HomeMy WebLinkAbout12/13/2016Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
Meeting Minutes - Final
Tuesday, December 13, 2016
9:00 AM
Commission Chambers
Board of Countv Commissioners
Joseph E. Flescher, Chairman, District 2
Peter D. O'Bryan, Vice Chairman, District 4
Susan Adams, District 1
Bob Solari, District 5
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Maureen Gelfo, Deputy Clerk
Board of County Commissioners Meeting Minutes - Final December 13, 2016
1. CALL TO ORDER
ROLL CALL
Present: 5 - Chairman Joseph Flescher
Vice Chairman Peter O'Bryan
Commissioner Susan Adams
Commissioner Bob Solari
Commissioner Tim Zorc
2. INVOCATION
Freddie Woolfork, Gifford Youth Achievement Center
3. PLEDGE OF ALLEGIANCE
Commissioner Bob Solari
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
Delete Agenda Item 10.B.1 (Deferred to the December 20, 2016 Board Meeting)
Move Agenda Item 7.D. to be heard under Proclamations and Presentations following
Item 5.A.
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Zorc, to
approve the Agenda as amended. The motion carried by the following vote:
Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner
Solari, and Commissioner Zorc
5. PROCLAMATIONS and PRESENTATIONS
5.A 16-1126 Presentation by Jeffrey R. Smith, Indian River County Clerk of the Circuit
Court and Comptroller, of Outstanding Achievement for Popular Annual
Financial Reporting (PAFR Program) Award to the Finance Department of
the Indian River County Clerk of Courts and Comptroller's Office from the
Government Finance Officers Association of the United States and Canada
(GFOA)
Recommended Action: Presentation only no action required
Clerk of Circuit Court and Comptroller Jeffrey R. Smith, disclosed that the
Popular Annual Financial Report (PAFR) for the Fiscal Year Ended September
30, 2015, was produced for the first time this year. This report provides a
summary of information from the Comprehensive Annual Financial Report
(CAFR). He announced that The Government Finance Officers Associations of
the United States and Canada (GFOA) has presented the County with the Award
for Outstanding Achievement in Popular Annual Financial Reporting for the
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Board of Countv Commissioners Meeting Minutes - Final December 13. 2016
PAFR, as well as presenting an award for the CAFR for thirty-three consecutive
years.
Mr. Smith thanked Finance Director Diane Bernardo, and Finance staff for their
work on the PAFR, and Records Management Liaison Officer Laura McIver for
designing the publication.
The Board suggested that copies of the PAFR be widely distributed and that
information on the dollar amounts paid by principal taxpayers be included in the
Property Tax section of the PAFR.
6. APPROVAL OF MINUTES
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD
ACTION
7.A 16-1116 Proclamation and Retirement Award Honoring Donna Starck on Her
Retirement From Indian River County Board of County Commissioners
Department of Utilities/Solid Waste Disposal District with Twenty -Four Years
of Service
Attachments: Proclamation D. Starck
Retirement Award D. Stark
Vice Chairman O'Bryan acknowledged the retirement of Donna Starck.
7.B 16-1115 Proclamation and Retirement Award Honoring Bruce Anderson on His
Retirement From Indian River County Board of County Commissioners
Department of Emergency Services/Fire Rescue Division with Twenty -Eight
Years of Service
Attachments: Proclamation B Anderson
Retirement Award B Anderson
Vice Chairman O'Bryan acknowledged the retirement of Bruce Anderson.
7.0 16-1114 Proclamation and Retirement Award Honoring Betty Drawdy on Her
Retirement from Indian River County Board of County Commissioners
Department of Public Works/Road and Bridge Division with Twenty -Nine
Years of Service
Attachments: Proclamation B Drawdy
Retirement Award B Drawdy
Vice Chairman O'Bryan acknowledged the retirement of Betty Drawdy.
7.D 16-1113 Proclamation and Retirement Award Honoring Pamela J. Cooper on Her
Retirement From Indian River County Board of County Commissioners
Department of General Services/Library Services Division with Thirty Years
of Service
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Board of County Commissioners Meeting Minutes - Final
Attachments: Proclamation P Cooper
Retirement Award P Cooper
December 13, 2016
This item was heard under Proclamations and Presentations and is placed here
for continuity.
Chairman Flescher read and presented the Proclamation and Retirement Award
to Pamela J. Cooper.
8. CONSENT AGENDA
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams,
to approve the Agenda as presented. The motion carried by the following vote:
Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner
Solari, and Commissioner Zorc
8.A 16-1110 Approval of Checks and Electronic Payments November 23, 2016 to
December 1, 2016
Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's
office for the time period November 23, 2016 to December 1, 2016
Attachments: Checks and Electronic Payments Report
Approved staff s recommendation.
8.13 16-1119 Auction Summary Report and Restoration of Fleet 814/Asset 23530
Recommended Action: Staff recommends the Board restore Asset 23530 to active status to enable its
transfer from the Building Division to the Parks Division.
Attachments: Staff Report
120316 Auction Initial Results
Transfer Form -814
Approved staff s recommendation.
