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HomeMy WebLinkAbout12/16/2014 (5)BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA COMMISSION AGENDA TUESDAY, DECEMBER 16, 2014 - 9:00 A.M. County Commission Chamber Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com COUNTY COMMISSIONERS DISTRICT Wesley S. Davis, Chairman Bob Solari, Vice Chairman Joseph E. Flescher Peter D. O'Bryan Tim Zorc District 1 District 5 District 2 District 4 District 3 Joseph A. Baird, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 9:00 A.M. Commissioner Wesley S. Davis, Chairman Commissioner Peter D. O'Bryan 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS None 6. APPROVAL OF MINUTES A. October 28, 2014 — Joint Public Meeting B. November 4, 2014 PAGE December 16, 2014 Page 1 of 8 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION A. 2014/2015 Committee Appointments of Municipalities and District School Board (memorandum dated December 10, 2014) B. Retirement Award and Proclamation Honoring Donald R. Walker on His Retirement from Indian River County Board of County Commissioners Depait,nent of Public Works/Road & Bridge Division With Twenty -Five Years of Service PAGE 12-13 C. Retirement Award and Proclamation Honoring Thomas E. King on His Retirement from Indian River County Board of County Commissioners Department of Utility Services/Wastewater Treatment With Twenty -Five Years of Service 14-15 D. Crime Stoppers Trust Fund (memorandum dated December 5, 2014) 16-20 8. CONSENT AGENDA A. Approval of Warrants — November 28, 2014 to December 4, 2014 (memorandum dated December 4, 2014) 21-28 B. Approval of Award for Bid 2015013 — North County Library Roof Replacement (memorandum dated December 8, 2014) 29-34 C. Miscellaneous Budget Amendment 004 (memorandum dated December 8, 2014) 35-37 D. Approval of Bid Award for Annual Bid 2015020 — Annual Bid for Day Labor (memorandum dated December 8, 2014) E. Release of Retainage for CB&I Coastal Planning and Engineering, Inc., Work Order No. 5, Sector 3 Beach Restoration — 2014 Post Construction Monitoring Services (memorandum dated December 9, 2014) F. Approval of a Contract Agreement with Summerlin's Marine Construction, LLC for Dock Repairs at Boat Club Island (Spoil Island IR -25), .and a related Amendment to an Agreement with Grand Harbor Community Association, Inc. for Improvement and Maintenance of Boat Club Island (memorandum dated December 8, 2014) 38-39 40-43 44-57 December 16, 2014 Page 2 of 8 8. CONSENT AGENDA PAGE G. Interest Rate Change on All County Financing (Petition Paving, Utility Assessment Projects, Utility Impact Fees, etc.) (memorandum dated December 8, 2014) 58-59 H. Request for Master Meter Brand as Sole Source Manufacturer/and Municipal Water Works as the Sole Source Vendor (memorandum dated December 1, 2014) 60-62 I. Request for City Revenues from November Municipal Elections be Rolled into the Supervisor of Elections 2014/2015 Budget (letter dated December 2, 2014) 63 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES A. Indian River County Supervisor of Elections Leslie R. Swan Federal Election Activities Funds Certificate Regarding Matching Funds (letter dated December 2, 2014) 64-65 B. Indian River County Sheriff Deryl Loar Request for Corrections Impact Fees for Expansion of Indian River County Jail Lobby - (letter dated December 9, 2014) 66-68 C. Indian River County Sheriff Deryl Loar Request for Law Enforcement Impact Fees for Architectural and Engineering Services for the Design of an on-site Helicopter Hangar (memorandum dated December 2, 2014) 69-87 10. PUBLIC ITEMS A. PUBLIC HEARINGS 1. First Public Hearing to Consider Applying for a Community Development Block Grant (memorandum dated December 2, 2014) Legislative 88-96 B. PUBLIC DISCUSSION ITEMSS (As a general rule, public discussion items should be limited to matters on which the commission may take action.) 1. Request to Speak from Jeff Morton Regarding Change Road Paving From Millings to Standard Asphalt on 58th Avenue Project 97 December 16, 2014 Page 3 of 8 10. PUBLIC ITEMS PAGE B. PUBLIC DISCUSSION ITEMS 2. Request to Speak from Stephanie Austin and Dr. Mary Jane Ingui Regarding Smart Meter Update 98 3. Request to Speak from Fred Mensing Regarding Potential Lawsuit Against County and Others 99 4. Request to Speak from Patricia Hunt Regarding Public Records Request 100 11. C. PUBLIC NOTICE ITEMS 1. Notice of Scheduled Public Hearing for January 13, 2015 To Consider an Ordinance to Repeal Certain Language in Chapter 315 of The Code of Indian River County with Respect to Medical Marijuana (Legislative) (memorandum dated December 9, 2014) COUNTY ADMINISTRATOR MATTERS A. Lobbyist for 2015 Legislative Session (memorandum dated December 10, 2014) 12. DEPARTMENTAL MATTERS A. 101 102-104 Community Development 1. Consideration of the Gifford Neighborhood Plan Annual Report Card for 2014 (memorandum dated December 3, 2014) 2. Board Consideration to Approve a Florida Inland Navigation District (FIND) Grant Agreement for Head Island Channel Restoration and to Authorize Contract Negotiations with TSI Disaster Recovery, LLC to Conduct the Channel Restoration Work (memorandum dated December 9, 2014) 105-127 128-146 3. Request for BCC Authorization to Initiate a Land Development Regulation (LDR) Amendment to Dissolve the Zoning Board of Adjustment and Grant the Planning and Zoning Commission Authority to Consider Variances (memorandum dated December 8, 2014) 147-154 December 16, 2014 Page 4 of 8 12. DEPARTMENTAL MATTERS PAGE B. C. D. E. F. G. Emergency. Services None General Services None 1. Human Services None 2. Sandridge Golf Club None 3. Recreation None Human Resources None Office of Management and Budget None Public Works None Utilities Services None 13. COUNTY ATTORNEY MATTERS A. City of Vero Beach Electric Utility Update (memorandum dated December 10, 2014) 155 14. COMMISSIONERS MATTERS A. Commissioner Wesley S. Davis, Chairman None December 16, 2014 Page 5 of 8 14. COMMISSIONERS MATTERS PAGE B. C. D. E. Commissioner Bob Solari, Vice Chairman None Commissioner Joseph E. Flescher None Commissioner Peter D. O'Bryan None Commissioner Tim Zorc 1. Update on the December 11, 2014 Florida Municipal Power Agency Meeting (memorandum dated December 10,"2014) 156 2. December 2, 2014 City of Vero Beach Resolution (memorandum dated December 10, 2014) 157-160 15. SPECIAL DISTRICTS AND BOARDS A. B. Emergency Services District 1. Design Services Contract (Part I Agreement) with Barth Construction, Inc. for the Construction of Fire Rescue Station #14 (memorandum dated December 8, 2014) 2. Approval of Pre -construction Work for Renovations on Fire Rescue Station #1 (1500 Old Dixie) (memorandum dated December 5, 2014) 3. Final Payment to Dato Construction Inc. for IRC Bid #2014047, Replacement of Roof at Fire Rescue Station #11 (memorandum dated December 8, 2014) 161-176 177-193 194-196 4. Work Order #3 for Fire Rescue Station #13 (4th Street and 43rd Avenue) (memorandum dated December 3, 2014) Solid Waste Disposal District 1. Approval of Minutes Meeting of October 21, 2014 197-202 December 16, 2014 Page 6 of 8 15. SPECIAL DISTRICTS AND BOARDS PAGE B. C. Solid Waste Disposal District 2. Approval of Minutes Meeting of November 4, 2014 3. Request to Issue the Solid Waste & Recyclables Collection Services RFP #2015023 (memorandum dated December 5, 2014) 4. Request for General Funds — PACE Project and Other Community Project FY2014-15 (memorandum dated December 5, 2014) 5. Update on the Closure of the Winter Beach Customer Convenience Center (memorandum dated December 5, 2014) Environmental Control Board None 16. ADJOURNMENT 203-205 206-208 209-213 Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircgov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. December 16, 2014 Page 7 of 8 Commission Meeting may be broadcast live by Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00 p.m. December 16, 2014 Page 8 of 8 INFORMATIONAL ITEMS December 16, 2014 INDIAN RIVER COUNTY INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: December 10, 2014 SUBJECT: 2014/2015 Committee Appointments of Municipalities and District School Board FROM: Misty L. Purse!, Commissioner Assistant, District 1 & 5 The attached 2014/2015 Committee appointments lists have been received in the BCC Office for the following municipalities: City of Fellsmere Town of Indian River Shores City of Sebastian City of Vero Beach Also attached is the 2014/2015 Committee Membership list received in the BCC Office for the District School Board. Attachments 1 City of Fellsmere 2014-2015 City Council Members Elected Officlals Susan Adams, Mayor Joel Tyson, Vice Mayor Fernando Herrera, Mayor Pro -Tem Sara Savage, Council Member Jessica Salgado, Council Member 2 2014-2015 CITY REPRESENTATION INDIAN RIVER COUNTY -• COMMITTEES & ADVISORY BOARDS TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS Joel Tyson, Vice Mayor _ Meenber Sara Savage, Council Member, Alternate TREASURE COAST REGIONAL LEAGUE OF CITIES Joel Tyson, Vice Mayor — Member Susan Adams, Mayor—Alternate Member BEACH & SHORE. PRESERVATION Jo& Tyson, Vice Mayor — Member Fernando Herrera, Mayor Pro -Tem — Alternate Member ECONOMIC DEVELOPMENT COUNCIL Sara Savage, Council Member — Member Susan Adams, Mayor - Alternate Member ELECTED OFFICIALS: OVERSIGHT COMMITTEE Susan Adams, Mayor — Member Joel Tyson, Vice Mayor —Altemate Member METROPOLTIAN PLANNING.ORGANIZATION SusanAdams, Mayor — Member Sara Savage, Council. Member —Alternate Member SCHOOL CONCURRENCY WORKING GROUP COMMITTEE Jessica Salgado, Council Member - Jason Nunemaker; City Manager — Warren W, Dill, City Attorney TREASURE.COAST:REGIONAL PLANNING COUNCIL STAFF APPOINTMENTS MPO DICYCLE ADVISORY COMMITTEE Chief Keith Touchberry MPO TECHNICAL ADVISORY COMMITTEE Jason R. Nunemaker, City Manager Mark Mathes —Alternate AFFORDABLE HOUSING ADVISORY. COMMITTEE Mark Mathes, Member MAO. CITIZENS ADVISORY .COMMITTEE Clarence Kerker SCHOOL PLANNING CI.TlZEN,OVERSIGHTCOMMITTEE Yolanda Gamez IRCCOMLIST.oOC 12/08/ 14 3 MAYOR BRIAN M. BAREFOOT VICE MAYOR GERARD A. WEICK COUNCIL. OPEN RICHARD M. HAVERLAND THOMAS F SLATER 6001 North A1A, Indian River Shores, FL 32963 (772) 231-1771 FAX (772) 231-4348 TOWN MANAGER RICHARD JEFFERSON TOWN CLERK LAURA ALDRICH TOWN ATTORNEY CHESTER CLEM County Committee Representatives (appointed by Council) Affordable Housing Advisory Committee As Needed 3 pm Jerry Weick Alternate MEN Beach & Shore Preservation Advisory Board 3rd Mon. 3 pm OMEN Alternate Jerry Weick Coastal Structures Subcommittee (of B&SPAB) 2nd Mon. 9 am :OP -EN (IRC Mayor's) OPEN Economic Development Council (EDC) 3rd Tues. 3 pm Jerry Weick Alternate Brian Barefoot Metropolitan Planning Organization (MPO) 2nd Wed. 10 am Dick Haverland Alternate, MPO Jerry Weick MPO Technical Advisory Committee 4th Fri. 10 am Shawn Hoyt Designee/Alternate Mark Shaw MPO Citizens Advisory Committee 1St Tue. 2 pm Susan Mehiel MPO Bike Path Advisory Committee As needed George Sharpe Alternate Barbara Tilney School Planning / Concurrency Citizens Advisory Committee Robert Stabe Elected Officials Oversight (EOOC) Jerry Weick (Alt. OPEN) Staff Working Group Robert Stabe FLC (Various Committees) Other (4 Meetings per year) OPEN Treasure Coast Council of Local Governments 1St Wed. Treasure Coast Regional League of Cities (bi-mo.) 3rd Wed. Treasure Coast Regional Planning Council 3rd Fri. 10 am Dick Haverland Alternate: Slater/Barefoot 10 am Tom Slater Alternate: ON 9:30 am Brian Barefoot Alternate: Orchid 4 2014-2015 Sebastian City Council Phone &Email Contract Information All Council mail can be addressed to: City of Sebastian 1225 Main Street Sebastian, FL 32958 Richard Gilimor - Mayor (772) 584-4799 (City Cell phone) millmorcityofsebastian.orq Jerome Adams - Vice Mayor (772) 453-1581 (City Cell phone) jadams(a,cityofsebastian.orq Andrea Coy - Council Member (772) 388-0961 (home) (772) 913-3563 (personal cell ok to use) acoy@cityofsebastian.orq Jim 'Hill - Council Member (772) 453-9434 (City cell phone) ihillcityofsebastian:orq Bob McPartlan - Council Member (772) 453-8540 (City cell phone) brnepartiancityofsebastian.org 5 SEBASTIAN CITY COUNCIL MEMBERS LIAISONS TO COUNTY AND REGIONAL BOARDS 2014-2015 AFFORDABLE HOUSING ADVISORY COMMITTEE Current Member: Council Member Bob McPartlan BEACH AND SHORE PRESERVATION COMMITTEE Current Member: Mayor Richard Gillmor Alternate: Council Member Jim Hill ECONOMIC DEVELOPMENT COUNCIL Current Member: Council Member Jim Hill Alternate. Council Member Andrea Coy EXECUTIVE ROUNDTABLE OF INDIAN RIVER COUNTY Current Member: City Manager Joe Griffin METROPOLITAN PLANNING ORGANIZATION (2 MEMBERS) Current Members: Council Member Bob McPartlan & Council Member Andrea Coy Alternates: Mayor Richard Gillmor & Council Member Jim Hill Citizen Adv. Comm. Bruce Hoffman (1), Deryl Seemayer (2) Frank Dalassandro (alt) (1), Judy Bewersdorf (alt) (2) Tech. Adv. Comm. Joe Griffin, City'Manager Alternate — Jan King, Senior Planner Jerry Converse, Public Works Director — Alternate Brian Grzesiak Bikepath Comm. Chris McCarthy ELECTED OFFICIALS OVERSIGHT COMMITTEE (EOOC) Member (always Mayor). Mayor Richard Gillmor CITIZENS OVERSIGHT COMMITTEE (COC) Member: Mary Wolff PUBLIC SCHOOL PLANNING STAFF WORKING GROUP Current Member: Dorri Bosworth, Planner School Planning Technical Advisory Committee: Current Members: Dorri Bosworth, Chris McCarthy SEBASTIAN RIVER AREA CHAMBER OF COMMERCE Current Member: Council Member Andrea Coy Alternate: Council Member Jim Hill TOURIST DEVELOPMENT COUNCIL Current Member: Council Member Jim Hill Alternate: Vice Mayor Jerome Adams TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS Current Member: Vice Mayor Jerome Adams Alternate Member: Council Member Bob McPartlan TREASURE COAST REGIONAL. LEAGUE OF CITIES Current Member: Mayor Richard Gillmor Alternate Member: Council Member Bob McPartlan TREASURE COAST REGIONAL PLANNING COUNCIL Current Member: Vice Mayor Jerome Adams Alternate: Vero Beach 6 COMMITTEE APPOINTMENTS 2014 — 2015 1. TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS This Board meets the first Wednesday of every month at 10:00 a.m. The meetings are held in conference room #3 in the Roger Poitras Annex Building (off of Virginia Avenue). Mayor Richard Winger 2. TREASURCE COAST REGIONAL PLANNING COUNCIL This Board meets the third Friday of each month at 9:30 a.m. The meetings are held in Stuart, Florida. Councilmember Pilar Turner 3. .COUNTY ECONOMIC DEVELOPMENT COUNCIL (EDC) This Committee meets the second Tuesday each month at 3:00 p.m.. The meetings are held in the first floor conference room at the County Administration Building. Vice Mayor Jay Kramer 4. TOURIST DEVELOPMENT COUNCIL This Committee meets on an as needed basis. The meetings are held at the County Administration Building. Councilmember Randy Old 5. METROPOLITAN PLANNING -ORGANIZATION (MPO) This Board meets the second Wednesday of each month at 10:00 a.m. The meetings are held in the first floor conference room at the County Administration Building. The City has two full members and one alternate member serving on this Board. Vice Mayor Jay Kramer, Councilmember Pilar Turner, and Alternate Member Amelia Graves 7 6. TREASURE COAST LEAGUE OF CITIES This Board meets the third Wednesday of every other month at 10:30 a.m. at different locations on the Treasure Coast. Vice Mayor Jay Kramer 7. BEACH AND SHORE PRESERVATION ADVISORY COMMITTEE This Committee meets the third Monday of each month at 3:00 p.m. in the first floor conference room located in the County Administration Building. Councilmember Amelia Graves 8. ELECTED OFFICIALS OVERSIGHT COMMITTEE This Committee meets once a year on the second Friday in April at 9:00 a.m. at the County Administration Building. Mayor Richard Winger 9. .ENTERPRISE ZONE DEVELOPMENT AGENCY This Agency meets quarterly on the second Thursday of every month at 8:30 a.m. at the County Administration Building. Councilember Amelia Graves 10. COUNTY AFFORDABLE HOUSING ADVISORY COMMITTEE (AHAC) This Committee meets when necessary at the County Administration Building. Mayor Richard Winger 12. REPRESENTATIVE ON FMPA Councilmember Randy Old 8 13. LIAISON TO DOWNTOWN MAINSTREET Councilmember Jay Kramer, Alternate Member Amelia Graves 14. LIAISON TO CULTURAL ARTS Councilmember Amelia Graves 15. LIAISON TO THE CHAMBER OF COMMERCE Councilmember Pilar Turner 16. FLORIDA LEAGUE OF CITIES ENERGY, ENVIRONMENT AND NATURAL RESOURCES COMMITTEE Mayor Richard Winger 9 Committee or Organization Assignments/Memberships .1, ytk "4 �,,,°,�'�iJ'I<=."r;; x me- ,, 'P.:- - : ..t 't _.-r...:ai+.,:..n-,;r,3w.e• j Cv ri�i ,:. � :... w 4= >.....::._r,.,...,...,_,....,,.„x>:.x'4.,..., ,.. •.-. � �.. _.:.,.,.�•.�k:•;�y�`p :'�::..;�.,;x:_.e�.....a.., 3:se,..rr:.'�c-a . �.•wµ :rm� ^:�. xr. `'a4::''��i+.�,.�,... . ,•:,,� , :Y�' /yam.r ' '.3i�•r' r ay4n1:>Sz N 17 C 'aca�zafHar� � •~` .� _:: �:w� , ,., ::;:;,:_ x�x•,,. T.ri...,..t..,.,,:c., , .,..ul;,.,s �•,'rte-�.,.:�:a,��:�....r.<-.-,.:�'�,.��r:'c..-..:a�:?:'�<�.-:=�..:t.:-.. Frances J. Adams, Ed.0., Superintendent Articulation Coordination Committee (ACC) - Appointed by Commissioner of Education Children's Services Advisory Committee Florida Association of District School Superintendents (FADSS) Interagency Coalition Executive Roundtable Learning Alliance Community Literacy Leaders Treasure Coast Work Group d _..�. _- - .. . .T_i-c .-; .. .-.`l-..d.i?.'. .. ri.-m..r,� . ,::z:.•cn: -,.. :'ate. • - ..- , :.. ., i� ,w:,w I �._ sF. , ..: �+ , .. :r a•,.. .. ..J 3e'. ..,+,. 4.. ,t . .,.. r,..r....«_....xv..;�-�.:t.Ys.mL'�..r.,__.e'�12'i'�Raf.�;d�'�YS�an a:�:x. a.,t., v�,�'. sw"�,.,., „•,a�';rf>,.�,..._,�i,..,.., �_„�i _ 'RlT�yt rf.CrYv{•: ^.e Ft �, ,-, :R`^ef _ d"r_:_^f '_ ��. T,e_ r,J�r,:.> _ ,.F+,.* -.::r:z,..: � - n._.,,..., ., �.�:h-`..:.-,..'ii:..c,..ht;:,t.wa<.'iiuv.:,r.-r_.,.45.,....rM,,...,:.=fih',...i�ia='sr'..am.:...e;:`.....M +x'A='v".:,,e.. .. .,i;�: r>5F. 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'` tte .S? 0..a Y?tr,-,V3i u Pw`=-ric,':__:... �t;; :�_•. __ - -_i. g,7-gv'asi7s "_-. �,•- ,-,: .... .,. ;_.• a.-�...3�:r..'^,.'�... .. ._. -„, 3 :s" ,a-ar - _ _ +:•+ ..�,,-- ,:aW ink!...:-: ,r�;';3.;.pn� �✓r r%•�'+ .� �u ';u� K..:i�,a. r �'i�rx. ,,rt�iexwY �1g?s,.',. rF.seL�_.rzr�.:✓isia,+""�',4-'✓','S;:z .,..,..-...,.. s - �: f '"7.0., .. _ .... _ .. ,.... _ Carter Morrison, Assistant Superintendent m�f :+fin r.t. 'we, Interlocal Agreement for Public School Planning, School Planning Staff Working Group .. .:�, _. ..v:,-.. .� � k✓.°.�_�Y.`!.�'�,`�tHfiA�RY .... .... .. --L .u�'..rk.�'�i�S•n. .�,^.' ,.- _ `. F':.... ., .. < ...�.'�..'., John Earman, Director of Physical Plant ]:.T':�"+'' 'F�'S.�': i Y .%it-'..:di�^'k C�,:.�`;�'•+.�'S4�%r."Sis4e't£7'iF>u`�.,. t^•a� : f ,r:V,-w - ,j�`r ;',a, 1��r � e.. F,.,-.. att �'S,dtY-.::�i-.. ».� r,-•_ .. .. .. .. .. .. Sf�Y.`',i�'�._`. v ...moi �:�� w ._e ... �'r:\-: Interlocal Agreement for Public School Planning, School Planning Staff Working Group ., tr: ,,,. 5..: ,-..—7r'.t�'i 7.1•77, -AK .. . .. ...:. _�- �'!�•A ��!>,s�M-"' +•�y�=a'",-... ., .""...r. ,...:... -i5. rWF-A1F.:i. ,..:,.c_..<r•t4Va*.i.;4,2S '.tri40t% ..;.;x.,*�.;::-".. Scott Sanders, Director of Facilities,(Alternate) .' Interlocal Agreement for Public School Planning, School Planning Staff Working Group -.::.:... , •,'Y' • �',,i?2-•:t i.... . uT^u:ai'e .�. ... . 'aE, , , i 3'' .i R,;,: -,K, _ :.,-„ s .., n :: . ... ��'L �. - A?L`����i` nn23 '�2'-"' .-e..n. �. ✓ " i. .,S..r - ,5 _ -.t:=-:_,i.. _ 4'_' V _ - f:...-;.�:s,F..Zotcy�.;f.-F�..,. ..?.w; .,::� .f.� i:-''�,�'XCSS;SS.:-= .: ,3c •--•._"�'•.` �t,.. .. " ,.. Nick Westenberger, Planning & Construction Coordinator County Parks and Recreation Committee :. ,.«; e..' Or �-ad�I,. - :Ali •, m .. .F, . C� -:'Xr Y1N�F _;..:}vL:: T : el+ -•sNrJ'q.• Donna Brewer, School Social Worker Connected 4 Kids Juvenile Justice Council & Juvenile Justice Council Drug Court Page 1 of 2 Information A. - 11/18/2014 1 of 2 Committee or Organization Assignments/Memberships ,.w. p n W=3 x: ;K• e 'T✓ ( • C�.4 .4xr I�,=-".fir-Yu a i YS ' +. yt' :'Y1+1 7tr" e a . . (� . C J.k%.P "Lid '1 °� ° - 'E, v :..•ems"..; r.yIYl1 .. ,+.- a. J' '•,.�. r,:r.e'._: -n u r, n5 .rr .s , ..(,. � �yf+ '-.-�-•--... ....._ '.�f �. Ya 4'T sF.x._-..<e ...i.rF-. .5 :� , a x �t^A-'ri%fir'&�• n ",;^,.� sx . �;� J,rt a . r . e��ra: w•_K-uT.r._,.:.., T..S'6 i. k G x G tl lam' r� i5'LF. ~ 'f�l,,:... �i!�> :fi,l r h �:R!•T,?�.'i:i.Y.-kir ra, t{' n"C : ,..i.', ',4- - - _.S, .- ke. , .L -.-r .. .�>..d : M. ._. t?'..M1, :.,. �..,.l.�:...:: `rL �S'2`n.,,,.... ,F_, ..., ..r1 Wit- Fn ,, m -,%.' Janis Spero, School Social Worker Juvenile Justice Council & Juvenile Justice Council Drug Court Juvenile Justice Council Transition Placement Coordinator for Residential Placements : rL+ Yr ,.i1.r a k �'�: a:a"= i;.t>•re..�:^rcw�.�n,!✓�CPr��E4'-4' vv��H,�l�_ �� R .. �`j3e'Jor: t.XV' .,:-^rte-,. 5�.....ri`41b... 1. -.Q.t•:.T^•:.y x�i'.-...e .. + .ii _''.t�'. .. . .... fl.,v-ms's. ii+ax�`.T b,1`Y!F.�iFgr..,�..__....�. .. X„ :+ _. ... -. t n v.]... .n!��..f ..:!4.r.r "•'.:3 fi-'.. � �5 d�w..'.7*-x.'. P.`:Y"';=aT.ii2.-r, c, ��7.._' . + ^-•"a` Dr. Michael Ferrentino, Executive Director for ESE &Student Services FDLRS Directors :..t,.c{ .. � .! ,.� r xy,t S5 > ,.,.: r, ,'ux ,.... '. .. :...s ...•r• wr,..; -r..,a,.�.a.Pty:4'�W;xfis14?3r;•,Ru'�.$n.9tr ...%.{xrEt. �,�y`.�>.�ie�{.., '-u:�ir`.i�„�. }'xp��a?.1.... 4..4 if... 1`'`i�� I�' � i s.I.k.Y�?. ,:%.. ..t ...w .,i� .,, �:Y.-. �� . , ,s„ A . ..1 L"�.'.^mAi:'.55 a!:�' eiir_.,'S;t?�.�.._.taiii. r . .nY:G9':'..� .. , . .. - ... . ... ... e .,, . r :n Karen Malits, Coordinator Title I, III, IX Connected 4 Kids (Parent Academies) Youth•Guidance 4"LS:_»m...�-'*.�1�.'.w.,1.:tr i4.A :C',.=.�r-L���:'... ,7 u, -fir i,s•-�. %�r-.c?�ao.a�'� i�. te",•. ="^F +_ . t .- :t i.ce.x ,Y_r: i....i. ni=i•_ !� .:zst Brian Render, Directorof Technology Services United Way of Indian River County ;. , t n :^-'?�-.: r ' ..x .. "..a' ,.. .;. .�. r.:,,..-tx : _�.:,•.rc.47i&.��"••`•i¢'�"'3�L„ `t�.�-'i:�"+r�'�...w ,� e.,t...�,.�+t'ft�x-",'��-x.,��a'�]'��?. ..,....�}k�`3riTi.�,>x_X,.,i.,; ;! �;3'ii: r . .N... t , •.r - _ .. �� ma:-: �,. �.: �wx� .. , -. ; •%tF? _ fi- .. M,r..�:...........��r.:y,,,_ta.iv..,.�::..-: �...��`s.'e.?N-... w, m+n..."a"'F.��;�P�.s � _f.iy. ,- xn - .... Laura NlcGill,_Program Specialist Center for Autism and Related Disorders (CARD) Witfar '>1r • : •.asp: .. :...• - .,.. _1--,:.�_-- ..; �.�: :��'':ri_ �.7-�.iti; "�� ��'Y���.._?Kt."-�'�y . .. mak; .= - w!>; "V. :r- ',1437, .rr-: -- - tr=- �';,:, ^-Y.="'",' — � =a' .: `;fie_ _ x���:: e'�ifrer3.°,,'�thx�:t.,,...:...�"..�-.�%-'a'� . _"r.>.,''� � _ .�.... ._, ... . , ��•':T .� .,. �, it".�',!; ^�r Ruth Shaw, Coordinator of Adult & Community Education Workforce Solutions of Treasure Coast and Youth Council Page 2 of 2 Information A. - 11/18/2014 2 of 2 Donald R, Water is nerdy presented- tfiis Woirement Award for outstanding performance and faithful service to Indian ftver County Board" of County Commissioners For twenty-five years of service On this 31st day ofDecember 2014 Christopher It Nora, VE Director ofTu6Sc Works. edgy S. Davis Board of County Commissioner, Chairman Mitt - PROCLAMATION HONORING DONALD WALKER ON HIS RETIREMENT FROM INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF PUBLIC WORKS /ROAD & BRIDGE DIVISION WHEREAS, Donald Walker retired from Indian River County Road & Bridge Division effective December 31, 2014; and WHEREAS, Donald Walker began his career on March 20, 1989, as a Heavy Equipment Operator and continued in this capacity until his retirement; and WHEREAS, Donald Walker has served this County and the Public with distinction and selflessness. During his twenty-five years of service, he was dedicated and his work was greatly appreciated by the employer, citizens and co-workers alike: and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Donald Walker's efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service he has given to Indian River County for the last twenty-five years; and BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt wishes for success in all his future endeavors! Adopted this 16th day of December 2014. 0111 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Wesl y S. Davis, Chairman 7 13 this is to certify tfiat Thomas E. King is fiere6y presented tfiis fttirement Award for outstanding performance and faith service to Indian Vver County Board- of County Commissioners Tor twenty:five years o f service On this 2ni dayof January 2015 '1C9 4j. Vincent,Bu* e,sky S. Davis Director qf Vtiaty Services a3oard of County Commissioner, Chairman viserwar „ _ „ -n14( sZI PROCLAMATION HONORING THOMAS KING ON HIS RETIREMENT FROM INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF UTILITY SERVICES/WASTEWATER TREATMENT WHEREAS, Thomas King retired from Indian River County effective January 2, 2015; and WHEREAS, Thomas King began his career with Indian River County on March 13, 1989 as a Lift Station Trainee. In 1990, his excellent work, penchant for quality, accuracy, and attention to detail earned him a promotion to the position of Electrician. He continued in that capacity until his retirement; and WHEREAS, Thomas King's determination to troubleshoot, locate problems, make repairs, and provide alternative solutions to problems was central to the County's receipt of several state and national awards, as well as the Environmental Protection Agency's Region '4' Operational Maintenance Award. His contribution and expertise will be a loss to the County; and WHEREAS, Thomas King has served this County and the Public with distinction and selflessness. During his twenty-five years of service, he was dedicated and his work was greatly appreciated by his employer, citizens, and co-workers alike; and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Thomas King's efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service he has given to Indian River County for the last twenty-five years; and BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt wishes for success in his future endeavors. Adopted .this 16th day of December 2014. NIA BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Wesley S. Davis, Chairman - INFORMATIONAL Office of the 7' ) INDIAN RIVER COUNTY ADMINISTRATOR Joseph A. Baird, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Joseph A. Baird County Administrator DATE: December 5, 2014 SUBJECT: Crime Stoppers Trust Fund DESCRIPTIONS AND CONDITIONS: Treasure Coast Crime Stoppers has acted as Indian River County's agent for the purposes of applying for and receiving grant funds from the Crime Stoppers Trust Fund since 1999. In applying for grant funds an updated Letter of Agreement was needed. Due to application deadlines, the County Administrator provided an updated Letter of Agreement. Attached for your information is the Letter of Agreement provided for the Treasure Coast Crime Stoppers. APPR VED AGENDA ITEM BY: FO Indian River Co App •ved Date Administrator « j)/ % f L' Legal r-0 I 1 11 16 December 5, 2014 BOARD OF COUNTY COMMISSIONERS The Honorable Pam Bondi, Attorney General State of Florida Office of the Attorney General Crime Stoppers Trust Fund The Capitol Tallahassee, Fl 32399-1050 Re: Letter of Agreement — Treasure Coast Crime Stoppers Trust Fund Grant Dear Ms. Bondi: This Letter of Agreement from the Indian River County Board of County Commissioners authorizes the Treasure Coast Crime Stoppers to act as Indian River County's agent for the purpose of applying for and receiving moneys from the Crime Stoppers Trust Fund. This request was made per requirements in Subsection 16.555(5)(b) of the Florida Statutes (1998 Supp.). 77 (1.245t4a..! '1 ' Ll Joseph A. Baird, County Administration Indian River County, Florida Date: December 5, 2014 OFFICE OF THE COUNTY ADMINISTRATOR INDIAN RIVER COUNTY 1801 27th Street, Vero Beach, FI 32960-3388 PHONE: 772-226-1408 - FAX: 772-9784822 17 Telepho1e: (56I) 567-8000 November 2, 1999 BOA OF COUNTY COMMISSI s 1 P 4Q .23th Street, Vero Beach, Florida 32960 Mr. Robert A. Butterworth, Attorney General State of Florida Office of the Attorney General Department of Legal Affairs The Capitol Tallahassee, FL 32399-1050 R A,dditioaal Item 711 RE: LETTER OF AGREEMENT — CRIME STOPPERS TRUST FUND GRANTS Dear Mr. 'Butterworth: This Letter of Agreement from the Board of County Commissioners in Indian River County authorizes Treasure Coast Cri_rne Stoppers, Inc., to act as Indian River County's agent for the purpose of applying for and receiving moneys from .the Crime Stoppers Trust Fund. This request was . e per requireme Me Subsection 16.55 (5)(b) of the Florida Statutes (1998 Supp.). �� I►...e� `� 11/2/99 Chairman Ke R. Macht Date Indian River County Board of County Commissioners clk 1,• 271598 18 Fisenate Archive: Statutes & Constitution > View Statutes Select Year: 2010 v Go The 2010 Florida Statutes(including Special Session A) Title IV Chapter 16 EXECUTIVE BRANCH ATTORNEY GENERAL 16.555 Crime Stoppers Trust Fund; rulemaking.— (1) As used in this section, the term: (a) "Department" shall mean the Department of Legal Affairs. (b) "Units of local government" shall mean the various city and county governments of the state. (c) "Crime Stoppers" shall mean members of the Florida Association of Crime Stoppers, Incorporated, a Florida Corporation. (2) The department shall have all the powers necessary or appropriate to carry out the purposes and provisions of this act. (3) The department shall establish a trust fund for the purpose of grant administration to fund Crime Stoppers and their crime fighting programs within the units of a local government of the state. (4)(a) The department shall make applications for all federal and state or private grants which meet the purposes of advancing Crime Stoppers in the State of Florida. Upon securing such grants, the funds shall be deposited in the "Crime Stoppers Trust Fund." (b) The proceeds of the court cost imposed by s. 938.06 shall be deposited in a separate account in the trust fund, and within that account the funds shall be designated according to the judicial circuit in which they were collected. The funds in this account shall be used as provided in paragraph (5)(b). (5)(a) The department shall be the disbursing authority for distribution of funding to units of local government, upon their application to the department for funding assistance. (b) Funds deposited in the trust fund pursuant to paragraph (4)(b) shall be disbursed as provided in this paragraph. Any county may apply to the department for a grant from the funds collected in the judicial circuit in which the county is located under s. 938.06. A grant may be awarded only to counties which are served by an official member of the Florida Association of Crime Stoppers and may only be used to support Crime Stoppers and their crime fighting programs. Only one such official member shall be eligible for support within any county. In order to aid the department in determining eligibility, the secretary of the Florida Association of Crime Stoppers shall furnish the department with a schedule of authorized crime stoppers .programs and shall update the schedule as necessary. The department shall award grants to eligible counties from available funds and shall distribute funds as equitably as possible, based on amounts collected within each county, when more than one county is eligible within a judicial circuit. (6) The department shall adopt and enforce rules to implement the provisions of this act. Such rules shalt include, but shall not be limited to: (a) Criteria for local governments to apply for funding from the "Crime Stoppers Trust Fund" in order to aid in local law enforcement as provided in this section. (b) The limits of funding to be distributed to local government units based on a pro rata share of grants made available through the "Crime Stoppers Trust Fund" pursuant to paragraph (4)(a), and criteria for the equitable distribution of funds available pursuant to paragraph (4)(b). (c) Provisions for the return of unused funds to be redeposited in the "Crime Stoppers Trust Fund" if for any reason the unit of local government does not use the funds as intended within an agreed upon time. Page 1 of 2 View Entire Chapter http://archive.flsenate.gov/Statutes/index.cfm?p=2&App mode=Display_Statute&Search_... 12/5/2014 19 Flsenate Archive: Statutes & Constitution > View Statutes Page 2 of 2 (d) Provisions for the coordination with appropriate governmental agencies to support and enhance efforts to train the public in crime prevention methods and in personal safety principles, especially for citizens who live in, work at, or frequent locations having high crime rates. History.—ss. 12, 13, ch. 91-205; s. 2, ch. 98-319; s. 8, ch. 2001-380; s. 22, ch. 2002-402; s. 33, ch. 2003-399; s. 25, ch. 2004-269; s. 1, ch. 2006-2. Disclaimer: The information on this system is unverified. The journals or printed bills of the respective chambers should be consulted for official purposes. Copyright © 2000-2014 State of Florida. http://archive.flsenate. gov/Statutes/index. cfm?p=2&App_mode=Di splay_Statute&Search_... 12/5/2014 20 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27th Street Vero Beach, FL 32960 TO: FROM: DIANE BERNARDO, FINANCE DIRECT • r THRU: JEFFREY R. SMITH, COMPTROLLER r DATE: December 4, 2014 SUBJECT: APPROVAL OF WARRANTS November 28, 2014 to December 4, 2014 HONORABLE BOARD OF COUNTY COMMISSIONERS �(7 In compliance with Chapter 136.06, Florida Statutes, all warrants (checks and electronic payments) issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached list of warrants, issued by the Comptroller's office, for the time period of November 28, 2014 to December 4, 2014. Attachment: DB: MS 21 CHECK NBR 320022 320023 320024 320025 320026 320027 320028 320029 320030 320031 320032 320033 320034 320035 320036 320037 320038 320039 320040 320041 320042 320043 320044 320045 320046 320047 320048 320049 320050 320051 320052 320053 320054 320055 320056 320057 320058 320059 320060 320061 320062 320063 320064 320065 320066 320067 320068 320069 320070 320071 320072 320073 320074 320075 320076 320077 320078 320079 CK DATE 11/26/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 1 12/1/2014 12/1/2014 12/1/2014 ] 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 12/1/2014 1 12/1/2014 1 CHECKS WRITTEN VENDOR INDIAN RIVER COUNTY TAX COLLECTOR ORANGE COUNTY HOUSING & C D ALL FLORIDA REALTY SERVICES INC VERO BEACH EDGEWOOD PLACE (305-113) GRACES LANDING LTD MICHAEL JACKOWSKI TERRY A LAWRENCE LINDSEY GARDENS LTD BRYAN D BLAIS RIVER PARK ASSOCIATES RICHARD C THERIEN CREATIVE CHOICE HOMES XVI LTD DAVID YORK ST FRANCIS MANOR OF VERO BEACH CITY OF VERO BEACH TREASURE COAST HOMELESS SERVICES FLORIDA POWER AND LIGHT FULCHINI ENTERPRISES INC PATRICIA MEZZINA VENETIAN APARTMENTS OF VERO BEACH HERMOSA PROPERTIES LLC PINNACLE GROVE LTD VERO CLUB PARTNERS LTD FORT PIERCE HOUSING AUTHORITY INDIAN RIVER COUNTY HOUSING AUTHORITY CRAIG MERRILL CHRISTINE SALTER HAGGERTY FAMILY LTD THE PALMS AT VERO BEACH FELLSMERE COMM ENRICHMENT PROGRAM INC HENRY 0 SPEIGHT DAVID CONDON HILARY MCIVOR PAULA LANE JOHN A CAPPELLO TCG SONRISE II LLC PELICAN ISLES LP SUNCOAST REALTY & RENTAL MGMT LLC OAK RIVER PROPERTIES INC MICHAEL KANNER RICHARD JOHN KELLER ADINA GOLDMAN INDIAN RIVER RDA LP GEORGE THUYNS LAZY J LLC SYLVIA MCNEILL SKOKIE HOLDINGS INC ROGER WINSLOW TAMMY MEEKS COURTYARD VILLAS OF VERO LLC VINCENT PILEGGI OSLO VALLEY PROPERTIES INC VICKY L STANLEY CORY J HOWELL CHOICE RENTALS INC OSCEOLA COUNTY SECTION 8 WYNN OWLE LINDSEY GARDENS II LTD AMOUNT 155.50 517.58 3,916.00 650.00 9,511.00 430.00 62.00 5,436.00 771.00 16,170.00 550.00 4,279.00 506.00 583.00 137.00 2,005.00 286.00 281.00 850.00 872.00 278.00 6,393.00 20,311.00 505.58 315.00 1,496.00 508.00 303.00 13,177.00 83.00 611.00 586.00 626.00 405.00 394.00 459.00 5,943.00 7,651.00 533.00 611.00 535.00 514.00 771.00 589.00 396.00 647.00 744.00 482.00 176.00 446.00 376.00 779.00 797.00 339.00 825.00 645.58 569.00 4,650.00 1 CHECK NBR 320080 320081 320082 320083 320084 320085 320086 320087 320088 320089 320090 320091 320092 320093 320094 320095 320096 320097 320098 320099 320100 320101 320102 320103 320104 320105 320106 320107 320108 320109 320110 320111 320112 320113 320114 320115 320116 320117 320118 320119 320120 320121 320122 320123 320124 320125 320126 320127 320128 320129 320130 320131 320132 320133 320134 320135 320136 320137 320138 320139 CK DATE 12/1/2014 1 12/1/2014 12/1/2014 1 12/1/2014 1 12/1/2014 1 12/1/2014 12/1/2014 1 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/1/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 1 12/4/2014 VENDOR WILLIAM NEUWIRTH ANTHONY ARROYO AHS HOLDINGS GROUP LLC YVONNE KOUTSOFIOS ALAN R TOKAR VILLAS OF VERO BEACH BRIAN E GALLAGHER MANUEL V CAMACHO SR LLC HOUSING AUTHORITY STEPHANIE WATCHEK FOUNTAIN ESTATE FRANKLIN TODD MARCHANT MICHAEL STILES BLTREJV3 PALM BEACH LLC CARROLL CAUDILL IR LINDA KAY SHORT RACHEL G SIDMAN SCOT WILKE MARK BAER WANELL DONNELLI ARTHUR ARGENT() J & K PALMER ENTERPRISES LLC THEODORE BARTOSIEWICZ FOUNDATION FOR AFFORDABLE RENTAL HOUSING GRACES LANDING LTD LINDSEY GARDENS LTD _ - CREATIVE CHOICE HOMES XVI LTD TREASURE COAST HOMELESS SERVICES PINNACLE GROVE LTD VERO CLUB PARTNERS LTD THE PALMS AT VERO BEACH PELICAN ISLES LP GHOLAMREZA TORKAMAN INDIAN RIVER RDA LP LINDSEY GARDENS II LTD AHS HOLDINGS GROUP LLC DANIEL CORY MARTIN SARAH SPANN MADISON CAY LTD FOUNDATION FOR AFFORDABLE RENTAL HOUSING DON RE1D FORD JORDAN MOWER INC TEN=8 FIRE EQUIPMENT INC RANGER CONSTRUCTION IND INC VERO CHEMICAL DISTRIBUTORS INC RICOH USA INC RUSSELL CONCRETE INC DELTA SUPPLY CO DAILY COURIER SERVICE INC WITTEK GOLF SUPPLY CO INC JIIVIMYS TREE SERVICE EGP INC EXPRESS REEL GRINDING INC FLORIDA VETERINARY LEAGUE GENERAL PART INC BLAKESLEE SERVICES INC BAKER & TAYLOR INC MIDWEST TAPE LLC MICROMARKETING LLC WILLIE C REAGAN CREATIVE CHOICE HOMES XVI LTD AMOUNT 646.00 295.00 4,770.00 407.00 710.00 483.00 470.00 622.00 629.58 241.00 505.00 532.00 1,924.00 479.00 443.00 446.00 393.00 996.00 353.00 480.00 221.00 468.00 9,360.00 191.00 716.00 2,432.00 260.00 597.00 562.00 2,272.00 870.00 736.00 446.00 320.00 575.00 1,073.00 891.00 539.00 2,496.00 69,117.00 715.31 332.60 492.80 162.85 150.40 159.80 80.15 80.00 938.55 5,802.50 99.00 2,000.00 367.67 1,218.00 710.00 2,391.03 21.99 506.90 400.00 850.00 2 CHECK NBR 320140 320141 320142 320143 320144 320145 320146 320147 320148 320149 320150 320151 320152 320153 320154 320155 320156 320157 320158 320159 320160 320161 320162 320163 320164 320165 320166 320167 320168 320169 320170 320171 320172 320173 320174 320175 320176 320177 320178 320179 320180 320181 320182 320183 320184 320185 320186 320187 320188 320189 320190 320191 320192 320193 320194 320195 320196 320197 320198 320199 CK DATE 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 12/4/2014 VENDOR CITY OF VERO BEACH ILLINOIS STATE DISBURSEMENT UNIT CHAPTER 13 TRUSTEE COMPBENEFITS COMPANY COLONIAL LIFE & ACCIDENT INS CO AMERICAN FAMILY LIFE ASSURANCE CO UNITED PARCEL SERVICE INC B/C B/S OF FL ADM FEE PUBLIX SUPERMARKETS PUBLIX SUPERMARKETS WEST PUBLISHING CORPORATION DON LAWLESS FLORIDA POWER AND LIGHT ACUSHNET COMPANY WELLER POOLS LLC INDIAN RIVER COUNTY TAX COLLECTOR COMMUNITY ASPHALT CORP SUNSHINE STATE ONE CALL OF FL INC UNITED STATES GOLF ASSOCIATION INC BUILDING OFFICIALS ASSOC OF FLORIDA BUILDING OFFICIALS ASSOC OF FLORIDA UNITED HEALTH CARE INS COMPANY GERALD A YOUNG SR ALAN C KAUFFMANN COMCAST COMCAST INTERNATIONAL CODE COUNCIL INC IDEA GARDEN ADVERTISING TIM GEIB DONADIO AND ASSOCIATES ARCHITECTS HAYTH,HAYTH & LANDAU SCHOOL DISTRICT OF I R COUNTY RUSSELL PAYNE INC ALLSTATE BOYLE & DRAKE INC VAN WAL INC JOSEPH W VASQUEZ JOHNS EASTERN COMPANY INC CENTRAL PUMP & SUPPLY INC AWERBACH & COHN PA ADMIN FOR CHILD SUPPORT ENFORCEMENT ADMIN FOR CHILD SUPPORT ENFORCEMENT ADMIN FOR CHILD SUPPORT ENFORCEMENT JOSE RIVERA CAROLE J MADIGAN JO ANN LEWIS KENNY CAMPBELL JR D&S ENTERPRISES OF VERO BCH LLC PETER OBRYAN INDIAN RIVER MAGAZINE INC JOHNNY B SMITH CHARLES A WALKER DANIEL IOFFREDO TREASURE COAST FOOD BANK INC TREASURE COAST SPRINKLERS INC HLP, INC. K'S COMMERCIAL CLEANING WELLCARE HEALTH PLAN SANDY ARACENA FLORIDA MEDICAID AMOUNT 9,986.06 142.32 478.38 200.14 84.72 16,211.76 9.06 33,216.75 36.20 14.95 291.00 60.00 8,358.28 2,810.00 28,050.00 27.20 50,889.28 1,067.84 110.00 250.00 250.00 160.67 75.00 140.00 113.14 197.52 110.00 150.00 40.00 2,680.12 125.00 102.34 460.32 447.76 2,450.00 581.00 100.00 11,938.11 232.22 968.48 219.41 222.39 124.09 60.00 753.00 97.93 60.00 90.00 191.63 395.00 100.00 100.00 85.00 289.50 171.00 4,080.00 875.00 327.10 120.00 395.92 3 CHECK NBR 320200 320201 320202 320203 320204 320205 320206 320207 320208 320209 320210 320211 320212 320213 320214 320215 320216 320217 320218 320219 320220 320221 320222 320223 320224 320225 320226 320227 320228 320229 320230 320231 320232 320233 320234 320235 320236 320237 320238 320239 320240 320241 320242 320243 320244 320245 320246 320247 320248 320249 320250 320251 320252 320253 320254 320255 320256 320257 320258 320259 CK DATE VENDOR 12/4/2014 1 DE LA HOZ BUILDERS INC 12/4/2014 1 YAMAHA GOLF CAR COMPANY 12/4/2014 ] HEALTH ADVOCATE 12/4/2014 1 TAMPA BAY LIBRARY CONSORTIUM 12/4/2014 1 PICTOMETRY INTERNATIONAL CORPORATION 12/4/2014 1 STUART FENCE COMPANY INC 12/4/2014 l JOSEPH CATALANO 12/4/2014 1 RAYMOND J DUCHEMIN 12/4/2014 ] KEITH GROCHOLL 12/4/2014 1 TIM ZORC 12/4/2014 1 AMERICAN MESSAGING SERVICES LLC 12/4/2014 1 LOWES HOME CENTERS INC 12/4/2014 1 CB&I COASTAL PLANNING & ENGINEERING INC 12/4/2014 1 ALEX MIKLO 12/4/2014 ] AGN SPORTS LLC 12/4/2014 1 TREASURE COAST TURF INC 12/4/2014 1 PENGUIN RANDOM HOUSE LLC 12/4/2014 l CALDWELL PACETTI EDWARDS 12/4/2014 1 CHARLOTTE CLAAR 12/4/2014 ] GONZALEZ SAGGIO & HARLAN LLP 12/4/2014 1 WADE WILSON 12/4/2014 1 BAYSHORE CONSTRUCTION INC 12/4/2014 1 FAMILY SUPPORT REGISTRY 12/4/2014 1 RICHARD BEECHER 12/4/2014 1 VALERIE WATERS 12/4/2014 l JEFF PASSARETTI 12/4/2014 1 STEVE HEIFNER 12/4/2014 1 ANDREW D. FLEISHER, ESQ 12/4/2014 1 GLOBAL TRACKING COMMUNICATIONS (SERVICES) 12/4/2014 1 GLOBAL TRACKING COMMUNICATIONS (PRODUCTS) 12/4/2014 ] SKECHERS USA INC 12/4/2014 1 RONALD NICHELSON 12/4/2014 1 SUN LIFE FINANCIAL 12/4/2014 1 PEM SURFACE CREATIONS INC 12/4/2014 1 JAMES PERRY 12/4/2014 1 ELVI SANCHEZ 12/4/2014 1 ROBERTA REBA 12/4/2014 1 MARK REDDEN 12/4/2014 ] BIO CHEM INDUSTRIES INC 12/4/2014 1 OLIVA CONTOR 12/4/2014 1 JOY ISOLA 12/4/2014 1 NATIONAL ACCOUNTS DEDICATED 12/4/2014 1 EMMANUEL GERMAIN 12/4/2014 1 CLEORA GOURLEY 12/4/2014 1 IRC HEALTHY START COALITION INC 12/4/2014 1 GIVING KIDZ A CHANCE INC 12/4/2014 1 TAKIYAH BROWN 12/4/2014 1 JESSE& TERESAALFARO 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS AMOUNT 9,540.00 36.44 1,097.25 1,850.00 29,513.50 850.00 60.00 85.00 60.00 348.39 12.49 413.58 6,651.90 40.00 150.00 448.00 33.75 3,487.50 15.60 8,824.24 100.00 89,577.87 9.66 60.00 310.00 40.00 100.00 150.00 1,727.28 1,207.76 575.50 40.00 16,172.80 2,690.43 87.06 18.53 316.78 9,990.00 1,320.52 142.00 122.46 90.21 522.88 95.22 416:66 1,666.66 165.61 38.90 102.09 37.91 49.56 44.18 36.76 75.32 66.21 20.74 49.07 83.50 32.19 73.90 4 CHECK NBR 320260 320261 320262 320263 320264 320265 320266 320267 320268 320269 320270 320271 320272 320273 320274 320275 320276 320277 320278 320279 320280 320281 320282 320283 320284 320285 320286 320287 320288 320289 320290 320291 320292 320293 320294 320295 Grand Total: CK DATE VENDOR 12/4/2014 1 UTIL REFUNDS 12/4/2014 ] UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 ] UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 ] UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 ] UTIL REFUNDS 12/4/2014 l UTIL REFUNDS 12/4/2014 ] UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 ] UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 ] UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 UTIL REFUNDS 12/4/2014 1 KANSAS STATE BANK OF MANHATTAN AMOUNT 32.76 6.65 56.54 448.59 30.47 15.58 70.75 54.26 54.20 54.60 64.44 12.39 37.91 64.27 49.86 39.03 43.28 63.65 20.70 87.80 54.93 40.96 24.07 79.60 12.61 55.26 48.19 23.02 39.19 34.07 2.26 40.33 45.91 1.30 100.00 890.57 627,999.82 5 TRANS. NBR 1005317 1005318 1005319 1005320 1005321 1005322 1005323 1005324 1005325 1005326 1005327 1005328 1005329 1005330 1005331 1005332 1005333 1005334 1005335 1005336 1005337 1005338 1005339 1005340 1005341 1005342 1005343 1005344 1005345 1005346 1005347 1005348 1005349 1005350 1005351 1005352 1005353 1005354 1005355 1005356 1005357 1005358 1005359 1005360 1005361 1005362 1005363 1005364 1005365 1005366 Grand Total: ELECTRONIC PAYMENT - VISA CARD DATE 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 11/26/201, 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 12/3/2014 VENDOR HARRIS SANITATION INC AT&T OFFICE DEPOT BSD CUSTOMER SVC WASTE MANAGEMENT INC BRIDGESTONE GOLF INC WHEELABRATOR RIDGE ENERGY INC PARKS RENTAL & SALES INC PRAXAIR DISTRIBUTION SOUTHEAST LLC SSES INC DBA COPYCO INC HENRY SCHEIN INC SAFETY PRODUCTS INC MIKES GARAGE & WRECKER SERVICE INC APPLE INDUSTRIAL SUPPLY CO MORNING STAR PERSONILIZED APPAREL INC ABCO GARAGE DOOR CO INC ALLIED UNIVERSAL CORP IRRIGATION CONSULTANTS UNLIMITED INC THE EXPEDITER ARAMARK UNIFORM & CAREER APPAREL LLC SOUTHERN COMPUTER WAREHOUSE SHRIEVE CHEMICAL CO MIDWEST MOTOR SUPPLY CO BENNETT AUTO SUPPLY INC PACE ANALYTICAL SERVICES INC EVERGLADES FARM EQUIPMENT CO INC COMMUNICATIONS INTERNATIONAL HENRY SCHEIN INC NORTH SOUTH SUPPLY INC INDIAN RIVER BATTERY IRRIGATION CONSULTANTS UNLIMITED INC GROVE WELDERS INC FIRST HOSPITAL LABORATORIES INC SVI SYSTEMS INC SEBASTIAN OFFICE SUPPLY CO COMMUNITY ASPHALT CORP FERGUSON ENTERPRISES INC RECHTIEN INTERNATIONAL TRUCKS SOUTHERN JANITOR SUPPLY INC COPYTRONICS INC CAPITAL OFFICE PRODUCTS JOHN DEERE LANDSCAPES CONSOLIDATED ELECTRICAL DISTRIBUTORS INC MUNICIPAL WATER WORKS INC BENNETT AUTO SUPPLY INC S & S AUTO PARTS HYDRA SERVICE (S) INC HORIZON DISTRIBUTORS INC CM&S INDUSTRIES INC COUNTY MATERIALS CORPORATION AMOUNT 78,724.25 13,121.77 474.91 2,016.65 2,085.00 3,870.05 1,209.43 30.69 177.74 65.02 2,091.90 598.44 100.00 70.18 551.00 457.25 13,984.37 17.74 451.20 1,860.14 964.18 2,980.99 814.71 142.73 306.00 81.21 654.73 184.80 149.90 1,082.00 83.50 68.14 714.00 370.00 106.23 137.36 8,104.32 3,224.99 1,026.52 66.78 94.87 1,773.52 241.38 12,362.80 120.3 0 1,503.64 1,328.58 62.18 482.00 1,161.28 162,351.37 1 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR 3308 11/26/201, CLERK OF CIRCUIT COURT 3309 11/26/201' INDIAN RIVER COUNTY SUPERVISOR 3310 11/26/201, INDIAN RIVER COUNTY SHERIFF 3311 11/26/201, KIMLEY HORN & ASSOC INC 3312 11/26/201' CDM SMITH INC 3313 11/26/201, I R C HEALTH INSURANCE - TRUST 3 314 12/1/2014 AGENCY FOR HEALTH CARE ADMIN 3315 12/2/2014 FL RETIREMENT SYSTEM Grand Total: AMOUNT 78,885.33 OF ELECTIONS 72,425.59 3,234,510.24 410.00 5,605.00 449,303.20 13,173.89 421,615.53 4,275,928.78 1 CONSENT AGENDA INDIAN RIVER COUNTY rge) OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: December 8, 2014 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Joseph A. Baird, County Administrator Jason E. Brown, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Approval of Award for Bid 2015013 — No th 1'ounty Library -Roof Replacement BACKGROUND: Facilities requested the solicitation of bids for the replacement of the leaking roof at the North County Library. Several attempts at repairs have been undertaken with no success. Replacement of the roof has been determined to be the most efficient means to eliminate the Teaks. BID RESULTS: Bid Opening Date: Advertising Date: Demandstar Broadcast to: Specifications/Plans Downloaded by: Replies: November 21, 2014 October 22, 2014 557 Subscribers 34 Vendors - t rs _ V y ;tv fnrty y Y rf,( { , _ - o JA Taylor Roofing, Inc. FT Pierce, FL $89,000.00 Ryman Construction Zephyrhills, FL $95,600.00 Dato Construction, Inc. Vero Beach, FL - $97,334.48 Property Renovations and Construction, LLC Melbourne, FL $107,000.00 Jeff Kuhnert Enterprises, LLC Vero Beach, FL $114,000.00 The Roof Authority, Inc. Ft Pierce, FL $116,619.00 Hi -Tech Roofing & Sheetmetal, Inc. Lake Worth, FL $178,511.00 F'lpurchasing\Bids12014.2015 FY (2015000)12015013 - North County Library Roof Replacement\Agenda - 2015013 doc 29 CONSENT AGENDA SOURCE OF FUNDS: Funding in the amount of $89,000 will be provided by a budget amendment from General Fund/Reserve for Contingency. cicoui`=Nurji4`er.. s.�£? . � =:z's':' ' � �u r§:),iK _ - __ _-a.r ccoin-escr . - . ... �,.-gilki'n;k.. r: s ,. . _ i3rud' et ,M9,4,�t 00111271-034610 General Fund/N.C. Library Maintenance - Building $69,000 RECOMMENDATION: Staff recommends the Board approve award to the lowest responsive and responsible bidder JA Taylor Roofing, Inc. Staff further recommends the Board approve the attached agreement and authorize the Chairman to execute it with the firm upon review and approval by the County Attorney as to form and legal sufficiency. The agreement will be presented to the Chairman after Risk Management has approved the contractor's insurance. ATTACHMENTS: Agreement APPROVED AGENDA ITEM BY:`0..4112 w eph A. aird, County Administrator FO `i� ` .hJL 4, cP '/ F\Purchasing\Bids\2014-2015 FY (2015000)\2015013 - North County Library Roof Replacement\Agenda - 2015013.doc Indian River Co Ap•>• • Date Admin.%�, Legal e,�.:_ Budget ,, Department Risk 30 2015013 - North County Library Roof Replacement Sample Agreement THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the .mutual covenants hereinafter set forth, agree as follows. ARTICLE 1 - WORK 1 01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows North County Library Roof Replacement ARTICLE 2 - THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows Project Name' North County Library Roof Replacement Bid Number: 2015013 Project Address. 