HomeMy WebLinkAbout2014-105IRC/Kimley-Horn Work Order #1
Indian River Blvd. Right -of -Way Mapping
Page 1 of 3
Board of County Commissioners
Administration - Building A (South)
1801 27th Street
Vero Beach, Florida 32960
Telephone: (772) 567-8000 FAX: 772-778-9391
Project:
Indian River Boulevard Right -of -Way Mapping
Indian River County Project # 1354
WORK ORDER NO. 1 (Engineering/Surveying)
FOR
PROFESSIONAL SERVICES AGREEMENT
ANNUAL SURVEYING and MAPPING/SERVICES
WITH
Kimley-Horn & Associates, Inc
In accordance with Contract No 1333
8-19-2014-
8.E E,
.-1)/17/- ,os
This Work Order No 1 is in accordance with the existing AGREEMENT dated October 1St, 2013
between Kimley-Horn & Associates, Inc (SURVEYOR) and Indian River County (COUNTY)
SECTION I — PROJECT LIMITS
This Work Order No. 1 is for the SURVEYOR to perform surveying services to prepare a Right -
of -Way map for portions of Indian River Boulevard totaling approximately 5 21 miles in length
The mapping limits shall begin at the centerline of U S Highway No. 1 and run northerly to 20th
Street, and resuming at the State Road 60/Merrill P Barber Bridge and running northerly to the
centerline of 53rd Street.
SECTION II - SCOPE OF SERVICES
As agreed upon between Kimley-Horn & Associates, Inc. and Indian River County, the
SURVEYOR shall provide Professional Land Surveying services to complete all tasks as
outlined in this Work Order No 1, specifically detailed in the attached proposal Exhibit A.
SECTION III — TIME FOR COMPLETION & DELIVERABLES/WORK PRODUCT
1. Project shall be completed as follows:
a 100 % "Paper" review submittal (final review prior to final deliverables) shall be made
within 180 calendar days of receipt of Notice to Proceed for review by County Staff
prior to preparing final submittal package
b Time of Final project completion shall be within 10 calendar days of receipt of the
County's review comments from the 100% paper submittal
IRC/Kimley-Horn Work Order #1
Indian River Blvd. Right -of -Way Mapping
Page 2of3
2. Deliverables -The SURVEYOR shall provide the COUNTY:
a 100% Phase Submittal for County review and comment. All submittals shall include
one (1) paper "hardcopy" along with Autocad files and an ASCII file for all survey
points County shall strive to provide review comments within 10 calendar days of
the preliminary submittal
b FINAL Deliverables, Five (5) paper "hardcopy" signed and sealed sets and one (1)
signed and sealed MYLAR set in adequate recording fashion (I.E Borders)
Sheeted and model space (as applicable) AutoCAD drawing file in release 2004
through 2009, PDF formats and an ASCII file for all survey points, all electronic files
to be on CD
c Survey set/sheets shall include a cover sheet with location sketch, survey
certifications, and related title and project number; survey notes, legend and
abbreviations and plan view sheets
d Work product and digital versions are to be prepared and submitted so that the
County or other consultants can readily use it for design and analysis of the area, as
defined It shall contain all information necessary for a third party surveyor to
independently recreate or utilize the survey work. It is acknowledged all final
products become property of Indian River County and will be available for use by the
public at large.
e The SURVEYOR's work product shall meet or exceed the minimum standards
defined by Sections 11, 111 and IV or the COUNTY will not approve the SURVEYOR's
request for payment.
SECTION IV — COMPENSATION
The COUNTY agrees to pay, and the SURVEYOR agrees to accept, for the above described
services rendered as identified in Sections I, 11, and III of this Work Order No. 1 for a total lump
sum fee of $155,925 00
All and/or any additional services not described hereon shall be pre -approved by the
COUNTY Approved additional services shall be invoiced at the rates disclosed in the
approved fee schedule with the SURVEYOR for the contract year(s) of October 1, 2013
through October 1, 2014.
All invoicing shall include Project Number 1354, Work Order No. 1 (WO 1), Contract Number
1333, itemize man-hours and materials expended to complete the scope of services. Payments
shall be in accordance with the original Professional Surveying and Mapping/GIS Services
Agreement, contract No. 1333 with the COUNTY and as stated in Section II, III and IV hereon.
