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HomeMy WebLinkAbout2014-119WORK ORDER NUMBER 13 This Work Order Number 13 is entered into as of this 9th day of September , 2014 pursuant to that certain Continuing Contract Agreement for Professional Services entered into as of December 6, 2011 ("Agreement"), by and between Indian River County, a political subdivision of the State of Florida ("COUNTY") and CDM Smith Inc., formerly Camp Dresser & McKee Inc. ("Consultant") The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), attached to this Work Order and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time Schedule), attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above CONSULTANT CDM Smith Inc. Approved by: /I As /�- By By: 'U-7<;� -2 Eric J. Votke, P E., BCEE Vice President ����;� COAIMIss••.. ........... Attest: Jeffrey R. Smith, Clerk of Ci Vuk Cant srd CompWier wows c�.n� Chris Mora, Public Works proved: Joseph A.�Baird, County Admini Approved as to form and legal sufficiency: Dylan Reingold, County Attorney CDM - Smith jj 1536 dog EXHIBIT A WORK ORDER NO. 13 INDIAN RIVER COUNTY ALL ABOARD FLORIDA NOISE READINGS AND QUIET ZONE INDEX CALCULATIONS BACKGROUND All Aboard Florida (AAF) is developing a passenger rail service between Orlando and Miami, Florida. As part of the proposed project, there are 30 instances within the Indian River County boundaries where the proposed rail system crosses County, City or private roadways As part of the project development, AAF has prepared an environmental impact statement (EIS) and a noise study that address potential issues or concerns relative to obtaining easements for each crossing from the governing entity of each intersection and the compatibility of the proposed crossings with existing environmental components In April 2014, the County approved CDM Smith Inc.'s (Consultant) Work Order No. 10 to participate in diagnostic field evaluations of the 30 crossings within the County, review the Environmental Impact Statement (EIS) that is being prepared by AAF and review the corresponding Noise Study that is anticipated to be submitted to the County for review concurrently with the EIS. The Noise Study review authorized in Work Order No. 10 was specifically intended to review the study as it pertains to the impacts to land owners surrounding each proposed crossing and the compatibility with the County's Land Development Regulations Additionally, if Florida East Coast Inc (FEC) information is readily available, the information on the proposed high speed rail system will be compared to the existing noise levels of the FEC rail system for reference purposes. This study has not yet been received and is not currently under review. After completing the diagnostic field evaluations, County staff requested that Consultant prepare a scope of services to perform Quiet Zone Risk Index calculations and replicate the conditions within the AAF noise study at six crossings (to verify accuracy of the readings) The following scope of services details the tasks necessary to complete the additional review. SCOPE OF SERVICES Consultant will perform the following services associated with the review of AAF's EIS. TASK 1.0 - NOISE MONITORING AND DATA CONFIRMATION Consultant will review the noise study submitted by AAF under Work Order No. 10. Once received, Consultant will coordinate with County staff to select up to 6 crossings (budget and train schedules permitting) at which to perform confirmatory noise sampling The selected crossings will consist of a representative sampling of conditions throughout the 30 crossings within the County. Noise measurements will be recorded using a Type I or Type II noise level meter— Quest Technologies SoundPro noise meter calibrated using national standards. Sound measurements will be in decibel readings. Short-term (20 minute) sound level measurements near sensitive land uses will be conducted at each site within the study area Noise measurement will be logged at 1 minute intervals. A handheld GPS unit will be used to record the approximate location of each site Noise measurements will be taken during the worst noise hour or peak hour to match with the EIS noise study. Baseline measurements without train traffic will be conducted and a second set of readings with vehicular traffic and train traffic cSmith A-1 1536 doc will be collected. During field measurements, average speed of trucks, vehicle counts and class identification (auto, buses, medium trucks, heavy trucks) will be recorded. Frequency, type of train, time and duration of train horn will be documented. Aberrant noise events will be logged for evaluation of the data. Field measurements assist in evaluating the level of noise reduction that may be provided by existing elements such as fences and scattered vegetation that cannot be precisely modeled by the computer. This information will be an important consideration in the determination of noise impacts and the evaluation of any associated noise abatement measures for the project. Consultant will use the Federal Highway Administration Traffic Noise Model (TNM) version 2.5 (TNM 2.5) traffic noise prediction and analysis software to validate the field measurements. Monitoring site features such as roadway width, significant grade changes, and buildings will be modeled to replicate field conditions. No interior noise level measurements will be performed as part of this effort. The days and times for each crossing will be selected to match the conditions observed by AAF as closely as possible, mimicking traffic conditions and train traffic observed. The results will be presented in a letter report to County staff, along with a recommendation by Consultant as to whether or not the readings presented in the AAF Noise Study appear to be accurate and representative. If upon