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HomeMy WebLinkAbout03/21/2017 (3)---- ORIV% BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, MARCH 21, 2017 - 9:00 AM Commission Chambers Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com COUNTY COMMISSIONERS Joseph E. Flescher, Chairman, District 2 Jason E. Brown, County Administrator Peter D. O'Bryan, Vice Chairman, District 4 Dylan Reingold, County Attorney Susan Adams, District 1 Jeffrey R Smith, Clerk of the Circuit Court and Comptroller Bob Solari, District 5 Tim Zorc, District 3 1. CALL TO ORDER 2. INVOCATION Deputy Teddy Floyd, Indian River County Sheriff Department 3. PLEDGE OF ALLEGIANCE Commissioner Susan Adams 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS 5.A Presentation of Proclamation Honoring Leona Adair Allen on Her Retirement from Indian River County Clerk of Circuit Court and Comptroller 5.11 Presentation of Proclamation Designating April 2 through April 8, 2017 as Crime Victims' Rights Week 5.0 Presentation of Proclamation Designating April 15, 2017 as Jackie Robinson Day 5.1) Presentation of Proclamation Designating the Week of March 19 through 25, 2017, as National Surveyors Week 5.E Presentation on Florida Department of Transportation Treasure Coast Regional Household Travel Survey by Tamara Phillips, Public Information Officer, Quest Corporation of America, Inc. 6. APPROVAL OF MINUTES March 21, 2017 Page 1 of 4 6.A Regular Meeting of January 24, 2017 6.B Regular Meeting of February 7, 2017 6.0 Regular Meeting of February 14, 2017 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A 2017 City of Sebastian Appointment to the Tourist Development Council 7.B Proclamation and Retirement Award Honoring Frances L. Smith on Her Retirement From Indian River County Board of County Commissioners Department of Utilities/Solid Waste Disposal District with Sixteen Years of Service 7.0 Indian River County Venue Event Calendar Review 8. CONSENT AGENDA &A Checks and Electronic Payments March 3, 2017 to March 9, 2017 8.B Letter of Support Florida Goodwill Association/Gulfstream Goodwill Industries 8.0 Children's Services Advisory Committee's Recommendation RFP #2017044 New Focus Areas for 2017-18 and Sample Agency Contract to be Used. 8.1) Full Release of Retainage for Ecological Associates, Inc., Work Order No. 21 - Sector 3 Beach Restoration - 2016 Post Construction Biological Monitoring Services 8.E Extension of Hurricane Debris Removal Contracts for Ceres Environmental Services, Inc. and Ashbritt Environmental 8.F Miscellaneous Budget Amendment 011 8.G Approval of Award for Bid 2017033 - Annual Bid for Asphalt Paving and Resurfacing 8.11 Consideration of the 2017 Title VI Program Update for Public Transportation 8.I Authorization of the First Martin County Invoice for Development of the 2040 Regional Long Range Transportation Plan (RLRTP) 8.J DB Partners 1, LLC's Request for Final Plat Approval for a Commercial Subdivision to be known as Advance Auto Parts Oslo Road [SD -15-04-04 / 2006040205 -75287] 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 9.A Indian River County Supervisor of Elections Lesley R. Swan: RFP #2017039 for purchase of new voting system for Indian River County 10. PUBLIC ITEMS A. PUBLIC HEARINGS March 21, 2017 Page 2 of 4 10.A.1 Florida Power & Light Company's Request for Special Exception Use Approval for a Private Heavy Utility (Solar Energy Center) [SP-SE-17-03-01 / 2016110089-78358] (Quasi-Judicial) B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridee Golf Club 3. Recreation D. Human Resources E. Office of ManaEement and Budget F. Public Works G. Utilities Services 12.G.1 Vero Lake Estates Sub Unit H-3 Petition Water Assessment Project, Request for Authorization for the Department of Utility Services to Proceed with Engineering Design Services and Retain Carter and Associates for Surveying Services 13. COUNTY ATTORNEY MATTERS 13.A Termination of Lease Agreement with SafeSpace, Inc. for Space at the Indian River County Courthouse 14. COMMISSIONERS MATTERS A. Commissioner Joseph E. Flescher, Chairman B. Commissioner Peter D. O'Bryan, Vice Chairman C. Commissioner Susan Adams D. Commissioner Bob Solari E. Commissioner Tim Zorc 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District March 21, 2017 Page 3 of 4 15.A.1 Approval of Minutes Meeting of January 24, 2017 15.A.2 Approval of Minutes Meeting of February 7, 2017 15.A.3 Approval of Minutes Meeting of February 14, 2017 15.A.4 Request to Purchase Additional Equipment Using Remaining Funds From Assistance to Firefighters Grant B. Solid Waste Disposal District 15.B.1 Approval of Minutes Meeting of January 24, 2017 15.13.2 Approval of Minutes Meeting of February 7, 2017 15.B.3 Work Order No. 10 to CDM Smith, Inc. for C&D Landfill Permit Renewal C. Environmental Control Board 16. ADJOURNMENT Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall, also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircizov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meetings are broadcast live on Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5: 00 p. m. March 21, 2017 Page 4 of 4 s� PROCLAMATION HONORING LEONA ADAIR ALLEN ON HER RETIREMENT FROM INDIAN RIVER COUNTY CLERK OF CIRCUIT COURT AND COMPTROLLER WHEREAS, Leona Adair Allen is retiring from the Indian River County Clerk of Circuit Court and Comptroller's office, effective April 28, 2017; and, WHEREAS, After her retirement with the United States Air Force, Leona began her career with the Indian River County Clerk of Circuit Court and Comptroller working in the Civil Division and later transferred to the Clerk to the Board/Value Adjustment Board office on October 6, 2006; and, WHEREAS, Leona held the position of Recording Secretary, recording the minutes of the Board of County Commissioners, and maintaining the County's official records; and, WHEREAS, Leona received the Clerk of the Circuit Court and Comptroller's Employee of the Quarter Appreciation Award during the first quarter of 2008 for outstanding performance, productivity, and dedicated service; and, WHEREAS, Leona learned and trained on approximately 15 old and new computer programs/systems throughout her career in the Clerk to the Board Office, and assisted with the acquisition and implementation of the newest computer programs — the Laserfiche Document Management and the Granicus Software Programs; and, WHEREAS, Leona's ethics, perseverance, commitment, and enthusiasm to Indian River County and to the employees of the Clerk of the Circuit Court, and Board of County Commissioners has been greatly appreciated by all of her co-workers and*her employer. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the Board applauds Leona Adair Allen's efforts on behalf of the County, and the Board wishes to express their appreciation of the dedicated service she has given to Indian River County; and, BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend their heartfelt wishes for success in her future endeavors and a happy and prosperous retirement! Adopted this 21 st day of March, 2017. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman Peter D. O'Bryan, Vice Chairman Susan Adams Bob Solari Tim Zorc P1 W PROCLAMATION DESIGNATING APRIL 2 THROUGH APRIL 8, 2017 AS CRIME VICTIMS' RIGHTS WEEK WHEREAS, victims of crime across America need and deserve support and assistance to help them cope with the consequences of crime; and, WHEREAS, national Crime Victims' Rights Week offers us all the opportunity to promote Strength In Unity in helping victims and survivors of crime through a wide range of supportive services offered by over 10,000 community and justice system -based programs, and the more than 32,000 federal and state statutes that define and protect their rights; and, WHEREAS, by being united against crime and for victim's rights and services we gain strength as individuals, as communities, and as a nation as a whole, and offer strength to victims who seek to recover in the aftermath of crime; and, WHEREAS, America has joined together annually each April since 1981 to recognize the needs and rights of crime victims and survivors during National Crime Victims' Rights Week. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that April 2 through April 8, 2017 be designated as CRIME VICTIMS' RIGHTS WEEK in Indian River County, and the Board honors crime victims and those who serve them during this week and throughout the year. Adopted this 21st day of March, 2017. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman Peter D. O'Bryan, Vice Chairman Susan Adams Bob Solari Tim Zorc P2 PROCLAMATION S(. DESIGNATING APRIL 15, 2017 AS JACKIE ROBINSON DAY WHEREAS, April 15, 2017 will mark the 70th anniversary of Jackie Robinson making his Major League debut with the Brooklyn Dodgers as he broke the color barrier in 1947 to become the first African-American to play Major League Baseball; and WHEREAS, Jackie Robinson spent nine Spring Trainings (1948-56) at Dodgertown, Vero Beach and the Dodgers advanced to the World Series five times in those years; and WHEREAS, In 1948 Dodgertown became the first and only integrated Spring Training site in the South; and WHEREAS, Major and Minor League Baseball celebrates Jackie Robinson Day nationally each April 15th; and WHEREAS, Mr. Pat O'Conner, Minor League Baseball President & CEO, said "Minor League Baseball is proud to be part of this annual celebration in Vero Beach as we play a game at Historic Dodgertown to honor him."; and WHEREAS, the fourth annual Jackie Robinson Celebration game will take place on Saturday, April 15, 2017, in Holman Stadium when the St Lucie Mets host the Florida Fire Frogs to benefit a worthy cause, the United Way of Indian River County; and WHEREAS, the cost of this Minor League Baseball game is kept low so that it can be a true community -wide celebration. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the Board designates April 15, 2017, as Jackie Robinson Day, and hereby congratulates Major League Baseball on its work and success in Indian River County over the past 69 years. Adopted this 21st day of March, 2017. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman Peter D. O'Bryan, Vice Chairman Susan Adams Bob Solari Tim Zorc P3 PROCLAMATION 5D DESIGNATING THE WEEK OF MARCH 19 THROUGH 25, 2017, AS NATIONAL SURVEYORS WEEK WHEREAS, land surveyors are counted among the founding leaders of our county and were instrumental in the formation of the layout of property boundaries in the United States, providing our citizens the opportunity to enjoy the American dream of property ownership; and, WHEREAS, United States Presidents George Washington, Thomas Jefferson, John Adams, and Abraham Lincoln all served as surveyors, contributing to the historical mapping of America in its early years; and, WHEREAS, the surveying profession requires special education, training, the knowledge of mathematics, the related physical and applied sciences, and requirements of law for evidence; and, WHEREAS, surveyors are uniquely qualified and licensed to determine and describe land and water boundaries for the management of natural resources and protection of private and public property rights; and, WHEREAS, the continual advancements in instrumentation have required the surveyor to not only be able to understand and implement the methods of the past, but also to learn and employ modern technology in finding solutions to meet the challenges of time; and, WHEREAS, the citizens of Indian River County recognize the valuable contributions of the surveying profession to history, development, and quality of life throughout our country, and make important decisions based on the knowledge and expertise of licensed surveyors and mappers. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the week of March 19 through 25, 2017, be designated as "NATIONAL SURVEYORS WEEK" in Indian River County, and the Board encourages all citizens to recognize the many contributions and the ongoing dedication of surveyors to our community and throughout the United States. Adopted this 21st day of March, 2017. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Jo h E. Flescher, Chairman y`� G Peter D. O'Bryan, Vi C a' an � � S l * usa Adams Bob Sola " 2� Tim Zo P4 4L°3EQSML3E COAS4 Regional Household Travel urvey KB- E R =AR 10, IN H E5-0-MIN-EXI 0 =''You can be a part of the Treasure Coast's I rtransportation future. Check your mail soon for the Regional Household Travel Survey. This tri - county survey will give you the chance to help planners improve roads and public transit, reduce congestion and enhance walking and bike paths for years to come. Just fill out the simple survey to receive your one - day household travel log. The trips you take in one day will help plan the way forward for generations. Bea part of the Treasure Coast Regional Household Travel Survey. We need you to show us the way. For more information on the survey, visit our website: www.tc-hts.com or call 1-888-201-5226 5e P5 4L°3EQSMaE COASY Regional Household Travel urvey • Do you drive or take the bus? • Do you walk to the store? • Do you go to work or school? • How often do you use public transit? • Do you ride your bike to the beach? As Treasure Coast residents, we need your feedback. Tell us where you travel for a day so we can create the transportation systems to meet your needs. F'S� MARTIN D �.a., „ • Mn® rTh_e p_owler of�h_a_nA_e is yours. P6 171 March 21, 2017 INFORMATIONAL ITEM 7 -INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: March 13, 2017 SUBJECT: 2017 City of Sebastian Appointment to the Tourist Development Council FROM: Lisa Hill Commissioner Assistant Attached please find the City of Sebastian correspondence appointing Council Member Linda Kinchen to take Council Member Jim Hill's place on the Tourist Development Council. C \Users\GRANIC—l\AppData\I.ocal\Temp\BCL Technologies\easyPDF 7\@BCL@8805E3B9\@BCL@8805E3B9.doc P7 MYOF SE HOME OF PELICAN ISLAND 1225 MAIN STREET SEBASTIAN, FL 32958 (772) 388.8215 jwilliams@6ityofsebastian.org March 10, 2017 The Honorable Joe Flescher & Commission Members Indian River County Board of County Commissioners 1801 27th Street Vero Beach, FL 32960 RE: Sebastian's Appointment to the Tourist Development Council Dear Chairman Flescher & Members of the County Commission: DECEIVED MAR 13 2017 BOARD OF COUNTY COMMISSION Please be advised that the Sebastian City Council at their March 8, 2017 Regular Meeting appointed Council Member Linda Kinchen to take Council Member Jim Hill's place on the Tourist Development Council. Council Member Kinchen's contact information is: Councilikinchen cit ofsebastian.or (772) 539-1822 If you have any questions please do not hesitate to contact me at 388-8215. Sincerely, anette Williams, MMC City Clerk jw P8 -79 PROCLAMATION HONORING FRANCES L. SMITH ON HER RETIREMENT FROM INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF UTILITIES/SOLID WASTE DISPOSAL DISTRICT Frances L. Smith retired from the Indian River County Solid Waste Disposal District (SWDD) effective March 17, 2017, and WHEREAS, Frances L. Smith began her career with Indian River County on May 23, 2000, as a Custodian with the Building and Grounds Division. On April 11, 2003, she was promoted to a Scale House Operator and continued in that capacity until her retirement; and WHEREAS, Frances L. Smith has served this County and the Public with distinction and selflessness. During her sixteen years of service, she was dedicated, and her work was greatly appreciated by the employer, citizens, and co-workers alike; and 1VOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Frances L. Smith's efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service she has given to Indian River Countyfor the last sixteen years; and BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt wishes for success in her future endeavors! Adopted this 21st day of March 2017. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA oseph E. Flescher, Chairman P9 2fiis is to certify that Frances L. Smith is hereby presented this Wirement., ward for outstanaring perfornrance and faithfulser*e to Indian Vver County hoard of County Commissioners Tor sirteen years of service On this 17th fay ofWarcfi 2017 Uw," at Bing Director of Vh iV Services ,7osepFi T-'"Mscfier Board ofCounty Commissi meg Chairman P10 Indian River County Venue Event Calendar Review For more information go to www.ircgov.com - Event Calendar Ask A Lawyer Event March 24 @ IRC Main Library: • l0am-2pm Movie Night at the Pool March 24 @ North County Aquatic Center: • 7:30-9pm Gifford Aquautic Center CLOSED (PRIVATE EVENT) March 25 @ Gifford Aquatic Center: • 1-5pm Water Polo Meet March 27 @ North County Aquatic Center: • 12 -noon Youth Basketball of America -Tournament of Champions March 31, April 1-2 @ iG Center: • Fri 6pm-IOpm, Sat 8am-8pm & Sun 8am4pm Nautical Flea Market & Seafood Festival April 1-2 @ IRC Fairgrounds: • Sat & Sun 9am-5pm 1st Presbyterian Golf Tournament April l @ Sandridge Golf Club: • Sat, Sam Shotgun - Dunes Course Palm Bay Dog Agility Event April 7-9 @ IRC Fairgrounds: • 7am-7pm Masters Academy Golf Tournament April 8 @ Sandridge Golf Club: • 8am shotgun Residential Paper Shredding Event April 8 @ Southeast Secure Shredding: • 9am-2pm Green 2 Blue Extravaganza-Environmental/WaterSafety Event April 8 @ North County Aquatic Center: • IOam-3pm Vero Beach Golden Grads April 8 @ IRC Fairgrounds: • 5-1lpm --�c P11 611 JEFFREY R SNHTH, CPA, CGFO, CDMA Clerk of Circuit Court & Comptroller Finance Department 18012Th Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: DIANE BERNARDO, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: March 9, 2017 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS March 3, 2017 to March 9, 2017 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of March 3, 2017 to March 9, 2017. Attachment: P12 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 350531 03/03/2017 SEWELL HARDWARE CO INC 204.42 350532 03/03/2017 LLOYD FENDLEY 121.00 350533 03/09/2017 UTILREFUNDS 13,309.76 350534 03/09/2017 UTIL REFUNDS 69.59 350535 03/09/2017 UTILREFUNDS 28.65 350536 03/09/20I7 UTILREFUNDS 72.96 350537 03/09/2017 UTILREFUNDS 49.84 350538 03/09/2017 UTILREFUNDS 390.49 350539 03/09/2017 UTILREFUNDS 132.74 350540 03/09/2017 UTILREFUNDS 17.63 350541 03/09/2017 UTILREFUNDS 14.44 350542 03/09/2017 UTILREFUNDS 72.79 350543 03/09/2017 UTIL REFUNDS 80.69 350544 03/09/2017 UTIL REFUNDS 40.61 350545 03/09/2017 UTILREFUNDS 43.93 350546 03/09/2017 UTILREFUNDS I18.00 350547 03/09/2017 UTILREFUNDS 93.90 350548 03/09/2017 UTIL REFUNDS 178.89 350549 03/09/2017 UTILREFUNDS 79.90 350550 03/09/2017 UTILREFUNDS 84.63 350551 03/09/2017 UTIL REFUNDS 273.02 350552 03/09/2017 UTILREFUNDS 84.63 350553 03/09/2017 UTILREFUNDS 4.95 350554 03/09/2017 LMLREFUNDS 28.06 350555 03/09/2017 UTILREFUNDS 94.73 350556 03/09/2017 UTILREFUNDS 67.57 350557 03/09/2017 UTILREFUNDS 24.00 350558 03/09/2017 UTILREFUNDS 51.97 350559 03/09/2017 UTILREFUNDS 32.01 350560 03/09/2017 UTILREFUNDS 42.11 350561 03/09/2017 UTIL REFUNDS 37.34 350562 03/09/2017 LmLREFUNDS 339.80 350563 03/09/2017 UTILREFUNDS 24.81 350564 03/09/2017 UTILREFUNDS 35.06 350565 03/09/2017 UTILREFUNDS 44.38 350566 03/09/2017 UTILREFUNDS I54.27 350567 03/09/2017 UTILREFUNDS 69.0I 350568 03/09/2017 UTILREFUNDS 20.93 350569 03/09/2017 UTILREFUNDS 42.36 350570 03/09/2017 UTILREFUNDS 30.02 350571 03/09/2017 UTILREFUNDS 32.46 350572 03/09/2017 UTILREFUNDS 53.06 350573 03/09/2017 UTILREFUNDS 31.77 350574 03/09/2017 UTILREFUNDS 80.06 350575 03/09/2017 UTIL REFUNDS 38.48 350576 03/09/2017 UTILREFUNDS 40.19 350577 03/09/2017 UTIL REFUNDS 53.55 350578 03/09/2017 UTILREFUNDS 72.01 350579 03/09/2017 UTILREFUNDS 41.63 350580 03/09/2017 UTILREFUNDS 58.91 350581 03/09/2017 PORT CONSOLIDATED INC 20,856.63 350582 03/09/2017 JORDAN MOWER INC 736.19 350583 03/09/2017 COMMUNICATIONS INTERNATIONAL 133.35 350584 03/09/2017 COMMUNICATIONS INTERNATIONAL 280.00 350585 03/09/2017 RANGER CONSTRUCTION IND INC 349.52 350586 03/09/2017 VERO CHEMICAL DISTRIBUTORS INC 577.20 350587 03/09/2017 RICOH USA INC 26.75 350588 03/09/2017 KIMI.EY HORN & ASSOC INC 1,187.14 P13 TRANS NBR DATE VENDOR AMOUNT 350589 03/09/2017 VELDE FORD INC 359.25 350590 03/09/2017 SAFETY PRODUCTS INC 753.53 350591 03/09/2017 SAFETY PRODUCTS INC 519.46 350592 03/09/2017 AT&T WIRELESS 923.12 350593 03/09/2017 DATA FLOW SYSTEMS INC 1,929.01 350594 03/09/2017 B G KENN INC 24.88 350595 03/09/2017 DELTA SUPPLY CO 1,306.44 350596 03/09/2017 E-Z BREW COFFEE & BOTTLE WATER SVC 85.87 350597 03/09/2017 KELLY TRACTOR CO 1,606.20 350598 03/09/2017 SAFETY KLEEN SYSTEMS INC 224.12 350599 03/09/2017 GRAYBAR ELECTRIC 731.88 350600 03/09/2017 AMERIGAS EAGLE PROPANE LP 245.56 350601 03/09/2017 AMERIGAS EAGLE PROPANE LP 266.75 350602 03/09/2017 AMERIGAS EAGLE PROPANE LP 625.09 350603 03/09/2017 WILD LAND ENTERPRISES INC 32.22 350604 03/09/2017 CLIFF BERRY INC 332.50 350605 03/09/2017 HD SUPPLY WATERWORKS, LTD 19,012.68 350606 03/09/2017 BOUND TREE MEDICAL LLC 1,081.96 350607 03/09/2017 AMERICAN RESIDENTIAL. SERVICES LLC 473.00 350608 03/09/2017 TIRESOLES OF BROWARD INC 8,232.28 350609 03/09/2017 DELL MARKETING LP 28,079.91 350610 03/09/2017 THE GOODYEAR TIRE & RUBBER COMPANY 10,312.89 350611 03/09/2017 BAKER & TAYLOR INC 1,483.40 350612 03/09/2017 MIDWEST TAPE LLC 229.88 350613 03/09/2017 MICROMARKETING LLC 125.35 350614 03/09/2017 K & M ELECTRIC SUPPLY 8.81 350615 03/09/2017 CENGAGE LEARNING INC 122.98 350616 03/09/2017 PALM TRUCK CENTERS INC 342.33 350617 03/09/2017 GO COASTAL INC 461.30 350618 03/09/2017 PST SERVICES INC 33,757.29 350619 03/09/2017 PARKS AND SON INC 4,776.63 350620 03/09/2017 CITY OF VERO BEACH 50,163.30 350621 03/09/2017 CHAPTER 13 TRUSTEE 201.08 350622 03/09/2017 COMPBENEFITS COMPANY 80.16 350623 03/09/2017 COLONIAL LIFE & ACCIDENT INS CO 21.24 350624 03/09/2017 FERGUSON ENTERPRISES INC 6,660.84 350625 03/09/2017 EBSCO INDUSTRIES INC 8,000.00 350626 03/09/2017 LIVINGSTON PAGE 90.00 350627 03/09/2017 JANITORIAL DEPOT OF AMERICA INC 68.78 350628 03/09/2017 HENRY FISCHER & SONS INC 660.00 350629 03/09/2017 PUBLIC SUPERMARKETS 43.98 350630 03/09/2017 PUBLIC SUPERMARKETS 18.21 350631 03/09/2017 PUBLIX SUPERMARKETS 55.58 350632 03/09/2017 SUNBONNET SUE QUILTERS GUILD 250.00 350633 03/09/2017 ACUSHNET COMPANY 2,456.75 350634 03/09/2017 DEANGELO BROTHERS INC 78.00 350635 03/09/2017 MORGAN & EKLUND INC 20,295.00 350636 03/09/2017 FLORIDA POWER AND LIGHT 21,742.70 350637 03/09/2017 FLORIDAPOWERAND LIGHT 1,779.35 350638 03/09/2017 FLORIDAPOWERAND LIGHT 2,103.45 350639 03/09/2017 JAMES GRAY JR 198.03 350640 03/09/2017 THOMAS S LOWTHER FUNERAL HOME CORP 425.00 350641 03/09/2017 TAYLOR MADE GOLF CO INC 2,147.84 350642 03/09/2017 BRE-CLEARWATER OWNER LLC 519.00 350643 03/09/2017 GIFFORD YOUTH ACHIEVEMENT CENTER INC 7,410.00 350644 03/09/2017 US KIDS GOLF LLC 258.98 350645 03/09/2017 STRUNK FUNERALHOMES & CREMATORY 850.00 350646 03/09/2017 TOCOMA RUBBER STAMP & MARKING SYSTEM 390.69 350647 03/09/2017 B & H FOTO & ELECTRONICS CORP 725.00 350648 03/09/2017 SHERILEE D PARSELL 615.00 2 P14 TRANS NBR DATE VENDOR AMOUNT 350649 03/09/2017 NOTARY PUBLIC UNDERWRITERS INC 105.00 350650 03/09/2017 NOTARY PUBLIC UNDERWRITERS INC 113.00 350651 03/09/2017 GERALD AYOUNG SR 195.00 350652 03/09/2017 HENRY SMITH 108.00 350653 03/09/2017 INDIAN RIVER FARMS WATER CNTRL DIST 300.00 350654 03/09/2017 NAEMT 60.00 350655 03/09/2017 NEXTRAN CORPORATION 121.18 350656 03/09/2017 JOHN BROWN & SONS INC 2,500.00 350657 03/09/2017 WESTSIDE REPROGRAPHICS OF VERO BEACH INC 374.38 350658 03/09/2017 ELXSI INC 568.26 350659 03/09/2017 DONADIO AND ASSOCIATES ARCHITECTS 5,607.52 350660 03/09/2017 BRIDGESTONE AMERICAS INC 546.18 350661 03/09/2017 FAE4-HA 125.00 350662 03/09/2017 RUSSELL PAYNE INC 3,199.14 350663 03/09/2017 TRANE US INC 2,193.67 350664 03/09/2017 CINTAS CORPORATION NO 2 232.15 350665 03/09/2017 INDIAN RIVER DOG TRAINING CLUB INC 250.00 350666 03/09/2017 VAN WAL INC 570.00 350667 03/09/2017 JOSEPH W VASQUEZ 300.00 350668 03/09/2017 JACKS COMPLETE TREE SERVICE 1,800.00 350669 03/09/2017 CENTRAL PUMP & SUPPLY INC 722.28 350670 03/09/2017 DICKERSON FLORIDA INC 8,000.00 350671 03/09/2017 STAPLES CONTRACT & COMMERCIAL INC 45.01 350672 03/09/2017 ADMIN FOR CHILD SUPPORT ENFORCEMENT 262.90 350673 03/09/2017 ADMIN FOR CHILD SUPPORT ENFORCEMENT 266.47 350674 03/09/2017 ADMIN FOR CHILD SUPPORT ENFORCEMENT 148.68 350675 03/09/2017 LARRY STEPHENS 90.00 350676 03/09/2017 ARDAMAN & ASSOCIATES INC 1,440.00 350677 03/09/2017 PETER OBRYAN 15.53 350678 03/09/2017 PAK MAIL 211.55 350679 03/09/2017 JOHNNY B SMITH 304.00 350680 03/09/2017 MOORE MEDICAL LLC 274.37 350681 03/09/2017 CHARLES A WALKER 250.00 350682 03/09/2017 K'S COMMERCIAL CLEANING 16,954.08 350683 03/09/2017 NEW YORK METS/ST LUCIE METS 500.00 350684 03/09/2017 W S DARLEY & CO 700.28 350685 03/09/2017 TERESAPULIDO 240.00 350686 03/09/2017 WINSUPPLY OF VERO BEACH 64.33 350687 03/09/2017 LARIAT ENTERPRISES INC 205.54 350688 03/09/2017 GARRETT SMITH 144.00 350689 03/09/2017 BRENNTAG MID-SOUTH INC 6,846.37 350690 03/09/2017 WOERNER DEVELOPMENT INC 101.50 350691 03/09/2017 GUETTLER BROTHERS CONSTRUCTION LLC 77,271.60 350692 03/09/2017 CITY DIRECTORIES 365.00 350693 03/09/2017 ECMC 254.59 350694 03/09/2017 CIT FINANCE LLC 372.42 350695 03/09/2017 ALAN JAY FORD LINCOLN MERCURY INC 24,148.00 350696 03/09/2017 REBMANN GROUP LLC 9,865.00 350697 03/09/2017 TIM ZORC 149.67 350698 03/09/2017 LOWES HOME CENTERS INC 4,237.67 350699 03/09/2017 MUNICIPAL EMERGENCY SERVICES INC 406.00 350700 03/09/2017 ALEX MR(LO 270.00 350701 03/09/2017 STEVEN G HANSEN 120.00 350702 03/09/2017 BURNETT LIME CO INC 6,370.00 350703 03/09/2017 PENGUIN RANDOM HOUSE LLC 120.45 350704 03/09/2017 CARMEN LEWIS 76.00 350705 03/09/2017 BSN SPORTS INC 746.67 350706 03/09/2017 COURSE TRENDS INC 300.00 350707 03/09/2017 WADE WILSON 160.00 350708 03/09/2017 FAMILY SUPPORT REGISTRY 156.45 P15 TRANS NBR DATE VENDOR AMOUNT 350709 03/09/2017 REI ENGINEERS INC 55,450.00 350710 03/09/20I7 FORTELINE INC 7,666.00 350711 03/09/2017 THE LAW OFFICES OF 1,141.00 350712 03/09/2017 AMERITAS 26,709.4I 350713 03/09/2017 BRYAN CAVE LLP 25,983.98 350714 03/09/2017 RONALD NICKELSON 120.00 350715 03/09/2017 MASCHMEYER CONCRETE COMPANY OF FLORIDA 1,291.60 350716 03/09/2017 RELIANT FIRE SYSTEMS INC 560.00 350717 03/09/2017 COBRA GOLF INCORPORATED 871.72 350718 03/09/2017 CORNERSTONE FAMILY SERVICES OF WEST VIRGINIA 425.00 350719 03/09/2017 SYLIVIAMILLER 1,947.00 350720 03/09/2017 HAWKINS INC 2,501.25 350721 03/09/2017 FLORITURF SOD INC 117.00 350722 03/09/2017 LONGHORN LANDSCAPING AND SOD LLC 4,252.50 350723 03/09!2017 CATHEDRAL CORPORATION 1,419.73 350724 .03/09/2017 UNIFIRST CORPORATION 1,612.28 350725 03/09/2017 WILSON SPORTING GOODS CO 2,402.98 350726 03/09/2017 SCHUMACHER AUTOMOTIVE DELRAY LLC 122.59 350727 03/09/2017 STTEONE LANDSCAPE SUPPLY LLC 118.34 350728 03/09/2017 DEBORAHANOVACK 240.00 350729 03/09/2017 ADVANCE STORES COMPANY INCORPORATED 907.75 350730 03/09/2017 EGP DOCUMENT SOLUTIONS LLC 484.15 350731 03/09/2017 NORTH AMERICAN OFFICE SOLUTIONS INC 117.20 350732 03/09/2017 RUSSELL L OWEN 111 120.00 350733 03/09/2017 SHEILAO'SULLIVAN 148.04 350734 03/09/2017 VERO'S THUNDER ON THE BEACH 150.00 350735 03/09/2017 NICHOLAS OLSON 180.00 350736 03/09/2017 AC VETERINARY SPECIALTY SERVICES 267.46 350737 03/09/2017 OKLAHOMA SHv1MS 72.00 350738 03/09/2017 BLACK CLOVER ENTERPRISES LLC 180.00 350739 03/09/2017 COVERALLNORTH AMERICA INC 316.05 350740 03/09/2017 SILVIO MARTINEZ 20.00 350741 03/09/2017 JONATHAN DALESSIO 24.00 350742 03/09/2017 ROBERT 0 RICHARDSON III 120.00 350743 03/09/2017 SUZANNE BOYLL 51.50 350744 03/09/2017 RAUL E VTVANCO 192.00 350745 03/09/2017 WILLIS SPORTS ASSOCIATION LLC 995.06 350746 03/09/2017 COLE AUTO SUPPLY INC 1,081.30 350747 03/09/2017 PUCHSTEIN PROMOTIONS LLC 250.00 350748 03/09/2017 WANSER CONSTRUCTION COMPANY INC 5,000.00 350749 03/09/2017 DARREN WARMOUTH 120.00 350750 03/09/2017 MARISAALEXANDER 90.00 350751 03/09/2017 GLOBAL PAYMENTS INC 110.02 350752 03/09/2017 SUPER SMITH BROTHERS ENT LLC 108.00 350753 03/09/2017 WILLIAM S SCOTT 223.75 350754 03/09/2017 NANCY MC ADAMS 234.50 Grand Total: 617,089.37 4 P16 ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1010845 03/062017 EVERGLADES FARM EQUIPMENT CO INC 83.67 1010846 03/062017 INDIAN RIVER BATTERY 295.00 1010847 03/062017 SMITH BROTHERS CONTRACTING EQUIP 248.04 1010848 03/062017 GALLS LLC 1,771.63 1010849 03/062017 ABCO GARAGE DOOR CO INC 428.00 1010850 03/062017 ALLIED UNIVERSAL CORP 2,570.91 1010851 03/062017 GROVE WELDERS INC 123.75 1010852 03/06/2017 SOUTHERN COMPUTER WAREHOUSE 3,419.56 1010853 03/062017 DLT SOLUTIONS LLC 2,392.02 1010854 03/062017 BARKER ELECTRIC, AIR CONDITIONING 4,999.00 1010855 03/062017 SHRMVE CHEMICAL CO 2,38928 1010856 03/062017 MIDWEST MOTOR SUPPLY CO 963.48 1010857 03/062017 RECHTTEN INTERNATIONAL TRUCKS 250.95 1010858 03/062017 SYNAGRO-WWT INC 81,660.97 1010859 03/062017 SOUTHERN JANITOR SUPPLY INC 3,471.92 1010860 03/062017 CAPITAL OFFICE PRODUCTS 560.14 1010861 03/062017 BENNETT AUTO SUPPLY INC 483.96 1010862 03/062017 AUTO PARTNERS LLC 113.00 1010863 03/062017 L&L DISTRIBUTORS 2,543.65 1010864 03/062017 PACE ANALYTICAL SERVICES INC 7,353.00 1010865 03/062017 COUNTY MATERIALS CORPORATION I0,843.68 1010866 03/062017 ALLIED DIVERSIFIED OF VERO BEACH LLC 45.00 1010867 03/062017 NEXAIR LLC 13.16 1010868 03/072017 AT&T 7,401.60 1010869 03/072017 OFFICE DEPOT BSD CUSTOMER SVC 384.67 1010870 03/072017 WASTE MANAGEMENT INC 1,280.11 1010871 03/072017 COMCAST 486.01 1010872 03/082017 EVERGLADES FARM EQUIPMENT CO INC 176.58 1010873 03/082017 PARKS RENTAL & SALES INC 1,149.25 1010874 03/082017 COLKITT SHEET METAL & A/C INC 2,322.00 1010875 03/082017 COPYCOINC 447.73 1010876 03/082017 NORTH SOUTH SUPPLY INC 92.35 1010877 03/082017 HELENA CHEMICAL 940.34 1010878 03/082017 COLD AIR DISTRIBUTORS WAREHOUSE 85.68 1010879 03/082017 INDIAN RIVER BATTERY 324.40 1010880 03/0820I7 INDIAN RIVER OXYGEN INC 307.40 1010881 03/082017 DEMCOINC 253.65 1010882 03/082017 DAVIDSON TITLES INC 74.73 1010883 03/082017 DAVES SPORTING GOODS & TROPHIES 45.00 1010884 03/082017 NEWMANS POWER SYSTEMS 1,490.00 1010885 03/082017 GROVE WELDERS INC 4,658.10 1010886 03/082017 RECORDED BOOKS LLC 156.40 1010887 03/082017 SOUTHERN COMPUTER WAREHOUSE 1,260.52 1010888 03/082017 DEERE & COMPANY 1,427.60 1010889 03/082017 APPLE MACHINE & SUPPLY CO 210.73 1010890 03/082017 COMO OIL COMPANY OF FLORIDA 439.90 1010891 03/082017 PRIDE ENTERPRISES 222.77 1010892 03/082017 GLOBAL GOLF SALES INC 140.53 1010893 03/082017 ECONOLITE CONTROL PRODUCTS INC 7,071.00 1010894 03/082017 SOUTHERN JANITOR SUPPLY INC 172.80 1010895 03/082017 COPYTRONICS INC 111.33 1010896 03/082017 CAPITAL OFFICE PRODUCTS 8,623.69 1010897 03/082017 PROTRANSMASTERS 11 INC 459.58 1010898 03/082017 L&L DISTRIBUTORS 709.90 1010899 03/082017 NEXAIR LLC 676.46 1010900 03/09/2017 COPYCOINC 271.56 1010901 03/09/2017 NORTH SOUTH SUPPLY INC 86.52 1010902 03/092017 RING POWER CORPORATION 2,416.21 P17 TRANS. NBR DATE VENDOR AMOUNT 1010903 03/09/2017 ALLIED UNIVERSAL CORP 14,948.51 1010904 03/09/2017 IRRIGATION CONSULTANTS UNLIMITED INC 324.34 1010905 03/09/2017 GROVE WELDERS INC 335.00 1010906 03/09/2017 SOUTHERN COMPUTER WAREHOUSE 579.45 1010907 03/092017 COMMUN1TYASPHALT CORP 842.08 1010908 03/092017 HD SUPPLY FACILITIES MAINTENANCE LTD 169.13 1010909 03/092017 COMO OIL COMPANY OF FLORIDA 200.63 1010910 03/092017 ESRI INC 1,130.00 1010911 03/092017 MIDWEST MOTOR SUPPLY CO 172.75 1010912 03/092017 SOUTHERN JANITOR SUPPLY INC 1,028.90 1010913 03/092017 CAPITAL OFFICE PRODUCTS 159.24 1010914 03/092017 CONSOLIDATED ELECTRICAL. DISTRIBUTORS INC 120.36 1010915 03/092017 AUTO PARTNERS LLC 331.95 1010916 03/092017 FOXCROFT EQUIPMENT AND SERVICE COMPANY LLC 588.76 1010917 03/092017 HYDRA SERVICE (S) INC 3,204.00 1010918. 03/092017 PACE ANALYTICAL SERVICES INC 108.00 1010919 03/092017 COUNTY MATERIALS CORPORATION 3,36528 Grand Total: 201,009.25 P18 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR AMOUN 4971 03/03/2017 VEROTOWN LLC 450.00 4972 03/03/2017 CDM SMITH INC 3,311.50 4973 03/03/2017 TRC CHAMBER OF COMMERCE 4,282.31 4974 03/03/2017 IRC CHAMBER OF COMMERCE 36,993.11 4975 03/06/2017 BENEFITS WORKSHOP 650.00 4976 03/06/2017 FL RETIREMENT SYSTEM 514,396.34 4977 03/06/2017 MUTUAL OF OMAHA 7,058.72 4978 03/06/2017 SENIOR RESOURCE ASSOCIATION 410,819.91. 4979 03/07/2017 AMERICAN FAMILY LIFE ASSURANCE .CO 189129.60 4980 03/07/2017 ALLSTATE 292.22 P -CARD 03/08/2017 WELLS FARGO BANK, N.A. 31,698.20 Grand Total: 1,028,081.91 P19 Woo 4TVER C Office of the INDIAN RIVER COUNTY oR,ADMINISTRATOR Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator MEMORANDUM TO: Members of the Board of County Commissioners FROM: Jason E. Brown County Administrator DATE: March 15, 2017 SUBJECT: Letter of Support Florida Goodwill Association/Gulfstream Goodwill Industries Gulfstream Goodwill Industries has requested a letter of support from the Indian River County Board of County Commission to assist in their annual funding allocation request from the state legislature. 'Goodwill Industries primary mission is to provide assistance to persons with disabilities and other barriers to employment to become self-sufficient working members of our community. Staff recommends the Board approve providing Goodwill Industries with a letter of support. Attachments: Gulfstream Goodwill Industries Letter Requesting Support Draft Letter of Support P20 1715 Tiffany Drive East oodwa '" • West Palm Beach, FL 33407 TEL: 561.848.7200 PAX: 561.848.0.346 Gulfstream Goodwill Industries TDD: 561.848.3806 March 8, 2017 gulfstream goodwfll.org Mr. Jason E. Brown County Administrator, Board of County Conulussioners Indian River County 180127"' Street Vero Beach, FL 32960-3365 Dear Mr. Brown: 1 am respectfully requesting a letter of support from you for Gulfstream Goodwill Industries to assist in our annual funding allocation request from the state legislature through the Florida Goodwill Association (FGA), of ►+fi ch we arc a member. Florida Good%vill's are autonomous and overseen by their local board of directors; however, we do collaborate on statewide issues pertaining to jobs forpersons with disabilities and other barriers to employment. Each year, I, along with other FGA members, go to Tallahassee to reinforce the success of the state finding allocation and provide measurable results attributed to the number of people with disabilities successfully placed into jobs to become self-sufficient, worlang members of the community. Gulfstream Goodwill, as the largest health, human and social services non-profit in Palm Beach County, fulfills our responsibilities to the disabled, the homeless and for those with other barriers to employment. In 2015, Gulfstream Goodwill placed 470 people into employment within 237 different businesses. These businesses represent 14 different industries and provide a weighted average hourly wage of $9.86. No person employed at or placed by Gulfstream Goodwill receives all hourly wage below minimurn rate. Very significant is the state's return on investment from the $750,000 allocation distributed among 9 Florida Good%ill's is the economic impact from job creation for persons with disabilities. The 2016 Elliot D. Pollack Company Economic and Fiscal Impact Study for FGA determined the fiscal impact of all placements in 2015 was 524.9 million for the State of Florida. Results for the 2016 study are not yet finalized; however, the econornic and fiscal impact has increased annually since their annual analysis began in 2012. In support of FGA's collective mission of assisting persons with disabilities and other barriers to emplo3inent to become self-sufficient %vorlang members of our corrununity, Gulfstream GoodM11 also manages and operates the Palm Beach County Senator Philip D. Lewis Center, The Transition to Life Academy Chaner School and Lighthouse for the Blind of the Palm Beaches, to name a few of our programs and services. Should you have specific questions about Gulfstream Goodwill or pro►riding a letter of support, 1 would be delighted to speal- with you. I can be ruched at (561) 848-7200. Thank you so much for your consideration! Sincerely, Manrin A. Tancl, President and CFO P21 March 15, 2017 To Whom It May Concern: The Indian River County Board of Countyb`rrimissioners su`Ii'' the Florida Goodwill Association and Gulfstream Goodwill IndusVIN F mission of assistinig ersons with disabilities ,,: and other barriers to employment to become self �Izcient wo. kin mem1`6%f our community. ., .,,king ty We recommend the State Legislature continue 'o proWte fundingh will provide necessary backing of this important,�S'e'�,''VIbc.e. F,��t ��` Goodwill Industries has provided and is working to expand into demonstrated good steBONNSII: - o community.�� We would like to Jason E. County, /d witcommunity partnered programs, yserved \ulation areas. They have R,cy�a, a re acted organization within our support of their efforts. OFFICE OF THE COUNTYADMINISTRA TOR INDIAN RIVER COUNTY 180127" Street, Vero Beach, FI 32960-3388 PHONE: 772-226-1408 - FAX: 772-978-1822 P22 8G CONSENT AGENDA INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator/ Human Services Department DATE: March 21, 2017 TO: The Honorable Board of County Commissioners THRU: Jason Brown, County Administrator THRU: Michael Zito, Assistant County Administrator FROM: Brad Bernauer, Human Services Director SUBJECT: Children's Services Advisory Committee's Recommendation RFP # 2017044 new Focus Areas for 2017-18 and Sample Agency Contract to be Used. BACKGROUND: Attached, please find copies of the Children's Services Advisory Committee's (CSAC) recommendations for the RFP #2017044 for the funding year 2017-18. Also included is a Sample Agency Contract for 2017-18 and the Focus Areas for 2017-18 as recommended by the CSAC Needs Subcommittee and approved by the CSAC. The purpose of this request is to obtain the Board of County Commissioners' approval of the attached RFP # 2017044 and the Children Services Advisory Committee Funding Contract for 2017-18 to be executed by the agencies. RECOMMENDATION: Staff recommends that the Board accept the RFP #2017044 for 2017-18 and Sample Agency Contract as submitted and authorize the Chairman to execute the individual contracts. P23 FUNDING FOCUS AREAS OF NEED 2017-18 Introduction• The 2014 IRC Children's Needs Assessment has provided valuable information to help guide the Child Services Advisory Committee (CSAC). The following outlines what will be considered for all grant requests. Larger Picture The community must start taking a long-term view focusing 15-25 years out. We have a cycle of poverty in IRC that has been increasing and needs to be broken. Interventions should start as early as possible in a child's life in order to have the greatest impact. IRC agencies should use best practices. a. Evidence based with measurable outcomes over time b. Cost effective/efficient c. Skilled executive, program, and board leadership d. Strong fiscal management e. Opportunity for broad impact (replicable, scalable, lever gable) Focus should be on the pockets of poverty. Given that IRC poverty is in geographically disbursed pockets and that we have unique transportation problems, we must always keep in mind that services need to be available where and when people need and can access them. We must utilize the best mediums to clearly communicate what, when and where these services are available. Collaboration in the community is essential and can help optimize human and financial resources, expose and eliminate overlap. The considerations highlighted above have precedence over the actual CSAC Focus Areas listed below. 2017-18 CSAC Focus Areas (ranked in order by the Advisory Team at the completion of the Needs Assessment process and updated for clarity.) 1. Early Childhood Development This encompasses birth to age 5. For the younger children this would mean improving the interactions they have beginning at birth with their caregivers and with focus on physical, mental and cognitive development. It would include improving the quality at childcare, PreK and Voluntary PreK providers as well as improving financial accessibility by leveraging available federal and state funds. P24 Why: Research shows that the period 0-5 is the most important time for brain development. Cognitive, verbal and emotional skills can be significantly impacted during this time. 2. Build Parent Capacity This encompasses improving parenting skills at every age of a child's life and providing support mechanisms for parents. A priority would be new parents in particular first time and single parents and those in the poverty pockets. Why: A parent is a child's first and most important teacher. We need to equip parents to be the good parents that they all want to be. 3. After school and summer recreational activities and academic enrichment programs They need to be free/affordable and accessible (transportation) to parents and children. They should include a literacy/tutoring component. Mentoring programs are included. There is a large gap of programs for children 12+. Why: Children need to develop positive out of school outlets that keep them engaged in school, promote their health and provide connections (to sports/hobbies, a person or group, etc). There is a wealth of data supporting extended day and extended year. 4. Middle and High School programs that address risky behavior Programs that help adolescents and teens develop the tools to become productive, healthy and law abiding citizens and address risky behavior (alcohol, tobacco, drugs, delinquency, teen pregnancy, STDs, bullying, etc.) Why: There is a lot of at risk behavior and we need to ensure that it is addressed early and repeatedly. II P25 Edit this Header Type the organon and program name and the,fu� nder for whom it is being completed. The page # is already set at the bottom right of every page. ORGANIZATION: PROGRAM: 2017/18 CORE APPLICATION TABLE OF CONTENTS "X" the parts of grant application to indicate inclusion. Also, please put page number where the information can be located. X Section of the Proposal I Page # TABLE OF CONTENTS (check list)............................................................ 1 PROGRAM COVER PAGE (with signatures) ................................................ 2 A. ORGANIZATION CAPABILITY (one page maximum) 1. Mission and Vision of organization............................................................. 3 2. Summary of expertise, accomplishments, and population served ........................... 3 B. PROGRAM NEED STATEMENT (one page maximum) 1. Program Need Statement............................................................................... 4 2. Programs that address need and gaps in service ............................................... 4 C. PROGRAM DESCRIPTION (two pages maximum) 1. Funding priority.................................................................................... 5 2. Description of program activities................................................................ 5 3. Evidence that program strategy will work .............................. 4. Staffing............................................................................................... 5 5. Awareness of program............................................................................. 5 6. Accessibility of program........................................................................... 5 D. MEASURABLE OUTCOMES & ACTIVITIES MATRIX (Four outcomes maximum)....................................................................................................................... 6-10 E. COLLABORATION (one page maximum) .................................................... 11 F. UNDUPLICATED CLIENTS 1. Projections by Location............................................................................ 12 2. Projections by Age Group........................................................................ 12 G. FUNDER SPECIFIC REQUIREMENTS................................................... 13 H. BUDGET (Separate MS Excel file) ............................................... 13 1 P26 Edit this Header Type the organo androgram name and the„fur— nd r for whom it is being completed. The page # is already set at the bottom right of every page. Organization Name: Executive Director: Address: Program Director: Address: Program Title: Priority Need Area Addressed:_ Brief Description of the Program: PROGRAM COVER PAGE E-mail: Telephone: Fax: E-mail: Telephone: Fax: �iU1v11VIAKY REYVRI' — (Enter Information In The Black Cells **If request increased 5% or more, briefly explain why: If these funds are being used to match another source, name the source and the $ amount: The Organization's Board of Directors has approved this application on (date) Name of President/Chair of the Board Signature 2 P27 Edit this Header Tvae the `rgano-zatiand ipro gram �name -and the,fuf der for whom it is being completed. The page # is already set at the bottom light of every page. Name of Executive Director/CPO Signature P28 Edit this Header Type the U gAnn zation_ and programnand theLu� nde for whom it is being completed. The page # is already set at the bottom right of every page. PROPOSAL NARRATIVE Please respond to each question in the allotted space for each section. In responding to each section of the proposal narrative,. please retain the section -label and question that you are addressing. Do not change the Times New Roman 12 pt. font or other settings. Directions, such as these, may be deleted if space is needed, but again, do NOT delete the Section headers or the numbered questions A. ORGANIZATION CAPABILITY (Entire Section A not to exceed one page. !Box will, xpand as you type.) 1. Provide the mission statement and vision of your organization. 2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served. 4 P29 Edit this Header Type the organnizat nand programnand the i7nde for whom it is being completed. The page # is already set at the bottom right of every page. B. .PROGRAM NEED STATEMENT (Entire Section B not to exceed one page. Box wills 'expand as •you ty 1. a) What is the unacceptable condition requiring change? b) Who has the need? c) Where do they live? d) Provide local, state, or national trend data, with reference source, that corroborates that this is an area of need. 2. a) Identify similar programs that are currently serving the needs of your targeted population; 'b) Explain how these existing programs are under -serving the targeted population of your program. P30 Edit this Header Type the organization and program nand the fug nde for whom it is being completed. The page # is already set at the bottom right of every page. C. PROGRAM DESCRIPTION (Entire Section C, 1— 6, not to exceed two pages. Bow will `pand as you type) 1. List Priority Needs area addressed. 2. Briefly describe program activities including location of services. 3. Briefly describe how your program addresses the stated need/problem. Describe how your program follows a recognized "best practice" (see definition on page 12 of the Instructions) and provide evidence that indicates proposed strategies are effective with target population. 4. List staffing needed for your program, including required experience and estimated hours per week in program for each staff member and/or volunteers (this section should conform to the information in the Position Listing on the Budget Narrative Worksheet). 5. How will the target population be made aware of the program? 6. How will the program be accessible to target population (i.e., location, transportation, hours of operation)? 0 P31 Edit this Header Type the ,organ�zation and,progr nand the fur rider for whom it is being completed. The page # is already set at the bottom right of every page. D. PROGRAM OUTCOMES AND ACTIVITIES MATRIX. 3 - 4 program outcomes only. One matrix table per outcome. Each matrix table must not exceed two (2) palles. (NOTE: Boxes for Outcomes and cells in Matrix tables will expand as you type.) ,Do not include this description page in the submitted proposal. Outcomes: In general, a program should have 3-4 program outcomes. The Outcome indicates the measurable impact or change the program will have on the clients its serves. The outcome should detail the results of the services provided, not the services provided. Outcomes utilize action words such as maintain, increase, decrease, reduce, improve, raise and lower. Please incorporate the following into the outcome description: * Direction of change * Time frame * Area of change * As measured by * Target population * Baseline: the number you will be measuring against * Degree of change Example Outcome: To decrease (direction of change) number of unexcused absences (area of change) of enrolled boys and girls (target population) by 75% (degree of change) in one year (time frame) as reported by the 2016/17 School Board attendance records (as measured by). Baseline: 2016/17 School Board attendance records for enrolled boys and girls. Activities Matrix: The matrix is designed to identify specific activities the program will provide to achieve the stated outcomes. The matrix identifies: 1) the specific activity; 2) how often the service/activity is provided; 3) who, by position, is responsible to deliver the service/activity; and 4) expected change in client from providing service/activity. In addition, the matrix is designed to capture the evaluation of services provided: 5) indicator or measurement of change; 6) source of measurement; and 7) how frequently it is measured. A separate PROGRAM OUTCOMES AND ACTIVITIES MATRIX needs to be completed for each outcome. Use a separate row for each activity and group activities under their related outcomes. To add more rows, if needed, simply locate the cursor at the last cell in the last row and press the "TAB" button on the keyboard. See examples provided in the instructions. IMPORTANT NOTE: Keep in mind when developing PROGRAM OUTCOMES that, if funded, these will be what you are accountable to accomplish. Also, the PROGRAM OUTCOMES should reflect the information described in the PROGRAM NEED STATEMENT (B.1.). All PROGRAM NEED STATEMENTS should flow from the MISSION & VISION. MEASURABLE OUTCOMES should be based on and measure program needs. Activities are the tasks you do to influence the outcome and impact the unacceptable condition in your PROGRAM NEED STATEMENT. (B.1.). 