HomeMy WebLinkAbout11/01/2016Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www ircgov. com
Meeting Minutes - Final
Tuesday, November 1, 2016
9:00 AM
Commission Chambers
Board of County Commissioners
Bob Solari, Chairman, District 5
Joseph E. Flescher, Vice Chairman District 2
Wesley S. Davis, District 1
Peter D. O'Bryan, District 4
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Board of County Commissioners Meeting Minutes - Final November 1, 2016
1. CALL TO ORDER
ROLL CALL
Present: 4 - Chairman Bob Solari
Commissioner Wesley Davis
Commissioner Peter O'Bryan
Commissioner Tim Zorc
Absent: 1 - Vice Chairman Joseph Flescher
2. INVOCATION
Community Development Director Stan Boling
3. PLEDGE OF ALLEGIANCE
Commissioner Peter D. O'Bryan
4. ADDITIONS/DELETIONS TO THE AGENDA/ EMERGENCY ITEMS
Delete: Item 10.13.1. Request to Speak from Ardra Rigby and Bill Rigby Regarding
Issue on Natural Gas/Franchise Agreement Negotiated with Waste Management
A motion was made by Commissioner Davis, seconded by Commissioner O'Bryan, to
approve the agenda as amended. The motion carried by the following vote:
Aye: 4 - Chairman Solari, Commissioner Davis, Commissioner O'Bryan, and Commissioner
Zorc
Absent: 1 - Vice Chairman Flescher
5. PROCLAMATIONS and PRESENTATIONS
A. 16-922 Presentation of Proclamation Recognizing Indian River State College
Selection as a Top Ten Finalist for the 2017 Aspen Prize Award
Recommended Action: Read and Present
Attachments: IRSC Proclamation
Commissioner Davis read and presented the Proclamation to Dr. Casey Lunsford,
Provost, Indian River State College.
B. 16-956 Presentation of Proclamation Honoring Joan Haar, Music Director for the
Gifford Florida Youth Orchestra
Recommended Action: Read and Presented
Attachments: Joan Haar Gifford Youth Orchestra
Commissioner O'Bryan read and presented the Proclamation to Joan Harr, Music
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Board of County Commissioners Meeting Minutes - Final November 1, 2016
Director for the Gifford Youth Orchestra (GYO). Five members of the GYO Board
were also present.
C. 16-963 Presentation by Sarah Tippet Ruwe, Executive Director, Florida's Coast to
Heartland Chapter American Red Cross on Hurricane Matthew
Sarah Tippet Rowe, American Red Cross, reported that 1, 199 County residents
were housed in the emergency shelters during Hurricane Matthew. She thanked the
County staff, School District, Ham Radio Operators, and citizen volunteers who
helped in the shelters and in the community at large. Ms. Rowe also detailed the
routine services that the Red Cross provides to the community.
D. 16-950 Quarterly/Annual Recycling Update for Fiscal Year 2015/16
Recommended Action: None needed.
Attachments: Staff Report
Recycling Education and Marketing Coordinator Stephanie C. Fonvielle, in her
PowerPoint Presentation, gave the Recycling Update for the 4th Quarter. She
disclosed that with the onset of single stream recycling, tonnages for this year have
increased by about 51.5%. Ms. Fonvielle discussed the types of plastic and other
materials that cannot be recycled, and detailed the Solid Waste Disposal District's
plans to continue with its public outreach on recycling.
Solid Waste Disposal District Managing Director Himanshu Mehta addressed
questions regarding Materials Recovery Facilities (MRFs).
Brian Katz, Tropical Recycling, was available to address any questions.
6. APPROVAL OF MINUTES
A. 16-942 Regular Meeting of September 13, 2016
Recommended Action: Approve
Approved
B. 16-931 Regular Meeting of September 20, 2016
Recommended Action: Approve
A motion was made by Commissioner O'Bryan, seconded by Chairman Solari, to
approve the Regular Meeting Minutes of September 13, 2016 and September 20, 2016.
