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HomeMy WebLinkAbout12/13/2016 (3)1,0RVA COUNTY COMMISSIONERS Joseph E. Flescher, Chairman, District 2 Peter D. O'Bryan, Vice Chairman, District 4 Susan Adams, District 1 Bob Solari, District 5 Tim Zorc, District 3 1. 2. 3. 4. 5. 6. 7. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, DECEMBER 13, 2016 - 9:00 AM Commission Chambers Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.iregov.com Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller CALL TO ORDER INVOCATION Freddie Woolfork, Gifford Youth Achievement Center PLEDGE OF ALLEGIANCE Commissioner Bob Solari ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS PROCLAMATIONS and PRESENTATIONS 5.A Presentation by Jeffrey R. Smith, Indian River County Clerk of the Circuit Court and Comptroller, of Outstanding Achievement for Popular Annual Financial Reporting (PAFR Program) Award to the Finance Department of the Indian River County Clerk of Courts and Comptroller's Office from the Government Finance Officers Association of the United States and Canada (GFOA) APPROVAL OF MINUTES INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REOUIRING BOARD ACTION 7.A Proclamation and Retirement Award Honoring Donna Starck on Her Retirement From Indian River County Board of County Commissioners Department of Utilities/Solid Waste Disposal District with Twenty -Four Years of Service December 13, 2016 Page 1 of 4 7.B Proclamation and Retirement Award Honoring Bruce Anderson on His Retirement From Indian River County Board of County Commissioners Department of Emergency Services/Fire Rescue Division with Twenty -Eight Years of Service 7.0 Proclamation and Retirement Award Honoring Betty Drawdy on Her Retirement From Indian River County Board of County Commissioners Department of Public Works/Road and Bridge Division with Twenty -Nine Years of Service 7.1) Proclamation and Retirement Award Honoring Pamela J. Cooper on Her Retirement From Indian River County Board of County Commissioners Department of General Services/Library Services Division with ThirtyYears of Service 8. CONSENT AGENDA 8.A Approval of Checks and Electronic Payments November 23, 2016 to December 1, 2016 8.B Auction Summary Report and Restoration of Fleet 814/Asset 23530 8.0 Approval of Blanket PO to Cover Interim Paving and Resurfacing Purchases 8.D Change Order No. 4, Final Payment and Release of Retainage Gifford Neighborhood 45th Street Beautification Project 8.E Approval of On -Call Policy for Exempt Employees 8.F Approval of Revision to AM -504.1 Retitling to Administration of Group Insurance and Allocation of Cost 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS B. PUBLIC DISCUSSION ITEMS 10.B.1 Request to Speak from Wanda Scott, Gifford Economic Development Council, Regarding Gifford Economic Development Follow-up C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development 12.A.1 Consideration of the Gifford Neighborhood Plan Annual Report Card .for 2016 B. Emergency Services C. General Services 1. Human Services December 13, 2016 Page 2 of 4 2. Sandridee Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget 12.E.1 Use of Windsor Properties Exchange Donation F. Public Works G. Utilities Services 13. COUNTY ATTORNEY MATTERS 14. COMMISSIONERS MATTERS A. Commissioner Joseph E. Flescher, Chairman B. Commissioner Peter D. O'Bryan. Vice Chairman C. Commissioner Susan Adams D. Commissioner Bob Solari E. Commissioner Tim Zorc 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District 15.11.1 SWDD Recycling Collection Events for FY 2016/2017 C. Environmental Control Board 16. ADJOURNMENT December 13, 2016 Page 3 of 4 Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.irc og_ v.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meetings are broadcast live on Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5. 00p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00 p.m. December 13, 2016 Page 4 of 4 7� 1 PROCLAMATION HONORING DONNA STARCK ON HER RETIREMENT FROM INDIAN RI VER COUNTY BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF UTILITIES/SOLID WASTE DISPOSAL DISTRICT WHEREAS, Donna Starck retired front the Indian River County Solid )Waste Disposal District (SWDD) effective November 18, 2016; and WHEREAS, Donna Starck began her career with Indian River County on. July 17, 1992, as a SWDD Tax Coordinator. On March 30, 2001, she was promoted to a SWDD Assessment Coordinator and continued in that capacity until her retirement; and WHEREAS, Donna Starck has served this County and the Public with distinction: and selflessness. During her twenty-four years of service, she was dedicated, and her work was greatly appreciated by the employer, citizens, and co-workers alike; and NOW, THEREFORE, BE IT PROCLAIMED BY TIMBOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Donna Starck's efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service she has given to Indian River County for the last twenty-four years; and BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt wishes for success in her future endeavors! Adopted this 13th day of December 2016. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA S 1.� Joseph E. Flescher•, Chairman �-IN,�lORTOy' ' • yr . �T 1 2fii s is to cert that Donna Starck is here6y presented this WStirement.Award for outstanding performance and faithfuf service to Indian ftver County hoard of County Commissioners (For twenty-four years of service On this 18th day of November 2016 Vincent Bur4 Director of V tifity Services ,7oseph E. T-facfier Board of County Commissioner, Chairman 2 76 ► PROCLAMATION HONORING BRUCE ANDERSON ON HIS RETIREMENT FROM INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF EMERGENCY SERVICES/FIRE RESCUE WHEREAS, Bruce Anderson retired from Indian River County Fire Rescue effective December 6,2016; and WHEREAS, Bruce Anderson began his career on January 8, 1988, as a Firefighter/E1►TT, and achieved Driver Engineer status in 2000. Soon after, he became an Airport Crash Truck operator as well as the Airport Rescue Firefighter's Field Training Officer for B -Shift. Bruce Anderson served in this capacity until his retirement; and WHEREAS, Bruce Anderson has served this County and the Public with distinction and selflessness. During his twenty -eighty years of service, he was dedicated, and his work was greatly appreciated by the employer, citizens, and co-workers alike; and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Bruce Anderson's efforts on behalf of the County, and the Board wishes to express their deepest gratitude for the dedicated service he has given to Indian River County for the last twenty -eighty years; and BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend their sincerest wishes for success in his future endeavors. Adopted this 13th day of December 2016. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman M" ' 3 21iis is to certify that Bruce Anderson is here6y presented this Wstirement Award for outstanding performance and faithfulservice to Indian uvea' County hoard of County Commissioners For twenty-eight years of service On this 6th day of Decemd er 2016 Yofin 2 ng Director of Emergency Services Joseph B. Tfescher Board of Courcy Commissioner, Chairman PROCLAMATION HONORING BETTYDRAWDY ONHER RETIREMENT FROM INDIAN RI VER CO UNTY B OARD OF CO UNTY COMMISSIONERS DEPARTMENT OF PUBLIC WORKSIROAD & BRIDGE DIVISION WHEREAS, Betty Drawdy retired from Indian River County Road and Bridge Division effective October 31, 2016; and WHEREAS, Betty Drawdy began her career with Indian River County on November S, 1987, as a Motor Equipment Operator L Her position was reclassified on March 30, 2001, to an Equipment Operator L She was promoted to Equipment Operator II on February 14, 2003, and she continued in that capacity until her retirement; and WHEREAS, Betty Drawdy has served this County and the Public with distinction and selflessness. During her twenty-nine years of service, she was dedicated, and her work was greatly appreciated by the employer, citizens, and co-workers alike; and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Betty Drawdy's efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service she has given to Indian River County for the last twenty-nine years; and BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt wishes for success in her fitture endeavors! Adopted this 61h day of December 2016. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman -7c 2Tiis U0- to certify that Betty Drawdy is hereby presented this fttirement -Award for outstanaring performance and faithjWservice to Indzun fiver County Board of County Commissioners For thirty-five years of service On this 31st day of October 2016 P*hardB. Szyg6 Joseph E. Tkscher (Director of TuffilcWorks Board of County Commissioner, Chairman 6 PROCLAMATION HONORING PAMELA J. COOPER ON HER RETIREMENT FROM INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF GENERAL SERVICE, SIMAIN LIBRARY WHEREAS, Pamela J. Cooper retired from Indian River County effective December 15,2016; and WHEREAS, Pamela J. Cooper began her career with Indian River County on October 1, 1986 as a Library Associate II at the Main Library. She was promoted to a Librarian I onSeptennber30, 1988, and continued in that capacity until her retirement; and WHEREAS, Pamela J. Cooper developed the Genealogy and Florida History and Archive Center, which is known as one of the finest in the Southeast. Pamela J. Cooper is the recipient of the coveted Filby Prize for Genealogical Librarianship and has been featured in several national and state periodicals, bringing notoriety to Indian River County. Pamela J. Cooper has presented her lettuces nation -imide and has served this County and the Public with distinction and selflessness. During her thirty years of service, site was dedicated, and her work was greatly appreciated by the employer, citizens, and co-workers alike; and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Pamela J. Cooper's efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service she has given to Indian River County for the last thirty years; and BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt wishes for success in her fixture endeavors! Adopted thks 13111 day of'December 2016. �� V BOARD OF COUNTY COMMISSIONERS i- INDIANRIVER COUNTY, FLORIDA t� oseph E. Flescher, Chairman �D q-N.is to certify that (PameCa 1. Cooper is here6y presented this Wstirement Award for outstanding perforntance and faithfulservice to Indian iiver County Board of County Commissioners Tor thirty years of service On this 15th day of Decem6er 2016 �1re�gzz,,, MrfraeCZito Yoseph E. Tlescher Assistant County Administrator Ooardof County Commissioner, Chairman 8 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801270' Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: DIANE BERNARDO, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: December 01, 2016 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS November 23, 2016 to December 01 , 2016 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of November 23, 2016 to December 01, 2016. Attachment: P9 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 347071 12/01/2016 ORANGE COUNTY HOUSING & C D 632.68 347072 12/01/2016 ALL FLORIDA REALTY SERVICES INC 4,059.00 347073 12/01/2016 VERO BEACH EDGEWOOD PLACE LP 956.00 347074 12/01/2016 GRACES LANDING LTD 9,593.00 347075 12/01/2016 PAUL JULIN 389.00 347076 12/01/2016 LINDSEY GARDENS LTD 6,841.00 347077 12/01/2016 BRYAN D BLAIS 756.00 347078 12/01/2016 RIVER PARK ASSOCIATES 14,668.00 347079 12/01/2016 RICHARD C THERIEN 440.00 347080 12/01/2016 CREATIVE CHOICE HOMES XVI LTD 8,450.00 347081 12/01/2016 DAVID YORK 502.00 347082 12/01/2016 ST FRANCIS MANOR OF VERO BEACH 107.00 347083 12/01/2016 CITY OF VERO BEACH 79.00 347084 12/01/2016 TREASURE COAST HOMELESS SERVICES 1,431.00 347085 12/01/2016 FLORIDA POWER AND LIGHT 6.00 347086 12/01/2016 VENETIAN APARTMENTS OF VERO BEACH 391.00 347087 12/01/2016 PINNACLE GROVE LTD 7,713.00 347088 12/01/2016 VERO CLUB PARTNERS LTD 9,471.00 347089 12/01/2016 DAVID SPARKS 384.00 347090 12/01/2016 INDIAN RIVER COUNTY HOUSING AUTHORITY 188.00 347091 12/01/2016 INDIAN RIVER COUNTY HOUSING AUTHORITY 452.00 347092 12/01/2016 INDIAN RIVER COUNTY HOUSING AUTHORITY 545.00 347093 12/01/2016 CRAIG MERRILL 1,746.00 347094 12/01/2016 CHRISTINE SALTER 484.00 347095 12/01/2016 HAGGERTY FAMILY LTD 374.00 347096 12/01/2016 SUNQUEST INC 2,825.00 347097 12/01/2016 THE PALMS AT VERO BEACH 9,455.00 347098 12/01/2016 THE PALMS AT VERO BEACH 1,643.00 347099 12/01/2016 FELLSMERE COMM ENRICHMENT PROGRAM INC 96.00 347100 12/01/2016 DAVID CONDON 628.00 347101 12/01/2016 HILARY MCIVOR 490.00 347102 12/01/2016 PAULA LANE 45.1.00 347103 12/01/2016 JOHN A CAPPELLO 327.00 347104 12/01/2016 PELICAN ISLES LP 7,039.00 347105 12/01/2016 KATE TYSON LYONS 324.00 347106 12/01/2016 SUNCOAST REALTY & RENTAL MGMT LLC 7,160.00 347107 12/01/2016 OAK RIVER PROPERTIES INC 348.00 347108 12/01/2016 SONRISE VILLAS LTD 2,279.00 347109 12/01/2016 ADINA GOLDMAN 545.00 347110 12/01/2016 INDIAN RIVER RDA LP 4,059.00 347111 12/01/2016 MAURICE W BROWN 497.00 347112 12/01/2016 RICHARD LDAVENPORT 495.00 347113 12/01/2016 GEORGE THUYNS 683.00 347114 12/01/2016 LAZY J LLC 1,448.00 347115 12/01/2016 SYLVIAMCNEILL 723.00 347116 12/01/2016 SKOKIE HOLDINGS INC 750.00 347117 12/01/2016 ROGER WINSLOW 478.00 347118 12/01/2016 COURTYARD VILLAS OF VERO LLC 1,193.00 347119 12/01/2016 VINCENT PILEGGI 202.00 347120 12/01/2016 OSLO VALLEY PROPERTIES INC 812.00 347121 12/01/2016 SAID S MOOBARK 1,30200 347122 12/01/2016 OSCEOLA COUNTY SECTION 8 625.68 347123 12/01/2016 LINDSEY GARDENS II LTD 4,792.00 347124 12/01/2016 ANTHONYARROYO 446.00 347125 12/01/2016 AHS HOLDINGS GROUP LLC 3,646.00 347126 12/01/2016 DANIEL CORY MARTIN 421.00 347127 12/01/2016 YVONNE KOUTSOFIOS 440.00 347128 12/01/2016 ALAN R TOKAR 650.00 P10 TRANS NBR DATE VENDOR AMOUNT 347129 12/01/2016 VILLAS OF VERO BEACH 463.00 347130 12/01/2016 BRIAN E GALLAGHER 524.00 347131 12/01/2016 HOUSING AUTHORITY 967.68 347132 12/01/2016 STEPHANIE WATCHEK FOUNTAIN TRUST 234.00 347133 12/01/2016 MICHAEL STILES 531.00 347134 12/01/2016 RACHEL G SIDMAN 459.00 347135 12/01/2016 SCOT WILKE 503.00 347136 12/01/2016 MARK BAER 47600 347137 12/01/2016 J & K PALMER ENTERPRISES LLC 199.00 347138 12/01/2016 THEODORE BARTOSIEWICZ 508.00 347139 12/01/2016 FOUNDATION FOR AFFORDABLE RENTAL 20,063.00 347140 12/01/2016 RICHARD KUSSEROW 475.00 347141 12/01/2016 ARE JAY INVESTMENTS OF INDIAN RIVER COUNTY IN 514.00 347142 12/01/2016 SOLARISE VILLAS II LLC 542.00 347143 12/01/2016 JOHN T STANLEY 79500 347144 12/01/2016 CSMA SFR HOLDINGS II -LLC 1,129.00 347145 12/01/2016 YELLOW KID INC 537.00 347146 12/01/2016 WEDGEWOOD RENTALS LLC 1,608.00 347147 92/01/2016 ALMA LUCKETT 854.00 347148 12/01/2016 LIVE OAKS REALTY INC 628.00 347149 12/01/2016 PORT CONSOLIDATED INC 17,112.23 347150 12/01/2016 JORDAN MOWER INC 1,386.99 347151 12/01/2016 TEN -8 FIRE EQUIPMENT INC 351.23 347152 12/01/2016 RANGER CONSTRUCTION IND INC 820.76 347153 12/01/2016 VELDE FORD INC 211.56 347154 12/01/2016 STEWART MATERIALS INC 2,492.45 347155 12/01/2016 AT&T WIRELESS 114.75 347156 12/01/2016 DELTA SUPPLY CO 113.57 347157 12/01/2016 E -Z BREW COFFEE & BOTTLE WATER SVC 55.49 347158 12/01/2016 KELLY TRACTOR CO 7,442.05 347159 12/01/2016 GENES AUTO GLASS INC 300.00 347160 12/01/2016 GRAYBAR ELECTRIC 79.51 347161 12/01/2016 REPUBLIC SERVICES INC 483,359.76 347162 12/01/2016 MCMASTER CARR SUPPLY CO 17.32 347163 12/01/2016 MY RECEPTIONIST INC 349.30 347164 12/01/2016 HACH CO 1,477.93 347165 12/01/2016 LFI FORT PIERCE INC 2,106.89 347166 12/01/2016 CLIFF BERRY INC 218.75 347167 12/01/2016 HD SUPPLY WATERWORKS, LTD 5,556.06 347168 12/01/2016 BOUND TREE MEDICAL LLC 5,502.85 347169 12/01/2016 VERO INDUSTRIAL SUPPLY INC 104.20 347170 12/01/2016 EXPRESS REEL GRINDING INC 3,500.00 347171 12/01/2016 TIRESOLES OF BROWARD INC 1,781.67 347172 12/01/2016 CARTER ASSOCIATES INC 2,940.00 347173 12/01/2016 THE GOODYEAR TIRE & RUBBER COMPANY 1,971.04 347174 12/01/2016 BAKER & TAYLOR INC 4,045.43 347175 12/01/2016 BRANDTS APPLIANCE SERVICE INC 246.60 347176 12/01/2016 MIDWEST TAPE LLC 1,141.77 347177 12/01/2016 MICROMARKETING LLC 58.27 347178 12/01/2016 K & M ELECTRIC SUPPLY 775.67 347179 12/01/2016 TY COBB SERVICE INC 380.00 347180 12/01/2016 BAKER DISTRIBUTING CO LLC 183.29 347181 12/01/2016 ATKINS NORTH AMERICA INC 17,790.50 347182 12/01/2016 CENGAGE LEARNING CORPORATION 67.71 347183 12/01/2016 PALM TRUCK CENTERS INC 685.10 347184 12/01/2016 CREATIVE CHOICE HOMES XVI LTD 500.00 347185 12/01/2016 CLERK OF CIRCUIT COURT 101.70 347186 12/01/2016 INDIAN RIVER COUNTY HEALTH DEPT 2,000.00 347187 12/01/2016 CITY OF VERO BEACH 7,519.11 347188 12/01/2016 CHAPTER 13 TRUSTEE 201.08 2 P11 TRANS NBR DATE VENDOR AMOUNT 347189 12/01/2016 COMPBENEFITS COMPANY 160.32 347190 12/01/2016 COLONIAL LIFE & ACCIDENT INS CO 21.24 347191 12/01/2016 UNITED PARCEL SERVICE INC 82.89 347192 12/01/2016 FERGUSON ENTERPRISES INC 4,850.00 347193 12/01/2016 EBSCO INDUSTRIES INC 5,349.34 347194 12/01/2016 INDIAN RIVER COUNTY SHERIFF 2,259.92 347195 12/01/2016 NAN MCKAY AND ASSOCIATES INC 224.00 347196 12/01/2016 JANITORIAL DEPOT OF AMERICA INC 705.99 347197 12/01/2016 ACUSHNET COMPANY 2,071.57 347198 12/01/2016 EXCHANGE CLUB CASTLE 2,792.84 347199 12/01/2016 EXCHANGE CLUB CASTLE 744.39 347200 12/01/2016 GEAR FOR SPORTS INTL INC 661.08 347201 12/01/2016 GEOSYNTEC CONSULTANTS INC 11,417.48 347202 12/01/2016 WEST PUBLISHING CORPORATION 395.85 347203 12/01/2016 FEDERAL EXPRESS CORP 24.22 347204 12/01/2016 FEDERAL EXPRESS CORP 65.68 347205 12/01/2016 FEDERAL EXPRESS CORP 143.33 347206 12/01/2016 ATHENS TECHNICAL SPECIALISTS INC 615.52 347207 12/01/2016 FLORIDA POWER AND LIGHT 8,605.28 347208 12/01/2016 FLORIDA POWER AND LIGHT 12,673.65 347209 12/01/2016 PHILLIP J MATSON 110.48 347210 12/01/2016 TAYLOR MADE GOLF CO INC 2,186.52 347211 12/01/2016 SHIRLEY WOLSTENHOLME 447.00 347212 12/01/2016 GAIL EFLINN 300.00 347213 12/01/2016 GOULD COOKSEY FENNEL PA 38.87 347214 12/01/2016 TOCOMA RUBBER STAMP & MARKING SYSTEM 291.65 347215 12/01/2016 CHANNING BETE CO INC 258.51 347216 12/01/2016 BELANAGY 344.50 347217 12/01/2016 GERALD A YOUNG SR 180.00 347218 12/01/2016 CARTER & VERPLANK INC 8,212.00 347219 12/01/2016 HENRY SMITH 40.00 347220 12/01/2016 ALAN C KAUFFMANN 320.00 347221 12/01/2016 NAEMT 75.00 347222 12/01/2016 ARTHUR ZYSKOWSKI 934.00 347223 12/01/2016 DONADIO AND ASSOCIATES ARCHITECTS 1,430.90 347224 12/01/2016 BRIDGESTONE AMERICAS INC 1,304.16 347225 12/01/2016 HOMETOWN NEWS 400.00 347226 12/01/2016 INSTITUTE OF TRANSPORTATION 280.00 347227 12/01/2016 THOMAS KING 60500 347228 12/01/2016 FLORIDA DEPT OF JUVENILE JUSTICE 26,398.56 347229 12/01/2016 VAN WAL INC 95.00 347230 12/01/2016 FLORIDA RURAL LEGAL SERVICES INC 2,116.78 347231 12/01/2016 TREASURE COAST RADIATOR & MARINE INC 347.00 347232 12/01/2016 SHUBIN & BASS PA 9,387.20 347233 12/01/2016 CENTRAL PUMP & SUPPLY INC 64.39 347234 12/01/2016 NATIONAL ASSOCIATION OF HOUSING AND 486.45 347235 12/01/2016 ADMIN FOR CHILD SUPPORT ENFORCEMENT 262.84 347236 12/01/2016 ADMIN FOR CHILD SUPPORT ENFORCEMENT 266.41 347237 12/01/2016 ADMIN FOR CHILD SUPPORT ENFORCEMENT 148.65 347238 12/01/2016 BETTY BEATTY-HUNTER 145.13 347239 12101/2016 GARY L EMBREY 140.00 347240 12/01/2016 LARRY STEPHENS 6000 347241 12/01/2016 SOCIETY FOR HUMAN RESOURCE MGMT 170.00 347242 12/01/2016 JOHNNY B SMITH 175.00 347243 12/01/2016 EAU GALLIE ELECTRIC INC 340.00 347244 12/01/2016 MOORE MEDICAL LLC 81.00 347245 12/01/2016 CHARLES WALKER 60.00 347246 12/01/2016 EDMONDNERO 32.40 347247 12/01/2016 INDIAN RIVER RDA LP 1,415.00 347248 12/01/2016 CEMEX 880.02 P12 TRANS NBR DATE VENDOR AMOUNT 347249 12/01/2016 MICHAEL KORPAR 120.00 347250 12/01/2016 CHERYL SCRANTON 3,420.00 347251 12/01/2016 INTERNATIONAL SWEEPING INC 5,040.00 347252 12/01/2016 WEIGHT WATCHERS NORTH AMERICA INC 3,162.00 347253 12/01/2016 MICHELLE VAN KEULEN 75.00 347254 12/01/2016 NICOLACE MARKETING INC 1,430.00 347255 12/01/2016 CHARLES ZOKVIC 616.00 347256 12/01/2016 WINSUPPLY OF VERO BEACH 327.84 347257 12/01/2016 CORONA LAND COMPANY LLC 84,837.51 347258 12/01/2016 GARRETT SMITH 120.00 347259 12/01/2016 WOERNER DEVELOPMENT INC 406.00 347260 12/01/2016 CREATIVE POWER SOLUTIONS INC 316.25 347261 12/01/2016 ECMC 254.34 347262 12/01/2016 DANIEL BAKER 242.00 347263 12/01/2016 JOSEPH CATALANO 100.00 347264 12/01/2016 OVERDRIVE INC 1,548.41 347265 12/01/2016 RAYMOND J DUCHEMIN 100.00 347266 12/01/2016 BERMUDA SANDS APPAREL LLC 164.14 347267 12/01/2016 ALLDATA LLC 1,500.00 347268 12/01/2016 HEATHER 1 ATTON 20.00 347269 12/01/2016 GFA INTERNATIONAL INC 9,823.50 347270 12/01/2016 BRYAN KLASSEN 150.00 347271 12/01/2016 LOWES HOME CENTERS INC 3,303.55 347272 12/01/2016 CARDINAL HEALTH l 10 INC 5,005.00 347273 12/01/2016 ALEX MIKLO 290.00 347274 12/01/2016 BURNETT LIME CO INC 6,463.80 347275 12/01/2016 IMPECCABLE SIGNS INC 1,176.00 347276 12/01/2016 AMERICAN MINORITY BUSINESS FORMS 574.75 347277 12/01/2016 PENGUIN RANDOM HOUSE LLC 38.55 347278 12/01/2016 CARMEN LEWIS 180.00 347279 12/01/2016 STRAIGHT OAK LLC 85.53 347280 12/01/2016 CALDWELL PACETTI EDWARDS 2,697.80 347281 12/01/2016 CHEMTRADE CHEMICALS CORPORTATION 4,550.08 347282 12/01/2016 WADE WILSON 330.00 347283 12/01/2016 FAMILY SUPPORT REGISTRY 156.45 347284 12/01/2016 RDW QUALITY BUILDERS LLC 12,793.00 347285 12/01/2016 BRYAN CAVE LLP 18,180.20 347286 12/01/2016 EUROFINS EATON ANALYTICAL INC 600.00 347287 12/01/2016 LANGHAM CONSULTING SERVICES INC 5,460.00 347288 12/01/2016 RONALD NICHELSON 160.00 347289 12/01/2016 MICHAELEDWARD HAMILTON 300.00 347290 12/01/2016 CORNERSTONE FAMILY SERVICES OF WEST VIRGINIA 425.00 347291 12/01/2016 SYLIVIA MILLER 1,241.00 347292 12/01/2016 HAWKINS INC 942.50 347293 12/01/2016 FLORITURF SOD INC 156.00 347294 12/01/2016 LONGHORN LANDSCAPING AND SOD LLC 4,617.00 347295 12/01/2016 KAMAN INDUSTRIAL TECHNOLOGIES CORPORATION 3,395.00 347296 12/01/2016 SCRIPPS NP OPERATING LLC 1,446.32 347297 12/01/2016 JOSEPH DIZONNO 120.00 347298 12/01/2016 KARYN BRYANT 17.84 347299 12/01/2016 GENUINE PARTS COMPANY 213.38 347300 12/01/2016 JENNIFER E PROPER 35.00 347301 12/01/2016 GERELCO TRAFFIC CONTROLS INC 15,895.00 347302 12/01/2016 UNIFIRST CORPORATION 629.50 347303 12/01/2016 SERVICE LIGHTING & ELECTRICAL SUPPLIES INC 756.97 347304 12/01/2016 SC1 UMACHERAUTOMOTIVE DELRAY LLC 112.02 347305 12/01/2016 SITEONE LANDSCAPE SUPPLY LLC 14.24 347306 12/01/2016 ADVANCE STORES COMPANY INCORPORATED 1,287.66 347307 12/01/2016 DENISE GILLESPIE 140.00 347308 12/01/2016 EGP DOCUMENT SOLUTIONS LLC 2,241.05 P13 TRANS NBR DATE VENDOR AMOUNT 347309 12/01/2016 RUSSELL L OWEN III 120.00 347310 12/01/2016 ROCCO CAVALLO 100.00 347311 12/01/2016 WAGEWORKS INC 19.50 347312 12/01/2016 E & D CONTRACTING SERVICES INC 17,401.50 347313 12/01/2016 CERES ENVIRONMENTAL SERVICES 253,287.00 347314 12/01/2016 EASTERN PIPELINE CONSTRUCTION INC 1,375.00 347315 12/01/2016 BUSY BEE LAWN & GARDEN CENTER INC 24.00 347316 12/01/2016 SILVIO MARTINEZ 135.00 347317 12/01/2016 JONATHAN DALESSIO 27.00 347318 12/01/2016 DEBBIE CARSON 50.00 347319 12/01/2016 PEOPLE READY INC 19,344.00 347320 12/01/2016 MARTIN COUNTY RESTORATION INC 3,295.48 347321 12/01/2016 KEITH ADAMS 140.00 347322 12/01/2016 ROBERT O RICHARDSON 280.00 347323 12/01/2016 KATHRYN MARIE REINA 50000 347324 12/01/2016 MATTHEW NEAL VAN ERT 20,465.79 347325 12/01/2016 EMILY GOUGE 100.00 347326 12/01/2016 CHARLOTTE BOWLING 120.00 347327 12/01/2016 ESTEE HAZELIP 500.00 347328 12/01/2016 ALAN WHEATLEY 285.00 347329 12/01/2016 SANDRAAILES 105.00 347330 12/01/2016 EQUELS LAW FIRM 7,875.00 347331 12/01/2016 ROY J PENCE 19,676.50 Grand Total: 1,404,726.59 P14 ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1010219 11/28/2016 EVERGLADES FARM EQUIPMENT CO INC 396.30 1010220 11/28/2016 HENRY SCHEIN INC 3,100.28 1010221 11/28/2016 INDIAN RIVER BATTERY 168.00 1010222 11/28/2016 APPLE INDUSTRIAL SUPPLY CO 432.80 1010223 11/28/2016 ABCO GARAGE DOOR CO INC 171.00 1010224 11/28/2016 ALLIED UNIVERSAL CORP 2,584.17 1010225 11/28/2016 GROVE WELDERS INC 1,487.06 1010226 11/28/2016 DYNAMIC BRANDS LLC 105.00 1010227 11/28/2016 CAPITAL OFFICE PRODUCTS 781.02 1010228 11/28/2016 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 883.56 1010229 11/28/2016 BENNETT AUTO SUPPLY INC 918.62 1010230 11/28/2016 AUTO PARTNERS LLC 661.71 1010231 11/28/2016 L&L DISTRIBUTORS 1,268.68 1010232 11/28/2016 CUSTOM PRODUCTS CORPORATION 385.00 1010233 11/28/2016 HYDRA SERVICE (S) INC 844.21 1010234 11/29/2016 AT&T 472.69 1010235 12/01/2016 COMCAST 113.21 Grand Total: 14,773.31 P15 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR AMOUNT 4746 11/28/2016 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 11,438.55 4747 11/28/2016 MUTUAL OF OMAHA 2,070.00 4748 11/28/2016 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 5,853.24 4749 11/28/2016 HEALTH ADVOCATE 377.85 4750 11/28/2016 KEVIN & PAULA JONES 77,125.00 4751 11/30/2016 INDIAN RIVER COUNTY SHERIFF 3,600,453.65 4752 11/30/2016 INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 86,512.37 4753 11/30/2016 CLERK OF CIRCUIT COURT 80,959.25 4754 12/01/2016 