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Home My WebLink About10/11/2016*YOR1�i E1 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA COMMISSION AGENDA TUESDAY, OCTOBER 11, 2016 Commission Chambers Indian River County Administration Complex 180127 th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com COUNTY COMMISSIONERS DISTRICT Bob Solari, Chairman District 5 Present Jason E. Brown, County Administrator Present Joseph E. Flescher, Vice Chairman District 2 Present Dylan Reingold, County Attorney Present Wesley S. Davis District 1 Present Jeffrey R. Smith, Clerk of the Circuit Present Peter D. O'Bryan District 4 Present Court and Comptroller Tim Zorc District 3 Present Shelli Gagnon, Deputy Clerk Present DVD PACKET TIMES PAGES 1. CALL TO ORDER 9:00 A.M. 2. INVOCATION Commissioner Wesley S. Davis 3. PLEDGE OF ALLEGIANCE Jason E. Brown, County Administrator 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS Addition: Request made by the Chairman to speak regarding Hurricane Matthew 9:04 Addition: Emergency Item 14.D.1. Request to discuss Hurricane Matthew debris a.m. clean up ON MOTION by Commissioner Davis, SECONDED by Vice Chairman Flescher, the Board unanimously approved the Agenda as amended. 5. PROCLAMATIONS and PRESENTATIONS 9:05 Chairman Solari expressed sincere gratitude and appreciation for the a.m. coordinated efforts of all of the agencies and personnel involved in providing information and expediting the recovery during Hurricane Matthew. Board of County Commission Minutes October 11, 2016 Page 1 9:09 County Administrator Jason Brown provided an overview of Hurricane a.m. Matthew through a PowerPoint Presentation; and (1) gave a detailed timeline of the events leading up to, during, and after the storm; (2) presented information on the number of customers affected by power outages and the efforts made to restore power to the County; and (3) discussed the substantial amount of debris to be removed, along with the cleanup efforts that are currently taking place. Administrator Brown also provided information on the damage that the beaches and roads sustained from the storm, and gave a preliminary estimate of $14.5 million in total damages Countywide. He noted the tremendous amount of work and sacrifice involved in getting the County back up and running, and gave his sincere appreciation to the Emergency Services operation, Road & Bridge, Fire Rescue, Management Staff, Law Enforcement, and all other agencies involved for their efforts before, during and after the storm. Commissioner Davis compared the differences in technology and the events that occurred between the hurricanes in 2004 and Hurricane Matthew. He commented on how valuable social media is in providing preparedness information to the public. He also addressed the need for a mobile cell phone tower for use during an emergency, and the need to find a solution to alleviate the traffic issues at Yeehaw Junction during an evacuation. A short discussion ensued about the use of portable cell phone towers and improvements that could be made to prepare for future emergencies. The Board commended staff for their outstanding performance and thanked the citizens of Indian River County for heeding the warnings and making proper preparations for the storm. 6. APPROVAL OF MINUTES None 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION None 8. CONSENT AGENDA None 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES None Board of County Commission Minutes October 11, 2016 Page 2 10. PUBLIC ITEMS A. PUBLIC HEARINGS 9:51 1. Request from Stellar Transport for a Class E1 Certificate of Public a.m. Convenience and Necessity to provide Wheelchair and Non -Emergency Stretcher transports originating from Indian River County _(memorandum_ dated September 26, 2016)____________________________ 1.13--__ Administrative PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD The Chairman opened the Public Hearing for comments. There being no speakers, the Chairman closed the Public Hearing. ON MOTION by Commissioner Davis, SECONDED by Vice Chairman Flescher, the Board voted unanimously to continue this Public Hearing to the October 18, 2016 meeting. 