The motion carried by the following vote:
Aye: 4 - Chairman Solari, Commissioner Davis, Commissioner O'Bryan, and Commissioner
Zorc
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Board of County Commissioners Meeting Minutes - Final November 1, 2016
Absent: 1 - Vice Chairman Flescher
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD
ACTION
A. 16-940 Planning and Zoning Commission Vacancy
Attachments: Staff Report
P&Z Resignation - MCalderone
Noted for the record was the resignation of Maria Calderone as the Board of
County Commission Appointee, District No.3 representative to the Planning and
Zoning Commission.
B. 16-936 Proclamation and Retirement Award Honoring Thomas Vannoy on His
Retirement From Indian River County Board of County Commissioners
Department of Emergency Services/Fire Rescue with Thirty Years of
Service
Attachments: T Vannov Service Award
T Vannoy Proclamation
Commissioner O'Bryan recognized Thomas Vannoy on his retirement.
C. 16-974 Indian River Lacrosse Association to Host the Sunshine State Games Fall
Lacrosse Classic for the Second Year
Commissioner O'Bryan announced that the Sunshine State Games Fall Lacrosse
Tournament will take place on November 5 and 6, 2016.
8. CONSENT AGENDA
A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc, to
approve the Consent Agenda as presented. The motion carried by the following
vote:
Aye: 4 - Chairman Solari, Commissioner Davis, Commissioner O'Bryan, and Commissioner
Zorc
Absent: 1 - Vice Chairman Flescher
A. 16-972 Approval of Checks and Electronic Payments September 30, 2016 to
October 5, 2016
Approved
B. 16-917 Approval of Warrants October 7, 2016 to October 13, 2016
Recommended Action: Approve the attached list of warrants issued by the Comptroller's office for the
period October 7, 2016 to October 13, 2016
Attachments: Approval of Warrants
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Board of County Commissioners Meeting Minutes - Final November 1, 2016
Approved
C. 16-929 Approval of Warrants October 14, 2016 to October 20, 2016
Recommended Action: Approve the attached list of warrants issued by the Comptroller's office for the time
period October 14, 2016 to October 20, 2016
Attachments: Approval of Warrants
Approved
D. 16-935 Resolution Cancelling Taxes on Property Purchased by Indian River County
from Michael Staller for 26th Street Right -Of -Way
Recommended Action: Authorize the Chairman of the Board of County Commissioners to execute the
attached Resolution to cancel certain taxes upon publicly owned land, and the Clerk
to send a certified copy of same to the Tax Collector and the Property Appraiser so
that any delinquent or current taxes can be cancelled.
Attachments: Staff Report
Resolution
Approved Resolution 2016-113, cancelling certain taxes upon publicly owned
lands, pursuant to Section 196.28, Florida Statutes.
E. 16-843 Request to Waive Bid Process for Supplemental Building Inspection
Services for Fiscal Year 2016/2017
Attachments: Staff Report
M T Causley Agreement and Amendments
Approved staffs recommendation.
F. 16-937 SR 60 Vero LLC's Request for Final Plat Approval for The Reserve at Vero
Beach PD Phase 2 [PD -14-06-04 / 98010178-76813]
Recommended Action: Staff recommends that the Board of County Commissioners grant final plat
approval for The Reserve at Vero Beach PD Phase 2.
Attachments: Staff Report
Application
Location Map
Final Plat Graphics
Contract for Construction with Copy of LOC
Approved staffs recommendation.
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November 1, 2016
G. 16-930 Approval of Agreement for Paratransit In -Person Eligibility Assessments
Recommended Action: Staff recommends that the Board of County Commissioners:
H.
Approve the selection of Advanced Motion Therapy, Inc. for paratransit in-person
eligibility assessments;
Review the attached draft contract for eligibility assessment services (Attachment
#1); and
Authorize the Chairman to execute the contract with Advanced Motion Therapy.
Inc.
Attachments: Staff Report
Attachment 1 - Agreement
Approved staff's recommendation.
16-938 Centex Homes, Inc.'s Request to Re -plat a Portion of Provence Bay to be
known as Provence Bay 1 [SD -16-09-03 / 2004020217-77385]
Recommended Action: Staff recommends that the Board of County Commissioners grant final plat
approval for Provence Bay 1 (re -plat).