JOSEPH G MILLER 1,000.00 4755 12/01/2016 AGENCY FOR HEALTH CARE ADMIN 13,173.89 Grand Total: 3,878,963.80 P16 CONSENT AGENDA INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: December 6, 2017 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Mike Smykowski, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Auction Summary Report and Restoration of Fleet 814/Asset 23530 BACKGROUND: The County hosted a governmental auction at the Fairgrounds on Saturday, December 3, 2016, with surplus items from both the County and Sheriff's Department. A total of 43 lots were sold on the County's behalf, for a total price of $65,630. A summary report is attached. On November 22, 2016 and in preparation for the auction, the Board declared asset 23530, a 2006 Ford F150 (VIN 1FTRF12W76KD98933) determined to be excess by the Building Department, as surplus to the County's needs and authorized its disposal. Upon approval it was removed from the County's asset inventory. That same week, Parks vehicle 357 (Asset 21536, a 2003 F250) was taken to Fleet Management for repair, but it was determined the vehicle should be removed from service rather than undergo extensive and costly repairs. Fleet 814 was a last minute addition to the excess equipment list to meet the deadline for the final agenda prior to the auction, and therefore, there was little time for departments to notice its availability and request a transfer of the asset before the Board declared it to be surplus. Due to the short notice of its availability, and because no replacement vehicle for Fleet 357 was available, planned, or budgeted, staff determined it to be appropriate to remove Fleet 814/Asset 23530 from the auction and transfer it to the Parks Division to ensure continuity of their operations. RECOMMENDATION: Staff recommends the .Board restore Asset 23530 to active status to enable its transfer from the Building Division to the Parks Division. ATTACHMENT: Auction Summary Results Transfer Form P17 120316 Auction Summary Department Sale Price Asset # Fleet # Description Dept Total Building $150 (7) 16' Ladders & (2) 7' Ladders Building $2,800 23529 813 2006 Ford F150 Building $3,700 22359 856 2005 Chevrolet Silverado 1500 Building $2,800 22475 859 2005 Chevrolet Silverado 1500 Building $3,400 22476 862 2005 Chevrolet Silverado 1500 $12,850 Emergency Services $5,000 18282 504 1998 Pierce Saber Pumper Fire Truck Emergency Services $2,700 22188 718 2004 Ford E450 Wheeled Coach Ambulance Emergency Services $4,000 24376 724 2007 Chevy 04500 Type III Ambulance Emergency Services $900 7849-0 557 Ford F-700 F/T Cab/Chass Brush Truck ES/Animal Control $2,300 23001 685 2006 Ford E-350 Van $14,900 Parks $10 Angle Broom Attachment Parks $10 Troy Built 650 Push Mower and Snapper Mower Parks $25 Backpack Blower with Shop Vac and misc. parts Parks $100 1 3 Backpack Blowers and Troy Built Pressure Washer Parks $300 24882 John Deere 757 Z -Trac 60" mower Parks $800 24886 John Deere 757 Z -Trac 60" mower Parks $300 23630 John Deere 757 Z -Trac 60" mower Parks $550 24887 John Deere 757 Z -Trac 60" mower Parks $6,700 15742 191 1995 Ford Tractor with Loader Attachment $8,795 Sandridge $10 93370 Grinder, pressure cleaner, Ball Washer and 2 Toro Reel Masters Sandridge $100 22495 Scag 3 wheel rotary mower - Does not Work Sandridge $100 22494 Scag 3 wheel rotary mower - Does not Work Sandridge $1,200 153140 612 1994 GMC 1 ton dump truck $1,410 SRA $200 22887 880 Ford 16' Van Terra - Wrecked SRA $100 25521 888 2009 Chevy Titan Bus (31') - Does Not Run SRA $100 22995 889 5550 31 Bus -Wrecked $400 Traffic Engineering $950 14053 205 1992 Ford F-350 flatbed Traffic Engineering $1,500 15654 207 1995 Ford F-350 with Crane Traffic Engineering $1,700 15790 209 1995 GMC Sierra C-3500 $4,350 Utilities $125 22447 Four 2" Pumps Utilities $2,800 21897 329 2004 Ford Ranger Utilities $2,700 195220 340 2001 Ford F-350 Utilities $2,300 195260 341 2001 Ford F-350 Utilities $3,400 20235 404 2002 Ford F-350 Truck Utilities $2,800 21888 443 2004 Ford Ranger Utilities $2,300 191330 447 2000 Ford F-350 with Tommy Lift Utilities $4,500 206610 457 2002 Ford F350 Utilities $2,200 191350 459 2000 Ford F-350 with Tommy Lift $23,125 565,630 Initial Results - pending verification with Auctioneer 00 1/1 TOTAL $65,630 INDIAN RIVER COUNTY FORM FOR DISPOSAL/TRANSFER OF EXCESS PROPERTY TO: Raeanne Cone, Finance Department `r DATE: Declared Surplt5i 1/15 Hot � 8 IBIS SUBJECT: Disposal/Transfer of Excess Property _-- FROM: Check One: Surplus Transfer X Trade -In Non -Capital Missing/Stolen Asset Number 23530 Department: Bu, ta.+-jf� Fleet Number: 814 Sena] Number- I FTRF12 W76KD98933 Description 2006 FORD F-150 Do you have possession of the asset? Yes No If Lost/Missing has a police report been filed? Yes No If yes, please attach a copy of the police report. If no, state reason: Is the item functional/IVORR7NG CONDITION and could be used by another department? Yes l�) No If not in working condition, description of problems with item If transfer, department transferred to: Contact Person: A V t -J Telephone Number - Physical Location of asset: r -J -e -M - (The above information will aid Purchasing and Facilities Management in the process of equipment removal from department). If asset will be replaced, please answer the following. Purchase Orddeerj Number for Replacement. Date Replacement Received Approval L J1 ! 'I 1 oq,, L, Captial Asset Custodian Date Approval Supervisor/Manager Approval Director If asset transfer, approval of denartrnent receivingassel Approval Director Additional Comments: To be completed by Budget Department. Date Date 11/ 9 /-o Date Approved for- Surplus Transf. Trade -In Replacement Budget Director Date IT 1S THE DISPOSING DEPARTMENT'S RESPONSIBILITY TO KEEP THE ITEM UNTIL FACILITIES MANAGEMENT CAN PICK UP. DO NOT REMOVE PROPERTY FROM YOUR LOCATION WITHOUT PROPER AUTHORIZATION FOR DISPOSAL. This form is to be used for all property with or without an asset number assigned. Please attach a copy of this fonn securely to the item being disposed of All other forms for disposal/transfer of property now obsolete. Revised: August 2015 P19 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator FROM: Richard B. Szpyrka P.E., Public Works Director SUBJECT: Approval of Blanket PO to Cover Interim Paving and Resurfacing Purchases DATE: December 1, 2016 BACKGROUND: On September 20, 2016, the Board rejected the responses received for Bid 2017002 for Annual Paving and Resurfacing, and authorized the revision of the specifications and release of a new invitation to bid. Upon rejection of the bids, Community Asphalt agreed to a two-month extension of the previous bid 2014004 and purchase order 76098 was issued to cover interim requirements during the preparation of the new bid. At the time, staff anticipated only a few weeks would have been needed to modify the specifications and re -advertise the bid, however the impacts of Hurricane Matthew left staff unavailable to complete the documents. To date, the Road and Bridge Division has not completed the modification to the bid specifications, however the need for paving services has continued. ANALYSIS• Because the planned extension to the previous bid has expired and in order to continue planned road work, staff would like to request the Board authorize a total six-month extension to Bid 2014004 with Community Asphalt for the period October 1, 2016 through March 31, 2017. Community Asphalt has agreed to extend the previous bid through March 31, 2017. FUNDING: Estimated expenditures for the period October 1, 2016 through March 31, 2017 are $562,000 and available as follows: Account Number Account Description Amount 10921441-053360 Road Resurfacing $550,000 11121441-035310 Paving Material $12,000 RECOMMENDATION: Staff recommends the Board formally authorize a total six-month extension to the award of Bid 2014004 to Community Asphalt. APPROVED AGENDA ITEM FOR: December 13, 2016 C:\Users\GRANICw11AppData\L.ocai\Tetnp\BCL Technologies\easyPDF 7\(a BCL @D4057F7A\@a BCL@D4057F7A.doc RA= P20 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director FROM: James W. Ennis, P.E., PMP, County Engineer SUBJECT: Change Order No. 4, Final Payment and Release of Retainage Gifford Neighborhood 45th Street Beautification Project DATE: November 29, 2016 DESCRIPTION AND CONDITIONS On July 7, 2015, the Board of County Commissioners awarded Bid Number 2015040 to Sunshine Land Design, Inc. in the amount of $1,112,457.78. The improvements include the milling and resurfacing of 45th Street from 43rd Avenue to East of 24th Avenue, the addition of the addition of 5' wide paved shoulders, pavement markings, 700 -LF of new sidewalk, existing sidewalk and drainage enhancements, and substantial landscape improvements. Three Change Orders were approved by the Board of County Commissioners for the removal of existing asbestos -cement water main and replacement of failed drainage throughout the project corridor, increasing the Contract Total to $1,933,350.01 Change Order No. 4 is to make final adjustments to contract bid items for a decrease to the total contract price by $121,265.72 for a final cost of $1,812,084.29 and make final contract time adjustments. Sunshine Land Design, Inc. has completed the project and has been paid $1,653,505.95 with $87,026.63 held in retainage. Sunshine Land Design, Inc. has submitted Application for Payment No. 12 -Revised for final project payment and release of retainage in the amount of $158,578.34. FUNDING Funding is budgeted and available as follows: Secondary Roads Account No. 10921441-066510-03023 45th Street Beautification ($71,551.71) Secondary Roads, Retainage Account No. 109-206000-03023 45th Street Beautification ($71,527.91) Utilities Retainage Account No. 471-206000-16503 45th Street Beautification ($15,498.72) F.APublic WorkAHNGINEF+RING DIVISION PROJECTMI506-Gifford Neighborhood 45th St BeautificetionWdmWagenda itemsThange Order R4 - FindWCC Agenda for Release of Retainage.do. P21 Page Two BCC Meeting December 13, 2016 Change Order No. 4, Final Payment and .Release of Retainage RECOMMENDATION Staff recommends approval of Change Order No. 4, and payment of Application for Payment No. 12 -Revised to Sunshine Land Design, Inc., in the amount of $158,578.34. ATTACHMENTS Sunshine Land Design, Inc. Application for Payment No. 12—Revised Change Order No, 4 DISTRIBUTION Sunshine Land Design, Inc. William Scott, Superintendent, Road and Bridge Division AGENDA ITEM FOR DECEMBER 13.2016 F:\PubHo Works\ENGINEERING DIVISION PROJECTS\1506-Gifford Neighbmbood 45th Sl Beautification\Admm\agenda items\Cl ange Order fA - FnW\BCC Agenda for Release of Retainage.doc P22 s 't SECTION 00622 - Contractor's Application for Payment Gifford Neighborhood 4P Street Beautificatlon Project Application for Payment No, 12rev For Wo c_cqmP-IIsh§§ throggh the Mriod of 06/26/16 through 10/25/16 To: Indian River County (OWNER} From. - (CONTRACTOR) SUNSHINE LAND DESIGN, INC. -- Bid No.: 2015040 Project No.: 1506_ 1) Attach detailed schedule and claques of all paid Invoices. 1. Original Contract Price: $1,306,877.14 2. Net change by Change Orders and Written Amendments (+ or $ 626,472.87 3, Current Contract Price (1 plus 2): $ 1.933,350.01 4. Total completed and stored to date: $ 1,12,084.29 5. Retainage (per Agreement): e' completed Work: % of retainage: $ Total Retainage: $ 6. Total completed and stored to date less retainage (4 minus 5): $ 1,812,084.29 7. Less previous Application for Payments: $ 1.653,505.95 8. DUE THIS APPLICATION 16 MINUS 7): 158 578.34 c_ONTMCTORIS CERTIFJC TA ION: UNDER PENALTY OF PERJURY, the unlersigned CONTRACTOR certifies that (1) the labor and materials fisted on this request for payment have been used in the construction of this Work; (2) payment received from the last pay request hay: been used to make payments to all subcontractors, laborers, materiaimen and suppliers except as listed on Attachment A, below; (3) title of all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all Liens, security interests and encumbrances (except such as are covered by a Bond acceptable to OWNER indemnifying OWNER against any such Lien, security interest or encumbrance); (4) all Work covered by this Application for Payment is in accordance with the Contract Documents and not defective; and (5) If this Periodic Estimate is for a Final Payment to project or improvement, I further certify that all persons doing work upon or furnishing materials or supplies for this project or improvement under this foregoing contract have been paid In full, and that all taxes imposed by Chapter 212 Florida Statutes, (Sales and Use Tax Act, as Amended) have been paid and discharged, and that I have no claims against tI• i OWNER. Attached to or submitted with this form are: 1. Signed release of lien forms (partial or final as applicable) from all subcontractors, laborers, materialmen and suppliers except as listed on Attachment A, together with an explanation as to why any release of lien form is not Included; 00632 - Conuaci to Application for Payment - o3-10 rev 00622 -1 FV W10 WvkMENOM1EERM OMMON PROJECr8ti SMCMW W Ne+� $51h at 8eWB cMmnWm V1W deamtentatN 01nU d GWIMUMM a App keWn for "M - 03.10 rov.doa Roy. 06M P23 ._`� nit SECTION 00622 - Contractor's Application for P,aymfl 2 8 2016 Gifford Neighborhood 464h Street Beautiification,Pro ct �A I Application for Payment No. 12rev . For Work Accomptishga through th§period of 06126116 through 10/25/16 To: Indian River County (OWNER) From: (CONTRACTOR) SUNSHINE LAND MIGN, INC. Bid No.: 2016040 Project No.: 15W 1) Attach detailed schedule and copies of all paid Invoices. 1. Original Contract Price: 11,306,877.14 2. Net change by Change Orders and Written Amendments (+ or r): 626,472.87 3. Current Contract Price (1 plus 2): 1,933.350.01 4. Total completed and stored to date: $ 1,812,084.29 5. Retainage (par Agreement): % C'. completed Work: of retainage: $ Total Retainage: $ 6. Total completed and stared tti date less retainage (4 minus 5): 1.812,084.29 7. lass previous Application for Payments: $ 1.653.505.95 g. DUE THiS APPLICATION (6 MINUS 7): 158.578.34 . CQMTTOR'S CERT FIfiMt0N: UNDER PENALTY OF PERJURE', the undersigned CONTRACTOR certifies that (1) the labor and materials listed on this request for payment have been used in the construction of this Work; (2) payment received from the last pay request he6 been used to make payments to all subcontractors, laborers, materilalmen and suppliers except as listed on Attachment A, below; (3) title of all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all Liens, security interests and encumbrances (except such as are covered by a Bond acceptable to OWNER indemnifying OWNER against any such Lien, security interest or encumbrance); (4) all Work covered by this Application for Payment is in accordance with the Contract Documents and not defective; and (5) If this Periodic Estimate is for a Final Payment to project or improvement, I further certify that all persons doing work upon or furnishing materials or supplies for this project or improvement under this foregoing contract have been paid in full, and that all taxes imposed by Chapter 212 Florida Statutes, (Sales and Use Tax Act, as Amended) have been paid and discharged, and that I have no claims against tl-s OWNER. Attached to or submitted with this form are: 1. Signed release of lien forms (partial or final as applicable) from all subcontractors, laborers, materialmen and suppliers except as listed on Attachment A, together with an explanation as to why any release of lien form is not included; Ale (l 0882'2 - CnnbadofsAPPn radon ter Payr&O rev 00822 - i P: A6k v NGINEMN0 01MON PR0JE-CM1M6-ae«d NeOb~ 441n seEeauUAawn,A Wta doasmawow Cha QuC�== • cwhdaes Aplllftft rot Pny+mM . tX IO rmv.doafty. OW P24 -- Page 2 of 5 2. Updated Construction Schedule per Spe ,iftcation Section 01390, and Dated 08/02/2016 By: (CONTRA R — m t be signed by an Officer dOhe Corporation) MARGARET FENTON, VICE PRESIDENT Print Name and Title STATE OF FLORIDA COUNTY OF INDIAN RIVER Before me, a Notary Public, duly commisstined, qualified, and acting, personally appeared -- MARGARETFENTON ' who being by -me first duly sworn upon oath, says that he/she is theVICE PRESIDENT _ of the CONTRACTOR mentioned above and that he/she has been duly authorized to act on behalf of it, and that he/sloe executed the above Contractor's Application for Payment and Contractor's Certification statement on behalf of said CONTRACTOR; and that all of the statements contained herein are true, correct, and complete. Subscribed and sworn to before me this 02 day of AUGUST 12016 MARGARET FENTON is (SEAL) w � personally known to me or has produced s t en i tca io . NOTARY PUBLIC: •� Qin LJ�- �vv meted name: FRANKIE TAYLOR — -Nolary Pub11"Ute af#Iarida My Comm, Expires Feb 20, 2019 Commission N FF 171243 ;�t•r 9=dtlro ohfto lNGtWAssn. Commission Expiration: [The remainder of this p4ge was left blank intentionally] 00622 - Contractor's Application for Payment - 03-10 rev 00622-2 F'Pobft WwWENGINEEAING OhMON PROJECM150S.W.M NeigWwhood 45th $t 8aeu4dirMw AdrrdnWd doa wtslMaster Cwi bm o*wmm16100522 - CoM a=r5 Ap01aat1onforP2ymen1-03.10rev-tlot PAW 05101 P25 Page 3 of 5 SURETY'S CONSENT OF PAYMENT TO CONTRACTOR: The Surety, WESTFIELD INSURANCE COMPANY ,a corporation, in accordan6e with Public Constmotion Bond Number 6086211 , hereby consents to payment by the OWNER to the CONTRACTOR, for the amounts specified in this CONTRACTOR's APPLICATION FOR PAYMENT. TO BE EXECUTED BY CORPORATE SURETY: Attest: WESTFIELD INSURANCE COMPANY Secretary Corporate Surety One Park Ciide, P.O. Box 5001 Westfield Center, OH 44251-5001 Business Address t me: Joseph E. Coons It Attorney in -Fact {Affix Corporate STATE OF FLORIDA COUNTY OF INDIAN RIVER Before me, a Notary Public, duly commissioned, qualified, and acting. -personally appeared Joseph E. Coons , to me known r who produced as identification, who being y me first duly sworn upon oath, says that he/she is the Attorney -In -Fact for Westfield Insurance Co. and that he/she has been authorized by Westfield Insurance qloto approve payment by the OWNER to the CONTRACTOR of the foregoing Contractor's Application for Payment. Subscribed and sworn to before me this 19th day of July , 20.16 ` E mry Pulft State of no*w M THII NotW Public, State of F'C- r r1sr My Commission Expires:p1ros71tZitY0t8 �tk,kir**kik«,k�*,k�^firti*,k#«�+Ffit*,MYt�k�F«rik+lat,k*+hkk*,rrk*,rrk*kk*,k*�kYt>ti*,Y**�,Fk>cst'*�krF**,<M�t*,YftrYe+t*�7MY�kw�,rR*k [The remainder of this page was left blank intentionally] 00622 -Contractor's Application for Payment- 03-10 rev 006;' . "-3 F'.VhMkW0ft%E 1NEERINGDIVISIONPROJECTS11511S-GOmdNelphhMnW451h StHeaulince0onlAdmn;Nddomm nt&WastercontreetDocrsnantswum-Contractors Applloallon for Payment -03-11/ m doc Rev. 05101 P26 POWER NO. 0990102 00 General Westfield Insurance Co. Power of Attorney Mestfield National Insurance Co. Ohio Farmers insurance Co. CERTIFIED COPY Westfield Center, Ohio Know All Men by These Presents, That WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY, ctxporations. hereinafter referred to individually as a "Company' and collectively as "Companies," duly organized and existinngg under the taws of the State of Ohlo, and having its principal office In Westfield Center, Medina County, Ohio, do by these pr gis make; constltute and appoint CABOT W. LORD, JOSEPH E. COONS, JOINTLY OR SEVERALLY of PALM CITY and State of FL its true and lawful Attorrtey(st-In-fact with full power and authority hereby conferred In Its hame, place and stead, to execute, acknowledge and deliver any and all bonds, recognbzances_ undettakings, or other instruments or contracts of ��ip........ . I&ITATIOEi THIS POWER OF ATTORNEYCANNOT BE USED TO EXV-UTE NOTE GUARANTEE, MORTGAGE DEFICIENCY, MORTGAGE OR BANK DEPOSITORY BONDS. and to bind any of the Companies thereby as fully and to the same extent as If such bonds were signed by the President, sealed with the corporate seal of the applicable Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attorneys) -in -fact may do In the premises. Said appointment is made under and by authority of the followmg resolution adopted by the Board of Directors of each of the WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARME INSURANCE COMPANY: "Be It Resolved, that the President, any Senior Executive, any Secretary or any Fidelity & Surety Operations Executive or other Executive shall be and is hereby vested with full power and authority to appoint any one or more suitable persons as Attomey(s)-in-Fact to represent and act for and on behalf of the Company subject to the following provisions: The Attorney -fn -Face may be given full power and authority for and in the name of and on behalf of the Company. to execute, acknowledge and deliver, any and all bonds, recognlzariees, contracts, agreements of indemnity and other conditional or obligatory undertakings and any and all notices and documents canceling or terminating the Company's (lability thereunder, and any such Instruments so executed by any such Attorney -In -Fact shall be as binding up, on the Company as if siggned by the President and sealed and attested by the Corporate Secretary.' 'Be it Further Resolved that the s?naW of any such designated person and the seal of the Comparry heretofore or hereafter affixed to any power of attorneyy or any certificate relating thereto by fetsimlle, end any power of attorney or certifigte bearing facsimile signatures or facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which It is attached " (Each adopted at a meeting held on February 8, 2000): In Witness Whereof, WESTFIELD INSURANCE COMPANY, WESTFIELD MITiONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY have caused these presents to be signed by their National Surety Leader and Senior Executive and their corporate seals to be hereto affixed this 21st da of MARCH A D., 201 . ", 20"' WESTFIELD INSURANCE COMPANY Corporate sY"i�ot+fu",, C=1 �!r p ,•``�? ......"••!�sG WESTFIELD NATIONAL INSURANCE COMPANY Affixed a4tf +a►o f�•�~����`+. OHIO FARMERS INSURANCE COMPANY State of Ohio "•'— County of Medina ss Dennis P. Baas, National Surety Leader and Senlor Executive On this 21st day of MARCH A.D.. 2014 , before me personally came Dennis P. BaUS to me known, who, being by me duly sworn, did depose and say, that he resides in Wooster, Ohio; that he is National Surety Leader and Senior, Executive of WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FAR,14ERS INSURANCE COMPANY, the companies described in and which executed the above instrumenC that he knows the seals of said Companies; that the seals affixed to said instrument are such corporate seals: that they were so affixed by order of the Boards of Directors of sold Companies; and that he signed his name thereto by like order. Notarial " Seal Fit A L S Affixed f� z 'f State of Ohio Ngo County of Medina ss.: 4 od tE bF David A. Kotnik, Atttmtey at Law, Notary Public My Commission Does Not apire (Sec. 147.D3 Ohio Revised Code) 1, Frank A. Carrino, Secretary of WESTFIELD INSURANCE COMPANY, WESTFIELD NATIONAL INSURANCE COMPANY and OHIO FARMERS INSURANCE COMPANY, do hereby certify that the above and foregoing Isa true and correct copy of a Power of Attorney, executed by said Companies, which is still in full force and effect,, and furthermore, the resolutions of the Boards of Directors, set out in the Power of Attorney are In watt force and effect. fn W/tness Whereof; I have hereunto set my hand and affixed the seals of said Companies at Westfield Center, Ohio, this 19th day of July 2016 yy��** � � i• � �c� +�_1'y� NrtAw""�+r[B � � /�(7�(/ '/•/�/�/�l/11f • �t .� � Frank A. Carrino, Secretary .7r'•. �` . y • s f '••.. # ..+ +�'•s .•' pfd BPOAC2 (combined) (06-02) P27 Page 4 of 5 CERTIFICATION OF ENGINEER: I certify that I have reviewed the abGve and foregoing Periodic Estimate for Partial Payment; that to the best of my knowledge and belief it appears to be a reasonably accurate statement of the work performed - nd/or material supplied by the Contractor. I am not certifying as to whether or not the Contractor has paid all subcontractors, laborers, materialmen and suppliers because I am not in a position to accurately determine that issue. Dated SIGNATURE CERTIFICATION OF INSPECTOR: I have checked the estimate against the Contractor's Schedule of Amounts for Contract Payments and the notes and reports of my inspections of the project. To the best of my knowledge, this statement of work perfor ned and/or materials supplied appears to be reasonably accurate, that the Contractor appears to be observing the requirements of the Contract with respect to conttructibn, and that the Contractor should be paid the amount requested above, unless otherwise noted by me. .I am not certifying as to whether or not the Contractor has paid ail subcontractors, laborers, materialmen and suppliers because I am not in a position to accurately determine that issue. Dated SIONATURNE -- [The Remainder of This Page Was Left Blank Intentionally] 00622 - Contractor's Application for Payment - 03-10 rev 00671- 4 F:VWiie Wmke1ENG1NEERMG DMSK)N PROJECTw5wGRfard Wobmimd 4M St 8wuff1oaUon%Admtnibid doamW*W8sW Corlrect DooumerdsMW= - C«'1 acws Applicetbnfor Payrnmt - WO rav doe ROW OSfM1 P28 - Page 5 of 5 ATTACHMENT A 1. List of all subcontractors, laborers, materialmen and suppliers who have not been paid from the payment received from the last Pay Request and the reason why they were not paid (attach additional pages as necessary). NONE 2. List of all subcontractors, laborers, materialmen and suppliers for whiph a sighed release; of lien form (partial or final as applicable) is not included with this Pay Request, together with an explanation as to why the release of lion form is not included (attach additional pages as :necessary). MASCHMEYER CONCRETE -,DUE TO INCORRECT PRODUCT THE ORIGIN SUPPLIERWAS NOT FAMM FOR TWO LOADS OF CONCRETE. ALL OTHER MONIES DUE TO 00622 - cootradoes Application for Payment - 03-10 rev 00622-6 F.9k6 io WorkeIENGINEERING OWISION PROJEM1506.6WOrd rloWbxhood 4S4h St BesoMeoWrAAdminlWd q=mw4dlirlestercw**a Doaime AMosn - cowedofe Appal ion for Payment - 0:.