8.0 16-1108 Approval of Blanket PO to Cover Interim Paving and Resurfacing
Purchases
Recommended Action: Staff recommends the Board formally authorize a total six-month extension to the
award of Bid 2014004 to Community Asphalt.
Attachments: Staff Report
Approved staff s recommendation.
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Board of County Commissioners Meeting Minutes - Final
December 13, 2016
8.D 16-1100 Change Order No. 4, Final Payment and Release of Retainage Gifford
Neighborhood 45th Street Beautification Project
Recommended action: Staff recommends approval of Change Order No. 4, and payment of Application for
Payment No. 12 -Revised to Sunshine Land Design, Inc., in the amount of
$158,578.34.
Attachments: Staff Report
AAgplication for Payment 12Rev
Change Order No. 04 -Final
Approved staffs recommendation.
8.E 16-1084
Approval of On -Call Policy for Exempt Employees
Recommended Action:
Staff recommends the Board approve the On -Call policy for exempt employees.
Attachments:
Staff Report - On -Call Pay Exempt Employees
301.2 On Call Pay Exempt Employees
Approved staff s recommendation.
8.F 16-1117
Approval of Revision to AM -504.1 Retitling to Administration of Group
Insurance and Allocation of Cost
Recommended Action:
Staff recommends the Board approve the revision and retitling of AM -504.1 to
Administration of Group Insurance and Allocation of Cost
Attachments:
Staff Report -AM-504.1 Administration of Group Insurance and
Allocation of Cost.
504.1 Administration and Allocation of Cost for Group Insurance
retitled
Current AM -504.1 -Health and Life Billing
Approved staffs recommendation.
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
B. PUBLIC DISCUSSION ITEMS
10.113.1 16-1087 Request to Speak from Wanda Scott, Gifford Economic Development
Council, Regarding Gifford Economic Development Follow-up
Recommended Action: No action required
Attachments: Request to Speak Form
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Board of County Commissioners Meeting Minutes - Final December 13, 2016
This item was deleted and deferred to the December 20, 2016 Board
Meeting.
C. PUBLIC NOTICE ITEMS
11. COUNTY ADMINISTRATOR MATTERS
12. DEPARTMENTAL MATTERS
A. Community Development
12.A.116-1105 Consideration of the Gifford Neighborhood Plan Annual Report Card for
2016
Recommended Action: Staff recommends that the Board of County Commissioners review and accept
the Gifford Neighborhood Plan 2016 implementation report card.
Attachments: Staff Report
Implementation Matrix (Report Card)
Action Plan (strategies, objectives, and actions)
Gifford Neighborhood Plan CIP 2016
Additional Backup Provided At Meeting
Additional Backup Provided at Meeting
Community Development Director Stan Boling, in his PowerPoint
Presentation, provided an overview of the Gifford Neighborhood Plan 2014
and the annual Gifford Neighborhood Plan Annual Report Card for 2016.
He reviewed the actions in the Plan which have been implemented thus far,
and provided estimated timelines for any actions which must be delayed.
Joe N. Idlette III, 4570 57th Avenue, President of the Progressive Civic
League of Gifford, acknowledged the good working relationship the
community has with County staff and voiced overall agreement with the
2016 Report Card.
A motion was made by Commissioner Solari, seconded by Chairman Flescher, to
approve staffs recommendation. The motion carried by the following vote:
Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams,
Commissioner Solari, and Commissioner Zorc
B. Emergency Services
C. General Services
1. Human Services
2. Sandridge Golf Club
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Board of County Commissioners Meeting Minutes - Final December 13, 2016
3. Recreation
D. Human Resources
E. Office of Manap-ement and Budget
12.E.1 16-1124 Use of Windsor Properties Exchange Donation
Recommended Action: The Board is requested to review the list under consideration, add any other
potential projects for funding consideration, and prioritize a final project list for
implementation.
Attachments: Additional Backup Provided at Meeting
Attachment #1 County Attorney Letter to Board 2/2/16
Additional Backup Provided at Meetinq
Additional Backup Provided at Meetinq
Management and Budget Director Mike Smykowski provided background
and analysis on the $1 million Windsor Park Properties Exchange Donation
(the Windsor Donation) to the County. He outlined and detailed for the
Board's consideration, two individual sets of projects that meet the criteria
established for use of these funds: (1) a Conservation Lands Project List;
and (2) a Parks and Recreation Project List. He advised the Board to base
its project approval on the full estimated project cost, despite the potential
for a cost share partner in certain projects.
Discussion ensued regarding whether all of the projects on the Conservation
Lands Project List qualified for the Windsor donation.
Commissioner Solari questioned the suitability of the Stough house
demolition and alternate structure at the South Prong Preserve; the building
restorations, stormwater/wildlife pond at the Jones's Pier Conservation Area
(Jones's Pier); and the dune path/access boardwalk/cottage restoration at the
Captain Forster Hammock Preserve.
