HomeMy WebLinkAbout2017-079 WORK ORDER NUMBER 6
South Gifford Road Landfill
This Work Order Number 6 is entered into as of this 16 day of May , 2017,
pursuant to that certain Continuing Contract Agreement for Professional Services, dated November
15, 2011, and that certain Extension and Amendment of Continuing Contract Agreement for
Professional Services entered into as of this 4th day of November, 2014 (collectively referred to as the
"Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida
("COUNTY") and Geosyntec Consultants, Inc. ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit 1 (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 1
(Fee Schedule),attached to this Work Order and made a part hereof by this reference.The Consultant
will perform the professional services within the timeframe more particularly set forth in Exhibit 1
(Time Schedule), attached to this Work Order and made a part hereof by this reference all in
accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of
the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement
and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order
as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT BOARD OF COUNTY COMMISISONERS
Geosyntec Consultants, Inc. OF INDIAN RIVER COUNTY
By: r .•�atY GOA1�y�s.
Jose /4F//cher, Crie rrl � ✓``p
Title: Sr. Principal 7 '`V '`�'
BCC Approved Date:
rfOF FLORIDA • t ( ,' •
•'Q,/•
Ir4DIAN RIVER COUNTY Attest:Jeffrey R.Smit ,Clerk of Colt and Comp't r•...'...•••'oQ::'y
THIS IS TO CERTIFY THAT THIS IS
A TRUE AND CORRECT COPY OF By:
THE.ORIGINAL ON FILE IN THIS ��`�
OFFICE Deput CI-
Ja_F SMIT/H_CV Rk
8Y / 11 UT' D
DATE Approved:
Approved as to form and legal sufficiency•.
Dylan T. Reingold, County Attorney
DATE: 3.14/ 6),
ITEM NO: i • IS.
INDEX NO: ad17 " 071
WORK ORDER NUMBER 5
South Gifford Road Landfill
This Work Order Number 5 is entered into as of this 16 day of May, 2017, pursuant to
that certain Continuing Contract Agreement for Professional Services, dated November 15, 2011, and
that certain Extension and Amendment of Continuing Contract Agreement for Professional Services
entered into as of this 4th day of November, 2014 (collectively referred to as the "Agreement"), by
and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and
Geosyntec Consultants, Inc. ("Consultant").
The COUNTY has selected the Consultant to perform the professional services set forth on
Exhibit 1 (Scope of Work), attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the fee schedule set forth in Exhibit 1
(Fee Schedule),attached to this Work Order and made a part hereof by this reference.The Consultant
will perform the professional services within the timeframe more particularly set forth in Exhibit 1
(Time Schedule), attached to this Work Order and made a part hereof by this reference all in
accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of
the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement
and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order
as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first
written above.
CONSULTANT BOARD OF COUNTY COMMISISONERSro���:�S''''' ' *.,,
Geosyntec Consultants, Inc. OF INDIAN RIVER COUNTY ''s
1j �, • o
By: By: to:. _- '' ;o
Josep . Flescher, Chamiliran ;�t . .
l
Title: Sr. Principal �� •'�,o`?
BCC Approved Date: May 16, 2017 •�``'v�fgNRNEE...•
Attest:Jeffrey R.Smith, lerk of Cou t d Comptroller
By. . ,
Deputy Clerk
Approved: S - !!- Z d/ 7
Approved as to form and legal sufficiency:
ylan T. Reingold, County Attorney
EXHIBIT 1
PROFESSIONAL SERVICES
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(]eosyntec �, 6770 South� Titusville,Florida 32780
P11 321 269 5880
consultants FAX 321.269.5813
\vwwgeosyntec.coin
5 May 2017
Mr. Himanshu H. Mehta, P.E.