+-10 mv.doc Rev. %V P29 (TO ACCOMPANY CONTRACTOR'S FINAL APPLICATION FOR PAYMENT) PROJECT NAME: Gifford Neighborhood 45"' Street Beautification Prolect _. IRC PROJECT NO: 1506 STATE OFOr 1 CEG. COUNTY OF Personally before me the undersigned officer, authorized by the laws of said state to administer oaths, comes 'we-.- Land S7cr, I rk , who on oath says: That he is the CONTRACTOR with whom In Ian River aunty, Florida, a political subdivision of said state, did on the 10 day of S f— ,2Q -ISL, enter into a contract for the performance of certain work, more 0drficularly described as follows: S-l-.jiLu.�-ti rte, v>-.� �Qc� 1 So lP UNDER PENALTY OF PERJURY, affiant further says that said construction has been completed and the Contract therefore fully performed and final payment is now due and that all liens of alt firms and individuals contracting directly with or directly employed by such CONTRACTOR have been paid in full EXCEPT: Name Description/Amount I Ghcon(-(p who have not been paid and who are due the nount.set forth. Affiant further says that: 1. CONTRACTOR has reviewed -the Contract Documents. 2. CONTRACTOR has reviewed the Work for compliance with the Contract -- Documents. 3. CONTRACTOR has completed the Work in accordance with the Contract Documents. 4. All equipment and systems have been misted in the presence of the ENGINEER or his representative and are fully operational with no defects or deficiencies except as listed below. OOn2-1 R)Pubde WorkslENGiNEERING DIVISION PROJECTS\1508-Gin"aro Neloftrhood 45th St 89mMcaIion%AdminlbM doeumantsvAsster Contract DocumentsNOM2 - Contradors Final CoMoadon REV 04.07.doc P30 5. The Work is complete and ready for final acceptance by the OWNER. 6. CONTRACTOR hereby certifies that it has no claims against the OWNER. (Corporate Seal) ltgskoae , Lanc(J�v(v2-,n. (6 (Con7��_&_'o ) $ ` z Win, VP Subscribed and swom to before me this day of , 70 (P. FRANKIE TAYL]2019 4 : Notary Public State NotaryPublic State of Flo ' a at Large ;;~ ; Z My Comm, Expires FeMy Commission expires: _ A; Commission FF ° �„8ondedttuou0h National + + END OF SECTION + + 00632-2 ^- F:lPublie Works%ENGINEERING DWISION PROJECTS11506-Ci ford Neighborhood 45th St ReautiAcatlonoArninlbid documehtsWaster Contract Oowments100632 - Contractor's Finel Certifii;atlon REV 04-07.doc P31 Z£d - ` N P+ Y $ QQ 4g sg `S'I"&� J�i NpP4PPP�PPP�P��Nr?QL�i 4NiG7 m''I11 Yi 1. N +i+omaH imm +1mv°WDN�' map�N V rr W m O O YH mO �YA1 O 2 : CI mnZ00A CAZy J1 AW I 0W W0 TG99 0A 1 CAa 3O0°z Cp A I'm p-1 :•::-:. 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N G a-,.`�'.� r�r+�Yrrr�.��rr ' ♦O00$ mJ�Nm aN N+'pr r jr r r r 111 WAIVER AND RELEASE OF LIEN UPON FINAL PAYMENT PROJECT NAME: IRC- GIFFORD NIEGHBORHOOD 45TH STREET Know all men by these presents, that the undersigned Greg Hampton I (NANX) i Controller of Blue Goose Construction Lienor, in consideration CUMEI (COMPANY NAMED of the final payment in the amount of _ 10.00 , hereby waives and releases its lien for labor, services, or materials furnished to and under an order given by ` SUNSBI E LAND DESIGN, INC.. on the project of owned by to the following property: IRC_45Tff STREET GIFFORD NEIGHBORHOOD BEAUTIFICATION BOND No. 6086211 INDIAN RIVER COUNTY, FLORIDA DATED this i k day of a MTMSS: STATE OF FLORIDA County of W ur- . BY: PRINTNAME: GREG J arh Prod TITLE: C-cf/� �y►' The foregoing instrument was acknowledged before me this _day of 20� by of . who is liersonady known to me or has/have produced as identification and who did/did not take an oath. My Commission Expires: RmHW, o;Fme— BTATE OF FLORIDA . Camp FF244W Expiros �/2D19 Notary Public, State of Florida 3M t f I P33 i :'�3't WM. . 41� P R:ELEASF, OF LIEN UPON FINAL PAYMENT �R=CT NAME:' '•IRC=GiFFORD N&O HB6RHOOD -45 ..STREET - ' `: ' know. sll men'iy:aeiresent, -that.; LJe77 7 por� in' consideration WANYN ML of ti�e'fmsl,ranent in �e'ainount 50.00 ; hereby wipes and Memo its lien fpr labor, `services, 'or.materials • M3 shed to and under au Qrdpr. given.6y 'SUNSFIME LAND DESIGN;; NC. ' ' `on the proiecfi of ;. !. v�nedby to the (PAPWi010 Properly: :INDIAN RM COUNTY 45'?�;MTRRFT BE ipTiF_ ICA,TION `:OlYp x%'6086211 ..INDIAN RIVER COUNTY, FLORIDA DATED this 2''`f �! day of�ZO % WITNESS: ' "COMP : � • �//4 �/ C , TITLE: U STATE OF FLORIDA County of The foregoing instrument was acknowledged before me this Z- day of _LE20_1�j by L-A�2 of 1=S1 b , who is person own to me or has/have produced Fi_c iz__t n a 17Tzi v e -7-'r, Lj�� as identification and wh di duet take an oath. My Commission Expires: 7,y I -. Notary Public, State of Florida • � ' ' ' $o�tWtN�com . . Comcn�lon Na fF 8�6T9 P34 'V�AIVER AND �t=A$E UF•T. W MON MAL PAYMENT PROJECT NANW: _ IRC. GIFFORD 14LMkt iutiHUUIJ 43-- 51. Kbl_U Know all }nen by these prese'tet t��t t� undersigge� _ ' t -94 Ct d,' %' of ' i� ` � � Li�Mr, In cogsideration of he tin :payment I}ha ainouaf Qf 79r 875 .'herebp wai�►es once ror labor, services, or materials hruished to and tinder anprdor given bg SUNSHIi�tE LAND•DESItxN. NQ oi► tui Prgjec o .. .. .. • owned �y �; ' to the following property: , IRC &H,STRW GIFFOR DGMOPXOOD BEAIITRICA'l'IQN . =, BOND 24'. 6Q$b211 RV1)IAN R'I'VER COUNTY; FLORIDA DATED Ibis day of 20.6. wr s: cowPAl� PRINT NAME:" Kevin Martin TME: Credit Manager STATE OF FLORIDA County of Nil`..iSBOk)UGH ` The foregoing. Wtrmnof was acknowed ed before me tbis day of 20 G6 , of 1 O ergason who is personally known to me or haslbave produced .� as identification and who did/did not take an oath. My Commisai n &PN�LQQtIY �iSfip , f Y'"'• Wf / dz; �•� w. SO' •�yy_j # Fb'j2� �� Y c Notary stab , StS"tate of F orldfl , P35 WAIVER AND RELEASE OF LIEN UPON FINAL PAYMENT PROJECT NAME: IRC- GIFFORD NIEGHBORHOOD 45TH STREET Know all men by these presents, that the undersigned �d� Jae ��JQ `' rUiQ1.lQ of :Lienor, in consideration Mri x (COMPANY NAME of the final payment in the amount -of 10.00 . hereby waives and releases its lien for labor, services, or materials furnished to and under an order given by SUNSHINE LAND DESIGN, INC. on the project of owned by to the following. property: IRC_ 45TR STREET GIFFORD NEIGHBORHOOD BEAUTIFICATION BOND No. 6086211 INDIAN RIVER COUNTY, FLORIDA DATED this �_ day of 2OL6 COMPANY; BY: PRINT ''`` TITLE: t STATE OF FLORIDA County —The foregoing instrument was a wl e b fore a this �� _day of 12016 by' of who is personally kngvc m to me or has/have produced as identification and who did/did not take an oath. My Commi ion xpires: N Pu He, tate of 'da [��tvzft IAyCommfHE224202 E*"Otilmals P36 STATLJO RY WAIVER AND RELEASE OF LIEN UPON FINAL PAYMENT The undersigned, in consideration of the final paytnent in the 7 amount of1U 00 hereby waives its r1ghtto. Claim agarinst the payment bond for .labor, services, or materials f�mished to sUm[In LAND D1ESIGM .KC. on the aph of IRC -- © FORD NEIGHBORHO �D 45T" STREET for Improvements to the following described project.- IRC roject;IRC 45TH STREET rxIFFORD' NEIGH6.0RHOOD BJEAUTIFICATION �, BOND NO.- 6086211 } INDIAN RIVER COUNT', FLORIDA DATED on July 11, 201+6 Lienor' s Name: • NORTRAX INC Address: 4M R;ark Oaks Blvd, 200 Tampa,. FL 33610 By: ..� Printed NaMe: Petal Thomas The foregoing IMtrumerft was acknowledged before the this 112 day -of My. 2016 by Petal Thomas as CiWft Admin of Nortrax,14 who is knovun to mt and viha has ackn©wtedged bef&e me that she executed th; foregoing instrument for the uses and PurPosik�d*N pLyt 1CIA i. 0000 S s- Rolary Public - State of flodda 1 ' g r A My Comm. E*res Jan -Z3. 2019 Comml-i n # if 974899 ''�%"fry ;�` @ondad ihrougM National Notary Anse. Notary Public" MOTE- This is a statutx,w forrrri prescribed�by S60Wan 713.23 and 2.55, 05, Fkwfdo Statue EffiectIve 064ber 1, 1996 and Obtober 1, 1.997, resmCtive/y, a porsen May prat r6quire. a Lienor to furnish a wardtr at release of IMM that fs diflef ent f om th. s statutory fdrau x P37 CCl,�vL.1 V ir_wL Location: A86315078 JUL 0 7 2016 BY: WAIVER AND RELEASE OF LIEN FINAL PAYMENT The undersigned lienor, in consideration of the final payment in the amount of $10.00 paid by check No # 109375 hereby waives and releases its lien and right to claim a lien for labor, services or materials to SUNSHINE LAND DESIGN INC on the job of (owner) INDIAN RIVER COUNTY on the following described property: 45 STREET VERO BEACH PORT OF PUBLIC LAND IN THE VIC/AREA OF 45TH ST, CONST OF 5 FT PAVED SHOULDERS, SIDEWALK, CURBING, GUTTER & LANDSCAPE,INDIAN RIVER COUNTY,FL,, BOND#6086211 Date on Ju1-05-2016 Central Concrete Supermix, Inc. 4300 SW 74 Avenue Miami, Florida 33155 Telephone: (305) 264-5334 Facsimile: (305) 266-8002 BY -�Maffi� U I ') h,' 'L - at This document was acknowledged before me this day of�1 WMapei Sanchez Credit Manager who is personally known to me and who did take an oath. Fatima Goidero Signature of Nota _h&1/1181110 * COMMISSION i FF201019 - p(piRES: Feb: 19, 2419 q,``WWW.MRONN07ARY.COM P38 SECTION 00942 - Change Order Form No. 0 - FINAL DATE OF ISSUANCE: December 13, 2016 EFFECTIVE DATE: December 13, 2016 OWNER: Indian River County CONTRACTOR Sunshine Land Design, Inc. Project: Gifford Neighborhood 45th Street Beautification Project OWNER's Project No. 1506 OWNER'S Bid No. 2015040 ENGINEER'S Bid No. 2015040 You are directed to make the following changes in the Contract Documents: Description: The project is complete. This change order is intended to make final adjustments to bid items and contract time as follows. Increase contract time based on Work Change Directives — additional contract time added 1. Work Change Directive 11 - 10 days 2. Weather/Design Change Impact Days Granted — 75 days Total Increase in Contract Time = 85 days Attachments: (List documents supporting change) 1. Description of Itemized Changes 2. Work Change Directives 1 through 11 CHANGE IN CONTRACT PRICE: Description Amount Original Contract Price $1,306.877.14 Net Increase (Decrease) from previous Change Orders No. 11-33 $626,472.87 Contract Price Prior to this Change Order: $1,933.350.01 Net increase (decrease) of this Change Order: $(121,265,72) Contract Price with all approved Change Orders: $1.612.084.29 Substantial Completion: By: CHANGE IN CONTRACT TIMES Description Time Original Contract Time: (days or dates) Substantial Completion: 120 Final Completion: 150 Net Change from Previous Change Orders No. 1_3: (days) Substantial Completion: 125 Final Completion: 125 Contract Time Prior to this Change Order. (days or dates) Substantial Completion: 245 Final Completion: 275 hast increase (decrease) this Change Order: (days or dates) Substantial Completion: 85 Final Com letion: 85 Contract Time with all approved Change Orders: (days or dates) Substantial Completion: 3M Final Com letion: W. Ennis, ,P.E. 11/29/16 APPROVED: By: OWNER (Signature) Richard B. Szpyrka, P.E. 00942 - Change Order Form REV 0407 00942-1 RAPubAc WorkeTWINEERINO DIVISION PROJECTSII ifford Neighborhood 45th $I BeauliflcallonlAdmin%agenda ilemalChange order R4 - Finah00942 -Change Order Form REV 04-07.doc Rev. DMI P39 CHANGE ORDER NO. 4 - FINAL DESCRIPTION OF ITEMIZED CHANGES PROJECT NAME: Gifford Neighborhood 46th Street Beautification Project I.R.C. PROJET NO.1606 BIDNO.2015040 7 oiiwl -t 7 -5."," z- -!�,; -, 6i1( 120.1 EXmn cy 110 6.17 679.70 285-714 Onal Bass Gro m SY 264 20.71 5.467,44 =-2 Svmlk SD (B" lhlck) SY 56.40 54,60 3079.44 570-1-2 Perfoymence Turf- Sod hla) SY 2.375 3.58 8,455.00 -58-0-N- SimpsoWs Stopper 0' overall Hef) EA IM 361.38 36128 680 -IG Tom Son. (20VO'l 313 10.33 3,23329 580.IH Dwatl Fakabetchees (24a4") EA 152 8.26 1.255.52 711-11-125 SoOd Trafflo Stripe (241rrheanolffAkel LF 499 5.54 2,764.46 FA -1 lForce Account Le 1 10 000.00 100,000.00 col Cross Drahis WPM MORK REDUCED) LS 0.34 313,783.32 106,847.92 CO3 AC Walaromaln -mvlwo to 401h Ave IWORK REDUCED) LS 0.08 46.387.63 2,715.06 334-143A Supsipave Asphadc Concrete Type SP-9.5fTfaffic Cl fl I JN- 38585 127.82 40293.78 334-1-138 SupetommA.Phack ropy" Type SPA2,5(rrafficM (Un TN 42 12628 6261.76 620-1-10 concrete Carb and G Mop F) LF Be 18.35 1211.10 627-2 D W4mlnl Dom- SF so 25.48 J SD3.32 580-1 D Ugustrum Tree EA 6 a79;2-5 4,075.50 706-3 71141-121 Retro-RenecUvo P.0 Mrit e sold Tmffic Sldpe (81 (Ther mo)(Mtel EA LF 32 1,218 4Z JJD 134.72 1,405.80 MAI -123 Solld Tmfffc Stdpe (121 (ThemaYWhKa) LF 227 2.37 537.99 711-11-151 Traffic Stdpe (5W-4'SWrrh9rrnol(VVbKe) LF --164- 136 288.64 711-11-162 Tmffic Woo 18mW8A 0'S a le LF as 1.76 164.88 711-11-160B Thermo Wtte)(Pavement Messacte)(School) EA 1 231.00 231.00 1- 1-170 Thermo (Whb)(Diredonal Arrow) EA 6 87.78 438.90 711 -fl -221 SHd Tr.frm Stripo (81 rrh-W.11,w) LF 438 1.10 481.80 711-li-224 Sol[d TmW Wye (186) rrhemo)(Yell ovA LF GBAO 711-11-251 Traffic SWpo ffl(10�30'Sft)ffhermo)(Yellow) F 554 T244.10 3 738.84 WCD#1 Pon9mcOmAMP Collar and Adlustment LS 1 2.237.33 2237.33 V4CD#2 Removal of Buried Concroto SF 652 2,60 1-695,20 WCDAZ Removal of Burled Co creta (over-rup) SF 80 2.60 208.00 WCD#3 Replace Corroded CW LS 1 8,314.10 8,314.10 WCrA4 Removal of Boded Concrete -AE- 1,810 2.60 4.706.00 WCD#6 R.fopatim0fTmes EA 45 75,00 3,376.00 WGQ#6 12M C..1t. R,14 F1010h, LS 1 1,290.00 1,290.00 WCD#7 28th Coud-Modiflaft Of Slde Swale LS 1 180.00 180.00 Moss Replace FiTsUng Bus Stan Connection 1 76720 N7,20 WCD#9 Qonmb Removal F-Cuth And Dollar Goneml -14- SF 2,708 2.60 7,035.60 IMC 10 Addlonal Pond Promium & RR Crossino M-oo LS 12181.96 1216185 WC0#11 Restoration Of Damaged Landson AR"uttOfHurdcone a 1 5,16567 5,765.67 SUBTOTALS1 I T 1 113.692.49 1 234,858.21 PROJECT NAME TOTAL 1 $ 121,265.72 /�1J1 lir awtar P40 SECTION 00948 - Work Change Directive DATE OF ISSUANCE: 9/24/15 No. 01 EFFECTIVE DATE: 9/24/15 OWNER: Indian River County CONTRACTOR: Sunshine Land Design Project: Gifford Neighborhood 4511' Street Beautification Project OWNER'S Project No. 1506 OWNER'S Bid No. 2015040 You are directed to proceed promptly with the following changes: Description: Raise existing inlet at station 197+45 north to accommodate construction of 5 -foot paved shoulders using an 8 -inch precast concrete collar and new pedestrian friendly grate. Purpose of Work Change Directive: Existing drainage structure at station 197+45 north is low and will present a safety hazard to the public if not addressed as part of the 5 -foot paved shoulder widening. Attachments: Sunshine Land Design Proposal dated 9/17/15 for an Inlet Adjustment and Collar If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Prices 0 Unit Prices X Lump Sum 0 Other: 0 By Change Order: Method of determining change in Contract Times [� Contractor's Records II Engineer's Records II Other: n By Change Order: Estimated increase (decrease) of this Work Estimated increase (decrease) in Contract Times: Change Directive $2,237,33 Substantial Completion: 0 days; Ready for Final Completion: 0 days. If the change involves an increase, the estimated If the change Involves an increase, the estimated amount is not to be exceeded without further time is not to be exceeded without further authorization. authorization. ACCEPTED: RECOMMENDED: APPROVED: Richard Sz rka E. y d8-6Z,,1 B B � :B 5l/ — 1 I Date: 9/24/15 1 1'Date: 71zl1/S *"END OF SECTION"" F:\Pubtic Works\ENGINEERING DIVISION PROJECTS\1506-Gifford Neighborhood 45th St BeautificationlOeslgn\Work Change Directives\WCD #111506 - 45th Street Beautification Project WCD #109241 5.doc P41 (I UH 101 LAND DESIGN 3291 SE Lionel Terrace, Stuart, FL 34997 Phone: 772 283 2648 / Fax: 772 283 8944 www.SunthineLmodDesign.com TO: Richard B. Szpyrka, RE Assistant Public Works Director Indian River County 180127th Street Vero Beach, FL 32960 (772) 226-1221 Email: rszpyrka@ircgov,com 308 DESCRIPTION: PROPOSAL PROPOSAL DATE: 9/17/2015 SUBMITTED BY: TIM TAYLOR ttav u*lnAWndc10aion•com ENGINEER: PLAN DATE: I Indian River County Gifford 45th Street Beautification 308 AS OUTLINED BELOW Qn UNITS ITEM!b ITEM COST Construct New Inlet Top Collar and Adjustment: 1 Top Slab, Grate #6511 "C" and Related Material Costs 1 Is $ 1,547.33 $ 1,547.33 2 Crew and Equipment / Delivery and Installation 4 hr $ 172.50 $ 690.00 PER PURCHASE ORDER TOTAL: $ 2,237.33 QUALIFICATIONS: THIS PROPOSAL MAY BE SUBJECT TO CHANGE IF NOT ACCEPTED WITHIN THIRTY DAYS. PAYMENTS NOT MADE PER THE ABOVE, SHALL BE SUBJECTTO ALL TERMS OF THE FLORIDA LIEN LAW. THIS INCLUDES ADDITIONAL INTEREST AND REASONABLE LEGAL FEES. ACCEPTANCE SIGNATURE: DATE: 1 i.mot� � TAI�tor !PRESIDENT DATE: 9/17/2015 CGC151888$/CUC1223792 v Inlet Adjwtment and Collar 9/17/2015 P42 SECTION 00948 - Work Change Directive DATE OF ISSUANCE: 9/28/15 No. 02 EFFECTIVE DATE: 9/28/15 OWNER: Indian River County CONTRACTOR: Sunshine Land Design Project: Gifford Neighborhood 45t�' Street Beautification Proiect OWNER's Project No. 1506 OWNER'S Bid No. 2015040 You are directed to proceed promptly with the following changes: Description: Concrete sidewalk buried underground that needed to be removed for project construction. Purpose of Work Change Directive: Removal on concrete sidewalk buried within the work limits of the project. Attachments: Sunshine Land Design Change Order Request #1 C dated 9/25/15 If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Prices 0 Unit Prices X Lump Sum 0 Other: 0 By Change Order: Method of determining change in Contract Times n Contractor's Records ❑ Engineer's Records Q Other: 0 By Change Order.- Estimated rder: Estimated increase (decrease) of this Work Estimated increase (decrease) in Contract Times: Change Directive $1§9U-0 Substantial Completion 0 da s If the change involves an increase, the estimated amount is not to be exceeded without further authorization. Y1 Ready for Final Completion: 0 days. If the change involves an increase, the estimated time is not to be exceeded without further authorization. ACCE TED: RECOMMENDED: APPROVED: By' Richard z r E. By: J` By: CONTRACTOR (Sig ture) ENGINE (Signatu(e) OWNE (Signature) Date: Date: 9/28/15 Date: r * * END OF SECTION * * F1Pub1ic WorksIENGINEERING DIVISION PROJECTS11506-Gifford Neighborhood 45th St BeautificationlDesignlWork Change DirectivesMCD #2%1506 - 45th Street Beautification Project WCD #2 092815.doc P43 (4 UR 10[ LAND DESIGN 3291 SE Lionel Terrace, Stuart, FL 34997 Phone: 772 283 2648 / Fax: 772 283 8944 www.SunshineLand[)aagn.com CHANGE ORDER REQUEST TO: Indian River County PROPOSAL DATE: 9/25/2015 Richard B. Szpyrka, P. E. 180127th Street SUBMITTED BY: TIM TAYLOR Vero Beach, FL 32960 ttaXlorQaunshinelatnddaa com Bus: (772) 226-1221 E-mail: rszpyrka@lrcgov.com CHANGE ORDER REQUEST #: is ]OB DESCRIPTION: ITMIRIEW . 30B AS OUTLINED BELOW QU UNITS ITEM 8 I'T'EM COST Removal of buried concrete not shown on plans: Sawcut, Extract, and Disposal of concrete (QTY will be as 1 field measured) TBD SF $ 2.60 TBR lRemoval of buriedconcre a_penod endlnq 9/25/2015 6$2 SF $ 2.60 $ 1,695.2-01 CGC1518885/CUC1223792 CO Request #1 TOTAL: $ 11695.207 9/25/2015 P44 SECTION 00948 - Work Change Directive No. 03 DATE OF ISSUANCE: 3/3/2015 EFFECTIVE DATE: 313/15 OWNER: Indian River County CONTRACTOR: Sunshine Land Design Project: Gifford Neighborhood 45th Street Beautification Project OWNER'S Project No. 1506 OWNER'S Bid No. 2015040 You are directed to proceed promptly with the following changes: Description: Remove and replace unforeseen deteriorated storm culvert at Station 173+21. Purpose of Work Change .Directive: Replacement of deteriorated 18" stormwater culvert and installation of a headwall at the above location to accommodate the new sidewalk. Attachments: Sunshine Land Design Proposal — Change Order Request #05 Dated 2/24/16 If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Prices II Unit Prices X Lump Sum II Other: II By Change Order: Method of determining change in Contract Times L] Contractor's Records II Engineer's Records II Other II By Change Order: Estimated increase (decrease) of this Work Estimated increase (decrease) in Contract Times: Change Directive $8.314.10 Substantial Completion: 0 days; If the change involves an increase, the estimated amount is not to be exceeded without further authorization. Ready for Final Completion: 0 days. If the change involves an increase, the estimated time is not to be exceeded without further authorization. ACCEPTED: RECOMMENDED: APPROVED: , By By har . pSp: rka E.By . CONTRACT (Sign ture) ENGIN ER (Signat re) OWNER (Signature) ' 3/r/h Date: Date: 3/3116 Date: * * END OF SECTION * * FAPublic Works\ENGINEERING DIVISION PROJECTS\1506-Gifford Neighborhood 46th St Beauti icatlonMesign\Work Change Directives\WCD #31506 - 45th Street Beautification Project WCD #3 030316.doc P45 (I UR 101 LAND DESIGN 3291 SE Lionel Terrace, Stuart, FL 34997 Phone: 772 283 2648 / Fax: 772 283 8944 www.SunshinaLandDesi®n.com PROPOSAL TO: Richard B. Szpyrka, P.E. PROPOSAL DATE: 2/24/2016 Assistant Public Works Director Indian River County SUBMITTED BY: TIM TAYLOR 180127th Street Vero Beach, FL 32960 ttaylor0munshineianddesian.com (772) 226-1221 Etnafi: rszpyrka@lrcgov.com ENGINEER: PLAN DATE: 30B DESCRIPTION: Indian River County Gifford 45t1i Street Beautification REPLACEE CORRODED CMP 1 REMOVE EXISTING CMP 35 LF $ 22.00 $ 770.00 2 CONSTRUCT 18" PIPE PLUGS 2 EA $ 175.00 $ 350.00 3 WADS DRAINAGE PIPE 40 LF $ 62.00 $ 2,480.00 4 DEMO SIDEWALK 15 SY $ 23.40 $ 343,20 5 6" SIDEWALK.INSTALL 15 SY $ 54.60 $ 819.00 6 3 PALLETS OF RIP RAP 5 TON $ 665.50 $ 3,354.12 7 SOD (BAHIA) 56 SY $ 3.56 $ 197.78 PER PURCHASE ORDER TOTAL: 8,314.10 QUALIFICATIONS: THIS PROPOSAL MAYBE SUBJECT TO CHANGE IF NOT ACCEPTED WITHIN THIRTY DAYS. PAYMENTS NOT MADE PER THE ABOVE, SHALL BE SUBJECT TO ALL TERMS OF THE FLORIDA LIEN LAW. THIS INCLUDES ADDITIONAL INTEREST AND REASONABLE LEGAL FEES. ACCEPTANCE SIGNATURE: DATE: i i.Vl+l.otki d R. Ta d Lor /PRESIDENT DATE: 2/24/2016 CGCISISSSSICUC1223792 v CO Request *5 Replace CMP.xlsx 2/24/2016 P46 _ I SECTION 00948 -Work Change Directive No. 04 DATE OF ISSUANCE: 4/29/2016 EFFECTIVE DATE: 4/29/2016 OWNER: Indian River County CONTRACTOR: Sunshine Land Design Project: Gifford Neighborhood 451h Street Beautification Proiect OWNER's Project No. 1506 OWNER'S Bid No. 2015040 You are directed to proceed promptly with the following changes: Description: Remove unforeseen buried concrete in various locations. Purpose of Work Change Directive: it Remove unforeseen buried concrete affecting the construction of the project. Attachments: Sunshine Land Design Proposal #7 — Dated 4/15/16 If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Prices F1 Unit Prices X Lump Sum ❑ 'Other: j] By Change Order: Estimated increase (decrease) of this Work Change Directive $4.706.00 If the change involves an increase, the estimated amount is not to be exceeded without further authorization. Method of determining change in Contract Times [j Contractor's Records ❑ Engineer's Records [l Other: C1 By Change Order. Estimated increase (decrease) in Contract Times: Substantial Completion: 0 days; Ready for Final Completion: 0 days. If the change involves an increase, the estimated time is not to be exceeded without further authorization. ACC PT/E�D:' RECOMMENDED: APPROVED: B Richard ar. S�p� ka�P.E. gy AA (Signature) Date: 412, 9 f ( lv I I Date: 4/29/16 1 1 Date: ? * * END OF SECTION * * FAPub11c WorksIENGINEERING DIVISION PROJECTS11506-Gifford Neighborhood 45th St Beautification0esignlWork Change Directives\WCD #41506 - 45th Street Beautification Project WCD #4 042916.doc I' ,I P47 qj UR H101 LAND DESIGN 3291 SE Lionel Terrace, Stuart, FL 34997 Phone: 772 283 2648 / Fax: 772 283 8944 www.SunshineLandOesign.com TO: Richard B. Szpyrka, P.E. Assistant Public Works Director Indian River County 180127th Street Vero Beach, FL 32960 (772) 226-1221 Email: rszpyrka@ircgov.com JOB DESCRIPTION: PROPOSAL PROPOSAL DATE: 4/15/2016 SUBMITTED BY: TIM TAYLOR ttaylortasunsh ine landdes ian. corn ENGINEER: PLAN DATE: Indian River County Gifford 45th Street Beautification 30B AS OUTLINED BELOW QU UNITS ITEM $ ITEM COST CONCRETE REMOVAL 1,810 SF $ 2.60 $ 4,706.00 Sta. 203+3S to Sta. 208+40 in front of school under asphalt 505' cut in half=253'x5' wide=1265 sq. ft. Sta. 209+70 to Sta. 209+90 bus entrance removed and replaced 10'x20'=200 sq. ft. Sta. 185+35 driveway 15'x4'= 60 sq. ft. Sta. 185+90 driveway 15'x4'=60 sq, ft. Sta. 196+25 to Sta. 196+70 sidewalk 45'x5'=225 sq. ft. Total removed is 1810 sq. ft. TOTAL: $ 4,706.00 QUALIFICATIONS: THIS PROPOSAL MAY BE SUBJECT TO CHANGE IF NOT ACCEPTED WITHIN THIRTY DAYS. PAYMENTS NOT MADE PER THE ABOVE, SHALL BE SUBJECT TO ALL TERMS OF THE FLORIDA LIEN LAW. THIS INCLUDES ADDITIONAL INTEREST AND REASONABLE LEGAL FEES, ACCEPTANCE SIGNATURE: DATE: l l motyllJi T, TRULor /PRESIDENT DATE: 4/15/2016 CGC1518885/CUC1223792 CO Request #7_Concmte Removal_Sehool 4/15/2016 I i P48 SECTION 00948 - Work Change Directive DATE OF ISSUANCE: 6/16/16 No. 05 EFFECTIVE DATE:6/16/16 OWNER: Indian River Coup CONTRACTOR: Sunshine Land Design, Inc. Project: Gifford Neighborhood 451' Street Beautification Proiect OWNER'S Project No. 1506 OWNER'S Bid No. 2015040 You are directed to proceed promptly with the following changes: Description: Relocation of trees from proposed landscaping which were found to conflict with line—of- sight requirements. Trees were relocated to adjacent Indian River County Park located near the intersection of 45th St and 28th Court. Purpose of Work Change Directive: Mitigate potential line -of -sight issues. Attachments: (List documents supporting change) Sunshine Land Design Proposal 406C If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Prices 0 Unit Prices Lump Sum II Other f By Change Order: Method of determining change in Contract Times II Contractor's Records Q Engineer's Records JR Other.0-days, no impact to schedule 0 By Change Order. Estimated increase (decrease) of this Work Estimated increase (decrease) In Contract Times: Change Directive $3375.00 Substantial Completion: 0 days; If the change involves an increase, the estimated amount is not to be exceeded without further authorization. Ready for Final Completion: 0 days. If the change involves an increase, the estimated time is not to be exceeded without further authorization. ACCEP ED: RECOMMENDED: APPROVED: By: By: By: j .r CONTRA O Sign re) ENG EER (Signa ure) OWNER (Signature) Date: CA DaJ I Date: 2"L R\Publlc Works\ENGINEERING DIVISION PROJECTS11506-Glfford Neighborhood 45th St Beautltication\AdmintiWork Change DirectiveslWCD-05 Tree relocationURC-1606_WCD-05 Tree relocatlon.doc P49 OP -HIP[ LAND DESIGN 3291 SE Lionel Terrace, Stuart, FL 34997 Phone: 772 283 2648 / Fax: 772 263 8944 www.SunshineLandDesignA=n TO: James Ennis, PE PMP County Engineer Indian River County. 