HomeMy WebLinkAbout10/18/2016Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
Meeting Minutes - Final
Tuesday, October 18, 2016
9:00 AM
Commission Chambers
Board of Countv Commissioners
Bob Solari, Chairman, District 5
Joseph E. Flescher, Vice Chairman District 2
Wesley S. Davis, District 1
Peter D. O'Bryan, District 4
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Board of County Commissioners Meeting Minutes - Final October 18, 2016
1. CALL TO ORDER
ROLLCALL
Present: 5 - Chairman Bob Solari
Vice Chairman Joseph Flescher
Commissioner Wesley Davis
Commissioner Peter O'Bryan
Commissioner Tim Zorc
2. INVOCATION
Deputy Teddy Floyd, Indian River County Sheriffs Office
3. PLEDGE OF ALLEGIANCE
Commissioner Joseph Flescher
4. ADDITIONS/DELETIONS TO THE AGENDA/ EMERGENCY ITEMS
Addition: Emergency Item 11. County Administrator Update on Hurricane
Matthew
Addition: Emergency Item 14.D.1. Discussion on Suicide Awareness/Prevention
Move: Item 14.E.1. to be heard prior to Item 10.
Addition: Emergency Item 15.B.2. Eighth Amendment to Feedstock Supply
Agreement
Addition: Emergency Item 15.13.3. Agreement with Florida Department of
Transportation (FDOT) for Hurricane Generated Vegetative Debris Disposal from
State Roads
A motion was made by Vice Chairman Flescher, Seconded by Commissioner Zorc, to
approve the agenda as amended. The motion carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner
O'Bryan, and Commissioner Zorc
5. PROCLAMATIONS and PRESENTATIONS
A. 16-911 Presentation of Proclamation Designating the Month of October 2016, as
National Arts and Humanities Month
Commissioner O'Bryan read and presented the Proclamation to Patrick Farrah,
Chairman of the Board of Directors; and Donna Lindsay, Secretary to the Board of
Directors of the Cultural Council of Indian River County.
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Board of County Commissioners Meeting Minutes - Final October 18, 2016
B. 16-864 Presentation of Proclamation Designating the Day, October 23, 2016, as
Breast Cancer Awareness/Wear Pink Day in Indian River County, Florida
Chairman Solari read and presented the Proclamation to numerous breast cancer
survivors in recognition of Breast Cancer Awareness.
C. 16-871 Presentation of a Resolution In Support of The One Cent Sales Tax
Referendum by Indian River County Chamber of Commerce
Penny Chandler, President of the Indian River County Chamber of Commerce,
presented the Board with a Resolution from the Chamber's Board of Directors, in
support of the One Cent Sales Tax Referendum.
6. APPROVAL OF MINUTES
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD
ACTION
A. 16-862 Resignation of the Interested in Tourist Development, Not an Operator
Representative to the Tourist Development Council
Attachments: TDC - Resignation of Susan Adams
B. 16-867 Proclamation and Retirement Award Honoring Linda Kern on Her
Retirement from Indian River County Board of County Commissioners
Library Services Division with Eleven Years of Service
Attachments: Linda Kern Proclamation2
Linda Kern Service Award
Commissioner O'Bryan recognized Linda Kerns on her retirement.
C. 16-866 Proclamation and Retirement Award Honoring Ronald Hunt on His
Retirement from Indian River County Board of County Commissioners
Water Production Division with Twenty -Five Years of Service
Attachments: Ron Hunt Proclamation
Ron Hunt Service Award
Commissioner O'Bryan recognized Ronald Hunt on his retirement.
D. 16-872 Proclamation and Retirement Award Honoring Edward Majcher on His
Retirement from Indian River County Board of County Commissioners
Department of Emergency Services/Fire Rescue With Twenty -Seven Years
of Service
Commissioner O'Bryan recognized Edward Majcher on his retirement.