7 P32 Edit this Header Type the organ�zat n and iprogram n�arne and the fug nde for whom itis being completed. The page # is already set at the bottom right of every page. Program Design & Task Management (Columns 1-4) Evaluation Design & Data Collection (Columns 5-7) 1 11 2 3 1 4 1 5 L 6 11 7 11 Program Frequency Responsible Parties Expected Indicator Data Source Time of Activities (how often) (who) Outcomes/change (why) Measurements (where) Measurement (when) (what) (evidence) Edit this Header Type the �ganrization and ipro —m name and the fug nde for whom it is being completed. The page # is already set at the bottom right of every page. Program Design & Task Management (Columns 1-4) Evaluation Design & Data Collection (Columns 5-7) 11 1 2 3 4 11 5 6 11 7 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) 000000 u ���00000 w A Edit this Header Type the organ—ization and,progrr" am nam and the funder for whom it is being completed. The page # is already set at the bottom right of every page. Outcome will expand as Program Design & Task Management (Columns 1-4) Evaluation Design & Data Collection (Columns 5-7) 1 11 2 3 �— 4 i 1 5 1 6 17 Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) 10 Edit this Header. Tvoe the organnizat Viandiprogrmnand the funder for whom it is being completed. The page # is already set at the bottom right of every page. Program Design & Task Management (Columns 1-4) D Evaluation Design & Data Collection (Columns 5-7) Program Activities Frequency Responsible Expected Indicator Data Source Time of (what) (how often) Parties (who) Outcomes/change Measurements (where) Measurement (why) (evidence) (when) uu�0�00 0��00�0 0000��� 11 Edit this Header Tvae the organization and j rogram name and themende for whom it is being completed. The page # is already set at the bottom right of every page. E. COLLABORATION (Entire Section E not to exceed one page) 1. List your program's collaborative partners and the resources that they are providing to the program beyond referrals and support. (See individual funder requirements for inclusion of collaborative agreement letters.) TIVE AGREEMENT LETTERS ARE OF THE UNITED WAYS USING THIS CORE APPLICATION. Collaborative Agency I Resources provided to the 12 P37 Edit this Header Type the organ zat nand J 7ogr and the fug nder for whom it is being completed. The page # is already set at the bottom right of every page. F. UNDUPLICATED CLIENTS Number of Undu licated Clients by Age Location Last Fiscal Year Actual 2015/16 Current Fiscal Year Budget 2016/17 Next Fiscal Year Projections 2017/18 Individuals Group Individuals Group Individuals Group 0 to 4 - (Pre-school) - - - - - - 5 to 10 - (Elementary) - - - - - - 11 to 14 - (Middle) - - - - - - 15 to 18 - (High School) - - - - - - Total Children - - - - - - 19 to 59 - (Adults) - - - - - - 60 + (Seniors) - - - - - - Total Adults - - - - - - TOTAL SERVED - - - - - - 13 P38 Edit this Header Tvae the `gano�i--tion and I rogram name and the fur nde for whom it is being completed. The page # is already set at the bottom right of every page. G. FUNDER SPECIFIC REQUIREMENTS — refer to Funder Specific Request For Proposal instructions. H. BUDGET FORMS — The budget forms are in a separate Excel file named "CSAC 2017- 2018 Budget Forms". Refer to Funder Specific instructions for instructions opening this file. In the Excel file you will find the following worksheet tabs: 1. Budget Narrative Worksheet — Part One 2. Budget Narrative Worksheet — Part Two 3. Total Agency Budget 4. Total Program Budget 5. Total Funder Specific Budget nd selecting the Print icon, or click on 14 P39 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3' 3' 3' 4 4 a; 4 4 4 4 4' 4 4! 31142017 Type the dpenLmftn and pmaam Name 2017-18 CORE GRANT APPLICATION TOTAL AGENCY BUDGET If Agency is the same as Progam, check box and do not complete this page. If Agency is submitting more than one program, check box and prepare only one time. AGENCY NAME: Agency Name Here PROGRAM NAME: Program Name Here REVENUES FY 16.16 FY 16-17 FY 17-18 FYE FYE FYE A B C ACTUAL TOTAL PROPOSED PROJECTED ACTUAL BUDGETED %INCREASE CURRENT VS. NEXT FY BUDGET D (col. Ccol. Bycol. B Children Services Advisory Committee -Indian River 0 Children's Services Council -St. Lucie 0 I Children's Services Council -Martin 0 United Way -St. Lucie County 0 I United Way -Martin County 0 I United Way -Indian River County 0 Other Counties Funding other than above 0 Department of Children & Families 0 i Other State of Florida Grant Funds 0 i Other Federal Grant Funds 0 Grants for funding Capital Expenditures 0 Contributions -Cash 0 Legacies & Bequests 0 Membership Dues 0 Program Fees 0 Fund Raising Events -Net 0 Funds from Other Sources (Specify if > 10% of total 0 Sales to Public -Net 0 Investment Income 0 Miscellaneous 0 Reserve Funds Used for Operating 0 In -Kind Donations must be from audit or 990 and 0 support expenditures as included below 0 TOTAL 0 0 0. EXPENDITURES Salaries 0 Employment Benefits 0 Payroll Taxes 0 Administrative Costs 0 Advertising 0 Audit Expense 0 Books/Educational Materials 0 Equipment: Rental & Maintenance 0 Food & Nutrition 0 Insurance 0 Occupancy (Building & Grounds 0 Office Supplies 0 Postage/Shipping 0 Printing & Publications 0 Specific Assistance to Individuals 0 Subscription/Dues/Memberships 0 Telephone 0 Travel/ConferenceslTrainin 0 Travel -Daily 0 Utilities 0 Other/Miscellaneous 0 Professional Fees (Legal, Consulting) 0 TOTAL OPERATING EXPENDITURES 0 0 0 Equipment Purchases:Ca ital Expense 0 TOTAL 0 0 0 REVENUES OVERT UNDER EXPENDITURES 0 0 0 B3 P40 Instructions for the 2016/17 Core Funding Application GENERAL INSTRUCTIONS Please follow the instructions for completion of the Core Application for Funding. The application this year is in two electronic files. The file entitled 2016/17 Core Application is a Word file used for your program narrative description. You also have an Excel spreadsheet file named 2017/18 Budget Forms that contains the required fiscal forms. These files and an Instruction file are available at the funders' offices. If you use a printed version instead of the electronic, please double-check all of your calculations for accuracy. Be advised that the funders support this core application, however each funder may have different individual priorities and require different portions to be completed for that funder. Each funder may have specific penalties if required items are not included. Please carefully review the instructions for the funders to whom you are applying. Each funder requires an individualized application for each program. The use of core items in the narrative and fiscal sections should simplify application for the same program to several funders. CORE APPLICATION Page 1 Table of Contents. Header: Edit this Header. Type the name of your organization and the program name and the funder for whom it is being completed. The page # is already set at the bottom right of every page. This header will, once edited, appear on the top of every page of the narrative. NOTE: When you open the Financial Forms (MS Excel file), you will need to edit the header of each of those pages separately. Enter the name of your Organization and the name of the Program requesting funds. Required information. Use the Table of Contents as your Application Checklist. Enter an X for each completed item and enter the page # for its location in the application. Required information. Page 2 Program Cover Page. Required information. ➢ Complete the indicated information for the requesting Organization. ➢ Complete requested information for the Program to be funded. See specific Funder requirements for Program Funding Period. ➢ State the Priority Need Area to be addressed in accordance with specific Funder requirements. ➢ Brief Description of the program should be as focused and brief as possible. This is the summary used to describe your program. ➢ Complete financial and statistical data summary. IMPORTANT. To access the Excel box, move your cursor inside the box and double click. Enter all of the information in the requested areas, except for the cells in blue (formulas are P41 in place). To exit the box, move your cursor outside the Excel box and click once. Any changes made to information in the box are saved when the Word document is saved. ➢ These numbers should not be duplicative of each other and should be a reasonable expectation, given the size and scope of the program. ➢ The client figures and amounts used on this page must be consistent with those used later in the Narrative, Unduplicated Client Count, and Fiscal Sections of this application: ■ Summary of budget totals and request. ■ The estimated number of children to be served via individual services. ■ The estimated number of adults to be served via individual services. ■ The estimated number to be served via services in a group setting. ➢ If the request has increased 5% or more, briefly explain why. The signing of the application by both the Chief Board Officer and the Chief Professional Officer for the Organization is required. Include one original signed proposal, and see specific Funder requirement for the number of copies required. Page 3 Proposal Narrative begins (Do not change the 12 pt. Times New Roman font or any page settings.) Section A. Organization Capability (Entire Section A not to exceed one page. B x Q711 expand as you tWe.) Complete the narrative items as indicated in the directions for each block within the stated page length for Section A. Although the boxes will expand as you type, address that item as concisely as possible and stay within the one page limit requirement. Al refers to the overall Organization. A2 should reflect your organization and the areas of concern relating to the program in this application. Page 4 Section B - Program Need Statement (Entire Section B not to exceed one pace. B x ill expand as you type.) Bl When completing this section, answer the questions as directly as possible. You are describing the specific unacceptable condition that is addressed by your program. Provide an accurate description of your target population. Provide data and references that this is a substantiated condition or situation in our community. See specific Funder requirements. B2 When completing this section, make sure that you have carefully reviewed and surveyed existing programs in the county. Collaboration is expected to better serve the community and fill existing gaps in services. Please identify other programs serving this priority need and explain how your program will provide for additional services or serve additional clients. Unnecessary duplication of services is to be avoided. See specific Funder requirements. 0) P42 Page 5 Section C - Program Description (Entire Section C, 1-6, not to exceed two pages. Bo `` ill expand as you type.il Stay within the page limit for the section. Be as specific and understandable as possible and focus on the indicated subject for each area. The end result of this section is to have a comprehensive understanding of what your program will accomplish in the community and how you intend to achieve your results. C1 The priority needs posted on the cover page is linked to this section. Do not enter anything. C2 Program activities and services description. ➢ Explain the activities, services, and general results to be provided by this program. ➢ Address the process and intended outcomes of the program. The reader should have a good understanding of client involvement from start/referral to finish/program exit. )0- The expected outcomes and changes for the client and the community should be clearly stated. (Detailed Measurable Outcomes will be covered in Section D.) ➢ The client's choices, participation, and influence on service provision should be evident, as well as any cycle of activities that are program requirements. ➢ Follow up after exit from the program should be done to determine any long-term effect from activity involvement and impact from the program over time. This follow up should also be incorporated into program improvement efforts (Section G -Timetable). ➢ See specific Funder requirements. C3 Specifically address how the unacceptable condition from Section B1 will be reduced by the efforts of the program and involvement of the client. Describe how your program follows a recognized "Best Practices" approach (see definition on page 15), and show how the proposed strategies or program components are effective with the targeted population. C4 Briefly describe the staffing requirements of the program. What skills and abilities are needed by the staff to make this program successful? Do you have specific people in mind for program staff? Information here should conform to that in the Position Listing on the Budget Narrative Worksheet. C5 Describe how you propose to make the target population aware of the availability of this program. How will you incorporate other community resources in this process? How will you promote the program? Do you have community/program partners with signed agreements that will help in this area? C6 What will you do to make the program accessible to the population that you want to involve? What will attract the target population to your program? What will keep them coming back? 3 P43 Pages 6-10 Section D — Program Outcomes and Activities Matrix KNot to exceed 3 outcomes. One matrix table per outcome. Each matrix not to exceed two (2) nageA Outcome: In general, a program should have 3-4 program outcomes. The Outcome indicates the measurable impact or change the program will have on the clients its serves. The outcome should detail the results of the services provided, not the services provided. Outcomes utilize action words such as maintain, increase, decrease, reduce, improve, raise and lower. Please incorporate the following into the outcome description: Direction of change * Time frame * Area of change As measured by * Target population * Degree of change Baseline: the number you will be measuring against Example Outcome: To decrease (direction of change) number of unexcused absences (area of change) of enrolled boys and girls (target population) by 75% (degree of change) in one year (time frame) as reported by the 2015-16 School Board attendance records (as measured by). Baseline: 2015-16 School Board attendance records for enrolled boys and girls. Activities Matrix: The matrix is designed to identify specific activities the program will provide to achieve the stated outcomes. The matrix identifies: 1) the specific activity; 2) how often the service/activity is provided; 3) who, by position, is responsible to deliver the service/activity; and 4) expected change in client from providing service/activity. In addition, the matrix is designed to capture the evaluation of services provided: 5) indicator or measurement of change; 6) source of measurement; and 7) how frequently it is measured. A separate PROGRAM OUTCOMES AND ACTIVITIES MATRIX needs to be completed for each outcome; each matrix should not exceed two (2) paLres. Use a separate row for each activity and group activities under their related outcomes. To add more rows, if needed, simply locate the cursor at the last cell in the last row and press the "TAB" button on the keyboard. See examples provided at the end of the instructions. IMPORTANT NOTE: Keep in mind when developing PROGRAM OUTCOMES that, if funded, these will be what you are accountable to accomplish. Also, the PROGRAM OUTCOMES should reflect the information described in the PROGRAM NEED STATEMENT (B.1.) All PROGRAM NEED STATEMENTS should flow from the MISSION & VISION. MEASURABLE OUTCOMES should be based on and measure program needs. Activities are the tasks you do to influence the outcome and impAct the unacceptable condition in your PROGRAM NEED STATEMENT. 4 P44 Program Outcomes and.Activity Matrix EXAMPLES PROGRAM OUTCOME AND ACTIVITIES Outcome: Increase academic performance as measured by pre and post tests from Skills Bank software and/orrg ade point averages for 75% of participants attending at least one month in the program. Baseline: Skills Bank — Pre-test upon entering program-, grade point average - first grading period Program Desien & Task Manaeement (Columns 1-4) Evaluation Desien & Data Collection (Columns 5-7) 001 3 4 5 © 7 Program Frequency Responsible Expected Indicator Data Time of Activities (how Parties Outcomes/change Measurements Source Measurement (what) often) (who) (why) (evidence) (where) (when) Complete Five days a Tutors Increase academic Scores on Skills Bi -monthly academic week for 1 skills Skills Bank Bank training exercises on Skills Banks Software hour per day software Provide Five days a Tutors Increase in School grades Report 9 week assistance week for 1 academic Cards progress in completing hour per day performance reports homework assignments Increase in confidence to complete school work Completed homework assignments Daily log P45 PROGRAM OUTCOME AND ACTIVITIES Outcome: Maintain the reduction in risk factors (by at least one) for a period of one year, for 90% of the families who have successfully completed the program as measured by the risk assessment tool. Baseline for 04-05 was 100%. Proeram Desien & Task Manaeement (Columns 1-4) Evaluation Desien & Data Collection (Columns 5-7) 00 Program Activities (what) Frequency (how often) 3 Responsible Parties (who) 4 Expected Outcomes/change (why) 5 Indicator Measurements (evidence) © Data Source (where) 7 Time of Measurement (when) Provide in- 1 hour Home Increase parenting Family Family Monthly home family once a for visitor skills observation files visitations week 12 weeks worker Family to receive to provide proper services family from outside support (parenting skills) and referrals agencies Provide 2 hours Social Increase in family Progress in Family Monthly family once a for worker coping skills counseling files counseling week 12 weeks Resolve family Participation in issues counseling P46 PROGRAM OUTCOME AND ACTIVITIES Outcome: 85% of enrolled youth in the program for at least three months will not become involved with juvenile justice system as measured by reports obtained by DJJ every 6 months. Baseline: status of youth upon entering program Program Design & Task Management (Columns 1-4) Evaluation Desien & Data Collection (Columns 5-7) 1 1 4 5 ©r 7 Pr6gram Frequency Responsible Expected Indicator Data Time of Activities (how Parties Outcomes/change Measurements Source Measurement (what) often) (who) (why) (evidence) (where) (when) Provide 4 times a Program Increase in school Better grades Report Every 9 week after school week for Tutors grades and cards grade report tutoring Ihour each attendance school session attendance Provide 1 time Guest Increase ability to Completion of Client Weekly anger every other speaker— cope during pre/post test files (observation) management week for Counselor stressful or indicating sessions 1.5 hours from xyz confrontational increase in Completed program situations skills test (every other week) Staff observation Provide 5 times a Recreation Maintain active Consistent Sign -in Weekly structured week for 2 specialist participation in participation of sheets review of after school hours program that youth in attendance recreational Music provides a safe program for all roster activities Specialist alternative 5 days including music, Program recreation, director and computers P47 Page 11 Section E - Collaboration Listing (Entire Section E not to exceed one page) Your program is a part of the larger community, including home, neighborhood, and school, in which your clients live and function. Incorporate working with other organizations into your plan and make the best use of your combined resources. Plan these working relationships into your program with a clear understanding of what each program will bring into the process for the benefit of the clients being served. Your program resources are to benefit your community partners and the clients that they serve. Page 12 Section F- Unduplicated Clients IMPORTANT. To access each Excel table, move your cursor inside the box and double click. After entering the data, move your cursor outside the Excel box and click once. Location Section - Provide counts for last fiscal year, current fiscal year, and projected fiscal year for the program. The Location table requests information for the total number of unduplicated clients across the locations served by your program. The three sets of columns allow for entry of figures for the Last Fiscal Year (2014-15), the Current Fiscal Year (2015-16), and the Projections for the Fiscal Year for which you are applying (2016-17). This data allows for comparison between what was accomplished in the last complete year, what has occurred so far in the current year, and what you expect to achieve in the coming year for which you are requesting funds. See specific Funder requirements. While your program may not serve more than one county, this table allows for data entry by programs that cover multiple locations. Please be as accurate as possible with these figures, as the funders may require documentation. Age Group Section - Provide counts for last fiscal year, current fiscal year, and projected fiscal year for the program. The Age Group Section is similar to the prior section and allows for entry of unduplicated client data by individuals and by group for the same referenced timeframes. This data entry allows the funder to see the population that you serve broken into both age groupings and by individual or group based services. The data for those served as individuals and by group services should not be duplicative. The Totals Served in both sections should match. The figures from these sections must be in agreement with those used on the Cover Page and in the other Narrative sections. P48 Page 13 Section G. FUNDER SPECIFIC SHEETS REMEMBER TO CHECK INDIVIDUAL FUNDER INSTRUCTIONS FOR ANY FURTHER REQUIREMENTS OR ADDITIONAL FORMS This is the end of the program narrative section of the application. E P49 DEFINITIONS OR KEY TERMS USED 1. Activities: Describes the tasks that will be accomplished in the program to achieve the results stated in the outcomes. Activities utilize action words such as complete, establish, create, provide, operate, and develop. The activities should reflect the services described in the Program Description. 2. Attachments: Documentation generated outside your organization (e.g. audit, collaborative letters, and support letters). 3. Best Practice: Programs (or Program Components) that have been proven by high quality research test to be effective in reducing known risk factors and enhancing protective factors to ensure successful achievement of goals. Replicated with integrity will provide same results in community. (see also Focus Areas for further definition) 4. Client: An individual receiving direct face-to-face services from a program. 5. Collaboration: Two or more organizations working together toward a common goal. There must be evidence of collaboration with other organizations and programs in a way that promotes quality service delivery. Evidence should include completion of written cooperative Contracts containing shared measurable outcomes/objectives and detailed responsibilities. 6. Needs Area: A human problem or condition, which has been identified as a major community concern. For example, a needs area is "Child Abuse and Neglect". A service or strategy designed to prevent the problem of "Child Abuse and Neglect" is the provision of crisis counseling. 7. New Program: An application submitted by an organization for new types of services which are not now being provided in the community or are not being provided by the organization and which are identified in a needs area. 8. Outcomes: Describes what you want to achieve with the target population. Indicates the results of the services you provide, not the services you provide. Outcomes utilize action words such as maintain, increase, decrease, reduce, improve, raise, and lower. 9. Priority Needs: Those areas of need, as identified by the Funder, as a priority to be supported by the Funder through the use of its funds or through technical assistance. REMEMBER TO CHECK INDIVIDUAL FUNDER INSTRUCTIONS FOR ANY FURTHER REQUIREMENTS OR ADDITIONAL FORMS to P50 Other Resources: Grant Writing Tools for Non -Profit Organizations: www.npguides.com Non Profit Gateway: www.nonprofit.g_ov Free Florida and Federal Grants web site: www.freefedgrants.com Community Foundation Locator: www.communiiyfoundationlocator.org/search/index.cfm Grants for Non -Profit Organizations: www.freegovmoney.net Daily Funding Updates, both Federal and Foundation: http://www.fundsnetservices.com/Donors/notices07.htm County Profiles: http://`web.uflib.ufl.edu/fefdl/ Foundation Center: hgp:Hfdncenter.org_/pnd/rfi/ 11 P51 Z 017/18 B UD GET APPLICA TION INS TR UCTIONS The budget forms for the 2017/18 application are in a separate MS Excel file named "CSAC 2017-18 Budget Forms". Name Instructions: Edit the Header on "Total Agency" tab by inputting Agency Name in Cell C7 and the Program Name in Cell C8. This will populate all other tabs automatically. ENTER ALL NUMBERS IN WHOLE DOLLARS ONLY! BUDGET NARRATIVE WORKSHEET — PART ONE (4th worksheet tab) NOTE: DO THIS WORKSHEET FIRST! This is the fourth tab at the bottom of the Excel worksheet. Work entered here will automatically transfer to other worksheets. Column Descriptions: The purpose of the Budget Narrative Worksheets is to provide detail to justify the amount requested and posted in each line item of the budget for your program. From this worksheet, your figures will be linked to the Total Agency Budget — Column C and Total Program Budget — Column C and the Total Funder Specific Budget. CAUTION: Do not enter any figures or formulas where a cell is colored in dark blue. The dark blue print indicates that formulas and/or links are in place. Column A: This column should show the Proposed Total Program Budget. This column is linked to Total Program Budget Form — Column C. Column B: This column should show the Proposed Total Funder Specific Budget. This column is linked to Total Funder Specific Budget Form. Column C: This column should show the Proposed Total Agency Budget. This column will be linked to Total Agency Budget Form —Column C. BUDGET NARRATIVE WORKSHEET - PART ONE Part One contains the "Revenues Section" — Lines 1 through 22 and "Salaries and Fringe Benefits" — Lines 24 through 26. Sources of revenue (Lines 1 — 22) must be entered manually in the columns as indicated above. Totals for Salaries (Line 24) will be automatically transferred from the Salaries Detail Section which begins on Worksheet Line 41. Include all positions on page two of Part One applicable to the program, with the remaining positions summarized in the Remaining Positions line at bottom of table. Totals for Fringe Benefit costs (Lines 25 — 26) will be automatically transferred into the appropriate line items for the Employee Benefits and Payroll Taxes. P52 BUDGET NARRATIVE WORKSHEET — PART TWO (2nd worksheet tab) OTE: DO THIS WORKSHEET AFTER COMPLETING PART ONE. As with Part One, work entered here will automatically transfer to other worksheets. Part Two contains the "General Expenditures Section" — Lines 27 through 47. The format provides for entering information about different expenses within a given line item as noted below. Note that the details included in this narrative apply to the Program Budget only. Column 1: A narrative description — a brief explanation of the item(s) and its use. Column 2: A calculation narrative for each expense within line item. Column 3: Manually enter the total program expense for each item listed. Column 4: Manually enter the total funder specific expense for each item listed. Column 5: Manually enter a total for the Agency for this line item. NOTE: The line item totals for the program (Column 3), the funder specific expenses (Column 4) and for the agency (Column 5) will automatically link to other budget worksheets. EXAMPLE for Line Item 41 Travel, Conferences & Training: Column 1: a) state conference auto travel; b) state conference registration c) state conference hotel & per diem Column 2: a) Orlando conference @ 250 miles @ 48.5 cents/mile; b) 2 @ $250; c) 2 rooms x 2 nights x $150/room Column 3: a) $122; b) $500; c) $600 Column 4: Whatever portion of Column 3 you want the specific funder to pay for Column S: Whatever the total Travel, Conferences & Training is for the AGENCY TOTAL AGENCY BUDGET (1st worksheet tab) and TOTAL PROGRAM BUDGET (2nd worksheet tab) Column Descriptions: The five columns of the Total Agency Budget and the Total Program Budget are to provide historical, current, and proposed budget information regarding the program. Column A: This column should show the actual amounts received and expended for the last full fiscal year that has passed. (These are usually audited figures.) Column B: This column should show the budgeted amounts for the current fiscal near (complete year, no partial periods) Do not leave any cells blank, rather enter a zero (0) if you have not budgeted certain revenues or expenses. 2 P53 Column C: Unless you skipped the Budget Narrative Worksheet, this column will automatically show the budgeted projections for next fiscal year—the year for which this application is being submitted. Column D: This column will automatically calculate the percentage increase from the current fiscal year budget (Column B) to the next fiscal year budget (Column D). TOTAL FUNDER SPECIFIC BUDGET (3rd worksheet tab) The Agency Name, Program Name and Funder information at top of this budget form, along with all other data in the form will automatically be transferred from the other worksheets. VARIANCES EXPLANATION (6TH worksheet tab) The Funders are concerned with the rising costs of service provision. Dwindling state resources are resulting in increasing requests to local funding sources. The Funders are requesting more explanation and justification for program request increases. Completion of the Total Program and Funder Specific Budget sheets will automatically generate information on increases from the prior year. Any increase of 15% or more will require an explanation to be entered for that line item on the Variances Explanation worksheet. All line items with such a percentage will automatically have those line item labels listed on the Variances Explanation worksheet. CHART OF ACCOUNTS NOTE. This application is intended for use by multiple funders. Not all line items apply to all funders. Check individual funder specifications for exceptions. Revenue Descriptions: Note: If funds are received from a source not listed, enter the amount in line 17 "Other" and provide an explanation in the narrative. 1-3 Children's Services Councils: Amounts received from the named Children's Services Councils. 4-6 United Ways: Amounts received from the named United Ways. 7 County Funds: Amounts received from local county governments. Please list the source counties in the budget narrative. 8 Department of Children and Families: Amounts received from the Department of Children and Families. 9 Other State of Florida Grant Funds: Amounts received from State agencies other than DCF. 10 Other Federal Grant Funds: Amounts received from Federal agencies. P54 11 Grants for funding Capital Expenditures: Amounts for capital expenditures and not for program expenses. 12 Contributions -Cash: Amounts received from cash contributions. 13 Legacies and Bequests: An unrestricted planned gift or endowment available for operating expenses. 14 Membership Dues: Amounts received for memberships in the organization. 15 Program Fees: Fees received from customers for services provided by the program. 16 Fund Raising Events -Net: Net proceeds from special fund raising events conducted by the program. Show details of each event in the budget narrative to include for each event: Gross Revenues Expenses Net Proceeds 17 Funds from Other Sources: Amounts provided not includable in other lines above. If this line exceeds 10% of Total Revenues, specify sources in the Variances Explanation tab for this line item 18 Sales to Public -Net: Net proceeds from sales of publications, supplies, and other items to the public. Show details of each type of sale in the budget narrative to include for each type of sale: Gross Revenues Expenses Net Proceeds 19 Investment Income: Interest, dividends, rentals, endowment earnings, and Royalties on any type of investment. All investment income, regardless of type and origin, should be reported here. 20 Miscellaneous: Funds not pertaining to any other revenue accounts listed (e.g., Cost of Goods Sold). 21 Reserve Funds Used for Operating: Funds taken from the reserve fund balance to provide for a balanced budget/offset a deficit budget. 22 In-kind Donations: Value of services provided by the operating agency/program to support program operation. These should be included for those in-kind services and donations that relate to expenditures included as an offset and permissible under audit .and Form 990 presentations. Do not include value for volunteers. 23 TOTAL: Add lines 1 through 22 for total agency and program revenue. Expenditure Descriptions: 24 Salaries: All program salaries including full-time, part-time, and temporary staff. 25 Employee Benefits: Include employer's share of retirement benefits and life/health insurance benefits. Indicate percentage used to calculate retirement benefits. 26 Payroll Taxes: Include employer's share of Social Security taxes (7.65%), Workers Compensation, and Florida Unemployment taxes. FICA should not be calculated for contract employees. 27 Administrative Costs: The costs associated with the administration of the program but not directly associated with client service. Administrative salaries should be included in this line item. Administrative costs should not duplicate any other costs. The calculation of this cost should be detailed in the budget narrative. Administrative costs are limited in dollar amount or percentage of total budget by some funders. Check individual funder specifications for limitations. 28 Advertising: Costs related to advertising for positions and/or volunteers. This advertising line item is not for fund-raising advertising. 4 P55 29 Audit Expense: Costs related to the expense of the annual independent audit. Only the share of the costs that apply to the funded program should be budgeted. 30 Books/Educational Materials: Materials used in the program as an educational tool for the clients (i.e., books, reading materials, games, puzzles, videos, etc.). 31 Equipment Rental & Maintenance: The cost of renting and maintaining equipment including copiers, computers, typewriters, etc. 32 Food & Nutrition: Meals and nourishing snacks provided to clients during program operation. 33 Insurance: General liability, property, business auto, inland marine, crime bond, and directors and officers liability insurance. 34 Occupancy (Building & Grounds): All costs related to the program's place of residence. Includes rent (building and land), mortgage, contracted janitorial and maintenance services, real estate property taxes, and occupancy related licenses and permits. The details of this budget line item should be provided in the budget narrative. 35 Office Supplies: All supplies and materials used by the program to include office, program, and housekeeping supplies. 36 Postage/Shipping: Postage, parcel post, commercial trucking, and other delivery services. 37 Printing & Publications: Includes cost of brochures, videos, and other informational materials. Does not include the cost of renting a copy machine. 38 Specific Assistance to Individuals: Expenses for specific materials, appliances, rental and utility subsidies, and any other assistance rendered to clients. 39 Subscriptions, Dues, Memberships: Costs for the purchase of professional periodicals necessary for maintaining information related to the program. Cost of individual or organization dues relevant to the functions of the program. This line item should include payments to national parent organizations. The details of this budget line should be provided in the budget narrative to identify periodicals and memberships and their individual costs. 40 Telephone: Expenses for all telephone services. 41 Travel/Conferences/Training: Travel related costs including conferences and seminar registrations, hotels, meals, airfare, per diem, and lodging. Meals are reimbursed at the funders rate per 24-hour day: breakfast, $x; lunch, $x; and dinner, $x. The details of this budget line item should be provided in the budget narrative. 42 Travel -Daily: Mileage costs associated with the daily operation of the program. Mileage is reimbursed at the rate per mile set by the funder. 43 Utilities: Costs for power, water, sewer, gas, and waste removal (not housekeeping). 44 Other/Miscellaneous: Specific program related costs not reportable on any other line item (i.e., background checks, volunteer testing, etc.). 45 Professional Fees: Fees and charges of professional practitioners, technical consultants, or semi-professional technicians, who are not employees of the program and are engaged as independent contractors for specified services on a fee or other individual contractual basis. This line item would include attorney or consultant fees. Contracted janitorial, maintenance, and repair services related to buildings and grounds should be included in line 33 "Occupancy". 47 Equipment Purchases: Equipment purchased as a necessary item for the operation of a program, either by the capital expenditure funding on line 11 or by Agency resources. Equipment is defined as tangible property having a useful life of one year or more and, typically, an acquisition cost of $500 or more. 5 P56 DEFINITIONS OR KEY TERMS USED Activities: Describes the tasks that will be accomplished in the program to achieve the results stated in the outcomes. Activities utilize action words such as complete, establish, create, provide, operate, and develop. The activities should reflect the services described in the Program Description. 2. Attachments: Documentation generated outside your organization (e.g. audit, collaborative letters, and support letters). 3. Best Practice: Programs (or Program Components) that have been proven by high quality research test to be effective in reducing known risk factors and enhancing protective factors to ensure successful achievement of goals. Replicated with integrity will provide same results in community. (see also Focus Areas for further definition) 4. Client: An individual receiving direct face-to-face services from a program. Collaboration: Two or more organizations working together toward a common goal. There must be evidence of collaboration with other organizations and programs in a way that promotes quality service delivery. Evidence should include completion of written cooperative Contracts containing shared measurable outcomes/objectives and detailed responsibilities. 6. Needs Area: A human problem or condition, which has been identified as a major community concern. For example, a needs area is "Child Abuse and Neglect". A service or strategy designed to prevent the problem of "Child Abuse and Neglect" is the provision of crisis counseling. 7. New Program: An application submitted by an organization for new types of services which are not now being provided in the community or are not being provided by the organization and which are identified in a needs area. 8. Outcomes: Describes what you want to achieve with the target population. Indicates the results of the services you provide, not the services you provide. Outcomes utilize action words such as maintain, increase, decrease, reduce, improve, raise, and lower. 9. Priority Needs: Those areas of need, as identified by the Funder, as a priority to be supported by the Funder through the use of its funds or through technical assistance. REMEMBER TO CHECK INDIVIDUAL FUNDER INSTRUCTIONS FOR ANY FURTHER REQUIREMENTS OR ADDITIONAL FORMS Other Resources: Grant Writing Tools for Non -Profit Organizations: www.npauides.com Z P57 Non Profit Gateway: www.nonprofit. og_v Free Florida and Federal Grants web site: www.freefedgrants.com Community Foundation Locator: www.communilyfoundationlocator.orm/search/index.cfm Grants for Non-Profit Organizations: www.freegovmone Daily Funding Updates, both Federal and Foundation: http://www.fundsnetservices.com/Donors/notites07.htm County Profiles: http://web.uflib.ufl.edu/fefdl/ Foundation Center: http://fdncenter.org_/.pnd/rfi/ 7 P58 INDIAN RIVER COUNTY PURCHASING DIVISION 180027TH STREET VERO BEACH FL 32960-3365 (772) 226-1416 REQUEST FOR PROPOSAL PROJECT NAME: Children's Services Advisory Committee Grant Funds for Children's Programs RFP NUMBER: 2017044 REFER ALL QUESTIONS TO: PURCHASING MANAGER TELEPHONE: (772) 226-1416 FAX: E-MAIL: purchasing;@ircgov.com BID OPENING DATE: MAY 2, 2017 BID OPENING TIME: 2:00 P.M. All proposals must be fully completed and submitted online via BidExpress.com prior to the bid opening date and time shown above. The Mandatory Sworn Statement Under Section 105.08 Indian River County Code on Disclosure of Relationships must be submitted by hard copy (signed and notarized) to Purchasing Division, 1800 27th Street, Vero Beach, FL 32960 in a sealed envelope with "RFP 2017044" and applying agency's name clearly marked on the outside. I P59 2017-18 CHILDREN'S SERVICES ADVISORY COMMITTEE REQUEST FOR PROPOSAL (RFP) #2017044 RFP is to allow Not -for -Profit, For -Profit, Government Agencies and Individuals to apply for funding to provide programs for Indian River County children. Application forms are available on "disk" (Microsoft Word & Excel), and online at BidExpress.com. Mandatory Applicants Orientation Conference April 7, 2017,1:00 p.m. Indian River County Administration Complex 180027 th Street, Vero Beach, Florida Building B; Room B1-501 DEADLINE FOR SUBMITTING RFP 2017044 Tuesday, May 2,2017,2:00 p.m. II P60 TABLE OF CONTENTS CoverSheet..................................................................................................... IV Introduction and Background.............................................................................. V MissionStatement.............................................................................................. V VisionStatement.............................................................................................. V Overarching Outcomes....................................................................................... V Focus Areas, Goals & Objectives..................................................................... VI TimeTable....................................................................................................... VII Disqualification................................................................................................ VII Procedures and Requirements .............................................. :.................... .:.... VII EvaluationCriteria.......................................................................................... VIII 1 Standards for Evaluation................................................................................. VIII Special Contract Terms and Conditions .................. :.................................. ....... IX Contract Procedures......................................................................................... IX Period of Performance ............................... ............... :............................... ....... IX Invoicingand Payment.............................................................. :................ ....... IX Nepotism Policy & Disclosure Requirements..................................................... IX FORM - Disclosure of Relationships (Sworn Statement) .................................. XII Supporting Documents Checklist.................................................................... XIV III P61 INDIAN RIVER COUNTY, FLORIDA REQUEST FOR PROPOSAL To allow Not for Profit, For Profit, Government Agencies and Individuals to apply for funding, to provide programs for Indian River County Children. RFP NUMBER: 2017044 DEADLINE TO SUBMIT: 2:00 p.m. May 2, 2017 ADDRESS TO SUBMIT ONE COPY OF THE MANATORY SWORN STATEMENT UNDER CHAPTER 105.08 INDIAN RIVER COUNTY CODE ON DISCLOSURE OF RELATIONSHIPS FORM PRIOR TO DEADLINE ABOVE: Indian River County Purchasing Division 180027 1h Street Bldg. B Vero Beach, Florida 32960 Phone: 772-226-1416 PROPOSALS MUST BE SUBMITTED PRIOR TO ABOVE DEADLINE THROUGH WWW.BIDEXPRESS.COM MANDATORY ORIENTATION MEETING: April 7, 2017, 1:00 p.m. Indian River County Administration Complex 1800 27th Street, Vero Beach, Florida Building B; Room B1-501 REQUESTS FOR INFORMATION: Requests for information regarding this RFP should be directed to: Brad Bernauer, Human Services Director Indian River County Human Services 1800 27th Street Vero Beach, FL 32960 Phone (772) 226-1422 Fax (772) 770-5100 Email addresses: Bradley. Bernauer@flhealth.gov IV P62 INTRODUCTION & BACKGROUND The Children's Services Advisory Committee of Indian River County was formed by Indian River County Ordinance 99.01, Chapter 103, as an advisory board to the Indian River County Board of Commissioners. Section 103.20. Purpose. The purpose of the Children's Services Advisory Committee is to promote healthy children in a healthy community. The term "healthy" encompasses socioeconomic, physical, environmental, educational and behavioral health. Section 103.21. Objective. 1) The objective of the Children's Services Advisory Committee is to provide a unified system of planning and delivery, within which children's needs can be identified, targeted, evaluated and addressed by the Children's Services Advisory Committee. 2) Definition of a child. Any person who has not attained the age of eighteen (18) years, also minor. The Children's Services Advisory Committee recommends funding for programs to the Board of County Commissioners. The final decision for funding will be made by the Indian River County Board of County Commissioners. The Children's Services Advisory Committee is seeking programs that provide services to the children and families of Indian River County; and are documented as needed in the 2014/15 Indian River County Community Needs Assessment. Applications are accepted from: governmental agencies, for-profit, and not-for-profit organizations; and from individuals. MISSION STATEMENT The mission of the Children's Services Advisory Committee is to facilitate and coordinate the planning and development of an effective and collaborative health and human services delivery system to meet the needs of the children and families of Indian River County. The Children's Services Advisory Committee strongly supports cultural diversity and encourages its funded programs to demonstrate the inclusion of all children and families in program development and implementation. VISION STATEMENT The efforts of the Children's Services Advisory Committee will insure the development of a shared vision for the health and human services delivery system in Indian River County enabling funding sources and providers to define and perform their roles in a dynamically changing environment. OVER -ARCHING OUTCOMES Improve the capacity of children in Indian River County to succeed to adulthood in a safe, healthy and productive manner. Support caregivers — a child's most important resource — to be and do what is needed to shepherd children to adulthood in a safe, healthy and productive manner. V P63 FUNDING FOCUS AREAS OF NEED 2017-18 Introduction: The 2014 IRC Children's Needs Assessment has provided valuable information to help guide the Child Services Advisory Committee (CSAC). The following outlines what will be considered for all grant requests. Laraer Picture The community must start taking a long-term view focusing 15-25 years out. We have a cycle of poverty in IRC that has been increasing and needs to be broken. Interventions should start as early as possible in a child's life in order to have the greatest impact. IRC agencies should use best practices. a. Evidence based with measurable outcomes over time b. Cost effective/efficient c. Skilled executive, program, .and board leadership d. Strong fiscal management e. Opportunity for broad impact (replicable, scalable, lever gable) Focus should be on the pockets of poverty. Given that IRC poverty is in geographically disbursed pockets and that we have unique transportation problems, we must always keep in mind that services need to be available where and when people need and can access them. We must utilize the best mediums to clearly communicate what, when and where these services are available. Collaboration in the community is essential and can help optimize human and financial resources, expose and eliminate overlap. The considerations highlighted above have precedence over the actual CSAC Focus Areas listed below. 2017-18 CSAC Focus Areas (ranked in order by the Advisory Team at the completion of the Needs Assessment process and updated for clarity.) 1. Early Childhood Development This encompasses birth to age 5. For the younger children this would mean improving the interactions they have beginning at birth with their caregivers and with focus on physical, mental and cognitive development. It would include improving the quality at childcare, PreK and Voluntary PreK providers as well as improving financial accessibility by leveraging available federal and state funds. VI P64 Why: Research shows that the period 0-5 is the most important time for brain development. Cognitive, verbal and emotional skills can be significantly impacted during this time. 2. Build Parent Capacity This encompasses improving parenting skills at every age of a child's life and providing support mechanisms for parents. A priority would be new parents in particular first time and single parents and those in the poverty pockets. Why: A parent is a child's first and most important teacher. We need to equip parents to be the good parents that they all want to be. 3. After school and summer recreational activities and academic enrichment programs They need to be free/affordable and accessible (transportation) to parents and children. They should include a literacy/tutoring component. Mentoring programs are included. There is a large gap of programs for children 12+. Why: Children need to develop positive out of school outlets that keep them engaged in school, promote their health and provide connections (to sports/hobbies, a person or group, etc). There is a wealth of data supporting extended day and extended year. 4. Middle and High School programs that address risky behavior Programs that help adolescents and teens develop the tools to become productive, healthy and law abiding citizens and address risky behavior (alcohol, tobacco, drugs, delinquency, teen pregnancy, STDs, bullying, etc.) Why: There is a lot of at risk behavior and we need to ensure that it is addressed early and repeatedly. VII P65 TIMETABLE 1. RFP applications will be emailed to all interested parties It is imperative that all interested parties provide the Executive Director with current and accurate email addresses. Brad ley.Bernauer@flhealth.gov 2. Applicants Orientation Conference. April 7, 2017, 1:00 p.m. The Orientation Conference will be held in the Indian River County Administration Complex, 1800 27"' Street, Vero Beach, FL., Building B, Room 131-501. All prospective applicants are required to attend. 3. Proposals Due on May 2, 2017, 2:00 p.m. ONLINE VIA BidExpress.com, with one original signed and notarized copy of the Sworn Statement Under Section 105 08 Indian River County Code on Disclosure of Relationships form provided in hardcopy to the Indian River County Purchasing Division, 1800 27th Street, Bldg. B, Vero Beach, FL 32960 (Phone: 226-1416) 4. An official authorized to bind the applicant to the proposed activity must sign the proposals. Applicant's audit should be included in the RFP (if available). 5. Copies Required. One electronic submittal through www.BidExpress.com is required per program. One original copy of the Sworn Statement Under Section 105.08 Indian River County Code on Disclosure of Relationships must be submitted by hard copy (signed and notarized) to Purchasing Division, 1800 27th Street, Vero Beach, FL 32960 in a sealed envelope with "RFP 2017044" and applying agency's name clearly marked on the outside. 6. Grant Review Sub -Committee's Recommendations for Funding are approved, or disapproved, by the Children's Services Advisory Committee in June 2017; and presented to the Board of County Commissioners at the Budget Hearings, June 2017. 7. Contract Dates are from October 1, 2017 through September 30, 2018 DISQUALIFICATION Any one, or combination of, the three items listed below, will disqualify an applicant from further consideration as a qualified applicant. 1. Failure to include proof of ability to obtain all required liability insurance having Indian River County as an additional insured, contained in the contract attached to the proposal 2. Failure to submit proposal by stated deadline. PROCEDURES AND REQUIREMENTS • All applicants are required to attend the Applicants' Orientation Conference on April 7, 2017, 1:00 p.m., Indian River County Administration Complex, 1800 27th Street, Vero Beach, Florida; Building B, Room 131-501. The purpose of the meeting is to go over the application, general requirements, and for staff to respond to any questions. After this meeting all questions and answers shall be reduced to writing, and mailed to all attendees. VIII P66 • All agencies, or individuals, receiving a grant will be required to mention the Children's Services Advisory Committee and Indian River County as a funder, or partial funder of the program, in all printed material and press releases. • All agencies, or individuals, receiving a $100,000 grantor more, will be required to provide Indian River County with a financial audit within 120 days after the end of the agency's fiscal year. The following items will NOT be reimbursed by the Indian River County Board of County Commissioners, or by the Children's Services Advisory Committee: • Any expense not outlined in the agency's funding application. • Capital expenses of any amount. • Cell phone charges. • Costs incurred by applicants in responding to the RFP. • Expenses other than those related to the curriculum or staffing of the program. • Expenses incurred prior to the first date of the grant. • Travel expenses not related to the delivery of the program. • Travel outside of Indian River County • Sick or vacation day payments for employees. • Salary payments to relatives working for agencies receiving grant funds, per the Indian River County's policy on nepotism. All materials and supporting documentation submitted in response to the RFP become public documents and the property of the Indian River Board of County Commissioners. EVALUATION CRITERIA The proposals will be reviewed and evaluated by the Grant Review Sub -Committee, which consists of members of the Children's Services Advisory Committee and other citizens of Indian River County. STANDARDS FOR EVALUATION 1. The program addresses, directly or indirectly, one or more of the Children's Services Advisory Committee's Focus Areas. 2. The program incorporates a system to bring the target population in need of services to the program. 3 The'program has a substantial impact, directly or indirectly, on the achievement of one or more of the Children's Services Advisory Committee's Focus Areas, and incorporates measurable outcomes to demonstrate such impact. 4. The focus of the program is early intervention; the prevention of a problem before it occurs, rather than the treatment and rehabilitation of an individual after the problem occurs. 5. The amount of funding requested is a wise investment of community funds. The amount spent is reasonable relative to the number of persons served and the results achieved. 6. The agency offering the program has the organizational capacity to deliver the program successfully (management, financial stability, board effectiveness, community support, etc.) 7. This program is part of a coordinated collaborative approach designed to achieve one of the Children's Services Advisory Committee's Focus Areas. IX P67 Upon the Indian River County Board of Commissioners decision, contracts with applicant will be finalized as soon as possible. Program monitoring, written quarterly reports, and mid -year presentations to the Grant Review Sub -Committee will be developed with grant recipients after contract finalization. THE CHILDREN'S SERVICES ADVISORY COMMITTEE AND THE BOARD OF COUNTY COMMISSIONERS RESERVE THE RIGHT TO REJECT ANY OR ALL PROPOSALS, TO WAIVE ANY NON -SUBSTANTIVE DEFICIENCY OR IRREGULARITY, AND TO AWARD A CONTRACT IN WHAT THE CHILDREN'S SERVICES ADVISORY COMMITTEE AND BOARD OF COUNTY COMMISSIONERS BELIEVE TO BE IN THE BEST INTEREST OF INDIAN RIVER COUNTY CHILDREN. SPECIAL CONTRACT TERMS AND CONDITIONS Contract Procedures • For Profit Applicants must provide a copy of most recent Federal Tax Return with application. • All successful applicants are expected to enter into a contract with Indian River County Commissioners substantially in the form set forth in Exhibit #1. Period of Performance • Grant contract will run from October 1, 2017 through September 30, 2018. Invoicing and Payment • All payments are based on reimbursement. • All requests for payment should be submitted to Indian River County Human Services Department, Attention: Brad Bernauer, 1800 271 Street, Vero Beach, Florida 32960. • Request for payment must be submitted in a timely manner (monthly, whenever possible). • Reimbursements will be limited to 25% of the contracted dollar amount during each calendar quarter. (Oct -Dec, Jan -March, Apr -June, July —Sept) . • Each reimbursement request must have a Cover Sheet detailing all expenses. For each expense listed, a backup invoice and any other pertinent data must be attached. If the agency requests reimbursement for salaries, other related documentation (i.e., copies of payroll checks, payroll tax checks, invoices, checks for benefits) must be included. • Travel inside the county will be reimbursed according to Florida Statute 112.061. • Payment may be delayed for three reasons; o Improper filing of request. o Not filing quarterly reports with the Department of Human Services within 30 days after the end of each quarter. o Not filing the agency's audit, as required by IRC, in a timely manner. Nepotism Policy and Disclosure Requirements. Agencies will not be reimbursed for salary payments to relatives working for agencies receiving grant funds, per the Indian River County's policy on nepotism. Agencies receiving grant funds must list on a sworn (notarized) statement, all employees who are related to each other, or to Directors and Principals of the agency. X P68 Such relationships should be listed specifically as: Father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson,. stepdaughter, stepbrother, stepsister, half brother, half sister, grandparent, or grandchild. If the agency does not have any related parties working for that entity, a sworn (notarized) statement asserting this fact should be attached to the RFP. If the agencies have an existing Nepotism Policy, that policy shall be attached to this RFP. XI P69 SWORN STATEMENT UNDER SECTION 105.08, INDIAN RIVER COUNTY CODE, ON DISCLOSURE OF RELATIONSHIPS THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted with RFP No. 2017044 for 2. This sworn statement is submitted by: (Name of entity submitting Statement) whose business address is: and 3. My name is (if applicable) (Please print name of individual signing) and my relationship to the entity named above is 4. 1 understand that an "affiliate" as defined in Section 105.08, Indian River County Code, means: The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of the entity. 5. 1 understand that the relationship with a County Commissioner or County employee that must be disclosed as follows: Father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, daughter- in-law, son-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister, grandparent, or grandchild. 6 Based on information and belief, the statement, which I have marked below is true in relation to the entity submitting this sworn statement. [Please indicate which statement applies.] Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, have any relationships as defined in section XII P70 105.08, Indian River County Code, with any County Commissioner or County employee. The entity submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents, who are active in management of the entity have the following relationships with a County Commissioner or County employee: Name of Affiliate Name of County Commissioner Relationship or entity or employee (Signature) (Date) STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this day of 2017, by who is personally known to me or who has produced as identification. NOTARY PUBLIC SIGN: State of Florida at Large My Commission Expires: (Seal) XIII P71 SUPPORTING DOCUMENTS CHECKLIST RFP 2017044 Cover Page Application List of Current Officers & Directors Latest Financial Audit Report & Management Letter that conforms with the AICPA Audit Guide Most recent IRS Form 990, (Including all schedules.) Most recent Internal Financial Statement (i.e.: Balance Sheet and Operating Budget Staff Organizational Chart Most Recent Annual Report (if available) 501(C)(3) IRS Exemption Letter Articles of Incorporation Agency's Bylaws Agency's written policy regarding Affirmative Action Nepotism Statement for Agency ` Taxonomy Definition for each program XIV P72 Indian River County Grant Contract This Grant Contract ("Contract") entered into effective this 1st day of October 2017 by and between Indian River County, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach FL, 32960 ("County") and (Recipient), of: (Address) For (Name of Program) Background Recitals A. The County has determined that it is in the public interest to promote healthy children in a healthy community B The County adopted Ordinance 99-1 on January 19, 1999 ("Ordinance") and established the Children's Services Advisory Committee to promote healthy children in a healthy community and to provide a unified system of planning and delivery within which children's needs can be identified, targeted, evaluated and addressed. C. The Children's Services Advisory Committee has issued a request for proposals from individuals and entities that will assist the Children's Services Advisory Committee in fulfilling its purpose. D The proposals submitted to the Children's Services Advisory Committee and the recommendation of the Children's Services Advisory Committee have been reviewed by the County. E. The Recipient, by submitting a proposal to the Children's Services Advisory Committee, has applied for a grant of money ("Grant") for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. F The County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: 1 Background Recitals The background recitals are true and correct and form a material part of this Contract. 2. Purpose of Grant The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes"). 3 Term The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2017/18 ("Grant Period") The Grant Period commences on October 1, 2017 and ends on September 30, 2018. — EXHIBIT B - P73 4. Grant Funds and Payment The approved Grant for the Grant Period is ($ . The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information, at a minimum, that is set forth in Exhibit "B" attached hereto and incorporated herein by this reference. All reimbursement requests are subject to audit by the County. In addition, the County may require additional documentation of expenditures, as it deems appropriate 5. Additional Obligations of Recipient. 5.1 Records. The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In addition, the Recipient shall maintain adequate records fully to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period. The County shall have access to all books, records, and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense, upon five (5) days prior written notice. 5.2 Compliance with Laws.'The Recipient shall comply at all times with all applicable federal, state, and local laws, rules, and regulations. 5.3 Quarterly Performance Reports. The Recipient shall submit quarterly, cumulative, Performance Reports to the Human Services Department of the County within fifteen (15) business days following: December 31, March 31, June 30, and September 30 These reports should include but not limited to the number of unduplicated children served during the quarter, and the progress the agency has made toward meeting their goals and objectives as they stated in their RFP response. 5.4 Audit Requirements. If Recipient receives $100,000 or more in the aggregate from all Indian River County government funding sources, the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient's fiscal year. Within 120 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding, and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1 5 4.1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from their independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of County Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. 5.4.2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments, or notes. 55 Insurance Requirements. Recipient shall, no later than October 1, 2017, provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated — EXHIBIT B - P74 not less than category A-. VII by A.M. Best, subject to approval by Indian River County's risk manager, of the following types and amounts of insurance: (i) Commercial General Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage, including coverage for premises/operations, products/completed operations, contractual liability, and independent contractors; (ii) Business Auto Liability Insurance in an amount not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non -owned autos and other vehicles; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) (iv) In the event that children are supervised, Sexual Molestation Liability Insurance in an amount not less than $1,000,000 each occurrence/claim. 5 6 Insurance Administration. The insurance certificates, evidencing all required insurance coverages shall be fully acceptable to County in both form and content, and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition, the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance. The Recipient shall, upon ten (10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business, of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option, terminate this Contract. 5.7 Indemnification. The Recipient shall indemnify and save harmless the County, its agents, officials, and employees from and against any and all claims, liabilities, losses, damage, or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents, officers, or employees in connection with the performance of this Contract. 58 Public Records. The Recipient agrees to comply with the provisions of Chapter 119, Florida Statutes (Public Records Law) . The Recipient shall comply with Florida's Public Records Law. Specifically, the Recipient shall: (1) Keep and maintain public records that ordinarily and necessarily would be required by the County in order to perform the service. (2) Provide the public with access to public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed the cost provided in chapter 119 or as otherwise provided by law — EXHIBIT B - P75 (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law (4) Meet all requirements for retaining public records and transfer, at no cost, to the County all public records in possession of the Recipient upon termination of the Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the County in a format that is compatible with the information technology systems of the County. Failure of the Recipient to comply with these requirements shall be a material breach of this Agreement. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772)226-1424 PUBLICRECORDS(a-IRCGOV.COM Indian River County of the County Attorney 1801 27th Street Vero Beach, FL 32960 6. Termination. This Contract may be terminated by either party, without cause, upon thirty (30) days prior written notice to the other party. In addition, the County may terminate this Contract for convenience upon ten (10) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7 Availability of Funds. The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County 8 Standard Terms. This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference. 9. Sovereign Immunity. Nothing herein shall constitute a waiver of the County's sovereign immunity — EXHIBIT B - P76 IN WITNESS WHEREOF, County and Recipient have entered into this Contract on the date first above written. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS By - Commissioner Joseph E. Flescher, Chairman Attest: Jeffrey R Smith, Clerk of Courts & Comptroller By: Deputy Clerk Approved as to form and legal sufficiency: ty Attorney P77 [Copy of proposal cover page} EXHIBIT A - EXHIBIT B - P78 EXHIBIT B [From policy adopted by Indian River County Board Of County Commissioners on February 19, 2002] "D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed. If an agency repeatedly fails to provide adequate documentation, this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For example, no expenditures prior to October 1s' may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must include a summary of expenses by type. These summaries should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding. d. Any expense not outlined in the agency's funding application. The County reserves the right to decline reimbursement for any expense as deemed necessary " — EXHIBIT B - P79 EXHIBIT C STANDARD TERMS FOR GRANT CONTRACT 1. Notices: Any notice, request, demand, consent, approval or other communication required or permitted by this Contract shall be given or made in writing, by any of the following methods: facsimile transmission, hand delivery to the other party; delivery by commercial overnight courier service; or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below - County: Brad E. Bernauer, Director Indian River County Human Services 1800 27TH Street Vero Beach, Florida 32960-3365 Recipient: 2. Venue: Choice of Law: The validity, interpretation, construction, and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida, only. The location for settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. 3. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Contract that are not contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written It is further agreed that no modification, amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties. 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid, such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable. 5. Captions and Interpretations: Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa. Words of any gender include the correlative words of the other genders, unless the sense indicates otherwise. 6. Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction, supervision, and control. 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. - EXHIBIT C - P80 Fix , INDIAN RIVER COUNTY, FLORIDA BOARD MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E Public Works Director QT FROM: James D. Gray, J)p6 Coastal Engineer SUBJECT: Full Release of Retainage for Ecological Associates, Inc., Work Order No. 21— Sector 3 Beach Restoration — 2016 Post Construction Biological Monitoring Services DATE: March 9, 2017 DESCRIPTION AND CONDITIONS On March 19, 2013 the Board approved a contract with Ecological Associates, Inc. (EAI) for professional coastal environmental services in Indian River County for a two-year term, 2013- 2015. On March 17, 2015, the Board renewed the contract until March 19, 2017. EAI is the selected County consultant for professional biological monitoring services related to the Sector 3 Beach Restoration Project. Work Order No. 21 to this contract provided for services related to 2016 post construction monitoring for the Sector 3 Beach Restoration Project. On May 24, 2016, the Board approved Work Order No. 21 in the amount of $400,169 which included 10 separate tasks. All tasks under Work Order No. 21 are 100 percent complete except for the Optional Quadrat biological data task in the amount of $15,636. This task was later determined not to be necessary in order to complete the permit required monitoring. As such, there is a balance of $15,636 remaining on Work Order No. 21. Therefore, the total billed amount of Work Order No. 21 was $384,533. The subject of this agenda item is the release of the withheld retainage in the amount of $38,453.30. FUNDING Local funding of Beach Restoration includes a portion of Local Option Tourist Tax Revenue as well as allocation of the One Cent Sales Tax. Funding for the release of retainage is from Account # 128-206004-05054. F-Tublic Works\JamesG\Sector 3\EA1 Work Orders\EAI WO # 21\memo full release of retainage EAI Work Order No. 21.docx P81 Page 2 BCC Consent Agenda Item Sector 3 Beach Restoration March 21, 2017 RECOMMENDATION Staff recommends the Board approve the release of all withheld retainage for Work Order No. 21 in the amount of $38,453.30. ATTACHMENT Ecological Associates, Inc. Release of Retainage Invoice, dated February 21, 2017. APPROVED AGENDA ITEM FOR MARCH 21, 2017 F-Tublic Works\JamesG\Sector 3\EAI Work Orders\EAI WO # 21\memo full release of retainage EAI Work Order No. 21.docx P82 .L,AI ,�ECOLOGICAL ASSOCIATES, INC. ECOLOGICAL ASSOCIATES, INC. P.O. BOX 405 JENSEN BEACH, FLORIDA 34958 FEIN: 61-1747043 RELEASE OF RETAINAGE — February 21, 2017 PROJECT NAME: Sector 3 Post -Construction Sea Turtle and Hardbottom Monitoring, Indian River County, Florida — 2016 (PROJECT 16-339) CLIENT: Mr. James D. Gray, Jr. Coastal Engineer Indian River County Public Works 1801 27th Street Vero Beach, Florida 32960 Phone: (772) 226-1344 Email: igrgy@ircgov.com PROJECT DESCRIPTION: Daily sea turtle monitoring and related permit -compliance monitoring along approximately 8.3 miles of beach from R-24 south to R-68 in Indian River County, Florida, as described in EAI's Scope of Work dated May 10, 2016. CONTRACT: Continuing Agreement for Professional Environmental Support Services, March 19, 2013 INDIAN RI VEF COUN N PUBLIC WORKS ;iPROVED DATE DIRECTOR DIV. HEAD -JOE I ACCT. # IZ -2vbW4 _ WORK ORDER NUMBER: 21 PROJECT DURATION: May 2016 — February 2017 BILLING PERIOD: May 2016 — February 2017 RE t CHARGES: Release of retainage for hardbottom and sea turtle monitoring performed to date. TOTAL CHARGES TO DATE $384,533.00 TOTAL RETAINAGE WITHHELD TO DATE $38,453.30 REQUESTED RELEASE OF RETAINAGE $38,453.30 TERMS: Net 30 days. P83 S� INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO:. Jason E. Brown, County Administrator AGENDACONSENT FROM: Richard B. Szpyrka, P.E., Public Works Director SUBJECT: Extension of Hurricane Debris Removal Contracts For Ceres Environmental Services, Inc. and Ashbritt Environmental DATE: March 7, 2017 DESCRIPTION AND CONDITIONS On April 5, 2016 Indian River County entered into a Contract Agreement with Ceres Environmental Services, Inc. and Ashbritt Environmental for hurricane debris removal and disposal. The Agreement included provisions for renewal of the contracts for up to three (3) additional terms of twelve (12) months each on the same terms and conditions. The Contracts will expire on April 4, 2017. At this time we would like to implement renewal with both companies for hurricane debris removal and disposal. The primary agreement will be with Ceres Environmental Services, Inc., with Ashbritt Environmental holding the secondary contract, available in the event that Ceres Environmental Services, Inc. cannot fulfill their contract duties. The contract allows for a consumer price increase (CPI) increase. Both companies have requested an increase for this renewal period and a CPI increase of 1.6% is included. FUNDING Staff would seek reimbursement from FEMA and the Federal Highway Administration RECOMMENDATIONS Staff recommends that the Board of County Commissioners approve the extension of both debris removal agreements and authorize the County Administrator to execute the extension upon review and approval of the County Attorney and review and approval by all applicable staff. ATTACHMENTS Extension agreement and Bid Form with updated CPI increase Ceres Environmental Services, Inc. and Ashbritt Environmental DISTRIBUTION Ceres Environmental Services, Inc. Ashbritt Environmental APPROVED AGENDA ITEM FOR MARCH 21, 2017 F:\Public Works\Hurricane - Disaster Preparedness\Contract Docs\Debris Contract extension 2017\Ceres & AshBritt First renewal of debris contract BCC 02-06-17.doc P84 FIRST EXTENSION TO AGREEMENT FOR PROVIDING DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES FOR INDIAN RIVER COUNTY, FLORIDA This First Extension to Agreement for Providing Disaster Debris Removal and Disposal Services (herein after "First Extension") to provide disaster debris removal and disposal services is entered into this day of March, 2017 by and between Indian River County, a political subdivision of the State of Florida ("County") and Ceres Environmental Services, Inc., a Minnesota corporation authorized to do business in the State of Florida ("Contractor"). BACKGROUND RECITALS A. Effective April 5, 2016, the County and the Contractor entered into an Agreement for Disaster Debris Removal and Disposal Services (herein after, "Agreement"). 8. Article 8 of the Agreement contains the term and renewal provisions and the General Conditions of the Agreement contains the price. increase provisions. C. Pursuant to the Agreement, the parties desire to renew the Agreement by this First Extension, include the Consumer Price Index (CPI) price increase and include the Federal Clauses as part of the Agreement herein. NOW THEREFORE, in consideration of the foregoing, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the Contractor agree as follows: 1. The background recitals are true and correct and form a material part of this First Extension. 2. The Agreement for Providing Disaster Debris Removal and Disposal Services is hereby extended from April 5, 2017 until Apri14, 2018. 3. The parties agree that the prices set forth in the Agreement will be increased due to the yearly CPI increase of 1.6%, and the increased prices are set forth on Exhibit A attached hereto and made a part hereof. 4. As this Is a contract with the possibility of reimbursement using federal funds, the following Federal Clauses shall be included with the Agreement and County and Contractor will adhere to the following, as applicable to this work: a.) Byrd Anti -Lobbying Amendment (31 U.S.C. § 1352 (as amended)—Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. b.) DHS Seal, Logo, and Flags: The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre - approval. c.) Compliance with Federal Law, Regulations, and Executive Orders: This is an acknowledgement that FEMA financial assistance will be used to fund the contract only. The contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. d.) No Obligation by Federal Government: The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non -Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. FAPublic WorkslHurricane - Disaster Preparedness\Contract Dbcs\Debris Contract extension 2017\First extension Ceres hurricane debris removal agreement 04.04-17.doc P85 e.) Program Fraud and False or Fraudulent Statements or Related Acts: The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed effective the day and year first set forth above. Ceres Environmental Services, Inc. BY. (Authorized Signature) Sf, �), p_. Corporate Seal) Date 3 6"- /Z INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS By: Jason E. Brown, County Administrator By: Joseph E. Flescher, Chairman, Board of County Commissioners Approved as to form and legal sufficiency: Dylan Reingold, County Attorney Attest: Jeffrey R. Smith, Clerk of Circuit Court And Comptroller By: Deputy Clerk F:\Public Works\Hurricane - Disaster Preparedness\Contract Docs\Debris Contract extension 2017\First extension Ceres hurricane debris removal agreement 04-04-17.doc P86 Exhibit A Disaster Debris Removal and Disposal Prices For First Extension Firm: Ceres Environmental Services, Inc. Category Description Unit Cost Per Untt 0-15 Miles Veg from Right of Way (ROW) to Debris Management Site (DMS) CY $ 7.54 M z � v 16-30 Miles Veg from ROW to DMS CY $ 8.07 M 31-60 Miles Veg from ROW to DMS CY $ 9.11 ami � _ >60 Miles Veg from ROW to DMS CY $ 10.61 c U Single Price Veg from ROW to DMS CY $ 9.11 Grinding/chipping vegetative debris CY $ 2.28 c Air Curtain Burning vegetative debris CY $ 1.07 r a Open Burning vegetative debris CY $ 0.18 Compacting vegetative debris CY $ 0.49 c ro Debris Preparation, management, and segregation at debris management site CY $ 1.97 0-15 Miles C&D from Right of Way (ROW) to Debris Management Site (DMS) CY $ 7.54 M 16-30 Miles C&D from ROW to DMS CY $ 8.07 31-60 Miles C&D from ROW to DMS CY $ 9.11 >60 Miles C&D from ROW to DMS CY $ 10.61 U Single Price C&D from ROW to DMS CY $ 9.11 0-15 Miles from DMS to Final Disposal CY $ 3.50 16-30 Miles from DMS to Final Disposal CY $ 4.1 31-60 Miles from DMS to Final Disposal CY $ S.06 _ CL >60 Miles from DMS to Final Disposal CY $ 6.08 C Single Price from DMS to Final Disposal CY $ M Tipping Fees (Vegetative) Pass through amount [Line Item Deleted by U. Addendum #4] Tipping Fees (Mix) Pass through amount [Line Item Deleted by Addendum #4] Tipping Fees (C&D) Pass through amount [Line Item Deleted by Addendum #4] F:IPublic WorkslNurricane - Disaster PreparednesslContract Docs\Debris Contract extension 20171First Extension Proposal i Pricing Forrn.docx P87 Exhibit A Disaster Debris Removal and Disposal Prices For First Extension Category Description Unit Cost`Per.Unit Remove Hazardous Trees 6"-12" trunk Tree $ 58.93 Remove Hazardous Trees 13"-24" trunk Tree $ 129.03 IA Remove Hazardous Trees 25"-36" trunk Tree $ 191.01 o 44 Remove Hazardous Trees 37"-48" trunk Tree $ 242.82 m Remove Hazardous Trees > 48" trunk (per Addendum 1) Tree $ 302.77 O a Remove Trees with Hazardous Limbs >2" from tree (per addendum 1) Tree $ 86.20 Remove Hazardous Sumps 24"-36" diameter Stump $ 119.89 Remove Hazardous Sumps 37"-48" diameter Stump $ 170.69 Remove Hazardous Sumps>49" diameter Stump $ 221.49 Fill dirt for stump holes after removal CY $ 27.14 Debris Removal from canals, rivers, creeks, streams, and ditches CY $ 30.25 Pick up, screen, and return debris laden sand/mud/dirt/rock CY $ 17.10 Removal of eligible vehicles EA $ 195.07 Removal of eligible vessel from land LF $ 42.22 0 Removal of eligible vessel from waterway LF $ 101.49 E Carcass and Putrescent Removal (animals and organic fleshy matter) LB $ 0,77 White Goods from Row to Disposal EA $ 36.58 � m Freon Management and Recycling EA $ 31.50 „o,' Demolition of Private Structure see Note below CY $ 18.45 Ewaste containing hazardous materials (CRT, computers, monitors and TVs) EA $ 30.25 Silt Removal CY $ 10.03 Biowaste LB $ 19.98 HH W LB $ 9.04 C Beach/Lake Restoration (Berm/Beach Construction) cy $ 30.28 Canal Shoreline Restoration Cy $ 32.94 NOTE: The demolition of structures line item price is for Non-RACM material. At the request of the County, Ceres can provide a price for demolition of RACM structures. FAPublic WorkstHurricane - Disaster PreparednesslContract DocsOebris Contract extension 2017Mrst Extension Proposal Pricing Form.docx i P88 Exhibit A Disaster Debris Removal and Disposal Prices For First Extension The undersigned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown above, subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or request additional compensation. Ceres Environmental Services, Inc. 6968 Professional Parkway East Name of Firm Authorized Signature Senior Vice President Title March 8, 2017 Date Signed Address Sarasota, FL 34240 City, State, Zip Code (800 )218 -4424 Phone gail.hanscom@ceresenv.com E-mail F:\Public WorkskHurricane - Disaster Preparedness%Contract DocslDebris Contract extension 20171First Extension Proposal Pricing Form.docx P89 FIRST EXTENSION TO AGREEMENT FOR PROVIDING DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES FOR INDIAN RIVER COUNTY, FLORIDA This Extension to that certain Agreement to provide disaster debris removal and disposal services is entered into this day of March, 2017 by and between Indian River County, a political subdivision of the State of Florida ("County") and AshBritt Environmental, a Florida based corporation authorized to do business in the State of Florida ("Contractor'). BACKGROUND RECITALS A. Effective April 5, 2016, the County and the Contractor entered into an Agreement for Disaster Debris Removal and Disposal Services (herein after, "Agreement"). B. Article 8 of the Agreement contains the term and renewal provisions and the General Conditions of the Agreement contains the price increase provisions. C. Pursuant to the Agreement, the parties desire to renew the Agreement by this First Extension, include the Consumer Price Index (CPI) price increase and include the Federal Clauses as part of the Agreement herein. NOW THEREFORE, in consideration of the foregoing, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the County and the Contractor agree as follows: 1. The background recitals are true and correct and form a material part of this First Extension. 2. The Agreement for Providing Disaster Debris Removal and Disposal Services is hereby extended from April 5, 2017 until April 4, 2018. 3. The parties agree that the prices set forth in the Agreement will be increased due to the yearly CPI increase of 1.6°x, and the increased prices are set forth on Exhibit A attached hereto and made a part hereof. 4. As this is a contract with the possibility of reimbursement using federal funds, the following Federal Clauses shall be included with the Agreement and County and Contractor will adhere to the following, as applicable to this work: a.) Byrd Anti -Lobbying Amendment (31 U.S.C. § 1352 (as amended) --Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. b.) DHS Seal, Logo, and Flags: The contractor shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA pre - approval. C.) Compliance with Federal Law, Regulations, and Executive Orders: This is an acknowledgement that FEMA financial assistance will be used to fund the contract only. The contractor will comply will all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives. d•) No Obligation by Federal Government: The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non -Federal entity, contractor, or any other party pertaining to any matter resulting from the contract. FAPublic Works\Hurricane - Disaster Preparedness\Contract Docs\Debris Contract extension 2017\First extension AshBritt hurricane debris removal agreement 04-04-17.doc P90 e.) Program Fraud and False or Fraudulent Statements or Related Acts: The contractor acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False Claims and Statements) applies to the contractor's actions pertaining to this contract. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed effective the day and year first set forth above. AshBritt Environmental By JOI4-1 A &► Le C-0-0. (Corporate Seal) Date 2/ / 2-017 INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS By: Jason E. Brown, County Administrator By., Joseph E. Flescher, Chairman, Board of County Commissioners Approved as to form and legal sufficiency: Dylan Reingold, County Attorney Attest: Jeffrey R. Smith, Clerk of Circuit Court And Comptroller By: Deputy Clerk F:\Public Works\Hurricane - Disaster Preparedness\Contract Docs\Debris Contract extension 2017\First extension AshBritt hurricane debris removal agreement 04-04-17.doc P91 Exhibit A Disaster Debris Removal and Disposal Prices For First Extension Firm: AshBritt, Inc. Catelkiiry` -0- �Ne A -3 M 0-15 Miles Veg from Right of Way (ROW) to Debris Management Site (DMS) Cy $ 7.47 CD X > = M 16-30 Miles Veg from ROW to DMS Cy $ 8.38 M C -w (a 0 31-60 Miles Veg from ROW to DMS CY $ 10.11 CD W > >60 Miles Veg from ROW to DMS Cy $ 12.04 Single Price Veg from ROW to DMS Cy $ 7.62 C Grinding/chipping yqgptpt1ve.0pbriS CY .1. .98 E Air Curtalh,Burning vegeta tive debris C. Y UO op-n,A.utning vegetative,,debr -0 C Coml�Aa` vegetative . L� 1. - Ing ta --6e CY cc �H�P�Oppration- management; ent, and segregation Af0ebris management site CY 0-15 Miles C&D from Right of Way (ROW) to Debris Management Site (DMS) Cy $ 7.62 M 16-30 Miles C&D from ROW to DMS Cy $ 8.59 oM X 31-60 Miles C&D from ROW to DMS Cy 10.36 0 >60 Miles C&D from ROW to DMS cy $ 12.04 U Single Price C&D from ROW to DMS Cy $ 8.08 0=15,M.jtps from DMS,to.Fin -pisppsal l6-.3PIMil6s,from.DMS..*,td.,f,.,� WAI?ispool. -Y C. 'Miles from QMS. to F!n911) :CY C >6QM,j!p9 *m`DMt0TjhAjP!sPb$ � m Df 1S to Fjn� - Sing16-Pelce-,fro I p1spos.01. VASS-.1h rough.amouqtf�jpe- nDe -.eOb ..let Ac[dendum.-#4],' Tippi.Ag Fees (Mbt) Pass through _amount [Line -ltem-_Deleted by Ad - dend .. um T!ppih Fees (C&p.j:Pass through a moun �[Gne ItemDe'leed by Add endu -m #41 FAPublic WorkskHurricane - Disaster PreparednesskContract Docs\Debris Contract extension 201 -AFirst Extension Proposal Pricing Form.docx P92 Exhibit A Disaster Debris Removal and Disposal Prices For First Extension Category, Descrpipii _ := _:;;.•..,,.:;: J.Cost�er Remove Hazardous Trees 6"-12" trunk Tree $ 76.20 Remove Hazardous Trees 13"-24" trunk Tree $ 116.84 Vl Remove Hazardous Trees 25"-36" trunk Tree $ 177.80 c r Remove Hazardous Trees 37"-48" trunk Tree $ 238.76 CL Remove Hazardous Trees > 48" trunk (per Addendum 1)Tree $ 370.84 O Remove Trees with Hazardous Limbs >2" from tree (per addendum 1) Tree $ 96.52 a, FRemove Hazardous Sumps 24"-36" diameter Stump $ 177.80 Remove Hazardous Sumps 37"-48" diameter Stump $ 254.00 Remove Hazardous Sumps >49" diameter Stump $ 330.20 Fill dirt for stump holes after removal CY $ 15.24- 5.24Debris Debris-Removal Removal from canals, fivers; creeks,-streams,.ana ditchesCY $ 49:28 Pick up, screen, and return debris laden sand/mud/drx%rock . • Cy =$ �4.3g. ., Removal ofeligible.vehicles EA Removalcofeligible.vesselfro "land' -_L RemovaUof eligible vessef from : erwa ::y.F S, ._.8x26: - �. Caceass,a6O Putresceff: moval:fan it.014 and organic`feshv-matte.r.),. • B s 4 White GopOs.from Row to Disposal 76 20 , '6 Fteon,Mana ement and Re'. clir 4n Dertmliti6ri of Mvate Structure Ewaste contajning :hazardous.rtaaterials,'(CRT, computers, mont'.tors. ind:Tvs) : ... EfC . ^$ 7(; 2p ... ,• Silt •Removal • - , ..:. � ...:,.; HHW Lei`•- $ 25:40.... g Beach/Lake Restoration (Berm/Beach Construction) CY $ 45.72 0 0 Canal Shoreline Restoration CY $ 66.04 FAPublic Works\Hurricane - Disaster Preparedness\Contract Docs\Debris Contract extension 2017\First Extension Proposal Pricing Form.docx P93 Exhibit A Disaster Debris Removal and Disposal Prices For First Extension The undersigned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown above, subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or request additional compensation. Title 2/15/2017 Date Signed 565 E Hillsboro Blvd Address Deerfield Beach, FL 33441 City, State, Zip Code ( 954 ) 725 - 6992 Phone response@ashbritt.com E-mail F:\Public Works\Hurricane - Disaster Preparedness\Contract Docs\Debris Contract extension 201-Mrst Extension Proposal Pricing Form.docx P94 Consent Agenda Indian River County Interoffice Memorandum Office of Management & Budget To: Members of the Board of County Commissioners From: Michael Smykowski Director, Office of Management & Budget Date: March 14, 2017 Subject: Miscellaneous Budget Amendment 011 Description and Conditions The attached budget amendment appropriates funding necessary for the following: The County incurred costs recovering from Hurricane Matthew. The attached entry appropriates initial funding from various funds totaling $1,833,650 from Cash Forward -Oct 1st This reflects known costs of materials, supplies, and contracts. The principal expenses within this amendment are related to debris removal and emergency dune stabilization. Additional budget for items such as Jones Pier, the Wabasso fishing pier, and beach permitting and design will be appropriated upon final determination of eligible costs and when bids/quotes for work are received. The County is working with FEMA on eligible reimbursements for these expenses, as well as eligible labor. 2. Soil & Water, Ag Extension and Rental Assistance have moved to the County Administration Building B, incurring moving and other expenses. The attached entry appropriates funding from Rental Assistance -Cash Forward Oct. 1s' in the amount of $86,266 (from earned administrative fees) and from General Fund/Reserve for Contingency in the amount of $20,483. P95 RESOLUTION NO. 2017- A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE FISCAL YEAR 2016-2017 BUDGET. WHEREAS, certain appropriation and expenditure amendments to the adopted Fiscal Year 2016-2017 Budget are to be made by resolution pursuant to section 129.06(2), Florida Statutes; and WHEREAS, the Board of County Commissioners of Indian River County desires to amend the fiscal year 2016-2017 budget, as more specifically set forth in Exhibit "A" attached hereto and by this reference made a part hereof, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Fiscal Year 2016-2017 Budget be and hereby is amended as set forth in Exhibit "A" upon adoption of this Resolution. This Resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman, Joseph E. Flescher Vice Chairman, Peter D. O'Bryan Commissioner, Susan Adams Commissioner, Bob Solari Commissioner, Tim Zorc The Chairman thereupon declared this Resolution duly passed and adopted this day of , 2017. Attest: Jeffrey R. Smith Clerk of Court and Comptroller Deputy Clerk INDIAN RIVER COUNTY, FLORIDA Board of County Commissioners Joseph E. Flescher, Chairman BY APPROVED AS TO FORM AND LEGAL SUFFICIENCY COUNTY ATTORNEY P96 Resolution No. 2017 - Budget Office Approval: Exhibit "A" Michael Smykowski, Budget Director Budget Amendment: 011 Entry Number Fund/ Department/Account Name Account Number Increase Decrease 1. Revenue General Fund/Cash Forward -Oct 1st 001039-389040 $112,603 $0 MSTU Fund/Cash Forward -Oct 1st 004039-389040 $5,744 $0 Transportation Fund/Cash Forward -Oct 1st 111039-389040 $172,880 $0 Emergency Services/Cash Forward -Oct 1 st 114039-389040 $2,886 $0 Beach Restoration/Cash Forward -Oct 1 st 128039-389040 $253,052 $0 SWDD/Cash Forward -Oct 1st 411039-389040 $1,203,409 $0 Sandridge Golf Course/Cash Forward -Oct 1st 418039-389040 $7,554 $0 Utilities/Cash Forward -Oct 1st 471039-389040 $73,987 $0 Information Technology/Cash Forward -Oct 1st 505039-389040 $1,535 $0 Total Revenue $1,833,650 Expense General Fund/Communication/Emergency Services/Other Contractual Services/Hurricane Matthew 00110719-033490-17001 $5,300 $0 General Fund/Emergency Management/Other Contractual Services/Hurricane Matthew 00120825-033490-17001 $1,110 $0 General Fund/Emergency Management/Other Operating Supplies/Hurricane Matthew 00120825-035290-17001 $2,492 $0 General Fund/Emergency Management/Other Contractual Services/Hurricane Matthew 00121072-033490-17001 $75,679 $0 General Fund/Facilities Management/Other Contractual Services/Hurricane Matthew 00122019-033490-17001 $19,341 $0 General Fund/Facilities Management/Other Operating Supplies/Hurricane Matthew 00122019-035290-17001 $4,431 $0 General Fund/County Animal Control/Other Operating 00125062-035290-17001 $39 $0 Supplies/Hurricane Matthew General Fund/Sheriff/Other Operating Supplies/Hurricane Matthew 00160021-035290-17001 $4,211 $0 MSTU/Recreation/Other Contractual Services/Hurricane 00410872-033490-17001 $1,800 $0 Matthew MSTU/Recreation/Other Operating Supplies/Hurricane 00410872-035290-17001 $558 $0 Matthew MSTU/Shooting Range/Maintenance-Builidings 00416172-034610-17001 $886 $0 MSTU/Telecommunications/Other Contractual Services/Hurricane Matthew 00423437-033490-17001 $2,500 $0 Transportation Fund/Road & Bridge/Other Contractual 11121441-033490-17001 $8,995 $0 Services/Hurricane Matthew 1 of 4 P97 Resolution No. 2017 - Budget Office Approval: Exhibit "A" Michael Smykowski, Budget Director Budget Amendment: 011 Entry Number Fund/ Department/Account Name Account Number Increase Decrease Transportation Fund/Road & Bridge/Other Operating 11121441-035290-17001 $126 $0 Supplies/Hurricane Matthew Transportation Fund/Public Works/Other Contractual Services/Hurricane Matthew 11124319-034640-17001 $656 $0 Transportation Fund/Public Works/Other Operating 11124319-035210-17001 $1,013 $0 Supplies/Hurricane Matthew Transportation Fund/Engineering/Other Operating Supplies/Hurricane Matthew 11124419-035290-17001 $437 $0 Transportation Fund/Traffic Engineering/Other Contractual 11124519-033490-17001 $93,122 $0 Service/Hurricane Matthew Transportation Fund/Traffic Engineering/Other Operating 11124541-035290-17001 $61,929 $0 Supplies/Hurricane Matthew Transportation Fund/Stormwater/Other Contractual 11128138-033490-17001 $6,462 $0 Service/Hurricane Matthew Transportation Fund/Stormwater/Other Operating 11128138-035290-17001 $140 $0 Supplies/Hurricane Matthew Emergency Services/Other Contractual Services/Hurricane 11412022-033490-17001 $2,886 $0 Matthew Beach Restoration/Other Contractual Services/Hurricane 12814472-033490-17001 $253,052 $0 Matthew SWDD/Sanitary Landfill/Other Contractual Services/Hurricane Matthew 41121734-033490-17001 $1,186,667 $0 SWDD/Sanitary Landfill/Other Operating Supplies/Hurricane Matthew 41121734-035290-17001 $2,612 $0 SWDD/Sanitary Landfill/Other Operating 41125534-033490-17001 $14,130 $0 Supplies/Hurricane Matthew Sandridge/Club House/Other Operating 41823672-033490-17001 $7,045 $0 Supplies/Hurricane Matthew Sandridge/Club House/Other Contractual 41823672-035290-17001 $509 $0 Services/Hurricane Matthew Utilities/Wastewater Treatment/Other Contractual 47121836-035290-17001 $2,518 $0 Services/Hurricane Matthew Utilities/Water Production/Other Operating 47121936-033490-17001 $46,710 $0 Supplies/Hurricane Matthew Utilities/Water Production/Other Contractual 47121936-035290-17001 $5,148 $0 Services/Hurricane Matthew Utilities/Wastewater Collection/Other Operating 47126836-033490-17001 $460 $0 Supplies/Hurricane Matthew Utilities/Wastewater Collection/Other Contractual 47126836-035290-17001 $16,508 $0 Services/Hurricane Matthew Utilities/Water Distribution/Other Operating 47126936-033490-17001 $460 $0 Supplies/Hurricane Matthew Utilities/Water Distribution/Other Contractual 47126936-035290-17001 $8 $0 Services/Hurricane Matthew Utilities/Water Distribution/Other Contractual 47128236-033490-17001 $2,175 $0 Services/Hurricane Matthew Information Technology/Computer Services/Other 50524113-033490-17001 $1,050 $0 Contractual Services/Hurricane Mattew Information Technology/Computer Services/Other 50524113-035290-17001 $485 $0 Operating Supplies/Hurricane Mattew 2of4 P98 Resolution No. 2017 - Budget Office Approval: Exhibit "A" Michael Smykowski, Budget Director Budget Amendment: 011 Entry Number Fund/ Department/Account Name Account Number Increase Decrease Total Expenses $1,833,650 3of4 P99 Resolution No 2017 - Budget Office Approval: Exhibit "A" Michael Smykowski, Budget Director Budget Amendment: 011 Entry Number Fund/ Department/Account Name Account Number Increase Decrease 2. Revenue Section 8/Rental Assitance/Cash Forward -Oct 1st 108039-389040 $86,266 $0 Expense General Fund/Soil & Water/All Office Supplies 00111837-035110 $790 $0 General fund/Ag Extension/Other Professional Services 00121237-033190 $1,350 $0 General fund/Ag Extension/Other Communication Services 00121237-034190 $199 $0 General fund/Ag Extension/Maint-Office Equipment 00121237-034630 $300 $0 General fund/Ag Extension/All Office Supplies 00121237-035110 $2,940 $0 General fund/Ag Extension/EDP Equipment 00121237-066470 $4,064 $0 General fund/Ag Extension/Office Furniture & Equipment 00121237-066410 $10,840 $0 Section 8/Rental Assitance/Other Professional Services 10822264-033190 $33,265 $0 Section 8/Rental Assitance/Telephone 10822264-034110 $1,319 $0 Section 8/Rental Assitance/AII Office Supplies 10822264-035110 $6,159 $0 Section 8/Rental Assitance/Maint-Office Equipment 10822264-034630 $600 $0 Section 8/Rental Assitance/Computer Software 108222647-035120 $1,268 $0 Section 8/Rental Assitance/Computer Hardware Upgrade 10822264-035130 $3,758 $0 Section 8/Rental Assitance/Office Furniture & Equipment 10822264-066410 $14,051 $0 Section 8/Rental Assitance/Automotive 10822264-066420 $20,992 $0 Section 8/Rental Assitance/EDP Equipment 10822264-066470 $4,854 $0 General Fund/Reserve for Contingency 00119981-099910 $0 $20,483 Total Expenses $86,266 4of4 P100 CONSENT AGEN DA INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: March 8, 2017 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Mike Smykowski, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Approval of Award for Bid 2017033 — Annual Bid for Asphalt Paving and Resurfacing BACKGROUND: On September 20, 2016, the Board of County Commissioners rejected responses received for Bid 2017002, Annual Paving and Resurfacing and authorized release of a new bid, due to a significant variance between the estimated quantities listed in the bid and actual anticipated need. The Board also authorized an extension to the award of the previous bid (2014004) through March 31, 2017 on December 13, 2016. BID RESULTS: Bid Opening Date: February 22, 2017 Advertising Date: January 22, 2017 Demandstar Broadcast to: 61 Subscribers Specifications/Plans Downloaded by: 16 Vendors Replies: 3 Vendors Bidder Location Paving of Roadways SP -9.5 over 300 tons Paving of Roadways SP -12.5 over 300 tons Price per Est. annual ton 6,000 tons Price Est. annual per ton 2,000 tons GC Works* Miami DQ N/A DQ N/A Community Asphalt I Vero Beach $97.00 $582,000.00 $97.00 $194,000.00 Ranger Construction Industries I Fort Pierce $116.00 $696,000.00 1 $130.00 1 $230,000.00 *GC Works disqualified — bid form not signed. ANALYSIS: The low bid price represents an approximate 12 -percent increase to the annual cost for purchase and/or placement of asphalt compared to the prior bid (2014004). The increase can be attributed to several factors. First, under the new bid, the contractor is now solely responsible for supplying Maintenance of Traffic (MOT) for every paving project performed under this contract. Second, bid P101 CONSENT AGENDA items were upgraded to meet the current FDOT standards for paving. Finally, the cost of asphalt, including manpower, equipment, and raw materials, has increased since the last bid. The current contractor's annual expenditures for the previous year (FY15/16) were $1,065,423.04. Expenditures to date for FY 16/17 are $190,017.21. SOURCE OF FUNDS: Estimated expenditures for the remaining FY of 16/17 is $700,000 and is available as follows: Account Number Account Description Projected 16/17 Budget 10921441-053360 Road Resurfacing $625,000 11121441-035310 Paving Material $75,000 RECOMMENDATION: Staff recommends the Board award Bid 2017033 to the lowest responsive and responsible bidder, Community Asphalt Corp., and authorize the Purchasing Division to issue blanket purchase orders for the period of April 1, 2017 through March 31, 2018 to the recommended bidder. Staff also recommends the Board authorize the Purchasing Manager to renew this bid for two additional one-year periods subject to satisfactory performance, vendor acceptance, and the determination by Public Works that renewal of this annual bid is in the best interest of Indian River County. P102 13� INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Stan Boling, AICP Community Development Director Phillip J. Matson, AICP MPO Staff Director FROM: Brian Freeman, AICP Senior Transportation Planner DATE: March 8, 2017 SUBJECT: Consideration of the 2017 Title VI Program Update for Public Transportation It is requested that the information presented herein be given formal consideration by the Board of County Commissioners at its regular meeting of March 21, 2017. DESCRIPTION, CONDITIONS, AND ANALYSIS Title VI of the Civil Rights Act of 1964, as amended, prohibits discrimination on the basis of race, color or national origin in programs or activities receiving federal financial assistance. As a direct recipient of federal public transportation funds, Indian River County is required to submit a Title VI program to the Federal Transit Administration (FTA). The purpose of the Title VI program is to document the methods by which Indian River County ensures that its transit services are provided in a nondiscriminatory manner. Federal regulations stipulate which elements must be included in the Title VI Program. For Indian River County, the Title VI program includes a description of the county's complaint process, a limited English proficiency (LEP) population analysis, and transit service standards and policies. The update also includes an analysis of the level and quality of transit service provided for minority and low-income areas (see Appendix Q. This quality of service analysis was originally prepared as part of the Transit Development Plan Major Update approved by the MPO in September 2013. The Title VI program must be updated every three years. Indian River County's current Title VI program expires on April 1, 2017.The attached document complies with the requirements issued by FTA for Title VI programs. In order for Indian River. County to continue receiving federal public transportation funds, the Title VI program needs to be approved by the Board and submitted to the FTA for its review and approval. C \Users\GRANIC-1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@30056A82\@BCL@30056A82.docx P103 RECOMMENDATION Staff recommends that the Board of County Commissioners approve the Title VI Program Update and direct staff to submit the program to the Federal Transit Administration. ATTACHMENTS 1. 2017 Title VI Program Update. P104 Indian River County Title VI Program Prepared by the: Indian River County Metropolitan Planning Organization 180127th Street Vero Beach, FL 32960 Phone: (772) 226-1455 P105 Table of Contents Resolution Title VI Nondiscrimination Policy Statement............................................................................................ v Introduction..............................................................................................................................................1 TitleVI Program Checklist.........................................................................................................................1 Section 1—General Reporting Requirements..............................................................................................4 1-1 Title VI Notice to the Public..........................................................................................................4 1-2 Title VI Complaint Procedures and Form......................................................................................4 1-3 Record of Title VI Investigations, Complaints, or Lawsuits...........................................................5 1-4 Promoting Inclusive Public Participation...................................................................................... 5 1-5 Providing Meaningful Access to Services by Persons with Limited English Proficiency (LEP) ...... 6 Results of the Four Factor Analysis, including a description of the LEP population(s) served.................................................................................................................................. 7 Developing a Language Assistance Plan...........................................................................11 1-6 Determination of Site or Location of Facilities...........................................................................13 Section 2 - Specific Requirements for Transit Providers.............................................................................14 2-1 Service Standards........................................................................................................................14 VehicleLoad............................................................................................................................................14 VehicleHeadway.....................................................................................................................................15 On -Time Performance.............................................................................................................................15 ServiceAvailability..................................................................................................................................16 2-2 Service Policies....................................:.......................................................................................16 Distribution of Transit Amenities............................................................................................................16 VehicleAssignment.................................................................................................................................17 Appendix A: Title VI Notices to the Public..................................................................................................18 Appendix B: Title VI Complaint Form..........................................................................................................19 Appendix C: Transit Quality of Service (TQOS) Evaluation.........................................................................21 P106 RESOLUTION No. 2017- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY AUTHORIZING THE SUBMISSION OF A TRIENNIAL TITLE VI PROGRAM UPDATE TO THE FEDERAL TRANSIT ADMINISTRATION WHEREAS, Title VI of the Civil Rights Act of 1964, as amended, prohibits discrimination on the basis of race, color or national origin in programs or activities receiving federal financial assistance; WHEREAS, the Federal Transit Administration (FTA) requires that all direct and primary recipients document their compliance with Title VI requirements by submitting a Title VI Program Update every three years; and WHEREAS, the Indian River County Board of County Commissioners must approve the Title VI Program Update prior to submission to the FTA; NOW, THEREFORE, BE IT RESOLVED BY THE METROPOLITAN PLANNING ORGANIZATION THAT: 1. The Chairman, or in his or her absence, the Vice Chairman, is hereby authorized to sign the Title VI Program Update transmittal letter. 2. The MPO Staff Director is authorized to sign any and all assurances, warranties, certifications, and other documents which may be required in connection with the 2017 Title VI Program Update. THIS RESOLUTION was moved for adoption by the motion was seconded by the vote was as follows: Chairman Joseph E. Flescher Vice -Chairman Peter D. O'Bryan Commissioner Susan Adams Commissioner Bob Solari Commissioner Tim Zorc and and, upon being put to a vote, The Chairman thereupon declared the resolution duly passed and adopted this 21st day of March 2017. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By: Joseph E. Flescher, Chairman P107 RESOLUTION No. 2017 - Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk I HEREBY CERTIFY that on this day, before me, an officer duly authorized in this State and County to take acknowledgments, personally appeared Joseph E. Flescher, as Chairman of the Board of County Commissioners, and , as Deputy Clerk, to me known to be the persons described in and who executed the foregoing instrument and they acknowledged before me that they executed the same. WITNESS my hand and official seal in the County and State last aforesaid this 21st day of >lic P108 TITLE VI NONDISCRIMINATION POLICY STATEMENT Indian River County and its transit service provider, the Senior Resource Association (SRA), are committed to ensuring that no person is excluded from participation in or denied the benefits of its services on the basis of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, as amended. It is Indian River County's objective to: 1. Ensure that the level and quality of transportation service is provided without regard to race, color or national origin; 2. Identify and address, as appropriate, disproportionately high and adverse human health and environmental effects, including social and economic effects of programs and activities on minority populations and low-income populations; 3. Promote the full and fair participation of all affected populations in transportation decision making; 4. Prevent the denial, reduction or delay in benefits related to programs and activities that benefit minority populations or low-income populations; and 5. Ensure meaningful access to programs and activities by persons with limited English proficiency (LEP). Indian River County's MPO Staff Director has been designated as the County's Title VI Specialist, responsible for civil rights compliance and monitoring to ensure the nondiscriminatory provision of transit services and programs. In addition, the SRA is responsible for implementing all aspects of the Title VI Program. All County and SRA employees share the responsibility and are committed to ensuring that Indian River County's Title VI Program is strictly adhered to. Phillip Matson, MPO Staff Director v Date P109 INTRODUCTION Title VI of the Civil Rights Act of 1964, as amended, prohibits discrimination on the basis of race, color or national origin in programs or activities receiving federal financial assistance. As a direct recipient of federal public transportation funds, Indian River County is required to submit a Title VI update to the Federal Transit Administration (FTA). This update includes the level and quality of transit service provided for minority and low-income areas and also system -wide environmental justice policies and procedures. This update is submitted to the FTA every three years and is intended to demonstrate compliance with Title VI requirements. The purpose of this Title VI program is to assure that no person is excluded from participating in, denied the benefits of, or subjected to discrimination under any program or activity receiving federal financial assistance from the FTA, on grounds of race, color, or national origin. This report will detail policies and procedures for ensuring Title VI compliance. This program is consistent with FTA Circular 4702.16, dated October 1, 2012. TITLE VI PROGRAM CHECKLIST The following checklist addresses Title Vl reporting requirements for all recipients as described in FTA Circular 4702.18: 1. Title VI Notice to the Public, including a list of locations where the notice is posted ✓ Pages 4, 18 2. Title VI Complaint Procedures ✓ Page 4 3. Title VI Complaint Form ✓ Page 19 4. List of transit -related Title VI investigations, complaints, and lawsuits ✓ Page 5 5. Public Participation Plan, including information about outreach methods to engage minority and limited English proficient populations (LEP), as well as a summary of outreach efforts made since the last Title VI Program submission ✓ Page 5 6. Language Assistance Plan for providing language assistance to persons with limited English proficiency (LEP), based on the DOT LEP Guidance Title VI Program (2017 Update) Page 1 Pilo ✓ Page 6 7. A table depicting the membership of non -elected committees and councils, the membership of which is selected by the recipient, broken down by race, and a description of the process the agency uses to encourage the participation of minorities on such committees N/A 8. Primary recipients shall include a description of how the agency monitors its subrecipients for compliance with Title VI, and a schedule of subrecipient Title VI Program submissions N/A 9. A Title VI equity analysis if the recipient has constructed a facility, such as a vehicle storage facility, maintenance facility, operation center, etc. ✓ Page 13 10. A copy of board meeting minutes, resolution, or other appropriate documentation showing the board of directors or appropriate governing entity or officials) responsible for policy decisions reviewed and approved the Title VI Program. For State DOT's, the appropriate governing entity is the State's Secretary of Transportation or equivalent. The approval must occur prior to submission to FTA. ✓ Page iii The following checklist addresses Title Vl reporting requirements for all fixed route transit providers as described in FTA Circular 4702.18: Service standards: 1. Vehicle load ✓ Page 14 2. Vehicle headway ✓ Page 15 3. On time performance ✓ Page 15 4. Service availability ✓ Page 16 Title VI Program (2017 Update) Page 2 Service policies: 1. Transit Amenities ✓ Page 16 2. Vehicle Assignment ✓ Page 17 Title VI Program (2017 Update) Page 3 P112 SECTION 1- GENERAL REPORTING REQUIREMENTS The following information addresses the Title VI general reporting requirements, as described in Chapter III of the FTA Circular 4702.16. 1-1 TITLE VI NOTICE TO THE PUBLIC Agencies shall inform the public of their rights under Title VI through such measures as posting the Title VI notice on posters, comment cards, or flyers placed at stations, bus shelters, and in transit vehicles. The type, timing, and frequency of these measures are at the recipient's discretion, as long as the type, timing, and frequency are sufficient to notify passengers and other interested persons of their rights under DOT's Title VI regulations with regard to the recipient's program. Notices detailing a recipient's Title VI obligations and complaint procedures shall be translated into languages other than English, as needed and consistent with the DOT LEP Guidance and the recipient's language assistance plan. Indian River County has a Title VI notice to the public that directs citizens to contact the County if any person feels that the County or its transit service provider, the Senior Resource Association (SRA), has violated his or her Title VI protections. This notice is on the County website, the GoLine website, on GoLine buses, at GoLine stations, and in the GoLine rider brochure. The Title VI notice is available in both English and Spanish. A copy of the Title VI notice is provided in Appendix A. 1-2 TITLE VI COMPLAINT PROCEDURES AND FORM In order to comply with the reporting requirements established in 49 CFR Section 21.9(b), all recipients shall develop procedures for investigating and tracking Title VI complaints filed against them and make their procedures for filing a complaint available to members of the public. Recipients must also develop a Title VI complaint form, and the form and procedure for filing a complaint shall be available on the recipient's website. FTA requires direct and primary recipients to report information regarding their complaint procedures in their Title VI Programs in order for FTA to determine compliance with DOT's Title VI regulations. As a recipient of federal dollars, Indian River County is required to comply with Title VI of the Civil Rights Act of 1964, as amended, and ensure that services and benefits are provided on a nondiscriminatory basis. The County has in place a Title VI Complaint Procedure, which outlines a process for local disposition of Title VI complaints and is consistent with guidelines found in FTA Circular 4702.16, dated October 1, 2012. The complaint procedure has five (5) steps, outlined below: 1. Submission of Complaint: Any person who feels that he or she, individually, or as a member of any class of persons, on a basis of race, color, or national origin has been excluded from or denied the benefits of, or subjected to discrimination under any program of activity receiving federal financial assistance through Indian River County may file a written complaint, using the FTA Title VI complaint form which can be downloaded by accessing the following website: http://www.irmpo.com/complaintform.pdf (a copy of the complaint form is also available in Appendix B). Any complaint must be filed within 180 calendar days after the person believes discrimination occurred. If the complainant is unable to provide a written complaint, the MPO's Title VI Specialist will conduct an interview and assist the complainant in converting verbal complaints to writing. All complaints must be signed by the complainant or his/her representative. Title VI Program (2017 Update) Page 4 P113 2. Complaint Tracking Log: Once Indian River County receives the complaint and the investigation is initiated, the complaint will receive a case number and will then be logged into the County's records identifying its basis and alleged harm. 3. Complaint Review: Upon receipt of the signed complaint, the MPO's Title VI Specialist will coordinate with the County and its transit service provider, the SRA, to ensure a thorough review of the complaint within 60 calendar days after the date received. If more time is required, the Title VI Specialist shall notify the complainant of the estimated timeframe for completing the review. Upon completion of the review, the Title VI Specialist shall make a recommendation regarding the merit of the complaint and whether remedial actions are available to provide redress. Additionally, the Title VI Specialist may recommend improvements relative to Title VI and environmental justice, as appropriate. The Title VI Specialist shall then issue a written response to the complainant explaining the determination. 4. Request for Reconsideration: If the complainant is dissatisfied with the determination and/or resolution set forth by the County, the same complaint may be submitted to the Federal Transit Administration (FTA) for investigation. Complainant will be advised to contact the Federal Transit Administration, Office of Civil Rights, 1200 New Jersey Avenue SE, Washington, DC 20590. 5. County Response to FTA: A copy of the complaint and the County's investigative report of finding and final remediation action plan, if appropriate, will be issued to FTA within 120 days of receipt of the complaint. A summary of the complaint and its resolution will be included as part of the Title VI updates to the FTA. 1-3 RECORD OF TITLE VI INVESTIGATIONS, COMPLAINTS, OR LAWSUITS In order to comply with the reporting requirements of 49 CFR Section 21.9(b), FTA requires all recipients to prepare and maintain a list of any of the following that allege discrimination on the basis of race, color, or national origin: active investigations conducted by entities other than FTA; lawsuits, and complaints naming the recipient. This list shall include the date that the investigation, lawsuit or complaint was filed, a summary of the allegation(s); the status of the investigation, lawsuit or complaint, and actions taken by the recipient in response, or final findings related to, the investigation, lawsuit or complaint. There are no lawsuits or complaints alleging that Indian River County discriminates on the basis of race, color, or national origin with respect to service or other transit benefits. 1-4 PROMOTING INCLUSIVE PUBLIC PARTICIPATION The content and considerations of Title Vl, the Executive Order on LEP, and the DOT LEP Guidance shall be integrated into each recipient's established public participation plan or process (i.e., the document that explicitly describes the proactive strategies, procedures, and desired outcomes that underpin the recipient's public participation activities). Grant recipients are required to comply with the public participation requirements of 49 U.S.C. Sections 5307(b) (requires programs of projects to be developed with public participation) and 5307(c)(1)(1) (requires a locally developed process to consider public comment before raising afore or carrying out a major reduction in transportation service). Recipients engaged in planning and other decision-making activities at the local level should consider the principles embodied in the planning regulations, and develop and use a documented public participation plan or process that provides adequate Title VI Program (2017 Update) Page 5 P114 notice of public participation activities, as well as early and continuous opportunities for public review and comment at key decision points. Indian River County welcomes the opportunity to include the public in its activities. The County continually updates both the County website and the GoLine website to provide the most current information on transit activities, including, but not limited to, public notices, service changes, public workshops, fares, and policies. Comparable information is posted on GoLine buses and at GoLine stations. The County's transit service provider, the Senior Resource Association (SRA), produces a rider brochure, also available on the GoLine website, with information on GoLine policies, procedures, and routes. In an effort to identify racial and ethnic minority, transportation disadvantaged, economically challenged, Limited English Proficient (LEP), elderly, and other populations that could potentially be the victims of discrimination in the use of federal funds, the Indian River County MPO undertook the state's first comprehensive Community Outreach/Socio-cultural Effects study in 2003. In 2012, this study was updated to incorporate data from the 2010 Census and American Community Survey (ACS). The study utilized geographic data and outreach techniques to identify concentrations of similar populations in the county, and identified the community boundaries of the similar populations. For each community, major institutions and issues of concern were identified in order to meet the state's mandate of "early and proactive public involvement in future transportation improvements." Based on the results of that input, the county has identified a number of neighborhoods with minority populations and has targeted numerous public transportation events and outreach activities in those areas. Most of these events have been conducted in conjunction with updates to the MPO's Transit Development Plan (TDP) and Long Range Transportation Plan (LRTP). As part of the 2013 Transit Development Plan (TDP) process, five public workshops were conducted throughout the county to gather public input on the future of public transportation in Indian River County. Of those five public workshops, three were conducted in predominantly minority communities, including a predominantly African-American community and a predominantly Spanish-speaking community. In addition, 560 passenger surveys were conducted to provide riders an opportunity to provide the County with valuable feedback on how the GoLine can best serve the community and the surrounding region. Both the workshops and surveys were conducted in both English and Spanish, as needed. For the upcoming 2018 TDP major update, additional workshops and surveys will be conducted during the next year. The County, to the best of its ability, follows the Indian River County Metropolitan Planning Organization's Public Participation Plan. This document is available on the MPO's website, http://www.irmpo.com/Documents/index.htm. 1-5 PROVIDING MEANINGFUL ACCESS TO SERVICES BY PERSONS WITH LIMITED ENGLISH PROFICIENCY (LEP) Consistent with Title VI of the Civil Rights Act of 1964, DOT's implementing regulations, and Executive Order 13166, "Improving Access to Services for Persons with Limited English Proficiency" (65 FR 50121, Aug. 11, 2000), recipients shall take reasonable steps to ensure meaningful access to benefits, services, information, and other important portions of their programs and activities for individuals who are limited -English proficient (LEP). In order to ensure meaningful access to programs and activities, recipients shall use the information Title VI Program (2017 Update) Page 6 P115 obtained in the Four Factor Analysis to determine the specific language services that are appropriate to provide. Results of the Four Factor Analysis, including a description of the LEP population(s) served To continue reaching LEP persons in Indian River County, MPO staff conducted targeted needs assessments and gathered data to gain an understanding of the public transportation needs. The four - factor framework, as described in Chapter III of FTA Circular 4702.113, was used to determine the following: Factor 1 — The number or proportion of LEP persons eligible to be served or likely to be encountered by the program or recipient. GoLine continually provides information to LEP residents of the community. According to data from the Census Bureau's 2015 American Community Survey (ACS), Indian River County's population aged 5 years and over is 136,498, with 86.2% speaking English as the primary language at home. The ACS estimates that 13,266 people, or 9.7% of the population age 5 and over, speaks primarily Spanish or Spanish Creole at home. Table 1 provides a detailed breakdown of the languages spoken in Indian River County. Over five percent of the total population speaks English less than "very well". Of those who speak English less than "very well", the overwhelming majority speak Spanish as their primary language. Map 1 shows the geographic location of persons in Indian River County who speak English less than "very well". As a result of this analysis, the GoLine has targeted Spanish speakers as the predominant LEP population for assistance. The agency will work to target areas with a high proportion of LEP populations to ensure that all needs for assistance are met. Factor 2 - The frequency with which LEP persons come into contact with the program. Among the users of the GoLine are persons with LEP. As shown in Map 1, many GoLine routes serve portions of Indian River County where there are concentrations of persons with LEP. This includes the community of Fellsmere, where, according to the ACS, 29% of the population speaks English less than "very well". In the Fellsmere community, nearly all LEP persons speak Spanish as their primary language. Factor 3 - The nature and importance of the program, activity, or service provided by the program to people's lives. Due to the number of Spanish-speaking residents that rely upon the GoLine as a primary mode of transportation, the County's transit service provider, the SRA, maintains at least one Spanish- speaking dispatcher and driver on staff. Where feasible, the County, the MPO, and SRA translate plans, programs, and guidelines into Spanish, including surveys. In addition, both the County and the MPO make available translators at public transportation public meetings conducted in Fellsmere, a community which has the highest concentration of LEP persons in Indian River County. Factor 4 - The resources available to the recipient for LEP outreach, as well as the costs associated with that outreach Title VI Program (2017 Update) Page 7 P116 Based on the current resources available, the County and its transit service provider, the SRA, are providing the most cost-effective means of delivering competent and accurate language services within the GoLine service area. Both the County and the SRA will continue to monitor the need for additional language assistance, including the need for greater dissemination of information in the existing languages and/or translation to new languages. If additional services are needed, the County and the SRA will determine which additional language assistance measures are cost-effective and feasible for implementation based on current and projected financial resources. Title VI Program (2017 Update) Page 8 P117 Table 1- Languages Spoken in Indian River Countv SpokenLanguages Language •.. Total Population .. Population Speaking English Less Than "Very Well" % of Total Population Speaking English Less Than "Very Well" English 117,679 0 0.00% Spanish or Spanish Creole 13,266 5,493 4.02% French (incl. Patois, Cajun) 594 193 0.14% French Creole 678 289 0.21% Italian 596 167 0.12% Portuguese or Portuguese Creole 258 85 0.06% German 694 48 0.04% Yiddish 0 0 0.00% Other West Germanic languages 111 0 0.00% Scandinavian languages 162 18 0.01% Greek 81 14 0.01% Russian 55 20 0.01% Polish 351 133 0.10% Serbo-Croatian 32 0 0.00% Other Slavic languages 165 52 0.04% Armenian 93 16 0.01% Persian 13 0 0.00% Gujarati 60 0 0.00% Hindi 69 0 0.00% Urdu 53 0 0.00% Other Indic languages 24 0 0.00% Other Indo-European languages 13 0 0.00% Chinese 159 71 0.05% Japanese 72 19 0.01% Korean 103 68 0.05% Mon-Khmer, Cambodian 0 0 0.00% Hmong 0 0 0.00% Thai 37 20 0.01% -Laotian 0 0 0.00% Vietnamese 188 145 0.11% Other Asian languages 175 137 0.10% Tagalog 351 176 0.13% Other Pacific Island languages 0 0 0.00% Navajo 0 0 0.00% Other Native North American languages 0 0 0.00% Hungarian 35 34 0.02% Arabic 162 62 0.05% Hebrew 77 15 0.01% African languages 0 0 0.00% Other and unspecified languages 92 25 0.02% Total 136,498 7,300 5.35% Title VI Program (2017 Update) Page 9 P118 Map 1— Persons with LEP in Indian River County Persons with Limited English Proficiency by Census Tract Source: American community Survey (201Sj �dhe'Rouees C4"Tracts 1 Puma aPopOat'vi, wen LEP s X0.1%- neat O ti.ax,- ztnc piax-max p OsTx-v.tx i c 1 2 e 4 a d a �f t� i 6 - er s- - E Title VI Program (2017 Update) Page 10 P119 Developing a Language Assistance Plan Based upon the Four Factor Analysis described above, the Language Assistance Plan addresses the results and provides further direction. Describe how the recipient provides language assistance services by language. Individuals who have a limited ability to read, write, speak, or understand English are considered LEP persons. Indian River County recognizes that a special effort is necessary to communicate important transit information to some transit system users. In order to meet this need, the County and its transit service provider, the SRA, take the following steps: • Seek out opportunities to conduct outreach to the community and faith -based organizations serving minority populations. • Provide language assistance on its transit customer service hotline. • Participate in updates to the County's evacuation and disaster preparedness plans to ensure the plans include the needs of all community members, especially LEP, low-income, and minority populations. • Continue to review programs, activities, and services provided to ensure that LEP persons can participate and utilize our services. To determine how best to continue reaching LEP persons in Indian River County and improve current ongoing efforts, the County and the SRA will continue to conduct targeted needs assessments and gather data to gain an understanding of the need. Describe how the recipient provides notice to LEP persons about the availability of language assistance. Through the methods listed below, the County and its transit service provider, the SRA, provide notice to LEP persons about the availability of language assistance: • Website: Information on how to access GoLine services, bus schedules, route maps, and instructions on riding the bus are available in English and Spanish. • Safety and Security: Several GoLine drivers speak Spanish and assist Spanish-speaking bus riders as needed. • Training: Driver training for new employees and refresher training provided annually to drivers reminds them of the importance of conveying information to passengers as part of their customer service training. • Customer Service: Telephone lines are equipped to the extent possible with persons who speak Spanish and English. Personnel who are bilingual are identified for providing assistance. • Translated Material: Spanish versions of the rider brochure and survey materials are available upon request. • Telecommunications Device for the Deaf (TDD): The SRA, Indian River County's transit service provider, has a TDD dedicated line. Title VI Program (2017 Update) Page 11 P120 • Community Outreach: Indian River County makes available persons who can serve as translators at community outreach meetings whenever possible. Describe how the recipient monitors, evaluates and updates the language assistance plan. Indian River County provides an ongoing needs assessment to determine how best to continue reaching LEP persons in the community and how to improve ongoing efforts. To ensure that the intent of the language assistance plan remains current, County and SRA staff will continue to monitor and update the plan and report progress every three years. These efforts will include the following actions: • Monitor current LEP populations in the service area and in emerging populations affected or encountered. • Assess the language assistance plan's success in meeting the needs of LEP persons. • Communicate the goals and objectives of the language assistance plan and evaluate the opportunity for community involvement and planning. • Post signs to communicate language services available at initial contact points. The County and SRA will continue to provide signage and written information on vehicles and at transfer stations in other languages. • Indicate the availability of language services on outreach documents, brochures, booklets, and in recruitment materials. • Whenever possible, make announcements in vehicles in other languages. • Whenever possible, make available telephone voicemail and menu systems in Spanish and services about how to get them. • Conduct outreach presentations and notices to schools, community, and faith -based organizations. The County and SRA will provide announcements and collect information on how best to serve LEP persons through community and faith -based organizations. • Whenever possible, include Spanish and other languages on its website. • Strive to provide excellent customer service, in-person and over the phone, in other languages. Front-line personnel will routinely provide information on LEP persons in order to best address identified needs. • Participate to the greatest extent possible in local events. Describe how the recipient trains employees to provide timely and reasonable language assistance to LEP populations. Both the County and SRA will provide ample training opportunities for employees to assist LEP populations with timely and reasonable language assistance. Towards this end, the County and SRA will conduct the following activities: • Provide information on LEP policies and procedures as part of new employee orientation and staff retraining. • Require staff to complete customer service traning and be provided guidance on working effectively with in-person and telephone interpreters. • Inform transit staff on how to obtain LEP services. • Train staff on how to respond to LEP persons over the telephone, through written communications, and through in-person contact. Title VI Program (2017 Update) Page 12 P121 • Strive to ensure the competency of interpreters and translation services per DOT LEP Guidance Section VII(2). 1-6 DETERMINATION OF SITE OR LOCATION OF FACILITIES Title 49 CFR Section 21.9(b)(3) states, "In determining the site or location of facilities, a recipient or applicant may not make selections with the purpose or effect of excluding persons from, denying them the benefits of, or subjecting them to discrimination under any program to which this regulation applies, on the grounds of race, color, or national origin; or with the purpose or effect of defeating or substantially impairing the accomplishment of the objectives of the Act or this part." Title 49 CFR part 21, Appendix C, Section (3)(iv) provides, 'The location of projects requiring land acquisition and the displacement of persons from their residences and businesses may not be determined on the basis of race, color, or national origin." For purposes of this requirement, 'facilities" does not include bus shelters, as these are transit amenities and are covered in Chapter IV, nor does it include transit stations, power substations, etc., as those are evaluated during project development and the NEPA process. Facilities included in this provision include, but are not limited to, storage facilities, maintenance facilities, operations centers, etc. Indian River County is committed to determining sites and location of facilities in a fair and equitable manner that is in accordance with Title VI. Excluding bus shelters and transit stations, the County has constructed one transit facility in recent years. That facility is the transit administration building and bus parking facility and was funded through an American Recovery and Reinvestment Act (ARRA) grant awarded by the FTA. That facility was constructed on a former citrus grove owned by the County and is adjacent to other County facilities. Construction of that facility was completed in the spring of 2012. During the planning stage for the transit administration and bus parking facility, a Title VI equity analysis was conducted as part of the facility's Documented Categorical Exclusion prepared through the National Environmental Policy (NEPA) process. Through this analysis, it was determined that the facility was in compliance with Title VI. Title VI Program (2017 Update) Page 13 P122 SECTION 2 - SPECIFIC REQUIREMENTS FOR TRANSIT PROVIDERS The following information addresses the Title VI reporting requirements for fixed route transit providers, as described in Chapter IV of the FTA Circular 4702.113. 2-1 SERVICE STANDARDS FTA requires all fixed route transit providers to develop quantitative standards for all fixed route modes of operation for the indicators listed below. Providers of public transportation may set additional standards as appropriate or applicable to the type of service they provide. As part of the 2013 Transit Development Plan (TDP), the Indian River County MPO conducted a Transit Quality of Service (TQOS) Evaluation. The TQOS is an evaluation of transit service from the passenger's point of view. There are two primary considerations while determining transit quality of service — availability of service and comfort and convenience. Availability of service includes geographical locations of service, time of day, and service frequency (i.e. where, when, and how often is service is provided), service frequency. Comfort and convenience encompasses several factors, such as the waiting environment at a transit stop, the ability to get a seat on the bus, overall bus travel time, reliability of service, passengers' perception of safety, and trip costs relative to other modes of transportation. The TQOS evaluation methodology was based on the Transit Capacity and Quality of Service Manual, 2nd Edition (TCQSM, 2nd Ed.), sponsored and developed by the Transportation Research Board (TRB). During the course of the evaluation, each service measure was reviewed between nine activity centers, representing the central business district (CBD), shopping centers, a college satellite campus, a hospital, a (predominantly minority) residential neighborhood, and an employment center outside the CBD. For each the service measure, a grade was assigned from "A", representing the best level of service, to "F", representing the worst level of service. A copy of the TQOS evaluation is available in Appendix C. Vehicle Load Vehicle load can be expressed as the ratio of passengers to the total number of seats on a vehicle. For example, on a 40 -seat bus, a vehicle load of 1.3 means all seats are filled and there are approximately 12 standees. A vehicle load standard is generally expressed in terms of peak and off-peak times. Vehicle load, or load factor, is a ratio of the number of seats on a vehicle to the number of passengers on a particular route during periods of either peak or off-peak travel. Load factors are used by transit systems to determine the extent of possible overcrowding or the need for larger or additional vehicles on a route. The County and SRA monitor vehicle loads through feedback from passengers and operations staff, as well as ride checks. Once overcrowding is reported, staff conducts follow-up checks to ensure that the vehicles assigned to these trips can accommodate peak passenger loads. Route 2, for example, provides service from the Main Transit Hub to Indian River Mall and carries the highest passenger loads on the GoLine system. As the Route 2 bus began to reach capacity, SRA added a second vehicle to the route and then acquired a larger vehicle with a higher seating and standing passenger capacity. Title VI Program (2017 Update) Page 14 P123 Passenger loads were a service measure reviewed as part of the TQOS evaluation. Based on the standards established in the TCQSM, 2nd Ed., it was determined that all routes, with one exception, operate at an "A" level of service during both peak and off-peak times. That exception was Route 1, which provides service from the Main Transit Hub to Humiston Beach Park. That route operates at a "C" level of service during peak times and a "B" level of service during off-peak times, which are considered acceptable levels of service. Vehicle Headway Vehicle headway is the amount of time between two vehicles traveling in the same direction on a given line or combination of lines. Vehicle headway is a measurement of the time interval between two vehicles traveling in the same direction along the same route. A shorter headway corresponds to more frequent service. Vehicle headways are measured in minutes (e.g., every 60 minutes). Indian River County has the same frequency of service standard for all routes, with the only exception being for routes that provide regional or intercity service. With the exception of Route 11, all GoLine routes operate on 60 minute headways. Route 11, which provides intercity service along the US 1 corridor from Vero Beach to Sebastian, operates on 120 minute headway. Service frequency was a service measure reviewed as part of the TQOS evaluation. Based on the level of service standards established in the TCQSM, 2nd Ed., service at a 60 -minute headway is graded an "E", while service at headways exceeding 60 minutes are graded an "F". Based on this standard, all GoLine routes are graded at an "E" or "F" level of service. Because of the limited resources available to a transit system operating in a county of only 140,000 residents, it is not financially feasible to reduce headways at this time. On -Time Performance On-time performance is a measure of runs completed as scheduled. This criterion first must define what is considered to be "on time."An acceptable level of performance must be defined (expressed as a percentage). Indian River County strives to continually maintain on-time bus service. Because of the "hub and spoke" design of the GoLine route system, it is important that buses consistently operate on-time. Whenever one bus falls behind schedule, it can cause delays on all vehicles that operate on connecting routes. Therefore, County and SRA staff evaluate on-time performance on an ongoing basis and implement service changes to improve performance, as necessary. The TQOS evaluation included a reliability service measure. This measure is a comparison of actual versus scheduled arrival times of transit vehicles at designated bus stops or time points. During the TQOS evaluation, on-time performance was defined as the arrival of the transit vehicle at the scheduled time or within five minutes after. Based on the standards established in the TCQSM, 2nd Ed., it was determined that all routes operate at an "A" level of service, which represents buses operate on-time 97.5-100% of the time. Title VI Program (2017 Update) Page 15 P124 Service Availability Service availability is a general measure of the distribution of routes within a transit provider's service area. For example, a transit provider might set a service standard to distribute routes such that a specified percentage of all residents in the service area are within a one-quarter mile walk of bus service or a one-half mile walk of rail service. A standard might also indicate the maximum distance between stops or stations. These measures related to coverage and stop/station distances might also vary by population density. Service availability is a measure of the distance a person must travel to gain access to transit service. Standards developed with respect to transit access would apply to existing services as well as any proposed service modifications affecting transit service levels. The Indian River County Transit Development Plan includes policies to provide fixed route bus service to all multi -family developments exceeding 500 units and to all commercial areas exceeding 200,000 square feet. The TQOS evaluation included a review of service area coverage for the GoLine system. The service area coverage measure is the percent of a transit -supportive area that is served by fixed -route transit. According to the evaluation, a transit -supportive area is an area with a minimum population density or a minimum employment density sufficient to support hourly transit service. Such areas must have either a population density of three or more dwelling units per gross acre or an employment density of four or more jobs per gross acre. To be considered to have transit service, a transit -supportive area must be within a % radius of a bus stop. As with other TQOS service measures, service coverage is graded on an "A" to "F" level of service scale. Based on this analysis, it was determined that higher density areas within the community are generally served at an "A" or "B" level of service, while low density areas generally receive a "C" to "F" level of service. 2-2 SERVICE POLICIES FTA requires fixed route transit providers to develop a policy for each of the following service indicators. Transit providers may set policies for additional indicators as appropriate. In accordance with Chapter IV of FTA Circular 4702.113, Indian River County has adopted the transit service policies below. Distribution of Transit Amenities Transit amenities refer to items of comfort convenience, and safety that are available to the general riding public. Fixed route transit providers must set a policy to ensure equitable distribution of transit amenities across the system. Transit providers may have different policies for the different modes of service that they provide. Policies in this area address how these amenities are distributed within a transit system, and the manner of their distribution determines whether transit users have equal access to these amenities. Policy. The location of transit amenities, such as bus shelters and benches, along bus routes shall be based on the number of passenger boardings at bus stops along those routes. In addition, the availability of public right-of-way and the presence, or lack thereof, of physical constraints are factors that can affect the installation of transit amenities. Indian River County strives to maximize the coverage of transit service with amenities that provide comfort and convenience to its riders. In recent years, the County has implemented a program to install bus shelters at bus stop locations with high levels of passenger boardings. Through 2016, five phases of bus shelters have been constructed throughout Indian River County, including at bus stops in busy Title VI Program (2017 Update) Page 16 P125 commercial areas, near employment centers and adjacent to multi -family developments. Because those bus shelters have been constructed throughout Indian River County, including in Fellsmere and Gifford (two predominantly minority communities with high levels of transit ridership), transit users have equal access to such transit amenities. All transit amenities are provided" in a manner that complies with ADA regulations. Vehicle Assignment Vehicle assignment refers to the process by which transit vehicles are placed into service in depots and on routes throughout the transit provider's system. Policies for vehicle assignment may be based on the age of the vehicle, where age would be a proxy for condition. Policy: Bus assignments shall take into account the operating characteristics of buses of various lengths in relation to the operating characteristics of each route. The largest vehicles shall be assigned to those routes that carry the highest number of passengers per revenue hour. Routes which require tight turns on narrow streets may be assigned smaller vehicles that are more maneuverable. Indian River County assigns vehicles based on the number of passengers along a route, vehicle seating capacity, and vehicle maneuverability. Bus assignments and the distribution of equipment are monitored to ensure that vehicle load/assignment policies are followed. All buses are wheelchair accessible. As of March 2017, the Goline fleet consists of the following vehicles: Table 2 —Vehicle Capacity Model Type Number of Vehicles Average Wheelchair Capacity Average Seated Passenger Capacity 16' Turtle Top Cutaway 5 2 11 24' Turtle Top Cutaway 3 2 16 27' Turtle Top Cutaway 2 2 20 27' International Cutaway 4 2 16 29' Gillig Bus 4 2 28 31' Glaval Cutaway 7 2 24 35' Gillig Bus 2 2 32 Page 17 P126 APPENDIX A: TITLE VI NOTICES TO THE PUBLIC Standard Notice: Notifying the Public of Rights Under Title VI INDIAN RIVER TRANSIT Indian River Transit operates its programs and services without regard to race, color, and national origin in accordance with Title VI of the Civil Rights Act. Any person who believes she or he has been aggrieved by any unlawful discriminatory practice under Title VI may file a complaint with Indian River County. For more information on the Indian River Transit's civil rights program, and the procedures to file a complaint, contact 772-569-0903 or visit our administrative office at 4385 43rd Avenue, Vero Beach, Fl. 32967. A complainant may also file a complaint directly with the Federal Transit Administration by filing a complaint with the Office of Civil Rights; Attention: Title VI Program Coordinator, East Building, 5th Floor - TCR, 1200 New Jersey Ave. SE, Washington, DC 20590. Si necessita informaci6n en espanol, Ilame 772-569-0903. Vehicle Notice (English): In accordance with title VI of the Federal Civil Rights Act of 1964, any person who feels they have been discriminated against may issue a formal written complaint. The complaint procedure and Title VI Policy is available upon request from Indian River Transit's Administrative Offices or by calling 772-569-0903. Vehicle Notice (Spanish): En conformidad con el titulo VI de la Ley Federal de Derechos Civiles de 1964, cualquier persona que se siente haber sido discriminados pueden emitir una queja formal por escrito. EI procedimiento de denuncia y Politica del Titulo VI esta disponible a petici6n de las oficinas administrativas de Indian River Transit o Ilamando al 772-569-0903. Title VI Program (2017 Update) Page 18 P127 APPENDIX B: TITLE VI COMPLAINT FORM Section I: Name: Address: Telephone (Home): Telephone (Work): Electronic Mail Address: Accessible FormatLar Requirements? a Print Audio Tape TDD Other Section II: Are you filing this complaint on your own behalf? Yes* No *If you answered "yes" to this question, go to Section III. If not, please supply the name and relationship of the person for whom you are complaining: Please explain why you have filed for a third party: Please confirm that you have obtained the permission of the aggrieved party if you are filing on behalf of a third party. Yes No Section III: I believe the discrimination I experienced was based on (check all that apply): [ ] Race [ ] Color [ ] National Origin Date of Alleged Discrimination (Month, Day, Year): Explain as clearly as possible what happened and why you believe you were discriminated against. Describe all persons who were involved. Include the name and contact information of the person(s) who discriminated against you (if known) as well as names and contact information of any witnesses. If more space is needed, please use the back of this form. Section IV Have you previously filed a Title VI complaint with this agency? Yes No Title VI Program (2017 Update) Page 19 P128 Section V Have you filed this complaint with any other Federal, State, or local agency, or with any Federal or State court? [] Yes (] No If yes, check all that apply: (] Federal Agency: [ ] Federal Court [ ] State Agency [ ] State Court [ ] Local Agency Please provide information about a contact person at the agency/court where the complaint was filed. Name: Title: Agency: Address: Telephone: Section VI Name of agency complaint is against: Contact person: Title: Telephone number: You may attach any written materials or other information that you think is relevant to your complaint. Signature and date required below Signature Date Please submit this form in person at the address below, or mail this form to: Indian River County Title VI Specialist Indian River County MPO 180127th Street Vero Beach, FL 32960 Title VI Program (2017 Update) Page 20 P129 APPENDIX C: TRANSIT QUALITY OF SERVICE (TQOS) EVALUATION Title A Program (2017 Update) Page 21 P130 APPENDIX C TRANSIT QUALITY OF SERVICE REPORT INDIAN RIVER COUNTY TRANSIT QUALITY OF SERVICE EVALUATION INTRODUCTION......................................................................................................... 1 AGENCIES INVOLVED IN EVALUATION................................................................... 2 ACTIVITY CENTERS CHOSEN FOR ANALYSIS......................................................... 3 EVALUATION OF SERVICE MEASURES.................................................................. 6 A. SERVICE FREQUENCY LOS................................................................................ 6 B. HOURS OF SERVICE LOS................................................................................... 7 C. SERVICE COVERAGE LOS.................................................................................. 8 D. PASSENGER LOADING LOS................................................................................. 11 E. RELIABILITY LOS................................................................................................... 13 F. TRANSIT VERSUS AUTO TRAVEL TIME LOS ...................................................... 15 Title VI Program (2017 Update) Page 22 P131 INDIAN RIVER COUNTY TRANSIT QUALITY OF SERVICE EVALUATION 1. INTRODUCTION The Indian River County Metropolitan Planning Organization (MPO) is preparing this Transit Quality of Service (TQOS) analysis in conjunction with the Florida Department of Transportation (FDOT) requirements, to measure the quality of service of their local public transportation system. The TQOS is an evaluation of transit service from the passenger's point of view. The TQOS analysis helps local governments and transit agencies better understand ridership patterns within their jurisdictions. It also assists local governments and agencies to plan for the highest quality service possible for the greatest number of potential customers, within budget constraints. The goal of the TQOS analysis is to provide a systematic evaluation of transit quality of service for transit systems throughout Florida. There are two primary considerations while determining transit quality of service — availability of service and comfort and convenience. Availability of service includes both geographical locations and time of day; where and when service is provided. Comfort and convenience encompasses several factors, such as the waiting environment at a transit stop, the ability to get a seat on the bus, overall bus travel time, reliability of the service, passengers' perception of safety, and trip costs relative to other modes of transportation. The national reference on TQOS is the "Transit Capacity and Quality of Service Manual, 2nd Edition" (TCQSM), sponsored and developed by the Transportation Research Board (TRB). This document identifies six measures of quality of service for fixed -route transit in terms of availability of service and comfort and convenience. Table 1 shows the six transit service measures that relate availability and comfort and convenience to transit stops, route segments, and systems. Title A Program (2017 Update) Page 23 P132 Table 1: TCQSM Fixed -Route TQOS Framework Aspect Transit Stops Route Segments System Availability Service Frequency Hours of Service Service Coverage Comfort & Convenience passenger Loading Reliability Transit -Auto Travel Time Differences This assessment uses the methodology outlined in the Transit Capacity and Quality of Service Manual. Guidance for the data collection process is from the "Florida MPO Transit Quality of Service Evaluation Agency Reporting Guide." 2. AGENCIES INVOLVED IN EVALUATION The agencies involved in the evaluation of the transit system include: Indian River County Metropolitan Planning Organization (IRC MPO) 1801 27th Street Vero Beach, Florida 32960 Phone: (772) 226-1455, Fax: (772) 978-1806 Contact: Phil Matson Indian River Transit (IRT) GoLine 4385 431 Avenue Vero Beach, Florida 32967 Phone: (772) 569-0903, Fax: (772) 569-8469 Contact: Karen Deigl FDOT Florida Department of Transportation, District 4 3400 West Commercial Boulevard Fort Lauderdale, Florida 33309 Phone: (954) 777-4090, Fax: (954) 777-4197 Contact: Larry Hymowitz Title VI Program (2017 Update) Page 24 P133' 3. ACTIVITY CENTERS CHOSEN FOR ANALYSIS The Indian River County Metropolitan Planning Organization (MPO) and Indian River Transit (IRT) staff selected the activity centers for the analysis based on guidance from the Agency Reporting Guide provided by the FDOT. Because the MPO is considered a small MPO, with a population under 200,000 in the urbanized area, the following guidelines were used to select the activity centers: • A representative location in the Central Business District (CBD) • A shopping center • A university or community college (if present) • A hospital • A residential neighborhood • A large employment center outside the CBD Nine activity centers were identified for this analysis. Table 2 identifies the nine activity centers selected for the evaluation, and Figure 1 shows the locations of these activity centers and existing IRT bus routes. Table 2: Activity Centers Selected for Evaluation TAZ* Activity Center Name 5 Sebastian Wal-Mart 8 Sebastian Highlands 46 Gifford 51 Indian River Memorial Hospital 64 Indian River Mall/State College Area 73 Miracle Mile Shopping Plaza 75 Downtown Vero Beach 76 Original Town Vero Beach 87 Outlet Mall/West SR 60 Corridor - I rattlC Analysis Lone Title VI Program (2017 Update) Page 25 P134 h Ft 1'1 �L _` • A�_ The Greater Treasure Coast Regional Planning Model (base year 2005) was used to identify the top 15 trip origin -destination pairs between the nine activity centers. The top 16 trip origin - destination pairs are included in Table 3. Table 3: Activity Center Pairs FROM TO TAZ Activity Center TAZ Activity Center Trips 8 Sebastian Highlands 5 Sebastian Wal-Mart 491 5 Sebastian Wal-Mart 8 Sebastian Highlands 491 76 Original Town Vero Beach 73 Miracle Mile Shopping Plaza 332 73 Miracle Mile Shopping Plaza 76 Original Town Vero Beach 332 76 Original Town Vero Beach 46 Gifford 125 46 Gifford 76 Original Town Vero Beach 125 73 Miracle Mile Shopping Plaza 46 Gifford 175 46 Gifford 73 Miracle Mile Shopping Plaza 175 64 Indian River Mall/Community College Area 76 Original Town Vero Beach 76 Original Town Vero Beach 64 Indian River Mall/Community College Area 73 Miracle Mile 51 Indian River Medical Center 365 51 Indian River Medical Center 73 Miracle Mile 365 64 Indian River Mall/Community College Area 87 Outlet Mall/West SR 60 Corridor 179 87 Outlet Mall/West SR 60 Corridor 64 Indian River Mall/Community College Area 179 51 Indian River Medical Center 75 Downtown Vero Beach 226 75 Downtown Vero Beach 51 Indian River Medical Center 226 Travel demand for the origin -destination pairs was measured in terms of trips per day. Field data were collected on bus routes providing service between the 16 origin -destination pairs. The field data collected includes load factor, bus characteristics, and on-time performance. The criteria and results for these and other service measures are presented in the remainder of this section. Title VI Program (2017 Update) Page 27 P136 4. EVALUATION OF SERVICE MEASURES As previously mentioned, there are six transit service measures identified in the TCQSM for evaluating the quality of service provided by transit systems in Florida. Each measure is a category for transit level of service (LOS). Each of the service measures identified in Table 1 is assigned a LOS grade (similar to the highway LOS) from "A", representing the best service, to "F", representing the worst level of service. It is important to note that the LOS is based on the perspective of the transit rider. All of the measures, with the exception of service coverage, are to be applied for a typical weekday P.M. peak period, with service coverage addressed on a weekday basis. A. SERVICE FREQUENCY LOS The service frequency for urban scheduled bus service is measured by determining the headways of the bus routes. Headway refers to the time between buses at the same stop. Table 4 shows the level of service criteria for this measure, while Table 5 presents the service frequency LOS for bus service connecting the 16 trip origin -destination pairs. Table 4: Service Frequency Level of Service Standards LOS Headway (Minutes) Veh/Hr Description A <10 >6 Passengers don't need schedules B 10-14 5-6 Frequent service, passengers consult schedules C 15-20 3-4 Maximum desirable time to wait if bus/train missed D 21-30 2 Service unattractive to choice riders E 31-60 1 Service available during the hour F >60 <1 Service unattractive to all riders Source. TCQSM, 2"' Edition Title A Program (2017 Update) Page 28 P137 Table 5: Service Frequency Level of Service FROM TO TAZ Activity Center TAZ Activity Center LOS 8 Sebastian Highlands 5 Sebastian Wal-Mart E 5 Sebastian Wal-Mart 8 Sebastian Highlands E 76 Original Town Vero Beach 73 Miracle Mile Shopping Plaza E 73 Miracle Mile Shopping Plaza 76 Original Town Vero Beach E 76 Original Town Vero Beach 46 Gifford E 46 Gifford 76 Original Town Vero Beach E 73 Miracle Mile Shopping Plaza 46 Gifford E 46 Gifford 73 Miracle Mile Shopping Plaza E 64 Indian River Mall/Community College Area 76 Original Town Vero Beach D 76 Original Town Vero Beach 64 Indian River Mall/Community College Area E 73 Miracle Mile 51 Indian River Medical Center E 51 Indian River Medical Center 73 Miracle Mile E 64 Indian River Mall/Community College Area 87 Outlet Mall/West SR 60 Corridor F 87 Outlet Mall/West SR 60 Corridor 64 Indian River Mall/Community College Area F 51 Indian River Medical Center 75 Downtown Vero Beach E 75 Downtown Vero Beach 51 Indian River Medical Center E The IRT GoLine bus service operates 15 routes. Thirteen of the routes operate on 1 -hour headways, equivalent to a LOS "E", providing one opportunity to board per hour. Routes 11 and 13 operate on 90 -minute and 120 -minute headways, respectively, which are equivalent to LOS "F" for both routes. Route 2 and Route 2X provide twice -hourly service between the Indian River Mall Activity Center and Original Town (LOS "D"). B. HOURS OF SERVICE LOS The hours of service performance measure refers to the number of hours in a day that bus service is provided for a given origin -destination pair. Table 6 shows the LOS criteria Title VI Program (2017 Update) Page 29 P138 for this measure. Table 6: Hours of Service Level of Service Criteria LOS Hours per Day Description A 19-24 Night or "owl" service provided B 17-18 Late evening service provided C 14-16 Early evening service provided D 12-13 Daytime service provided E 4-11 Peak hour service or limited midday service F 0-3 Very limited or no service All IRT GoLine routes operate on a 10 -hour service day between the hours of 8 AM and 6 PM, which is equivalent to an Hours of Service LOS "E". C. SERVICE COVERAGE LOS The service area coverage measure is the percent of a transit -supportive area that is served in the study area. A transit -supportive area (TSA) is an area with a minimum population density or a minimum employment density to support hourly transit service. The area must have either a population density of three or more dwelling units per gross acre, or four or more jobs per gross acre, and be within walking distance to transit service. Walking distance is generally considered as a '/4 -mile radius of a bus stop. The TSA can be any defined geographic area, such as a quarter section, census block or tract, or traffic analysis zone. This analysis utilized TAZs as the geographic area and acres as the unit of measurement. Table 7 identifies the service level thresholds for the service coverage area measure, while Table 8 presents the service area coverage LOS for bus service at the Activity Centers as well as Countywide LOS. Figure 1 (on Page 4) and Figure 2 illustrate the existing IRT service area (defined by 1/4 -mile buffer) and the transit supportive areas in IRC. Title VI Program (2017 Update) Page 30 P139 Table 7: Service Area Coverage Level of Service Criteria LOS Percent of Transit -Supportive Area Covered A 90%-100% B 80%-89.9% C 70%-79.9% D 60%-69.9% E 50%-59.9% F <50% Table 8: Level of Service TAZ Activity Center % Coverage LOS 8 Sebastian Highlands 33 F 5 Sebastian Wal-Mart 33 F 78 Original Town Vero Beach 100 A 73 Miracle Mile 72 C 75 Downtown Vero Beach 100 A 46 Gifford 99 A 64 Indian River Mall/Community College Area 100 A 51 Indian River Medical Center 80 B 64 Outlet Mall/West SR 60 Corridor 64 D Total Service Area 77 C Title VI Program (2017 Update) Page 31 P140 Figure 2: '/4 - Mile Transit Buffer and Transit Supportive Areas 9-5 a_m a 1-5 M&S Indian Diver County �' E 5 Service in Transit Supportive Areas Title VI Program (2017 Update) Page 32 P141 D. PASSENGER LOADING LOS Passenger loading represents the level of crowding on a bus. This measure is defined by the load factor, or the amount of space available per passenger on the bus. A corresponding passenger per seat measure is also identified for a typical vehicle. Table 9 identifies the passenger load measure thresholds for a bus, and Table 10 summarizes the passenger loading LOS for bus service connecting the 15 trip origin -destination pairs. Table 9: Passenger Load Level of Service Criteria LOS Ft2/Passenger Passenger/Seat Description A >12.9 0.00-0.50 No passenger need sit next to another B 8.6-12.9 0.51-0.75 Passengers can choose where to sit C 6.5-8.5 0.76-1.00 All passengers can sit D 5.4-6.4 1 01-1 50 Comfortable standee load for design E 4.3-5.3 1.25-1.50 Maximum schedule load rF <4.3 >1.50 Crush loads Title VI Program (2017 Update) Page 33 P142 Table 10: Passenger Load Level of Service Activity Center Vehicle Data Average Service Maximum Service Lengt Widt Area Area From To h h Bus/ # of per LOS # per LOS ft ft Rail Pass. pass. Pass. pass. Sebastian Sebastian Highlands Wal-Mart 31 8 Bus 13 19.08 A 17 14.69 A Sebastian Sebastian Wal-Mart Highlands 31 8 Bus 13 1908 A 17 14.69 A Original Town VB Miracle Mile 31 8 Bus 22 11.27 B 29 8.45 C Miracle Mile Original 31 8 Bus 22 11.27 B 29 845 C Town VB Original Town VB Gifford 62 16 Bus 34 2918 A 41 23.92 A Gifford Original 62 16 Bus 34 29.18 A 41 23.92 A Town VB Miracle Mile Gifford 32 9 Bus 13 22.15 A 17 17.06 A Gifford Miracle Mile 32 9 Bus 13 22.15 A 17 17.06 A Indian River Original Mall Town VB 53 16 Bus 55 1542 A 64 13.26 A Original Indian River Town VB Mall 53 16 Bus 55 15.42 A 64 13.26 A Indian River SR 60 West 32 9 Bus 6 48.00 A 9 33.60 A Mall SR 60 West Indian River 32 9 Bus 6 48.00 A 9 3360 A Mall Indian River Medical Original 31 8 Bus 12 20.67 A 16 1591 A Center Town VB Original Indian River Town VB Medical 31 8 Bus 12 20.67 A 16 15.91 A Center Indian River Medical Downtown 31 8 Bus 12 2067 A 16 15.91 A Center VB Downtown Indian River VB Medical 31 8 Bus 12 2067 A 16 15.91 A Center Title VI Program (2017 Update) Page 34 P143 E. RELIABILITY LOS The reliability service measure is a comparison of actual versus scheduled arrival times of transit vehicles at designated bus stops or time points. On-time performance is the arrival of the transit vehicle on time or within five minutes after the scheduled bus arrival time. A bus is not on time if it arrives early or is more than five minutes late. Table 11 reflects the criteria for this measure, while Table 12 summarizes the reliability LOS for bus service connecting the 16 trip origin -destination pairs. It should also be noted that there is constant communication between drivers on all routes. Table 11: Reliability Level of Service Criteria LOS On -Time Percentage Description A 975-100% 1 late transit vehicle per month B 95.0-97.4% 2 late transit vehicles per month C 900-94.9% 1 late transit vehicle per week D 85.0-899% No description available E 800-84.9% 1 late transit vehicle per direction per week F < 80.0% No description available Title VI Program (2017 Update) Page 35 P144 Table 12: Reliability Level of Service Activity Center Route Count Data On -Time Performance LOS, Data From To Frequency AVL/ # Trips # Trips # of On- LOS trips/h Manual Counted Counted Time Trips Sebastian Sebastian Wal- 1 Manual 5 4 100.0% A Highlands Mart Sebastian Wal- Sebastian Mart Highlands 1 Manual 5 4 100.0% A Original Town Miracle Mile 1 Manual 5 6 100.0% A Vero Beach Miracle Mile Original Town 1 Manual 5 6 100.0% A Vero Beach Original Town Gifford 1 Manual 5 7 100.0% A Vero Beach Gifford Original Town 1 Manual 5 7 1000% A Vero Beach Miracle Mile Gifford 1 Manual 5 6 100.0% A Gifford Miracle Mile 1 Manual 5 6 100.0% A Indian River Original Town Mall Vero Beach 1 Manual 5 4 100.0% A Original Town Indian River Vero Beach Mall 1 Manual 5 2 100.0% A Indian River SR 60 West 1 Manual 5 4 100.0% A Mall SR 60 West Indian River 1 Manual 5 2 100.0% A Mall Indian River Original Town 1 Manual 5 4 100.0% A Medical Center Vero Beach Original Town Indian River Vero Beach Medical Center 1 Manual 5 2 100.0% A Indian River Downtown Vero Medical Center Beach 1 Manual 5 6 100.0% A Downtown Indian River Vero Beach Medical Center 1 Manual 5 6 100.0% A Title VI Program (2017 Update) Page 36 P145 F. TRANSIT VERSUS AUTO TRAVEL TIME LOS The last performance measure is the comparison of transit and auto travel times for the same trips. This measure was calculated by comparing auto travel times to the travel times calculated from the published GoLine bus schedule. Table 13 presents the criteria for this measure, while Table 14 provides the travel time LOS for bus service connecting the 16 trip origin -destination pairs. Table 13: Transit versus Auto Travel Time Level of Service Criteria LOS Travel Time Difference (Min.) Description A <=0 Faster by transit than auto B 1-15 About as fast by transit than auto C 16-30 Tolerable choice for transit riders D 31-45 Round-trip at least one hour longer by transit E 46-60 Tedious for all riders, may be the best possible for small systems F >60 Unacceptable to most transit riders Title VI Program (2017 Update) Page 37 P146 Table 14: Transit versus Aute Travel Time Level of Service From To Transit min Auto min Difference min LOS Sebastian Highlands Sebastian Wal-Mart 21 10 11 B Sebastian Wal-Mart Sebastian Highlands 21 7 14 B Original Town Vero Beach Miracle Mile 20 7 13 B Miracle Mile Original Town Vero Beach 22 5 17 C Original Town Vero Beach Gifford 43 10 33 D Gifford Original Town Vero Beach 37 8 29 C Miracle Mile Gifford 45 10 35 D Gifford Miracle Mile 37 10 27 C Indian River Mall Original Town Vero Beach 17, 11 6 B Original Town Vero Beach Indian River Mall 17 9 8 B Miracle Mile Indian River Medical Center 30 6 24 C Indian River Medical Center Miracle Mile 22 6 16 C Indian River Mall SR 60 West 22 11 11 B SR 60 West Indian River Mall 30 11 19 C Indian River Medical Center Downtown Vero Beach 22 6 16 C Downtown Vero Beach Indian River Medical Center 28 6 22 C The results of the analysis show that the GoLine performed well in the measures of average loading, reliability, and transit vs. auto travel time. The system did not perform well, from a TQOS perspective, in the measures of frequency, hours of service, and service coverage. FDOT is aware that transit agencies have limited resources to provide and enhance service. However, in the same manner that roads performing at LOS F receive higher priority for improvements, those areas that perform poorly in transit will also receive future priority for improvement. Table 15 below shows the number of measures recorded for each LOS for the 16 activity center pair combinations. Table 16 shows the summary results from the template spreadsheet. Table 15: Measures Recorded for TOOS usina Activitv Center Pairs LOS Frequency Hours of Service Average Loading Reliability Transit vs Auto Travel Time A 0 0 14 16 0 B 0 0 0 0 6 C 0 0 2 0 8 D 0 0 0 0 2 E 14 16 0 0 0 F 2 0 0 0 0 Title VI Program (2017 Update) Page 38 P147 Table 16: Summary Level of Service From Activity To Activity Frequency Hours of Travel Average Reliability Center Center Service Time Loading Sebastian Sebastian Wal- E E B A A Highlands Mart Sebastian Wal- Sebastian E E B A A Mart Highlands Original Town Miracle Mile E E B B A Vero Beach Shopping Plaza Miracle Mile Original Town E E C B A Shopping Plaza Vero Beach Original Town Gifford E E D A A Vero Beach Gifford Original Town E E C A A Vero Beach Miracle Mile Gifford E E D A A Shopping Plaza Gifford Miracle Mile E E C A A Shopping Plaza Indian River Mall Original Town D E B. A A Vero Beach Original Town Indian River Mall D E B A A Vero Beach Indian River Mall SR 60 West E E C A A SR 60 West Indian River Mall E E C A A Indian River Original Town E E B A A Medical Center Vero Beach Original Town Indian River E E C A A Vero Beach Medical Center Indian River Downtown Vero E E C A A Medical Center Beach Downtown Vero Indian River E E C A A Beach Medical Center Title VI Program (2017 Update) Page 39 P148 1O1 INDIA 1 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Stan Boling, AICP; Community Development Director FROM: Phil Matson, AICP; MPO Staff Director DATE: March 9, 2017 SUBJECT: Authorization of the First Martin County Invoice for Development of the 2040 Regional Long Range Transportation Plan (RLRTP) It is requested that the information herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of March 21, 2017. DESCRIPTION & CONDITIONS In 2006, the Florida Legislature enacted growth management legislation (Senate Bill 360) that provided new funding for regional roadway projects. In order to receive this funding, known as TRIP funds, the MPO was required to enter into an interlocal agreement with the Martin and St Lucie MPOs. Under the terms of that agreement, the three MPOs established a board with 2 MPO members from each county, known as the TCTC; established an advisory committee to the TCTC known as the RAC (Regional Advisory Committee); and developed a Regional Long Range Transportation Plan (RLRTP) and Priority List. In 2013, the results of the 2010 Census were published by the Census Bureau. According to the 2010 Census the southernmost portion of the Sebastian -Vero Beach Urbanized Area was determined to be "Contiguous" to the St. Lucie/Martin Urbanized Area. In response, FDOT urged the three MPOs to consider merging into a single MPO. In lieu of merging, FDOT informed the MPOs that they could retain their autonomy if they engaged in a number of regional coordination tasks, including performing a Regional Long Range Transportation Plan Update which includes Regional/TRIP program eligible priority list. Undertaking the Regional Long Range Plan also qualifies the MPO to receive TRIP funds, a program which has yielded approximately $15 Million for road projects in Indian River County (including the widening of Oslo Road, CR 512, and 66t1i Avenue). Subsequently, on February 3, 2016, the Indian River MPO entered into a Memorandum of Understanding (MOU) with the St. Lucie and Martin MPOs for development of a 2040 Regional Long Range Plan. The Cost ofthat plan, $60,000, was to be split evenly between the three MPOs. Further, under the terms of the Agreement, consultant expenses for the plan were to be administered by the Martin County MPO, which would be C-\Users\GRANIC-1 WppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@7805DECO\@BCL@7805DECO.docx P149 reimbursed with equal contributions of $20,000 apiece from St. Lucie and Indian River Counties. Since last year, development of the 2040 RLRTP was initiated by the firm of Kimley-Horn and Associates, who was procured by Martin County and is currently a qualified General Planning Consultant to all three counties. Work on the project is approximately 50% complete; therefore Martin County has prepared the attached invoice for reimbursement under the terms of the approved MOU. The BCC now needs to authorize payment in accordance with the MOU. FUNDING The project was included in the MPO's UPWP and is being paid for 100% by Federal Highway Planning (PL) funds. There is no impact to County funds from this item. RECOMMENDATION Staff recommends that the BCC authorize payment of the attached First Martin County Invoice for Development of the Regional Long Range Transportation Plan (RLRTP) as stipulated in the MOU between the Indian River, Martin, and St. Lucie MPOs. Staff also recommends that the BCC authorize staff to approve subsequent invoices for development of the RLRTP at a cost not to exceed the $20,000 local share agreed to in the attached MOU. ATTACHMENT First Martin County Invoice for Development of a 2040 Regional Long Range Transportation Plan (RLRTP) C:\Users\GRANIC—I\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@7805DECO\@BCL@7805DECO.docx 2 P150 INDIAN RIVER COUNTY, FLORIDA METROPOLITAN PLANNING ORGANIZATION MEMORANDUM TO: Raeanne Cone - Finance THROUGH: Stan Boling, AICP Community Development Director FROM: Phillip Matson, AICP/1/l MPO Staff Director ( _ DATE: February 28, 2017 SUBJECT Martin County Board of County Commissioners First Invoice for the 2040 Regional LRTP Project Please process the attached invoice # 1 from the Martin County Board of County Commissioners for work performed on the 2040 Regional Long Range Transportation Plan (Attachment 1). That plan was authorized by the Indian River County MPO through a Memorandum of Understanding with Martin and St. Lucie Counties entered into on February 3, 2016 (Attachment 2). The services performed, work products submitted, and the attached invoice have all been reviewed and found acceptable. Please authorize payment for ten thousand dollars and no cents ($10,000.00), and charge the amount to Task 4.4 of the MPO's FY 2016/17 — 2017/18 UPWP (Account Number 12420415- 033490). The check should be made payable to Martin County BOCC and mailed to: Martin County Board of County Commissioner Office of Budget and Finance 2401 S. E. Monterey Road Stuart, FL 34996 Attachments: 1. Invoice #1 from Martin County BOCC 2. Memorandum of Understanding between Martin County MPO, Indian River County MPO and St. Lucie County TPO for shared costs toward the development of a Regional Long Range Transportation Plan. F:\Community Development\Users\MPO\LRTP\2040\Amendment\Invoice\Invoice 1.doc P151 2401 S.E. Monterey Rd. Stuart, Florida 34996 -.. http:l/www.martinmpo.com AETROPOLITAN PLANNING ORGANIZATION TROY MCDONALD February 23, 2017 Chair Commissioner For Mr. Phil Matson Tie city of Stuart MPO Staff Director SARAH HEARD Indian River County MPO Martin county commissioner 1801 27th Street VWNYBARILE Vero Beach, FL 32960 Commissioner For Sent via email and certified mail The Town Of Sewall's Point TOM CAMPENNI RE: 2040 Regional Long Range Transportation Plan (RLRTP) Invoice #1 Commissioner For The City Of Stuart Dear Mr. n: EDWARD CIAMPI Mann county commissioner Attached please find the first invoice for the Indian River Metropolitan Planning HAROLD JENKINS Organization (MPO) funding portion of the 2040 RLRTP. Also attached is the Mann county commissioner Memorandum of Understanding (MOU) between the Indian River MPO, Martin MPO and the St. Lucie Transportation Planning Organization (TPO) dated February 3, 2016, which DOUG SMITH Martin County Commissioner outlines the responsibilities of each entity. As noted in the invoice, Indian River MPO agrees to pay the Martin MPO $10,000 upon completion of Tasks 1.0 thru 5.0. The General Planning Consultant (GPC) Kimley Horn invoice showing completion of Tasks 1.0 thru 5.0 of the 2040 RLRTP is attached, as well as the deliverables associated with each of these Tasks. Also as noted in the invoice, the check should be payable to Martin County Board of County Commissioners (BOCC), not the Martin MPO. This is because the BOCC is providing the upfront funding as the Unified Planning Work Program (UPWP) grant is on a reimbursement basis only. If you have any questions, please do not hesitate to contact me. Since-ely, /7 Beth Beth Bettran MPO Administrator Enclosures: Invoice from Martin County BOCC MOU dated February 3, 2016 Invoice No. 8745263 from Kimley Horn Deliverables for Task 1.0 thru Task 5.0 TELEPHONE: (772) 221-1498 cc: Peter Buchwald, St. Lucie TPO Lisa Dykstra, FDOT E'12389 Sarah Woods, Martin County (772) 2221 - Don Donaldson, Martin County. ATTACHMENT 1 P152 Martin County Board of County -Commissioners Office of Budget and Finance 2401. S.E. Monterey Road Stuart, FL 34996 INVOICE 23 -Feb -17 Per Number 2 of the Memorandum of Understanding (MOU) between the Martin Metropolitan Planning Organization (MPO), Indian River MPO and St. Lucie Transportation Planning Organization (TPO) The Indian River MPO agrees to pay the Martin MPO $10,000 upon completion by the ]General Planning Consultant] GPC of Tasks 1.0 thru 5.0 described In Exhibt A of the MOU. Total Amount Due and Payable . $ 10,000.00 ^ Please make checkpayableto Martin County BOCC Submit payment to Martin County Board of County Commissioners Office of Budget and Finance 2401 S.E. Monterey Road Stuart, FL 34996 P153 Attachment Deliverables 1 Project Schedule Deliverables 2 Written summary of Regional Trends and Conditions Deliverables 3 Written summary of Goals, Objectives and Performance Measures Deliverables 4 Regional Multimodal Transportation System Map Deliverables 5 Fact Sheet/Brochure Total Amount Due and Payable . $ 10,000.00 ^ Please make checkpayableto Martin County BOCC Submit payment to Martin County Board of County Commissioners Office of Budget and Finance 2401 S.E. Monterey Road Stuart, FL 34996 P153 ■!N■ SEEM ■i■■ ■■E■ "now MEMO Boom ■E\■ noun OEM woa..J�., ��•vai.nv,..•:: yu0t.tti-: MEN AS! It..•,u•s sop .pJ. n Irua:+tl 0 5 i wwwyo.ay >Jpr e .u�p.y uv ;clK OSJG, ,clo{rW,l f,p �cv67Jy 09 itrl t-0AOA•Bt,; ..)a.•uu3lW,tm l' .Jar+altO'aiw0i�uoitlay 0l. ,'rt r-%,n:'�+lu. Nu,iuu.aJ ctt'tl l:+C iw)tcUr+t u.{G+16'Z Sul a p3 iPA4 - 0 1 4--1 MEMORANDUM OF UNDERSTANDING BETWEEN THE MARTIN METROPOLITAN PLANNING ORGANIZATION, THE INDIAN RIVER METROPOLITAN PLANNING ORGANIZATION AND THE ST. LUCIE TRANSPORTATION PLANNING ORGANIZATION This Memorandum of Understanding is entered into on the 3 C4 day of 201,C by and between the Martin Metropolitan Planning Organization (hereinafter referred to as "MMPO"), the Indian River Metropolitan Planning Organization (hereinafter referred to as "MA4PO") and the St. Lucie Transportation Organization (herein referred to as "TPO"), all constituting a public agency as defined in Part I of Chapter 163, Florida Statutes. WITNESSETH: Whereas the Sebastian/Vero Beach Urbanized Area (represented by the Indian River MPO) and the Port St. Lucie Urbanized Area (represented by the St. Lucie TPO and Martin MPO) have, as a result of the 2010 Census, been determined to be contiguous to one another; and Whereas, the three parties have agreed to cooperate in the development of a Regional Long Range Transportation Plan (RLRTP) for Martin, St. Lucie and Indian River counties; and Whereas, the Martin Metropolitan Planning Organization (1VIMPO) has agreed to act as the Lead Agency, to contract with one of its General Planning Consultants (GPC) and to manage the overall project budget and milestones; and Whereas, the MMPO has agreed to pay up to and no more than $20,000 towards the cost of developing the Pian; and Whereas, the IRMPO has agreed to pay up to and no more than $20,000 towards the cost of developing the Plan; and Whereas, the TPO has agreed to pay up to and no more than $20,000 towards the cost of developing the Plan; and Whereas, the Florida Department of Transportation (FDOT) has agreed to provide technical staff support, to conduct the transportation modeling and to complete the freight component of this RLRTP project. NOW, THEREFORE, the three parties, in reliance upon the above facts and in consideration of the mutual promises and covenants contained herein, do hereby agree as follows: TAMP015.2 Regional Coordination12040 RLRTPIMOU12o)6 MOU A4ariin_IR StLucie.docx l ATTACHMFNT ? P155 1. The MMPO will contract with one of its GPCs, subject to approval by IRMPO and TPO, for development of a Regional Long Range Transportation Plan (RLRTP) to benefit all three parties in accordance with Exhibit A "Scope of Services" which is attached hereto and incorporated herein. Since the source of fiends will consist of federal highway planning (PL) funds from each of the three parties, all contractual provisions required by USDOT will be incorporated into the RLRTP contract by the MAIPO. Once a final contract and project schedule is developed, such contract and project schedule will be provided to IRMPO and TPO for review and comment. Any comments shall be submitted to the MMPO within ten (10) business days after receipt of such contract and project schedule by IRMPO and TPO. 2. The IRMPO acknowledges and agrees that it will be liable and shall pay to the MMPO its share of the cost for the RLRTP in the amount of Twenty Thousand Dollars ($20,000). IRMPO agrees to pay MMPO Ten Thousand Dollars ($10,000) (half) `upon completion by the GPC of Tasks 1.0 thru 5.0, as more particularly described in Exhibit A and to pay Ten Thousand Dollars ($10,000) upon completion of Tasks 6.0 thru 11.0, as more particularly described in Exhibit A. 3. The TPO acknowledges and agrees that it will be liable and shall pay to the MMPO its share of the cost for the RLRTP in the amount of Twenty Thousand Dollars ($20,000). TPO agrees to pay MMPO Ten Thousand Dollars ($10,000) (half) upon completion by the GPC of Tasks 1.0 thru 5.0, as more particularly described in Exhibit A and to pay Ten Thousand Dollars ($10,000) upon completion of Tasks 6.0 thru 11.0, as more particularly described in Exhibit A. A task shall be considered complete when the materials/deliverables associated with a task, as more particularly described in Exhibit A, are accepted by the MMPO in accordance with Section 4 of this Memorandum of Understanding. 4. The MMPO shall review all materials or deliverables submitted for the RLRTP and either preliminarily accept or disapprove same. If approved, MMPO shall send such materials/deliverables for IAMPO and TPO review. IRMPO and TPO shall have 10 business days after the receipt of such materials/deliverables to object or provide comments to MMPO's approval. If IRMPO and TPO do not object or provide comments prior to the expiration of this time period, MMPO shall accept such materials or deliverables. If IRMPO or TPO object and/or provide comments prior to the expiration of this time period, MMPO's approval shall be considered withdrawn, and the materials/deliverables subsequently shall not be approved by the MMPO until the objection and/or comments are addressed to the satisfaction of the IRMPO and TPO. 5. Disputes under this Agreement may be resolved by the parties' authorized representatives. If such Authorized Representatives are unable to reach TAMP0\5.2 Regional Coordination\2040 RL R'IY\MOU12016 MOU Martni IR_StLucie.docx P156 a resolution and the parties agree that the issue is of sufficient merit, the parties may select a mediator mutually acceptable to all parties to conduct a mediation of the issues involved and make a recommendation to the parties. The parties agree to be responsible for their respective costs and fees incurred during the mediation and that the mediator's fees and costs shall be paid in equal amounts by each party. 6. A Regional Plan Management Team (RPMT), composed of the MMPO, IR.MPO and TPO and Florida Department. of Transportation (FDOT) Staff will meet and oversee the development of the RLRTP in accordance with a mutually agreed upon schedule. 7. This agreement may be amended only by written agreement of the three parties. A party requesting amendment of the Agreement must propose such amendment in writing to the other party at least thirty -days (30) prior to the proposed effective date of the amendment. 8. This Agreement incorporates and includes all prior and current negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior and current representatives or agreements, whether oral or written. 9. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent be held invalid or unenforceable for the remainder, of this agreement, then the Application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected, and every other term and provision of this agreement shall be deemed valid and enforceable to the extent permitted by law. 10. Any notice, request, demand, consent, approval or other communication required or permitted by this Agreement shall be given or made in writing and shall be served (as elected by the party giving such notice) by one of the following methods: (i) e-mail (h) hand delivery to the other party; (iii) delivery by commercial overnight courier service; or (iv) mailed by registered or certified mail (postage prepaid), return receipt requested. For purposes of notice the addresses are: TAMPDX5.2 Regional Coordination12040 RLR'fP"OU\2U16 MOO N4artin_1R StLucie.doex P157 MMPO Martin MPO Beth Beltran, MPO Administrator 2401 SE Monterey Road Stuart, FL 34996 IRMPO: Indian River MPO Phil Matson, MPO Staff Director Administration Building A 1801 27th Street Vero Beach, FL 32960 TPO: St. Lucie TPO Peter Buchwald, Executive Director 466 SW Port St. Lucie Blvd., Suite 111 Port St. Lucie, FL 34953 Notice given in accordance with the provision of this paragraph shall be deemed to be delivered and effective of the date of the e-mail or the date of hand delivery. 11. The Project Manager for the MMPO is Beth Beltran, MPO Administrator, 2401 SE Monterey Road, Stuart, FL 34996, telephone number (772) 221-1498. The Project Manager for the IRMPO is Phil Matson, MPO Staff Director, Administration Building A, 180127th Street, Vero Beach, FL 32960, (772) 226-1455. The Project Manager for the TPO is Peter Buchwald, Executive Director, 466 SW Port St. Lucie Blvd., Port St. Lucie, FL 34953; telephone number (772) 462-1593. 12. In the event one of the parties materially breaches this Agreement and does not comply with the covenants contained herein, there shall arise in the other parties the right of unilateral termination of this Agreement. Following 30 days notice to the breaching party and a failure of the breaching party to remedy such breach within said 30 days following notice, or within such additional time as the parties may agree, the other terminating party(ies) may take action at a scheduled public meeting to terminate this Agreement. The breaching party shall be liable to the other party(ies) for all costs or damages incurred by'the other party(ies) as a result of the breach of this Agreement by the breaching party. 13. Unless otherwise terminated as provided herein, this Agreement shall terminate upon final acceptance of the Plan by the parties. T.-NNI 15.2 Regional Coordination12040 RLRTP\MOU12016_MOU Martin JR_StLucie.doex P158 F3 IN WITNESS WHEREOF, the parties have executed this Memorandum of Understanding on the date indicated above with an effective date of 3 , 2016. ATTEST: ATTEST: ATTEST: Martin Metropolitan Planning Organization Name: Beth RBeltran Title: MPO Administrator Indian RiverMetropolitan Planning Organization By: Name: Phil Matson Title: MPO Staff Director St. Lucie Transportation Planning Organization By: Name: Peter Buchwald Title: Executive Director TAMM5.2 Regional CoordinationU040 RLR'rP1MOU12016 MOU_Mariin_IR StLucie.docx P159 EXHIBIT A SCOPE OF SERVICES Treasure Coast Transportation Council 2040 Regional Long Range Transportation Plan For Martin, Indian River and St Lucie Counties The 2040 Regional Long Range Transportation Plan (RLRTP) for the Treasure Coast Transportation Council ("TCTC) will build upon the 2040 Long Range Transportation Plans (LRTPs) for the three M/TPOs. The 2040 RLRTP will be complementary, with the LRTPs,focused on the community/county level and the RLRTP will focus on the regional level. The inteiai is for the four plans together to provide for a complete transportation system, well inle�ret�d with land use, able to meat community/county level and regional level transportation nereds: Task 1.0 Project Management and Schedule Coor l"O tion This task will focus on project managem'e# and schedule eoordinafitln, .Consultants, available under existing contracts with the M/TPOs aiid(§i•the Florida.Deparhnen`t,of-Transportation will be utilized to complete tasks in the scope of servicgs ::a.{eam (Consultant4eam). A Regional Plan Management Team (RPh(T), composed of 'fte`p e§¢tttatives from the tiltree MnTOs and FDOT, will oversee developmedi of<t 6 ;2040 RLRTP�k' lowing an agreed upon schedule. The Treasure Coast Technical AdvisoryC-onu>litbee (TCTA4iil serve in a technical advisory role to the TCTC, the final decision-mb�cing body. for the plat: The TCTAC also will serve in a coordination role between. the 2040 4RTP and'•the 2040 LR�Ps-being developed by the three MITPOs. Deliverable: Project schedule. Task 2.0.44roject Inigatiop Ana Fats Compfl4t16n/Rev1ew Thins task will include,e6nducting kickoff activities to inform the M/TPO advisory committees and boardk about the 2040 Yti:RTP and: initiating interactions between The Consultant Team and the TCTAC,and the TCTC suppotting development of the plan. The task will' involve havingthe Consultant Team compile and review documents and data relevant to development'o€the 204011ITPs, including land use, population and employment data, as well as regional model data, The•Consultant Team will summarize findings from the review, and bring any actual or potential coin#icts or inconsistencies between or among the documents and data reviewed to the RPMT and, subsequently, the TCTAC, if necessary. This effort will draw upon document/data compilations and reviews done for the three 2040 LRTPs. The task will include preparation of a summary of regional trends and conditions to set the context for Task 3.0. Deliverable: Written summary of Regional Trends and Conditions. Task 3.0 Regional Coals, Objectives, and Performance Measures TAMPOW2 Regional Coordination12040 R1,RTPtM01112016_MOIJ_Martin IR_SiLucic.docx P160 This task will involve reviewing the goals, objectives, and performance measures from the three 2040 LRTPs including consideration of the emphasis placed on performance-based planning and programming in the Moving Ahead for Transportation in the 21' Century (MAP -21) Act. Deliverable: Written Summary, of Regional Goals, Objectives and Performance Measures. Task 4.0 Regional Multimodal Transportation System This task will involve producing a 2040 regional multimpdal transportation system that will be depicted on a map, based on the 2041) LRTPs, including the dpgignated Strategic Intermodal System (SIS). The task will present an opportunity to expand that,focus,to be more inclusive of intermodal and multimodal regional corridors and hubs. Deliverable: DRAFT Regional Map depicting 204 ..4bgioi*. Transportation Corridors and the designated SIS, in 11x17 printed color format plias}digital GIS leyetflies, r.- t Task 5.0 Regional Public Involvemem 'rite purpose of this Task will be,.to produce and distribuie-w fact sheet or brochure: explaining the ?040 RLRTP's rurpose and how it, will be developed artd l_ie camplemenlar) 1a the 2040 LRTPs. Deliverab e: Printed 2 -page color' fact sheet/brochure plus digital file for distribution and reproduction purposes, Tusk 6.0 Regional Needs Assessment '17ris task will involve. dompletion oi' a multimodal needs assessment from a regional perspetlive based on the multinodal needs asse's'sments done for the three 2040 lKI'1's, including the modeling criteria and other methods used by each M/TPO to Identify needs. It will include utilization of the 2040 socioeconomic data cl&�loped for the 2040 LRTPs, the Existing + Committed (FiC) Network generated for the 2040'-,LRTPs using TCRPM 4.0, and modeling criteria appropriate for identifying needs on the regional :multimodal transportation system. Needed ,projects will be identified based on analysis of the regional multimodal transportation system, and will include appropriate regional projects identified in current plans including the. LRTI's, modal plaits and SIS plans. The ltegibnal heeds fA'ssessment will cover needs tot- higltways, regional transit and access to regional transit (Task 7:0), and regional freight movement (Task 8.0). It will identify regional level needs involvitig`ss, waterways, and park and ride lots for commuters. It will consider the effects of implementing Transportation Demand Management and Transportation Systems Management and Operations/Intelligent Transportation Systems programs and projects (Task 9.0). Planning level cost estimates, including operations and maintenance costs, for projects on the regional 2040 needs map produced under this task will be assembled, The mapped projects will be prioritized using a regional project prioritization process to be developed for the 2040 RLRTP in Task 10.0. Note: The modeling activities associated with this task will be completed by FDOT and its consultant in coordination with the Consultant Team. Within 6 weeks of receiving notice to proceed on Task 6.0, FDOT will complete up to 4 different model scenario runs using the TCRPM 4.0 model, with results documented in a technical memorandum for inclusion in the Regional Long Range Transportation Plan. T:\MPO\5.2 Regional Coordination\2040 RLRTP\MOU\2016_MOU Maruti 1R StLucie.dmx P161 Task 7.0 Regional Transit and Non -Motorized Transportation Component This task will involve developing a regional transit vision from the transit development plans (TDPs) for Martin, St. Lucie, and Indian River counties as a group, It will continue with a review of components addressing transit, particularly beyond the 10 -year planning horizon for TDPs, and non -motorized modes in the 2040 LRTPs for the three M/TPOs. It will include providing opportunities for engagement by and input fi-om the Treasure Coast Transit Meeting. Any connectivity gaps across county lines from the 2040 LRTPs will be identified, and additional analysis will be conducted to inform development and implementation of the regional transit vision (e.g., on trip origins and destinations from a regional perspective). Task 8.0 Regional Freight Component The purpose of this task is to develop a compone tlWat wrll,,Address freight movement from a regional perspective and in relation to land use,41t6,task will sta�t,Wth consideration of prior and current plans and studies pertinent to freiglxt #fgvement within ant Hirough the tri -county region and a review of components in the three 2t(4MTRTPs addressing freigl�t,movement. It will involve compiling information and conducting anal;4sig tk.g., on logistics infrastriticture, freight -related land uses, and economic impact), identifying needy "hnd pridifties, and devdhbOing strategies and recommendations. It will include coordinating with- c,h_er freight -related initiatives within or affecting the region and providing opportunities fol ''n`�,agement by and input from freight and other interested stakeholders as the component is developed.. The Regional Freight Plan will be a multimodal plan and consider projects needed not only for�_{rucks moving freight on the roadway network, but also projects that facilitate more efficient mbvetuent of freight on railroads and through the seaports 'a�daii"ports. Note: This task��, ill'be completed by FDOT and its consultant in coordination with the Consultant Team. Task 9.0 Regional Pro1eet PPioriitization This task will involve reviewing the project .prioritization processes in the 2040 LRTPs. It will consider performance rt}easures or ekpectations from other tasks and utilize best available data and tools. •bite updated process will be.;applied to all needs on the designated regional multimodal transportation system through 2040 to create a list of regional project priorities. This list will position the region to advocate more'reffectively for additional resources. This task will include presentations of the list of regional projectfpriorities to the individual MPOs. 'Deliverable: GIS kogidnal Needs Assessment Map depicting 2040 Regional Transportation Corridors, including transit and nan-nnotbrized facilities, as well as the SIS, in 11x17 printed color format plus digital GIS layer files. A Ranked List of Projects that are shown on the Regional Needs Assessment Map and Presentations of the Map and List to the three MPOs. Task 10.0 Regional Revenue Resources This task will focus on identifying and documenting existing and potential revenue sources for constructing and operating and maintaining projects on the designated regional multimodal transportation system. It will include a review of the 2040 estimates of state and federal revenues provided to the three M/TPOs for development of their 2040 LRTPs, financial/revenue analyses done for the three 2040 LRTPs, and revenue estimates for projects on the Strategic Internodal System (SIS) in the tri -county region. TAMPM5.2 Regional Coordinadon12040 RLRTPIMOU12016MOU_Mmlin 1R SiLucie.doca g P162 Task 11.0 Meetings and Documentation This task will summarize the products and technical documentation to be completed. Those products and the technical documentation will serve as the basis for producing the 2040 RLRTP, an executive summary, and a 2040 RLRTP brochure under this task. The draft 2040 RLRTP will be presented to the TCTAC and the TCTC for review and comment. The final version of the plan will be presented to the TCTAC for endorsement and to the TCT for adoption. Deliverable: RLRTP written Plan, with Executive Summary; Presentations to TCTAC and TCTC. Proposed Schedule"yam The project will be completed within six months of the Con$Aattt7eam receiving notice to proceed. ;5,ts TAMM5.2 Regional Conrdination12040 RLRTP\MOU12016MOU_Marlin_IR Stl.ucie.docx q P163 M INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Stan Boling, AICP; Community Development Director THROUGH: John W. McCoy, AICP; Chief, Current Development FROM: Ryan Sweeney; Senior Planner, Current Development DATE: March 9, 2017 SUBJECT: DB Partners 1, LLC's Request for Final Plat Approval for a Commercial Subdivision to be known as Advance Auto Parts Oslo Road [SD -15-04-04 / 2006040205 -75287] It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of March 21, 2017. DESCRIPTION & CONDITIONS: Advance Auto Parts Oslo Road is a two lot commercial subdivision of a 2.08 acre unplatted parcel located immediately west of the Oslo Plaza Shopping Center. The property is zoned CG, General Commercial, has a C/I, Commercial/Industrial land use designation, and is being developed for commercial uses through the platting and site plan process. On May 14, 2015, the Planning and Zoning Commission granted preliminary plat approval for the subdivision, which consists of two commercial lots and supporting access, utilities, and drainage easements. Concurrently with that preliminary plat approval, staff also granted major site plan approval to construct the Advance Auto Parts Oslo Road project on Lot 2. Subsequently, the Advance Auto Parts Oslo Road project, which included all of the site improvements for Lot 2 and the required common subdivision improvements (i.e. driveways, utilities; and a small stormwater management area) for Lot 1, was constructed, inspected, and accepted by County staff. The applicant has now submitted a final plat in conformance with the approved preliminary plat. The Board is now to consider granting final plat approval for Advance Auto Parts Oslo Road. ANALYSIS: All of the required site improvements for Lot 2 (the Advance Auto Parts store) and all of the required common subdivision improvements (i.e. driveways, utilities, and a small stormwater management area) for Lot 1 have been constructed, inspected, and accepted by County staff. A final notice of compliance for site Certificate of Occupancy (C.O.) was issued on March 21, 2016. Additional site improvements for Lot 1 (e.g. structures, parking areas, landscaping, etc.) will be reviewed and approved through a separate (future) site plan approval. C \Users\GRANIC—I \AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@9805E473\@BCL@9805E473.docx P164 All common subdivision improvements (stormwater tracts, landscape easements, access driveways) will be private, with the exception of certain utility facilities, which have been dedicated to and guaranteed to Indian River County as required by the Utility Services Department. All requirements of final plat approval have been satisfied. RECOMMENDATION: Based on the above analysis, staff recommends that the Board of County Commissioners grant final plat approval for Advance Auto Parts Oslo Road Subdivision. ATTACHMENTS: 1. Application 2. Location Map 3. Final Plat Layout C \Users\GRANIC-1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@9805E473\@BCL@9805E473.docx 2 P165 PROJECT NAME FINAL PLAT (PLTF) APPLICATION I/ As /0 Ro! NOTE: THIS IS THE NAME THAT WILL BE USED FOR ALL REFERENCE TO Tmg PROJECT t (SUCH A3 "WOODY BIG TREE SUBDIVISION"). rf-d lff D X0,20 -- '`T So -?,P'% CORRESPONDING PRELHA NARY PLAT PROJECT NAME AND PLAN NUMBER: PROPERTY OWNER (PLEASE PRINT) DB NAME /^ , ADDRESS \\ B pe-&, r CITY, STATE, ZIP UPI— 3,47 - 18 67 - PHONE NUMBER cv�!L&Y 0 rti r-) ixs �-tk5 a Yy EMAIL ADDRESS " A^aVv^ W-et1 %f> CONTACT PERSON AGENT (PLEASE PRINT) ��yLK1 S wy� �hq 1 H-fYv 1� Ll..� NAME I I z ADDRESS 1421 -Ag-t4 FI 33 Bo CITY, STATE, ZIP $63—cl 4© ,20 }0 PHONE NUMBER •- _,.,.,_,,._ EMAIL ADDRESS T� CONTACT PERSON SIGNATURE OF OWNER OR AGENT PROJECT ENGINEER. (PLEASE PRINT) IJLltilrri 5 W pc�i NAME 2-5 5 -,%0A -b LA -;l R&O ADDRESS L4 -V, kv\,4 rl CITY, STATE, zip e ? " 140 - 2-0,0 PHONE NUMBER(s) PROJECT SURVEYOR. (PLEASE PRINT) NAME -lei lo ADDRESS f t 33 gc�z. CITY, STATE, ZIP 663—G4s3-2-3e3 PHONE NUMBER(s) JA3evlv%% t> WO J e-vt MI -e -e R. d 1 ems. �✓ o r � ►,'i)c, i +� l �ar�o� 5+� r u ty lh� � EMAIL ADDRESS EMAIL ADDRSA_... `c M 1 CONTACT PERSON CONTACT PERSON 1801211 Street, Vero Beach FL 32960 FACommaq ��piicaclonslFilmirlarnp}�Iketion doc R-ised lemmay 2011 1 of 3 Attachment 1 P166 STi'E PARCEL TAX ID#'S: 33-3 c 2 �, COUNTY LAND DEVELOPMENT PERMIT (LDP) #: Zoy�- 0 4 O 2 O S w 7� 8Y DATE LDP ISSUED: -14 ZONING: FLUE• C/T TOTAL (GROSS) ACRES: 2.0Ed TOTAL NUMBER OF LOTS: 2 AREA OF DEVELOPMENT (NET) ACREAGE-. 2,. DB DENSITY (UNITS PER ACRE): j,, o 4 "PLEASE COMPLETE SUBAUSSION CHECICMly* NOTE. "N/A" should be marked in the "YES" column if "Not Applicable" MATERIAL YES NO 1. Fee - $1400.00 (checks payable to Indian River County) t/ 2. Completed Final Plat Application Form ✓' 3. Ten (10) Copies of the Final Plat (Must be signed and sealed by surveyor) 1' 4. Letter of Authorization (if applicant is not owner) l/ 5. Letter from developer providing timeline for achieving the 75% completion threshold for the overall subdivision improvement ✓ 6. ONE OF TSE FOLLOWEM SETS OF REQUIRED Il&ROVEMENT DOCUMENTS: CONSTRUCTION COMPLETE - BUILD OUT: (a) Certificate of Completion from Public Works or copy of letter to Public. Works and Utilities requiring inspection of improvements. IF IMPROVEMENTS ARE DEDICATED TO THE PUBLIC: P/A (b) Original Engineer's Certified Cost for linprovements(signed and sealed) 1% Failure to provide information on which option is being selected may result in a delay in processing the application. 180127" St>vet Vero Bcach FL 32960 RACommmity DevelopmenAUmm%%CwDvMpplicabom\FinalPint4pl=Wn doc Revised January 2011 2 of 3 Attachment 1 P167 CONSTRUCTION INCOl17lPLETE - BOND OUT: (a) Original Engineer's Certified Cost Estimate for Improvements (siped and scaled, note items to be completed or percent completed at 75°% tiueshold for overall subdivision). (b) Statement that improvements are nearing completion and a certificate of Completion will be obtain prior to final plat approval 7. Copies of Documents to be recorded with the final plat: N-/ A a. Covenants, Deed Restrictions, Bylaws, etc. or Statement That Are None b. Property Owner's Association Articles of incorporation or statement indicating why recording of POA is NOT required. 180127" Street, Vero Beach FL 32%0 FACommwity lkatimwinalPlatAfftka i=Am Revived Jwmy 2011 3 of 3 Attachment 1 P168 RS -3 3M2'c OM1m160MOM I RS -3 RS -3 33.'r.92mwE9'i498O3'JS:4 RS -3 RS -3 333?3Z2mri�(D4�1�a'��4,0 333�2r�(f�J�dDieo�+�as.a. CG RM -6 U232"Qa Mf9l6MM2 Subject Site 3M22DOW 1d16d WOD819 CG CG CG 3339210=1915 4O ST Fi PL'9u`d s 9Tki'ST sw' (O&O RD) —^--- 33391706Dd2 - 333327040fFi2 TR.1 LA NDSCAO'EJ ¢ TFtA �T D � Aj hfiD SCA ,PEI STORMWTER UJ STC4R�r1LtQ�TER CL CL CL SB RS -3. ' 3�U.i�4 10E34 .�4.4 > RS 3 .2 so 3M—IMM:-.0 CNEORMATION-AL MAP -NOTASURVEY -,t�,�c,�mwft�e,tm -�.�,�. Location Map �au�ia; t�sac�vax ono: gvnsa�wsl. Attachment 2 o) Co DVANCE AUTO PARTS OSLO ROAD SUBDIVISION BEING A REPLAT OF A PORTION OF TRACt' 16, SECTION 22, TOWNSHIP 33 SOUTH, RANGE 39 EAST "INDIAN RIVER FARMS COMPANY SUBDIVISION", AS RECORDED IN PLAT BOOK 2, PAGE 25, PUBLIC RECORDS OF ST. LUCIE COUNTY, FLORIDA, NOW LYING AND BEING IN INDIAN RIVER COUNTY, FLORIDA NORTHWEST NORTH UNE OF TRACT 16 — — — N — — CORNER ACT g I \ �FJ7�T N CORNER �- EXISTING 15'X15' W� -}_ACCESS EASEMENT EXISTING DRAINAGE�l "I EXISORB 1128, ,K 48]) EASEMENT1$S,�IIE%LSTING SO'X50'ACCESS EASEMENT (DRB1211. PG 1931(ORB 1128PG 461 1), L________________(ORB 1211. PG 19281ORB 1045. PG 82) EXISTING CONSERVATIOGPS CONTROL POINT A47 25 0 50 100 STATE PLANE C50.880 RTES EASEMENTN 1, 848 S 5.1 0Scale: 1' 50' I i (ORB 2488. PG 22971I E 848,555.140 LEGEND (ORB 2447, PG 41) i I EXISTING 39.5' EXCLUSIVE. n ■ PRM -PERMANENT REFERENCE MONUMENT- REMAINDER OF FREE AND R OBSTRUCTED EASEMENT. _ --- TRACT lit---- 8 --- LSU SET 4' X 4 -CONCRETE MONUMENT AND CAP I I / WEST 30.68 T LICENSE AND PIWILEGE 'ROAD EASEMENT ON FAVOR OF THE REMAINDER OF THE LL LOT 1 •PRM LB -689 '.OR PK NAIL AND DISK , •PRM LB -6892' IN PAVEMENTINDIA ACRES TRACT 16 RIVER FARMS EASEMENT AREA' (ORB 1128, PG 461 { r4 a TO THE PIAT THEREOF AS RECORDED IN FIAT d BOOK 2. PAGE 25, PUBLIC RECORDS OF ST. LUCIE N I I COMPANY Y SUBDMSION I E 2 ORB - OFFICIAL RECORDS BOOK (MDMN RIVER (PLAT BOOK 2. PAGE 25 1�~�. 9 0 SOUTH UNE OF TRACT 16 COUNTY FLORIDA) PUBLIC RECORDS OF ST C g M, N_89.3655• E ul O' DB -DEED BOOK (INDIAN RIVER COUNTY, RORIDA)I 4 UCIE COUNTY, FLORIDA, NOW X13 I 10' PRIVATE DRAINAGE m� t TRACT EIa IN INDIAN RIVER COUNTY, TRACT D PG -PAGE G I I FLORIDA) S ozDzl�' I D.. ^ AC - ACRE I c I <NlnN Ib I t -PLUS DR MINUS/MORE OR 1855 O I --- G�ri J a S el I o STATE PLANE COORDINATES O 2 W 2 E.G. - IN EXAMPLE Z L PRM-- ETC. - ET CETERA Y 3 ____ STORM -WATER DRAINAGE (ORB 2447, PG 41) N 1,183,056.403 E840.583.310 TRACT 15 n 2 STATE PLANE COORDINATES` N1.182,891527 \\.\,•] E 844.479.095 GO61R STATE PLANE COORDINATES 9th JV. E 349.62' N 1,183,056.403 E840.583.310 I SOUTHWEST CORNER SECTION 22 SOUTHWE STIP TOWNSHIP 33 5 GO61R R\—ANvGIE 3�9 E _ --- TRACT lit---- 8 --- LSU 39.50' DRAINAGE, LIIILTY. AND ACCESS Q m W 9th PLACE S.W JV. E 349.62' (4P RIGH -0F -WAY) N 1,182,628.720 a Q ri, E 844.927.278 f d ti l REMAINDER OF 0, W TRACT 16 Y _ __Z.O.K PRM — W I15>QTERLINGES[VISION SPATE PLANE COORDINATES LSU 39.50' DRAINAGE, LIIILTY. AND ACCESS Q m W EASEMENT ON FAVOR OF THE REMAINDER OF THE LL LOT 1 °' LOT 2 I RIVER FARMS COMPANY SUBDIVISION' ACCORDING W g 3 P2.PAGE r4 1 V O _________ 5"89-36'55' JV. E 349.62' <¢_ = N 1,182,628.720 a Q ri, E 844.927.278 f d ti l REMAINDER OF 0, W TRACT 16 Y PRM 3 N o /I NDITATES i N SPATE PLANE COORDINATES CENTERLINE ROAD TE TME MURPHY LAW ENACTED. BASED ON 39.50' DRAINAGE, LIIILTY. AND ACCESS Q m W EASEMENT ON FAVOR OF THE REMAINDER OF THE LL LOT 1 °' LOT 2 I RIVER FARMS COMPANY SUBDIVISION' ACCORDING W g 3 SOUTHEAST CORNER a TO THE PIAT THEREOF AS RECORDED IN FIAT d BOOK 2. PAGE 25, PUBLIC RECORDS OF ST. LUCIE N 1.12 AC. 2 0.97 AC. 2 ,^„ iJ ai COUNTY.FLARIDA. NOW LYING IN INOTA14 RIVER W I COUNTY, FLORIDA SECTION u �T z D Q m l W SOUTH UNE OF TRACT 16 z ^ EXISTING 39.5' PERPETUAL, Z Q a EASEMENT FOR EXISTING PAVED SOITN RIGHT -0f -WAY UNE RANGE 39 E M, N_89.3655• E ul O' 'o ROADWAY FOR INGRE I L _ g 1227T--- e� (ORB 2095. PG 1453) n N 10' PRIVATE DRAINAGE m� t TRACT EIa EINEM W FAVOR OF LOT 2 N 89'36'55' W I I (SEE DETAIL AT RIG _ NORTH RIGH-01WAY LINE PRM (9th STREET S.W.) z (COUNTY ROAD 606) 3 SPATE PLANE COORDINATES CENTERLINE ROAD TE TME MURPHY LAW ENACTED. BASED ON 9 N 1.183,509091.905 E 845,911.3T/ .3" THE 'LAST GENERAL PLAT OF m 2 SOUTHEAST CORNER INDIAN RIVER FARMS COMPANY SECTION u SUBDIVISION' TOWNSHIP 33 5 SOUTH UNE OF TRACT 16 SOITN RIGHT -0f -WAY UNE RANGE 39 E SOUTH UNE SECTION 22 RIVER FARMS WATER CONTROL DISTRICT RIGHT-OF-WAY 1331.52' t TRACT EIa W_ TRACT D LANDSCAPE AND I STORMWATER W >3Iw i 6 LANDSCAPE AND STOR04WATER MANAGEMENT AREA I <$. a Id MANAGEMENT AREA bFjl In Ib �- I —.AN Z PARKNPLA AED 89 I 88 NOTICE • NOHCE:NO CONSTRUCTION, TREES OR SHRUWWRL BE PLACED INEASEAEIIS WTIHOUTCOUNTY APPROVAL • NOITCE,7HRREMAYBEADDRIONALREFMCTIONSTHATARENOPRBWRDEDONTMPIATTRATMA BE FOUND INTHISPUBLIC RECORDS OF THIS COU1TIY. • NOTICE: ROUTINE MAINTENANCE (PG.-MOWING,ETC) OF BASEMENTS SHALLBETIERESPONS®.PTY OPTHE IDTIPROPERTY OWHERM AND NOT INDIAN RIVER LMNIY. • NOTICE: PROPERTY OWNERS AREPROFDHTIFD PROM PIANIYNO ANY CAREBBEANFRUO'PLYAND ASIAN CITRUS P¢ Un) (CTIRUS OMMtMO) HOSTPIANTS AS SPEGP®IERBINANDAREREOUMW TO REMOVETELESAMEINANYE USIM CATILEY GUAVA COMMON GUAVA, WOUAT, ROSE ADPL$ SURINAM CHERRY, ORANGE TASMYNB. AND CHINESE BOX ORANGE - NOTICE THIS PLAT, AS RECORDED IN ITS GRAPHIC FORM, IS THE OFFICIAL DEPICTION OP THE SUBDIVIDEDLANDS DESCRMED HEREIN ANDINULINNOQRNMSTAN(E9 BE SUPPLANTED INAUTHORITY BY ANY OTHER GRAPHIC OR DIGQAL FORM OP ITE PLAT. THERE MAYIMAD13MONAL RESTRICTIONS THATARENOTRBOORDPDONTHI9 PLATIHAT MAY BB POUND MTHBPUBUCRECORDS OFIM COUNIY. NOTES THE PROPERTY WHOM IS TEE SVBIECI'OPTEIS FIAT IS STNATED INFLOOD WHE W ATTDISIEME PMWANTTOFEDERALEMMWENCYMANAGE EWr AOENCY. FLOODINSURANCERATEMAP, PANE. • ELEVATIONS SHOWN HEREON ARE BASED ON NORTHAMERICANVERITCALDATUM OF1989(NAVD V), REPEPNCEISST.IOEM WATERMANAG@ffiiTDL41RICTEENCFDNARK MIAHELOT-32 .BEE NOA STAMPED AGIMEI VM DISK ffiT INCONLHEIE PMLLMM UEVATION - P11M (NAV D'88} • THEHORIZANT'ALLOORDDNATES SHOWN IEREONARE BASED ONTHESTATE PLANE COORDINATE SYSTEM, FW RIDA EAST ZONE NORTHAMERICAN DATUM 1983 ( NATIONAL GEODEITC SURV EY ADR)SITffiT OF 1998 THE BEARING RASRFORTH6 PLATIS A GRID NORTH HEARING OFN69.3655' W AL.ONO TIE NORTH MOID ORWAY LINIS OF OSLO ROAD. �g 8� jLOT 1 N 90-00-00- \ I 1.12 AC. t 500lo.00.14.34''w I a I 10' PRIVATE DRAINAGE z N 89.36'55' W IBILOW (OVERALL LOT 1) LOT 1 -EASEMENTS DETAIL (SCALE 1'=30 SURVEYORS REPORT. IRELANDS WITHIN THE BOUNDARY OF TEES SUBDIVISION ARE SU W H(.T TO THE FOLLO W DRO: 1. GRAM OF EASEMENT (POTABLE WATER) AS SEP FORTH IN INSTRUMENT RECORDED OCTOBER 312006IN BOOK 2095, FAIR 145E 1 GRANT OF EASEMENT (SEWAGE CONNECTION) AS SET FORTH IN INSIRUMEM' RECORDED OCTOBER 31,20% IN BOOK29 5,PAOE141 3. BASEMENT AOREE[EN[(SIGNAGE) AS SET FORTH IN INSTRUMENT RECORDED OCTOBER 3L 2006IN BOOK 2095, PAGE MM. ALL THREE (3) OPTIESB DOCUMENTS DO NOT DESGREBTtE EXACT LOCATION AND WIDTH OPTFE EASEPE2M SO CAN NOT BE SHOWN ON TRIS PLAT. W�-- N J 30 15 0 30 60 Scale: 1' - 30' THIS INSTRUMENT WAS PREPARED BY: PATRICKLO%EARY PROFESSIONAL SURVEYORAND MAPPER ET ARIDA RFDISTRATION NO.5130 TPRPPARAHONDAYE:802 W (NORTH POINT NAND SVRVEYINO, TING 2910WINl8R1AKEROAD P.O. BOX504, IAKELAND FLORMA39WT (863)W -MT FAXSSt)6N8.5763 STATE OF FLDRIDA MITIBORIZATION FOR Sur, aF Leslie R. Swan Supervisor of Elections Indian Rive' County March 15, 2017 The Honorable Joseph Flescher, Chairman Board of County Commissioners Indian River County 1800 27u' Street, Building A Vero Beach, FL .32960 Dear Chairman Flescher: On January 30, 2017, RFP ##2017039 was issued for the purchase of a new voting system for Indian River County. Two state certified vendors, Dominion Voting Systems (Dominion) and Elections Systems & Software (ES&S), submitted proposals for the new voting system. Indian River County's current voting system has reached its end of life. The County's tabulation system 'is over 15 years old. In addition to the age of the equipment, the equipment vendor, Sequoia Voting Systems, is no longer In business. Indian River County is one of only two counties in Florida who utilize Sequoia Voting Equipment. Purchase of a new voting system is also necessitated by Florida Statute 101.56075, which requires that voting, including for persons with disabilities shall be via marksense ballot by 2020. Indian River County's current touch screen voting machines, which are designated for voters with disabilities, do not allow for voting using a marksense paper ballot. Fifteen years ago, ease of use was the deciding factor in purchasing a voting system; today security is the overriding factor when acquiring a voting system. Voting equipment released after 2008 is manufactured with advanced encryption software, significantly reducing the chance of hacking. 0 M87 3"'IAvenue -Wko Beach, FL 32967 1 Office: (772) 226-3440 1 Fax: (772) 770-5367 ivww:votemdianriver c P171 March 15, 2017 Page Two (2) The RFP review committee met on March 1, 2017 to evaluate the proposals submitted by Dominion and ES&S. The evaluation criteria were as follows: EVALUATION CRITERIA EVALUATION POINTS MAXIMUM 1. Firm Qualifications/Capabilities/Team Members 10 2. Statement of Work Matrix 15 3. Equipment Specifications Matrix 30 4. Election Management Systems Service/Client Components 10 S. Warranty/Support/References 10 6. Voting System Cost Proposal 25 Total 100 Each committee member completed a separate evaluation form for each of the evaluation criteria categories. The scores from the evaluation forms were tallied. After careful review of both vendors' proposals, the RFP review committee unanimously recommends ES&S's proposed voting system. ES&S provided a turnkey solution that included all necessary components of a voting tabulation system: hardware, software, and associated equipment, provisions for ongoing warranty, repair and maintenance, and technical support that met the specifications stipulated in the RFP. Currently, 42 of Florida's 67 counties utilize ES&S as their voting system vendor. The review committee noted several other key factors that led to the selection of ES&S as the preferred vendor (see attachment). I will be appearing before the Board of County Commissioners on March 21, 2017 to recommend the Board enter into a formal contract with ES&S for the purchase of a new voting system for Indian River County. Three years ago, when I came before the Board of County Commissioners to begin the process of acquiring a new voting system, the initial estimate for the proposed voting system was $1.4 million. I am pleased to inform the Board that the proposed cost for the system is $944,567.92. The ES&S voting system is $455,432.08 less than the original estimated cost (-32.5%). I do want to inform the Board that the annual software licenses and hardware maintenance costs for the new voting system will be approximately 32% higher ($29,417 annually) than our existing annual licensing and maintenance costs. Our existing maintenance costs are lower, because we are currently not paying maintenance fees for our 75 AVC Edge touchscreen voting machines. In 2008, legislation was passed requiring voters to cast their vote using a paper ballot. At that time, Indian River County was using touchscreen voting machines. The County purchased optical scan units for paper ballot voting and used the AVC Edge for voters with disabilities, creating a surplus of touchscreen machines. Therefore a P172 March 15, 2017 Page Three (3) fiscally conservative decision was made to suspend payment for annual maintenance costs on the touchscreen units. In addition, the Elections Office is only being charged annual maintenance costs for one Optech 400C mail ballot tabulator, the second Optech 400C mail ballot tabulator has been on loan, without charge, from Sequoia Voting Systems, which is no longer in business. I would be remised if I did not acknowledge Jennifer Hyde and the entire Purchasing Department for their professionalism and diligence throughout the entire RFP process. They guided me through every step of the process. We at the Supervisor of Elections office sincerely appreciate all of the support of the Board of County Commissioners and look forward to formalizing a contract with ES&S. Sincerely, Leslie R. Swan Supervisor of Elections Enclosures P173 RFP REVIEW COMMITTEE'S KEY FACTORS THAT GUIDED SELECTION OF THE PREFERRED VOTING SYSTEM VENDOR Vendor's state certified Election Management System requires all election management tasks to be performed directly on the server. This configuration will not work for Indian River County. The Elections Office servers are housed in a climate controlled, secure room monitored by 24/7 video surveillance, with key and security card access. The server room is the size of a closet and does not have any windows to allow for public viewing. There is no way the public could observe the tabulation process in the server room. Vendor's RFP noted that their proposed high speed central count scanner and tabulator (CCST) used for mail ballot tabulation, (the ImageCast Central DRS 976) provides a maximum capacity of 100 ballots in the input hopper and a rate of throughput for 11" ballots at 150 pages per minute. The vendor has proposed 2 units which does not meet the RFP's specs of a combined CCST full speed throughput of 600 ballots per minute. ELECTIONS SYSTEMS & SOFTWARE (ES&S) Vendor's state certified Election Management System includes four election management workstations. All election management tasks are performed on the workstations. Results housed on jump drives/flash drives are inserted into a workstation and ultimately transmitted electronically to the server located in the server closet. All workstations will be housed in the tabulation room in full view by the public. Vendor's RFP noted that their proposed high speed central count scanner and tabulator (CCST) used for mail ballot tabulation,(DS850) provides an input hopper maximum capacity of 480 standard ballots and capacity to scan and sort 14" double -sided ballots at 300 per minute. The vendor has proposed 2 units which satisfies the RFP's specs of a combined CCST full speed throughput of 600 ballots per minute. During the product demonstration, our staff unanimously agreed that the DS850 was far superior to the ImageCast Central DRS 976. Vendor's RFP requires ballot printers to be Dominion Vendor's RFP did not include any restrictions for selecti qualified. Vendor did not include in the RFP what the of ballot printers as long as the ballot paper adheres to qualifications are for a ballot printer to be Dominion qualified. the voting machine's published paper specifications. IRCSOE wants the flexibility to purchase the ballots from the vendor of their choice provided the ballot paper adheres to the voting machines published paper specifications. Vendor mentioned during their equipment demonstration that there is a fee charged to ballot printers for ballot printer qualification testing. Vendor's state certification requires two separate devices to transmit modem results from the polling site. A Verizon 295 air card is proposed to transmit modem results from the ImageCast Precinct Scanner's wireless external modem and a CeIIGO is proposed to transmit modem results from the ImageCast Evolution Scanner's wireless external modem. Vendor's state certification includes an internal modem. One Verizon 295 air card for each polling site provides transmission of modem results. Having only one modem device, eliminates any confusion for the election workers as to which modem transmission device is necessary for each type of voting equipment. Page 1 P174 RFP REVIEW COMMITTEE'S KEY FACTORS THAT GUIDED SELECTION OF THE PREFERRED VOTING SYSTEM VENDOR I DOMINION VOTING I ELECTIONS SYSTEMS & SOFTWARE IES&Sl Vendor's ImageCast Evolution (ICE) ADA voting unit allows simultaneous standard and accessible voting which is an advantage but can also be a disadvantage. When voters with disabilities are voting on the ICE unit, standard voting is unavailable. The vendor has provided an option for a dual display monitor. The dual display monitor is housed in a voting booth and is connected to the ICE unit via a 5' or 15' tether cord. All casting of ballots must be suspended while the ADA voting session is being initiated and returned to voting by the election worker. Vendor's RFP noted that the recommended precinct system limitations are 100 ballot styles per scanner unit. During primary elections, IRCSOE programs 148 ballot styles for each early voting site. If only 100 ballot styles per scanner unit are recommended by the vendor, then IRCSOE would have to designate specific precinct ballots to designated precinct scanners. Currently IRC uses two optical scanners at each early voting site. If each optical scanner is dedicated to certain precincts, there is no back up scanner if either unit malfunctions. During the vendor's demonstration, staff mentioned the recommended 100 ballot style per scanner unit limitation. Vendor responded that the information regarding this subject in the RFP may have been in error and would get back to IRCSOE with clarification. To date no has been received. offers no on-line support. repair shipping costs paid one-way by vendor. Vendor's ExpressVote is always in a state of full disability readiness. As soon as unit is turned on, voters can vote without poll worker assistance, maintaining complete autonomy and privacy. Vendor's RFP states that the scanner unit can support up to 9,900 ballot styles per precinct scanner. Vendor offers on-line support 24/7. Warranty repair shipping costs paid round trip by vendor. Length of product life cycle from date of purchase is listed in Length of product life cycle from date of purchase is RFP as at least 10 years. �Iisted'in RFP as 13 - 15 years. Vendor has 4 full-time employees living in Florida: one Vendor has 15 full-time employees living in Florida, 7 are employee is a customer manager, one is a customer relations service technicians. The vendor has an office in manager, and two are product specialists. There are other Clearwater. There are other support personnel support personnel throughout the United States. throughout the United States. Page 2 P175 EXHIBIT P VOTING SYSTEM COST PROPOSAL I TAB 1 - COST SUMMARY Use this TAB 1 as the primary cast section. Summarize the products and services needed to meet the requirements in the Voting System Statement of Work and as described for your Voting System solUtion. Use TAB 6 to list optional items that may be purchased at the discretion of the IRCSOE. Itemize all products and services in TAB's 2.5. Complete TAB 7 to list Post Warranty Annual Software. License and Ongoing Maintenance Costs. Add additional lines and provide backup documentation as needed for the Itemization of products and services. Election Management SVstem Software All relevant Items listed in EXHIBIT C under ELECTION MANAGEMENT DESIGN 8 FUNCTIONS-ttem #22 -Components and in All relevant Items listed In EXHIBIT C under ELECTION MANAGEMENT DESIGN 3 FUNCTIONS -Item 922 Components should be included. if the Election Management Softwares listed as a package, license, etc., please use TAB 2 -EMS Software Components to list each item Included for your Voting System solution with the associated cost. (Add lines as needed. No. tfem Version 0 of Units Unit cost (Napplicable) Extended Cost 1 ElectionWare PYO Standard (Base Package) 1 $37.645.00 $37,645.00 2 E*ressUnk Software 1 54.070.00 $4,070:00 3 Election Management System Software (See Tab 2- 1 $10.098.66 EMS Software Com nests for Details $10,098.66 4 $0.00 $0.00 5 $0.00 $0.00 6 $0.00 $0.00 7 $0.00 $0.00 6 $0.00 $0.00 9 Shipping & Handling $0.00 $0.00 10 Less Discounts (specify) SEE BELOW 11 Cost Sub -Total (1). $61,813.86 Election Mana ement S' em Hardware All relevant Items listed in EXHIBIT C under ELECTION MANAGEMENT DESIGN 8 FUNCTIONS-ttem #22 -Components and in EXHIBIT D - Election Management System Standalone Network Sever/Client Components should be included. Indicate for each item listed If purchase from the Contractor is required or not. If any item listed Includes more than one type of item (bundled pricing), please use TAB 3 - EMS Hardware Components to list each item Individually with the associated cost. (Add lines as needed. 'Purcuse from No. item R Contractort0 of Units Unit cost Extended Cost or NO 1 Election Management System Hardware and Software (See Tab 3 -EMS Hardware Components for Details) NO 1 $39.323.98 $39,323.98 2 $0.00 $0.00 3 $0.00 $0.00 4 $0.00 $0.00 5 $0.00 $0.00 6 $0.00 $0.00 7 1 $0.00 $0.00 8 Shipping 8 Handling $0.00 $0.00 9 Less Discounts (specify) SEE BELOW 10 Cost Sub -Total (2) $39,328.98 P176 EXHIBIT P VOTING SYSTEM COST PROPOSAL TAB 1 - COST SUMMARY VOTING SITE DEVICES & CENTRAL COUNT SCANNER/TABULATOR Costs of support services that need to be provided for the successful implementation of the Voting System should be included in All anticipated dedverables for VOTING SITE DEVICES & CENTRAL COUNT SCANNER/TABULATOR shall be itemized and Included. Refer to EXHIBIT A4.1 and EXHIBIT K for guidance on quantilies/type of equipment to propose. If any item listed includes more than one type of item (bundled pricing), please use TAB 4 -VSD & CCST Components to list each Item Individually with associated costs. (Add lines as needed.) No, Item Version N of Units Unit cost Extended Cost 1 Optical Scanner 76 $5,840.00 S443,840.00 2 Ballot Marking Device 42 $3,500.00 $147,000.00 3 Central Count Scanner/Tabulator 2 $111,500.00$223,000.00 Unit cost 4 Peripherals (specify) DS200 Wireless Modems 76 $300.00 $22,800.00 OS200 Tote Bin 90 5225.00 $20,250.00 4GS EQ Jump Drive 8 $105.00 3840.00 8GB Jump Drive -(Additional) 76 $210.00 $15,960.00 ExpressLlrik Printer 4 $725.00 $2.900.00 5 Accessories (specify) $0.00 $0.00 6 ADA Accessories (specify) s0.00 $0.00 7 Consumables (specify) DS200 Ballot Paper - I V (500 Per Package) 5 $60.00 $300.00 ExpressVote Activation Card Stock -11" (250 Per Package) 10 $22.50 $225.00 ExpressVote Activation Card Stock -14" (250 Per Package) 10 $23.75 $237.50 ExpressVote Activation Card Stock -19" (250 Per Package) 5 $30.00 $150.00 8 Shipping & Handling NIA $9,602.75 $9,602.75 9 Less Discounts (specify) ¢'EE BELOW 10 Cbst Sub -Total (3) Sa87,105 26 SUPPORT SERVICES -INSTALLATION, TESTING, TRAINING Costs of support services that need to be provided for the successful implementation of the Voting System should be included in this section. If any Rem listed includes multiple sub -items, please use TAB SSupport Services to list each Item individually with associated costs. (Add Imes as needed.) ($10,550.00) 9 of Units No. Item of Contractor Personnel (Indicate days or Unit cost Extended Cost hours 1 On Site Project Management Support 1 16 Days $1,650.00 $29,700.00 2 Installation & Acceptance Testing N/A All Proposed S26,925.00 $26,925.00 Units 3 Training 1 7 Days $1,650.00 $11,550.00 4 Election On -Site Support (One Event includes a person on-site the day before, day of, and day after,election) 1 3 Events $4,525.00 $13.575.00 5 Less Discounts (specify) SEE BELOW 6 1 Cost Sub -Total (4) =81;750.00 Customer.Discou_ t►t 1 Less Customer Discount (5104,874.97) 2 Less Trade -In Allowance ($10,550.00) TOTAL COST (1+2+3+4) I 5844,857.92 P177 EXHIBIT P VOTING SYSTEM COST PROPOSAL TAB 2 - EMS SOFTWARE COMPONENTS Use this TAB 2 to itemize components and associated costs included'in the TAB 1 -cost summary under Election Management System Software for any item listed as a package, license, etc. (Add lines as needed.) -No. Itemf Version is b/e # of Units Unit cost Extended Cost 1 ElectionWare PYO Standard (Base Package) 1 $37,645.00 $37,645.00 2 ExpressLink Software 1 $4,070.00 $4,070.00 3 Extemal Connector License for Modeming 2 $2,580.00 $5.160.00 4 Cerberus FTP Pro 6.0.7.1 (DS200.Modeming) 2 $654.67 $1,309.34 5 Cerberus FTP Pro 6.0.7.1 (DS850 Networking) 2 $654.67 $1,309.34 6 Microsoft Excel 2013 2 $280.00 $560.00 7 Adobe Acrobat Standard XI 4 $401.33 '$1,605.32 8 WS FTP Pro Ipswitch 12.4 2 $77.33 $154.66 9 $0.00 10 $0.00 $0.00 11 $0.00 $b.00 12 $0.00 $0.00 13 $0.00 $0.00 14 $0.00 $0.00 15 $0.00 $0.00 16 $0.00 $0.00 TOTAL $51;813.66 Footnotes: 1 See "TAB 1 -Cost Summary" for available Customer Discount. P178 EXHIBIT P VOTING SYSTEM COST PROPOSAL TAB 3 - EMS HARDWARE COMPONENTS Use this TAB 3 to itemize components and associated costs included in the TAB 1 -Cost Summary under Election Management System Hardware that includes more than one type of item (bundled pricing.) (Add lines as needed.) Footnotes: 1 See "TAB 1 -Cost Summary" for available Customer Discount. P179 Purchase from No. Rem Contractor Required #.of Units Unit cost Extended Cost (YES or NO)' 1 Dell Poweredge R230 (Data Communication Server NO 2 $3,213.33 $6,426.66 4 Dell Poweredge R430 (EMS File Server.) NO 2 $6,466.67 $12,933.34 2 Dell E2215HV 22" Wide LED LCD VGA Monitor NO 4 $180.00 $720.00 3 APC Smart -UPS C 1500VA 2U Rack Mountable Servers NO 2 $687.00 $1,374.00 5 Deli Optiplex 5040 Mini (Desktop) NO 4 $1,620.00 $6,480.00 6 Uninterruptible Power Supply (UPS) 'Battery Backu 750 VA For Workstations NO 2 $140.00 $280.00 7 OKI B432DN Mono Laser Duplex Printer NO 1 $416.00 $416.00 8 Startech 6' USB 2.0 A -B Cable NO 1 $3.33 $3.33 9 Cisco ASA 5505 10 U BDL Chas S/W 10U 3DES/AES (Cisco Smartnet F/ ASA 5505 - 1YR) NO 1 $581.33 $581.33 10 D-Link Gigabit Network Switch,'8 Port NO 1 $62.67 $62.67 11 Dell 24U Rack Enclosure (Does not include PDU's or Shelves NO 1 $1,353.33 $1,353.33 12 Dell Latitude E5700 (Laptop) NO 4 $2,173.33 $8,693.32 13 $0:00 $0.00 14 $0.00 $0.00 15 $0.00 $0.00 TOTAL $39,323:98 Footnotes: 1 See "TAB 1 -Cost Summary" for available Customer Discount. P179 EXHIBIT P VOTING SYSTEM COST PROPOSAL TAB 4 - VSD & CCST COMPONENTS Use this TAB 4 to itemize components and associated costs included in Ore TAB 1 -Cost Summary under VOTING SITE DEVICES 6 CENTRAL COUNT SCANNER/TABULATOR that include more than one type of item. (Add Imes as needed.) Footnotes: 1 See "TAB 1 -Cost Summary' for available Customer Discount. P180 Purchase from No. Item Contractor Required ti.of Units Unit cost Extended Cost (YES or NO) Model DS200 (Includes Scanner, Internal 1 Backup Battery, Plastic Ballot Box with Steel Door and e -Sin, Paper Roll, and 8GB Jump YES 76 $5,840.00 $443,640.00 Drive) 2 DS200 Wireless Modem (Price does not include data transmission fees) YES 76 $300.00 $22,8Q0,00 3 DS200 Tote Bin YES 90 $225.00 $20,250.00 4 4GB EQ Jump Drive YES 6 $105.00 564000 5 8GB Jump Drive (Additional) YES 76 $210.00 S15,9W.00 6 DS200 Ballot Paper - 11" (500 Per Package) YES 5 $60.00 .$300,00 ExpressVote Ballot Marking Device'(Includes 8 Terminal, Soft -Sided Case, -internal Backup Battery. ADA Keypad, Headphones, and 4438$3,500.00 YES 42 $147,000.00 Flash Drive 9 ExpressLink Printer YES 4 $725:00 $2,90D:00 10 ExpressVote Activation Card Stock -11" (250 Per Package) YES 10 $22.50 $225.60 11 ExpressVote Activation Card Stock -14" (250 Per Package) YES 10 $23.75 $237.50 12 ExpressVote Activation Card Stock •19" (250 Per Package) YES 5 $30.00 $150.00 Model DS850 (Includes Scanner, Initial Annual License Fee, Steel Table, Start -Up Kit, Dust 6 Cover, Reports Printer, Audit Printer, Battery YES 2 $111,500.00 $223,000.00 Backup, Two (2) USB Cables, and Three (3) 8GB Thumb Drives Shipping S Handling (Includes Preparation, 7 Packaging, and Palletization of Trade -In YES N/A $9,602.75 $9,6152.75 Equipment) 8 $0.00 $0.00 9 $0.00 $0.00 70 $0.00 $0.00 TOTAL 1111110.1105.25 Footnotes: 1 See "TAB 1 -Cost Summary' for available Customer Discount. P180 EXHIBIT P VOTING SYSTEM COST PROPOSAL TAB 5 - SUPPORT SERVICES Use this TAB ti to itemize components and associated costs included In the TAB 1 -Cost Summary under SUPPORT SERVICES - INSTALLATION, TESTING, TRAINING that include more than sub -items. (Add lines as needed.) Footnotes: 1 See " fAB 1 -Cost Summary" for available Customer Discount. P181 # of Units No. mom Contractor (Indicate days or Unftcost Extended Cost Personnel hours) 1 Installation - EMS at Customer Site NIA 4 Days $2,300.00 $9,200.00 2 Installation - DS200 NIA 76 Units $115.00 $8,740.00 3 Installation - ExpressVote BMD N/A 42 Units $105.00 $4,410.00 4 Installationtrraining Fee (1st Unit) - DS850 N/A 1 Unit $3,575.00 $3,575.00 5 Instailation/rraining Fee (Each Additional Unit) - DS850 NIA 1 Unit $1,000.00 $1;000.00 6 Equipment Operations Training Day 1 2 Days $1,650.00 $3,300.00 7 Software Training Day 1 5 Days $1,650.00 $8,250.00 8 ES&S Voter Education Videos and Artwork Materials In Digital Format NIA 1 Included Included 9 Election Onsite Support (One Event includes a person on- site the day before, day of, and day after election) 1 3 Events $4,525.00 $13,575.00 10 Project Management 1 18 Days $1,650.00 $29,700.00 11 $0.00 $0.00 12 $0.00 $0.00 13 $0.00 $0.00 14 $0.00 $0.00 15 $0.00 $0.00 16 $0.00 $0.00 17 $0.00 $0.00 TOTAL i811750.00 Footnotes: 1 See " fAB 1 -Cost Summary" for available Customer Discount. P181 EXHIBIT P VOTING SYSTEM COST PROPOSAL TAB 6 -OPTIONAL ITEMS & SERVICES Use this TAB 6 to itemize optional items and services and the associated costs that may be purchased at the discretion of the IRCSOE. (Add lines as needed.) OPTIONAL EMS SOFTWARE COMPONENTS (including web -based applications) No. Item Version if applibabLe of Units Unit cost Extended Cost 1 $0.00 $0.00 2 $0.00 $0.00 3 $0.00 $0.00 4 $0.00 $0.00 5 $0.00 $0.00 6 $0.00 $0.00 OPTIONAL. EMS HARDWAR_ E COMPONENTS No. Item Model (if applicable) # of Units Unit cost . Extended Cost 1 $0.00 $0.00 2 $0.00 $0.00 3 $0.00 $0.00 4 $0.00 $0.00 5 $0.00 $0.00 6 $0.00 $0.00 T ao N W EXHIBIT P TEM COST PROPOSAL ONAL'ITEMS & SERVICES MORAL COUNT SCANNERN-ASULATOR s-Consumables-Modems=Media etc. (Including web -based services & training) Model (if applicable) # of Units Unit cost Extended Cost At& $0.00 $0.00 ( ic Unit cost Extended Cost $0.00 $0.00 Personnel dys r da days $0.00 $0.00 hours) $0.00 $0.00 1 $0.00 $0.00 $0.00 2 $0.00' $0.00 $0.00 $0.00 3 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 OPTIONAL SERVICES & TRAINING (Including web -based services & training) # of _ # of Units At& Item Contractor ( ic Unit cost Extended Cost Personnel dys r da days hours) 1 $0:00 $0.00 2 $0.00 $0.00 3 $0.00 $0.00 4 $0.00 $0.00 5 $0.00 $0.00 s $0.00 $0.00 EXHIBIT P VOTING. SYSTEM COST PROPOSAL TAB 7 - Post Warranty Annual ,Software License and Ongoing Maintenance Costs Contractor shall ensure that all associated costs are included In the below annual maintenance cost J 00 A Year Total No. ' Item 1 2 3 4 _ 5 6 _ 7 8 9 10 Cost 1 Election Management System Software Warranty $43,369.00 $43.369.00 $0.369.00 $43,369.00 543:369.00' $43,369.00 $43.369.00 $43,369.00 $43,369.00 5390.321.00 Period 2 Optical Scanner-Finnw2Ye P rranty $6,992.00 $6,992.00 $6,992.00 $6,992.00 $6,992.00' $6.992.00 $6,992.00 $6,992.00 $6,992.00 S62.928.00 3 Optical Scanner -Hardware Warranty Period $16,188.00 $16,188.00 $16,188.00 $16,188.00 $16,188.00 $16,188.00 $16,188.00 $16,188.00 316,188.00 $145,692.00 4 Ballot Marking Device -Firmware Warranty Period $3,150.00 $3,150.00 $3,150.00 $3,150.00 $3,150.00 $3,150.00 53,150.00 $3,150.00 $3,150.00 $28,350.00 5 Ballot Marking Device -Hardware Warranty Peri6 $5,796.00 $5,796.00 S5,796.00 $5,796.00 $5,796.60 $5,796.00 $5,796.00 $5,796.00 $5,796.00 552,164.00 Central Count Scanner/Tabutator-Firmware Warranty Period $3,628.00 $3.626,00 $3.628.00 $3.628.00 $3,628.00 $3,628.00 $3,628.00 $3,628.00 $3,628.00 $32,652.00 7 Central Count ScanneNTabulator-Hardware warranty Period $9,204.00 $9,204.00 $9,204.00 $9,204.00 $9,204.00 $9,204.00 $9,204.00 $9,204.00 $9,204.00 582.836.00 8 Peripherals Warranty Period NIA N/A NIA N/A NIA NIA WA NIA WA $0.00 9 ExpressUnk Software Warninty Period $4,689.00 $4,689.00 $4,689.00 $4,689.00 $4,689.00 $4,689.00 $4,689.00 $4,689.00 $4,689.00 542,201.00 10 Total Costs Years 1 -10 5837.144.00 J 00 A INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Stan Boling, AICP; Community Development Director THROUGH: John W. McCoy, AICP; Chief, Current Development FROM: Ryan Sweeney; Senior Planner, Current Development DATE: March 6, 2017 SUBJECT: Florida Power & Light Company's Request for Special Exception Use Approval for a Private Heavy Utility (Solar Energy Center) [SP -SE -17-03-01 / 2016110089-78358] It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of March 21, 2017. DESCRIPTION & CONDITIONS Culpepper & Terpening, Inc., on behalf of Florida Power & Light Company (FPL), has submitted an application for major site plan and special exception use approval to construct a new private heavy utility (solar energy center). The subject site is approximately 697 acres in size and is located on the east side of 122nd Avenue SW, immediately north of the Indian River County/St. Lucie County boundary (see attachment 3). The site is zoned A-2, Agricultural -2 (up to 1 unit per 10 acres), a zoning district in which special exception use approval is required for private heavy utilities (including solar energy centers). The proposed solar energy center will consist of approximately 350 acres of solar arrays, stabilized access pathways, and an on-site electrical substation. The remainder of the site (i.e. the southern half) is not proposed for development at this time (see attachment 6), and any future use will be subject to A-2 zoning district regulations. It should be noted that the proposed project includes an on-site electrical substation. An electrical substation as a stand-alone use in the A-2 zoning district would be classified as a private limited utility, and would require administrative permit use approval by the Planning & Zoning Commission (PZC), but would not require approval by the Board of County Commissioners (BCC). The proposed solar energy center, which includes the on-site substation as an accessory use/improvement, must be reviewed through the special exception use approval process, and that process requires public hearings by the PZC and the BCC. If the subject solar energy center project is approved, then the on-site substation will also be approved as an accessory use/improvement. In this case, the applicant has applied for concurrent major site plan and special exception use approval. Consistent with the County land development regulations (LDRs), staff has approved the major site plan application subject to BCC approval of the special exception use request. C \Users\GRANIC-1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@F0050FF3\@BCL@F0050FF3.docx P185 The BCC now needs to consider the special exception use request for the proposed private heavy utility (solar energy center), conduct a public hearing, and approve, approve with conditions, or deny the request. Pursuant to Section 971.05 of the LDRs, the BCC is to consider the appropriateness of the requested use for the subject site and compatibility of the use with the surrounding area. The BCC may recommend reasonable conditions and safeguards necessary to mitigate impacts and to ensure compatibility of the use with the surrounding area. PLANNING AND ZONING COMMISSION ACTION: At its meeting of February 23, 2016, the PZC voted 5-0 to recommend that the BCC grant special exception use approval with the conditions recommended by staff (see attachment 2). ANALYSIS 1. Size of Development: Overall site size: 697.07 acres Area of development: 354.60 acres Note: The site currently consists of 3 separate parcels that must be combined through a unity of title. The applicant must provide a recorded unity of title that combines the 3 separate parcels prior to site plan release. 2. Zoning Classification: A-2, Agricultural -2 (up to 1 unit per 10 acres) 3. Land Use Designation: AG -2, Agricultural -2 (up to 1 unit per 10 acres) 4. Building Area: Proposed: 540 square feet (prefabricated equipment vault) 5. Impervious Area: Proposed: 766,333 square feet or 17.59 acres Note: The impervious area calculations include the on-site substation compound that will be entirely covered with a loose rock material, the equipment vault, and the proposed stabilized access pathways that will provide access to the solar panel arrays. Building area, parking area, and stabilized pathways are not counted as open space. 6. Open Space: Required: 80% Proposed: 95% Note: The solar arrays are post -mounted above the existing grade (i.e. the existing ground level), which will remain unaltered underneath the arrays. The open ground underneath the arrays is considered open space. 7. Traffic Circulation: Access to the proposed project will be provided via a gated, stabilized two-way driveway connection to 122nd Avenue SW, which is a semi -improved dirt road located within St. Johns Improvement District (SJID) right-of-way. The proposed site layout includes a modified grid network of 16' to 20' wide stabilized access pathways to allow maintenance vehicles access throughout the site, and to provide access to the on-site substation compound (see attachment 6). C:\Users\GRANIC-1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@F0050FF3\@BCL@F0050FF3.docx K P186 In accordance with County LDRs, the applicant has submitted a project traffic study which has been reviewed and conditionally approved by Public Works. That conditional approval included an approval condition that all County culvert crossings along the project access route (for construction vehicles) shall be reinforced with 12 inches of asphalt millings installed over the culvert(s) for a distance of 50 feet each way from the centerline of each culvert crossing. Currently, there are no County culvert crossings along the proposed project access route, which is along 122nd Avenue, from SR 60 to the project site. However, an alternate project access route may be proposed, if necessary. Therefore, the applicant shall obtain approval of any alternate project access route from Public Works, and the applicant shall install the required improvements for any County culvert crossings, prior to those County culvert crossings being utilized for project (construction) traffic. The project's driveway location, design, internal circulation plan, and traffic study have all been approved by Traffic Engineering. 8. Off -Street Parking: The subject site will be an unmanned, restricted access solar energy center, and will be accessed only by authorized maintenance crews on an infrequent basis. The LDRs do not require permanent off-street parking spaces for such unmanned facilities. The proposed site layout provides adequate space for maintenance vehicles to maneuver and park within the site. Therefore, the project site plan provides sufficient parking area on-site. 9. Landscape Plan: The proposed landscape plan satisfies the requirements of LDR Chapter 926, including nonvehicular area landscaping and an adjacent properties buffer provided along the exterior perimeters of the on-site substation. All of the landscaping identified on the project landscape plan must to be installed prior to the issuance of a project C.O. 10. Stormwater Management: The applicant submitted a preliminary stormwater management plan that has been reviewed and approved by Public Works. That plan proposes to utilize the existing grove furrows/ditches to convey and treat the minimal amount of stormwater runoff that will be generated by the project. Prior to site plan release, the applicant must obtain a County Type "B" Stormwater Permit pursuant to Chapter 930 of the County LDRs. 11. Utilities: The project will be an unmanned facility, and will not include any bathroom facilities. Therefore, no well or septic permits are required or proposed. The County Department of Utility Services and the Department of Health have acknowledged that the site will not include any utility provisions, and have approved the associated project site plan. 12. Extended Roadway Grid Network: Per Policy 3.8 of the Transportation Element of the County Comprehensive Plan, the County must consider protection of the extended roadway grid network during the site plan review and approval process (see attachment 4). The applicant has depicted on the project site plan the extended roadway grid network for all potential extended roads that may cross the site at some time in the future (17th Street S W, 21 st Street S W, 110 Avenue SW, and 122nd Avenue SW). Please see attachment 6. Those potential extended road locations correspond with the proposed on-site stabilized access paths and are clear ofproposed solar panel arrays. Consequently, staff has confirmed that the subject extended roadway grid network is properly protected with respect to the proposed project. 13. Specific Land Use Criteria: Pursuant to LDR section 971.44(2), the following criteria for private heavy utilities apply to this project: C'\Users\GRANIC—I\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@F0050FF3\@BCL@F0050FF3.docx P187 Per Chapter 901, the definition of utilities, public and private — heavy includes "all major electrical generation plants (generating fifty (50) megawatts or more), major sewage treatment and disposal facilities, and major water purification plants; " Note: The proposed use (solar energy center) meets the definition of a private heavy utility. 2. Any power generation facility shall be consistent with the provisions of the Florida Electrical Power Plan Citing Act, Chapter 23, Section 23.09191 F.S.; Note: The proposed solar energy center will have a maximum gross capacity of 74.5 megawatts, and is therefore exempt from the Florida Electrical Power Plant Siting Act. 3. All below -ground high voltage cables within a utility right-of-way shall be made known to the public through the use of signs posted therein; Note: There are no proposed below -ground high voltage cables within a utility right-of-way. Therefore, the above referenced signage criteria do not apply to the subject project. It should be noted that "high voltage" warning signs will be provide in English and Spanish along the perimeter security fence of the on-site substation compound. 4. The disposal of all waste, gaseous, liquid or solid, shall comply with all federal, state and local laws; Note: It is anticipated that no hazardous or toxic waste will be generated by the proposed project. The applicant has acknowledged that if there is any disposal of waste, gaseous, liquid, or solid, such disposal will comply with all federal, state, and local laws. 5. Between all above -ground facilities, (except distribution and collection facilities) and adjacent properties having a residential land use designation, a Type 'A "buffer (reduce to "B" buffer where abutting a local roadway, reduce to "C" buffer where abutting a Thoroughfare Plan roadway) (with six-foot opaque screening) as specified in Chapter 926, Landscaping shall be provided; Note: All of the adjacent properties have an AG -2, Agricultural -2 (up to 1 unit per 10 acres) agricultural land use designation, and no adjacent property has a residential land use designation. Therefore, the above referenced landscape buffer requirements do not apply to the subject project. 6. In all zoning districts except the industrial districts, all equipment, machinery, and facilities which cannot, by their size or nature, be located within an enclosed building shall be separated from adjacentproperties having a residential land use designation by a Type "C" buffer (with six-foot opaque screening) as specified in Chapter 926, Landscaping; C:\Users\GRANIC-1 \AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@F0050FF3\@BCL@F0050FF3.docx 4 P188 Note: As described in item 5 above, all of the adjacent properties have an AG - 2, Agricultural -2 (up to 1 unit per 10 acres) agricultural land use designation, not a residential land use designation. Therefore, the above referenced landscape buffer requirements do not apply to the subject project. 7. Driveways located in close proximity to adjacent properties having a residential land use designation shall provide a six-foot opaque screening between the driveway and adjacent property. An eight foot opaque screen may be required if deemed necessary to mitigate noise and visual impacts. Note: As described in item 5 above, all of the adjacent properties have an AG -2, Agricultural -2 (up to 1 unit per 10 acres) agricultural land use designation, not a residential land use designation. Therefore, the above referenced driveway screening requirements do not apply to the subject project. 14. Surrounding Land Use and Zoning: North: Citrus Groves / A-2 East: Citrus Groves / A-2 South: SJID Canal, St. Lucie County (Citrus Groves) / AG -5 (St. Lucie County Zoning) West: 122nd Avenue SW, Citrus Groves / A-2 All conditions recommended by staff have been accepted by the applicant. RECOMMENDATION Based on the analysis above, staff recommends that the BCC grant special exception use approval for a private heavy utility facility (solar energy center with on-site substation) to be known as FPL Indian River Solar Energy Center with the following conditions: 1. Prior to site plan release, the applicant shall provide a recorded unity of title that combines the three separate parcels currently comprising the project site. 2. Prior to utilizing an alternative project access route, the applicant shall: a. Obtain approval of any alternate project access route from Public Works. b. Install the required improvements for any County culvert crossings. 3. Prior to issuance of a certificate of occupancy (C.O.), the applicant shall install all required landscape improvements as shown on the approved project landscape plan. ATTACHMENTS 1. Application 2. Excerpt from Draft February 23, 2017 PZC Minutes 3. Location Map C:\Users\GRANIC—I\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@F0050FF3\@BCL@F0050FF3.docx P189 4. Extended Roadway Grid Network Map 5. Aerial 6. Site Plan 7. Landscape Plan P190 SPECIAL EXCEPTION SITE PLAN (SPSE) APPLICATION FO t'cy%C)'! PROJECT NAME (Please Print). FPL Indian River Solar 1Kgr C", I xr� ct U C PROPOSED PROJECT USE: Construct energy generation facility (solar farmN CORRESPONDING PRE -APPLICATION CONFERENCE PROJECT NAME AND CDPLUS ASSIGNED FILE NUMBER (IF ANY): PROJECT#: 2016110089 -- '713 51 —SP -SE ---L7_ O W�ER: (PLWE PRINT) AGENT (PLEASE PRINT) V S ti�QPQYeS,c C/o Florida Power & Light Company David Knight, PE NAME NAME 700 Universe Blvd. 80 Royal Palm Pointe, Suite 401 ADDRESS ADDRESS Juno Beach, FL 33408 Vero Beach, FL 32960 CITY, STATE, ZIP CITY, STATE, ZIP 561-304-6161 PHONE NUMBER Krista.Hendricks@nexteraenergy.com EMAIL ADDRESS Krista Hendricks CONTACT PERSON 772-569-5505 PHONE NUMBER davidk@knightmcguire.com EMAIL ADDRESS David Knight CONTACT PERSON - SIGNATURE OF OWNER OR AGENT PROJECT ENGINEER (PLEASE PRINT) PROJECT SURVEYOR: (PLEASE PRINT) Culpepper & Terpening, Inc. NAME 2980 South 25th Street ADDRESS Ft. Pierce, FL 34981 CITY, STATE, ZIP 772-464-949'7 PHONE NUMBER(s) Culpepper & Terpening, Inc. NAME 2980 South 25th Street ADDRESS Ft. Pierce, FL 34981 CITY, STATE, ZIP 772-464-9497 PHONE NUMBER(s) BTerpening@ct-eng.com BTerpening@ct-eng.com EMAIL ADDRESS EMAIL ADDRESS Butch Terpening Butch Terpening CONTACT PERSON CONTACT PERSON 1801271/ Street, Vero Beach FL 32960 FACommunity Development\APPLICATIOWCurDev appliestionAspse app onlystf Revised April 2016 Page 1 of 3 Attachment 1 P191 • DOES THE REQUEST INCLUDE A CONCEPTUAL PLAN ONLY OR A CONCEPTUAL AND "FINAL" SITE PLAN?: Conceptual and Final • AMOUNT OF NEW IMPERVIOUS SURFACE: S .FT. 8 2 6, 3 3 3 s f (18.9 l a c re s) • SITEADDRESS: 1750 122nd Avenue SW, Vero Beach, FL 32968 33383100000500000001.0; • SITE TAX PARCEL ID#(5):33383000000500000004.0.; 33383100000100000001.0 • IS ALL OR A PORTION OF PROJECT IN ENVIRONMENTALLY SENSITIVE AREA AS DESIGNATED IN THE COMPREHENSIVE PLAN OR ADDRESSED IN A PRE -APP CONFERENCE? YES X NO • FLOOD ZONE: A ZONING: A-2 (Agricultural) FLUE: AG -2 (Agricultural) • TOTAL (GROSS) ACREAGE OF PARCEL: 6-97-07 • AREA OF DEVELOPMENT (NET) ACREAGE: 3 5 4.6 • PROPOSED CHANGES TO EXISTING DEVELOPMENT fIF APPLICABLE): A. NUMBER OF UNITS: FROM N/A TO B. DENSITY: FROM N/A UNITS PER ACRE TO UNITS PER ACRE • CHANGE IN USES BY SQUARE FEET GROSS BUILDING AREA USE: FROM N/A SOXT.OF (USE) TO N/A SO. FT. OF (USE) COMMENTS: "PLEASE COMPLETE APPLICATION CHECKLIST ON NEXT PAGE** 1801276 Street, Vero Beach FL 32960 F:1Community Dcvelopm=&APPLICATIONSWurDev appheationslspse app only.rtf Revised April 2016 Pogo 2 of 3 Attachment 1 P192 SPECIAL EXCEPTION SITE PLAN APPLICATION SUBMISSION CHECKLIS`C MATERIAL (note N/A where applicable) YES NO 1. EVIDENCE OF PRE -APP CONFERENCE IF PROJECT OVER X _ 20 UNITS OR 40,000 SQ. FT. NEW RVIPERVIOUS SURFACE 2. Fee: Administrative Approval $200.00 Minor $650.00 Major < or = 5 acres: $1000.00 > 5 but < 10 acres: $1200.00 =or> 10 acres: $1400.00 X Special Exception Use fees required in addition to above site plan fees: $975.00 less than 40 acres $1075.00 40 -100 acres x $1275.00 over 100 acres +$ 50.00 for each additional 25 acres over 100 acres 3. Completed Application Form, and if pre -app conference already held, then a pre -application conference discrepancy letter response or summary of plan revisions X 4. Ten (J 0) Copies of the Site plan X 5. Two (2) S� Site Surveys X 6. Two (2) aerials of site with project overlaid, showing surrounding 200 feet X 7. One (1) Copies of the Owner's Deed X 8. Letter of Authorization (if applicant is not owner) X 9. One (1) Copy of the Drainage Report X 10, Completed Tree Removal Permit Application OR Signed Exemption Form X 11. Completed Land Clearing Permit Application OR. Signed Exemption Form X 12. Three (3) sets signed, conceptual floor plans and elevations prepared by architect or engineer (when project is required by Florida law to have such architectural or engineering drawings) N/A 13. Environmental Survey if all or portion of project in environmentally sensitive are X 14. Concurrency Application or Acknowledgement Form X 15. Written statement and photograph of posted sign N/A (Needed if Planning & Zoning approval required) Y 180127' Street, Vero Beach FL 32960 F'1CommunityDevelopmenMPPLICATIONS1CurDev applimfions\spse app only.nf Revised April 2016 Page 3 of 3 Attachment 1 P193 A. Pointe West East Village Phase 2: Request for preliminary PD plan/plat approval for 161 residential lots. Redus EL LLC, Owner. Masteller & Moler, Inc., Agent. Located on the east side of 74th Avenue, south of 16th street, and. is bounded by the Pointe West golf course on three sides and by the East Village on one side (west side). Zoning: PDTND (Planned Development Traditional Neighborhood Design). Land Use Designation: AG -1 (Agricultural 1 unit per 5 acres). Phase 2 Density: 3.35 units per acre; Overall Point West Density: 1.99 units per acre (PD -17-02-01 / 99070681-78258) [Quasi -Judicial] The secretary administered the testimonial oath to those present who wished to speak at tonight's meeting on this matter. Mr. DeBraal asked the Commissioners to reveal any ex -parte communication with the applicant or any conflict that would not allow them to make an unbiased decision. Mr. Landers disclosed that he is a resident of Pointe West East Village Phase 1 but that it would not prohibit him from making a fair decision regarding this request. Mr. John McCoy, Chief of Current Development, reviewed information regarding the request for preliminary planned development (PD) plan/plat approval and gave a PowerPoint presentation, copies of which are on file in the Board of County Commissioners (BCC) Office. He recommended that the Commissioners grant preliminary PD plan/plat approval for the Pointe West East Village Phase 2 with the conditions listed in the staff s report. Applicant Mr. Steve Moler, representing Masteller & Moler, Inc., clarified details of the proposed project. ON MOTION BY Dr. Day, SECONDED BY Ms. Waldrop, the members voted unanimously (5-0) to approve staff recommendations on this Quasi - Judicial matter. Public Hearing Vice Chairman Brognano read the following into the record: A. FPL Indian River Solar Energy Center: Request for special exception use approval for a private heavy utility facility (solar energy center). Florida Power & Light Company, Owner. Culpepper & Terpening, Inc., Agent. Located on the east side of 122nd Avenue SW, immediately PZC/Unapproved 2 February 23, 2017 F;1BCC\AI1 CommitteesT&L2017—AGENDAS & MINUTESIPZC 022317.doc Attachment 2 P194 north of the Indian River County/St. Lucie County boundary. Zoning: A- 2 (Agricultural 2 up to 1 unit per 10 acres). Land Use Designation: AG -2 (Agricultural 2 units per 10 acres). (SP -SE -17-03-01 / 2016110089- 78358) [Quasi -Judicial] The secretary administered the testimonial oath to those present who wished to speak at tonight's meeting on this matter. Vice Chairman Brognano asked the Commissioners to reveal any ex -parte communication with the applicant or any conflict that would not allow them to make an unbiased decision. Mr. Grall disclosed that he did attend the recent FPL open house related to this project but that it would not prohibit him from making a fair decision regarding this request. Mr. Ryan Sweeney, Senior Planner of Current Development, reviewed information regarding the request for special exception use approval and gave a PowerPoint presentation, copies of which are on file in the Board of County Commissioners (BCC) Office. He recommended that the Board recommend that the Board of County Commissioners (BCC) grant special exception approval for the proposed solar energy center with the conditions stated in the staff report. Applicants Mr. Bruce Barkett, Mr. Bart Gaejens, Ms. Krista Hendricks and Ms. Kelly Fagan, representing FPL, clarified details of the proposed project and gave a PowerPoint presentation, copies of which are on file in the Board of County Commissioners (BCC) Office. ON MOTION BY Dr. Day, SECONDED BY Mr. Grail, the members voted unanimously (5-0) to accept staff recommendations on this Quasi -Judicial T matter. �• Commissioner's Matters There were none. Plannina Matters Mr. Stan Boling, Community Development Director, said that he anticipated a need for both the March 9 and the March 23 meetings. Attorney's Matters There were none. PZC/Unapproved 3 February 23, 2017 F:1BCCIAII CommitteesT&L2017 AGENDAS & MINUTESTM 022317.doc Attachment 2 P195 Subject Site Zoned A-2 ST: LUCI'E COUNTY D All surrounding Indian :Raver County parcels zoned A-2 Attachment 3 Comprehensive Plan CR54 Tref i3Ro 69TH 65TH 61ST S' $ 46TH ST itC.OASBN8t10A BAtI.'�, !S${ . Q" 9, Snf si 17TH ST 17TH ST 21ST S1 SM ST 12TH ST at" 4TH 1STSTQ 5TH ST; Figure 4.10' g Extended Roadway Grid Network - Urban Collector'& local Road ... Rural Principal Arterial Functional Class a' Rural Major collector Urban MinorArt flat. Urban principal Arterial „++++++ Rural Minor Arterial ® Municipalities Urban Principal Arterial - Interstate Rural Principal Me& - Interstate Community Development Department Transportation Element • .i miT�p+nn w�md 1 � - • • 9 o / + L3 � p °d Miles 0 1.5 3 6 Indian River County 86 Attachment 4 W 4 co OD S 89'12'19' E 51.9.54- 1.9.5 'z z N � I `a,IW1iL 4i " 4 �' N 8916'12* N 5143.81' - - —••-. ,- _•••^ •. - -SC. ZlRcri-COUNiY." _ •�- r - _, .-t-- _ _ �'.... _ _ - _ -li` - u..s .. ewwc w..c n ac w :•m nno aK.nc. CUL►[►►[R3ttR►[LINO, INC <ouos+�.. • w I • e .v....00 - R E v I S 1 o N S— - FPL INDIAN RIVER SOUR ENERGY CENTER fscnn.. � SITE AERIAL 1e -lea 1 d 1 co OD Md • ' r I I � II --------_�------ J-- _ - __ - { 122ND AVENUE SW I N 00'24'17.1W 5184.64' I I I I I I 1 I R I � �a III II I z -LLM T- 7 II � d$ , i:3� 01 all If I a ops. I III ��T9^ _0 s I, I e I I p l I I 1 I 1 I I I to I a 8 Q E 5 00'18'1 B• E 517&72' _ _._ �r _$ _ 1_ tl'4TNAVENUE- S%. _ _{ _ _ } _ _ _-I _ _- _ _• $ - -- OOZd FPL Indian River Solar Energy Center Special Exception Use Board of County Commissioners March 21, 2017 Special Exception Process ➢ Special Exception Use — Appropriateness and compatibility of the requested use — Specific Land Use criteria [971.44(2)] — Two public hearings (1 PZC & 1 BCC) );, BCC is to: — Approve request — Approve request with conditions — Deny request 2 10AI Location Map d r,''. W- N _ —'----- � j� ��x ••.a.�.�, ,fie. - 7 ......_.....------------------ `t Allsurruundinp Indian River County - "�•,F,,� &,rY - .=k'. parcels coned A-2 St. Lucie County Aerial v � - I, � a -- St. Lucie County flaOQR B Overall Site Plan IArea of Development= 11 1 k' 1 • Area to Remai� Vacant flaOQR B Site Plan Detail Vehicular Access Plan 4M, j; tj ..... ....... mv Ci F'q Do Vehicular Access Plan j; tj ..... ....... Gated, stabilized Stabilized access driveway connection to pathway (typical) IL jqi 122nd Avenue SW IL 7- a II F'q Do Driveway Detail t t PROPOSED 7' SECURITY FENCE _t t SITE ENTRANCE Gated, stabilized I driveway connection to I 122"d Avenue SW 1t; Stabilized access pathway (typical) 9 (';aoo -6 Landscape Plan ==�i`���_'•;:>> rte? �:_'• I q\ V. I i I I I 1 ;,• _ 1 Substation i I )) I I equipment u�ro+� 11 PZC Action ➢ On February 23, 2017, the PZC voted 5-0 to recommend that the BCC grant special exception use approval with the conditions recommended by staff. ➢ The applicant has agreed to all recommended conditions. 12 Staff Recommendation Staff recommends that the BCC grant special exception approval for the proposed solar energy center with conditions stated in the staff report, related to: • Unity of title • Landscape improvements • County culvert crossing improvements 13 Extended Grid ROWs 'PR 'SE RVIGE:PAT'-{' TY "wr A'PPROXIMATE'LOCATION OF x `'�X _-"`�'w'•`TNE,'80` FU.TURE,•77Ty`,STREET;:=SiN"� EXTENDED ,RIGHT=OP;JWAY-'. 14 0 P';�00 4 I I u,m ea`ias C��+,w,yW R -�j O GFI 3 §�I C� CULPEPM1 ER�ST•ERPEN IN6�,e'wN e - R E V I S I 0 N S- al. .vnn <o � n PN1mfv rne^ren 10CATION MAP . „� ..----,w -• - -- VICINITY MAP • .ue..vauu,.+u,w..�.w,xvoW �� -ao, .vmm.w d•u.. �.Y miiw: uuT:l"i�"«.'°R".� FPL INDIAN RIVER ENERGY CENT KEY SHEET a'.5. ar_.. __ ENER EN ER G`��` vvoria-s if -i pilouucer or rene, Opera tmi rgviFr 30-U.S.-states 6 otsistenfly=ranks among N 0 '44 Largest of Florida's i �4 ����t9 about half the state m customer accounts - o nea Ily1�0' ri �����n �eoale [�C ��C eft utility in the U.S. 101 Our Record We're enabling reliabic reducing emissions ar customer bills low for 0 CHANGING THE CURRENT.. FPL. Tripled solar in 2016 Three new ~74 MW solar PV projects placed in service Q4 2016 5 • Leveraged multiple advantages to bring cost- effective solar to Florida for the first time 0 CHANGING THE CURRENT.. FPL. The Indian River Solar Energy Center is located west of I-95 Project Facts • 74.5 MW on 355 acres • Connecting to existing FPL transmission grid • Construction planned for completion in December 2017 • No additional demand on public services (water and sewage) • No impacts to adjacent farming operations 6 a CHANGING THE CURRENT FPL, 1ew does phovouolt�aic solar work? F Energy from the Sun 11 1 Solar Arrays Electrical Transmission System Consumer DC/AC S -f Inverter Box Lb As sunlight hits the solar panels, the photovoltaic energy is converted into direct current electricity (DC). The direct current flows from the panels through inverters and is converted into alternating current (AC) used by local electric utilities. Finally, the electricity travels through transformers, and the voltage is boosted for delivery onto the transmission lines, so the local electric utility can distribute the electricity to homes and businesses. .H !I! QNG THE CURRENT:. ia0 0 " 1(o t4n 09 n alels t. o e� a� a� � a 7w�!Pu II! IL IIIIII&I % sassy �snq ���o� s�aoddns IC���a i,pui `uoif��na�suoa �u�anp sgof o5z ooz� sasaa . asa/C Baa Baa a�:� uaoa sa�a� OlO�Z �� sa o uaa _ lllllllMs�raMwrrjR,-. MGM o��saa�a� s oissi a-1 aZ .00 o _ XffEW&CA 00 o0 moo n00 noon ---� C30Qd� ❑ ` D Opo_i b I D OO o 000 O 0 o C o o C 00 C C X10 O O,�uc L,-Ov0C000--,C0oCOOVOOu0`1 v o L. a� G,o 0 C 000. U e ii C oU G O G V V� ooC�C, G-00000 Llocveo Wm L / _1 Al L sao • y�iau }eaa� WS -9 aua� � ({�aaua ae�oS t rIN Lu - Pa Do - I q 'treasure Cast Newspapers I TCPALM. Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared, Linda Klein, who on oath says that she is Classified Inside Sales Manager of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was published in the Indian River Press Journal in the following issues below. Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County, Florida, and that said newspaper has heretofore been continuously published in said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. Customer Ad Number Coovline PO # 463755 - INDIAN RIVER CO PLANNING DEPT 1508586 Meeting: 3/21/17• Solar Farm Meeting: 3/21/17 Pub Dates March 6, 2017 Sworn to and scribed before met ' ay of, March 03, 2017, by who is Lind ein (X) personally known to me or ( ) who has pcestuced as identification. Sherri Cipriani x Notary Public Ia'oo-;� SHERRI CIPRIANI r My CoMiAISSION iOFF1.54095 '''�Forp4°�•' EXPIFiES August 25. 2018 (407) 398-8153 6. FloridalNnlsryService.com _ Ia'oo-;� _ J N C) N l� i<r 3 4C Monday, Mali 6.2017 Treasury Const Newspapers Cion Proht/vobnte. 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C.Wh e. I. Knlgh4 M.A. C rM(I C. Wnikr r. A Gibson.I MaWyMro T. Newlon, D.D. Bravery M StoveB and morel Available for Provldv MI Week Auctioneer's Office 15 RDyal Palm PcbIa Vero Beach CHOICE AUCTION -' Keith Tr-tdd SAccubaaccr, fbacrs 'Yom 3X Choice' t• Ourlantla l'" y Reskential Real B .te ' RW Estate Puetlms ' Pedond PropertTAuclimt . uR kali 1A°Cbuctlons• 6=1, Brokcraye Commercial Real Estate • Ce01}3�466-]439;1 2020 NW rM°erOdmNwy. ,.ir SNart,R 34994; www.rJ3plueuctlaMagmcain us4ra - CemeteryLots side CRATIskON Mh= -IU PWare EMby e, M Sermlh ell Menro3 GerIf In FL Pl rce S5S0(%407- .Iws Collect31e9 HIGHWAYMEN PAINTINGS WANTED • By H. Newton, A E Back., ETT2) °dOn or, 47YZSOT um1WM PALM CITY AsUUCTION Auction EMry WadA fday 33555W Nnd Are. palmcityauetkmlAva. 112-283-2396 l!<A81253 AV1126 TV STAND -Black, 2L33x195' tampered de door, SIO tire, rturd3•, likeMw 591 m -583 -TSN D 1515956 Med Eadp & Supplies HAKE LIFE East. - Stair IITTD 14105 • Acom, 5508 anted CASH FOR DIABETIC TEST STRIPS Free Pkk UP (722)somm Cemetery Lots .I. PLOT - side by side In Cre3Uawn Cemetery• $2000; IT7UThM48 I1>•gBIs ®� iPgal Nm'es IN THE CIRCUIT COURT OF THE MNETEENTN JUDICIAL CIRCUIT. IN AND FON sT LUCIECOUNTY, FLORIDA Case No: IT -M19 a," OOMESRC K"noNs MA MI MrRTY L BURYJEQ and! YYLLVIA P. BURKLEO, Respondent. NOTICE OF ACTION mR DISSOLUTIOx OF MARRIAGE (NOCHILDOR FINANCIALSUPPORT) TO: SYLVIA PATRICIA BURKIEO, 407 SE Xamey Ter race. PortSl luck, iL 34983 vac 11.1f 101.01.10 afmamr 1yloo o. h Ilestyppoyyunr°e1e".1 and Urn dofenses.lf °ury• o It D0. MARTY LEE WRKLE aoz 700. iortPierce it 994 M IBB ten OriBbul Mth The Lark of thh Court et 51Lucia County Clerks Ofnce 218 South 2nd Street. Butldln0 Florid daa 34Fl950, bcf«°rte 1 lade MPatltbner«I. adateir areatkc If you fail to do c0. a default mar lotcaterM d dearardMyOlo Ne peUlkn Ilei The ecUon is askh a Iles court teat or OPhow -11 MWe De dlvl0ed: ni Riskar;n FFlAar of MARW LEE WRKLEO. Copies of All court doca- Nen1. m .YCaah.,lc`ei NO deck of ten GrtWt Ceurth documents upon re0ue3Lee Vou must kca oe dark Ol Me tn;ctarml eddressr Youa ° pppp fde H«ke of Current Address Florida FolS Curt Z. r5oJved F-' isv fn thhlla�vrsull will be coos led t1hed1°MCiddotil b rtcord nt WARMNG: Rde 132BB5MM5,, Florida EuG Ircs°c°9Main°nWCBo- m nts and IppiMIyvuort°mntl Fal" zdaMtlonf,I �d�n9 �s�zs- trued: htrtrlibUMruary], 2011 CIFRK OFTNE CIRCUIT COURT /s/CbnarO CL: an Publislu February 12, 20.22, Marr 2011 63 TCN 1416 41 IN THE CIRdDT COURT OF TN E NINETEENTHJUDMIAL CIRCUIT. IN AND FOR INDIAN IUM COUNTY. FLORIDA Case N0.2016.001359 KIMBERLY C. HACKNEY, PoUtion , DAW D W. HACKNEY. Repondent. HORCE OFACMON MR DISSOLUTION OF MARRIAGE AL (NO CHIDORMIAnd TO: DAVID WAY NE HACKNEY Last Known Aeeres: 3941 US Hlahwar 1. verro emdLFLm9GT Crossword Puzzle ACROSS 37 StBU-, Answer to Previous PuEdo as troops Society 4 C H E ADS F A M E 5 Corr dam a11 B Bruce - of shouts kuTg b HUG CRAB 1 TL L 9 You Bfet. 4 2 Table part I L O V E Y O U L O L L 73 Fie unit 16 a3 Gulls' NoL•elrypefCh C A S I T A S E I N E S T4 Emma In "ilia 47 WgD $arson C I D F TAN Avengers' S0 TOA shalt. L I LAC TARGE T 15 KnI to bits s1 "t,"u in A G A R CORN D I T 17 Knight's title 54 Inquire to slangy C O M L I TE NA DA molorrycb 55 in -1s 19 PI us Interest RAZORS TAMED 20 Pnlc � mOaT..I E S C O S 22 Santa 57 Slockhnfm B A R R E L T E A C U P ter - winda 23 wa(aDb) O R E O ECH HE S 2a Dr 68 Th.- A I D E SUED L I S 30 Atttthe drop 59 canarcral SASS DRS A T T of - - o 11. 3 Talk big 9 Lu..dant 31 Menimmt 4 Solldlty 10 BTlgltic'ai 32 Clock numeral DOWN 5 Verdi output Mend 34 Fm cat's 1 Code's 6 KZiA- go 11 Retail bundle aMd9m 7 Barely 16 Woo 35 Nang beck 2 Mountain make do 21 Mr. Mineo 36 Nudgc9 r0}min 8 Unruffled 22 Lb. M t$is puutepT 23 Pertormed CTrxR out tha'Jwt RIpM CrnsawmE PrwaMa' booT[e an Ode al Ouelorlvpreooaa.com 24 Mandible sin on 10 2526 27 Wharf up Wh- - nD ldu;i aA 29 Fad fudger 29 SIB mrd o 31 Frdghl. horned 33 Is. to Fdu v 36 Cool. IS 38 Pilot It ferry 1. 39 Diminish 40 FLOW. 31 Ja planings az crossy So 43 go -ns s; o Bid dness n 44 Boer In me Sky 45 Sh8tl0 tn9rrs ' 46 G"rdson 47 Scintilla 48 BusinEss WPest 49 Baor Ferber s sa 52 IOh9rear.'s refusal s3 Dom�up and OSm31A9.OMMvvsra•.a Ndhtl a/r? M4UFa }�egel Notices �egal NoticesNoticls tgal Kallen$-AuctlOns NOTICE UNOER FICTITIOUS Caryoretrom «the Radda NORCE OF PUBLIC SALE NAME LAW PURSUANT TO Deportment d SMk. TMk- SECTION 865.09, FLORI• hassea, Florida. $CHIN bks wl0 'd. y liken for OA STATUTES INTENDS TO Dated at Soon Flmka lhH . Sakol°bandmM goods REGISTER THE SAID NAME Ist day of Mareh,2017. to satlsh tail Ikns in WITN THE INVISM. OF COR- MAXWELL VENTURES ILC ream°wlM thee,, 1. PORATIONS OF THE FLORI- SMtutes Shc SthtpeFlorda DA DEPARTMENT OF STATE. Perk Mardi 6, N17 Ad xdS1I MUM Lhraugh TALLAHASSEE. FLORIDA. TCN 1S15931 83.609 f« memh.h. • HOUCE IS NU ED1 GIVEN that ten undml dasir E52 Mknnda CM parts sed lap to C�psq loudness NOUCes-AUCtlOns maNONc tooh. ra11in9 loci .SMerptthe ikUtlow n yam. CM, m arts. MrOe alrcom«essor. 1 a,1 nt fill IWI IPA' al ��� hc . ho°scheld items N19hwar In the Counh Of Dtrle Commercial Cent« At SMesrobe co ductedbye Mani In Ula city of Stu• UU as 011e Hl9hwar. Vero tlm an Mn premise, ou: art• fdN N • Imp MM OcaM MII sdl « dI5pA3o of TucsOayAMerch Il, }Ol7 rCO� p8 contents on March 13. 110 °m Oro DlNslon«Grporalkns 2olT u 1000am,41 stmpe of 10 wiU OpentotheN luNorthStu• Stall, ill haSsaC Florida. 421/Boles Op CCnVe rasemr the right Dated nt Slwr4rcrcAhF,,bdda. ihh Pub: February 2T. Marty 6, Mlroaenmltcontants. 2nd daY�dm faN M11' 2017 TCN 14MOi Horth Stuart Centre Pub: Mand ..17 No CI DT 6 656 RW Buck H;d Way TCN 1515941 Pub: Feb airy 2l, March 6, Th* fdl0wlrtpq ktle M8 De }017 Id et puMkreauctlm, free NOTICE UNDER FICTITIOUS Yf all prim U=. Fln. Stu. TCN 1500061 NAME LAW PURSUAM TO 111.76 t 9:Ooam m Maren SECTION 665.09 FLORIDA ]82014 M Iknor's address. STATUTFS•NOTIFE IS HFIRE• Na titles Af IS. Cash lldr- NOTICE OF SALE BY GIVEN that Ne undm NO111,CEOFIp MtleS will De gbna40e1drryro ad� In 201]MSSAN pIRMA sdtlW hicleon, free undL sundarthe Dsa&I.- ISANAL The pdpr IIeM,ptt Fla. slat f THE sTILIERY IocaD "No IWAMPSDNsl0039 i13.� at 9:OOam on Mertn MOCountMarth�ln'tM ]�.M17, u Ilenm ad0ress. 199201Ds dERA titles ASgGih Only. Cih «Stwr4 Flerlaa 34996 V1xq 1GInL6aNSN636S9M .. asMttuhregls DMsion .1 ArpYS INC 2002 Chevy G3500 Van tl�li` 4001 SE Co. -.Are VINO IGCNGl5R721158N6 71dd1ropladellli.hoe Asad, IL 997 26120101nCe WNq 24A]AMA1t6sGu3«YsEty 1 ORMWe kN4 11 891<9 IDSI 110104 © Wxa KLuosxrA4KoarKIe rtw.a rsrns� 2W2 Crew Malibu W ND IGINOSL22N661353 map. A llre°moeeMltps h m°dq whh based. CLERKOFTKECIRCURCOURT % Sharon J. Shipley Oe of' Clark Pub: Fe 6, 20Ubruary Il, 20.17, MarrA TCN 1479672 P,96o -a i NOTICE OF PUBLIC HEARING — SPECIAL EXCEPTION USE This is notice of a hearing of the Board of County Commissioners to consider granting special exception use approval for the construction of an FPL electrical generation facility (solar farm) to be located at 1750 122nd Avenue SW, ,Section 31, Township 33, Range 38. Please see the attached location map. A public hearing, at which parties in interest and citizens shall have an opportunity to be heard, will be held by the Board of County Commissioners of Indian River County, Florida, in the County Commission Chambers of the County Administration Building, located at 1801 27th Street, Vero Beach, Florida on Tuesday, March 21, 2017 at 9:00 a.m. Please direct planning -related questions to the Current Development Planning Section at 772-226- 1239. All documents pertaining to this request are on file in the Indian River County Planning Division, located at 1801 27th Street within building "A" of the County Administration Complex. Documents may be reviewed by members of the public during normal business hours. All members of the public are invited to attend and participate in the public hearing. Anyone who may wish to appeal any decision, which may be made at this meeting, will need to ensure that a verbatim record of the proceedings is made, which includes testimony and evidence upon which the appeal is based. ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING MUST CONTACT THE COUNTY'S AMERICANS WITH DISABILITIES ACT (ADA) COORDINATOR AT 226-1223 AT LEAST 48 HOURS IN ADVANCE OF THE MEETING. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS BY -s- Joseph E. Flescher, Chairman To be advertised March 6, 2017 Bill to Account # 463755 Attn: Kathy Charest Send 2 proofs of publication to: Kathy Charest Planning Department 1801 27th Street Vero Beach FL 32960 C:\Users\kcharest\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\ I4HOR113lTPLIndianRiverSolarl3Mpse(78358).doc PPI INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: March 7, 2017 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Subject: Vero Lake Estates Sub Unit H-3 Petition Water Assessment Project, Request for Authorization for the Department of Utility Services to Proceed with Engineering Design Services and Retain Carter and Associates for Surveying Services DESCRIPTIONS AND CONDITIONS: The Indian River County Department of Utility Services (IRCDUS) has received a valid preliminary petition (see Attachment 1) from the property owners of 8815 through 8866 103`d Court, Vero Lake Estates Sub Unit H-3 (see Location Map, Attachment 2) requesting that the county supply potable water to their properties. Staff is now seeking authorization to begin engineering design and retain Carter and Associates, Inc., (Carter) to provide surveying services necessary to prepare detailed construction plans for the public bidding process. ANALYSIS: There are 9 lots that would benefit from the proposed water main. Signed petitions were received from 7 of the 9 residential lots, or 77.77% of the property owners. The preliminary estimate of the project cost is approximately $30,000. That may be subject to change once a detailed design is complete. Carter Associates, Inc. submitted Work Order No. 2 (see Attachment No.3) for a lump sum amount of $3,945.00 for surveying services for the Vero Lake Estates Sub Unit H-3 water assessment project, under the (Engineering/Survey) Continuing Professional Survey & Mapping Contract No. 1605, 2016-2018. FUNDING: Funds for this project are derived from the Assessment Fund. Assessment Fund revenues are generated from connection fees paid by the benefitting property owners. Engineering design services will be provided by IRCDUS. ACCOUNT NAME ACCOUNT NUMBER AMOUNT Vero Lake Estates Sub Unit H-3 Water Assessment 473-169000-17512 $3,945.00 Page 1 of 2 P201 RECOMMENDATION: The staff of IRCDUS recommends that the Board of County Commissioners approve the attached Work Order No. 2 with Carter and Associates, Inc. for a lump sum amount of $3,945.00 and authorize the Chairman to execute the same, as presented, and authorize staff to move the project to the Design Phase. ATTACHMENT(s): 1. Preliminary Petition Requesting a Neighborhood Water Assessment Program 2. Location Map 3. Work Order No. 2 from Carter and Associates, Inc. C:\Users\GRANIC-1\AppData\Local\Temp\BCL Technologies\easyPDF 7\@BCL@000606EA\@BCL@000606EA.doc P202 PRELIMINARY' PETITION IMPORTANT INFORMATION THE DESIGNATED INDIVIDUAL NEEDS TO FILLAND SUBMIT WITH THE VALID PETITION The undersigned petitioners respectfully request the Board of County Commissioners of Indian River County (the "County") undertake measures to establish a Water Neighborhood Assessment Program (the N.A.P.) pursuant to Ordinance 81-27 (the "Ordinance"), as more particularly set forth, shown, proposed and agreed hereafter. PROPOSED NAME FOR N.A.P.: 103rd Court - Portion of Vero Lake Estates Sub Unit H-3 Water Assessment Project BOUNDARY FOR NAP: That the area to be included in.this District shall embrace -and include the following described property -in Indian River County. Florida. to wit: The N.A.P. includes the following streets: 103rd Court MAP OF BOUNDARY: See Exhibit 1 IMPROVEMENTS: That the following services or improvements be provided within the area of the District: Potable water service to benefitting properties including water valves, water services, and water meter boxes. ESTIMATED COST OF IMPROVEMENTS: Project Cost = $30,000.00: Cost is based on preliminary information and no engineering analysis has been performed in order to arrive at the estimate. Estimate subject to change based on site conditions, surveying, engineering documentation and material price fluctuation. ° N.A.P. PARCEL INFORMATION: ° Total # of parcels in the N.A.P. boundary: 9 Parcels ° METHODOLOGY USED TO ESTIMATE ASSESSMENT: ° Equai Assessment per parcel ° ESTIMATED PER -PARCEL COST: $3,333.33 LEGAL DESCRIPTION: This information is provided to you on the petition form. P203 Before submitting your Petition under the Indian River County Special Assessment Ordinance #81-27 to the Indian River County Department of Utility Services, please ensure that you have satisfied the requirements on the following checklist. Do you have the Signatures of 66.7% (sixty si o. t seven percent) of the total land owners within the N.A.P. area? Yes Have you supplied all the information requested on the Petition? Yes Have you included the name, address, signature and legal description for each individual petitioner? Yes Have you provided all the information listed below? Yes 1. Properties under a trust: you must provide the trust document and or the warranty deed, only the person/persons who are authorized to sign or the Trustee can sign the petition. If there are multiple Trustees, then all have to sign the .petition. 2. Property under multiple ownership: A minimum of 51% must sign the petition. Example: If two then both need to sign. If three then two need to sign. 3. Property under husband Et wife without secondary owners filled out Troperty Appraiser's Site: Then one signature either from the husband or wife is adequate. Point -of -Contact: The individual who is designated as the official representative of the Petitioners is Patrica X Parker Name: Patricia X Parker Signature a9k Whose address is: 8856 103rd CT Vero .Beach Fl 32967 Whose E-mail address is: parker.t8@gmail.com Date: December 9, 2016 Phone No. (work): NOTE: Phone No. (cell): 772-538-2017 Indian River County must receive the Preliminary Petition Form back from every parcel within the N.A.P. Boundary. Ablank petition form returned, does not count towards a NO vote, it will not be counted. The petition form will need the P204 Jesse Roland From: Jesse Roland Sent: Tuesday, March 07, 2017 4:40 PM To: Arjuna Weragoda Subject: FW: 103rd Court - C6unty Water Petition Attachments: doc13671920170307131740.pdf Arjuna, the equal assessment has been confirmed. Asse Roland, Plans Reviewer I.R.C. Dept. of Utility Services 1801 27th St. Vero Beach, FL 32960 Ph: 772-226-1636 jr6laiid@irogov.coin From: PaTricia X Dominguez -Parker [mailto:parker.t8@gmaii.com] Sent: Tuesday, March 07, 2017 4:33 PM To: Jesse Roland <iroland@irceov.com> Subject: Re: 103rd Court - County Water Petition Hello Jesse, Lets go with the Equal Method. It was great talking with you today. Tricia X. Parker __....._...______.- From: Jesse Roland Sent: Tuesday, March 07,201.7 3:59 PM To:'PaTricia X Dominguez -Parker' <parker.t8@gmail.com> Subject: 103rd Court - County Water Petition Hello Tricia, I hope all is well. I wanted to inform you that we look to take your petition application to the Board of County Commissioners in a couple of weeks. Before that happens though, I need you to confirm one more time that method of assessment chosen will be an "Equal Assessment," meaning all parcels will pay the same amount? The other two styles of assessment are "Square Footage" and "Linear Footage". To recap: 1. Equal Method is where we take the total project cost and divide it by the total number of lots,•which determines the cost per lot. All lots, regardless of size/shape, pay the same amount. 2. Square Footage Method is where we take the total project cost and divide it by the combined square footage of all of the assessment parcels. Then that gives you a cost per square foot. You take the cost per square foot and multiply it by the square footage of each individual. lot, which gives you the total cost per lot. In short ... larger parcels will pay more than the smaller parcels. 3. Linear Footage Method is where we take the total project cost and divide it by the total length of the water line. This gives you a cost per linear foot. You take the cost per linear foot and multiply it by the widths of each lot to determine the cost per lot. Example: Project cost = $30,000. Total water line length = 700 -feet. Therefore: $30,000/700 = $42.86 per linear foot. So someone with a 100 -ft wide lot would P205 pay $4,286. Someone with a 75 -ft wide lot would pay $3,214.50. This is most fair when all of the properties are the same depth but different widths. It becomes unfair when one parcel i.s 100' wide by 100' deep, compared to a neighbor who has a 50' wide lot but it's 400' deep. In this case the smaller property would pay more than the larger parcel. If you would, please confirm (replied e-mail is fine) that "Equal Method" is the chosen assessment style. If you have any questions, or are considering changing from "Equal" to "Square Footage" or "Linear Footage" methods, please let me know. Thanks and have a great day! Jesse Roland, Plans Reviewer I.R.C. Dept. of Utility Services 1801 27th St. Vero Beach, FL 32960 Ph: 772-226-1636 jroland n,irc ov.coni ESTIMATED COST OF IMPROVEMENTS: Project Cost = $30;00.0.00: Cost is based on preliminary information and no engin analysis has been performed in order to arriV6 at the estimate. Estimate subject based .on site conditions, surveying, engineering documentation and material pric fluctuation. N.A.P. PARCEL INFORMATION: • Total #'of parcels in the N.A.P. boundary: 9 Parcels METHODOLOGY USED TO ESTIMATE ASSESSMENT: • Equal Assessment per parcel • ESTIMATED PER -PARCEL COST: $3,333.33 • LEGAL DESCRIPTION: This information is provided to you on the petition form. P206 appropriate signature or signatures and witt need a vote of YES or NO to count in the survey. '•,' ,@.:L': h•s.. 11i ; c3551:. �c4iia ,'r: %'.._� ' l %-�' ;.��+ „ _,". _� {.. ,`{o:: •fit?; .,'.l :.k. - .•ti..' .3 .k.w� i moi• ,. .. 'a. � `-. ._'y ! '� `t, ,�. .�'n ? %'S: ', 1-..p�;•; -�: ..µ'4'i.;, r sem.__ ..7` ;:'�1 .� �� _ 'i ...]u,. 7 ::k • j ' -l. c. ..t :.rY :• yid: - Hi ~i �+ '.. c' .. go i;. ,yg:. . fir. ��., ;r•. .�,., _ . !y." .. _ r.°,: jy'n,, '{s,, y+ .^.�, er .i' ,i• � ^C �. 4 � ± ,,,i,"� L �Y - . , r'. �t q. -}k, :i,k. _ :.. ti,t % '+t t:a;.. :y, 7'+ f ..`:'xi.' _ ." •r. st �, :`,, 4d'. "-^... 103rd Court - County Water Petition i 'J • a= � °ar Exhibit 1 P207 INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES PRELIMINARY PETITION FORM S. PROPOSED WATER MAIN ASSESSMENT FOR 133RD SQUARE !� fllill SUBDIVISION Parcel No: 31382800004005000014.0 Site Address: 8866 103RD CT Owner Name: NICHOLS DANA TINA Mailing Address: NICHOLS DANA TINA 8866 903RD CT VERO BEACH, FL 32967 .Legal _Descriation: VERO LAKE ESTATES SUB UNIT H-3 BLK/BLDG : BLK E LOT/UNIT: LOT 14 PBI/OR BK: PBI 6-18 Based on the information packet you have received from the Point -of -Contact for the proposed water assessmen roject, please check one of the options below and return to Point -of -Contact. YES - In favor of the proposed Water Assessment Project. NO - Not in favor of the proposed Water Assessment Project. ,Note: By signing this petition, you are under no obligation to the proposed water assessment, this is just to get more information on construction cost and other pertinent information to make swell -educated and logical d iec sion: - _ - - - - -- - - well-educated - - t - - — - This proposed water main assessment project will be completed as an equal assessment, below is the amount your property will be assessed base on the estimated cost estimate that was completed by Indian River County - Utility Department and provided to the Point -of -Contact. t r tedlC�fri tru�iion Goss+ '#�1` ; prpoe s 5 .tilando R Signature: Owner Date: Signature: Trust Date: NOTE: Please Review Signature: Secondary Owner Date: Signature: Trust Date: 10. Properties under a trust- you must provide the trust document and or the warranty deed, ' only the person/persons who are authorized to sign or the Trustee can sign the petition. If there are multiple Trustees, then all have to sign the petition. 11. Property under multiple_ ownership: A minimum of 51% must sign the petition. Example: If two then both need to sign. If three then two need to sign. P208 INDIAN RIVER COUNTY 'DEPARTMENT OF UTILITY SERVICES PRELIMINARY PETITION FORM g PROPOSED WATER MAIN ASSESSMENT FOR 133RD SQUARE SUBDIVISION Parcel No: 31382800004008000008.0 Site Address: 8815 103RD CT Owner Name: FERNANDEZ AGUSTIN KERLY Mailinra Address: FERNANDEZAGUSTIN KERLY 6815 103RD CT VERO BEACH, FL 32967 Legal 'Description: VERO LAKE ESTATES SUB UNIT H-3 BLK/BLDG BLK H LOT/UNIT: LOT 8 PBI/OR BK: PBI 6-18 Based on the information packet you have received from the Point -of -Contact for the proposed water assessment project, please check one of the options below and return to Point -of -Contact. YES — In favor of the proposed Water Assessment Project. NO — Not in favor of the proposed Water Assessment Project. Note: By signing this petition, you are under no obligation to the proposed water assessment, -this --'is' just to get more information ori construction cost and other pertinent information to make a well-educated and logical decision] _ _ _ _ _ - . _.._ _ _ . _ _ . _ _ _ This proposed water main assessment project will be completed as an equal assessment, below is the amount your property will be assessed base on the estimated cost estimate that was completed by Indian River County — Utility Department and provided to the Point -of -Contact. t -VW ;5 "'y-- aoDVSi?i7�. ra $3f3;0i?0:.00 WOMEN "I?e "Parc Tb-- " An A Signature: Owner Date: Signature: Secondary Owner Date: Signature: Trust Date: Signature: Trust Date: NOTE: Please Review 28. Properties under a trust: you must provide the trust document and or the warranty deed, only the person/persons who are authorized to sign or the Trustee can sign the petition. If there are multiple Trustees, then all have to sign the petition. 29. Property under multiple ownership: A minimum of 51% must sign the petition. Example: If two then both need to sign. If three then two need to sign. P209 f 15 INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES PRELIMINARY PETITION FORM ? uuio• PROPOSED WATER MAIN ASSESSMENT FOR 133RD SQUARE SUBDIVISION Parcel. No: 31382800004005000011.0 Site Address: 8836 103RD CT Owner Name: LUNA SOILA D Mailing Address: LUNA SOILA D 8636 903RD CT VERO BEACH, FL 32967 Legal Description: VERO LAKE ESTATES SUB UNIT H-3 BLK/BLDG , BLK E LOT/UNIT: LOT 11 PBI/OR BK: PBI 6-18 Based on the information packet you have received from the Point -of -Contact for the proposed water assessment project, please check one of the options below and return to Point -of -Contact. t/ YES - In favor of the proposed Water Assessment Project. NO - Not in favor of the proposed Water Assessment Project. Note: By signing this petition, you are under no obligation to the proposed water assessment, this is just to get more information on construction costand other pertinent information to make a well-educated and logical decision. - This proposed water main assessment project will be completed as an equal assessment, below is the amount your property will be assessed base on the estimated cost estimate that was completed by Indian River County - Utility Department and provided to the Point -of -Contact. stiff aCed'COn, r�uo#tion Gi��t�of 1 iarQ�e�n'e'n E, 0`0 0�0�: �3;3• 3 - -- — z Signatu : Owner Date: Signature: Secondary Owner Date: Signature: Trust Date: Signature: Trust Date: NOTE. Please Review 1. Properties under a trust: you must provide the trust document and or the warranty deed, only the person/persons who are authorized to sign or the Trustee can sign the petition. If there are multiple Trustees, then all have to sign the petition. 