097.21 430 174 112A 12" ACMP PIPE CULVERT LF 1,880. 25.00 47,000.00 1,650.00 41,250.00 0.00 1,650.00 4`1,260.00 88% 230.00 S'L�o 00 430 174 112B 12" RCP PIPE CULVERT LF 24.00 60.00 1,200.00 24.00 1,200.00 O.DO 24.00 1,200.00 100% 0.00 0.00 430 174 115 15" RCP PIPE CULVERT LF 216.00 50.00 10 800.00 216.00 10,800.00 0.00 218.00 10.800.00 100% 0.00 0.00 430 984 121 12"ACMP MES EA 56.00 525.00 29.400.00 49.00 25,725.00 0.00 49,00 25,725.00 88% 7.00 3,675.00 57012 PERFORMANCE TURF, SOD (BAHIA) SY 18 468.00 1.75 28,819.00 19,600.00 34.300.00 12,077.00 21,134.75 31,677.00 55,434.75 192% -15.209 00 -26.615.75 700 20 40 REL SGL POST SIGN (STOP) EA 21.00 180.00 3,780.00 0.00 0.00 0.00 0.00 0.00 0%-- 21.00 3,780.00 801 TRENCH SAFETY COMP OVER IT LS 1.00 500.00 5013.00 1.00 500.00 0.00 1.00 5013.00 100% 0.00 0.00 803 TRENCH SAFETY COMP SHORING LS 1.00 500.00 500.00 1.00 500.00 0.00 1.00 500.00 100% 1 0.00 0.00 803 PUBLIC CONSTRUCTION BOND LS 1.00 5,000.00 5,ODO.00 1.00 5.000.00 0.00 1.00 5,000.00 Ion 0.00 0.00 LI, SUBTOTAL SUBTOTAL 638,734.60 612,129.29 2 13 4. 7 6, 633,264.04 0.00 5,470.48 FORCE ACCOUNT LS 1 31.744.00 31,744.00 0.00 0.00 0.00 0.00 0.00 0% 1.00 31,744.00 WCD #1 REVISE ELEVATIONS LS 1 1,900.00 1,900.00 1.00 1,900.00 0.00 1.00 1.900.00 100% 0.00 0.00 WCD #2 12" ACMP-NIS 85th Street LS 1. 8000.00 6.ODO.00 -1.00 6.000.00 0.00 1.00 8,000.00 100% 0.00 0.00 WCD #3 REDUCE WSTABILIZED SHOULDER LS -1 16,644.00 -16,644.00 0.00 0.00 0.00 0.00 0.00 0% .1.00 -16,644.00 WCD #4 DELETE DRIVEWAY PIPE REPLACEMENT LS -1 3.00C.00 -3 000.00 0.00 0.00 0.00 0.00 0.00 0% -1.00 -3,000.00 WCD #5 EXTRA GRADING LF 2720 10.00 27 200.00 0.00 0.00 2,720.00 27.200.00 2720.00 27,200.00 100% 0.00 0.00 I APO, -r-686,934.60 AN GRAND TOTAL I TOTAL 620,029.29 668,384.04 1 000 - • 17,570.48 AMOUNT COMPLETED TO DATE MATERIALS STORED TO DATE SUB -TOTAL MATERIALS STORED AND COMPLETED TO DATE RETAINAGE AT 0% TOTAL COMPLETED AND STORED LESS RETAINAGE LESS PREVIOUS PAYMENT AMOUNT DUE CONTRACTOR .01 $0.00 S668,364.0 $0.00 $668,364.04 S558,026.36 St 10,337.68 CONSENT INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: June 1, 2016 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services Through Jennifer Hyde, Purchasing Manage Prepared By: Terry Southard, Operations Manager, Utility Services Subject: Request for Purchase of Software Package for Water/Wastewater Facilities BACKGROUND/ ANALYSIS: Indian River County Department of Utility Services (IRCDUS) operates two water and three wastewater facilities that utilize software to help operate each facility. The software acts as a Human Machine Interface (HMI) to assist the operators control equipment as well as monitor chemical pumping rates and storage tank levels. Additionally, we have a second software package, WIN911, that has the ability to callout issues within the facility by notifying the on-call operator or mechanic of said issues. This same callout system helps save operating costs by the reduction of staffing levels. At present our facilities use the Wonderware software package for the HMI. Both South County and North County Reverse Osmosis (RO) facilities are able to view and control each other, but the three wastewater treatment facilities (WWTF) sites do not have that ability. In the FY15/16 budget, funds were approved in both water and wastewater to bring the software up to the correct operating version with the ability to view and control the three WWTFs and tie-in the water treatment facilities (WTF). In researching the cost of upgrading the current software version and annual maintenance fees, staff also reviewed other software packages. Our goal was to have one package that would cover the following items with reasonable cost: ➢ Ability to connect all water/wastewater facilities. ➢ Single source software for HMI, alarm callouts and reports. ➢ Multiple screens per computer. ➢ Training package. ➢ Annual service/maintenance that includes phone support and software updates. At present there are four major software programs that work well within a utilities facility operation: ➢ Wonderware ➢ Trihedral VTScada ➢ iFix Rockwell Automation F:\Utilities\UTILITY - EMPLOYEE FOLDERS\Terry Southard\Agendas\Agenda-SCADA Software Package 2016 Ha 060116 V2.Doc Page 1 of 2 50 Staff met representatives from each software company to discuss how their software would best work with IRCUD facility operations. Additionally, staff researched each program by touring utility facilities that use software packages other than Wonderware. Sites visited were: ➢ Ocala - Trihedral VTScada ➢ Port St. Lucie - iFix ➢ City of Vero Beach - iFix CONCLUSION: After meeting with each software representative, touring other facilities, and reviewing the options with our outside SCADA consultant, staff feels that VTSCADA is the best fit in performance as well as cost and was the only software package to meet every requirement needed for each of IRCDUS water and wastewater facilities. RECOMMENDATION: Staff recommends that the Board of County Commissioners waive the requirement for bids and authorize the Purchasing Department to issue a purchase order to VTSCADA for $81,849.94 for the purchase of a software package for all water and wastewater facilities. FUNDING: Funds for this project are derived from the Computer Software budget in the operating fund. Operating funds are generated from water and sewer sales. Description Account Number Amount Computer Software 47121836-035120 $49,109.96 Computer Software 47121936-035120 $32,739.98 ATTACHMENTS: 1. Quotation from Trihedral Inc. for design and implementation 2. Quotation from Trihedral Inc. for software bundle APPROVED FOR AGENDA: By: eph A. Baird, County Administrator For: June 14, 2016 Date Indian River Co. Approved Date Administration 09 Legal Budget — i utilitiesb 4 Ib Utilities -Finance Oyu (� uo F:\Utilities\UTILITY - EMPLOYEE FOLDERS\Terry Southard\Agendas\Agenda-SCADA Software Package 2016 Ha 060116 V2.Doc 51 ' gill ile i I � il T a! .tri•= ----�:..-�,�- ��.,� .,.u.x.: Software for Monitoring S Control Trihedral Inc. 7380 Sand Lake Road, Suite 160 Orlando, Florida 32819 Phone- 407-888-8203 Fax: 407-888-8213 www trihedral.com Indian River County Utilities (IRCU) Wonderware Conversion Quote # Q10565-000-000 Date: May 26, 2016 Delivered to: Rob Ayala 0 ' ,-" �� _ � r r- - - _. �- 'i::: .- "• _- - :- - - � is - l� . i _'� - - ISO 9001:2008 Ref # QMF 12B Template Ref # US SEPT.22.2015 Intemal Ref # 53 0 Ori incl Issue May 26 2016 Bryan Sinkler B. Baker ISO 9001:2008 Ref # QMF 12B Template Ref # US SEPT.22.2015 Intemal Ref # 53 Contents 1OVERVIEW ---------------------.--------------.---------------.. oSCOPE DEFINITION --'----'--------._---.--_.---_----_.--'-----.2 21 Tm*EoxALRESPONSIBILITIES ..... ... ....... ........... '....... ...... ........ ..... .... ... .... .............. ... ............. .... .... 22 INDIAN RIVER COUNTY UTILITIES RESPONSIBILITIES ......... ............... ............. ............ '..... '..... ..... ---'' 'Z 23 ASSUMPTIONS & CLARIFICATIONS '.'........ '.................. ........ .... ............. ........... ........... .......................... Z aDELIVERABLES ..................................................................................................................................................... ] 4SCHEDULE .—.--.------------._—_--.-------------.----''—._--.4 5PRICE ---.—'—'''—.---------_----------------.--._--.----.---S IlAonmowAL SERVICES ...... ... ......... .................................................................... ......................... ............... .... 5 eTERMS ................................................................................................................................................................. 6 61 EXPIRY ........................................ ................. .................................. ................ ............................... ............ 6 62 BILLING SCHEDULE .... ......... ............ .......................... .............. ................ ............................................ ��6 63 ENGINEERING AND TECHNICAL SERVICES TERMS AND CONDITIONS ................. .......................................... ............... 6 64 CONFIDENTIALITY '.......... '...................................... ........... ................................................... ............... .6 6.5 LIABILITY cFTm*EoxAL ......... ................................... ................ ... ......................................... ...... ............ '7 6.6 ........................................... ............................................ ........................................... ..... 7 6.7 FORCE MAJEox......... .... ............................... ................. ............. ................... ............. ................... ......... 7 6.8 BINDING AGREEMENT ................................... .... .................................................... .............................. '........ 7 6.9 NON -WAIVER ....................... ............. ......................... ............... .......................................... ..................... 7 6.10 SEVERABILITY orTERMS ....................................... ................... ... ................................. ................. ............... 7 6i11GOVERNING LAW AND VENUE ..... ... .................. ............... .... ................................................................... ... 7 APPEN0XA` ENGINEERING AND TECHNICAL SERVICES TERMS AND CONDITIONS (STANDARD 0QND[OONS)..9 . 54 Wonderware Conversion May 26, 2016 Trihedral Q10565-000-000 1 Overview This document presents a fixed price to produce 1> A design guideline that reviews the existing County architecture and recommends a VTScada architecture for the migration to a single VTScada application using realmed area filtering. This design would be used by the County and/or others in future migration work 2> Implementation of a single County wide VTScada realmed application shell, with inclusion of existing Wonderware tag databases from each plant. The prices and time estimates provided are based on information from the following: • Site visits by Trihedral to Indian River Utilities between Jan 2016 and June 2016. • Various emails between Bryan Sinkler and Rob Ayala between Jan 2016 and June 2016. • Various phone calls between Bryan Sinkler and Rob Ayala between Jan 2016 and June 2016. • Site visit by Indian River Utilities staff to see the City of Ocala VTScada system. 1 55 Wonderware Conversion May 26, 2016 Trihedral Q10565-000-000 2 Scope Definition 1> Creation of document that outlines existing architecture and defines proposed VTScada architecture moving forward This document would act as a guide as to how the County wishes to design a single VTScada application using realmed filtering and would outline best practices (tag and area architecture, security, etc) in doing so This document would aid the County in each -phase moving forward, regardless of whether the implementation is done in house by the County, by Trihedral or by a Systems Integrator of the County's choosing 2> Design and implementation of single County wide VTScada realmed application: Trihedral will create a VTScada application that can be run in parallel with the existing Wonderware application. This "shell" application would allow the County to then bring in each plant one by one until all plants are phased over to VTScada. In addition Trihedral will convert the existing Wonderware tag databases from each plant into standard VTScada tags Currently, Indian River County Utilities has 5 plant running various versions of Wonderware HMI. In addition, the County has roughly 400 Data Flow RTUs running through a Hypserver system using DFS HyperTach 3 software, the lift station system is not part of this scope. 2.1 Trihedral Responsibilities For the pricing provided, it is assumed that Trihedral will perform the following services as part of the project: 1 Design, coding, and testing of all supplied components 2. Attend regularly scheduled meetings with Indian River County Utilities to review the project status 3 Provision of all deliverables as detailed in section 3 Deliverables 2.2 Indian River County Utilities Responsibilities For the pricing provided, it is assumed that IRCU will perform the following services as part of the project: 1. Perform all customer side testing 2. Review and validate tag conversion data 3 Provide access to test environment 4. Provide a means to remotely access (via VPN or similar technology) IRCU assets required for testing and installation 5. Provide training for the system end users 6. Update all internal documentation 7. Provide Trihedral with all plant Wonderware tag databases in CSV format. 2.3 Assumptions & Clarifications The following items are not included in the scope of the project or the price provided by Trihedral: 1. No installations of any computers or other hardware. 2. Reprogramming of control equipment 3. Voice modems to be supplied by IRCU 4. It is assumed that some data in the existing Wonderware tag database may be incorrect or invalid It will be the responsibility of IRCU to verify and correct. 2 56 Wonderware Conversion May 26, 2016 Thhedral Q10565-000-000 3 Deliverables The major deliverables included in the price provided in this document include the following 1 Software is provided on a separate quote and is not shown on this quote. 2. Review of current architecture and creation of design document for migration 3 Creation of a VTScada application using design. 4. Creation of Realms for each area designated by IRCU. 5. Creation of server lists. 6. Set up internet client realms. 7. Set up roster tags 8 Set up security 9 VTScada application display screens. Trihedral will provide a county -wide overview page and 5 plant overview pages with hotbox links to pages designated as future use pages that the county can expand the application on. 10. Convert existing Wonderware tag database into standard VTScada tags in CSV or Excel format. 11 Install VTScada software onto two ICRU servers and test redundancy across network. 3 57 Wonderware Conversion May 26, 2016 Triheciral Q10565-000-000 uK Schedule The table below shows the expected major schedule milestones scheduled from the projectstart date On - Review of existing system, creation o sign document Week 1 Internal System Design, Application Creation, Taq Conversions Week 3 -Application Installation Week 4 The scheduled project start date will be determined after the acceptance of the quotation and the receipt ofoformal purchase order for the work. Thhedno|schedules work onafirst come first served basis and thus the proposed starting and completion dates are subject to change until the receipt of a honna| purchase order for the work. 4 58 Wonderware Conversion May 26, 2016 iral- erfi-al Q10565-000-000 5 Price The price to provide all materials and services detailed in Section 3 Deliverables and in accordance with the terms of this quotation is at $17,251.00 (USD) plus all applicable taxes This price is based upon the terms of this quotation ONLY and additional or altered terms may require a re -quotation and will incur delays for legal review Please note that this price is intended as a firm quotation and all work outlined in this document will be completed for this price. 5.1 Additional Services In addition to the scope of work outlined above, ICRU may purchase Trihedral's services to complete additional work at an hourly rate of $135.00 (USD) plus applicable expenses charged at cost plus an invoicing surcharge of 10%. 5 M Wonderware Conversion May 26, 2016 Tr-iheclr-al Q10565-000-000 6 Terms Placing a purchase order against this quotation will be deemed as having accepted the terms and conditions as detailed below. 6.1 Expiry This quotation is valid for a period of 30 days from the issue date 6.2 Billing Schedule Trihedral will issue ICRU two invoices One invoice upon delivery of the Item 2 as detailed in section 3 Deliverables One invoice upon completion of Items 3 to 11 as detailed in section 3 Deliverables Payment terms are net 30 days. 6.3 Engineering and Technical Services Terms and Conditions Engineering and technical services which are enumerated in section 3 Deliverables, are provided by Trihedral Engineering Limited subject to terms and conditions specified in Appendix A - Engineering and Technical Services Terms and Conditions (Standard Conditions) 6.4 Confidentiality 1) During and after the performance of the Services pursuant to Quote, each party shall maintain in confidence all confidential and commercially sensitive information received from the other party in which the disclosing party has a proprietary interest (the Confidential Information), and shall not disclose any such Confidential Information to any third party, other than its own personnel, or use any such Confidential Information for any purpose whatsoever except as contemplated by this Quote In maintaining the confidentiality of Confidential Information of the other party, each party shall exercise the same degree of care that it exercises with its own confidential information and in no event less than a reasonable degree of care. 2) The obligation of confidentiality in the preceding subsection shall not apply to the extent that: a) the party subject to the obligation is required by law to disclose information by order or regulation of a governmental agency, a regulatory authority or a court of competent jurisdiction; provided, however, that, if reasonably possible in compliance with such order or regulation, the party subject to such requirement shall not make any such disclosure without first notifying the other party and allowing the other party a reasonable opportunity to seek injunctive relief from, or a protective order with respect to, the obligation to make such disclosure ; b) the disclosed information was at the time of such disclosure to the party subject to the obligation already in, or thereafter entered, the public domain, other than as a result of actions of the receiving party, its directors, officers, employees or agents in violation hereof; c) the disclosed information was lawfully known to the party subject to the obligation prior to the date of disclosure to the receiving party; d) the party subject to the obligation establishes, upon documentation, that such party independently developed the disclosed information without any use of, or reference to, the disclosed information; or, e) the disclosed information was received by the party subject to the obligation on an unrestricted basis from a source unrelated to any party to this Quote and to the best of the knowledge of the party subject to the obligation, without of a duty of confidentiality owed to the other party 6 60 Wonderware Conversion May 26, 2016 Trihedral Q10565-000-000 6.5 Liability of Trihedral In no event shall the liability of Trihedral to the Customer or any other party extend to consequential or indirect damages. 6.6 Non -Assignability This Quote, may not be assigned or otherwise transferred to another party without the consent in writing of Trihedral. 6.7 Force Majeure Neither Trihedral nor the Customer will be liable for failure to perform obligations pursuant to this Quote, to the extent that such failure to perform is attributable to unforeseen events which are beyond the reasonable control of the parties, including natural disaster (including fire, flood, blizzard, tomado, windstorm or earthquake), labour disruption (including strike or lockout), war (whether declared or not), riot, terrorist action, and interruption of electrical power or electronic communications services, provided that the party subject to such circumstance gives written notice as soon as possible to the other party, and acts with reasonable diligence to mitigate the effect thereof upon the performance of the Services. 6.8 Binding Agreement Upon acceptance by the Customer, this Quote shall be binding upon the Customer, any other party using or relying upon the Software, their heirs, administrators, successors and assigns and shall be construed with such changes of gender and number as the context may require 6.9 Non -Waiver The failure the Customer or Trihedral to insist on the strict observance of its rights under this Quote shall not be deemed a waiver of such rights, which shall be determined in accordance with the express provisions of this Quote 6.10 Severability of Terms In the event that any provision of this Quote is determined to be unenforceable, illegal or void by a tribunal of competent jurisdiction, such provisions shall be severed from this Quote and the remaining provisions shall remain in full force and effect notwithstanding such unenforceability, illegality or invalidity 6.11 Governing Law and Venue This Quote shall be interpreted in accordance with and governed by the laws of the State of Florida, and the Customer attorns to the exclusive jurisdiction of the courts of Florida with respect to the adjudication of any issue concerning this Quote, except to the extent otherwise provided herein 7 61 Wonderware Conversion May 26, 2016 Trih edral 010565-000-000 6.12 Acceptance by Customer Quotation Accepted By: Quote #- Q10565-000-000000 Print Name - Title. Signature: Date 8 i9] Wonderware Conversion May 26, 2016 Trihedral Q10565-000-000 Appendix A. Engineering and Technical Services Terms and Conditions (Standard Conditions) Trihedral warrants that it has available adequate and appropriate staff, equipment and facilities to perform the Services, and that the Services will be rendered in a competent and professional manner, subject to the terms and conditions of this Quote. 2. The Customer will support the performance of the Services by - (a) fully informing Trihedral to the extent reasonably required to enable the performance of the Services, including provision of functional standards, design criteria, and technical specifications of equipment and systems related to the Quote, and undertakes that Trihedral may rely on the accuracy and completeness of all information provided by the Customer, and any consultants of the Customer; (b) reviewing and assessing promptly all reports, documentation, software code performance, recommendations and conclusions communicated by Trihedral, so as to enable the timely performance of the Services by Trihedral; (c) making available to Trihedral adequate and timely access to equipment, systems and facilities owned or controlled by the Customer, so as to enable the proper performance of the Services by Trihedral; (d) making and communicating promptly to Trihedral such decisions by the Customer as are necessary for the full performance of the Services by Trihedral; and, (e) by forthwith giving notice in writing to Trihedral of any claim by a third party alleging infringement of an intellectual property right with respect to the Services or the use of the Services, and by cooperating with Trihedral in the investigation and defence of such claim; Trihedral warrants that the Services will not infringe the rights of any third party with respect to copyright or trade secrets, and Trihedral will indemnify the Customer against any costs, expenses or damages finally awarded against the Customer in any action in which infringement by Trihedral of copyright or trade secret rights of a third party is established with respect to the Services, provided that the Customer has performed completely its covenant in accordance with paragraph 2(e). Trihedral warrants that, to the best of information and belief, the Services will not infringe any patent right of a third party Trihedral does not provide any other warranty with respect to patent rights with respect to the Services, and Trihedral will have no liability to the Customer for any costs, expenses or damages incurred by the Customer arising from a claim by a third party for infringement of patent rights concerning the Services. 9 63 Trihedral, Inc. - 7380 W Sand Lake Road - Suite 500 - Orlando, Florida 32819 - USA Phone: (407) 888-8203• Fax: (407) 888-8213 FIE1 Rob Ayala Indian River County Utilities 1801 27th St Vero Beach, FL 32960 USA 772-226-3426 rayala@ircgov.com Ship To Rob Ayala Indian River County Utilities 1801 27th St Vero Beach, FL 32960 USA 772-226-3426 rayala@ircgov.com Quotation Quote Number Q10565 Terms Net 30 Days Date 05-25-2016 Sales Person Bryan Sinkler Valid Until 06-24-2016 Tax Info Tax ID9 26-0449423 10K Premium Bundle I ---VTScada I OK Dual Server Premium— $30,595.00 $30.59500 1 2 VTScada I OK - Development Runtime 2 1 VTScada 10K - Thin Client - Unlimited 3 2 VTScada I OK - Alarm Notification 4 1 VTScada Operation and Configuration Training Course 5 1 Bundle SupportPlus 6 1 Bundle 24/7 Emergency Support 7 -1 Time -Limited Bundle Discount Proposed SupportPlus Expiry Date: One Year From Date of Purchase Bundle Value For Renewals: $30,.595.00 Group Totals Subtotal: $ 30,595.00 Total: $ 30,595.00 10K Runtimes z 1 7 VTScada I OK - Runtime New - Includes Three Months of SupportPlus $4,095.00 $28.665.00 2 2 VTScada I OK - Alarm Notification - New - in-'c'ludes Three Months of SupportPlus $000 $ 0.00 3 1 SupportPlus - Additional Nine Months $3,696.19 $ 1.696.19 Proposed SupportPlus Expiry Date: One Year From Date of Purchase Cumulative License Value for Renewals: $32,.855.00 Group Totals Subtotal: $ 32,361.19 Total: $ 32,361.19 Emergency Support 1 24/7 Emergency Support For Seven Runtimes $ 1,642.75 $ 1,642.75 With the addition of 24n Emergency Support t'o.your existing SupportPlus Service, help is always available. This service is intended for emergency issues directly associated with VTScada software. It does not cover application specific issues, over the phone training or advanced system — 64 1 / 2 Trihedral, Inc. • 7380 W Sand Lake Road • Suite 500 • Orlando. Florida 32819 • USA Phone: (407) 888-8203 • Fax: (407) 888-8213 design. It cannot replace training or the services of engineers. consultants or integrators. Fmergency Support can only be added to a valid SupportPlus contract and cannot be purchased as a standalone service. The cost of the service is 5% of the calculated software value with a minimum of $1,200 00 per year 24/7 support is limited to those licenses on which support has been purchased. Licenses comprised of distributed sub -systems affect system loads in a variety of ways and as such require support to be purchased on all connected components. Group Totals Subtotal: $ 1,642.75 Total: $ 1,642.75 Annual SupportPlus :.a•. _:it: -ts..- - - :.:r _ :y_ ---'a�'r E:ET t - - - - _ x^2 -- -- rii�` -- _-.r'� UniiPrice' EicL.E ice'= All Licenses Value for Renewals: $63.450 00 Annual SupportPlus: $9,517.50 Annual 24/7 Emergency Support: $3,172.50 Group Totals Quotation Totals Terms and Conditions: Subtotal: $ 0.00 Total: $ 0.00 Currency: US Dollar Subtotal: $ 64,598.94 Total: $ 64,598.94 This quote shall be governed by laws of the State of Florida, with the exception that the use of the VTScada Software shall be governed exclusively by the VTScada Software License Agreement (Standard conditions) and the VTScada Software Standard Support Services Agreement (Standard Conditions) available from https://www.trihedral.com/license-agreement. VTScada support and upgrade pricing are in accordance with the previously accepted license agreement terms and any differing purchase order terms proposed will not be accepted without written agreement by Trihedral. The SupportPlus renewal quote contains grandfathered pricing that is contingent upon the receipt of a purchase order before the quote expiry date (as agreed to under the VTScada license terms of the original license). Purchase orders received with an alteration of previously accepted terms, or after the quote expiry date, will require a re -quote of the renewal price at current pricing. ,Quotation Accepted By Quote Number Q10565 Print Name Title Signature Date 2 2 65 INDIAN RIVER COUNTY, FLORIDA BOARD MEMORANDUM TO: Joseph A. Baird, County Administrator THROUGH: Richard B. Szpyrka, P.E. Public Works Director FROM: James D. Gray, Jr Ok Coastal Engineer SUBJECT: Full Release of Retainage for Ecological Associates, Inc., Work Order No. 8 — Sector 3 Beach Restoration — 2015 Post Construction Monitoring Services DATE: May 27, 2016 DESCRIPTION AND CONDITIONS On March 19, 2013 the Board approved a contract with Ecological Associates, Inc. (EAI) for professional coastal environmental services in Indian River County for a two-year term, 2013- 2015. On March 17, 2015, the Board renewed the contract until March 19, 2017. EAI is the selected County consultant for professional biological monitoring services related to the Sector 3 Beach Restoration Project, Work Order No. 8 to this contract provided for services related to 2015 post construction monitoring for the Sector 3 Beach Restoration Project. On March 24, 2015, the Board approved Work Order No. 8 in the amount of $299,883 which included 10 separate tasks. All tasks under Work Order No. 8 are 100 percent complete except for Task 5; In -water monitoring, including final summary report. Due to inclement weather during the 2016 winter season, only 75 percent of the monitoring under Task 5 was completed (3 of 4 quarterly monitoring events). As such, there is a balance of $2,851.25 remaining on Work Order No. 8. Therefore, the total amount of Work Order No. 8 was $297,031.75. The subject of this agenda item is the release of the withheld retainage in the amount of $29,703.17. FUNDING Local funding of Beach Restoration includes a portion of Local Option Tourist Tax Revenue as well as allocation of the One Cent Sales Tax. Funding for the release of retainage is from Account # 128-206004-05054. F-Tublic WorksUamesG\.Sector 3\EAI Work Orders\EAl WO # 8Unemo full release of retainage EAI Work Order No. 8.docx 66 Page 2 BCC Consent Agenda Item Sector 3 Beach Restoration June 14, 2016 RECOMMENDATION Staff recommends the Board approve the release of all withheld retainage for Work Order No. 8 in the amount of $29,703.17. ATTACHMENT Ecological Associates, Inc. Release of Retainage Invoice, dated May 9, 2016. APPROVED AGENDA ITEM FOR: June 14, 2016 BY: Indian River County Approved Date Administration 4140 Budget -6-i Legal Public Works ✓` I lb Coastal Division JOG 513111(911 F \Public WorisUaniesG%ector 31EAI Work Orders\EAI WO # 8Unemo full release ofretainage EAI Work Order No. 8.doex 67 1 11 c ECOLOGICAL ASSOCIATES, INC. ECOLOGICAL ASSOCIATES, INC. P.O. BOX 405 JENSEN BEACH, FLORIDA 34958 FEIN: 61-1747043 RELEASE OF RETAINAGE — May 9, 2016 PROJECT NAME: Indian River County Sector 3 Sea Turtle Monitoring - 2015 (PROJECT 15-339) CLIENT: Mr. James D. Gray, Jr. Coastal Engineer Indian River County Public Works 1801 27th Street Vero Beach, Florida 32960 Phone: (772) 226-1344 Email: „iUay@ircgov.com PROJECT DESCRIPTION: Daily sea turtle monitoring and related permit -compliance monitoring along approximately 9.1 miles of beach from R-20 south to R-68 in Indian River County, Florida, as described in EATS Scope of Work dated February 6, 2015. CONTRACT: Continuing Agreement for Professional Environm March 19, 2013 WORK ORDER NUMBER: 8 (PO 71109-00) rE` PROJECT DURATION: April 2015 — February 2016 BILLING PERIOD: April 2015 — February 2016 INDIAN -RIVER COUNTY PI)BLIC WORKS DATE DIRECTOR DIV. HEAD i P.O. # ACCT. # 12g-70 6CC4 -05- CHARGES: Release of retainage for hardbottom and sea turtle monitoring performed to date. TOTAL CHARGES TO DATE $297 031.75 TOTAL RETAINAGE WITHHELD TO DATE $29,703.17 REQUESTED RELEASE OF RETAINAGE $29,703.17 TERMS: Net 30 days. 68 INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Department of Public Works Division of Facilities Management • DATE: June 1, 2016 TO: Joseph A. Baird, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director FROM: Chris Burr, Facilities Manager SUBJECT: Work Order #2 for REI Engineers, Design and Replacement of Indian River County Administration Buildings A & B Roof BACKGROUND: On April 14, 2014, the Board approved a Professional Services Agreement with REI Engineers to perform roofing consulting services to include evaluations of existing roofing conditions, design solutions for remedial work, design solutions for roof replacement, preparation of design documents, and project management. On December 8, 2015 Work Order #1 was signed by the County Administrator and issued to REI to perform an evaluation of the IRC Administration Buildings located at 1800 and 1801 27th Street (Bldg. A and Bldg. B). This evaluation included a site visit to determine the condition of the roof and make recommendations. FUNDING: Funding is available from Optional Sales Tax/Facilities Maintenance/Admin Complex Roof Replacement, Acct # 31522019-066510-16003 RECOMMENDATION: Staff recommends that the Board approve Work Order #2 for REI Engineers to design, assist in bidding and perform construction inspection services for the replacement of the existing roofs on Administration Buildings A & B and authorize the Chairman to execute the Work Order in the lump sum amount of $87,000.00. F•\Public Works\Luanne M\Facilities Management\Agendas\Admin Building Roof Replacement Work order #2 For REI BCC 06-14-16.doc FAPublic Works\Luanne M\Facilities Management\Agendas\Admin Building Roof Replacement Work order #2 For REI BCC 06-14-16 doc 69 70 Date: May 16, 2016 INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services To: The Honorable Board of County Commissioners CONSENT AGENDA Thru: Joseph A. Baird, County Administrator Thru: Michael C. Zito, Assistant County Administrator Subject: Approval of License Agreement for Beach Town Music Festival With Basis Entertainment DESCRIPTION: On March 15, 2016, the Board of County Commission approved a Template License Agreement and Policy Manual for events at the Indian River County Fairgrounds. Beachtown, LLC, is a domestic limited liability company organized under the laws of the State of Iowa and a wholly owned subsidiary of Basis Marketing, Inc., dba Basis Entertainment (the "Applicant"). The Applicant proposes to conduct a two day concert to be known as the "Beach Town Music Festival" on the weekend of October 7-8, 2016, at the Fairgrounds (the "Event') featuring country music star Jake Owen and other recording artists. The Event will be open to the public on Friday October 7`' from 5:00 pm to 11:00pm, and Saturday October 8`h from 1 pm to 1 I pm. Although the Event dates are within the 30 day exclusivity period for the previously approved Rocktoberfest event scheduled for October 21-23, 2016, the Applicant has secured a waiver from Fully Involved Event Productions, LLC, permitting the Event. The proposed License Agreement requires Board approval pursuant to Section 205.08 of the Indian River County Code of Ordinances. It should also be noted that some of the material terms for the Event License Agreement require amendments to the approved template following a protracted negotiation process that was facilitated by County Staff. The proposed License Agreement is attached and summarized below: SUMMARY OF AGREEMENT • 2 day music festival seeking Fairgrounds Use Permit and Alcohol Permit o Concert, stage, ticketed sales for admission o Vendor sales o Alcohol sales o Amusement rides o On-site parking o No on-site primitive camping will be offered to the public. (The Fairgrounds routinely offers RV camping for performers and those directly associated with events reserving the 48 existing camp sites at the Fairgrounds). o VIP Receptions in the Expo Building o All outdoor music to cease by 11 pm Utilization of the entire fairgrounds — including all acreage, buildings and amenities for the License Agreement Duration of October 3-10, 2016. F\Assistant County Administrator\AGENDA ITEMS\2016\BCC 06 JUNE 2016\13CC Memo - Approval of License Agreement for Beach Towm Music Festival.doc 75 • Flat fee of $20,000 plus 7% sales tax paid to County for License Duration — o $10,000 Event Deposit paid in lieu of 25% Event Deposit Policy — refundable per the terms of the current Fairgrounds Policy Manual: Balance due 30 days prior to event. • Applicant shall also pay the County two dollars ($2.00) per ticket sold to the Event in lieu of the standard alcohol permit fee. Applicant shall account for all the tickets sold ten (10) days prior to the Event, and pay the aforementioned ticket fees sold up that point, at least five (5) days prior to the Event. The Applicant shall make the payment for the remainder of the ticket fees within thirty (30) business days of the conclusion of the Event. • $5,000 Damage Deposit for any incidental damages paid 30 days prior to event. • Anticipated daily attendance of 5,000 to 7,500 people per day - County reserves the right to limit ticket sales based upon venue capacity. • Alcohol to be served by a licensed third party vendor in accordance with Fairgrounds Policy. • Applicant shall be responsible for parking logistics, traffic control, security plan, sanitation plan, transportation of patrons, and medical facilities/coordination. • All insurance requirements must be met 30 days prior to the event and approved by the County Risk Manager. RECOMMENDATION: Staff respectfully requests that the Board approve the License Agreement and authorize its Chairman to sign and authorise the Parks Division to issue the applicable permits. ATTACHMENTS: Signed License Agreement for Beach Town Music Festival - Beachtown, LLC Waiver signed by Fully Involved Events Productions, LLC. Executive Summary Basis Entertainment DISTRIBUTION: App,gved Agenda Item Joseph A. Baird County Administrator FOR: June 14, 2016 Indian River County Approved Date Administration (p 4 County Attomey Budget C6 Department 6 4. /C Risk Management F\Assistant County Administrator\AGENDA ITEMS\2016\BCC 06 JUNE 2016\13CC Memo - Approval of License Agreement for Beach Town Music Festival.doc 76 balance of the rental fee set forth above and any remaining payments, including any expenses, charges or other fees described in this License Agreement shall be due thirty (30) days prior to the Event. Any incidental charges or fees not included in this Agreement at the time of execution shall be due within thirty (30) business days of the conclusion of the Event as described in B. I .b. (b) A Damage Deposit of $5,000.00 shall be submitted no later than 30 days prior to the Event. The Damage Deposit shall be applied against the fees, costs, expenses, charges and/or delinquent payments described herein, and against any costs of repair or replacement of damages to the Fairgrounds, exclusive of natural wear and tear, that directly or indirectly result from the Event, whether caused by Applicant or Applicant's employees, invitees, licensees, contractors, assignees, contestants, exhibitors or performers, or others on the Premises at Applicant's direction or invitation. The County's use of the Damage Deposit or any other sum described herein shall in no way constitute a waiver of any other right the County may have at law or equity. The Damage Deposit, to the extent unused, shall be returned to Applicant within thirty (30) business days following the Event. (c) In addition to fees imposed by Section B.5.