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HomeMy WebLinkAbout2016-096N Indian River County Grant Contract This Grant Contract ("Contract") entered into effective this 1st day of October 2016 by and between Indian River County, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach FL, 32960 ("County") and the Substance Awareness Center of Indian River County, 1507 20t' St., Vero Beach, FL 32960. For"Life Skills", &"ReDirect" Background Recitals A. The County has determined that it is in the public interest to promote healthy children in a healthy community. B. The County adopted Ordinance 99-1 on January 19, 1999 ("Ordinance") and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified, targeted, evaluated and addressed. C. The Children's Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children's Services Advisory Committee in fulfilling its purpose. D. The proposals submitted to the Children's Services Advisory Committee and the recommendation of the Children's Services Advisory Committee have been reviewed by the County. E. The Recipient, by submitting a proposal to the Children's Services Advisory Committee, has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. F. The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: 1. Background Recitals The background recitals are true and correct and form a material part of this Contract. 2. Purpose of Grant The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes"). 3. Term The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2016/17 ("Grant Period"). The Grant Period commences on October 1, 2016 and ends on September 30, 2017. 4. Grant Funds and Payment The approved Grant for the Grant Period is (Total Dollar Amount of$180,000.00), "Life Skills $80,000" & "ReDirect $100,000". The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information, at a minimum, that is set forth in Exhibit "B" attached hereto and incorporated herein by this reference. All reimbursement requests are subject to audit by the County. In addition, the County may require additional documentation of expenditures, as it deems appropriate. 5. Additional Obligations of Recipient. 5.1 Records. The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition, the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period. The County shall have access to all books, records, and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense, upon five (5) days prior written notice. 5.2 Compliance with Laws. The Recipient shall comply at all times with all applicable federal, state, and local laws, rules, and regulations. 5.3 Quarterly Performance Reports. The Recipient shall submit quarterly, cumulative, Performance Reports to the Human Services Department of the County within fifteen (15) business days following: December 31, March 31, June 30, and September 30. These reports should include but not limited to the number of unduplicated children served during the quarter, and the progress the agency has made toward meeting their goals and objectives as they stated in their RFP response. 5.4 Audit Requirements. If Recipient receives $100,000 or more in the aggregate from all Indian River County government funding sources, the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient's fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding, and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1. 5.4.1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from it's independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of County Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. 5.4.2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments, or notes. 5.5 Insurance Requirements. Recipient shall, no later than October 1, 2016, provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A.M. Best, subject to approval by Indian River County's risk manager, of the following types and amounts of insurance: — 2 — (i) Commercial General Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage, including coverage for premises/operations, products/completed operations, contractual liability, and independent contractors; (ii) Business Auto Liability Insurance in an amount not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non-owned autos and other vehicles; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) (iv) In the event that children are supervised, Sexual Molestation Liability Insurance in an amount not less than $1,000,000 each occurrence/claim. 5.6 Insurance Administration. The insurance certificates, evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition, the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance. The Recipient shall, upon ten (10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business, of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option, terminate this Contract. 5.7 Indemnification. The Recipient shall indemnify and save harmless the County, its agents, officials, and employees from and against any and all claims, liabilities, losses, damage, or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents, officers, or employees in connection with the performance of this Contract. 