receipt of the Noise Study from AAF the duration of sampling to be duplicated is determined to be longer than 20 minute readings per crossing, an additional authorization may be needed to perform the requested services. These services will be billed at an hourly labor rate of $150/hour, with equipment rental of $170/week. In addition to collecting actual field readings to confirm existing conditions, Consultant will utilize the Federal Railroad Administration (FRA) High -Speed Rail Initial Noise Evaluation Version 2 0 model to calculate the expected noise contribution from a high speed rail train given the site-specific conditions at each of the selected County crossings. TASK 2.0 - QUIET ZONE INDEX CALCULATION The FRA requires additional Safety Supplementary Measures (SSM's) to be installed at all at -grade crossings once track speeds increase from 79 mph (freight/cargo) to a maximum 110 mph (high speed rail). Based on SSM selections and other freight and roadway traffic data, some areas within the County may qualify for a Quiet Zone. Under the FRA Train Horn Rule (49 CFR Part 222), locomotive engineers "must begin to sound train horns at least 15 seconds, and no more than 20 seconds, in advance of all public grade crossings." The Final Rule on Use of Locomotive Horns at Highway -Rail Grade Crossings, published in the Federal Register on April 27, 2005, was intended to: ■ Maintain a high level of public safety by requiring the sounding of locomotive horns at public highway -rail grade crossings; ■ Respond to the concerns of communities seeking relief from train horn noise by considering exceptions to the above requirement and allowing communities to establish "Quiet Zones"; and ■ Take into consideration the interests of localities with existing whistle bans. Communities that feel there are adverse impacts from train horn noise may seek relief through the issuance of a Quiet Zone from FRA. There are currently no Quiet Zones within Indian River County, nor are there any known pre -rule Quiet Zones ("no horn" zones established prior to establishment of the Quiet Zone rules). If the County wishes to petition FRA for Quiet Zones, SSMs are required to mitigate the increased risk resulting from the lack of warning horn usage. Smith A-2 1536 doc It should be noted that no cost estimation services are included in this Scope of Services for the implementation of the SSMs. It is assumed that AAF will fund all necessary improvements. If such an agreement is not reached with AAF and the County requests assistance in preparing the SSM cost estimates, a separate Work Order will be prepared to provide those services. The following subtasks outline the requirements for submitting a Quiet Zone request to FRA. Subtask 2.1 - Delineate Study Area The initial step in this study is to delineate the boundary and elements of the study area for the Quiet Zone Analysis. A number of items influence the selection, number and location of railroad crossings to be included in the study area. This list includes: ■ Minimum Quiet Zone length ■ Budget considerations ■ Neighborhood interest ■ Noise Study Evaluation ■ Population density ■ Safety considerations Minimum Quiet Zone length, budget for the analysis and improvements, and neighborhood interest will be obtained through discussions with the County and other interested parties. Noise study data will be obtained from the documents provided by AAF (and confirmed under Task 1) The population density will be obtained through a GIS analysis of land adjoining the rail lines. Safety considerations will be developed through observation and evaluation, and assist in selection of the treatment of each crossing to be included in the Quiet Zone. Deliverable: The result of this task will be the development of a map of the recommended Quiet Zone study area, inclusive of road and rail infrastructure inventory within the study area. The map will be provided to the County electronically for review and comment prior to proceeding with the subsequent tasks Subtask 2.2 - Update Train and Railroad Grade Crossing Data within the Study Area Task 2.2 will consist of a data collection and data entry effort. The data listed below will be obtained from a combination of the grade crossing inventory maintained by the County, Florida Department of Transportation (FDOT), diagnostic field evaluations performed in July 2014, and the FRA, and will be updated as necessary using operating data obtained from AAF's EIS report or from correspondence with AAF on train frequency, speeds and lengths. Data to be compiled includes: Train Data: ■ Number of trains ■ Type of trains (freight or passenger) ■ Schedule/speed/length of trains Grade Crossing Data: ■ Number of lanes ■ Vehicular traffic volumes (using available data from Indian River County and/or FDOT) ■ Type of warning device in use CDM A_3 sss doc ■ Geometry of crossing ■ Connecting roadways and driveways This data collection effort will also include data needed for an evaluation of alternatives for transportation planning within the study area, such as the location of local streets, current property access points, median and streetscaping treatments, etc. The data collected will be entered into the Quiet Zone index calculator Subtask 2.3 - Quiet Zone Analysis/Application of the FRA Quiet Zone Calculator Subtask 2.3 encompasses the analytical application of data collection and other efforts from Subtasks 2.1 and 2.2. The data will be entered into the FRA calculations to produce a determination of level of protection required, and the applicability per crossing within the study area. With the results of the calculations and evaluation of the protection index, Consultant will evaluate the same scenarios evaluated by AAF in the EIS document (up to 5 scenarios) and determine an optimal Quiet Zone area within the