E. 16-873 Proclamation and Retirement Award Honoring Daniel Brooks on His
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Board of County Commissioners Meeting Minutes - Final October 18, 2016
Retirement from Indian River County Board of County Commissioners
Department of Emergency Services/Fire Rescue With Thirty Years of
Service
Commissioner O'Bryan recognized Daniel Brooks on his retirement.
F. 16-875 Florida Public Service Commission Consummating Order
No.PSC-16-0362-TRF-EI re: Petition for approval to include in base rates
the revenue requirement for the Hines chillers uprate project, by Duke
Energy Florida, LLC has been received and is available for review in the
Office of the Clerk to the Board
G. 16-876 Florida Public Service Commission Order No.PSC-16-0423-TRF-EI in re:
Petition for approval of modification to and extension of the approved
economic development and re -development rider experimental pilot tariffs,
by Duke Energy Florida, LLC has been received and is available for review
in the Office of the Clerk to the Board
H. 16-877 Florida Public Service Commission Order No. PSC -16 -0424 -TRF -EI in re:
Petition for approval of 2016 revisions to underground residential and
commercial differential tariffs, by Florida Power & Light Company has been
received and is available for review in the Office of the Clerk to the Board
16-878 Florida Public Service Commission Order No. PSC -16 -0427 -PAA -EU in re:
Petition for modification of territorial order based on changed legal
circumstances emanating from Article VIII, Section 2(c) of the Florida
Constitution, by the Town of Indian River Shores has been received and is
available for review in the Office of the Clerk to the Board
J. 16-879 Sebastian River Improvement District Fiscal Year 2016-2017 Regular Board
Meeting Schedule has been received and is available for review in the
Office of the Clerk to the Board
8. CONSENT AGENDA
A motion was made by Vice Chairman Flescher, seconded by Commissioner O'Bryan,
to approve the Consent Agenda as amended, pulling Items 8.6. and 81. for
discussion. The motion carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner
O'Bryan, and Commissioner Zorc
A. 16-880 Approval of Checks and Electronic Payments - September 23, 2016 to
September 29, 2016
Approved
B. 16-881 Banking and Lockbox Services Contracts
Recommended action: Selection committee recommends awarding the banking services contract to Wells
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Board of County Commissioners Meeting Minutes - Final October 18, 2016
Fargo Bank and awarding the lockbox services contract to Regions Bank, with each
contract to have an initial term of three years and an option to renew for two
additional terms of two years each. Upon Board approval of the recommendations,
we will work with the County Attorney's Office and bring back the contracts for
approval by the Board at a later date.
Commissioner O'Bryan pulled this item to voice his concerns over the
recommended banking services contract with Wells Fargo Bank, due to the recent
scandal. He recommended awarding the banking services contract to TD Bank,
which was ranked second by the selection committee.
Clerk of the Circuit Court and Comptroller Jeffrey Smith spoke about the Request
for Proposal (RFP) process for banking contracts; pointed out that the scandal was
within the retail section, not the governmental and institutional banking division;
and responded to the Board's questions.
Wells Fargo Representatives Paul Vincent, Todd Morley, and Jackie Kobialko
addressed the Board regarding the bank's scandal, rectifying behaviors, and
rebuilding trust with the community.
A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc, to
accept staff's recommendation of Regions Bank for lockbox services, with an initial
term of three years and an option to renew for two additional terms of two years
each. The motion carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner
O'Bryan, and Commissioner Zorc
A motion was made by Commissioner O'Bryan, seconded by Commissioner Davis,
awarding the banking services contract to TD Bank, with an initial term of three years
and an option to renew for two additional terms of two years each. The motion
carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner
O'Bryan, and Commissioner Zorc
C. 16-882 First Amendment to Indian River County Public Works Department
Professional Surveying & Mapping Services Master Agreement for Annual
Professional Surveying & Mapping Services - IRC Project No. 1605 with
Morgan & Eklund, Inc.
Recommended Action: The County Attorney's Office recommends ratifying the First Amendment to the
Indian River County Public Works Department Professional Surveying and
Mapping Services Master Agreement and authorize the Chairman to execute the
same.
Approved staffs recommendation.
D. 16-883 Escheated Property Located Within the Municipal Boundaries of the City of
Fellsmere
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Board of County Commissioners Meeting Minutes - Final October 18, 2016
Recommended Action: Authorize the Chairman of the Board of County Commissioners to execute the
County Deed conveying the property to the City of Fellsmere, pursuant to Section
197.592(3), Florida Statutes.
Approved staffs recommendation.
E. 16-884 Resolutions Canceling Taxes on Properties Acquired by Indian River County
for Public Purposes
Recommended Action: Authorize the Chairman of the Board of County Commissioners to execute the
attached three Resolutions to cancel certain taxes upon publicly owned lands, and
the Clerk to send a certified copy of same to the Tax Collector and the Property
Appraiser so that any delinquent or current taxes can be cancelled.
Approved Resolution 2016-105, Cancelling certain taxes upon publicly owned lands,
pursuant to Section 196.28, Florida Statutes. (Spanish Lakes Subdivision, dedicated
to Indian River County by Florida Power and Light Company for cornerclip for
right-of-way)
Approved Resolution 2016-106, Cancelling certain taxes upon publicly owned lands,
pursuant to Section 196.28, Florida Statutes. (Ventures Trust 2013 -1 -H -R by MCM
Capital Partners, LLC, its trustee for future 43rd Avenue right-of-way)
Approved Resolution 2016-107, Cancelling certain taxes upon publicly owned lands,
pursuant to Section 196.28, Florida Statutes. (Michael J. and Lisa B. Giessert for
future 26th Street right-of-way)
F. 16-885 Board of Trustees of the Internal Improvement Trust Fund of the State of
Florida v. Kim Blair, Jay Scott, Carol Scott and Indian River County
Recommended Action: The County Attorney's Office recommends that the Board of County
Commissioners approve the Consent Final Judgment and the Quitclaim Deed and
authorize the Chairman to execute the Consent Final Judgment, the Quitclaim Deed
and any and all documents necessary to effectuate the Consent Final Judgment.
Commissioner O'Bryan noted this was the final settlement of the "stilt house" case
and requested the County Attorney to provide the details regarding the Consent
Final Judgment and the Quitclaim Deed.
County Attorney Dylan Reingold summarized the details of the case and ensured
the Board's concerns were addressed.
Approved staffs recommendation. The motion carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner
O'Bryan, and Commissioner Zorc
G. 16-886 Countywide Septic to Sewer Conversion Evaluation/Ranking - Work Order
No. 2 to Schulke, Bittle & Stoddard, LLC
Recommended Action: Staff recommends approval of Work Order No. 2 authorizing Countywide septic to
sewer services and requests to authorize the Chairman to execute Work Order No. 2
on their behalf for a lump sum amount of $86,300.00 to Schulke, Bittle & Stoddard,
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I:I
J.
K.
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Approved staffs recommendation.
October 18, 2016
16-887 Change Order No. 1 with Ham R/O Systems for the Implementation of
Membrane Replacement for RO Skids at North County RO Water Treatment
Plant
Recommended Action: Staff requests the BCC to authorize the Chairman to execute Change Order No. 1
on their behalf to increase the sum amount to Ham R/O Systems, Inc. by
$90,007.58, thereby increasing the total contract amount to $1,131,636.58.
Approved staffs recommendation.
16-888 2016 - Fall and Winter Holiday Schedules for the Indian River County
Library System, Aquatic Centers, Sandridge Golf Course, Indian River
County Public Shooting Range, Recreation Aquatic Centers, iG Recreation
Center and County Parks
Recommended Action: Staff recommends observance of Veteran's Day, Thanksgiving, Christmas, and New
Year's holidays by the Library System, Sandridge Golf Clubhouse, Shooting Range,
the Aquatic Centers, and iG Recreation Center's operations. With the Board's
acceptance and approval, these holiday hours will be observed and posted at their
respective county facilities sites, as well as Indian River County's website.