5.8 Public Records. The Recipient agrees to comply with the provisions of Chapter 119, Florida Statutes (Public Records Law).. The Recipient shall comply with Florida's Public Records Law. Specifically, the Recipient shall: (1) Keep and maintain public records that ordinarily and necessarily would be required by the County in order to perform the service. (2) Provide the public with access to public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed the cost provided in chapter 119 or as otherwise provided by law. — 3 — (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (4) Meet all requirements for retaining public records and transfer, at no cost, to the County all public records in possession of the Recipient upon termination of the Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the County in a format that is compatible with the information technology systems of the County. Failure of the Recipient to comply with these requirements shall be a material breach of this Agreement. 6. Termination. This Contract may be terminated by either party, without cause, upon thirty (30) days prior written notice to the other party. In addition, the County may terminate this Contract for convenience upon ten (10) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7. Availability of Funds. The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8. Standard Terms. This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference. 9. Sovereign Immunity. Nothing herein shall constitute a waiver of the County's sovereign immunity. IN WITNESS WHEREOF, County and Recipient have entered into this Contract on tfls ��ssi•'•- first above written. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSkONER$�,�.. Dated: June 21, 2016 By: Commissioner Bob Solari, Chai an Attest: Jeffre ith, Clerk Comptroh�•. LR�VER COIN ''• By: ... ep C e Approved: J on own C un Administrator Approved as to form and le sufficiency: Reingold, County Attorney RECIPIENT: By: Ono R¢btVIN , AGENCY NAME — 4 — SAC LST CSAC 2016/17 PROGRAM COVER PAGE Organization Name: Substance Awareness Center of Indian River County Executive Director: Robin A Dapp, LMHC,NCC E-mail:rdappna sacirc.org Address: 1507 20th Street, Vero Beach, FL 32960 Telephone: 772-770-4811 Fax:772-770-4822 Program Director: Robin Dapp E-mail: rdappnsacirc.org Address: 1507 20`h Street,Vero Beach, FL 32960 Telephone: 772-770-4811 Fax: 772-770-4822 Program Title: _LifeSkills Training (Universal program) Priority Need Addressed:#4 Brief Description of the Program: Taxonomy: RX 8250 Drug Abuse Education/Prevention. The LifeSkills Trainingg Program (LST) is a comprehensive, research based, proven effective substance abuse_prevention program LST is designed to reduce and prevent substance use/abuse and other high- risk behaviors including violence and bullying among IRC middle school youth. There is a direct correlation between changing adolescent perceptions of the "benefits"vs. the risks of alcohol, tobacco and other drugs (ATOD) and delaying the age of onset of initial use. By increasing protective factors and changing attitudes towards ATOD the age of initial use can be delayed thereby positively impacting the adolescent,the family and the community. SUMMARY REPORT—(Enter Information In The Black Cells Only) Amount Requested from Funder for 2016/17: $ 97,216.00 Total Proposed Program Budget for 2016/17: $ 287,430.31 Percent of Total Program Budget: 34.0% Any Current Program Funding from THIS Funder (2015/16): $ 67,216 Dollar increase/(decrease) in request: $ 30,000 Percent increase/(decrease) in request **: 44.6% Unduplicated Number of Children to be served Individually: Unduplicated Number of Adults to be served Individually: Unduplicated Number to be served via Group settings: 1 6,400 Total Program Cost per Client: 1 45.41 **If request increased by 5%or more over previous year's allocation, briefly explain why: If these funds are being used to match another source, name the source and the$ amount: $10,000 Private Donation, 30,000 United Way, $150,000 PPG Fiscal Year: Jan/Dec July/June Oct/Sept EIN#: 65-0202835 The Organization's Board of Directors has approved this application on(date). 4/22/2016 Dr. Vau¢han Judd V - - Name of President/Chair of the Board Sign Robin Dapp LMHC Name of Executive Director/CPO 2 Substance Awareness Center of IRC. ReDirect CSAC 2016117 PROGRAM COVER PAGE Organization Name: Substance Awareness Center of Indian River County Executive Director: Robin A. Dapp L.M.H.C. E-mail:rdapp(a sacirc.org Address: 1507 20th Street Telephone:772-770-4811 Vero Beach, FL 32960 Fax:772-770-4822 Program Director: Carrie Lester, LMHC,CAP E-mail:cmaynardasacirc.org Address: 1507 20th Street Telephone:772-770-4811 Vero Beach, FL 32960 Fax:772-7704822 Program Title: ReDirect Adolescent Counseling Program Priority Need Area Addressed: Priority#3 &#4 Taxonomies: YJ-0500.0500 Youth who, are considered more likelv than others to become involved with substance abuse,juvenile delinquency, gang behavior, adolescent pregnancy, truancy, unemployment and other problems which threaten their health, safety and/or personal development. Brief Description of the Program: ReDirect is a counseling program that targets adolescents ages 12- 18 with risky behaviors that have a high correlation to substance abuse. The ReDirect program proposes to re-direct adolescents and their parents through motivation and skill building. The Center follows science-based best practice modalities, which are designed to help engage and retain families in positive change: utilizing a non judgmental, motivational and proven effective approach for successful outcomes. SUMMARY REPORT—(Enter Information In The Black Cells Only) Amount Requested from Funder for 2016/17: $ 120,000.00 Total Proposed Program Budget for 2016/17: $ 188,114.81 Percent of Total Program Budget: 63.8% Current Program Funding (2015/16): $ 100,000 Dollar increase/(decrease) in request: $ 20,000 Percent increase/(decrease) in request **: 20.0% Unduplicated Number of Children to be served Individually: 180 Unduplicated Number of Adults to be served Individually: 200 Unduplicated Number to be served via Group settings: - Total Program Cost per Client:(12 to 24 sessions per client) 495.04 If these funds are being used to match another source, name the source and the $ amount $30,000.00 from John's Island Community Service League and Quail Valley $20,000 The Organization's Board of Directors has approved this application on(date).r April 22,2016 Dr Vaughan Judd Name of President/Chair of the Board SiStu e Robin A. Dapp, LMC Name of Executive Director/CPO Si atu e uu2 f ] EXHIBIT B [From policy adopted by Indian River County Board Of County Commissioners on February 19, 2002] "D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed. If an agency repeatedly fails to provide adequate documentation, this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For example, no expenditures prior to October 15' may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30'h) must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type. These summaries should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding. d. Any expense not outlined in the agency's funding application. The County reserves the right to decline reimbursement for any expense as deemed necessary." — EXHIBIT B - EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1. Notices: Any notice, request, demand, consent, approval or other communication required or permitted by this Contract shall be given or made in writing, by any of the following methods: facsimile transmission; hand delivery to the other party; delivery by commercial overnight courier service; or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Brad E. Bernauer, Director Indian River County Human Services 180027 TH Street Vero Beach, Florida 32960-3365 Recipient: 2. Venue; Choice of Law: The validity, interpretation, construction, and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida, only. The location for settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Contract that are not contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that no modification, amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties. 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid, such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable. 5. Captions and Interpretations: Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa. Words of any gender include the correlative words of the other genders, unless the sense indicates otherwise. 6. Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction, supervision, and control. 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. - EXHIBIT C - SUBST-5 OP ID: JK ACORD` CERTIFICATE OF LIABILITY INSURANCE FDATE 09126/20/ YY) `—� osr2sr2o1 s THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER REACT Ryan M.Weaver Ryan Weaver Insurance, Inc. PHOS T72-567A930we No): 772-567-4931CenterState Bank Bldg. c No E 855 21 st Street-2nd Floor E-MAL Vero Beach, FL 32960 ADDRESS: Jaime Klekamp INSURERS)AFFORDING COVERAGE NAIC e INSURER A:Markel Insurance Company 38970 INSURED Substance Abuse Council of IRC INSURER B:Philadelphia Insurance Co. Inc. 1507 20th Street INSURER C Vero Beach, FL 32960 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE MLI LILY XP LIMITS LTR POLICY NUMBER MMIDD MM1DDiYYYY A X COMMERCIAL GENERAL LIABILITY j EACH OCCURRENCE i 1,000,00 CLAIMS-MADE OCCUR 8502SS334680-6 01/25/2016 01/25/2017 UAMA ED PREMISES Ea occurrence $ 100,00 A X Sexual Molestatio 01/25/2016 01/25!2017 MED EXP(Any one person) S 5,00 A X Prof. Liability 01/25/2016 01/25/2017 PERSONAL&ADV INJURY S 1,000,00 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,00 X POLICY ❑PJECTRO- ❑ LOC PRODUCTS-COMP/OP AGG $ 3,000,00 OTHER S AUTOMOBILE LIABILITY COMEaB accidNED SINGLE LIMIT i 1,000,00 ent A ANY AUTO 8502SS334680-6 01/2512016 01/25/2017 BODILY INJURY(Per person) S ALL OWNED SCHEDULED BODILY INJURY(Per accident) S AUTOS AUTOS X HIRED AUTOS PROPERTY DAMAGE $ NON-OWNED t X AUTOS per acciden S X UMBRELLA LAB X OCCUR EACH OCCURRENCE S 1,000,00 A EXCESS LIAB CLAIMS-MADE 602SS334681 01/25/2016 01125/2017 AGGREGATE s 1,000,00 X I DED RETENTIONS 10000 $ WORKERS COMPENSATIONPEIR H AND EMPLOYERS'LIABILITY YIN STATUTE ER ANY PROPRIETORIPARTNERIE)(ECUTIVEF—] N I A E.L.EACH ACCIDENT i OFFICER/MEMBER EXCLUDED? (Mandatory in NH) E L DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S B &0 PHSD1102689 01/25/2016 01/25/2017 Dir&Off 1,000,00 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached F more space is required) CERTIFICATE HOLDER CANCELLATION IRCCOMM SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Indian River County ACCORDANCE WITH THE POLICY PROVISIONS. Board of County Commissioners 1801 27th Street Bldg A AUTHORIZED REPRESENTATIVE Vero Beach,FL 32960 - ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD