HomeMy WebLinkAbout2017-036WORK ORDER NUMBER 15
SECTOR 3 BEACH RESTORATION PROJECT
2017 PHYSCIAL MONITORING SERVICES
This Work Order Number 15 is entered into as of this 14tl4ay of March
2017 pursuant to that certain Continuing Contract Agreement for Professional Services
entered into as of March 19, 2013 ("Agreement"), and amended March 17, 2015, by and
between Indian River County, a political subdivision of the State of Florida ("COUNTY")
and CB&I Coastal Planning & Engineering Inc. f/k/a Coastal Planning & Engineering, Inc.
("CONSULTANT").
The COUNTY has selected the Consultant to perform the professional services set
forth on Exhibit 1, attached to this Work Order and made part hereof by this reference.
The professional services will be performed by the Consultant for the fee schedule set forth
in Exhibit 2, attached to this Work Order and made a part hereof by this reference. The
Consultant will perform the professional services within the timeframe more particularly
set forth in Exhibit 2, attached to this Work Order and made a part hereof by this reference
all in accordance with the terms and provisions set forth in the Agreement. Pursuant to
paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with
the terms of the Agreement and the terms of the Agreement shall be deemed to be
incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of
the date first written above.
CONSULTANT
BOARD OF COUNTY COMMISSIONERS
CB&I Coastal Planning & Engineering, Inc. OF INDIAN RIVER COUNTY
By:
Thomas P. Pierro, P.E., D.CE
Title: Director
Date: 3 h 1
By:
By: �Ir 16'1
ph E. Flescher, Chairman eel ��;
•
Attest: Jeffrey R. Smith, Clerk of'oui'aad 1 c4.
Comptroller
°••...1NDiANi. •'
itved:
Jason E.
Approved as
By:
oro
, County Administrator
and le • al suf iency:
William K. DeBraal, Deputy County Attorney
EXHIBIT 1
February 17, 2017
James Gray
Indian River County
Public Works - Coastal Engineering Division
1801 27th St, Building A
Vero Beach, FL 32960
CB&I Coastal Planning & Engineering, Inc.
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Tel: +1 561 391 8102
Fax: +1 561 391 9116
www.CB1.com
Subject: Work Order #15
Indian River County Sector 3 Beach Restoration Project and Dune Repair Project
Post Construction Physical Monitoring Services - 2017
Dear James:
This proposal outlines a scope of work for CB&I Coastal Planning & Engineering, Inc. (CB&I), f/k/a Coastal
Planning & Engineering, Inc. to provide services in support of one year of annual physical monitoring to fulfill
FDEP and USACE permit requirements of the Sector 3 Beach and Dune Restoration Project constructed between
2010 and 2012 and the Sector 3 Dune Repair Project constructed 2014/2015.
The 2017 Physical Monitoring Services entails the following:
• "Year 5" annual post construction physical monitoring of the Phase 2b project area (R-20 — R-26+500),
• "Year 2" annual post -construction physical monitoring for the Sector 3 Dune Repair Project Area (R-24 —
R-55).
Physical Monitoring Report
The Indian River County Sector 3 Beach Restoration Project and Dune Repair Project were constructed under
permitting authority of the Florida Department of Environmental Protection (FDEP) and United States Army Corps
of Engineers (USACE). These permits (FDEP permit No. 0285993 -001 -JC, FDEP permit modification No.
0285993 -008 -JN, USACE permit SAJ-2007-01645, and USACE permit modification SAJ-2007-01645(MOD-
AWP)) contain permit conditions pertaining to construction and post -construction periods. FDEP permit condition
56 (d) requires an engineering report be submitted to the FDEP within 90 days following completion of each post -
construction survey.
We understand that the County's surveyor (or in collaboration with Sebastian Inlet District' surveyor) will perform
the beach profile physical monitoring from R-15 to R-60, and be responsible for certifying the survey data and
submitting a survey report to the FDEP. CB&I will review the data to ensure that it conforms to the standards
required by the FDEP physical monitoring plan. CB&I will notify the County of any issues with the survey data
and will coordinate through the County or directly with the surveyor to resolve any issues.
CB&I will develop an engineering report that discusses the performance of the beach fill project. We will analyze
shoreline and volumetric changes throughout the project area, identifying erosion and accretion patterns. The results
will be analyzed for patterns, trends or changes between annual surveys and for cumulative changes over time. The
project was constructed in three phases and the analysis will account for the phased construction. Furthermore, the
report will compare the project performance to the stated design. Plots of the survey profiles, and graphical
representations of shoreline (contour) and volumetric changes for the monitoring area will be presented. Summary
tables of the shoreline and volumetric changes will be presented.
CB&I will collect aerials of the project area as discussed more fully later in this scope of work. The aerials will be
collected from R-15 through R-60. Plots of relevant hardbottom and shoreline positions will be overlaid on the
aerials and included in the report appendix. Considering biological monitoring is no longer required for this project,
delineation of the edge of hardbottom is not required for the aerial photography.
Deliverables
CB&I will submit a draft of the report of the County for review and comment. This will be submitted electronically
(PDF and/or MS Word formats). CB&I will incorporate comments from the County and revise the report
accordingly. CB&I will then submit an electronic copy to the FDEP. CB&I will submit one hard copy and an
electronic copy (PDF) to the County.
Required Data
To perform the physical monitoring evaluation, CB&I will need the following data:
• Survey data in x,y,z format collected in summer of 2017.
Schedule
The draft monitoring report will be completed within 60 days of receipt of the survey data. We estimate that the
County will review and provide comments on the document within 2 weeks. CB&I will revise the report,
incorporate the County's comments, and submit a final report to the County and FDEP within 2 weeks of receipt of
the County's comments. The goal is to submit the final report to the FDEP within 90 days of receipt of the required
data. Assuming that data is provided by August 31, we estimate submittal of a final report by November 30, 2017.
Cost
The cost of the monitoring report, excluding the aerial collection is $27,642.00. A breakdown of the hours and
expenses to develop these costs is attached and follow the provisions of the Professional Coastal Engineering
Services Agreement (dated March 19, 2013) and Contract Renewal (dated March 17, 2015), between Indian River
County and CB&I Coastal Planning & Engineering, Inc.
Rectified Aerial Photographs
Aerial photographs are required per FDEP special permit condition 56(c). CB&I will have aerials collected that
follow BBCS Monitoring Standards for Beach Erosion Control Projects, Section 02100 — Environmental Aerial
Photography Acquisition.
Controlled, flight -dated, color vertical aerial photographs will be taken from Indian River County FDEP range
monuments R-15 through R-60, inclusive. Collection of the aerial photography will be timed so as to collect the
aerials concurrently with the surveys. CB&I will rely on Indian River County to notify us as to when these surveys
are being performed.
The flight will be conducted on an incoming tide and when there is sufficient visibility in coastal waters to capture
nearshore hardbottom. Film will be selected to provide the best possible images in the greatest possible water
depths. Photography will be obtained during morning hours with cloud cover at less than 10%, and in order to
minimize glint, the flight window shall occur when the sun angle is between 15 to 30 degrees to the horizon. If,
during the flight, weather conditions deteriorate to the point that the purposes of the flight cannot be met, or the five
flight conditions are not satisfied, the flight will be aborted and flown at a later date when conditions are satisfactory.
The photography will employ the use of an aerial camera approved by the US Geological Survey. The camera will
be equipped with a data block, which will record the lens number, calibration, focal length of the lens, altitude, date,
and time. The photographs will be color aerial photography and geo-referenced digital imagery with the following
specifications:
1. A minimum 60% overlap with each adjacent photograph and a ratio of 50% land and 50% ocean (2000' and
2000') on the horizontal.
2. The image will be clear and sharp in detail, free from clouds, shadows or any other blemishes that would
render the image as uncertain for mapping rock and reef features as far offshore as possible and no less than
-15 feet, NAVD.
3. Each frame will contain:
i. time of day clock in standard time,
ii. altimeter reading,
iii. exposure counter,
iv. camera identification number,
v. lens focal length in mm, and
vi. the plate ID number.
Necessary ground control will be extracted from existing imagery sources and used in combination with collected
ABGPS to rectify this imagery. It is assumed that previous control points can be used and have been previously
surveyed. No additional field work is included in this proposal.
Deliverables
CB&I will provide the following deliverables to the County and FDEP:
1. Camera Calibration Report.
2. Flight Report — includes Flight Log, Weather Log, and Tide Log.
3. Individual geo-referenced image frames in uncompressed TIFF format and associated world files stored on
DVD.
4. Mosaicked geo-referenced files in JPEG format on DVD.
5. MetaData - Complete federally compliant metadata file in ASCII or HTML format for the flight and image
processing.
Required Data
CB&I may require additional survey points to rectify the images. We are proposing to sub -contract Aerial
Cartographics of America (ACA), who previously performed the work, and they should have sufficient historic
survey points to rectify the images. However, additional survey points may be required. Typically, the Public
Works Department will have surveys that can be used to rectify aerial images avoiding additional field work.
Schedule
We will attempt to schedule collection of the aerials to coincide with collection of the survey data. Final deliverables
related to the aerials will be submitted within 60 days of collection of the aerials.
Cost
The cost to collect the aerials and rectify the images is $16,335.80. A breakdown of the hours and expenses to
develop these costs is attached and follow the provisions of the Professional Coastal Engineering Services
Agreement (dated March 19, 2013) and Contract Renewal (dated March 17, 2015), between Indian River County
and CB&I Coastal Planning & Engineering, Inc.
Summary
The total lump sum cost of this proposal for Work Order #15 is $43,977.80.
We appreciate the opportunity to work with Indian River County on this effort. Please call me if you have any
questions.
Sincerely,
k .ilk v.
!,
Michelle R. Pfeiffer, P.E.
Senior Project Engineer
CB&I Coastal Planning • tgineering, Inc.
Authorized Corporate Signature
Phomas P,e,rro
Printed Name
Title
D r<ct'r of Oponxf;uv
Please Reply To: Michelle Pfeiffer
Phone: 561.361.3177
E -Mail Address: Michel le.Pfeiffer(dcbi.com
cc: Thomas Pierro, P.E. D.CE, CB&I
William Reilly, P.E., CB&I
IRC WOa15_2017 EXHIBIT 2
PROJECT NUMBER:
PROPOSAL NUMBER:
Date Pricing Model we. Prepared•
SPM REVISION_
ReleaseDate 217117
STD RATES xlsx
2017 -REV 172
W0009
47.421071.
Project Estimate
Summary By Task
IRC WO 15 2017 Physical Monitoring
02/17117
Task Number
Task Name
Labor
Sub-
contractors
Equipment
Materials
Other ODC's
Travel
Total
Adjustments
Total Project
Tsk-007
Survey Dais Revlwv and
Rankling
$ 2.290.00
$
$ •
$
•
$
-
0
•
5 2290.00
$ 2.290.00
Tek -002
Shoreline Change Analysis
9 2,405 00
5
5 •
5
•
$
S
$ 2.490.00
• $ =.49600
Tek -003
Volume Change Analysle
3 3,070 00
3 -
$
$
9
$
$ 3,670.00
$ 0,670.00
Tsk-004
Rapon Development
9 19,187.00
8 •
$
$
-
$
•
$
•
$ 19,187.00
• $ 19,187.00
Tek -005
Geo-ralaren c d Annals
$ 720200
$ 15,733.80
3
$
5
-
9
•
$ 16,396.90
5 10.936.00
Tek -000
Task Noma 8
$ -
$ -
$
$
-
$
-
$
•
$
- $ •
Tek -007
Task Nam, 7
5
$
3
9
9
$
$•$
•
Tek -008
Task Name 6
$
3 -
$ -
3
9
-
3
5
$ -
Tsk-009
Task Name 9
$ -
$ -
$
5
$
5
$
$ •
Te5.010
Task Name 10
$
5 •
5
5
-
$
•
$
$
3
Totals e
8 29,844.00
5 16,133.50
5 -
$
•
9
•
8
9 45977.90
$
• 8 43,977.50
9uarWW 691
aubmIlw Tet
aupNwkn Deal:
Missile Pfeiffer
IRC WO l8 2017 Physical Moralonmg
02/17117
Form Mama CMS-70061FM02303
Issue for Use. DD MMM VVYY
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