Approved staffs recommendation.
16-889 Recommended Ranking of Consultants - RFQ 2016016 - 58th Avenue
Pavement Reclamation and Resurfacing Project - 57th Street to CR -510
Recommended Action: Staff recommends the Board approve the committee's final ranking and authorize
negotiations with the top ranked firms (and the subsequently ranked firms, should
negotiations with any higher ranked firms fail) in accordance with FS 287.055,
Consultant's Competitive Negotiation Act.
Approved staffs recommendation.
16-890 Recommendation of Award - Bid 2017010 - Signal Repairs at 20th Street
and 10th Avenue
Recommended action: Staff recommends the Board award Bid 2017010 to Traffic Control Devices, Inc.
and authorize the Purchasing Division to issue a Purchase Order for the work upon
review and approval of the required insurance by Risk Management.
Approved staffs recommendation.
L. 16-891 Renewal of Pictometry Connect Software Agreement
Recommended Action: Staff requests that the Board of County Commissioners authorize the execution of
the agreement with Pictometry in the amount of $8,850.00 and requests that the
Board authorize the Chairman to execute the Agreement once reviewed and
approved by the County Attorney.
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Board of County Commissioners Meeting Minutes - Final October 18, 2016
Approved staffs recommendation.
M. 16-892 Reject Warehouse Bids
Recommended Action: The staff of the Utilities Department recommends that the Board of County
Commissioners (BCC) reject all bids so that staff can re -advertise the bid with a
more inclusive list of bid items. Secondly, staff also recommends that the BCC
approve the extension of the current annual bids, which expired on September 30,
2016, until a new warehouse stock bid is advertised and awarded.
Approved staffs recommendation.
N. 16-893 Approval of a Public Transportation Supplemental Joint Participation
Agreement (JPA) with the Florida Department of Transportation (FDOT) for
Section 5339 Public Transportation Capital Funds
Recommended action: The staff recommends that the Board of County Commissioners approve the Public
Transportation Supplemental Joint Participation Agreement and adopt the
resolution authorizing the Chairman to execute the agreement.
Approved Resolution 2016-108, authorizing the execution of a Public Transportation
Supplemental Joint Participation Agreement with the Department of Transportation,
along with staffs recommendation.
O. 16-894 FDOT Small County Outreach Program (SCOP) Amendment Number One
and Resolution Authorizing the Chairman's Signature for Construction
(Resurfacing) and Construction Engineering Inspection (CEI) Services of
CR512 from Roseland Road to US -1
Recommended Action: Staff recommends the Board of County Commissioners approve the Small County
Outreach Program (SCOP) Amendment Number One and Resolution, and authorize
the Chairman to execute the same.
Approved Resolution 2016-109, with the Florida Department of Transportation
authorizing the Chairman's execution of Amendment Number One to the Small
County Outreach Program Agreement for Construction (resurfacing) and
Construction Engineering Inspection (CEI) services of CR512 from Roseland Road to
US -1, along with staffs recommendation.
R 16-895 FDOT Small County Outreach Program (SCOP) Agreement and Resolution
Authorizing the Chairman's Signature for Reconstructing 58th Avenue from
26th Street to 57th Street, IRC Project No. 1324, FM No. 434840-1-54-01
Recommended Action: Staff recommends the Board of County Commissioners approve the updated Small
County Outreach Program (SCOP) Agreement and Resolution, and authorize the
Chairman to execute the same.
Approved Resolution No. 2016-110, with the Florida Department of Transportation
authorizing the Chairman's execution of a Small County Outreach Program
Agreement (Updated) for reconstructing of 58th Avenue from 26th Street to 57th
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Street, along with staffs recommendation.
