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WORK ORDER NUMBER 7
SECTOR 3 DUNE REPAIR PROJECT
CONSTRUCTION PHASE SERVICES
This Work Order Number 7 is entered into as of this 7 day of o c t ober ,
2014 pursuant to that certain Continuing Contract Agreement for Professional Services
entered into as of March 19, 2013 ("Agreement"), by and between Indian River County, a
political subdivision of the State of Florida ("COUNTY") and CB&I Coastal Planning &
Engineering f/k/a Coastal Planning & Engineering, Inc. ("CONSULTANT").
The COUNTY has selected the Consultant to perform the professional services
set forth on Exhibit 1, attached to this Work Order and made part hereof by this
reference. The professional services will be performed by the Consultant for the fee
schedule set forth in Exhibit 2, attached to this Work Order and made a part hereof by
this reference. The Consultant will perform the professional services within the
timeframe more particularly set forth in Exhibit 2, attached to this Work Order and made
a part hereof by this reference all in accordance with the terms and provisions set forth in
the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any
Work Order shall conflict with the terms of the Agreement and the terms of the
Agreement shall be deemed to be incorporated in each individual Work Order as if fully
set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as
of the date first written above.
CONSULTANT
CB&I Coastal P1 in & En eerin Inc.
By:
Gor
n G. homson, P.E., D.CE
Title: Vice President
Date: /13//P)
By:
A
By:
BOARD OF COUNTY COMMISSIONER§,M�SS""io��E` .
OF INDIAN RIVER COUNTY .ro�`.••...................
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By:
Peter D. O'Bryan, Chairm
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•
•
41;•• .
Attest: Jeffrey R. Smit, Clerk of Co ante -e;12; Fit i.i.5? '
Comptroller
B
Approved:
Deputy Clerk
)-Jk
4oseph A\. Baird, County Administrator
/�
owed ,as formed leak suff7iericy:
illiam K. DeBraal, Deputy County Attorney
November 8.2O13
Rev December 3, 2013
Rev August 8, 2014
Rev August 11.2014
James Gray
Indian River County
Public Works - Coastal Engineering Division
1801 27th St, Building A
Vero Beach, FL 32960
CB&I Coastal Planning & Engineering, Inc.
2481NVVBoca Raton Blvd
EXHIBIT 1 Boca Raton, FL 33431
Tel: +1 561 3918102
Fax: +1 561 391 8116
www CBI corn
Subject: Work Order #7
|odiamRiverCountySectmr3Dume Repair P'ect
Construction Phase Services
Dear James.
The County received the necessary FDEP and USACE permits to repair damages sustained within the
Sector 3 Beach and Dune Project onam during Hurricane Sandy CB&I is providing services to the
County under WO#6 (Pre -Construction Phase Services) to assist with bid solicitation and pre -
construction requirements Construction of the project is anticipated to commence in November 2014.
This proposal outlines a scope of work for CB&I Coastal Planning & Engineering, Inc (CB&I), f/k/a
Coastal Planning & Engineering, Inc to provide construction phase services for the Sector 3 Dune
Repair Project.
Task 1: Project Redesign
The Contractor will be required to conduct and submit a pre -construction survey of the project area.
CB&I will review this data for @oouoacy, overlay the bid template on the updated survey data, and
calculate the fill volume There will be a difference in the bid volume and updated fill volume due to
inclusion of more closely spaced lines for the pre -construction survey and changes in the beach profile
since the July 2013 survey. {}B&| will discuss the updated fiU volume with the County and revise the
construction template to meet the County's budget. A revised template for each pay profile will be
provided to the Contractor in spreadsheet format. This will be completed within one week of receipt of
the final pre -construction survey data
The cost to redesign the project upon receipt of the updated pre -construction survey is $2.550. A
breakdown of the hours and expenses to develop these costs is attached and follow the terms of
CB&I's agreement with Indian River County
Task 2: Weekly Construction Progress Meetings and Site Observations
CB&I will coordinate and conduct weekly construction progress meetings with the County and
Contractor. CB&I will direct the nneetng, covering work progress and schedu|e, conformance to plans
and spech5cetiuna, and other relevant issues that need to be addressed. CB&I will also record and
distribute the minutes of each meeting. An electronic copy of the minutes will be distributed to the
project team and Construction Contractor in MS Word format. CB&I will then finalize and circulate the
final minutes in PDF format. The proposed budget for this task accounts for up to fourteen (14)
construction progress meetings
David Swigler, PE, will attend and conduct these weekly meetings If necessary, Gordon Thomson,
PE, D CE., will attend these meetings once per month with Dave for a total of four (4) meetings.
