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Home My WebLink About05/23/2017Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Meeting Minutes - Final Tuesday, May 23, 2017 9:00 AM Commission Chambers Board of County Commissioners Joseph E. Flescher, Chairman, District 2 Peter D. O'Bryan, Vice Chairman, District 4 Susan Adams, District 1 Bob Solari, District 5 Tim Zorc, District 3 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Rhonda D. Zirkle, Deputy Clerk Board of County Commissioners Meeting Minutes - Final May 23, 2017 1. CALL TO ORDER ROLLCALL Present: 4 - Vice Chairman Peter O'Bryan Commissioner Susan Adams Commissioner Bob Solari Commissioner Tim Zorc Absent: 1 - Chairman Joseph Flescher 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.B. INVOCATION Russ Graves, Engineer Fire -Medic, Station 5, Indian River County Fire/Rescue Division 3. PLEDGE OF ALLEGIANCE Commissioner Susan Adams 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS A motion was made by Commissioner Solari, seconded by Commissioner Adams, by a 4-0 vote (Chairman Flescher absent), the Board approved the Agenda as presented. Aye: 4- Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc Absent: 1 - Chairman Flescher 5. PROCLAMATIONS and PRESENTATIONS 5.A. 17-0541 Presentation of Proclamation and Retirement Award Honoring Richard M. Vaughn on His Retirement From Indian River County Board of County Commissioners Department of Public Works/Road and Bridge Division with Thirty -Two Years of Service Attachments: Proclamation Service Award Vice Chairman O'Bryan presented the Proclamation and Retirement Award to Richard M. Vaughn. No Action Taken or Required 6. APPROVAL OF MINUTES 7 INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REOUIRING BOARD ACTION Indian River County Florida Page 1 Board of County Commissioners Meeting Minutes - Final May 23, 2017 7.A. 17-0534 Florida Public Service Commission Order No. PSC -17 -0166 -PCO -EI In re: Petition for approval of revised underground distribution tariffs, by Duke Energy Florida, Inc., is available for review in the office of the Clerk to the Board. Recommended Action: Informational Only Attachments: PSC -17 -0166 -PCO -EI No Action Taken or Required 73. 17-0542 Proclamation and Retirement Award Honoring Kerrie D. Fuller on His Retirement From Indian River County Board of County Commissioners Department of Community Development/Building Division with Twenty -Five Years of Service Attachments: Proclamation Service Award No Action Taken or Required 7.C. 17-0543 Proclamation and Retirement Award Honoring Christopher D. Thomas on His Retirement from Indian River County Board of County Commissioners Department of Emergency Services/Fire Rescue Division with Twenty -Seven Years of Service Attachments: Proclamation Service Award No Action Taken or Required 8. CONSENT AGENDA A motion was made by Commissioner Zorc, seconded by Commissioner Adams, by a 4-0 vote (Chairman Flescher absent), the Board approved the Consent Agenda, as amended, pulling Item 8.H. for discussion. Aye: 4- Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc Absent: 1 - Chairman Flescher 8.A. 17-0538 Checks and Electronic Payments May 5, 2017 to May 11, 2017 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of May 5, 2017 to May 11, 2017 Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final May 23, 2017 Attachments: Finance Department Staff Report Approved the list of checks and electronic payments as supplied by the Comptroller's office. Approved 8.B. 17-0548 Quarterly Tourist Development Tax Report for the Quarter Ending 03/31/17 Recommended Action: Accept the Quarterly Tourist Development Tax Report Attachments: Finance Department Staff Report Approved staffs recommendation 8.C. 17-0545 Letter of Support for McKee Jungle Garden Recommended Action: Staff recommends the Board of County Commission approve the letter of support for McKee Jungle Garden to be included in the grant application for General Program Support Attachments: Staff Report Letter of Support Approved staffs recommendation 8.D. 17-0537 Out of County Travel to Attend Florida Shore & Beach Preservation Association Annual Conference Recommended Action: Authorization for Commissioners and Staff to Attend the Florida Shore & Beach Preservation Association Annual Conference September 27th to 29th, 2017, in Ft. Lauderdale, Florida Attachments: Staff Report Conference Information Approved 8.E. 17-0540 Declaration of Excess Equipment as Surplus for Sale or Disposal Recommended Action: Staff recommends the Board declare the items on the Excess Equipment List as surplus and authorize their sale and/or disposal Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes - Final May 23, 2017 Attachments: Staff Report List for 052317 Agenda Approved staffs recommendation 8.F. 17-0552 Miscellaneous Budget Amendment 16 Recommended Action: Staff recommends that the Board of County Commissioners approve the budget resolution amending the fiscal year 2016/2017 budget Attachments: Staff Report 2016 2017 Resolution BA 016 Approved Resolution 2017-049, amending the Fiscal Year 2016-2017 Budget. 8.G. 17-0521 FDOT Local Agency Program (LAP) Supplemental Agreement No. 1 and Resolution Authorizing the Chairman's Signature 8th Street Sidewalk Improvements (58th Avenue to 21 st Court) Recommended Action: Staff recommends approval of Local Agency Program (LAP) Supplemental Agreement No.l - FM No. 431733-1-58-01 and further recommends adopting the Resolution and authorizing the Chairman to sign Supplement Agreement No. 1. Attachments: Staff Report Authorizing Resolution FDOT LAP Supplemental Agreement No. 1 FM No. 4317331-58-01 Approved Resolution 2017-050, authorizing the Chairman's execution of Local Agency Program Supplemental Agreement Number One for construction of a 5 -foot wide concrete sidewalk and minor drainage modifications along the north side of 8th Street from 58th Avenue to 21st Court. 