Q. 16-896 Acceptance and Approval of Expenditures for Emergency Management
State -Funded Subgrant Agreement 17 -BG -83-10-40-01-037
Recommended Action: Staff recommends the acceptance of State Funded Subgrant Agreement
17 -BG -83-10-40-01-037 and approval of the expenditures.
Approved staffs recommendation.
R. 16-897 Acceptance and Approval of Expenditures of Emergency Management
Federally -Funded Subgrant Agreement and Expenditure Approval
17 -FG -P9-10-40-01-104
Recommended Action: Staff recommends approval of the Federally Funded Subgrant Agreement
(17 -FG -P9-10-40-01-104), associated expenditures and authorization of the
Chairman to execute agreement between Indian River County Emergency
Management and the State of Florida, Division of Emergency Management.
Approved staffs recommendation.
S. 16-898 Post Hurricane Matthew Beach Profile Surveys - Contract No. 1605; Work
Order No. 1 - Morgan and Eklund, Inc.
Recommended Action: Staff recommends for the Board to approve Work Order No. 1 to the Professional
Land Surveying and Mapping Services Contract No. 1605 with Morgan and
Eklund, Inc. and authorize the Chairman to execute on behalf of the County.
Approved staffs recommendation.
T. 16-899 Approval of a Public Transportation Supplemental Joint Participation
Agreement (SJPA) with the Florida Department of Transportation (FDOT)
for Block Grant Funds
Recommended Action: Staff recommends that the Board of County Commissioners approve the Public
Transportation Supplemental Joint Participation Agreement and adopt the
resolution authorizing the Chairman to execute the agreement.
Approved Resolution No. 2016-111, authorizing the execution of a Public
Transportation Supplemental joint Participation Agreement with the Florida
Department of Transportation, along with staffs recommendation.
U. 16-900 Approval of a Public Transportation Supplemental Joint Participation
Agreement (SJPA) with the Florida Department of Transportation (FDOT)
for Rural Service Funds
Recommended Action: Staff recommends that the Board of County Commissioners approve the Public
Transportation Supplemental Joint Participation Agreement and adopt the
resolution authorizing the Chairman to execute the agreement.
Approved Resolution No. 2016-112, authorizing the execution of a Public
Transportation Supplemental Joint Participation Agreement with the Florida
Department of Transportation, along with staffs recommendation.
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Board of County Commissioners Meeting Minutes - Final October 18, 2016
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
1. 16-901 Continued from Meeting of October 11, 2016
Request from Stellar Transport for a Class E1 Certificate of Public
Convenience and Necessity to Provide Wheelchair and Non -Emergency
Stretcher Transports Originating from Indian River County
(Administrative)
Recommended Action: Indian River County Ordinance, Chapter 304, Life Support and Wheelchair
Services states that the issuance of a Certificate of Public Convenience and
Necessity shall be regulated by additional needs of the public.
Staff recommends that the Board of County Commissioners based upon the
needs assessment as outlined in Indian River County Ordinance, Chapter
304.07, to approve and grant a Class "E1" COPCN to Stellar Transport for a
period of two (2) years.
Proof of Publication of Advertisement for this hearing is on file in the Office of
the Clerk to the Board.
Assistant Fire Chief Brian Burkeen highlighted the Indian River County Codes
and asked the Board to consider granting a Class E 1 Certificate of Public
Convenience and Necessity (COPCN) to Stellar Transport.
The Chairman opened the public hearing; there being no speakers the Chairman
closed the public hearing.
A motion was made by Vice Chairman Flescher, seconded by Commissioner
O'Bryan, to approve and grant a Class "E1" Certificate of Public Convenience and
Necessity (COPCN) to Stellar Transport for a period of two (2) years. The motion
carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner
O'Bryan, and Commissioner Zorc
2. 16-902 Continued from Meeting of October 11, 2016
FINAL HEARING: Consideration of Amendments to Land Development
Regulations (LDRs) Chapters 901 (Definitions), 911 (Zoning), and 971
(Specific Land Use Criteria) to Establish Regulations for Medical
Marijuana Treatment Centers (Legislative)
Recommended Action: Staff recommends that the Board of County Commissioners adopt the proposed
LDR amendment ordinance and authorize the County Attorney to advertise for
a public hearing for an ordinance amending Chapter 315.