(a),Applicant shall pay the County two dollars ($2.00) per ticket sold to the Event. Applicant shall account for all the tickets sold ten (10) days prior to the Event, and pay the aforementioned ticket fees sold up that point, at least five (5) days prior to the Event. The County shall have the right to inspect the Applicant's ticket records at any point during and up to thirty (30) business days after the License Duration. The Applicant shall make the payment for the remainder of the ticket fees within thirty (30) business days of the conclusion of the Event as described in B.1. 5. The Applicant shall provide to the County information as to the total ticket sales at 30, 15, 7 and 3 days prior to the Event. The County reserves the right to cap ticket sales depending on the capacity of the Premises and the Fairgrounds or because of law enforcement, sanitation, traffic control or due to other public safety issues. 6. Applicant shall be financially responsible for all charges for all materials, personnel, services and equipment that the County furnishes for the Event, provided the aforementioned are requested by Applicant or agreed to by Applicant's authorized representative. Applicant shall also be financially responsible for all charges for all materials, personnel, services and equipment that are provided by non -county agencies associated with this Event (i.e., stagehands, sound/light companies, ushers). 7. This License Agreement is not a permit. As set forth in sections 205.04 (Permits), 205.08 (Festivals) and 205.09 (Sale and Consumption of Alcoholic Beverages at Designated Recreational Facilities), of the Indian River County Code of Ordinances, the Applicant must obtain the necessary fairgrounds use permit, festival permit and alcohol permit (in the case of alcohol, Applicant or Applicant's vendor(s)), which collectively require the Applicant to timely obtain approvals of plans, including but not limited to, adequate sanitation facilities and sewage disposal, parking facilities, transportation of patrons, adequate medical facilities, adequate security and traffic control. Applicant shall be responsible for all costs associated with such Fa* Pon 'cease Agreement Page 4 of 1.3 Inidals June 6, 2016 80 facilities and services. All alcohol sales must end by lOpm or forty-five (45) minutes before the last performer ends, whichever occurs earlier. 8. The County shall have the right, after coordination with the Applicant's authorized representative, to determine in its sole discretion the level of County staff necessary to service the facilities during the License Duration. Applicant shall be responsible for all additional costs for County staff and Applicant may request additional staff as needed. 9. Applicant's failure to make any of the payments required hereunder in a timely manner shall constitute a material breach and shall result in the immediate termination of this License Agreement. All fees, costs and expenses, including, without limitation, attorney's fees, incurred by the County in the collection of any payment due hereunder shall be reimbursed by Applicant. Applicant (including all artists, performers, entertainers, sound technicians, employees, and subcontractors of Applicant, and any other participating in the production of the Event) shall comply and ensure compliance with the following during the Event: • The hours of event production and sound checks utilizing amplified sound in the Fairgrounds are restricted to: i. Sunday thru Thursdays from 10:00am-6:OOpm with a minimum of one thirty (30) minute intermission. ii. Fridays and Saturdays from l0am-10:59pm with a minimum of one thirty (30) minute intermission. • The starting hours listed above may be adjusted to begin earlier upon approval of the County. • The location and arrangement of the stages and sounds systems shall be in accordance with the Stage Configuration Map as detailed by Applicant and approved by the County. The preliminary Stage Configuration Map and a Site Plan shall be provided to the County thirty (30) days prior to the Event and a final Stage Configuration Map and Site Plan no less than fifteen (15) days prior to the Event. • Sound attenuation blankets or sound walls may be required to be erected at the rear of any temporary stages. Such temporary stage installations shall be installed in such a manner so as to minimize the noise impact on surrounding residential properties. • Applicant shall obtain stage inspection, documentation and. certification in accordance with industry standard. Applicant shall provide copies of documentation reflecting certification within 24 hours of Event. Applicant shall also allow the County to inspect the stage construction. Such inspection shall occur no later than 24 hours prior to the Event. Any cost associated by the County's inspection shall be at the sole cost of the County. The County shall make inspector(s) available at a mutually agreeable time. Failure to timely inspect the Stage by the County shall not preclude Applicant from proceeding with the Event. , 10. Undisclosed or unpermitted activities or hours shall be cause for this License Agreement to be voidable by the County at any time during the License Duration. Undisclosed and unpermitted activities shall be subject to cancellation of the Event, and Applicant shall be subject to damages, penalties and other legal and equitable remedies including, but not limited to full payment under this License Agreement. Fabgrosense Agreeneeirf Page S of 13 Initra� June 6, 2016 81 I 1. Applicant shall not assign this License Agreement or any rights hereunder or sublet the Premises without the express prior written consent of the Assistant County Administrator or his/her designee. 12. In the event that the Premises or any other portion of the Fairgrounds are not vacated and cleaned by Applicant at the end of the License Duration, the County is hereby authorized to remove from the Premises or any other portion of the Fairgrounds, at the expense of Applicant, all goods, wares, merchandise and property of any and all kinds and descriptions placed or permitted therein by Applicant and which may be then occupying the same, and County shall not be liable for any damage or loss to such goods, wares, merchandise or other property which may be sustained either by reason of such removal or of the place to which it may be removed. Applicant hereby expressly releases County from any and all such claims for damages of whatsoever kind or nature and agrees to defend, indemnify and hold County harmless at Applicant's expense as to any claims for damages by third parties having interests in such goods, wares, merchandise and property, including costs and attorney's fees. 13. Applicant shall: (i) use and occupy the Premises in a safe and careful manner, including but not limited to properly covering any and all power cords; (ii) comply with all federal, state and local laws, statutes, rules, regulations and ordinances; (iii) use the Premises solely for the purposes provided above; (iv) not permit the Premises, or any part thereof, to be used for any unlawful purpose or in any manner that may result in or cause harm and/or damage to persons or property, (v) not post or exhibit or allow to be posted or exhibited signs, advertisements, show bills, lithographs, posters or cards of any description inside or in front of, or on any part of the Premises, except with the prior written consent of County, which consent shall not be unreasonably withheld, conditioned, or delayed;; and (vi) deliver to the County the Premises in as good a condition and repair, including all necessary trash or waste removal, as the same shall be found at the beginning of the License Duration. Additionally, Applicant: (a) assumes all costs arising from the use of patented, trademarked or copyrighted materials, equipment, devices, processes, or dramatic rights used on or incorporated in the conduct of the Event. Applicant shall defend, indemnify and hold County harmless at Applicant's expense from all suits, actions, proceedings, damages, costs and expenses in law or equity, including attorney's fees, for or on account of any patented, trademarked or copyrighted materials, equipment, devices, processes or dramatic rights famished or used by Applicant or its employees, invitees, licensees, contractors, assignees, performers, contestants and exhibitors, in connection herewith. (b) shall not alter landscaping, fencing or any permanent structure nor shall there be any obstruction to ingress and egress to and from the Premises without the express written consent by the County. (c) acknowledges that the County shall have the right to collect and have the custody of articles left at the Premises by persons attending any Event given or held on the Premises, and Applicant or any person in Applicant's employ shall tum over such articles left on the Premises to the County. I FalrgrFense Agreement Pa g e 6 o 13 InitlQls June 6, 2016 82 (d) acknowledges that the County reserves the right to eject any persons reasonably deemed violent or otherwise dangerous to health, safety and welfare. (e) acknowledges that the County may immediately terminate the Event if the National Weather Service issues a severe weather warning, or imminent severe weather conditions develop in the area indicating a risk to public safety, or a state of emergency has been declared. Applicant hereby waives any rights and all claims for damages against the County that may result from the exercise of the rights reserved herein. (f} In an emergency declared by the appropriate authorities under Chapter 252, Florida Statutes, the County reserves the right to use the Premises as a part of its emergency response and recovery operation as long as reasonably necessary in the County's opinion. (f) represents and warrants to the County that Applicant's employees, invitees, licensees, contractors, assignees, contestants, exhibitors and performers by their speech, song, music, conduct or manner will not violate or incite others to violate any statute, law, ordinance, rule, regulation or order of any federal, state, municipal or other governmental authority. 14. The County and its officers, agents and employees engaged in the operation and maintenance of the Premises reserve the right to enter upon and to have free access to the Premises at any and all times, which reservation is hereby acknowledged and agreed to -by Applicant. 15. Applicant releases and forfeits any right of action against the County or its members, officials, employees and agents from any liabilities, claims for damages, losses, and costs which arise out of or in connection with the Event and to the fullest extent permitted by law, indemnifies, defends and saves the County and County's members, officials, officers, employees and agents harmless (1) against all liability, claims for damages, and suits for or by reason of any injury to any person, including death, and damage to any property for every cause in any way connected with the Event irrespective of negligence, actual or claimed, upon the part of the County, its agents and employees, except where caused by the willful and wanton acts of County officials, officers, employees and agents, and (2) from , all expenses incurred by the County for police protection, fire protection and emergency medical services, restoration and clean up, sanitation and maintenance costs and expenses that are required to preserve public order and protect public health, welfare and safety on the Premises of the Event. . 16. At least 30 days prior to the License Duration, the Applicant shall, without limiting Applicant's liability submit certificates of insurance naming "Indian River County, FL" as additional insured and shall: Procure and maintain at Applicant's sole expense, insurance of the types, coverages and amounts not less than stated below: Schedule Limits Commercial General Liability — No more restrictive than 15,000,000 Each Occurrence Combined ISO Form CG0001 (including property damage, personal Single Limit Far rgro cense Agreement Page of l9 1nJAi° lune 6, 2016 83 injury, products / comp. ops. agg., premises, operations, and blanket contractual liability, and host liquor liability) (The Indian River County, FL and the County's members, officials, officers, employees and agents, ,shall be named as additional insureds under all of the above Commercial General Liability coverage). In the event the use of motor vehicles is an integral part of the Event (unless a separate ordinance is specifically applicable to the automobiles): Automobile Liability (all automobiles -owned, hired or 1$500,000 Combined Single Limit non -owned) In the event the Applicant hires employees for the Event or is otherwise required to carry workers' compensation insurance, the Applicant will provide evidence of workers' compensation insurance or exemption as required by Florida Workers Compensation Law as defined in Chapter 440, Florida Statutes. Applicant will assume responsibility for Applicant's discretion in confirming that all of the Applicant's contractors or subcontractors engaged in work for the Event have the appropriate workers' compensation coverage. Such evidence will include evidence of workers' compensation benefits and employer's liability insurance for the following minimum limits of coverage: Workers Compensation Florida Statutory Coverage Including coverage for any appropriate Federal Acts (e.g. Longshore and Harbor Workers Compensation Act, 33 USC §§ 901-952, and the Jones Act, 46 USC §§ 688 et seq.) where activities include liability exposures for; events or occurrences covered by Federal statutes. f Employer's Liability $100,000 Each Accident $500,000 Disease Policy Limit $100,000 Each Employee/Disease In the event that any services or activities of a professional nature are provided, and Risk Management determines the coverage is necessary, pursuant to (k) below: Professional Liability (Errors and Omissions) $1,000,000 Each Occurrence/Claim. In the event that children will be supervised by Applicant or any of the Applicant's Agents in connection with the Event and Risk Management determines the coverage is necessary, pursuant to (k) below: Sexual Molestation Liability Falrgro sense Agreemeal laidal $1,000,000 Each OccurrenceXI aim Page 8 of 13 June 6, 2016 In the event alcoholic beverages, including beer and wine, will be served, sold, consumed or Otherwise allowed at the Event, the entity serving or selling the alcoholic beverages must have the following coverage: Liquor Liability $1,000,000 Combined Single Limit (b) Participants — Except as set forth below, the Applicant shall assume all responsibility for Applicant's discretion in obtaining, if any, insurance from the Event's contributing participants and subcontractors (such as caterers, vendors, production companies, entertainers, sponsors) in the types and amounts necessary to adequately protect the County and the County's members, officials, officers, employees and agents. (c) Primary and Non -Contributory— The Applicant's insurance will apply on a primary basis and will not require contribution from any insurance or self-insurance maintained by the County. (d) Deductibles — The deductibles of the insurance policies applicable to the Event shall be deemed customary and the responsibility of the Applicant and any named insureds. (e) Additional Insured — The Applicant's insurance, except workers' compensation and any additional coverages where it is unavailable, will name the Board of County Commissioners of Indian River County and County's members, officials, officers, employees and agents, as additional insureds under all insurance coverages required for the Event. (f) Reporting Provision — The Applicant's insurance shall be provided on an occurrence form. In the event that coverage is only available on a claims made form, the Applicant shall agree to maintain an extended reporting coverage for a minimum of two years past the expiration of the annual policy term. (g) Duration — Notwithstanding anything to the contrary, the Applicant's liabilities intended to be covered by the insurance coverage(s) required under this section shall survive and not be terminated, reduced or otherwise limited by any expiration or termination of particular policies for insurance coverages. (h) Sovereign Entities — State and federal agencies eligible for sovereign immunity may submit a statement of self-insurance for liability as allowed by the applicable state or federal statute. Such statement will be acceptable in place of insurance requirements defined herein. (i) Financial Responsibility — Applicant shall obtain insurance by an insurer holding a current certificate of authority pursuant to Chapter 624, Florida Statutes, or a company that is declared as an approved Surplus Lines carrier under Chapter 626, Florida Statutes. Such insurance shall be written by an insurer with an A.M. Best Rating of A -VII or better. Applicant must maintain continuation of the required insurance throughout the Event, which includes load -in, setup, tear down, and load -out. (j) Evidence of Financial Responsibility — Applicant must provide a certificate of insurance to the County's Risk Manager, demonstrating the maintenance of the required insurance including the additional insured endorsement 30 days prior to the Event Date. Upon written Fabgrou . ense Agreement Initials Page 9 of 13 June 6, 2016 85 request, the Applicant shall make its insurance policies and endorsements available to the County's Risk Manager. The County's Risk Manager shall approve the Applicant's insurance if it complies with this License Agreement's requirements, including, if any, additional insurance coverages deemed necessary by the Risk Manager. No material alteration or cancellation, including expiration and non -renewal of Applicant's insurance, shall be effective until 30 days after receipt of written notice by the County from the Applicant or the Applicant's insurance company. (k) Discretionary Authority — Depending upon the nature of any aspect of any event and its accompanying exposures and liabilities, the County may, at its sole option, require additional insurance coverages not listed above, in amounts responsive to those. liabilities, which may or may not require that the County also be named as an additional insured. (1) Applicant is required to immediately notify the County of any incident, accident, occurrences and/or claims that result in a medical or law enforcement action, made in connection with the Event. Security Logs may be inspected by the County during and up to one year after the Event. 17. Applicants seeking a permit for the sale and consumption of alcoholic beverages per section 205.09 of the Indian River County Code of Ordinances shall submit the purveyor's name no less than 45 days prior to the Event to the County. At least 30 days prior to the Event, the Applicant shall submit copies of the alcohol vendor's required state alcoholic beverage licenses and insurance certificate in accordance with Section B to the County. 18. If default occurs on the part of the Applicant in fulfillment of any of the terms, covenants or conditions, including the timely submittal of all documents set forth in Section B, of this License Agreement, the County may terminate this License Agreement and decline to issue any and all permits necessary for the Event. In such case, the rent, taxes, fees, deposits and any other charges hereunder, whether accruing before or after such termination, shall be considered part of and inclusive of the County's damages resulting from Applicant's default. Applicant's default hereunder shall be considered a default of any and all agreements by and between Applicant and the County, and any amounts due Applicant under its other agreements with the County may be used by the County to remedy Applicant's defaults hereunder. Any remedy granted in this License Agreement to County shall be in addition to all other remedies available to County in law or equity, and not exclusive of such remedies. 19. In the event that the Applicant cancels all or any time or portion of the Premises reserved for the Event, the County must receive written notice. Applicants may be entitled to a refund according to the following schedule: • Cancellation prior to 180 days from the first date of License Duration will receive a refund equal to 85% of the Event Deposit collected under Section B.4.(a). • CancelIation between 90-180 days of the first date of License Duration will receive a refund equal to 50% of the Event Deposit collected under Section B.4.(a). • Cancellation less than 90 days of the first date of License Duration will forfeit the Event Deposit collected under Section B.4.(a).. Falrgrou !cense Agmement Page 10 of 13 lni al June 6, 2016 86 20. In the event that the Premises or any part thereof, or adjacent premises required for access thereto, should be so damaged or destroyed by fire or other cause, without the fault of Applicant, as to prevent the use of the Premises for the Event, then this License Agreement shall terminate. In such event, the County shall be paid for all items of expense incurred by it under this License Agreement and any rental accrued prior to such destruction or damages, but Applicant shall be relieved of paying rent accruing thereafter. For purposes of this paragraph, causes or events not within Applicant's control shall include, without limitation, acts of God, floods, earthquakes, hurricanes, fires and other natural disasters, acts of public enemies, riots or civil disturbances, sabotage, strikes and restraints imposed by order of a governmental agency or court. Causes or events within Applicant's control, and thus not falling within this Section, shall include, without limitation, Applicant's financial inability to perform or comply with the terms and conditions hereof, economic hardship, a features act's failure or refusal to perform or appear, and misfeasance, malfeasance or nonfeasance by any of Applicant's directors, officers, employees, contractors, or agents. 21. Applicant acknowledges receipt of and agrees to comply with the Fairground's Rules and Regulations which are attached hereto as Exhibit B and incorporated by reference. 22. Applicant assumes all risks of damages to and loss by theft or otherwise of the furniture, appliances or other property of Applicant or Applicant's employees, invitees, licensees, contractors, assignees, performers, exhibitors, contestants and those otherwise contracting with Applicant, and Applicant hereby expressly releases and discharges County from any and all liability for any such toss and agrees to defend, indemnify and hold County harmless from all claims and actions for damages as to such losses, including attorney's fees. 23. County and Applicant retain all television, film, recording and licensing rights as to any Event that takes place in or on the Premises, provided such is permitted within the Artist Contracts. County will coordinate such recordings with Applicant's marketing representative. In the event of artist recording restrictions, Applicant shall request the right to allow the County to take generic production and still photographs of the Event. 24. Unless excused by impracticability or impossibility of performance or other lawful contractual defense, any attraction, act, or person contracted to appear during the Event as an entertainer shall appear at the published time or within one hour thereafter. Applicant shall not advertise or permit any advertising that a particular performer will appear for the Event until after an agreement for the performer's appearance has been executed. Applicant shall provide County documentation evidencing that it has a contract with the Artist; otherwise, the County may terminate this License Agreement and cancel the Event. 25. No exception or waiver of any provision of this License Agreement shall be effective unless in writing signed by the Assistant County Administrator. No such waiver shall be held to waive the same provision on a subsequent occasion or be construed -to constitute a waiver of any other provision of this License Agreement. This License Agreement contains the entire agreement between the parties, unless modified or amended by a subsequent written agreement executed by the parties. This License Agreement shall be governed by the laws of the State of Florida, and venue for the resolution of disputes hereunder shall be in a court of law in Indian River County, Florida. Fairgro License Agreement Page 11 of 13 l h° June 6,1016 87 26. At least thirty (30) days prior to the Event Date, Applicant shall submit proof of application for a "Special Events & Tent Sales Inspection Permit" from the Indian River County Fire Prevention Bureau pursuant to Florida Fire Prevention Code: NFPA 1, Chapter 25, NFPA 101 & 102 and IRC Ordinance Section 208.11. 27. All of the Applicant's subcontractors shall have all of the necessary Iocal, state and federal licenses for the services provided at the Event. 28. All deadlines falling on a weekend or holiday shall be accelerated to the prior business day. 29. Any notice, request, instruction, demand, consent or other communication required or permitted to be given under this License Agreement shall be in writing and shall be given in writing and delivered by email or US Mail, Certified — Return Receipt Requested, to the following: Indian River County Parks Division 5500 77" Street Vero Beach, FL 32967 Email: mzit2@ircgov.com, cc: bpowell Rircgovxom, dreingold@ircgov.com Applicant: Beachtown, LLC 516 South Clark Street Forest City, Iowa 50436 Email: Andrew@basisent.com 30. Applicant acknowledges that the County makes no guarantees to Applicant, express or implied, as to any pecuniary gain that Applicant may have intended to result from the Event. 31. The recitals and WHEREAS clauses are true, accurate and correct and are hereby incorporated herein by this reference. 32. Services Provided by the County a. County reserves the right to determine the adequacy of outside services procured by the Applicant under Section B(B.6., 13.7., B.B.) as a condition of the Permit. b. To the extent the County provides services, and only with respect to such services, County shall indemnify and hold harmless the Applicant, its agents, officials, and employees from and against any and all claims, liabilities, losses, damage, or causes of action which may arise from any misconduct, negligent act, or omissions of either the County or any of its respective agents, officers, or employees in connection with the performance of such services. This provision shall be only to the extent allowed by and Fa'U cense Agreement Initials Page 12 of 13 June 6, 2016 88 within the limits of liability provided by section 768.28, Florida Statutes, and shall not otherwise be deemed a waiver of sovereign immunity of either party. IN WITNESS WHEREOF, the parties, by and through their authorized representatives' signatures below, do hereby execute this License Agreement on this _`s day of June, 2016. BEAC W LC: BOARD OF COUNTY COMMISSIONERS OF By INDIAN RIVER COUNTY, FLORIDA Signature By: Andrew Thompson Title Chief Business Officer Bob Solari, Chairman Approved by BCC Attest: Jeffrey R. Smith, Clerk of Circuit Court and Comptroller By: Deputy Clerk Joseph A. Baird, County Administrator Approved as to Form and Legal Sufficiency DyIan Reingold, County Attorney Fairground nse Agreement Page 13 of 13 Initials June 6, 2016 89 Exhibit A FEE SCHEDULE - FAIRGROUNDS The Fee Schedule has been presented within "Section B" of this License Agreement THE REMAINDER OF THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY 90 Exhibit B Indian River County Parks Division Fairgrounds Rules & Regulations General Fairgrounds Rules 1. Scheduling is conducted on a first come, first serve basis for open dates. Reservation dates may only be secured and guaranteed with a minimum 25% Deposit Fee and fully executed Agreement. Staff reserves the option to issue a placeholder deposit Agreement ("Placeholder Agreement") in lieu of a fully executed Agreement which will secure the date pending a due diligence review. Placeholder Agreements shall automatically expire 6 months prior to the scheduled event date and the reservation forfeited unless the Applicant enters into an Agreement. 2. Permits for groups composed of minors will be issued only to adults who accept responsibility for supervising them throughout the period of the permit. 3. Security Plan: a. Festival events shall present a security plan to the Indian River County Sheriffs Office Division of Law Enforcement. Approval and sign off by the Division shall be a condition precedent of the issuance of the Permit/License Agreement. b. Assigned law enforcement officials must have arresting authority in Indian River County, i.e. IRCSO, FHP etc. c. The County will determine in its sole discretion the level of security of sworn law enforcement and emergency services personnel. 4. All indoor cooking is strictly prohibited. Outdoor cooking, grilling, etc. shall be approved in advance by the Fairgrounds Management Staff. 5. Deposits: a. All buildings and facilities shall be left in the same condition it was received in. A cleaning fee shall be deducted from the damage deposit to cover the cost of cleaning/restoring the facilities to their original condition. i. Any and all decorations must be approved prior to installation and removed completely at the conclusion of the event. ii. The Ag Expo Building should be left in a broom swept condition with any wet areas mopped and all garbage left in designated location. b. A damage deposit of no less than $500, refundable upon inspection of the property is required for every event. Deposit may be increased in the sole discretion of the County dependent upon number of attendees and events. i. Festivals require a damage deposit of no less than $5000. 6. Any signage visible from the road in any county right of way requires a permit from the Code Enforcement Division prior to placement. 7. No animals are allowed unless assisting the handicapped or the event is an animal related event. Animals are allowed in the RV area but must be on a leash (<6') or in a carrier at all times. Fairgrounds License Agreement Page 1 of 3 Initials 3/11/16 91 Exhibit B 8. Alcoholic is strictly prohibited except through the issuance of an Alcohol permit issued by the Parks Division. 9. Under no circumstances shall any person remove any equipment or other items from the premises. 10. Facilities shall be restored to their original condition and all activities ceased by at the time referenced in the Agreement. For each quarter hour after the applicant will be charged a fee of $50.00 per quarter hour. 11. Control of all lights, thermostats and other equipment, and the locking and unlocking of doors is the responsibility of the Fairgrounds Management Staff. Staff should be notified of any special needs of the Applicant. 12. Applicant agrees to hold Indian River County, FL harmless from any and all claims for damages to persons or property resulting from their use of any facility. 13. Applicant agrees to accept facilities "as is." Applicant acknowledges responsibility for conduct of each member / guest attending event. Applicant conducts all events at their own risk. All attendees must abide by County policies. 