2. Property under multiple ownersh!12: A minimum of 51% must sign the petition. Example: If two then both need to sign. If three then two need to sign. P210 INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES PRELIMINARY PETITION FORM f>-filaW, PROPOSED WATER MAIN ASSESSMENT FOR 133RD SQUARE SUBDIVISION Parcel No: 31382800004005000012.0 Site Address: 8846 103RD CT Owner Name: BONNER DAVID S JENNIFER R Mailing Address: BONNER DAVID S JENNIFER R 8846 903RD CT VERO BEACH, FL 32967 Legal Descriation: VERO LAKE ESTATES SUB UNIT H-3 !BLK/BLDG : BLK E LOT/UNIT: LOT 12 PBI/OR BK: PBI 6-18 Based on the information packet you have received from the Point -of -Contact for the proposed water assessment project, please check one of the options below and return to Point -of -Contact. v YES — In favor of the proposed Water Assessment Project. NO — Not in favor of the proposed Water Assessment Project. Note: By signing this petition, you are under no obligation to the proposed water assessment, this is just to get more information on construction cost and other pertinent information to make a well-educated and _logical This proposed water main assessment project will be completed as an equal assessment, below is the amount your -property will be assessed base on the estimated cost estimate that was completed by Indian River County — Utility Department and provided to the Point -of -Contact. Signature: Trust Date: NOTE; Please Review Signature: Secondary Owner Date: Signature: Trust Date: 4. Properties under a trust: you must provide the trust document and or the warranty deed, only the person/persons who are authorized to sign or the Trustee can sign the petition. If there are multiple Trustees, then all have to sign the petition. 5. Property under multiple ownersh.ip:,� A minimum of 51% must sign the petition. Example: If two then both need to sign. If three then two need to sign. P211 :IIYry INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES PRELIMINARY PETITION FORM tr PROPOSED WATER MAIN ASSESSMENT FOR 133RD SQUARE SUBDIVISION Parcel No: 31382800004005000013.0 Site Address: Owner Name: Confidential Mailing Address: Confidential Legal Description: VERO LAKE ESTATES SUB UNIT H-3 BLK/BLDG : BLK E LOT/UNIT : LOT 13 PBI/OR BK: PBI 6-18 Based on the information packet you have received from the Point -of -Contact for the proposed water assessment project, please check one of the options below and return to Point -of -Contact. YES — In favor of the proposed Water Assessment Project. NO — Not in favor of the proposed Water Assessment Project. Note: By signing this petition, you are under no obligation to the proposed water assessment, this is just to get more information on construction cost and other pertinent information to make a well-educated and logical decision. This proposed water main assessment project will be completed as an equal assessment, below is the amount your property will be assessed base on the estimated cost estimate that was completed by Indian River County — Utility Department and provided to the Point of -Contact. ski ' a C stru8oiCost `oflpr6yements 3Q6.0 Signature: Owner _ Date: Signature: Secondary Owner Date: Signature: Trust Date: Signature: Trust Date: NOTE: Please Review 7. Properties under a trust: you must provide the trust document and or the warranty deed, only the person/persons who are authorized to sign or the Trustee can sign the petition. If there are multiple Trustees, then all have to sign the petition. 8. Property under multiple ownership: A minimum of 51% must sign the petition. Example: If two then both need to sign. If three then two need to sign. 9. Property under husband & wife without secondary owners filled out (Property Appraiser's Site: Then one signature either from the husband or wife is adequate. P212 INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES PRELIMINARY PETITION FORM PROPOSED WATER MAIN ASSESSMENT FOR 133RD SQUARE SUBDIVISION Parcel No: 31382800004008000003.0 Site Address: 8865 103RD CT Owner Name: GREEN CHARLES * KIMBERLY A Mailing Address: GREEN CHARLES * KIMBERLYA 8865103RD CT VERO BEACH, FL 32967 Legal _Descri°tion: VERO LAKE ESTATES SUB UNIT H-3 BLK/BLDG : BLK H LOT/UNIT : LOTS 3 & 4 PBI/OR BK: PBI 6-18 Based on the information packet you .have received from the Point -of -Contact for the proposed water assessment project, please check one of the options below and return to Point -of -Contact. V YES — In favor of the proposed Water Assessment Project. NO — Not in favor of the proposed Water Assessment Project. ;Note: By signing this petition, you are under no obligation to the proposed water assessment, this is just to get more information on construction cost and other pertinent information to make a well-educated and logical decision.' This proposed water main assessment project will be completed as an equal assessment, below is the amount your property will be assessed base on the estimated cost estimate that was completed by Indian River County — Utility Department and provided to the Point -of -Contact. �stittiat"ed CArastru, ictn� r' � of`Improv^ein' nts: { �0 O:Ot3:.0". -av koo - Signature: Owne Date: Signature: Secondary Owner Date: Signature: Trust Date: Signature: Trust Date: NOTE: Please Re vie w 25. Properties under a trust: you must provide the trust document and or the warranty deed, only the person/persons who are authorized to sign or the Trustee can sign the petition. If there are multiple Trustees, then all have to sign the petition. 26. Property under multiple ownership: A minimum of 51% must sign the petition. Example: If two then both need to sign. If three then two need to sign. P213 INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES PRELIMINARY PETITION FORM E� uutr PROPOSED WATER MAIN ASSESSMENT FOR 133RD SQUARE SUBDIVISION Parcel No: 31382800004005000009.0 Site Address: 8816 103RD CT Owner Name: HARRELL MICHAEL J * BARBARA NEGREIRA Mailing Address: HARRELL MICHAEL J *BARBARA NEGREIRA 8896 903RD CT VERO BEACH, FL 32967 Leal Description: VERO LAKE ESTATES SUB UNIT H-3 BLK/BLDG : BLK E LOT/UNIT : LOTS 9 & 10 PBI/OR BK: PBI 6-18 Based on the inf mation packet you have received from the Point -of -Contact for the proposed water assessment oject, please check one of the options below and return to Point -of -Contact. YES — In favor of the proposed Water Assessment Project. NO — Not in favor of the proposed Water Assessment Project. Note: By signing this petition, you are under no obligation to the proposed water assessment, this is just to get more information on construction cost and other pertinent information to make a well-educated and logical decision. This proposed water main assessment project will be completed as an equal assessment, below is the amount your property will be assessed base on the estimated cost estimate that was completed by Indian River County — Utility Department and provided to the Point -of -Contact. s mate. Con tr ctio G©qtr of Ii • � aretfisrits: Signature: Owner Date: Signature: Trust Date: NOTE: Please Review tirriate � a 'Per PereelCAst Signature: Secondary Owner Date: Signature: Trust Date: 16. Properties under a trust: you must provide the trust document and or the warranty deed, only the person/persons who are authorized to sign or the Trustee can sign the petition. If there are multiple Trustees, then all have to sign the petition. 17. Property under multiple ownership: A minimum of 51% must sign the petition. Example: If two then both need to sign. If three then two need to sign. P214 "1a`t Nrr INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES PRELIMINARY PETITION FORM ° PROPOSED WATER MAIN ASSESSMENT FOR 133RD SQUARE SUBDIVISION Parcel No: 31382800004008000007.0 Site Address: 8825 103RD CT Owner Name: RITTAN .LLC Mailing Address: RITTAN LLC 9069 INDIAN MOUND TRAIL VERO BEACH, FL 32963 Legal Description: VERO LAKE ESTATES SUB UNIT H-3 BLK/BLDG BLK H LOT/UNIT : LOT 7 PBI/OR BK: PBI 6-18 Based on the information packet you have received from the Point -of -Contact for the proposed water assessment project, please check one of the options below and return to Point -of -Contact. YES — In favor of the proposed Water Assessment Project. NO — Not in favor of the proposed Water Assessment Project. Note: By signing this petition, you are under no obligation to the proposed water assessment, this is just to get more information on construction cost and other pertinent information to make a well-educated and logical decision. This proposed water main assessment project will be completed as an equal assessment, below is the amount your property will be assessed base on the estimated cost estimate that was completed by Indian River County — Utility Department and provided to the Point -of -Contact. �I►�aated,CoristtiaGtion��as#of'J��1ro� isnis:.$30',.00.r.© Signature: Owner Date: Signature: Trust Date: NOTE: .Please Review Signature: Secondary Owner Date: Signature: Trust Date: 19. Properties under a trust: you must provide the trust document and or the warranty deed, only the person/persons who are authorized to sign or the Trustee can sign the petition. If there are multiple Trustees, then all have to sign the petition. 20. Property under multiple ownership: A minimum of 51% must sign the petition. Example: If two then both need to sign. If three then two need to sign. P215 INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES na PRELIMINARY PETITION FORM PROPOSED WATER MAIN ASSESSMENT FOR 133R11 SQUARE SUBDIVISION Parcel No: 31382800004008000005.0 Site Address: 8835 103RD CT Owner Name: GREEN WILLIAM A * BRENDA T Mailing Address: GREEN WILLIAM A *BRENDA T 8835 903 RD CT VERO BEACH, FL 32967 Legal :Description: VERO LAKE ESTATES SUB UNIT H-3 BLK/BLDG : BILK H LOTIUNIT : LOTS 5 & 6 PBI/OR BK: PBI 6-18 Based on the information packet you have received from the Point -of -Contact for the proposed water assessment project, please check one of the options below and return to Point -of -Contact. YES – In favor of the proposed Water Assessment Project. NO – Not in favor of the proposed Water Assessment Project. Note: By signing this petition, you are under no obligation to the proposed water assessment, this is just to get more information on construction cost and other pertinent information to make.a well-educated and logical This proposed water main assessment project will be completed as an equal assessment, below is the amount your property will be assessed base on the estimated cost estimate that was completed by Indian River County – Utility Department and provided to the Point -of -Contact. -st%ati:�c�t r+mstfua io �C-Gst,00fn r"a rit0 D0 DD -P-70 �3`r3i+i:3t3 Signature: Owner Date: Signature: Secondary Owner Date: Signature: Trust Date: Signature: Trust Date: NOTE: Please Review 22. Properties under a. trust: you must provide the trust document and or the warranty deed, only the person/persons who are authorized to sign or the Trustee can sign the petition. If there are multiple Trustees, then all have to sign the petition. 23. Property under multiple ownership: A minimum of 51% must sign the petition. Example: If two then both need to sign. If three then two need to sign. P216 ,12 c1 8886y 8885 8876- 8861 876 . • J 8866, - 8865~ L', �, , Y•`jS1`'Ar 88TH ST - 103rd Court - County Water Petition vc� N G 4 t.: �t,0 P217 39TH ST l , 8851 888611 a88as R v 888t", .r-►- _ 8835,`' z 1 rid, ! � 1, •` J - ', •\ � _•�• - 883D x r 886677 _.. t - e ;8825�'� :8856' 1 3 0 1— ''c ,• .• t _ ' I �C � , 8815}} 18846' • 88TH ST - 103rd Court - County Water Petition vc� N G 4 t.: �t,0 P217 39TH ST l , 888611 888t", 886677 _.. 8865 ? , r :8856' 1— ''c ,• .'`ire -_.ay. • 18846' t � � `ti�tr_;tib., • , � .t �� F ' �!; ' +':"� . r •-1 r 835 �' K 8836} • !x � i r 8825 ,� ' � •yrw•...., n IFS _l �1 1 '• 88TH ST - 103rd Court - County Water Petition vc� N G 4 t.: �t,0 P217 0 Board of County Commissioners Administration - Building A 180127th Street Vero Beach, Florida 32960 Telephone: (772) 567-8000 FAX: (772) 778-9391 Project: 103rd Court - 88th Street and 89th Street Topographic Design Survey WORK ORDER NO. 2 (Engineering/Surveying) FOR PROFESSIONAL SERVICES AGREEMENT ANNUAL SURVEYING and MAPPING SERVICES WITH Carter Associates, Inc. This Work Order No. 2 is in accordance with the existing AGREEMENT dated October 4th, 2016, between Carter Associates, Inc., (SURVEYOR) and Indian River County (COUNTY): SECTION I — PROJECT LIMITS This Work Order No. 2 is for the SURVEYOR to perform all related field and office surveying and mapping services in connection with the preparation of a topographic design survey for a portion of 103`d Court. The survey will begin at the intersection of 103"d Court and 8e Street and extend north ,along 103nd Court to the intersection of 103`d Court and 89th Street, being a portion of Vero Lake Estates Subdivision Unit H-3 (PB 6, Page 18), Section 28, Twp. 31 S, Rge. 38 E, Indian River County, FL. SECTION 11 - SCOPE OF SERVICES As agreed upon between SURVEYOR and COUNTY, the SURVEYOR shall provide Professional services to complete all tasks as outlined in this Work Order No. 2; specifically detailed in the attached proposal Exhibit A. SECTION III — TIME FOR COMPLETION & DELIVERABLES/WORK PRODUCT 1. Project shall be completed as follows: a. 100% "Paper" review submittal (final review prior to request for final deliverables) shall be made within thirty (30) calendar days of receipt of Notice to Proceed for review by County Staff prior to preparing the final submittal package. b. Time of FINAL project completion shall be within 10 calendar days of receipt of the County's review comments from the 100% "Paper Submittal". P218 IRC Work Order No. 2 Carter Associates, Inc. March 21, 2017 Page 2 of 3 2. Deliverables -The SURVEYOR shall provide the COUNTY: a. 100% Phase Submittal for COUNTY review and comment. All submittals shall include one (1) paper "hardcopy" along with Autocad files and an ASCII file for all survey points. COUNTY shall strive to provide review comments within 10 calendar days of the preliminary submittal. b. FINAL Deliverables, Five (5) paper "hardcopy" signed and sealed drawing sets. Sheeted and model space (as applicable) AutoCAD drawing file in Civil 3D release 2017, PDF formats and an ASCII file for all survey points, all electronic files to be on CD. c. Survey set/sheets shall include a cover sheet with location sketch, survey certifications, and related title; survey notes, legend and abbreviations and plan view sheets. d. Work product'and digital versions are to be prepared and submitted so that the COUNTY or other consultants can readily use it for design and analysis of the area, as defined. It shall contain all information necessary for a third party surveyor to independently recreate or utilize the survey work. It is acknowledged all final products become property of Indian River COUNTY and will be available for use by the public at large. e. The SURVEYOR'S work product shall meet or exceed the minimum standards defined by Sections II, III and IV or the COUNTY will not approve the SURVEYOR'S request for payment. SECTION IV —COMPENSATION The COUNTY agrees to pay, and the SURVEYOR agrees to accept, for the above described services rendered as identified in Sections I, II, and III of this Work Order No. 2 for a total lump sum fee of $3,945.00. ' All and/or any additional services not described hereon shall be pre -approved by the COUNTY. Approved additional services shall be invoiced at the rates disclosed in the approved fee schedule with the SURVEYOR for the contract year(s) of October 4th., 2016 through October 4th, 2018. All invoicing shall include Work Order No. 2 (WO 2), itemize man-hours and materials expended to complete the scope of services. Payments shall be in accordance with the original Professional Surveying and Mapping/GIS Services Agreement with the COUNTY and as stated in Section II, III and IV hereon. P219 IRC Work Order No. 2 Carter Associates, Inc. March 21, 2017 Page 3 of 3 The AGREEMENT is hereby amended as specifically set forth herein. All remaining sections of the AGREEMENT shall remain in full force and effect, and are incorporated herein. IN WITNESS WHEREOF the parties hereto .have executed these presents this day of 2017. OWNER BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA (Signature) Joseph E. Flescher, Chairman Approved by BCC ATTEST: Jeffrey K. Smith, Clerk of Circuit Court and Comptroller Deputy Clerk Approved as to Form and Legal Sufficiency: Dylan Reingold, COUNTY Attorney Jason E. Brown, COUNTY Administrator Carter Associates, Inc. �a (Signature) David E. Luethje, Vice President Witnessed by: (Signature) (Printed name) P220 EXHIBIT "Alp WORK ORDER NO. 2 Indian River County Public Works Department Professional Surveying and Mapping Services Master Agreement for Annual Professional Surveying and Mapping Services CARTER ASSOCIATES, INC. Consulting Engineers & Surveyors 1708 21st Street Vero Beach, FL 32960 772-5624191 772-562-7180 Fax CLIENT`..,, .:: _� V' 1-, 1 jCAI JOB NO.-- C INDIAN RIVER COUNTY 17-2295 BIELANGADDRESS 4V PHONE # (772) 226-1636 Surveying and Mapping Department FAX # 1801 27th Street CELL # Vero Beach, Florida 32960 1 ' '-* - .,1L%0�JEQWq1TjS I ;'k ftt 1 Topographic / Route Survey P 1 Alma 61 'DATE iqRDEREDT Of 10Court between 88th Street January 30, 2017 and 89th Street — Vero Lake Estates Subdivision Unit H-3 (PB 6, Page 18), Section 28, T.31 S., R.38E, Indian River County, Florida =2209-- 91-Q11- -N ,VATEPOI� 30 Days from NTP `ORDERED BY Jj,tTjA_jjE144By-,7ZCOSTS 1.i . Jesse Roland, IRCU David E. Luethje, PSM $ 3,945.00 IU14 sum David Schryver, PSM ''LEGAUDESCRIPTIQ 6-b SIDIS'ek-Ti p�§J(e) ,,N.-(LofB I Part of The Vero Lake Estates Subdivision Unit H-3 (PB 6, Page 18), Section 28-31-38, Indian River County, Florida PROPERTY STREET ADDRE nor 103 Court between 88th Street and 89th Street 'SERVICES T;0BE PERF,,,ORMED.X%-,,n - j 4% See Sheet 2 - 3 for Scope, Completion, and Compensation P221 PROPOSAL EXHIBIT "A" Continued WORK ORDER NO.2 Indian River County Public Works Department Professional Surveying and Mapping Services Master Agreement for Annual Professional Surveying and Mapping Services CAI Job. No. 17-229S IR County Work Order No. 2 Project Limits: Approximately 700 feet +/- Topographic Route Survey of 103rd Court between 88th Street and 89th Street — Vero Lake Estates Subdivision Unit H-3 (PB 6, Page 18), Section 28, T.31S., R.38E, Indian River County, Florida. Project Scope: The SURVEYOR shall provide Professional Land Surveying services to include the following: 1.) Establish horizontal control based on Florida State Plane Coordinate System, East Zone, NAD 83/2011 and limited recovery of adjacent parcel corners; and establish vertical control network benchmarks along the subject corridor based on North American Vertical Datum of 1988 not to exceed 600 feet. 2.) Field observe and record vertical ground spot elevations within project corridor, 10' outside of approximate right way and all, specific points (road pavement, inverts and bottom of structures, .swales, etc.) and changes in contour within the subject corridor. 3.) Field observe and record all man-made above ground and natural features (over head electrical, valves, mail boxes, drive ways, .culverts, utility risers, utility boxes.; etc. 4.) Observe and record the existing limits of vegetation, if any, within the project limits of the subject corridor 5.) The route survey to be tied into the record plats of the Vero Lake Estates Subdivision Unit H-3. Specific Notes: Method of horizontal and vertical observations by G.P.S., RTK [accuracy: horizontal 8mm+1ppm (RMS), vertical 15mm+1 ppm (RMS)], North American Datum of 1983 / Adjustment of 2011, Florida State Plane Coordinates (East'Zone-901) and North American Vertical Datum of 1988. Project Schedule: Work will commence on the receipt of the notice to proceed or approved work authorization. Completion and Final Deliverables: Five (5) paper "hardcopy" signed and sealed Topographic Route Survey Certificates and an AutoCAD drawing file with PDF formats will be provided. Field and office tasks will be completed in approximately thirty (30) days. 2 P222 Compensation: Payments shall be in accordance with the original Indian River County Public Works Department Professional Surveying and Mapping Services Master Agreement for Annual Professional Surveying and Mapping Services. I. Field and office tasks: horizontal and vertical control for the IRC Topographic Route Survey; Set vertical control points along the project route survey. Tie subdivision corners and project route to Florida State Plane Coordinate System (NAD 83/2011) and North American Vertical Datum .of 1988. Surveyor 1 hours @ $150.00/hr..........................$150.00 3 -Man Survey Crew 2 hours @ $150.00/hr...........................$ 300.00 Total I ...............................................$ 450.00 II. Field observe and record vertical ground elevations and changes in contour within the subject corridor and 10 feet outside of approximate right of way. Field observe and record existing above ground man-made and :natural features within the subject corridor, vegetation and well water point of entry into existing homes. Surveyor 1 hours @ $150.00/hr............................$ 150.00 Surveyor I 1 hours @ $140.00/hr ..........................$140.00 3 -Man Survey Crew 8 hours @ $150.00/hr...........................$1,200.00 Total II ................................................$ 1,490.00 III. Data reduction/drafting of Topographic Route Survey maps in AutoCAD format Surveyor I 2 hours @ $140.00/hr ......................... $ 280.00 CAD/GIS Tech I 16 hours @ $105.00/hr.........................$ 1,680.00 Administrative Staff 1 hours @ $45.00/hr ............................... $ 45.00 Total III ...........................................$ 2,005.00 TOTAL I — Ill ........... ..........................$ 3,945.00 Lump Sum Fee P223 WORK ORDER NO.2 Indian River County Public Works Department Professional Surveying and Mapping Services Master Agreement for Annual Professional Surveying and Mapping Services FEE SCHEDULE OFFICE: Surveyor (Principal) $150.00 Surveyor 1 $140.00 Surveyor II $120.00 Surveyor III (SIT) $110.00 CAD/GIS Tech 1 $105.00 CAD/GIS Tech II $ 90.00 CAD/GIS Tech III $ 85.00 CAD/GIS Tech IV $ 75.00 Administrative Staff $ 45.00 FIELD: $20.00/Each 4 Man. Survey Crew $175.00 3 -Man Survey Crew $150.00 2 -Man Survey Crew $135.00 1 -Man Survey Crew $110.00 SPECIALIZED EQUIPMENT: Leica HD P40 Scanner $175..00/Hour Aluminum Boat $500.00/Day All -Terrain Vehicle (ATV)/Trailer $250.00/Day $1,000.00/Week ANTICIPATED REIMBURSABLE EXPENSES: Postage, Express Mail, etc. Cost Blueprints/Blacklihe (24" x 36") $2.00/Each Color Prints (24"x36) $5.00/Each Mileage IRS Standard Rate Mylar $7.00/Each Photocopies: 8.5" x 11" 15¢/Each 8.5" x 14" 25¢/Each 11" x 17" 35¢/Each Concrete Monuments $20.00/Each Rebar $ 2.50/Each Laths $ 0.75/Each Hubs $ 1.00/Each Sub -Consultants Cost + 10% 4 P224 Dylan Reingold, County Attorney William K DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney /3A County Attorney's Matters - B. CC 3.21.17 Ofce of INDIAN RIVER COUNTY MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: March 10, 2017 ATTORNEY SUBJECT: Termination of Lease Agreement with SafeSpace, Inc. for Space at the Indian River County Courthouse BACKGROUND On April 12, 2016, Indian River County and SafeSpace, Inc., entered into a lease (the "Lease") for a room on the first floor of the Indian River County Courthouse (the "Courthouse"). Since that time, the Clerk of the Circuit Court for Indian River County, Jeffrey R. Smith, (the "Clerk") has noted that there is a shortage of space in the Courthouse. Therefore, the Clerk has requested that the Indian River County Board of County Commissioners (the "Board") terminate the Lease. Per section 12 of the Lease, either party may terminate the Lease with 60 days written notice. FUNDING There is no funding associated with this matter. RECOMMENDATION The County Attorney recommends that the Board decide whether to terminate the Lease with SafeSpace, Inc. and direct the County Attorney to provide notice of termination as provided in the Lease. F.Mr1.mrylLW.16ENEMW CCNgr.doMem %kfiSp—Leas Tauri d—do. P225 DISTRICT INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: The Honorable Emergency Services District Board of Commissioners THROUGH: Jason E. Brown, County Administrator FROM: John King, Director of Emergency Services DATE: March 13, 2017 SUBJECT: Request to Purchase Additional Equipment Using Remaining Funds From Assistance to Firefighters Grant It is respectfully requested that the information contained herein be given formal consideration by the Emergency Services District Board of Commissioners. BACKGROUND: Staff is seeking approval of an amendment to spend the remaining funds from the Assistance to Firefighters Grant to purchase additional equipment from Ten -8 Fire Equipment Inc., as outlined in the Optional G1 Equipment List with pricing, which was submitted with their bid package. On March 3, 2017, Indian River County Fire Rescue received an approval notice from FEMA authorizing the purchase the additional equipment related to the original purchase using the remaining funds. On June 7, 2016 the Board approved the acceptance of $942,500 Assistance to Firefighters Grant for the replacement of Self Contained Breathing Apparatus and associated equipment. On November 29, 2016 the Purchasing Division solicited sealed bids for the purchase of 145 new units and accessories. One (1) vendor replied and on January 17, 2017 the Board awarded Bid 2017014 to Ten -8 Fire Equipment, Inc., for $834,501. FUNDING: Ninety percent of this award is federally funded with a ten percent match required by the Emergency Services District. The Board has already approved the ten percent match on June 7, 2016. ITEM AMOUNT Total Award $942,500 90% AFG award $856,819 10% ES District Match $85,681 Net Total available to the District $942,500 P226 DISTRICT The Board will recall that $942,500 was allocated and the bid returned an expenditure of $834,501. Staff is now seeking to expend $62,862.04 of the $107,999 remaining balance. This in turn reduces the local match originally projected as $85,681. Again, this match will come from the Emergency Services District Cash Forward/October 1St funds. RECOMMENDATION: Staff recommends the Board approve the Amendment and authorize the purchase of Self Contained Breathing Apparatus additional equipment using remaining funds from the Assistance to Firefighters Grant. ATTACHMENTS: 1. FEMA's Assistance to Firefighters Grant EMW-2015-FO-05298 Amendment Acceptance Letter 2. Ten -8 Fire Equipment, Inc.'s optional equipment listing from Bid #2017014 3. Price Quote from Ten -8 Fire Equipment for additional equipment 4. Amendment to Agreement with Ten -8 Fire Equipment, Inc. P227 Amendment Package Raniero Raniero Angelone Indian River County Fire Rescue 1800 27th street building B Vero Beach, Florida 32950-3328 Amendment Package Federal Emergency Management Agency Washington, D.C. 20472 Re: Grant No. EMW-2015-FO-05298 Dear Raniero Angelone: Page 1 of 20 This tetter is in written response to your amendment request regarding a budget line item change within the scope of the grant, to purchase twenty-four additional 45 minute 4500psi SCBA air cylinders, twenty-eight 80 minute 4500psi SOBA air cylinders, 18 SCBA protectant gags wit 18 rope bags with 200 fleet of rope, 18 Lined SCRA mask bags, and 127 escape rapes and small pouches secured to each SCBA and SCIIA vehicle and seat mounting brackets. You may obtain the Items listed in the amendment, and your request Is hereby approved for purchasing. Pte*e maintain copies of alt bkWquotes, purchase receipts, vouchers, ate.. along with a copy of this letter in your grant file. All other terms and conditions remain unchanged. If you have any further questions and/or concerns please contact Chanee Williams at (202) 78649618. Sincerely, Chane Wipiams Grant Management SpeciaNst https:lleservices.fema.gov/FemaFireGrantlfiregrantfjsplfrrq_adminlmanagenienUsharelamcn... 3/3!2017 P228 Invitation to bid #2015014 Self -Contained Breathing Apparatus Thank you for this opportunity to bid on your department's upcoming purchase of SOBA equipment. We value the relationship Ten -8 Fire Equipment and MSA has had with Indian River County over the years and we look forward to continuing to provide you with our quality MSA products and services. We have bid your equipment per your official bid documents. We are also providing a list of some other optional equipment, for your consideration, that we offer which enhances our G1 platform both with performance and safety. Please see the attached list. Respectfully, David Nummela Ten -8 P229 P230 OPTIONAL 61 EQUIPMENT LIST -- ITEM QUANTI1y LIST PRICE j IRC COST _;_ Quick connect cylinder _BENEFIT _ _ Easier cylinder change 127 $49,445.00 ; $29,085.29 Tgtrq Used for Accountability I 127 $81,362.40 $50,601.94 Integrated TIC Improved fire awareness each$2,900.00 $2,000.00 Rescuealre II ; Emergency Buddy i 127 Breathing Hose I $83,820.00 J $49,305.88 4500psi 45 min cylinder `: each $1,390.0 $735.88 4500psi 60 min cylinder each $1,705 $902.65 -- I _ . SCBA Lined Mask Bags I Protect SCBA Facepieces ; each $37.85 $24.35 - Escape rope and rope bag I Situational Awareness a each $124.50 ! $98.10 — RIT Bag, RET Rope Bag I RIT system organization f 18 $9,484.20 $7,029.74 and RIT Rope(200') --r I ' i I I i - I i J I _ I i i P230 FIRE TEN EQUIPMENT INC. IN SERVICE TO SERVE YOU 2904 59TH AVENUE DRIVE EAST 141 MARITIME DRIVE BRADENTON, FL 34203 SANFORD, FL 32771 IN FLA. 1-800-228-8368 PHONE. 941-756-7779 PHONE: 407-328-5081 FAX. 941-756-2598 FAX. 407-328-5083 or visit us at: www.ten8fire.com Sell INDIAN RIVER CO. B.O C.0 To: FINANCE DEPT 4225 43RD AVENUE VERO BEACH, FL 32967 Ship Via. STANDARD DELIVERY Payment terms: NET 30 DAYS Item No. Description MSA -10156425 G1 CYLINDER 450OPSI 45 MINUTE CARBON WRAP SHORT FAT CYLINDER MSA -10156426 -SP Cyl Assy, G1, RC, 4500 psig, 60min, RIT SYSTEM ORGANIZATION TO INCLUDE. RIT BAG RBL-20,RIT ROPE BAG RBL -21 200 FT OF 292005 ORANGE YELLOW RIT LINE ERG-GB5080L ARSENAL SCBA LINED MASK BAG SITUATIONAL AWARENESS INCLUDES 432685 ESCAPE ROPE BAG 50 FT 292005 ESCAPE ROPE Transferred to page 2 ................. ............. SALES QUOTE Sales Quote Number' Q162440 Sales Quote Date' 03/06/17 Page. 1 Ship INDIAN RIVER CO. FIRE RESCUE To 4225 43RD AVENUE VERO BEACH, FL 32967 Ten -8 Contact DNUMMELA2 Customer ID: IND CO Unit Quantity Unit Price EACH 24 735.88 EACH EACH EACH EACH 28 18 18 127 902.65 39054 24.35 98.10 Total Price 17,661 12 25,274.20 7,029.72 438.30 12,458.70 62, 862.04 P231 FIRE TEN 8 EQUIPMENT INC. IN SERVICE TO SERVE YOU 2904 59TH AVENUE DRIVE EAST 141 MARITIME DRIVE BRADENTON, FL 34203 SANFORD, FL 32771 IN FLA. 1-800-228-8368 0.00 PHONE. 941-756-7779 PHONE. 407-328-5081 FAX. 941-756-2598 FAX. 407-328-5083 or visit us at: www.ten8fire.com Sell INDIAN RIVER CO. B.O C.0 To: FINANCE DEPT. 4225 43RD AVENUE VERO BEACH, FL 32967 Ship Via: STANDARD DELIVERY Payment terms: NET 30 DAYS Item No. Description Transferred from page 1 ...... ............ INCLUDED FREIGHT CHARGES INCLUDED Amount Subject to Sales Tax 0.00 Amount Exempt from Sales Tax 62,862.04 SALES QUOTE Sales Quote Number: Q162440 Sales Quote Date: 03/06/17 Page: 2 Ship INDIAN RIVER CO. FIRE RESCUE To: 4225 43RD AVENUE VERO BEACH, FL 32967 Ten -8 Contact DNUMMELA2 Customer ID- IND CO Unit Quantity Unit Price Total Price 62,862.04 Quote submitted by: DNUMMELA2 This Quote is valid until 04/05/17 Subtotal 62,862.04 Invoice Discount: 0.00 Sales Tax: 0.00 Total. 62,862.04 P232 AMENDMENT This amendment (the "Amendment") amends the Agreement that became effective on January 17, 2017 (the "Agreement"), between Indian River County ("Client") and Ten -8 Fire Equipment, Inc. ("Vendor') and is effective the latest date in the signature block below. 1. The Agreement is amended as follows: Article 4 -Contract Price will now include the amount of $62,862.04 for the purchase of additional items related to the Self Contained Breathing Apparatus, as listed on Exhibit A, for a total contract price of $897,363.04. 2. All other terms and conditions of the Agreement shall remain in full force and effect. Vendor and Client represent and warrant that they have the full power and authority to enter into this Amendment, that there are no restrictions or limitations on their ability to perform under this Amendment and that the person executing this Amendment has the full power and authority to do so. IN WITNESS WHEREOF, and in agreement hereto, the parties have executed this Amendment on the dates set forth below. Indian River County Ten -8 Fire Equipment, Inc. Print Name: By: Print Name: Title: Title: Date: Date: Approved County Administrator Attest: Jeffrey R. Smith, Clerk of Court and Comptroller La Deputy Clerk P233 EXHIBIT "A" Description Unit Quantity $24.35 Price Total Price 127 $98.10 $12,458.70 G1 Cylinder 4500PSI 45 Minute EACH 24 $735.88 $1701.12 G1 4500PSI 60 Minute EACH 28 $902.65 $25,274.20 RIT System Organization EACH 18 $390.54 $7,029.72 To Include: RIT BAG, RIT ROPE BAG, RIT ROPE 200 FEET SCBA Lined Mask Bag Situational Awareness To Include: ESCAPE ROPE BAG 50 FT ESCAPE ROPE Freight Charges Included EACH 18 $24.35 $438.30 EACH 127 $98.10 $12,458.70 TOTAL PRICE $62,862.04 P234 INDIAN RIVER COUNTY SIVE SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM Date: March 8, 2017 To: Jason E. Brown, County Administrator From: Vincent Burke, Director of Utility Services Prepared By: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District Subject: Work Order No. 10 to CDM Smith, Inc. for C&D Landfill Permit Renewal DESCRIPTIONS AND CONDITIONS: The Solid Waste Disposal District (SWDD) landfill operation is a highly regulated activity, which requires periodic permit renewals and submittal of environmental compliance documentation. The current operations permit (Permit Number S031-0128769-021) for the construction and demolition (C&D) debris landfill was issued by the Florida Department of Environmental Protection (FDEP) on September 11, 2012 (revised September 17, 2012) and will expire on July 18, 2017. This permit will need to be renewed at this time if SWDD intends to keep the C&D debris landfill operational. The permit renewal application is due on May 18, 2017. This agenda item requests authorization to reengage the engineering firm of CDM Smith, Inc. (CDM Smith) to prepare and seal the C&D Landfill Permit Renewal as they successfully permitted the last renewal. ANALYSIS: CDM Smith has prepared Work Order No. 10, provided in Attachment 1, for engineering services detailing the scope of work, budget, and schedule for the project. The fees to be paid by SWDD for the execution of this work authorization are in accordance with the engineer's continuing consulting services master agreement. The table below shows the expected completion date and their estimated fees. TASK I DESCRIPTION DUE DATE AMOUNT Task 1 1 C&D Landfill Permit Renewal May 17, 2017 $30,420 TOTAL (Lump Sum) _ $30,420 The costs above are consistent with what SWDD has paid historically for these services. The C&D landfill has not been actively utilized since 2008 since we began co -disposal operations in the Class I landfill. However, clean concrete has been placed in the C&D landfill. Based on the latest estimates, we will have approximately 130,000 cubic yards of capacity remaining by the end of this fiscal year, which is then estimated to deplete by 2027. Although there is low utilization of the C&D @BCL@7005DBD5 Page 1 P235 landfill, there is potential value in renewing the permit to maintain the collection of clean concrete with potential opportunities for mining to reclaim cover material, concrete crushing and the reclamation of other recyclables. FUNDING: Funding for the C&D Landfill Permit Renewal is budgeted and available in the Engineering Services account in the SWDD Landfill Fund, which is funded from SWDD assessments and user fees. The account has a total budget of $573,500 for the 2016/2017 fiscal year. DESCRIPTION ACCOUNT NO. AMOUNT Engineering Services 41121734-033130 $30,420 RECOMMENDATION: SWDD staff recommends that its Board approve the following: a) Approve Work Order No. 10 with CDM Smith, Inc. in the amount of $30,420 to provide engineering services related to the C&D Landfill Permit Renewal. b) Authorize the Chairman to execute the same, as presented. ATTACHMENT: 1) Work Order No. 10 @BCL@7005DBD5 Page 2 P236 e CD Smith 1701 Highway A -1-A, Suite 301 Vero Beach,'Florida 32963 tel: 772-231-4301 fax: 772.2314332 March 9, 2017 Mr. Himanshu H. Mehta, P.E. Managing Director Indian River County Solid Waste Disposal District 1325 74th Avenue SW Vero Beach, Florida 32960 Subject: Construction and Demolition Debris Landfill Operations Permit Renewal Indian River County Solid Waste Disposal District CDM Smith CCNA-2014 WO NO. 10 Dear Mr. Mehta: Transmitted herewith is CCNA-2014 WO NO. 10 to provide professional engineering services related to preparing and submitting an application to renew the operations permit for the construction and demolition debris landfill. The Scope of Work and Project Budget are provided herewith as Exhibits A and B, respectively. If you have any questions or require additional information, please call'me at your convenience. Sincerely, Kevin N. Vann, P.E., BCEE Principal Environmental Engineer CDM Smith Inc. KNV/EJGAj Attachments File: 0000-EJGMK-MG.IRC cc: Vincent Burke, IRC Approved by:: / Eric J. Grotke, P.E., BCEE Vice President CDM Smith Inc. WATER + ENVIRONMENT +TRANSPORTATION+ ENERGY + FACILITIES P237 EXHIBIT A CCNA-2014 WO NO. 10 FOR INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT C&D DEBRIS LANDFILL PERMIT RENEWAL AND COMPLIANCE WELL.INSTALLATION This Authorization, when executed, shall be incorporated in and become part of the Continuing Contract Agreement for Professional Services between the Indian River County Solid Waste Disposal District (COUNTY), and CDM Smith Inc. (CONSULTANT), dated December 6, 2011, and the Extension and Amendment of Continuing Contract Agreement for Professional Services, dated November 4, 2014, hereafter referred to as the Contract. PROJECT BACKGROUND The current operations permit (Permit Number S031-0128769-021) for the construction and demolition (C&D) debris landfill was issued by the Florida Department of Environmental Protection (FDEP) on September 11, 2012 (revised September 17, 2012) and will expire on July 18, 2017. This permit will need to be renewed at this time if the COUNTY intends to keep the C&D debris landfill operational. The permit renewal application is due on May 18, 2017. The Scope of Work for preparing and submitting the renewal application are outlined below. SCOPE OF WORK TASK 1- C&D DEBRIS LANDFILL OPERATIONS PERMIT RENEWAL Subtask 1.1 Preparation of Permit Renewal Documents The "renewal" application consists of the four-page FDEP Form # 62-701.900(6), Florida Administrative Code (F.A.C.) and other additional supporting information. In accordance with Chapter 62-701.730(2), F.A.C., the renewal applications shall include the information in paragraphs (b) through (f). CONSULTANT will provide the following information as required in Part B of the application: Part -1- Not required for permit renewal. Part 2 - A boundary survey and legal description and topographic survey of the property. A prior topographic survey (February 2012) will be used for this purpose. A new survey will not be performed as a part of this project. Part 3 - An updated operations plan, which describes in detail the operations, safety, and training procedures, which are used on a daily basis to minimize the risk of environmental degradation. CONSULTANT will make modifications of the existing operating plan as required to incorporate the chromated copper arsenate (CCA) treated wood management plan and for mining of the C&D debris landfill to recover clean concrete and other recyclable materials. GDM.ar SMish A-1 f1994.docx P238 Part 4 - CONSULTANT will submit an updated closure plan. No significant changes will be made to the Closure Plan that was submitted in April 2011. Part 5 - Financial assurance for closure and for 5 years of long-term care. A detailed closure and long-term care cost estimate for the C&D debris landfill will be prepared and submitted as part of the renewal application. The financial assurance documentation will also be sent to the FDEP Tallahassee office as part of the application. Part 6 - A CCA treated wood management plan will be submitted as part of the renewal application. No changes will be made to the CCA Treated Wood Management Plan that was submitted in April 2011. Part 7 - A groundwater monitoring plan. The Monitoring Plan Implementation Schedule (MPIS) for the Class I landfill includes the C&D landfill. A copy of the MPIS dated March 7, 2011 will be submitted to meet this requirement. Part 8 - Documentation to show that stormwater will be controlled. No change to the current stormwater system or Environmental Resource .Permit (ERP) is anticipated and is not included in this Scope of Work. CONSULTANT will submit a copy of the current ERP to meet this requirement. Part 9 - Documentation that shows how the Owner will comply with the temporary storage requirements of Rule 62-701.730(6), F.A.C. CONSULTANT will attach the required documentation necessary for this part to the permit renewal application. Part 10 - Documentation that shows how the Owner will comply with the operation requirements of Rules 62- 701.730(7), (18) and (19), F.A.C. CONSULTANT will attach the required documentation necessary for this part to the permit renewal application. Part 11- Documentation that shows how the Owner will comply with the training requirements of Rule 62- 701.730(8), F.A.C. CDM Smith will attach the required documentation necessary for this part to the permit.renewal application. Part 12 - Documentation that shows how the Owner will comply with the closure and long-term care requirements of Rules 62-701.730(9) and (10), F.A.C. CONSULTANT will attach the required documentation necessary for this part to the permit renewal application. Part 13 - Documentation that the Owner will comply with the annual report requirements of Rule 62- 701.730(12), F.A.C. CONSULTANT will attach the required documentation necessary for this part to the permit renewal ,application. Part 14 -A history and description of any enforcement actions by the applicant described in Chapter 62-701.320(3), F.A.C. relating to solid waste management facilities in Florida. CONSULTANT will prepare a narrative of the history and description the enforcement actions by the applicant. Under this subtask, CONSULTANT will participate in a teleconference pre -application meeting with FDEP. Smith A -z jj1994.d= P239 Subtask 1.2 — C&D Debris Landfill Permit Renewal Water Quality Monitoring and Reporting CONSULTANT will perform the field testing, sample collection, and water -level measurements from the 10 C&D debris landfill groundwater monitor wells and background.well'MW-15, which will be performed in April 2017 (5 years after the previous renewal sampling event) in accordance with 62-701.730(8)(d), F.A.C. CONSULTANT will contract with Ideal Tech Services Inc. (ITS) to perform the groundwater sampling. The samples will be analyzed for the Permit Renewal Ground Water Monitoring Parameters in accordance with Paragraph 10 of the current Monitoring Plan Implementation Schedule, which was revised on March 7, 20,11. ENCO will perform the laboratory analysis under COUNTY's contract. The laboratory analytical reports will be submitted to FDEP as soon as possible after receipt of analytical reports. CONSULTANT will assist COUNTY in coordinating the analytical testing activities with ENCO, notify FDEP prior to sampling as required by the MPIS, review the analytical test results, and submit them as an attachment to the permit renewal application. Subtask 1.3 — Submit Permit Renewal Application The following will be produced and submitted: ■ CONSULTANT will provide one draft copy of the landfill operations permit renewal application for COUNTY to review. ■ CONSULTANT will meet with COUNTY to review and discuss the comments on .the draft permit renewal application. ■ CONSULTANT will prepare the final permit renewal application based on the comments obtained from COUNTY and submit the completed permit application and supporting documents to FDEP. CONSULTANT will submit four copies of the completed permit application to FDEP. ■ CONSULTANT will provide two copies of the permit application to COUNTY. ■ If requested by FDEP, CONSULTANT will provide supplemental information in order to complete the application. Field work is not included. ■ COUNTY will be responsible for permit application fees. ■ There have been no changes to the current Operations or Closure Plans. ■ Provisions for mining of the C&D debris landfill and processing will be added to the Operations Plan. ■ The proposed mining and processing operations can be performed without additional permitting (i.e. Processing Facility Permit). ■ If FDEP determines that the proposed mining and processing operations will require additional permitting, an Amendment to this Work Order, or a separate Work Order, will be required. ■ No additional survey of the C&D debris landfill will be required. ■ No additional geotechnical or hydrogeological investigations will be required for C&D debris landfill permitting. CDM. Smith A-3 jj1990.do« P240 ■ This Work Order does not include any meetings with FDEP except the pre -application telephone conference. ■ Laboratory analysis for permit renewal will be performed by COUNTY's contract laboratory. DATA OR ASSISTANCE TO BE PROVIDED BY COUNTY ■ Existing data available on construction of the existing groundwater monitor wells. ■ A complete copy of the previous biennial report. ■ Relevant correspondence and documentation regarding operation of the C&D debris landfill during the last permit cycle. ■ Relevant correspondence and documentation regarding compliance with the applicable rules and regulations. ■ Available site surveys. • Available record information. ■ Laboratory analytical reports and direct access to laboratory personnel. • Application fee. PROJECT SCHEDULE The following project schedule has been developed based on receiving authorization on before March 21, 2017. Task 1: CONSULTANT will participate in a pre -application telephone conference as soon as possible after receiving authorization. CONSULTANT will provide a draft copy of the permit renewal application for COUNTY to review by May 1, 2017. Permit renewal sampling will be completed by May 1, 2017. CONSULTANT will meet with COUNTY by May 10, 2017 to review and discuss the comments on the,draft permit renewal application. The final permitrenewal application will be submitted to FDEP by May 17, 2017. PAYMENT AND COMPENSATION Compensation for this Work Order as described herein shall be made on the basis of a lump sum fee. The lump sum fee for Tasks 1 through 2, inclusive, is $30,420 as shown in Exhibit B. CONSULTANT will invoice COUNTY on a monthly basis based on percent complete. For invoice purposes only, the value of each task is as shown in the Table 1. Table 1 TASK VALUE'FOR INVOICE PURPOSE TASK DESCRIPTION VALUE 1 C&D Debris ,Landfill Operations Permit Renewal $30,420 TOTAL LUMP SUM $30,420 cSm th A-4 Ji1994.docx P241 EXHIBIT B PROJECT BUDGET INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT C&D DEBRIS LANDFILLPERMIT RENEWAL CCNA-2014 WO NO. 10 PROJECT: IRC SWDD C&D Debris Landfill Permit Renewal PROJECT DESCRIPTION: C&D Debris Landfill Permit Renewal CONTRACT REFERENCE: Agreement between the Indian River County Board of County Commissioners and CDM Smith Inc. Labor Category Hours Rate Total Sr. Officer 4 $220 $880 Associate 4 $200 $800 Principal 20 $195 $3,900 Senior Professional 50 $165 $8,250 Professional II 60 $130 $7,800 Senior Support i 10 $120 $1,200 Staff Support 26 $85 $2,210 Project Administration 28 $85 $2,380 Total Hours 202 Total Salary Cost $27,240 Outside Professional Services (Well Sampler) $2,000 Other Direct Costs $1,000 TOTAL LUMP SUM FEE 30.420 For the basic services under this Agreement, COUNTY agrees to pay CONSULTANT a lump sum fee 30 Partial payments will be made on a monthly basis in accordance with the referenced contract. SmithGB-1 jj1994.doac P242 WORK ORDER NUMBER CCNA2014WO10 C&D Debris Landfill Permit Renewal This Work Order Number —is entered into as of this_ day of 201 pursuant to that certain Continuing Contract Agreement for Professional Services, dated December 6, 2011, and that certain Extension and Amendment of Continuing Contract Agreement for Professional Services entered into as of this 4'h day of November, 2014 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political .subdivision of the State of Florida ("COUNTY") and CDM Smith, Inc. ("Consultant"). ' The COUNTY has selected the Consultant to perform the professional services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The professional services will be performed by the Consultant for the fee schedule set forth in Exhibit B (Fee Schedule), attached to this Work Order- and made a part hereof by this reference. The Consultant will perform the professional services within the timeframe more particularly set forth in Exhibit A (Time. Schedule), attached to this Work Order and made a part hereof.by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained .in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: CDM Smith, Inc. By: _ Title: �� c -e P�2S t BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY By: , Chairman BCC Approved Date: Attest: Jeffrey R.. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Jason Brown, County Administrator Dylan T. Reingold, County Attorney P243 Subject Site .Zoned A-2 All surrouni Indian River C parcels zone( ST IUCIE COU14TY