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Proof of Publication of Advertisement for this hearing is on file in the Office of
the Clerk to the Board.
Community Development Director Stan Boling provided a recap of the
amendments to the Land Development Regulations (LDRs). He also pointed
out that there are only two parcels in the unincorporated areas of the County
that would possibly qualify for the placement of a medical marijuana treatment
center if the Constitutional Amendment is passed by voters next month.
County Attorney Dylan Reingold responded to questions and concerns from the
Board.
The Chairman opened the public hearing.
Bob Johnson, Coral Wind Subdivision, supported zoning regulations, but
opposed voting for the marijuana amendments. He recommended voting "no"
on the ballot.
Bob McPartlan, 650 Belfast Terrace, supported the LDR amendments. He
asked the Board to consider the hours of operation and the costs associated with
providing security to the medical marijuana treatment centers.
Sheriff Deryl Loar spoke about legislation, resources, and the security measures
in place for the treatment centers.
There being no additional speakers, the Chairman closed the public hearing.
A motion was made by Commissioner O'Bryan, seconded by Commissioner
Davis, to adopt Ordinance 2016-011, concerning amendments to its Land
Development Regulations (LDRs); providing for amendments to Chapter 901,
Definitions, Chapter 911, Zoning, and Chapter 971, Regulations for Specific Land
Uses; by amending Section 901.03, establishing the definition for "Marijuana"
and "Medical Marijuana Treatment Center"; by amending Section 911.11(4),
Industrial Uses; by amending Section 971.13, Commercial Uses to establish
criteria for Medical Marijuana Treatment Centers; and by providing for repeal of
conflicting provisions; codification; severability; and effective date. The motion
carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner
O'Bryan, and Commissioner Zorc
A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher,
to authorize the County Attorney to advertise for a public hearing to amend Chapter
315. The motion carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner
O'Bryan, and Commissioner Zorc
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Board of County Commissioners Meeting Minutes - Final October 18, 2016
B. PUBLIC DISCUSSION ITEMS
1. 16-903 Request to Speak from The Laurels Community Association, Inc.
Regarding Much Needed Repairs In Our Community. Entrance
Repairs, Sidewalks Repairs, Regrading of 4000 Block of 9th Lane for
Proper Drainage, Change Sidewalks so They are Handicap Accessible
Michael McCann, 4040 9th Place, President of the Laurels Homeowners
Association, used a PowerPoint presentation to outline his request for repairs in
the Laurels community. He requested the Board to authorize the Roads and
Bridges Department to make the necessary repairs.
Public Works Director Rich Szpyrka said he needed time to assess Mr.
McCann's concerns.
2. 16-904 Request to Speak from Wanda Scott, Gifford Economic Development
Council Regarding Updating Gifford Community Activities
Wanda Scott, 4306 26th Avenue, representing the Gifford Economic
Development Council, provided information on how the County's support
services and the Emergency Management Plan helped the Gifford community
during Hurricane Matthew. She expressed gratitude for earlier repairs within the
Gifford community, which allowed for minimal damage and flooding during
Hurricane Matthew.
The Chairman declared the meeting in recess at 10:30 a.m. to allow for the
scheduled time certain Attorney -Client Session.
Ms. Scott concluded her presentation following Item 10.13.3.
3. 16-905 Request to Speak from Brian Heady Regarding Elected Officials Doing
the Right Thing
Brian Heady asked the Board to "do the right thing" regarding issues that
pertain to commercial events and turtle lighting violations.
The Board and staff responded to Mr. Heady's issues and concerns.
C. PUBLIC NOTICE ITEMS
11. COUNTY ADMINISTRATOR MATTERS
16-927 Addition: Emergency Item 11. County Administrator Update on Hurricane
Matthew
County Administrator Jason Brown provided an update on Hurricane Matthew
issues and debris removal.