Managing Director
Solid Waste Disposal District
Indian River County
1325 74th Avenue SW
Vero Beach,Florida 32968
Subject: Proposal to Provide One Year of Groundwater Monitoring/Reporting and
Related Consulting Services
Former South Gifford Road Landfill
Vero Beach,Indian River County,Florida
Dear Mr. Mehta:
Geosyntec Consultants (Geosyntec) is pleased to submit this letter proposal to the Indian River
County(IRC) Solid Waste Disposal District (SWDD) to provide professional services for Florida
Department of Environmental Protection (FDEP)-required activities associated with continued
implementation of the groundwater monitoring for the chlorinated volatile organic compound
(CVOC) plume at the Former South Gifford Road Landfill located in Vero Beach, Indian River
County, Florida (Site). This fee proposal is based on correspondence with the FDEP and
discussions with IRC. As requested by IRC, this fee proposal includes budget to complete two
semi-annual monitoring and reporting events for the plume monitoring well network, as well as
related consulting services to prepare an annual pollution liabilities evaluation report for identified
IRC-owned environmental liabilities and represent IRC during interactions with regulatory
agencies. Geosyntec has prepared this proposal (professional services as Exhibit 1)as Work Order
No. CCNA-2014 WO No. 5 for the Continuing Contract Agreement for Professional Services
between IRC SWDD and Geosyntec. The remainder of this letter provides an overview of the
project background, a description of the proposed scope of work, a budget estimate, and a
discussion of the schedule for accomplishment of the work described herein.
PROJECT BACKGROUND
As part of the long-term monitoring activities for the identified CVOC plume associated with the
South Gifford Road Landfill, a network of monitoring wells will require sampling on an annual or
semi-annual basis to: (i) confirm that the CVOC plume is not migrating by monitoring the lateral
and vertical extent; (ii)evaluate the impact of source and dissolved plume bioremediation to assess
CVOC plume centerline concentrations over time; and (iii) assess the impact of biological and
physical natural attenuation processes on CVOC plume degradation.
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In consideration of the ongoing natural attenuation processes occurring at the site,the enhancement
of these biological processes via the injection of an electron donor was proposed, and agreed to in
concept by the FDEP in correspondence dated 2 August 2006. In response to FDEP's request and
supported by groundwater monitoring results, Geosyntec prepared a RAP Modification (RAPM)
Addendum No. 3 (RAPM3) in May 2016 to propose a focused injection of EOS® in the vicinity
of GR-MW3OB and implemented the injection activities in April 2017.
PROPOSED SCOPE OF WORK
The proposed scope of work consists of semi-annual groundwater monitoring and reporting and
related activities to be performed on behalf of IRC SWDD at the Former South Gifford Road
Landfill. For the purpose of budgeting, the scope of work has been divided into the following
tasks:
• Task 1 —Project Management;
• Task 2—Meetings/Regulatory Interaction;
• Task 3 —Annual Pollution Remediation Liabilities Evaluation;
• Task 4—Semi-Annual Sampling Activities; and
• Task 5 —Data Evaluation and Semi-Annual Reporting.
The remainder of this section presents a general description of the activities to be performed in
each task.
Task 1 — Project Management: Under this task, Geosyntec will perform project planning and
management responsibilities,such as correspondence with IRC SWDD and FDEP, invoice review,
project coordination, and project administration. The budget includes eight hours per
sampling/reporting event for the project manager and two hours for the principal-in-charge.
Task 2 — Meetings/Regulatory Interaction: Under this task, Geosyntec will prepare for and
attend up to two meetings, with IRC SWDD, FDEP, and/or IRC Board of County Commission, as
necessary. It has been assumed that one of these meetings will be in person and one meeting with
be attended by conference call. Also, under this task, four hours has been included for the project
manager to provide ongoing support to IRC SWDD related to interaction and negotiation with
FDEP.
Task 3 —Annual Pollution Remediation Liabilities Evaluation: As requested by IRC SWDD,
under this task, Geosyntec will prepare the annual environmental liability evaluation. This
document is prepared annually in response to Governmental Accounting Standards Board
Statement No. 49 (GASB No. 49), Accounting and Financial Reporting for Pollution Remediation
Obligations,which requires the inclusion and calculation of pollution remediation obligations.The
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objective of GASB No. 49 is to enhance the usefulness and comparability of pollution remediation
obligation information reported by state and local governments. It has been assumed that the report
will include evaluation of two sites, including South Gifford Road Closed Landfill (4701 41'
Street) and Old Administration Building (1840 25th Street).