County. Scenarios may include SSM recommendations for potential crossing closures, upgrade to Four -Quadrant Gate additions, vehicle presence detection, mountable or non - mountable median dividers, one-way pairs, and other strategies to meet the County's goals In addition, relevant crossing collision reports will be evaluated that are on record with FRA and compared to any data the County may have. This task assumes that only one existing crossing will be closed (14th Avenue). Closure data is required to be entered into the calculator, including evaluation of redistribution of traffic. It is assumed the County has an existing travel demand model which can be modified to determine the effect of closing a road. If a travel demand model is not available Consultant would propose to redistribute the traffic manually. The results will give a determination of traffic on the remaining road network. If additional closures are proposed, additional services may be required. Deliverable: Technical memorandum of data analysis, alternatives analysis, and recommended alternatives. TASK 3.0 - FINAL REPORT Upon approval of recommendations in the technical memorandum (Subtask 2.3), planners will develop a final report of all evaluated Quiet Zone areas within the County, as well as the results of the noise monitoring efforts outlined in Task 1. The report will include FRA Quiet Zone Calculator results and comparison to AAF's recommendations, noise monitoring data collected, noise model results, and determination of the validity of the values presented in the AAF noise study. Final Deliverable: Upon approval from the above listed technical memoranda, the consultant will compile a final report package, reflecting feedback and final conclusions and recommendations for the Quiet Zone study. TASK 4.0 - MEETINGS WITH COUNTY STAFF Consultant will prepare for and participate in two meetings with County staff to discuss the results of the confirmatory noise measurements and the Quiet Zone evaluation. Two members of Consultant's staff will attend each meeting (one in person; one via conference call) Smith A-4 1536 doc TASK 5.0 - PROJECT QUALITY MANAGEMENT Activities performed under this task consist of those general functions required to maintain the project on schedule, within budget, and that the quality of the work products defined within this scope is consistent with Consultant's standards and the County's expectations. Specific activities included are identified below Consultant maintains a Quality Management System (QMS) on all projects. Activities performed under this task consist of those general functions required to maintain the project on schedule, within budget, and that the quality of the work products defined within this scope is consistent with Consultant's standards and County's expectations. The Consultant will comply with its QMS, which includes independent review of deliverables, monthly project status reviews, and project close-out activities OTHER SERVICES NOT INCLUDED IN THIS SCOPE OF SERVICES Since design plans and specifications are not yet completed for the AAF project, Consultant will not perform reviews related to specific infrastructure improvements at each crossing beyond reviewing the information available in the EIS. Future services that may be required, but are not included in this scope of services, include but are not limited to: ■ Easement modifications; ■ Right -of -Way acquisition (For SSM implementation), ■ Construction, operations or maintenance oversight; ■ Meetings with FDOT and/or AAF; ■ Utility conflict identification or resolution; ■ Evaluation of County infrastructure impacts due to proposed track location, proposed rail bridges, proposed elevated track, proposed depressed track, roadway ramp modifications, proposed roadway bridges over rail, proposed stormwater pond locations, and existing stormwater pond relocations and other impacts to existing roadway, bridges, drainage, and ponds; and ■ Identification of AAF plan conflicts with long-term roadway build -outs within the County. Other items not included in this Scope of Services are• ■ Plan review; ■ Design assistance; ■ Cost estimates for SSM implantation, ■ Utility/infrastructure conflict resolution; and ■ Application for Quiet Zones. DELIVERABLES ■ Map the recommended Quiet Zone study area, inclusive of road and rail infrastructure inventory within the study area (Subtask 2 1) ■ Technical Memorandum of Quiet Zone data analysis, alternatives analysis, and recommended alternatives (Subtask 2.3). ■ Final report package (Task 3), reflecting feedback and final conclusions and recommendations for the noise monitoring (Task 1) and Quiet Zone study (Task 2) COUNTY RESPONSIBILITIES The County will provide necessary traffic count information for each crossing within the County, as well as assistance/coordination with the City representatives to obtain information for those crossings that Smith A-5 536 doc fall outside of the County's jurisdiction. The County will also provide review copies of all applicable AAF documents immediately upon receipt. TIME SCHEDULE Consultant will complete the tasks outlined above within 45 days of receipt of the AAF Noise Study Smith A-6 jj 1536 doc EXHIBIT B FEE SCHEDULE PROFESSIONAL SERVICES FOR ALL ABOARD FLORIDA NOISE READINGS AND QUIET ZONE INDEX CALCULATIONS For invoicing purposes, a summary of fees by task is provided below. The Consultant will invoice the County monthly on a Lump Sum basis for percentage complete during the billing cycle. Task 1.0 - Noise Monitoring and Data Confirmation $ 9,510 Task 2.0 — Quiet Zone Index Calculator $ 23,730 Task 3 0 - Final Report $ 2,850 Task 4 0 — Meetings with County Staff $ 650 Task S 0 — Project Quality Control $ 1,500 Subtotal $ 38,240 Other Direct Costs $ 500 TOTAL (Lump Sum) $ 38,740 CDM - Smith B-1 jj 1536 doc