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12. DEPARTMENTAL MATTERS
A. Community Development
B. Emergency Services
C. General Services
1. Human Services
2. Sandridge Golf Club
3. Recreation
D. Human Resources
E. Office of Management and Budget
F. Public Works
G. Utilities Services
1. 16-906 Approval of Bid Award for IRC Bid No. 2017011 Annual Bid to Maintain
and Operate the West Regional WWTF Wetlands System
Recommended Action: Staff requests the BCC to authorize the Chairman to execute on their behalf to
retain Ecotech Consultants, Inc. for one year. Staff also requests that the BCC
authorize the Purchasing Manager to renew for up to two one-year extensions
subject to satisfactory performance and staffs determination that a renewal
would be in the best interest of the County.
Director of Utility Services Vincent Burke discussed the bid results and the
scope of work required for maintaining and operating the West Regional
Wastewater Treatment Facility Wetlands System, and recommended the Board
retain Ecotech Consultants, Inc. for one year.
Tim Maslin, President of Florida Environmental Consulting, Inc., explained his
company's protest and appeal to the recommended award for the project.
County Purchasing Manager Jennifer Hyde discussed the Request for Proposal
(RFP) and bid award process; and responded to the Board's questions regarding
the bid proposals.
Director Burke outlined what was to be included in the base bid.
A motion was made by Commissioner O'Bryan, seconded by Chairman Solari, to
award the bid to Ecotech Consultants, Inc. for a one-year contract with no renewal
options. The motion carried by the following vote:
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Board of County Commissioners Meeting Minutes - Final October 18, 2016
Aye: 4 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, and
Commissioner O'Bryan
Nay: 1 - Commissioner Zorc
13. COUNTY ATTORNEY MATTERS
A. 16-907 Time Certain - 10:30 a.m. Attorney -Client Session
Relating to Indian River County's Petition for Administrative Hearing
Challenging the St. Johns River Water Management District's Notice of
Intent to Issue Environmental Resource Permit No. 135214-2 for All Aboard
Florida within Segment D08
The Board broke from the regular Board of County Commission Meeting at 10:30
a.m. to conduct the Attorney -Client Session that was scheduled for 10:30 a.m.
The Chairman read into the record the opening remarks of the Attorney -Client
Session scheduled for 10:30 a.m. The estimated time of the closed Attorney -Client
Session was 90 minutes. Present at the meeting were Commissioners Bob Solari,
Joseph E. Flescher, Wesley S. Davis, Peter D. O'Bryan, and Tim Zorc. Also
present were County Attorney Dylan Reingold, County Administrator Jason E.
Brown, and Certified Court Reporter Greg Campbell.
The Board returned to the Chambers at 11:10 a.m. The Chairman announced the
termination of the Attorney -Client Session, and the resumption of the County
Commission meeting.
14. COMMISSIONERS MATTERS
A. Commissioner Bob Solari, Chairman
B. Commissioner Joseph E. Flescher, Vice Chairman
A. Commissioner Wesley S. Davis
D. Commissioner Peter D. O'Bryan
16-926 Emergency Addition: Item 14.D.1. Discussion on Suicide Awareness
Prevention
Commissioner O'Bryan announced the tragic loss of Indian River County Fire
Rescue Battalion Chief David Dangerfield. He questioned whether licensed
professional counselors should be brought to the Emergency Operation Centers
for discussions on the stress on emergency personnel. He proposed having a
meeting with Emergency Services Fire Chief John King and Union personnel to
decide what precautions could be taken to prevent suicide and other illnesses
for our first responders.
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Board of County Commissioners Meeting Minutes - Final October 18, 2016
E. Commissioner Tim Zorc
1. 16-874 Economic Development Opportunities Along State Route 60
Recommended Action: No action taken
Commissioner Zorc provided an update on the cooperative public/private
partnership between the Indian River State College and the surrounding land
owners regarding the ingress and egress to their properties.