Task 4—Semi-Annual Sampling Activities: Under this task, Geosyntec will perform 2017 field
activities related to the plume groundwater monitoring. The semi-annual activities will include
field preparation, groundwater sampling, and water level measurements. Field preparation
activities will include scheduling and staffing, subcontracting, coordination with the analytical
laboratory, field equipment preparation, procurement of Passive Diffusion Bag (PDB) samplers,
and notifying FDEP and Vero Beach Municipal Airport of the field schedule. In addition, as
required by Chapter 62-528 of the Florida Administrative Code (F.A.C.), underground injection
control (UIC) monitoring of GR-MW3OB will be completed. A single performance monitoring
well (MW-37C) was installed in conjunction with the RAPM3 implementation and will be
included the in semi-annual sampling plan for analysis of bioremediation performance parameters,
including dissolved gasses, total organic carbon, and dechlorinating microbial concentration.
Geosyntec will perform the groundwater sampling activities associated with the CVOC plume
monitoring wells. Sampling activities will be completed with a combination of PDB samplers and
traditional low-flow sampling techniques. PDBs are anticipated to be purchased from EON
Products, one of the few suppliers of this type of passive sampling device. Groundwater sampling
activities will be executed using a two-person sampling crew and will be performed in general
accordance with the FDEP Standard Operating Procedures (SOPs). The proposed annual field
event will be conducted in summer 2017 (tentatively in June) and will include sampling of nine
monitoring wells(five wells using PDBs and four wells with traditional sampling techniques).The
annual field event is budgeted to include one day for groundwater sampling activities and one day
for PDB deployment for the next sampling event (total of two field days each with two persons).
The proposed semi-annual field event will be conducted in winter 2017 (tentatively in December)
and will include sampling of 47 monitoring wells (38 wells using PDBs and nine wells with
traditional sampling techniques).The semi-annual field event is budgeted to include a total of three
days (with two persons) for groundwater sampling activities and PDB deployment for the next
sampling event. Consistent field documentation and field protocols will be utilized to develop
reliable data to support the natural attenuation evaluation for the groundwater plume. The
groundwater samples will be analyzed in accordance with the sampling plan summarized in the
December 2016 Semi-Annual Groundwater Monitoring Report and RAPM3 implementation plan.
Geosyntec will conduct a complete round of groundwater level measurements coincident with each
semi-annual groundwater sampling event (budgeted for one day with two-person field team for
each event). Depth to groundwater measurements will be recorded to the nearest 0.01-ft in each
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monitoring well, including existing monitoring wells and applicable City of Vero Beach wells
(assumed up to 88 wells per event).
It is anticipated that purge water(investigation-derived waste [IDW]) will be containerized in 55-
gallon polyethylene drums and temporarily staged on Site for characterization prior to removal
and disposal. Costs are included herein for two 55-gallon polyethylene drums and oversight of
drum disposal concurrent with one of the sampling events.
Overall, budget has been included for seven field days with a two-person team (i.e., 14 man days)
and associated field expenses for sampling, plus four hours for IDW management.
Task 6—Data Evaluation and Semi-Annual Reporting: Under this task,Geosyntec will perform
data evaluation activities and reporting. The reporting includes preparation of one semi-annual
report (simplified format) and one annual report for submittal to FDEP.
The annual report will be consistent with the groundwater monitoring reports historically
submitted to FDEP for this Site and the data evaluation activities will include database
management, screening results against applicable regulatory criteria, GIS figure preparation, time
trend analyses, and/or statistical data analyses. This report will be prepared following the summer
groundwater sampling event. The annual report will be supported by attachments containing
Chain-of-Custody sheets, field notes and observations, water sampling logs, maps, graphs,
analytical results, and any other applicable materials.
The semi-annual report will be a letter report with attachments, including a monitoring well
location map and tables of the field and laboratory results. Data evaluation activities for the semi-
annual report will include database management, screening results against applicable regulatory
criteria, and summary data table preparation. This report will be prepared following the fall/winter
groundwater sampling event.
