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HomeMy WebLinkAbout09/13/2016 (4)Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Q �ORIO�' Meeting Minutes - Final Tuesday, September 13, 2016 9:00 AM Commission Chambers Board of County Commissioners Bob Solari, Chairman, District 5 Joseph E. Flescher, Vice Chairman District 2 Wesley S. Davis, District 1 Peter D. O'Bryan, District 4 Tim Zorc, District 3 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Board of County Commissioners Meeting Minutes - Final September 13, 2016 1. CALL TO ORDER ROLL CALL Present: 5 - Chairman Bob Solari Vice Chairman Joseph Flescher Commissioner Wesley Davis Commissioner Peter O'Bryan Commissioner Tim Zorc 2. INVOCATION Commissioner Wesley S. Davis 3. PLEDGE OF ALLEGIANCE Commissioner Tim Zorc 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS A motion was made by Vice Chairman Flescher, seconded by Commissioner Davis, to approve the agenda as presented. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner O'Bryan, and Commissioner Zorc 5. PROCLAMATIONS and PRESENTATIONS A. 16-711 Presentation of Proclamation to Honor Senator Thad Altman Attachments: Honoring Senator Thad Altman Commissioner Zorc read and presented the Proclamation to Senator Thad Altman. B. 16-671 Presentation of Proclamation National POW/MIA Recognition Day Friday, September 16, 2016 Attachments: National POWMIA Recognition Day Friday, September 16, 2016 Vice Chairman Flescher read and presented the Proclamation to Colonel Martin Zickert (retired) and Captain Doy Demsick. Colonel Zickert spoke about Colonel George 'Bud" Day who was responsible for having the government provide lifetime healthcare benefits for veterans. Doy Demsick invited everyone to attend the memorial service for Prisoners of War and Servicemen and Servicewomen Missing in Action on September 16, 2016 at 11:00 a.m., at the Indian River Mall. Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final September 13, 2016 C. 16-668 Presentation of Proclamation Designating September 17, 2016 as Keep Indian River Beautiful International Coastal Cleanup Day Attachments: International Coastal Cleanup Commissioner Davis read and presented the Proclamation to Keep Indian River Beautiful Board President Ashima Wild, Board Member Alex DeChabert, and Executive Director Daisy Packer. Anna Valencia -Tillery was also present. D. 16-672 Presentation of Proclamation Designating September 12 - 16, 2016, as Industry Appreciation Week in Indian River County, Florida Attachments: Industry Appreciation Week Commissioner O'Bryan read and presented the Proclamation to Indian River County Chamber of Commerce Economic Development Director Helene Caseltine; Chairman Jeff Schlitt, Schlitt Insurance; and Chairman of the Economic Leadership Alliance Jay Hart, Alex MacWilliam Real Estate. Also present were Industry Appreciation Awards Committee Chairman David Hooper, Oculina Bank; Melody Ipolito, Kmetz, Nuttall, Elwell & Graham (CPA firm); Terry Schlitt, MBV Engineering, Anna Valencia -Tillery, White Glove Moving, Storage, and Delivery; and Donna Leemon, Vice President, HR Dynamics (Human Resources Services). E. 16-713 Presentation of Proclamation Designating the Month of September, 2016, as Suicide Awareness Month Attachments: Suicide Awareness Vice Chairman Flescher read and presented the Proclamation to Lisa Rymer, Director of Development, New Horizons of the Treasure Coast. Ms. Rymer invited Board Members to attend the November 4, 2016 Grand Opening of New Horizon's eighth facility at 937 20th Place. F. 16-702 Proclamation Designating the Month of September, 2016 as Attendance Awareness Month Attachments: Attendance Awareness Commissioner Zorc read and presented the Proclamation to District Social Worker Dr. Tracy Crawford, Digital Media/Community Outreach Manager Maria O'Brien, and District Restorative Justice Coordinator/Attendance Officer Lavonne Walker. 6. APPROVAL OF MINUTES A. 16-651 Regular Meeting of July 12, 2016 Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final September 13, 2016 B. 16-714 Regular Meeting of August 16, 2016 A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc, to approve the Minutes as written. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner O'Bryan, and Commissioner Zorc 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION A. 16-729 Florida Forest Service 2016 Annual Fire Management Report Attachments: Fire Management Report B. 16-681 Update on All Aboard Florida/Vero Electric Expenses Attachments: Staff Report All Aboard FL Expenses FP&L-Vero Beach-FMPA expenses C. 16-706 Indian River County's Venue Event Calendar Attachments: SEPT -OCT -2016 Venue Events Calendar Commissioner O'Bryan presented an outline of the upcoming events in the County. D. 16-653 Florida Public Service Commission Order No. PSC -16 -0362 -TRF -EI Order Approving Revenue Requirement for the Hines Chillers Uprate Project, by Duke Energy Florida, LLC, has been received and is available for review in the Office of the Clerk to the Board. E. 16-654 Florida Public Service Commission Order No. PSC -16 -0363 -TRF -EI Order Approving Duke Energy Florida, LLC's Modifications to Premier Power Service Rider, Modifications to Local Government Underground Cost Recovery Tariff, and New Local Government Underground Cost Recovery Contract, has been received and is available for review in the Office of the Clerk to the Board. F. 16-659 Florida Public Service Commission Docket No. 160049 -EU -Petition for modification of territorial order based on changed legal circumstances emanating from Article VIII, Section 2(c) of the Florida Constitution, by the Town of Indian River Shores, has been received and is available for review in the Office of the Clerk to the Board. G. 16-663 Florida Public Service Commission Conference Agenda for Tuesday, September 13, 2016, has been received and is available for review in the Office of the Clerk to the Board. Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes - Final September 13, 2016 8. CONSENT AGENDA A motion was made by Vice Chairman Flescher, seconded by Commissioner O'Bryan, to approve the Consent Agenda, pulling Items 8.H., 8.K., and 8.L. for discussion. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner O'Bryan, and Commissioner Zorc A. 16-733 Approval of Checks and Electronic Payments August 5, 2016 to August 11, 2016 Attachments: Staff Report Approved B. 16-734 Approval of Checks and Electronic Payments August 12, 2016 to August 18, 2016 Attachments: Staff Report Approved C. 16-735 Approval of Checks and Electronic Payments August 19, 2016 to August 25, 2016 Attachments: Staff Report Approved D. 16-736 Approval of Checks and Electronic Payments August 26, 2016 to September 1, 2016 Attachments: Staff Report Approved E. 16-667 FDOT Local Agency Program (LAP) Agreement and Resolution Authorizing the Chairman's Signature for 43rd Avenue Sidewalk Improvements from Aviation Boulevard to Airport Drive West FM No. 431725-2-58/68-01 Recommended Action: Staff recommends approval of the Local Agency Program (LAP) Agreement FM No431725-2-58/68-01 and recommends adopting the Resolution and authorizing the Chairman to sign the Agreement. Attachments: Staff Report Grant Form Resolution LAP Aoreement Approved Resolution 2016-078, authorizing the Chairman's execution of a Local Agency Program Agreement with the Florida Department of Transportation for construction of an 8 -foot wide concrete sidewalk along the east side of 43rd Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final September 13, 2016 Avenue from Aviation Boulevard to Airport Drive West. F. 16-728 Carole Jean Jordan, Tax Collector, Request for the Tax Roll be Extended Prior to the Completion of the Value Adjustment Board Hearings Pursuant to Florida Statute 197.323 Attachments: Staff Report Approved the request from the Tax Collector, Carole Jean Jordan, to extend the Tax Roll prior to the completion of the Value Adjustment Board hearings, pursuant to Florida Statute 197.323. G. 16-732 Authorization to Attend Public Funds Investment Seminar Recommended Action: Board of County Commissioners Authorize the County Administration to Attend the Public Funds Investment Seminar October 13, 2016 in Orlando, Florida. Attachments: Staff Report Approved the County Administrator's request to attend the Public Funds Investment Seminar hosted by Public Trust Advisors on Thursday, October 13, 2016, in Orlando, Florida. H. 16-724 Extension of Old Vero Ice Age Display On Second Floor of Building A, County Administration Building Recommended Action: Staff recommends the Board approve the request to extend the Old Vero Ice Age Sites Committee display for an additional year so long as they agree to enter into the standard Hold Harmless Agreement attached. Attachments: Staff Report Standard Hold Harmless Agreement County Attorney Dylan Reingold announced that a representative from the Old Vero Ice Age Sites Committee wished to speak to this matter. Daniel Jacobus, Old Vero Ice Age Sites Committee (OVIASC) Board Member, gave a presentation on the site. He discussed the need to extend the group's lease on its exhibition space on the second floor of the County Administration Building. He advised that OVIASC may need additional display cabinets as more artifacts are uncovered, and that the group hopes to have a museum in the future. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner O'Bryan, and Commissioner Zorc I. 16-691 The Reserve at Vero Beach P.D. - Final Lift of Asphalt Guaranty Recommended Action: The County Attorney recommends that the Board, in this particular instance, due to Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final RA K. September 13, 2016 the short time involved, waive the 90 -day requirement set forth in Section 913.10 of the Indian River County Code, and allow the developer to secure the guaranty of the final lift of asphalt with a letter of credit issued with a shortened expiration date of November 1, 2018, rather than an expiration date of November 4, 2018. Attachments: Staff Report Approved the County Attorney's recommendation. 16-692 Resolution Canceling Taxes on Property Dedicated to Indian River County for Right -Of -Way in Connection with Dollar General at Oslo Project Recommended Action: Authorize the Chairman of the Board of County Commissioners to execute the attached Resolution to cancel certain taxes upon publicly owned lands, and the Clerk to send a certified copy of same to the Tax Collector and the Property Appraiser so that any delinquent or current taxes can be cancelled. Attachments: Staff Report Resolution Approved Resolution 2016-079, cancelling certain taxes upon publicly owned lands, pursuant to Section 196.28, Florida Statutes. Enactment No: RES 16-001 16-699 Fifth Amendment to Extend the Contract for Providing Animal Shelter Services for Indian River County Recommended Action: Staff recommends the Board approve the Fifth Amendment to Extend the Contract for Providing Animal Shelter Services for Indian River County and authorize the Chairman to execute the document on behalf of the Board. Attachments: Staff Report Fifth Amendment Attorney Reingold pointed out that there was a drafting error in the contract. The termination date for the contract extension would be March 31, 2017, rather than April 30, 2017. A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher, to approve staffs recommendation, with the termination date of March 31, 2017. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner O'Bryan, and Commissioner Zorc L. 16-660 Award of Bid South County Park General Use Field IRC Project No. 1425 Bid No. 2016048 Recommended Action: Staff recommends awarding this bid to Guettler Brothers Construction, LLC, in the amount of $349,357.00 as the lowest and most responsive bidder meeting the specifications as set forth in the Invitation to Bid. Staff further requests that the Board of County Commissioners approve the attached sample agreement and authorize the Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final September 13, 2016 Chairman to execute said agreement after receipt and approval of the required Public Construction Bond and Certificate of Insurance and after the County Attorney has approved the agreement as to form and legal sufficiency. Attachments: Staff Report Sample Agreement Commissioner Zorc sought and received information on the potential of utilizing the South County Park General Use Field for additional recreational venues. A motion was made by Commissioner Zorc, seconded by Vice Chairman Flescher, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner O'Bryan, and Commissioner Zorc M. 16-664 Approval of Award for Bid 2017003 - Annual Bid for Instrument Control Technician for Water and Wastewater Utilities Recommended Action: Staff recommends the Board award Bid 2017003 to the lowest responsive and responsible bidder, SCADA Solutions, LLC, and authorize the Purchasing Division to issue blanket purchase orders for the period of October 1, 2016 through September 30, 2017 to the recommended bidder. Staff also recommends the Board authorize the Purchasing Manager to renew this bid for two additional one-year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County. Attachments: Staff Report Approved staffs recommendation. N. 16-661 Approval of Award for Bid 2017004 - Annual Bid for Sulfuric Acid Recommended Action: Staff recommends the Board award Bid 2017004 to the lowest responsive and responsible bidder, Shrieve Chemical Company, and authorize the Purchasing Division to issue blanket purchase orders for the period of October 1, 2016 through September 30, 2017 to the recommended bidder, after receipt and approval of required insurance by Risk Management. Staff also recommends the Board authorize the Purchasing Manager to renew this bid for two additional one-year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County. Attachments: Staff Report Approved staffs recommendation. O. 16-679 Miscellaneous Budget Amendment 025 Recommended Action: Staff recommends that the Board of Commissioners approve the attached budget resolution amending the fiscal year 2015/2016 budget. Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes - Final Attachments: Staff Report Budget Amendment 025 Budget Amendment Resolution September 13, 2016 Approved Resolution 2016-080, amending the Fiscal Year 2015-2016 budget. Enactment No: RES 16-002 P. 16-677 Justice Assistance Grant Miscellaneous Budget Amendment 026 Recommended Action: Staff recommends that the Board of Commissioners approve the utilization of JAG grant funds totaling $1,542 and also approve Budget Amendment 026 and Budget Resolution necessary to allocate these funds. Attachments: Staff Report Memo from Annette M Russell, Grant Manager IRC Sheriffs Office dated August 30, 2016 Budget Amendment 026 Budget Amendment Resolution Approved Resolution 2016-081, amending the Fiscal Year 2015-2016 budget. Enactment No: RES 16-003 Q. 16-704 Work Order No. 8 with KHA - South RO Water Treatment Facility 2016/2017 R. S. Recommended Action: Staff recommends that the Board of County Commission approves the attached Work Order No. 8 with KHA for the lump sum amount of $37,500.00, and authorize the Chairman to execute the same, as presented. Please note that the notice to proceed for Work Order No. 8 will be issued October 1, 2016. Attachments: Staff Report Work Order Number 8 Approved staffs recommendation. 16-665 26th Street - Advance Acquisition of Right -of -Way, 2605 52nd Ave, Vero Beach, FL 32966, Owner: Michael Staller Recommended Action: Staff recommends the Board approve the attached Purchase Agreement and authorize the Chairman to execute the Purchase Agreement on behalf of the Board. Attachments: Staff Report Purchase Contract Right-of-way property on 52nd Avenue, Michael Staller Approved staffs recommendation. 16-666 Intergenerational Recreation Facility at South County Regional Park Bill of Sale of Utility Facilities Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes - Final September 13, 2016 Recommended Action: Staff recommends approval of the attached Bill of Sale of Utility Facilities and requests the Board authorize the Chairman to execute the attached Bill of Sale of Utility Facilities for recordation in the Public Records of Indian River County, Florida. Attachments: Staff Report Bill of sale Approved staffs recommendation. T. 16-682 2016-17 State -County Contract Indian River County Health Department Recommended Action: Staff recommends that the Board of County Commissioners approved the 2016-2017 contract. Attachments: Staff Report Aug 31, 2016 letter from County Health Department Administrator Health Department 2016-2017 State -County Contract Approved staffs recommendation. U. 16-689 Approval to Reimburse CanaRx for Optional International Pharmacy Benefit Provided to Group Medical Insurance Plan Member Recommended Action: Staff recommends that the Board approve the reimbursement to CanaRx for prescriptions that have been filled under this International Pharmacy Providers (IPP) program. Attachments: Staff Report CanaRx Approved staffs recommendation. V. 16-726 Third Party Claims Administration Agreement Attachments: Staff Report Agreement Approved staffs recommendation. 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES A. 16-730 Indian River County Sheriff Deryl Loar: Request for Expenditure from the Criminal and Sex Offender Registrant Fee Account Attachments: Letter Dated August 19, 2016 A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher, to approve the expenditure of $16,000 from the Sheriff's Criminal and Sex Offender Registrant Fee Account, for the purchase of a registrant office fixed camera and supplies, shelving, digital hand held cameras, and chairs for the registrant processing area and lobby. The motion carried by the following vote: Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes - Final September 13, 2016 Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner O'Bryan, and Commissioner Zorc 10. PUBLIC ITEMS A. PUBLIC HEARINGS B. PUBLIC DISCUSSION ITEMS 1. 16-731 Request to Speak from Fred Mensing Regarding Amtrak- All Aboard Florida Attachments: Reouest to Speak Form Fred Mensing, PO Box 964, Roseland, spoke about Amtrak, the rail industry, and the prospective All Aboard Florida/Brightline high speed rail service. He urged the Board to work with the appropriate parties to secure the safest possible rail service, and a suitable location in the County for a train station. C. PUBLIC NOTICE ITEMS 1. 16-688 Notice of Scheduled Public Hearings for September 20, 2016 Attachments: Staff Report 2. 16-675 Notice of Scheduled Public Hearing to Consider a Water Main to be installed within the Pinson Subdivision in Indian River County, Florida Legislative Attachments: Staff Report County Attorney Dylan Reingold read the notices into the record. 11. COUNTY ADMINISTRATOR MATTERS A. 16-703 Collective Bargaining Agreement between Indian River County and Teamsters Local Union 769 Attachments: Staff Report Summary of Maior Amendments Assistant County Administrator Michael Zito provided the staffs presentation to the Board. Commissioner Zorc voiced his reasons for opposing the 3% Cost of Living Adjustment (COLA) in the proposed contract. Discussion ensued, with input from County Administrator Jason Brown, on the 3% figure that was agreed upon for the COLA. Indian River County Florida Page 10 Board of County Commissioners Meeting Minutes - Final September 13, 2016 Bob Johnson, Coral Wind Subdivision, sought and received clarification as to whether the pay increases would impact the proposed County Budget. A motion was made by Vice Chairman Flescher, seconded by Commissioner Davis, to approve and authorize the Chairman to execute the Collective Bargaining Agreement between Indian River County and Teamsters Local Union No. 769. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, and Commissioner O'Bryan Nay: 1 - Commissioner Zorc 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services 16-657 Signing of Work Order No. 1 for Radio System P25 Migration Project Attachments: Staff Report Work Order No. 1 Director of Emergency Services John King gave staffs report to the Board. Bob Johnson, Coral Wind Subdivision, sought and received additional information on the communication tower properties. A motion was made by Vice Chairman Flescher, seconded by Commissioner O'Bryan, to approve and authorize the Chairman to execute Work Order No. 1 with Communications International, Inc., for the Countywide P25 Microwave Radio System Migration Project. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner O'Bryan, and Commissioner Zorc C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget F. Public Works Indian River County Florida Page 11 Board of County Commissioners Meeting Minutes - Final September 13, 2016 G Utilities Services 13. COUNTY ATTORNEY MATTERS 14. COMMISSIONERS MATTERS A. Commissioner Bob Solari, Chairman B. Commissioner Joseph E. Flescher, Vice Chairman C. Commissioner Wesley S. Davis, Commissioner 1. 16-695 Transfer of Middleton Fish Camp Lease Attachments: Middleton Fish Cama Lease Commissioner Davis presented the request of Jeanne Middleton to transfer her lease for Middleton's Fish Camp to Robert and Theresa Tucker. Chairman Solari questioned the public purpose of renting County land to a private citizen for $1.00 per year. He advocated getting an idea of the value of the land, and then issuing a Request for Proposal. Commissioner Davis stated that Jeanne Middleton and her husband Joe (now deceased) had assumed responsibility for performing maintenance tasks on the grounds, in addition to running the bait and tackle shop. Jeanne Middleton discussed her commitment to preserving the character of Middletown Fish Camp and confirmed that the Tuckers would be good stewards of the camp. Vice Chairman Flescher commended Mrs. Middleton on her work at the camp, but advocated that the County vet out the next lessee. Commissioner O'Bryan supported Mrs. Middleton's decision and said that the County will have the chance to re-evaluate this matter when the lease expires in eight years. A motion was made by Commissioner Davis, seconded by Commissioner O'Bryan, to authorize Jeanne Middleton to transfer to Robert and Theresa Tucker, her lease with Indian River County for Middleton Fish Camp. The motion carried by the following vote: Aye: 3 - Commissioner Davis, Commissioner O'Bryan, and Commissioner Zorc Nay: 2 - Chairman Solari and Vice Chairman Flescher Indian River County Florida Page 12 Board of County Commissioners Meeting Minutes - Final September 13, 2016 D. Commissioner Peter D. O'Bryan E. Commissioner Tim Zorc (Clerk's Note: Commissioner O'Bryan exited the meeting at the conclusion of Item 15.13.3, which was heard prior to this item). 1. 16-669 Office Accommodations for Elected State Officials at the County's Administration Complex Attachments: State Official Office Accommodations Sept 13 2016 Commissioner Zorc detailed his request to authorize the County Administrator to engage in discussions with the newly elected State Officials about locating their office spaces to the County Administration Complex. This offer was originally extended by the County to State officials in February 2013. A motion was made by Commissioner Zorc, seconded by Chairman Solari, to authorize the County Administrator to engage in discussions with the newly elected State Officials regarding the possibility of them holding office spaces at the County Administration Complex. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, and Commissioner Zorc Absent: 1 - Commissioner O'Bryan 15. SPECIAL DISTRICTS AND BOARDS A. Ememency Services District The Board reconvened as the Board of Commissioners of the Emergency Services District. Those Minutes will be approved under the next Emergency Services District meeting. 