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
B. Solid Waste Disposal District
The Board reconvened as the Board of Commissioners of the Solid Waste
Disposal District. The minutes will be approved under the next Solid Waste
Disposal District meeting.
1. 16-908 CCNA-2014-Work Order No. 5 to Geosyntec for Title V Air Operation
Permit Renewal
Recommended Action: SWDD staff recommends that its Board approve CCNA-2014-Work Order No.
5 with Geosyntec in the amount of $64,107 to provide engineering services for
preparation and submittal to FDEP of the application for renewal of the Title V
air operation permit, authorize the County Administrator to sign the application,
and authorize the Chairman to execute the same.
Director of Utility Services Vincent Burke explained the details of the Title V
Air Operation Permit renewal for the Clean Air Act requirements, and the
proposed tasks of the Work Order.
A motion was made by Commissioner O'Bryan, seconded by Vice Chairman
Flescher, to: (1) approve CCNA-2014-Work Order No. 5 with Geosyntec in the
amount of $64,107 to provide engineering services for preparation and submittal
to the Florida Department of Environmental Protection (FDEP) of the application
for renewal of the Title V Air Operation Permit; (2) authorize the County
Administrator to sign the application; and (3) authorize the Chairman to execute
the same. The motion carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner
O'Bryan, and Commissioner Zorc
2. 16-912 Emergency Addition: Eighth Amendment to Feedstock Supply Agreement
Recommended action: Staff recommends that the Board ratify and approve the Final Eighth
Amendment to the Feedstock Supply Agreement and authorize the
Chairman to execute same upon final review and approval by the
County Attorney.
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Board of County Commissioners Meeting Minutes - Final October 18, 2016
Director Burke provided background and recommended the Board ratify and
approve the proposed Eighth Amendment to the Feedstock Supply Agreement
between the Indian River County Solid Waste District and INEOS New Planet
BioEnergy, LLC, to process excessive hurricane generated vegetative debris.
A motion was made by Commissioner O'Bryan, seconded by Vice Chairman
Flescher, to ratify and approve the Eighth Amendment, and authorize the
Chairman to execute same upon final review and approval by the County
Attorney. The motion carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner
O'Bryan, and Commissioner Zorc
3. 16-913 Emergency Addition: Agreement with FDOT for Hurricane Generated
Vegetative Debris Disposal from State Roads
Recommended Action: Staff recommends that the Board ratify and approve the Draft Hurricane
Matthew Generated Vegetative Debris Disposal Agreement and
authorize the Chairman to execute the Agreement upon final review and
approval by the County Attorney.
Director Burke recapped the proposed Hurricane Matthew Generated
Vegetative Debris Disposal Agreement between the Indian River County Solid
Waste Disposal District and the Florida Department of Transportation (FDOT),
to utilize the Indian River County landfill for the disposal of hurricane
generated vegetative debris located on state highways.
A motion was made by Vice Chairman Flescher, seconded by Commissioner
O'Bryan, to ratify and approve the Agreement, and authorize the Chairman to
execute same upon final review and approval by the County Attorney. The
motion carried by the following vote:
Aye: 5 - Chairman Solari, Vice Chairman Flescher, Commissioner Davis, Commissioner
O'Bryan, and Commissioner Zorc
The Board of Commissioners adjourned the Solid Waste Disposal District meeting
and reconvened as the Board of County Commissioners of the regular meeting.
C. Environmental Control Board
16. ADJOURNMENT
The Board reconvened as the regular meeting. There being no further business, the
Chairman declared the meeting adjourned at 1:14 p.m.
Indian River County Florida Page 15
Board of County Commissioners Meeting Minutes — Final October 18, 2016
ATTEST:
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
Josep E. Flescher, Chairman
Approved: NampinYw-r 2 2, 2 Q 16
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BCC/LAA/2016 Minutes
Indian River County Florida Page 16