Attachments: Staff Report
Application
Location Map
Plat Layout
Approved staffs recommendation.
16-943 Change Order No. 1, Final Payment and Release of Retainage 20th Avenue
and 16th Street Intersection Improvements
Recommended Action: Staff recommends approval of Change Order No. 1. and payment of Application for
Payment No. 6 to Timothy Rose Contracting. Inc., in the amount of $63,832.60.
Attachments: Staff Report
Application for Payment No. 6
Change Order No. 1
Approved staffs recommendation.
J. 16-947 Miscellaneous Budget Amendment 029
Recommended Action: Staff recommends that the Board of Commissioners approve the attached budget
resolution amending the fiscal year 2015/16 budget.
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Board of County Commissioners Meeting Minutes - Final November 1, 2016
Attachments: Staff Report
Resolution
Fvhihit "0"
Approved Resolution 2016-114, amending the Fiscal Year 2015-2016 Budget.
K. 16-971 Interfund Borrowing - Fiscal Year 2015-2016
Recommended Action: Staff recommends approval for interfund borrowing as necessary to cover any cash
deficits of individual funds that may occur.
Approved staffs recommendation.
L. 16-776 Approval of FY 2016/2017 and 2017/2018 Radiological Emergency
Preparedness Agreement (REP Grant)
Attachments: Staff Report FPL Grant
FPL & IRC Agreement
Grant form signed
Approved staffs recommendation.
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
B. PUBLIC DISCUSSION ITEMS
1. 16-952 Request to Speak from Ardra Rigby and Bill Rigby Regarding Issue on
Natural Gas/Franchise Agreement Negotiated with Waste
Attachments: Bill Rigby 110116.docx
This item was deleted.
2. 16-951 Request to Speak from Michael Marsh Regarding Follow-up to last
discussion regarding Recording Operations at Indian River County
Courthouse
Attachments: Michael Marsh 110116.docx
Michael Marsh, P.O. Box 691061, voiced concerns about the processing and
handling of an Application for Indigent Status that he had filed at the County
Courthouse. He also objected to not being permitted to record while in the
Courthouse.
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Board of County Commissioners Meeting Minutes - Final November 1, 2016
Chairman Solari was assisted by County Attorney Dylan Reingold in
responding to Mr. Marsh's comments.
3. 16-945 Request to Speak from Brian Heady Regarding Representative
Government
Recommended Action:
Attachments: Request to Speak Form
Brian Heady, 406 19th Street, addressed the Board regarding a prospective
national policy which would require veterans who received signing bonuses to
return said benefits. He asked the Board to join with the City of Vero Beach to
send a letter to the appropriate agencies, in support of veterans' rights.
C. PUBLIC NOTICE ITEMS
16-924 Public Notice of Public Hearing scheduled for November 8, 2016 to
consider amending Chapter 315 (Pain Management Clinics,
Controlled Substances and Medical Marijuana) of the Code of Indian
River County to revise the definition of a medical marijuana
treatment center and clarify the prohibited activities
Attachments: Staff Report
2. 16-923 Public Notice of Public Hearing scheduled for November 8, 2016 to
consider amending Chapter 312 (Rights -Of -Way) of the Code of
Indian River County with regard to prohibiting distribution of items in
portions of the rights-of-way with drivers and passengers of vehicles
Attachments: Staff Report
County Attorney Dylan Reingold read the Notices into the record.
11. COUNTY ADMINISTRATOR MATTERS
A. 16-975 Hurricane Matthew Update
County Administrator Jason Brown, in his PowerPoint Presentation, gave an update
on Hurricane Matthew recovery efforts. He also reported that the Federal
Emergency Management Agency (FEMA) Disaster Recovery Center has been
opened at the Brackett Library.