14. All RV's are required to park in the designated RV area. There will be no parking of RV's in or around other facilities without prior approval of the Fairgrounds Management Staff. All RV's will be required to pay the daily fee for the campsite hook-up. 15. Insurance requirements shall be determined at the sole discretion of the County Risk Manager. Certificates of insurance designating "Indian River County, FL" as additional insured shall be presented to the County no less than 30 days prior to the event. 16. All activities shall be subject to inspection by Indian River County Offices of Fire Prevention, Health Department, Sheriff's Office, Risk Management, Traffic Control, Solid Waste Disposal District and Florida Department of Business and Professional Regulation. RV Campground Rules 1. RV sites are not open to the public. 2. RV sites are used only during scheduled events. Only participants of the events may use the RV sites. 3. Alcohol is strictly prohibited within the Campground. 4. Animals are not allowed in Campground unless permitted by Fairgrounds Management Staff. 5. Showers are to be used by registered guest only. 6. Only one (1) hook-up allowed per site. 7. Backflow preventers are required on all water connections at all times. 8. Proper sewer connections are required at all times. 9. Applicant is responsible to collect all fees from participants of their event. 10. Fairgrounds Management Staff will count each morning and will confirm count with the Applicant daily. 11. Fees are $20.00 per site plus 11% tax for a total of $22.20 each for full hookup. 12. Fees are $15.00 plus 11 % tax for a total of $16.65 each for all dry camping. 13. Reconciliation for camping fees will be collected within 3 days of the conclusion of the event. 14. A separate check for camping fees is required. Fairgrounds License Agreement Page 2 of 3 Initials 3/11/16 92 Exhibit B 15. Early arrival and late departure for events must be coordinate thru the Fairgrounds Management Staff @ 772-589-9223 and camping fees will be collected separately. 16. Reservations are not accepted for campsites. Fairgrounds License Agreement Page 3 of 3 Initials 3/11/16 93 Fairgrounds Exclusivity Waiver Vero Beach Rocktoberfest Festival October 21-23, 2016 I, Wayne Howard of Fully Involved Event Productions, LLC, hereby consent to Indian River County scheduling Beachtown Music Festival for another music themed event October 7, 2016, through October 8, 2016, which is within the 30 days exclusivity period for the Indian River County Fairgrounds License Agreement for Rocktoberfest signed on May 7, 2016, APPLICANT: 13y (� L ,; ,dyne Howarof. Filly lmorcvions, LLC (Print Name & Title) INDIAN RIVER COUNTY - 0 t 4111 "t -A I"Y By IRC'R presentat' (Prior Name &"Tit1e) Fairgrounds License Agreement Page 1 of 1 94 BASIS ENTERTAINMENT t . ._ - 'vii-;~• 't�5•¢}• '' --777-77 .. �•p _ `• t t `. •y :°¢ ► t.,• "`y •tet , _ 11 "� � . a crs tt o •� ;•q � �.` �� .. ;r _o :. b•�y?� '1-�`�tr\Y �t Yi '•`. , � #- ',t,e.a:" �-•'='-4`x,. .d; �•" �, � r r oo-� .t^ 2y Sy � ' Sy f' "` � 1 E�t.,jJ'' }• \ '� • �°' *�� ,.r �'�, � q i y.� ''�� t moi` ` < � `a t7 ' J . • . �-fi ;ti -a �.• t,�'fi.�S�2.V•-a �' L:F°1'1_kS` Q •• GS$ i �'.2`i, °_sb �'rV.�s]]+�.3•..n 4'.� v i .e 'U •.i� f � d.• e � � 0 � t^I: C . 1��` C3 'tr. 7a O.r�lb(,C''Jy i •'l ; e•� ` �.iW. .$. � }y{,/ �,� �• � .y�; fV.,�..:Ii- �? s� � � 4`^ �` ..6i` -s.,.. � qt ``"- TAT:{•[,i4'��5 � �•�y+..:t=. �3_ Yt �.�1' - �?J r �V Cc:-� W .•E ► �, 'L' '« t� l� ' c.. �.�.._'a,�� %i.=`� E. t��. ai:�;m..'��.�; �'� '�':, � . �.•�'�tt� ��.`11 1 2i �aF �. Basis Entertainment Executive Summary Executive Summary Basis Entertainment is pleased to provide you this exciting opportunity to host a country festival at Indian River Fairgrounds and Expo. This Executive Summary provides you an introduction into Basis' experience, partnerships, provides an organization chart of our team and productions under contract, and potential shows. Experience Basis Marketing is a music entertainment company, based primarily on rock and country music, featuring weekend - long festivals and single -day stadium shows in college towns. The festivals arm of the venture include an established, existing festival, and consideration will be given to establishing new festivals in attractive locations with appropriate infrastructure already in place. The management team currently produces the Tree Town Music Festival, an annual four-day music festival in Forest City Iowa, drawing more than 30,000 patrons over the Memorial Day Weekend. 2016 represents the festival's third year and features headliners including Sam Hunt, Miranda Lambert, Jake Owen and Tim McGraw. r- Basis Entertainment, a company of Basis Marketing, `� THE focuses on creating a tour of college stadiums, in - �K �`` BAC P N � j ' cooperation with the sports departments, on dates that.. dovetail with other commitments for the facilities. Such R E v I V IrL %""it�NNICA 5Ti01U�1• shows will attract audiences of 30-70,000+ each. Ont'W August 27 2016 e Back Porch Revival � Basis is producing Th -r: %' -_:_F " '�>,-_�:� �-t:, •- located Kinnick Stadium at the University of Iowa; the ::='? s;'s Au ust27tf o The Voice, headliner is country music star and star f g , Blake Shelton. Using Basis' proprietary marketing processes, we have sold more than 30,000 tickets in the first five days the event went on sale. For a complete list of our current and future productions, see Exhibit A. Services Basis and its partners are responsible for the production, including, securing artists, event set up and tear down, management, sponsors, insurance, etc. In addition, all events produced by Basis are promoted utilizing our proprietary marketing software, Fstvil, for promoting events. Fstivl is a turnkey solution of mobile apps and websites for large scale events. The Fstivl software and its toolbox allows attendees to gather information, purchase tickets, visit sponsors websites and use the mobile app features to stay informed and easily search for FAQ. 3/17/2016 Basis Entertainment - Commercial Confidential Sponsorlogo 96 CONSENT AGENDA G INDIAN RIVER COUNTY, FLORIDA 'i AGENDA ITEM Assistant County Administrator / Department of General Services To The Honorable Board of County Commissioners Thru: Joseph A. Baird, County Administrator Thru: Michael C. Zito, Assistant County Administrator From: Mary D. Snyder, Library Services Director Date: June 8, 2016 Subject: Amendment to Fiscal Year 2015-2016 State Aid to Libraries Grant Agreement g 3"" BACKGROUND: The Indian River County Board of County Commissioners applies each year to the Division of Library and Information Services for the annual State Aid grant. The agreement is part of the application, which expedites the receipt of funds. On September 15, 2015, the Board approved the State Aid to Libraries Grant Agreement and the Division of Library and Information Services sent notification the grant was awarded in the amount of $98,135. DESCRIPTION AND CONDITIONS: On May 25, 2016, the Indian River County Library System received communication from Division of Library and Information Services there was a recalculation required after receiving revised information resulting in an increase in the amount previously allocated to Indian River County. The increase is to be at least $161.00. FUNDING: The application is financial information only and requires no matching funds. In Fiscal Year 2014/2015, the grant was for $120,235.00. The "estimate for Fiscal Year 2015/2016 was $98,135. With recalculation of new data, the new final State Aid to Indian River County Library for FY 2015/2016 is $98,318. RECOMMENDATION: Staff respectfully requests that the Board authorize Chairman to sign the Grant Agreement Amendment (attached) and return to the Library Services Director, who will forward to the appropriate State Library office. ATTACHMENTS: 1. State Aid to Libraries Grant Agreement between The State of Florida, Department of State and Indian River County Board of County Commissioners for and on behalf of Indian River County Library. 2. Florida Department of State letter of February 3, 2016 Notification of Grant Award 3. Amendment to the Grant Agreement with Attachment B - Revised 06/06/2016 Final Grants Approved Agenda Item BY: Joseph A. Baird County Administrator FOR: June 14, 2016 Indian River County Approved Date Administration i County Attorney ' Bud et Department .g,1 Risk Management 100011 F -\Assistant County Administrator\AGENDA ITEMS\2016\13CC 06 JUNE 2016\3CC Memo - Amendment to Fiscal Year 2015-2016 State Aid to Libraries Grant Agreement.doc 97 PROJECT NUMBER 16 -ST -22 STATE AID TO LIBRARIES GRANT AMENDMENT NUMBER 1 TO THE GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA, DEPARTMENT OF STATE AND Indian River County Board of County Commissioners for and on behalf of Indian River County Library This Amendment is to the State Aid to Libraries Grant Agreement between the State of Florida, Department of State, Division of Library and Information Services, hereinafter referred to as the DIVISION, and the Indian River County Board of County Commissioners for and on behalf of Indian River County Library, hereinafter referred to as the "Grantee." The parties entered into a grant agreement dated 2/2/2016, for implementation of a State Aid to Libraries Grant. The parties now mutually desire to amend certain terms and conditions of the grant agreement. In consideration of the covenants contained herein, it is agreed as follows: 1. All sections of the original grant agreement not specifically amended by this or a prior written amendment and all prior written amendments are hereby reaffirmed. 2. Section Lb) of the grant agreement is hereby revised as follows: a b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payment to be awarded. Payment 1, Deliverable/Task 1: ■ The first payment will be a fixed price in the amount of 1002 $98,140. The Grantee will have at least one library, branch library or member library open 40 hours or more each week. Payment 2, Deliverable/Task 2: ■ The second payment will be a fixed price in the amount of $178 The Grantee will have at least one library, branch library or member library open 40 hours or more each week. Page 1 of 2 98 3. Section 5 of the grant agreement is hereby revised as follows: 5. Grant Payments. Request Fefm. The grant Payment Request FeFm is available an the Divisien's webS4 at infn flnri / f lib . /,.. nt ti / ',J l �� F, •�•�, :,, ,• / '- vcrimc-r aeerrhficcsrrvr'ts and €sem. The total grant award shall not exceed the amount specified on the "Fiscal Year 2015-16 State Aid to Libraries Final Grants" document (Attachment B), which shall be paid by the Division in consideration for the Grantee's minimum performance as set forth by the terms and conditions of this Agreement. The grant payment schedule is outlined below: a) The first payment will be a 100-07o fixed price in the amount of the g --ant award as speeified Affaehfnefit n 98 140. Payment will be made in accordance with the completion of the Deliverables. b) The second payment will be a fixed price in the amount of $178 Payment will be made in accordance with the completion of the Deliverables 4. Attachment B, shall be replaced with the revised Fiscal Year 2015-16 State Aid to Libraries Final Grants list. 5. This amendment shall be effective upon execution. This amendment is executed and entered into THE GRANTEE Signature of Authorized Official DEPARTMENT OF STATE Typed Name and Title of Authorized Official Typed Name and Title Witness APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY DYLAN REINGOLD C'.C�1IN'1`V eTTno�iry Witness Page 2 of 2 99 Attachment B Fiscal Year 2015-16 State Aid to Libraries Final Grants Revised 6/6/2016 This table shows the final State Aid to Libraries grant that each eligible library will receive in 2015-16. For 2015-16, the available funding for State Aid grants is $22,298,834, which is 17.02 percent of what would be required for full funding. At this level, Operating Grants pay 3.04 cents on the dollar of expenditure by a 9articipating library during the second preceding year. Operating Grants total 14,807,416; Equalization Grants total $4,616,375; and Multicounty Grants total $2,875,043. COUNTY/MUNICIPALITY OPERATING GRANT EQUALIZATION GRANT TOTAL GRANT ALACHUA COUNTY $478,610 $478,610 BAKER COUNTY $4,386 $49,174 $53,560 BAY COUNTY $61,746 $61,746 BRADFORD COUNTY $15,071 $337,173 $352,244 BREVARD COUNTY $460,400 $460,400 BROWARD COUNTY $1,723,290 $1,723,290 CALHOUN COUNTY $8,541 $193,266 $201,807 CHARLOTTE COUNTY $123,708 $123,708 CITRUS COUNTY $77,027 $77,027 CLAY COUNTY $60,934 $60,934 COLLIER COUNTY $220,248 $220,248 COLUMBIA COUNTY $16,054 $173,626 $189,680 DESOTO COUNTY $4,962 $54,760 $59,722 DIXIE COUNTY $4,620 $52,120 $56,740 DUVAL COUNTY' $1,024,351 $1,024,351 ESCAMBIA COUNTY $135,469 $135,469 FLAGLER COUNTY $29,530 $29,530 FRANKLIN COUNTY $6,592 $72,549 $79,141 GADSDEN COUNTY $16,656 $369,086 $385,742 GILCHRIST COUNTY $3,458 $38,920 $42,378 GLADES COUNTY $1,366 $15,393 $16,759 GULF COUNTY $4,363 $48,175 $52,538 HAMILTON COUNTY $12,056 $270,304 $282,360 HARDEE COUNTY $5,029 $55,396 $60,425 HENDRY COUNTY $14,991 $163,861 $178,852 HERNANDO COUNTY $39,990 $377,874 $417,864 HIGHLANDS COUNTY $17,998 $183,098 $201,096 HILLSBOROUGH COUNTY $1,147,564 $1,147,564 HOLMES COUNTY $3,493 $39,467 $42,960 INDIAN RIVER COUNTY $98,318 $98,318 JACKSON COUNTY $10,451 $115,269 $125,720 JEFFERSON COUNTY $6,700 $151,160 $157,860 LAFAYETTE COUNTY $4,0241 $91,339 $95,363 JLd LC NIU LV LIUld11Cb VldllL 1ArFt!CIIIe11L Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 4-2015 Page 17 of 17 100 COUNTY/MUNICIPALITY OPERATING GRANT EQUALIZATION GRANT TOTAL GRANT LAKE COUNTY $210,968 $210,968 LEE COUNTY $702,507 $702,507 LEON COUNTY $184,255 $184,255 LEVY COUNTY $9,154 $100,696 $109,850 LIBERTY COUNTY $2,462 $55,965 $58,427 MADISON COUNTY $11,625 $261,368 $272,993 MANATEE COUNTY $195,018 $195,018 MARION COUNTY $162,077 $162,077 MARTIN COUNTY $103,869 $103,869 MIAMI-DADE COUNTY $1,353,774 $1,353,774 MONROE COUNTY $82,500 $82,500 NASSAU COUNTY $35,590 $35,590 OKALOOSA COUNTY $99,834 $99,834 OKEECHOBEE COUNTY $10,386 $114,231 $124,617 ORANGE COUNTY $953,268 $953,268 OSCEOLA COUNTY $196,683 $196,683 PALM BEACH COUNTY $1,230,021 $1,230,021 PASCO COUNTY $168,253 $168,253 PINELLAS COUNTY $834,455 $834,455 POLK COUNTY $311,069 $311,069 PUTNAM COUNTY $20,126 $211,835 $231,961 SAINT JOHNS COUNTY $149,719 $149,719 SAINT LUCIE COUNTY $103,152 $103,152 SANTA ROSA COUNTY $51,862 $51,862 SARASOTA COUNTY $305,567 $305,567 SEMINOLE COUNTY $165,014 $165,014 SUMTER COUNTY $64,120 $229,441 $293,561 SUWANNEE COUNTY $31,090 $481,987 $513,077 TAYLOR COUNTY $6,203 $68,729 $74,932 UNION COUNTY $4,148 $94,363 $98,511 VOLUSIA COUNTY $456,234 $456,234 WAKULLA COUNTY $6,433 $71,753 $78,186 WALTON COUNTY $21,412 $21,412 WASHINGTON COUNTY $6,612 $73,9971--$80,609 State Aid to Libraries Grant Agreement Chapter iB-2.011(2)(a), Florida Administrative Code, Effective 4-2015 101 COUNTY/MUNICIPALITY OPERATING EQUALIZATION GRANT GRANT TOTAL GRANT ALTAMONTE SPRINGS $12,110 $12,110 BOYNTON BEACH $72,488 $72,488 DELRAY BEACH $68,644 $68,644 FORT MYERS BEACH $34,250 $34,250 HIALEAH $38,223 $38,223 LAKE PARK $7,115 $7,115 LAKE WORTH $14,187 $14,187 LANTANA $5,215 $5,215 MAITLAND $18,324 $18,324 NEW PORT RICHEY $28,163 $28,163 NORTH MIAMI $27,917 $27,917 NORTH MIAMI BEACH $23,183 $23,183 NORTH PALM BEACH $22,162 $22,162 OAKLAND PARK $17,419 $17,419 PALM SPRINGS $21,633 $21,633 RIVIERA BEACH $21,419 $21,419 SANIBEL $45,723 $45,723 TEMPLE TERRACE $21,267 $21,267 WEST PALM BEACH $122,736 $122,736 WILTON MANORS $17,285 $17,285 WINTER PARK $76,497 $76,497 Total $14,807,416 $4,616,375 $19,423,791 Multicounty Grants HEARTLAND LIBRARY COOPERATIVE $450,000 NEW RIVER PUBLIC LIBRARY COOPERATIVE $327,356 NORTHWEST REGIONAL LIBRARY SYSTEM $350,000 PAL PUBLIC LIBRARY COOPERATIVE $350,000 PANHANDLE PUBLIC LIBRARY COOPERATIVE SYSTEM $392,990 SUWANNEE RIVER REGIONAL LIBRARY SYSTEM $350,000 THREE RIVERS REGIONAL LIBRARY SYSTEM $339,953 WILDERNESS COAST PUBLIC LIBRARIES $314,744 Total $2,875,043 Grand Total $22,298,834 -In FY 2015-16, Plant City is receiving funding as a part of the Hillsborough County Library Cooperative. -Indian Rocks Beach is not eligible for funding in FY 2015-16. Operating Grant amounts were revised in 612016 to reflect newly submitted local expenditure information. State Aid to Libraries Grant Agreement Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 4-2015 102 FLORIDA DEPARTMENT -6-f f STATE RICK SCOTT Governor February 3, 2016 Mary Snyder, Director Indian River County Library 1600 21st Street Vero Beach, Florida 32960 Subject: State Aid to Libraries Grant Program, 16 -ST -22 KEN DETZNER Secretary of State Dear Ms. Sn r: M Divi on of Library and Info ation Services. staff have reviewed the Fiscal Year 2015-16 State Aid to Libraries grant application submitted by your library. I am pleased to inform you that your library has met all of the requirements of Rule 1B-2.011, Florida Administrative Code. Grant funds will be paid in one payment, which was requested upon execution of the grant agreement. A copy of the executed grant agreement and a Notification of Grant Award are enclosed. Also enclosed is a list of the grants that libraries will receive during FY2015-16. If you need additional information or clarification, please contact Marian Deeney, State Aid to Libraries Grant Program Administrator, at 850.245.6620 or marian.deeney@dos.myflorida.com. Sincerely, ALJ/md Enclosures Libraryand Information Services Division of Library and Information Services R.A. Gray Building - 500 South Bronough Street Tallahassee, Florida 32399 850.245.6600 9 850.245.6735 (Fax) info.florida.gov ON STATE AID TO LIBRARIES GRANT NOTIFICATION OF GRANT AWARD Fiscal Year 2015-16 Recipient: Indian River County Library 1600 21st Street Vero Beach, Florida 32960 Mary Snyder, Director Project Start Date: Upon execution of grant agreement PROJECT PROJECT # CSFA* # AWARD State Aid to Libraries Grant 16 -ST -22 45.030 $98,1.35 *Catalog of State Financial Assistance Grant Payment The grant payment will be requested upon execution of the grant agreement. AmL. Joie son, Dir for Dat Divi 'on 4f 41brary and Information Services Florida Department of State, Division of Library and Information Services 500 South Bronough Street, Tallahassee, Florida 32399-0250, 850.245.6620 1 Project Number: 16 -ST -22 Indian River County Library Indian River County STATE AID TO LIBRARIES GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA, DEPARTMENT OF STATE AND Indian River County Board of County Commissioners for and on behalf of Indian River County Library This Agreement is by and between the State of Florida, Department of State, Division of Library and Information Services, hereinafter referred to as the "Division," and the Indian River County Board of County Commissioners for and on behalf of Indian River County Library, hereinafter referred to as the "Grantee." The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to Libraries Grant-(CSFA 45.030) by the Division in the amount specified on the "Fiscal Year 2015-2016 State Aid to Libraries Final Grants" document (which is incorporated as part of this Agreement and entitled Attachment B). The Division has the authority to administer this grant in accordance with Section 257, Florida Statutes. By reference, the application and any approved revisions are hereby made a part of this agreement. In consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1. Grant Purpose. This grant shall be used exclusively for the "State Aid to Libraries Grant," the public purpose for which these funds were appropriated. a) The Grantee shall perform the following Scope of Work as identified in Section 257.17 Florida Statutes: Manage or coordinate free library service to the residents of its legal service area. The Grantee shall: 1. Have a single administrative head employed full time by the library's governing body; 2. Provide free library service, including loaning materials available for circulation free of charge and providing reference and information services free of charge; 3. Provide access to materials, information and services for all residents of the area served; and 4. Have at least one library, branch library or member library open 40 hours or more each week. State Aid to Libraries Grant Agreement Page 1 of 17 Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 4-2015. 105 b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payment to be awarded. Payment 1, Deliverable/Task 1: ■ The first payment will be a fixed.price in the amount of 100% of the grant award. The Grantee will have at least one library, branch library or member library open 40 hours or more each week. 2. Length of Agreement. This Agreement shall begin the date the agreement is signed by both the Grantee's Governing Body and the Division and continue until all grant funds have been expended, unless terminated in accordance with the provisions of Section 29 of this Agreement. 3. Expenditure of Grant Funds. The Grantee cannot obligate or expend any grant funds before the Agreement has been signed by all parties. No costs incurred after termination of the Agreement shall be allowed unless specifically authorized by the Division. 4. Contract Administration. The parties are legally bound by the requirements of this agreement. Each party's contract manager, named below, will be responsible for monitoring its performance under this Agreement and will be the official contact for each party. Any notice(s) or other communications in regard to this agreement shall be directed to or delivered to the other party's contract manager by utilizing the information below. Any change in the contact information below should be submitted in writing to the contract manager within 10 days of the change. For the Division of Library and Information Services: Marian Deeney, Library Program Administrator Florida Department of State R.A. Gray Building Mail Station # 9D 500 South Bronough Street Tallahassee, Florida 32399 Phone: (850) 245-6620 Facsimile: (850) 245-6643 Email: marian.deeney@dos.niyflorida.com For the Grantee: Mary Snyder, Director 1600 21st Street Vero Beach, Florida 32960 Phone: (772) 770-5060 Facsimile: (772) 770-5066 Email: msnyder@irclibrary.org State Aid to Libraries Grant Agreement Page 2 of 17 Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 4-2015. 106 5. Grant Payments. All grant payments. are requested by submitting a Grant Payment Request Form. The Grant Payment Request Form is available on the Division's website at info.fl orida.gov/servi ces-for-libraries/grants/cooperative/guidelines-applications-and-forms/. The total grant award shall not exceed the amount specified on the "Fiscal Year 2015-2016 State Aid to Libraries Final Grants" document (Attachment B), which shall be paid by the Division in consideration for the Grantee's minimum performance as set forth by the terms and conditions of this Agreement. The grant payment schedule is outlined below: a) The first payment will be a 100% fixed price in the amount of the grant award as specified in Attachment B. Payment will be made in accordance with the completion of the Deliverables. 6. Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to receive grant payments. All grantees wishing to receive their award through EFT must submit a Vendor Direct Deposit Authorization form to the Florida Department of Financial Services. If EFT has already been set up for your organization, you do not need to submit another authorization form unless you have changed bank accounts. To download this form visit inyfloiidacfo.com/Division/AA/Fom)s/DFS-A1-26E.pdf. The form also includes tools and information that allow you to check on payments. 7. Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any entity that receives a payment from the State of Florida that may be subject to 1099 reporting. The Department of Financial Services (DFS) must have the convect Taxpayer Identification Number (TIN) and other related information in order to report accurate tax information to the Internal Revenue Service (IRS). To register or access a Florida Substitute Form W-9 visit flvendor.myfloridacfo.com/. A copy of the Grantee's Florida Substitute Form W-9 must be submitted by the Grantee to the Division with the executed Agreement. 8. Financial Consequences. The Department shall apply the following financial consequences for failure to perform the minimum level of services required by this Agreement in accordance with Sections 215.971 and 287.058, Florida Statutes: Should the library fail to provide free library service to the public or to be open for at least 40 hours per week, it will no longer be eligible to receive State Aid to Libraries grant funding, and its funding will be reduced to zero. First payment will be withheld if Deliverables are not satisfactorily completed. State Aid to Libraries Grant Agreement Page 3 of 17 Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 4-2015. 107 9. Credit Line(s) to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid to Libraries Grant funding for activities and publications supported by grant funds. Any announcements, information, press releases, publications, brochures, videos, web pages, programs, etc. created as part of a State Aid to Libraries Grant project must include an acknowledgment that State Aid to Libraries Grant funds were used to create them. Use the following text: "This project has been funded under the provisions of the State Aid to Libraries Grant program, administered by the Florida Department of State's Division of Library and Information Services." 10. Non -allowable Grant Expenditures. The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services' Reference Guide for State Expenditures, which are available online at myfloridacfo.com/aadir/reference guide/. Grant funds may not be used for the purchase or construction of a library building or library quarters. 11. Travel Expenses. The Subgrantee must pay any travel expenses, from grant or local matching funds, in accordance to the provisions of Section 112.061, Florida Statutes. 12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215:971, Florida Statutes, the Grantee shall refund to. the State of Florida any balance of unobligated funds which has been advanced or paid to the Grantee. In addition, funds paid in excess of the amount to which the recipient is entitled under the terms and conditions of the agreement must be refunded to the state agency. Further, the recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. Expenditures of state financial assistance must be in compliance with the laws, rules and regulations applicable to expenditures of State funds, including, but not limited to, the Reference Guide for State Expenditures. 13. Repayment. All refunds or repayments to be made to the Department under this agreement are to be made payable to the order of "Department of State" and.mailed directly to the following address: Florida Department of State, Attention: Marian Deeney, Library Program Administrator, Division of Library and Information Services, 500 South Bronough Street, Mail Station #9D, Tallahassee, FL 32399. In accordance with Section 215.34(2), Florida Statutes, if a check or other draft is returned to the Department for collection, Recipient shall pay to the Department a service fee of $15.00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater. State Aid to Libraries Grant Agreement Page 4 of 17 Chapter 1B -2.011(2)(a), Florida AdministiVive Code, Effective 4-2015. 108 14. Single Audit Act. Each grantee, other than a grantee that is a State agency, shall submit to an audit pursuant to Section 215.97, Florida Statutes. See Attachment A for additional information regarding this requirement. If a Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it did not expend at least $500,000 in state financial assistance, it must submit a Financial Report on its operations pursuant to Section 257.41(3), Florida Statutes within nine months of the close of its fiscal year. 15. Retention of Accounting Records. Financial records, supporting documents, statistical records and all other records, including electronic storage media pertinent to the Project, shall be retained for a period of five (5) fiscal years after the close out of the grant and release of the audit. If any litigation or audit is initiated or claim made before the expiration of the five- year period, the records shall be retained for five fiscal years after the litigation, audit or claim has been resolved. 16.Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of expenditures, copies of reports, books, and related documentation available to the Division or a duly authorized representative of the State of Florida for inspection at reasonable times for the purpose of making audits, examinations, excerpts and transcripts. 17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials made or received by the Grantee that are subject to the provisions of Chapter 119; Florida Statutes, known as the Florida Public Records Act. The Grantee must immediatelycontact the Division's Contract Manager for assistance if it receives a public records request related to this Agreement. 18. Investment of Funds Received But Not Paid Out. The Grantee may temporarily invest any or all grant funds received but not expended in an interest bearing account pursuant to Section 216.181(16)(b), Florida Statutes. Interest earned on such investments should be returned to the Division quarterly, except that interest accrued less than $100 within any quarter may be held until the next quarter when the accrued interest totals more than $100. All interest accrued and not paid to the Division, regardless of amount, must be submitted with the Grantee's Final Report at the end of the Grant Period. 19. Noncompliance. Any Grantee that is not following Florida statutes or rules, the terms of the grant agreement, Florida Department of State policies and guidance, local policies, or other applicable law or that has not submitted required reports or satisfied other administrative requirements for other Division of Library and Information Services grants or grants from any other Office of Cultural, Historical, and Information Programs (OCHIP) Division will be in noncompliance status and subject to the OCHIP Grants Compliance Procedure. OCHIP Divisions include the Division of Cultural Affairs, the Division of Historical Resources, and the Division of Library and Information Services. Grant compliance issues must be resolved before a grant award agreement may be executed and before grant payments for any OCHIP grant may be released. State Aid to Libraries Grant Agreement Page 5 of 17 Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 4-2015. 109 20. Accounting Requirements. The Grantee must maintain an accounting system that provides a complete record of the use of all grant fiends as follows: a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt, maintenance and expenditure of state funds; b) Accounting records must adequately identify the sources and application of funds for all grant activities and must classify and identify grant funds by using the same budget categories that were approved in the grant application. If Grantee's accounting system accumulates data in a different format than the one in the grant application, subsidiary records must document and reconcile the amounts shown in the Grantee's accounting records to those amounts reported to the Division; c) An interest-bearing checking account or accounts in a state or federally chartered institution may be used for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget; d) The name of the account(s) must include the grant award number; e) The Grantee's accounting records must have effective control over and accountability for all funds, property and other assets; and f) Accounting records must be supported by source documentation and be in sufficient detail to allow for a proper pre -audit and post -audit (such as invoices, bills and canceled checks). 21. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement are contingent upon an annual appropriation by the Florida Legislature. In the event that the state funds upon which this Agreement is -dependent are withdrawn, this Agreement will be automatically terminated and the Division shall have no further liability to the Grantee beyond those amounts already expended prior to the termination date. Such termination will not affect the responsibility of the Grantee under this Agreement as to those funds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced accordingly. 22. Lobbying. The Subgrantee will not use any grant funds for lobbying the state legislature, the .state judicial branch or any state agency. 23. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers, agents and employees, in performance of this Agreement, shall act in the cap acity of independent contractors and not as officers, agents or employees of the state. The Grantee is not entitled to accrue any benefits of state employment, including retirement benefits and any other rights or privileges connected with employment by the State of Florida. State Aid to Libraries Grant Agreement Page 6 of 17 Chapter 1 B -2.011(2)(a), Florida Administrative Code, Effective 4-2015. 110 24. Gr'antee's Subcontractors. The Grantee shall be responsible for all work performed and all expenses incurred in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to provide commodities required by this Agreement. The Division shall not be liable to any subcontractor(s) for any expenses or liabilities incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee must take the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will not be considered or permitted to be agents, servants, joint venturers or partners of the Division. 25. Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee, its agents, servants or employees; nor may the Grantee exclude liability for its own acts, omissions to act or negligence to the Division. a) The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and property damage arising out of activities related to this Agreement by the Grantee, its agents, servants, employees and subcontractors. The Grantee shall indemnify and hold the Division harmless from any and all claims of any nature and shall investigate all such claims at its own expense. If the Grantee is governed by Section 768.28, Florida Statutes, it shall only be obligated in accordance with this Section. b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign immunity or increases the limits of its liability by entering into this Agreement. c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this Agreement. d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the project. The Grantee may subcontract as necessary to perform the services set forth in this Agreement, including entering into subcontracts with vendors for services and commodities, provided that such subcontract has been approved in writing by the Department prior to its execution and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract. 26. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict conformity with all applicable laws and regulations of the local, state and federal law. For consequences of noncompliance, see Section 19, Noncompliance. 27. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement or against any applicant for employment because of race, color, religion, gender, national origin, age, handicap or marital status. The Grantee shall insert a similar provision in all of its subcontracts for services under this Agreement. State Aid to Libraries Grant Agreement Page 7 of 17 Chapter IB -2.011(2)(a), Florido Adlninistralive Code, Effective 4-2015. 111 28. Breach of Agreement. The Division will demand the return of grant funds already received, will withhold subsequent payments and/or will terminate this agreement if the Grantee improperly expends and manages grant funds; fails to prepare, preserve or surrender records required by this Agreement; or otherwise violates this Agreement. 29. Termination of Agreement. The Division will terminate or end this Agreement if the Grantee fails to fulfill its obligations herein. In such event, the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen (15) calendar days from the date of receipt to cure its violation. If the violation is not cured within the stated period, the Division will terminate this Agreement. The notice of violation letter shall be delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a method that provides proof of receipt. In the event that the Division terminates this Agreement, the Grantee will be compensated for any work completed in accordance with this Agreement prior to the notification of termination if the Division deems this reasonable under the circumstances. Grant funds previously advanced and not expended on work completed in accordance with this Agreement shall be returned to the Division, with interest, within thirty (30) days after termination of this Agreement. The Division does not waive any of its rights to additional damages if grant funds are returned under this Section. 30. Preservation of Remedies. No delay or omission to exercise any right, power or remedy accruing to either party upon breach or violation by either party under this Agreement shall impair any such right, power or remedy of either party; nor shall such delay or omission be construed as a waiver of any such breach or default or any similar breach or default. 31. Non -Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights, duties or obligations under this Agreement without the prior written consent of the Division, which shall not unreasonably be withheld. The agreement transferee must demonstrate compliance with the requirements of the project. If the Division approves a transfer of the Grantee's obligations, the Grantee shall remain liable for all work performed and all expenses incurred in connection with this Agreement. In the event the Legislature transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section 20.06, Florida Statutes or otherwise, the rights, duties and obligations under this Agreement shall be transferred to the succeeding governmental agency as if it was the original party to this Agreement. 32. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide maximum open competition when procuring goods and services related to the grant - assisted project in accordance with Section 287.057, Florida Statutes. a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee must use the applicable procurement method described below: 1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not exceed $2,500 do not require competition and may be conducted at the Grantee's discretion. State Aid to Libraries Grant Agreement * Page 8 of 17 Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 4-2015. 112 2. Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services costing between $2,500 and $35,000 require informal competition and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing over $35,000 may be procured by either Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. 33. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest described in Sections 112.311 through 112.326, Florida Statutes and affirms that it will not enter into or mairitain a business or other relationship with any employee of the Department of State that would violate those provisions. The Grantee further agrees to seek authorization from the General Counsel for the Department of State prior to entering into any business or other relationship with a Department of State Employee to avoid a potential violation of those statutes. 34. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the Grantee and of any legal entity that succeeds to the obligations of the Division of Library and Information Services. 35. Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee is considered a violation of -Section 274A (a) of the Immigration and Nationality Act. If the Grantee knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. 36. Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder will remain in full force and effect, and such tern or provision shall be deemed stricken. 37. Americans with Disabilities Act. All programs and facilities related to this Agreement must meet the standards of Sections 553.501-553.513, Florida Statutes and the Americans with Disabilities Act of 1990. 38. Governing Law. This Agreement shall be construed, performed and enforced in all respects in accordance with the laws and rules of Florida. Venue or location for any legal action arising under this Agreement will be in Leon County, Florida. State Aid to Libraries Grant Agreement Page 9 of 17 Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 4-2015. 113 39. Entire Agreement. The entire Agreement of the parties consists of the following documents: a) This Agreement b) Federal and State of Florida Single Audit Act Requirements (Attachment A), including Exhibit 1. c) Fiscal Year 2015-2016 State Aid to Libraries Final Grants (Attachment B) The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its requirements. Date of Agreement: Grantee Board of County Commissioners, �ndiari, River Coun-vr' By!' Chair of Governing Bo Chief Executive Officer Wesley S. Davis, Typed name and title -''�y�•�•'''- A ved b CC:S ptember 15, 2015 Cle er •SMITH .- FMK CIRCUIT COURT Typed name and title <}-(S•Zo�S Date APPROVED AS TO FORM AND LEGAL SU FICIENCY B ylan Reingold County Attorney Department of State: M Amy Joh on, it ctor v Don Lib and Information Services Departure t of te, State of Florida Typed name and title =; Z' State Aid to Libraries Grant Agreement Page 10 of 17 Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 4-2015. 114 ATTACHMENT A FEDERAL AND STATE OF FLORIDA SINGLE AUDIT ACT REQUIREMENTS AUDIT REQUIREMENTS The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or monitoring by the Department of State as described in this Addendum to the Grant Agreement. MONITORING In addition to reviews of audits conducted in accordance with 2 CFR 2 Subpart F — Audit Requirements and Section 215.97, Florida Statutes, monitoring procedures may include, but not be limited to, on-site visits by Department of State staff, limited scope audits as defined by 2 CFR 2 §200.328 and/or other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of State. In the event the Department of State determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department of State staff to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the Chief Financial Officer or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization that has received federal funds awarded through the Department of State. Exhibit 1 to this attachment indicates whether federal resources have been awarded through the Department of State by this agreement. 2 CFR 2 §200.501 Audit Requirements: (a) Audit required.A non-federal entity that expends $750,000 or more during the non-federal entity's fiscal year in federal awards must have a single or program -specific audit conducted for that year in accordance with the provisions of this part. (b) Single audit. A non-federal entity that expends $750,000 or more during the non-federal entity's fiscal year in federal awards must have a single audit conducted in accordance with 2 CFR 2- §200.514 Scope of audit, except when it elects to have a program -specific audit conducted in accordance with paragraph (c) of this section. State Aid to Libraries Grant Agreement Page 11 of 17 Chapter 1B -2.011(2)(a), Florida Adminisn-alive Code, Effective 4-2015. 115 (c) Program -specific audit election. When an auditee expends federal awards under only one federal program (excluding R&D) and the federal program's statutes, regulations, or the terns and conditions of the federal award do not require a financial statement audit of the auditee, the auditee may elect to have a program -specific audit conducted in accordance with 2 CFR 2 §200.507 Program -specific audits. A program -specific audit may not be elected for R&D unless all of the federal awards expended were received from the same federal agency, or the same federal agency and the same pass-through entity, and that federal agency, or pass-through entity in the case of a subrecipient, approves in advance a program -specific audit. (d) Exemption when federal awards expended are less than $750, 000. A non-federal entity that expends less than $750,000 during the non-federal entity's fiscal year in federal awards is exempt from federal audit requirements for that year, except as noted in 2 CFR 2 §200.503 Relation to other audit requirements, but records must be available for review or audit by appropriate officials of the federal agency, pass-through entity, and Government Accountability Office (GAO). (e) Federally Funded Research and Development Centers (FFRDQ. Management of an auditee that owns or operatesa FFRDC may elect to treat the FFRDC as a separate entity for purposes of this part. (f) Subrecipients and contractors. An auditee may simultaneously be a recipient, a subrecipient, and a contractor. Federal awards expended as a recipient or a subrecipient are subject to audit under this part. The payments received for goods or services provided as a contractor are not federal awards. Section §200.330 Subrecipient and contractor determinations should be considered in determining whether payments constitute a federal award or a payment for goods or services provided as a contractor. (g) Compliance responsibilityfor contractors. In most cases,, the auditee's compliance responsibility for contractors is only to ensure that the procurement, receipt, and payment for goods and services comply with federal statutes, regulations, and the terms and conditions of federal awards. Federal award compliance requirements normally do not pass through to contractors. However, the auditee is responsible for ensuring compliance for procurement transactions which are structured such that the contractor is responsible for program compliance or the contractor's records must be reviewed to determine program compliance. Also, when these procurement transactions relate to a major program, the scope of the audit must include determining whether these transactions are in compliance with federal statutes, regulations, and the terms and conditions of federal awards. (h) For-profit subrecipient. Since this part does not apply to for-profit subrecipients, the pass-through entity is responsible for establishing requirements, as necessary, to ensure compliance by for-profit subrecipients. The agreement with the for-profit subrecipient should describe applicable compliance requirements and the for-profit subrecipient's compliance responsibility. Methods to ensure compliance for federal awards made to for-profit subrecipients may include pre -award audits, monitoring during the agreement, and post -award audits. See also §200.331 Requirements for pass-through entities. The Internet address listed below will assist recipients in locating documents referenced in the text of this agreement and with the interpretation of compliance issues. U.S. Government Printing Office »Vw»V. ecfr. gov State Aid to Libraries Grant Agreement Page 12 of 17 Chapter IB -2.01](2)(a), Florida Adminisriative Code, Effective 4-2015. 116 PART II: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(1), Florida Statutes and has received state funds awarded by the Department of State. Exhibit 1 to this attachment indicates whether state resources have been awarded by the Department of State by this agreement. Section 215.97, Florida Statutes Single Audit Requirements 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such recipierit, the recipient must have a State single or project -specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes, applicable rules of the Executive Office of the Governor and the Chief Financial Officer; and Chapters 10.550 (local governmental entities) or 10.650.(nonprofit and for-profit organizations), Rules of the Auditor General. Exhibit 1 to this attachment indicates state financial assistance awarded through the Department of State by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of State; other state agencies and other nonstate entities. State financial assistance does not include federal direct or pass- through awards and resources received by a nonstate entity for federal program matching requirements. 2. In connection with the audit requirements addressed in Part II, paragraph 1 of this attachment, the recipient shall ensure that the -audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2)(d), Florida Statutes and Chapter 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. 3. If the recipient expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes is not required. In the event that the recipient expends less than $500,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). The Internet addresses listed below will assist recipients in locating documents referenced in the text of this agreement and with the interpretation of compliance issues. State of Florida Department Financial Services (Chief Financial Officer) fldfs.com State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act) State Aid to Libraries Grant Agreement Page 13 of 17 Chapter IB -2.011(2)(a), Florida Administrative Code, Effective 4-2015. 117 PART III: REPORT SUBMISSION 1. Copies of reporting packages for audits conducted in accordance with 2 CFR 2 §200.512 and required by Part I of this attachment shall be submitted, when required by 2 CFR 2 §200.512, by or on behalf of the recipient, directly to each of the following: A. The Department of State at the following address: Office of Inspector General Florida Department of State R. A. Gray Building, Room 114A 500 South Bronough St. Tallahassee, FL 32399-0250 B. The Federal Audit Clearinghouse; electronically, at haii ester.census.gov/sac/as designated in 2 CFR 2 §200.512 C. Other federal agencies and pass-through entities, in accordance with 2 CFR 2 §200.513. 2. In the event that a copy of the reporting package for an audit required by Part I of this attachment and conducted in accordance with 2 CFR 2 §200.501 Audit Requirements is not required to be submitted to the Department of State for the reasons pursuant to 2 CFR 2 §200.501, the recipient shall submit the required written notification pursuant to 2 CFR 2 §200.501 (d) and a copy of the recipient's audited schedule of expenditures of federal awards directly to the following: Office of Inspector General Florida Department of State R. A. Gray Building, Room 114A 500 South Bronough St. Tallahassee, FL 32399-0250 A non-federal entity that expends less than $750,000 during the non-federal entity's fiscal year in federal awards is exempt from federal audit requirements for that year, except as noted in 2 CFR 2 §200.503 Relation to other audit requirements, but records must be available for review or audit by appropriate officials of the federal agency, pass-through entity and Government Accountability Office (GAO). State Aid to Libraries Grant Agreement Page 14 of 17 Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 4-2015. 118 3. Copies of financial reporting packages required by Part II of this attachment shall be submitted, by or on behalf of the recipient, directly to each of the following: A. The Department of State at the following address: Office of Inspector General Florida Department of State R. A. Gray Building, Room 114A 500 South Bronough St. Tallahassee, FL 32399-0250 B. The Auditor General's Office at the following address: Auditor General's Office Room 401, Pepper Building 111 West Madison Street Tallahassee, Florida 32399-1450 4. Any reports, management letters or other information required to be submitted to the Department of State pursuant to this agreement shall be submitted timely in accordance with 2 CFR 2 Subpart F, Audit Requirements; Section 215.97, Florida Statutes; and Chapter 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. 5. Recipients, when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 2 Subpart F or Chapter] 0.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General should indicate the date that the,reporting package was delivered to the recipient in correspondence accompanying the reporting package. PART IV: RECORD RETENTION The recipient shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of five years from the date the audit report is issued and shall allow the Department of State or its designee, Chief Financial Officer or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of State or its designee, Chief Financial Officer or Auditor General upon request for a period of five fiscal years from the date the audit report is issued, unless ektended in writing by the Department of State. State Aid to Libraries Grant Agreement Page IS of 17 Chapter 1B -2.011(2)(a), Florida Administrative Code, Effective 4-2015. 119 EXHIBIT 1 FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Not Applicable. COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Not Applicable. MATCHING RESOURCES FOR FEDERAL PROGRAMS: Not Applicable. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97, FLORIDA STATUTES: Florida Department of State, State Aid to Library Grants, CSFA Number 45.030 Award Amount: Listed on Attachment B, Fiscal Year ZOxx-xx State Aid to Libraries Final Grants COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: As contained in the Compliance Supplement to CSFA Number 45.030. State Aid to Libraries Grant Agreement Page 16 of 17 Chapter ]B-2.01 1(2)(a), Florida Administrative Code, Effective 4-2015. 120 Attachment B Fiscal Year 2015-16 State Aid to Libraries Final Grants This table shows the final State Aid to Libraries grant that each eligible library will receive in 2015-16. For 2015-16, the available funding for State Aid grants is $22,298,834, which is 17.02 percent of what would be required for full funding. At this level, Operating Grants pay 3.04 cents on the dollar of expenditure by a' articipating library during the second preceding year: Operating Grants total 14,807,416; Equalization Grants total $4,616,375; and Multicounty Grants total $2,875,043. COUNTY/MUNICIPALITY OPERATING GRANT EQUALIZATION GRANT TOTAL GRANT ALACHUA COUNTY $477,719 $477,719 BAKER COUNTY $4,377 $49,174 $531,551 BAY COUNTY $61,631 $61,631 BRADFORD COUNTY $15,042 $337,173 $352,215 BREVARD COUNTY $489,543 $459,543 BROWARD COUNTY $1,720,083 $1,720,083 CALHOUN COUNTY $8,525 $193,266 $201,791 CHARLOTTE COUNTY $123,701 $123,701 CITRUS COUNTY $76,884 $76,884 CLAY COUNTY $60,821 $60,821 COLLIER COUNTY $219,838 $219,838 COLUMBIA COUNTY $16,025 $173,626 $189,651 DESOTO COUNTY $4,953 $54,760 $59,713 DIXIE COUNTY $4,611. $52,120 $56,731 DUVAL COUNTY $1,022,446 $1,022,446 ESCAMBIA COUNTY $135,216 $13.5,216 FLAGLER COUNTY $29,475 $29,475 FRANKLIN COUNTY $6,592 $72,549 $79,141 GADSDEN COUNTY $16,655 $369,086 $385,741 GILCHRIST COUNTY $3,451 $38,920 $42,371 GLADES COUNTY $1,363 $15,393 $16,756 GULF COUNTY $4,355 $48,175 $52,530 HAMILTON COUNTY $12,034 $270,304 $282,338 HARDEE COUNTY $5,020 $55,396 $60,416 HENDRY COUNTY $14,964 $163,861 $178,825 HERNANDO COUNTY $39,915 $377,874 $417,789 HIGHLANDS COUNTY $17,997 $183,098 $201.,095 HILLSBOROUGH COUNTY $1,146,191 $1,146,191 HOLMES COUNTY $3,486 $39,467 $42,953 INDIAN RIVER COUNTY $989135 $98J35 JACKSON COUNTY $10,431 $115,269 $125,700 JEFFERSON COUNTY $6,700 $151,160 $157,860 LAFAYETTE COUNTY $4,016 $91,339 $95,355 State Aid to Libraries Grant Agreement ^I_ - -.- A n � ^44 rl_. J_ w i^_J_ rtt__a:.._ n nr%4 r 17 nF 17 121 COUNTY/MUNICIPALITY OPERATING GRANT EQUALIZATION GRANT TOTAL GRANT LAKE COUNTY $210,957 $210,957 LEE COUNTY $701,200 $701,200 LEON COUNTY $183,912 $183,912 LEVY COUNTY $9,154 $100,696 $109,850 LIBERTY COUNTY $2,459 $55,965 $58.,424 MADISON COUNTY $11,603 $261,368 $272,971 MANATEE COUNTY $194,655 $194,655 MARION COUNTY $161,776 $161,776 MARTIN COUNTY $103,676 $103,676 MIAMI-DADE COUNTY $1,351,255 $1,3511255 MONROE COUNTY $82,495 $82,495 NASSAU COUNTY $35,524 $35,524 OKALOOSA COUNTY $99,649 $999649 OKEECHOBEE COUNTY $109367 $114,231 $124,598 ORANGE COUNTY $9519494 $951,494 OSCEOLA COUNTY $196,318 $196,318 PALM BEACH COUNTY $1,227,733 $1,227,733 PASCO COUNTY $167,940 $1671940_ PINELLAS COUNTY $857,247 $857,247 POLK COUNTY $310,491 $310,491 PUTNAM COUNTY $20,125 $211,835 $231,960 SAINT JOHNS COUNTY $1499711 $1491711 SAINT LUCIE COUNTY $103,147 $103,147 SANTA ROSA COUNTY $51,860 $51,860 SARASOTA COUNTY $305,567 $305,567 SEMINOLE COUNTY $164,707 $164,707 SUMTER COUNTY $649000 $229,441 $2939441 SUWANNEE COUNTY $31,032 $481,987 $5131019 TAYLOR COUNTY $6,192 $68,729 $74,921 UNION COUNTY $49148 $94,363 $98,511 VOLUSIA COUNTY $455,385 $455,385 WAKULLA COUNTY $6,433 $719753 $78,186 WALTON COUNTY $21,411 $21,411 WASHINGTON COUNTY $6.,600 $73,997 $80,597 State Aid to Libraries Grant Agreement 122 rL -+ar 1 R_7 ni 1011.1 Clnririn Ari.inietrntivo r^ o Fffortivo d_7f11 S COUNTY/MUNICIPALITY OPERATING EQUALIZATION GRANT GRANT TOTAL GRANT ALTAMONTE SPRINGS $12,110 $12,110 BOYNTON BEACH $72,484 $72,484 DELRAY BEACH $68,528 $68,528 FORT MYERS BEACH $34,181 $34,181 HIALEAH $38,215 $38,215 LAKE PARK $7,103 $7,103 LAKE WORTH •$14,185 $14,185 LANTANA $5,205 $5,205 MAITLAND $18,290 $18,290 NEW PORT RICHEY $28,110 $28,110 NORTH MIAMI $27,865 $27,865 NORTH MIAMI BEACH $23,182 $23,182 NORTH PALM BEACH $229161 $229161 OAKLAND PARK • $17,387 $1.7,387 PALM SPRINGS $21,593 $2.1,593 RIVIERA BEACH $21,379 $21,379 SANIBEL $45,638 $45,638 TEMPLE TERRACE $21,266 $21,266 WEST PALM BEACH $122,508 $122,508 WILTON MANORS $17,253 $17,253 WINTER PARK $76,355 $76,355 Total $14,807,416 $4,616,375 $19,423,791 Multicounty Grants HEARTLAND LIBRARY COOPERATIVE $450,000 NEW RIVER PUBLIC LIBRARY COOPERATIVE $327,356 NORTHWEST REGIONAL LIBRARY SYSTEM $350,000 PAL PUBLIC LIBRARY COOPERATIVE $350,000 PANHANDLE PUBLIC LIBRARY COOPERATIVE SYSTEM $392,990 SUWANNEE RIVER REGIONAL LIBRARY SYSTEM $350,000 THREE RIVERS REGIONAL LIBRARY SYSTEM $339,953 WILDERNESS COAST PUBLIC LIBRARIES $314,744 Total $2,8752043 Grand Total $22,298,834 -In FY 2015-16, Plant City is receiving funding as a part of the Hillsborough County Library Cooperative. -Indian Rocks Beach is not eligible for funding in FY 2015-16. State Aid to Libraries Grant Agreement 123 r&,_n+nr 1 o_7 ni i vnt�% Cinririn rnein Cffa,+h,a A_,)nl C Consent Agenda Indian River County Interoffice Memorandum Office of Management & Budget To: Members of the Board of County Commissioners From: Michael Smykowski M S Director, Office of Management & Budget Date: June 6, 2016 Subject: Miscellaneous Budget Amendment 019 Description and Conditions The attached budget amendment appropriates funding necessary for the following: 1. Indian River County Libraries have received donations totaling $6,129. The attached entry appropriates these donations. 2. Capital Equipment purchases are necessary in Facilities Management, Road & Bridge, and Traffic Engineering. The attached entry appropriates funding in the amount of $25,522 from General Fund/Cash Forward Oct 1St and $107,869 to be provided from Transportation Fund/Cash Forward Oct 1St 3. The County is in receipt of a request from the 19th Judicial Circuit to add 5 new analog PBX telephone extensions at the Indian River County Courthouse for recording systems being installed. The attached entry appropriates funding for this expenditure in the amount of $1,468 from Court Facility Surcharge/Cash Forward Oct 1st 4. It has become necessary to replace the Air Conditioner at the North County Library. The attached entry appropriates funding from Optional Sales Tax/Cash Forward Oct 1 st in the amount of $118,513. 5. The Condenser Fan Motor is in need of replacement at the Gifford Community Center. The attached entry appropriates funding in the amount of $955 from MSTU Fund/Reserve for Contingency. 6. On May 17, 2016 the Board of County Commissioners approved the Sheriff's request for $35,500 from the Law Enforcement Trust Fund to be donated to various programs and agencies, and to purchase a K-9 dog. The attached entry appropriates this funding from the Law Enforcement Trust Fund/Cash Forward Oct 1St 7. On August 21, 2012 the Board of County Commissioners approved a local Jobs Grant for Florida Organic Aquaculture, LLC. The current amount due of $54,667 represents 6 of the total 9 approved payments. On December 6, 2011 the Board of County Commissioners approved a local Jobs Grant for Boston Barricade Company, Inc. The current amount due of $37,001 is the 6th of 9 total approved payments. Funding in the amount of $91,668 for these Jobs Grants will be provided by General Fund/Cash Forward Oct 1st 8. On April 5, 2016 the Board of County Commissioners allocated $150,000 to pay for support consultants needed to proceed with grant applications for the creation of a pollutant removal system on the newly acquired land east of Osprey Marsh. The attached entry appropriates this funding from Optional Sales Tax/Cash Forward Oct 1St 125 Board of County Commissioners January 5, 2016 Page 2 of 2 9. On June 7, 2016 the Board of County Commissioners approved a modification of the EMPA Grant for the monetary incentive of $10,000 for counties that achieved accreditation. The attached entry appropriates these grant funds. Staff Recommendation Staff recommends that the Board of Commissioners approve the attached budget resolution amending the fiscal year 2015/2016 budget. Attachments Budget Amendment 019 and Resolution APPROVED AGENDA ITEM: n BY: Jos A. Baird County Administrator FOR: June 14. 2016 Indian River County ApprMd Date Administrator WqN Legal Budget Im Department Risk Management 126 RESOLUTION NO. 2016- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2015-2016 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2015-2016 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2015-2016 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2015-2016 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by , and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Bob Solari Vice Chairman Joseph E. Flescher Commissioner Wesley S. Davis Commissioner Peter D. O'Bryan Commissioner Tim Zorc Commissioner The Chairman thereupon declared this Resolution duly passed and adopted this day of 12016. Attest: Jeffrey R. Smith Clerk of Court and Comptroller go Deputy Clerk INDIAN RIVER COUNTY, FLORIDA Board of County Commissioners 2 Bob Solari, Chairman APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY LINTY ATTORNEY 127 Exhibit "A" Resolution No. 2016 - Budget Office Approval: ` " 1 �� Budget Amendment: 019 Michael Smykowski, Budget Director Entry Number Fund/ Department/Account Name Account Number Increase Decrease 1. Revenue General Fund/Miscellaneous/Donations Main Library 001038-366095 $4,035 $0 General Fund/Miscellaneous/Donations North County Library 001038-366100 $2,094 $0 Expense General Fund/Main Library/Books 00110971-035450 $4,035 $0 General Fund/North County Library/Books 00111271-035450 $2,094 $0 2. Revenue General Fund/Non-Revenue/Cash Forward Oct 1st 001039-389040 $25,522 $0 Transportation Fund/Non-Revenue/Cash Forward Oct 1 st 111039-389040 $107,869 $0 Expense General Fund/Facilities Management/Automotive 00122019-066420 $25,522 $0 Transportation Fund/Road & Bridge/Automotive 11121441-066420 $44,748 $0 Transportation Fund/Road & Bridge/Communications Equipment -All 11121441-066450 $8,982 $0 Transportation Fund/Road & Bridge/Other Machinery & Equipment 11121441-066490 $34,139 $0 Transportation Fund/Traffic Engineering/Automotive 11124541-066420 $20,000 $0 3. Revenue Court Facility Surcharge/Non-Revenue/Cash Forward Oct 1st 140039-389040 $1,468 $0 Expense Court Facility Surcharge/Facilities Management/Maintenance-Other Equipment 14022019-034690 $1,468 $0 4. Revenue Optional Sales Tax/Non-Revenue/Cash Forward Oct 1st 315039-389040 $118,513 $0 Expense Optional Sales Tax/Facilities Management/Other Improvements Except Building 31522019-066390 $118,513 $0 128 Exhibit "A" Resolution No. 2016 - Budget Office Approval: f Budget Amendment: 019 Michael Smykowski, Budget Director Entry Number Fund/ Department/Account Name Account Number Increase Decrease 5. Expense MSTU Fund/Reserves/Reserve for Contingency 00419981-099910 $0 $955 MSTU Fund/Road & Bridge/Gifford Community Center- Maintenance 00421441-034610-10005 $955 $0 6. Revenue Special Law Enforcement Trust Fund/Non-Revenue/Cash Forward Oct 1st 112039-389040 $35,500 $0 Expense Special Law Enforcement Trust Fund/Sheriff-Law Enforcement 11260086-099040 $35,500 $0 7. Revenue General Fund/Non-Revenue/Cash Forward Oct 1st 001039-389040 $91,668 $0 Expense General Fund/Local Jobs Grant/Florida Organic Aquaculture, LLC 00111015-088026 $54,667 $0 General Fund/Local Jobs Grant/Boston Barricade Company, Inc. 00111015-088025 $37,001 $0 8. Revenue Optional Sales Tax/Non-Revenue/Cash Forward Oct 1st 315039-389040 $150,000 $0 Expense Optional Sales Tax/Public Works/Osprey Acres 31524338-066510-16022 $150,000 $0 9. Revenue General Fund/Intergovernmental/EMPA Base Grant 001033-334232 $10,000 $0 Expense General Fund/Emergency Grant/Other Operating Supplies 00123825-035290 $10,000 $0 129 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A Baird; County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AM"; Community Development Director FROM: John W. McCo , AICP; Chief, Current Development DATE: June 7, 2016 SUBJECT: DiVosta Homes, LP's Request for Final Plat Approval for a Subdivision to be known as The Lakes at Waterway Village 2A-1 [PD -11-09-02 / 2004010124-75532] It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of June 14, 2016. DESCRIPTION & CONDITIONS: The Lakes at Waterway Village 2A-1 PD is a planned development project consisting of 58 lots on 30.77 acres and is located east of 51s' Court and south of 53`d Street. The property is zoned PD (Planned Development), and has an L-2 (Low Density 2 up to 6 units per acre) land use designation. The density for The Lakes at Waterway Village 2A-1 is 1.88 units per acre. On February 9, 2012, the county granted preliminary PD plan/plat approval for The Lakes at Waterway Village 2A and 3A PD project, which contains 129 lots on 69.7 acres. Through an administrative approval, The Lakes at Waterway Village 2A and 3A were reduce to 126 lots. The applicant is now seeking final plat for 2A-1, which is a sub -phase of 2A. The applicant subsequently obtained a land development permit and commenced construction of the project. At this time, the applicant has built 77.01% of the required improvements that serve the phase 2A-1 area, is proposing to "bond -out" for the remaining 22.99% of the required improvements, and has submitted the following: 1. A final plat in conformance with the approved preliminary plat; 2. An Engineer's Certified Cost Estimate for the remaining required improvements; 3. A Contract for Construction of remaining required improvements; and 4. A letter of credit in the amount of $757,332.24. FACommunity Development\CurDev\Final Plats\BCC staff reports\2016FPrptsU akesatWWVPlat2A-1(75532).rtf 1 130 The Board is now to consider granting final plat approval for The Lakes at Waterway Village 2A-1 PD. ANALYSIS: Some, but not all, of the required The Lakes at Waterway Village 2A-1 PD improvements have been completed. As provided for under the LDRs applicable to this final plat application, the applicant is proposing to "bond -out" for the remaining 22.99% of required improvements (utilities, roadways, landscape, sidewalks). Public Works, Planning, and Utility Services have reviewed and approved the submitted Engineer's Certified Cost Estimate for the remaining improvements. The County Attorney's Office has reviewed and approved the submitted Contract for Construction of Required Improvements. The proposed security arrangement, which represents 125% of the estimated cost to construct the required improvements, has been reviewed and approved by county staff. All improvements within The Lakes at Waterway Village PD will be private, with the exception of certain utilities facilities. Those utility facilities will be dedicated to and guaranteed to Indian River County as required, through the certificate of completion process. In addition, a warranty and maintenance agreement will be required for the roads and stormwater improvements, prior to issuance of a certificate of completion. RECOMMENDATION: Based on the above analysis, staff recommends that the Board of County Commissioners grant final plat approval for The Lakes at Waterway Village 2A-1. ATTACHMENTS: 1. Application 2. Location Map 3. Final Plat Layout 4. Contract for Construction of Required Improvements Indian River Co, Approved Date Admin. ton) Legal ^ �1d- 6 - 7 Budget Dept. Risk Mgr. F•\Community Development\CurDevWinal Plats\BCC staff reports\2016FPrpts\UkesatWWVPlat2A-1(75532).rtf 2 131 t INDIAN RIVER COUNTY << PLANNED DEVELOPMENT APPLICATION Please indicate the type of application being submitted: Conceptual PD Special Exception: Concurrent Conceptual PD Special Exception & Preliminary PD: Preliminary Planned Development: Final Planned Development: X Note: For a PD rezoning please use the appropriate rezoning application. PROJECT NAME: Lakes at Waterway Village — Plat ><1 i111 Plan Number: PQ— ��`d Q? Project#: _ PROPERTY OWNER: APPLICANT (PLEASE PRINT) Divosta Homes, LP NAME ADDRESS: 1400 Indian Creek Parkway ADDRESS CITY, STATE, ZIP CITY, STATE, ZIP Jupiter, Florida 33458 PHONE NUMBER PHONE NUMBER 954-415-0229 EMAIL ADDRESS EMAIL ADDRESS CONTACT PERSON Gre,eory.Pettibon@PulteGroui).com CONTACT PERSON Gregory Petd bon AGENT (PLEASE PRINT) PROJECT ENGINEER: (PLEASE PRINT) ARCADIS U.S.. Inc. NAME NAME ADDRESS 2081 Vista Parkway, Suite 305 ADDRESS West Palm Beach, FL 33411 CITY, STATE, 2IP CITY, STATE, ZIP 561-697-7013 P HONE NUMBER PHONE NUMBER Kimberlv.Leser@arcadis-us.com EMAIL ADDRESS EMAIL ADDRESS CONTACT PERSON Kimberly Leser, P.E. CONTACT PERSON CA!` -.......„.:t.. rl......ln-w.w..017...-nl/"..-n....l 11--t:--.:--.tnn n nn - D-..:.....1 I---.--- •Int I 1 132 TAX PARCEL ID #(s) OF SUBJECT PROPERTY: 32-39-16-00000-5000-00002.0 32-39-21-00001-0010-00001.0 32-39-22-00000-3000-00001.0 PROPERTY CLASSIFICATION(S): Land Use Designation Acreage L-2 PD — Planned Development 30.77 acres TOTAL PROJECT ACREAGE: 30.77 EXISTING SITEUSE(S): Vacant-------- ___.__-------_. PROPOSED SITE USE(S) AND INTENSITY (e.g.