16-716 Approval of Minutes Meeting of August 16, 2016 A motion was made by Commissioner Zorc, seconded by Commissioner Davis, to approve the Minutes as written. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, and Commissioner Zorc Absent: 1 - Commissioner O'Bryan 2. 16-656 Approval of Extension to Agreement for Professional Design and Building Services with Barth Construction, Inc. Recommended Action: Authorize a one (1) year extension to the Master Design/Build Agreement with Indian River County Florida Page 13 Board of County Commissioners Meeting Minutes - Final September 13, 2016 Construction. Attachments: Staff Report -Barth Construction Extension Barth 1 st Extension of Contract Signed Master Agreement 8-16-11 Commissioner Zorc advocated for new fire station construction projects to be reviewed by the Public Works Department. A lengthy discussion followed among the Commissioners, Director of Emergency Services John King, and Administrator Brown. A motion was made by Vice Chairman Flescher, seconded by Chairman Solari, to authorize a one (1) year extension to the Master Design/Build Agreement with Barth Construction for the renovation and construction of Emergency Services Fire Rescue Stations. An amendment to the motion was made by Vice Chairman Flescher, seconded by Chairman Solari, to include direction to the Emergency Services Department and County Administrator, to review with the Public Works Department future Fire Station construction plans to ascertain whether there are any cost -savings measures that would not compromise the health, safety, and welfare of the emergency services personnel or the public. The amended motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, and Commissioner Zo rc Absent: 1 - Commissioner O'Bryan 3. 16-655 Approval of FY 2016/17 EMS County Awards Grant: Purchase of Capital/Operating Equipment Using Non -Matching EMS Grant Funds and Grant Resolution Recommended Action: Approve FY 2016/17 EMS Grant and resolution to purchase equipment and services. Attachments: Staff Report -EMS County Awards Grant EMS CTY Awards Grant Form EMS County Grant Application EMS CTY AWARDS GRANT RESOLUTION 2016 A motion was made by Vice Chairman Flescher, seconded by Commissioner Davis, to: (1) approve Resolution 2016-001 ESD, of the Emergency Services District Board of Commissioners, authorizing the Application for Funding County Emergency Medical Services (EMS) Grant Awards to be submitted to the State of Florida Department of Health, Bureau of Emergency Medical Services; (2) authorize the Chairman to execute the necessary documents to obtain funds from the Department of Health in the amount of $21,867.00; (3) authorize budget amendments, as required, to receive and expend the grant funds; and (4) authorize staff to establish a unique accounting code designator for all County Awards Grant deposits, disbursements, interests accrual and rollover of funds, as they are required to be be maintained in a separate fund or account for Indian River County Florida Page 14 Board of County Commissioners Meeting Minutes - Final September 13, 2016 inspection by the State EMS Monitoring and Compliance Unit. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, and Commissioner Zorc Absent: 1 - Commissioner O'Bryan Enactment No: ESD RES 16-001 There being no further business, the Board of Commissioners adjourned the Emergency Services District meeting and reconvened as the Board of Commissioners of the Solid Waste Disposal Waste Disposal District. B. Solid Waste Disposal District The Board reconvened as the Board of Commissioners of the Solid Waste Disposal District. Those Minutes will be approved under the next Solid Waste Disposal District meeting. 1. 16-717 Approval of Minutes Meeting of July 12, 2016 2. 16-715 Approval of Minutes Meeting of August 16, 2016 A motion was made by Commissioner Davis, seconded by Vice Chairman Flescher, to approve the Minutes as written. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, and Commissioner Zorc Absent: 1 - Commissioner O'Bryan 3. 16-684 Request Approval for a Residential Paper Shredding Event on November 19, 2016 Recommended Action: Staff recommends the SWDD Board authorize hosting the Paper Shredding Event at the Southeast Secure Shredding paper shredding facility on November 19, 2016 from 9 am to 2 pm in recognition of America Recycles Day. SWDD also recommends hosting another paper shredding event on April 8, 2017 in conjunction with Earth Day, times and locations to be determined. Attachments: Staff Report Certificate of Insurance for Southeast Secure Shreddinq Map of Southeast Secure Shredding's Location Commissioner O'Bryan introduced this item, noting that the proposed dates for the Paper Shredding coincide with America Recycles Day and Earth Day, respectively. Indian River County Florida Page 15 Board of County Commissioners Meeting Minutes - Final September 13, 2016 Stephanie C. Fonvielle, Recycling Education and Marketing Coordinator, in her PowerPoint Presentation, provided background and details on this matter. (Clerk's Note: Commissioner O'Bryan exited the meeting at the conclusion of this item). A motion was made by Vice Chairman Flescher, seconded by Commissioner Zorc, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner O'Bryan, and Commissioner Zorc 4. 