Prior to each meeting, CB&I will conduct a site visit to observe areas under active construction, staging
areas, and access points. Recently completed beach sections will be observed for general
conformance with the plans and specifications
In situ sand samples will be collected and stored for up to one year Twelve (12) samples will be
analyzed for grain size, silt content, carbonate content, and Munsell color to ensure conformance of the
fill material with permit conditions. CB&I will also review Contractor provided analyses for conformance
with permit conditions.
The cost to perform weekly progress meeting and perform and document site observations is $23,400
A breakdown of the hours and expenses to develop these costs is attached and follow the terms of
CB&I's agreement with Indian River County
Task 3: Construction Administration
CB&I will provide any necessary interpretations or clarifications of the contract documents requested by
the Contractor through the County CB&I will also make determinations on non -conforming and
unauthorized work as authorized in the project plans and specifications CB&I will assist the County to
prepare field changes or change orders requested by the Contractor, recommended for approval by
CB&I and agreed to by the County These documents will be submitted electronically in PDF format
unless they must be sealed, at which point a hard copy will be provided along with an electronic copy at
the time of issuance This scope of work is based on the assumption that there will be three (3) change
orders and two (2) field adjustments
CB&I will review and respond to correspondence from the Contractor through the County on an as
needed basis CB&I will also respond to Contractor questions via phone If the questions are
sufficiently technical or the response may deviate from the plans and specifications, CB&I will
document these conversations and circulate a summary to the County and Contractor via e-mail CB&I
may require that the Contractor submit an official contract change.
During construction, CB&I will confer with the County, the Contractor, FDEP, and USACE staff to
review and document that the County has fulfilled reporting requirements cited in the permits CB&I
will.
(a) Prepare a tabular summary of specific permit conditions and requirements for each applicable
permit and the required date for compliance.
(b) Assist the County with documentation of permit compliance
The cost to assist the County with construction administration is $9,532 A breakdown of the hours and
expenses to develop these costs is attached and follow the terms of CB&I's agreement with Indian
River County
Task 4: Monthly Invoice Recommendations
CB&I will review all invoices for payment submitted by the Construction Contractor and determine the
amounts of progress payments due based on completion of work. CB&I will analyze the survey data
and compare the requested payment volume to CB&I's computed pay volume CB&I will confirm the
accuracy of the pay surveys by comparing them to the check surveys collected under Task 7 CB&I will
also assess whether the Contractor is eligible for other pay items and the amount due. A letter of
payment recommendation will be submitted to the County along with the Contractor's pay request.
Payment recommendations will be submitted to the County within three (3) days of their receipt from
the Contractor Payment recommendation letters will be submitted in PDF format.
The cost to develop pay volumes and review the contractor's invoices is $4,051. A breakdown of the
hours and expenses to develop these costs is attached and follow the terms of CB&I's agreement with
Indian River County
Task 5: Substantial Completion and Final Inspection
CB&I will conduct one substantial completion inspection with the County and Contractor The
substantial completion inspection will be conducted following dune fill placement. Upon completion of
the substantial completion inspection, CB&I will assist the County in the preparation of a punch list of
items to be completed by the Contractor prior to final acceptance A final inspection will be conducted
by the County following site restoration, installation of dune vegetation, and demobilization The final
inspection shall be conducted to confirm that the Contractor has completed the punch list items A
report will be composed on the completion of the project including recommendations concerning final
payment to the Contractor and release of any retained percentage David Swigler will attend the
substantial completion inspection
The cost to perform a substantial completion and final inspection is $982. A breakdown of the hours
and expenses to develop these costs is attached and follow the terms of CB&I's agreement with Indian
River County
Task 6: Project Report and Certification
Upon completion of the project, a Project Completion Report will be submitted to the County, which will
include a summary of information and significant events The summary will include project personnel,
final as -built project features, construction cost and project estimates, construction oversight costs,
construction activities and change orders, sediment sample gradation analyses and other significant
milestone dates and comments One hard copy of the main body of the report will be submitted to the
County, along with a PDF copy of the main body and any appendices
CB&I will prepare a project completion certification letter for the permitting agencies noting any
deviations from the permitted projects.
CB&I will provide As -Built drawings and a completed As -Built Certification Form to the USACE.
The cost to develop the project completion report and develop project certification is $5,158 A
breakdown of the hours and expenses to develop these costs is attached and follow the terms of
CB&I's agreement with Indian River County.