1001 Sebastian Boulevard Sebastian, FL 32958 ARTICLE 3 — TERM AND CONTRACT TIMES 3.01 Term: This Agreement shall remain in effect for a term of one (1) year, unless otherwise sooner terminated by mutual consent of the parties 3.02 Time of Completion• Project shall be completed, to include approval by the Building Division days from receipt of the Notice to Proceed. ARTICLE 4 - CONTRACT PRICE 4.01 OWNER shall pay CONTRACTOR for completion of the Work an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 4 01.A and summarized in paragraph 4.01.8, below: _ A. For all Work, at the prices stated in CONTRACTOR's Bid, attached hereto as an exhibit B THE CONTRACT SUM subject to additions and deductions provided in the Contract Documents• Numerical Amount: $ Page 17 of 27 31 2015013 - North County Library Roof Replacement be named as an additional insured on all policies except workers' compensation and professional liability. 6.07 The insurance companies selected shall send written verification to the COUNTY's Risk Manager that they will provide 30 days prior written notice to the COUNTY's Risk Manager of its intent to cancel or modify any required policies of insurance 6.08 CONTRACTOR shall include all Subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each Subcontractor. All coverages for Subcontractors shall be subject to all of the requirements stated herein 6.09 The COUNTY, by and through its Risk Manager, reserves the right periodically to review any and all policies of insurance and to reasonably adjust the limits of coverage required hereunder, from time to time throughout the term of this Agreement. In such event, the COUNTY shall provide the CONTRACTOR with separate written notice of such adjusted limits and CONTRACTOR shall comply within thirty (30) days of receipt thereof. The failure by CONTRACTOR to provide such additional coverage shall constitute a default by CONTRACTOR and shall be grounds for termination of this Agreement by the COUNTY. 6 10 The CONTRACTOR shall indemnify and hold harmless the COUNTY, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, arising out of or related to the negligence, recklessness, or intentionally wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this Agreement. ARTICLE 7 - CONTRACTOR'S REPRESENTATIONS 7 01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations. A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Invitation to Bid documents. B CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work. D. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto. E CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Page 19 of 27 32 2015013 - North County Library Roof Replacement 9.02 Invitation to Bid IT is specifically understood and acknowledged by the parties hereto that all of the requirements set forth in the Invitation to Bid dated July 21, 2014 (including addenda through ) shall be incorporated herein. 9 03 Merger; Modification Except as set forth in Section 8.2 above, this Agreement incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings of any nature whatsoever concerning the subject matter of the Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior or contemporaneous representations or agreements, whether oral or written. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by the CONTRACTOR and the COUNTY. 9 04 Governing Law; Venue This Agreement, including all attachments hereto, shall be construed according to the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Agreement shall be in Indian River County, Florida, or, in the event of federal jurisdiction, in the United States District Court for the Southern District of Florida. 9.05 Remedies, No Waiver All remedies provided in this Agreement shall be deemed cumulative and additional, and not in lieu or exclusive of each other or of any other remedy available to either party, at law or in equity. Each right, power and remedy of the parties provided for in this Agreement shall be cumulative and concurrent and shall be in addition to every other right, power or remedy provided for in this Agreement or now or hereafter existing at law or in equity or by statute or otherwise. The failure of either party to insist upon compliance by the other party with any obligation, or exercise any remedy, does not waive the right to so in the event of a continuing or subsequent delinquency or default. A party's waver of one or more defaults does not constitute a waiver of any other delinquency or default. If any legal action or other proceeding is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Agreement, each party shall bear its own costs. 9.06 Severability If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held invalid or unenforceable for the remainder of this Agreement, then the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. 9.07 Availability of Funds. The obligations of the COUNTY under this Agreement are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County 9.08 No Pledge of Credit. The CONTRACTOR shall not pledge the COUNTY's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien or any form of indebtedness 9.09 Public Records. Indian River County is a public agency subject to Chapter 119, Florida Statutes The CONTRACTOR shall comply with Florida's Public Records Law Specifically, the CONTRACTOR shall: A. Keep and maintain public records that ordinarily and necessarily would be required by the COUNTY in order to perform the service. Page 21 of 27 33 2015013 - North County Library Roof Replacement 9.12 Construction The headings of the sections of this Agreement are for the purpose of convenience only, and shall not be deemed to expand, limit, or modify the provisions contained in such Sections. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the party or parties may require. The parties hereby acknowledge and agree that each was properly represented by counsel and this Agreement was negotiated and drafted at arm's length so that the judicial rule of construction to the effect that a legal document shall be construed against the draftsperson shall be inapplicable to this Agreement 9.13 Counterparts This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original copy and all of which shall constitute but oneand the same instrument. 914 Sovereign Immunity. Nothing in this Agreement is intended to, or shall be interpreted to, constitute a waiver or limitation of the COUNTY's sovereign immunity.IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. Page 23 of 27 34 Consent Agenda Indian River County Interoffice Memorandum Office of Management & Budget To: Members of the Board of • _; ty Commissioners From: Jason E. Brown Director, Office of Manage Budget Date: December 8, 2014 Subject: Miscellaneous Budget Amendment 004 Description and Conditions The attached budget amendment appropriates funding necessary for the following: 1. On November 18, 2014, the Board of County Commissioners approved the funding of a "pilot" program for the Mental Health Court. The attached entry appropriates funding of $100,000 from General Fund/Reserve for Contingency. Monthly draws will be transferred to the Sheriffs Office for this expense. 2. Due to the continual increase in Building Department activities, 2 additional positions are needed. An additional Contractor Licensing Investigator position is recommended to help contractor licensing enforcement. This need has been -identified by members of the public and the Treasure Coast Building Association, as well as staff. One additional Bldg. Inspector/ Plans Examiner I is needed to help with the increased workload. The attached entry appropriates funding from Building Department/Bldg. Permits in the amount of $114,367 to fund the positions and operating costs. Staff Recommendation Staff recommends that the Board of Commissioners approve the attached budget resolution amending the fiscal year 2014/2015 budget. Attachments Budget Amendment 004 and iResolution APPVED AGENDA IT BY: Josep . Baird County Administrator FOR: December 16, 2014 indianRiver County A e , • . ed Date Administrator ♦ 400 Legal `harp (1 Budget i 4(0 f k Department 'Risk Management 35 RESOLUTION NO. 2014- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2014-2015 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2014-2015 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2014-2015 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2014-2015 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption .by Commissioner , and the motion was seconded by Commissioner and, upon being put to a vote, the vote was as follows: Chairman Wesley S. Davis Vice Chairman Bob Solari Commissioner Joseph E. Flescher • Commissioner Peter D. O'Bryan Commissioner Tim Zorc The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2014. INDIAN RIVER COUNTY, FLORIDA Attest: Jeffrey R. Smith Board of County Commissioners Clerk of Court and Comptroller By By Deputy Clerk Wesley S. Davis, Chairman APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY COUNTY ATTORNEY 36 Resolution No. 2014 - Budget Office Approval: xhibit "A" Jason E. rown, Budget Direct Budget Amendment: 004 Entry Number Fund/ Depa tm Account Name Account Number Increase Decrease 1. Expense General Fund/Sheriff/Sheriff-Mental Health Court 00160086-099160 $100,000 $0 General Fund/Reserves/Reserve for Contingency 00119981-099910 $0 $100,000 2. Revenue Building Department/Building Permits 441039-322010 $114,367 $0 Expense Building Department/Regular Salaries 44123324-011120 $77,251 $0 Building Department/Social Security Matching 44123324-012110 $4,790 $0 Building Department/Retirement 44123324-012120 $5,725 $0 Building Department/Life & Health Insurance 44123324-012130 $17,380 $0 Building. Department/Worker's Compensation 44123324-012131 $1,508 $0 Building Deparmtnet/OPEB Expense 44123324-012160 $3,292 $0 Building Department/Medicare 44123324-012170 $1,121 $0 Building Department/Other Communicaiton Services 44123324-034190 $1,300 $0 Building Department/Office Supplies 44123324-035110 $800 _ $0 Building Department/EDP Equipment 44123324-066470 $1,200 $0 37 CONSENT AGENDA INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: TO: December 8, 2014 BOARD OF COUNTY COMMISSIONERS THROUGH: Joseph A. Baird, County Administrator Jason Brown, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Approval of Bid Award for Annual Bid 20 0 — Annual Bid for Day Labor BACKGROUND: The Road and Bridge Division has requested the solicitation of annual bids to establish firm fixed pricing for day laborers. Workers are used on an as -needed basis as flaggers, to perform mowing, and to perform other general labor activities. The contract is also utilized by the Department of Utilities Services .and the Parks Maintenance and Traffic Engineering Divisions. The term of .this annual bid is January 1, 2015 through December 31, 2015, with the option for two additional one-year renewals. BID RESULTS: Bid Opening Date: Advertising Date: DemandStar Broadcast to: Specifications Requested by: Replies: BID ,TABULATION: December 14, 2014 at 2:00 pm November 2, 2014 One Hundred Seventy Three (173) Vendors Eight (8) Vendors One (1) Vendors C:\Users\annd AppDate\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\GM0846MT Agenda (3).doc 38 CONSENT AGENDA Board of County Commissioners December 8, 2014 Page 2 of 2 ANALYSIS: The previous contract had been initially awarded on September 23, 2014 to A & Associates of West Palm Beach, FL. Work under the agreement began on Monday, October 6th, and on Friday, October 10th, A & Associates submitted a request to resign from the contract, citing misunderstanding of the work expected to be performed by the laborers. The Road and Bridge Division has a blanket Purchase Order in place with the previous labor contractor, Labor Ready of Fort Pierce, who have agreed to provide required laborers at the previous Contract rate of $11.28 per hour until a new contract is awarded. The new hourly rate is an increase of 7.2% over last year's contract. This increase will be funded from Road & Bridge budgeted funds. SOURCE OF FUNDS: The projected utilization for the upcoming fiscal year for the Road and Bridge Division , and the proposed funding source: A'-'1 -Z"•'`. : r t.,} t Cf tin .Fd �� cl�i�� % ,. 'y, " (`�" . , . ,l ii; e`�:n �rt'+.,.�o� '1� n'S: _'-`� , ', "�+ - ._. ��j`'��', S K�• ,„ ...�5. � r` )�ya'. 'fY ,�'GY- �Y t. 11121441-033490 Road and Bridge — Other Contractual Services 36,100 $12.09 $436,449 Other using divisions and funding sources will be on an as needed basis. RECOMMENDATION: Staff recommends awarding this bid as follows: • Award to Labor Ready of Fort Pierce as the lowest responsive and responsible bidder meeting the specifications as set forth in the Invitation to Bid. • Authorize the Purchasing Division to 'issue blanket purchase orders for the period of January 1, 2015 through December 31, 2015 to the recommended bidder and • Authorize the Purchasing Manager to renew this bid for two (2) additional one (1) year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County. APPROVED AGENDA ITEM BY: oseph A Baird, County Administrator FOR( December 16, 2014 F'Budget\ Ann\worddoaments\P.genda20142015\Purchasing approval of bid award for day labor Dec 2014.doc Indian River Cor : r Date Admin <ol % if Legal 1. �; Budget �.:.... ii , D i4 Departrnent Risk -Manager 39 INDIAN RIVER COUNTY, FLORIDA BOARD' MEMORANDUM TO: THROUGH: FROM: SUBJECT: Joseph A. Baird, County Administrator Christopher R. Mora, P.E. Public Works Director James D. Gray, Jr. Coastal Engineer CONSENT AGEND i Release of Retainage for CB&I Coastal Planning and Engineering, Inc Work Order No. 5 Sector 3 Beach Restoration — 2014 Post Construction Monitoring Services DATE: December 9, 2014 DESCRIPTION AND CONDITIONS On March 19, 2013 the Board approved a contract with CB&I Coastal Planning and Engineering, Inc. (CPE) -for professional coastal engineering services in Indian River County for a two-year term, 2013-2015. CPE is the selected County consultant for professional physical monitoring services related to the Sector 3 Beach Restoration Project. Work Order No. 5 to this contract provided for services related to 2014 post -construction physical monitoring for the Sector 3 Beach Restoration Project. The Board approved Work Order No. 5 lump sum amount was $49,075 and included 7 separate tasks. To date all tasks are 100% complete. The total amount of retainage withheld under Work Order No. 5 is $4,907.50. CPE is requesting the release of all withheld retainage in the amount of $4,907.50. FUNDING Local funding of Beach Restoration includes a portion of Local Option Tourist Tax Revenue as well as allocation of the One Cent Sales Tax. Funding for the release of retainage is from Account # 128-206005-05054. F:\Public Works\amesG\Sector 3\CPE Work Orders\Work Order No. 5\Agenda Items\FINAL memo agenda - retainage release CPE Work Order 5.docx 40 Page 2 BCC Consent Agenda Item Sector 3 Beach Restoration December 16, 2014 RECOMMENDATION Staff recommends the Board approve the release of all withheld retainage under Work Order No. 5 in the amount of $4,907.50. ATTACHMENT CB&I Coastal Planning and Engineering, Inc. Invoice No. 1933773-R8-00526 — Dated 11/25/14 APPROVED AGENDA ITEM FOR: December 16, 2014 Indian River County Approved Date Administration0, /ill/ /, Budget i (e' gqii`f Legal Le g I0✓ 1 --1'—/f Public Works IX- i • f Y Coastal Division JOG 04 14 F:\Public Works\JamesG\Sector 3\CPE Work Orders\Work Order No. 5\Agenda Items\FINAL memo agenda - retainage release CPE Work Order 5.docx 41 ASKS: 1-5 CASit: 6 r1. • 3 - James Gray Indian River County Public Works- Coastal Engineering Division 1801 27th Street, Building A Vero Beach, FL 32960 Billing Period: through 11/25/14 Consultant's Project # 152274 Professional Engineering Services Invoice for: Sector 3 2014 Physical Monitoring Work Order # 5 TASK CB&I Coastal Planning & Engineering, Inc. 2481 NW Boca Raton Blvd. Boca Raton, PL 33431 Tel: +1 561 391 8102 Fax: +1 561 391 9116 www.CBI.com 11/25/2014 Invoice # 1933773-R8-00526 RETAINAGE DUE CONTRACT AMOUNT PREVIOUSLY RETAINAGE AMOUNT COMPLETE COMPLETED BILLED DUE Physical Monitoring Report $31,287.00 100% $31,287.00 $31,287.00 $3,128.70 Rectified Aerial Photographs $15,923.00 100% $15,923.00 $15,923.00 $1,592.30 Third Party Review of UMAM $1,865.00 100% $1,865.00 $1,865.00 $186.50 Please Mail Check To: Sub -Total: $49,075.00 $49,075.00 $49,075.00 $4,907.50 TOTAL CURRENT AMOUNT DUE THIS INVOICE $4L907.50 CB&I CoastalPlanning & Engineering, Inc. 39001 Treasury Center Chicago, IL 60694-9000 TOTAL RETAINAGE WITHHELD: $4,907.50 INDIAN RIVERDGUNTY MBVIC t ,`e% 'APPROVED i DA DIRECTOR ' UV. tIEAD Pn# ACCT.412l - I 5Eclas 3 toll; POsr courtualai ON ITOli( b 42 152274 November 25, 2014 James Gray Indian River County Public Works — Coastal Engineering Division 1801 27th St., Building A Vero Beach, FL 32960 CB&I Coastal Planning & Engineering, Inc. 2481 NW Boca Raton Blvd. Boca Raton, FL 33431 Tel: +1 561 391 8102 Fax: +1 561 391 9116 www.C131.com Subject: Indian River County Sector 3 Beach Restoration Project Post -Construction and Baseline Physical Monitoring Services 2014 Work Order #5 CB&I Invoice #1933773-R8-00526 Dear James: This letter is provided to support the release of retainage for payment in the amount requested under Invoice #1933773-R8-00526. CB&I has completed Tasks 1, 2, a td 3 required under the work order referenced above. 1— 3 - Provided that County is in agreement that the scope of work has been fulfilled, it is requested that the retained amount be released for payment. Please feel free to contact us for additional information or clarification. Sincerely, CB&I COASTAL PLANNING & ENGINEERING, INC. David Swigler, P.E. Coastal Engineer cc: Debra Neese, CB&I Gordon Thomson, CB&I P:\Indian River\152274 WO#5 - Sector 3 2014• Monitoring Report\_Project_Management\IRC Invoices\ IRC - WO #5 - Invoice Report #3 - 11- 25-2014.docx 43 • INDIAN RIVER COUNTY MEMORANDUM TO: Joseph A. Baird County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AICP Community Devel ent Director FROM: Roland M. DeBlois, AICP Chief, Environmental Planning DATE: December 8, 2014 RE: Approval of a Contract Agreement with Summerlin's Marine Construction, LLC for Dock Repairs at Boat Club Island (Spoil Island IR -25), and a related Amendment to an Agreement with Grand Harbor Community Association, Inc. for Improvement and Maintenance of Boat Club Island It is requested that the Board of County Commissioners formally consider the following information at the Board's regular meeting of December 16, 2014. DESCRIPTION AND CONDITIONS ,At its meeting on August 19, 2014, the Board of County Commissioners authorized county staff to negotiate a contract agreement with Summerlin's Marine Construction, LLC to remove and repair docks at. Boat Club Island (Spoil Island IR -25), as described in a Request For Proposals (RFP) (see motion summary minutes, Attachment 1 to this report). At that time, the Board's action referenced a need to also revise a County agreement with Grand Harbor Community Association, Inc. (GHCA) for improvement and maintenance of 'Boat Club Island to reflect a change in which of the three docks on the island will be repaired or removed. (Initially, it was contemplated that the .southernmost dock would-be repaired and the remaining two docks removed. After further review by all.parties,;however, it was determined that a better course of action would be to remove the southernmost dock, _repair the middle dock and keep the small northern.dock:as is.) Staff is now .presenting the Summerlin's 'Marine Construction contract.agreement (Attachment 4 to this report) and GHCA agreement amendment (Attachment 2) for the Board's approval consideration. ANALYSIS The County has been awarded a $7,500 "small-scale spoil island restoration and enhancement" grant from the Florida Inland Navigation District (FIND) to use toward the dock removaUrepair.project cost, with the remaining cost to be split between the County and the GHCA. When the FIND grant was applied for, the 1 44 project total cost estimate was $22,000, with an estimated County cost -share of $7,250. The Summerlin bid and contract amount of $18,650 is less than the initial $22,000 cost estimate, reducing the County's cost -share to $5,575. The following table breaks down project costs based on the Summerlin bid contract amount. Boat Club Island Dock Removal /Repair Project Costs (BASED ON SUMMERLIN'S MARINE CONSTRUCTION BID) Project Elements Cost (Per Bid) . FIND Cost (not to exceed $7,500) • Grand Harbor CA -County Cost Remove southernmost 150' x 3' (450 sq. ft.) dilapidated dock $4,500 $1,500 $1,500 $1,500 Repair/reconstruct middle 133' x 3' (399 sq. ft.) dilapidated dock $14,150 $6,000 $4,075 $4,075 Leave small northern 52' x 3' (156 sq. ft.) dock as is N/A N/A N/A N/A TOTAL $18,650 $7,500 $5,575 $5,575 Funding Accounting for the $7,500 FIND small-scale spoil island grant and 50% cost -share with the GHCA for the remainder, the County's cost for the dock work is estimated at $5,575. The proposed funding source for the County's share of the costs is the. Florida Boating Improvement Program Fund, Account No. 13321072-033490-13816. RECOMMENDATION Staff recommends that the Board of County Commissioners: 1. Approve the attached contract with Summerlin's Marine Construction, LLC to conduct the dock removal/repair work described herein, with County costs to be funded with Florida Boating Improvement Program funds; and 2. Approve the attached 1st Amendment of Agreement (with Grand Harbor Community Association, Inc.) for Improvement and Maintenance of Boat Club Island to account for the change in which docks .are to be repaired or removed, and authorize the Board Chairman to sign the Amendment on behalf of the Board. - ATTACHMENTS 1. Motion summary minutes from 8/19/14 BCC meeting. 2. 1St Amendment of Agreement (with Grand Harbor Community Association, Inc.) for Improvement and Maintenance of Boat Club Island. 3. June 11, 2013 Agreement for Improvement and Maintenance of•BoatClub island•(sans Exhibit). 4. Summerlin's;Marine Construction, LLC Contract Agreement. APPROVED: FOR: December 16.2014 2 M:\MANWAC\Boat Club Island\Boat Club Isl approv of Summerlin contract and GHCA agree amend BCC item for 12-16-14.rtf 45 I.R. County -;•r- ed :Date Admin. a /-V it Legal1✓„° �, - Budget ."- IX kr Dept. / thy Risk Mgr. 2 M:\MANWAC\Boat Club Island\Boat Club Isl approv of Summerlin contract and GHCA agree amend BCC item for 12-16-14.rtf 45 8/19/14 BCC. Meeting • The Chairman CALLED THE Summary Minutes (Excerpt) (Commissioner Solariopposed), the • • GG. Change Order No. 3 and Release of Retainage, 66'h Avenue Roadway Improvements — Phase. 2 (4'h Street to 16th Street), IRC Project No. 9810-B Bid No. 2012032 (memorandum dated August 8, 2014) Approved: (1) Change Order No. 3 and payment of Guettler Brothers Construction, LLC Pay Application No. 26 (Final) for release of retainage in the amount of $382,298.00; and (2) additional time to the contract. 370-408 HH. Change Order No. 1, 66th Avenue Roadway Improvements (S.R. 60 to North of 49'h Street, IRC Project No. 0545 & 0370 — Bid No. 2013008 (memorandum dated August 19, 2014) 409-413 Approved Change Order No. 1 to Dickerson Florida, Inc. increasing the. contract amount by $485,709.63, and adding the additional 171 days to the contract time; the new total contract amount will be $21,259,098.72. II. Work Order No. 3 — Bridge Design Associates, Inc. — Release of Retainage — 13t Street S.W. Bridge over the IRFWCD Sub -Lateral B-8 Canal (58th Avenue), IRC Project No. 0530 (memorandum dated August 7, 2014) 414-415 (I) Approved release of retainage to Bridge Design Associates, Inc. for the completed design services; and (2) payment of .Invoice No. 06-62414A dated August 4, 2014,.in the amount of $2,210.85. 3J. FDOT Local Agency Program (LAP) Agreement and Resolution Authorizing the Chairman's Signature, Old Dixie Highway Sidewalk from 38'h Lane to 45`h Street, IRC Project No. 0845B- FM No. 423186-2-58-01 (memorandum dated August 7, 2014) - 416-438 Approved Resolution 2014-067, with the Florida Department of Transportation authorizing the Chairman's execution of a Local Agency Program Agreement for construction of a 5 -foot -sidewalk along the east side of Old Dixie Highway from 38'h Lane to 45th Street. Recommendation of Award for RFP No. 2014040 — Boat Club Island Docks (memorandum dated August 8, 2014) 439-440 Approved the evaluation committee's final ranking and authorized negotiations with Summerlin's Marine Construction, LLC; the agreement will be presented to the Board for approval and execution along with the amendment to the agreement with Grand Harbor Community Association. 10:51 LL. Approval of Request for Use of Holman Stadium for The Annual Jake Owen Foundation Benefit Concert Event to be held October 25th, 2014 (memorandum dated August 11, 2014) 441-454 Board of County Commission Minutes Page 9 August 19, 2014 46 1st AMENDMENT OF AGREEMENT FOR IMPROVEMENT AND MAINTENANCE OF BOAT CLUB ISLAND (SPOIL ISLAND IR -25) (The "Agreement") This 1st Amendment of the Agreement for Improvement and Maintenance of Boat Club Island (Spoil Island IR -25) between Indian River County and Grand Harbor Community Association, Inc., dated June 11, 2013, is made and agreed to as of the 16th day of December, 2014, by and between the parties to the Agreement, Indian River County, a political subdivision of the State of Florida ("County"), and Grand Harbor Community Association, Inc., a Florida non-profit corporation ("Association"). The parties agree as follows: 1. Background and Considerations. The parties entered into an Agreement for Improvement and Maintenance of Boat Club Island on June 11, 2013, and both parties have been .performing in accordance with it. After conferring and developing a plan to remove and/or repair three.docks on Boat Club Island, the County.and the Association have determined that the best course of action is to remove the southemmostdock, repair the middle dock, and keep the small northernmost dock as is, as opposed to repairing the southernmost dock and removing the remaining two docks, as specified in Paragraph 2, DOCKS, of the June 11, 2013 Agreement. 2. Amendment to Paragraph 2, DOCKS, of the Agreement. The County and the Association hereby agree to amend Paragraph 2, DOCKS, of the June 11, 2013 Agreement to specify removal of the southernmost dock, repair of the middle dock, and keeping of the northernmost small dock. All other provisions of the Agreement shall remain in full force and. effect. IN WITNESS WHEREOF, the parties have caused this 1" Amendment to the Agreement to be duly executed on thedate set forth above. BOARD OF COUNTY COMMISSIONERS GRAND HARBOR COMMUNITY OF INDIAN RIVER COUNTY ("County") ASSOCIATION, INC. ("Association") By: By: Wesley S. Davis, Chairman Chris Cleary, President Date approved by the BCC: 12/16/14 ATTEST: J.K. Barton, Clerk (Deputy Clerk) APPROVED AS TO FORM AND V9 LE AL.SUFFJJ 4C' . r\ County Attorney Date signed: M:'MANWAC\Boat Club lsland\Boat Club Isl GHCA Agree I st Amend document.doc • 47 • • BOAT:CLUB : ISLAND (SPOIL ISLAND.IR-25 AGREEMENT FOR IMPROVEMENT ANI) MAINTENANCE OF BOAT CLUB ISLAND THIS AGREEMENT is entered into this llth day of June 2013, •b and between Indian River County, .a.political subdivision of -the State .of -Florida, 1801 27th Street, Vero Beach, FL 32960 ("County"). and GrandHarbor Community Inc., a Florida non-profit corporation, 4755 South Harbor Drive, Vero Beach, FL 32967 Association, WHEREAS, on or about March 29, 2010, .the County entered into a Sovereignty Submerged Lands. Lease ("State Lease") with the BoardofTrustees of the Internal Improvement Trust Fund of the State of Florida, for use of the southern portion of Spoil Island IR -25, known locally as "Boat Club Island" ("South IR -25"), a copy of which is attached hereto as Exhibit A; and WHEREAS, the Association has offered to enter intoon.arrangement with the County in which -the County -and .the Association will share the cost of certain :improvements' on °South TR - 25, and.the Association will provide volunteer services to:clean-up and;maintain South1R-25, all as set forth more fully herein; and - WHEREAS, the County desires to accept the Association's offer, recognizing that the arrangement will result in a public — private cooperative effort which will benefit, and provide increased recreational opportunities for, the residents of and visitors .to Indian River County, NOW, THEREFORE, for good and valuable consideration, .the receipt and =sufficiency of which is hereby acknowledged, theparties hereby agree as follows: 1. RECITALS. The above recitals are true and correct, and are ,incorporated Therein. 2. DOCKS. The parties shall confer and develop a; plan to repair the southernmost dock on=South -1R-25 ,to --a condition which:is suitable forpublic use, and; to: remove: the remaining two -docks .which are currently in :a -state of mutually nacceptable Upon development :of a :mutually acceptable ;plan;. and ;receipt of o: 'table proposal ,for constriction services, -the County .shall ,a)apply: for grant - a from Inland Navigationpistrict;(" t a'�), which grant -amount? is-estinaated.tolbe:in the amount -cif -$7,500, and y permits;(other than- a building (b) apply forany permit) which may be -necessary to implement the: plan. Upon 1 ' D :;grant.,and r aired _ -receipt :of the eq pemuts, the -County 'shall ;enter into .anagreement tor construction services with ;a quaiifiedicontractor. The,cost<ofthe ,construction :services -Shall {be:paid fast with the . 1 . D +gtunt'fuuds,-and;the;remaining balance :shall be paid 50% Eby the -County and 50% -:by the o iation. Page 3. of 3 48 3. ADDITIONAL AMENITIES. The parties -shall•-aLso confer and develop a plan for mutually acceptable amenities (picnic tables, grills, etc) to :be placed or constructed on South IR-25. Upon development of:a mutually acceptable plan, the -parties shall acquire and .place or construct the amenities in appropriated locations on South IR-25. The cost of such amenities shall be shared 50% by the County and 50% by the Association; provided, however, that either party may elect to pay 100% of the cost of an amenity desired solely by that party, provided the other party does not objectafter notice. 4. ASSOCIATION'SERVICES. The Association shall _provide volunteer services, from time to time, to (a) remove trash, brush and small tree debris :from the useable areas of South IR-25, and generally maintain such areas in a neat and clean condition, and (b) perform other mutually.:agreeable services for the -betterment of South. IR-25. The Association shall maintain a log -of such services, including the identity of each volunteer, a description of the services performed, and date and time that such services were performed. Copies ofthe log shall be .provided periodically, or upon request, to the County's Conservation Lands Manager ("County Manager). All .services shall be performed in a manner consistent with the requirements of the State Lease. 5. -COUNTY COORDINATION. The Association . shall -generally communicate with the County Mimagetwith respect to upcoming projects orother significant-events involv-ing South IR-25. At -the County's election, the County Manager may. -manage and coordinate Association volunteer services on South 11R25. Upon request of the County Manager, the Association shall demonstrate, through log entries or otherwise, its compliance with the volunteer services-requirement of this Agreement. 6. INSURANCE. The Association shall maintain (a) general liability insurance providing coverage with respect to its activities on South IR-25 in the minimum amount of one million dollars ($1,000,000.00) per occurrence. The County shall be listed as an additional named insured on such policy, and (b) State of Florida required workers' compensation insurance providing coverage for employees and volunteers performing services under this Agreement. The Association shall provide current certificates of insurance demonstrating compliance with this section throughout the-term of this Agreement. 7. TERM. The initial termiof this Agreement shall commence upon-execution by all parties,-and.shall terMinate on January 25, 2015, teingthe expirationdate -of the State-Lease. If the State Lease is renewed, this Agreement-shall automaticallymnew-for the same renewal-temi, Nvhictptocess shall continue Sor so long as the StateLease continues tote renewed- 8. .TaRkEINATION. For a period of ten -(10) year's ,(splumin :the initial and '-any renewahterms);-neitlieripaityihill have a right to .tenninate this Agreement, except in the event of material breach .by the other party. Thereafter, either party may terminatelhis Agreement 'upon 180,days wriftennotice. CUsrattnERIARIkeelfdxeliftsapplinulnrAfewcrayfrirerso rauiCcailutIEMIth727117V3ar asti_Platd -.Asnememafor Page 2 of 3 • • • 49 • • • IN WITNESS WHEREOF, the County and the Association have caused this Agreement to be executed in their respective names as of the date first set forth above. ATTEST: Jeffrey R. Smith, Clerk of Courts, and Comptroller BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY ("County" 911999e.e eeep •.9F°.°By. h ' . Flescher, Chai man =A proved by BCC: .-r, mP 11 , 2013. Approved: :. proved as to form and.legal sufficiency: 9 CQ,o a ° 1011 �% :., ER GN' °° > ��... h A. Baird, County Adrr►imstrator °""R9u" AIan S. Polac kwrch, Sr., County Attorney Signed, sealed and delivered in the presence GRAND _HARBOR COMMUNITY ASSOCI= of: a ATION, INC. ("Association") Print name. Print name: ;L7elia..fvfd C•Vfwnt@RIAND. r 4emrrF Orb Mond -ADetaurtdx' Page Sof 3 50 Contractor Agreement THIS AGREEMENT is by and. between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and Summerlin's Marine Construction, LLC (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of themutual covenants hereinafter set: forth, agree as follows: ARTICLE 1- WORK 1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Removal of southernmost dock and repair of middle dock at Boat Club Island (Spoil Island IR -25) ARTICLE 2 -THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Project Name: Removal/Repair of Docks at Boat Club Island (Spoil Island IR -25) RFP Number: 2014040 Project Location: +1/2 mile NE of Grand Harbor Marina in IRL, Vero Beach, FL ARTICLE 3 — TERM AND CONTRACT TIMES 3.01 Term: This Agreement shall remain in effect for a term of one (1) year, unless otherwise sooner terminated by mutual consent of the parties. 3.02 Time of Completion: Project shall be completed, to include approval by the Building Division 30 days from receipt of the Notice to Proceed. ARTICLE 4 - CONTRACT PRICE 4.01 OWNER shall pay CONTRACTOR for completion of the Work an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 4.01.A and summarized in paragraph 4.01.B, below: A. For all Work, at the prices stated. in CONTRACTOR's Proposal, attached hereto as an exhibit. B. THE CONTRACT SUM subject to additions and deductions provided in the Contract Documents: Numerical Amount: $18;650.00. Written Amount: Eighteen thousand six hundred and fifty dollars and 00/100. Page 1 of 7 51 • ARTICLE 5 COMPENSATION 5.01 Owner shall make only one payment for the entire amount of .the contract when the work has been completed. Payment may be requested per Station, should work at one be completed and approved by the Building Division prior to completion at the second. Upon a determination of satisfactory completion, the COUNTY Project Manager will authorize payment to be made. All payments for services shall be made to the CONTRACTOR by the COUNTY in accordance with the Local Government Prompt Payment Act, as may be amended from time to time (Section 218.70, Florida Statutes, et seq.). ARTICLE 6 — INSURANCE AND INDEMNIFICATION 6.01 The CONTRACTOR shall not commence work on this Agreement until it has obtained all insurance required under this Agreement and such insurance has been approved by the COUNTY's Risk Manager. 6.02 CONTRACTOR shall procure and maintain, for the duration of this Agreement, the minimum insurance coverage as set forth herein. The cost of such insurance shall be included in the CONTRACTOR's fee: A. Workers' Compensation: To meet statutory limits in compliance with the Workers' Compensation Law of Florida. This policy must include employers' liability with a limit $1,000,000 for each accident, $500,000 disease policy limit and $100,000 disease each employee. Such policy shallinclude a.waiver of subrogation as against Owner on account of injury sustained by an employee(s) of the CONTRACTOR. B. General Liability: A per occurrence form policy, including Premise Operations, Independent Contractors, -Products and Completed Operations including X, C, U (Explosion, Collapse, Underground) -Broad Form Property Damage, Broad Form Property Damage Endorsement, with a combined single limit of not less than $1,000,000 general aggregate to include products/completed operations, personal injury/advertising liability, fire damage /legal liability, and medical payments. Limits can be layered with an Excess Liability Policy (Umbrella). C. Business Automobile Liability: Coverage shall include Owned vehicles and Hired/Non-Owned vehicles, for a combined single limit (bodily injury and property damage) of not Tess than $1,000,000/combined single limit (Bodily Injury/Property Damage); personal injury protection - - statutory limits; $100,000 uninsured/underinsured motorist; $100,000/hired/non-owned auto liability. Limits can be layered with Excess Liability•Policy (Umbrella). D. .Builder's Risk.Insurance: The contractor shall•procure.and maintain builder's -risk insurance ("all risk") with limits equal to one hundred percent (100%) of the completed value of the structure(s), building(s), or addition(s). It shall include a Waiver of Occupancy Endorsement to enable the County to contract calls for the installation of.machinery or.equipment, the policy must be endorsed to provide coverage;during transit and installation. The maximum: deductible allowable under this coverage is $500.00 per claim. (If applicable) E. Longshoreman's Insurance: Contractor shall procure and -maintain Longshoreman's insurance to the extent required bylaw. 6.03 Contractor's insurance coverage shall be primary. 6.04 All required insurance policies shall be placed .with insurers licensed to do business in Florida and with a Best's rating of A -VII or better. Page 2of7 52 6.05 The insurance policies procured shall be occurrence forms, not claims made -policies with the exception of professional liability. 6.06 A certificate of insurance shall be provided to the COUNTY's Risk Manager for review and approval, ten (10) days prior to commencement of any work under this Agreement. The COUNTY shall be named as an additional insured on all policies except workers'. compensation and professional liability. 6.07 The insurance companies selected shall send written verification to the COUNTY's Risk Manager that they will provide 30 days prior written notice to the COUNTY's Risk Manager of its intent to cancel or modify any required policies of insurance. 6.08 CONTRACTOR shall include all Subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each Subcontractor. All coverages for Subcontractors shall be subject to all of the requirements stated herein. 6.09 The COUNTY, by and through its Risk Manager, reserves the right periodically to review any and all policies of insurance and to reasonably adjust the limits of coverage required hereunder, from time to time throughout the term of this Agreement. In such event, the COUNTY shall provide the CONTRACTOR with separate written notice of such adjusted limits and CONTRACTOR shall comply within thirty (30) days of receipt thereof. The failure by CONTRACTOR to provide such additional coverage shall constitute a default by CONTRACTOR and shall be grounds for termination of this Agreement by the COUNTY. 6.10 The CONTRACTOR shall indemnify and hold harmless the COUNTY, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, arising out of or related to the negligence, recklessness, or intentionally wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this Agreement. ARTICLE 7 - CONTRACTOR'S ° REPRESENTATIONS 7.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations: A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Request for Proposal.documents. B. CONTRACTOR.has.visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and:performance of the Work. • C. CONTRACTOR is, familiar: with andis satisfied as to all federal, state, and•local.Laws and Regulations. that may affect cost, progress, and,performance of the Work. D. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and :.procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and Page3of7 53 procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto. E. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. F. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. G. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. H. CONTRACTOR has given OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents, and the written resolution thereof by OWNER is acceptable to CONTRACTOR. L The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 8 - CONTRACT DOCUMENTS 8.01 The Contract Documents consist of the following: A. This Agreement (pages 1 to L inclusive); B. Certificate of Liability Insurance C. CONTRACTOR'S RFP Submittal (pages 1 to 23 , inclusive); D. Sworn Statement Under Section 105.08, Indian River County Code, on Disclosure of Relationships (pages 10 to 11 of 13 . inclusive); ARTICLE 9 -MISCELLANEOUS 9.01 Independent Contractor. It is specifically understood and acknowledged by the parties hereto that the CONTRACTOR or employees or Subcontractors of the Contractor are in no way to be considered employees of the COUNTY, but are independent contractors performing solely under the terms of the Agreement and not otherwise. 9.02 Request for Proposals. It is specifically understood and acknowledged by theparties hereto that all of the requirements set forth in the Request for Proposals dated May 27, 2014 (including addenda 1 through 2) shall be incorporated herein. 9.03 Merger; Modification. Except as set forth in Section 8.2 above, this Agreement incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements or Page 4of7 54 understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings of any nature whatsoever concerning the subject matter of the Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior or contemporaneous representations or agreements, whether oral or written. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by the CONTRACTOR and the COUNTY. 9.04 Governing Law; Venue. This Agreement, including all attachments hereto, shall be construed according to the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Agreement shall be in Indian River County, Florida, or, in the event of federal jurisdiction, in the United States District Court for the Southern District of Florida. 9.05 Remedies; No Waiver. All remedies provided in this Agreement shall be deemed cumulative and additional, and not in lieu or exclusive of each other or of any other remedy available to either party, at law or in equity. Each right, power and remedy of the parties provided for in this Agreement shall be cumulative and concurrent and shall be in addition to every other right, power or remedy provided for in this Agreement or now or hereafter existing at law or inequity or by statute or otherwise. The failure of either party to insist upon compliance by the other party with any obligation, or exercise any remedy, does not waive the right to so in the event of a continuing or subsequent delinquency or default. A party's waver of one or more defaults does not constitute a waiver of any other delinquency or default. If any legal action or other proceeding is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Agreement, each party shall bear its own costs. 9.06 Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held invalid or unenforceable for the remainder of this Agreement, then the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. 9.07 Availability of Funds. The obligations of the COUNTY under this Agreement are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 9.08 No Pledge of Credit. The CONTRACTOR shall not pledge the COUNTY's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien or any form of indebtedness. 9.09 Public Records. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The CONTRACTOR shall comply with Florida's Public Records Law. Specifically, the CONTRACTOR shall: A. ,Keep and maintain: public records that ordinarily and necessarily would be required by the COUNTY in order to .perform the service. B. Provide the public with access to public records on the same terms and conditions thatthe COUNTY would provide the,records and at a cost that does not exceed the cost provided in chapter 119 or as otherwise provided by law. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. Page 5 of 7 55 D Meet all requirements for retaining public records and transfer, at no cost, to the COUNTY all public records in possession of the CONTRACTOR upon termination of the Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the information technology systems of the COUNTY. A. Failure of the CONTRACTOR to comply with these requirements shall be a material breach of this Agreement. The CONTRACTOR shall comply with the provisions of Chapter 119, Florida Statutes (Public Records Law) in connection with this Agreement. 9.10 Notices. Any notice, request, demand, consent, approval, or other communication required or permitted by this Agreement shall be given or made in writing and shall be served, as elected by the party giving such notice, by any of the following methods: (a) Hand delivery to the other party; (b) Delivery by commercial overnight courier service; or (c) Mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Indian River County Attn: Roland M. DeBlois, AICP Chief, Environmental Planning and Code Enforcement Section 1801 27th Street Vero Beach, FL 32960 (772) 226-1258 Facsimile: (772) 978-1806 rdeblois@ircgov.com Contractor: Summerlin's Marine Construction, LLC Attn.: Joy Summerlin-Yancy 200 Naco Road # C Fort Pierce, FL 34949 (772) 201-6099 Facsimile: (772) 464-7470 Summerlin7cs@aol.com Notices shall be effective when received at the address as specified above. Facsimile transmission is acceptable notice effective when received, provided, however, that facsimile transmissions received (i.e., printed) after 5:00 p.m. or on weekends or holidays, will be deemed received on the next day that is not a weekend day or a holiday. The original of the notice must additionally be mailed. Either party may change its address, for thepurposes of this section, by written notice to the other party given in accordance with the provisions of this section. 9.11 Survival. Except as otherwise expressly provided herein, each obligation in this Agreement to be performed by CONTRACTOR shall survive the termination or expiration of this Agreement. 9.12 Construction. The headings of the sections of this Agreement are for the purpose of convenience only, and shall not be deemed to expand, limit, or modify the provisions contained in such Sections. All pronouns and any variations thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the party or parties may require. The parties hereby acknowledge and agree that each was Page 6 of 7 56 properly represented by counsel and this Agreement was negotiated and drafted at arm's length so that the judicial rule of construction to the effect that a legal document shall be construed against the draftsperson shall be inapplicable to this Agreement 9.13 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed to be an original copy and all of which shall constitute but one and the same instrument. 