County Administrator Jason Brown informed the Board that the County was
still waiting for information from the Federal Emergency Management
Agency (FEMA) about funding eligibility for
repairs/replacement/restoration to the structures at Jones's Pier that were
damaged by Hurricane Matthew.
Assistant County Administrator Michael Zito addressed the Board's
questions and concerns about the 58th Avenue Ballfield, the Richard "Dick"
Bird/South County Regional Park, and the pending sale of the 16th Street
Ballfield.
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Board of County Commissioners Meeting Minutes - Final December 13, 2016
Commissioner Zorc advocated for the County to rezone the 16th Street
property to RM -10/12, in order to increase its value, and said he would bring
this item back to the Board under his matters on December 20, 2016.
Frank Mero, 9064 Englewood Court, advocated for improvements to the
Jones's Pier site, and posed a series of questions which were addressed by
the Board and staff.
Tom Hughes urged the Board to progress with improvements to the Jones's
Pier property, without waiting for a determination from FEMA.
Garrett Donlin, 1010 Morningside Drive, suggested that one Commissioner
participate in an ad hoc committee to work on developing a community
garden project at the Jones's Pier site.
Commissioner Solari offered his assistance to Mr. Donlin.
Ruth Stanbridge, 4835 66th Avenue, spoke of the work done by the Land
Acquisition Advisory Committee (LAAO), and urged the Board to create a
new ad hoc committee to develop a comprehensive blueprint of historical
and natural resources .for the future. She also advocated allocating 70% of
the Windsor donation to the Conservation Lands Project List, and 30% to the
Parks and Recreation Project List.
Derek Muller, President Cal Ripken League, spoke about the need for a
proper baseball field and an onsite playground, and offered to provide input
to staff about pricing.
A motion was made by Vice Chairman O'Bryan, seconded by Commissioner
Solari, to: (1) approve the allocation of 30% of the $1 million in funding available
from the Windsor Properties Donation, to the items on the Conservation Lands
Projects List, removing funding from this specific fund, for: (a) the Stough house
demolition and alternate structure under Item 1a; (b) building restorations,
stormwater/wildlife pond for Jones's Pier Conservation Area under Item 2; and (c)
cottage restoration at Captain Forster Hammock Preserve under Item 3; and (2)
approve the allocation of 70% of the $1 million in funding available from the
Windsor Properties donation, to the items on the Parks and Recreation Projects
List; (3) direct staff to move forward in a timely manner with the projects in the
priority ranking as presented in the Conservation Lands Projects and the Parks
and Recreation Projects Lists; and (4) direct staff to report back to the Board with
a master plan for the ball fields, with consideration of a playground at Kiwanis
Hobart Park, and with the caveat that the girls' softball teams are accommodated
when the grass improvements are made to the 58th Avenue Ballfields. The
motion carried by the following vote:
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Board of County Commissioners Meeting Minutes - Final December 13, 2016
Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams,
Commissioner Solari, and Commissioner Zorc
F. Public Works
G Utilities Services
13. COUNTY ATTORNEY MATTERS
14. COMMISSIONERS MATTERS
A. Commissioner Joseph E. Flescher, Chairman
B. Commissioner Peter D. O'Bryan, Vice Chairman
C. Commissioner Susan Adams
D. Commissioner Bob Solari
E. Commissioner Tim Zorc
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
B. Solid Waste Disposal District
The Board reconvened at 11:08 a.m., as the Board of Commissioners of the Solid Waste Disposal
District. The minutes will be approved under the next Solid Waste Disposal District Meeting.
15.6.1 16-1118 SWDD Recycling Collection Events for FY 2016/2017
Recommended Action: Staff recommends the SWDD Board authorize hosting the free spring Paper
Shredding Event on April 8, 2017, from 9 am to 2 pm at the Southeast Secure
Shredding's paper shredding facility at 3910 US Highway 1 in Vero Beach.
Attachments: Staff Report
Additional Backup Provided at Meeting
In her PowerPoint Presentation, Stephanie Fonvielle, Recycling Coordinator,
recapped the Paper Shredding, Electronics, and Household Hazardous Waste events
from 2016 and announced the upcoming events for 2017. She noted that another
paper shredding event would be held on April 8, 2017, at the Southeast Secure
Shredding Facility, from 9:00 a.m. to 2:00 p.m.
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Board of County Commissioners Meeting Minutes - Final December 13, 2016
A motion was made by Commissioner Solari, seconded by Vice Chairman O'Bryan, to
approve staffs recommendation. The motion carried by the following vote:
Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner
Solari, and Commissioner Zorc
The Board of Commissioners adjourned the Solid Waste Disposal District Meeting at 11:13 a.m., and
reconvened as the Board of County Commissioners of the Regular Meeting.
C. Environmental Control Board
16. ADJOURNMENT
There being no further business, the Chairman declared the meeting adjourned at 11:13 a.m.
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Board of County Commissioners Meeting Minutes — Final
ATTEST:
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroller
By:
D puty Clerk
BCC/MG/2016 Minutes
December 13, 2016
Approved: AN 17 LOy/
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