180127th Street Vero Beach, R. 32960 Email: jennis@ftov.com 306 DESCRIPTION: PROPOSAL PROPOSAL DATE: 3/8/2016 REVISED: 6/16/2016 SUBMITTED BY: TIM TAYLOR ttavlorCdlsunshinelanddesian.com ENGINEER: PLAN DATE: Indian River County Gifford 45th Street Beautification RELOCATION OF TREES DUE TO FIELD CONDITIONS, PER 45 EA $ 75.00 $ 3,375.00 INDIAN RIVER COUNTY IJMIW REXAaMBVrGUAR4N7EE PAYMENT 70 BEMADEPBQ TREE• f7N4L QUANIITY7V BEDE7S MINED. TOTAL: $ 3,375.00 QUALIFICATIONS: THIS PROPOSAL MAY BE SUBJECT TO CHANGE IF NOT ACCEPTED WITHIN THIRTY DAYS. PAYMENTS NOT MADE PER THEABOVE. SHALL BE SUBJECT TO ALL TERMS OF THE FLORIDA LIEN LAW. THIS INCLUDES ADDITIONAL INTEREST AND REASONABLE LEGAL FEES. ACCEPTANCE SIGNATURE DATE -TtWtAth0 R. TIR 0 LAY IPRESIDENT DATE: 3/8/2016 CGC1518885/CUC1223792 CO Request #6_Removal of Trees 6/16/2016 P50 SECTION 00948 - Work Change Directive No. 06 DATE OF ISSUANCE: 6/15/16 EFFECTIVE DATE: 6/15/16 OWNER: Indian River County CONTRACTOR: Sunshine Land Design, Inc. Project: Gifford Neighborhood 45"' Street Beautification Project OWNER's Project No. 1506 OWNER'S Bid No. 2015040 You are directed to proceed promptly with the following changes: Description: Modification to existing pavement cross slopes (existing condition) to facilitate drainage from the roadway at the 281' Court side street connection to 45th Street. Purpose of Work -Change Directive: Mitigate an existing pavement drainage condition and harmonize the existing project with the right-of-way limits and connecting existing roadways. The existing crown configuration along with adjacent right-of-way conditions at 28TM Court would have prevented sheet flow from the roadway creating ponding and a subsequent maintenance condition. This required additional profile milling to ensure adequate drainage could be established. Attachments: (List documents supporting change) Sunshine Land Design Proposal #09 If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Prices 0 Unit Prices IR Lump Sum 0 Other. 0 By Change Order: Method of determining change in Contract Times ❑ Contractor's Records E] Engineer's Records 0 Other:0-days, no impact to schedule II By Change Order. Estimated increase (decrease) of this Work Estimated increase (decrease) in Contract Times: Change Directive $1.290.00 Substantial Completion: 0 days; If the change Involves an increase, the estimated amount is not to be exceeded without further authorization. Ready for Final Completion:.0 days. If the change involves an increase, the estimated time is not to be exceeded without Further authorization. ACCE TED: RECOMMENDED: APPROVED: By. By: Z By: CONTRACTOR (Si ature) ENG ER (Signatur OWNER Signatu ) Date: 1(e I tQ Date: S t 4 Date: 6 Z Z G 6 RNPublic Works\ENGINEERING DIVISION PROJECTS11506-Gifford Neighborhood 45th St Beauti icatlon%Admin\Work Change DirectivesMCD-06 28th Ct road profliing\IRC-1506 WCD-06_Roadway Grading 28th Ct.doo P51 (1 0 1 gi LAND DESIGN 3291 SE Lionel Terrace, Stuart, FL 34997 Phone: 772 283 2648 1 Fax: 772, 283 8944 wW W.SunshineLandCeslgn.com TO: lames Ennis, PE PMP County Engineer Indian River County 180127th Street Vero Beach, FL 32960 (772)226-1221 Email: jennls@ircgov.com 300 DESCRIPTION: PROPOSAL PROPOSAL DATE: 5/27/2016 SUBMITTED BY: TIM TAYLOR tia3dor0sunshinelanddesign,com ENGINEER: PLAN DATE: Indian River County Gifford 45th Street Beautification 3708 AS OUTLINED BELOW ,O1Y UNITS rTFM 05/26/2016: 28th Court -Additional road profiling to improve drainage per James (1) asphaltplaner 3 hr $ 165.00 $ (1) bobcat with broom 3 hr $ 75.00 "$ (1) large loader 3 hr $ 85.00 $ (3) equipment operators (2)flagmen 6 hr $ 35.00 $ (])field labor 3 hr $ 35.00 $ QUALIFICATIONS: 495.00 225.00 255.D0 210.00 105.00 TOTAL: $ 1,290.00 THIS PROPOSAL MAY BE SUBJECT TO CHANGE IF NOT ACCEPTED WITHIN THIRTY DAYS. PAYMENTS NOT MADE PER THE ABOVE, SHALL BE SUBJECT TO ALL TERMS OF THE FLORIDA LIEN LAW. THIS INCLUDES ADDITIONAL INTEREST AND REASONABLE LEGAL FEES. ACCEPTANCE SIGNATURE: DATE: 'rUmoth1 R. TRUtor /PRESIDENT DATE: 5/27/2016 CGC1518885/CUC1223792 �✓ CO Request #9 - 28 Ct Asphalt Hiking 6/1/2016 P52 SECTION 00948 - Work Change Directive No. 07 DATE OF ISSUANCE: 6/15/16 EFFECTIVE DATE:6/15/16 OWNER: Indian River County CONTRACTOR: Sunshine Land Design, Inc. Project: Gifford Neighborhood 451 Street Beautification Project OWNER's Project No. 1506 OWNER'S Bid No. 2015040 You are directed to proceed promptly with the following changes: Description: Modify side swale drainage (existing condition) to facilitate drainage from the roadway at the 28th Court side street connection to 45th Street. The substandard drainage conditions were witnessed by IRC staff during the walkthrough punch list inspection of the project on 6/9116. Purpose of Work Change Directive: Mitigate an existing drainage condition and harmonize the existing project with the right-of- way limits. Attachments: (List documents supporting change) Sunshine Land Design Proposal -410 If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Prices II Unit Prices Lump Sum II Other: II By Change Order: Method of determining change in Contract Times II Contractor's Records 17 Engineer's Records Other.0-days, no impact to schedule II By Change Order. Estimated increase (decrease) of this Work Estimated increase (decrease) in Contract Times: Change Directive $180.00 Substantial Completion: 0 days; Ready for Final Completion: 0 days. If the change involves an increase, the estimated If the change involves an increase, the estimated amount is not to be exceeded without further time is not to be exceeded without further authorization. authorization. ACC By: Date: b //V By: Date: 6PSI A O APPROVED: By: Date: C/2Z116 F:1Public WorksIENGINEERING DIVISION PROJECTS\1606-Gifford Neighborhood 46th St BeautiflcationWdmin\Work Change DlrectiveslWCD-07 regrading at 28th GAIRC-1806_WCD-07 Drainage Modification 28th Ct.doc P53 LAND DESIGN 3291 SE Lionel Terrace, Stuart, FL 34997 Phone: 772 283 2648 / Fax: 772 283 8944 www.SunshineLandDesign.com TO: James Ennis, PE PMP County Engineer Indian River County 180127th Street Vero Beach, R. 32960 (772) 226-1221 Email: jennis@ircgov.Com 306 DESCRIPTION: PROPOSAL PROPOSAL DATE: 6/14/2016 SUBMITTED BY: TIM TAYLOR tayloda-sunshinelanddesinn.com ENGINEER: PLAN DATE: Indian River .County Gifford 45th Street Beautification 306 AS OUTLINED BELOW V -U UNITS ITEM S TTEN COST 28th Court - West side - Re -grade and sod per Janies 1 LS $ 180.00 $ 180.00 TOTAL: $ 180.00 QUALIFICATIONS: THIS PROPOSAL MAYBE SUBJECTTO CHANGE IF NOTACCEPTED WITHIN THIRTY DAYS. PAYMENTS NOT.MADE PER THE ABOVE, SHALL BE SUBJECT TO ALL TERMS OF THE FLORIDA LIEN LAW. THIS INCLUDES ADDITIONAL INTEREST AND REASONABLE LEGAL FEES. ACCEPTANCE SIGNATURE; DATE: T�LIMD�hi/) R TRZ LDL /PRESIDENT DATE: 6/14/2016 CGC1518885/CUC1223792 CO Request #10 - 28 Ct Westside Regrade and Sod 6/14/2016 P54 SECTION 00948 - Work Change Directive DATE OF ISSUANCE: 6/22/16 No. 08 EFFECTIVE DATE: 6/22/16 OWNER: Indian River County CONTRACTOR: Sunshine Land Design, Inc. Project: Gifford Neighborhood 45th Street Beautification Proiect OWNER's Project No. 1506 OWNER'S Bid No. 2015040 You are directed to proceed promptly with the following changes: Description: Replace the existing Bus stop connection located on the south side of 45th St. immediately east of the 43rd Ave Intersection. Purpose of Work Change Directive: Provide an ADA compliant connection for.the bust stop to the newly repaved and widened 45th St. Roadway. Attachments: (List documents supporting change) Sunshine Land Design Proposal #11 If OWNER or CONTRACTOR believe that the above change has affected .Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Prices Unit Prices Lump Sum II Other. II By Change Order. Method of determining change in Contract Times f ] Contractor's Records II Engineer's Records Other.0-days, no impact to schedule Q By Change Order. Estimated increase (decrease) of this Work Estimated increase (decrease) in Contract Times: Change Directive $767.20 Substantial Completion: 0 days; Ready for Final Completion: 0 days. If the change involves an increase, the estimated If the change involves an increase, the estimated amount is not to be exceeded without further time is not to be exceeded without further authorization. authorization. ACCEPTED: RECOMMENDED: APPROVED: By. " By: 2 By: CONTRAC R (Sig ature) EN EER (Signature) OW ER (Signature) Date: (B -EE Lae / Date: —6&7--� Date: 6AgIl6 F:\PubHc Works\ENGINEERING DIVISION PROJECTS\1506•Gifford Neighborhood 45th St BeautlflcationWdmin\Work Change D1rectives\WCD-08 Bus landing Tie In\IRC-1506 WCD-08_Bus Landing Tie In.doc P55 UR H101 LAND DESIGN 3291 SE Lionel Terrace, Stuart, FL 34997 Phone: 772 283 2648 / Fax: 772 283 8944 www.SunshineLandDesign.com TO: James Ennis, PE PMP County Engineer Indian River County 180127th Street Vero Beach, FL 32960 (772) 226-1221 Email: jennisOircgov.com 30B DESCRIPTION: Indian River County PROPOSAL PROPOSAL DATE: 6/21/2016 SUBMITTED BY: TIM TAYLOR ttaylor(@sunshinelanddesicin.com ENGINEER: PLAN DATE - Gifford 45th Street Beautification ]OB AS OUTLINED BELOW Qom( UNITS 1?EM $ ITEM COST Sidewalk Extension 2 SY $ 54.60 $ 109.20 Detectable Domes 10 SF $ 25.80 $ 258.00 Short load or Handmix concrete minumum 1 LS $ 400.00 $ 400.00 TOTAL: $ 767.20 QUALIFICATIONS: THIS PROPOSAL MAY BE SUBJECT TO CHANGE IF NOT ACCEPTED WITHIN THIRTY DAYS. PAYMENTS NOT MADE PER THE ABOVE, SHALL BE SUBJECT TO ALL TERMS OF THE FLORIDA LIEN LAW. THIS INCLUDES ADDITIONAL INTEREST AND REASONABLE LEGAL FEES. ACCEPTANCE SIGNATURE: DATE -f'&vKot:Vt IUi R Ta U for I PRESIDENT DATE 6/21/2016 CGC15188851CUC1223792 CO Request #11- Sidewalk Exstensionidsx 6/21/2016 P56 SECTION 00948 - Work Change Directive No. 09 DATE OF ISSUANCE: 7/5/16 EFFECTIVE DATE: 7/5/16 OWNER: Indian River County CONTRACTOR: Sunshine Land Design, Inc. Project: Gifford Neighborhood 451 Street Beautification Project OWNER's Project No. 1506 OWNER'S Bid No. 2015040 You are directed to proceed promptly with the following changes: Description: Remove additional concrete and f -curb that was not reflected in the original plan set / bid documents. Purpose of Work Change Directive: Removal/demolition of areas not reflected under the original plans in order to tie work within the Indian River County right of way into the planned project work. Attachments: (List documents supporting change) Sunshine Land Design Proposal #08 If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim. for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Contract Prices 0 Unit Prices 0 Lump Sum 0 Other: 0. By Change Order: Method of determining change in Contract Times 0 Contractor's Records 0 Engineer's Records 0 Other.0-days, no impact to schedule 0 By Change Order. Estimated increase (decrease) of this Work Estimated increase (decrease) in Contract Times: Change Directive $7.035.60 Substantial Completion: 0 days; Ready for Final Completion: 0 days. If the change involves an increase, the estimated If the change involves an increase, the estimated amount is not to be exceeded without further time is not to be exceeded without further authorization. authorization. ACC PTSD: RECOMMENDED: APPROVED: James W. nis, PE �.��� IM4 By. By By: CONTRA(50R (Si nature) EN EER (Signature) -OWNER (Signature) Date: L! ?j6J711 Date: % Ic K F\Public Works\ENGINEERING DIVISION PROJECTS\1506-Gifford Neighborhood 45th St BeautiftcationlAdmin\Work Change Directives\WCD-08 Curb RemovalURC-1506 WCD-09 Curb Removal.doc P57 (I U 0 10[ LAND DESIGN 3291 SE Lionel Terrace, Stuart, FL 34997 Phone: 772 283 2648 / Fax: 772 283 8944 www.SunshlneLandDesigwcom TO: Richard B. Szpyrka, P.E. Assistant Public Works Director Indian River County 180127th Street Vero Beach, FL 32960 (772) 226-1221 Email: rszpyrka@lrcgov.com 306 DESCRIPTION: PROPOSAL PROPOSAL DATE: 5/4/2016 SUBMITTED BY: TIM TAYLOR ttavlorno.sunshlnelanddesian.com ENGINEER: PLAN DATE: Indian River County Gifford 45th Street Beautification :000 AS OUTLINED BELOW QjY UNITS CONCRETE REMOVAL (F Curb) 56 SF $ CONCRETE REMOVAL (Dollar General) 2,650 SF $ QUALIFICATIONS: ITE1 ITEM COST 2.60 $ 145.60 2.60 $ 6,890.OD TOTAL: $ 7,035.60 THIS PROPOSAL MAY BE SUBJECT TO CHANGE IF NOT ACCEPTED WITHIN THIRTY DAYS. PAYMENTS NOT MADE PER THE ABOVE, SHALL BE SUBJECT TO ALL TERMS OF THE FLORIDA LIEN LAW. THIS INCLUDES ADDITIONAL INTEREST AND REASONABLE LEGAL FEES. ACCEPTANCE SIGNATURE: DATE _rI.WLDth U T2 Tit U TAI' /PRESIDENT DATE: 5/4/2016 CGC1518685/CUC1223792 CO Request #8_Concrete Removal 5/4/2016 P58 i' SECTION 00848 - Want Change Directive A No. 10 DATE OF ISSUANCE: 9/20/16 EFFECTIVE DATE: 9/20/16 OWNER: Indian River County CONTRACTOR: Sunshine Land Design, Inc. Project: Gifford Neighborhood 45th Street Beautification Project OWNER's Project No. 1506 OWNER'S Bid No. 2015040 You are directed to proceed promptly with the following changes: Description: j Additional Bond Costs & Additional RR Thermoplastic Message Installation. Purpose of Work Change Directive: Compensation for additional bond costs related to Work added to Contract by change orders and work change directives. i Attachments: (List documents supporting change) Sunshine Land Design Proposal #12 If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Method of determining change in Contract Prices Contract Times Unit Prices L], !:1 Contractor's Records 1K Lump Sum 12 Engineer's Records E. Other: 0 Other:0-dWs. no impact to schedule Q By Change Order: ❑. By Change Order: Estimated increase (decrease) of this Work Estimated increase (decrease) in Contract Times: Change Directive $12.161.96 Substantial Completion: 0 days; Ready for Final Completion: 0 days. If the change involves an increase, the estimated If the change involves an increase, the estimated amount is not to be exceeded without further time is not to be exceeded without further authorization. guthorization. ACCEPTED: RECOMMENDED: APPROVED: James W. nis, PE B By: euv CONTRACT (Sig ature) EN ER (Signature) OWNER (Sign to / Date: q (a f I I LP Date: q�/< < Date: �/ /?-l1/ F:1Public Works\ENGINEERING DIVISION PROJECTS11606-Gifford Neighborhood 45th St BeautiflcationWdminlWork Change DlrectivesUCD-10_RR Message & Bond11RC-1509 WCD-09 Bond & RR.doc .I P59 (100 11 LAND DESIGN 3291 SE Lionel Terrace, Stuart, FL 34997 Phone: 772 283 2648 / Fax: 772 283 8944 www.SunshineLandDesign.com TO: James Ennis, PE PMP County Engineer Indian River County 1801 27th Street Vero Beach, FL 32960 (772) 226-1221 Email: jennis@ircgov.com JOB DESCRIPTION: PROPOSAL PROPOSAL DATE: 7/13/2016 SUBMITTED BY: TIM TAYLOR ttaylor(o)sunshinelanddesign.com ENGINEER: PLAN DATE: Indian River County Gifford 45th Street Beautification 305 AS OUTLINED BELOW OTY UNITS ITEM $ ITEM COST 1 THERMO (WHITE)(PAVEMENT MESSAGE)(R X R) 1 EA $ 400.00 $ 400.00 2 ADDITIONAL BOND PREMIUM (2% OF ADDITIONAL CONTRA T 1 LS $ 11,761.96 $ 11,761.96 AMOUNT OF $588,098.21) TOTAL: $ 12,161.96 QUALIFICATIONS: THIS PROPOSAL MAYBE SUBJECTTO CHANGE IF NOT ACCEPTED WITHIN THIRTY DAYS. PAYMENTS NOT MADE PER THE ABOVE, SHALL BE SUBJECT TO ALUTERMS OF THE FLORIDA LIEN LAW. THIS INCLUDES ADDITIONAL INTEREST AND REASONABLE LEGAL FEES. ACCEPTANCE SIGNATURE: DATE: -r�iM 0tk U R- T2 tor / PRESIDENT DATE: 7/13/2016 CGC1518885/CUC1223792 v CO Request #12 - RxR maimage and bond premium 7/13/2016 P60 SECTION 00948 - Work Change Directive No. 11 DATE OF ISSUANCE.: 10/26/16 EFFECTIVE QATE: 10/26/16 OWNER: Indian River County CONTRACTOR: Sunshine Land Design, Inc. Project: Gifford Neighborhood 451h Street Beautification Project OWNER's Project No. 1506 OWNER'S Bid No. 2015040 You are directed to proceed promptly with the following changes: Description: Restoration of landscaping damaged as a result of Hurricane Matthew. Purpose of Work Change Directive: Compensation for additional costs related to repairs to landscaping damaged by Hurricane Matthew. Attachments: (List documents supporting' change) ' Sunshine Land Design Proposal dated 10/14/16, see attached. If OWNER or CONTRACTOR believe that the above change has affected Contract Price any Claim for a Change Order based thereon will involve one or more of the following methods as defined in the Contract Documents. Method of determining change in Method of determining change in Contract Prices Contract Times ❑ Unit Prices ❑ Contractor's Records J$( Lump Sum Engineer's Records >Q Other: II Other. 0 By Change Order. Q By Change Order Estimated Increase of this Work Change Directive Estimated increase in Contract Times: $§21M Substantial Completion: IQ days; Ready for Final Completion: 10 days. If the change involves an Increase, the estimated If the change involves an increase, the estimated .amount is not to be exceeded without further time Is not to be exceeded without further authorization. authorization. ACC TED: RECOMMENDED: APPROVED: James W. Ennis, P By: By: By:k"I CONTRAC R (Sig tura) EN EER (Signature) OWNER (Signature) Date: /0 L7 01 Date: Date: 111111,6 FAIDublic WadmWNGINEERING DIVISION PROJECTS11608-Gifford Neighborhood.45th St BeautiFlcatlonlAdminlWorkChange Dkedives\WCD-11_Hunicane MatthewURC-1606 WCD41_Hurdeane Matthew.doc P61 WDEIGN TLMAND PER PURCHASE ORDER TOTAL: $ 5,765.67 iQUALIFICATIONS: THIS PROPOSAL MAYBE SUBJECT TO CHANGE IF NOT ACCEPTED WITHIN THIRTY DAYS. PAYMENTS NOT MADE PER THE ABOVE, SHALL BE SUBJECT TO ALL TERMS OFTHE FLORIDA LIEN LAW. THIS INCLUDES ADDn10NAL INTERESTAND REASONABLE LEGAL FEES. ACCEPTANCE SIGNATURE DATE: SUNSHINE LAND DESIGN INC: ✓orlimod °i �� 1 President DATE: Date: 10/14/2016 CGC13188851CUC1223792 Gifford Storm Damage 10/14/2016 P62 PROPOSAL COMPLETE PROPERTY MArmr-TANCIt? RESTORATION & CONS MLICTION SERVICES 3291 SE Lionel Terrace, Stuart FL 34994 { Phone; 772 283 2648 / Fax: 772 283 8944 T0: Ridta"'SZpyrKaeLandDesign.com PROPOSAL DATE: 10/14/2016 Indian River County 180127th Street SUBMITTED BY: Tim Taylor Vero Beach, FL 32960 Tlavior9bsunshinelanddesion.com Mobile: (772) 226-1221 E-mail': rszpyrka@ircgov.com ENGINEER: Not Applicable PLAN DATE: 3/15/2015 105 DESCRIPTION: 45th Street Gifford Replant And Stake trees Blown By Storm Mathew 300 AS OUTLINED BELOW Qom( UN IfS ITEMS ITEM COST Provide a crew and Materials to replant and stake trees blown over by storm Mathew - 1 Crew Supervisor with Truk 2 Day $ 480.00 $ 960.00 2 Provide loader/ tare boom 1 Day $ 780.00 $ 780.00 3 Water Truck / 2 men ( Includes supplemental water) 2 Day $ 750.00 $ 1,500.00 4 Landscape crew 2 Day $ 1,200.00 $ 2,400.00 5 Material Costs (2x4. hardware, etc.) 1 LS $ 125.67 $ 125.67 PER PURCHASE ORDER TOTAL: $ 5,765.67 iQUALIFICATIONS: THIS PROPOSAL MAYBE SUBJECT TO CHANGE IF NOT ACCEPTED WITHIN THIRTY DAYS. PAYMENTS NOT MADE PER THE ABOVE, SHALL BE SUBJECT TO ALL TERMS OFTHE FLORIDA LIEN LAW. THIS INCLUDES ADDn10NAL INTERESTAND REASONABLE LEGAL FEES. ACCEPTANCE SIGNATURE DATE: SUNSHINE LAND DESIGN INC: ✓orlimod °i �� 1 President DATE: Date: 10/14/2016 CGC13188851CUC1223792 Gifford Storm Damage 10/14/2016 P62 ion CONSENT INDIAN RIVER COUNTY MEMORANDUM TO: Jason Brown County Administrator FROM: Suzanne Boyll Human Resources Director DATE: December 5, 2016 SUBJECT: Approval of On -Call Policy for Exempt Employees BACKGROUND: The Public Works and Utilities Departments respond to after-hours calls in order to respond to issues which may impact services or create a safety concern for Indian River County. Each Department assigns an exempt manager or supervisor to participate in an on-call rotation requiring the employees to provide the following services outside of normal business hours: • promptly responding to after-hours calls. • assessing the situation and providing guidance and direction on the appropriate response including directing personnel, identifying equipment needs, coordinating with appropriate agencies and notifying appropriate individuals, and responding on-site when needed. Divisions will establish which type of events mandate an on-site response. • limiting travel while on-call to be available to respond on site within one (1) hour in Indian River County. • being in a state of readiness to respond and not be impaired or under the influence of any controlled substance to include medication or alcohol. • complying with administrative policies and safety regulations. • other duties as may be required to manage the incident/event The on-call assignment is rotated between experienced staff who are qualified to respond and provide direction related to a variety of after-hours calls. Both Department have requested the County implement an on-call policy to provide a flat rate compensation in recognition of the additional duties. Under the proposed policy, employees would earn $35 for each weekday they are on call and $70 for each holiday and weekend they are on call. The oversight by management when responding to after-hours calls ensures the appropriate level of response is provided, coordination with other agencies as may be appropriate, and the efficient restoration of services to Indian River County. P63 ANALYSIS: The budgetary impact would be: cost w% Fund Fringe 111- Transportation $19,313 471- Utilities $19,313 Total $38,626 FUNDING: Funding for these expenditures will be available via a budget amendment from Utilities -and Transportation Fund Cash Forward Oct is'. RECOMMENDATION: Staff recommends the Board approve the attached On -Call policy for exempt employees. ATTACHMENTS: On -Call policy effective January 1, 2017 P64 POLICY: It is the policy of the County to ensure exempt supervisors, below the level of division manager, are available to respond to after-hours issues that may require direction, guidance, and/or on-site response by the supervisor. Such a policy will help maintain critical utility, public works and traffic engineering services in order to ensure an efficient and effective response and allocation of resources which manages after hours' incidents/events that may affect the safety and health of the residents of Indian River County. Typical incidents/events include wastewater/water main breaks, utility plant operations issues, traffic control device malfunctions and knockdowns, road and bridge safety issues, street lighting, public buildings, etc. ELIGIBILITY: This policy applies to exempt supervisory employees below the level of division manager who are assigned on-call duties as approved in writing by the Department Director and fulfill the on- call responsibilities outlined below. The Department Director has the sole discretion in approving exempt supervisory on-call assignments. This policy does not apply to non-exempt employees. ON-CALL RESPONSIBILITIES: Supervisory employees below the