9:52 2. Final Hearing: Consideration of Amendments to Land Development a.m. Regulations (LDRs) Chapters 901 (Definitions), 911 (Zoning), and 971 (Specific Land Use Criteria) to Establish Regulations for Medical Marijuana Treatment Centers (memorandum dated October 5, 2016) 14-30 ------------------------------------------------------------------------------------------------------------------------ Legislative PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARING IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD The Chairman opened the Public Hearing for comments. Bob Johnson, Coral Winds Subdivision, spoke in opposition of medical marijuana. The Chairman closed the Public Hearing. ON MOTION by Commissioner Davis, SECONDED by Vice Chairman Flescher, the Board voted unanimously to continue this Public Hearing to the October 18, 2016 meeting. B. PUBLIC DISCUSSION ITEMS None Board of County Commission Minutes October 11, 2016 Page 3 C. PUBLIC NOTICE ITEMS None 11. COUNTY ADMINISTRATOR MATTERS None 12. DEPARTMENTAL MATTERS A. Community Development None B. Emergency Services None C. General Services None 113 1, Human Services None 2, Sandridge Golf Club None 3, Recreation None Human Resources None E. Office of Management and Budget None F. Public Works None G. Utilities Services None Board of County Commission Minutes October 11, 2016 Page 4 13. COUNTY ATTORNEY MATTERS None 14. COMMISSIONERS MATTERS A. Commissioner Bob Solari, Chairman None B. Commissioner Joseph E. Flescher, Vice Chairman None C. Commissioner Wesley S. Davis None 9:54 D. Commissioner Peter D. O'Bryan a.m. 1. Request to discuss Hurricane Matthew debris removal on private roads Commissioner O'Bryan spoke on the removal of hurricane related debris from private roads and requested a policy change to include the removal of vegetative hurricane debris from private roads and to have those property owners submit a Right of Entry Permit Agreement to hold harmless the County and its subcontractors for any damages that may occur as a result of the removal. A discussion ensued regarding the debris removal for both public and private roads and the necessity for the Right of Entry Permit Agreement. The Board also discussed the need for the document to be submitted by the property owner or by an authorized agent of the Homeowner's Association of a private subdivision or private road. Administrator Brown suggested the use of outside emergency contractors to provide service to the public roads, and the use of Public Works to provide service to the private roads. David Nolte, 900 Royal Palm Place, inquired about reimbursement to the citizens who have already paid their own private contractors for debris removal. Susan Boyd, 8025 24th Street, sought and received information from the Board regarding the Right of Entry Permit Agreement and how it would apply to her circumstances. After a brief Board of County Commission Minutes October 11, 2016 Page 5 discussion, the Board instructed Ms. Boyd to speak with the County Attorney in an attempt to work out the details. Trisha Stoddard, President of Forest Lake Homeowner's Association, spoke about the savings that the citizens who live on private roads provide to the County by repairing and maintaining their own roads and lighting, and expressed concern that those homeowners were being denied services that every other tax paying citizen in the County receives. County Administrator Brown addressed Ms. Stoddard's concerns, and stated that staff had received direction from the Board to provide a press release by the end of the day that will address these issues. Susan Adams, 100 South Pine St, echoed Ms. Stoddard's comments, and stated that these same issues will be affecting the residents of Fellsmere and Vero Lake Estates, and made a request to include any pertinent information regarding the issues addressed today to the press release and to attach the Right of Entry Permit Agreement for citizens to download to expedite the process. Joseph Paladin, President of Black Swan Consulting, addressed the Board regarding the Right of Entry Permit and requested for it to be placed on the web with the ability to be returned through email. ON MOTION by Commissioner O'Bryan, SECONDED by Vice Chairman Flescher, the Board voted unanimously to authorize staff to amend policy to include the removal of hurricane related vegetative debris on private roads within the unincorporated areas of Indian River County with release documentation, and directed staff to form a press release to distribute to the media by the end of the day today. Bart Gaetjens, Florida Power & Light (FPL), provided an update on FPL'S restoration efforts, observed where improvements could be made and expressed appreciation to the Board, the personnel that came from all over the country, and all those individuals involved in the response to the storm. E. Commissioner Tim Zorc None Board of County Commission Minutes October 11, 2016 Page 6 15. 16. E. Commissioner Tim Zorc None SPECIAL DISTRICTS AND BOARDS A. Emereency Services District None B. Solid Waste Disposal District None C. Environmental Control Board None ADJOURNMENT There being no further business, the Chairman declared the meeting adjourned at 10:59 a.m. A Jeffrey R. Smith, CPA, CGFO, CGMA joseph E. Flescher, Chairman Clerk of Circuit Court and Comptroller By: Deputy Clerk BCC/SMG/2016Minutes Approved: November 22, 2016 �� OOAtMlgs''•.� 9i i . i`tio., roQ _ ?'AVER COUK� E::� Board of County Commission Minutes October 11, 2016 Page 7