9.14 Sovereign Immunity. Nothing in this Agreement is intended to, or shall be interpreted to, constitute a waiver or limitation of the COUNTY's sovereign immunity.IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on , 20 (the date the Contract is approved by the Indian River County Board of County Commissioners, which is theEffective Date of the Agreement). OWNER: INDIAN RIVER COUNTY By: Wesley S. Davis, Chairman By: oseph A. Baird, County Administrator APPROVED yS TO FARM B SUFFICIENCY: lan Reingold, County Attorney Jeffrey R. Smith, Clerk of Court and Comptroller Attest: Deputy Clerk (SEAL) Page 7 of 7 CONTRACTOR: SUMMERLIN'S MARINE CONSTRUCTION, LLC By: (Contractor) (CORPORATE SEAL) Attest 57 CONSENT AGENDA Indian River County Inter -Office Memorandum Office of Management and Budget TO: Members of the Board of County Commissioners FROM: Jason E. Brown Director, Office of Managemen & Bu•get DATE: December 8, 2014 SUBJECT: Interest Rate Change on All County Financing (Petition Paving, Utility Assessment Projects, Utility Impact Fees, etc.) DESCRIPTIONS AND CONDITIONS In January of each year the Board of Commissioners adjusts the fixed interest rates charged by the County for financing utility assessments, utility impact fees, petition paving assessments and any other financing. County policy has been to set this rate equivalent to the prime interest rate as published in the Wall Street Journal and other financial news outlets, with the exception that the rate will not be set lower than 5.75% (5-%%) for County financing. The Board of Commissioners approved this minimum rate on February 5, 2002, and it is equivalent to the interest rate on.County utility revenue bonds. This minimum rate.was established to prevent the County from lending at lower rates than our own borrowing costs. The prime interest rate listed on Bloomberg on Monday, December 8, 2014, was 3.25%. Staff recommends setting the interest rate charged by the County at 5.75%, the minimum rate set in 2002. The only exception to this interest rate would be for projects directly affiliated with a bond issue for which the bond covenants dictate a different interest rate. RECOMMENDATION Staff recommends that the Board of County Commissioners approve the fixed interest rate of 5.75%. Staff further recommends that this rate remain in effect for calendar year 2015 for .all County financing with the exception of ;projects directly affiliated with a bond issue for which the bond covenants dictate a different interest rate. ATTACHMENT County financing Interest Rate History APPROVED AGENDA ITEM: BY: ran , 42 c25214 Jose Baird County Administrator FOR: .December 16, 2014 Indian River County e o. eved Date Administrator '! J l f f)_,`� County Attorney 11,1�� ./.11 Budget J 1211; 1 Department Risk Management 58 COUNTY FINANCING INTEREST RATES Historical Amounts Compared to Interest Rate Benchmarks Calendar Year County Rate 2015 (Recommended) 5.75% 2014 5.75% 2013 5.75% 2012 5.75% 2011 5.75% 2010 5.75% 2009 5.75% 2008 (3) 5.75% 2007 8.25% 2006 7.00% 2005 5.75% 2004 5.75% 2003 5.75% 2002 - Feb. 5 - Dec. 31 (1) 5.75% 2002 - Jan. 1 - Feb. 5 (1) 4.75% 2001 - Jul. - Dec. (2) 5.75% 2001 - Jan. - Jun. (2) 8.50% 2000 8.50% Interest Rate 9.00% 8.00% 7.00% 6 00% 5.00% 4.00% 3.00% 2.00% 1.00% Historical Interest Rates 20QP' 1-QPti�p6 `9 Calendar Year ,P'1" (1) On February 5, 2002, the Board of Commissioners adopted a minimum interest rate of 5.75%. This rate is equivalent to the interest rate on County utility revenue bonds. This prevents the County from lending at lower rates than our own borrowing costs. (2) Due to highly fluctuating interest rates, the County adjusted interest rates every six months, rather than every twelve months for calendar year 2001. (3) On December 18, 2007, the BCC approved setting this at the minimum rate of 5.75% as opposed to the prime rate of 7.25% in light of current ecohohiic conditions. Note: The County sets a standard interest rate on all financing at the beginning of each calendar year This rate is equivalent to the prime rate as published on Bloomberg, with a minimum rate of 5.75% adopted on February 5, 2002. f \budget\jason\mise\interest rate history 12/8/2014 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: To: From: December 1, 2014 Joseph A. Baird, County Administrator Vincent Burke, P.E., Director of Utility Services C Through: Jennifer Hyde, Purchasing Manager ar-1.0 Prepared By: Terry Southard, Operations Manager Subject: Request for Master Meter Brand as Sole Source Manufacturer/and Municipal Water Works as the Sole Source Vendor DESCRIPTIONS AND CONDITIONS: The Utilities Department currently has 46,225 water meters in service for residential use. Of these, 12,088 are the Master Meter Brand Automated Meter Reading (AMR) type meters. This brand is the only one that is compatible with our meter reading software which enables the radio reading ability. ANALYSIS: The Department is currently under contract with a consultant to analyze the feasibility of converting all of our meters to an automated drive-by or a fixed based meter reading system. In the meantime, there is still a need to purchase new AMR meters to be used in areas that are existing AMR areas. Therefore, in order to provide radio -read water meter consistency throughout the system, the Department would like to request the Board to declare Master Meter Brand the sole source manufacturer for AMR meters until the retrofit program is underway. Since the only authorized distributor of the Master Meters in the state of Florida is municipal Water Works, we request the Board approve the use of Municipal Water Works as the sole distributor. FUNDING: Annual expenditures on the 518th inch AMR meters were $73,340 in 2013 and $114,190 in 2014. Funding for this project is available and funded in the Meter account in the Operating Budget. Operating Funds are derived from water and sewer sales. ACCOUNT NO. : Description Account Number Amount Meters 471-166008 $114,190 F:\Utilities\00_UTILITY - AGENDA TEMPLATE & GUIDELINES \2014 Agenda Items\Agenda - Sole Source Memo 11-2014-Ao Page 1 of 2 Cmc.Doc 60 RECOMMENDATION: The staff of the Utilities Department recommends that the Board of County Commissioners authorize the Purchasing Department to use Municipal Water Works as the sole source provider for the Master Meter brand of Radio Read water meters. ATTACHMENT(s): Master Meter Letter APPROVED FOR AGENDA: By: Joseph A. Baird, County Administrator For: Indian tiver Co. Approved Date Administration f // / Legal OIL -1 '� 19 Budget 1214 Utilities/ 12 if Utilities Finance (%Iyt, P-• F:\Utilities\00 UTILITY - AGENDA TEMPLATE & GUIDELINES\2014 Agenda Items\Agenda - Sole Source Memo 11-2014-Ao Cmc.Doc 61 November 5, 2014 Mr. Terry Southard Operations Manager Indian River County Utilities 1801.27`h Street Vero Beach, FL 32960 Mr. Southard: 101 Regency Parkway Mansfield, Texas 76063 PH# 800-765-6518 817-842-8000 FAX# 817-842-8100 On behalf of Municipal Water Works, Inc. and Master Meter, Inc. we appreciate the continued opportunity to serve your metering needs. Please let this confirm that Municipal Water Works, Inc. is the only authorized AMR product distributor for Master Meter in your area. If you should have any questions or require additional information, please don't hesitate to contact me at 800-765-6518. Respectfully, Neal Farmer National Sales Manager cc: David Reas, RSM Jon Kuehne, -Municipal Water Works, Inc. Jimmy Mathis, Municipal Water Works, Inc. Visit our Web Site: www.mastermeter.com 62 Leslie R. Swan Supervisor of Elections Indian River County December 2, 2014 The Honorable Wesley Davis Chairman, Board of County Commissioners Indian River County 1801 27th Street, Building A Vero Beach FL 32960 Dear. Commissioner Davis: The Supervisor of Elections office conducted an election on November 4, 2014 for the municipalities of Sebastian and Vero Beach. The municipalities have reimbursed the. Supervisor of Elections office for the cost of conducting these elections. The city revenues received from both municipalities total $ 13,826. I am requesting to have the city revenues that the Supervisor of Elections received from conducting the November municipal elections to be rolled into our 2014/2015 budget. The cost to conduct the elections for the above municipalities was not accounted for in our initial 2014/2015 budget. Should you have any questions regarding the ,appropriation of these funds please do not hesitate to contact me. Most sincerely, Leslie R. Swan Supervisor of Elections each, FL 32967 I Office: (772) 226-34401 Fax: (772) 770-536.71 Leslie R. Swan Supervisor of Indian River County December 2, 2014 The Honorable Wesley Davis Chairman, Board of County Commissioners Indian River County 1800 27th Street Vero Beach, FL 32960 Dear Commissioner Davis: The 2014 Legislature appropriated $2,000,000 from the Help America Vote Act (HAVA) funds to be distributed to Supervisors of Elections based on a formula using the number of active registered voters in each county as of the 2012 General Election's book closing. Enclosed please find a Certificate Regarding Matching Funds. This document certifies that the Indian River County Board of County Commissioners will provide matching funds for the Federal Election Activities Grant for FY 2014 — 2015. The matching funds are 15% of the amount to be received from the state. For Indian River County, the matching fund amount is $3,528.11. In order to receive the Federal Election Activities Funds, the Legislature requires that the Chairman of the Board of County Commissioners certify that the county will match the state funds of $23,520.74 with the 15% county match or $ 3,528.11. 1 have:enclosed the Certificate Regarding Matching Funds for your signature. The matching fur dshave already been budgeted :in the Supervisor of Elections FY, 2014 — 2015 approved budget. Please execute the certificate and return it to our office at your earliest convenience. Thank you for your attention to this matter. Most sincerely, 15.ithAlk Leslie R. Swan Supervisor of Elections Enclosure 'each, FL 32967 Office: (772) 226-3440 I Fax: (772) 770-5367 1` ATTACHMENT A-2 of MOA 2014 -2015 -0001 -IND Certificate Regarding Matching Funds I, Commissioner Wesley S. Davis, Chairman of the Board of County Commissioners of Indian River County, Florida, do hereby certify that the Board of County Commissioners will provide matching funds for the Federal Election Activities grant in county FY 2014-2015 to the Supervisor of Elections in an amount equal to at least 15% of the amount to be received from the state, which for Indian River County is $3,528.11. I understand that if the Board fails to appropriate the matching funds, all funds received from the state for this grant during the 2014-2015 state fiscal year will be required to be returned to the Department of State. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Commissioner Wesley S. Davis, Chairman Date ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved as to form and legal sufficiency By: Dylan Reingold County Attorney DS -DE 127 Revised 6/4/13 65 December 9, 2014 Sheriff Detyl Loar Indian River County The Honorable Wesley Davis, Chairman Indian River County Board of County Commissioners 1801 27th Street Vero Beach, FL 32960 Dear Chairman Davis: This is my request to be placed on the next Board of County Commission Agenda under Constitutional Officers in reference to Corrections Impact Fees. Attached you will find a proposal for expansion of the Indian River County jail lobby. The project would include $58,908 in impact fees expiring on December 31, 2014 and $52,547 in impact fees scheduled to expire in 2015. The jail lobby was built 28 years ago and needs to be expanded in order to accommodate services provided to citizens. The current jail lobby consists of 240 square feet. The proposal is to expand the lobby by adding 250 square feet. The Lobby expansion would allow for mandated registering of persons not incarcerated including: career criminals, felons, sexual offenders, and sexual predators in the lobby. Currently all registrants must enter the secure area of the jail to be processed in the booking area. The expansion would further allow for placement of a scanning device inside the lobby to reduce the possibility of weapons and contraband being introduced into the jail. The current lobby does not have restroom facilities for citizens visiting the jail or inmates being released from jail. The proposed addition would include a 100 square foot unisex restroom. Thousands of citizens visit the jail lobby annually for a variety of reasons. Visitors who are awaiting the release of inmates and inmates being released from jail may wait in the lobby for several hours. Also, additional seating would prevent citizens from having to stand or wait outside in inclement weather when no seats are available. Sincerely, Deryl Loar, Sheriff DL:lmt J 4151 Avenue, Vero Beach, Florida 32960 (772) 569-6700 www.ircsheriff.org INDIAN RIVE, PROJECT MANAGEMENT Certified Building Contractor CRC #1250257 December 9, 2014 Sheriff Deryl Loar Indian River County Sheriffs Office 4055 41st Avenue Vero Beach, Florida 32960 RE: IRC jail Lobby Expansion Dear Sheriff Loar, We hereby submit the following budget for the expansions as described in our site meeting with you. We understand this project to be an expansion of the existing lobby to the east structure line of the entrance, and the construction of a single ADA accessible bathroom in the south courtyard adjacent to the proposed new lobby. Please be advised this budget is conceptual in nature and will need to be further refined as the actual scope and existing conditions are more clearly -evaluated: The project scope includes: General Conditions - CSI Div 1 1. Allowance for building permits 2. Site supervision and project management are included for the duration of the project 3. All necessary cleanup and debris removal is included SiteWork and Demolition - CSI Div 2 1. Demolition and removal of existing storefront entry Concrete and Masonry - CSI Div 3 1. New reinforced concrete and masonry for exterior bathroom walls Wood -Exterior and Interior - CSI Div 6 1. Roofframingabove new bathroom Thermal and Moisture Protection - CSI Div 7 1. Roofing over new bathroom addition 2. Insulation ofproposed new lobby ceiling and walls Doors and Windows - CSI Div 8 1. New storefront entry with automatic bi-parting doors 2. New hollow metal door and 'hardware for ADA bathroom Indian River Project Management, Inc. 1816 19th Place Vero Beach, FL 32960 772.567.3099 67 Finishes - CSI Div 9 1. Interior framing and drywall on new lobby walls 2. Bathroom floor tile and lobby floor tile 3. Painting of new lobby and bathroom interior, and exterior walls of new bathroom Accessories - CSI Div 10 1. Provide and install new ADA bathroom accessories Mechanical Systems - CSI Div 15 1. Tie in to existing HVAC system to provide supply for new lobby area and bathroom 2. Bathroom ventilation 3. Install new plumbing to accommodate ADA bathroom - toilet and lavatory 4. No hot water is proposed for the bathroom Electrical Systems - CS! Div 16 1. Install new electrical branch circuits and fixtures to accommodate new lobby and bathroom - style and quantity similar to existing OUR BUDGET FOR THE AFOREMENTIONED SCOPE OF WORK IS $ 116,500.00 Thank You for the opportunity to provide this budget analysis. If you need anything further, do not hesitate to contact us. Respectfully Submitted, Steve Kovaleski David Milton Indian River Project Management, Inc. 1816 19°i Place Vero Beach, FL 32960 772.567.3099 68 December 2, 2014 Sheriff beryl Loar Indian River County The Honorable Wesley Davis, Chairman Indian River Board of County Commissioners 1801 27th Street Vero Beach, Florida 32960-3388 Dear Chairman Davis: This is my request to be placed on the December 16, 2014 Board of County Commission Agenda under Constitutional Officers with reference to Law Enforcement Impact Fees. Attached you will find a Proposal for Architectural and Engineering services for the Design of an on-site Helicopter Hangar, to include Ag/Marine storage, office space for Aviation, Ag/Marine and K-9 Units, along with an on-site Helipad for the Indian River County Sheriffs Office. Due to the complexity of working with the FAA in meeting necessary requirements, the project will be developed in phases: Schematic Design Phase - 6 weeks Design Development Phase - 4 weeks Construction Document Phase - 8 weeks Bidding - 4 weeks Construction Administration - 8 months The Sheriffs Office has leased a Hangar for many years from the City of Vero Beach. It is in dire need of major repair to include structural beam, roof, siding, insulation, etc. These repairs would be very costly to a building the County does not own. The Sheriff's Office has leased a hangar from the City of Vero Beach since 1997. As a direct result of the growth in Indian River County since that time, the equipment and personnel stationed at the hangar has necessarily increased. This includes the current operation of four (4) boats, of which only one can be stored at the hangar due to space limitations and the increase of the Canine Unit to six (6) deputies and their canine partners. Additionally, there has been an increase in the Aviation Unit to two (2) helicopters and the associated need for personnel and material. Due to the growth of Indian River County, there is a need for an expanded hangar facility that will be able to house the equipment and personnel needed to provide law enforcement services to the increased population of our community. 4,,, 4151 Avenue, Vero Beach, Florida 32960 www.iresheriff org (772) 569-6700 69 Sherif Deryl Loar Indian River County • I respectfully request approval of Impact Fees to proceed with the attached proposal in order to work toward future plans to construct a Hangar. and Helipad on-site. My request for a first draw on the project is $136,900. Sincerely, Deryl Loar, Sheriff DL:lmt Attachment 4055 41' Avenue, Vero Beach, Florida 32960 www.ircsheriff.org (772) 569-6700 70 zj � l� 74 SL 77 DONADIO & Associates, Architects, P.A. November 26, 2014 Mrs. Martha Asher Director of Support Services Indian River County Sheriffs Office 4055 415` Avenue Vero Beach, Florida 32960-1802 RE: ARCHITECTURAL/ENGINEERING PROPOSAL FOR A HELICOPTER ANGER BUILDING AND HELIPA➢) VERO BEACH, FLORIDA ARCHITECT'S PROJECT NO. P2014-56.1.2 Dear Mrs. Asher, Within the content of this letter is a Proposal for Architectural and Engineering Services for the Design ofanapproximately 80ft. x 130ft., 10,400 sq. ft. -Pre -Engineered Helicopter Hanger Building with approximately 4800 sf of accessory Work and Office space within the Hanger -Building, along with an on-site Helipad for the Indian River County Sheriff's Department located at 4055 41' Avenue in Vero Beach, Florida. Our Fee for the Architectural/Engineering Services will be a Lump Sum Fixed Fee of One Hundred Thirty -Six Thousand, Nine Hundred :Dollars ($136,900:00). This Fee shall include Basic Services for Architectural, Mechanical, Electrical and Structural Engineering, along with the Additional Services as noted in Attachment "A". See Attachment "A" for a complete breakdown of Basic and Additional Services Fees. The above Fees are based on the scope of services described below as required to Design, Permit and Construct the Helicopter Hanger Building and Helipad: 1. Architectural - Preparation of Construction Documents toincludethe following: A. Establishment of design criteria for the development ofthe Hanger Building•and Interior Work /Office Spaces. B. Preparation of architectural construction.documents consisting offloorplans,:elevations, Toofplan,and details, life safety plan, code review, schedules;lgeneral/construction details, notes: and.speoifications. C. Coordination with MEPFP, Structural, Landscape'and_Civil Consultants. D. Signed andsealed documents for Site Plan ApprovalandiBuildingfP_ermit Submittal. E. Bidding assistance and responding to Site Plan Approval:and BuildingPermit review comments. F. Submittal review of Architectural items. G. Periodic Construction Observation. 609 17th Street Vero Beach, Florida 32960 Phone 772 794 2929 Fax 772 562 8600 Email - anthony@donadio-arch.com License No. AA0002238 78 ARCHJTECTURAIJENGINEERING PROPOSAL FOR A HELICOPTER HANGER BUILDING AND 19ELIPAD VERO BEACH, FLORIDA Npvember 26, 2014 Page 2 2. Mechanical/Electrical Engineering — Preparation of Construction Documents to include the following: A. Coordination with Donadio & Associates, Architects, P.A. B. Establish design criteria for heating, ventilation and air conditioning (HVAC), electrical, plumbing and fire protection. C. Construction documents and specifications for HVAC, electrical and plumbing, fire protection, which include but are not limited to: door plans, schedules, electrical and plumbing risers, electrical panels, details, etc. D. Signed and sealed documents for Building Permit Submittal. E. Florida Energy Calculations. F. Bidding assistance and responding to building permit review comments. G. Submittal review of MEPEP items. H. Periodic Construction Observation. 3. Structural .Engineering — Preparation of Construction Documents to include the following: A. Coordination with Donadio & Associates, P.A. B. Establish structural design criteria. C. Review of soil investigative report as provided by Owner. D. Structural design and preparation of documents to include the following: i. Foundations design based on a conventional foundation system with a minimum allowable soil bearing capacity as stated in the soil investigation report. ii. RoofEramingplans. iii. Building and Wall Sections, Details and Specifications. E. Signed and sealed documents for Building Permit Submittal. F. Bidding assistance and responding to building permit review comments. G. Submittal review of Structural items. H. Periodic Construction Observation 4. Civil Engineering.—'Preparation of Construction Documents to include the following: A. Coordination with Donadio & Associates, P.A. B. Development of Preliminary. Site Plan. C. Pre -Application, Site Plan Approval & Special Exception Use Submittal. D. Helipad Design and FAA Permitting. E. Construction Documents and Specifications. F. Application Process for required Permits G. Bidding assistance and responding to Site Plan Approval and Building Permit review comments. H, Submittal review of Civil Site Work items. I. Construction Observation, Daily and Periodic Inspections of Erosion Control Devices and Certification of Construction Completion. 5. ,Landscape Architecture - Preparation of Construction Documents to include the following: A. Coordination with Donadio & Associates, Architects, P.A. B. Establish design criteria for Landscape and irrigation. C. Development of Preliminary Landscape and Irrigation Plan. D. Construction documents and .specifications for landscaping, irrigation, planting details, etc. E. Signed and sealed documents for Site Plan Approval and Building Permit Submittal. F. Bidding assistance and responding to building permit review comments. G. Submittal review of Landscape and Irrigation items. H. Periodic Construction Observation. 6. Cost Consultant Preparation of Construction Cost Estimates to establish project budgets for Schematic Design and 50% Construction. Document Phases. i J 0 1\ A /1, `'�.-, ,�. ssociates, Arcil/itet;is, P.A. 79 ARCHITECTURAUENGINEERING PROPOSAL FOR A HELICOPTER HANGER BUILDING AND HELJPAD VERO BEACH, FLORIDA November 26, 2014 Page 3 Below a description of the Scope of Basic Services to be provided based on this Proposal: SCHEMATIC DESIGN PHASE The Architect shall assist the Owner in establishing the program and ascertain the requirements of the project and shall arrive at a mutual understanding of such requirements with the Owner. Based on this understanding and the Owner's established Preliminary Budget, the Architect shall prepare Schematic Design Documents consisting of drawings and outline specifications II. DESIGN DEVELOPMENT PHASE Based on the approved Schematic Design Documents and any adjustments authorized by the Owner in the program schedule or construction budget, the Architect shall prepare, for approval by the Owner, Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the project as to Architectural, Structural, Mechanical and Electrical systems, materials and such other elements as may be appropriate. The Architect shall advise the Owner of any adjustments to the preliminary estimate of Construction Cost. III. CONSTRUCTION DOCUMENTS PHASE Based on the approved Design Development Documents and any further adjustments in the scope or quality of the project or in the construction budget authorized by the Owner, the Architect shall prepare, for approval by the Owner, Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the Project. IV. BIDDING / NEGOTIATION PHASE The Architect, following the Owner's approval of the Construction Documents shall assist the Owner in the review of Bids for Construction. The Owner's Contractor shall procure Bids for the Construction of the Project and the Architect shall assist the Contractor in the clarification of any Bid Requests for Information during the Bidding process. V. CONSTRUCTION ADMINISTRATION PHASE OF THE CONSTRUCTION CONTRACT The Architect's responsibility to provide Basic Services for the Construction Phase under this Agreement commences with the award of the contract for construction and terminates at the issuance to the Owner of the final Certificate for Payment or 60 days after the date of Substantial Completion of the Work, whichever comes first. The Architect and Engineers shall provide periodic Site Observations along with Review of Contractor's Applications for Payment, Contractors request for information and/or clarifications, Shop Drawing Reviews, Review of Change Order and decisions on any claims or disputes. VI. FEE PAYMENT SCHEDULE A. The fee is based upon our understanding of the stated goals and upon completion of services described above. The Pee Payment Schedule shall be as follows: Schematic Design Phase 15% Design Development Phase 20% Construction Document Phase 40% Bidding 5% Construction Administration 20% TOTALA00"1/u D 0J'?A 0 v Associates, Archiiecis, P f, 80 ARCHITECT-DRAT/ENGINEERING PROPOSAL FOR A HELICOPTER HANGER BUILDING AND HELIPAD VERO BEACH, FLORIDA November 26, 2014 Page 4 Reimbursable expenses are in addition to compensation for Basic Services and include expenses incurred by the Architect, in the interest of the project. Such expenses include, but are not necessarily limited to the cost of reproduction of drawing and specifications, including progress sets, postage, long-distance communication and facsimiles, photographs, travel and mileage. Reimbursable expenses will be billed at actual cost. Estimated Cost of Reimbursables is a maximum not to exceed amount of Five Thousand Dollars ($5,000.00). B. Progress billings will be made monthly based upon the percentage of completion of each phase of the project as of the date of the invoice. Payment is due upon receipt of the invoice. Invoices not paid within thirty (30) days of invoice date will be subject to a finance charge of one and one-half percent (1.5%) per month. C. Should the scope of the project change substantially, the fee will be altered accordingly, based upon Owner approval. Such work will be billed at the hourly rates specified below, for the time involved. No additional work will be initiated without Owner written authorization. D. Donadio & Associates, Architects, P.A. Standard Hourly Billing Rates are as follows: Principal $200.00 Senior Project Manager $175.00 Project Manager $135.00 CADD Manager $135.00 CADD Technician 1 $100.00 CADD Technician I1 $ 90.00 CADD Technician III $ 85.00 Intern Architect $100.00 Office Manager $ 85.00 Administrative Assistant $ 65.00 Receptionist $ 60.00 Technical Support - $ 55.00 E. If the project is abandoned or terminated before completion, owner will be invoiced for the services performed, together with the reimbursable expenses incurred, as of the date of termination. F. Should any questions arise regarding an invoice or any portion thereof, this office should be contacted immediately. Payment for the amount in question may be withheld. However, timely payment of the balance is required. G. Payment for services performed is in no way based upon the receipt of regulatory approvals or project financing. H. This Proposal is valid for 30 days from the date shown hereon and represents the entire understanding between Parties with respect to the referenced Project and may only be modified in writing. ON AD In Associates, Architects, P.A 81 ARCHITECTURAL/ENGINEERING PROPOSAL FOR A HELICOPTER HANGER BUILDING AND }LELIPAD VERO BEACH, FLORIDA November 24,2Q14 Page 5 VII. GENERAL QUALIFICATIONS A. Illustrative renderings or models are not part of the Basic Services. B. Interior Design and Drawings, Geotechnical Reports, Boundary & Topographical_ Surveys, Off Site Road Way Improvements, Environmental Surveys, As -built Surveys, Full Time on Site Representation, Re -Zoning, Site Plan Application Fees, Permit Application Fees, Building Permit Fees and any other Application Fees for any Agency approvals are not part of the Basic Services. C. All drawings, specifications and other documents prepared for this project are for use solely with this project and unless otherwise provided Donadio & Associates, Architects, P.A. are the author and owner and retain all lawful copyrights to such documents. This Proposal letter outlines our Architectural/Engineering Scope of Services. Should this arrangement be acceptable to you, sign and return one (1) copy of this proposal to this Office. If you have any questions or wish to discuss this proposal, please feel free to contact our Office. Thank you for this opportunity to work with you on this very exciting: project. Sincerely, e C. et94&- Anthony J. Donadio, A.I.A., NCARB President Deryl Loar, Sheriff Indian River County Sheriff's Department ! Loci r Print Nam% Date D NA.D 0 Associates, Architects, P.A. 82 ATTACHMENT "A" A/E BASIC SERVICES/ADDITIONAL SERVICE FEES AJE Basic Services and Additional Service Fees according to the following Schedule of Values for each deliverable are as follows: 1. Basic Service Architectural and Engineering: The Architectural and Engineering Services Fees are as follows: Basis of Fee: Estimated Construction Value $1,350,000 @ 6.00%: 1.1A Architectural $ 54,000.00 1.2A Mechanical/Electrical .$ 13,500.00 1.3A Structural .$ 13.500.00 1.4A Subtotal $ 81,000.00 2. Additional Services: The following is a summary of the additional services and their related professional fees. TASK TOTAL FEE 2.1A Civil Engineering Services $ 30,000.00 2.2A Interior Design Services. $ NIC 2.3A Off -Site Civil Engineering $ NIC 2.4A Landscape Architectural Services $ 5,400.00 2.5A Permitting Coordination Services $ NIC 2.6A Special Engineering/Fire Protection $ 3,250.00 2.7A Site and Heiipad Lighting $ 1,250.00 2.8A Post Occupancy/Warranty Inspection $ NIC 2.9A Cost Estimating: 2.9.IA Schematic Design Phase _ $ 1,500.00 2.9.2A 50% Construction Documents Phase $ 1,500.00 2.10A Computer Cable System Design $ By County 2.11A Security Consultant $ 4,000.00 2.12A Site Surveying $ By County 2.13A Geotechnical Engineering $ By County 2.14A Record/Conformance Drawings $ NIC 2.15A Traffic Impact Study (T.1.S.) Allowance $ 4,000.00 2.16A Communications Consultant $ NIC .2.17A Audio -Visual Consultant $ NIC 2.18A Subtotal $ 50,900.00 3. Sum The following is a summary of all the professional services to be provided: 3.1A Basic Service Architectural, Engineering $ 81,000.00 3.2A Additional Services $ 50,900.00 3.3A Reimbursable Expenses Allowance (Not to Exceed) $ 5,0.00.00 3.4A Total $ 136,900.00 83 New Impact Fee Revenues - Fund 103 Summary of Revenues and Expenses Fiscal Year Fiscal Year Fiscal Year Fiscal Ye?r Fiscal Year 2009/2010 2010/2011. 2011/2012 2012/2013 2013/2014 Correction&.601 Impact Fee Revenues Developer Contributions (51,086) Interest/Other Rev. Allocation Total Revenues (53,657) (52,187) $0 Direct Expenditures Encumbrances $13,239 $6,191 50 $0 50 51,357 $1,433 (52,021) $0 4362 512,153 42;534 (5830 51,433 51,659 $0 (5641,169) ($80;919) ($323,230) '$0 Allocated General Costs Net Revenues 50 (534,830) Fund Balance Tees with,,astyearinterest L itwZ0foilc0e'ei014600 •ImpactFee Revenues interest/0 -r Rev. Allocation Total -Revenues Di :Expenditures Encumbrances ;$0 $0 512,153 (5638,635) $0 :$0 50 `$0 85 of Sept 30, 3014 Prelim Cumulatjve Totals $1,085,420 $0 3182,770 51,229,849 (51,080,148) $0 481,749) 0321;797) ($36,489) $1,226,712 $588077 $506328 .$184531 $148042 33713 39:581 $4.004 :$l 387 (51,314) $19,553 490;900 $84;235 5145,855 12'530 $5 858 58 041. '51 821 11 II 2$Y11 ..;,; 9 490,('-17- 274,767) 9i0,'.r._274,787) '�-01 . ,0 06' 914 9) ($14;187) 50 Ailocated:General Costs NetiRevenues Pawed °" = once ees;�ne s. i ear Tn eras lreE°.S420 .' $0 111,216 $1;1.60,714 580 $0 $148,042 $148;042 $0 $0 $0 $0 $0 .$0 (5249,376) (092,191) 0523;.443 $01:1238 01,9'147 ,$29s70 40 -$1:32268 Impact Fee Revenues Developer Contributions Interest/Other Rev. Allocation Total Revenues Direct Expenditures (51,772) $213 fi,, 02 $0 10 522,086 $2,397 520,314 $2151999 • $0 '(5520;030) Encumbrances $0 $0 10 $191;085) Allocated General Costs .$0 .$0 10 10 . $0 •NetRevenues 520,314 (5258,764) (5169,540) .0397,262) (5495,116) 'Fund r83aaance '$2,046;563 $1,787,789 $1618,259 $1,220;997 ' .$7251'881 •feeswIth last yearinterest $56,344 $54;844 1142685 41 b4;663 4218;182 532,758 $132357 5154,995 '$0 50 $0 $ 10,328 (5362) $4580 $43;086 $131,995 $1'59;575 (5301;850) (5301;535) (5556;837) F:lBudget\Ruth\monthly reports\Impact Fees Fund 103-093014 51,7.01,331 +$1681489 "+$1/869.1323 ($1,44M •50 So 4427;972 $427,°972 Aar $2,322,871 '50 $274,347 $2$97;218 1$1;680,251) ($191,085) -$0 '$725;-881 $`726,881 10/16/2014 84 Comprehensive Plan Approved County Comp Pian Capital Improvements Element rlfoa 01E8 'Whores to Revr nn TOO Rorpnilc foist eges Ann 14113alana FY 2014/15 $3.90,5.t�q '53.503 Goo FY 2015(14 FY201WI7 FY 2017/18 FY 2018/19 Total 50 "50 SD S0 50 50 SP S..900.000 So SS 53.9010Po 50 'Retinae 1,0N1•, 11' MOS S 19.05 Diskiln..d CouNoom 1,49d to folioets �" - . $^•080.080 TY2017A8 n S0 SP So o ions Sr r: Alf - Ycs --- 2 P1ollsbllik�l0�as S2S5.000 $295.000 SO SO - 5015 54958100 SO S2,00O.5K10 004 vnel 501c5 Ms ln!16terfuturapubfrc beadings ' Molts ndmgss -1t,a15•000SO taxa SE . 3R SP s25.1.1W 3T0000puunal5alcsTex Impact Pess•Publrs Bldgs Yes - 1 30 SO --Si � S3.905.000 WS 1 rlfoa 01E8 'Whores to Revr nn TOO Rorpnilc foist eges Ann 14113alana FY 2014/15 $3.90,5.t�q '53.503 Goo FY 2015(14 FY201WI7 FY 2017/18 FY 2018/19 Total 50 "50 SD S0 50 50 SP S..900.000 So SS 53.9010Po 50 'Retinae 1,0N1•, 11' MOS S 19.05 's'201.2.16 - FY 2016/17 . 5.0 TY2017A8 n FY 2018/19_ SO Total •ntimpact Fees Cort tions.impon Fccs ' o ions Sr r: Alf SO - So :.• Vo Salp7ax 54958100 SO 5650.000 $100:000 . SO 3148:t 148:0(Kt Otr� taxa ..,In 5.0 • OW ails o S1.3131100 S2.033,048 aditures Ai WOO' It IV ! s% 00 emomOM C Col - 5 loFArnj Mechanisms 131d.Fs P&D/Cootrol Roma 000019 540,5,000 .,m riorago 8ld0dipq !Y•201411$ — B FY 241514 FY 201(47 FY 2017/10 FY2019/)9 - 40• 50 Total •,_i,txxt Laundry Mom X150Cpnsf:PrksmoProws Toth eiN; tlU0woo 50 314061 3931 068 Revenue $aaree Option a> .Priority Raekioe 1- Fally lilgliest Fr'iorty, 5 e Faedod7 Lowest Priority Ycia SO S0 StF SD SP $129.0011 312 fd $11 n So SW 000 51 t+ 7 al Sails Tax a • 0001 Sales Ta,t Sl01:1 -C $0 s004100 dptton0.aloo Tar 00go SfiO,(kt0 - s<1 $14t t14a Corroctiotp lmpac?ea+ 75 S10Pgeo $2. Yes Ycs Ycs Ycs Cont rim of Was to Revenue OW ow nems Nov5 Naos Pnrko and 11e4riatioa FY 2019115 ' S1923' 3006 FY 2815/16 , 5.0 SiOn Community Develapmant Department Adopted December 2.2014.Ordinance 2014=020 oxoti7 450000 0'750.000 FYr201718 100000 .p(Kt FY2018/19 St1 TOtal - 3'085. 069 Page A-3 85 Impact Fee (Fund 103) Refund Calculation Revenues & Expenses as of Sept 2014 Law Enforcement Expenditures & Encumbrances Total Expenditures - inception through 9/30/14 Encumbrances @ 9/30/14 $1,441,848 0,4> ..0.:ices ,.,....n-8 .i.....�'�,, Revenues Cumulative Impact Fees & Interest Impact Fees - FY -2004/05 Interest - FY 2004/05 Impact Fees - FY 2005/06. Interest - FY 2005/06 Impact Fees- FY 2006/07 Interest FY 2006/07 Impact Fees- 2007/08 >i701011 0kOK'.:.S f:iL'YJ^'j J, $269,941 $1,371 $682,431 $30,939 $225,451 553,365 $161,433 $269,941 $271,312 $953,743 $984,682 $1,210,133 $1,263,498 $1,424,931 Difference - Revs. Less Exp. & Enc. ($1,171,907) ($1,170,536) ($488,105) ($457,166) ($231,715) ($178,350) ($16,917) i7�l. �:�IZ',�'.•rr'"�„tr.`c<c��' a �c �` ;;��'t 3�'i�_ r..ue. k>k.: %'z.,;:•r!°r1750: aV `Q �'1i:�;'a i ita'1..,'.'.3r'!. *This calculation shows that as of Sept 30, 2014, funds collected through a portion of the 2007/08 interest were expended or encumbered. If no additional funds were expended or encumbered from this point forward, the Oct -Dec 2008 impact fees would be due for a refund on December 31, 2014. Cummulative LaW Enfprcernent • Impact Fees -.Oct 2008 -Dec 2008 $24,097 $44,3767. 12/3:3./14 Impact fees- Jan 2009 -March 2009 $4;607 $48,974 3/31/15 Impact Fees- April 2009 -June 2009 ($4,265) $44,709 :6/30/15 Impact' Fees- July 20094Sept 2009 ,($1,594) 543,115 '9/30/15 Interest'FYi08/09 $32;880 '$75;995 Impact fees- Oct 2009-Dec.2009 ($218) $75,7.78 12/31/15 impact fees- .Jan-2010=March 2010 ($178) $75;600 $/3.8/16 ImpactFees-April 2010 -June -2010 ($9:i) $74681 6/30/18 Impact Fees-.JuIy2010-5ept 2010 $0 $74,1681 9/30/16 interest FY 09/10 $12,530 $87,211 impact Fees- Oct 2010-Dec.2010 $0 $87,211 12/31/16 !impact fees -Jan 2011'March 2011 ($734) $86;477 3/31/17 impact Fees- April 2011 June 2011 $7;632 $94,110 6/30/17 impact •Fees- July 2011 -Sept 2011 $12;655 $106,7.65 9/30/17 Interest FY 10/11 $5,858 $112;623 Impact Fees- Oct 2011 -Dec 2011 $18,783 5131,406 12/31/17 86 Law Enforcement Cummulative 1 WWI Opeiiu uy: Impact Fees -Jan 2012 -March 2012- $13,473 $144,879 3/31/18 Impact Fees- April 2012 June 2012 $13,140 $158,019 6/30/18 Impact Fees -July 2012 -Sept 2012 $45,503 $203,522 9/30/18 Interest FY 11/12 ($8,041) $195,481 Impact Fees- Oct 2012 -Dec 2012 $27,501 $222,982 12/31/18 Impact Fees- Jan 2013 -March 2013 $17,410 $240,392 3/31/19 Impact Fees -April 2013 -June 2013 $17,541 $257,933 6/30/19 Impact Fees July 2013.Sept 2013 $21,783 $279,716 9/30/19 Interest FY 12/13 $1,821 $281,537 Impact Fees- Oct 2013 -Dec 2013 $20,061 $301,598 12/31/19 Impact Fees Jan 2014 -March 2014 $39,481 $341,080 3/31/20 Impact Fees -April 2014 -June 2014 $37,098 $378,178 6/30/20 Impact Fees -July 2014 -Sept 2014 $49,214 $427,392 9/30/20 Interest FY 13/14 $580 '$427,972 9/30/20 87 Public licarind egstafeve). 11) INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird; County Administrator DIVISION H A • N RRENCE: Vincent Burke, P.E. Director of Utility Services FROM: Arjuna Weragoda, P.E. Ito Capital Projects Manager DATE: December 2, 2014 SUBJECT: First Public Hearing to consider applying for a Community Development Block Grant It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting on December 16th, 2014. INTRODUCTION The next Community Development Block Grant (CDBG) application cycle closes tentatively in March, 2015. An official Notice of Funding Availability (NOFA) is expected in January 2015. In order to submit a competitive grant application, however, the county must initiate the application process at this time. This involves undertaking several actions, including choosing a CDBG application category, holding two public hearings, completing plans and specifications, income survey and holding a Fair Housing Workshop. :BACKGROUND The Community Development Block Grant (CDBG) program provides an opportunity for eligible cities and counties to compete for funds to improve local housing, streets, utilities, and public facilities. These funds are available in several categories: Commercial Revitalization, Housing Rehabilitation, and Neighborhood Revitalization. In 2011, Indian River County was awarded a Neighborhood Revitalization Community Development Block Grant. Funds from that grant were used to provide improvements associated with sanitary sewer, and flood control and drainage to the West Wabasso Phase I Community (43 households were 1 88 connected to centralized sewer). The grant has recently been closed and the County is now eligible to apply for a new CDBG. For the 2014 CDBG cycle, the application submittal deadline is tentatively March 12, 2015. In order to apply for up to $750,000 in CDBG funds, the Board of County Commissioners must hold a Fair Housing Workshop as well as two separate public hearings. DESCRIPTION AND CONDITIONS CDBG Program Under the CDBG program, there are two groups of grant categories. The first group is comprised of three categories. These are, 1) Commercial Revitalization; 2) Housing Rehabilitation; and 3) Neighborhood Revitalization. Indian River County may receive a grant in only one of these three categories in this group. If awarded a Commercial Revitalization, Housing Rehabilitation, or Neighborhood Revitalization grant, the county may not apply for another grant in any of those three categories until that grant is closed. Following is a description of each of the three CDBG categories: 1. Commercial Revitalization Various improvements may be funded in commercial areas. Eligible projects include parking facilities, drainage, street paving, sidewalks, lighting, recreation facilities, potable water services, and sanitary sewer services. This category is very competitive. 2. Housing Rehabilitation Substandard housing occupied by income eligible households may be rehabilitated to meet code requirements. Both owner occupied and rental housing may be included. Recipients are eligible in the entire jurisdiction. Dilapidated housing may be demolished and cleared, and financing is provided to the displaced occupants for replacement housing. 3. Neighborhood Revitalization This category is primarily for potable water and sanitary sewer installation or replacement (including hook-ups), street paving, and drainage improvements in low/moderate income neighborhoods. Funds may also be used to purchase and develop property as sites for low/moderate income housing. This is a very competitive grant category. The Second Group consists only of the Economic Development category. This grant category is independent of the other three categories. In the same fiscal year that Indian River County applies for a grant in any category from the first group, the county may also choose to apply for funds in the 'Economic Development category. Even if Indian' River County has an open Commercial Revitalization, Housing Rehabilitation, or Neighborhood Revitalization grant, an economic development CDBG application can still be submitted to the Department of Community Affairs (DCA) for consideration. The following is a description of the Economic Development category: Economic .Development Funds are available to local governments to provide necessary infrastructure or sites for new businesses or business expansions. Local governments may also lend funds directly to the 2 89 business for capital expenses (land, building, equipment, site development). Funds_ from this grant category must be utilized to create jobs or retain existing jeopardized jobs, primarily for low/moderate income persons. Economic Development CDBG funds may be used for the following activities: acquisition of real property; acquisition, construction, or rehabilitation of commercial land, industrial buildings and structures; purchase of capitalized machinery and equipment with a useful life of at least five years; energy conservation improvements designed to encourage the efficient use of energy resources; public, commercial, or industrial real property or infrastructure improvements; • Activities to remove barriers that restrict elderly or handicapped access to publicly or privately owned buildings, facilities, and improvements. • Activities designed to provide job training and placement and/or other employment support services on behalf of the participating party. CDBG Application Cycle Commercial Revitalization, Housing Rehabilitation, and Neighborhood Revitalization CDBG applications are subject to an annual application cycle. The next application deadline is tentatively March 12, 2015. The time frame to apply for the Economic Development CDBG portion however, is different. Instead of being limited to annual cycles, Economic Development CDBG applications may be submitted monthly. Economic Development CDBG applications are related to private development projects that need public infrastructure. CDBG Application Process The CDBG application process involves various steps, including: a Advertising for, and holding a first public hearing to obtain public input on the County's economic and community development needs. • Advertising for, and holding a second public hearing to apply for a specific CDBG category. • Holding one Fair Housing Workshop. • Conducting a Citizen Advisory Task Force (CATF) Meeting to discuss potential project alternatives for the CDBG application. Please note that a CATF meeting was held November 6, 2014. • -Advertising for and selecting a consultant to administer the CDBG Grant. At this time, the Board of County Commissioners is to hold the first .public hearing. If after the first public hearing, the Board of County Commissioners chooses to continue with the application process, the second public hearing will be scheduled in front of the Board of County Commissioners (tentatively scheduled for Tuesday, February 17, 2015). At the second public hearing, staff will also request BCC approval to submit a CDBG application in the most appropriate CDBG category. A CATF meeting and a Fair Housing workshop was conducted on November 6, 2014 to solicit comments from the CATF members and the public on the recommended categories and educate on fair housing guidelines. The CATF unanimously with a 3-0 vote approved the West Wabasso Sewer Phase 11 and the East Gifford Drainage Project. 3 90 Potential CDBG Projects Staff is in the process of developing a list of potential projects that could be submitted for this CDBG application cycle. At this time the preliminary list includes the following projects: ■ West Wabasso Sewer Phase H combined with the East Gifford Area Drainage Project to be submitted as one application. The beneficiary score is a major component of the grant application. In order to score high on the subject category the project needs to benefit at least eighty five (85) households. Staff feels that only forty (40) households out of fifty two (52) may hook-up to County sewer leaving a deficit of forty five (45) to meet the target. Therefore,taff had to combine the subject sewer project with another potential project to benefit low to moderate income households. Staff decided on a drainage project within the Gifford Neighborhood. The east Gifford Area Drainage project is a recommended project in the approved Gifford Neighborhood plan. Guardian CRM, Inc., the County's Community Development Block Grant consultant for the West Wabasso Sewer Phase I project, has offered to assist with assembling a new CDBG application. That assistance includes evaluating the potential CDBG application score for each of the possible CDBG funded projects. The results of the consultant's analysis was reviewed with the CATF at their meeting held on November 6th, 2014, and a formal recommendation will be submitted to the BCC as part of the second public hearing for the grant application. Funding If the Neighborhood Revitalization (NR) CDBG project is given consideration by the Board, some preliminary estimates of the costs associated with the project should be evaluated. The costs presented are estimates only since this concept is in the pre -design stage. The West Wabasso Phase II. sewer project is estimated to be about $1.1M. The CDBG grant monies, if successful, shall cover $750,000 for capital improvements. Funding of $350K from other sources will be needed to cover the gap between what the grant may pay versus the capital improvements necessary to maximize the number of benefitting properties. For the Gifford drainage area, it is expected that $250,000 will be necessary for the needed conveyance systems and drainage improvements. Note that there will not be any CDBG grant funds available for the Gifford drainage area. The East Gifford storm waterMunicipal Services Benefit Unit (MSBU) fund, which is funded by residents in that unit, has an available balance around $19,000. Therefore, -a $231,000 delta exists which would require funding from the County's general storm water allocation within the Optional Sales Tax fund. 4 91 RECOMMENDATION Staff recommends that the Board of County Commissioners: ▪ Open the first public hearing and obtain public input regarding the county's economic and community development needs; and • Provide direction to staff regarding pursuing new CDBG funding. ATTACHMENTS CATF Meeting Minutes from the November 6th, 2014 meeting APPROVED FOR AGENDA: ph A. Bird unty Administrator FOR: Date Link) lG, a7a/y Indian River Co. Ap,.-. • ved Date Administration- j.ln Legal «-' 161�� ;lx"s. F.j Budget ' `• utilities 1 Y Utilities -Finance �'� Iq Community Development 124/8 F:\Utilities\UTILITY- Engineering\Projects - Utility Construction Permits \f RC - West Wabasso Community Sewer System Phase 2 - UCP# 4103\Admin\BCC Items\BCC Memo - 1st Public Hearing 12-2-14.docx 92 COMMUNITY DEVELOPMENT BLOCK GRANT CITIZEN ADVISORY TASK FORCE There was a meeting of the Indian River County (IRC) Community Development Block Grant (CDBG) Citizen Advisory Task Force (CATF) on Wednesday November 6, 2014 at 1:00 p.m. in Conference Room B1-501, Building "B" of the County Administration Building, 1800 27th Street, Vero Beach,. Florida. Present were members: Joe Edlette, Jr., Teddy Floyd, and Leroy Smith Members absent were: Reverend William Mosley, Joe Wiggins and Wesley Davis, Non -Voting Commission Liaison. . Also present were IRC Staff: Sasan'13.;Tani r Thief Long Ra a Planner; Vincent Burke, Director of Utilities; Arjuna 'era j:+ da, Utilities Capital Project Manager; Bill Schutt, Senior Economic Planner, and Amy Sheridan, Commissioner Assistant. Others present: Corbett Alday; .;Guardian ,:''Community Resource Management, Inc.; Julianne Price, IRC Health -Department; and Bill Rigby. Call .to Order Mr. Rohani calld;-the .meeting to order in the absence of Chairman William Mosley. Election of 2014 ='2;5 Chairman .& Vice Chairman Mr. Idelett ' nominated Mr. Smith, SECONDED BY *Mr. Floyd, ttie ;members voted :unanimously (3-0) to Met Mr. Smith as 2014 - 2015 Chairman of the r:^r- Coih unii y Development Block Grant Citizens Advis of Task 'Force. Mr. Smith nominated Mr. Idlette, SECONDED BY Mr. Floyd, the ;members voted unanimously (3-0) to elect Mr. I,dlette as the 2014 - 2015 Vice Chairman of the Community Development Block Grant Citizens Advisory Task =Force. CDBG / Un -Approved December 19, 2013 C:\Users\aweragoda\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outiook\UDJ6DNQW\CDBG CATF 11 06 14 Meeting Minutes.doc 93 Approval of Minutes of December 13, 2013 ON MOTION BY Mr. Idelette, SECONDED Mr. Floyd, the members voted unanimously (3-0) to approve the December 19, 2013 minutes as presented. Review of CDBG CATF and its Duties Mr. Rohani introduced Mr. Corbett Alday, Guardian Community Resource Management, Inc. who will assist the Committee w)th the upcoming "CDBG application(s). Mr. Alday explained the responsibilitiessof:-the CDBG CATF and its duties. Mr. Smith inquired if the new application will be separate from the Wabasso project the Committee applied for`=:,:last year. Mr. Corbett -:!