level of division manager serving in an on-call capacity shall perform the following duties, including but not limited to: • promptly responding to after-hours calls. • assessing the situation and providing guidance and direction on the appropriate response including directing personnel, identifying equipment needs, coordinating with appropriate agencies and notifying appropriate individuals, and responding on-site when needed. Department Directors and Division Managers will establish which type of events mandate an on-site response. • limiting travel while on-call to be available to respond on site within one (1) hour in Indian River County. • being in a state of readiness to respond and not be impaired or under the influence of any controlled substance to include medication or alcohol. complying with administrative policies and safety regulations. P65 SECTION NUMBER EFFECTIVE DATE ADMINISTRATIVE Personnel AM -301.2 01-01-17 POLICY SUBJECT PAGE MANUAL On -Call Pay: 1 OF 2 Exempt Employees It is the policy of the County to ensure exempt supervisors, below the level of division manager, are available to respond to after-hours issues that may require direction, guidance, and/or on-site response by the supervisor. Such a policy will help maintain critical utility, public works and traffic engineering services in order to ensure an efficient and effective response and allocation of resources which manages after hours' incidents/events that may affect the safety and health of the residents of Indian River County. Typical incidents/events include wastewater/water main breaks, utility plant operations issues, traffic control device malfunctions and knockdowns, road and bridge safety issues, street lighting, public buildings, etc. ELIGIBILITY: This policy applies to exempt supervisory employees below the level of division manager who are assigned on-call duties as approved in writing by the Department Director and fulfill the on- call responsibilities outlined below. The Department Director has the sole discretion in approving exempt supervisory on-call assignments. This policy does not apply to non-exempt employees. ON-CALL RESPONSIBILITIES: Supervisory employees below the level of division manager serving in an on-call capacity shall perform the following duties, including but not limited to: • promptly responding to after-hours calls. • assessing the situation and providing guidance and direction on the appropriate response including directing personnel, identifying equipment needs, coordinating with appropriate agencies and notifying appropriate individuals, and responding on-site when needed. Department Directors and Division Managers will establish which type of events mandate an on-site response. • limiting travel while on-call to be available to respond on site within one (1) hour in Indian River County. • being in a state of readiness to respond and not be impaired or under the influence of any controlled substance to include medication or alcohol. complying with administrative policies and safety regulations. P65 • other duties as may be required to manage the incident/event COMPENSATION: In recognition of the above, exempt supervisory employees who are assigned and serve in an on-call capacity shall receive flat rate compensation of $35 for each weekday serving on-call, and $70 for each weekend day or holiday. OTHER CONSIDERATIONS: Exempt employees who respond on-site and work more than sixteen (16) hours within any twenty-four (24) hour period may be required to take a minimum eight (8) hour rest period prior to returning to work. Electronic notification must be made to the Division Manager as soon as possible if this occurs and the employee is unable to report to work at the beginning of the next regular work day. Divisions may establish procedures, which are not in conflict with this policy, necessary to maintain an efficient and effective response to after-hours calls. This policy may be amended as necessary. Approved by: Jason E. Brown, County Administrator Date P66 TP, CONSENT INDIAN RIVER COUNTY MEMORANDUM TO: Jason Brown County Administrator FROM: Suzanne Boyll Human Resources Director DATE: December 6, 2016 SUBJECT: Approval of Revision to AM -504.1 Retitling to Administration of Group Insurance and Allocation of Cost. BACKGROUND: The Indian River County Board of County Commissioners Human Resources Department has been working with the Human Resource offices for each of the constitutional officers to improve the premiums and fees payment process for group medical insurance, life insurance, employee assistance program, stop loss insurance, administrative fees, and COBRA fees. In order to improve efficiency, each constitutional officer will maintain records in support of benefit elections consistent with the County's Section 125 plan and the applicable benefit plan documents. Each officer will make monthly benefit payments to Indian River County Board of County Commissioners for eligible employees, retirees, and COBRA continuants in our shared group plan. Payment will be made in accordance with administrative procedures developed by the Indian River County Board of County Commissioners Human Resource Department in coordination with the Management and Budget Office and the Human Resource representative from the constitutional officers. FUNDING: There is no increased cost for this policy change. Funding for this benefit is provided in the budget for each of the constitutional officers and the Board of County Commissioners. RECOMMENDATION: Approval of revision to AM -504.1 retitling to Administration of Group Insurance and Allocation of Cost ATTACHMENTS: AM -504.1 Administration of Group Insurance and Allocation of Cost policy effective January 1, 2017 AM -504.1 Health and Life Insurance Billing effective April 6, 1993 P67 POLICY: Indian River County Board of County Commissioners (BOCC) has established a comprehensive benefit program for eligible employees, retirees, and COBRA continuants. This program is extended to eligible employees, retirees, and COBRA continuants of Indian River County constitutional officers to include the Sheriff's Office, Tax Collector, Property Appraiser, Supervisor of Elections and Clerk of the Court. The benefits include but are not limited to: • Group health insurance (self-funded plan) • Group life insurance (basic, optional dependent life for employees, spouse & dependent children) • Employee Assistance Program • COBRA Administration Stop loss and administrative fees are a component of the group health insurance plan cost. Indian River County BOCC Human Resources is responsible for administering the benefits program, coordinating with the constitutional officers, reviewing utilization and plan design, coordinating the receipt of bids and proposals, administering service agreements, and making recommendations. The cost of benefits is allocated to the appropriate office. Each constitutional officer is responsible for the payment of premiums for eligible employees, retirees, and COBRA continuants enrolled in the benefits program. The Indian River County BOCC Human Resource Department will provide each constitutional officer with the monthly cost for benefits and the constitutional officers will implement necessary procedures to collect premiums from employees, retirees and COBRA continuants and remit premium payments to the BOCC by the 10th of each month. The BOCC Human Resources Department will develop administrative self -billing procedures for the payment of premium and applicable fees in coordination with the Office of Management and Budget and the participating constitutional officers to assist in prompt payment and allocation of payments to the appropriate funds. P68 SECTION NUMBER EFFECTIVE DATE ADMINISTRATIVE Personnel AM -504.1 01-01-17 POLICY SUBJECT PAGE MANUAL Administration and Allocation 1 OF 2 of Cost of Group Insurance Indian River County Board of County Commissioners (BOCC) has established a comprehensive benefit program for eligible employees, retirees, and COBRA continuants. This program is extended to eligible employees, retirees, and COBRA continuants of Indian River County constitutional officers to include the Sheriff's Office, Tax Collector, Property Appraiser, Supervisor of Elections and Clerk of the Court. The benefits include but are not limited to: • Group health insurance (self-funded plan) • Group life insurance (basic, optional dependent life for employees, spouse & dependent children) • Employee Assistance Program • COBRA Administration Stop loss and administrative fees are a component of the group health insurance plan cost. Indian River County BOCC Human Resources is responsible for administering the benefits program, coordinating with the constitutional officers, reviewing utilization and plan design, coordinating the receipt of bids and proposals, administering service agreements, and making recommendations. The cost of benefits is allocated to the appropriate office. Each constitutional officer is responsible for the payment of premiums for eligible employees, retirees, and COBRA continuants enrolled in the benefits program. The Indian River County BOCC Human Resource Department will provide each constitutional officer with the monthly cost for benefits and the constitutional officers will implement necessary procedures to collect premiums from employees, retirees and COBRA continuants and remit premium payments to the BOCC by the 10th of each month. The BOCC Human Resources Department will develop administrative self -billing procedures for the payment of premium and applicable fees in coordination with the Office of Management and Budget and the participating constitutional officers to assist in prompt payment and allocation of payments to the appropriate funds. P68 Benefit Enrollment, Compliance, and Recordkeeping Indian River County BOCC Human Resources Department is responsible for ensuring that benefits are provided to eligible employees, retirees and COBRA continuants of the BOCC, in accordance with the provisions of the Section 125 plan adopted by the Board of County Commissioners and the individual benefit plan provisions. BOCC Human Resources has the responsibility for enrollment, compliance, and recordkeeping for employees, retirees and COBRA continuants of the BOCC and for implementing and coordinating enrollment and payment procedures with the constitutional offices. Additionally, the BOCC Human Resources Department provides guidance and support to the constitutional officers concerning the administration of the benefit program for eligible constitutional officer employees. Indian River County constitutional officers are responsible for ensuring that benefits are provided in accordance with the provisions of the Section 125 plan adopted by the Board of County Commissioners and the plan provisions of each benefit. The Human Resource function for each constitutional officer carries the responsibility for enrollment, compliance, and recordkeeping for their respective employees and retirees and for the prompt payment of premiums and fees. Each constitutional officer maintains employee records and is responsible for providing employees with benefit enrollment information 1) at the time of hire or transfer into a benefit eligible position, 2) annually during the annual open enrollment and 3) following a life event reported to the employer in accordance with the provisions of the Section 125 plan. Enrollment for eligible employees electing health insurance and life insurance will be provided to the third party administrator within the first 30 days of becoming benefit eligible. Late enrollment will not be permitted outside of the initial eligibility period or within 30 days of a qualifying life event. Retiree health and life insurance benefit continuation is coordinated between the constitutional officers, the BOCC Human Resources Department, the Florida Retirement System, and the third party administrator. Questions related to enrollment, compliance and recordkeeping may be directed to the BOCC Human Resources Department. Approved by: Jason E. Brown, County Administrator Date P69 SECTION 'NUMBER ADMINISTRATIVE POLICY PERSONNELAM-504.1 MANUAL SUBJECT HEALTH & LIFE INSURANCE BILLIN P L CY• DATE EFFECTIVE 04-06-93 PAGE It is the policy of the County to allocate costs for the employee health care and life insurance programs to the appropriate departments/offices and to collect payment from those individuals whose participation is optional. This shall be a joint effort between the Personnel Department, the Office of Management and Budget, Data Processing, and the participating constitutional officers. CO ENT• !_.Health care and life insurance costs are handled under a "self insurance plus" plan with a third party providing administrative services, utilization management, life insurance and stop loss coverage. Access to the Board of County Commissioner's employee program is available to Constitutional Officers, retired employees and COBRA participants. 2. Each month the Personnel Department initiates actions to generate cost billings for health care and life insurance. Because the handling of the client groups differ, the procedure discussion is organized to reflect "Board of County Commissioners' employees". Details relative to the "Constitutional Officer's employees", retired employees, and COBRA participants" will show the different billing procedures. A. Board of County Commissioners' employees I. The Personnel Department maintains an employee data base on the mainframe computer in Data Processing. From this data base, an "Insurance Premium Report" is generated indicating each employee's status relative to health care and life insurance, including whether health care coverage is single, family, or none. It further calculates and presents "Health Cost", "Life Cost" and "Total Premium" for each department. the 2. The "Insurance Premium Report" is generated monthly and used by the Personnel Department to prepare a billing for each department. This is accomplished on Warrant (check) Request forms with the billing divided into two charges: administrative costs (life insurance premium, administrative fee, utilization management fee, and stop loss coverage fee), and health insurance. The billing is totaled and balanced against the Insurance Premium Report. 70 SECTION POLICY ADMINISTRATIVE PERSONNEL Y MANUAL SUBJECT NUMBER AM -504.1 DATE EFFECTIVE 04-06-93 PAGE HEALTH & LIFE INSURANCE BILLINGS 2 The warrant request forms are attached to the "Insurance Premium Report" and sent to the Finance Division of the Clerk's Office for payment through internal account charges. Finance then prepares checks as follows: c ,.One check payable to the carrier/third party administrator for administrative costs (as detailed in 2. A _ 2. above). b.One check payable to the health insurance reserve trust representing each department's payment for funding health insurance. This shall be deposited in a local bank and drawn upon by the carrier/third party administrator for the payment of claims. c_ One check payable to the life and health insurance reserve trust representing the employees' contributions for optional family coverage. This shall be deposited in a local bank and drawn upon by the carrier/third party administrator for the payment of claims. The timetable for the events above will be generally as follows: Insurance Premium Report Approximately 1st of month Warrants to Finance Section Approximately 10th of month Checks issued Approximately 15th of month D -.—Constitutional Officer's employees The "Insurance Premium Report" is sent to each participating Officer's representative along with a billing detailing their costs. This person prepares checks as defined in paragraphs A., b—., and c. above. C. COBRA and Retired employees Participants make individual payments through Personnel to Finance for their coverage. When the monthly billing for these individuals is sent to Finance, Finance charges their individual accounts. Finance then prepares checks as described in a. , and b. above. 71 /o6 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF INDIVIDUAL OR ORGANIZATION: Wanda Scott, Gifford Economic Development Council ADDRESS: 4306 26te Avenue, Vero Beach PHONE: 453-3181 SUBJECT MATTER FOR DISCUSSION: Gifford Economic Development Follow -Up IS A DIGITAL/ELECTRONIC PRESENTATION PLANNED? Fx –1 YES F-1 NO IS THIS AN APPEAL OF A DECISION F-1 YES IX NO WHAT RESOLUTION ARE YOU None – For Information Purposes REQUESTING OF THE COMMISSION? p ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? F-1 YES F-1 NO WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? Transmitted to Administrator Via: Interactive Web Form E -Mail X Hand Delivered Phone COUNTY ADMINISTRATOR. Jason E. Brown MEETING DATE: December 13, 2016 F1Coun1y Adu u\ xecAssflAGENDATublic Discussion Items Fmmdoc P72 iaAI INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Stan Boling, AICP Community Development Director FROM: Sasan Rohani, AICP Chief, Long -Range Planning DATE: November 21, 2016 RE: Consideration of the Gifford Neighborhood Plan Annual Report Card for 2016 It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of December 13, 2016. DESCRIPTION AND CONDITIONS From May 2013 through July 2014, the county performed an update of the 2002 Gifford Neighborhood Plan. The updated plan was adopted by the Board of County Commissioners on July 15, 2014. That plan was the culmination of a grass roots effort by the Progressive Civic League of Gifford, Gifford residents, and Indian River County to improve the quality of life and economic conditions for Gifford residents. Through considerable interaction with residents of Gifford at community meetings, county staff prepared the neighborhood plan which presents a strategy and a series of actions to address issues, concerns, and opportunities identified by Gifford residents. Approval of the plan committed the Board (as well as other responsible parties) to undertake specific actions identified in the "action plan" section of the overall neighborhood plan. Action 1.5 of the plan states the following: "Each year, through 2020, the County Planning Division will provide a Gifford Neighborhood Plan 2014 action plan/implementation plan "report card" to the Progressive Civic League of Gifford and will present the report card to the Board of County Commissioners at a Board of County Commissioners meeting". This report and the attached implementation matrix "report card" constitute the third annual report card for the Gifford Neighborhood Plan 2014, and has been provided to the Progressive Civic League of Gifford. The Board is now to review the attached Gifford Neighborhood Plan annual report card for 2016. ANALYSIS The Gifford Neighborhood Plan 2014 is a 108 page plan that contains an introduction and P73 description of the planning process, data (existing conditions), analysis, action plan, implementation and funding sections, and appendices containing reference information including a history of Gifford. Following its July 15, 2014 approval, the plan has been implemented as specified in the plan's action plan and implementation sections. • Action Plan The action plan section (strategies, objectives, and actions) is "the heart" of the neighborhood plan (attachment # 2). As structured, the action plan contains 15 objectives that relate to major issues and topics identified during community meetings. Following is the list of the neighborhood plan objectives in the order presented in the plan: 1. Communication/Coordination 2. Housing Rehabilitation/Property Maintenance 3. Demolition/Repair of Dilapidated and Unsafe Structures 4. Housing Ownership 5. Economic Development/Employment/Technical Training 6. Illegal Uses, Non -conformities, and Land Use Compatibility 7. Sidewalk Improvements 8. Street Maintenance 9. 45th Street/ MLK Blvd "Main Street" Beautification and Improvements 10. Traffic/Safety Improvements 11. Drainage Improvements 12. Street Lighting 13. Park Improvements 14. Funding 15. Crime Prevention/ Law Enforcement. Under each objective, there is a set of specific actions that contribute to meeting the objective. Each action item identifies a specific action, a responsible party or parties, and either a completion date (year) or an indication that the action is to be implemented on an on-going basis. Responsible parties identified in the action plan include: the Planning Division, the Public Works Department, the Parks Division, Code Enforcement, the Progressive Civic League of Gifford, the School Board, Indian River State College, Road and Bridge, Traffic Engineering, Indian River Farms Water Control District, the Metropolitan Planning Organization (MPO), the Health Department, the Sheriff's Office, the County Attorney's Office, and the Indian River County Chamber of Commerce. Overall; the plan contains 82 specific actions. Community Development Department staff has coordinated with all responsible departments, entities, and the Progressive Civic League of Gifford to ensure implementation of the plan's actions. As shown on the attached "report card" matrix (attachment # 1), of the 82 actions in the plan, 26 had 2014, 2015, or 2016 due dates and 23 of those actions were completed or are in progress. Five actions with 2016 due dates that are either not completed or are in progress are listed below with reasons why they are not yet implemented and are assigned with new completion due dates. "Action 2.1 -- By 2016, the County will apply for Community Development Block Grant (CDBG) funds to rehabilitate 20 or more substandard housing units in the east Gifford area." 2 P74 This action must be delayed because the county cannot apply for another CDBG at this time since the West Wabasso sewer project phase IF East Gifford drainage project CDBG application is currently "open". CDBG regulations allow for only one open' CDBG project per jurisdiction at a time. An opportunity to apply for a housing rehabilitation grant will arise after the current CDBG project is completed and "closed". Consequently, the implementation date of Action 2.1 will be changed from 2016 to 2019. "Action 8.5 — By 2016, tire Progressive Civic League of Gifford will coordinate with property owners along 32"d Avenue north of 43'd Street, and 35'h Avenue north of 45`h Street, to obtain commitments for right-of-way donations so that those roads can be considered for dedication to and acceptance by the County for improvement and maintenances" This action is complete for now. The PCLG coordinated with county staff and did seek right-of-way donations from property owners but were not able to help obtain needed right-of-way at this time. New opportunities may arise in future. Consequently, the implementation date of Action 8.5 will be changed from 2016 to 2022. "Action 12.2 — By 2016, as requested by Gifford residents, the County's Public Works Department will coordinate with street lighting providers to provide street lighting at 41" Street /32nd Avenue, along 49`h Street from 5e Avenue to U.S. Highway W, and any other street lighting improvements identified in the Action 12.1 street lighting plan for which adequate funding has been obtained " This action is in progress. Public Works submitted requests for installation of street lights to both FPL and the City of Vero Beach. Currently, Public Works is waiting for actions by those two electricity providers for street lighting in Gifford. Consequently, the completion date of Action 12.2 will be changed from 2016 to 2017, to account for response time. "Action 14.1 — By 2016, the County will consider establishing a Community Redevelopment Agency (CRA) district or a tax increment financing mechanism in an area within Gifford to promote economic and community development." This action has been reviewed by Community Development, the County Attorney, and community leaders, and is not being pursued at this time. Staff has found that establishing a CRA or tax increment financing mechanism requires forming a new taxing district; will result in additional taxes to residents; will impact revenues available to residents; and will require forming and running a special board. At this time, it appears that a CRA or tax increment financing mechanism would have a small benefit outweighed by significant set-up and operating efforts and costs. This action will be re-evaluated in the future. Consequently, the implementation date of Action 14.1 will be changed from 2016 to 2022. "Action 14.2 — By 2016, the Counij� will consider establishing in Gifford a Safe Neighborhood Improvement District (state authorized program) to reduce crime through innovative design techniques and improvements, and to apply for associated funding. " This action is not being pursued at this time. Staff has found that establishing a Safe Neighborhood Improvement District requires forming a new taxing district; will result in additional taxes to residents and potentially compete for revenues available to residents; and requires property owners P75 to form and incorporate an association after obtaining consent of at least 75% of all property