The draft annual and semi-annual reports will be submitted to IRC SWDD for review prior to
submittal to FDEP.Each final report will be signed and sealed by a Florida registered professional
engineer or geologist.
SCHEDULE
Geosyntec will conduct the groundwater monitoring and reporting activities on a semi-annual basis
as described herein. The semi-annual groundwater monitoring events will be tentatively conducted
in June and December 2017.
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BUDGET ESTIMATE
A budget estimate for the scope of work outlined in Tasks 1 through 5 of this proposal is
summarized in the following table, and a detailed budget estimate is provided as Attachment A.
The budget estimate presented in this proposal is based on Geosyntec's understanding of the
project requirements, our experience gained from executing similar tasks for SWDD since 2002 at
the Site, and experience with groundwater monitoring and reporting activities at similar facilities.
Geosyntec will not exceed the budget estimate without prior approval and written authorization
from IRC SWDD.
Task 1 —Project Management $4,726
Task 2—Meetings/Regulatory Interaction $5,142
Task 3 —Annual Pollution Remediation Liabilities Evaluation $2,111
Task 4— Semi-Annual Sampling Activities $43,567
Task 5 —Data Evaluation and Semi-Annual Reporting $15,910
TOTAL $71,456
CLOSURE
Geosyntec appreciates this opportunity to offer our services. If this proposal is acceptable, please
indicate your agreement by signing the attached work authorization, which references this
proposal.Please return one signed work authorization to Ms.Johnson's attention.Please call either
of the undersigned with questions you may have as you review this proposal.
Sincerely,
i„, ,,,,,,..„„„_
t,
1I W. Johnson, P.G.
Senior Hydrogeologist
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.Y,im Langehbach, BCEE, P.E.
Senior Principal
Attachments
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ATTACHMENT A
BUDGET ESTIMATE
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•
Table 1
MAY 2017 BUDGET ESTIMATE
SOUTH GIFFORD ROAD LANDFILL
PHASE 1: Project Management
ITEM BASIS RATE QUANTITY ESTIMATED
BUDGET
A. Professional Service`s,
Senior Principal hr $226 2 $452
Senior Project Geologist hr $188 18 $3,384
Subtotal Professional Services $3,836
B. Technical/Administrative Services
Administrative Assistant hr $94 8 $752
Subtotal Technical/Administrative Services $752
C. Reimbursables >
Communications Fee 3%labor 0.03 4,588 $138
Subtotal Reimbursables $138
TOTAL ESTIMATED BUDGET:PHASE 1 $4,726
PR 17015 Geosyntec Consultants
Table 2
MAY 2017 BUDGET ESTIMATE
SOUTH GIFFORD ROAD LANDFILL
PHASE 2: Meetings/Regulatory Interaction
ITEM BASIS RATE QUANTITY ESTIMATED
BUDGET
A. ,Professional Services _
Senior Project Geologist hr $188 18 $3,384
Engineer hr $134 12 $1,608
Subtotal Professional Services $4,992
C.'Reimbursables
Communications Fee 3%labor 0.03 4,992 $150
Subtotal Reimbursables $150
TOTAL ESTIMATED BUDGET:PHASE 2 $5,142
PRI7015 Geosyntec Consultants
Table 3
MAY 2017 BUDGET ESTIMATE
SOUTH GIFFORD ROAD LANDFILL
PHASE 3: Annual Pollution Remediation Liabilities Evaluation
ITEM BASIS RATE QUANTITY ESTIMATED
BUDGET
A.=Professional Services'
Senior Principal hr $226 2 $452
Senior Project Geologist hr $188 2 $376
Project Engineer hr $154 0 $0
Geologist hr $134 0 $0
Senior Staff Geologist hr $119 0 $0
Staff Engineer hr $101 10 $1,010