`applied in the affirmative. Review CDBG CATF Categories Mr. Alday reviewed a Powerlitii #; }presentatiorj'2b ffh the Committee and highlighted the following CDBG CATF cate.'.goraes: Nei t borhood Revitalization, 9., Housing Rehabilitation, Commercial Revitaji'�atti`:;, ardr Economic Development. The presentation is on t i1e h the Comm fission Off4e. Chairman.SMth inquir d as to how:#rhe.points were awarded in the grants. Mr. Corbett replied tt D�s,jcalculates *points based on U.S. Census. He also mentioneid that every.irr'e''=tnban=.River County is awarded a grant, points that } h are deducted a`rae,next giant application. Mrr Sasan alsotginted'''oUt' that unfortunately these grants are reviewed County -wade and not co`munity-wide. The wealthy communities in Indian River County therefwe skews ttae data. Mr. Floyd vas,Ced if it would be helpful to submit the application early. Mr. Alday confirmed tt a getting beginning work on an application in early gives time F.T. to earn more optional points such as `readiness to proceed' but will probably take 2-3 tries before an application is awarded. Mr. Rigby asked if the West Wabasso Sewage Project was combined with the Wabasso Phase I project. Mr. Burke stated that project is in addition to the Phase I project. In addition, Mr. Burke also said that the grant for this project will be for $750,000, and there will be a deficit to complete the project because the lift station and the road restoration will take up a large portion of the grant. CDBG / Un -Approved December 19, 2013 C:\Users\aweragoda\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\UDJ6DNQW\CDBG CATF 11 06 14 Meeting Minutes.doc 94 Mr. Floyd wanted to know if the County could apply for a grant in the future for Gifford, if the Committee selects the West Wabasso Phase II Project. Mr. Rohani remarked that the County can apply for future grants, as long as the current project application is closed. The County can only have one project open at a time with regular category block grants. Chairman Smith turned the Committee's attention to the financial impact this would have on the residents of the West Wabasso _:community. Mr. Alday confirmed that there will be fees associated with the new sewer system for the community but the County will alert the residents of the`fixed costs associated by certified letter. Mr. Rohani also interjected that in ?.some -cases, residents may apply for SHIP grants to assist with these fees,.: Mr:'Burke also: -commented that with a LMI status, HUD has requirements in,Olace that prohibit Te County from charging impact fees associated with pro1ects such as the West Wabasso sewer project. Mr. Rigby inquired if this new application *ant will have the assessment stated on the actual grant as was,on previous WeeWabasso Phase I project. Mr. Rohani replied in the affirmative. Chairman Smith asked why, ou# of.:5'2"estclential homes, so many were opposed to this projec#4., ,Mr. Rigby.; fs�uggesterthat those residents were misinformed. Ms. .i Price al'sev::commented,that during Phase I, the residents that were surveyed wei^e;,,in sone'_ cases renters, and not the actual homeowners. Only the actual homeowners{,ii.l be surveyed in this project. Mr. Alday noted that the County does neediWgnontatWOI1 F.owners about connection fees, but that all residents_ including ,r;;enters=00 an income survey and notice about monthly fees. Mr. Bu•` a further ekillained`{th5at a base fee plus and estimated cost based on watera,,,ge is used tn she nota a so everyone will have a fair idea of monthly costs. Ms. Price ..suggested that because the lack of positive conveyance within the community, a ;drainage project within East Gifford will be a help. Mr. Burke interjected that the Committee needs to manage expectations with this project. The East Gifford drainage .project may not fix all the drainage problems the community has currently. Mr. Alday commented that a Gifford drainage project to address more needs could be a future application after this project closes. ON MOTION by Mr. Floyd, SECONDED by Mr. Idelette, the members voted unanimously (3-0) to recommend to the BCC to choose West CDBG / Un -Approved December 19, 2013 C:\Users\aweragoda\AppData\Local\Microsoftniindows\Temporary Internet Files\Content.Outlook\UDJ6DNQW\CDBG CATF 11 06 14 Meeting Minutes.doc 95 Wabasso Sewer Phase II combined with a drainage project in East Gifford area under the Neighborhood Revitalization Category. ON MOTION by Mr. Idelette, SECONDED by Mr. Floyd the Committee unanimously voted (3-0) to recommend Economic Development Grants to the Board of County Commissioners. ON MOTION by Mr. Floyd, SECONDED by Mr. Idelette, the members voted unanimously voted (3-0) to adjourn the meeting. CDBG / Un -Approved December 19, 2013 C:\Users\aweragoda\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.OutlooklUDJ6DNQIMCDBG CATF 11 06 14 Meeting Minutes.doc 96 /a /C201-7 12/17/2014 /O. A./. Community Development Block Grant Indian River County and Guardian Community Resource Management, Inc. Tuesday, December 16, 2014 Community Development Block Grants 1. Federal Funding to the State 2. State Develops Rule and Application 3. Competitive Process 4. Benefit to Low and Moderate Income (LMI) 5. Eligible Applicants: a) Cities of less than 50,000 population b) Counties of less than 200,000 population Community Development Block Grants 1. Very, very competitive (common to take 2-3 tries) 2. Community Wide Need Scores (CWNS) are at their lowest (base score calculated by FDEO/HUD) 3. 2010 Census is still being compiled to calculate new CWNS — may change for 2014/15 (from 23 to 90+/-) 4. Income documentation required — census can be used but survey is usually required to achieve score (51% LMI min, 70% LMI is better for score) FY 2014 Income Limit Area 2014 CDBG Income Limits FY 2014 Median Income Income Limit 1 2 3 4 5 6 7 8 Category Persons in Family Very Low (509'0) 19,150 21,900 24,650 27,350 29,550 31,750 33,950 36,150 Income Limits ($) Indian Extremely River $54,700 Low (30%) 11,670 15,730 19,790 23,850 27,910 31,750 33,950 36,150 County Income Limits ($) Low (80%) Income 30,650 35,000 39,400 43,750 47,250 50,750 54,250 57,750 Limits ($) 12/17/2014 9L• 2 Funding Categories Regular Category ($750,000) 1. Neighborhood Revitalization (infrastructure) ➢ LMI neighborhoods at least 51% LMI; 70% LMI will maximize score ➢ Minimum 85 LMI households (HH) in the project area served by the CDBG work for max score ➢ Eligible Activities: water, sewer, roads, storm, neighborhood centers, parks, sidewalks ➢ New sewer and water score the highest ➢ Leverage up to $50,000 for 25 points ➢ Ready to proceed (plans, specs, permit apps) 100 points Neighborhood Option: Combine West Wabasso Sewer Phase 2 and Gifford Drainage Improvements (over 85 LMI houses total) West Wabasso Phase 2 Sewer Service Area T VI:MASS° .ViFV S(W i Q SYSTTM PHASE II Ali{3ti MAP 12/17/2014 96.3 Neighborhood Option: Combine West Wabasso Sewer Phase 2 and Gifford Drainage Improvements (over 85 LMI houses total) Gifford Drainage Service Area Funding Categories Regular Category ($750,000) 2. Housing Rehabilitation (rehabilitation/repair) > LMI owner occupied repairs: code, safety, hardening > Leverage $50,000 (can be County SHIP) 25 points > Green improvements in Housing Assistance Plan is important to score > 10 owner occupied units must be addressed to maximize score > 2 Very Low Income and 4 Low Income must be addressed to maximize points > A CDBG Housing Assistance Plan with priorities such as disabled, veterans, elderly head of HH must be adopted 12/17/2014 6' 4 Funding Categories Housing CDBG Option: Gifford/IRC Enterprise Zone Rehab Program Indian River County/City of Vero Beach Enterprise Zone Funding Categories Regular Category Continued ($750,000) 3. Commercial Revitalization (CRA improvements) ➢ Commercial Redevelopment Area required (County does not have one at this time) ➢ LMI city wide at least 51%; sidewalks parking, lighting, building code, facades > Leverage is important to score (can be Tax Increment Financing/TIF) > Ready to proceed is important to score > Optional points for other community development such as architectural standards, Main Street membership 12/17/2014 9 6. 5 Economic Development Economic Development (can be more than $750,000) Open until State funds expended — does not compete with regular CDBG > Infrastructure needed for business expansion or new business: water, sewer, rail, traffic, roads, gas, fiber > Local government-owned buildings; market rent > Loans to businesses (via eligible local governments) > Job Creation required: grant per job under $35,000 > At least 51% of the jobs created going to persons of LMI households; diploma or equivalent and on job training Economic Development, cont. NOW HIRING *Pall TO Economic Development — Sample program e) Public Benefit Standards = cost per job under $35,000 (e.g. — For a $1,500,000 grant: $1,500,000 divided by $34,999 = 42.85 = round up = 43 Jobs Minimum) f) National Objective = Job Creation with at least 51% of the jobs created going to LMI Persons. (e.g. Above 43 Jobs times .51 = 21.85 = round up = 22 LMI Jobs) 12/17/2014 Process and Action Plan 1. RFP Grant Services (if needed; possible piggy back or similar) 2. RFP Engineering Services (not applicable; in house) 3. CATF (appointed; at least 5 citizens; 51% LMI; required to meet once before the 1st Public Hearing for 10 points)(DONE) 4. First Public Hearing before BOCC (categories) December 2014 5. Income Surveys (Wabasso/Gifford December '14 -January -'15) 6. Application Draft February 2015 7. Second Public Hearing (resolution to submit; leverage funds of $50,000) February 2015 8. Application Finalized and Submitted March 2015 9. Cycle opens January 27'15; closes March 12 '15 (TENTATIVE) 10. Economic Development can Apply Until Funds Expended Anticipated Project Cost & Funding Source Project Estimated Project Costl CDBG Funding Amount Q Funding Amount West Wabasso Phase 11- Sewer Project $1,100,000.00 $750,000.002 $350,000.003 East Gifford Area Drainage Project $250,000.00 $250,000.004 'Project cost include design, surveying and construction. Cost does not include impact fee, and connection fee. Any and all professional opinions as to costs reflected herein, including but not limited to professional opinions as to the costs of construction materials, are made on the basis of professional experience and available data. 2Maximum funding amount under the Regular Category (Neighborhood Revitalization). 3Capital Funding. Capital fund revenues are generated from impact fees. 4A portion of the project to be paid by the E. Gifford M.S.B.U. Funds and the remainder to be paid by the General Storm Water Improvement Fund or Optional Sales Tax. 12/17/2014 6 - 7 Recommendations County staff recommends that the BOCC accept the recommendation of the CATF and make a motion to authorize staff and Guardian to proceed with a Neighborhood Revitalization Category application for Wabasso Sewer Phase II and Gifford Drainage, and when a suitable business comes forward, the Economic Development Category. Indian River County CDBG Program Review Questions Thank You 12/17/2014 94.8 SCRIPPS SCRIPPS TREASURE COAST NEWSPAPERS Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared, Sherri Cipriani, who on oath says that she is Classified Inside Sales Manager of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was publshed in the Indian River Press Journal in the following issues below. Affiant further says that the said Indian River Press Joumal is a newspaper published in Vero Beach in said Indian River County, Florida, and that said newspaper has heretofore been continuously published In said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices In Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. Customer Ad Pub Number Date Copvline PO # INDIAN RIVER CO UTIL SVS 2665001 12/11/2014 PUBLIC NOTICE FDEO Sworryto and subscribe before me this day of, December 11, 2014, by 1W)\-( 1 l c_-cI�� , who is Sherri Cipriani [X] personally known to me or [ ] who has produced as identification. Donna -Lyn Johnson S PAL DONNA-LYN JOHNSON MY COMMISSION FF043735 EXPIRES: October 1, 2017 ''-l7f,.Erd` Bonded Thio Notary put* Undervmlars Notary Public NEWSPAPER E -Sheet© LEGAL NOTICE ATTACHED ********************* DO NOT SEPARATE PAGES 96,1 to to Ad Number: 10 Section-Page-Zone(s): FIRST PUBLIC HEARING Description: Insertion Number: TC a 5005115 TREASURE cofsr NEWSPAPERS it 11URSDAY. mama nu Y 58 Imd.' Wctey FLORIDA PROBATE wwwan.NM., . 0y�� ..000110 wen> D.a.D1; IL EWA WABARREDODE WILL D. 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PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Jeff Morton ADDRESS: 9512 Riverside Dr., Sebastian, FL 32958 PHONE: (772) 321-1551 SUBJECT MATTER FOR DISCUSSION: Change road paving from Millings to standard Asphalt IS A PRESENTATION PLANNED? IS BACK-UP BEING PROVIDED IS THIS AN APPEAL OF A DECISION WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? X X X YES YES YES NO NO NO Currently the County is planning on using Millings to surface 58th Ave. From Oslo Rd. To 13th St. SW. I recommend a change to regular asphalt road due to increased housing development on 13`h St. SW to allow these residents better ingress an egress to 58th Ave and shopping. Building in 4 Lakes Development was not known at time decision was made on using the Milling. ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? X WHAT FUNDS OR ACTIVITIES ARE Road Funds REQUIRED TO MEET THIS REQUEST? YES NO Transmitted to Administrator Via: Interactive Web Form E -Mail Fax Mail Hand Delivered Phone COUNTY ADMINISTRATOR. MEETING DATE: 0_,u_o_r_h ' Joseph. A. 'Ilaird L2p241-6d ,/ , J0/1 97 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLi DISC SSION INFORMATION I dian River Coun r ode ct+on 102.04 , as a geral rule'items should be limited to matters on which the commission may take'actiolc discussion Indian River County Code Secth*+ t07r2i additional time is granted by the commission limit remarks to three minutes unless NAME OF INDIVIDUAL OR ORGANIZATION Gk's.; �.. 1 ADDRESS1 ,<' i SUBJECT MATTER FOR DISCUSSION• `1)211/0 1.-c'i- IS.N �' /� PHONE; IS A PRESENTATION PLANNED? IS BACK-UP BEING PROVIDED? IS THIS AN APPEAL OF A DECISION? Yes Yes Yes 1— No n Niro No WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? i Yes 1 No WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? Transmitted to Administrator Via: Interactive Web Form E -Mail Fax Mail Hand Delivered Phone COUNTY ADMINISTRATOR: MEETING DATE: 98 )OL INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(9)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102:07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Fred Mensing ADDRESS: 7580 129th Street, Sebastian, Fl PHONE: 772-532-6035 SUBJECT MATTER FOR DISCUSSION: Potential Lawsuit against County and Others IS A PRESENTATION PLANNED? IS BACK-UP BEING PROVIDED IS THIS AN APPEAL OF A DECISION WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? YES YES YES NO NO NO Settlement Agreement or Suit will be filed and Action to Governor to have Commissioner O'Bryan, Zorc, Solari removed from office for Causing Suit. ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? Transmitted to Administrator Via: Interactive Web Form E -Mail X_ Fax Mail Hand Delivered Phone YES NO COUNTY ADMINISTRATOR MEETING DATE: / December 16, 2014 F:1County Admin\ExecAssAAGENDA\Public Discussion hems Form.doc Board Approved 11/7/06 99 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: '1C ADDRESS: Pc ��y PHONE: SUBJECT MATTER FOR DISCUSSION: IS A PRESENTATION PLANNED? IS BACK-UP BEING PROVIDED 1S THIS AN APPEAL OF A DECISION WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? mos kS3`) P43V)c_ c_oc3s YES YES YES NO r_g-m30 V NO ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? YES I J NO Transmitted to Administrator Via: Interactive Web Form E -Mail Fax Mail Hand Delivered Phone COUNTY ADMINISTRATOR: MEETING DATE: oseph A. Baird 100 i J 2-011 1013 I would like thank the men and women police officer and Sherriff deputies who worked on black Friday keeping the peace and people safe during the event. I would to publically apologize to the Director of Utilities when I made a suggestion for the two groups to work together their team is working very hard to meet the State requirements. I greatly appreciate each of the County Commissioners time today in regards to requesting this time for me to publically speak exercising my US Constitutional Rights of Freedom of Speech. I would humbly request not to be cut off or interrupted while speaking and reading this presentation. Imagine this happening to you. This is a request again one of many for public records request per my US Federal Constitutional Rights of law 5 USC 552 and Fla. 119.01 and Fla. 119.07. I have made numerous request for public records from all the below agencies: Clerk of Court Mr. Smith and his attorney Erick Barkett, Sherrif Loar and several staff of office of public records specifically their attorney Mr. Harprin and his assistant and the Internal Affairs Division Complaints which were filed , State officials and Office of Open Government, and the St. Lucie Sherriff's Department and their attorney Mr. Fetterman which have been severally delayed and specific request ignored which has severally obstructed justice 18 USC 1503 during crucial times of my pending courts cases. Public records request prior to Clerk of Court Mr. Smith was made in addition to many requests made after the IRC Court obtained an attorney Mr. Erick Barkett for public records of the following: A list of specific public employees Clerk of Court Mr. Smith, Civil Manager Linda Beckford and other specific Civil Clerks which 1 have repeatedly requested public records request 5 USC 522 from their attorney Mr. Barkett a meeting with Mr. Barkett regarding documents missing and removed from files in two of Ms. Hunts court cases and documents missing from Mrs. Camacho's case file which was a sworn affidavit was filed in the record. In addition to request of video surveillance not to be moved alerted or destroyed of the front inside entrance way and the inside front office of the Civil Division including but not limited to where the records are stored and the Civil Manager Linda Beckfords area in the Indian River County Public Building specifically on March 27, 2013, September 12, 2013 ( see letters sent for each and every request) to the attorneys Mr. Barkett and Mr. Harprin continues to delay my requests and ignore. We are now almost in 2015 gentlemen. In addition to the names of each legal name of each and every employee who was employed at the IRC Court house from 2007 through present including but not limited to temp. Employees or floater employees from other departments and retires. Attorney Mr. Barkett has delayed and ignored these requests severally obstructing justice 18 USC 1503 in my numerous public records' request to the Clerk of Court prior to obtaining an attorney this has been an on going nightmare for many years. Interference of myself and other Pro Se litigants addressed with the Clerk of Court several years ago have also severally delayed and interfered with Florida Bar ACAP complaints regarding several attorneys one of which has been disbarred by the Florida Supreme Court and according to the Florida Bar at least three more attorneys are currently under investigation which the lower courts has interfered with along with specific public officials. It has appeared and demonstrated to influence another county Sherriff's Department due to public records of Lt. Mullinax's falsified with no ligate legal reason a "trespassing in a Public Court house building where I had pending court cases in higher courts which Lt. Mullinax and specific Court law enforcement employees have severally interfered and obstructed justice during crucial times of pending court cases violating 18 USC section 1512 (a) and 18 USC 1513 and title 42 USC 1983 "every person who under color of any color of any statue or causes to be subjected any citizen of the United States or other person within the jurisdiction thereof to the deprivation of any rights, privilege's or immunities secured by the Constitution shall be liable to the injured party. I would like at publicly request the total number of lawsuits against the Indian River Sherriffs Department the names and the number of lawsuits in State and Federal court file while Sherriff Loar has been in office which he oversees the Sherriffs Department he should be aware on what is going on in his police department. Specific public people have violated 18 USC 241, I8 USC 512 tampering with a witnesses, 18 USC 1510 along with many other US Federal violations of my United States Constitutional rights. I have requested and again I am publicly requesting the legal names ad badge numbers of all the Sherriffs security who have worked at Indian River County Court House from 2007 through preset specifically 1�1sZX1J 100.1 r ti December 20, 2012, March 27,2013 , September 12, 2013 October 2013 and for the video surveillance which was requested immediately after each incident not to be moved altered or destroyed or parties involved for aiding and abetting legal action will be taking for exploitation of evidence. The Rules for Florida Police 1.1 Police officers shall not knowingly exceed their authority in the enforcement of the law. 1.3 Police officers shall not knowingly restrict the freedom of individuals, whether by arrest of detention, in violation of the Constitutions and laws of the United States and the State of Florida. 2.1 Police officers shall carry out their duties with integrity, fairness and impartiality. L2.4 Police officers shall take no action knowing it will violate the constitutional rights of any person Police officers shall perform their duties and apply the law impartially and without prejudice or discrimination. 3.1 Police officers shall provide every person in our society with professional, effective and efficient law enforcement services. Police officers shall refrain from any conduct in an official capacity that detracts from the public's faith in the integrity of the criminal justice system. 3.2 Police officers shall not express, whether by act, omission or statement, prejudice concerning race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. 3.3 Police officers shall not allow their law enforcement decisions to be influenced by race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. Principle Five Police officers shall treat all members of the public courteously and with respect 5.1 Police officers shall exercise reasonable courtesy in their dealings with the public, fellow officers, superiors and subordinates. 5:2-Ne-peliee'rcer Statl ridicul �s3""Police o esta-lafished-departm Law Enforcement Code of Ethics 3.2 Police officers shall not express, whether by act, omission or statement, prejudice concerning race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability,- sexual brieritation or age illfull sociation of Chiefs of Police 3.3 Police officers shall not allow their law enforcement decisions to be influenced by race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age. 5.2 No police officer shall ridicule, mock, deride, taunt, belittle, willfully embarrass, humiliate, or shame any person to do anything reasonably calculated to incite a person to violence. i5.3 Police officers shall promptly advise any inquiring citizen of the Department's complaint procedure, and shall follow the established departmental policy for processing complaints. My case was recently dismissed by the Florida Supreme Court and a request is being made to have reconsideration based on the severe obstruction of justice with all of the above mention agencies and public people purposely hindered my "due process" and knowingly and purposely. I am praying the Florida Supreme court allows a reconsideration due to the sever years of obstruction of justice by the agencies mention and all others otherwise we will be forced to file to the United States Federal and the US Federal Supreme Court. This has caused my family and myself extreme undue added stress which caused nine years of my life and caused a massive heart attack of an immediate family member due to the severe stress to die who is now with the lord. I would greatly appreciate the County Commissioners much requested assistance to each and every public records request which all of the above parties have received immediately after each and every dated incident. My father and millions of men and women who served this country and are serving this country to protection all Americans for their United States Constitutional Rights to "due process". This obstruction of justice is not just us and must stop! Due unto others as you want done to your self. We have laws for a reason to keep law in order in America when pubic officials abuse their power they 2 100.1 should be held accountable and are NOT above the law. The Florida Supreme Court has requested a committee regarding the Florida access justice which I have contacted the Director requesting to be an advocate to help with ideas to help improve the legal and the State court system in Florida. Thank you very much for your time today and I pray your assistance in this matter. -Cur 3 1oo.3 PUBLIC NOTICE ITEMS: 12/16/14 Office of INDIAN RIVER COUNTY ATTORNEY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold - County Attorney DATE: December 9, 2014 RE: Public Notice of Public Hearing Scheduled for January 13, 2015 to Consider an Ordinance to Repeal Certain Language in Chapter 315 of The Code of Indian River County with Respect to Medical Marijuana The Board of County Commissioners will hold a Public Hearing in the County Commission Chambers on Tuesday, January 13, 2015, at 9:05 a.m. or as soon thereafter as the matter may be heard, to consider adoption of a proposed ordinance entitled: AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, AMENDING CHAPTER 315 OF THE CODE OF INDIAN RIVER COUNTY ENTITLED "PAIN MANAGEMENT CLINICS, CONTROLLED SUBSTANCES AND MEDICAL IIIIARIJUNA" TO REPEAL REGULATIONS AND PROHIBITIONS OF CERTAIN ACTIVITIES RELATING TO MEDICAL MARIJUANA; AND PROVIDING FOR SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE. /nhm Approved for December 16, 2014 BCC Meeting Public Notice items UNTY ATTORNEY Indian RiverCo. Approved ' Date , Admin.= Ja'Ui f Co.,Atty. a ..i Budget i, :l 4If: :Department .- Risk.Management -- 101 Office of the / 1. INDIAN RIVER COUNTY ADMINISTRATOR Joseph A. Baird, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Joseph A. Baird County Administrator DATE: December 10, 2014 SUBJECT: Lobbyist for 2015 Legislative Session DESCRIPTIONS AND CONDITIONS: At the November 4th Board of County Commission Meeting, the Board authorized staff to renew the County's agreement with Joe McCann, Ballard Partners, Inc., for lobbying services. Subsequent to that meeting, but prior to the agreement being finalized, the County was advised that Joe McCann is no longer associated with Ballard Partners, Inc. Due to the change in circumstances, staff interviewed a number of potential lobbyists and lobbying firms including Mat Forrest, with Ballard Partners, Inc., to determine who would be the best advocate for the County's 2015 legislative priorities. FUNDING: Southern Strategy Group has agreed to $5,000 per month, beginning January 1, 2015 for a maximum of $45,000 for this fiscal year. The agreement allows the County to cancel it at any time. Funding for lobbyist services was included in BCC Operations Professional Services Account Number 00110111- 033190. RECOMMENDATION: Staff recommends the County not renew its agreement with Ballard Partners, Inc., rather staff recommends entering into an agreement with Southern Strategies Group for lobbying services for this year. Staff also recommends the Chairman beauthorized to sign an agreement with Southern Strategies Group upon review and approval of the County Administrator and County Attorney. APPROVED AGENDA ITEM FO' : December 16, 2014 Indian River Co App : ' - • Date Administrator _ !( 14/j Legal a — d Budget l2 %�ticl 102 STRATEGY GROUP 1 i 28 WEST CENTRAL BLYD., SUITE 260 • ORLANDO, FL 32801 (P) 407 650.5052 (F) 407.650.2069 • V.•WV.%SOSTR ATIG Y. COM December 10, 2014 Kate Pingolt Cotner Assistant County Attorney Indian River County 1801 27th Street Vero Beach, FL. 32960 Re: DRAFT Retainer Agreement with Southern Strategy Group of Orlando, LLC Dear Ms. Kotner: Thank you very much for your interest in Southern Strategy Group. We appreciate the opportunity to provide governmental consulting services to Indian River County government. Southern Strategy Group is committed to providing the highest level of service in furtherance of your goals. This agreement will describe the terms under which that representation will occur. You have asked that we represent Indian River County government before state government on issues related to county administration. The entire team of Southern Strategy Group's lobbyists will be available to advance Indian River County's interests. You may wish to review in detail the qualifications of the team at www.usstrategy.com. However, in order to ensure that your needs are efficiently and fully addressed, I will be the primary contact for this representation. If I should ever be unavailable, I would encourage you to contact Alex Setzer. Our contact information is reflected on the attached sheet. In exchange for these services, Indian River County has agreed to pay Southern Strategy Group of Orlando, LLC $5,000 per month beginning January 1, 2015. Southern Strategy Group will send an invoice on the first of each month and payment is due by the end of each month. Any partial month invoice will be pro -rated. All payments should be remitted to P.O. Box 10570, Tallahassee, FL 32302. This agreement will proceed on a month-to-month basis and maybe terminated by either party with 30 days written notice. Costs directly attributable to the performance of this work will be billed in addition to the monthly retainer, and these costs may include travel and other expenses incurred on behalf of Indian River County. No monthly costs that in the aggregate exceed $500 will be incurred without your prior approval. Also, by signing below, you agree that you will complete any forms necessary to comply with lobbyist registration requirements under Florida law that may arise from our representation of Indian River County during the term of this contract or after its termination should reporting periods overlap. 1 1 1 Y. 1 1 1 1 1 . 1 1 Y 1' 1 1 V' 1 1 1' 1 1 1; I. S 1 1' (1 11' 1. P 1 1 1 A 1\ f) ( A( 1 U 1 (: 1 3. S 11 1 1. I STRATEGY GROUP * * 1111.3,11,111(111.1 )A! 'TEX MIDWEST STRATEGY GROUP STRATEGY GROUP * * * * * 1'W1'.13311(11-flY COR( WWW 311111)175') 3(1)(:3' COM 103 Ms. Kotner Page 2 It should also be noted that Southern Strategy Group of Orlando, LLC has affiliated offices in other states and within the state of Florida. Southern Strategy Group has a policy of declining representation of clients when that representation would immediately create a direct conflict with other clients in the state in which the representation occurs. You have retained Southern Strategy Group for representation in Florida, and we know of no conflicts with our current clients in Florida. In order to ensure the candor and trust in our relationship that forms the basis of effective representation, it is the policy of Southern Strategy Group to keep confidential within each state office all information about your business interests and strategies. I believe the above reflects our understanding. If it does, please sign this agreement and return with the enclosed client information form. I appreciate your attention to this matter and look forward to working with you. Please never hesitate to contact me if we can assist Indian River County in any way. Sincerely, Oscar Anderson Partner Enclosure For INDIAN RIVER COUNTY DATE 104 EMERGENCY ADDITION Agenda Item 11B Office of the 12/16/14 INDIAN RIVER COUNTY ADMINISTRATOR Joseph A. Baird, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Joseph A. Baird County Administrator DATE: December 15, 2014 SUBJECT: Update on Joint Meeting Regarding All Aboard Florida Update on the proposed joint meeting of the Boards of County Commission for Indian River County, Saint Lucie County, and Martin County to discuss collaboration on addressing the impacts of the All Aboard Florida rail expansion project. APPROVED AGENDA ITEM BY: F( December 16, 2014 Indian River Co Administrator Legal Approved D.te mmrizima I o�E INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird, County Administrator DEPARTMENT HEAD CONCURRENCE Stan Boling, AICP Community Develo nt Director FROM: Sasan Rohani, AICP Chief, Long -Range Planning DATE: December 3, 2014 RE: CONSIDERATION OF THE GIFFORD NEIGHBORHOOD PLAN ANNUAL REPORT CARD FOR 2014 It is the requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of December 16, 2014. DESCRIPTION AND CONDITIONS From May 2013 through July 2014, the county performed an update of the 2002 Gifford Neighborhood Plan. The updated plan was adopted by the Board of County Commissioners on July 15, 2014. That plan was the culmination of a grass roots effort by the Progressive Civic League of Gifford, Gifford residents, and Indian River County to improve the quality of life and economic conditions for Gifford residents. Through considerable interaction with residents of Gifford at community meetings, county staff prepared the neighborhood plan which presents a strategy and a series of actions to address issues, concerns, and opportunities identified by Gifford residents. Approval of the plan committed the Board (as well as other responsible parties) to undertake specific actions identified in the "action plan" section of the overall neighborhood plan. Action 1.5 of the plan states the following: "Each year, through 2020, the County Planning Division will provide a Gifford Neighborhood Plan 2014 action plan/implementation plan "report card" to the Progressive Civic League of Gifford and will present the report card to the Board of County Commissioners at a Board of County Commissioners meeting". 1 105 This report and the attached implementation matrix "report card" constitute the first annual report card for the Gifford Neighborhood Plan 2014, and has been provided to the Progressive Civic League of Gifford. The Board is now to review the attached Gifford Neighborhood Plan annual report card for 2014. ANALYSIS The Gifford Neighborhood Plan 2014 is a 108 page plan that contains an introduction and description of the planning process, data (existing conditions), analysis, action plan, implementation and funding sections, and appendices containing reference information including a history of Gifford. Following its July 15, 2014 approval, the plan has been implemented as specified in the plan's action plan and implementation sections. • Action Plan The action plan section (strategies, objectives, and actions) is "the heart" of the neighborhood plan (attachment # 2). As structured, the action plan contains 15 objectives that relate to major issues and topics identified during community meetings. Following is the list of the neighborhood plan objectives in the order presented in the plan: 1. Communication/Coordination 2. Housing Rehabilitation/Property Maintenance 3. Demolition/Repair of Dilapidated and Unsafe Structures 4. Housing Ownership 5. Economic Development/Employment/Technical Training 6. Illegal Uses, Non -conformities, and Land Use Compatibility 7. Sidewalk Improvements 8. Street Maintenance 9. 45th Street/ MLK Blvd "Main Street" Beautification and Improvements 10. Traffic/Safety Improvements 11. Drainage Improvements 12. Street Lighting 13. Park Improvements 14. Funding 15. Crime Prevention/ Law Enforcement. Under each objective, there is a set of specific actions that contribute to meeting the objective. Each action item identifies a specific action, a responsible party or parties, and either a completion date (year) or an indication that the action is to be implemented on an on-going basis. Responsible parties identified in the action plan include: the Planning Division, the Public Works Department, the Parks Division, Code Enforcement, the Progressive Civic League of Gifford, the School Board, Indian River State College, Road and Bridge, Traffic Engineering, Indian River Farms Water Control District, the Metropolitan Planning Organization (MPO), the Health Department, the Sheriff's Office, the County Attorney's Office, and the Indian River County Chamber of Commerce. Overall, the plan contains 82 specific actions. Community Development Department staff has coordinated with all responsible departments, 2 106 entities, and the Progressive Civic League of Gifford to ensure implementation of the plan's actions. As shown on the attached "report card" matrix (attachment # 1), of the 82 actions in the plan, 4 had 2014 due dates and all 4 of those actions were completed (100%). In addition, there are 42 ongoing actions in the plan that require periodic implementation (see last two pages of attachment #1). Of the 42 ongoing actions, 36 have been completed (implemented) and 4 are in progress for a total of 40 addressed (95.23%). The two ongoing actions yet to be addressed, hosting a housing fair and drainage problem coordination with Indian River Farms Water Control District, should be addressed next year. Finally, as indicated in the attached matrix, some actions due by 2015 and 2016 have already been completed or partially implemented. Larger projects called for in the action plan, such as the 45th Street Beautification project, east Gifford drainage improvements project, and street lighting project are moving forward and most likely will be done ahead of the schedule indicated in the action plan. FUNDING Implementation of the Gifford Neighborhood Plan 2014 will require use of various current and future funding sources. Funding sources will include the General Fund, gas taxes, sales taxes, the MSTU, grants, and other appropriate funding sources. Larger projects have been incorporated into the County's recently updated Capital Improvements Element (CIE), which was approved by the Board of County Commissioners on December 2, 2014 (see attachment # 3). CONCLUSION The neighborhood plan's "action plan" section contains a total of 82 actions; each action is related to an objective and is structured to identify a specific task, a responsible party or parties, and a completion date or indication that implementation is ongoing. For the 2014 "report card" period, all actions with a 2014 due date have been completed (100%) and most of the ongoing actions are completed or their implementation is in progress (95.23%). 'RECOMMENDATION Staff recommends that the Board of County Commissioners review and accept the Gifford Neighborhood Plan 2014 implementation report card. ATTACHIVI NTS 1. Implementation Matrix "Report Card" 2. Action Plan (strategies, objectives, and actions) 3. Gifford Neighborhood Plan CIE Items (excerpt from adopted CIE) APPROVED AGENDA ITEM: FOR:. ,( r. -fir- iN 7Q2/5 i. BY: Indian River Co, Approved Date Admin. !"�1t/ (/t Legal; `ilj i1 Budget (Z/T(14 Dept. / ls-/q//cl Risk Mgr. F:\Cc nunity Development\Gifford Plan\Staff Reports\GNP 2014 Report Card- BCC agenda item 12-16-2014.doc 3 107 GIFFORD NEIGHBORHOOD PLAN 2014 IMPLEMENTATION MATRIX All Actions Sorted by Date Action Type of Action Responsibility Prin►ary Responsibility Secondary Timing Date Action Completed 3.1 Identify Dilapidated Housing Units to be Fixed or Demolished in Gifford Code Enforcement PCLG 2014 Done 13.9 Apply for Grant for Trail at Martin Luther King Park MPO Health Department 2014 Done 6.4 Revise LDRs Prohibiting Specific Industrial Operations in West Gifford Area Planning 2014 Done 9.1 Design Improvements and Beautification for 45th Street Public Works MPO 2014 Done 5.14_. Provide Chamber Membership Discounts Chamber of Commerce 2015 Done 3.2 Develop and Distribute user friendly Brochure for Property Maintenance and Code Enforcement Code Enforcement Building Division 2015 13.1 Make Iniprovetnerits at Hosie -Schumann Park Parks Division Public Works 2015 Partially done, working on plans for pavillion 14.4 Apply for Recreation Development Assistance Program Grants (FRDAP) Parks Division Public Works 2015 9.4 Coordinate with Owners on ROW or easement for 45th Street Beautification PCLG Public Works 2015 3.4 Identify Ways to Stabilize Post Demolition Sites Planning Building Division 2015 5.6 Request Vocational Training Expansion Planning School Board/IRSC 2015 6.5. Revise LDRS to Allow Food/Produce Vendors on Weekends in Designated Areas Planning 2015 12.1 Develop a Plan for Street Lighting Public Works PCLG 2015 In progress 14.3 Apply for Trarspottation Alternatives Funds Public Works 2015 5.9 Request Coordination on Minority Teacher Recruitment, Zero Tolerance Policy, Other School Related Issues School District PCLG 2015 14.1 Consider Community Redevelopment Agency (CRA) or Tax Increment Financing County Attorney's Office 2016 14.2 Consider Safe Neighborhood Improvement Districts County Attorney's Office 2016 00 Action "ype of Action Resp( 3ility Primary Responsibility Secondary Timing E Action Completed 8.5 Seek Right of Way Donations (unplatted streets) PCLG Public Works 2016 2.1 Apply for CDBG Grant for Rehabilitating Substandard Housing Units Planning 2016 2.2 Commit SHIP Funds for Housing Rehabilitation Planning 2016 Done 9.2 Improve and Beautify 45th Street from U.S. #1 to 43rd Avenue Public Works MPO 2016 12.2 Improve Street Lighting at 41st Street/32nd Avenue Intersection, and 49th Street Public Works 2016 13.2 Make Improvements at Gifford Park Public Works Parks Division 2016 Done 10.3 Identify Appropriate School Zone Safety Improvements School District Public Works/ Planning 2016 13.7 Ensure Safety of Parks and Schools Sheriffs Office School District/Residents/ PCLG 2016 13.6 Design Redevelopment Plan for Old Landfill Site Solid Waste Public Works 2016 7.3 Repair and Connect Sidewalk along 45th Street, from 58th Avenue to U.S. #1 Public Works 2017 11.7 Develop Scope for Culverting Canal on South Side of 45th Street Public Works IRFWCD 2017 11.8 Identify Appropriate Safety Barriers at Canals Public Works IRFWCD 2017 3.3 Demolish and Replace UtnSafe and Dilapidated Units in Gifford with CDBG Funds Planning Building 2018 7.2 Repair and Connect Sidewalks Along 43rd Ave between 41St and 49th Street Public Works MPO 2018 9.3 Improve and Beautify 45th Street with Partial Culverting and Landscaping (Phase 2) Public Works MPO 2018 10.2 Signalize 58th Avenue/45th Street and 58th Avenue and 49th Street Public Works 2018 11.1 Identify Neighborhood Drainage Problems Public Works 2018 13.8 Evaluate and Consider Feasibility of Boat Ramp at Gifford Dock Park Public Works 2018 11.2 Maintain Stormwater System, Build Outfalls for the east Gifford area to 41st Street retention pond Public Works 2019 14.5 Implement Stormwater Improvement Project Public Works 2019 8.3 Resurface 45th Street Public Works 2020 2 Action Type of Action Pave 32"d Avenue North of 43rd Street and 35th Avenue North of 45th Street Responsibility Primary Public Works Responsibility Secondary Timing 2020 Date Action Completed 8.6 7.4 Provide Sidewalks along 41St Street and 49th Street Public Works MPO 2024 5.7 Set up Career Source Mobile Unit in Gifford Career Source PCLG Ongoing Done 5.3 Attract Business to Gifford (Enterprise Zone) Chamber of Commerce Ongoing Done 5.4 Provide Incentives to Businesses Locating Within Enterprise Zone Chamber of Commerce Planning Ongoing Done 5.5 Provide Technical Assistance to Minority Businesses Chamber of Commerce Planning Ongoing Done 5.8 Hold Annual Job/Apprenticeship Fair Chamber of Commerce PCLG Ongoing In progress 5.13 Educate Residents Regarding Enterprise Zone Chamber of Commerce Planning Ongoing Done 6.1 Conduct Code Enforcement Sweeps Code Enforcement Sheriff's Office/Health Department Ongoing Done 6.2 Conduct Code Enf. Action Against Illegal Uses Code Enforcement Ongoing Done 6.3 Conduct Code Enforcement Monitoring Code Enforcement Ongoing Done 15.2 Concentrate Code Enforcement on sites With Code Violations Contributing to Crime Code Enforcement Sheriff's Office Ongoing Done 15.5 Attend COPE Meetings Code Enforcement Ongoing Done 5.12 Ensure Availability of Computers to Community Gifford Youth Activity Center Ongoing Done 11.3 Maintain Canals IRFWCD Ongoing Done 7.1 Determine Funding Opportunities for Sidewalks MPO Public Works Ongoing Done 13.3 Maintain a Security Unit at Gifford Park Parks Division Public Works Ongoing Done 13.4 Maintain Gifford Park Ballfields Parks Division Public Works Ongoing Done 13.5 Maintain, Replace, and Repair Gifford Park and Hosie Schumann Park Playground Equipment Parks Division Public Works Ongoing Done 2.5 Assist with forming Neighborhood Association (Property Maintenance) PCLG Planning Ongoing In progress 2.6 Organize Community Day Cleanups PCLG Ongoing In progress 5.11 Host Community Meeting with School District Staff PCLG School Board Ongoing In progress 11.5 Monitor Stormwater Facilities and Report Issues PCLG Residents Ongoing Done 11.6 Monitor Culverts/Ditches and Report Problems PCLG IRFWCD Ongoing Done 1.1 Maintain Gifford Interested Parties E-mail List Planning Ongoing Done Actio Type off Action Resp bility Primary Responsibility Secondary Timing , Action Completed 1.2 Notify Interested Parties of Any Applications Planning Ongoing Done 1.3 Maintain Gifford Information link on County Website Planning Ongoing Done 1.4 Conduct Information/Input Meetings for County Projects in Gifford Planning Ongoing Done 2.3 Distribute SHIP Information Package Planning Ongoing Done 2.4 Target SHIP Rehabilitation Assistance for East Gifford Planning Ongoing Done . 