owners in the district by referendum or by a process that requires a government oversight board. At this time, it appears that a Safe Neighborhood Improvement District would have a small benefit outweighed by significant set-up and operating efforts and costs. Consequently, this action will be re-evaluated in the future. Implementation date of Action 14.2 will be changed from 2016 to 2022. There are 42 ongoing actions in the plan that require periodic implementation. All 42 ongoing actions have been completed/implemented during 2016 (100%), including on-going communication between staff, community leaders, and community residents. Finally, as indicated in the attached matrix, some actions due by 2017 have already been completed or partially implemented. Larger projects called for in the action plan, such as the 456' Street beautification project and east Gifford drainage improvements project, are moving forward and ahead of the schedule indicated in the action plan. With these projects, staff from several departments have "stepped up" to obtain funding, design projects, obtain easements, adjust or expand project scope, and implement construction of improvements. FUNDING Implementation of the Gifford Neighborhood Plan 2014 will require use of various current and future funding sources. Funding sources will include the General Fund, gas taxes, sales taxes, the MSTU, grants, and other appropriate funding sources. Beginning in 2014, larger projects in Gifford were incorporated into the County's Capital Improvements Element (CIE) and that practice continued in 2015 and 2016. An updated copy of the Gifford Neighborhood Plan Schedule of Capital Improvements 2016 is attached (attachment #3). CONCLUSION The neighborhood plan's "action plan" section contains a total of 82 actions; each action is related to an objective and is structured to identify a specific task, a responsible party or parties, and a completion date or indication that implementation is on-going. For the 2016 "report card" period, all actions with a 2014 or 2015 due date, most actions with a 2016 due date, some actions with due dates in 2017 and later, and all ongoing actions have been completed. RECOMMENDATION Staff recommends that the Board of County Commissioners review and accept the Gifford Neighborhood Plan 2016 implementation report card. ATTACHMENTS 1. Implementation Matrix "Report Card" 2. Action Plan (strategies, objectives, and actions) 3. Gifford Neighborhood Plan Schedule of Capital Improvements 2016 FAConmiunity Development\Gifford Plan'StaffReports\GNP 2016 Report Card- BCC agenda item 12-t3-2016.doc 4 P76 c-� GIFFORD NEIGHBORHOOD PLAN 2014 IMPLEMENTATION MATRIX All Actions Sorted by Date Action Type of Action Responsibility Responsibility Timing Action Status Primary Secondary Date Action Completed) 3.1 Identify Dilapidated Housing Code PCLG 2014 Done Units to be Fixed or Enforcement Demolished in Gifford 13.9 Apply for Grant for Trail at MPO Health Department 2014 Done Martin Luther King Park 6.4 Revise LDRs Prohibiting Planning 2014 Done Specific Industrial Operations in West Gifford Area 9.1 Design Improvements and Public Works MPO 2014 Done Beautification for 45th Street 5.14 Provide Chamber Membership Chamber of 2015 Done Discounts Commerce 3.2 Develop and Distribute user Code Building Division 2015 Done friendly Brochure for Property Enforcement Maintenance and Code Enforcement 13.1 Make Improvements at Hosie- Parks Division Public Works 2015 Done Schumann Park 14.4 Apply for Recreation Parks Division Public Works 2015 Done Development Assistance Program Grants (FRDAP 9.4 Coordinate with Owners on PCLG Public Works/MPO 2015 Done ROW or easement for 45th Street Beautification 3.4 Identify Ways to Stabilize Post Planning Building Division 2015 Done Demolition Sites 5.6 Request Vocational Training Planning School Board/IRSC 2015 Done (1/30/2015) Expansion 6.5 Revise LDRs to Allow Planning 2015 Done (9/20/2016) Food/Produce Vendors on Weekends in Designated Area1--Fub-licWorks 12.1 Develop a Plan for Street PCLG 2015 Done Lighting A-1ACHMENT i Action Type of Action Responsibility Responsibility Timing Action Status Primary Secondary ate Action Completed) 14.3 Apply for Transportation Public Works MPO 2015 Done Alternatives Funds 5.9 Request Coordination on School District PCLG 2015 Done (1/30/2015) Minority Teacher Recruitment, Zero Tolerance Policy, Other School Related Issues X14.1 Consider Community Redevelopment Agency, County��� M ttorney's Officd 201 Not pursued at this time _ Requires forming taxing district; impacts a new (CRA) or Tax Increment revenues available to residents; and requires forming+ Financing and running a special board. Practically, the CRAB would have a small benefit outweighed by the set-ups land operating costs. Implementation date will be changed to 2022. 14.?� Consider Safe Neighborhood ' Improvement Districts Countyy M ttorney's Office, 20 Not pursued at this timer (Requires forming taxing district; impact a new revenues available to residents; requires property owners to form an association and get incorporated and have consent of at least 75% of all property++ owners in the district, by referendum, by incorporate CRA process, or by a process that require a� government oversight board. Practically, the Safe, Neighborhood Improvement Districts would have a, I benefit outweighed by the set-up and operating I __ _ Implementation date will be changed to 2022. 8.5 Seek Right of Way Donations( PCL Gi Public Works 2016 ;Done: '(un-platted streets) _ PCLG coordinated with staff and did seek ROW donations but were not able to .help obtain needed (ROW at this time. New opportunities may arise id 'future. Implementation date will be changed to 2022. v CD Action Type of Action Responsibility Responsibility Timing Action Status Primary Secondary Date Action Completed) #Apply for CDBG Grant for �'1a 016 !Must be delayed', fehabilitating Substandard Cannot apply for CDBG at this time since West I aHo�g Unit F abasso sewer project phase II CDBG application is open (one open CDBG project at a time) J ,Opportunity will arise after the current CDBG ro. t 1s completed and closed.. implementation date will be changed to o 20191 2.2 rCommit SHIP Funds for fi lannin ' 2016', i one Housing Rehabilitations '9 2 improve and Beautify 45`, Public Works MPO X19, Done; Street from U.S. #1 to 43rd �Avenue�, 12.21 Improve Street Lightin at 41 st� Oeet/32nd Public Works, 2.016', to progress Avenue Public Works submitted requests to both FPL and'' intersection, and 49`h Stree City of Vero Beach. Currently waiting for actions bye electricity providers. nlmplementation date will be changed to 2017., 13.2' intake Improvements at Gifford Public World IParks Division 2016' Done; Park 10.3 Identify Appropriate School' School District Public Wog rks/i 16' NDone`, kone Safe Im rovements!, Planning 13.7 Ensure Safe of Parks and ;Sheriff's Office'. drool 2016; one, ,Schools �istrict/Res� n PCLG, 13.6' Design Redevelopment Plan' ^`Solid Waste, Public Works 2016', Mn prlgress°' for Old Landfill Sit 7.3 Repair and Connect Sidewalk Public Works 2017 Done along 45th Street, from 58th Avenue to U.S. #1 11.7 Develop Scope for Culverting Public Works IRFWCD 2017 In Progress Canal on South Side of 45th Street Action Type of Action Responsibility Responsibility Timing Action Status Primary Secondary ate Action Completed) 11.8 Identify Appropriate Safety Public Works IRFWCD 2017 Barriers at Canals 3.3 Demolish and Replace Unsafe Planning Building 2018 Ongoing and Dilapidated Units in Gifford with CDBG Funds 7.2 Repair and Connect Sidewalks Public Works MPO 2018 Along 43rd Ave between 41St and 491h Street 9.3 Improve and Beautify 45th Public Works MPO 2018 In progress Street with Partial Culverting and Landscaping (Phase 2) 10.2 Signalize 58th Avenue/45th Public Works 2018 Street and 58th Avenue and 49th Street 11.1 Identify Neighborhood Public Works 2018 In Progress Drainage Problems 13.8 Evaluate and Consider Public Works 2018 Feasibility of Boat Ramp at Gifford Dock Park 11.2 Maintain Stormwater System, Public Works 2019 In progress Build Outfalls for the east Gifford area to 41St Street retention pond 14.5 Implement Stormwater Public Works 2019 In progress Improvement Project 8.3 Resurface 45th Street Public Works 2020 In progress 8.6 Pave 32nd Avenue North of Public Works 2020 Hold: no ROW available 43rd Street and 35th Avenue Action Completion Date must change to 2024 North of 45th Street, if ROW available 7.4 Provide Sidewalks along 411t Public Works MPO 2024 Street and 49th Street 5.7 Set up Career Source Mobile Career Source PCLG Ongoing Done Unit in Gifford OD 0 Action Type of Action Responsibility Responsibility Timing Action Status Primary Secondary ate Action Completed) 5.3 Attract Business to Gifford Chamber of Ongoing Done (Enterprise Zone) Commerce 5.4 Provide Incentives to Chamber of Planning Ongoing Done Businesses Locating Within Commerce Enterprise Zone 5.5 Provide Technical Assistance Chamber of Planning Ongoing Done to Minority Businesses Commerce 5.8 Hold Annual Chamber of PCLG Ongoing Done Job/,ApprenticeshipJob/,Apprenticeship Fair Commerce 5.13 Educate Residents Regarding Chamber of Planning Ongoing Done Enterprise Zone Commerce 6.1 Conduct Code Enforcement Code Sheriff's Ongoing Done Sweeps Enforcement Office/Health Department 6.2 Conduct Code Enf. Action Code Ongoing Done Against Illegal Uses Enforcement 6.3 Conduct Code Enforcement Code Ongoing Done Monitoring Enforcement 15.2 Concentrate Code Code Sheriff's Office Ongoing Done Enforcement on sites With Enforcement Code Violations Contributing to Crime 15.5 Attend COPE Meetings Code Ongoing Done Enforcement 5.12 Ensure Availability of Gifford Youth Ongoing Done Computers to Community Activity Center 11.3 Maintain Canals IRFWCD Ongoing Done 7.1 Determine Funding MPO Public Works Ongoing Done Opportunities for Sidewalks 13.3 Maintain a Security Unit at Parks Division Public Works Ongoing Done Gifford Park 13.4 Maintain Gifford Park Parks Division Public Works Ongoing Done Ballfields Action Type of Action Responsibility Responsibility Timing Action Status Primary Secondary Date Action Completed) 13.5 Maintain, Replace, and Repair Parks Division Public Works Ongoing Done Gifford Park and Hosie Schumann Park Playground Equipment 2.5 Assist with forming PCLG Planning Ongoing Done, assistance provided as needed Neighborhood Association (Property Maintenance) 2.6 Organize Community Day PCLG Ongoing Done (3/21/15) Cleanups 5.11 Host Community Meeting with PCLG School Board Ongoing Done (1/30/2015) School District Staff 11.5 Monitor Stormwater Facilities PCLG Residents Ongoing Done and Report Issues 11.6 Monitor Culverts/Ditches and PCLG IRFWCD Ongoing Done Report Problems 1.1 Maintain Gifford Interested Planning Ongoing Done Parties E-mail List 1.2 Notify Interested Parties of Planning Ongoing Done Any Applications 1.3 Maintain Gifford Information Planning Ongoing Done link on County Website 1.4 Conduct Information/Input Planning Ongoing Done Meetings for County Projects in Gifford 2.3 Distribute SHIP Information Planning Ongoing Done Package 2.4 Target SHIP Rehabilitation Planning Ongoing Done Assistance for East Gifford 4.1 Present Housing Information Planning Ongoing Done to Gifford Residents 4.2 Host Housing Fair Planning Financial Ongoing Done Inst./PCLG (11/2/2015) 1.5 Present Annual GNP Actions Planning Public Works Ongoing Done Report Card -o co N Action Type of Action Responsibility Responsibility Timing Action Status Primary Secondary ate Action Completed) 5.1 Promote Commercial and Planning Building Ongoing Done Industrial Development in Gifford 5.2 Provide Incentives to Planning Vero Beach Airport Ongoing Done Businesses That Want to Director Locate at Airport Property 11.4 Coordinate with IRFWCD Public Works IRFWCD Ongoing Ongoing Stormwater Facilities 5.10 Hold Procurement Workshops Purchasing Ongoing Done in Gifford Division 8.4 Repair Potholes on Publicly Road and Bridge Public Works Ongoing Done Dedicated Streets 8.1 Monitor Street Conditions Road and Bridge Public Works Ongoing Done 8.2 Repair or Resurface Publicly Road and Bridge Public Works Ongoing Done Dedicated Roads 15.1 Allocate Law Enforcement Sheriff's Office Ongoing Done Resources 15.3 Enforce Posted Speed Limits Sheriff's Office Ongoing Done 15.4 Enforce Against Noise Sheriff's Office Ongoing Done Violations 10.1 Monitor Traffic Volumes and Traffic Public Works Ongoing Done Accident Rates Engineering FACommunity Development\Gifford Plan\2014 update\GNP 2014 Implementation\GNP Main 2024 Imp Matrix sorted by date.doc Gifford Neighborhood Plan 2014 NEIGHBORHOOD ACTION PLAN The neighborhood action plan component of the Gifford Neighborhood Plan 2014 identifies plan goals, strategies to achieve each goal, and actions to be taken to implement the plan. As structured, the plan is results oriented, with specific actions programmed for implementation. Gifford Neighborhood Plan Goal The goal of the Gifford Neighborhood Plan 2014 is to revitalize the Gifford area as a safe community, maintaining its traditions ("Gifford Forever"), with good quality housing, adequate physical infrastructure, well .maintained neighborhoods and public spaces, sufficient economic opportunities, and vibrant community activities. Gifford Neighborhood Plan Strategies n For each major issue identified in the Analysis Section of this plan, an overall strategy has been developed. Each strategy provides a blueprint for addressing the issue, solving identified problems, and pursuing desired opportunities. Associated with each strategy are objectives and actions. N While the strategies establish the general framework for addressing each issue, objectives associated with each strategy set reasonable accomplishments to be met by specified time frames. Related to each objective are actions to be undertaken by appropriate parties. Those actions, when undertaken, should lead to accomplishment of the objectives. Because the Gifford Neighborhood Plan 2014 is a coordinated effort among a number of groups, there are several agencies/organizations with responsibility for taking actions identified in the plan. Only through the coordinated efforts of these agencies/organizations can the plan's objectives be met. Community Development w .p ATTACHMENT 2 Indian River County 67 Gifford Neighborhood Plan 2014 COMMUNICATION & COORDINATION Communication and Coordination Background and Strategy: Currently, the County has a general policy of maintaining good, reliable, and on-going communication with Gifford residents and interested parties regarding County -related plans and activities that affect the Gifford area. The County needs to formalize and expand that general policy by maintaining existing communication/coordination procedures and by broadening information access and input opportunities for Gifford residents and interested parties with respect to County activities that affect the Gifford area, and by incorporating those procedures and opportunities into this plan. Obiective 1. Communication and Coordination By 2015, an enhanced communication and coordination process will be in place regarding County activities that affect the Gifford area. Action 1.1: The County will maintain and continually update its "Gifford Interested Parties" e-mail group, and will add any party that requests to be added to that e-mail group. Action 1.2: The County will notify by e-mail every party on the "Gifford Interested Parties" e-mail group of any application for a proposed development project in the Gifford area scheduled for review by the County's Technical Review Committee, Planning and Zoning Commission, and Board of County Commissioners. Action 1.3: The County will maintain a "Gifford" informational link on its website (wyr\y.irccdd.co.m), including items such as this plan, reports on major projects and development proposals in Gifford, and "report card" presentations (see action 1.5 below). Action 1.4: The County will hold an information and input meeting in Gifford for any significant development regulation initiative in Gifford and for any significant proposed County project within Gifford, including roadway and intersection expansions, major parks and beautification projects, and new County buildings and community facilities. The County will invite any applicant proposing a significant land use or zoning change in Gifford to conduct a presentation and input meeting in Gifford, with County staff in attendance. Action 1.5: Each year, through 2020, the County Planning Division will provide a Gifford Neighborhood Plan 2014 action plan/implementation plan "report card" to the Progressive Civic League of Gifford and will present the report card to the Board of County Commissioners at a Board of County Commissioners meeting. Community Development Indian River County 68 Gifford Neighborhood Plan 2014 HOUSING Housing Background and Strategy: One of the most significant and most visible problems in Gifford is poor housing conditions, especially in the east Gifford area. To address that issue, the County, the Progressive Civic League of Gifford, Gifford residents, non-profit groups, and private sector interests will need to support or engage in the rehabilitation of substandard housing units, remove dilapidated units and unsafe structures, and build new housing. As part of that effort, the County's role will be to provide state and local funds for housing rehabilitation and new construction, to undertake or support housing rehabilitation with federal funds, to remove dilapidated housing and unsafe structures using local and other funds, and to assist in establishing viable neighborhood associations to promote property maintenance and address neighborhood issues. Non-profit organizations, such as Habitat for Humanity Every Dream Has a Price, and any other recognized housing agency or provider will need to continue building new homes and .rehabilitating existing homes in Gifford and providing pre and post construction mentoring to their clients. In that effort, community groups, particularly the Progressive Civic League of Gifford, have a vital role. Those groups need to inform Gifford residents of the various local, state, and non-profit group programs available for housing ownership and/or rehabilitation, encourage residents to participate in those programs, and bring together residents and providers of housing assistance. Obiective 2. Housing Rehabilitation/ Property Maintenance By 2018, at least 100 substandard residential units in east Gifford will have been rehabilitated. Action 2.1 — By 2016, the County will apply for Community Development Block Grant (CDBG) funds to rehabilitate 20 or more substandard housing units in the east Gifford area. Action 2.2 — By 2016, the County will commit up to $250,000 of SHIP funds as a match for CDBG funds. Action 2.3 — Each year, the County will coordinate with community leaders and, through Gifford civic organizations and places of worship, distribute SHIP program informational packages that provide information regarding the County's rehabilitation assistance program to Gifford residents. Community Development co rn Indian River County 69 Gifford Neighborhood Plan 2014 Action 2.4 — Each year, the County will target SHIP rehabilitation program efforts for Gifford residents, especially east Gifford residents. Action 2.5 — Each year, the County will coordinate with community leaders to identify Gifford residents interested in forming a voluntary neighborhood association and will assist the residents in forming the association. Action 2.6 — At least twice a year, the Progressive Civic League of Gifford will organize community day clean ups in the Gifford area and will coordinate with the County Solid Waste District which will provide dumpsters for each clean up day event. Objective 3. Demolition or Repair of Dilapidated Housing Units and Unsafe Structures By 2016, at least 10 dilapidated residential units or unsafe structures in east Gifford will have been demolished or repaired, and by 2020, at least 30 dilapidated residential units or unsafe structures in east Gifford will have been demolished or repaired. Action 3.1 — In 2014, and each year thereafter through 2020, County Code Enforcement, in coordination with community leaders, non-profit housing assistance organizations, the Health Department, and the Building Department, will identify 5 or .more dilapidated housing units or unsafe structures, notify the owners to fix or demolish the dilapidated units or unsafe structures, and initiate the County's building condemnation and demolition process when appropriate. Generally, dilapidated wood houses will be demolished, and concrete block houses will be rehabilitated whenever appropriate. Action 3.2 — By 2015, County Code Enforcement, in coordination with the Building Division, will prepare and distribute to Gifford residents and owners of rental properties in Gifford a user-friendly brochure regarding property maintenance rules and how to report suspected maintenance violations to County Code Enforcement. In addition, the County will provide an informational link to the information on the County's website. Action 3.3 — By 2018, the County will apply for CDBG funds for demolition or repair of dilapidated housing units and unsafe structures in the east Gifford area. Action 3.4 — By 2015, the County will coordinate with community leaders and identify ways to stabilize post -demolition sites that include weed -related nuisances through weed removal, weed -control, grass -seeding, or similar techniques performed as part of the demolition project, and will include such techniques as part of demolition project scopes of work, where appropriate. Community Development Indian River County 70 -v 00 V Gifford Nei>;hborhood Plan 2014 Obiective 4. Housing Ownership By 2020, the number of owner occupied housing units in east Gifford will have been increased by 50 units. Action 4.1 — At least once each year, County staff will coordinate with community leaders and meet with residents in east Gifford to present information regarding the County's downpayment/closing cost loan assistance SHIP program. Action 4.2— At least once each year, County staff will assist, and local financial institutions will host a housing fair in Gifford to inform Gifford residents of available housing loan programs, to provide housing assistance information, and to provide personal contact information. ECONOMIC DEVELOPMENT/ EMPLOYMENT/VOCATIONAL TRAINING Economic Development/ EmploymentNocational Training Background and Strategy: One of the most significant issues facing Gifford is unemployment and under -employment. Because unemployment and underemployment are contributors to crime, poverty, poor housing conditions, and other problems, reducing unemployment and under employment can significantly improve community conditions. Currently, areas adjacent to Gifford have some of the highest concentrations of jobs in the County. To solve the unemployment and under employment problem in Gifford, more jobs need to be created. In addition, Gifford residents must be better trained to qualify for jobs and be brought together with potential employers to have good access to jobs. These solutions will require action by the County Chamber of Commerce with respect to job creation, and the School Board, Indian River State College, and various work force agencies with respect to providing vocational pathways and job training, and promoting commercial/industrial development within Gifford area. Obiective 5. Economic Development/Employment/Technical Training By 2020, Gifford's unemployment rate will be 2 percentage points lower than the five year average for 2007-2011 (11.10%) by - implementing the following actions_ In addition, by 2020, the Community Disadvantage Index for Census Tract 503.02 (Gifford area) will be lower than the current index of 10, by decreasing the percentage of persons below the federal poverty line and by reducing the percentage of persons receiving public assistance such as food stamps, through the following actions that will lead to improved educational attainment and employment opportunities. Community Development Indian River County 71 co w Gifford Neighborhood Plan 2014 Action 5.1 - The County will promote appropriate commercial and industrial development by expediting review of permits for commercial and industrial development in Gifford, and by applying for CDBG funds whenever possible to fund infrastructure and building improvements to serve commercial and industrial uses in Gifford. Action 5.2 — As the City of Vero Beach continues to promote industrial development on Airport property, the County will coordinate with qualified businesses wanting to locate on airport property and provide economic development incentives for such businesses. Action 5.3 - The Indian River County Chamber of Commerce will continue to promote Gifford as being part of the Enterprise Zone and will encourage businesses to participate in job fair and job apprenticeship activities that serve Gifford. Action 5.4:- The County will continue to provide