Remainder of page left blank intentionally
IRC/K;mley-Horn Work Order #1
Indian River Blvd Right -of -Way Mapping
Page 3 of 3
The AGREEMENT is hereby amended as specifically set forth herein All remaining sections of
the AGREEMENT shall remain in full force and effect, and are incorporated herein
IN WITNESS WHEREOF the parties hereto have executed these presents this 19th day
of August 2014
OWNER
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORID a0g:*;"9s''
Peter D. O'Bryan, Chairm
Approved by BCC 08-19-14
ATTEST:
Comptroller
Jeffrey K. Smith, Clerk of Circuit Cou
z
Rt,
De •7:tlerk
Approved as to Form and -gal Sufficiency.
KIMLEY-HORN & ASSOCIATES, INC.
: yofirr/x
•
erric B. Cave, P.E., Sr. Vice President
Witnessed by:
(Signature)
Kimley-Horn & Associates, Inc.
Dylan Rein • old, COUNTY Attorney (Printed name)
oseph
a . .1
J
i
Kimley>»Horn
August 8, 2014
David W. Schryver, PSM
Indian River County Surveyor
Survey Section — Engineering Division
1801 27th Street, Vero Beach, F132960-3388
772-226-1386
Re: Professional Services Agreement Contract 1333
Indian River Boulevard - Right of Way Mapping
Dear Mr. Schryver,
Kimley-Horn and Associates, Inc. ("Kimley-Horn" or "Consultant") is pleased to submit
this letter agreement (the '`Agreement") to Indian River County ("Client") for providing
professional Survey and Mapping services. Our project understanding, scope of services,
schedule, and fee are below.
Project Understanding
It is our understanding that Indian River County is requesting survey and mapping
services for the preparation of a Right of Way Map for 2 distinct portions of Indian River
Boulevard totaling approximately 5.2 miles in length.
SCOPE OF SERVICES
Kimley-Horn will provide the services specifically set forth below.
Task 1— Right of Way Survey and Preparation of the Right of Way Map
This scope of services is for the preparation of a Right -of -Way Survey and Map for that
portion of Indian River Boulevard lying between US Highway 1 and State Road 60/20`h
Street (approximately 11,200') AND that portion of Indian River Boulevard lying between
State Road 60/Merrill P. Barber Bridge and 53rd Street (approximately 16,300').
This task will include and generally follow the items listed below:
Order +- 70 Ownership and Encumbrance reports from the title company
Research +- 70 parcels. 24 plats, 20 Section Corners
Recover Horizontal Control +-10 NGS/County monuments
Establish Primary Control
Recover and field locate Right of Way/Property Corners +-200 corners
Review the Ownership and Encumbrance Reports
kimley-horn.com
445 24th Street. Suite 200. Vero Beach, FL 32960
772 794 4100
Kimley>>>Horn
August 8, 2014
Page 2 of 3
Calculate ROW lines for +-27,500' of Indian River Blvd., including ties to US 1, 53`d St.,
and 2 locations at State Road 60, and 15 Side Streets
Monument and reference the baseline of survey
Prepare certified corner records and set reference points for the section corners
Draft the Right of Way Map
The survey and mapping services will be performed in accordance with Chapter 177 and
Chapter 472 Florida Statutes and Chapter 5J-17 Standards of Practice as set forth for these
types of surveys and the Indian River County Right of Way Map Checklist, attached
hereto.
This task also includes the cost of recording the Right of Way Map in the Public Records
of Indian River County, Florida.
SCHEDULE
We will provide our services in an expeditious and orderly manner to meet the schedule
mutually developed by the Client and Consultant for the various elements of the project.
DELIVERABLES
5 signed and sealed copies of the Right of Way Map on 24" by 36" sheets.
Digital AutoCad file and PDF of the Right of Way Map.
Signed and sealed mylar of the Right of Way Map suitable for recording.
ASCII file of all survey points.
FEE
KHA will perform the Scope of Services for a lump sum fee of $155,925.00
CLOSURE
In addition to the matters set forth herein, our Agreement shall include and be subject to,
and only to, the terms and conditions in the existing AGREEMENT dated October 1,
2013, between Kimley-Horn and Associates, Inc., (SURVEYOR) and Indian River
County (COUNTY) under the Continuing Services Contract No. 1333. (2013-2014)
kimley-horn.com
445 24th Street, Suite 200. Vero Beach, FL 32960
772 794 4100
Kimley»>Horn
August 8, 2014
Page 3 of 3
We appreciate the opportunity to provide these services to you. Please contact me at 772-
794-4050 or chris.demeter@kimley-horn.com should you have any questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
A
Chris Demeter, PSM
Vice President
Derric B. Cave, P.E.