4.1 Present Housing Information to Gifford Residents Planning Ongoing Done 4.2 Host Housing Fair Planning Financial Inst./PCLG Ongoing 1.5 Present Annual GNP Actions Report Card Planning Public Works Ongoing Done 5.1 Promote Coniiriercial and Industrial Development in Gifford Planning Building Ongoing Done 5.2 Provide Incentives to Businesses That Want to Locate at Airport Property Planning Vero Beach Airport Director Ongoing Done 11.4 Coordinate with IRFWCD Stormwater Facilities Public Works IRFWCD Ongoing 5.10 Hold Procurement Workshops in Gifford Purchasing Division Ongoing Done 8.4 Repair Potholes on Publicly Dedicated Streets Road and Bridge Public Works Ongoing Done 8.1 Monitor Street Conditions Road and Bridge Public Works Ongoing Done 8.2 Repair or Resurface Publicly Dedicated Roads Road and Bridge Public Works Ongoing Done 15.1 Allocate Law Enforcement Resources Sheriff's Office Ongoing Done 15.3 Enforce Posted Speed Limits Sheriff's Office Ongoing Done 15.4 Enforce Against Noise Violations Sheriff s Office Ongoing Done 10.1 Monitor Traffic Volumes and Accident Rates Traffic Engineering Public Works Ongoing Done F:\Community Development\Gifford Plan\2014 update\GNP 2014 Implementation\GNP 2024 Implementation Matrix sorted by date.doc 4 Gifford Neighborhood Plan 2014 NEIGHBORHOOD ACTION PLAN The neighborhood action plan component of the Gifford Neighborhood Plan 2014 identifies plan goals, strategies to achieve each goal, and actions to be taken to implement the plan. As structured, the plan is results oriented, with specific actions programmed for implemeritation. Gifford Neighborhood Plan Goal The goal of the Gifford Neighborhood Plan 2014 is to revitalize the Gifford area as a safe community, maintaining its traditions ("Gifford forever"), with good quality housing, adequate physical infrastructure, well maintained neighborhoods and public spaces, sufficient economic opportunities, and vibrant community activities. Gifford Neighborhood .Plan Strategies For each major issue identified in the Analysis Section of this plan, an overall strategy has been developed. Each strategy provides a blueprint for addressing the issue, solving identified problems, and pursuing desired opportunities. Associated with each strategy are objectives and actions. While the strategies establish the general framework for addressing each issue, objectives associated with each strategy set reasonable accomplishments to be met by specified time frames. Related to each objective are actions to be undertaken by appropriate parties. Those actions, when undertaken, should lead to accomplishment of the objectives. Because the Gifford Neighborhood Plan 2014 is a coordinated effort among a number of groups, there are several agencies/organizations With responsibility for taking actions identified in the plan. Only through the coordinated efforts of these agencies/organizations can the plan's objectives be met. N Oommunity Development Indian River County 67 Gifford_ Neighborhood Plan 2014 COMMUNICATION & COORDINATION Communication and. Coordination Background and Strategy: Currently, the County has a general policy of maintaining good, reliable, and on-going communication with Gifford residents and interested parties regarding County -related plans and activities that affect the Gifford area. The County needs to formalize and expand that general policy by maintaining existing communication/coordination procedures and by broadening information access and input opportunities for Gifford residents and interested parties with respect to County activities that affect the Gifford area, and by incorporating those procedures and opportunities into this plan. Objective 1. Comthunieation and Coordination By 2015, an enhanced communication and coordination process will be in place regarding County activities that affect the Gifford area. Action 1.1: The County will maintain and continually update its "Gifford Interested Parties" e-mail group, and will add any party that requests to be added to that e-mail group. Action 1.2: The County will notify by e-mail every party on the "Gifford Interested Parties" e-mail group of any application for a proposed development project in the Gifford area scheduled for review by the County's Technical Review Committee, Planning and Zoning Connnission, and Board of County Commissioners. Action 1.3: The County will maintain a "Gifford" informational link on its website (www.irccdd.com), including items such as this plan, reports on major projects and development proposals in Gifford, and "report card" presentations (see action 1.5 below). Action 1.4: The County will hold an information and input meeting in Gifford for any significant development regulation initiative in Gifford and for any significant proposed County project within Gifford, including roadway and intersection expansions, major parks and beautification projects, and new County buildings and community facilities. The County will invite any applicant proposing a significant land use or zoning change in Gifford to conduct a presentation and input meeting in Gifford, with County staff in attendance. Action 1.5: Each year, through 2020, the County Planning Division will provide a Gifford Neighborhood Plan 2014 action plan/implementation plan "report card" to the Progressive Civic League of Gifford and will present the report card to the Board of County Commissioners at a Board of County Commissioners meeting. Community Development Indian River County 68 Gifford.. Neighborhood Plan 2014 HOUSING Housirit_Backgrotirid and Strategy: One of the most significant and most visible problems in Gifford is poor housing conditions, especially in the east Gifford area. To address that issue, the County, the Progressive Civic League of Gifford, Gifford residents, non-profit groups, and private sector interests will need to support or engage in the rehabilitation of substandard housing units, remove dilapidated units and unsafe structures, and build new housing. As part of that effort, the County's role will be to provide state and Local funds for housing rehabilitation and new construction, to undertake or support housing rehabilitation with federal funds, to remove dilapidated housing and unsafe structures using local and other funds, and to assist in establishing viable neighborhood associations to promote property maintenance and address neighborhood issues. Non-profit organizations, such as Habitat for Humanity Every Dream Has a Price, and any other recognized housing agency or provider will need to continue building new houses and rehabilitating existing homes in Gifford and providing pre and post construction mentoring to their clients. I>i that effort, coinitnunnity groups, particularly the Progressive Civic League of Gifford, have a vital role. Those groups need to inform Gifford residents of the various local, state, and non-profit group programs available for housing ownership and/or rehabilitation, encourage residents to participate in those programs, and bring together residents and providers of housing assistance. Objective 2. Housing Rehabilitation/ Property Maintenance By 2018, at least 100 substandard residential units in east Gifford will have been rehabilitated. Action 2.1 — By 2016, the County will apply for Community Development Block Grant (CDBG) funds to rehabilitate 20 or more substandard housirig units in the east Gifford area. Action 2.2 — By 2016, the County will commit up to $250,000 of SHIP funds as a match for CDBG funds. Action 2.3 — Each year, the County will coordinate with community leaders and, through Gifford civic organizations and places of worship, distribute SHIP program informational packages that provide information regarding the County's rehabilitation assistance program to Gifford residents. Community Development Indian River County 69 urnfford .Noteb to rhood. Plan. 2014 Action 2.4 — Each year, the County will target SHIP rehabilitation program efforts for Gifford residents, especially east Gifford residents. Action 2.5 — Each year, the County will coordinate with community leaders to identify Gifford residents interested in forming a voluntary neighborhood association and will assist the residents in forming the association. Action 2.6 — At least twice a year, the Progressive Civic League of Gifford will organize community day clean ups in the Gifford area and will coordinate with the County Solid Waste District which will provide dumpsters for each clean up day event. Objective 3. Dentolition or Repair of Dilapidated Housig Units and Unsafe Structures By 2016, at least 10 dilapidated residential units or unsafe structures in east Gifford will have been demolished or repaired, and by 2020, at least 30 dilapidated residential units or unsafe structures in east Gifford will have been demolished or repaired. Action 3.1 — In 2014, and each year thereafter through 2020, County Code Enforcement, in coordination with community leaders, non -prat housing assistance organizations, the Health Department, and the Building Department, will identify 5 or more dilapidated housing units or unsafe structures, notify the owners to fix or demolish the dilapidated units or unsafe structures, and initiate the County's building condemnation and demolition process when appropriate. Generally, dilapidated wood houses will be demolished, and concrete block houses will be rehabilitated whenever appropriate. Action 3.2 — By 2015, County Code Enforcement,, in coordination with the Building Division, will prepare and distribute to Gifford residents and owners of rental properties in Gifford a user-friendly brochure regarding property maintenance rules and how to report suspected maintenance violations to County Code Enforcement. In addition, the County will provide an informational link to the information on the County's website. Action 3.3 — By 2018, the County will apply for CDBG funds for demolition or repair of dilapidated housing units and unsafe structures in the east Gifford area. Action 3.4 — By 2015, the County will coordinate with community leaders and identify ways to stabilize post -demolition sites that include weed -related nuisances through weed removal, weed -control, grass -seeding, or similar techniques performed as part of the demolition project, and will include such techniques as part of demolition project scopes of work, where appropriate. Community Development Indian River County 70 Gifford. Neighborhood Plan 2014. Objective 4. Housing Ownership By 2020, the number of owner occupied housing units in east Gifford will have been increased by 50 units. Action 4.1 — At least once each year, County staff will coordinate with community leaders and meet with residents present information regarding the County's downpayment/closing cost loan assistance SHIP program. Action 4.2— At least once each year, County staff will assist, and Local financial institutions will host a housing inform Gifford residents of available housing loan programs, to provide housing assistance information, and to contact information. in east Gifford to fair in Gifford to provide personal ECONOMIC DEVELOPMENT/ EMPLOYMENT/VOCATIONAL 'TRAINING Economic. DevelonMent/ Employnient/Vocational Training Background and Strategy: One of the most significant issues facing Gifford is heinployment and under -employment. Because unemployment and underemployment are contributors to crime, poaerty, poor housing conditions, and other problems, reducing unemployment and under employment can significantly improve community conditions. Currently, areas adjacent to Gifford have some of the highest concentrations of jobs in the County. To solve the unemployment and under employment problem in Gifford, more jobs need to be created. In addition, Gifford residents dust be better trained to qualify for jobs and be brought together with potential employers to have good access to jobs. These solutions will require action by the County Chamber of Commerce with respect to job creation, and the School Board, Indian River State College, and various work force agencies with respect to providing vocational pathways and job training, and promoting commercial/industrial development within Gifford area. Objective 5, Economic Develo'tnent/Em `. to Ment/Technical Trainin By 2020, Gifford's unemployment rate will be 2 percentage points lower than the five year average for 2007-2011 (11.10%) by implementing the following actions. In addition, by 2020, the Community Disadvantage Index for Census Tract 503.02 (Gifford area) will be lower than the current index of 10, by decreasing the percentage of persons below the federal poverty line and by reducing the percentage of persons receiving public assistance such as food stamps, through the following actions that will lead to improved educational attainment and employment opportunities. Community Development Indian River County 71 kxdforti.N6100161. OtaPlan , 2014 Action 5.1 - The County will promote appropriate commercial and industrial development by expediting review of permits for commercial and industrial development in Gifford, and by applying for CDBG funds whenever possible to fund infrastructure and building improvements to serve commercial and industrial uses in Gifford. Action 5.2 — As the City of Vero Beach continues to promote industrial development on Airport property, the County will coordinate with qualified businesses wanting to locate on airport property and provide economic development incentives for such businesses. Action 5.3 - The Indian River County Chamber of Commerce will continue to promote Gifford as being part of the Enterprise Zone and will encourage businesses to participate in job fair and job apprenticeship activities that serve Gifford. Action 5.4:- The County will continue to provide businesses that expand or locate within the Enterprise Zone with a 10% bonus as part of the County's job grant program. In addition, the County will continue to provide bonus scoring and associated increased award amounts for tax abatement applications for businesses that expand or locate within the Enterprise Zone. Action 5.5 - The County and Chamber will provide technical assistance to minority owned businesses in Gifford by helping business owners and representatives apply for economic development funding from applicable local, County, state, and federal programs. Action 5.6 — By 2015, the County will request that the School District and Indian River State College maintain and consider expanding their technical/vocational programs offered to Gifford area residents. Action 5.7 — The Career Source Mobile Unit recently has been and will continue to be set up at the Gifford Youth Activity Center at least one day a week to assist Gifford residents in finding jobs, preparing resumes, and preparing for job interviews. Action 5.8 — Each year, the Chamber in coordination with the Progressive Civic League of Gifford will host a job/apprenticeship fair in Gifford. The County, the Progressive Civic League of Gifford, and the Chamber will contact and recruit local businesses to participate in Gifford job/apprenticeship fairs. Action 5.9 — By 2015, the County will request that the School District consider coordinating with the Gifford community regarding the District's recruitment of minority teachers, the District's Zero Tolerance policies, and practices, and other school related issues of interest to the District or residents. Action 5.10 - At least once a year, the County will hold a procurement workshop in Gifford and encourage Gifford residents and businesses to apply for available County jobs. At each workshop, the County will also present its minority recruitment policy and conduct recruitment activities. The Progressive Civic League of Gifford will assist with informing residents of each workshop. Community Development Indian River County 72 Gifford Neighborhood Plan 2014 Action 5.11 — Each year, the Progressive Civic League of Gifford and other organizations active in Gifford will host a community meeting with School District staff, parents, and students, to identify ways to improve Gifford's student performance and high school graduation rate. Action 5.12 — Each year, the Gifford Youth Activity Center (GYAC) will evaluate its computer usage by Gifford residents and ensure that there are sufficient computers at the GYAC for all potential users. Action 5.13: - The County and the Chamber will support continuation of the Enterprise Zone and educate Gifford residents and businesses regarding the incentives available through the Enterprise Zone designation by holding at least one education meeting per year in Gifford. Action 5.14: - By 2015, the County will request that the Chamber consider providing chamber membership discounts for Gifford businesses located within the Enterprise Zone. ILLEGAL USES AND NON-CONFORIVIITIES, LAND USE COMPATIBILITY Land .Use, Compatibility, Illegal Uses and Non-Conforthities Background and Strategy: To maintain the integrity of a coinniunity, illegal land uses must be identified and eliminated and non -conformities must be eliminated or upgraded and brought closer to compliance with current codes. In addition, codes must be periodically evaluated and sometimes revised to adequately address compatibility. In Gifford, illegal rooming houses and bars disrupt neighborhoods, reduce property values, and inhibit investment. It is important not only to remove those illegal uses, but also to prevent their re-establishment. To eliminate illegal uses, address non -conformities, and address land use incompatibilities, the County will use its regulatory authority. This will involve multi -agency sweeps, code enforcement action, coordination with local community groups and organizations, evaluation and revision of codes when warranted, and implementation of codes. To ensure compatibility with surrounding residential areas, the County must apply and enforce its non -conformities regulations in Gifford, and complete the West Gifford Industry and Commerce (WGIC) initiative to revise the list of permitted uses in the West Gifford industrial area and implement those revised regulations. In addition, to promote and adequately regulate the return of a traditional use in Gifford, the County will consider changing its zoning code to allow temporary fruit and vegetable sales, as well as food vending, in certain locations in Gifford. Community Development Indian River County 73 uatfordNCI . h.b_orlioad Plan 20 4 Objective 6. Illegal Uses,.Non-Conformities, and Land Use Compatibility By 2017, all illegal uses in Gifford. will have been eliminated, and by 2020 all non -conformities will be eliminated or upgraded to be brought closer to compliance with current codes. Action 6.1 — Each year, County Code Enforcement will coordinate with the Sheriff's Office, the Building Division, the Fire Division, and the Health Department to target, plan, and conduct regular enforcement sweeps of suspected illegal uses (use violations) and violations of environmental regulations in Gifford. Action 6.2 — County Code Enforcement will initiate or assist in the initiation of appropriate enforcement action against identified illegal uses. Action 6.3 — County Code Enforcement will regularly monitor properties against which code enforcement action has been taken to ensure on-going code compliance. Action 6.4 — By 2014, the County will revise its Land Development Regulations (LDRs) to prohibit heavy industrial uses such as sawmills, steel mills, textile mills, landfills, and cement manufacturing plants, to strictly regulate concrete batch plants and demolition debris facilities, and to specially regulate new mulching operations and mulch operation expansions in the West Gifford industrial area located between 43`d Avenue and 58th Avenue. Action 6.5 - By 2015, the County will consider revising its Land Development Regulations (LDRs) to allow food and produce vendors for weekend markets and special events in designated areas in Gifford, subject to special temporary use regulations. INFRASTRUCTURE Infrastructure .,Back2ro nd and Strategy: Adequate infrastructure is important for every community. In the early 198b's in Gifford, most of the public streets were paved and a system of water and sewer lines were installed. Street lighting and sidewalks exist along major roads, although some critical gaps exist. Drainage problems occur in some areas. Maintenance of existing facilities is needed and there is also a need to construct additional infrastructure in some areas. Most irmportant is beautification of Gifford's "Main Street" (45th Street aka Martin Luther King Jr. Boulevard), filling-in sidewalk gaps and gaps in street lighting coverage, road resurfacing, and targeted drainage improvements. In most cases, the County is responsible for these activities. Some activities, such as road resurfacing, are being undertaken on a regular basis according to a Countywide schedule. Other activities, such as 45th Street beautification arid sidewalk construction, involve special projects and sometimes special funding. Besides conducting Community Development Indian River County 74 Gifford.Nei hl➢orhood Plan 2014 niaititenance activities, the County will provide various infrastructure improvements and enhancements that serve the Gifford connautnity. Objective 7. Sidewalk I iroverents By 2017, there will be continuous sidewalks in place along 45th Street, from 43`d Avenue to U.S. #1 and by 2021 along 45th Street from 43`d Avenue to 58th Avenue, and by 2021 along 43`d Avenue from 49th Street to 26th Street/Aviation Boulevard, and by 2024 along 41" Street and 49th Street from 58th Avenue to U.S. #l. Action 7.1 — Each year, through 2020, the MPO will determine if any funding opportunities are available for sidewalks and trails in the Gifford area, and will apply for any available funds. The MPO will notify the Progressive Civic League of Gifford of potential funding opportunities. Action 7.2 — By 2018, the County will repair and connect the sidewalk along 43`d Avenue between 41" Street and 49th Street, and by 2020 the County will construct a sidewalk along 43`d Avenue from 41St Street to 26th Street/Aviation Boulevard. Action 7.3 — By 2017, the County Public Works Department will repair, connect, and construct the sidewalk along 45th Street, from 43`d Avenue to U.S. #1 and by 2021 along 45th from 43`d Avenue to 58th Avenue, where necessary right-of-way is available (has been acquired). The County will seek to install segments of a 45th Street sidewalk between 43`d Avenue and 58th Avenue prior to 2021. Action 7.4 — By 2024, the County Public Works Depattiuent will repair, connect, and construct a sidewalk along 41' Street from 58th Avenue to U.S. #1, and a sidewalk along 49th Street from Fire Station 12 to U.S. #1, where necessary right-of-way is available (has been acquired) and adequate funding has been obtained. Objective 8. Steel t Mainitcnaiice All publically dedicated streets in Gifford will continue to be adequately maintained through resurfacing projects. Adequate maintenance is defined as a ranking of 1, 2, 3, or 4 on the Road and Bridge Roadway Maintenance Condition Inventory which ranks road conditions 1-5 from best to worst. Roads ranked in 2014 as a 4 or 5 include 34th Avenue from 45th Street to 49th Street, 35th Avenue from 47th Street to 49th Street, and 38th Avenue from 45th Street to 47th Street. Action 8.1 — Each year, the County Road and Bridge Division will monitor publicly dedicated street conditions in Gifford, rank projects for resurfacing and/or repair, and schedule resurfacing projects for roadways ranked 5. Each year, a copy of the latest annual report and any resurfacing schedule will be provided to the Progressive Civic League of Gifford. Community Development Indian River County 75 .> -� fot•d, Neighhorl ood Plan. 2014 Action 8.2 — Each year, the County Road and Bridge Division will repair or resurface any publicly dedicated street in Gifford with a ranking of 5. Priority will be given to resurfacing 34th Avenue north of 45th Street. Action 8.3 — By 2020, the County Public Works Department will resurface 45th Street from U.S. #1 to 43rd Avenue. Action 8.4 — On an on-going basis, the County Road and Bridge Division will investigate all pothole complaints and fix potholes on publically dedicated streets in Gifford. Action 8.5 — By 2016, the Progressive Civic League of Gifford will coordinate with property owners along 32'd Avenue north of 43rd Street, and 35thAvenue north of 45th Street, to obtain commitments for right-of-way donations so that those roads can be considered for dedication to and acceptance by the County for improvement and maintenance. Action 8.6 — By 2020, the County Public Works Department will pave 32nd Avenue north of 43rd Street, and 35th Avenue north of 45th Street if needed rights-of-way are donated to and accepted by the County and adequate funding for paving has been obtained. Ob 'eet 'e 9. 45th Street. "Main Street" Beautification and Improvements By 2020, 45th Street will be improved and beautified as Gifford's "Main Street". Action 9.1 — By 2014, the County will design a phased improvement and beautification plan for 45th Street between 43rd Avenue and U.S. #1, with input from Gifford residents at a community meeting in Gifford. Action 9.2 — By 2016, the County will improve and beautify the segment of 45th Street from 43r1 Avenue to U.S. #1 with "Phase 1" improvements consisting of the following: ® Widened shoulders/bike lanes (both sides of 45th Street) ® Street lights, as needed, to fill-in street lighting coverage gaps ® Curbing improvements along certain portions of the north side of 45th Street ® Re -surfaced side street approaches on the north side of 45th Street, where appropriate ® Hardscape and landscaping improvements along certain portions of the north side of 45th Street m Westbound right turn lane at 28th Court Action 9.3 — By 2018, the County will improve and beautify the segment of 45th Street from 43td Avenue to U.S. #1 with "Phase 2" improvements consisting of the following: Community Development Indian River County 76 Gifford. I irghlb-,©rhoi d_Plan 2014 • Culverting certain portions of the canal on the south side of 45th Street • Landscaping improvements along the south side of 45th Street in the culverted areas, where appropriate Action 9.4 – By 2015, the County will seek any needed right-of-way or easement with assistance from the Progressive Civic League of Gifford from property owners along 45th Street necessary for the 45thStreet beautification project east of 43rd Avenue and for 45th Street sidewalk improvements west of 43rd Avenue. Ob.iective 10: Traffic/Safety Iiihi roveinnents By 2020, traffic safety improvements in Gifford will be identified and completed, and by 2016 appropriate school safety improvements at Gifford Middle School will be identified. Action 10.1 – In 2015, 2017, and 2019, the County Traffic Engineering Division will monitor traffic volumes and crash rates of all major intersections in Gifford. When warrants are met, a schedule will be developed for signalization. Each,report, along with any schedule, will be provided to the Board of County Commissioners and to the Progressive Civic League of Gifford. Action 10.2 – By 2018, the County will signalize and/or improve the 58th Avenue/45th Street and 58th Avenue 49th Street intersections, if adequate right-of-way has been obtained. The Progressive Civic League of Gifford will assist the County during the right-of-way acquisition process. Action 10.3 - By 2016, the County will coordinate with the School District to identify appropriate school zone safety improvements such as improved signing and school drop-off and pick up area improvements at Gifford Middle School, and will coordinate with the District on providing identified improvements in a timely manner. Objective 11. totaitiage,.Iffi—oventeints By 2020, there will be adequate drainage systems in Gifford neighborhoods to handle a 10 year/24 hour storm event, where adequate outfall can be obtained. Action 11.1 – By 2018, the County Public Works Department will identify all neighborhood drainage system problems in Gifford, evaluate potential solutions, and report its findings to the Progressive Civic League and the Board of County Commissioners. Action 11.2 – Each year, the County's Public Works Department will maintain the stormwater management system that serves the portion of east Gifford which is not part of the Indian River Farms Water Control District (IRFWCD). By 2019, the Public Works Community Development Indian River County 77 ..i'ford Neighborhood Plan 2014 Department will build ditches, canals, or other similar means that provide outfall from the subject area to the 41S` Street retention pond. [Relates to Action 14.5] Action 11.3 — Each year, the Indian River Farms Water Control District (IRFWCD) will continue to maintain its canals and drainage system within the Gifford area. Action 11.4 — Each year, the County's Public Works Department will share its list of locations with drainage problems with the Indian River Farms Water Control District (IRFWCD) and request any appropriate District maintenance activities or improvements needed to address drainage problems. Action 11.5 — Each year, the Progressive Civic League of Gifford will encourage Gifford residents to monitor all canals and stormwater facilities within Gifford and report any dumping of grass clippings or other debris into stormwater management facilities to Code Enforcement and to the Progressive Civic League of Gifford. Planning Division staff will provide updated Code Enforcement contact information to Gifford residents. Action 11.6 — Each year, the Progressive Civic League of Gifford will encourage residents to notify the County Public Works Department and IRFWCD of clogged culverts or slow moving water in ditches. Planning Division staff will provide updated County Public Works and IRFWCD contact information to Gifford residents. Action 11.7 — By 2017, the County Public Works Department will coordinate with the Indian River Farms Water Control District and develop a scope of wotk for culverting the canal on the south side of 45th Street, east of 43rd Avenue, in segments and as a whole project. In addition, after a scope of work for culverting is developed, the County and MPO will seek funding for culverting improvements. Action 11.8 — By 2017, the County's Public Works Department will coordinate with the Indian River Farms Water Control District (IRFWCD), identify any appropriate safety barriers along canals in Gifford that are warranted by accident data and that the District will allow, and report its findings to the Board of County Commissioners and the Progressive Civic League of Gifford. Findings shall include an evaluation of culverting improvements associated with Action 9.3. Objective 12. Street Lighting By 2017, major streets within Gifford will have streetlighting without any gaps in lighting coverage. Community Development Indian River County 78 Gifford .Neighht rhood._Plan 2014 Action 12.1 — By 2015, the County's Public Works Department will meet with the Progressive Civic League of Gifford and Gifford residents and will develop a plan for enhanced street lighting in Gifford, the cost of which will be paid through the Gifford street lighting district. Action 12.2 — By 2016, as requested by Gifford residents, the County's Public Works Department will coordinate with street lighting providers to provide street lighting at 41' Street /32nd Avenue, along 49th Street from 58th Avenue to U.S. Highway #1, and any other street lighting improvements identified in the Action 12.1 street lighting plan for which adequate funding has been obtained. Objective 13. Park Iffiprovemeints By 2016, parks and public places in Gifford will be improved to increase opportunities for recreational and community activities for Gifford residents, and by 2018, the County will consider the feasibility of building a boat ramp at Gifford Dock park. Action 13.1 — By 2015, the Parks Division will clean and remove debris, trim Australian pine trees, repaint picnic tables and benches, clean and 'enhance picnic areas, clean and repair playground equipment, and repaint and change nets at basketball courts in the Hosie - Schumann Park, and by 2016, the Parks Division will build or schedule for construction a pavilion in the Hosie -Schumann park. Action 13.2 — By 2016, the Parks Division will improve the football field, the senior league baseball field, and the little league field by adding topsoil, grade and sprigged fields with Bermuda grass, additional irrigation, a new score board, concession stand upgrades and other improvements within Gifford Park. Parks Division also will install security lights from the park entrance to little league field. Action 13.3 - The Parks Division and Sheriff's Office will maintain a Sheriff's Office security unit at Gifford Park, as needed. Action 13.4 — The Parks Division will maintain the Gifford park ball fields play area, dugout, and lighting on an on-going basis. Action 13.5 — The Parks Division will maintain, replace, and repair playground equipment, as needed, in Gifford park and Hosie Schumann park. Action 13.6 — By 2016, the County will prepare plans, seek FDEP/EPA approval, and seek funding for redevelopment of the 41" Street Old Landfill Site for community and/or recreational uses. Action 13.7- By 2016, the Progressive Civic League of Gifford will invite representatives Division, the Sheriff's Office, and the School District, along with residents to a meeting in assigned responsibilities for each action to ensure that parks and schools are safe for small chi Community Development from the County Parks and Recreation Gifford to develop specific actions and ldren. Indian River County 79 afford, Neirehbori ®oe1..Pllaii,2014 Action 13.8 — By 2018, the Public Works Department will study the feasibility of constructing a boat ramp at Gifford Dock Park and report its findings to the Board of County Commissioners and the Progressive Civic League of Gifford. Action 13.9 — By 2014, the County/MPO will apply for state funding to build a walking trail at the Martin Luther King Park, and the County will commit local matching funds necessary for the state funding application. Objective 14. Ridding By 2017, there will be multiple dedicated funding sources in place to fund infrastructure improvements in the Gifford area. Action 14.1 — By 2016, the County will consider establishing a Community Redevelopment Agency (CRA) district or a tax increment financing mechanism in an area within Gifford to promote economic and community development. Action 14.2 — By 2016, the County will consider establishing in Gifford a Safe Neighborhood Improvement District (state authorized program) to reduce crime through innovative design techniques and improvements, and to apply for associated funding. Action 14.3 — By 2015, the County Public Works Department will apply for funding from Moving Ahead for Progress for the 21St Century Transportation Alternatives or other appropriate programs such as MAP -21 for bus stops, bike lanes, sidewalks, and traffic calming improvements in the Gifford area where adequate right-of-way exists. Action 14.4 — By 2015, the County Parks Division will apply for Florida Recreation Development Assistance Program (FRDAP) grants for maintaining and improving parks within the Gifford area. Action 14.5 — By 2019, the CottrIty's Public Works Department will utilize funds from the Municipal Service Benefit Unit East Gifford Stormwater Watershed Area for an additional stormwater improvement project, such as outfall ditches from low-lying areas to the 41St Street retention pond, for that area of Gifford that is not under the authority of a water control district. [Relates to Action 11.2] Community Development Indian River County 80 Gifford. Neizhhorhood Plan 2014. CRIME PREVENTION AND LAW ENFORCEMENT Crime Prevention $ackground Strategy: Reducing Gifford's crime rate is an important component in achieving the overall plan goal. Like most conlinunity issues, crime reduction requires coordinated action by various groups and agencies. While many of this plan's strategies including code enforcement, infrastructure improvements, and improved street lighting, may help reduce the crime rate, there is still a need for coordinated, targeted, and sustained crime -prevention actions. Those efforts will involve the Sheriff's Office maintaining its current Ievel of resource commitment to the Gifford area, the County coordinating and continuing its code enforcement activities, and residents cooperating with law and code enforcement agencies. Objective 15. Crinie.PreYetiiibli and Law Enforcement By 2018, the crime rate in Gifford will be ten percent Iower than 2013 levels. Action 15.1 in Gifford. Action 15.2 activities on Action 15.3 Action 15.4 dealing, and — Each year through 2020,, the Sheriff's Office will maintain its current level of resource allocation for law enforcement — Each year through 2020, the County will coordinate with the Sheriff's Office in order to focus code enforcement sites with code violations which contribute to or have the potential to contribute to Gifford's crime rate. - The Sheriff's Office will enforce all posted speed limits in Gifford. - The Sheriff's Office will conduct enforcement actions against noise, including loud music that violates codes, drug traffic violations. Action 15.5 — Each year through 2020, County Code Enforcement staff will attend one or more COPE meetings as needed in order to coordinate code enforcement efforts with the Sheriff's Office. Community Development Indian River County 81 �''�'yy��i:a'' 4'�+ 4 i t5 +�, 4r 'i+`.='..r:,,r ..}+;" L'r•,i' - �. ,�•y' k�'-'"M §xr..•a � .,,-L.. `Ir.s7 c , .� ,-�� �. , ,�- w- r , k.;i -.e:� .rt ,.,.'��ctVet,1R -. ; .. a^3,,,A�-.��•r'- F-;3�`.ni:h:..i��._:!gy+�..�a'•�q"�r .- _->c=•^; . 'n WC £6. r Fr �-`r_ y,, �+; "++'"�Sc....Thar -s;�,.. �rx.�-n, ,._ .�✓ .. `'"rr:: _ �.M ����;• - a• :•.e•, .rp •FUS _:,? -(t �.'� E ^,K ":t.:: t'a r ^•�b: _yi,`U....� y!� !-n:Sot.c ,:71�>.`-'"� _ja;'_7'i,' , 21u•y�.':'S3' rte+"..,. �_,:?. -tg^ ,p�ru;'f �yX:�iw 'P �-•*.+'.�•,� _ s-.-�",'"-'"` >v? i .. � 4:.: ;^,: Pave 32nd Ave Nash of 43rd St., and 35th Avg north of 45th St. (GNP Action 8.6) S 50,000.00 S 50,000.00 tams Tax No T ....._...ra!^^7.+ 4 Design & Engineering S 50,000.00 S 50,000.00 ,Construction , i8 rc y--x. -.:. ', "i:rssh',p,I`3: rjn _ t 1- us3 3 ., ..,:. i i x i to �.. � y • "-'.' `i �v r'uv w <.s t�7 ..,,Y ��� 45th Street Beau-lification r^ x:.`;7414:36 i 3 2i:' *n��s_"�, '' . '- -%��_ �•_�. i. F r ? � . L �1 e-5 � �k!�1 Y -'�• Fa Wit.+ _ "'��;«✓. t "-�'-%- r �'.'� -�. 4 _ ;Y . �a� , t - 1++i`� •A'7+ -Tc� �k '^ u# . xn3i, 'r" _ ,r""rT��-.-c xs'• :vc Yes - ' ' �"' Desi Plias`e;. 171 (GNP A0Iion 9.1 S 20,500.00 S 20,500.00 ,5 Gas Tax „,-77,13.11,3'.'� 3 S esitngRt Eng r ' '0 s,� �.,. v=°�s -�;s_.r� :S, 20 500_.00 pry=. , gra• - S 20,500.00 ,. r:1141Nt . - - ,,,,Ii.° 7t'.:y lmw.A s,, 1 s ���iaa.:..I�'2- '7*'*a`.a'�� -,.t v,.... '. x. -�.�o r � Y' '� i�' _ -3$. 45th Stites Pha66e tv - .kf .!,sr �:' -roas= '���'.�d::� �z,: y�5.4+9 .SYwottM1:x .['�'{^r. '. .!!�f'_ak`r. '^ra.� - �:9�''ja�'yF'. Y.^', n ib �. "'��'4.. -- -�nsj J�,�A'S�,+[y'�... ..._-Cj. a" '.,.: 'i.n e�.....4I4'.'n=• '• Bea'hhfieatibn 1 (GNP Action 9.2) S 400,000.00 5 400,000.00 S 800,000.00 Gas Tax Yes .rt 3 45th Street lighting Contttnction S 50000.00 50,000.00 trees MSBU S Lighting M 8 _ ,t::ow Construction ..,,�,,.,:a-:.. w..- ,_ .. -5-i- !-SSC -'x' __ S 40000000 4 S„ 50,000.00„ '-�q_'.5 _ 50,000 00 ", r �,ti, m ': sr'-,7-A ..: , _41 ....A.-1'„ a rr' 7 ,. t'• - : ✓i"".8 _ -..*s, �,.',PIPce• -,,,,,----T.,e7 73 C'+;. F' +� 45th Street Btilltifiuti6fi�Phlfee 11'(CNP Aviion 93) fitreet "West knd" S 379,500.00 S 500,000.00 S 879.500.00 0 Gag. t, ....:,,�ynv;s. Gas Tax Yes 3 45th Cn(verting-tonstnattion S 250,000.00 S 250,000.00 S 500,000.00 Grant ,. •._. ...:.. .....�..:,. -... ._ _.•.�...v ,.,-•. �,.:�,__-r.�.v Construction `^*: S 379.500.00 .S_.._ W 00000 S 00 S 250, •� 000.00, .1,379,500.00 h!"ry;"'r; ry �;: x-. 3 kt .-::,'}y'"- vin { .,., s'.v,nt t?.5, . _ r' t5 Er .- .., .. fr •[?]' .-s - 1'-• r . ! ,)141.''`x.. 3L' '!,r. td'.iv=`°��^.'v'1 .9 ^.:zfl,ir-„ , ,'F�`".a':._"'s: zs"'+`sr '"f�`'y: -'' �F rF•2$0000 ... ' ,,. To �' 1r- v2 '.:. r "'e- P" �,*� �-+ .M•x" i tK dkc�' , Y-, ac• 74.5 'S= 'o- -, 0,-,-,,w0=4 . 45th St East of 43rd Ave-Resurface (GNP Action 8.3) S 475,000.00 5 475,000.1X1 tams Tax No 3 45th St. East of 43rd Ave-Resurface (GNP Action 8.3) S 1,200,000.00 S 1,200,000.00 Grant Design & Engineering S 75,000.00 S 75,000.00 • - r -, .,.:.,.._�, Cnnstntenon • .-„ 600000.00 S I 00000 ra -P - 3 £ r -, -✓ r.: wr .+i `,•.+n •..a0.- :t..:rkr2o '..- ¢;,1 - r°' 1+N 'n` - . •' - "gyp :? P? •' '� 'e. •- '�:.'S* - ` 3s-• ... .4" Signali>•cd Stith Ave at 431h St. and 49th Si. (G13P Attiwt 10.) .,--: S 250,000 00 S 250,000.00 S 500,000.00 Gas Tax Yes 4 S 200,000.00 S 1,500,000.00 S 1,700,000.00 Developer Funded Construction Design & Engineering S 200,000.00 S 200,000.00 Bight-of-Way S 250,000.00 S 250,000.00 S 500,000.00 Construction S 1,500,000.00 S 1,500,000.00 Sidewalks along 43rd Ave (GNP Action 7.2) S 90,000.00 S 90,000.00 Optional Sales Tax Yes 3 S 536,229.00 S 536,229.00 Grant Design & Engineering S 10,000.00 S 58,229.00 S 68,229.00 - .�_-.�....w�.._ onstnnrhon - :.,.r",,,.,.• =,•.s,r..•, ,- ,>,. M...,•.:.. _.a.� -t S _80,000.00, _ _ S :47800000 S 558,000.00 J._ .f'fJ. • 41" t r. ..M'JA+� .�'w�. +_�'- 'XK1u_in u # -+'h'svLS�u.�.. i' i._.. ,^�t`.t,.•,•�,u�i.-' a bf �y 7Lri�li�s Y- �Y 'Si, � `lryii .�.Y ..'W.^,f s� , 1..r: �:a.�y"/�.+.,. - �'14, � •,w:-y`�y,- - ! 4sFr'h.: fw-vYiw"7 Sidewalks along 45th St. from US 61 to 58th Ave (GNP Action 7.3) 5 30,000.00 S 30,000.00 MPO Yes , 4 Feasih 31.0,00000 S 30,000.00 a1::� ,x')''' �US in. .._.17:1 42kW,-L_-w • Ya..y.: ; &� �'v A' 0. � vux"� _ ..F ' t''^•.. �..3n'''r�'`'� S 70,000.00 '."�`•yg'Tt `'-y` Street MSBU ... •��i" Yes ^ z_. "Y'F`�_ Street Lighting-at 41st St/32nd Ave, 49th St, and.45th Street and 49th Street Corridors (GNP Action 12.2) S 70,000.00 s 3 _,:r - _ Cbnatntetion Y f), s ' -u- •, .S` ,70.000.00 .... _ S 1X10.00 �; ., . wy. 1 _ .�.+L` ... di'.a -^' i '. _ '-.� S. S. yi._ �,...P - ,.... _ �5.. �.. , - ..., ,_.sti ...._ � •xv-'.!v....;,_��.th:.. liifproveiaentr .. .. .. - -.z ¢_.r,.� wuJ-a. iP?r.F. � . Vrr.4`'Tra a«.k t:`v3'� �'!:)•�P 1^ b-.�., 2.,^--4,�- s3� I .pE.yry Lf' - l� k1'i , -xi- �' u:.�,` _�£" s'i �'a*' v.,IcL':..- -t%s ^,^ 00• - �'�� � - •' . Y"�.:.`t�:::r��:u 1 i? iW`iY•erY'� - 'F T_ v5rl: Y to HesieSeNlliYiSfo PYrk (GNP AFB61i 13.1) S - S 100,000.00 S Srizf - S 100,000.00 .. ,JY nom`. Optional Sales Tax ,. Yes --: 3 lmproveiientstoHo'3ie-Schnin-inufi-PfFk{GNPA:cloo13,1) S - S - S - S - S - S - Grant Yes 3 Itn')rnuveniento 16 Gifford Park- (CNP Attioii 13.2) S 29,376.00 S 20,000.00 S - S - S - S 49,37600 Optional Sales Tax Yes 3 StoitiMiter improvements in East Gifford inelodiog outfall to 41st Street pond (GNP Molls 11.2 & 14.5) S - S - S 30,000.00 S - S - S 30,000.00 Optional Sales Tax Funds Yes 3 Sterniwater improvements in East Gifford inelnding outfall to 41st Street pond (GNP Actions 11.2 & 143) . . S - S - S 20,000.00 S - S - S 20,000.00 Stormwater MSBU Yes 3 41stBteeet Former Landfill Re-Development- (GNP Action 13.6) Phase 2 Brownfield Assessment S 81,079.00 S - S - S - S - S 81,079.00 Optional Sales Tax Yes Total $ 910,455.00 S 600,000'00 S -960,000.00 S 1,236,229.00 S 3,475,000.00 S 7,181,684.00, 1 12/1+/2014 Board of County Commissioners December 16, 2014 Gifford Neighborhood Plan Implementation Report Card Background In May 2013 BCC directed staff to update the 2002 Gifford Neighborhood plan 2 1;1.1 42/ 2-0/ 12/17/2014 Plan Update Process (2013-2014) -PCLG and Staff hosted 11 public meetings -Numerous County departments, staff, non - BCC offices, and agencies participated - Gifford residents and interested parties participated -Staff research, data collection, analysis - Re -Write of the 2002 Plan 3 BCC Approved the Gifford Neighborhood Plan 2014 On July 15, 2014 W.2 12/17/2014 Gifford, Neighborhood ,Plan "Gifford Forever" Indian River;Counly ;Bunk! of County Cammissionczs • July '1t.2014 GNP Contains 15 Objectives and 82 Actions • Each objective has specific action items • Each action item specifies action and responsible party(ies) • Each action has a due date •One action: annual "report card" 6 12/17/2014 Objective and Action Topics Include: • Communication • Housing • Economic Development • Streets, Sidewalks, Parks • 45th Street Beautification project GNP -related major projects now in adopted Capital Improvements Element GNP Implementation Report Card • Implementation of the Plan started before July 15th approval •4 Actions had 2014 due date, all completed (100%) • 42 Ongoing Actions, 36 completed and 4 are in progress (95.23%) - 2 remaining should start next year 127'4 12/17/2014 Recommendation That BCC review and accept the GNP 2014 implementation report card Gifford Neighborhood Plan 2014 information on county website: www.irccdd.com/Gifford 10 1215 12/17/2014 Major Plan Initiative - 45th Street Beautification for "Gifford's Main Street" Phase 1 (2016) East of 43rd Avenue ❖ widened shoulders/bike lanes both sides ❖ Streetlight in -filling • Curbing certain portions ••• Re -surface side streets ••• Landscaping ••• Turn lane in front of GMS 121.6 12/17/2014 - Phase 2 (2018) East of 43rd Avenue ••• Culvert portions of canal ••• Landscaping • Re -surface 45th Street from 43rd Avenue to US 1 (2020) BUDGET CURRENT BUDGET: Phase 1 $850,000* West-end/IR Farms Culverting $379,500 Phase 2 $500,000 Total $1,729,500 Future Culverting $500,000 *Re -surfacing add $400K, looking at moving funding forward Community input: have Phase I and re -surfacing start no later than 10/1/2015 and completed prior to 2016 MLK parade 121. 7 12/17/2014 45th Street — N. Gifford Road 4.1 •..t. is) .„ Begin 45 ; ret PrOject ikSte 3 CE , „ , ' q5 : . 'W,--- ------4- - -- 4..';,..,. t, .t. 4,, • `' '' - ' • "Es i T" •..' LS 1 1:3 - T ' , 0 ) 0 •_ sn • T..-- • t1.1 2.1 . '41r.ttot"---..74)25,ZWAV=.4.47.4ezo ttt End 45th Street Project TOTAL CORRIDOR LENGTH = 1.4 MILES 2' 8 12/17/2014 Looking East from 38th Avenue- Ph 1 +_r r'"1 s "ra r^.a, -•.,tie, t°�e"Aset.. 4 -, Looking East from 38th Avenue- Ph 2 • 4• r. Lo /11 • 27.9 12162.014 Consideration to Approve FIND Grant Agreement & Construction Contract Negotiations for Head Island Channel Restoration Board of County Commissioners December 16, 2014 EN.t..r.. �.. .a. �..._ - � r i ... .l 1 ' y ? � U.'' - � ,. fl- AA c u :UJ.,-... :,3. it �'..3;,•' i i .. .'. h Y. Q y • al`' J .1v." a..'`•� -$.-.7,-, t '. :R v •_ j+I .'l:," .1121 .�• 5r V., •- ,y ,<t -,. i ' -` x.'�'�t. ' Y. . s»��iT -r?VY . uLc lis f,. ^ '� it(fjL\ i �.'�,t .�"�m,;i 14 'cL+ua,i3=.°`b."• A'�:Y 1:: rune -* y3 °%:: ^t� i1":e•,}.§.': •-•. { 42 t� , :uTiG . � ;w7E9:Y.r c _ .e.<...Yt+ -,sni c�s' •;,..«�_':- ...3 t: tic •;Il:c..r;�'ti- '�'w.�1.�t'� 1ti 9117-a0og%ii: �. :Z 1Y 4? :S;:5't"41y _2 "- y-"' ! l.d::: .'oe,.__ '..t,..,•s4 ''�• G,• . �y INFOR NATIONAL MAP• NOT A SURVEY Location Map .Moorings Boat Channell kms.:.= .._ . Mead Island usa..s„ to. 10,5n3�C,a Cn#ab«vk ex�v —st euez�<, LEGEND etl...ALAS MnpRnoeMG MEW ani'CAMFAS cxmivotamp nna LAT GMiL nWa ST. CHRISTOPHER HARBOR MOA HEAD ISLAND PROJECT BERO BEACH FL P£R3iRTTING APPLICATION FILE NO. 31,306938-001 PIGORENO, 13 121.2 l z?•3 (Estimate Project Element Design & permitting Costs Presented Estimated Cost $38,000 / Funding at 8/19/14 FIND Cost (25%) ' N/A BCC County Cost N/A Meeting) St. Christopher Harbor HOA Cost $38,000 Estimated Cost $38,000 Public boat landing $10,000 $2,500 $7,500 N/A Barge mobilization & construction $115,000 $28,750 $51,625 $34,625 Project mgt., engineering oversight, contingencies $18,000 $4,500 $13,500 N/A TOTAL $181,000 $35,750 $72,625 $72,625., County Funding Source: Florida Boating Improvement Fund reserves l z?•3 Costs / Funding (Estimate Presented at 8/19/14 BCC Meeting) Project Element Estimated Cost $38,000 FIND Cost (25%) N/A County Cost N/A St. Christopher Harbor HOA Cost $38,000, Design & permitting Public boat landing $10,000 $2,500 $7,500 N/A Barge mobilization & construction $115,000 $28,750 $51',625 $34,625 Project mgt., engineering oversight, contingencies $18,000 $4,500 $13,500 N/A 'TOTAL $181,000 $35,750 $72,625 $72,625 County Funding Source: Florida Boating Improvement Fund reserves l z?•3 Request for Proposals (RFP) ri Advertised/Demand Star broadcast to 686 subscribers i Specifications requested by 34 firms D Replies/submittals: 3 firms n Low bid ($78,500): TSI Disaster Recovery, LLC 21.4 (Estimate Project Element Design & permitting Costs Based on Estimated Cost $38,000 / Funding TSI Disaster FIND Cost (25%) N/A Recovery County Cost . N/A Bid) St. Christopher Harbor HOA Cost $38,000 Public boat landing $10,000 $2,500 $7,500 N/A Barge mobilization & construction $78,500 $19,625 $37,937:50 $20,937.50 Project mgt., engineering oversight, contingencies $18,000 $4,500 $13,500 N/A TOTAL $144,500 $26;625 $58,937.50 $58,937.50 County Funding Source: Florida Boating Improvement Fund reserves 21.4 FIND Funding/Cost-Share r. FIND Grant: 25% of project costs, not to exceed $35,750 r50% of costs not covered by FIND Grant (revised): $58,937.50 (previous estimate: $72,625) r Amount of 50% remainder cost -share by St. Christopher Harbor HOA not already committed by HOA (revised): $4,187.50 (previous estimate: $17,875) 13 County cost (if $4,187.50 HOA shortfall absorbed): $63,125 ($9,500 Tess than $72,625 previously approved) 121.5 (Estimate Project Element Design & permitting Costs Based on Estimated Cost $38,000 / Funding TSI Disaster FIND Cost (25%) N/A Recovery County Cost N/A Bid) St. Christopher Harbor HOA Cost $38,000 Public boat landing $10,000 $2,500 $7,500 N/A Barge mobilization & construction $78,500 $19,625 $37,937.50 $20,937.50 Project mgt., engineering oversight, contingencies $18,000 $4,500 $13,500 N/A TOTAL $144,500. $26,625 $58,937.50 $58,937.50 County Funding Source: Florida Boating Improvement Fund reserves FIND Funding/Cost-Share r. FIND Grant: 25% of project costs, not to exceed $35,750 r50% of costs not covered by FIND Grant (revised): $58,937.50 (previous estimate: $72,625) r Amount of 50% remainder cost -share by St. Christopher Harbor HOA not already committed by HOA (revised): $4,187.50 (previous estimate: $17,875) 13 County cost (if $4,187.50 HOA shortfall absorbed): $63,125 ($9,500 Tess than $72,625 previously approved) 121.5 Staff Recommendation Staff recommends that the Board: — Authorize staff to negotiate a contract with TSI Disaster Recovery LLC for the channel restoration work (at bid price of $78,500); — Approve expenditure of $63,125 in Boating Improvement Fund reserves for the overall project; and — Approve the FIND grant Project Agreement 121.6 INDIAN RIVER COUNTY, FLORIDA INTER - OFFICE MEMORANDUM TO: Joseph A. Baird County Administrator DEPARTMENT HEAD CONCURRENCE: Stan Boling, AICP Community Develt Director FROM: Roland M. DeBlois, AICP Chief, Environmental Planning & Code Enforcement DATE: December 9, 2014 RE: Board Consideration to Approve a Florida Inland Navigation District (FIND) Grant Agreement for Head Island Channel Restoration and to Authorize Contract Negotiations with TSI Disaster Recovery, LLC to Conduct the Channel Restoration Work It is requested that the Board of County Commissioners formally consider the following information at the Board's regular meeting of December 16, 2014. DESCRIPTION AND .CONDITIONS At the Board of County Commissioner's August 19, 2014 meeting, staff reported that the Florida Inland Navigation District (FIND) had awarded the County a 25% cost -share funding grant for channel restoration at Head Island (a.k.a. the Green Salt Marsh Conservation Area), located in the Indian River Lagoon west of St. Christopher Harbor Subdivision. At the August 19 meeting, the Board approved expenditure of up to $72,625 in Florida Boating Improvement Funds for the restoration (based on cost estimates at that time), contingent upon the St. Christopher Harbor Homeowner's Association (HOA) committing to expend an additional $17,875 toward the project beyond what the HOA had already spent or committed to spend (see meeting summary minutes,. Attachment 2 to this report). In conjunction with approving the referenced funding toward the project, the Board directed staff to get a firm estimate for the proposed improvements and channel restoration. To that end, staff advertised a Request for Proposals (RFP) for the channel restoration work. RTI' Results The RFP results are summarized as follows: Advertising Date: RFP Opening Date: DemandStar Broadcast to: October 26, 2014 November 20, 2014 at 2:00 pm 686 Subscribers 1 128 Specifications Requested by: Replies: 34 Firms 3 Firms Responding Firm Location Total Bid Price Tampa Contracting Services, Inc. Palmetto, FL Disqualified* TSI Disaster Recovery, LLC Saint Cloud, FL $78,500.00 Arbor Tree and Land, Inc. T• • Lake Worth, FL$319,650.00 $38,000* alified — Disclosure of Relationships not included Of the three firms that replied, one was disqualified (as noted above), and the low bid of $78,500 was received from TSI Disaster Recovery, LLC, operating out of Saint Cloud, Florida. Staff is presenting the RFP results herein for the Board's consideration to authorize staff to negotiate a contract with TSI Disaster Recovery, LLC to conduct the Head Island channel restoration work. Also for the Board's approval, attached to this report is the formal FIND Project Agreement for the grant award (Attachment 5 to this report). ANALYSIS Following is a summary of project costs as presented to the Board at the August 19, 2014 meeting: Head Island Channel )[testoration'EIND`Waterways Assistance•Program&Project (ESTIMATE, AS` PRESENTED_ AT THE:809/.1:4;BCC.MEET:I1'fiG.) Project Element Project Element Estimated Cost FIND Cost (25%) County Cost St. Christopher Harbor HOA Design and permitting $38,000* N/A N/A $38,000* Public boat landing $10,000 $2,500 $7,500 N/A Barge mobilization and project construction $115,000 $28,750 $51,625 $34,625 Project management, engineering oversight and contingencies $18,000 $4,500 $13,500 N/A TOTAL *$38 00 $181,000* • $35,750 $72,625 $72,625 0 has already been spent by the HOA ►n obtaming FDEP and ACOS environmental permits. Design and permitting costs are not covered under the FIND cost -share grant project; the total FIND grant project cost estimate is $143,000. Revised Estimate Based on RFP Bid The TSI Disaster Recovery, LLC bid of $78,500 is for barge mobilization and project construction (only), and does not include design and permitting; public boat landing construction; or project management, oversight and contingencies. Based on the TSI Disaster Recovery bid, the overall project costs estimate is revised as follows: "Head:Wand Ch'a'nn01400aiOn 000.8404i* A-ssistaflce:Frograrii;Project (REVISED ESJ'IMATE BASED ON TSI :DISASTER RECOVERY BID) Project Element Estimated Cost FIND Cost (25%) County Cost St. Christopher Harbor HOA Design and permitting $38;000* N/A N/A $38,000* Public boat landing $10,000 $2,500 $7,500 N/A 2 129 Barge mobilization and project construction (Revised based on $78,500 $19,625 $37,937.50 $20,937 50 TSI Disaster Recovery Bid) Project management, engineering oversight and contingencies $18,000 $4,500 $13,500 N/A TOTAL $144,500* $26,625 $58,937.50 $58,937.50 *$38,000 has already been spent by the HOA in obtaining FDEP and ACOE environmental permits. Design and permitting costs are not covered under the FIND cost -share grant project; the total FIND grant project revised cost estimate is $106,500 To date, the St. Christopher Harbor HOA has committed $54,750 in permitting and construction funds toward the project. Based on the TSI Disaster Recovery bid cost revisions, the HOA's 50% share with the County of the costs not covered by the FIND grant is estimated at $58,937.50, resulting in a shortfall of $4,187.50 that the HOA has yet to commit. When St. Christopher Harbor HOA president Anna Garramone appeared before the Board at the August 19, 2014 meeting, she indicated that any level of additional HOA funding (beyond the $54,750) was questionable and may or may not be approved by the 14 -member HOA. At the August 19 meeting, the Board approved expending up to $72,625 in Florida Boating Improvement Funds toward the project. If the Board chooses to "absorb" the HOA's $4,187.50 shortfall and add it to the revised County share under the TSI Disaster Recovery bid, the County cost -share of the overall project would be $63,125 (i.e., $58,937.50 + $4,187.50 = $63,125), an amount $9,500 less than what the Board previously approved toward the project. Staff's position is that the project has enough overall public benefits to justify the County's absorption of the $4,187.50 HOA 50% share shortfall. FIND Project Agreement The FIND Project Agreement is a two-year grant that requires project completion by September 1, 2016, with an opportunity for a one-year extension subject to FIND approval. As currently written, the FIND grant is for 25% of project costs, not to exceed $35,750. The $35,750 cap is based on 25% of the previous (higher) cost estimate for the project at the time of the grant application. Instead of revising the FIND Project Agreement cost estimate downward to reflect the TSI Disaster Recovery bid, staff recommends that the Project Agreement cost estimate remain as is so as not to unnecessarily lower the $35,750 cap. Funding Since the proposed project would result in boating improvements, the County's Florida Boating Improvement Fund was previously identified as the County's appropriate funding source for the project. The Boating Improvement Fund is still the appropriate funding source for the (revised) estimated $63,125 cost -share match (an amount inclusive of the estimated $4,187.50 HOA 50% shortfall). RECOMMENDATION Staff recommends that the Board of County Commissioners: 1. Authorize staff to negotiate a contract with TSI Disaster Recovery, LLC to conduct the Head Island channel restoration work based on the bid price of $78,500; and 3 130 2. Approve expenditure of $63,125 in Florida Boating Improvement Funds for the Head Island improvements and channel restoration project; and 3. Approve the attached FIND grant Project Agreement and authorize the Board Chairman to sign the Agreement on behalf of the Board. ATTACHMENTS 1. Sketch of Head Island with notes on proposed improvements. 