Subtotal Professional Services $1,838
B.`Technical/Administrative;Services
Designer/GIS hr $138 0 $0
Administrative Assistant hr $94 2 $188
Subtotal Technical/Administrative Services $188
C:"Reiinbursables
Communications Fee 3%labor 0.03 2,026 $61
CADD Computer System hr $15 0 $0
8.5"x11"Photocopies each $0.12 199 $24
Subtotal Reimbursables $85
TOTAL ESTIMATED BUDGET: PHASE 3
$2,111'
PR 17015 Geosyntec Consultants
Table 4
MAY 2017 BUDGET ESTIMATE
SOUTH GIFFORD ROAD LANDFILL
PHASE 4:Semi-Annual Sampling Activities
ITEM BASIS RATE QUANTITY ESTIMATED
BUDGET
A Professional,Services ,
Senior Project Geologist hr $188 4 $752
Geologist hr $134 16 $2,144
Senior Staff Geologist hr $119 100 $11,900
Subtotal Professional Services $14,796
B..Technical/Administrative Services
Field Superintendent hr $119 100 $11,900
Administrative Assistant hr $94 2 $188
Subtotal Technical/Administrative Services $12,088
O.;Subcontractors , '
Laboratory Analysis for VOCs each $59 62 $3,649
Laboratory Analysis for TOC each $27 5 $134
Laboratory Analysis for Dissolved Gases each $80 6 $482
Laboratory Analysis for UIC parameters each $163 2 $325
Laboratory Analysis for Dhc each $305 2 $610
Laboratory Analysis for vcrA each $90 2 $180
Subtotal Subcontractor Services $5,379
D. Reimbursables ".,,, ,
PDBs for Summer event quote $32 5 $160
PDBs for Winter event quote $32 38 $1,218
Drums each $50 2 $100
Drum Transport each $963 2 $1,926
Lodging day $134 14 $1,876
Per Diem day $59 14 $826
Communications Fee 3%labor 0.03 $26,884 $807
Field Vehicle day $80 14 $1,120
8.5"x11"Photocopies each $0.12 160 $19
Overnight Cooler each $95 4 $380
Groundwater Sampling Kit(per sampler) day $300 8 $2,400
Water Level Measurement Kit(2 person team', day $55 2 $110
PDB Deployment Kit day $100 2 $200
Equipment Shipping each $54 3 $162
Subtotal Reimbursables $11,304
.TOTAL ESTIMATED.BUDGET:PHASE 4 ' $43,567
Notes:
1. Lodging and per diem rates were taken from the GSA website for the Vero Beach area(www.gsa.gov).
2. Groundwater Sampling Kit includes two sets of the following:water level indicator,peristaltic pump,water quality meter(pH,
temperature,conductivity,dissolved oxygen,and oxidation reduction potential),turbidity meter, tubing,and miscellaneous field supplies
3.Water Level Measurement Kit includes:water level indicator and miscellaneous field supplies.
4.PDB Deployment Kit includes:miscellaneous field supplies necessary to suspend and deploy PDBs.
5.UIC parameters include total recoverable petroleum hydrocarbons,polysorbate 80 surfactant,sodium,chloride,and total dissolved solids
PR17015 Geosyntec Consultants
Table 5
MAY 2017 BUDGET ESTIMATE
SOUTH GIFFORD ROAD LANDFILL
PHASE 5: Data Evaluation and Semi-Annual Reporting
ITEM BASIS RATE QUANTITY ESTIMATED
BUDGET
A. Professional Services
Senior Principal hr $226 2 $452
Senior Project Geologist hr $188 12 $2,256
Geologist hr $134 30 $4,020
Senior Staff Geologist hr $119 40 $4,760
Subtotal Professional Services $11,488
B. Technical/Administrative Services:`,; - ,s
Designer/GIS hr $138 18 $2,484
Technical/Administrative Assistant hr $94 8 $752
Subtotal Technical/Administrative Services $3,236
G. Reimbursa bles
Communications Fee 3%labor 0.03 $14,724 $442
GIS Computer System hr $10 18 $180
Specialized GIS/Database Computer Systems hr $20 18 $360
8.5"x11"Photocopies each $0.12 500 $60
GIS Photocopies each $3 48 $144
Subtotal Reimbursables $1,186
TOTAL ESTIMATED BUDGET:PHASE 5 $15,910
PR 17015 Geosyntec Consultants