# of units, square feet by use): 58 Single Family Lot Subdivision 1.88 units/acre ** PLEASE COMPLETE THE SUBMITTAL CHECKLIST ** The following items must be attached to the application: If the applicant is other than the owner(s), a sworn statement of authorization from the owner; Two deeds and a verified statement naming every individual having legal or equitable ownership in the property; If owned by a corporation, provide the names and address of each stockholder owning more than 10% of the value of outstanding corporation shares; Two copies of the owner's recorded warranty deed; _yl*� A check, money order or cash made payable to "Indian River County": Planned Development Request - Conceptual PD Special Exception less than 20 acres $ 2075.00 20-40 acres 2475.00 over 40 acres 2575.00 +100.00 for each additional 25 acres over 40 acres Preliminary PD Plan less than 20 acres $ 1150.00 20-40 acres 1250.00 over 40 acres 1300.00 +50.00 for each additional 25 acres over 40 acres Final PD Plans $ 1400.00 For concurrent application fees combine the appropriate fees and subtract $400.00. 133 FACommunity DevelopmenAUserslCurDevWppiketionsWDAPP doe R Page 2 of3 Ten sets of complete Conceptual, Preliminary or Final PD (final plat plans must be signed and sealed by surveyor). Plans as per Chapter 915, pursuant to the type of approval being requested. Any requirements of the zoning or subdivision ordinance which the applicant is requesting to be waived (such as minimum lot width and size, street frontage requirements, setbacks, etc.), shall be clearly indicated by section and paragraph numbers, together with the rationale for the waiver request(s), on an attached sheet. 2 Aerials for conceptual or preliminary PDs Itemized response to pre -application for conceptual or concurrent applications 2 sealed surveys 3 sets of floor plans and elevation for commercial or multi -family buildings Written Statement and Photograph orPosted Sign For Final Plat's anly CONSTRUCTION COMPLETE- BUILTOUT: (A) Certificate of Completion from Public Works or copy of letter to Public Works and Utilities requiring inspection of improvements IF IMPROVEMENTS ARE DEDICATED TO THE PUBLIC: (B) Original Engineer's Certified Cost for Improvements (Signed and Sealed) OR CONSTRUCTION INCOMPLETE -BONDING OUT: (A) Original Engineer's Certified Cost Estimate for Improvements (Signed and Sealed) ✓ COPIES OF DOCUMENTS TO BE RECORDED WITH THE FINAL PLAT: a. Covenants, Deed Restrictions, Bylaws, etc. or Statement There Are None b. Property Owner's Association Articles of Incorporation or Statement Indicating Why Recording of POA is Not Required 'AUMENT 1 FACcnununity DevelopmentlUsers%CurDeMpplicatiooslPDAPP.doc Revised January2011 Page 3 W3 134 R•,•NR At t6F CA+Jay :?'•.mr�e.r :''". _._ ._.... N x J9t100006000000D00.J 32 392 1000 1000OW0000. 3 IQJ9N0000+00100000+, t 323921 10000101.1000001.0 ATTAC14MENT 2 2239+000DO"00000000.3 Sc►, t rT sn.• �•A�. 3239100DDOW000OOOS,O W:. 3239S1DD00+00t000001,0 , J2J92+0000+eo9owDo+.o 32M !-DOD W"MO5104,0 ><J91!40000l0000000�,0 if ac I" CO LAKES AT WATERWAY VILLAGE PD = PLAT 2A-1 BEING A REPIAT OF A PORTION OF TRACTS 1, 2 AND 8, SECTION 21, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RTVER FARMS CO. PUT OF LANDS AND PLAN FOR LAND DRAINAGE AND ROAD RESERVATIONS, ACCORDING TO THE PUT THEREOF, AS RECORDED IN PUT BOOK 2, PAGE 25, PUBLIC RECORDS, INDIAN RNER COUNTY, FLORIDA, AND A PORTION OF THE NORTHWEST ONE-OUARTER (N.W. 1/4) OF SECTION 22, TOWNSHIP 32 SOUTH, RANGE 39 EAST AND THE NORTH RELIEF CANAL SOUTH ONE-HALF (S. 1/ 2) OF THE SOUTH ONE-HALF (S. 1/ 2) OF SECTION 16, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA NaNI Anon COUNTY SHEET 3 OF 11 JANUARY, 2016 __caRRa,M0NUIEAT .----------------------------0 NORTHRELIEF CANAL ---------------------- �- E 835440.58 53RD STREET I __ 1937. PC& 479) 1 �- mal NNW /1/• PAY L& 1 ��Tf TTED (RADIAL) 1L.24.00 "m EL.24.N 1ECTIONE 39E X'17"7714" C2 SOT47'27'E I FEND 532 NON R00 ISLES OF WATERWAY If. 22.07.AVD \ I A CAP LB. 16674 VILLAGE PD - PLAT IC N 1 20 7154 E 639.12256 1 L2 L5(RACK) R® ll U CI ro C7 d _ _ _ _ -17 e (IOfN3 _ MIRRIY RESONATDN T- E9 je -.27 w g -- (O.R.B. IBM PO. 940) 0 , I .6740'26*. R.IS00A0' BENCH YNW /2 MMIO'S1" CS Oo LITFLATTCD 1 5 V20F S V7 1 \ SECTION 14 TWP 32 S. ROE 39 E i UdPLATTED ;530100' 1 SW. V4 OF i"Il i RECTMM Rt IMP.32SRMTJE 0"4e'27E 71351' NO TLINE I N.E. CORNER Or I SEC. 21. TNV 32 S. AGE 39 E NORTH LIE OF I FTU. ALUM N PLACE LONG NL4 SEC. 21, TRP 32 S WITH AEMACH 0150 STAMPED RCE � E 1 xao eEAVI sLMWEr MATIN' 1992 le 205 570'24'10 - I - - Cl2 * _ 1! - IIWe.3e___-_ -- --I_L -I_ 2J 1_ _I_-_ (RADA 101 •IPADAL) R-7510071- - - - - - - - - - S36IVIew a NJ''e71• MANN' 44-1CANAL OR. 6p' R/M� 30' RELEASLO PEA O.R. IW4, FACE 1112 DETAIL 'A" � 1 NOT TO SCALL ODIC" YNW 11 S.E. CORNER OF PAN. LIL 11062 �� 'A' SEC. 16-32-J9 D•-ZL57IMND DETAIL -;ES I FEND 532 NON R00 ISLES OF WATERWAY If. 22.07.AVD \ I A CAP LB. 16674 VILLAGE PD - PLAT IC N 1 20 7154 SHEET P8 23. PGS 27-<l E 619.17256 R® -SEE E9 U _ _ _ _ -17 e (IOfN3 _ MIRRIY RESONATDN T- E9 je -.27 w g -- (O.R.B. IBM PO. 940) 0 , I .6740'26*. R.IS00A0' BENCH YNW /2 MMIO'S1" WEST LM I L ---OF TRACE 1 PAY l.& /7002 L.7YlAi �N i5'7A TRACT I IL -=60f4 ' iRALT 2 gLTRIN It TWP. 32 i AGE 39 E 3ECRM7LTM. I� ISLES OF WATERWAY mal NNW 13 N 1219660.94 INDIAN RIVER FARe6 CO. 32LIEE39E PAY. 1.& 7067 VILLAGE PD - PLAT 1C I E 6390.77.10 PUT OF LANDS AND 0.N" FOR INDIAN RM_ PB. Z3, PGS. 27 -41 EL -22M M'A NIE67'5B DRAINW AND / FANb CO. I ROAD RESERVATIONS N 1719611.15 21.05 NAT OF LAWS l PLAT BOOR L PAGE 25 ®� .F2:T-nm 639029.92 R-9w.w AID"FWI - LAND ORAmBE MET I+ 30.774 AC. i IS e.2F2Y16' ROIDREMNA"M 10 FLAT BOM Z Tom Its b[[ SFT• pqm" STR:MI EASTERLY R/M LST 31ST COURT co-fw37J9t (OA.B. 2016. PG. 21w)�01.19.BY_/ SIJ51'51-W TDN PANEL 1,2OS1CD233H (RADUL) ,A __ Im im 140 e-6J3fu! / 1.937.07 i� B-9D6.ao. P.O.B. 5 Jam: I" 200' DI pte. PFS. x796) e-4zn'ie 1.686.42 • • � • _ / 'TQP77531 7e.n' PW �1 NIL HE.OANOI.Cor - 80.00'_ 21 - TPACT'OS12• �. '� w.A2••E 58343'125_ / 5466! (P.B. 21. POS 05-95 � Ne3 L FIRM PANEL 112061CO211H &61 ti. 4S EAST URE Cls OF TRACT 2 I ,4 H !/•Q iii(- -- e • N i - _ •013 FASTor LME�II binW rDEut-n.61' �I�� 13'51'491-560or $i W a 491-(RADI.IL) M1 G33 25' ROAD EASENENT (P.R. 1 2. P& 25) RaDSE0--7 - O.R.B. 2971• PG. 519 I 1 ...1• I StSRJ ,* / 7' 'LTj•QtIF• . C/ I SSFo7s1* wA0• (RAMAL) / 11 d ISLES OF \ ` NOF ORTLME (RAp4) IE. COINER SOLRLL LME I 1 WATERWAY / R-673.00' SW, LONER N.E. COIINER a 11UCT Z OF iPACT 1 I VILLAGE PD - bticr bJ'AT ITI 606.767• OF TRACT 7 OF TRACT 7 R-0w.ar PB. 24 PGS 83-95. Air, ?• OF TRAM ki A-lTxi '� -g6y(I .�•- 7 % �.- ^RMI.1., I I W.NJQ36'791 l� 1�F9 NIP2715t )= ^ I M.3i7•fo' �I L \I 73.89' I � LNTIt.ATTED I TRACT B 73' PfYD CASIYERI ( 56R70U9E I^W LINE TRICE 7 I SECTION Yl7WB. 32S.RQ 39L R.I.ONJ1,PG. SSV 60.01' INDIAN RIVER FAN..Q CO. I W6I 111E TRACT7 �1 RAT OF LOW ND FUW/ FOR i/1 ' EASTERLY R/W ERIE �M TRACT 7 SECTION it INP. 32 S. RLE 39 C i R.15w.ar 1 or 31ST cd Art DDIAN RIVER FAMAS C0. _ I OF T LM LAND qq , (0 It 7018 PC. 2195) I I RAT OF LAMS AND PLAN FOR �M TRACT 0 AND wAD IMA1701B 6'1.467.99' IT UBLATTED I.NO DRAINAGE p PLAT ODOR L PAGE 25 CB -N L 482 N' ; IIUCT6 IT ATORDADTESF70'ATQD YI CN-IDl.tf 1 i SECTION It TOR. 32 SRR A L h PLAT BOOL 2 PALE 25 LINDSEY ROAD (497H. ST.) 11 I) mIAN NW7l FANG C0. ¢^ I (EM R/W) INDIAN RNOR COUNTY l 11 R.ITOFLAXINORMFOR Ib{ (RPABO' PO PER - O.R.B. 707. PCS. 1720, CONTROL YONUYDFI I LAO 049NL[AN1 O.R.B. 1777, PG. 79 A O.R.& 1931, PG 1891) SPS 112 .JIT ;IOD T®TVATDIS I SOUTH LANE OF I NORTH R/W LMC a M 121777].22 495 NATwMEPWM 1 § R[YVNODi M TRACT 7 1 LIDSEY ROAD (49TH ST.) E 810751.40 bI 1�1I � 1 I (O.R.& 1951• PG. Iwt) 11 --------��----_----- -- - 58[46'171-1346.62" ------ --�-- __--- aSl&ATEPN. N4p CN1IL -- -- _ _ _ -. SOV* ID'TOiIT{^QJ' LWLATTED LIS S70 -0 2-22-E N.W. V4 OF U SECTION ISL TWP 32 S. RGE 39 E. 14 l5 4 U VG! P M1fil-I!- 5014V46 -E L9 HiE06'II* 1 S13OI 01 SWII 0LT5630t `�. L12 52358'491 L1351'1' 7 / l L133 .1N760B 11 9 LI3 N670001 •`I' LIS N7 051 SJ,. LI7 5570731 I _ R.17001J7 �WESTERLY R/11 lM x.44870.37' OF 43RD AVENUE CB.MT31'121 'A7' (O.R.B. INS. PGS 2221) CH.466631 R-159&00' e-O.Yse•a- L-109.45' UNPLATIED CB•NI542'32t N.W. 1/4 OF CH -109.44' SECTION 22, TWP 32 3, RCE 39 E SIMON YYW N M1187:51- NOTE: E 040737.25 ENTIRE PROPERTY LIES WITH. ELOOO ZONE 'IP ACCORDING TO FLOw INSURANCE LUTE WP FIN) NOS, 1206IM33H AND 1M1CO241K TL• DECEMBER 4. 2012. NO WE FLOOD ELLVATNIN ESTABLISHED EAST 1/4 COMM OF YC. 741, Z1.1 CSVTdR RCE 39 E Lj FID. 06 PLAT BOOK PAGE DOCKET NUMBER THIS INSTRUMENT PREPARED BY , WILBUR F DANE P.S.M. LS -4190, STATE OF FLORIDA ARCADIS U.S., INC. 1500 GATEWWAY BOULEVARD, SUITE 200 BOYNTON BEACH, FLORIDA 33426 ES 7917 / LB 7062 ZONING: R54 WD VSL• Y-2 L'�4f�' IT�I�r'nI, f�f1C.N?:T7 O �1 ff�mi �i i•?3R.YF7L7 �� ©fiTFs�9 TTZlYTo W1(."a T?T931f 557 �>I Rl� IT'fl6'�7 TF�F'9 ib1•'.'7IT?�!RSS17 R® m i1•Tb:�7 T•*rsa �>, �� Ili m 57.7657 TS7'�Y17i CLF:•7 Fx�RSZ 1i D iT� 775(257 F?Ta� F}7.RY.YFii �I 05"TT11"Emm NMI MIw;rlm. f?Y3iF-r 3r-T7?FL57*mm ®fi1>r 7F7TRF915F-Y&S7®m ®fes IGF�1113M19 i111]101111 ®�1rRrmv-w-w Y2➢�O ®� .F2:T-nm wpm . L�i�m7, SFT• pqm" STR:MI m�SlmCiiw3wF_'=i©® ®p-T7m m IFC7 G1 I C97.11 £7 i [76571 KEN lyin&i IGawk7f<77f m f®771 f�Ei3i �1 �Fi1O f®� moI �Ci:IIE)1 f 3i7IT�N ZONING: R54 WD VSL• Y-2 LAKES AT WATERWAY VILLAGE PD - PLAT 2A-1 BEING A REPLAT OF A PORTION OF TRACTS 1, 2 AND 8, SECTION 21, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER FARMS CO. PUT OF LANDS AND PLAN FOR LAND DRAINAGE AND ROAD RESERVATIONS, ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 2, PAGE 25, PUBLIC RECORDS, INDIAN RIVER COUNTY, FLORIDA, AND A PORTION OF THE NORTHWEST ONE-OUARTER (N.W. 1/4) OF SECTION 22. TOWNSHIP 32 SOUTH. RANGE 39 EAST AND THE SOUTH ONE-HALF (S. 1/ 2) OF THE SOUTH ONE-HALF (S. 1/ 2) OF SECTION 16, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA SHEET 4 OF 11 JANUARY, 2016 1�10 UC. 432. (00.8.7 BE74LN WRR 11 11 11 P0. "s) P.R.M. LB. 17062 —1• -- --EL-24.09 MGM — -- 1, yob 1 Ir` I � I I � I I � I 1 i 1 I 1 1 I I SIIBLATERAL 1 H-1 CANAL (60 R/W) LIT," 30' RELEASED PEP 11 1 STCMIWATCR MANAGEMENI 1'RArF "LO' TRACT "OS17^ Do S,11, �I O.R.B. 19]1, PTO[ 1517-+ II' INRPIFY RESERVt" _ —1 - - L- i 71 200' RIGHT OF MAY EASEMENT 1 RELCASC0 PER 1 1 '8, (O R.B 1666 K. 940) � / IG X 8 KKKY I I I d (0' —(ORB R=1580.00' R e-2610'51' L=721.97' (TOTAL)�VI—'�10_ 9.2 CB=N065'3YE 1 1 1 CH=715.70' 1 \ E STCMIWATCR MANAGEMENI 1'RArF "LO' TRACT "OS17^ 1I i I I � 16 F el I ESIF.S OF WATFJ2WAY 1 I 1 1 ; b1 VR.LACK PE) - FLAT 7L UC. LIMITS OF—/898) (0' —(ORB THIS PLAT I 9.2 t I tl 1 I I 1 1 1 1 tl 1 1 1 I I 1 1 1 10' OE, O.R,B. 2432 _ 30' PC 696) S7QT 6 OF NOTE' PROPERTY UES NIMH: FLOOD ZONE 'X* ACCORDING TO FLOOD 09RWCE RAIL MAP (FIRM) NDS. 12061CO233H AM 1206103241H. DATE; DECEMBER 4. 2012. NO BASE ROOD ELEVATION ESTAOUSHED NRI THIS INSTRUMENT PREPARED BY , WILBUR F DMNE P.S.M. LS -4190, STATE OF FLORIDA ARCADIS U.S., INC. 1500 GATEWWAY BOULEVARD, SUITE 200 BOYNTON BEACH, FLORIDA 33426 EB 7917 / LB 7062 '_WLA TTED S I.!? or S L2 I SECTM $. TV- 5. RGC l',' F S89'47'27'E R=1530.00' ' e=14.27'12I 50.00' :2n4rm L=385.96' (TOTAL) eA&'41- CB=NB4'54'17'W C7 ICH=384.93' I L 111 ,—, ,'�CB-NI'42'171 « CN.GA.26'�a.'.q uc 36L E§ !o dJJ� (RAD.) _ _ _ _ �nr13t 13aoo• LEGEND• SET PERMANENT REFERENCE MONINEN1. I.B. 17067 D - FOUND PERMANENT REFERENCE MONUMENT, LB. 17062 e- SFT 5/6' IRON ROD NiTH CAP, L.R. 17062 A P _ FOUND AMAWNT CONTROI PON1, L.fl 17062 - PERMANENT CONTQOI POM A - CFNTRAL ANt7F O,E, - BUFFER CASEMENT CO - CIIORD BLARING CII - CHO" O5TANCC 4 - CENTERUME IT - OECD DOOR D.C. - DRAINAGE EASEMENT EL - ELEVATOR L - ARC LENGTH LAE. - UNTIED ACCESS MOMENT LS.E. LANDSCAPE EASEMENT NAVA - NORTH AWRlCAN VERECAL DARN NGYO -NATIONAL Gtoor IC VERINAL DAT" (M R.) - NOT RADIAL N,I.S - WN TO SCAIf O.R.B - OFFICK RECORD BOO( 05 - OVEN SPACE P.B. - PLAT flOOR PC- PONT DF CURVATURE P.CP - PERMANENT CONTROL PONT PI - PONT OF INTERSECTION PGS. - PAGES P.0 B. - POINT OF BEGIN NG P.0 .0 - PONT OF C0MWNC[MEW PRC - PONT O REVERSE CURVATURE P.R.M. - PERMANENT REFERENCE MONUMENT P.S.M. - PROFESSIONAL SURVEYOR AND MAPPER PI - POINT OOI UNTU$ONGE TANCY RP - AAORIS PONT (RAD) - RMML 6E/RNG R/W - RIGA -OF -NAY S.L.C. R. - St IUCIF COUNTY RECORDS M - TYPN•.AL U.E. - UTRTTY LASCMEW W.S C. - WATER AND Sf.MER EASEMENT (CSO> AOACENT LOT NUMBER IBL - LOT NUMBER F --A W 00 LAKES AT WATERWAY VILLAGE PD - PLAT 2A-1 BEING A REPLAT OF A PORTION OF TRACTS 1, 2 AND 8, SECTION 21, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER FARMS CO. PLAT OF LANDS AND NOTE; NDMREQ1PRMERrY Lrcs AlPLAN FOR LAND DRAINAGE AND ROAD RESERVATIONS, ACCORDING TO THE PIAT THEREOF, AS RECORDED IN PLAT BOOK 2, PAGE 25, PUBLIC RECORDS, INDIAN FLOOD ZONE x" RIVER COUNTY, FLORIDA, AND A PORTION OF THE NORTHWEST ONE-QUARTER (N.W. 1/4) OF SECTION 22, TOWNSHIP 32 SOUTH, RANGE 39 EAST AND THE ACCORDING TO FLOOD INSURANCE RATE MAP SOUTH ONE-HALF (S. 1/ 2) OF THE SOUTH ONE-HALF (S. 1/ 2) OF SECTION 16, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA IF") NOS. IMICO233H AND 1200100211H• 2012, RD also FLaoRNATION!STMT SVIDER HEDSHEET 5 OF 11 JANUARY, 2016 R=1530.00. - - - - - - - - - - - R=899.80' IJN'PLATT'F_D UT RWAY' LLA CN - CIIORD DSTARCE PSM - PROFESSIONAL SURVEYOR AND MAPPER PT PONT M TANGENCY a;�:R• .� gi L-14'2912' L=385.96' (TOTAL) ^ 1rr CIF :, vz A=19'1o'4s' If f Q - CINTERLNE CB=N84'S4'17YI SEC'T:"N %, TWP 32 �. RGE 3 E. L=301.22' (TOTAL) CH=384.93' S85'5 I'D I "E o.e - OEMeooK RP - RADUS PORT, _ cD.xrs572t '•' I 50.00' 25.00 SO4'08'59W NORTH IRI. M MO LANE 17.71' SEC. 21. TWP 32 S. RGE 39 E �,. TWIG. 80 _;(: 8 (RAD. - RAGM BEARING IJ. _• - CN -1022• JS _ r- -- -- -- -- -- -- - - -- - - --•-- -- C8 R�3000p "' -- ----Neslo2eti-- -- -- -- -7 -- ---- 18x.2+• LIMITS OF CH= 299.81L - PD -- Ie 15 -- - -'---- 4 io Jei«8011 - e•loo'17 ala C9 R ce.Ne1.3e•14w cN.17 ego -�_a7eerl• THIS PLAT SUWTUtAL H -I CAVAL (60' R/W) - - - -. - - - - - - 8 z, 22 . e.l.•s,•1,. R.117o oo• �(locLU- L-Se1ee• ce:Na1.31'ssYr -- ---- RELEASED - - - (SEE SUER 7 OP 11) - - -- b 10 .3et7r _CT'S7°u•s't74.30' ORB BPAGEPolb12� C15 °•TJe.e L.ry CB.NeO• = �st Ra BaA7 MURPHY RESERVA71DN I - - - - -R - - c x•196.01 _ J 'WW//"1) 2OD' RENT OF WAY INA) - NOT RADAL 48L L twwo-OSJ'�"---``G, EASEMENT da PEP N T.s - NOT TO SCALE ORB. - MCA RECORD BOON OS - LOT W -UP THIS 1-' ..I - 805'1 IOOD y3 Io.EIO' R-11eo.00• w sassrbrt JO,Js �, (o.R.o I vlD) e i�1�froelt) WqJ $_ G10HD 3L N TiRACTTI: I 12'IJ,1p,• e' g (x R.) e. `. �� 7t (a 7) (•JO). Dp°f\° INSTRUMENT PREPARED BY , WILBUR F DIVINE P.S.M. LS -4190• Gla ell 959.W L.158, R 39L Oa; 6fi _ _ �CN'9 TI y t J g) W11)O.pp• ,7- • 4'I dq RI REVISIONS DATE PUT PREPARATION 10-01-15 -I �I d I ry SI'Olw 1.1500. '. 21' 25' i. _ %N6g..'JJ•JS t- -_ ```` 1•D')p.pJ _I "L' �CC C21 41• . MINDSET FLOW.• 4 S1REEn_-___ .- 7 TRACT b5i"__,� •)Jy..°. ^IJ3.40� `` 1500 GATEWWAY BOULEVARD, SURE 200 C27 C23 40L ; mt �- 8E R g i R saslroTt ISs.00' C°•e tBle.6� C11 S FEVISTONs PER COMMENTS 01-26-18 STORMWATER MANAGEMENT 1= 'L12' a xess,'o1w 1110..• r.SE.-'-.-' '< 8 ,� °°)o•) CIO ��>.�O• �f i TRACT r-10• ML Z 1,700 MACS i I I K k� ^ IC uL s O ^ •2•Ig) 3000' b�` .I•V �/' f N85'SI'011Y )' �, 41L 18 $= �' S( (6✓ ' R-196000' S!I'Ol 115.00'0 UL -.W Q IC =i ISSAO' �5z `\� p L R '/.•� 7gW�6 gJ1.0j e0�� ,) -• ll� MOB12'10' 7.03• J 1R/CR b$4• C31 25.00 5e 11'59• 25.J9 SIr5701 L-22951 (IMA) f 6-TII'!0' I TPC 6.1716'5°• ♦ $4L $( R"25.o0' CB•NOOx'SIt R-� L-20.36' ^ I L-JI,Jp' R.2500' ,o CN -229.44' cB•sl•59'30t \ 42 CB-SO33'14'W e-e017'It• R•25.00' R-25,00' )t\ �b� Ae9316'35' "' la RR.i If _ 01.26.31' I 1 cm X57}T C $ l•3503' A-W12'2I' + Jq- °j 8 Le4�'70' J - 2 p•yy' Y1 ,3a �! 1 s7n021 CB.5J5'S975t L.a.9e• ' A-4709' L-41.98' d` Cx-32.v' / J• a .3 CB=S79'40'S6"W ♦\' _ (SCE SHEET, M 11) L -20.x. ;• CB -N CH -37.w CB -SC 277a00• IJ.JS' 7�lli CN.37.22' j,,3' / (�R,a 'TwLyA CH=36.35' PRAc'r 1 R.210.00' ', $$L J5.00. 8336' w xY :YGT.1V L1. TWP 321 PGE .1L L-29126' rma) Q r� .'$ e•3so7IT' 'T0 p0• ' •��..11��,pp•13w INOfi,N Rt�ER FARN,S f,Q LEGEND[8.535'59'x[ Q3 ■ - SET PERMANENT RErERERCE P.B - PUT ROOK CH -270.77' L-11.15' may,` A4` [8.5593'75[ i a K4//'7 ~r IW�G4) RAT OF LAIR,^. AM PLAY FOR LA7q ORARIAf.0 MONUMENT. LB. 17062 PO - POINT OF CMNATURT iY.g, �''�A, CH.11.25' - .pO g / �- '-ll Rv2S.00' Allo RnAD Rf.SCRVATICYN^, O - EMpq PERMAICNT REFERENCE P.CP - PERMANENT CONIROI POINT /7062 R - POINT OF MIERSECTNWI R.160.00' 9� `� .,�' iii"' i ; v i S Jay A=9S 16'35' PLAT 90x( 4 PAGE 25 SETMONUMENT. OM - sn s/e' IRpI Roo wmH w. L.B. 17062 PCS. - PAGES A-eo•17.10• S6l .. �S a\� t L-40.70' • - TOM PERMANENT CONTROL POINT. LB 17082 PO.B. - POINT OF REGNNING L-224.20' (TOTAL , o A, (LT m J j7L ` ry O� LIMIT$ OF CB-SO702'28'E e - CPE ECONTROL POINT P.O.C. - PONT M COMMENCEVE70 c0-53Y59'36t PRC - POINT OF REVERS[ CUWATURE CH -206.30' \ 8. SBL n 0:'I. CHe36.35' THIS PLAT A E DEVCL LAR V6 1 ��� ITS - PUFFER EASEMENT CB - CHORD BLARING PAM. - PERWIENT REFERENCE MONUMENT 'a.7•R) )i,. l I a 3P� R=899.80' UT RWAY' LLA CN - CIIORD DSTARCE PSM - PROFESSIONAL SURVEYOR AND MAPPER PT PONT M TANGENCY a;�:R• .� gi = A=19'1o'4s' If f Q - CINTERLNE - R - RADIUSL-10.29' .6 p e•IJ.H'1+• L=301.22' (TOTAL) IL,76/�� l- A4? o.e - OEMeooK RP - RADUS PORT, _ cD.xrs572t '•' CB=S23'2T141Y �,. TWIG. 80 _;(: O.E. - OEMHWC EASEYENI (RAD. - RAGM BEARING IJ. _• - CN -1022• JS _ , 'b' CH= 299.81L PD EL - ELEVMERN R/W - RIGNT-OF-WAY SLG". 51. LOGE COUN11' RECORDS J6.fb'`_ / - - - -. - - - - - - 8 L - ARC LENGTH UL - VMlim ACCESS EASEMENT - TYR - TYPICAL 380,• L! (SEE SUER 7 OP 11) LS.C. - IANIISCAPE EASEMENT VE. - UlAOY TAX41M WS.E. C15 MAY - NORM AMERICAN VERTICAL DATUM NGYp - MATERIA. GEfMIE71C WRTICY DATUM - WATER AND SEWER EASEMENT SD - WMOEN7 101 NuNKR _ I , 1L INA) - NOT RADAL 48L CHIVE IMRE N T.s - NOT TO SCALE ORB. - MCA RECORD BOON OS - LOT W -UP THIS CURVE RADON ca 25 00' CR DELTA . LENGTH DCN6NG 42,84' N3.Tt4N*E ' G10HD 3L .1 - �Z _ - INSTRUMENT PREPARED BY , WILBUR F DIVINE P.S.M. LS -4190• Gla ell 959.W 7n '1 . 7 • N 1 • 4� 49* 12 • ,7- • 4'I dq RI REVISIONS DATE PUT PREPARATION 10-01-15 BY CIEN AV INTO STATE OF FLORIDA ARCADIS U.S.. INC. C21 41• . MINDSET FLOW.• 4 S1REEn_-___ REMsnMs PER COMMENTS 12-14-15 AAF WTO S 76 M 1500 GATEWWAY BOULEVARD, SURE 200 C27 C23 1• 1 ZONING. RS -6 LAND USE: M-2 FEVISTONs PER COMMENTS 01-26-18 JW WFD BOYNTON BEACH, FLORIDA 33426 cx ,a '4 • 7 1r4 w75,32- SCA��"EAyTSMp�p LEI- - 30' EB 7917 / LB 7062 C31 25.00 5e 11'59• 25.J9 SIr5701 24.32• SCC. le 21 • n UWP. 37. s. RGE. 39. E. w2 2soo e-571716 2100 ss,xJo 2197 WF077402 SHEET 5 OF 11 to LAKES AT WATERWAY VILLAGE PD - PLAT 2A-1 BEING A REPLAT OF A PORTION OF TRACTS 1, 2 AND B, SECTION 21, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER FARMS CO. PLAT OF LANDS AND PLAN FOR LAND DRAINAGE AND ROAD RESERVATIONS, ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 2, PAGE 25, PUBLIC RECORDS, INDIAN RIVER COUNTY, FLORIDA, AND A PORTION OF THE NORTHWEST ONE—QUARTER (N.W. 1/4) OF SECTION 22, TOWNSHIP 32 SOUTH, RANGE 39 EAST AND THE SOUTH ONE—HALF (S. 1/ 2) OF THE SOUTH ONE—HALF (S. 1/ 2) OF SECTION 16, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA _ — SNNET A OF n) I LL�30. I N N TRACT'OS19• STORM MANA I'7*MLNT /^ Zo.E. I� 7RAC7 18" F ISLES OF WATERWAY ..JJ..�� VILLAGE PO - PLAT ,C I I 1 I R=1580.00' f A-26 10'51' L=721.97' (TOTAL) CB-N0(F50'32 E CH -7)5.70' LIMITS OF THIS PLAT r r ;' TRAGT •t viw" I (SEE sLm B or ET) NOTE: ENM PROPEM LIES M'IIHN: ROOD ZONE X ACCORDING TO ROU) INSURANCE RAR MAP (FIRM) NOS. 17061CO23M AND 1206100 2 4114. BATF•. DECFMRER 4. 2012. NO BASE ROOD ELEVATION ESTABLISHED SHEET 6 OF 17 JANUARY, 2016 THIS INSTRUMENT PREPARED BY , MLBUR F DMNE P.S.M. LS -4190. STATE OF FLORIDA ARCADIS U.S., INC. 1500 GATEWWAY BOULEVARD. SUITE 200 BOYNTON BEACH, FLORIDA 33426 EB 7917 / LB 7062 LEGEND ■ - SET PERNANENT REFERENCE MONUMENT, LB. 17067 D - FOUND PERNANCNI REFERENCE MONUNFNT, L.B. /7067 SET 5/9' ■ON ROD WITH CAR L.A. 07062 - FOUND PERMANENT CONTROL POINT, LB 17052 PERMANENT CONTROL POINT A - CENTRAL ANGLE DE. - DIFFER EASEMENT CB- CNq+D BEARING CII - CHORD UIS7ANCE Q - CENTERLINE OB - DEED DOCK DL - DRAINAGE EASEMENT CL. - ELEVATION I- ARC LFHGTH LAC. - LINT D ACCESS MINIM LS.E. - LANDSCAPE EASEMENT NAvp- NORTH AME" VERTICAL DATUN NGM - NATIONAL GEOOEFC KRTWAL MRM (NR.) - N07 RADIAL N.I.S. - NOT TO SCALE O R.O. - OFFCW RECORD DOOK OS - OPEN SRACC PO - PLAT RD(* PC - PONT OF CURVATURE P.C.P - PERMANENT CONTROL POINT PI - POM OF INTERSECTION M. - PAGES PA - FVM OF 9EGNTRNG P.O.C. - POM OF COMMENCEMENT PPC - POW OF REVM CURVATURE P.R.M. - PERMANENT REFERENCE MOMUNENT P.S.M. - PROFESSIONAL SURVEYOR AND MAPPER PT - POM D< TANGENCY R RADIUS RP- RADIUS PONT (RAD) - RAnAL REARING R/W - RICNT-OF-WAY S LC. R. - ST. LUCIE COUNTY RECORDS TYR - TYPCAL U.E. - UUM EASEMENT -.SX. - WATER AHD SEWER EASEMENT r41 - ADIACIEW LOT "FIER 46L - LOT NUMBN W *-A 41 LAKES AT WATERWAY VILLAGE PD - PLAT 2A-1 BEING A REPLAT OF A PORTION OF TRACTS 1, 2 AND B. SECTION 21, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER FARMS CO. PLAT OF LANDS AND PLAN FOR LAND DRAINAGE AND ROAD RESERVATIONS, ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOON 2, PAGE 25, PUBLIC RECORDS, INDIAN RIVER COUNTY, FLORIDA, AND A PORTION OF THE NORTHWEST ONE-QUARTER (N.W. 1/4) OF SECTION 22, TOWNSHIP 32 SOUTH, RANGE 39 EAST AND THE SOUTH ONE-HALF (S. 1/ 2) OF THE SOUTH ONE-HALF (S. 1/ 2) OF SECTION 16, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA SHEET 7 OF 11 JANUARY, 2016 R -196O 0D' _ e-ae•a'a' L•229]7' (TOTAL) C8 •NO759'5A'C CN -229..' f STORMWATER MANAGEMENT ♦♦♦� TRACT 112' 4+ - 1.790 ACRES t 1 R-3.500' e•a717'1O' L-493.43' (TOTAL) R• -O,00' A•a726'25' L•56.19- CB-5S3'Sat M•35'51.6a' NOTE: [NITRE PROPERTY !RS am. ROOD ZONE 1C ACCORDING TO FLOOD INSURAIICC RATE MAR (RAY) NOS. 120610021V AND 12061002.1.. NTE: OEC[la9R ., 2012. NO BAY FLOOD nEVATION ESTABLISHED (SEC SHEET S SaT'woo,1 A.) A-oG54'57' I wzee A. 5, s7' 43 c9-S7lo'aoj 1 l•SJ 69• M -32.e5 I CB-ST.]UWE 13s.ND CH 53N 5j6O15Y� A-1753'.6' 1 L-39.93'—. C9 •51 T2.'21'[ M-J9.a6n% r e -175Y.6' ddl i V L -Mw* $. CS-SI12.Y12 CN -65.51' `)• A•ORS.': e / ° S -!2. PN9; Leyl '1 CB-3CH-3. 56?OD M.12 1 45L I SO A. 7 q.'A CO -S �yg. ��'wm'F-5 ejD' d6l R-6000' Bi (•J. 59' •Il 1-1143.3..2121 l}.'IifY J • ya�'A C_1 , '16i CH• 111.55' U4 sae e,.A- TRACT 'M* f°i7 `°`•i2N (SLC SHEET p Q, TF) a1,1)' a) C3. 3 SOL a SIL O52L - tral THIS INSTRUMENT PREPARED 13Y , WILBUR F DMNE P.S.M. LS -4190, STATE OF FLORIDA ARCADIS U.S., INC. 1500 GATEWWAY BOULEVARD, SURE 200 BOYNTON BEACH, FLORIDA 33426 EB 7917 / LB 7062 j ti PI{E A. — _L— CN -11..10' ^ � •_ _ _ _ — — _ _ — — — ,TO'or (SEE SHEET 9 OF 11) ®��rs�tsnxi�tnL%S.I^s�.s��T.1�� LEGEND: ■ - Sn PERVANENI R[FERENCE .MUNENT, L.B. 17062 p - FOUND PERYAN[NT REFERENCE WONUNENI, L.B. 17067 - SFT 5/e' FON ROD WITH CAP I.B. 17067 - FOUND PERMANENT CONTROL POMI. LB. 17062 - PERMANENT CONTROL POINT A - CENTRAL OGEE OC. - BUFFER EASEMENT CB - CNORO BEAWNG CN - CHORD DSIANCL Q - CENTERUNE OB - DEED Boo' DL - DUAR4E EASEMENT EI. - nNAT10N l- ARL l[NCI. LAC.- LIYR[D ACCESS CASENCNI L.S.E. - LANDSCAPE EASEMENT AR Nw - NORTH AYFRICAN VCRNCAL Nita NCM - NATIONAL CIFOOCTIC VERICAI .TUM (N.R.) - NOT RADIAL SCALE: 1- = 30• N.T.S. - NDI TO SCALE O.RRB - OFFICIAL RECORD PoN OS - OPEN SPACE PR - PLAT BOON PC - POINT OF CIRVATURE P.C.P - PERMANENI CONTROL POINT PI - PORT or INTERSECTION FIGS. - PAOES (SEE SHEET S OF 11) P.o.8. - PORT OF BEGINNING — ' — — — — — P.00 - POW OF COMMENCEMENT 5 • Rv699.BO� PRC - POW OF REVERSE CURVATURE .R.Y. - PERNANENT REFERENCE MONUMENT P A=191049• P.S.M. - PROFESSIONAL SURVEYOR AND NIPPER PI -'POINT OF TANGENCY 6' a L-301.22' (TOTAL) CB-S23.27'1+w Rp _ R DIUS POINT (RNP - RDML BFARING �A CH=299.81' - R:CHI_OF-WAY 1 a: SR/VV S.LC.R. - ST. LUCIE COUNTY RECORDS fYP T""L EASEMENT TRACT U■TY WATER AND SEWER EASEMENT S� 1 LIMITS OF SECTION zl TV.P az s, arta L 6YI - ADJACENT LO7 NUABER f Q THIS PLAT INOIAN RIVER F'AP.MS CO. 48L - LDI ww;EN PIAT N' LAIEIS NJ) PLAN FOR LATE) DRAINAGE. D 3� R.929.80' ANIL ROAD RE',ERVATINTS A-]5'.'01' RAT BOO( 2. PACE 2i j ti PI{E A. — _L— CN -11..10' ^ � •_ _ _ _ — — _ _ — — — ,TO'or (SEE SHEET 9 OF 11) ®��rs�tsnxi�tnL%S.I^s�.s��T.1�� co ( LAKES AT WATERWAY VILLAGE PD - PLAT 2A-1 BEING A REPLAT OF A PORTION OF TRACTS 1, 2 AND 8, SECTION 21, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER FARMS CO. PLAT OF LANDS AND PLAN FOR LAND DRAINAGE AND ROAD RESERVATIONS, ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 2, PAGE 25, PUBLIC RECORDS, INDIAN RIVER COUNTY, FLORIDA, AND A PORTION OF THE NORTHWEST ONE-QUARTER (N.W. 1/4) OF SECTION 22, TOWNSHIP 32 SOUTH, RANGE 39 EAST AND THE SOUTH ONE-HALF (S. 1/ 2) OF THE SOUTH ONE-HALF (S. 1/ 2) OF SECTION 16, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA SHEET 8 OF 11 JANUARY, 2016 R=1580.00' A-2610'51' L-721.97' (TOTAL) CB-NO6'5O'32•E CH -715.70' (SCE 910ET 6 OF 11) SCC. 16. 21 a 22 TAP.'s:. S. RCE. 39. L — �— — — — — BCNON u;RN #2 — — — — — — — A P.R.M. L.B. 07062 N e-JJ9'41' EL -23.66 HWD L•100.97' II LEGEND4 CO.NIF06'07'C - 1 N 1219660.94 N.I I Cp0,95' ■ - SET PENWNCNI REFERENCE ND"U-ENT. LB. #7062 U I N19'S5'S8•E-21.05' E &39037.10D - FOUND PERMANENT REFERENCE 1 w MONUMENT. LB. 17062 ti BENCH MANN 3 i •'R• o - SEI 5/6' ■ON ROD RRH CAP L.B. #7161 # I 7062 FOUND PERMANENT AML POINT. L.B. 17067 II P6.-23.74,NLVD ' / i •� � 0DWROL9) N e - CENTRAL ANCLC-•---.---1 B.EOTT. - BUFFER WENT I N 1 1 11.1 _ C 539029.92 CH - CHORD REARMDISTANCGLES OF WAIF,RWAI' / 1 to. Q - CENTERUNE - PLAT 1C / VILLAGE Po R=905.00' D.. STATE OF FLORIDA - DIED BOON A -21'23'16•E I / B.- DRAINAGE EASEMFNI EL - ELEVATION ARC L-337.83' 'YooQ I.E. - LARRoACCESSAss EASEMENTA45 4 CB=N30'37'}6-E/ G LS E. - LANDSCAPE EASEMENT Il. p-335.87' BOYNTON BEACH, FLORIDA 33426 MVD- NORM AMERICAN VERTICIL WRN NEW- NATIONAL GEODETIC VERTICAL DATUM IN P.) NOT RADIAL ' TRACT "OGT" / ENTIRE PROPERTY LRS RNHIN: N T.S. - N01 TO SCALE ROOD ZONE '(' A•1,1009'S5' 7.er O,R.B - 0 RECORD BDOR Os - OPEN SPACE '• Ay 1= e P.B. - PUT BOON PC - POINT CE CURVATURE PC RmNwENI — --•- —1VJ Qs y LIMITS OF —o A, .v _ comROL Pow of _ POINT or VTTENSECION IDS THIS PLATCEP \ PGS. - PAGES 554'0r.T1W gh� LAUD CRAINACF (NATO A') AND ROAD ACSS VAI TOYS I'T'N' )PAGE 75 R.164OW Ro S. - POINT Or BEGINNING fASR1AY p/R P,O.C. - POINT Or COMMCNCCMEM PRC -POOF REVERSE CURVATURE SISI COURT /'(OR.B. 2010. PC 2196) P.RM. - PERMANENT REFERENCE MONUMENT P,SM - PROFESSIONAL SURJEYOR AND MAPPER PT - POINT D< TANGENCY R RADIUS RP - RADARS POINT (RAD.) - RADML BEARING RIV - RIGNI-OF-WAY S.LC.R. - ST. LUCIE COUNTY RECORDS TIR TYPICAL RRY EASEMENT U.E. - UTILITY R�S�C. - A1CR AND SERER [ASCYFM / STATE OF FLORIDA l - ACMCENI LOT NUMBERP.G.B. /l• L {FIL 1 - LOl MI4BEA /' /� N76'08'111Y 65.95' I 1500 GATEWWAY BOULEVARD. SUITE 200 1= R=60.00' R=360.00' A BOYNTON BEACH, FLORIDA 33426 NOTE: R-65 D0' ENTIRE PROPERTY LRS RNHIN: EB 7917 / LB 7062 ROOD ZONE '(' A•1,1009'S5' 7.er ACCORCING TO FLOOD INSURANCE RATE MAP'• (FIRM) NDS. 12061CO733H AND 12061CO241K L.t cB.sfiaorllw\ CATE: DECEMBER 4, 2012. NO MSE FLOOD nEVAi10N ESTABLISHED TRACT b51' � R•60.00' L-137.26' A- 3C0T31' CB•51752'MZ ON-IM.24' i ' e•2r1s'os' R-440.00' A=34'07'58• L-262.12' CB-S77*26'06' W CHAA250.26' LIMITS OF THIS PLAT THIS INSTRUMENT PREPARED BY , WILBUR F DIVINE P.S.M. LS -4190 " — I STATE OF FLORIDA SI.T51'S 1Y � l \ ARCADIS U.S.,. INC. N76'08'111Y 65.95' I 1500 GATEWWAY BOULEVARD. SUITE 200 1= R=60.00' R=360.00' a BOYNTON BEACH, FLORIDA 33426 A=154'04'58' I [y R-65 D0' L� EB 7917 / LB 7062 A•1,1009'S5' 7.er \ L.t cB.sfiaorllw\ 'TRAC'T I ;I.CTtrf1 2L TW?. J2 S.. rrC 39 E. INDIAN RIVER FAR1.45 CO CH -117.90' \ 554'0r.T1W gh� LAUD CRAINACF (NATO A') AND ROAD ACSS VAI TOYS I'T'N' )PAGE 75 R.164OW L•57.17' CB-Nte'S6'o6Y CBJ » eR.]6'25- -W26'2s' !•505.63' (10tAL) °% �o�. 7J SCALE: 1- TCNb�\ CN•46506' I 4'J.37. - —FRIM PANEL 112061C07JJN . . . . . . . . . . . . . . FIRM PANEL 112061OD241H STORMWATER MANAGEMENT I I TRACT •L I I • I 'd 6 731 ACRES j, I� I I� I I TRACT 2 SECTIO ?.1, TVA, 32. S„ RCF 39 L INDIAN RIVER I''AR41S CO. PL41 OF L ANDS Am PLAII FOR LATID DRAINAGE AM ROAD RESER'.'ATIOLIS PLAI BOOZE 2. PAGE 25 I SI.T51'S 1Y � l !RADUL) I N76'08'111Y 65.95' I 1= R=60.00' R=360.00' L-161.36' I = A=49'37'26• A=154'04'58' I [y L-311.80' CBAAS26'49'22'W 31 CH -116.94' CB=N60r4112'W CH -302.14' 'TRAC'T I ;I.CTtrf1 2L TW?. J2 S.. rrC 39 E. INDIAN RIVER FAR1.45 CO O� %Al nr LAr,DS SFU PLAN F/17 554'0r.T1W gh� LAUD CRAINACF (NATO A') AND ROAD ACSS VAI TOYS I'T'N' )PAGE 75 w LAKES AT WATERWAY VILLAGE PD - PLAT 2A-1 BEING A REPLAT OF A PORTION OF TRACTS 1, 2 AND 8, SECTION 21, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER 'FARMS CO. PLAT OF LANDS AND PLAN FOR LAND DRAINAGE AND ROAD RESERVATIONS, ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 2, PAGE 25, PUBLIC RECORDS, INDIAN RIVER COUNTY, FLORIDA, AND A PORTION OF THE NORTHWEST ONE—QUARTER (N.W. 1/4) OF SECTION 22, TOWNSHIP 32 SOUTH. RANGE 39 EAST AND THE SOUTH ONE—HALF (S. 1/ 2) OF THE SOUTH ONE—HALF (S. 1/ 2) OF SECTION 16, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA SHEET 9 OF 17 JANUARY, 2016 LEGEND / J6,gy e • - SLI PrNWNCNI MFFRFNCF / J03;. ° MONUMENT, L.0 17062 MOpMMNT. MLUB. 1706]rli[NCt �.� - SFr 5/8• RRON ROD WRN CAP I.B. 17067 7 II FOUND PERMANENT CONTROL PONT. LB. #7062 ) J0• — (SEE SHEET 7 OF 11) • - PCRMANCM CONTROL PoRR / 30L _ $ P72A' ('Ork) ` .a' — — — — — — B C. - CBORCR q�SC [Frt w 29 _ ) CB -CHORD BEARING 28L$ O F a. - CHORD dS1AHC[ CL - CENTERLINE 27L 8 D.B -DEN so.,—DC. - DPNEDNACfBDOFASLMEM I 8.9000'00" N I STORMWATER MANAGEMENT ce•N31.08,10. 0 e f q qCR-70.71' T. 20' DE. 1 • yl — — — — TRACT 111- NIVOO'IIV(SEE gar ID Of 11) 6,731 ACRES 1 27.76' SCALE: 1• - 30' Sr g NOTE; -� -i1/ r_•� MTRRC PROPERTY LKS WT11N: I ; FLOOD ZONE •1(• _$ J ACCORORIG TO ROOD INSURANCE RATE MAP I N7056'29 E I ` CURVE TABLE (TRY) NOS. 121161CO2]AI AND I]061C0701R I (PADMl) � �1 3 LURK"RAIrSDELTA l[NGIN BEARING CHORD IE:DECEMBER 4. 7017. N0 BASE ROOD //}y...,(,CIS1' 'I -WCLLNATgN [STABLISMCO IIC76REVISIONS DATE BY CK / C773300 N51'41'03•f 3068•2)• '. •a•C35• 76.98 N19'2050 77,39 qAl PREPA141gN 10 -I -IS .LIE R'F9 NEr QCT 10 a. RE\610N5 PER COMMENTS 12 -10 -IS JK WD a K' 25L $ d1' / o � Lupi LIMITS ARC L MC F. I - ARC D ACC LA[. - LANDS PE A6 FASFMENR APE FASEMCM LSD - EASEMENT N 2u O LA THIS Put NORTH DATUM wVp - NORM AMCPIGN / •\ DO, __ 3p.20' Z; ! At/ - NOT RA Gr00CTIL KRTN'.N MTU4 VFRX NOT RAp4 / _ _ ")gW j" : 2}L �Y NNR) - (NR) NOT 70 CAVE _ 11 y So20• ___, \ {'• 2 22L 11b > DRA - OEFICK 0001( / �\3 �• ` \ _ N)`Iw Sp.]0' - _____-` N n w l ,1 v + I OS - OPEN SPACE P.8 RAT PC - MNT BOOK CURJAIURE • �q7,,, - _= W20•` _ - �` 6320•`-`_ _ `Som'-- ; b A-1 etl'U• `r' ' h 4 Q ") R-25.00' 3 P.C.P - PERMANENT COMRp 1'OINI $ _ N) ` _ Kll] - 30.20•T/ g00. PER 1.6,]]' '� I J 2 N Ca60'OO OO• / M - MM OF IMERSECRON PGs. _PACTS ,,.�� o �g "�-__ .�� 1w (30\Pg6yR.WA '68..b• ce. CN -5.25 -Sam. 30 1 _ c[aMuO+ctuEM 6' I _ , __`__� `_gTro• _ 4• ) `r�'a� _, / 30' CB=526'08'11-E P.O.C. - POW Or yC1l `�/ 13L $ _ F�Oe'\ C�tib CH=32.14' PA -- POW Prnuu2MPCRRE1 tE ATUMONIMEM ly.. •4 Yq G /� 0 1,1• $ _- �20,20'� A�JO' 4 \ ` �� �` J P.S. u. - PROFESS°NN. SURVEYOR AND MAPPER P[ - POM[ OF TANGENCY / a 15L = $ _ - _ __ _ _— w00• _ \ - S6608'1 I 17.63' R RAIMUS AP RAL611$ PONT . _ ` x \ (PAD) - P REAMNO R/W - RKTT-OF-WAY 1 �e.s�asy' a„ 17L 30.20 ` ` -yl `�-___ 1HACT i ,. \ 5LCW. - ST. LUOE COUNTY RECORDS Ut -M�u ^` A q %7( -w.2o•-� 7by) 8 SECTICMJ :L TW961, S. REE L'! D IWDTAN RIVER FARMS CO. UD - MR R' 0.SCMCM W.SE - WATER AND SOWER CASEMOR J 13"a' �' 0C IBL w •( 'y Y 6 PLAT OF LAINDS AND PLAII FCR (Zji) - ANAGEN LOT N(NNFR BS o / e-]JSr'11� L-10.19' I `��-, 8ry y� �• • LAN) DRAIN8(7- yVVL Ly. h 19L O CB•NN'IO'SOY ) ti 7„h AAO ROAD RESER\'ATIOT., 48L - L01 4UMEGR h9E 51Q7 5020. r, $ CN.10.]7' o/ H RAT ROOM 2. P7.T2. ).5 y 6 II) 20• / �)6�.lrorq FM PANEL 112061CO233,4 n •— — /— —. -- 2OL 7t' JO• 21L -1 1y 301-— — — — — — —S2J51'L9'W THIS INSTRUMENT PREPARED BY 80.00• ) N7gCN•Ilw rMu PANEL I12061C0761N r+ A ` (--)4) WILBUR F DIVINE P.S.M. LS -4190, STATE F IDA 30.20. 1 i.9 i w/ ^ ARCADIS U.S., INC. 8'700'i� 1 y o R=25.00' 1500 GATEWWAY BOULEVARD, SUITE 200 I 1332 I,' t A=100,00'00' BOYNTON BEACH, FLORIDA 33426 I o f z 20' i? 3020. J Y O L=43.63' CB=S6S51'49'W o— CH=38.30' EB 7917 / LB 7062 .-- -- - I 8.9000'00" N I STORMWATER MANAGEMENT ce•N31.08,10. 0 e f q qCR-70.71' T. 20' DE. 1 • yl — — — — TRACT 111- NIVOO'IIV(SEE gar ID Of 11) 6,731 ACRES 1 27.76' SCALE: 1• - 30' Sr g NOTE; -� -i1/ r_•� MTRRC PROPERTY LKS WT11N: I ; FLOOD ZONE •1(• _$ J ACCORORIG TO ROOD INSURANCE RATE MAP I N7056'29 E I ` CURVE TABLE (TRY) NOS. 121161CO2]AI AND I]061C0701R I (PADMl) � �1 3 LURK"RAIrSDELTA l[NGIN BEARING CHORD IE:DECEMBER 4. 7017. N0 BASE ROOD //}y...,(,CIS1' 'I -WCLLNATgN [STABLISMCO IIC76REVISIONS DATE BY CK / C773300 N51'41'03•f 3068•2)• '. •a•C35• 76.98 N19'2050 77,39 qAl PREPA141gN 10 -I -IS .LIE R'F9 NEr QCT 10 a. RE\610N5 PER COMMENTS 12 -10 -IS JK WD CA? IN" 46 W LAKES AT WATERWAY VILLAGE PD - PLAT 2A-1 PLAT BOOK BEING A REPLAT OF A PORTION OF TRACTS 1, 2 AND 8, SECTION 21, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER FARMS CO. PLAT OF LANDS AND PLAN FOR LAND DRAINAGE AND ROAD RESERVATIONS, ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 2, PAGE 25, PUBLIC RECORDS, INDIAN PAGE RIVER COUNTY, FLORIDA, AND A PORTION OF THE NORTHWEST ONE-OUARTER (N.W. 1/4) OF SECTION 22, TOWNSHIP 32 SOUTH, RANGE 39 EAST AND THE SOUTH ONE-HALF (S. 1/ 2) OF THE SOUTH ONE-HALF (S. 1/ 2) OF SECTION 16, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA DOCKET NUMBER SHEET 10 OF 11 JANUARY,. 2016 LEGEND SET I'MANCRT RVERENCC Vm 062 YJun IB. TREF 40 —� •I,Lb• PE ❑ - FOUND PERY B. 1 RC2EREN❑ E LB. T7062 ` Ir SET 5/8' i SET S/fl' IRON ROD W. fM L.B. T7067 QS SCALE: 1- 30' A 1 Wla °°, d • - P NT CORNr LPOICONTROL POINT. 1.8, 1]067 W - PLRYAN[Ni ELE PONE 1 , 3' ,+ I / r A - CUFIFR ANGLE B.C. - BDFI ER CASEIRNI w jl 45' x 46' ry LRT STATION �� e a (SEE SNEET p D< II) - FF CO - CHORD BEARING CH - CHORD DIST NCE I — — — — — _ _ N / EASEYENI w/ J lJ R - CENTERUNE D.C. - DRA N4BOOnCOCN [ASEY[NI CL < 'p�/JF �.' ` _j jni p .q I.8 JJ? - ARC IfNGTH (S(E „ TRACT R=660.00' 9QT p 1RAL1 b57 UTE. - UNITED ACCESS CASEMENT Or II) 057 L=142.90' L.S.C. - LANDSCAPE EASMNT NAM NOM 'WRICAN 615 ( IO' O.0 TRACT t 95 DETAIL 'B" a=,rz4 ,s ' a S6716'I1 SEC11OI]LI p,+, S, WE `7L I N76'Og'il 1 - VERTICAI DATIN NCVD _ u IONAL GCOpE C VERTICAL DAT1N RMyB.z,.