2. August 19, 2014 BCC meeting minutes excerpt. 3. TSI Disaster Recovery, LLC Bid Form excerpt with bid price by task. 4. County grant funding project form. 5. FIND Project Agreement for Head Island Improvement (Project IR -14-57) APPROVED: FOR: December 16, 2014 BY: • I ;�*_4 / tit& r% M.U.; C\Green Salt Marsh aka Head Island\ilead Cove restoration\Head Cove contractor selection and FIND grant agree staff report for BCC 12-16-14.doc 4 131 I.R.Coun A . , roved Date Admin. -WIIILM � Levali'61i�i� Bud et MILMINIUMI De . t. WiranifiNIBI Risk Mgr M.U.; C\Green Salt Marsh aka Head Island\ilead Cove restoration\Head Cove contractor selection and FIND grant agree staff report for BCC 12-16-14.doc 4 131 Landleo anionets ii0Erktioto E100 Oa tom hilitilitiototA Nit es* AIM itstwit Nitwit Aso* 0114 toweimetite. AissA rtio "s1 H d island improvement Construct boat landir9dcck MP himperes Excavate/ restore channel Up o4 Malmo Bows volt). Mower. Iftgetauar Caw Now beech locoUon Net 1 ace ACiats w.u.cmommccurioN Nil. Chnnel tME1/0.1 0.100aft 4111NOWAR WATILTION lime!. Lan*. 2 0.03 sem MAIM ROVE VIRETAT1061 Edge al Alenvores Ed. r Mang/Vows Clear dike trail/ remove exotics 'Breach dike 11. COUNTY A ISTRATOR MATTERS N PUBLIC NOTICE ITEMS 1. Notice of Public Hearin Scheduled for Se tember 9 To Consider Amending Chapter 214 of the •e of Indian River County to Provide for the Sunsettin_ e State Road 60 Interest Share Fee Ordinance (memorandum dated J 2014) County Attorylan Reingold read the notice into the record. 504 12. 11:19 a.m. DEPARTMENTAL MATTERS A. Community Development 1. Board Consideration to Adjust County Share of Funding for Head Island (a.k.a. Green Salt Marsh) Improvements and Channel Restoration (memorandum dated August 8, 2014) Chief of Environmental Planning and Code Enforcement Roland DeBlois provided background on this proposed cost share arrangement between the St. Christopher Harbor Homeowners Association (HOA), the County, and the Florida Inland Navigation District (FINsl), recapping actions taken at the March 11 and March 18, 2014 Board meetings. He explained that FIND has approved a Waterways Assistance funding grant for 25% of the cost for the improvements at Head Island (a.k.a. Green Salt Marsh), leaving a shortfall of $35,750 in estimated project costs. He recommended that the Board consider splitting the $35,750 deficit 50/50 with the HOA (contingent upon their approval), with each party contributing approxirnately $17,875 more. iscussion ensued, with input from staff, about the possibility of cutting costs on the project by working with the Mosquito Control District. MOTION WAS MADE by Vice Chairman Davis, SECONDED by Chairman O'Bryan, to approve staff's recommendation. Anna Garranone, HOA President, stressed that St. Christopher's Harbor is a small 14 -lot subdivision, and that any additional contribution would have to be approved by the HOA. She also requested a more precise cost estimate to relay to the HOA. Vice Chairman Davis suggested that Ms. Garranmone approach FIND to see if they will approve additional funding. Board of County Commission Minutes August 19, 2014 ATTACHMENT Page 12 505-510 133 B. C. D. E. MOTION WAS AMENDED by Vice Chairman Davis, SECONDED by Chairman O'Bryan, to direct staff to get firm cost estimates for the Head Island (a.k.a. Green Salt Marsh) Improvements and Channel Restoration. Director Boling affirmed that staff would provide the HOA with more firm cost estimates. The Chairman CALLED THE QUESTION and by a 4-1 vote (Commissioner Solari opposed), the Amended Motion carried. The t oard approved the expenditure of up to $72,625 in Florida Boating Improvement Funds for the Head Island improvements and Channel Restoration Project, contingent upon the St. Christopher Harbor Homeowner's Association (HOA) commitment of an additional $17,875 in HOA funds towards the project, with any construction cost savings to be prorated between the County, the Florida Inland Navigation District (FIND), and the ROA. Emergency Services None General Services None 1. 2. 3. Human Res rces None Human Services None Sandrid a Golf None R _ • eation None ce of Mana ement :and Bud 'et None Public Works 11.3 1. 45th Street Canal Piping — South Side of 45th Street, From 43rd Avenue East to Proposed Family Dollar Store Driveway (memorandum dated August 12, 2014) Director of Public Works Chris Mora recalled the Board's approval on June 10, 2014, of a new Family Dollar Store Board of County Commission Minutes August 19, 2014 511-513 Page 13 134 1\c -XJ 2015015 - Head Island Bid Form Removal of Fill from Indian River Aquatic Preserve and Restoration of Head Island Bid #: Bid Opening Date and Time: 2015015 November 20, 2014 2:00 P.M. -BidOpen x glocation: -Pu-r-chasing--t3 ition 1800 27th Street Vero Beach, FL 32960 The following addenda have been received and are hereby acknowledged: Addendum Number Date In accordance with all terms, conditions, specifications, and requirements, the Bidder offers the following: 1. Mobilization 2. Removal and disposal of fill, including proper siltation control 3. Breaching of mosquito control dikes 4. Removal of Austrian pine and Brazilian Pepper trees $ / Oi 000 6z) $ 2.�� 000. 69 $ 22, 000. 5. Installation of navigational/manatee protection signage Total Bid J $ Total Bid Price in Words Project completion time after receipt of "Notice toProceed" or' PO: Contractor's License Numbers: /7, .r00. Saco, 6v 70iso0.eo h4244 -41-0-4X10 %0 G& -G «7-o /73 F D -74 -- DAYS Page 10 of 25 ATTACHMENT 135 2015015 - Head Island List similar project references: £4t Fl,� s F.:37E; `z _nems, .j' ti;. C 5�� alA‘giritvo N rola off, wcio4Zoo az. ao! . Lo-vti, Wcawra;no&' C,i o,f coe-ea. b neA-65-e) G� -rw✓aA.cs , j/44444 4449-14t. 111 Woo e lee5ay. t-o-wi The undersigned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications, and attachments hereto. Failure to have read all -the provisions of this solicitation shall not be cause to alter any resulting contract or request additional compensation. -rsT �-► u s � 12-er-o�/.�- LLC Company Name: Company Address: 4134 Cs vt-0-e (.AL2 -e j %d City, State Te e hone: E-mail: ep-a , �a 7- '3"/ / - 5 Zip Code 34 -77 -1 -- Fax: 1/07-8e /— Business Tax Receipt Number: UXf eo 1 a-- 115° 347 Authorized Signature: Name: 1-tervi (Type Printed) Page -11-0f 25 FEIN 'Number: 24' "2 -to 52 f.o24 Date: 1 1 Title: ti "& i'7 2,0 136 GRANT NAME: Head Island Improvement FIND WAP Grant GRANT # IR -14-57 AMOUNT OF GRANT: 25% of project costs (up to) $35,750 (actual estimate $26,625 based on RFP bid) DEPARTMENT RECEIVING GRANT: Community Development (Environmental Planning Section) CONTACT PERSON: Roland M. DeBlois, AICP TELEPHONE: (772) 226-1258 1. How long is the grant for? Two years Starting Date: October 1, 2014 2 Does the grant require you to fund this function after the grant is over? Yes X No 3. Does the grant require a match? X Yes No If yes, does the grant allow the match to be In -Kind services? X Yes No 4. Percentage of match to grant 75% 5. Grant match amount required (up tn) .107,250 (actual estimate $79,875 based on RFP bid) 6. Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)? St. Christopher Harbor HOA (partner): $16,750; County: $63,125 (Florida Boating Improvement Program Fund) 7. Does the grant cover capital costs or start-up costs? X Yes No If no, how much do you think will be needed in capital costs or start-up costs: $ (Attach a detail listing of costs) 8. Are you adding any additional positions utilizing the grant funds? If yes, please list. (If.additional_ ded lease a+ta -h a schedule Yes X No Acct. Description p Position Position Position Position Position 011.12 Regular Salaries $106,500 Second Year $ $ $ 011.13 Other Salaries & Wages (PT) $ $ $ $ Fourth Year 012.11 Social Security $ $ Fifth Year $ $ 012.12 Retirement — Contributions 012.13 Insurance — Life & Health 012.14 Worker's Compensation 012.17 S/Sec. Medicare Matching TOTAL 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating? Salary and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the county over five years? $6,195 Signature of Preparer: Date: 10 / ATTACHMENT 4 137 Grant Amount Other Match Costs Not Covered Match Total first Year $26,625 $16,750 (St. Christopher H HOA) $63,125 $106,500 Second Year $ $ $ $ Third Year $ $ $ $ Fourth Year $ $ $ $ Fifth Year $ $ $ $ Signature of Preparer: Date: 10 / ATTACHMENT 4 137 FLORIDA INLAND NAVIGATION DISTRICT PROJECT AGREEMENT PROJECT NO. IR -14-57 This PROJECT AGREEMENT made and entered into this day of , 20 by and between the Florida Inland Navigation District (hereinafter the "DISTRICT"), and the Indian River County, (hereinafter the "PROJECT SPONSOR"). In consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1. PROJECT - Subject to the provisions of this Agreement and Rule 66B-2 of the Florida Administrative Code (Exhibit "B"), the DISTRICT has determined to provide assistance funding to the PROJECT SPONSOR in furtherance of an approved project ("PROJECT") consisting of the Head Island Improvement. Said project is more specifically described in the PROJECT SPONSOR'S Waterways Assistance Application, which is on file at DISTRICT headquarters. Any modifications to the PROJECT'S scope of work shall require written advance notice and justification from the PROJECT SPONSOR and the prior written approval of the DISTRICT. 2. TERM - The PROJECT SPONSOR shall not commence work on the PROJECT prior to the execution of this Agreement unless specifically authorized by the DISTRICT Board and shall complete the PROJECT and submit all required payment reimbursement information on or before September 1, 2016, unless the PROJECT period has been extended with the prior written approval of the DISTRICT. In no event other than a declared state of emergency that affects the project completion shall the PROJECT period extend beyond three (3) years from October 1, 2014. The PROJECT SPONSOR acknowledges this is the only provision to carry over the DISTRICT assistance funding under this Agreement beyond September 30, 2016, and that any extension of funding beyond this date shall be at the sole discretion of the DISTRICT. Any request for extension of funding beyond the dates set forth in the preceding paragraph shall require submittal by the PROJECT SPONSOR of a request for extension to the DISTRICT no later than 60 days prior to the original project agreement expiration. This request will then be considered by the DISTRICT Board, whose decision shall be final. ATTAttithENT 1 138 3. ASSISTANCE AMOUNT - The DISTRICT shall contribute no more than Twenty-five percent (0.25%) of the PROJECT SPONSOR'S out-of-pocket costs for completion of this PROJECT ("PROJECT AMOUNT"). Payment of funds by the DISTRICT to the PROJECT SPONSOR (the "ASSISTANCE AMOUNT") will be on a reimbursement basis only, and only for those authorized PROJECT COSTS as shown in Exhibit A and meeting the requirements of Paragraph 5 below and shall not, in any event, exceed $35750.00. Any modifications to the PROJECT'S Cost Estimate (Exhibit A) shall require written advance notice and justification from the PROJECT SPONSOR and the prior written approval of the DISTRICT. 4. MATCHING FUNDS - The PROJECT SPONSOR warrants and represents that it has the PROJECT SPONSOR Match Amount (the PROJECT AMOUNT less the ASSISTANCE AMOUNT) available for the completion of the PROJECT and shall, prior to the execution of this Agreement, have provided the DISTRICT with suitable evidence of the availability of such funds using DISTRICT Form #95-01 (Exhibit C), and including upon request, providing the DISTRICT with access to applicable books and records, financial statements, and bank statements. 5. PROJECT COSTS - To be eligible for reimbursement under the Project Agreement, PROJECT COSTS must be necessary and reasonable for the effective and efficient accomplishment of the PROJECT and must be directly allocable thereto. PROJECT COSTS are generally described in Exhibit A. PROJECT COSTS must be incurred and work performed within the PROJECT period, with the exception of pre-agreement costs, if any, consistent with Paragraph 6 below, which are also eligible for reimbursement by the DISTRICT. 6. PRE-AGREEMENT COSTS - The DISTRICT and the PROJECT SPONSOR fully understand and agree that there shall be no reimbursement of funds by the DISTRICT for any obligation or expenditure made prior to the execution of this Project Agreement unless previously delineated in Exhibit A, consistent with Exhibit B, and previously approved by the DISTRICT Board .during the grant review process. 7. REIMBURSEMENT ' + NT PROCEIDURES - PROJECT COSTS shall be reported to the DISTRICT and summarized on the Payment Reimbursement Request Form (Form #90-14) attached as Exhibit D. Supporting documentation including bills and canceled payment vouchers for expenditures shall be provided to the DISTRICT by the PROJECT SPONSOR or LIAISON AGENT with any payment request. All records in support of the PROJECT COSTS included in 2 139 payment requests shall be subject to review and approval by the DISTRICT or by an auditor selected by the DISTRICT. Audit expenses shall be borne by the PROJECT SPONSOR. Project funds may be released in installments, at the discretion of the DISTRICT, upon submittal of a payment request by the PROJECT SPONSOR or LIAISON AGENT. The DISTRICT shall retain ten percent (10%) of each installment payment until the completion of the PROJECT. The following costs, if authorized in the attached Exhibit A, shall be reimbursed only upon completion of the PROJECT to the reasonable satisfaction of the DISTRICT and in accordance with Exhibit B: personnel, equipment, project management, administration, inspection, and design, permitting, planning, engineering, and/or surveying costs. Assuming the PROJECT SPONSOR has otherwise fully complied with the requirements of the Agreement, reimbursement for all PROJECTS approved as Phase I projects will be made only upon commencement of construction of the PROJECT for which the Phase I planning, designing, engineering and/or permitting were directed, which may or may not involve further District funding. Procedures set forth below with respect to reimbursement by the District are subject to this requirement of commencement of construction. The DISTRICT shall have the right to withhold any payment hereunder, either in whole or part, for non-compliance with the terms of this Agreement. 8. FINAL REIMBURSEMENT - The PROJECT SPONSOR, upon completion of the PROJECT, shall submit to the DISTRICT a request for final reimbursement of the PROJECT AMOUNT less any prior installment payments. The Payment amounts previously retained by the DISTRICT shall be paid upon (1) receipt of the Final Audit report of expenses incurred on the PROJECT by the DISTRICT, (2) full completion of the PROJECT to the reasonable satisfaction of the DISTRICT, (3) submission of Project Completion Certification Form No. 90-13 (Exhibit E), (4) submission of a photograph of the PROJECT showing the sign required by Paragraph 17 and (5) a Final Project Report as described in Exhibit G. Unless otherwise determined by the DISTRICT, the final reimbursement check shall be presented by a DISTRICT representative to the PROJECT SPONSOR during a public commission meeting or public dedication ceremony for the PROJECT facility. 9. RECORDS RETENTION - The PROJECT SPONSOR shall retain all records supporting the PROJECT COSTS for three (3) years after the end of the fiscal year in which the Final Payment is released by the DISTRICT, except that such records shall be retained by the 3 140 PROJECT SPONSOR until final resolution of matters resulting from any litigation, claim, or special audit that starts prior to the expiration of the three-year retention period. 10. NONCOMPLIANCE - The DISTRICT shall have the right to reimbursement, either in whole or part as it may determine, of the funds provided hereunder for noncompliance by the PROJECT SPONSOR with any of the terms of this Project Agreement. Upon notification from the DISTRICT, the PROJECT SPONSOR shall reimburse such funds directly to the DISTRICT. The provisions of this paragraph shall survive completion of the PROJECT. 11. DISTRICT PROJECT MANAGER - The Executive Director, or his designee, is hereby designated as the DISTRICT's Project Manager for the purpose of this Project Agreement and shall be responsible for monitoring performance of its terms and conditions and for approving all reimbursement requests prior to payment. 12. SPONSOR'S LIAISON AGENT - The PROJECT SPONSOR shall appoint a LIAISON AGENT, whose name and title shall be submitted to the DISTRICT upon execution of the Project Agreement, to act on behalf of the PROJECT SPONSOR relative to the provisions of the Project Agreement. 13. STATUS REPORTS - The PROJECT SPONSOR or LIAISON AGENT shall submit to the DISTRICT project status reports during the PROJECT term. These Quarterly Reports are to be on Form #95-02 (Exhibit F). Project design drawings, engineering drawings, and a copy of the Project bid award construction item cost list will be submitted as available. Photographs shall be submitted when appropriate to reflect the work accomplished. NON-COMPLIANCE by the PROJECT SPONSOR with the reporting schedule in Exhibit G may result in revocation of this Agreement. 14. LAWS - The PROJECT SPONSOR agrees to obtain and to abide by all federal, state and local permits and proprietary authorizations, and all applicable laws and regulations in the development of the PROJECT. The PROJECT SPONSOR agrees that all PROJECT facilities shall be designed and constructed in compliance with state and federal statutory requirements for accessibility by handicapped persons as well as all other federal, state and local laws, rules and requirements. 15. NON-DISCRIMIINATION - The PROJECT SPONSOR agrees that when completed, the PROJECT shall be readily accessible, on a non-exclusive basis, to the general public without regard to age, sex, race, physical handicap, or other condition, and without regard to residency of the user in another political subdivision. When such is required, adequate parking shall 4 141 be made available by the PROJECT SPONSOR to accommodate vehicles for the number of persons for which the PROJECT is being developed. 16. SITE DEDICATION - The PROJECT SPONSOR also agrees that the PROJECT site shall be dedicated for the public use for a minimum period of twenty-five (25) years prior to or immediately following completion of the PROJECT, such dedication to be in the form of a deed, lease, management agreement or other legally binding document. Any change in such dedication shall require the prior approval of the DISTRICT. The PROJECT SPONSOR shall record evidence of such dedication within the Public Records of the County in which the PROJECT is located. 17. ACKNOWLEDGMENT — For construction projects, the PROJECT SPONSOR shall erect a permanent sign, approved by the DISTRICT, in a prominent location such as the project entrance of the completed project, which shall indicate that the DISTRICT contributed funds for the PROJECT. The wording of the sign required by this paragraph shall be approved by the DISTRICT's staff before construction and installation of said sign. This sign shall contain the DISTRICT logo (Exhibit H) unless otherwise stipulated by the DISTRICT. In the event that the "PROJECT SPONSOR erects a temporary construction sign, it shall also indicate the DISTRICT's participation. For all other type projects, the PROJECT SPONSOR shall acknowledge the DISTRICT where feasible, in concurrence with the DISTRICT staff's recommendations. 18. PROJECT MAINTENANCE - When and as applicable, the PROJECT SPONSOR agrees to operate, maintain, and manage the PROJECT for the life of the PROJECT improvements and will pay all expenses required for such purposes. The PROJECT improvements shall be maintained in accordance with the standards of maintenance for other local facilities owned and operated by project sponsor, and in accordance with applicable health standards: PROJECT facilities and improvements shall be kept reasonably safe and in reasonable repair to prevent undue deterioration and to encourage public use. The PROJECT SPONSOR warrants and represents that it has full legal authority and financial ability to operate and maintain said PROJECT facilities and improvements. 19. FEES — Any fees charged for this PROJECT shall be reasonable and the same for the general public of all member counties. The PROJECT SPONSOR must demonstrate that a minimum of fifty percent (50%) of the PROJECT fees will be utilized for project maintenance and improvements throughout the anticipated 25 -year life of a development project or the design life of other project types, as applicable. 5 142 20. SOVEREIGN IMMUNITY - Each party hereto agrees that it shall be solely responsible for the wrongful acts of its employees, contractors and agents. However, nothing contained herein shall constitute a waiver by either party of its sovereign immunity under Section 768.28, Florida Statutes. The PROJECT SPONSOR acknowledges that the DISTRICT, its employees, commissioners and agents are solely providing funding assistance for the PROJECT and are not involved in the design, construction, operation or maintenance of the PROJECT. 21. INSPECTIONS - The DISTRICT reserves the right, upon reasonable request, to inspect said PROJECT and any and all records related thereto at any time. 22. RIGHTS AND DUTIES - The rights and duties arising under this Agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns, and shall, unless the context clearly requires otherwise, survive completion of the PROJECT. The PROJECT SPONSOR may not assign this Agreement nor any interest hereunder without the express prior written consent of the DISTRICT. 23. WAIVERS - Waiver of a breach of any provision of this Agreement shall not be deemed a waiver of any other breach of the same or different provision. 24. NOTICE - Any notice required to be given pursuant to the terms and provisions of this Agreement shall be in writing, postage paid, and shall be sent by certified mail, return receipt requested, to the DISTRICT or PROJECT SPONSOR at the addresses below. The notice shall be effective on the date indicated on the return receipt. To the DISTRICT at: Florida Inland Navigation District 1314 Marcinski Road Jupiter, Florida 33477-9498 To the PROJECT SPONSOR at: Indian River County Attention: Chief of Environmental Planning, Community Development 1801 27th Street Bldg A Vero Beach, FL 32960 25. NO JOINT VENTURE - The DISTRICT's role with respect to the PROJECT is that of a funding assistance authority only and the DISTRICT is not, and shall not be considered to be, an agent, partner, or joint venturer with the PROJECT SPONSOR. 6 143 26. GOVERNING LAW - The validity, interpretation and performance of this Agreement shall be controlled and construed according to the laws of the State of Florida. 27. TRANSFERENCE - It is the intent of the DISTRICT to issue this funding assistance to the PROJECT SPONSOR who has made application for this assistance. In the event the PROJECT SPONSOR transfers ownership or management of the PROJECT to a party or parties not now a part of this document, other than another governmental entity that agrees to assume, in writing, PROJECT SPONSOR'S obligation hereunder, the DISTRICT retains the right to full reimbursement from the PROJECT SPONSOR to the full extent of the funding assistance provided by the DISTRICT, including but not limited to any costs and reasonable attorney's fees (regardless of whether litigation ensues) incurred by the DISTRICT in collecting said reimbursement. 28. ENTIRE UNDERSTANDING - This Agreement, including any exhibits made a part hereof, embodies the entire Agreement and understanding of the parties and supersedes all prior oral and written communications between them. The terms hereof may be modified only by a written amendment signed by both parties hereto. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day, month and year aforesaid. WITNESSES: FLORIDA INLAND NAVIGATION DISTRICT WITNESSES: By: DATE: Executive Director INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS PROJECT SPONSOR By: Title: Wesley S. Davis, Chairman DATE: Approved by the BCC 12/16/14 APPROVED AS TO FORM AND LEGAL SUFFCCY Y WILLIAM R. DEERAAL DEPUTY COUNTY ATTORNE r 7 144 Exhibit A FLORIDA INLAND NAVIGATION DISTRICT ASSISTANCE PROGRAM 2014 PROJECT COST ESTIMATE (See Rule Section 6613-2.005 & 2.008 for eligibility and funding ratios) PROTECT TITLE: Head Island Improvement APPLICANT: Indian River County Project Elements (Please list the RMIIJOR project elements and provide a general cost break out, for each one. For Phase I Projects, please list the major elements and products expected) Public boat landing dock Barge mobilization and project construction Project management, engineering and oversight contingencies Quantity or Total Estimated Cost (Number and/or Footage etc.) $10,000 $115,000 $18,000 Applicant's Cost $7,500 $86,250 FIND Cost $2,500 $28,750 $13,500 $4,500 ** TOTALS = $ 143,000 Foran No. 90-25 (New 10/14/92, Revised 04-24-06) $ $107,250 $ $35,750 Agenda - 10 - 145 (FIND Project Agreement Exhibits B-H on file in the County Commission Office) 146 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Joseph A. Baird; County Administrator FROM: Stan Boling, AICP; Co ► unity Development Director DATE: December 8, 2014 SUBJECT: Request for BCC Authorization to Initiate a Land Development Regulation (LDR) Amendment to Dissolve the Zoning Board of Adjustment and Grant the Planning and Zoning Commission Authority to Consider Variances It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of December 16, 2014. BACKGROUND In most states, including Florida, local governments are granted zoning authority and are generally obligated to establish a board that has the authority to grant variances from zoning -related setbacks. In general, variances from zoning related setbacks are allowed only under a set of special circumstances unique to an existing lot that prevents or substantially restricts reasonable development of the lot. With respect to Indian River County, the LDRs provide for the Board of Adjustment (BOA) to hear zoning related setback variance requests. That 5 member board has been in place for decades; its caseload, however, has fallen dramatically since the early 1990s. In fact, only two variance requests have been considered by the BOA in the last 10 years and the board has not met since October 12, 2009. Because the BOA's caseload is minimal, because it meets so infrequently, and because it has been difficult to maintain the minimum number of BOA members necessary to constitute a quorum, staff requests that the BCC consider dissolving the BOA and delegating zoning -related setback variance authority to the Planning and Zoning Commission (PZC). ANALYSIS The drastic reduction in BOA variance caseload is primarily due to two factors. First, since the County began requiring :form board surveys for new homes in 1985, almost no initial construction - related setback (building location) mistakes have been made for most of the existing: housing stock in the unincorporated area. Second, in the early 1990s, the LDRs were changed to allow staff -level M:\AGENDA120141Dissolution of Board of Adjustment 121614.docx 1 147 variances and determinations of legal non -conformity for minor setback encroachments for structures constructed prior to form board survey requirements. Because of the dramatic drop in caseload, there is little need, if any, for a separate board to handle zoning related setback variances. In addition, with such little caseload activity and multi-year gaps between meetings, it has been difficult to maintain a full board. In fact, for more than a year, only two out of the five member positions have been filled, and no meeting quorum is possible without additional appointments. Staff has coordinated with the County Attorney and determined that the BOA can be dissolved and that board's variance authority can be delegated to the PZC. In staffs opinion, the PZC is an existing body that has the expertise and ability to handle zoning related setback variance requests. Also, because the variance caseload is so small, delegation of variance granting authority to the PZC will not adversely impact the PZC's workload. In order to dissolve the existing BOA and delegate variance authority to the PZC, the LDRs need to be amended. In staff's opinion, an LDR amendment is warranted. Lastly, staff has discussed the changes with the current BOA chairman, Chris Marine. Mr. Marine has indicated that he understands the rationale for the change and has no objections. RECOMMENDATION Staff recommends that the BCC direct staff to initiate an LDR amendment to dissolve the BOA and to delegate the authority to consider and grant zoning related setback variances to the PZC. Attachments: 1. Zoning Board of Adjustments Regulations (902.08, 902.09) 2. Planning and Zoning Commission Regulations (902.05) 3. Memo from County Attorney APPROVED AGENDA ITEM: FOR: December 16, 2014 BY: Q0 ) / M:IAGENDA\2014\Dissolution of Board of Adjustment 121614.docx Indian River Co, Appr.. ., Date Admin. ))11 Legal F.. .pet.; (2,..1 14 Budget llA Dept. , l /9/ /?//if Risk Mgr.^ 2 148 12/9/2014 Indian River County, FL Code of Ordinances ",ction 902.08. - Role of board of adjustment. The board of adjustment shall receive and consider applications for variances from the terms of the county's land development regulations and shall grant such variances as will not be contrary to the public interest, pursuant to the procedures and requirements of the variance section of the land development regulations, section 902.09 (2) The board shall have and exercise the powers specified in F.S. § 333.10, relating to airport zoning regulations, under rules consistent with said section and with the Code of Indian River County. (Ord. No. 90-16, § 1, 9-11-90; Ord. No. 92-11, § 16, 4-22-92) Section 902.09. - Variances. (1) Purpose and intent. This section is established to provide procedures for reviewing variances by the board of adjustment. A variance runs with the land and is a departure from the dimensional or numerical or other technical requirements of the land development regulations where such variance will not be contrary to the public interest and where owing to conditions peculiar to the property and not the result of the actions of the applicant or his predecessors in title, a literal enforcement of the land development regulations would result in an unnecessary and undue hardship. (2) Approving authority. The board of adjustment is hereby authorized to grant variances in accordance with the provisions of this section and can attach conditions to variances granted. (3) Type of variance to be allowed. The board of adjustment shall have the authority to grant the following variances: (a) A variance from the yard area requirements of any zoning district where there are unusual and practical difficulties in carrying out these provisions due to an irregular shape of the lot, topography, or other conditions, provided such variation will not seriously impact any adjoining property or the general welfare. (b) Other technical variances that occur when an owner or authorized agent can show that a strict application of the terms of the land development regulations relating to the use of the land will impose unusual and unique difficulties, but not Toss of monetary value alone. (c) De -minimus setback variance. A de -minimus setback variance can be granted automatically at the staff level, under certain circumstances, without board approval. This applies in the following circumstances where the setback variance: 1. Is for a structure properly permitted where no form -board survey was required; 2. Is for 0.5 feet or less from the setback required at the time the structure was constructed or erected on the site; and 3. Is from property line(s) which have not been altered so as to cause or increase the nonconformity. (4) When variances are not allowed. (a) No variance shall be granted which would permit the establishment or expansion of a use in a zone or district in which such use is not permitted by these land development regulations, or any use expressly or by implication prohibited by the terms of these land development regulations for said district. (b) about:blank ATTACHMENT '1 149 1/3 12/9/2014 Indian River County, FL Code of Ordinances No variances shall be granted which would permit the establishment or expansion of a special exception use in any zoning district without the approval required in the special exception section, and including specific land use criteria. (c) No variance shall be granted which would permit the establishment or expansion of a use requiring an administrative permit in any zoning district without the approval required in the administrative permit section, and including specific land use criteria. (d) No variance shall be granted which relates in any way to a nonconforming use, except as allowed in the nonconformities section. (e) No variance shall be granted which modifies any definitions contained within these land development regulations. (f) No variance shall be granted which would in any way result in any increase in density above that permitted in the applicable zoning district regulations. (5) Procedures. (a) Any property owner may apply for a variance after a decision by the community development director that an existing property condition or a development proposal of such property owner does not comply with the provisions of these land development regulations. (b) The applicant must file an application for a variance along with the appropriate fee payable to Indian River County with the planning division. The application shall be in a form approved by the community development director and shall contain the following information: 1. Identification of the specific provisions of these land development regulations from which'a variance is sought. 2. The nature and extent of the variance sought; an explanation why it is necessary; and the basis for the variance under section 902.09(3)(a) or (b). 3. The grounds relied upon to justify the proposed variance. 4. A legal description of the property, a copy of the warranty deed for the property, and a detailed plot plan of the property. (c) On all proceedings held before the board of adjustment, the staff of the planning division shall review the application and file a recommendation on each item. Such recommendation shall be transmitted to the board of adjustment prior to final action on any item before the board of adjustment, and shall be part of the record of the application. (d) Notice of the variance, in writing, shall be mailed by the planning division to the owners of all land which abuts the property upon which a variance is sought, at least seven (7) days prior to the hearing. The property appraiser's address for said owners shall be used in sending all such notices. The notice shall contain the name of the applicant for the variance, a description of the land sufficient to identify it, a description of the variance requested, as :well as the date, time and place of the hearing. (6) Review by the board of adjustment. (a) In order to authorize any variance from the terms of these land development regulations, the board of adjustment shall determine that the application for variance is complete, that the public hearing has been held with the required notice and that the opportunity has been given for the aggrieved parties to appear and be heard in person or be represented by an attorney at law, or other authorized representatives. The board of adjustment shall also find that all of the following facts exist before granting a variance: about:blank 150 2/3 12/9/2014 Indian River County, FL Code of Ordinances 1. That special conditions and circumstances exist which are peculiar to the land, structure, or building involved, and which are not applicable to other lands, structures, or buildings in the same zoning district. 2. That the special conditions and circumstances do not result from the actions of the applicant or illegal acts of previous property owners. 3. That granting the variance requested will not confer on the applicant any special privilege that is denied by the regulation to other lands, buildings, or structures in the same zoning district. 4. That literal interpretation of the provisions of the regulations would deprive the applicant of rights commonly enjoyed by other properties in the same zoning district under the terms of the regulations and would constitute an unnecessary and undue hardship upon the applicant. 5. That the variance granted is the minimum necessary in order to make possible the reasonable use of the land, building, or structure. 6. That the granting of the variance will be in harmony with the general purpose and intent of the land development regulations, and the Indian River County Comprehensive Plan. 7. That such variance will not be injurious to the surrounding area or otherwise be detrimental to public welfare. 8. That the property cannot be put to a reasonable use in a manner which fully complies with the requirements of these land development regulations. (b) The following regulations also apply to the authorization of a variance: 1 No nonconforming use of neighboring lands, structures, or buildings in the same zoning district and non -permitted use of lands, structures, or buildings in other zoning districts shall be considered grounds for the authorization of a variance. 2. No application or request may be reheard or reconsidered unless otherwise directed by a court of competent jurisdiction, or unless new circumstances or information can be presented with a new application. (c) In granting any variance, the board of adjustment may make the authorization of the variance conditional upon such alternate and additional restrictions, stipulations and safeguards as it may deem necessary to ensure compliance with the purpose and intent of this chapter and consistency with the Indian River County Comprehensive Plan. Violation of such conditions, when made a part of the terms under which the variance is granted, shall be deemed a violation of this chapter. Such conditions restrictions, stipulations, and safeguards may include, but are not limited to, time within which the action for which the variance is sought shall be begun or completed or both; the establishment of screening and/or buffering techniques; and provision for extensions or renewals. (7) Decision. The board of adjustment shall approve, approve with conditions, or deny the application, furnishing the applicant a written statement of the reasons for any denial. 4. No. 90-16, § 1, 9-11-90) about:blank 151 3/3 12/9/2014 Indian River County, FL Code of Ordinances Section 902.05. - Role of planning and zoning commission in planning and development. (1) The planning and zoning commission shall act as the designated local planning agency. (2) The planning and zoning commission of Indian River County shall have the power to recommend to the board of county commissioners land development regulations, ordinances, and amendments to land development regulations which are designed to promote orderly development and implement the Indian River County Comprehensive Plan. (3) The planning and zoning commission shall consider whether or not any proposed amendments to the Indian River County Comprehensive Plan are consistent with the overall growth management goals and objectives of the county, and shall make recommendations regarding all such amendments to the board of county commissioners. (4) The planning and zoning commission shall consider whether or not any proposed rezoning requests are consistent with the Indian River County Comprehensive Plan and make recommendations regarding all rezonings to the board of county commissioners. (5) The planning and zoning commission shall consider whether or not specific proposed developments conform to the principles and requirements of the county's land development regulations and the comprehensive plan, shall make decisions on development applications, and shall make recommendations to the board of county commissioners based thereon. (6) The planning and zoning commission shall keep the board of county commissioners and the general public informed and advised on matters relating to planning and development. (7) The planning and zoning commission shall conduct such public hearings as may be required to gather such information for the drafting, establishment and maintenance of the various components of the comprehensive plan, and such additional public hearings as are specified under the provisions of these land development regulations. (8) The planning and zoning commission shall review and make decisions regarding applications for preliminary plat and site plan approval. (9) The planning and zoning commission shall receive petitions for special exception uses; review these petitions pursuant to the applicable special exception use criteria; receive input at an advertised public hearing; and recommend approval, approval with conditions, or denial of the petitions to the board of county commissioners. (10) The planning and zoning commission shall consider whether proposed administrative permit uses requiring planning and zoning commission review and approval conform to the specific use requirements and make decisions related thereto. (11) The planning and zoning commission may recommend that the board of county commissioners direct the planning staff to undertake special studies on the location, condition and adequacy of specific facilities. These may include, but are not limited to, studies on housing, commercial and industrial facilities, parks, playgrounds, beaches and other recreational facilities, public buildings, public and private utilities, transportation, parking, and development of regional impact (DRI) applications. (12) The planning and zoning commission of Indian River County shall have the power to hear and decide appeals where it is alleged there is error in any order, requirement, decision, or determination made by an administrative official in the enforcement of these land development 152 about:blank ATTACHMENT 2 1/2 1229/2014 Indian River County, FL Code of Ordinances regulations. The decision of the planning and zoning commission is final unless appealed to the board of county commissioners. (13) The planning and zoning commission shall interpret these land development regulations at the request of the community development director. (14) The planning and zoning commission shall perform any other duties which may be lawfully assigned to it. (15) The commission shall have and exercise the powers of the airport zoning commission as specified in F.S. § 333.05, under rules consistent with said section and with the Code of Indian River County. (Ord. No. 90-16, § 1, 9-11-90; Ord. No. 92-11, § 15, 4-22-92; Ord. No. 95-10, § 15B, 5-31-95) 153 about:blank 2/2 Office of INDIAN RIVER COUNTY ATTORNEY Dylan Reingold, County Attorney William K DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM - TO: Stan Boling, Planning Director FROM: Dylan Reingold, County Attorney DATE: October 23, 2013 SUBJECT: Board of Zoning Adjustment/Planning and Zoning Board — Airport Zoning As explained by the Attorney General's Office in AGO 86-34, Indian River County has the authority to merge the Board of Zoning Adjustment into the Planning and Zoning Commission. With respect to variances related to airport zoning, Section 333.10, Florida Statutes, states that "[w]here a zoning board of appeals or adjustment already exists, it may be appointed as the board of adjustment." Thus, the already existing Planning and Zoning Commission can be granted the authority to approve or deny variances concerning airport zoning. Therefore, the Board of Zoning Adjustment may be dissolved with the functions being delegated to the Planning and Zoning Commission. DR:LAC F:Wtomey%inda\GENERAUPLANNING & ZONMG1Boling (Zoning Miami) - Memo 01.doc PI TACHMENT 3 154 County Attorney's Matters - B.C.C. 12 16.14 Office of INDIAN RIVER COUNTY ATTORNEY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney Irc/. DATE: December 10, .2014 SUBJECT: City of Vero Beach Electric Utility Update BACKGROUND. This memorandum is provided as an update on the City of Vero Beach electric utility issue. As you are aware, Indian.River County (the "County") is involved in two legal proceedings concerning the City of Vero Beach electric utility. First, I would like to provide the, Board of County Commissioners with an update on the Petition for a Declaratory Statement from the Florida Public Service Commission. Second, the County is involved with the Town of Indian River Shores and the City of Vero Beach in the Florida Governmental Conflict Resolution process as set forth in Chapter 164 of the Florida Statutes. At the joint public meeting held on October 28, 2014, all of the parties agreed to move forward with mediation. The mediation is scheduled for December 17, 2014 at 9:30 a.m. at the City of Vero Beach Community Center located at 2266 14th Avenue, Vero Beach, FL 32960. The meeting will be open to the public. Carlos Alvarez will serve .as the mediator for the mediation. Approved for December 16, 2014 BCC Meeting County Attorney's Matters COUNTY ATTORNEY FUnamrylLindalGENERALUI CCUgende MemaelEJroWc Utility Update 2.dnc 155 Indian River Co. Appr:ed Date Admin. f� if: ak i Co. Atty. 