businesses that expand or locate within the Enterprise Zone with a 10% bonus as part of the County's job grant program. In addition, the County will continue to provide bonus scoring and associated increased award amounts for tax abatement applications for businesses that expand or locate within the Enterprise Zone. Action 5.5 - The County and Chamber will provide technical assistance to minority owned businesses in Gifford by helping business owners and representatives apply for economic development funding from applicable local, County, state, and federal programs. Action 5.6 — By 2015, the County will request that the School District and Indian River State College maintain and consider expanding their technical/vocational programs offered to Gifford area residents. Action 5.7 — The Career Source Mobile Unit recently has been and will continue to be set up at the Gifford Youth Activity Center at least one day a week to assist Gifford residents in finding jobs, preparing resumes, and preparing for job interviews. Action 5.8 — Each year, the Chamber in coordination with the Progressive Civic League of Gifford will host a job/apprenticeship fair in Gifford. The County, the Progressive Civic League of Gifford, and the Chamber will contact and recruit local businesses to participate in Gifford job/apprenticeship fairs. Action 5.9 — By 2015, the County will request that the School District consider coordinating with the Gifford community regarding the District's recruitment of minority teachers, the District's Zero Tolerance policies, and practices, and other school related issues of interest to the District or residents. Action 5.10 - At least once a year, the County will hold a procurement workshop in Gifford and encourage Gifford residents and businesses to apply for available County jobs. At each workshop, the County will also present its minority recruitment policy and conduct recruitment activities. The Progressive Civic League of Gifford will assist with informing residents of each workshop. Community Development Indian River County 72 CD Gifford Neighborhood Plan 2014 Action 5.11 — Each year, the Progressive Civic League of Gifford and other organizations active in Gifford will host a community meeting with School District staff, parents, and students, to identify ways to improve Gifford's student performance and high school graduation rate. Action 5.12 — Each year, the Gifford Youth Activity Center (GYAC) will evaluate its computer usage by Gifford residents and ensure that there are sufficient computers at the GYAC for all potential users. Action 5.13: - The County and the Chamber will support continuation of the Enterprise Zone and educate Gifford residents and businesses regarding the incentives available through the Enterprise Zone designation by holding at least one education meeting per year in Gifford. Action 5.14: - By 2015, the County will request that the Chamber consider providing chamber membership discounts for Gifford businesses located within the Enterprise Zone. ILLEGAL USES AND NON -CONFORMITIES, LAND USE COMPATIBILITY Land Use Compatibility, Illegal Uses and Non -Conformities Background and Strategy: To maintain the integrity of a community, illegal land uses must be identified and eliminated and non -conformities must be eliminated or upgraded and brought closer to compliance with current codes. In addition, codes must be periodically evaluated and sometimes revised to adequately address compatibility. In Gifford, illegal rooming houses and bars disrupt neighborhoods, reduce property values, and inhibit investment. it is important not only to remove those illegal uses, but also to prevent their re-establishment. To eliminate illegal uses, address non -conformities, and address land use incompatibilities, the County will use its regulatory authority. This will involve multi -agency sweeps, code enforcement action, coordination with local community groups and organizations, evaluation and revision of codes when warranted, and implementation of codes. To ensure compatibility with surrounding residential areas, the County must apply and enforce its non -conformities regulations in Gifford, and complete the West Gifford Industry and Commerce (WGIC) initiative to revise the list of permitted uses in the West Gifford industrial area and implement those revised regulations. In addition, to promote and adequately regulate the return of a traditional use in Gifford, the County will consider changing its zoning code to allow temporary fruit and vegetable sales, as well as food vending, in certain locations in Gifford. Community Development co 0 Indian River County 73 Gifford Neighborhood Plan 2014 Objective 6. Illegal Uses, Non -Conformities, and Land Use Compatibility By 2017, all illegal uses in Gifford will have been eliminated, and by 2020 all non -conformities will be eliminated or upgraded to be brought closer to compliance with current codes. Action 6.1 — Each year, County Code Enforcement will coordinate with the Sheriff's Office, the Building Division, the Fire Division, and the Health Department to target, plan, and conduct regular enforcement sweeps of suspected illegal uses (use violations) and violations of environmental regulations in Gifford. Action 6.2 — County Code Enforcement will initiate or assist in the initiation of appropriate enforcement action against identified illegal uses. Action 6.3 — County Code Enforcement will regularly monitor properties against which code enforcement action has been taken to ensure on-going code compliance. Action 6.4 — By 2014, the County will revise its Land Development Regulations (LDRs) to prohibit heavy industrial uses such as sawmills, steel mills, textile mills, landfills, and cement manufacturing plants, to strictly regulate concrete batch plants and demolition debris facilities, and to specially regulate new mulching operations and mulch operation expansions in the West Gifford industrial area located between 43rd Avenue and 58th Avenue. Action 6.5 - By 2015, the County will consider revising its Land Development Regulations (LDRs) to allow food and produce vendors for weekend markets and special events in designated areas in Gifford, subject to special temporary use regulations. INFRASTRUCTURE Infrastructure Background and Strategy: Adequate infrastructure is important for every community. In the early 1980's in Gifford, most of the public streets were paved and a system of water and sewer lines were installed. Street lighting and sidewalks exist along major roads, although some critical gaps exist. Drainage problems occur in some areas. Maintenance of existing facilities is needed and there is also a need to construct additional infrastructure in some areas. Most important is beautification of G.ifford's "Main Street" (451h Street aka Martin Luther King Jr. Boulevard), filling-in sidewalk gaps and gaps in street lighting coverage, road resurfacing, and targeted drainage improvements. In most cases, the County is responsible for these activities. Some activities, such as road resurfacing, are being undertaken on a regular basis according to a Countywide schedule. Other activities, such as 45' Street beautification and sidewalk construction, involve special projects and sometimes special funding. Besides conducting Community Development Indian River County 74 Gifford Neikhborhood Plan 2014 maintenance activities, the County will provide various infrastructure improvements and enhancements that serve the Gifford community. Obiective 7. Sidewalk Improvements By 2017, there will be continuous sidewalks in place along 45th Street, from 43rd Avenue to U.S. #1 and by 2021 along 451h Street from 43rd Avenue to 58th Avenue, and by 2021 along 43rd Avenue from 491h Street to 20h Street/Aviation Boulevard, and by 2024 along 41" Street and 49th Street from 58th Avenue to U.S. #1. Action 7.1 — Each year, through 2020, the MPO will determine if any funding opportunities are available for sidewalks and trails in the Gifford area, and will apply for any available funds. The MPO will notify the Progressive Civic League of Gifford of potential funding opportunities. Action 7.2 — By 2018, the County will repair and connect the sidewalk along 43rd Avenue between 41St Street and 49th Street, and by 2020 the County will construct a sidewalk along 43rd Avenue from 4111 Street to 2& Street/Aviation Boulevard. Action 7.3 — By 2017, the County Public Works Department will repair, connect, and construct the sidewalk along 451h Street, from 43rd Avenue to U.S. #1 and by 2021 along 45' from 43rd Avenue to 58th Avenue, where necessary right-of-way is available (has been acquired). The County will seek to install segments of a 451h Street sidewalk between 43rd Avenue and 58th Avenue prior to 2021. Action 7.4 — By 2024, the County Public Works Department will repair, connect, and construct a sidewalk along 41St Street from 58tt' Avenue to U.S. #1, and a sidewalk along 49th Street from Fire Station 12 to U.S. #1, where necessary right-of-way is available (has been acquired) and adequate funding has been obtained. Obiective 8. Street Maintenance All publically dedicated streets in Gifford will continue to be adequately maintained through resurfacing projects. Adequate maintenance is defined as a ranking of 1, 2, 3, or 4 on the Road and Bridge Roadway Maintenance Condition Inventory which ranks road conditions 1-5 from best to worst. Roads ranked in 2014 as a 4 or 5 include 34th Avenue from 45th Street to 49th Street, 35th Avenue from 47th Street to 49th Street, and 38th Avenue from 45th Street to 47th Street. Action 8.1 — Each year, the County Road and Bridge Division will monitor publicly dedicated street conditions in Gifford, rank projects for resurfacing and/or repair, and schedule resurfacing projects for roadways ranked 5. Each year, a copy of the latest annual report and any resurfacing schedule will be provided to the Progressive Civic League of Gifford. Community Development Indian River County 75 co N Gifford Neighborhood Plan 2014 Action 8.2 — Each year, the County Road and Bridge Division will repair or resurface any publicly dedicated street in Gifford with a ranking of 5. Priority will be given to resurfacing 34th Avenue north of 45th Street. Action 8.3 — By 2020, the County Public Works Department will resurface 45th Street from U.S. #1 to 43`d Avenue. Action 8.4 — On an on-going basis, the County Road and Bridge Division will investigate all pothole complaints and fix potholes on publically dedicated streets in Gifford. Action 8.5 — By 2016, the Progressive Civic League of Gifford will coordinate with property owners along 32nd Avenue north of 43`d Street, and 35th Avenue north of 45th Street, to obtain commitments for right-of-way donations so that those roads can be considered for dedication to and acceptance by the County for improvement and maintenance. Action 8.6 — By 2020, the County Public Works Department will pave 32nd Avenue north of 43`d Street, and 35th Avenue north of 45th Street if needed rights-of-way are donated to and accepted by the County and adequate funding for paving has been obtained. Obiective 9. 451h Street "Main Street' Beautification and Improvements By 2020, 45th Street will be improved and beautified as Gifford's "Main Street". Action 9.1 — By 2014, the County will design a phased improvement and beautification plan for 45th Street between 43`d Avenue and U.S. #1, with input from Gifford residents at a community meeting in Gifford. Action 9.2 — By 2016, the County will improve and beautify the segment of 45th Street from 43`d Avenue to U.S. #1 with "Phase 1" improvements consisting of the following: • Widened shoulders/bike lanes (both sides of 450' Street) • Street lights, as needed, to fill-in street lighting coverage gaps • Curbing improvements along certain portions of the north side of 45" Street • Re -surfaced side street approaches on the north side of 45th Street, where appropriate • Hardscape and landscaping improvements along certain portions of the north side of 45th Street • Westbound right turn lane at 28th Court Action 9.3 — By 2018, the County will improve and beautify the segment of 45th Street from 43`d Avenue to U.S. #1 with "Phase 2" improvements consisting of the following: Community Development Indian River County 76 co w Gifford Neighborhood Plan 2014 • Culverting certain portions of the canal on the south side of 45th Street • Landscaping improvements along the south side of 45`h Street .in the culverted areas, where appropriate Action 9.4 — By 2015, the County will seek any needed right-of-way or easement with assistance from the Progressive Civic League of Gifford from property owners along 45th Street necessary for the 45th Street beautification project east of 43`d Avenue and for 45" Street sidewalk improvements west of 43`d Avenue. Obiective 10. Traffic/Safety Improvements By 2020, traffic safety improvements in Gifford will be identified and completed, and by 2016 appropriate school safety improvements at Gifford Middle School will be identified. Action 10.1 — In 2015, 2017, and 2019, the County Traffic Engineering Division will monitor traffic volumes and crash rates of all major intersections in Gifford. When warrants are met, a schedule will be developed for signalization. Each report, along with any schedule, will be provided to the Board of County Commissioners and to the Progressive Civic League of Gifford. Action 10.2 — By 2018, the County will signalize and/or improve the 58th Avenue/45th Street and 58th Avenue 49' Street intersections, if adequate right-of-way has been obtained. The Progressive Civic League of Gifford will assist the County during the right-of-way acquisition process. Action 10.3 - By 2016, the County will coordinate with the School District to identify appropriate school zone safety improvements such as improved signing and school drop-off and pick up area improvements at Gifford Middle School, and will coordinate with the District on providing identified improvements in a timely manner. Obiective 11. Drainage Improvements By 2020, there will be adequate drainage systems in Gifford neighborhoods to handle a 10 year/24 hour storm event, where adequate outfall can be obtained. Action 11.1 — By 2018, the County Public Works Department will identify all neighborhood drainage system problems in Gifford, evaluate potential solutions, and report its findings to the Progressive Civic League and the Board of County Commissioners. Action 11.2 — Each year, the County's Public Works Department will maintain the stormwater management system that serves the portion of east Gifford which is not part of the Indian River Farms Water Control District (IRFWCD). By 2019, the Public Works Community Development Indian River County 77 v co A Gifford Neighborhood Plan 2014 Department will build ditches, canals, or other similar means that provide outfall from the subject area to the 41St Street retention pond. [Relates to Action 14.5] Action 11.3 — Each year, the Indian River Farms Water Control District (IRFWCD) will continue to maintain its canals and drainage system within. the Gifford area. Action 11.4 — Each year, the County's Public Works Department will share its list of locations with drainage problems with the Indian River Farms Water Control District (IRFWCD) and request any appropriate District maintenance activities or improvements needed to address drainage problems. Action 11.5 — Each year, the Progressive Civic League of Gifford will encourage Gifford residents to monitor all canals and stormwater facilities within Gifford and report any dumping of grass clippings or other debris into stormwater management facilities to Code Enforcement and to the Progressive Civic League of Gifford. Planning Division staff will provide updated Code Enforcement contact information to Gifford residents. Action 11.6 — Each year, the Progressive Civic League of Gifford will encourage residents to notify the County Public Works Department and IRFWCD of clogged culverts or slow moving water in ditches. Planning Division staff will provide updated County Public Works and IRFWCD contact information to Gifford residents. Action 11.7 — By 2017, the County Public Works Department will coordinate with the Indian River Farms Water Control District and develop a scope of work for culverting the canal on the south side of 45t' Street, east of 43`d Avenue, in segments and as a whole project. In addition, after a scope of work for culverting is developed, the County and MPO will seek funding for culverting improvements. Action 11.8 — By 2017, the County's Public Works Department will coordinate with the Indian River Farms Water Control District (IRFWCD), identify any appropriate safety barriers along canals in Gifford that are warranted by accident data and that the District will allow, and report its findings to the Board of County Commissioners and the Progressive Civic League of Gifford. Findings shall include an evaluation of culverting improvements associated with Action 9.3. Objective 12. Street Lighting By 2017, major streets within Gifford will have streetlighting without any gaps in lighting coverage. Community Development co Ln Indian River County 78 Gifford Neiahborhood Plan 2014 Action 12.1 — By 2015, the County's Public Works Department will meet with the Progressive Civic League of Gifford and Gifford residents and will develop a plan for enhanced street lighting in Gifford, the cost of which will be paid through the Gifford street lighting district. Action 12.2 — By 2016, as requested by Gifford residents, the County's Public Works Department will coordinate with street lighting providers to provide street lighting at 41" Street /32nd Avenue, along 49th Street from 58th Avenue to U.S. Highway #l, and any other street lighting improvements identified in the Action 12.1 street lighting plan for which adequate funding has been obtained. Obiective 13. Park Innnrovements By 2016, parks and public places in Gifford will be improved to increase opportunities for recreational and community activities for Gifford residents, and by 2018, the County will consider the feasibility of building a boat ramp at Gifford Dock park. Action 13.1 — By 2015, the Parks Division will clean and remove debris, trim Australian pine trees, repaint picnic tables and benches, clean and enhance picnic areas, clean and repair playground equipment, and repaint and change nets at basketball courts in the Hosie - Schumann Park, and by 2016, the Parks Division will build or schedule for construction a pavilion in the Hosie -Schumann park. Action 13.2 — By 2016, the Parks Division will improve the football field, the senior league baseball field, and the little league field by adding topsoil, grade and sprigged fields with Bermuda grass, additional irrigation, a new score board, concession stand upgrades and other improvements within Gifford Park. Parks Division also will install security lights from the park entrance to little league field. Action 13.3 - The Parks Division and Sheriff's Office will maintain a Sheriff s Office security unit at Gifford Park, as needed. Action 13.4 — The Parks Division will maintain the Gifford park ball fields play area, dugout, and lighting on an on-going basis. Action 13.5 — The Parks Division will maintain, replace, and repair playground equipment, as needed, in Gifford park and Hosie Schumann park. Action 13.6 — By 2016, the County will prepare plans, seek FDEP/EPA approval, and seek funding for redevelopment of the 411t Street Old Landfill Site for community and/or recreational uses. Action 13.7- By 2016, the Progressive Civic League of Gifford will invite representatives from the County Parks and Recreation Division, the Sheriff s Office, and the School District, along with residents to a meeting in Gifford to develop specific actions and assigned responsibilities for each action to ensure that parks and schools are safe for small children. Community Development Indian River County 79 co rn Gifford Neighborhood Plan 2014 Action 13.8 — By 2018, the Public Works Department will study the feasibility of constructing a boat ramp at Gifford Dock Park and report its findings to the Board of County Commissioners and the Progressive Civic League of Gifford. Action 13.9 — By 2014, the County/MPO will apply for state funding to build a walking trail at the Martin Luther King Park, and the County will commit local matching funds necessary for the state funding application. Obiective 14. Funding By 2017, there will be multiple dedicated funding sources in place to fund infrastructure improvements in the Gifford area. Action 14.1 — By 2016, the County will consider establishing a Community Redevelopment Agency (CRA) district or a tax increment financing mechanism in an area within Gifford to promote economic and community development. Action 14.2 — By 2016, the County will consider establishing in Gifford a Safe Neighborhood Improvement District (state authorized program) to reduce crime through innovative design techniques and improvements, and to apply for associated funding. Action 14.3 — By 2015, the County Public Works Department will apply for funding from Moving Ahead for Progress for the 21" Century Transportation Alternatives or other appropriate programs such as MAP -21 for bus stops, bike lanes, sidewalks, and traffic calming improvements in the Gifford area where adequate right-of-way exists. Action 14.4 — By 2015, the County Parks Division will apply for Florida Recreation Development Assistance Program (FRDAP) grants for maintaining and improving parks within the Gifford area. Action 14.5 — By 2019, the County's Public Works Department will utilize funds from the Municipal Service Benefit Unit East Gifford Stormwater Watershed Area for an additional stormwater improvement project, such as outfall ditches from low-lying areas to the 41St Street retention pond, for that area of Gifford that is not under the authority of a water control district. [Relates to Action 11.2] Community Development Indian River County 80 v co V Gifford Neighborhood Plan 2014 CRIME PREVENTION AND LAW ENFORCEMENT Crime Prevention Background Stratezy: Reducing Gifford's crime rate is an important component in achieving the overall plan goal. Like most community issues, crime reduction requires coordinated action by various groups and agencies. While many of this plan's strategies including code enforcement, infrastructure improvements, and improved street lighting, may help reduce the crime rate, there is still a need for coordinated, targeted, and sustained crime -prevention actions. Those efforts will involve the Sheriffs Office maintaining its current level of resource commitment to the Gifford area, the County coordinating and continuing its code enforcement activities, and residents cooperating with law and code enforcement agencies. Objective 15. Crime Prevention and Law Enforcement By 2018, the crime rate in Gifford will be ten percent lower than 2013 levels. Action 15.1 — Each year through 2020, the Sheriff's Office will maintain its current level of resource allocation for law enforcement in Gifford. Action 15.2 — Each year through 2020, the County will coordinate with the Sheriffs Office in order to focus code enforcement activities on sites with code violations which contribute to or have the potential to contribute to Gifford's crime rate. Action 15.3 - The Sheriff's Office will enforce all posted speed limits in Gifford. Action 15.4 - The Sheriff's Office will conduct enforcement actions against noise, including loud music that violates codes, drug dealing, and traffic violations. Action 15.5 — Each year through 2020, County Code Enforcement staff will attend one or more COPE meetings as needed in order to coordinate code enforcement efforts with the Sheriff's Office. Community Development Indian River County 81 v 00 Gifford':Neighborhood Plan Projects Incluiled'in roposed-2016';Capital Improvements Plan Expenditures FY, 2016/17 FY 2017/18 FY 2018/19' FY 2019!10 FY 2020/21 Totals Revenue -Source Folly Funded? Priority Ranking (Please Rank Between 1 - 5) 1 Highest Priorty, 5 - Lowest Priority Notes Pave 32nd Ave North of Ord St., and 35th Ave north of 45th St. (GNP Action 8.6) S 50,000 S 50,000 Gas rax No 5 Construction subject to right-of-way donation Design & Engineering S 50,000 S 50,000 Construction $ 43rd Ave Sidewalks(26th Street to Airport Dr W) S 569,763 $ 569,763 Grant Yes 2 (GNP Action 7.2) $ 40,000 S 40,000 Gas Tax Design & Engineering $ Construction S 609,763 $ 609,763 45th Street Beautification Phase I (GNP Action 92) $ 350,000 S 350,000 Gas Tax Yes 3 45th Street lighting Construction S 50,000 S 50,000 Street Lighting MSBU find 181 $ - Optional Sales Tax Construction S 400,000 $ 400,000 45th Street Beautification Phase Il (GNP Action 9.3) S 175,000 S 500,000 S 500,000 $ 1,175,000 Gas Tax Yes 3 Depending upon FDOT approval 45th Street *West End" Culverting- Construction S 325,877 5 956,682 S 1,282,559 Grant Design & Engineering S 175,000 $ 175.000 Construction E 500,000 S 325,877 S 956,682 $ 500,000 $ 2,282,559 Signalized 58th Ave at 49th