12. DEPARTMENTAL MATTERS
A. Community Development
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B. Emergency Services
C. General Services
1. Human Services
2. Sandridge Golf Club
3. Recreation
D. Human Resources
E. Office of Management and Budget
F. Public Works
G Utilities Services
1. 16-949 West Wabasso Phase II Sewer and the East Gifford Drainage
Project - CDBG and Cost Share Grant: Bid No. 2017012
Recommended Action: The staff would like to present the following options for the BCC to consider:
Since the bid prices are approximately $1 million over budget, do nothing and
terminate the project. This may shed a negative light on the County's future grant
opportunities.
2. Award the bid to the lowest, responsive and responsible bidder, Blue Goose
Construction, for a total sum of $2,258,721.70 to include Schedule A and B work.
Fund the deficit from other funding sources.
3. Reject the two bids, modify the specifications and re -advertise. Please note that
this is not a guarantee that the county will receive bids lo�rer than mentioned above
in item 2.
Staff recommends the rejection of all bids submitted in response to Invitation to
Bid No. 2017012 and authorize staff to re -advertise based on the modifications
described above.
Attachments: Staff Report
Director of Utilities Vincent Burke reported that the bids for the West Wabasso
Phase I1 Sewer and the East Gifford Drainage Project came in at approximately
$1 million over the budget. In his PowerPoint Presentation, he provided
background and discussed modifications which could reduce the cost, and
encouraged the Board to rebid the Project. Director Burke noted that due to the
County's receipt of a Community Development Block Grant and a Cost Share
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Board of County Commissioners Meeting Minutes - Final November 1, 2016
Grant, there is a timeline involved.
Commissioner Zorc suggested reducing costs by having two lift stations to
minimize dewatering depths.
Director Burke discussed the grant timelines.
A motion was made by Commissioner O'Bryan, seconded by Commissioner Zorc,
to reject all bids submitted in response to Invitation to Bid No. 2017012 and
authorize staff to re -advertise based on the modifications described in staff's
report. The motion carried by the following vote:
Aye: 4 - Chairman Solari, Commissioner Davis, Commissioner O'Bryan, and
Commissioner Zorc
Absent: 1 - Vice Chairman Flescher
13. COUNTY ATTORNEY MATTERS
14. COMMISSIONERS MATTERS
A. Commissioner Bob Solari, Chairman
B. Commissioner Joseph Flescher, Vice Chairman
C. Commissioner Weslev S. Davis
D. Commissioner Peter D. O'Bryan
E. Commissioner Tim Zorc
16-939 Hurricane Evacuation
Recommended Action: For review and discussion
Attachments: Hurricane Evacuation
Commissioner Zorc discussed the bottleneck which occurred at the intersection
of Highway 441 and Highway 60 in Yeehaw Junction when residents were
evacuating from Hurricane Matthew, and while they were returning after the
storm. He would like to have staff contact the Florida Department of
Transportation (FDOT) and other appropriate agencies to explore strategies to
facilitate emergency evacuation through that intersection.
Bob Auwaerter, Councilman -Elect, Town of Indian River Shores, described the
traffic congestion that occurred while he and other residents were evacuating
from Hurricane Matthew, and then returning to the County after the stone.
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Board of County Commissioners Meeting Minutes - Final November 1, 2016
Discussion followed about having the Metropolitan Planning Organization
(MPO) explore options for facilitating emergency travel at the subject
intersection.
A motion was made by Commissioner Zorc, seconded by Commissioner Davis, to
direct staff to contact incoming Senate and House members, officials with the
Florida Department of Transportation, Osceola County, the POL Transportation
Planning Organization, MetroPlan Orlando, and any other related agency, to look
at short and long-term solutions for the State Road 60 and Highway 441
roadways, in addressing a proper evacuation plan for County residents. The
motion carried by the following vote:
Aye: 4 - Chairman Solari, Commissioner Davis, Commissioner O'Bryan, and
Commissioner Zorc
Absent: 1 - Vice Chairman Flescher
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
B. Solid Waste Disposal District
C. Environmental Control Board
16. ADJOURNMENT
There being no further business, the Chairman declared the meeting adjourned at 10:27 a.m.
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Board of County Commissioners Meeting Minutes — Final November 1, 2016
ATTEST:
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
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