16-707 Summary of Responses to the Request for Information (RFI#2016039) for Solid Waste Processing and Recycling Services Recommended Action: SWDD staff recommends that its Board authorize staff to begin a formal Request for Proposal process. Attachments: Staff Report Technical Memorandum Director of Utilities Vincent Burke gave a PowerPoint Presentation to outline the key details of this matter. He requested that the Board authorize staff to create a formal Request for Proposal to explore Mixed Waste Recyclables, Organics, and/or Construction and Demolition Processing in order to achieve a higher recycling rate. Solid Waste Disposal District Managing Director Himanshu Mehta and County Administrator Jason Brown assisted with Board questions. Discussion ensued about researching other counties' recycling costs /levels, and about improving multi -family and commercial recycling opportunities. Chairman Solari stated that he would like to have staff explore traditional means of increasing recycling, before making capital expenditures on new technologies. He mentioned the possibility of closing some Customer Convenience Centers to save costs or increase recycling. Director Mehta informed the Board that recycling at the County's parks has just been implemented through the County's contract with Waste Management. He stated that staff will be moving forward with the municipalities and recycling at County beaches. A motion was made by Vice Chairman Flescher, seconded by Chairman Solari, to direct staff to report back to the Board with recycling data from January 2016 to January 2017, for further discussion on costs and means for increasing recycling volumes. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, and Commissioner Zorc Indian River County Florida Page 16 Board of County Commissioners Meeting Minutes - Final 1. 2. Absent: 1 - Commissioner O'Bryan September 13, 2016 The Board of Commissioners adjourned the Solid Waste Disposal District meeting and reconvened as the Board of Commissioners of the Environmental Control Board. C. Environmental Control Board The Board reconvened as the Board of Commissioners of the Environmental Control Board. Those Minutes will be approved under the next Environmental Control Board meeting. 16-710 Approval of Minutes Meeting of October 14, 2014 A motion was made by Vice Chairman Flescher, seconded by Commissioner Davis, to approve the Minutes as written. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, and Commissioner Zorc Absent: 1 - Commissioner O'Bryan 16-727 ECHB Annual Report (October 1, 2014 - September 30, 2015) Attachments: Annual Report 10/1/14-9/30/15 A motion was made by Vice Chairman Flescher, seconded by Chairman Solari, to accept the Environmental Control Hearing Board's Annual Report. The motion carried by the following vote: Aye: 4 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, and Commissioner Zorc Absent: 1 - Commissioner O'Bryan 3. 16-712 Partial Release of Lien Recommended Action: The Environmental Control Officer recommends that the Board sitting as the Environmental Control Board approve the Partial Release of Lien against the Subject Property. Attachments: Staff Report Partial Release of Lien A motion was made by Vice Chairman Flescher, seconded by Commissioner Davis, to approve the Partial Release of Lien against Fredrick D. Mensing III and Rita F. Mensing, on the property located at 7580 129th Street, Sebastian, Florida, Fleming Grant. The motion carried by the following vote: Indian River County Florida Page 17 Board of County Commissioners Meeting Minutes - Final September 13, 2016 Aye: 4 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, and Commissioner Zorc Absent: 1 - Commissioner O'Bryan The Board of Commissioners adjourned the Environmental Control Board District meeting and reconvened as the Board of County Commissioners of the regular meeting. 16. ADJOURNMENT There being no further business, the Chairman declared the meeting adjourned at 12:12 p.m. APPROVED: November 1, 2016 Indian River County Florida Page 18 Board of County Commissioners Meeting Minutes -Approved September 13, 2016 ATTEST: Jeffrey R. Smith, CPA, CGFO, CGMA Clerk of Circuit Court and Comi)trc By: 7 Deputy Clerk BCC/MG/2016 Minutes ,.��gSiorJERs••. Bob Solari, Chairman 5 Approved: NOV 0 1 2016 Indian River County Florida Page 18