St. (GNP Action 102) S 200,000 S 1,500,000 S 1,700,000 Developer Funded Cots Yes 4 Design & Engineering S 200,000 S 200,000 Construction $ 1,500.000 I S 1.500,000 Sidewalks along 45th St. from US NI to 58th Ave (GNP Action 7.3) S 30,000 S 30,000 hIPO Yes I Feasibility Study $ 30,000 E 30,000 Street Lighting at 41 st St/32nd Ave, 49th St, and 45th Street and 49th Street Corridors (GNP Action 122) S 70,000 S 70,000 Street Lighting MSBU Yes 2 Construction $ 70,000 $ 70,000 Improvements to Hosie -Schumann Park -(GNP Action 13.1) $100,000 $ 100,000 Grant Yes 3 Improvements to Hosie -Schumann Park -(GNP Action 13.1) SI00,000 $ 100,000 Optional Sales Tax Yes I Improvements to Gifford Park - (GNP Action 132) - Drainage SO 5350,000 $ 350.000 Optional Sales Tax Yes 2 Gifford Park Replacement of Restroom/Concession Bldg 5200,000 S 200,000 Optional Sales Tax Yes 1 Fast Gifford stormwaster Improvements including outfall to 41st Street pond GNP Action 11.2 5206,728 $206,728 Optional Sales Tax Yes I Fifford stormwaster Improvementsincluding outfall to 41st Street pond GNP Action 11.2 $19,000 $19,000 Stormwater MSBU Yes 1 Tot81 41910,491 7;0.0061-' 1,875,877 1,306,682 5011,000 6.293,650 E jeaA @,pie:) ljoaall lenuuV Ueld pooqjoq4g.laN PAOIJOID 91OZ 9TOZ "ET jaqwaoa(] sjauoissiwwo:) Alunoo jo p aeou On July 15, 2014, BCC Approved the Gifford Neighborhood Plan Culmination of 11 public meetings hosted by PCLG and county staff Numerous department staff and agencies involved in developing the plan and now involved in implementing Action Plan ;j n as p � #;i aull � C o.hr 1,' of otin -onuir ssioners: : W GNP Contains 15 Objectives and 82 Actions •Each objective has specific action items •Each action item addresses who, what, when •Each action must be implemented by its due date 4 Objective and Action Topics Include: • Communication • Housing •Economic Development •Streets, Sidewalks, Parks • 45t" Street Beautification project GNP -related projects included in adopted CIE GNP Capital Project Costs During FY 2013/14 to FY 2023/24 Over$10.4 Million Includes: • 45th Street Beautification • 45th Street Resurfacing • 45th Street Lighting • 45th Street Culverting • Improvements to Local Parks • 43rd Avenue Sidewalk • Stormwater Improvements in East Gifford • Signalization Improvements 4511 Street Beautification for " iff®rd's Main Street" - Phase I (completed) East of 43rd Avenue ® Widened shoulders/bike lanes both sides ®®® Streetlight in -filling ®®® Curbing certain portions Re -surface 45th Street and side streets ®®® Landscaping ®®® Turn lane in front of GMS Other 45th Street Associated Improvements •Drainage pipe and water main replacement •Coordinated with Gifford Community: Strong support to replace drainage and utility infrastructure as part of beautification - Phase 2 (2017/201$) 4• Culvert portions of canal along 45t" Street ®®® Landscaping on South Side CIE Provides for Additional Culverting 2019-2021 ® Public Works, Parks and Recreation, Utility Services, and PO playing essential roles in implementing projects 2016 GNP Implementation Report Card *Implementation of action plan items started before July 15, 2014 formal plan approval 926 Actions had 2014, 2015, and 2016 due date. 23 completed and 3 deferred •All Ongoing A (100%) ctions are completed ACTIONS not implemented and deferred • Action 14.1, Establishment of Community Redevelopment Agency (CRA) Requires new taxing district and special board; impacts revenues available to residents• at this time small benefit outweighed b the set-upand operating costs. Implementation lementation date deferred to re -Consider b 2022. p g p Y • Action 14.2, Establishment of Safe Neighborhood Improvement Districts (SNID) Requires new taxing. district and oversight board; impacts. revenues available to residents; requires property owners association incorporation and consent of at least 75% of all ro ert owners in the district b referendum; at this time small benefit outweighed b the set-upand operating costs. Implementation date deferred to rconsider b 2022. p Y • Apply for CDBG for Housing Rehabilitation Cannot apply for CDBG until West Wabasso sewer/East Gifford drainage project is completed and closed. Implementation date deferred to 2019, when opportunity opens up for new CDBG Application. Actions Done or in Progress, implementation date deferred • Action 8.5, PCLG Seeks Right of Way Donations (un -platted streets) Action done for now; PCLG coordinated with staff and did seek ROW donations but were not able to help obtain needed ROW at this time. New opportunities may arise in future. Implementation date deferred to 2022. • Action 12.2, Improve Street Lighting at 41st Street/32nd Avenue Intersection, and 49th Street Action is in progress; Public Works submitted requests to both FPL and City of Vero Beach. Currently waiting for actions by electricity providers. Implementation date deferred to 2017. Coordination with the PCLG • Staff in regular basis has coordinated with the Progressive Civic League of Gifford (PCLG) for implementation of the GNP Actions • PCLG reviewed and approved 2016 GNP Report Card Recommendation That BCC review and accept the 2016 GNP implementation report card e s AQEJ Re: Use. of Windsor Properties $1 Million Donation DEPARTMENTAL INDIAN RIVER COUNTY MEMORANDUM TO: Board of County Commissioners THROUGH: Jason Brown County Administrator FROM: Michael Smykowski Director, Office of Management and Budget DATE: December 7, 2016 SUBJECT: Use of Windsor Properties Exchange Donation BACKGROUND: The following background information is excerpted from a memorandum (full copy attached) from County Attorney Dylan Reingold to the Board of County Commissioners dated February 2, 2016 regarding the use of the $1 Million Windsor Park Properties Exchange Donation. On July 27, 2005, the Indian River County Board of County Commissioners (the "Board") approved a property exchange with Windsor Properties, involving a portion of Golden Sands Park (the "Exchange"), which included an unrestricted cash donation to Indian River County of $1,000,000 (the "Donation"). The original Golden Sands Park was constructed using both Indian River County (the "County") funds and funds from the Florida Recreation Development Assistance Program, the Acquisition and Restoration Council ("ARC") of the Board of Trustees of the Internal Improvement Trust Fund ("Board of Trustees") was required to approve the Exchange. As indicated in a memorandum to the Board, dated June 30, 2006, William K. DeBraal, then Assistant County Attorney, noted that staff for the Board of Trustees indicated that they preferred that the Donation be restricted to "improvements to the County's parks and recreation facilities." Mr. DeBraal recommended that the Board "[r)estrict the $1,000,000 donation to the County from Windsor Properties to improvements to the County's parks and recreation facilities and authorize the Chairman to sign the attached letter." It appears that throughout the process that several different phrases were used as to describe how the Donation would be utilized, such as "to enhance the County's management ability and fund needs which are currently unfunded", "to improvements to the County's parks and recreation facilities", "to benefit Indian River County Parks and Recreation" and "for County Parks and Recreation purposes." P100 Re: Use of Windsor Properties $1 Million Donation ANALYSIS: There is $1 Million in funding available from the Windsor donation in the MSTU fund (004) to support Parks and Recreation. As noted above, the intent is to use the funds for parks and recreation expenditures, with the caveat that the funds not be spent for operational supplies (i.e., basketballs, flags for flag football, or other small-scale items). Included are two separate lists (1. conservation lands; and 2. parks and recreation) of potential projects and estimated costs of each as prioritized by staff. An estimate of associated maintenance costs is also provided as supplemental information. CONSERVATION LANDS PROJECT LIST Net County Cost Conservation Area; (if cost share (General Location); Proposed Estimated Potential application Is Potential Cost Annual Priority Cost Share Partner Improvements Project Cost Cost Share approved) Share Partner Maintenance Cost 1 South Prong Preserve; Parking, shelter, trail, $231,000 $0 $231,000 n/a $17,900 (North County); boardwalk, overlook, FI. Communities Trust signs, kiosk la South Prong Preserve; Stough house $300,000 $50,000 $250,000 Division of $3,000-$10,000 (North County); demolition and Historic FI. Communities Trust alternate structure Resources; 170 2 Jones's Pier Parking, shelter, trail, $95,000 $47,500 $47,500 Recreational $17,900 Conservation Area signage, kiosk, visitor Trails Program (Barrier Island); exhibits (50%) FI Communities Trust 2a Jones's Pier Building restorations, $125,000 $62,500 $62,500 Recreational $25,000 Conservation Area; stormwater/wildlife Trails Program (Barrier Island); pond (50%) FI. Communities Trust 3 Capt. Forster Hammock Dune path/access $260,000 $130,000 $130,000 Recreational $13,000-$17,900 Preserve; boardwalk, cottage Trails Program (Barrier Island); restoration (50%) Trustees of the Internal Improvement Trust Fund 4 North Sebastian Trails $3,000 $0 $3,000 $3,000 Conservation Area Addition; (North County); St. Johns River WMD 5 Sebastian Harbor Trails, overlook, signs, $157,500 $0 $157,500 $20,500 Preserve; kiosk, parking (North County); N/A Total 1 1 $1,171,500 1 $290,000 $881,500 1 1 $100,300-$112,200 P101 Re: Use of Windsor Properties $1 Million Donation PARKS AND RECREATION PROJECT LIST ESTIMATED ANNUAL PRIORITY # DESCRIPTION COST MAINTENANCE COMMENTS 1 58th Avenue Ballfield Renovation and Expansion Project This project updates and preserves the two existing youth $800,000 $15,000 - $20,000 *The existing facility is already dimension fields, while adding one high school dimension maintained by the Parks Division. baseball field. It also includes a restroom/ concession Additional costs include materials building to be located in the most centralized and practicable and equipment. Additional duties area. Proceeds from the sale of the 16th Street Ballfields will be absorbed from the manpower could be used to defray the cost of this project. presently allocated to the 16th Street Ball Field Complex. 2 58th Avenue Ballfield Renovation This project upgrades one of the existing fields by adding a $475,000 $5,000 *The existing facility is already grass infield, lighting and irrigation. Upgrades to the second maintained by the Parks Division. field include a grass infield, and relocating lights and fencing Additional costs include materials to create one high school dimension field. Proceeds from the and equipment. Additional duties sale of the 16th Street Ballfields could be used to defray the will be absorbed from the manpower cost of this project. presently allocated to the 16th Street Ball Field Complex. 3 Round Island Riverside Park Kayak Launch This project would create a new kayak launching area south of $60,000 $2,500 *The existing facility is already the boat ramp which would alleviate congestion in the boat maintained by the Parks Division. ramp area. Additional costs include maintenance and repair. 4 Pickle Ball Courts The game of Pickle Ball is a growing sport among Youth and $320,000 Construction would be by a Seniors. There is a shortage of courts for this game. We are contractor with tennis court requesting to build eight pickle ball courts. This would experience. We would look at type translate into the size of two tennis courts. These can be of surface, perimeter fencing, constructed in open space in Richard "Dick" Bird / South windscreens, seating, netting and County Regional Park. drainage. $3,000 Yearly cost for striping $10,000 Five year cost for re- surfacing 5 West Wabasso Park Infield Renovation This project rebuilds the infield at West Wabasso Park to $50,000 $5,000 The existing facility is already include laser grading for final elevation and proper drainage, maintained by the Parks Division. new hybrid Bermuda grass for the infield and renovates the The field would be utilized much irrigation system. more with these upgrades. 6 Kiwanis Hobart Restroom Renovation & Playground Replace existing restrooms near pavilions and replace the $225,000 $0 The existing facility is already aged playground equipment maintained by the Parks Division. These upgrades would not create any additional maintenance costs. 7 Eight Lane Track Gifford Park Football/ Soccer Field was designed with a track $560,000 $3,000 Yearly cost - striping and repair; around it. The lights were set back to accommodate the eight $10,000 is the five year cost for lane track. resurfacing. Total 1 $2,490,000 $33,500- $38,500 P102 Re: Use of Windsor Properties $1 Million Donation RECOMMENDATION: The Board is requested to review the list under consideration, add any other potential projects for funding consideration, and prioritize a final project list for implementation. ATTACHMENTS: 1. Dylan Reingold letter to the Board dated February 2, 2016 re use of Windsor donation AGENDA ITEM FOR: December 13, 2016 P103 ATTACHMENT #1 BOARD OF COUNTY COMMISSIONERS C=FCE CF COUNTYATTCRNEY Dylan 'R. Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate .Pingolt-Cotner, .Assistant County Attorney MEMORANDUM TO: Joseph A. Baird, County Administrator FROM: Dylan Reingold, County Attorney DATE: February 2, 2016 SUBJECT: Use of Windsor Properties Property Exchange Donation On July 27, 2005, the Indian River County Board of County Commissioners (the "Board") approved a property exchange with Windsor Properties, involving a portion of Golden Sands Park (the "Exchange"), which included an unrestricted cash donation to Indian River County of $1,000,000 (the "Donation"). As the original Golden Sands Park was constructed using both Indian River County (the "County") funds and funds from the Florida Recreation Development Assistance Program, the Acquisition and Restoration Council ("ARC") of the Board of Trustees of the Internal Improvement Trust Fund ("Board of Trustees") was required to approve the Exchange. In a letter to Eva Armstrong, Director of the Division of State Lands, dated June 20, 2006, Chairman of the Board, Arthur R. Neuberger, stated that "Windsor will pay the County $1,000,000 to enhance the County's management ability and fund needs which are currently unfunded." As indicated in a memorandum to the Board, dated June 30, 2006, William K. DeBraal, then Assistant County Attorney, noted that staff for the Board of Trustees indicated that they preferred that the Donation be restricted to "improvements to the County's parks and recreation facilities " Mr DeBraal recommended that the Board "[r]estrict the $1,000,000 donation to the County from Windsor Properties to improvements to the County's parks and recreation facilities and authorize the Chairman to sign the attached letter." The attached letter to Ms. Armstrong, stated that the donation "will be earmarked to benefit Indian RiverCounty parksand recreation." At the July 11, 2006 Board meeting, Mr DeBraal reiterated that the Donation was to be earmarked for recreation and park purposes. Commissioner Wheeler specifically asked Mr. DeBraal about the use of the funds. He asked if the Donation had to be used for a new baseball diamond or a new building or whether it could be used for maintenance He also asked how constricted the County was in the use of the Donation. P104 Re: Use of Windsor Properties Property Exchange Donation February 2, 2016 - Page 2 of 3 Mr. DeBraal responded that the Donation just needed to go into the parks and recreation budget. He noted that the Division of State Lands did not want to reach that far into the County's business. The minutes from the Board meeting reflect that the Board by a 4-0 vote, with Commissioner Bowden absent, to restrict the Donation "to improvements to the County's parks and recreation facilities a d authorized the Chairman of the Board to sign the letter to the Department of Environmental Protection, as recommended in the memorandum of June 30, 2006." On August 11,2006, ARC recommended approval of the Exchange. The staff report for the ARC meeting stated that "Windsor will pay the County $1,000,000 to enhance the County's management ability to fund needs which are currently unfunded. The County has committed to use these funds to support recreation and parks." On November 21,2006, you wrote a letter to Scott Woolam, Chief, Bureau of Public Land Administration, in which you stated that the "County has previously earmarked these funds for expenditures on recreation and parks " On December 5, 2006, the Board of Trustees considered the Exchange The backup materials for the Board of Trustees meeting state that the Donation will "enhance the County's management ability and fund needs which are currently unfunded. The County has committed to use these funds for recreation and parks." Additionally, the materials noted that the "County has agreed to furnish the Division of State Lands in its annual budget process an accounting of all expenditures of the designated funds." The materials further state that the Exchange will provide significant public benefits by among other things, "providing an additional $1,000,000 for County Parks and Recreation purposes." The Board of Trustees voted unanimously to approve the matter. It is interesting to note that at the meeting, Secretary Colleen Castille mistakenly stated that the Donation was for "development of recreation facilities" at Golden Sands Park, which was not the case as Windsor Properties had agreed to rebuild Golden Sands Park at no cost to the County Finally, the Addendum to the Exchange Agreement, which is attached to and referenced in the Exchange Agreement, dated December 20, 2006, between the County, Windsor Properties and the Board of Trustees, states that the County has earmarked the Donation "to benefit Indian River County Parks and Recreation." It appears that throughout the process that several different phrases were used as to describe how the Donation would be utilized, such as "to enhance the County's management ability and fund needs which are currently unfunded", "to improvements to the County's parks and recreation facilities", "to benefit Indian River County Parks and Recreation" and "for County Parks and Recreation purposes." As you are aware, the Board is considering a number of different uses for the funds from the Donation, which include construction of boardwalks on conservation lands for access to the public and improvements to parks and recreation property which is jointly owned with other governmental entities or non-profit organizations. I believe that the Board has broad discretion to utilize the Donation for County parks and recreation, including these types of expenditures P105 Re: Use of Windsor Properties Property Exchange Donation February 2, 2016 - Page 3 of 3 On January 26, 2016, Bill DeBraal and I spoke with an attorney with the Florida Department of Environmental Protection, Dustin Dailey and with Janice Ellison, Program Consultant with Surplus Land Sales and Dispositions in the Bureau of Real Estate Services within the Division of State Lands. lasked Mr. Dailey several questions concerning the use of the Donation funds, such as whether the funds could be used for 1) basketballs for parks and recreation programs, 2) boardwalks on conservation lands for access to the public, 3) maintenance of parks and recreational facilities, and 4) improvements to parks and recreation property which is jointly owned with other governmental entities or non-profit organizations. He stated that there were two criteria for the use of the funds from the Donation, 1) use of the Donation for recreation and parks, and 2) an annual accounting of how the money is spent. He noted that the money should serve the recreation needs of Indian River County. He did state that he wanted to discuss the issue further with the Director of the Division of State Lands. Since the conference call with Mr. Dailey and Ms Ellison, Mr. DeBraal had a follow-up conference call with Ms. Ellison after she had an opportunity to discuss the issue with the Director of the Division of State Lands. She told Mr. DeBraal that the Division of State Lands had no objection to the use of the Donation for building or replacing athletic courts or fields, construction of trails and boardwalks on recreational lands or making capital improvements to property jointly owned by the County. She went on to say that the Division of State Lands would not like to see the funds spent on basketballs, flags for flag football or other small scale items Ms Ellison suggested that she be emailed with the Board approved expenditure of Donation funds and that the County Office of Management and Budget follow-up with the annual accounting at the end of the fiscal year. P106 INDIAN RIVER COUNTY Round Island Riverside Park Canoe/Kayak Improvements ............ F V, rw IM 0 gw W-4 j Existim nvaV Lau.tch Area Conaestion Freauent I .4 Z IPP 4 ,0 ;yy4 V A -A d Secondary Kayak Dock/Launch Area INDIAN RIVER COUNTY HOBART BALLFIELDS OR 'A ;v Vi lo p BALLFIELD _WTVI: 1.7 ...w_lrlrw L Ic Z JIU� Feet h- 0,277 Wkiii� mak f.. I *.t; I � HOBAR INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT 7- �'2oRtoA BOARD MEMORANDUM Date: December 2, 2016 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Thru: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District Prepared By: Stephanie C. Fonvielle, Recycling Education and Marketing Coordinator, Solid Waste Disposal District Subject: SWDD Recycling Collection Events for FY 2016/2017 PUBLIC PRESENTATION: On November 19, 2016, Solid Waste Disposal District (SWDD) staff hosted a Residential Paper Shredding Event at Southeast Secure Shredding's (SESS) facility at 3910 US Highway 1 in Vero Beach. Over 450 cars attended the event and 15,588 pounds of paper were diverted from the landfill. Each car was given general information about recycling in Indian River County, as well as a brochure from SESS about recycling shredded paper. The staff from SESS was highly professional and efficient, and the facility was able to accommodate the high volume of cars. For the upcoming paper shredding event on April 8, 2017, SESS has again offered to host a 5 -hour collection event at their facility at no cost to SWDD. SWDD also received offers from two other non -local vendors who have the ability to provide mobile shredding trucks. Progressive Document Destruction offered a rate of $1,200 for 3 hours of service, 2 shredding trucks and a capacity of 23,000 lbs. All Points Mobile Shredding offered a similar capacity at a lowered rate of $1,140 for 3 hours and 2 shredding trucks. All three companies are fully insured and would recycle all paper collected at the event. Due to the success of the fall paper shredding event, SWDD staff recommends approving SESS as the vendor for the spring paper shredding event. SESS was well-equipped to handle the fall event, and hosting the event at the facility would continue to bring awareness to local recycling options for shredded paper. In addition to the paper shredding events, SWDD will also be partnering with Waste Management to host two Recycling Collection Events that will accept electronics as well as household hazardous waste. One collection event will be held in the north part of the county on January 21, 2017, and the other will be held further south on July 15, 2017. The specific locations are yet to be determined, but each collection event will be held from 9 am to 12 pm. FUNDING: There is no funding required for the paper shredding event on April 8, 2017. RECOMMENDATION: Staff recommends the SWDD Board authorize hosting the free spring Paper Shredding Event on April 8, 2017, from 9 am to 2 pm at the Southeast Secure Shredding's paper shredding facility at 3910 US Highway 1 in Vero Beach. @BCL@2C0535CF on November 19, 2016 Page —1— P107 SWDD Recycling Collection Events for FY 2016/2017 Solid Waste Disposal District Stephanie Fonvielle Recycling Education and Marketing Coordinator December 13th, 2016 Recycling Collection Events • Last Year (FY `15/16) • Paper Shredding—April 2016 • Electronics —April 2016 • Household Hazardous Waste (HHW) —Sept. 2016 •This Year (FY"16/17) • Paper Shredding —Nov. 2016 • Electronics & HHW — Jan. 2017 • Paper Shredding—April 2017 • Electronics & HHW — July 2017 I Cars & Over 200 Bags a r Electronics and Household Hazardous Waste Recycling Events 9 North County Event January 21St, 2017 9amto12pm North County Pool (9450 Co Rd. 512, Sebastian) South County Event July 15th, 2017 9amto12pm South County (TBD) Fall Paper Shredding Event - - November 19th 2016 - - outheast Another Success! im -:_T_ Spring Paper Shr Springy Event Details April 8th, 2017 Southeast Secure Shredding Facility (3910 US -1, Vero Beach) 9amto2pm Up to 3 boxes shredded for free Recommendation Staff recommends the SWDD Board authorize hosting the Spring Paper Shredding Event on April 8t", 2017 from 9 am to 2 pm at Southeast Secure Shredding's paper shredding facility. edding Event