[ NOT ID SCALE w ID.79' CB -N59'56 TY RMIXI RNi}t C.O. ^� I (N P. - NOI PADUL N,1.S - NOT TO SCALE NDR1J,5 RAd4li ix' CH=142.62' PLAT Of LAN•OS AND PLAN f'CA I O.R.P - OfFIOIAL R[CpVll PTKX ^� w. LAND DRATHAGE I ;ti •yj` MICRO AD RES7iVArtC 6 I OS - OPEN SPACE P,R. - PIAT AGON OffaQiy-II,pD•��'3 CS,[ RAiBM(7, PAIS 73 ' 37608'llt Ib PCP- PCRYAIRM POINT OF CCONDDL PANT $6709•01'E II) % • - f INTERSECTION I S78$� 17.81' 6' • 81 w 1 15' x I PGS. - POW AGES v.o,a. - POINr or BCGNNNG TION ,b• 1l EA STATION 3• 3 LIMITS FASFYEM $IJ51'IpY R=150.00' I aj P,O.r, - P❑NT Of COYYCNCEWW PRG - POINT OF RVARSE CAMARIRE AT t ` J azar THIS PLAT R=220.00' R=130.00' L=18.62' / .pi �tJ• I PA - PLNNANENI REFERENCE YpRN[NT P.S.Y, - PROFESS❑NAL SUPV" AND WPPER - °0R" 1ANG[HLY 1=44.83' L=99.06' A=07.06.40' TRACT 'OS7' LIMITS OF I R A=11'40'27 a=4539'36' CB-S7r34'S1� CH=18.60' oc 42 J �cT THIS PLAT I POINT (RAD,) - RADIAL BUNTING CB=N70'17'57 W CB=S8704'41'E �$/ _ Nsy 0 z0 �•' I CH=44.75' CH -96.68' ,�• •!!k, STORMWATER MANAGEMENT I S.L R. - Sr 1. MU❑C COUNTY RECORDS IxP - Ir,xx =1 LIMITS OF `r I TRACT "L14* / B2� I U.C. - MAIN UY14N1 WS C. - WATER AND SEWER MNTNT ,Q� �I THIS PLAT67]] TIRES 2 A9' I M - ADJACENT LOT MIYBCR t. 101 MNRCR I � R=560.00' " R=25.00' A-1 r24' 19' SECTION P.RACY+, s arE 3n c /.1 +I A=80'00'00 L=121.25' I I IAD?AN RIVER FARMS CO. L=34.91' C8-N59.56'OI "W PIAT OF LAUDS AND PLAN FOR LAND DRAINAGE I I CH -121.01' AID ROAD RESCRVA rimsQ PLAT BON 2, PAS 27 3 17 63S6TO811 LIMITS OF .yam I THIS PIAT rs I zk lo? "'j. 8 S2S51'49"N I 50.00' "TL7 J!A• I DEVELOP a TRACT 1 � WAIEPIIAY 5 .h SECTION EL TK? X. S. REE.In G I b ,1.� MT I; ^^tF MS CPo s7JsrlRw RIDIAN RIVER FARO. = (RADIAL) PLAT Cf (ANDS ANI PLAN FOR 0,11D CR NII(Ir I J0.00•AND LAND uss- I MVS, mIW16 PO ROAD IESCRVATICNS N76'Og� k• A=100.00'00' P,AT Bpa: E. PAGE E5 .K:T*I, L-43.63' •8�. I C8-S26'08'1I CH=32.14' — -- — -- -- -- -- -- -- -- -- -- -- — --' -- -- -- -- -- -- -- -- -- -- -- --- -- -- THISZ INSTRUMENT PREPARED BY ,I uNo •-� F - NOT WILBUR F DIVINE P.S.M. LS -4190, REVISIONS DATE BY CK fNE PROPERTY LRS WITHN: STATE OF FLORIDA PREPARATION 10 -I -IS JW WI➢ FLOOD ZONE it ARCADIS U.S.. INC. —___ —LNDS[V pin MEET) ACCORDING 10 FLOW INSUANICE RAZE NAP SONS PER COYYEWS 17-14-13 JK WTD 1500 GATEWWAY BOULEVARD, SURE 200 (rwEJ) Nps AND 1BASE ZDNND: RS -6 LAID USE: Y -z $IONS PER COMM � 01-76-16 JK WED DATE: DECEMBER 1, 1012. NO BASE ROOD ER 4,02201 LOOD241H, BOYNTON BEACH, FLORIDA 33426 ❑rVANNNI ESTARIT D EB 7917/ LB 7062 — _s[c. la, zT s zz rwd. Sz. S. xE. Jp. E e '2' E 1 PLAT LIMITS OFA THIS PIAT R=560.00' A=3330'46• L=327.55' CB-N3658'29'W CH=322.90' LAKES AT WATERWAY VILLAGE PD - PLAT 2A-1 BEING A REPIAT OF A PORTION OF TRACTS 1, 2 AND 8, SECTION 21, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER FARMS CO. PLAT OF LANDS AND PLAN FOR LAND DRAINAGE AND ROAD RESERVATIONS, ACCORDING TO THE PLAT THEREOF, AS RECORDED IN PLAT BOOK 2, PAGE 25, PUBLIC RECORDS, INDIAN RIVER COUNTY. FLORIDA, AND A PORTION OF THE NORTHWEST ONE-QUARTER (N.W. 1/4) OF SECTION 22. TOWNSHIP 32 SOUTH, RANGE 39 EAST AND THE SOUTH ONE-HALF (S. 1/ 2) OF THE SOUTH ONE-HALF (S. 1/ 2) OF SECTION 16, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA SHEET 11 OF 11 JANUARY, 2016 I ' PLAT BOOK PAGE DOCKET NUMBER TRACT 1 I I UPPLAATTE.D N LEGEND GttiT(Nt 2l FNP E O2S.ACA:MS CO.G I�+ID?AN RIVER FARMS C I I L-4N.W RK FIRTH 1/: Of �,;,. • - SCI CNI PLAT OF I J vi 4, Rf ;rf� p/ .)i +a /0 ENT, 07052REFERENCE LgNwtM. L.R. 17067 FOUND PERUNIEM RErtRENC[ DRIAGEAAA I,NJ(1 AtID ROAD RESERVAriOtlG PLAT n" 2. PAGE 25 Qi s YDNUALENT, LB 11067 - SCT 5/6' IRON ROD WoN CAP, LB 17062 f OF : - FOUND PFNNANENr L... POINT. LR. /71M7 ale. LIMITS THIS PLAT / - PERLWIENI CONTROL POINT n Lrw ANGLE Rv401 15' I FAST LIM 1 - B f - FLEUR EM MERT CR - CNORD DCARRID LIMIT OF Lv$$4.$5' O IRACI I / CN - GNDRD O5TAN[F. THIS PLAT A-79112'21' I /ej� / on. - DEET efNli TRACT 2 SECTILW 2t TNP 3C S REi 5� L. INDIAN RIVER FARMS CO PIAT OF LANDS AND PLAPt FUi LAND DRAINAGE AAD ROAD RESERVATIONS PLAT "N(L. PAT{ Z CB�N86'3958 E GH e511.44' I ' ?,Iy, Mr. - OPARMGE EASEMrNT CL - ELEVATION L - ARL LENGTH A-6T07'OI• L-4N.W 'Y , 4�• '/ ^� / I.A.E. _ UNTIED ACCESS LTENT NI ACC LSC. NORM P[ USEYENI NAVD - NORM GRODE wDAT Qi CVERTICALVEMIC NGIV - NATIONAL G[OOCIIO VERIICLL w1VY L �/ (N.R.) - NOT T.S. - MR TO T° IC SCALE o P.B. - OPRECORD BOOA o os EN spAc P.D - PUT oODK` - POINT of CmAIUfR P ,P PERMANENT CONTROL POINT PI- POINT OF INTERSECTION PCS. - PACES POE, - POINT OF BEGINNING ROC. - POINT OF COMMENLENENT OF PRC - POINT CUTA' URIF SE RNT P.R.M. TOF RIERSr [CMC[ MONUMENT P.s.M. - PRopwou stew cR AN0 NAPPrR PT TANGENCY - POINT OF RRADI Is P POW STORMWATER MANAGEMENT I I I o = WESTFMY R/W INE Cy 1 Or 4.N61 AVENUE - RADIUS (RAD,) - RADIAL DGRIN° R/W - RIGHT -or -WAY CILmC.R. SI TYDI`C41C COl1Niv RCCfINfI$ TRACT 114' I I f'3T' (ort.°. 1993. PGS 2771) ;.., h _ 6.2n ACRrs z I /,o ^ �` Q�. / w.E. - umlrY EASEMENT 51. - WATER AND SFWTR FASEKNT I T ,gym..^ ! ?JPLA i'7ED AWENT L07 50 - "SER :fCl 11:. :T<.. 48L - LOT MMRER �v �J/ ENTIRE PROPERTY LIES M11MN: I h b LIMITS OF THI� PLAT FLOOD ZONE 1r' ACCORDING TO FLOOD INSURANCE RATE MAP m6 1`FLOODDAMECEWB42. y v oiN' NO RASE ELEVATION ESTABDSNED b. 1 1 O s b' A l l7 6 1 Si WA1[RW,Y P�IGPD ' NU V55, L ID 27 I I / / / L- e / nW.rrow 52.51' I 43. / I 15 _ N ` / ^I 15' D.E. I / 1 57- I kcrO'"L / / SCALE: I- - 30' - N7r1911 mak' I w e C. THIS INSTRUMENT PREPARED 6Y MLBUR F DIVINE P.S.M. LS -4190, wm �uCE; �i_fy III STATE OF FLORIDA (/ 7680' I / 1 ARCADIS U.S.. INC, �I lttYY2111 D / / 1500 CATEWWAY BOULEVARD, SURE 200 —uNos[r r'"n ° LIMITS OF I I 1 / BOYNTON BEACH, FLORIDA 33426 ZONING RS -6 LAMMNpDDppUSE: M-2 ° THIS PLAT I I / EB 7917 / LB 7062 y —RTr h' usNLv AIM6 _ SCC. 16 71 e n Two, 32. s. RCE. 59. C WF077402 SHEET 11 OF 11 Lakes At Waterway Village PD — Plat 2A-1 CONTRACT FOR CONSTRUCTION OF REQUIRED IMPROVEMENTS NO. PD -11-09-02 (2004010124-75532) THIS CONTRACT, made and entered into this 1 -1t-h day of June , 2016 by and between DIVOSTA HOMES, L.P., a Delaware limited partnership, owner of the property being platted as Lakes At Waterway Village PD — Plat 2A-1, hereinafter referred to as "Developer," and INDIAN RIVER COUNTY, a political subdivision of the State of Florida, by and through its Board of County Commissioners, hereinafter referred to as "County". WITNESSETH: WHEREAS, Developer is commencing proceedings to effect a subdivision of land within Indian. River County, Florida; and WHEREAS, a final plat of the subdivision within the unincorporated area of Indian River County shall not be recorded until the Developer has installed the required improvements or has guaranteed to the satisfaction of the County that such improvements will be installed; and WHEREAS, Developer requests the approval and recordation of a certain plat to be known as Lakes At Waterway Village PD — Plat 2A-1; and WHEREAS, the required improvements are to be installed after recordation of this plat under guarantees posted with the County. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND PROMISES HEREIN CONTAINED, the parties agree as follows - 1. Developer agrees to construct on or before June 14., 2017, in a good and workmanlike manner, those improvements described as follows: See Exhibit "A" attached hereto or otherwise required by the Indian River County Code in connection with the approval of said plat. A copy of the plat shall be recorded in the Public Records of Indian River County, Florida upon the final approval of the Board of County Commissioners and made a. part hereof for all purposes. 2. Developer agrees to construct said improvements strictly in accordance with the land development permit, the most recent set of plans and Upspecifications for this subdivision approved by the County and on file in the Planning ® and Development Division, and all County development regulations and standards, including conditions and requirements of any applicable County right-of-way permit, all of which are hereby incorporated by reference and made a part hereof. 3. In order to guarantee performance of this contract, Developer shall simultaneously herewith furnish an irrevocable letter of credit, .having an expiration date of not less than ninety (90) days beyond the date set forth in Paragraph 1, provided by a banking institution authorized to transact such business in this state, in a form to be approved by the County, naming Developer as customer and Sn 3a,,`l_, /J. 14_ as the underwriting bank, in the amount of $757,332.24, which amount is not less than one hundred twenty-five percent (125%) of the estimated total cost of improvements remaining to be constructed, as determined in accordance with the County's Subd'iv'ision and Platting Ordinance. It is understood that the full amount of the letter of credit shall remain available to the County and shall not be reduced during the course of construction. Developer may at any time substitute guarantees, subject to the approval as to form and amount by the County. 4. Up to $1,000;000:00, or the limits of any applicable underlying or excess insurance coverage carried by Developer or to be obtained during the course of the construction of the subdivision improvements, Developer agrees to indemnify, hold harmless, and defend the County against any and all claims, damages, losses, and expenses; including attorney's fees, for property damage, personal or bodily injury, or ® loss of life, arising from the negligent acts or omissions of the Developer, its officers, employees, agents, or contractors, subcontractors, laborers, or suppliers, relating to the construction of the required improvements, including all those improvements to be constructed on existing publicly dedicated or County -owned property, such as street, sidewalk, bikepath, lighting, signalization, traffic control, drainage, water, or sewer improvements. 5. The County agrees to approve the plat for recordation in the Public Records of Indian River County, Florida upon a finding as to compliance with all applicable provisions of the County's Subdivision and Platting Ordinance and upon execution hereof. The County shall accept those areas specifically dedicated to the County for the purposes indicated on the plat at the time of plat recordation. However, nothing herein shall be construed as creating an obligation upon the County to perform any act of construction or maintenance within such dedicated areas until such time as the required improvements are satisfactorily completed. Developer shall remain responsible for utility meter boxes, sewer clean outs, and drainage culvert inverts, to be in good repair, accessible, correctly plumbed, and not covered with topsoil, concrete or impervious material for the 1 -year maintenance period commencing after County issuance of a Certificate of Completion. Notice of. this ongoing responsibility shall be provided by Developer to any subsequent builder/homeowner. ® Satisfactory completion in accordance with the land development permit, plans., specifications, and ordinance requirements of Indian River County shall be determined by the County and shall be indicated by specific written approval of the Public Works Director or his designated representative, after receipt of a signed and sealed Certificate of Completion from the project engineer of record. Once the required improvements are completed to the satisfaction of County, Developer acknowledges that Developer is responsible for posting a 1 -year warranty for road and drainage improvements as well as utility facilities, if applicable, in the amount of 25% of the costs of such improvements; and that appropriate warranty agreement and bill(s) of sale will need to be entered into. The funds posted under this Contract for Construction of Required Improvements will not be released until the applicable 1 -year warranty postings and appropriate warranty agreement and bill(s) of sale are in place. 6. In the event the Developer shall fail or neglect to fulfill its obligations under this contract and as required by the Indian River County Code, the Developer, as principal, and the letter of credit (or any County approved substituted guarantees) shall be jointly and severally liable to pay for the cost of construction and installment of the required improvements and warranty to the final total cost, including but not limited to engineering, construction, legal and contingent costs, including reasonable attorney's fees incurred by the County, together with any damages; either direct or consequential, which the County may sustain as a result. of the failure of Developer to carry out and execute all provisions of this contract and applicable ordinances of the County. In no event, however shall the liability of the underwriting ® bank (or any County approved substituted guarantees) under this paragraph exceed the total amount of the original obligation stated in the letter of credit (or any County approved substituted guarantees). 7. The parties agree that the County at its option shall have the right, but not the obligation, to construct and install or, pursuant to receipt of competitive bids, cause to be constructed and installed the required improvements in the event Developer shall fail or refuse to do so in accordance with the terms of this contract. Developer expressly agrees that the County may demand and draw upon the existing letter of credit (or any County approved substituted guarantees) for the final total cost of the improvements and warranty. Developer shall remain wholly liable for any resulting deficiency, should the letter of credit (or any County approved substituted guarantees) be exhausted prior to completion of the required improvements. In no event shall the County be obligated to expend public funds, or any funds other than those provided by the Developer, or the underwriting bank (or any County approved substituted guarantees) to construct and warranty the required improvements. Developer hereby gives permission to County, County's contractors and subcontractors to go on its property, known as proposed Lakes. At Waterway Village PD — Plat 2A-1, for purposes of completing the required improvements. If any portion of the property is sold by Developer, Developer acknowledges that the granting of this permission will be preserved and recited in any document transferring title to Developer's successor and%or assigns. El C El 8. Any letter of credit (or any County approved substituted guarantees) provided to the County by Developer with respect to this contract shall exist solely for the use and benefit of the County and shall not be construed or intended in any way, expressly or impliedly, to benefit or secure payment to any subcontractor, laborer, materialman or other party providing labor, material, supplies, or services for construction of the required improvements, or to benefit any lot purchaser(s), unless the County shall agree otherwise in writing. 9: This agreement is the full and complete understanding of the parties and shall not be construed or amplified by reference to any other agreement, discussion, or understanding, whether written or oral, except as specifically mentioned herein. This agreement shall not be assigned without the express written approval of the County. Any amendment, deletion, modification, extension; or revision hereof or hereto shall be in writing, executed by authorized representatives of both parties. IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the day and year first above written. DIVOSTA HOMES, L.P., a Delaware limited partnership By DIVOSTA HOMES HOLDINGS, LLC., a Delaware limited liability company, its General Partner WITNESSE 4 sign: By print nam 4, M Sig.- _. - Gam) print name: ,QTurc,,,../ f3occXs APPROVE AS TO FORM A NS Sr' SUr F Y r' s, �E3�� Brent Baker, Division President DEVELOPER COURTY-VFLORIDA By: r -- l— 4. CrJose p A. aird Coun A inistrator Authority: Resolution No. 2005-121 COUNTY projected BCC plat approval date: June 14_2016 EXHIBIT "A" Subdivision Performance Bond Estimate For the Lakes at Waterway Village Plat 2A-1 110 13 1 u. ICP 149 STORM DRAINAGE EARTHWORK DESCRIPTION DESCRIPTION QUANTITY UNIT UNITCOST UNITCOST TOTAL COMPLETE INCOMPLETE MOBILIZATION 1 LS $ 52,500.00 $ 52,500.00 $ 52,500.00 5 - MOBILIZATION/DEMOBILIZATION 1 LS $ 15,000.00 $ 15,000.00 $ $ 15,000.00 NPDES 1 LS $ 25,000.00 $ 25,000.00 $ 22,500.00 $ 2,500.00 CLEARING & GRUBBING 1 LS $ 97,500.00 $ 97,500.00 $ 97,500.00 $ - POND AND SITE EXCAVATION 1 LS $ 389,595.00 $ 389,595.00 S 350,635.50 $ 38,95950 FINAL SITE GRADING 1 LS $ 42,550.00 $ 42,550.00 $ 38,295.00 $ 4,255.00 PAD STABILIZATION (SEED) 35,000 SY $ 0.40 $ 14,000.00 $ 14,000.00 $ - SOC STABALIZATION (SOD) 21,800 SF $ 0.20 $ 4,360.00 $ 4,360.00 $ - LAKE BANK STABILIZATION (SOD) 130,000 SF $ 0.20 $ 26,000.00 $ 20,800.00 $ 5,200.00 $ 0.20 TOTAL $ - $ 4,500.00 I $ 666,505.00 $ 600,590.50 5 6S,914.50 110 13 1 u. ICP 149 STORM DRAINAGE PAVING DESCRIPTION DESCRIPTION QUANTITY UNIT UNITCOST TOTAL COMPLETE INCOMPLETE 11/4- ASPHALT (FIRST COURSE) 11,036 SY $ 7.50 $ 82,770.00 $ 74,493.00 $ 8,277.00 1" ASHPHALT (FINAL COURSE) 11,036 SY S 6.00 $ 66,216.00 $ $ 66,216.00 8" ROCK BASE 11,036 SY $ 12.00 $ 132,432.00 $ 119,188.80 $ 13,243.20 6" ROCK BASE 3,400 SY $ 11.00 $ 37,400.00 $ 33,660.00 $ 3,740.00 12" STABILIZED SUBGRADE 13,241 SY $ 2.20 $ 29,130.20 $ 26,217.18 $ 2,913.02 TYPE "F" CURB 380 LF $ 11.00 $ 4,180.00 $ 3,762.00 $ 418.00 HEADER CURB 55 LF $ 11.00 $ 605.00 $ - $ 605.00 2' VALLEY GUTTER 7,387 LF $ 11.00 $ 81,257.00 $ 73,131.30 $ 8,125.70 TYPE "D" CURB 178 LF $ 11.00 $ 1,958.00 $ 1,762.20 S 195.80 CONCRETE SIDEWALK 2,448 SY $ 18.00 $ 44,064.00 $ - $ 44,064.00 SIDEWALK STABILIZATION (2' SOD) 22,500 SF $ 0.20 $ 4,500.00 $ - $ 4,500.00 SAW CUT & CONNECT TO EXIST ROAD r 1 LS $ 2,000.00 $ 2,000.00 $ 1,800.00 $ 200.00 SIGNAGE AND STRIPING I 1 I TOTAL LS $ 4,700.00 $ 4,700.00 S 491,212.20 1 $ . $ 334,014.48 $ 4,700.00 31 i $ 157,197.72 110 13 1 u. ICP 149 STORM DRAINAGE DESCRIPTION QUANTITY UNIT UNITCOST TOTAL COMPLETE INCOMPLETE 15" HDPE 417 LF $ 24.00 $ 10,008.00 $ 9,007.20 $ 1,000.80 15" RCP 270 LF $ 25.00 $ 6,750.00 $ 6,075.00 $ 675.00 18" CAP 40 LF $ 39.00 $ 1560.00 $ 1,404.00 $ 156.00 18" RCP 1,083 LF $ 34.00 $ 36,822.00 $ 33,139.80 $ 3,682.20 24* RCP 228 LF $ 48.00 $ 10,944.00 $ 9,849.60 $ 1,094.40 24" CAP 20 LF $ 51.00 $ 1,020.00 $ 918.00 $ 102.00 30" RCP 245 LF $ 62.00 5 15,190.00 $ 13,671.00 $ 1519.00 36" RCP 566 LF $ 83.00 $ 46,978.00 $ 42,280.20 $ 4,697.80 36" CAP 20 LF $ 88.00 S 1,760.00 $ 1,584.00 $ 176.00 48" RCP 188 LF $ 110.00 $ 20,680.00 $ 18,612.00 $ 2,068.00 48" CAP 40 LF $ 110.00 $ 4,400.00 $ 3,960.00 $ 440.00 CONCRETE COLLARS 7 EA $ 1,175.00 $ 8,225.00 $ 7,402.50 $ 822.50 YARD DRAINS 4 EA $ 960.00 $ 3,840.00 $ 3,456.00 $ 384.00 CATCH BASINS/ STORM MANHOLES 24 TOTAL EA $ 3,565.00 I $ 85,560.00 $ 253,737.00 $ 77,004.00 S 228,363.30 $ 8,556.00 S 25,373.70 110 13 1 u. ICP 149 SANITARY SEWER SYSTEM DESCRIPTION 8" PVC (SDR 26) 6-8' CUT QUANTITY 222 UNIT LF UNITCOST $ 2 4. 000 TOTAL $ 5,328.00 COMPLETE $ 4,795.20 INCOMPLETE $ 532.80 8" PVC (SDR 26)10-12' CUT 599 LF $ 32.00 $ 19,168.00 $ 17,251.20 $ 1,916.80 8" PVC (SDR 26)12-14' CUT 476 LF $ 36.00 $ 17,136.00 $ 15,422.40 $ 1,713.60 8" PVC (SDR 26)14.16' CUT 726 LF $ 41.00 $ 29,766.00 $ 26,789.40 $ 2,976.60 8" PVC (SDR 26)16-18' CUT 379 LF $ 47.00 $ 17,813.00 $ 16,031.70 $ 1,781.30 8" PVC (SDR 26) 18-20' CUT 1,114 LF $ 73.00 $ 81,322.00 $ 73,189.80 $ 8,132.20 4' DIA MANHOLE 6-8' DEEP 3 EA $ 4,390.00 $ 13,170.00 $ 11,853.00 $ 1,317.00 4' DIA MANHOLE 10-12' DEEP 3 EA $ 6,330.00 $ 18,990.00 $ 17,091.00 $ 1,899.00 4' DIA. MANHOLE 12-14' DEEP 3 EA $ 7,080.00 S 21,240.00 $ 19,116.00 $ 2,124.00 4' DIA. MANHOLE 14-16' DEEP 6 EA $ 8,420.00 $ 50,520.00 $ 45,468.00 $ 5,052.00 4' DIA. MANHOLE 16.18' DEEP 2 EA $ 9,010.00 $ 18,020.00 $ 16,218.00 S 1,802.00 4' DIA. MANHOLE 18'-20' DEEP 4 EA $ 9,860.00 $ 39,440.00 $ 35,496.00 $ 3,944.00 SINGLE SERVICE W/ CLEANOUT 8 EA $ 560.00 $ 4,480.00 $ 4,032.00 S 448.00 DOUBLE SERVICE W/ CLEANOUT 30 EA $ 640.00 $ 19,200.00 $ 17,280.00 S 1,920.00 UFT STATION 1 LS $ 288,100.00 S 288,100.00 $ 259,290.00 $ 28,810.00 GENERATOR 1 LS $ 55,000.00 $ 55,000.00 $ 49,500.00 $ 5,500. CORE EXISTING MANHOLE 1 LS $ 1,070.00 $ 1,070.00 $ 963.00 $ 107 TV ONES 3,543 TOTAL LF $ 4.30 I $ 15,234.90 $ 714,997.90 $ 13,711.41 $ 643,49&11 $ 1,523.4 $ 71,499. 110 13 1 u. ICP 149 JW fA !61(Il,v 150 1050' 51st COURT PERIMETER BERM LANDSCAPE BUFFER POTABLE WATER SYSTEM FORCE MAIN DESCRIPTION TREES QUANTITY DESCRIPTION DESCRIPTION QUANTITY UNIT UNITCOST UNIT COST TOTAL COMPLETE INCOMPLETE 6' C -9D0 FORCE MAIN 2005 LF $ 16.00 $ $ 28,872.00 5 3,208.00 6' GATE VALVE 1 EA $ 1,400.00 $ $ 1,260.00 $ 140.00 CONNECT TO EXIST 6' FORCE MAIN I LS $ 1,200.00 5 U3,66O.00 $ 1,080.00 $ 120.00 FITTINGS/BENDS I LS $ 3,660.00 $ $ 3,294.00 S 366. TESTING$ EA $ 960.00 $ 5,760.00 $ 5,184.00 486.00 $ 54. 27 TOTAL $ 1,610.00 $ 43,470.00 $ 38,880.00 $ 34,992.00 S 3,888. JW fA !61(Il,v 150 1050' 51st COURT PERIMETER BERM LANDSCAPE BUFFER POTABLE WATER SYSTEM DESCRIPTION TREES QUANTITY DESCRIPTION QUANTITY UNIT COMPLETE UNITCOST TOTAL COMPLETE INCOMPLETE 8' C-900 WATERMAIN 3,684 LF $ 21.00 $ 77,364.00 $ 69,627.60 $ 7,736.40 8' GV 18 EA $ 1,880.00 $ 33,840.00 $ 30,456.00 $ 3,384.00 FIRE HYDRANT ASSEMBLY 5 EA $ 3,970.00 $ 19,850.00 $ 17,865.00 $ 1,985.00 SAMPLE POINTS 2 EA $ 510.00 $ 1,020.00 $ 918.00 $ 102.00 SINGLE WATER SERVICE (1') 6 EA $ 960.00 $ 5,760.00 $ 5,184.00 $ 576.00 DOUBLE WATER SERVICE (2') 27 EA $ 1,610.00 $ 43,470.00 $ 39,123.00 $ 4,347.00 FILL & FLUSH ASSEMBLY 1 EA $ 1,390.00 $ 1,390.00 $ 1,251.00 $ 139.00 2' BLOWOFF 5 EA $ 2,680.00 $ 13,400.00 $ 12,060.00 $ 1,340.00 FITTINGS/BENDS 1 LS $ 21,920.00 $ 21,920.00 S 19,728.00 $ 2,19200 CONNECT TO DOST WATERMAIN 1 LS $ 710.00 $ 710.00 $ 639.00 $ 71 .00 TESTING 1 LS $ 2,510.00 $ 2,510.00 $ 1,882.50 $ 627 BALD CYPRESS (6'-7') TOTAL EA $ 104.81 $ 524.05 5 221,234.00 $ 198,734.10 $ 22,499 JW fA !61(Il,v 150 1050' 51st COURT PERIMETER BERM LANDSCAPE BUFFER DESCRIPTION TREES QUANTITY UNIT UNITCOST TOTAL COMPLETE INCOMPLETE EUROPEAN FAN PALM 6 EA $ 220.13 $ 1,320.78 $ 1,320.78 $ JAPENESE BLUEBERRY 6 EA $ 339.17 $ 2,035.02 $ 2,035.02 $ YAUPON HOLLY 7 EA $ 301.23 $ 2,108.61 $ 2,108.61 $ WAX PRIVIT UGUSTRUM 18 EA $ 331.86 $ 5,973.48 $ 5,973.48 $ DO BLANCHARD MAGNOLIA 17 EA $ 352.49 $ 5,992.33 $ 5,992.33 $ SYLVESTER DATE PALM 12 EA $ 1,046.73 $ 12,560.76 $ 12,560.76 $ SOUTH FLORIDA SLASH PINE (12'-14') 13 EA $ 280.66 $ 3,648.58 $ 3,648.58 $ SOUTH FLORIDA SLASH PINE (5'-6') 33 EA $ 154.30 $ 5,091.90 $ 51091.90 $ SYCAMORE 12 EA $ 331.86 $ 3,982.32 $ 3,98232 $ WE OAK (20') 5 EA $ 1,951.01 $ 9,755.05 $ 9,755.05 $ LIVE OAK (12'-14') 15 EA $ 405.00 $ 6,075.00 $ 6,075.00 $ SABAL PALM (1(Y-20') 22 EA $ 295.29 $ 6,49638 $ 6,496.38 $ SABAL PALM (8'-18') 31 EA $ 157.23 $ 4,874.13 $ 4,874.13 $ BALD CYPRESS (6'-7') 5 EA $ 104.81 $ 524.05 $ 524.05 $ BALD CYPRESS (10') 5 EA $ 207.52 $ 1,037.60 $ 1,037.60 $ SHRUBS GROUNDCOVERS GREEN COCOPLUM 820 EA $ 28.33 $ 23,230.60 $ 20,907.54 $ 2,323.06 SMALL LEAFE CLUSIA 939 EA $ 85.80 $ 80,566.20 $ 72,509.58 $ 8,056.62 FIRE BUSH 6,133 EA $ 6.75 $ 41,397.75 $ 37,25798 $ 4,139.78 DWARF YAUPON HOLLY 1,562 EA $ 7.85 $ 12,261.70 $ 11,03553 $ 1,226.17 PARSON JUNIPER 66 EA $ 7.12 $ 469.92 $ 422.93 $ 4699 MUHLY GRASS 125 EA $ 6.75 $ 843.75 $ 759.38 $ 8438 PRINGLES PODOCARPUS 96 EA $ 7.12 $ 663.52 $ 615.17 $ 6835 SHORT LEAF WILD COFEE 4,689 EA $ 7.12 $ 33,385.68 $ 30,047.11 $ 3,338.57 INDIAN HAWTHORN 47 EA $ 9.31 $ 43757 $ 393.81 $ 43.76 SAW PALMETTO 5,481 EA $ 15.16 $ 83,091.96 $ 74,782.76 $ 8,309.20 SAND CORDGRASS 443 EA $ 6.75 $ 2,990.25 $ 2,691.23 $ 299.03 FAKAHATCHEE GRASS 3,717 EA $ 6.75 $ 25,089.75 $ 22,580.78 $ 2,508.98 DWARF FAKAHATCHEE GRASS 108 EA $ 6.75 $ 729.00 $ 656.10 $ 72.90 SOD 41,715 SF $ 0.29 $ 12,09735 $ 10,887.62 $ 1,209.74 MULCH 370 CY $ 35.01 $ 12,953.70 $ 11,658.33 $ 1,295.37 PERIMETER IRRIGATION 1 TOTAL LS $ 100,000.00 $ 100,000.00 $ 501,704.69 $ 90,000.00 $ 458,682M $ 10,000.00 $ 43,022.87 JW fA !61(Il,v 150 _ TOTALS $ 2,635,699.60 $ 2,029,933.811 $ 605,865.79 % OF TOTAL COMPELTE 77.01%1 22.99% PROPOSED BOND AMOUNT (125%) 1 $ 757,332.24 Ki ey Hom and - sociates, Inc. n Husain P.E. III Reg #75481 Kimley>>> Horn �`� FtFtIS•FiUS �'% w - giAjE OF �\ FLOPOD 111)1111\\\\ 4)V 3 151 450' 43RD AVE PERIMETER BERM LANDSCAPE BUFFER DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COMPLETE $ INCOMPLETE TREES 5 EA $ 1,951.01 $ 9,755.05 $ $ 9,755.05 JAPENESE BLUEBERRY 2 EA $ 339.17 $ 678.34 $ - $ 678.34 YAUPON HOLLY 8 EA $ 301.23 $ 2,409.84 $ - $ 2,409.84 SOUTHERN MAGNOLIA 4 EA $ 350.00 $ 1,400.00 $ - $ 1,400.00 SOUTH FLORIDA SLASH PINE (12'-14') 14 EA $ 280.66 $ 3,929.24 $ $ 3,929.24 SOUTH FLORIDA SLASH PINE (5'-6') 20 EA $ 154.30 $ 3,086.00 $ $ 3,086.00 SYCAMORE 2 EA $ 331.86 $ 663.72 $ $ 663.72 LIVE OAK (12'-14') 10 EA $ 405.00 $ 4,050.00 $ - $ 4,050.00 SABAL PALM (8'-18') 18 EA $ 157.23 $ 2,830.14 $ $ 2,830.14 SHRUBS/GROUNDCOVERS 10 EA $ 500.00 $ 5,000.00 $ $ 5,000.00 AMERICAN BEAUTYBERRY 1,494 EA $ 3.50 $ 5,229.00 $ - $ 5,229.00 SMALL LEAFE CLUSIA 135 EA $ 85.80 $ 11,583.00 $ $ 11,583.00 FIRE BUSH 2,853 EA $ 6.75 $ 19,257.75 $ $ 19,257.75 DWARF YAUPON HOLLY 923 EA $ 7.85 $ 7,245.55 $ $ 7,245.55 MUHLY GRASS 113 EA $ 6.75 $ 762.75 $ $ 762.75 SHORT LEAF WILD COFEE 68.5 EA $ 7.12 $ 4,87720 $ - $ 4,877.20 SAW PALMETTO 1,059 EA $ 15.16 $ 16,054.44 $ $ 16,054.44 FAKAHATCHEE GRASS 837 EA $ 6.75 $ 5,649.75 $ $ 5,649.75 SOD 17,500 SF $ 0.29 $ 5,075.00 $ $ 5,075.00 MULCH 180 CY $ 35.01 $ 6,301.80 $ - $ 6,301.80 PERIMETER IRRIGATION 1 LS $ 40,000.00 $ 40,000.00 $ $ 40,ODO.00 TOTAL $ 141,08352 S - $ 141,083.52 _ TOTALS $ 2,635,699.60 $ 2,029,933.811 $ 605,865.79 % OF TOTAL COMPELTE 77.01%1 22.99% PROPOSED BOND AMOUNT (125%) 1 $ 757,332.24 Ki ey Hom and - sociates, Inc. n Husain P.E. III Reg #75481 Kimley>>> Horn �`� FtFtIS•FiUS �'% w - giAjE OF �\ FLOPOD 111)1111\\\\ 4)V 3 151 COMMON AREA AND LAKESHORE TREES DESCRIPTION JAPENESE BLUEBERRY QUANTITY 17 UNIT EA UNITCOST $ 339.17 TOTAL $ 5,765.89 COMPLETE $ $ INCOMPLETE 5,765.89 WE OAK (20') 5 EA $ 1,951.01 $ 9,755.05 $ $ 9,755.05 WE OAK (12'-14') 92 EA $ 405.00 $ 37,260.00 $ $ 37,260.00 SABAL PALM (10'-20') 48 EA $ 295.29 $ 14,17392 $ $ 14,173.92 SABAL PALM (8'-18') 49 EA $ 157.23 $ 7,704.27 $ $ 7,704.27 BALD CYPRESS (6'-7') 36 EA $ 104.81 $ 3,773.16 $ $ 3,773.16 BALD CYPRESS (1(Y) 25 EA $ 207.52 $ 5,188.00 $ - $ 5,188.00 JAPANESE PRIVET (5'-6') 20 EA $ 150.00 $ 3,000.00 $ $ 3,000.00 SOUTHERN MAGNOLIA 14 EA $ 350.00 $ 4,900.00 $ $ 4,900.00 EAST PALATKA HOLLY 9 EA $ 250.00 $ 2,250.00 $ $ 2,250.00 ROYAL PALM 10 EA $ 500.00 $ 5,000.00 $ $ 5,000.00 PYGMY DATE PALM 1 EA $ 80.001 $ 80.00 $ $ 80.00 MED100L DATE PALM 2 TOTAL EA $ 2,500.001 I $ 5,000.00 $ 103,85029 $ 1 $ - $ $ 5,000.00 103,85029 _ TOTALS $ 2,635,699.60 $ 2,029,933.811 $ 605,865.79 % OF TOTAL COMPELTE 77.01%1 22.99% PROPOSED BOND AMOUNT (125%) 1 $ 757,332.24 Ki ey Hom and - sociates, Inc. n Husain P.E. III Reg #75481 Kimley>>> Horn �`� FtFtIS•FiUS �'% w - giAjE OF �\ FLOPOD 111)1111\\\\ 4)V 3 151 ENGINEERING AND SURVEY DESCRIPTION ENGINEERING SERVICES QUANTITY UNIT 1 LS UNITCOST $ 77,000.00 TOTAL $ 77,000.00 COMPLETE $ 57,750.00 INCOMPLETE $ 19,250.00 SURVEY SERVICES 1 LS $ 82,000.00 $ 82,000.00 $ 73,800.00 $ 8,200. SET PRM'S, PCP'S, LOT CORNERS 1 LS TOTAL $ 10,000.00 $ 10,000.00 $ 169,000.00 $ $ 131,550.OD $ 10,000.00 $ 37,450.00 _ TOTALS $ 2,635,699.60 $ 2,029,933.811 $ 605,865.79 % OF TOTAL COMPELTE 77.01%1 22.99% PROPOSED BOND AMOUNT (125%) 1 $ 757,332.24 Ki ey Hom and - sociates, Inc. n Husain P.E. III Reg #75481 Kimley>>> Horn �`� FtFtIS•FiUS �'% w - giAjE OF �\ FLOPOD 111)1111\\\\ 4)V 3 151 r r 0f�ce of the INDIAN RIVER COUNT Joseph A. Baird, County Administrator Michael C. Zito, Assistant County Administrator ADMINISTRATOR MINISTRATOR MEMORANDUM TO: Members of the Board of County Commissioners FROM: Joseph A. Baird County Administrator DATE: June 8, 2016 SUBJECT: Notice of Scheduled Public Workshop DESCRIPTIONS AND CONDITIONS: Please be advised that the following Public Workshop has been scheduled: Public Workshop .Tune 27 2016 - 6.00 p.m. The Indian River County Board of County Commissioners will hold a Public Workshop regarding Fellsmere Road Maintenance on Monday, June 27th, 2016, at 6:00 p.m. at the Clarence F. Korker Center for the Performing Arts (Old Fellsmere School Auditorium) Community Room, 22 S. Orange Street, Fellsmere, Florida RECOMMENDATION: The above referenced Public Workshop Item is provided for information. No action is needed at this time. APPROVED AGENDA V FO Indian River Co alit, 1�m WINON M. ., & IlllhI 152 /Xz INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird, County Administrator FROM: Stan Boling, AV; Community Development Director DATE: June 3, 2016 SUBJECT: Notice of Scheduled Public Hearing for Upcoming Board Meeting It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of June 14, 2016. DESCRIPTION AND CONDITIONS: Please be advised that the following public hearing item has been scheduled for Board consideration: June 21, 2016 County initiated request to amend the county's Land Development Regulations (LDRs); establishing requirements for a county vacation rental license and other vacation rental regulations by creating zoning code section 911.15(9). (Legislative) RECOMMENDATION: The above referenced public hearing item is provided for the Board's information. No action is needed at this time. APPROVED AGENDA ITEM: FOR: June 14, 2016 Indian River Co. Approved Date Admin.k)o Legal Budget AAS Dept. Risk Mgr. MAAGENDA\Current Year\2016\Notice of Public Hearing 062116.docx 153 Departmental Matters Indian River County Inter -Office Memorandum Office of Management and Budget To: Members of the Board of County. Commissioners Date: June 8, 2016 Subject: Health Insurance - Summary of Cost Saving Reco d ions From: Jason E. Brown - Director, Management & Budget Background Indian River County utilizes a self-insured group health insurance program. Program expenses for health insurance claims and program administration are paid from contributions from employer and employee contributions. Extraordinary claims are addressed through reinsurance. Program participants include full-time employees and retirees of the Board of County Commissioners and the respective Constitutional Officers (Sheriff, Property Appraiser, Tax Collector, Clerk of Courts, and the Supervisor of Elections). On February 9, 2016, staff provided a presentation to the Board of County Commissioners regarding the County's health insurance fund. A brief update of the Health Insurance Fund was provided, along with details about increasing healthcare expenses which have led to losses in recent years. Various options to address these losses were presented. Following the presentation, the Board discussed various alternatives and received input from the public. Staff was tasked with researching alternatives further and providing a recommendation back to the Board of County Commissioners. Please find the requested information below. Alternatives 8r Analysis As discussed previously, the County's healthcare costs, both in terms of health claims incurred and the impacts of medical inflation, have increased significantly over the last couple of years. The following graph shows the net revenues of the self-insured health program from FY09 through FY17 (projected). Health Program Net Revenues $4,000,000-'53,032,903 -------.-FY-09=F_Y_16 P_r-ojected) $3,000,000 $2,000,000 $1,000,000 $1,761,580 $1250,3( _ _ D7". !' - 1 -$1,000,000 - FY09 FY10 FY11 -- --- - -$2,000,000 ------ ---._._...---- -$3,000,000 - --- -$4,000,000 -$5,000,000---- $993,336 -$484;193- - -� FY12 F r .3 (NFU) (Pedit) - _($2,300,000) ($2,763,295) ( 3;900;000) 154 The health insurance program experienced net surpluses during the period from FY09 through FY13. While our per capita costs remain below most surrounding local governments, these increases have resulted in losses for the Health Insurance Fund for the last two years. For fiscal year 2014/15, the losses were substantial (approximately $2.8 million). It is projected that the loss in the current fiscal year could amount to $2,300,000 assuming a similar level of expenses to last year. Staff has assumed a 9.0% medical inflation rate, which is the average experienced in the State of Florida currently. If the County experiences annual cost increases of 9.0%, this amounts to an additional $1.6 million in costs each year assuming no change in the number of employees. Assuming no action was taken, the loss in the plan could grow to $3.9 million in FY2016/17. Currently, the Health Insurance Fund has a healthy fund balance. However, adjustments need to be made now to ensure the future financial stability of the plan. Recurring plan revenues must equal recurring plan expenses in order to avoid a further erosion of health plan fund balance, which is a one- time revenue source. As claims costs will continue to escalate, failure to make recommended plan changes this year will result in even deeper health program deficits that will require even more drastic future plan design changes or infusions of tax/fee revenue (employer contributions) and greater increases from plan participants (employee contributions). Staff has evaluated several potential adjustments to the Health Insurance Program to address the current shortfall as well as future anticipated cost increases. Based upon direction from the February 9h meeting, as well as the magnitude of the projected loss, staff has developed a two-year plan of adjustments to the Health Insurance Program. Proposed Changes — Effective Fiscal Year 2016/17 1. Blue Options to Blue Choice Health Plan — The County's insurance broker has recommended a change from the current Blue Choice plan to a similar Blue Options plan. This plan change would not result in any changes in copays, deductibles or out-of-pocket maximums. The proposed Blue Options plan has more current cost containment mechanisms in place than the existing plan. This is due to the fact that not many plans have remained in the Blue Choice plan currently utilized by the County. It is projected that this change will produce a modest savings of 2% of annual claims expense for the County; based on $16 million in annual claims expense, the savings is estimated at $320,000. Florida Blue has also performed a disruption analysis to determine the impact of network changes on the plan members. This analysis showed that only three (3) providers are on the current network that would not be on the new network. This network change would only affect five (5) members. Conversely, there are eight (8) additional providers on the new plan that are not on the existing plan which were utilized by members in the last year. It should be noted that all surrounding local governments with a Florida Blue network are utilizing a Blue Choice Plan. 2. Kannact Diabetes Management Program — Last year, diabetic care costs for the health insurance plan were approximately $1,050,000. Kannact provides a comprehensive system to help manage diabetes. In addition to providing glucometers and supplies, Kannact provides a health coach, real-time monitoring, and tracking with a cellular device, and support to help members with diabetes manage their condition. Kannact projects a 10% 'reduction or approximately $105,000 in medical costs due to reduced hospital visits and the ability to slow advancement of the disease. As an additional benefit, employees feel better and are more productive. 