'y" Budget Department Risk Management --- --- 155 December 16, 2014 ITEM 14.E.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: December 10, 2014 SUBJECT: Update on the December 11, 2014 Florida Municipal Power Agency Meeting FROM: Tim Zorc Commissioner, District 3 I would like to update the Board on the December 11, 2014 Florida Municipal Power Agency Meeting. 156 December 16, 2014 ITEM 14.E.2 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: December 10, 2014 SUBJECT: December 2, 2014 City of Vero Beach Resolution FROM: Tim Zorc Commissioner, District 3 I kindly request your consideration in a discussion of the City of Vero Beach resolution dated December 2, 2014 concerning utility authority. 157 RESOLUTION NO. 2014- .40 A RESOLUTION OF TILE CITY COUNCIL OF THE CITY OF VERO BEACH, :FLORIDA, AUTHORIZING THE CITY'S STAFF TO DEVELOP A PROPOSED ORDINANCE, IN COLLABORATION WITH CITY ELECTRIC CUSTOMERS, INCLUDING INDIAN RIVER COUNTY ANI) THE TOWN OF INDIAN RIVER SHORES, FOR THE ESTABLISHMENT OF A UTILITY AUTHORITY TO OPERATE THE BUSINESS OF THE CITY ELECTRIC UTILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Vero Beach operates an electric utility system that serves customers inside the city limits of the City and also serves customers located in unincorporated Indian River County and in the Town of Indian River Shores; and WHEREAS, customers have expressed a desire that the City establish a utility authority to operate the business of the City's electric utility system; and WHEREAS, in 2008, the Florida Legislature enacted Section 366.04(7), Florida Statutes (also referred to herein as the "2008 Statute"),_ which required municipal electric utilities meeting certain criteria to conduct a referendum of their named retail electric customers regarding those customers' desire to have the municipal electric utility establish a utility authority to operate the business of the electric utility; and WHEREAS, the City of Vero Beach duly evaluated whether the City was subject to Section 366.04(7); Florida Statutes, in accordance with the criteria set forth therein, and determined that it was not subject to that section, because the City had fewer than 30,000 named retail electric customers as of September 30, 2007, and also because the City electric utility served customers outside Indian River County as of September 30, 2007; and WHEREAS, customers of the City electric system have continued to request that the City consider establishing a utility authority to operate the business of the City electric utility; and WHEREAS, the Town of Indian River Shores has initiated a civil lawsuit against the City, in which the Town effectively demands, among other things, that the Circuit Court order the City to comply with the requirements of the 2008 Statute; and WHEREAS, although the City is not subject to the 2008 Statute, the City desires as a matter of good faith and responsiveness to the concerns expressed by its customers, to move forward toward developing an ordinance that would. provide for a separate utility authority to operate the business of the City's electric utility system; NOW, THEREFORE, BE IT RESOLVED BY TFIE CITY COUNCIL OF T[ -IE CITY OF VERO BEACH; FLORIDA, THAT: Page 1 of 3 158 Section 1. The foregoing "WHEREAS" clauses are hereby found true and correct and are adopted as findings of the City Council of the City of Vero Beach, Indian River County, Florida. Section 2. The City Council of the City of Vero Beach, Florida, hereby authorizes the City's administrative Staff to develop, in consultation and collaboration with appropriate representatives of City electric customers, including Indian River County and the Town of Indian River Shores, a proposed ordinance that would provide for establishment, structure, powers, operational matters, and other necessary attributes of a separate utility authority to operate the business of the City's electric utility system. The City Council further authorizes Staff to bring such definitive, detailed ordinance before the City Council as soon as possible, but in no case any later than the first Council meeting in July 2015. Section 3. The City Clerk is directed to provide a certified .copy of this Resolution to Florida State Senators Thad Altman and Joe Negron; Florida State Representatives Debbie Mayfield and Gayle 13. Harrell; the Mayor and Town Council of the Town of Indian River Shores; and the Chairman and Commissioners of the Indian River County Board of County Commissioners. Section 4. This Resolution shall become effective upon adoption by the City Council. *********.************************************ (REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] Page 2of3 159 This Resolution was heard on the -,i nc1 day of ,1)q_ tifralLO 2014, at which time it was moved for adoption byCouncilmember /er1(f t.E,n p , seconded by Councilmember ('. r) Q na3 , and adopted by the following vote of'the City Council: ATTEST: J Tammy K. City Clerk [SIAL] Mayor Richard G. Winger Vice Mayor Jay Kramer Councilmember Pilar E. Turner Councilmember Amelia Graves Councilmember Randolph 13. Old Approved as to form and legal sufficiency: Ara e R. Convent es t. Connor CITY COUNCF( CITY OF Vik —8/F' 11, FLORIDA Richard G. Winger Mayor Approved as conforming to municipal policy: Cit. ! ttorney City Manager Page 3 of3 160 47P 1 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Emergency Service District Board of Commissioners THROUGH: Joseph A. Baird, County Administrator THROUGH: John King, Director of Emergency Services414 FROM: Brian Burkeen, Assistant Chief DATE: December 8, 2014 SUBJECT: Design Services Contract (Part I Agreement) with Barth Construction, Inc. for the construction of Fire Rescue Station 14 It is respectfully requested that the information contained herein be given formal consideration by the Emergency Services District Board of Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: On December 6, 2012, the Board approved a Design/Build agreement with Barth Construction for the renovation and construction of Emergency Services Stations. By mutual agreement, a modified Standard Form AIA (American Institute of Architects) Construction Contract will be used for each renovation/construction site. This is a two-part agreement commonly used between owners and contractors. The Part I Agreement (design services) requires the design/builder to submit a proposal, including the completed site design and civil permitting, surveying, architectural, guaranteed maximum price, and a proposed schedule for completion of the project. The Part II Agreement (construction services) incorporates final construction documents, insurance requirements, and progress payments leading to project completion. Attachment #1 represents the scope of services for Station 14, 6780 26th Street, Vero Beach. RECO tt NDATION: Staff considers the attached Part I Agreement reasonable compensation for the proposed work and recommends the Board authorize the Chairman to execute the Agreement. Approval of the Part I Agreement allows staff to begin negotiating the construction services (Part II Agreements) costs for each project site. FUNDING: 'ITEM Station #14 Amount Account Number $145,650.00 10312022-066510-08006 161 Under the county's code, the purpose of all funds collected from emergency services impact fees shall be used for capital improvements to emergency services facilities within jurisdiction of the county and not for maintenance or operations. ATTACHMENTS: Attachment #1, Part I Agreement for Station #14 APPROVED FOR AGENDA FOR: December 16, 2014 BY: oseph Baird unty Administrator Indian River County Administrator Legal Budget Risk Management Department A Date r 42.-/D yY tz9 162 General Contractor CGC007847 December 5, 2014 Brian Burkeen Indian River County Emergency Services 4225 43 rd Avenue Vero Beach, Florida, 32960 Re: Station # 14 Mr. Burkeen, We are pleased to present to you our proposal for Part.1 -Design & Preconstruction Services for a new, 3 -bay fire station site located at 6780 26th Street in Vero Beach. The scope of this proposal includes the follow; • Site Design and Civil Permitting- includes costs to design and permit the civil portion of the project including subsurface soil investigation, water, sewer drainage design, landscape design and any onsite paving design. Does not include the cost of permitcosts and/or application fees, traffic study expenses or rezoning expense if either are required. • Surveying- includes boundary, topographical and tree surveys. • Architectural, MIP & Structural- includes developing the project program, schematic design, design development and working drawings for the station building. Plans and energy calculations ready for building permit application.. • Project schedule- complete project schedule includes design and construction activities. • Guaranteed Maximum Price — a guaranteed maximum price (GMP) for the construction of the fire station building and all site improvements based upon Working Drawings that will be provided as part of this proposal. We propose to perform and provide all of the above for a fee of 51.45,650 Please refer to the attached for finther break down of the costs. Thank you „limn Fye Barth Construction, Inc. 1717 Indian River Boulevard * Suite 202A * Vero Beach, Florida 32960 Phone: (772) 778=3072 * Fax: (772) 770-3017 E-mail: info@barthconstruction.com a Internet: www.barthconstruction.com F:\Projeets\IRC Fire Stations 20111IRC Station #14\IRC Station #114 Part 1 Proposal 3 bay 12.5.14.doc 163 PROGRAMMING, BUILDING CODE & DESIGN REVIEW, and PRECONSTRUCTIONS SERVICES Project: Indian River County -EMS Fire Station # 14- 3 bay ' ..Liiblitltiltit ....' TOTAL CODE DESCRIPTION .QTY UNIT' • Utiiita '.1 011' .UJ'i`lt, ": ........ "MV1A.TER1?AIsS SUB. Cott. C49t No Tek .IneNclig Tot. MA) Deistt Bilnder . ' Des ittt Mild Diebutive ( Phil Harsh) 4 Mrs Its '150 100 00 t9;000' 0 0 0 0. 0 0 600 19009 Esti rtiat6P%Pifojeet mains!ect Jason Fykes) 190 Siipl;'1.itotetident -8 tilts 75 1611.0- 0 0 0 600 Clerical 32 firs 45 1,440 0 0 0 1440 Architectural, MEP & Street Services 1 LS - 0 0 0 Pin'cctPre- •>rritnie 1 LS - loo0 10om *Sohemptic.& 1)esiitt Devblopin@tit±wiilg3 1 LS. - - 26244 26244 *Waticiirt,Diawin § 1 LS - 26244 26244, Site.Plan.Fce. 1 LS - 17540 mei* 4a164141011s 1 1 LS LS - - 750 1000 . .17540 75.Q 1000 RefMi tit ble kJepenses C1% 1'D6sip„n &.Peiiniting 1LS - 0 0 22000 2000 Lai dseape & r'rrirtaliooi Desilm 1 •LS - 0 0 12500 12300 Bbriiidary Topo•& Tree Surveys 1 . IS - 0 0 7500 7599 Sbii Dbi•in srFbirfidation.Repoit 1 LS - 0 0 2000 2000 0 0 DoCtihteiirRept+bduotiori/Piliirtitrg 600 ea 0• 1 600. 0 642 51015910 Is _ 9 0 0 0 MIScellaneoa: OIESo OVerifead 0 LS 0 0 0 0 COlriitl$tfinoy 5% total 0 0 0 0 66-00 TOW ..71,6401' 1 145,60 .60.01; reflects the 50% "Re -Use Discount" TABLE OF ARTICLES PART 1 AGREEMENT 1. DESIGN/BUILDER 2. OWNER 3. OWNERSHIP AND USE OF DOCUMENTS AND ELECTRONIC DATA 4. TIME 5. "PAYMENTS 6. :DISPUTE RESOLUTION -MEDIATION AND ARBITRATION 7. MISCELLANEOUS PROVISIONS 8. TERMINATION OF THE AGREEMENT 9. BASIS OF COMPENSATION 10. OTHER CONDITIONS AND SERVICES ARP� �y i "'y q rc � .'� Jj���'4'i � r cF � k tr Suez ea a�,5,k r`��` � f 1 } '?�r''-Si . _r`i�3ad "':. 3.'ar�tiir.,{..:{:VS' n'tF�u,z'tE.r�'y,..t, 1 �F 4l: 7 i `074, r; 165 For the following Project: The architectural services described in Article 1 will be provided by the following person or entity who is lawfully licensed to practice architecture: Name and address Registration Number Relationship to Design/Builder Normal structural, mechanical and electrical engineering services will be provided contractually through the Architect except as indicated below: Name, address and discipline ;Yrkig Registration Number The Owner and the Design/Builder agree as set forth below. TERMS AND CONDITIONS — PART 1 AGREEMENT ARTICLE 1 DESIGN/BUILDER Relationship to Design/Builder "§ 1.1 SERVICES 1.1.1Pre'liminary design, budget, and schedule comprise -the services required to accomplish theyreparation and :submission of ,the Design/Builder's Proposal as well as the preparation and :submission ofany modifications to the Proposal prior to execution of the Part 2 Agreement. 2 166 § 1.2 RESPONSIBILITIES § 1.2.1 Design services required by this Part 1 Agreement shall be performed by qualified architects and other design professionals. The contractual obligations of such professional persons or entities are undertaken and performed in the interest of the Design/Builder. § 1.2.2 The agreements between the Design/Builder and the persons or entities identified in this Part 1 Agreement, and any subsequent modifications, shall be in writing. These agreements, including financial arrangements with respect to this Project, shall be promptly and fully disclosed to the Owner upon request. § 1.2.3 Construction budgets shall be prepared by qualified professionals, cost estimators or contractors retained by and acting in the interest of the Design/Builder. § 1.2.4 The Design/Builder shall be responsible to the Owner for acts and omissions of the Design/Builder's employees, subcontractors and their agents and employees, and other persons, including the Architect and other design professionals, performing any portion of the Design/Builder's obligations under this Part 1 Agreement. § 1.2.5 If the Design/Builder believes or is advised by the Architect or by another design professional retained to provide services on the Project that implementation of any instruction received from the Owner would cause a violation of any applicable law, the Design/Builder shall notify the Owner in writing. Neither the Design/Builder nor the Architect shall be obligated to perform any act which either believes will violate any applicable law. §.1.2.6 Nothing contained in this Part 1 Agreement shall create a contractual relationship between the Owner and any person or entity other than the Design/Builder. § 1.3 BASIC SERVICES § 1.3.1 The Design/Builder shall provide a preliminary evaluation of the Owner's program and project budget requirements, each in terms of the other. § 1.3.2 The Design/Builder shall visit the site, become familiar with the local conditions, and correlate observable conditions with the requirements of the Owner's program, schedule, and budget. § 1.3.3 The Design/Builder shall review laws applicable to design and construction of the Project, correlate such laws with the Owner's program requirements, and advise the Owner if any program requirement may cause a violation of such laws. :Necessary changes to the Owner's .program shall be accomplished by appropriate written modification or disclosed as described in Section 1.3.5. § 1.3.4 The Design/Builder shall review with the Owner alternative approaches to design and construction of the Project. 3 167 § 1.3.5 The Design/Builder shall submit to the Owner a Proposal, including the completed Preliminary Design Documents, a statement of the proposed contract sum, and a proposed schedule for completion of the Project. Preliminary .Design Documents shall consist of preliminary design drawings, outline specifications or other documents sufficient to establish the size, quality and character of the entire Project, its architectural, structural, mechanical and electrical systems, and the materials and such other elements of the Project as may be appropriate. Deviations from the Owner's program shall be disclosed in the Proposal. If the Proposal is accepted by the Owner, the parties shall then execute the Part 2 Agreement. A modification to the Proposal before execution of the Part 2 Agreement shall be recorded in writing as an addendum and shall be identified in the Contract Documents of the Part 2 Agreement. § 1.3.6 The Design/Builder will provide construction & demolition services as described in attachment "A". § 1.4 ADDITIONAL SERVICES § 1.4.1 The Additional Services described under this Section 1.4 shall be provided by the Design/Builder and paid for by the Owner if authorized or confirmed in writing by the Owner. § 1.4.2 Making revisions in the Preliminary Design Documents, budget -or other documents when such revisions are: .1 inconsistent with approvals or instructions previously given by the Owner, including revisions made necessary by adjustments in the Owner's program or Project budget; .2 required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents; or . 3 due to changes required as a result of the Owner's failure to render decisions in a timely manner. § 1.4.3 Providing more extensive programmatic criteria than that furnished by the Owner as described in Section 2.1. When authorized, the Design/Builder shall provide professional services to assist the Owner in the preparation of the program. Programming services may consist of: . 1 consulting with the Owner and other persons or entities not designated in this Part 1 Agreement to define the program requirements of the Project and to review the understanding of such requirements with the Owner; .2 documentation of the applicable requirements necessary for the various Project functions or operations; . 3 providing a review and analysis of the functional and organizational relationships, requirements, and objectives for the Project; . 4 setting forth a written program of requirements for the Owner's approval which summarizes the Owner's objectives, schedule, constraints, and criteria. § 1.4.4 Providing financial feasibility or other special studies. 4 168 § 1.4.5 Providing planning surveys, site evaluations or comparative studies of prospective sites. § 1.4.6 Providing special surveys, environmental studies, and submissions required for approvals of governmental authorities or others having jurisdiction over the Project. § 1.4.7 Providing services relative to future facilities, systems and equipment. § 1.4.8 Providing services at the Owner's specific request to perform detailed investigations of existing conditions or facilities or to make measured drawings thereof. § 1.4.9 Providing services at the Owner's specific request to verify the accuracy of drawings or other information furnished by the Owner. § 1.4.10 Coordinating services in connection with the work of separate persons or entities retained by the Owner, subsequent to the execution of this Part 1 Agreement. § 1.4.11 Providing analyses of owning and operating costs. § 1.4.12 Providing interior design and other similar services required for or in connection with the selection, procurement or installation of furniture, furnishings and related equipment. § 1.4.13 Providing services for planning tenant or rental spaces. § 1.4.14 Making investigations, inventories of materials or equipment, or valuations and detailed appraisals of existing facilities. ARTICLE 2 OWNER § 2.1 RESPONSIBILITIES § 2.1.1 The Owner shall provide full information in a timely manner regarding requirements for the Project, including a written program which shall set forth the Owner's objectives, schedule, constraints and criteria. § 2.1.2 The Owner shall establish and update an overall budget for the Project, including reasonable contingencies. This budget shall not constitute the contract sum. § 2.1.3 The Owner shall designate a representative authorized to act on the Owner's behalf with respect to the Project. The Owner or such authorized representative shall render decisions in a timely manner pertaining to documents submitted by the Design/Builder in order to avoid unreasonable delay in the orderly and sequential progress of the Design/Builder's services. The Owner may obtain independent review of the documents by a separate architect, engineer, contractor, or costt.estimator under contract to or employed by the Owner. Such independent review shall be undertaken at 5 169 the Owner's expense in a timely manner and shall not delay the orderly progress of the Design/Builder's services. § 2.1.4 The Design/Builder Owner shall furnish surveys describing physical characteristics, legal limitations and utility locations for the.site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements, and adjoining property and structures; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data pertaining to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 2.1.5 The Design/Builder Owner shall furnish the services of geotechnical engineers when such services are stipulated in this Part 1 Agreement, or deemed reasonably necessary by the Design/Builder. Such services may include but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion and resistivity tests, and necessary operations for anticipating subsoil conditions. The services of geotechnical engineer(s) or other consultants shall include preparation and submission of all appropriate reports and professional recommendations. § 2.1.6 The Owner shall disclose, to the extent known to the Owner, the results and reports of prior tests, inspections or investigations conducted for the Project involving: structural or mechanical systems; chemical, air and water pollution; hazardous materials; or other environmental and subsurface conditions. The Owner shall disclose all information known to the Owner regarding the presence of pollutants at the Project's site. § 2.1.8 The Owner shall promptly obtain easements, zoning variances and legal authorizations regarding site utilization where essential to the execution of the Owner's program. § 2.1.9 Those services, information, surveys, and reports required by Sections 2.1.4 through 2.1.8 (except for §2.1.7) which are within the Owner's control shall be furnished at the Owner's expense, and the Design/{Builder shall be entitled to rely upon the accuracy and completeness thereof, except to the extent the Owner advises the Design/Builder to the contrary in writing. 6 170 § 2.1.11 The Owner shall communicate with persons or entities employed or retained by the Design/Builder through the Design/Builder, unless otherwise directed by the Design/Builder. ARTICLE 3 OWNERSHIP AND USE OF DOCUMENTS AND ELECTRONIC DATA § 3.1 The Owner hopes to use the plans, Drawings, specifications, and other documents and electronic data furnished by the Design/Builder as a prototype for construction of other fire stations in the future. . - _ - ' _ - . The Design/Builder's Architect and other providers of professional services shall retain all common law, statutory and other reserved rights, including copyright in those instruments of service furnished by them, except the owner shall have the right to reuse the instruments for construction of additional fire stations. arc furnishcd for use solely with respect -to this Part 1 Agreement. The Owner shall be permitted to retain copies, including reproducible copies, of the drawings, specifications, and other documents and electronic data furnished by the Design/Builder for information and reference in connection with the Project except as provided in Sections 3.2 and 3.3. The Owner intends that the documents, drawings, plans, specifications and electronic data are intended to be reused at some future time. Pursuant to FS 287.055(10), the documents and plans shall contain notice to the public that the plans are subject to reuse. § 3.2 If the Part 2 Agreement is not executed, the Owner shall not use the drawings, specifications, and other documents and electronic data furnished by the Design/Builder without the written permission of the Design/Builder. Drawings, specifications, and other documents and electronic data shall not be used by the Owner or others on other projects, for additions to this Project or for completion of this Project by others, except by agreement in writing and with appropriate compensation to the Design/Builder, unless the Design/ Builder is adjudged to be in default under this Part 1 Agreement or under any other subsequently executed agreement, or by agreement in writing. § 3.3 If the Design/Builder defaults in the Design/Builder's obligations to the Owner, the Architect shall grant a license to the Owner to use the drawings, specifications, and other documents and electronic data furnished by the Architect to the Design/Builder for the completion of the Project, conditioned upon the Owner's execution of an agreement to cure the Design/Builder's default in payment to the Architect for services previously performed and to the extent allowed by law, indemnify the Architect with regard to claims arising from such reuse without the Architect's professional involvement. § 3.4 Submission or distribution of the Design/Builder's documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the rights reserved in Section 3.1. ARTICLE 4 TIME § 4.1 Upon the request of the Owner, the Design/Builder shall prepare a schedule for the performance of the Basic and Additional Services which shall not exceed the time limits contained in Section 10.1 and shall include allowances for periods of time required for the 7 171 Owner's review and for approval of submissions by authorities having jurisdiction over the Project. § 4.2 If the Design/Builder is delayed in the performance of services under this Part 1 Agreement through no fault of the Design/Builder, any applicable schedule shall be equitably adjusted. ARTICLE 5 PAYMENTS § 5.1 The initial payment provided in Article 9 shall be made upon execution of this Part 1 Agreement and credited to the Owner's account as provided in Section 9.1.2. § 5.2 Subsequent payments for Basic Services, Additional Services, and Reimbursable Expenses provided for in this Part 1 Agreement shall be made in accordance with the Florida Prompt Payment Act, FS 218.70 et seq. _ • - _ _ - . - • • A § 5.3 Upon Within ten (10) days of the Owner's receipt of a properly submitted and correct Application for Payment, the Owner shall make payment to the Design/Builder in accordance with the Florida Prompt Payment Act. § 5.4 Payments due the Design/Builder under this Part 1 Agreement which are not paid when due shall bear interest in accordance with the Florida Prompt Payment Act from the ARTICLE 6 DISPUTE RESOLUTION § 6.1 Claims, disputes or other matters in question between the parties to this Part 1 Agreement arising out of or relating to this Part 1 Agreement or breach thereof shall be subject to the following procedure: the dispute shall first be addressed by a meeting between the Owner, Design/Builder, Architect and Owner's Representative. If the dispute is not remedied, the parties shall submit the dispute to the County Administrator or his assign who shall make the final decision on the matter. The resolution of the dispute shall be reduced to writing and attached to this agreement. 8 172 ARTICLE 7 MISCELLANEOUS PROVISIONS § 7.1 This agreement shall be construed according to the laws of the State of Florida. Venue for any lawsuit brought by any party arising from this agreement shall be in Indian River County, Florida or in the event of federal jurisdiction, the US District Court for the Southern District of Florida. § 7.2 The Owner and the Design/Builder, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Part 1 Agreement and to the partners, successors and assigns of such other party with respect to all covenants of this Part 1 Agreement. Neither the Owner nor the Design/Builder shall assign this Part 1 Agreement without the written consent of the other. § 7.3 Unless otherwise provided, neither the design for nor the cost of remediation of hazardous materials shall be the responsibility of the Design/Builder. § 7.4 This Part 1 Agreement represents the entire and integrated agreement between the Owner and the Design/Builder and supersedes all prior negotiations, representations or agreements, either written or oral. This Part 1 Agreement may be amended only by written instrument signed by both the Owner and the Design/Builder. 9 173 § 7.5 Prior to the termination of the services of the Architect or any other design professional designated in this Part 1 Agreement, the Design/Builder shall identify to the Owner in writing another architect or design professional with respect to whom the Owner has no reasonable objection, who will provide the services originally to have been provided by the Architect or other design professional whose services are being terminated. ARTICLE 8 TERMINATION OF THE AGREEMENT § 8.1 This Part 1 Agreement may be terminated by either party upon seven (7) days' written notice should the other party fail to perform substantially in accordance with its terms through no fault of the party initiating the termination. § 8.2 This Part 1 Agreement may be terminated by the Owner without cause upon at least seven (7) days' written notice to the Design/Builder. § 8.3 In the event of termination not the fault of the Design/Builder, the Design/Builder shall be compensated for services performed to the termination date, together with Reimbursable Expenses then due and Termination Expenses. Termination Expenses are expenses directly attributable to termination, including a reasonable amount for overhead and profit, for which the Design/Builder is not otherwise compensated under this Part 1 Agreement. ARTICLE 9 BASIS OF COMPENSATION The Owner shall compensate the Design/Builder in accordance with Article 5, Payments, and the other provisions of this Part 1 Agreement as described below § 9.1 COMPENSATION FOR BASIC SERVICES § 9.1.1 FOR BASIC SERVICES, compensation shall be as follows: MS § 9.1.2 AN INITIAL PAYMENT of 'fit, -p a s o� ,x% q ($ ) shall be made upon execution of this Part 1 Agreement and credited to the Owner's account as follows: o §.9.1.3 SUBSEQUENT PAYMENTS shall 'be as follows: cal § 9.2 'COMPENSATION FOR AD:DITIO'NAL SERVICES § 9.2.1 FOR ADDITIONAL SERVICES, compensation shall be as follows: [P3 10 174 § 9.3 REIMBURSABLE EXPENSES § 9.3.1 Reimbursable Expenses are in addition to Compensation for Basic and Additional Services, and include actual expenditures made by the Design/Builder and the Design/Builder's employees and contractors in the interest of the Project, as follows. �1�91aL'Q § 9.3.2 FOR REIMBURSABLE EXPENSES, compensation shall be a multiple of ( § 9.4 DIRECT PERSONNEL EXPENSE is defined as the direct salaries of personnel engaged on the Project, and the portion of the cost of their mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, pensions and similar contributions and benefits. § 9.5 INTEREST PAYMENTS § 9.5.1 The rate of interest for past due payments shall be in accordance with the Florida Prompt Payment Act as follows: iJ LR', r requirements, such a § 9.6 IF THE SCOPE of the Project is changed materially, the amount of compensation shall be equitably adjusted. § 9.7 The. compensation set forth in this Part 1 Agreement shall be equitably adjusted if through no fault of the Design/Builder the services have not been completed within 11e ) months of the date of this Part 1 Agreement. ARTICLE 10 OTHER CONDITIONS AND 'SERVICES § 191 The Basic: Services to be performed shall be commenced i©g= ^"©, Vit,_ o ice and, subject to authorized ad ustments and to .delays not caused by the Design/Builder; shall be completed in "h�t� ; M ! F 4j ( 4 G. ) calendar days. The Design/Builder's Basic Services consist of'those described in Section 1.3 as part of Basic Services, and include normal professional engineering and preliminary design services, unless otherwise indicated. 11 175 § 10.2 Services beyond those described in Section 1.4 are as follows: (Insert descriptions of other services, identify Additional Services included within Basic Compensation and modifications to the payment and compensation terms included in this Agreement.) rh '6 rig' s• 000 § 10.3 The Owner's preliminary program, budget and other documents, if any, are enumerated as follows: Title Date This Agreement entered into as of the day and year first written above. OWNER (Printed name and title) APPROVED County'Administrator APPROVED AS 1 C • AN /�L S7F Y WILLIAM K. DEIRAAL DEPUTY COUNTY ATTOR N I 12 DESIGN/BUILDER (Signature) :49:6116, (Printed name and title) Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk 176 DISTRICT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Emergency Services District Board of Commissioners THROUGH: Joseph A. Baird, County Administrator THROUGH: John King, Director of Emergency Services iY:)c- FROM: Brian Burkeen, Assistant Chief rle / d DATE: December 5, 2014 SUBJECT: Approval of Pre -construction Work for Renovations on Fire Rescue Station #1 (l 500 Old Dixie) It is respectfully requested that the information contained herein be given formal consideration by the Emergency Services District Board of Commissioners. DESCRIPTION: Funding for renovations on Fire Rescue Station # 1 is allocated within the approved Emergency Services District budget. Presented are pre -construction fees to outline and define a scope of work for the project. Total amount of funding for the project are $750,000.00. The scope of this proposal includes: • Programming/scope data and code review • Schematic, design development and working drawings • Project schedule • Guaranteed maximum price Continuing with the Board approved Professional Design/Build Services Agreement with Barth Construction; the attached summary outlines programming, design & pre -construction costs of $58,232.00. FUNDING: ITEM Station #1 Renovation Construction Amount $58,232.00 Account Number Funding is to be derived from Emergency Services District budget. RECOMMENDATION: 11412022-066510-15007 Staff recommends approval of the pre -construction cost for renovations of Fire Station #1 as outlined. 177 ATTACHMENTS: Proposal from Barth Construction, Inc. APPROVED FOR AGENDA FOR: December 16, 2014 BY: uP#4J ph A. Baird County Administrator Indian River County Administrator Legal Budget Risk Management Department Ap Date 10401 /2-o4•fiq iz•1•i1•t 178 Indian River County Emergency Services District Board of Commissioners 4225 43" Avenue Vero Beach, Florida 32960 Telephone• (772) 226-3900 FAX: 772-567-9323 Project: Fire Station 1, 1500 Old Dixie Emergency Services District WORK ORDER NO. 1 FOR DESIGN/BUILD AGREEMENT PHASE WITH Barth Construction, Inc This Work Order No 1 is in accordance with the existing DESIGN/BUILD AGREEMENT PHASE I dated December 6, 2012 between Barth Construction, Inc (Design/Builder) and Indian River County (County) This Work Order No 1 identifies preconstruction work as follows - SECTION I — PROJECT LIMITS This Work Order No 1 is for the Design/Builder to perform work in connection with the design, programing, construction documents and civil engineering to the proposed Fire Station 1 located at 1500 Old Dixie Highway SECTION II - SCOPE OF SERVICES The services to be provided are attached to this Work Order No 1 and included by reference herein SECTION III - TIME FOR COMPLETION & DELIVERABLES/WORK PRODUCT 1. Project shall be completed as follows: a Time for Completion shall be 120 calendar Days from notice to proceed SECTION IV — COMPENSATION The County agrees to pay, and the Design/Builder agrees to accept, for the above described services rendered a total amount of $58,232 00 Any additional services not described hereon shall be pre -approved by the County All invoicing shall include Work Order No 1 (WO 1), itemized costs and materials expended to complete the Work. Payments shall be in accordance with the original Agreement dated December 6, 2012 1 179 The AGREEMENT is hereby amended as specifically set forth herein. All remaining sections of the AGREEMENT shall remain in full force and effect, and are incorporated herein. IN WITNESS WHEREOF the parties hereto have executed these presents this 16th day of December 2014 OWNER: BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA (Signature) Wesley S Davis Chairman Approved as to Form and Legal Sufficiency. William K DeBraal Deputy County Attorney 2 DESIGN/BUILDER: BARTH CONSTRUCTION, INC (Signature) 180 Construction, Inc. General Contractor November 19, 2014 John King Indian River County Emergency Services 4225 43 rd Avenue Vero Beach, Florida, 32960 Re: Station # 1 Mr. King, CGC007847 We are pleased to present to you our proposal for the Programming, Design & Preconstruction Services for the Fire Station Building at the IRC Station 111 in the amount of $58,232.00 The scope of this proposal includes the follow; • Programming/scope data and code review. • Schematic, Design Development and Working Drawings— a completed and perrnitable set of project construction documents. including a written specification book • Project schedule- includes design and construction activities. • Guaranteed' Maximum Price — a guaranteed maximum price for the construction of the l'ire station building based upon the updated Working Drawings that will be provided as part of this proposal_ Please refer to the attached for further break down of the costs. Thank you Jason Fykes Barth Construction, Inc. 1717 Indian River Boulevard * Suite 202A * Vero Beach, Florida 32960 Phone: (772) 778-3072 * Fax: (772) 770-3017 E-mail: info(barthconstruction.com * Internet: www.barthconstniction.com F:1Projects\TRC Fire Stations 20111Station #1\Fire Station Building Design & Precon Proposal 11.19.14.doc 181 PROGRAMMING, BUILDING CODE & DESIGN REVIEW, and PRECONSTRUCTIONS SERVICES Project Indian River County EMS Fire Station # 1 months 0 wks CODE'' DESCRIETIOPL"' .": 'Labor' Delagn Builder :C LABOle• • • :vim:, `MATERIALS' • =TOTAL Design Build Executive ( Phil Barth Estimator/Project manager ( Jason Fykes 4 lits 150 600: 0 Superintendent 190 Jiffs 100 X1900' 0 8 firs 75 Clerical 32 Hts 4S Architectural, MEP & Struct Services • • ;440' 0 0 0 0 0 0 • 0 0 • '1440 Programming/Scope Data 1 Schematic Design Phaso 1 Design Development Phase 1 LS LS LS 1 1 Civil Design & Permiting 1 Landscape & Irritation Design 1 LS LS LS 0 2500 12000 15000 LS 0 6450 Surveys -By Owner 0 ::2500 120.00 0 6450 Soil Borings/Foundation Report Forensic Demolition Document Reproduction/Printing Shipping Miscellaneous Office Overhead Contingency 1 1 LS LS LS LS 0 0 0 0 ;.0, 0 0 0 600 ea is ,0. 1 0 0 0 LS Davis Bacon Compliance 10% total 0 0 0 :•.0 * reflects the 50% "Re -Use Discount" I. _:, Igik al-: arra' as t —' Mr,' arm, s...t:. ate,NW; AMIN 1a tea! _!.'.e: �'. aaa':t: C gar ag oaf. P EDLUND • DRITENBAS • BINKLEY ARCHITECTS AND ASSOCIATES, P.A. Members of the American Institute of Architects AR# AACOOc 16 October 2014 TO: Jason Fykes Barth Construction 1717 Indian River Blvd. Suite 202A Vero Beach, Florida 32960 RE: Proposal for Part 1 Services on the Existing Facility SITE: Station #1, 1500 Old Dixie Highway, Vero Beach, FL 32960 Architect's Project #100114VB Dear Jason, In accordance with the Part 1 Agreement between Indian River County and Barth Construction acting as Design/Builder, and specifically Article 1.3, we are' herewith submitting the following request for work authorization to provide Architectural Services to renovate the existing facility. A. Basic Services Our evaluation and documentation shall include the following: 1. Establish Programming and Scope data as necessary to achieve a complete description of work to be performed. See initial Programming/Scope description attached dated 16 October 2014. 2. Visit the project site, take digital photos, actual dimensions, and meet with the end-users to note all -concerns regarding the building and site conditions. 3. Research archival and electronic plans available.asprovided by the Owner and in the absence thereof, field visit the site and document current conditions in AutoCad format. 4. Provide Schematic Design and 100%DesignDevelopment.Documents to depict and define areas of demolition, renovation, remodeling ,or new construction for the purposes of, quantifying; areas, volumes, structum] systems, and 'basic mechanical/electrical infrastructures within the primary building. Provide an Outline Specification. These documents can be utilized by Barth Construction to determine the first estimate of construction costs. Page 1 of 2 85 Royal Palm Pointe, Slate 0, Vero Beach, FL 32850 Vera each 77B/8138.4320 DaartleldBeach 054/4294:3985 Fax 7751/662482433 Fax 4964/42148258 183 5. Provide.a review with the Owner and Design/Builder to discuss the functional and organizational relationships, project scope, functional requirements, first estimate of construction and project cost and to confirm the objectives for the project are being met. B. Purpose Jason, these basic Part 1 services are precedent to Working Drawings, Specifications in Book Form and Construction Administration Services which will be considered Part 2 of our services. The Part 2 documents will comply with the requirements of Article 3.2.3 of the Part 2 Agreement between Indian River County and Barth Construction acting as Design/Builder. C. Compensation to the Architect Compensation for the Part 1 Services defined in Article "A" shall be a fixed fee of $27,000.40, including Reimbursable Expenses. D. Invoicing Invoicing shall be every two weeks. The Architect realizes his compensation is contingent upon Barth Construction being in receipt of payment from Indian River County in accordance with the Master Agreement and the Florida Prompt Payment Act, F.S. 218.70, however, EDB Architects requests that the agreement between Barth Construction and IRC be front loaded to allow compensation for the Design Team work performed in Part 1. PROGRAMMING/SCOPE DATA $ 2,500.00 SCHEMATIC DESIGN PHASE $12,000.00 DESIGN DEVELOPMENT PHASE $15,000.00 REIMBURSABLE EXPENSES PART 1 TOTAL FEES E. Schedule $29,500.00 Schedulingand cornmencement-of services shall be immediate due to the pressing needs .ofthe District.Please initiate this copy. and return to our office at your earliest convenience. Paul U. Dritenbas, Architect A.I.A. Page 2 of 2 C:100114Va.doc%ul Barth Construction Agent: Date: 184 11111W Alt' "Wain IMP' MEM ' a.,r ?s. it e eet,ea, NOV ID a —r Sen•..: Fsv. W. /Ma—t-carr Ja.• meq:.-„ PrwL �� EDLUND • DRIYENBAS • B1NKLEY ARCHITECTS AND ASSOCIATES, P.A. Members of the American institute of Architects AR# AAC000BB6 16 October 2014 TO: Jason Fykes Barth Construction 1717 Indian River Blvd. Suite 202A Vero Beach, Florida 32960 RE: Proposal for Part 2 Services on the Existing Facility SITE: Station #1, 1500 Old Dixie Highway, Vero Beach, FL 32960 Architect's Project #100114VB Dear Jason, In accordance with the Part 2 Agreement between Indian River County and Barth Construction acting as Design/Builder, and specifically Article 1.3.5 of the Part 1 Agreement and Article 3.2.3 of the Part 2 Agreement, we are herewith submitting the following request for work authorization to provide Architectural Services for the above project: A. Basic Services 1) Provide Construction Documents at 60% and 90% for review and approval by the Owner and construction pricing by Barth Construction. Construction Documents shall include drawings, specifications, and other documents and electronic data setting forth in detail the requirements for construction of the work. These documents will include normal structural, mechanical, and electrical engineering services. All Civil engineering Services for Design and Permitting of the Fire Sprinkler main line and backflow preventer systems will baby others. 2) Provide 100% Construction documents for construction permitting and book form :specifications. 3) Provide Construction Administration services for the duration of construction through substantial completion, including inspection reports and digital photos, shop drawings review and response to BFI's by the Contractor. B. Compensation to the Architect Compensation for Phase 2 services shall be based on,the Construction Budget of $680,000 established in Part 1 and :as appliedagainst the State of Florida, Department Page 1 of 2 65 Royal Palrn Pointe, Suite 0, Vero Beach, FL 32860 Vero Beach 779/5158.4320 Deerfield 'Beech $384/428.09815 Fax 772/568-02018 209 Fox'9Z=o4/+481-82139 185 of Management Services Division of Building Construction Fee Schedule for ... Architectural and Engineering Services. (See Attachment "A" for Summary of Fees). Compensation shall be a fixed fee of $33,000, including Reimbursable Expenses. C. Invoicing Invoicing shall be every two weeks. The Architect realizes his compensation is contingent upon Barth Construction being in receipt of payment from Indian River County in accordance with the Master Agreement and the Florida Prompt Payment Act, F.S. 218.70. WORKING DRAWINGS PHASE $24,000.00 CONSTRUCTION ADMINISTRATION PHASE $ 9,000.00 REIMBURSABLE EXPENSES Included PART 2 TOTAL FEES 833,000.00 MODEL ENERGY CODE CALCULATIONS $ 400.00 (If Required) D. Schedule Scheduling and commencement of services shall be immediate due to the pressing needs of the District.Please initiate this copy and return to our office at your earliest convenience. Paul U. Dritenbas, Architect A.I.A. Page 2 of 2 C:100114 V B. doclpaul Barth Construction Agent: Date: 186 ATTACHMENT "A" SUMMARY OF FEES FOR STATION #1 RENOVATION 1500 Old Dixie Highway Vero Beach, Florida 32960 PROJECT BUDGET CONSTRUCTION BUDGET FEE STRUCTURE: PART 1 AGREEMENT FEE FOR PROGRAMMING/SCOPE DATA REIMBURSABLE EXPENSES SCHMATIC DESIGN PHASE DESIGN DEVELOPMENT PHASE PART I TOTAL FEE STRUCTURE: PART 2 AGREEMENT WORKING DRAWING PHASE CONSTRUCTION ADMINISTRATION PHASE REIMBURSABLE EXPENSES PART 2 TOTAL, TOTAL FEES INCLUDING REIMBURSABLE EXPENSES MODEL ENERGY CODE CALCULATIONS (If Required) Page 1 of 1 C:100114VB.doclpaul $750,000.00 S680,000.00 Z500.00 included 12,000.00 15,000.00 $ 29,500.00 24,000.00 9,000.00 included $ 33,000.00 $62,500.00 400.00 187 EDLUND • DIRIT•ENBAS • BINKLEY AFICHITECTE AND ASSOCIATES, P.A. 65 Royal Palm Pointe, Ste D Vero Beach, FL 32960 Ph: (772) 569-4320 Fax (772) 569-9208 IRCFD Station #1 Programming Statement / Scope of Work 16 October 2014 1) Remove all perimeter berms, foundations and infrastructure concealed within elevation of berms. 2) Provide grading of ground for slope to two existing stormwater management areas. Sod as required. 3) All exposed exterior walls, pressure clean old parge coating, lath full wall and provide %" stucco and 3/4" ground control joints at 8'-0" o/c. Provide a vinyl 1 -bead at bottom of new applied stucco. 4) Repair flat roof and north and south vertical parapets. Provide new flashing. 5) Spray lcynene Insulation to underside of existing plywood roof deck at N & S bays. 6) Remove and replace ductwork at north and south bays. 7) Remove all S.A.T. ceilings and fiberglass batt insulation sitting on top of S.A.T. Replace S.A.T. and T - grid. 8) Remodel kitchen by enlarging to north or west. 9) All exterior aluminum soffits to be removed. Provide hi -rib lath and stucco at openings. 10) insulate exterior block walls with Corefill 500 insulation prior to applying new full height stucco overcoat. 11) Remove all interior gypsum walls that show evidence of water or moisture damage. Remove P.T. 1x2 and replace with new Boral treated P.T. 1x2 @ 16" o/c. 12) Replaceparticle board parapet walls with structural 5/8" cdx ply. Dry -In and apply W" stucco over new galvanized self -furring wire lath. 13) Replace or repair perimeter gutters and downspouts using .040 commercial, grade aluminum. 14) Provide new commercial exhaust hood in kitchen, complete with ansul extinguishing system. 15) Provide 3 new lockable pantry's In kitchen. 16) All tops in kitchen to be roll front protected stainless steel. 188 17) By way of FBC 2010 code for existing buildings, the scope of work proposed places this project under "Alteration -Level 3" per Section 405. Work area exceeds 50 percent of the aggregate area of the building. Level -3 alterations must comply with the provisions of Chapter 6 and 7, as well as Chapter 8. Section 804.1 calls for Automatic Sprinkler Systems in all areas being "worked" i.e. renovated in accordance with FBC 2010. Because Fire Stations are considered Group R-2 occupancies, Section 903.2.8 FBC calls for automatic sprinkler systems thru-out all buildings with a Group -R fire area, as refined by Section 310.1 Residential R-2, 18) Renovate Men's and Women's toilet/shower rooms to meet ADA or provide one standalone unisex toilet/shower room that complies with FBC accessibility standards. 19) Upgrade fire alarm, pull stations, horns, strobes, and F.A.C.P. along with a new enunciator panel. 20) Provide Fire Fighter Safety Building marking emblem per F.S. 633.027 and NFPA 1, Annex Q. 21) Relocate 2 exterior A/C units sitting on concrete pads to new, lower elevations on concrete pads. Refrigerant lines, thermostat fines and electrical lines from wall mounted disconnects will have to be modified. 22) Provide new hi/low electrk water coolers. 23) Note, per FBC and ADA, up to 20% of cost of renovations must be spent bringing this facility into compllance with :barrier removal and accessibility. 24) All door hardware must be replaced with lever set units. 25) Provide new 3 compartment sink and disposal in kitchen. 26) Repaint interiors and exterior of building. 27) Repair sloping fiberglass roof areas where leaks are evident. Shingles appear to have remaining useful life. 28) Consider lighting upgrades in offices and kitchen areas. 29) Are the parking and circulation areas for re -cuing the trucks bright enough? Are additional Tights required in the parking lot? 30) Can the removed fill dirt at the berms be transported directly west to the COVB soil storage area, in lieu of trucking offsite? 31) Can the station crew remain in the facility during renovations, and reconstruction? 32) We need to revisit life Safety for safe:existingfrom all areas of the north and south wings, including exit lights and emergency overhead -or wall pack -lighting. C:\Mary\100114VB\Scope.doc: 189 STATE OF FLORIDA, DEPARTMENT OF MANAGEMENT SERVICES AE FEE CA... Page 1 of 1 ' ' Fee Guide Calculator For Architectural and Engineering Services Stole of Florida. Deportment of klanauemenl Servrars Version Posted: March 2012 Project Name: !RFD EMS Station #1 Renovation CONSTRUCTION COST FOR BUILDING (Sitework Not Included) COMPLEXITY GROUP - PERCENTAGE A g C D E F G s 680,000 9.62% 8.80% 8.97% 7.99% 7.18% 6.38% 10.09% CALCULATED FEE $65,388 $59,822 $60,998 $54,329 $48,840 $43,415 $68,591 instructions: Fill in probable construction cosi at left and push enter key. GROUP DEFINDTIONS: "A" • CONSIDERABLY MORE THAN AVERAGE COMPLEXITY: Complex Laboratories, Medical Hospitals "B" - MORE THAN AVERAGE COhIPLEXJTY: Average Laboratories, Mental Hospitals, Simple Medical Hospitals, Clinics, Court Houses, Theatres, Complex University Buildings,, Special Purpose Oassrooms, Laboratory Classrooms, Libaries, Auditoriums, Museums, Air -reminds, Food Service Facilities, Specialized Detention Areas, Detention Treatmerst Areas, Residences, Emergency Management Centers "C1- REPAIRS AND RENOVATIONS: Miscellaneous Repairs and Renovotiord, Alterations to Office Space or Dormitory Space. Firc Code Corrective Work "D" - AVERAGE COMPLEXITY: General Office Space, General Teaching Space, Gymnasiums, General Detentfep Living Facilities Factory Buildings "E" • LESS THAN AVERAGE COMPLEXITY: Apatttnean Buildings, Dormitory Buildings, Service Garages, Stadiums, Repetitive Design Facilities, Office Buildings With Undefined Interior Space (open for later partitioning), Specialized Parking Structures "F"- CONSIDERABLY LESS THAN AVERAGE COMPLEXITY: Warehouses, Parking Garages, Storage Facilities "0" -:BUILDING ENGINEERING SERVICES: Mechanical, Electrical and Structural not exceeding Si;000,000 n C nslmetion (Not loduding Site Civil) _ _ _ _ — — --•-- . 9 -- ADDITIONAL SERVICES & EXPENSES: The following services are considered Additional to Basic Services and are not included within the basic fee represented by the fee guides: -Feasibility Studies/ Analysis -Facility Programming -Master Planning -Soils Investigations/Reports -Sw cys-Topographic/Boundary Yegeta4iod/lmprovaments'Utiihies -Measured Drawings otExlsting Facilities -Existing Facilities Analysis Toxic Substanxe Mitigation Surveys and Consultation -Site Environmental Assessments -Site DRVPUD, Site Pkn)Review end/or Zoning Modifications Traffic Analysis+and Traffic Signal Warrant Studies -Civil.Engincering Design including Pa _Q .'•'rig/Utilities /Draintge/Stormwater Management/Environmental & All She Permitting -EiingSitiliblity Infrastructure Improvements -Site:Lightirig:Deslgn -Landseaipe Arthiiet & -irrigation Design =Speeialty Consultants Voice/Date Communications; ElectronklAudio Visual; Food &ivlee Equipment; Hazardous Material; Hosiital/Lahoratony; Interior Design; Indoor Air Quality; Quality Control; Theater/Acoustical; Seeurity -Wife Cycle Cost (ROI) and/or Federal DOE Energy Analysis • As defined in the Division of Real Estate Development and Mating Engineer. L.4+......I14...•..a,. LY ....la:.__rr gc nrr.__n..:�.r,_, -LEED Coesuttation -Graphic cad Signage Design -Special Code Reviews including ACHA -Detailed Cost Estimates -Documents Prepared For -Alternate Bids Exceeding Contract Scope -E' eassive Change Orders Multiple Construction Contracts -Record Documents/As'Bullts -Prolonged Construction Contact Administration Services -Structural Threshold•Itu lops -Praject.Repitsentation During ConswctionBeyond Bi4vfauhly Administration -Additional Construction Contract Administration Services forMultipie Contracts -Building Commisslacting4snd Training Services -Post :Occupancy ilnspecdons/ Evaluations -Rani eritigs/Model.s • Substantive Changes to Scope, Size or Complexity -Owner'Requosied Changes to Approved Documents -Reimbursable including, but not limited to, reproduction/ printing costs, travel expenses and special mail service expenses ement Form of Agreement Between Owner and Architect • a /,14 /Nat 190 CARTER ASSOCIATES, INC. CONSULTING ENGINEERS AND LAND SURVEYORS 1798 23s1 STREET • VERO-BEACH, FLORIDA 32960.3972 • 772462-4191 • 772-562.7180 (PAX) JOHN H. DLUM., P.E, PRINCIPAL DAVID E. LUErHl$ P.S.M., PRINCIPAL OC-0RO E A. SIMONS, P.G., PIUNaPAL PATRICK S. WALTI(GR, RE, PRINCIPAL MARVIN E. CARTER. P.S.M., Ckmwltam to the Hun DEAN F. LUETHJE, P.R. n.tan Camino tsullsm ki the Finn November 19, 2014 Mr. Jason Fykes Barth Construction, Inc. 1717 Indian River Blvd Suite 202A Vero Beach, Florida 32960 RE: Civil Engineering Services Agreement IRC Fire Station #1 Dixie F ighway) Revised Grading Plan & Proposed Fire Main Dear Jason: FRANKS. CUCCURESE, P.S.M. CUNTONJ. RAH)ES, P.E. STEVE D. SKOUPRGER. P.E BENJAMIN D. SPEED. PE We are pleased to present this proposed .agreement to provide civil engineering services relative to the design and permitting for the revised grading plan and proposed fire main at the above referenced project. The following describes our proposed scope of work and terms of agreement between Carter Associates, Inc. (CAI) and Barth Construction, In. (CLIENT): CAI services will include the following: • Perform a specific purpose survey to locate paving, drainage, and building improvements within limited areas where re -grading is proposed adjacent to existing building, Also locate existing water main and fire hydrant servicing the. site. • Prepare a grading and drainage plan to direct stormwater runoff away from the proposed building improvements and into existing stormwater collection areas. • Design and permit with City of Vero Beach Water and Sewer Depaitinent a fire line and accessories for future fire protection of the building. • Provide "on-site project representative. for the duration of time required meeting permit conditions and providing routine reporting of substantial construction activities to the Engineer and the City of Vero Beach. Provide certification upon completion of construction. The above referenced tasks can be performed not to exceed the estimated amount of $6,4S0:00. If additional services are required outside this scope, then separate authorization will be required. N ►Barlb-HreSlalio1 doc Page 1 of 3 02014 by CA1 191 Assumptions CAI represents to the CLIENT that in developing this Scope of Work, assumptions have been made, and that deviation from assumptions identified within this proposal may require additional expenditures on behalf of the CLIENT to CAI. Assumptions, not already mentioned herein, are as follows: 1. Engineering proposal is based upon no request for zoning change, land use change, planned development exceptions, or variances. 2. This proposal specifically excludes all application and/or impact fees, which shall be the responsibility of the OWNER. 3. It is assumed that site plan approval will not be required from the City of Vero Beach since there is no new impervious area proposed with the plan. 4. Construction staking and as -built surveys are not included with this proposal. General CM will generally bill the CLIENT monthly on approximately the 10" day of each month for the previous month's charges. All tasks will be billed on a percentage complete/lump sum basis, plus direct expenses (See attached Rate Schedule). Should additional services be required, a separate written agreement will be prepared and fees shall be negotiated based on the attached Rate Schedule. Should you have any questions regarding our proposal scope of work or terms of agreement, please feel free to call me. If you would like us to proceed with the work described herein, please sign below and return an original signed copy which will serve as our notice to proceed. Sincerely, Agreed to and Accepted: TERr____Tire._ ASSOCIATES, INC. By: C.-\-. Print Name: loin H. Blum, P.E. Address: Principal facPosnf_ fnfrresfaapai.doc 62014 by CJI Page 2 of 3 swing t�toric • 'Since fsf 192 CARTER ASSOCIATES, INC. NOVEMBER 2014 RATE SCHEDULE Engineer I (Registered - Principal) $150.00/hr Engineer (Registered - Senior Consultant) $140.00/hr. Engineer I (Registered) $140.00/hr. Engineer 1T (Registered) $125.00/4. Engineer III - kit $100.00/hr. Engineer Technician (Senior) $105.00/hr. Engineer Technician $ 85.00/1r. Surveyor I (Registered - Principal) $150.00/4. Surveyor (Registered - Senior Consultant) $140.00/hr. Surveyor II (Registered) $125.00/hr. Surveyor III (Registered) $100.00/hr. Survey Crew (4 Men) $143.00/hr. Survey Crew (3 Men) $130.00/br. Survey Crew (2 Men) $120.00/hr. GPS RIX Survey Crew (3 Men) $150.00/hr. GPS RTI( Survey Crew (2 Men) $135.00/hr. CARD Technician I $ 80.00/hr. CADD Technician II $ 70.00/hr. Secretary/Word Processor $ 45.00/hr. Inspector $ 62.00/hr. Recording and Permit Fees Cost + 10% Materials Cost Mileage $0.505/mile Sub -consultants Cost + 10% Reimbursable Expenses: Postage, Long Distance Calls, Federal Express, etc. Cost Blueprints $0.25/S.F. Mylar $1.751S.F. Photocopy (8.5" x 11") $0.15/ea. Photocopy (8.5" x 14") $0:25/ea. Photocopy (11" x 17") $0.35/ea. These fees shall be renegotiated on an annual basis 1,13.11-18PROPOSALViarth-FiteStaloadoc Page 3 of 3 02014 by CAI OAISInceSeivingicIldal 193 DISTRICT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: THROUGH: FROM: DATE: SUBJECT: Honorable Emergency Services District Board of Commissioners Joseph A. Baird, County Administrator 1 John King, Director Department of Emergrvices December 8, 2014 Final Payment to Dato Construction Inc. for IRC Bid #2014047, Replacement of Roof at Fire -Rescue Station # 11 It is respectfully requested that the information contained herein be given formal consideration by the Emergency Services District Board of Commissioners at the next scheduled meeting. DESCRIPTION AND CONDITIONS: On September 9, 2014, the Board awarded the contract to replace the roof at Fire -Rescue Station #11 (2555 93rd Street, Vero Beach) to Dato Construction, Inc. The purpose of the work was to remove the original roof, repair damage and install new roofing materials. The contractor has satisfactorily completed the work and submitted their pay request in the amount of $38,966.17 to the Clerk's Finance office who in turn have verified that the final payment is properly due to Dato Construction, Inc. FUNDING: Funding for Final Payment is available in the Building Maintenance Account. Description Account Number Amount Original Contract Amount Change Order #1 11412022-034610 11412022-034610 $35,639.37 3,326.80 Final Payment $38,966.17 RECO `.@ NDATION: Staff recommends the Board approve the Final Payment request to Dato Construction, Inc., in the amount of $38,966.17. 194 ATTACHMENTS: Invoice # 402 APPROVED FOR AGENDA FOR: Susori14 de/! County Administrator Indian River County Ap , ed Date Administrator As liAlit Legal 1,' f" 1, )2 ,�, Budget ' 'f� I Risk Management Department tk/ ' (V4i. %`-( 195 Dato Construction, Inc. 432 4th Lane SW Vero Beach, FL 32962 Bill To INDIAN RIVER COUNTY PURCHASEING DIVISION 1800 27TH STREET VERO BEACH, FL 32960 Invoice Date Invoice # 11/26/2014 402 Ship To BID # 2014047 ROOF REPLACEMENT OF STATION # 11 2555 93RD STREET WABASSO, FL 32967 P.0 Number Terms Rep Ship Via F O.B Project 11/26/2014 14-018 FIRESTATION # 11 Quantity Item Code Description Price Each Amount 1 1 Roofing Roofing Original Contract Amount Change Order # 1 Florida Sales Tax - 1% 35,639.37 3,326.80 1.00% 35,639.37 3,326.80 0.00 Total $38,966.17 196 DISTRICT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: THROUGH: THROUGH: FROM: DATE: SUBJECT: Honorable Emergency Services District Board of Commissioners Joseph A. Baird, County Administrator John King, Director of Emergency Sery,ices Brian Burkeen, Assistant Chief December 3, 2014 Work Order #3 for Fire Rescue Station #13 (4th Street and 43rd Avenue) It is respectfully requested that the information contained herein be given formal consideration by the Emergency Services District Board of Commissioners. DESCRIPTION: On June 18, 2013, the Board approved continued construction services to the 4th Street and 43' Avenue site that in the future will become a new fire -rescue station. As you will recall, staff recommended commencing improvements in phases due to the current economic conditions. Staff is now presenting Work Order #3 for resolution in an elevation conflict between the proposed outfall structure and the existing water main located along 4th Street. These improvements are required to move forward with the proposed fire station. Continuing with the Board approved Professional Design/Build Services Agreement with Barth Construction; the attached work order outlines the projects and associated cost of $28,704.00 and requires signing of the work order. FUNDING: ITEM Amount Account Number Station 131W0 #3 $28,704.00 10312022-066510-08006 Under the county's code, the purpose of all funds collected from emergency services impact fees shall be used for capital improvements to emergency services facilities within jurisdiction of the county and not for maintenance or operations. The improvements included in Work Order #3 are necessary to accommodate new growth and development in the county. 197 ATTACHMENTS: Work Order #3 Barth Construction, Inc. Proposal APPROVED FOR AGENDA FOR: BY: Jose:s;_i. A. Baird County Administrator Indian River County Approved Date Administrator OA i �* I Legal WV - Budget 1-41.1 Risk Management /2'°gyd Department LL , 119.'4 198 Construction, inc. General Contractor CGC007847 October 13, 2014 Brian Burkeen Assistant Chief IRC Emergency Services 4225 43rd Avenue Vero Beach, F132967 Re: IRC Station #13 Utility Conflict Brian, This proposal is for the additional costs associated with resolving the elevation conflict between the proposed outfall structure and the existing water main located along 4th street. The proposal is based upon a design that has been agreed to by IRC Utilities and IRC Engineering departments. The new design avoids having to cross 4th Street by conveying the storm water to the west and utilizing an existing storm pipe the is located under 4th street. The cost for this additional work is $28,704 and is further clarified on the attached. Thank you Sincerely, Jason Fykes 1717 Indian River Boulevard * Suite 202A * Vero Beach, Florida 32960 Phone: (772) 778-3072 *Fax: (772) 770-3017 E-mail: info@bartbconstruction.com * Internet: www,barthconstruction.com F:\Projects\IRC Fire Stations 2011\IRC Fire Station #13\Utillity Conflict Costs 10.13.14.xls.doc 199 Station #13- Utiliity Conflict Estimate 0 0 0 DAYS WEEKS Months Sq.Footage Barth Corirnctioa 1 r • t k k Replace Landscape & Irrigation 4, a 4,600 2,200 1,499 9,211 6,007 460 (11,773) ,':0;00 I' r'iR(n,Hvn4 'S 6,500 DIVISION 3 r • Concrete 1200 SF , 6° thick 7,500 DIVISION 4 Block Masonry SUB TOTALS ALS LABOR BURDEN Sub -Total OH&P 1.____ CEO CUT�b u Contingency Sub -Total gdot, SY/0', P&P Bond $ Total Bid 2,500 At Ore 3nVi' in. None Indian River County Emergency Services District Board of Commissioners 4225 43rd Avenue Vero Beach, Florida 32960 Telephone: (772) 226-3900 FAX: 772-567-9323 Project: Fire Station 13, 4th Street and 43rd Avenue Site Work, Preparation and Improvements Emergency Services District WORK ORDER NO. 3 FOR DESIGN/BUILD AGREEMENT PHASE I WITH Barth Construction, Inc. This Work Order No. 3 is in accordance with the existing DESIGN/BUILD AGREEMENT PHASE I dated December 6, 2012 between Barth Construction, Inc (Design/Builder) and Indian River County (County). This Work Order No. 3 amends the agreement as follows: SECTION I — PROJECT LIMITS This Work Order No. 3 is for the Design/Builder to perform work in connection with the Site Work, Preparation and Improvements to the proposed Fire Station 13 located at 4th Street and 43rd Avenue. SECTION 11 - SCOPE OF SERVICES Resolution of elevation conflict between the proposed outfall structure and the existing water main located along 4th Street. SECTION III — TIME FOR COMPLETION & DELIVERABLES/WORK PRODUCT 1. Project shall be completed as follows: a. Time for substantial Completion shall be 120 calendar Days from notice to proceed. SECTION IV — COMPENSATION The County agrees to pay, and the Design/Builder agrees to accept, for the above described services rendered a total amount of .$28,704.00. Any additional services not described hereon shall be pre -approved by the County. All invoicing shall include Work Order No. 3 (WO 3), itemized costs and materials expended to complete the Work. Payments shall be in accordance with the original Agreement dated December 6, 2012. 1 201 The AGREEMENT is hereby amended as specifically set forth herein. All remaining sections of the AGREEMENT shall remain in full force and effect, and are incorporated herein. IN WITNESS WHEREOF the parties hereto have executed these presents this 16th day of December 2014. OWNER: BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA (Signature) Wesley S. Davis Chairman Approved as to Form and Legal Sufficiency: illiam K. DeBr. al Deputy County Attorney 2 DESIGN/BUILDER: BARTH CONSTRUCTION, INC (Signature) APPROVED Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy y C e 202 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM Date: December 5, 2014 To: Joseph A. Baird, County Administrator From: Prepared By: Subject: Vincent Burke, Director of Utility Services Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District 12P✓`. Request to Issue the Solid Waste & Recyclables Collection Services RFP#2015023 BACKGROUND: The Solid Waste Disposal District (SWDD) is responsible for providing for the collection, transportation, and disposal services for regulated solid waste in Unincorporated Indian River County as well as recycling services throughout Indian River County. Currently, these services are provided through exclusive residential and commercial Franchise Agreements with Republic Services of Florida, L.P. d/b/a Treasure Coast Refuse and Waste Management Inc. of Florida. These agreements expire on September 30, 2015. On April 8, 2014, the Indian River County (IRC) Solid Waste Disposal District (SWDD) Board approved Work Order No. 1 to Kessler Consulting, Inc. (KCI) for solid waste collection procurement services in the amount of $76,090. KCI with review and input from staff has prepared the final Request for Proposal (RFP) documents which are ready to be issued upon final approval from the Board to proceed. The IRC Purchasing Department has assigned this procurement as RFP#2015023. ANALYSIS: The following is a summary highlighting the primary elements of the RFP process. FRANCHISE AREAS: As stated above, there are currently two solid waste franchise areas serving unincorporated County as well as two recycling franchise areas. The RFP has redefined the boundaries to balance customer counts and to align :the solid waste and recycling service areas into a North Franchise Area and a South Franchise Area. In addition, the RFP allows the Board to award to two vendors or to one vendor in order to minimize costs to our residents and businesses. MUNICIPALITIES: During the summer, staff presented the highlights of the 2014 Solid Waste Master Plan to all of the municipalities and extended a welcome for them to join our procurement process. The City of Fellsmere is the only municipality to take our offer and have been included in the North Franchise Area. The two requirements by the City of Fellsmere include the right of their City SWDD Agenda - Request to Issue the Solid Waste Recyclables Collection Services RFP#2015023 Page 1 203 Council to vote on the final approval and for the City of Fellsmere to maintain a 6% franchise fee for services rendered within its municipality. In addition to the above, the RFP does include an option for other municipalities to piggyback the SWDD contract. RESIDENTIAL SERVICE SCENARIOS: The RFP allows for a future policy decision by the Board on whether to maintain the current subscription solid waste collection system or to switch to a hybrid system of universal collection system within the Urban Service Area and a subscription system in the non -Urban Service Area. There are no proposed changes to the residential recycling service areas in that they will remain universal countywide including municipalities. However, as stated above, the realignment of the franchise boundaries has shifted the City of Vero Beach to the South Service Area and the Town of Indian River Shores to the North Service Area. RESIDENTIAL SERVICE OPTIONS: The following table summarizes the three residential service options proposed in the RFP: Option Garbage Recycling Yard Trash Service Option #1 Twice a Week Manual Once a Week Dual Stream Once a Week Manual Service Option #2 Twice a Week Carted Once a Week Single Stream Once a Week Manual Service Option #3 Once a Week Carted Once a Week Single Stream Once a Week Manual CARTS: As it applies to the services options above, the RFP is obtaining pricing based on either the franchisee purchasing the carts or SWDD purchasing the carts. For the solid waste collection, the requirement is to provide a 95 -gallon cart with an option for a 65 -gallon cart upon request. For the recycling collection, the requirement is to provide a 65 -gallon cart with an option for a 95 -gallon cart upon request. COMMERCIAL SERVICE: Currently, SWDD has set the rate in the commercial service area and the franchisees compete in the unincorporated county. In the RFP, we are requesting pricing for an exclusive commercial franchise area which corresponds to the North and South Franchise Areas referenced above. The franchisee is to provide commercial recycling upon request and all commercial containers are required to be provided with a Radio Frequency Identification system. TERM: The initial term is set for seven years to start on October 1, 2015 through September 30, 2022 with a renewal option for one term of three years. SWDD Agenda - Request to Issue the Solid Waste Recyclables Collection Services RFP#2015023 Page 2 204 EVALUATION CRITERIA: On October 28, 2014, the County Administrator approved a selection committee consisting of Vincent Burke, Utilities Director, Jason Brown, Budget Director, and Himanshu Mehta, SWDD Managing Director. The specific process is outlined in detail in the RFP; however, the selection committee members will utilize the following evaluation criteria: Evaluation Criteria Maximum Evaluation Points Qualifications and References 20 Technical Proposal 20 Participation Growth Strategy 10 Financial Proposal 50 Total Points Possible 100 RFP TIMELINE: The RFP is to be released on January 6, 2015 and allowing 45 days to submit prior to the opening on February 20, 2015. Upon review and evaluation by the selection committee, the results of the RFP will be brought to the Board with a recommendation for award. The RFP includes a draft contract agreement which will expedite the process to awarding the contract. This timeframe should allow time for the securing and delivering of carts and implementing an education campaign before the start of the new services on October 1, 2015. RECOMMENDATION: SWDD staff recommends that its Board approve the issuance of the Solid Waste & Collection Services RFP#2015023. APPROVED FOR AGENDA: By: Baird, County Administrator Date Indian River Co. App ed Date Administration 16,). 4* Budget f:; 12101i Purchasing�� Legal V< �1 0110/ SWDD fes) 121 4 SWDD : C_ �� SWDD Agenda - Request to Issue the Solid Waste Recyclables Collection Services RFP#2015023 Page 3 205 Solid Waste & Recyclables Collection Services RFP BOCC Presentation December 16, 2014 kessler consulting inc. Objective • Present collection RFP overview • Obtain BOCC approval to proceed with RFP 2 kessier consulting Inc, 1.2.16.1L1 2_05.1 Two Franchise Areas • Redefined boundaries to: — Balance customer counts — Align solid waste and recycling service areas • May award to 2 vendors or same vendor 3 kessler consulting Inc. Solid Waste Franchise Area S114, �;• n 5` i n '' c 5<banim • l AU M�•"�'[,� thrh?4 w a ..-dr-',, F;e`+i ;� Esti. `: �•.,. \. r. .�., . '. hub= Rare "Y F liv�rr; ,: ; (Ism. • �c .�Vic' —, s,'• _ �r�s+ Yn:(leach .�. 1C ialnN53C J .“'".1.4A Solid Waste Franchise Areas fnluhJSf Meas T Indian Rims County. n 7orida ^ t e s r4''.6:::''''- `) �J' 6p— 4 1os.2 Recycling Franchise Area , :: ._. .. is 5eh::II _4. ii... Op, __.. '' ._ ,7Fd ne •Ind3an�2ite ; l; ' � ..... �.:. .- -: - I! ,�: , - � �. _ :tik.FS'�'S_-.,.r;.' ::: b. i'-'�:x. .,:�,.i�":;,',,relyi,.,•Iu ..,R _ y:A",?„,y:' :q'�:.i'y�� 9� s.I'�33 'Ij .��,{'j,i w.��� �' l',:a:• •,�,,�'� � t.�v.'Qiv "f;.. 9;}, rij�3�•.}d 3:3:.:3��:;ra,.j„�::c('ha,..,�t5,. . E;5 ..i�rvx,>?>�.. v..ailY'3 •+' ..3.33 I�,11!t(�:'l'i�"I�i+:a'`. :.:�:'' „�{'.,.al'j�.�.%:: '3, � iti:n 3.�'?�;3 j�3�: r>I''3�. 3':: r, 3$�i31'j3�". •%:3� �>. i•,F,.r. a<• 5 } \ W`i«�s^f:. id•k`? iia^ Cj :�. ✓-� k,3" � y3N t'}<,' s "r i��, r +3'','i' � 7 ✓.�,,'yau --- - ' '6 rf i li'+';�3.•i.;'3+f,:..., A• i;'u3. 3i. 3: '3 y�1 i 3'': r' ��a bi...l-��j°.i:jJ.l!i7' fEld,; W. • il'.4'). 'j• 3t 3j �'j. ,f3, 3 '.. .'. i'1.s ':}3, ••,t`�s}•.. i,l,,l,,i.re : i3r. ,y;i-, 3" ';'j :�',N, ,t•s u�G, f•. :4 V Gb.'. S UP"I d a�ff ^M .3. dv Recycle Frendllse Areae q nnne RECYCLE FRANCHISE AREAS INDIAN RIVER COUNTY, FLORIDA . J spm • ` e T Munkipol Boundaries - sissy.. ,:: as» f 5 Municipalities Fellsmere included — Upon final approval by City Council at award • , Option for other municipalities to i p 99Yback 6 kessler consulting Inc. LOS. 3 Residential Service Scenarios • Solid waste - policy decision — Subscription (current system) — Universal in Urban Service Area and Subscription in non -Urban Service Area • Recycling — Universal Countywide including municipalities (current system) 7 Residential Option Service Option #1 Service Garbage 2 x wk _ Manual ,„' Options Recycling 1 x wk Dual Stream Yard Trash 1 x wk Manual Service Option #2 2 x wk Carted 1 x wk Single Stream 1 x wk Manual Service Option #3 1 x wk Carted 1 x wk Single Stream 1 x wk Manual ^N F.k f kossler consulting 8 „ , Inc. 203.4 Carts • Pricing for: — Franchisee -purchased — County -purchased • 95 -gallon for solid waste — Option for 65 -gallon upon request • 65 -gallon for recycling — Option for 95 -gallon upon request 9 kessier consulting inc. Commercial Service • Current: rates set; Franchisees compete in unincorporated County • New: — Rates bid — Exclusive within Franchise area — Provide recycling upon request — RFID on containers 10 20515 • 7 Years - September 30, 2022 • Renewal Option - 1 term of 3 years . e;.;;-: Evaluation Criteria Evaluation Criteria Qualifications and References Evaluation Points Maximum 15 inc. Technical Proposal 15 Participation Growth Strategy 5 Financial Proposal 65 Total Points Possible 100 • 12 kessler consulting 2,66 Proposed Timeline RFP Release 1/6/15 4,zzo, Recommend for Award Contract Start 10/1/15 1 Proposals Due 2/20/15 Contract Award 13 I 4. kessler consulting inc. Request BOCC approval to proceed with RFP Thank you! 14 t , kessler consulting inc. Opportunities to Reach 75% Recycling Recydabl es 6% SF Food Waste 3% MF Recyclables 3% SF Yard Trash 3% = MF Food Waste gi 1% INFOS (no credit) 8% ;4- ":,! OtherWaste 13% 15 Comm Recycl abl es Comm Food Waste Other ecyd abl es 2% Other Organi cs 6% CaO Debris 12% kessier consultmg 2 r. INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM Date: To: December 5, 2014 Joseph A. Baird, County Administrator From: Vincent Burke, Director of Utility Services Prepared By: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District,.'1. Subject: Request for General Funds - PACE Project and Other Community Project FY2014-15 DESCRIPTION AND CONDITONS: The Solid Waste Disposal District (SWDD) has in the past used the General Fund to cover the disposal cost for fees associated with community projects including the Indian River County Health Department Division of Environmental Health's PACE (Protocol for Assessing Community Excellence) program. The PACE project focuses on identifying issues in a community, one of which is abandoned homes. These abandoned homes pose safety and health hazards, and provide safe havens for drug dealers. It has been determined that there are several homes that need to be demolished in order to affect the well-being of the community. Other community projects include removing illegal public dumping and Keep Indian River Beautiful (KIRB) clean-up projects that involve volunteers throughout our community. Last fiscal year, the Board approved an allocation of $6,000 from the General Fund which was utilized for disposal of approximately 63.01 tons or 126,020 pounds in the amount of $878.59. The PACE/charity projects utilized $450.56 last year, Indian River Farms utilized $73.95 and $354.08 was used for other cleanup /illegal dumping projects with the remaining unused funding of $5,121.41. SWDD has received the attached request from Cheryl Dunn, Environmental Manager at the Health Department, for an allocation of $6,000 for next year. Based on last year's usage, staff recommends a total $6,000 funding to cover the pledge of $2,000 per year to the Indian River Farms Water Control District and for other cleanup/illegal dumping projects. ANALYSIS: Each project will have labor and machinery donated toward this effort. It is the request of the partners involved in each project that the Board of County Commissioners allocates funds to cover associated landfill fees. This will include disposal of debris from the demolition and reconstruction of homes involved in the PACE project, and illegal public dumping debris that is cleaned up by County/SWDD staff or by volunteers organized by KIRB. The total estimated landfill fees are not expected to exceed $6,000.00 for all projects involved in clean-up efforts. SWDD Agenda - Request for General Funds - PACE Project and Other Community Project FY2014-15 Page 1 206 FUNDING: The funding to cover landfill disposal fees for cleanup events and illegal dumping debris is available through the general fund reserve for contingency account. ACCOUNT NO.: Description Account Number Amount General Fund - Planning Other Professional Services 00120415-033190 $6,000.00 RECOMMENDATION: Staff recommends the Board of County Commissioners authorize up to $6,000.00 to be donated to various PACE/illegal dumping projects from the General Fund Reserve for Contingencies for the sole purpose of paying associated landfill fees. ATTACHMENTS: Letter from Health Department APPROVED FOR AGENDA: By: cE A. Baird, County Administrator Date Indian River Co. A. .ved Date Administration lb, %li/ / Budget 1 }�., 1711. l4 '�jll Legal ici SWDD , WIN- SWDD c,uv..c. 6 7.-k-(4 SWDD Agenda - Request for General Funds - PACE Project and Other Community Project FY2014-15 Page 2 207 Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. HEALTH Vision: To be the Healthiest State in the Nation •Rick Scott Govemor John H. Armstrong, MD, FACS State Surgeon General & Secretary FLORIDA DEPARTMENT OF HEALTH IN INDIAN RIVER COUNTY December 3, 2014 Indian River County Solid Waste Disposal District 1801 27th Street Vero Beach, FL 32960 RE: Landfill Fee Allocation: Dear Himanshu: Since April 2009, Florida Department of Health in Indian River County's Environmental Health section has been implementing the Protocol for Assessing Community Excellence in Environmental Health (PACE EH) in the Gifford community. One of the top issues that has been identified by the residents and the health department is abandoned homes. These abandoned homes are safety and health hazards and provide havens for drug dealers and other criminal activities. In addition to PACE EH, Environmental Health responds to complaints associated with abandoned homes throughout the county. This type of complaint response has increased with the current economic stress on the community. Last year the Commission allocated $6,000 to assist with landfill fees while labor and equipment were donated by private contractors in order to assist the very low income property owners with demolishing the hazardous structures It has been determined that there are other abandoned structures and illegal dumping sites that need to be demolished and cleaned up to improve the well-being of the community. It is the request of the partners involved that the County Commission allocate funds to cover associated landfill fees. The total associated landfill fees are not expected to exceed $6,0000. Florida •Department of Health In Indian'River County 1900 27th Street Vero Beach, FL 32960 PHONE: 772/794-7400 http:lfindianriver.floridahealth.gov Sincerely, c/44414�J�s Cheryl L. Dunn R.S. www.FloridaHealth.gov TWITTER: HealthyFLA FACEBOOK: FLDepartmentofHealth YOUTUBE: fldoh FLICKR: HealthyFla PINTEREST• HealthyFla 208 Date: To: From: Prepared By: Subject: INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM December 5, 2014 Joseph A. Baird, County Administrator Vincent Burke, Director of Utility Services Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District • Update on the. Closure of the Winter Beach Customer Convenience Center BACKGROUND: On December 2, 2014, the Indian River County (IRC) Solid Waste Disposal District (SWDD) Board requested staff to provide an update on the closure of the Winter Beach Customer Convenience Center (CCC) which is currently set for closure at 6:00 PM on Monday, January 5, 2015. This request was made due to concerns presented by local residents at the Board meeting. Specifically, the Board voted to have staff bring back information leading to the closure of the Winter Beach CCC and to allow for public input at the December 16, 2014 Board meeting. ANALYSIS: The decision to close the Winter Beach CCC was made as part of the 2014 Solid Waste Master Plan (SWMP) update which outlined steps to improve efficiency, reduce costs and increase recycling in Indian River County. Below is a chronological history of Board/Council meetings that lead to the final decision to close the Winter Beach CCC. TIMELINE: 1. December 3, 2013 - The SWDD Board approved Work Order No. 1 with Neel -Schaffer, Inc. (NSI) in the amount of $148,202 to provide engineering services to prepare the 2014 Solid Waste Master Plan. 2. May 13, 2014 — The two .page staff memo was a summary of our consultant's technical memorandums 1 through 3. Specifically, Item "e" on Page 2 stated "If CCCs continue current operation, it was recommended to look at upgrading the Gifford CCC .and shutting down =Winter Beach CCC." 3. June 3, 2014 — The four page staff memo was a summary of our consultant's technical memorandums 4 & 5. Specifically, Table 2, Item 4 on Page 3 stated "Possible closure of one or more CCCs". 4. July 15, 2014 — The two page staff memo was a timeline summary and a request for staff to make presentations to the Municipalities. Specifically, Item 4 on Page 2 stated "The consideration to close one or more Customer Convenience Centers". SWDD Agenda - Update on the Closure of Winter Beach CCC Page 1 209 5. A presentation was made to the municipalities as follows: a) City of Fellsmere on August 21, 2014; b) City of Sebastian on August 27, 2014; c) Town of Indian River Shores on August 29, 2014; d) City of Vero Beach on September 2, 2014; and e) Town of Orchid on September 4, 2014. Here is the slide that was included in the presentation: . 30 WDD expenditures a) <10% waste stream b) 6% of recyciabies 2. $6M in capital improvements 3. All residents pay even if they do not use CCCs 4. Options: a) Limit use to County residents b) Close one or more CCCs 6. September 23, 2014 — The six page staff memo presented the summary of the entire master plan and included the 20 page Executive Summary of the master plan. Specficially, Item 6 on Page ES -19, our consultant recommended stated "If universal collection is implemented, shut down the Winter Beach, Roseland and Gifford CCCs and scale back operations at Fellsmere and Oslo CCCs as much as possible." However, Step 1, e on Page 5, staff stated "Lower residential collection costs and help reduce operating costs by closing one or more CCC's. Staff recommends shutting down the Winter Beach CCC by December 31, 2014, followed by Roseland CCC by October 1, 2015, and Gifford CCC By January 1, 2016." Staff made this recommendation because Winter Beach CCC represented only 9% of the total tons received from all of the CCCs, i.e., it received the smallest quantities of materials; represents less than 1% of all tonnages received at the landfill and we could obtain an immediate savings from Republic for closing the Winter Beach CCC. The Board voted 3-2 to approve staff recommendation to shut down Winter Beach CCC by December 31, 2014. 7. November 4, 2014 — The two page staff memo requested approval of the Fifth Amendment to Republic Services contract reducing their annual contract by $250,000 for the closure of the Winter Beach CCC. It also include a 7 page back-up which included a notice to pass out to Winter Beach CCC customers and Republic's contract amendment. At the meeting, the Board voted 3-2 to approve the contract amendment SWDD Agenda - Update on the Closure of Winter Beach CCC Page 2 210 and also directed staff to change the date of closure from December 31, 2014 to January 5, 2015. STATE RECYCLING GOAL: In 2010, the Florida Legislature passed House Bill 7243 establishing a 75% recycling goal by December 31, 2020. Interim goals of 40%, 50%, 60% and 70% were established for end of year 2012, 2014, 2016 and 2018 respectively. By FDEP guidelines, Indian River County has a 37% recycling rate for 2013 which is below the 2012 interim goal of 40%. Unfortunately, since no major changes have been implemented, it is expected that Indian River County will also be below the 2014 interim goal of 50%. Due to the difference between the actual and required goal, the SWMP outlined a series of "steps" to help us reach the 75% goal and received unanimous support from the Board that Indian River County is committed to reaching the 75% recycling goal by 2020. It is more than just meeting the State goal. Based on current tonnages, the landfill capacity will be depleted in the year 2036. It can cost from $4 million to $10 million to design, permit, construct, close and ultimately monitor a new landfill cell. Therefore, the SWMP has proposed a systematic approach that can extend the useful life to the year 2068 if we reach 50% recycling by 2016 and to the year 2101 if we reach 75% recycling by 2020. This has a substantial impact on future costs and rates to our residents. WASTE ANALYSIS: As stated above the Winter Beach CCC represented only 9% of the total tons received from all of the CCCs. Here is a comparative summary of the various tons from each of the CCC's. FY2013-2014 CCC SUMMARY LOCATION GARBAGE YARD TRASH RECYCLABLES TIRES TOTAL TONS % of TOTAL TONS % RECYCLING OSLO 4,965 1,950 601 57 7,572 30% 43% GIFFORD 3,411 852 224 41 4,527 18% 16% WINTER BEACH 1,560 589 127 19 2,295 9% 99'0 FELLSMERE 3,842 1,007 249 38 5,135 20% 18% ROSELAND 3;852 1,816 203 36 5,907 23% 14% Grand Total: 17,629 6,213 1,403 191 25,436 100% 100% In looking at the past five years, the data is consistent in that the Winter Beach CCC brings in the least amount of material as compared to the other CCC's. The lack of tonnage and the cost savings are the primary reasons as to why staff recommended that Winter Beach CCC close. In fact SWDD Board reduced Republic's contract by $250,000 starting January 1, 2015. In order to better understand what isgoing into our landfill and how to divert more material, a Waste Composition Study (WCS) was performed at the landfill in 2014. As shown below, the SWDD Agenda - Update on the Closure of Winter Beach CCC Page 3 211 WCS showed that countywide our waste is composed of 46.5% of recyclables materials, 24.2% of compostable materials and 29.3% of all other wastes. Material Countywide Fiber 19.10% Containers 13.20% Other Recyclables 6.00% Yard Waste 8.20% Total Recyclables 46.50% Compostables 24.20% Other Waste 29.30% Total 100.00% The lack of recycling at the CCC's is similar to the lack of recycling countywide. This is another reason that the SWMP and staff concluded that the CCC's are not an efficient means to achieve our State goals of reaching 75%. FINANCIAL ANALYSIS: For the purposes of this agenda item, Staff has further analyzed the costs to operate and maintain the five CCC's as well as prepared a comparative analysis on the financial impact to both residents that use the CCC's (non -subscription customers) vs. those that don't (subscription customers). Republic Services, under the Non -Class I Landfill Services portion of our Solid Waste Operations and Maintenance contract, provides for the management of the five Customer Convenience Centers and ancillary services at the landfill for an annual cost of $2,902,186.00 for the 2014 calendar year paid on a lump sum monthly basis. Staff has estimated that approximately 17% of Republic's cost are for non -CCC expenses (other non -disposal related work at the landfill site), therefore, approximately 83% of the contractual amount is for the CCC expenses. The recent improvements to the Fellsmere CCC and the Oslo CCC was approximately $4.6 million. Factoring in drepreciation for the existing CCC's and the amortization of the estimated $8.5 million in improvements for Roseland, Gifford and the Winter Beach CCC's, the approximate annualized cost for the CCC's is approximately $2,949,048. This cost represents almost 30% of the overall SWDD budget to process less than 10% of the CCC waste. Essentially, each ton of waste processed through the CCC's costs SWDD—and hence our ratepayers—three times as much as a ton collected through residential or commercial subscription service. Note, the 5 -year Capital Improvement Plan approved by the Board on September 23, 2014, did not include improvements for Roseland, Gifford and Winter Beach CCC's. Next, staff developed an analysis to estimate the subscription customers and non -subscription customers. Here is a summary of the unit counts: SWDD Agenda - Update on the Closure of Winter Beach CCC Page 4 212 Description Curbside Collection Non -Curbside Collection Total Number of Units 34,686 41,090 75,776 Number of WGU's 52,295 63,227 115,522 The above table shows that approximately 45% of the total units can be attributed to subscription customers and 55% to non -subscription customers. Allocating the CCC costs on an assessment basis, this equates to approximately $1.3 million for subscription customers and approximately $1.6 million for non -subscription customers. However, staff estimates that the subscription customers utilize the CCC's at 10% of the rate of non -subscription customers. Allocating the CCC costs based on this usage, results in a cost of approximately $134,498 for subscription customers and $2.8 million for non -subscription customers. The net result of these two methods is shown below. Description Curbside Collection Non -Curbside Collection Total Current Assessment $1,334,984 $1,614,064 $2,949,048 Allocation Based On Usage $133,498 $2,815,550 $2,949,048 Variance/ Subsidy $1,201,485 ($1,201,485) $0 Based on this analysis, staff is concluding that the subscription customers are subsidizing the non -subscription customers on the order of approximately $1.2 million dollars per year to operate and maintain the CCC's. In summary, staff feels that a diligent process has been undertaken in the past 12 months to keep the public informed on the process leading to the closure of the Winter Beach CCC; there is a strong commitment from its Board to reach the 75% recycling goal set by the Florida Legislature; the data supports that the Winter Beach CCC is the least utilized center; that all of the CCC's have a low recycling rate; and that the CCC's are being subsidized by residents that do not use them. If we keep Winter Beach CCC open, we will need to increase Republic's contract by $250,000, will continue to see the non -ad valorem assessments increase as they have in the past four years and will be no closer to reaching our 75% recycling goal. RECOMMENDATION: SWDD staff recommends that its Board maintain the decision on November 4, 2014 to close the Winter Beach Customer Convenience Center at 6 PM on January 5, 2015 to improve efficiency, reduce costs and increase recycling in Indian River County. • APPRQVED FOR AGENDA: Josep A. Baird, County Administrator Date SWDD Agenda - Update on the Closure of Winter Beach CCC Indian River Co. Appr. ved Date Administration —I /,V/t/j� Budget 12/1 0/14 Legal l I ��1� SWDD cii\k, LY v i- I J la -IO--l1 SWDD C (.‘N` 1 a_(0 -1L -I 213 ra• 16- Zol1 15.R•5. Ly SWDD Major Revenues Fiscal Year 2006/2007 Construction & Demolition $2,468,675 Recycling $802,965 Interest $2,367,798 Total Major Revenues $5,639,438 Net Income $4,094,904 ra• 16- Zol1 15.R•5. 52,500,000 S2,000,000 57,500.000 51,000,000 51,000,000 5500.000 5 Interest Earnings i ;---- i I. __._. i ._. 3 ._.._.._-- ._..__.___ ----- .._... .._...._._...__...._...._...._._._...._..__._._._....___.._._._.._..._.. .._.._.. ----- i ,70p, 11cpi06 0111 14109 10.10 101 1p1011 MI 20'L all 4�,a�� ra• 16- Zol1 15.R•5. li3 Construction & Demolition Revenue $3,000.000 {.. .._....----------.._.__.._.-----._.----------------._._...__ $1.200,000 s800.000 $600.000 :::L].......................i-------i---I-•••i $0 $2,500,000 $2,000,000 { 1 -- __.__.._...._.._.__._...._.-____-._._..._...._.._..._-_._..__..._._...._____.—._.._—__.-----_._._...._...._. _. $1.000,000 t----- ----- _._w_..-__.-___.._ 26101 ]$P' 06 1018109 1sp91%0 101011 1011{11 ..-._.._ 101{121p5Jd5� 11,�I 41,11 $500.000 .— 301 1p16101 4 2011105 { 15109 1054311.° 1011111 1011111' 1011 ��' 1 .p151 Q5 JdSE� 116'6') li3 $1.200,000 s800.000 $600.000 :::L].......................i-------i---I-•••i $0 Recycling Revenue t----- ----- _._w_..-__.-___.._ 26101 ]$P' 06 1018109 1sp91%0 101011 1011{11 ..-._.._ 101{121p5Jd5� 11,�I li3 A Net Income $4,500,000 $3,500000 .. .._.. ........ '..... _______ ..._...._ _. _. 52,500,000 51,500,000 5500,000 ...___ 1k ,.._.. --- .j`I ._-_ ,. __ ..: _____ ...... ..... .1 III ._ .._..__. .._. -5500,000 SWDD Residential ERU Rate History -$1.500,000 100° 11$9l10 101011 ,0>>1. 113 ,) 611 10010 0' 580 575 • 570 565... .._..---_ 535 SWDD Residential ERU Rate History 579.44 580 575 • 570 565... .._..---_ ___ ..__._.-.. ' .. . - - _._ - . $64.63 t t D t t - . - - 575.22 _. ___.._..___._._..._..._..---.._...____.. _ .._...._.. -�--'-._.._...._.. -._...._.._.. 560 e e 1ef 3 1� e ' °`P , ON ',e 1� 1� •L� l°5 1� W1 1� 0 01,1 101 101 11�i 101 10 Gr L.,/ Total Major Revenues $1,750,285 Net Income ($320,921) $240 $110 CPI Rate History $127.70 5700 $160 $140 . stste $183.60 $346.70 04214114 9 "yap _pn scoe ,meq 1�iDS so" st 10411% 10,11° • CPI adjusted 2013/14 SWDD Residential ERU Rate $116.74, an increase of $45.88 or 165% Gr SWDD Major Revenues Fiscal Year 2012/2013 Construction & Demolition $984,545 Recycling $679,168 Interest $86,572 Total Major Revenues $1,750,285 Net Income ($320,921) SWDD Major Revenue Comparison Revenue Source Fiscal Year 2006/07 Fiscal Year 2012/2013 Difference Recycling $802,965 $679,168 ($123,797) Total Major Revenues ' $5,639,438 $1,750,285 i.. ($3,889,153) Major Revenue Sources Fiscal Year 2005/06 Other, $1,827,306 Demolition Charges, $4,178,335 Recycling Sales, $652,674 Service — Assessments, $7,411,689 Lot Clearing, $535,529 Interest Income, $1,509,807 Major Expenses Fiscal Year 2005/06 Other, $4,822,926 Personnel, $2,743,413 Landfill Contract, $1,289,674 Recycling Contracts, $1,489,723 Closure Costs, Depreciation, $730,000 $608,781 F:\Budget\Kristin\SWDD\SWDD Analysis by Major Sources and Uses Major Revenue Sources Fiscal Year 2013/14 Other, $975,015 Demolition Charges, $750,000 Recycling Sales, $775,000 Lot Clearing , $100,000 Service Assessments, $8,500,847 Interest Income, $100,000 Major Expenses Fiscal Year 2013/14 Closure Costs, $317,500 Other, $2,236,939 Personnel, $564,028 Landfill Contract, $2,357,000 Depreci. `it1n; $1,277,3 Recycling Contracts, $1,508,395 C.C. Contract, $2,940,000 12/15/2014 SWDD Analysis by Major Sources/Uses 8 -Year History Revenue Sources Demolition Charges Recycling Sales Lot Clearing Interest Income Service Assessments Other Total Expenses Personnel Landfill Contract C.C. Contract Recycling Contracts Depreciation Closure Costs Other Total *Budgeted Amount 2005/06 2006/07 $4,178,335 $2,468,675 $652,674 $802,965 $535,529 $254,117 $1,509,807 $2,188,978 $7,411,689 $7,677,856 $1,827,306 $870,204 $16,115,340 $14,262,795 2007/08 2008/09 2009/10 2010/11 2011/12 $1,407,545 $993,478 $1,056,034 $411,262 $177,680 $112,263 $1,694,052 $1,437,406 $7,601,412 $7,261,180 $552,239 $914,321 $12,488,962 $11,129,910 $785,255 $412,829 $91,209 $441,732 $7,252,826 $484,335 $9,468,186 $732,784 $898,836 $568,142 $400,050 $89,394 $82,095 $205,115 $269,256 $7,366,224 $7,724,113 $993,231 $477,238 2012/13 2013/14* $984,545 $750,000 $679,168 $775,000 $106,584 $100,000 $86,573 $100,000 $7,730,555 $8,500,847 $496,797 $975,015 $11,200,862 $9,954,890 $9,851,588 $10,084,222 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14* $2,743,413 $2,822,335 $2,787,231 $2,839,996 $2,787,851 $1,200,617 $533,291 $504,568 $564,028 $1,289,674 $1,244,221 $1,297,857 $1,758,927 $1,651,053 $2,028,677 $2,059,920 $2,243,276 $2,357,000 $0 $0 $0 50 $0 $2,074,375 $2,791,221 $2,851,415 $2,940,000 $1,489,723 $1,615,849 $1,830,556 $1,465,480 $1,452,639 $1,460,189 $1,502,880 $1,529,898 $1,508,395 $608,781 $779,710 $834,742 $873,851 $1,147,477 $987,673 $842,318 $840,660 $1,277,000 $730,000 $650,000 $1,137,390 $238,055 $315,402 $348,754 $317,500 $318,000 $317,500 $4,822,926 $3,221,996 $3,467,921 $3,231,128 $3,329,561 $2,270,191 $2,611,874 $2,116,338 $2,236,939 $11,684,517 $10,334,111 $11,355,697 $10,407,437 $10,683,983 $10,370,476 $10,659,004 $10,404,155 $11,200,862 Fiscal Year 05/06 Other Expenses are high because they include $633,675 of Wilma debris expenditures and $439,414 in Engineering expenses. Landfill contract in fiscal year 07/08 was $8.49/ton and increased to $10.35/ton in 08/09. F:\Budget\Kristin\SWDD\SWDD Analysis by Major Sources and Uses 12/15/2014