Sr. Vice President
Attachment — Fee estimate spreadsheet for south portion of Indian River Boulevard
Attachment — Fee estimate spreadsheet for north portion of Indian River Boulevard
Attachment — Indian River County Right of Way Map Checklist
Indian River County
Agreed to this day of , 2014.
By:
Witness:
kimley-horn.com
445 24th Street. Suite 200. Vero Beach. FL 32960
772 794 4100
Kimley-Horn
and Associates, Inc.
Kimley-Horn and Associates, Inc.
Project: Indian River Boulevard South R/W Map (2 Miles) revised 8-08-14
FILE NO. DATE
ESTIMATE COST: $67,020.00 SHEET
08/08/14
1
Task Description
Profession
al Surveyor
& Mapper
Project
Surveyor
Survey
Technician/
CADD
technician
Geodetic
Processing
Technician
GIS
Specialist
GIS
Analyst/
Technician
Three
Man
Crew
Two Man
Crew
Two Man -
2 GPS unit
Crew
Clerical
Task Totals
Research - 32 parcels, 12 plats, 12 Section Corners, Fractional
Corners, Horizontal Control
12
20
3,220
00
Recover Horizontal Control and Verify
15
2,100
00
Establish Primary Control
4
20
3,120
00
Recover Right of Way/Property Corners
6
12
30
34
10,130
00
Centerline tie to SR 60 at Indian River Boulevard and 17th
Street at Indian River Boulevard
8
8
16
3,960
00
Calc Right of Way - 11,200' of IR Blvd, Tie to US 1 and tie to
SR 60, Side Streets (9 side streets) (IR Blvd)(US 1 Tie)
34
68
10,030
00
Centerline Tie to US 1 @ 4th Street
4
4
0
8
1,980
00
Monument and reference Baseline @ Changes of Direction
(±24) 2 hrs per
48
5,760
00
Data Download
12
960
00
Review O&E Reports (32) includes plotting
30
73
9,890
00
Reference Section Corners
16
1,920
00
Create Certified Corner Records
6
16
2,090
00
QC/QA
12
10
2,820
00
Draft Right of Way Map in CADD
48
3,840
00
Title Co Coordination
10
400
00
SUM OF HOURS
112
0
265
0
0
0
0
104
93
10
62,220
00
HOURLY RATE
$135 00
$120
00
$80 00
$100
00
$120
00
$85
00
$135
00
$120 00
$140
00
$40
00
TOTALS THIS SHEET
$15,120 00
$0
00
$21,200 00
$0
00
$0
00
$0
00
$0
00
$12,480 00
$13,020
00
$400
00
$0
00
$62,220
00
M.MISC\SURVEY\PROPOSALSIR Blvd South RW Map revised 8-08-14 xis
Kimley-Horn
and Associates, Inc.
Kimley-Horn and Associates, Inc.
Project: #REF!
FILE NO. 0
ESTIMATE COST $67,020.00
DATE
SHEET
2
SUMMARY OF FEES
TOTALS
Sheet One
Total Fees
$62,220 00
$62,220 00
Direct Costs
HOURS NIGHTS MILES UNITS
Rate
MILEAGE
HOTELS-- 2 MAN CREW
MEALS --2 MAN CREW
ATLANTIC COASTAL TITLE
RESEARCH/DEEDS
COMPUTER
ALLOCATION
32
0
0
0
150
0
0
$0 00
$0 00
$0 00
$4,800 00
$0 00
$0 00
Total Direct Costs
$4,800 00
Grand Total
$67,020 00
Kimley-Horn
and Associates, Inc.