155 3. RFP for International Prescription Provider (IPP) Services — Staff also recommends that the County, through the services of our insurance broker, solicit an RFP for IPP services. IPP's contract with government -licensed physicians, pharmacies and pharmacists in "Tier -1 countries as designated by Congress (e.g. Canada, the United Kingdom, Australia, and New Zealand) to supply brand name medications packaged and sealed by the original manufacturer for direct delivery to plan members. This service would be optional for employees. Each employee interested in such a program would enter into an agreement with the provider to obtain available prescription medications through the program. One provider of this service, CanaRx, has provided an analysis based upon the top 100 prescription medications on the County health plan. This analysis shows that County Plan expenditures for the 36 medications available through the program totaled $806,859. In addition, members paid $95,609 in copays. Assuming full participation in the program, the County Plan expenses would have been $354,310 during the same time period. Therefore, the County would realize an estimated savings of $452,549. Furthermore, there is no copay for medications meaning employees would realize a savings of $95,609. This results in savings on such medications for both the employee and the employer. It is important to note that participation is not mandatory, so actual savings would likely be less than this amount. 4. Post Employment Health Plan (PEHP) — The International Association of Firefighters (IAFF) has requested that the County explore establishment of a PEHP Plan offered by Nationwide. A PEHP plan is a tax advantaged savings vehicle for employees to fund eligible healthcare related expenses during retirement. Employees pay no Federal income taxes, Medicare or Social Security (FICA) on contributions to the PEHP Plan, per Internal Revenue Code Section 501(c)(9). The employer realizes a savings as well, since the employer matching contributions for FICA are not required. This results in a savings to the employer equal to 7.65% of contributions, while the employee saves 7.65% plus their applicable Federal income tax rate. Contributions to the PEHP Plan can be made by the employer, mandatory employee contributions, or funded solely with accrued sick and/or vacation leave time. Based upon sick and vacation payouts from calendar year 2015, the County would have realized a savings of about $44,000 in matching FICA contributions for all bargaining units. According to representatives from the provider, employee participation is mandatory if implemented, but this can be separated by bargaining unit. Staff is agreeable to implementing a PEHP Plan with employee contributions if agreed to by each bargaining unit, but we are reluctant to unilaterally make these contributions mandatory for all employees. Therefore, staff recommends exploring implementation of the PEHP Plan through the collective bargaining process with the County's two (2) bargaining units. 156 5. Employee Premium Adjustment — As discussed previously, the County has not made plan changes or increased employee premiums for many years due to a lack of employee raises and Obamacare considerations. The last time the employee premium was increased was fiscal year 2007/08, when the employee premium for family was raised by $15 per month to the current rate of $217.50. The Healthcare Plan costs have increased significantly since that time, and the County has essentially absorbed the entire cost increase. The following table shows the current premium split for Indian River County for fiscal year 2015/16. Fiscal Year 2015/16 Employer & Employee Premiums Single 1 $0 1 $505 1 0.0% 1 100.0% Family 1 $217.50 1 $745 1 22.6% 1 77.4% As a point of comparison, the employee premiums for surrounding local governments for Employee Only and Family coverage are shown in the next two charts: $140 $120 $100 $80 $60 $40 $20 $0 Employee Monthly Premium - Single Coverage J°\�,� o °� d\a�KaN, °a5dafie\\11 a\3�`1\ "'oo°el S�e aao§ o JtJt°°°fit °\ �`°CP 66 �°°� `°°°a�\ �•° �•° I i As illustrated in the Single Coverage table above, most local governments in the area charge an employee premium for Single Coverage. Some governments have no charge for a lower level plan, but if the employee chooses a richer plan similar to the Indian River County plan, then an employee premium is charged. 157 $900 $800 $700 $600 $500 $400 $300 $200 $100 $0 Employee Monthly Premium Family Coverage oJP oJ��� a�``ai� \a ti� \� �1 C�eiQ °`e5 p�� �� J��e a°r\ ar\ �ae� a��\ a�a\ 'ba �4* 0 111 \cava ea�a e��a �,a�a�\ o ° `` \tea\a r°°\ r°°\ °ro\ J.- o ° t c o o 0. \fit.boy Employee premiums for Family coverage for most area local governments are higher than the County's, as shown in the Family Coverage table above. Recommendations: o Staff recommends that the County adopt a policy to establish a share of the total premium to be paid by the County and the employee, which has been done by some local governments . Staff recommends that the premium for Single Coverage is split at 90% employer/ 10% employee. For Family Coverage, the recommended split is 75% employer/ 25% employee. o In order to avoid placing such a large burden on the employee next year, staff recommends phasing the transition over the next two years. The table below shows the proposed premium split for fiscal year 2016/17, which is an increase of $30/ month for the employee premium for Single Coverage and Family Coverage alike. Based upon proposed premiums for fiscal year 2016/17, an additional —$30/ month increase for fiscal year 2017/18 would reach the target split of 90%/10% for Single Coverage and 75%/25% for Family Coverage. Fiscal Year 2016/17 Emplover & Emplovee Premiums Single 1 $30 1 $605 1 4.7% 1 95.3% Family 1 $247.50 1 $845 1 22.7% 1 77.3% 1 158 6. Change Effective Date for Health Insurance Plan and All other Benefits - Indian River County is cognizant of the ever rising costs of health insurance and works very hard in order to offer our employees a quality insurance product, yet still keeps the premiums reasonable for both the County and the Employee. The health benefit plan is offered to all eligible permanent employees who normally work 30 hours or more per week. There is currently a thirty (30) day "open enrollment window" during which a new hire may enroll in the health insurance plan. Failure to enroll during this thirty (30) day window which begins upon date of hire may mean that the employee has forfeited enrollment until the next open enrollment period. The current system places a significant administrative burden on the agencies (County & Constitutional Officers) in processing new hires and enrolling them in the medical plan and all other benefits within the 30 day window. Therefore, staff recommends changing the effective date of coverage to the first day of the month following sixty (60) days of full-time employment. In addition to reducing the administrative burden, this will provide a moderate amount of savings to the health plan. Based upon 10% turnover, the annual savings from this change would be about $150,000 per year. This change will only impact new hires. 7. Employer Premium Adjustment — For fiscal year 2016/17 budgeting purposes, the employer premium has been increased by $150/month for both Single Coverage and Family Coverage. This adjustment provides additional funding of approximately $2.4 million based upon the current number of budgeted employees (including Constitutional Officers). If all of the measures are approved, the employer premium increase could be reduced to $100/month, which would reduce the financial strain on the proposed FY 2016/17 budget for County departments and Constitutional Officers. 8. OPEB Advance Funding - While OPEB costs are accounted for separately from Health Insurance Costs, the two items are interrelated. For instance, the OPEB Trust provides funding for a portion of retiree healthcare expenses. Last year, the OPEB Trust contributed $1.9 million to the Health Insurance Fund. If not for the OPEB Trust contribution, the loss in the Health Fund would have been substantially larger. Staff is proposing that an additional advance payment be made into the OPEB Trust Fund. This would reduce the amount of the required OPEB contribution going forward. Based upon our actuarial valuation, for each additional $10 contribution this year, annual contributions would be reduced by $1 going forward, meaning that the County would realize a reduction of about 10% of the additional amount contributed. Staff proposes making an advance contribution to the OPEB Trust in the amount of $9 million. This would reduce the annual required contribution by approximately $900,000. It should be noted that based upon the most recent actuarial valuation, the ARC is increasing by about $400,000 for next year. Therefore, the net effect of this would mean a reduction of about $500,000 in ARC, which would offset the increase in healthcare costs. This would provide additional relief for the FY 2016/17 budgets for County departments and Constitutional Officers to offset (partially) the increase in health insurance costs. 159 The table below provides a summary of the shortfall in the health plan as well as the impact of the recommended measures above. EstimatedComments Item Description Estimated Annual Loss (FY 15/16) $2,300,000 Plus: Medical Inflation Est. Increase FY 2016/17 $1,600,000 Assumes 9% annual increase Estimated Annual Loss — FY 2016/17 $3,900,000 With no Changes Less: Savings from Recommendations Blue Choice Health Plan ($320,000) Est. 2% annual savings Kannact Diabetes Management ($105,000) Assumes 10% cost reduction International Prescription Provider ($110,000) Assumes 25% participation Change Coverage Effective Date ($150,000) Assumes 10% employee turnover Employee Premium Change ($490,000) Assumes $30/ month increase Employer Premium Change ($1,630,000) Assumes $100/ month increase Subtotal: Cost Savings Measures ($2,805,000) Estimated Annual Loss — FY 2016/17 ($1,095,000) Rather than a projected loss of nearly $4 million, the recommended cost saving measures reduce the anticipated loss to about $1.2 million. Staff plans to address the remaining shortfall with additional measures in fiscal year 2017/18 as detailed below. It should be noted that the plan changes recommended above do not result in the County losing our grandfathered status for the purposes of the Affordable Care Act. Potential Changes — Effective Fiscal Year 2017/18 Increased Wellness Measures — The County has undertaken several wellness initiatives to reduce healthcare costs such as; the annual Health Fair, wellness screenings, smoking cessation classes Weight Watchers programs, Lunch & Learn programs. Staff will continue to develop additional proactive wellness measures. Some organizations provide various financial incentives (premium discounts, preferred health plans, etc.) for employees that actively participate in wellness programs. If this option were pursued, a multi-year phase-in would likely be needed to allow for adequate employee education and outreach prior to full implementation. 2. Employee Wellness Clinic — Staff along with the insurance broker has researched the establishment of an employee wellness clinic. Additional time would be needed to conduct a Request for Proposals to select a provider for such services. Additional research, as well as logistical questions such as the location of such a clinic, still need to be finalized. Staff recommends scheduling this process for fiscal year 2017/18. If an RFP is conducted during the next year, then a final decision on whether to move forward with an employee wellness clinic would be made at the completion of the RFP process. 160 3. Stand -Alone Pharmacy - At the February 9h meeting, staff was directed to research the potential for a stand-alone Pharmacy. Our insurance broker has indicated that this option is best suited to larger employers (3,000-5,000 employees) due to the cost of hiring a Pharmacist. The cost to offer limited prescriptions at a wellness clinic is lowered through the use of a dispensary. Under supervision of a Medical Doctor, certain types of medications can be dispensed without the need to have a Pharmacist on staff. 4. Other Health Plan Adjustments - In previous years, numerous health plan adjustments were made to provide a savings to the health plan, such as increased copays, deductibles, and out-of- pocket maximums. With the assistance of our broker, staff will explore additional plan adjustments for consideration for fiscal year 2017/18. 5. Continued Phase-in of Employee Premium Adjustment - Proposal Number 5 for FY 2016/17 was to establish a premium split between the employer and employee and begin a two-year transition to reach the recommended premium split (90%/10% for Single Coverage and 75%/25% for Family Coverage). Based upon the recommended premium rates for FY 2016/17, an increase of $30/month for both Single Coverage and Family Coverage would be near the, recommended premium splits. 6. Continued Employer Premium Adjustments - As stated above, healthcare costs are projected to increase by about 9.0% per year. This represents an annual increase of $1.6 million on a countywide basis. Depending upon actual expenses, additional employer premium contributions may be needed. 7. Pharmacy PPO Adjustment - Prescription medications make up a significant portion of our total health plan expenditures. Last year, the health plan paid about $4.1 million for prescription medications (in addition to copays from employees). This is a significant portion of total expenditures (-23%) and these costs are rising faster than our overall health costs. Therefore, this area represents a significant potential for savings. Our insurance broker has obtained an analysis of prescription medication expenses on the County's health plan for a one-year period by provider. This analysis has shown that prices paid for the same prescription medicines can differ substantially at various retail pharmacies. Based upon the results of this analysis, staff recommends eliminating some/one provider from the PPO network for prescription medications. Summary and Conclusion The County Health Insurance Fund is currently in solid financial condition, however, continued losses similar to those experienced last fiscal year ($2.8 million) cannot be sustained. If adjustments are not made, the Health Plan will likely face a funding crisis over the next several years. Staff has presented a two-year plan above to address the current shortfall in order to ensure the long-term financial stability of the County health plan. Recommendation Staff recommends that the Board of Commissioners approve the proposed changes (Numbers 1 through 8) detailed above for fiscal year 2016/17. Staff additionally recommends that the Board approve the Potential Changes for fiscal year 2017/18 for further exploration. During next fiscal year, staff plans to present final recommendations for fiscal year 2017/18. 161 APPROVED AGENDA ITE BY: k/ " i /'� ,,-/ Jos ph A. Baird County Administrator FOR: June 14, 2016 Indian River County ApprQved Date Administrator County Attorney Budget r6 Department Risk Management 162 KtUMEU AD Date Item 6 Health,I'n;surance:-jFu=ndi.ag.' " Health Plan Change Recommendations FY 2016117 & FY 2017118 Q "'I" hi i,, gnis Lj Provides coverage for following groups: • County employees —650 • Constitutional Officers —650 • Retirees —250 Li Plus: eligible dependents (spouses, children) u Total members —3,600 16JR, 1 E ❑ Self-insured fund ❑ "Grandfathered" status under ACA ❑ No plan changes since 2010 ❑ PPO ❑ Administered by Florida Blue ❑ Prescription drug prices up 13.6% for 2015 (Milliman) ❑ Medical trend up 9.0% for 2015, forecast of 9.6% for 2016 (Wells Fargo Ins.) ❑ Healthcare costs = 17.5% of GDP in 2014 (Up 5.3% from 2013) ❑ ACA additional costs - $236,275 fees plus /4g- 2 IRC Healthcare Expenditures 7% trend — 2015 = $20 5 million y $20 $1807 c c°_ $18 C l $16 $6 2009 2010 2011 2012 2013 2014 2015 Fiscal Year Historical Employee & Retiree Count 1,700 1,657 1,650 1,600 1,550 1,500 1,450 1,400 1,350 1,300 1,250 J� I� 1,200 2009 2010 2011 2012 2013 2014 2015 Fiscal Year /&o?, f� 3 Health Ins. Fund Net Revenues/(Expenses) y $4 c 0 � $21 I, - AMU $, $o 2009 2010 2011 2012 2013 2014 2015 Fiscal Year 16a- 4 IRC Per Capita Healthcare Expenditures $12,000 7% trend — 2015 = $12,400 1,176 $11,000 $10,000 $9,000 $8,257 $8,000 T• t~ - -4 � = - $7,000- y $6,000 -'s n $5,000 I $4,000 < $3,000 2009 2010 2011 2012 2013 2014 2015 Fiscal Year Health Ins. Fund Net Revenues/(Expenses) y $4 c 0 � $21 I, - AMU $, $o 2009 2010 2011 2012 2013 2014 2015 Fiscal Year 16a- 4 Historical Premiums per Month "Employee• - Employer "Employee Employer' 2006/07 $0 $505 $202.50 $745 2007/08 $0 $525 $217.50 $765 2008/09 $0 $525 $21750 $765 2009/10 $0 $495 $21750 $735 2010/11 $0 $495 $21750 $735 2011/12 $0 $495 $21750 $735 2012/13 $0 $475 $21750 $715 2013/14 $0 $475 $21750 $715 2014/15 $0 $475 $217.50 $715 2015/16 $0 $505 $21750 $745 Monthly Premium Comparison - Surroundina Local Governments $2,5W $2,000 $1,500 $1,000 $500 so Total Monthly Premium Family Coverage I'\ I\ �1 �1 `11 ° �° q c ae Cy°cam°� c9°°� at'ar o1°S a°0¢ °0 d°�� 1Pae°aA°° o (,0? 4P 0 0 40P Monthly Premium Comparison — Surrounding Local Governments _ - �' Total Monthly Premium - Single Coverage $900 M $774 Average - $577 5701 $700 $600 $632 $586 ss1 $608 $593 561s 561— 566- $505 $514 $qg7 $490 $400 I $429 5300 1 5200 E 00 S1s0 H,--H-H- j, T _ Q\ac hoc° „ �° �° `a° \ac ° ¢c \ \ \ ¢ ° vT \ \ c \ \ e P\ � °�� ¢air ¢a`� 0�5 e�¢ �A oaA oaA � �� �y �ac Health Ins. Fund Net Revenues/(Expenses) v, $4 i C (CELL -RANGE] $3 s $2 f [CELLRANGE] [CELLRAN LLRANGE $'I - — �' �[CEL�GEj $0 -$1 [EEL-LRANGE] r -$2 � CELLRANGE] - -$3 [CELLRANGE) -$4 [CECCRANGE 2009 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year FY 2016/17 Recommendations g8�TH INSURANgg F�($N Proposed Changes.= FYI ,. Change from Blue Choice to Blue Options a) No change in copays, deductibles, out-of-pocket b) More current cost containment measures C) Est. cost savings of 2% or $320,000 I&A -7 Est. Annual Loss — FY 2016/17 (Status Quo) $3,900,000 Less. Savings from Recommendations Blue Choice Health Plan ($320,000) Kannact Diabetes Management ($105,000) International Prescription Provider ($110,000) Change Coverage Effective Date ($150,000) Employee Premium Change ($490,000) Employer Premium Change ($1,630,000) Subtotal: Cost Saving Measures ($2,805,000) Estimated Annual Loss — FY 2016/17 ($1,095,000) g8�TH INSURANgg F�($N Proposed Changes.= FYI ,. Change from Blue Choice to Blue Options a) No change in copays, deductibles, out-of-pocket b) More current cost containment measures C) Est. cost savings of 2% or $320,000 I&A -7 ='=r :Nroposed Lhas y=. FY ng.e 2. Kannact Diabetes Management Program a) Plan costs last year — $1,050,000 b) Comprehensive system to manage diabetes C) Health coach, real-time monitoring, and support d) Est. cost savings of 10% or $105,000 e) Employees feel better, are healthier, and more productive E2 A H�_66RJH INS&RDO Proposed Chng-a FYI s. International Prescription Provider a) Stories of people driving to Canada for lower cost meds b) Voluntary program, employees contract with IPP directly c) Import meds from "Tier 1" countries (e.g. Canada, U.K., Australia d) Est. cost savings to County - $110,000 (25% participation) e) $0 Copay for employees — est. savings of $25,000 -r w r.ro:poSea .unan.ges - 17t, Y-.-4- _- 0GG 4 Post Employment Health Plan a) IAFF has expressed an interest b) Tax advantaged vehicle to fund healthcare costs in retirement c) Employee saves FICA & income tax - County saves FICA d) County est. savings $44,000 (based on 2015 payouts) e) Participation is mandatory, but can be separate by bargaining unit ,���n1�o 7a �nanges rY 5. Employee Premium Adjustment a) Survey of surrounding local government rates I&a? 9 Monthly Premium Comparison — Surrounding Local Governments =1- 777-77_ ,.: Employee Monthly Premium Family Coverage $900 - saoo $777 $700 $600Average - $383 $583 $541 7$451 $500 $457 $q64 5400$385 —$374 $299 $307 $300 — — - _ $227 ' $218 $233 $200 rn =u 179 - $136 $100 , k $0 a•C\ +\ ��p �`4F Op Op C.°�C (.°JC �y` ��c ��c ¢l aqp de °ca °A °caaA o 9e G°J G°� LJ cj laa vCa° °0°a tiC� 9Q \0° \� \Itp \cD aA L A §° aC ¢J \ °\ S°J Monthly Premium Comparison — Surrounding Local Governments 1-�- .ice: •0. .. fa - _- - i•e. - - _ - - _- ter- - - Employee Monthly Premium - Single Coverage $140 $120 '. $119 $108 $100 ' $85 Average - $38 $60 $46 $49 $35 \ $38 37 $40 $27 $25 1 - t •. i $20 $0 - _ - $0 so $0 $0 so °ted .(•°J Q Q � a G°J G° c'•' �� �� `'+� 5,C �a � a � a \tea \da .�¢ cd °� Hca 3.¢ ��° o•g. aS c (p° Goy (9° et'a A e¢ a R,A R°A �eA 9 A Op (>,A e e e U,A U,A gG o /&a- 10 H96�TH INWMNP� F�47__N Proposed77-ffcnFY.7 5. Employee Premium Adjustment a) No premium increase since 2007/08 i. In light of lack of raises during downturn (09/10 — 12/13) ii. Employee raises for last 3 years E2 A H966TH NNW 7-1--77-1 [Proposed Changes.1 ._' , T�­ 5. Employee Premium Adjustment b) Recommend policy to split premium as follows i. Family coverage — 75% County/25% employee ii Single coverage — 90% County/10% employee c) 2 — Year phase-in to ease burden on employees d) Increase $30/ month each e) Est. savings - $490,000 IM -11 Health Insurance Premium Increase — Impact on Tvpical EmDlovee _ ,t�AW X17 Annual 2% 2.510/0, Total $3601 Salary Raise Raise RaiseRaise Raise yr. ,Total:-,, Salary Rais6. _Aaise:. Rais'e Raise :.Raise:' $25,000 _ ,t�AW X17 Annual 2% "2'.50/6— ,Total:-,, Salary Rais6. _Aaise:. Rais'e Raise :.Raise:' $25,000 $140 $265 $390 $515 $1,140 $40,000 $440 $640 $840 $1,040 $1,840 Note The salaries above represent an entry level Maintenance Worker after 6 months and a topped out Sr Maintenance Worker Please note, employee raises were restored for FY 2013114, 2014115, and 2015116, while the employee contribution has not been increased since 2007108 H96�THINA§U" MAN -99 F66N po'S'O'?ChangesFY - 6. Change Effective Date for New Hires a) Currently 30 days after date of hire b) Same as 30 day open enrollment window c) Difficult & time consuming to administer d) Propose first day of month after 60 days from hire e) Reduce administrative burden Est. $150,000 savings based upon 10% turnover /&,R-12 ,p euosa ;angel - Employer Premium Adjustment a) $150/ month employer contribution used for budgeting purposes b) This has created great strain on FY 2016/17 budget c) After measures recommended above, increase employer contribution by $100/ month d) Generates additional revenue of $1.6 million Health Insurance Monthly Premiums — FY 2015/16 vs. 2016/17 16,,R— 13 Single Employee $0.00 $3000 '$30 00 Employer $50500 $60500 $10000 Family Employee $217.60 $247.50 $3000 Employer $74500 $84500 $100.001 16,,R— 13 Summary of FY 2016/17 Recommendations - Financial Note tMINtrl the InIs 0fhwYffimlfFtan's Grandfathered status under Obamacare The loss of this would result in an estimated cost increase of 3%, or about $480, 000 per year 8. OPEB Advance Funding • Accounting for Post Employment Benefits Other than Retirement • GASB Statement 45 — implemented in FY 2007/08 • Recognizes cost of benefits when they are earned • Previously accounted on a pay-as-you-go basis • County established OPEB Trust in FY 2007/08 • This allowed for funding of OPEB obligations • County ended explicit subsidy for employees hired after 2/1/06 1(oa -14 Est. Annual Loss — FY 2016117 (Status Quo) $3,900,000 Less: Savings from Recommendations Blue Choice Health Plan ($320,000) Kannact Diabetes Management ($105,000) International Prescription Provider ($110,000) Change Coverage Effective Date ($150,000) Employee Premium Change ($490,000) Employer Premium Change ($1,630,000) Subtotal: Cost Saving Measures 1 ($2,805,000) Note tMINtrl the InIs 0fhwYffimlfFtan's Grandfathered status under Obamacare The loss of this would result in an estimated cost increase of 3%, or about $480, 000 per year 8. OPEB Advance Funding • Accounting for Post Employment Benefits Other than Retirement • GASB Statement 45 — implemented in FY 2007/08 • Recognizes cost of benefits when they are earned • Previously accounted on a pay-as-you-go basis • County established OPEB Trust in FY 2007/08 • This allowed for funding of OPEB obligations • County ended explicit subsidy for employees hired after 2/1/06 1(oa -14 OPEB — similar to Pensions Employer and employee contributions during employment Pension Fund Pension Payments to retirees after retirement OPEB — similar to Pensions Employer contributions during i• employment - OPEB Trust Fund Payments to cover retiree healthcare costs `'. OPEB Historic Funding Levels Net Assets 16 C 0 14 E 12 10 8 6 4 2 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year OPEB Historic Funded Ratio Funded Ratio ii i 370% � 35.0%32.4% 30 0% OPEB Historic Funded Ratio Funded Ratio 400% 370% 35.0%32.4% 30 0% 250% 20.5 0 200% - 150% - 114% 100% - 50% 00% -rte 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year Flow of Funds — FY 2014/15 Employer contributions =� $2.9 million into OPEB Trust r$1.9 million Payment to 'J Healthcare = Fund I t OPEB Trust Fund OPEB Trust — Historic Inflows & Outflows ,$35 C $3.0 J '9 I $2.5 $2.0 1$ 9— $1.5 $10 $05 $0.0 2008 2009 2010 2011 2012 2013 2014 2015 Fiscal Year 1 f I t OPEB — Breakdown of Annual Breakdown of ARC $2,461,562 o Normal Cost Amortization of ,. I _ _ ,_{ UAAL 2. $634,849 OPEB —Impact of $9 million Breakdown of ARC $2,461,562 ® Normal Cost a Amortization of UAAL $634,849 1 $9 million advance contribution decreases ARC by - $900,000 1 I&g-18 HM�T'H INN M-'Nq9F68N FTOO0 Changes .. 8. OPEB Advance Funding a) $1.9 million from OPEB Trust to pay retiree health costs b) Without OPEB payment, Health Insurance loss would have been much larger c) Additional contribution of $9 million recommended d) Reduces annual contribution by $900,000 e) After $400,000 increase due to rising costs, net decrease of $500,000 Summary of FY 2016/17 Recommendations — Financial I&a- 19 Current Budgeted Health Insurance Increase $2,400,000 FY 2016/17 Less. Savings from Recommendations ($800,000)_ Proposed Health Insurance Increase FY $1,600,000 2016117 Less. OPEB Annual Contribution Savings ($500,000) Net Impact on FY 2016117 Budget $1,100,000 I&a- 19 H94TH IN§WM NPF F�6N Po�tial Changes fFY 201'7/18. 1. Increased Wellness Measures 2. Employee Wellness Clinic Investigation s. Stand -Alone Pharmacy 4. Other Health Plan Adjustments 5. Continued Phase-in of Employee Premium Staff Recommendation Staff recommends that the Board of Commissioners approve the proposed changes (Nos. 1-8) for FY 2016/17. Staff also recommends that the Board approve the Potential Changes for FY 2017/18 for further exploration. Final recommendations will be presented next /&9-20 Health nsurance Monthly Premiums — Percentage Split E� mployer/Employee Coverage Type ' Premium - Amount- Percenfag : -•,. `e • -•- - Single Coverage Type Premium Arriount-= -Percentag: Single Employee $000 00% Employer $50500, 1000%, Family Employee $217501 22.6% Employer $745001- 774%1 - >>: ='Questions;,=Comments, Direction', etc.?" Health nsurance Monthly Premiums — Percentage Split E� mployer/Employee Coverage Type ' Premium - Amount- Percenfag : -•,. `e • -•- - Single Coverage Type Premium Arriount-= -Percentag: Single Employee $000 00% Employer $50500, 1000%, Family Employee $217501 22.6% Employer $745001- 774%1 Coverage Type ' Premium - Amount- Percenfag : -•,. `e • -•- - Single Employee $30.00 47% Employer $605.00 953% Family Employee $247501 22.7% Employer $845001 773% Coverage Type ' Premium - Amount- Percenfag : -•,. `e • -•- - Single Employee $30.00 47% Employer $605.00 953% Family Employee $247501 22.7% Employer $845001 773% Regular Agenda Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: June 6, 2016 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services Subject: Automated Meter Reading (AMR)/ Advanced Metering Infrastructure (AMI) Update and Request to Proceed to Next Phases DESCRIPTIONS AND CONDITIONS: On August 19, 2014, the Indian River County Board of County Commissioners (BCC) approved the award of RFP #2014-043 to Langham Consultants for Automated Meter Reading (AMR) and Advanced Metering Infrastructure (AMI) consulting services. The BCC authorized the Indian River County Department of Utility Services (IRCDUS) to allocate $87,555 for three specific tasks under the Phase I portion of the project. Those tasks were: Task 1- Feasibility Analysis Task 2 - Business Case Development Task 3 - Related Technologies, Alternative Financial Packages, Strategic Assessment Now that Phase I has been completed, staff is bringing this item to the Board for approval of Phase II (Tasks 4 and 5): the formulation and creation of a Request for Proposal (RFP) for an AMI project that encourages the widest possible industry response in order to provide the County with the best possible solution. ANALYSIS: What is Manual Read? The meter reader physically drives to each meter to get a visual read of the meter and then records the consumption on a hand-held device. What is AMR? Automated Meter Reading that is completed by physically driving by a specific location with the ability to automatically receive water consumption reads from the meter using a hand held device, tablet or laptop. What is AMI? Meter data is transmitted electronically to a central location where it can be read remotely, eliminating the need to physically go to each meter. Page 1 of 8 163 Current Business Practices Currently, IRCDUS has a combination of manual and AMR meters. Of the 47,548 meters in place today, 14,122, or 30%, are AMR. The remaining 33,426 meters, or 70%, are read manually each month. The meter reading group does an excellent job of collecting reads on a monthly basis. However, the method of manually reading over 33,000 meters has come under scrutiny recently in the City of Sebastian. The practice of entering and leaving the left side of the vehicle in order to get manual reads (at times facing the wrong way of oncoming traffic) is no longer an option for the department. A new approach had to be implemented immediately. Now, the meter readers are driving on the correct side of the roadway but this action has resulted in the near doubling of read times for the Sebastian service area, which consists of over 11,000 manual read meters. For example, on a route or in an area that includes 352 meters, it used to take 3 to 4 hours to read. Under the new method, it takes approximately 7 hours to complete. Manual reading is time consuming. A lot of time is spent traveling from location to location. For this agenda, a snap shot of total mileage was compiled to show typical distances travelled by the meter reading vehicles (6 vehicles): March 2016 6,570 miles April 2016 5,892 miles In focusing on just the six (6) dedicated meter reading vehicles, the following expenses were incurred forFY14/15: Fuel $17,801/year Vehicle Repairs $ 8,211/year in addition to reading meters, there is a lot* of work regarding disconnects and reconnects as well as the immediate need to finalize an account. When tenants leave a rented location or when homeowners sell their home, they are expecting to complete their final bill in a short turn -around period. This process must be scheduled. Meter readers must go out to a location, get an updated read (not during a normal bill cycle read) and have the biller prepare a final bill. Over the years, our process has been refined as best as possible to expedite service, but in the end, it is still a manual one that requires extensive driving time and results in, delay between the request and the final bill preparation. In FY14/15, 9,400 "final' bills were processed. In FY05/06 there were 40,477 water accounts and 29 Full Time Employees (FTE) in the customer service division. Today (FY15/16), there are 47,548 water accounts with 26.5 FTEs. The water accounts have increased 17.5% while staffing levels in the meter reading group have remained the same, and overall the staffing levels in the division are down 8.6%. Our customer base continues to grow as evidenced by the steady increase in building permits and new water accounts over the past fiscal year. From October 2015 through April 2016, the IRCDUS has installed a total of 749 new meters, or an average of 107 new meters a month (5 meters/day). It does not appear that this trend will slow anytime soon, so it is imperative that a more efficient and cost effective process to read meters and prepare final bills is implemented. The meter reading division needs to be able to handle the current work load of the existing meters plus the new ones that are added daily without the need to continually increase the number of meter readers. Page 2 of 8 K:\Utilities\UTILITY - AMR-AMI\AMI_AMR Agenda to update board 6-14-16 v4.doc 164 Florida Utilities Utilizing Advanced Metering Infrastructure In researching other utilities to see what they were doing, it appears that many other utilities in Florida have already invested in AMI. Staff spoke with representatives from several of the utilities listed below. Other information came from the consultant. The feedback was positive in regards to the success rates for the various systems in place. A variety of manufacturers are represented. The list below contains the names of the utilities that were consulted up to the writing of this agenda: North Miami Beach (in the process of converting) Sarasota (in the process of converting) Winter Park Palm Beach County Pompano Beach Delray Beach St. Johns County City of Clermont Benefits of an AMI system 35,000 meters 80,000 meters (50,000 of which are currently AMR) 38,000 meters 190,000 of 250,000 meters (balance are currently AMR) 19,000 meters 21,000 meters 25,000 meters 19,000 meters Once installed, AMI can provide a wealth of data not only to the IRCDUS for its billing function but to the customer for their water consumption usage and lifestyle habits. Ideally, as more and more information becomes available, the IRCDUS will need to look at ways to provide or make real-time data available for the customer through their bill, via a -web-based portal or via their mobile device/phone. K - bef 2013 kbwte M. •®-. t.lo ;:r, �Yeer .I ® Toar/ ED0 MY Lb.V r t.lme Gpliaa`, — _ 62.5 111.5 60 �+VH'a'l it 2p 192 0 L.1...- �e� •t5aar.t�M1+.R , , S7.