Task 7: Check Surveys
It is recommended that the County conduct surveys at each of the FDEP monuments to check the
accuracy of the Contractor's surveys. This will be a separate Notice to Proceed Item, as the County will
likely have Morgan & Eklund perform the work. However, if Morgan & Eklund perform the more closely
spaced post -construction pay lines for the Contractor, then CB&I can perform this independent check
for the County The surveys will extend out to wading depth to fulfill the FDEP survey requirements
CB&I will provide the County with a survey report performed to FDEP standards, which will also include
cross-sections showing the pre and post -construction profiles and the permitted template
The cost to perform and document check surveys is $11,646 A breakdown of the hours and expenses
to develop these costs is attached and follow the terms of CB&I's agreement with Indian River County.
Cost
The cost to provide construction phase services for Tasks 1 through 7 is $57,319 on a lump sum basis
A breakdown of the hours and expenses to develop these costs is attached All work will be performed
in accordance with the provisions of the Professional Coastal Engineering Services Agreement, dated
March 19, 2013, between Indian River County and Coastal Planning & Engineering, Inc , n/k/a CB&I
Coastal Planning & Engineering, Inc
Timeline
Various tasks will be completed as discussed throughout the scope. A fixed timeline cannot be
provided because it is unclear when how the Contractor's construction schedule will be structured
CB&I will attempt to execute each phase of the work in as expeditious a manner as possible
We appreciate the opportunity to work with Indian River County on this effort and recognize the
importance of restoring the Sector 3 dune for the protection of upland property
Please call me if you have any questions
Sincerely,
Gordon Thomson, P.E , D CE
Director
CB&I Coastal Planning & Engineering, Inc
Please Reply To Gordon Thomson
Phone. 561.361 3147
E -Mail Address: Gordon.Thomson(a�CBl.com
cc Tom Campbell, CB&I
David Swigler, CB&I
Sheri Dindial, CB&I
Ann Range, CB&I
F \Marketing\_Proposals\Florida Counties\Indian River\2012 Indian River County\WO#6 and #7 - CM Sector 3\Proposal - Gray -
Work Order #7 - Construction Phase Services - 2014-08-11 docx
Task
Number
Task Name
EXHIBIT 2
Small Pricing Model (SPM) Rev.14.1B (6/5/14)
PROJECT NUMBER:
PROPOSAL NUMBER:
Date Pricing Model was Prepared:
SPM REVISION:
Release Date: 6/5/14
2014 - REV 14.16
Indian River County
8/5/14
Project Estimate
Summary By Task
Indian River County - Work Order #7 - Construction Phase Services
08/05/14
Labor
Sub-
contractors
Equipment
Materials Other ODC's
Travel
Total
Qty Total Project
1
Project Redesign
$ 2,535.00
$ -
$ -
$ 15.00
$ -
$ -
$ 2,550.00
1.00
$ 2,550.00
2
Weekly Meeting & Site Observt
$ 23,400.00
$ -
$ -
$ -
$ -
$ -
$ 23,400.00
1.00
$ 23,400.00
3
Construction Administration
$ 9,532.00
$ -
$ -
$ -
$ -
$ -
$ 9,532.00
1.00
9 9,532.00
4
Monthly Invoice Recommendat
$ 4,051.00
$ -
$ -
$ -
$ -
$ -
$ 4,051.00
1.00
$ 4,051.00
5
Substantial Completion and Fin
$ 982.00
$ -
$ -
$ -
$ -
$ -
$ 982.00
1.00
$ 982.00
6
Project Report and Certificatior
$ 5,082.00
$ -
$ -
$ 76.00
$ -
$ -
$ 5,158.00
1.00
$ 5,158.00
7
Check Surveys
$ 10,340.00
$ -
$ 1,265.00
$ 41.00
$ -
$ -
$ 11,646.00
1.00
$ 11,646.00
8
0
$ -
$ -
$ -
$ -
$ -
$ -
$ -
1.00
$ -
9
0
$ -
$ -
$ -
$ -
$ -
$ -
$ -
1.00
$ -
10
0
$ -
$ -
$ -
$ -
$ -
$ -
$ -
1.00
$ -
Total
$ 55,922.00
$ -
$ 1,265.00
9 132.00
$ -
$ -
$ 57,319.00
$ 57,319.00
Submitted By.
Submitted To:
Submission Date:
David Swigler
Indian River County
08/05/14
Form Number CMS -730 -03 -FM -02300
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