Kimley-Horn and Associates, Inc
Project. Indian River Boulevard North R/W Map (3 Miles) revised 8-08-14
FILE NO. DATE
ESTIMATE COST: $88,905.00 SHEET
08/08/14
1
Task Description
Profession
al Surveyor
& Mapper
Project
Surveyor
Survey
Technician/
CADD
technician
Geodetic
Processing
Technician
GIS
Specialist
GIS
Analyst/
Technician
Three
Man
Crew
Two Man
Crew
Two Man -
2 GPS unit
Crew
Clerical
Task Totals
Research - 38 parcels, 12 plats, 12 Section Corners, Fractional
Corners, Horizontal Control
15
28
4,265 00
Recover Horizontal Control and Verify
15
2,100 00
Establish Primary Control (± 17 - 2hrs)
34
4,760 00
Recover Right of Way/Property Corners (117)
12
21
25
35
11,200 00
Recover Side Street Right of Way (5 sudivision roads)
5
25
3,400 00
Calc Right of Way- 16,300' of IR Blvd and Side Streets (10 side
streets)
40
102
13,560 00
Detail at 37th St. and 53rd street and SR 60
4
16
32
5,660 00
Monument and reference Baseline @ Changes of Direction
20
42
6,640 00
Data Download
15
1,200 00
Review O&E Reports and plats (49) includes plotting
40
110
14,200 00
Reference Section Corners (12)
28
3,360 00
Create Certified Corner Records (± 12)
8
26
3,160 00
QC/QA
20
15
4,500 00
Draft Right of Way Map in CADD
60
4,800 00
Title Co Coordination
10
400 00
SUM OF HOURS
139
0
403
0
0
0
0
167
84
10
83,205 00
HOURLY RATE
$135 00
$120
00
$80 00
$100
00
$120
00
$85
00
$135
00
$120 00
$140
00
$40
00
TOTALS THIS SHEET
$18,765 00
$0
00
$32,240 00
$0
00
$0
00
$0
00
$0
00
$20,040 00
$11,760
00
$400
00
$0
00
$83,205 00
M MISC\SURVEY\PROPOSALSIR Blvd North RW Map revised 8-08-14.xis
SV\
Kimley-Horn
and Associates, Inc.
Kimley-Horn and Associates, Inc.
Project: #REF!
FILE NO. 0
ESTIMATE COST $88,905.00
DATE
SHEET 2
SUMMARY OF FEES
TOTALS
Sheet One
Total Fees
$83,205 00
$83,205 00
Direct Costs
HOURS NIGHTS MILES UNITS Rate
MILEAGE
HOTELS-- 2 MAN CREW
MEALS --2 MAN CREW
ATLANTIC COASTAL TITLE
RESEARCH/DEEDS
COMPUTER
ALLOCATION
38
0
0
88
150
0
$0 00
$0 00
$0 00
$5,700 00
$0 00
0 $0 00
Total Direct Costs
$5,700 00
Grand Total
$88,905 00
EXHIBIT "B"
INDIAN RIVER COUNTY
RIGHT OF WAY MAP CHECKLIST
All Right-of-way projects shall adhere to Chapter 177 & 472, F.S. and
Chapter 61G17, F.A.C. as minimum and be certified as such.
1. Cover sheet/Key sheet.
2. Survey notes and report sheet (As applicable)
3. Survey Control sheet (As applicable and or necessary)
4. Subsequent R/W map sheets.
5. Supply a Box or area for county acceptance and/or certification.
6. Title Box of each sheet must contain:
a. County
b. Designed, drawn and checked by (use names or initials) & date
c. Scale
d. Field Book References
7. Any notes necessary to set out the type and/or purpose of the map shall be shown.
8. Show pertinent dimensions and bearings in the following fashion as the case may
be:
a. Plat — (P)
b. Computed — (C)
c. Field — (F)
d. Deed (D)
9. Show stations and offsets to all major Right of Way Breaks.
10. Show monumented baselines and all references thereto.
11. Verify that computed distances and bearings are supported by field
measurements.
12. Verify and monument significant elements of Baseline alignment shown.
(i.e. P.C. and P.T. and P.R.C. Stations)
13. Ensure that significant elements of all curves are shown and are correct. Also
show curve data on all sheets where they appear.
14. Begin and End R/W Project with Stations.
15. Stationing in field minimum 500' beyond beginning and ending of project.
16. Baseline (equate to intersecting State or County Jobs by Station and job number
when available) as available.
17. Projects shall be in NAD83/2011 State plane coordinate system and bearings
reference shall be shown and must be clearly stated. Values shall be placed on key
baseline monumentation.
18. Section
19. Township
20. Range
21. Government Lots, Grants, etc.
22. Sections and 1/4 Sections (lines & corners). Certified Corner reports of all Section
corners used in the course of survey shall be completed and/or updated.
23. Land and Subdivision Ties (angles and/or, bearings & distances)
24. Subdivision name and limits
25. Plat Book and page (County)
26. Lots and Blocks (key map — blocks only)
27. Lot and Street dimensions (plat).
28. Show names of subdivision streets, plat book and page recording — also, show Lot
and Block number and Dimensions.
29. Show any replat of a subdivision — show old subdivision when necessary to clear
up former acquisition or old title references — use system of dashed lines, dotted
figures, etc., with ties shown and name and plat book reference indicated
30. Stations and Angle Ties to Existing Side Streets as surveyed and/or calculated
(where applicable)
31. Show field located P. R. M. /major property corner or parcel ties by station/offset
to baseline/control line.
32. Current Street Names