` C 1.1 - 1 - 1 c, I!iHI l7OLQlEl67E]oOt70.DGO ��1i1�Er 6=__C3arj so e S r 9 I1 I3 15 17 19 21 23 75 .7 35 nay --- Neopllawn --- HISM11Ca1 Avw gp , One critical function that an AMI system provides is leak detection. Having reliable data over a period of time allows one to see if an anomaly (leak) exists on the system. The hypothetical graph below shows a normal usage during a typical month. Near the end of the month, there is a large increase in the consumption/usage versus the typical average. Currently, we read meters once a month. Leaks Page 3 of 8 K:\Utilities\UTILITY - AMR-AMI\AMI_AMR Agenda to update board 6-14-16 v4.doc 165 can and do occur within the window of time between reads. Having tools and data analytics available within an AMI system will allow the identification of water "spikes" or "anomalies' that can be attended to much faster, which ultimately means less water wasted. Notifications can be set up within such a system to not only notify the customer (text, call, email, etc.) of a potential problem but also the utility so that a technician can be dispatched to the location for more investigation. Cons of an AMI System New technology is not always a panacea. It sometimes has a way of producing operational headaches and technological "bugs" that can cause unforeseen issues. The effectiveness of a new data collection system will be dependent on a meter manufacturer's ability to accurately and reliably provide this data under varying conditions and in different geographic locations. An RFP will need to be crafted in such a way as to validate and investigate a company's promise to provide this level of service. In addition to the data points that are collected, the amount of data available to the customer and the utility will be far greater than what is managed today. Technology investments and, more importantly, maintenance of the investment will be required to keep the system operating at its highest level. The machines and information technology (IT) professionals responsible for the infrastructure (meters, encoders, towers, servers, desktop computers, hand-held device interactions, software and firmware upgrades) are all part of a technologically -focused system that can deliver real time information but only if it is maintained with adequate resources. Non -Revenue Water (NRW) Non -revenue water is water that has been produced, put into the distribution system and is "lost" before it reaches the customer (billed). The loss can be a real loss, such as a leak in the system (physical loss) or it could be through apparent loss (theft, meter read, dead meter inaccuracies). For the past two years, the IRCDUS has written and submitted cost share grant applications to the St. Johns River Water Management District (SJRWMD). Each grant application was to secure funding for a pilot project to investigate the real world benefits of installing an AMI system for water conservation. In addition to finding leaks before they become major water losses, the grants focused on water theft Page 4 of 8 K:\Utilities\UTILITY - AMR-AMI\AMI_AMR Agenda to update board 6-14-16 v4.doc 166 as another benefit of analyzing the non -revenue water component. Over the years, the County has found water meters that have been tampered with or service lines "straight piped", whereby the water meter is removed and a pipe physically installed in its place to keep water flowing to a residence/location. Unfortunately the SJRWMD board did not rank the application high enough for funding (although other municipalities did achieve grant funding for similar projects), but this does not diminish the importance of what an AMI system can offer. Meter Replacement IRCDUS has 47,548 meters in place. Of the 33,426 manual -read meters, 48% are older than 15 years. The American Water Works Association (AWWA), the oldest and largest nonprofit, scientific and educational water works resource association, recommends that meters are replaced periodically. AWWA manual M6 recommends that meters be replaced every 15 years, if not sooner. Having a meter replacement policy and schedule allows a utility to keep up with aging meters that tend to deteriorate with age, resulting in inaccurate readings. Inaccurate readings result in understated information about water usage, which impacts system audits and leak detection efforts. Implementation of a meter replacement program could show a potential increase in revenue, and will hopefully show a decrease in the apparent loss of water. Should the IRCDUS look to implement a new AMI system, the new meters will address the AWWA meter recommended replacement schedule for the 48% of the meters that need to be replaced anyway, and it will also provide an additional time gap for the residential check valve system as explained below. Residential Check Valve All residential water meters connected to the public water supply/distribution system must have a check valve installed. The check valve is installed between the meter and the distribution system. The purpose of the check valve is to prevent any back siphoning or prohibit a potential forced injection of a foreign substance (if downstream pressures exceed the utility water supply pressure) back into the public water supply. The Florida Department of Environmental Protection (FDEP) requires that all public water suppliers replace these check valves every 5 years or sooner, if necessary. There is a provision in the Florida Administrative Code 62-555.360 that allows public water suppliers up to 10 years to replace the check valves provided there is an AMI -type system that can detect flow reversal. Such an AMI system will add an additional layer of real-time sensing equipment to a utility system to further protect the public water supply. Here is a quick example of a hypothetical scenario regarding check valve replacements: $34 (per check valve) x 48,000 (meters) _ $1,632,000 Material only, no labor Over a 5 year period this cost is $326,400 per year Over a 10 year period this cost is $163,200 per year Costs of an AMI System In working with the consultant and reviewing current and pending projects with other utilities and vendors, the costs of an AMI system vary somewhat. The cost differentials between AMR meters and AMI meters range from $34 to $55 per meter. This is a relatively minimal cost differential when you compare the additional operational cost savings and increase in customer service affiliated with an Page 5 of 8 K:\Utilities\UTILITY - AMR-AMI\AMI_AMR Agenda to update board 6-14-16 v4.doc 167 AMI system as compared to an AMR system. Additional infrastructure affiliated with communicating the reads from the meters to a centralized billing office is required for an AMI system. Staff has seen estimates from a few hundred thousand dollars to $1.5 million for this additional infrastructure. Those costs would be narrowed down during an RFP process when a detailed review of existing infrastructure, towers, and available fiber network is completed. In working with the consultant, it was originally estimated that an AMI system for all of the IRCDUS service area would cost approximately $12 to $14 million. In reviewing more recent similar projects in Florida, the costs now appear to be between $11 and $12 million. As advances take place in the technology being utilized by AMI systems and as meter manufacturers compete for this business, prices seem to be decreasing in this area. The chart below is to demonstrate what we have to do (replace aged meters/check valves), what we can do (upgrade manual read meters with AMR meters already used elsewhere in our system), or what staff recommends (convert to AMI). Cost to Replace 48% of Dialog meters 16,045 meters Meter * $615,004.85 Check Valve* $545,530.00 Labor** $722,025.00 Total Project Cost $1,882,559.85 Estimated net increase in revenue and decrease in operational costs (per year)*** Difference in Cost Between AMR and AMI Years Needed for Return on Investment for AMI **** Cost to convert Cost to convert remaining dialog to AMI meters to AMR 33,426 meters 47,548 meters $6,060,468.06 $12,000,164.24 $1,136,484.00 included above $1,504,170.00 included above $8,701,122.06 $12,000,164.24 $784,042.00 $3,299,042.18 4.21 *The cost of the manual read, AMR meters, and check valves are based on our current pricing for these products. ** The labor cost is based on a conversion project currently underway in Sarasota, FL. ***Based on estimated reduction in operational costs which includes a reduction of 4 FTE and increase in revenue due to replacement of aged meters ****The additional cost to convert to AMI rather than AMR should be recouped in 4.21 years. Note that this is a very conservative estimate which uses only 60% of the estimated revenue that will be realized for non revenue water Summary Based on the need to update the current method of doing business, the following reasons are presented for the need to explore the AMI system: • Keep up with the demands of the increasing customer base • Increase operational efficiency • Reduce non -revenue water (leak detection, theft, meter inaccuracies) • Eliminate final bill meter visits and reduce final read/final bill preparation time • Reduce drive time, insurance costs, vehicle maintenance, depreciation and replacement costs • Replace 15+ year old meters in our system Page 6 of 8 K:\Utilities\UTILITY - AMR-AMI\AMI_AMR Agenda to update board 6-14-16 v4.doc 168 • Reduce costs to implement an FDEP required check valve replacement program, extend time period to complete, and add another layer of real-time reverse flow detection to system • Increase data transparency for customers to view and research consumption history The Next Steps Although staff is only requesting funding for Tasks 4 and 5 at this time, the near term goal is to award an RFP for a pilot project. The cost of the pilot project is estimated to be between $300,000 and $900,000, in addition to the consultants' fees. The ultimate goal would be an entire meter replacement program for the IRCDUS service area based on tested and validated components with operational success as required by this Utility. The first step in transitioning to the meter replacement program would be to test a strategically selected sample of our meters. This may range in size from 1,000 to 3,000 meters, depending on utilization of infrastructure currently in place to transmit reads to a central location as well as a broad sampling of various factors such as topographic features, water table, vegetation and density of residential households. This vetting process is necessary in order to ensure the pilot can work based on a thorough sampling of the conditions present in our service. Task 4 Develop RFP for AMI system acquisition and assist the IRCDUS with evaluation and scoring of proposals 418 hours $81,510 Task 5 Assist the IRCDUS in contract negotiations 164 hours $31,980 FUNDING: Funding for the project is available in the meter replacement account in the operating fund. Operating funds are generated from water and sewer sales. ACCOUNT NAME I ACCOUNT NUMBER AMOUNT Countywide Meter Replacement Program 1 471-169000-16506 $113,490.00 RECOMMENDATION: Staff recommends that the Board authorize the Chairman to direct staff to work with Langham Consulting to formulate and create a Request for Proposal (RFP) for an AMI project that encourages the widest possible industry response in order to provide the County with the best possible solution. In addition, Langham is to work with Staff and assist in contract negotiations with a vendor for a pilot project and potential AMI conversion. Staff will bring back the contract for final approval at a future board meeting. Page 7 of 8 K:\Utilities\UTILITY - AMR-AMI\AMI_AMR Agenda to update board 6-14-16 v4.doc 169 ATTACHMENT(s): None APPROVED FOR AGENDA: By: Josep A. Baird, County Administrator For: June 14, 2016 Date Indian River Co. A roved Date Administration Legal Budget Utilities s 1. Utilities -Finance CSC 41 0 uO Page 8 of 8 K:\Utilities\UTILITY - AMR-AMI\AMI_AMR Agenda to update board 6-14-16 v4.doc 170 REGEOVED AT IRC -OCC HEE , G 6114 Date 04®m # 24urc le; Automated Meter Reading (AMR) /Advanced Metering Infrastructure (AMI) Update and Request to Proceed to Next Phases June 14, 2016 Presentation Outline • Brief History • Metrics / Current Status • Options • Pros / Cons • Recommendations August 19, 2014: Award of RFP #1014-043 to Langham Consulting Feasibility Analysis Business Case Development Data Summary Options Related Technologies, Strategic Assessment Distillation of Data 0 Current Metrics • 47,548 water meters • >95% are 5/8" residential • Various larger sizes • 331426 meters- manual read (70%) • 141122 meters- AMR* (30%) • Serve 110,000 people • N 90-107 new meters/month * AMR = Automated Meter Reading Manual Read • 33,426 manual meters • Read 1x/month • Meter Readers • Excellent job! • Time consuming • Demanding conditions • Pressing deadlines • Accuracy paramount Manual Read • Frequent stops/ starts • Wear and tear on driver side of vehicle •High Mileage March 2016 6,570 miles April 2016 5,892 miles •Vehicle Maintenance Costs (FY14/15) Fuel: $17,801/yr Repairs: $ 8,211/yr •Since FY05/06: 17.5% increase in accounts Staffing levels stagnant AMR- Automated Meter Reading • Drive-by Read • 14,122 (30%) meters are AMR • 1 -way encrypted communication • Cannot read meters from Utilities Office • Non -reads addressed at site by meter reader • Currently interfaces with billing system • Requires specific meter, antennae, software, hardware for picking up reads Mobile Data Collection System { 900 MHz,"' .; Reader Software 900 MHz Third Party Billing Software Customer Bill AMR- Automated Meter Reading • Planning for future: • 11.14.1.3. SWDD reserves the right to add antennae and computer device to collection vehicles to record Automatic Meter Reading(AMR) technology output signal from IRC utilities water meter devices if it chooses to use this technology. The device would require a power source and allow some sort of magnetic antennae. All AMR equipment shall not interfere with franchisee equipment or job function. SWDD releases franchisee from all liability related to carrying the device. Mobile Data Collection System Reader Software �.� Customer Bill Wag - Third Party Billing Software _ v,gcqurr.00 MOI M� o� Reader Software �.� Customer Bill Wag - Third Party Billing Software _ v,gcqurr.00 MOI M� AMI- Advanced Metering Infrastructure • Data sent to central location, to be read remotely • Latest technology • Intermittent data transfer • Requires specific meter, antennae, collectors, software, and hardware for picking up reads • Information on host server same as what utility/customers see • Will interface with existing billing system Collectorsf 11 MHz AV _ a Ej 900 MHz Backbone Third Party Billing Software Host (Servers) Desktop/PC �Lam• �J Mobile Device 40000* Customer Bill AMI- Advanced Metering Infrastructure Typical requirements for an AMI System • Transmitter/Encoder on each meter • Collectors on towers • Backbone (fiber) to central location- in place • Server to host data, download and interface with billing system • Optional drive-by collection/manual read capability 0 0 New Business Practice • Existing business model is not sustainable • Increased customer base • Recent change in ability to read manual meters • Customer driven demands • Efficiency demands • Better data transparency • Data metrics enable better decision making • 43,200 minutes between AMR/manual reads each month. A lot can happen during that time. AMI Benefits • More consistent and accurate consumption readings • Real-time data, alerts and notifications (utilities and customer) • Tampering detection • Backflow • leak detection • Historical use • Reduced carbon emissions • Daily and final bill efficiencies 0 Leak Detection • Reduce wasted water • Increase conservation • Faster response • Internal alerts • External/customer notification I YYMf.. NOY! IAOMIITYH! I ® TIwAy ® ME) • Mnr binlpK rrrrrrrorr r .rrwrrrrr rrr f0 f 1 f II 11 If tf I1 11 it 11 11 !f I)ey — RttIOilAtwn — IInt01K.1 �gletMf Jan%wg 2.= Nater ca u"tlon Dalry aYo lotal • 19233.9 Gal o swat Awca" • 429.9 Gal moo I 1000 I two 1400 s* 640 3vur 28 . 409 200 1 3 5 7 9 11 13 15 17 19 21 23 23 27 29 91 Data Cons of AMI System • Cost $$$$ • Technology • Data handling • Data analytics • Vertical integration • Training • More questions Future -Proof Technology Bul:ky Bag Cell, Phones Unreliable ,: ' f N xnit" S h'9 Ie Purobsed an, Expensive Rocket Siz6d,*. -elldlar Mon I.. . CO � - mproved: Reliabi lity and Potability Added Personal Contacts and Calendar C-1 • Smart Phones '`� ,v O i�f � ��� *'Proven. Rel,iabil,ity,and- Right.'sized, Apps are Part of'our rverOay Life,, To Do's •48% of IRCUD's meters need to be replaced (AWWA M 6, +15 yrs old) •Replace residential check valve every 5 years (FDEP requirement) •10 years if an AMI type system utilized Meter * Check Valve* Labor** Total Project Cost Projected decrease in operational costs (per year)*** Net cost after one year Net cost after two years Net cost after three years**** Cost to Replace 48% of Dialog meters 16,045 meters $615,004.85 $545,530.00 $722,025.00 $1,882,559.85 Cost to convert remaining dialog meters to AMR 33,426 meters $6,060,468.06 $1,136,484.00 $1,504,170.00 $8,701,122.06 Cost to convert to AMI 47,548 meters $12,000,164.24 included above included above $12,000,164.24 -$1,141,480.00 $10,858,684.24 $9,717,204.24 $8,575,724.24 *The cost of the manual read, AMR meters, and check valves are based on our current pricing for these products. ** The labor cost is based on a conversion project currently underway in Sarasota, FL. ***Based on projected reduction in operational costs based on reduction of 4 FTE and increase in revenue due to replacement of aged meters **** After three years, the net cost to convert to AMI will be less than to convert the remaining dialog meters to AMR Summary • Keep up with the demands of increasing customer base • Increase operational efficiency • Reduce non -revenue water (leak detection, theft, meter inaccuracies) • Eliminate final bill meter visits and reduce final read/final bill preparation time • Reduce drive time, insurance costs, emissions, vehicle maintenance, depreciation and replacement costs • Replace 15+ year old meters in our system • Reduce costs to im lement an FDEP required check valve replacement program, extend time periodtocomplete, and add another layer of real-time reverse flow detection to system • Increase data transparency for customers to view and research consumption history Next Steps • Have Langham Consulting develop RFP for AMI system acquisition and assist with evaluation and scoring of proposal as well as contract negotiations • Bring results to Board for final approval • Test a strategically selected sample of meters (pilot) Recommendation • Staff recommends that the Board authorize the Chairman to direct staff to work with Langham Consulting to formulate and create a Request for Proposal (RFP) for an AMI project. • Staff will bring back the contract for final approval at a future board meeting. Dvlan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Ptngolt Cotner, Assistant Count), Attorney 13 A Allornev's Maners - B.C.C. 6 14.16 Ofce of INDIAN RIVER COUNTY ATTORNEY MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorneyr-_ DATE: June 2, 2016 SUBJECT: Humiston Park Parking Lot - County Deed to City of Vero Beach BACKGROUND There is a parking lot located on the west side of Ocean Drive across the street from Humiston Park in the City of Vero Beach ("Parking Lot"). On September 13, 1944, the City of Vero Beach passed Resolution 302 stating that "Indian River County has acquired title to certain lands within said county, and including the lands hereinafter described, and the Board of County Commissioners of said county is authorized under such chapter to dedicate to public use and purposes any such lands by resolution duly adopted by said Board, and upon request by a proper resolution from a public board and when such lands are within the corporate limits of a municipality, upon the concurrence of the governing body of such municipality." In that resolution, the City of Vero Beach requested the Board dedicate various parcels, including the Parking Lot, for public use. The resolution specifically notes that Parking Lot was for "park purposes." On October 3, 1944, the Board approved a resolution in which the Board stated that it "does hereby dedicate to public use and purposes the lands herein described", which included the Parking Lot for park purposes. There is no evidence that the City -of Vero Beach ever obtained fee simple ownership of the Parking Lot. Approved for June 1.4, 2016 BCC Meeting Attorney's Matters COUNTY ATTORNEY F�I Jrmm�l:rin'I:P\'L'AJI �R /' /'iJswAn ll.�n.�Nu—r.wr P...i .Lv Indian River Co. r ved Date Admin. Co. Atty. Budget Department Risk Management --- --- 171 Board of County Commissioners June 2, 2016 Page Two On April 12, 2016, after hearing a report on the Parking Lot and other potential surplus properties from the County Attorney, the Indian River County Board of County Commissioners ("Board") voted to grant to the City of Vero Beach, a quitclaim deed for the Parking Lot, with the condition that the Parking Lot remain zoned P-2 Park and that no building could be built over the Parking Lot. Per the Board's direction, the County Attorney's Office prepared a County Deed formally transferring title of the Parking Lot to the City of Vero Beach. City of Vero Beach staff resisted including additional restrictive language above that contained in the original resolutions. In order to address the issues raised by City of Vero Beach staff and maintain the desired use of the Parking Lot, the County Attorney's Office included in the County Deed 1) a clause requiring that the use of the Parking Lot be exclusively for public park purposes, and 2) a grant of the right for Indian River County to enforce the deed restriction. FUNDING. There is no funding associated with this item. All costs for recordation of the County Deed will be paid by the City of Vero Beach. RECOMMENDATION. The County Attorney's Office recommends approving the attached resolution and County Deed and authorizing the chair to execute any and all documents to effectuate same. ATTACHMENT(S). Proposed Resolution County Deed 172 F Www,—n 1mddGF-%-D VB CCiArn&dl—OH—m P.-Lduc RESOLUTION NO. 2016- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, APPROVING A COUNTY DEED TO THE CITY OF VERO BEACH, CONVEYING LOTS 28 AND 29, BLOCK 1, VERO BEACH ESTATES LOCATED GENERALLY ON THE SOUTHWEST CORNER OF DAHLIA LANE AND OCEAN DRIVE WITHIN THE CITY OF VERO BEACH. WHEREAS, on September 13, 1944, the City Council of the City of Vero Beach passed Resolution 302 which included a request for the Indian River County -Board of County Commissioners (the "Board") to dedicate the property located on the southwest corner of Dahlia Lane and Ocean Drive (the "Property") for "park purposes"; and WHEREAS, on October 3, 1944, the Board approved a resolution in which the Board stated that it "does hereby dedicate to public use and purposes the lands herein described", which included the Property to be used for park purposes; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA THAT: 1. The Board finds that the City of Vero Beach has made application as required by Florida Statutes section 125.38 for conveyance of the Property; 2. The Property shall be used for park purposes; 3. The Board approves, and authorizes the Chairman to execute the County Deed conveying Lots 28 and 29, Block 1, Vero Beach Estates, to the City of Vero Beach for $1.00; and 4. The County Deed is executed pursuant to the authority of Florida Statutes sections 125.38 and 125.01. The foregoing Resolution was offered by Commissioner and seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Bob Solari Vice Chairman Joseph E. Flescher Commissioner Peter D. O'Bryan Commissioner Wesley S. Davis Commissioner Tim Zorc 173 RESOLUTION NO. 2016 - The Chairman thereupon declared the Resolution duly passed and adopted this _day of June, 2016. Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By Deputy Clerk Approved as to form and legal sufficiency: Dyr n Reingold County Attorney INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS M 2 Bob Solari, Chairman 174 For park purposes Tax I.D. #32-40-32-00006-0010-00028.0 Prepared by: Indian River County Attorney's Office 1801 2r Street Vero Beach, FL 32960 772-226-1425 COUNTY DEED INDIAN RIVER COUNTY, FLORIDA THIS DEED, made this day of , 2016, by INDIAN RIVER COUNTY, FLORIDA, a political subdivision of the State of Florida ("GRANTOR"), whose mailing address is 1801 27th Street, Vero Beach, Florida 32960, and the CITY OF VERO BEACH, FLORIDA, a Florida municipal corporation ("GRANTEE"), whose mailing address is P. O. Box 1389, Vero Beach, Florida 32961-1389. WITNESSETH that the GRANTOR, for and in consideration of the sum of Ten Dollars ($10.00) to it in hand paid by GRANTEE, receipt whereof is hereby acknowledged, has granted, bargained and sold to GRANTEE, its successors and assigns, the following described land lying and being in Indian River County, Florida: See Exhibit "A" attached hereto and made a part hereof (the "Property"). This conveyance formalizes by deed the former action of the Board of County Commissioners under Resolution dated October 3, 1944, recorded in Minute Book 3, Page 150 of the Indian River County Board of County Commissioners. The Property shall be used exclusively for public park purposes, which restriction shall run with the land and may be enforced by GRANTOR, its successors or assigns, at law or in equity, at GRANTOR'S reasonable discretion, to prevent use of the Property inconsistent with public park purposes. IN WITNESS WHEREOF the said GRANTOR has caused these presents to be executed in its name by its Board of County Commissioners, acting by the Chairman of said Board, the day and year aforesaid. Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk APPROVED- AS TO -FORM AND LEGAL SUFFICIENCY BY DYLAN REINGOLD COUNTY ATTORNEY INDIAN RIVER COUNTY, FLORIDA By its Board of County Commissioners IN Bob Solari, Chairman BCC approved: (Official Seal) 175 EXHIBIT "A" Lots 28 and 29, Block 1, VERO BEACH ESTATES, according to the plat thereof, recorded in Plat Book 5, Page 8 of the Public Records of St. Lucie County, Florida, said lands now located in Indian River County, Florida. 176 Dvlan Reingold, County Attorney V,:ilham K. DeBTaal, Dcputy County Attorney Kate Pingolt Cotner, Assistant County Attorney I'S13 County Attorne►, 's Matters - B. CC 6 14.16 Q#ice of INDIAN RIVER COUNTY MEMORANDUM TO: Board of County Commissioners FROM: Kate Pingolt Cotner, Assistant County Attorney DATE: June 8, 2016 SUBJECT: 2017-2018 Legislative Priorities ATTORNEY Background: The 2017- 2018 State Legislative Session is scheduled to begin on March 7, 2017. Recommendation: The County Attorney's Office recommends that the Board adopt a preliminary priority list for the 2017- 2018 State Legislative Session. Approved for June 14, 2016 BCC Meeting Counts, Attorneys Mutters COUNTY ATTORNEY Indian River Co. Approved Date Admin. & /& Co. Alt), (� Budget Department Risk Management -- 177 Back -Up Agenda Item 13B INDIAN RIVER COUNTY : OARD OO F COUNTY COO MiMiISSIONERS FY ?017-2018 STATE LEGIS'�LATIVE ISSUES OO F' COO ITC«ER1�T GUIDING PRINCIPLES C Indian River County BCC SUPPORTS maintaining the integrity of county home rule power, both ad- ministrative and fiscal.. Indian River County BCC OPPOSES any unfunded mandate legislation which would compel local governments to provide a service, program, or benefit without providing the appropriate momes or a funding source. �PECIFIC LEGISLATIVE ISSUES OF CONCERN AND THE COUNTY'S POSITION 1.CANAVERAL PORT AUTHORITY FOREIGN TRADE ZONE 0 Indian River County BCC SUPPORTS an amendment to the Canaveral Port District Charter to remove the current language which limits the foreign trade zone boundary to Brevard County. 2. TRANSPARENCY, ACCOUNTABILITY, AND OVERSIGHT OF THE FLORIDA MUNICIPAL POWER AGENCY (FMPA) Indian River County BCC SUPPORTS legislation to require greater oversight, transparency and accountability by the Florida Municipal Power Agency (FMPA) to its member municipalities and ratepayers 3. ALL ABOARD FLORIDA 0 Indian River County BCC OPPOSES any state funding for AAF and its passenger rail project; and ® SUPPORTS legislation that regulates passenger rail to protect the State of Florida's citizens, local governments , wildlife, waterways, and natural environment. 1 �7�� I I; NWA.Sl RivER LAGOON Indian River County BCC SUPPORTS legislation to appropriate -funding for local government projects and programs that will protect die economic wellbeing of Indian River County -by treating and monitoring the health of the Lagoon. RiSHMENT 5 MAUI 1ttSTOkAfiOJ!4'A'N'D N_ Ob - -------------- Indian River County BCC SUPPORTS the continuation of`a-statutory funding.source for'beach restoration, storation. and nourishment projects; - - -- ---------- --- 6. COUNTY FUNDING OFIQOURT'R:Ei�b� FUNCTIONS- ihc eas 0 Indian River County -BCC SUPPORTS legislation to remove the automatic 1.5% - r e in fund- ing for Court related functions; and SUPPORTS .legislation which would :both increase -the seance fee- charged -for recording documents and increase the -amount distributed to local g-o�,'ern* m-ents to be .used -&clusiVel T tofaradcourt-related technology. - ­ A ST FOR MEDICAID ,TCbUNTY_SHAkEO o Indian River County BCC SUPPORTS legislation to'estabi sh a 3% cap on growth in the indiyid= pal count), Medic -aid costs under s, 409.915, F.S., and OPPOSES efforts to further shift state Medicaidcoststo counties. 8: WAStEMKNA6EME N'T' 0 _Indian 'Ri I Ver County BCC -OPPOSES any le91 ation which would inhibit .a local government's ability to meet the statutory reqiWernent under -Section 403.7032; Florida Statutes, -to recycle 75% of its. solid waste by -the year 2020. 79. -ME1),1CAL'EX'AM' INERS_: 0 Indi an -River County ty BCC OPPOSES legislation -that prohibits medical I examiners from -charging t -fee examination and au . opsy services that a.medical examiner is required to perform by law for cremation services, 10. MiLLAGE RATES • Indian River C66ntv'BCC OP-POSES:le*g-islati6n that h7c _ly changes the formula for calculating - w I I I gative a local goirernment's maximum miflage rate; and OPPOSES legislation that prohibits local govern- ments from redeeming earned rolled back credits. 2 OVVkNME G NT AX TREFERENDA­­�.'' 0 -Indian River Countv BCC OPPOSES legislation that requires a 60% threshold for passage of a local tax referenda during a general ral election. - ...... ... ..... 12. "CERTIFICATES. OF..PUBLIC Cdl�,�NIENCk-AN NEtESY_ FOR LIFE tz S PO RT ­'OR AMi"AIVhBULANCE SERVICE • Indian River County BCC OPPOSES legislation that requires coundes with a independent special fire rescue district to adopt an ordinance -establishing reasonable standards for the issuance ofl.a 'COPCN for Advance Life Services (ALS) and Basic Life for (BLS) transport. services ordi- nance must also provide a quasi-judicial review process for the approval or denial of the application -and allow an applicant whose:COPC.N application is denied to appeal the county commissibri's.deti- sion in the circuit court with Jurisdiction over the -county 'F1Ak171Gf1T-ERS Indian River ,Coun ty BCC OPPOSES legislation that creates a presumption diat a full-time em= p . loyed firefighter XV-1th a -condition caused by multiple myeloma, ho-n-Hod&n's lymphoma, Prostate cancer or testicular cancer, and Which results in total or partial dlsabilityi or death, is caused by his of �her employment, unless the contrary is shown'by competent evidence.. EVELOPM 14. TOURIST- ENTT—AX • Indian River County BCC OPPOSES -legislation that -rhand.ates -tourist development funds be ,& verted away -from local communities. 15, DERELICT VtsSEIS -------------- ­ ..... .... 4) Indian River Countly BCC SUPPORTS legislationrn line that would the.process to -remove derelict vessels' from the waterways of the State offlorida. 3 June 14, 2016 ITEM 14.E.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: June 6, 2016 SUBJECT: E -Mail Accessibility FROM: Tim Zorc Commissioner, District 3 Discussion Item: Currently, the Indian River County website provides a list of all staff persons with their mailing addresses and telephone numbers. However, the email addresses of staff are not provided. This makes it more difficult to contact IRC staff through emails. I would like to discuss a change in the policy to add the email address for all listed staff members of Indian River County, providing easier access and another means of communication with the residents and businesses of the County. Y 178 �A �Xptiyo le -Frd nt O rc,t'. Co` l:& fO" EDUCATION C 14=C0'M--ISSIO:NER~ 4. 4 fleeted t6th62CC in Milo aril ► Bachelor of Arts in Political Science, University of North Carolina at Charlotte ► University High School /*1 PUBLIC SERVICE AND AFFILIATIONS ► Vice Mayor, 2012 ► United Arts of Central Florida, Board Member ► Metroplan, Board Member ► Child and Family Services, Board Member ► Hispanic Chamber of Commerce, Member — 2006 and 2009 ► Metro Orlando Making Strides Against Breast Cancer, Chair — 2009 ► Lake Nona Relay for Life, Chair — 2009 ► Florida Executive Women, Board Member — 2009 ► UCF Town & Gown, Member — 2005 to present ► Boy Scouts Golden Eagle Dinner, Steering Committee Member — 2008 and 2009 ► Making Strides Against Breast Cancer Walk, Steering Committee Member — 2008 ► Lake Nona and Conway Relay for Life Events — 2008 ► East Orlando Chamber of Commerce, President — 2003 to 2005, Board Member — 2001 to 2008 ► East Orlando Relay for Life, Founding Co -Chair — 2003 and 2004 ► Florida Hospital East Orlando Foundation Board — 2005 ► Walt Disney World 39.3 miles Goofy Challenge Finisher 2010, 2011, 2012 * AWARDS AND RECOGNITIONS ► Women of Distinction nominee in Government and Business Categories, Girl Scouts Citrus Council — 2009 ► Walt Disney World Marathon Finisher — 2009 ► Graduate, Political Leadership institute — 2008, 2013 is ► Graduate, Tillie Fowler Excellence in Public Service Series — 2008 ► East Orange County Non -Rotarian of the Year — 2004 ► East Orlando Visioning Study, Co -Author — 2003 ► Nominated for "Women Who Mean Business," Orlando Business Journal — 2004 P. Orlando Business Journal's 2005 Businesswoman of the Year under the age of 40, (nominated again in 2008) 1 PROFESSIONAL ► Small Business Owner Y PERSONAL ► Born in Winter Park, Florida — raised in Central Florida ► Family — husband, David; mother, Lisa; and younger brother, Joshua ► Resident of Avalon Park in East Orange County El AM TO CONTACT COMMISSIONER THOMPSON Telephone: 407-836-7350 Fax: 407-836-5935 Email: district4@ocfl.net POSTAL ADDRESS Commissioner Jennifer Thompson P.O. Box 1393 Orlando, FL 32802-1393 93, Join CommissionerJennifer Thompson r. on Facebook/Twitter 10 180 Po,va,d County, Maya, x .............. a%Rz HOWARD COUNTY MARYLAND v4", M -1471 "i I Want To Services News Events and Meetings Stay In Touch About HoCo Branches Howaid County Planviingand Zoning 30 C -'q: om'," 4 in -3:71 :111! ?Iannin,-, and 7onin.s Dent Nlswc Orpt Me.FTmgs Contact Us Planning Aird 7onit)g C"Str-w- con"Tw;tion /Ind PrCselvation Land 'cniw, -^-fld r%Llp.)rL5 Fo)plkaLinn Fol t-17 And Fees tzur� Staff Contacts Director's Office Valdi, Lazdins, Director Amy Gowan, Deputy Director Raj Kudchadkar. Deputy Director Laura Boone, Administrative Aide, Administrative Support forthe Planning Board Greg Bruno. Administrative Analyst Laurie Scott, Administrative Support. Reception :ri_313_ Location and Hours OcriArtment af anc, A Court Hcuse 11riv, r 3n. r;•. %1G 21(1"..3 PhonP:-',0-313-23%,' �4%' 410-1,13-3e!57 OMC47 Hours "iunjoy - F, ":a- S."O :in" w 5:0cm 6/6/2016 Public Affairs Directory o Cable TV Information v Digital Marketing and Communications Graphics ,1 Media and Public Information o PBC TV Channe120 Contact Us r a R- 6&-, C Exarne lv- wvl6 (-�} Contact Us Via E-mail: o Animal Care k u Engineering Control o Garbage Pickup .) 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Olive Avenue West Palm Beach, FL 33401 The Palm Beach County Robert Weisman Governmental Center is located in Downtown A /{- A' Links v Count -E -News * Online Ad Contract lj v Events Calendar G News Releases c, Publications o Volunteer Opportunities Like Paige4qAs Be the first of your friends'to like this WE -'°�,' 182 httpJ/www.pbcgov.corn/pLdAicaffairs/contact_us.htm 1/2