8.H. 17-0533 Award of RFQ No. 2016016 58th Avenue Pavement Reclamation and Resurfacing Project Recommended Action: Staff recommends the Board of County Commissioners approve the proposed agreement with Bowman Consulting Group, LTD in the amount of $397,746 and authorize the Chairman to execute the agreement. Attachments: Staff Report Agreement Exhibit B Exhibit A Exhibit C Commissioner Zorc sought and received a status update from Public Works Director Rich Szpyrka. Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final May 23, 2017 A motion was made by Commissioner Zorc, seconded by Commissioner Adams, by a 4-0 vote (Chairman Flescher absent), to approve staffs recommendation. Aye: 4- Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc Absent: 1 - Chairman Flescher 8.1. 17-0544 Rejection of Bids 2017042 and 2017043 Recommended Action: Staff recommends that the Board of County Commissioners reject all bids received for bids 2017042 and 2017043 and direct staff to rebid the properties in compliance with F.S. 125.35. Attachments: Staff Report Approved staffs recommendation 8.J. 17-0550 Extension of Lease and Agreed Notice to Vacate Property - Mermaid Carwash: 1935 43rd Avenue, Vero Beach, FL Recommended Action: Staff recommends approval of the 120 -day extension so the lease will terminate on August 31, 2017 and authorize the Chairman to execute the Extension of Lease and Agreed Notice to Vacate. Attachments: Staff Report IRC Letter to Tynes FDOT Letter of Assurance to Tvnes Extension of Lease and Agreed Notice to Vacate Approved staffs recommendation 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS 10.A.1. 17-0522 Robert Pritchett's Request for Abandonment of a Right -of -Way for a 16 Foot Wide Alley Running from 129th Court to 129th Street and Lying Immediately Adjacent and Contiguous to Lots 1-10, Block 18 of the Townsite Plat of Roseland Subdivision [ROWA-17- 06- 03 / 2017030030-78850] (Legislative) Recommended Action: Staff recommends that the Board of County Commissioners abandon its rights to the subject alley right-of-way and authorize the chairman to execute the Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final May 23, 2017 abandonment resolution, with the following condition: 1. That a public utility easement be retained over the entire segment of right-of-way for the alley being abandoned. Attachments: Staff Report Application Location Map and Aerial Resolution No. 2000-150 Abandonment Resolution PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARINGS IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD Community Development Director Stan Boling used a PowerPoint Presentation to point out the location of the specified 16 foot alley right-of-way, of which has never been fonnally improved; has not been used by the four (4) adjoining property owners; and is not needed for access. Staff recommended that a utility easement be retained for the possible use of future utilities. Vice Chairman O'Bryan opened the Public Hearing. Fred Mensing, P.O. Box 964, Roseland, felt that the Roseland Community Association was caught off guard, and asked the Board to table this item for 30 days. Director Boling explained that alley right-of-way abandonments in Roseland have been handled the same in the past, and that there were no objections from the four (4) neighboring property owners. There being no further comments, Vice Chairman O'Bryan closed the Public Hearing. Commissioner Solari supported staffs recommendation, noting that the neighbors were notified; therefore, proper notice was given with no objections. He felt that there would be no reason to table this item. A motion was made by Commissioner Solari, seconded by Commissioner Adams, by a 4-0 vote (Chairman Flescher absent), the Board approved Resolution 2017-051, providing for the closing, abandonment, vacation and discontinuance of a 16 foot wide alley right-of-way running from 129th Court to 129th Street and lying immediately adjacent and contiguous to Lots 1-10, Block 18 of the Townsite Plat of Roseland Subdivision as shown in Plat Book 1, Page 43 of the Public Records of Saint Lucie County, as described herein, said land now lying in Indian River County, Florida; said abandonment subject to retaining a utility easement. The motion carried by the following vote: Indian River County Florida Page 6 Board of County Commissioners Meeting Minutes - Final May 23, 2017 Aye: 4- Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc Absent: 1 - Chairman Flescher B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget F. Public Works G Utilities Services 12.G.1. 17-0551 Septic Hauler Agreement for the Residuals Dewatering (Biosolids) Facility Recommended Action: Staff recommends that the BCC authorize the implementation of the Application and Agreement for Septage, Food Establishment Sludge and Portable Restrooms' Wastewater to be effective June 1, 2017, and approve the resolution authorizing the Director of IRCDUS to sign said documents with the haulers. Attachments: Staff Report Application and Agreement Resolution Exhibit A Manifest Log Vincent Burke, Director of Utility Services, presented the Indian River County Application and Agreement for Septage, Food Establishment Sludge and Indian River County Florida Page 7 Board of County Commissioners Meeting Minutes - Final May 23, 2017 Portable Restrooms' Wastewater, in addition to a Resolution, authorizing himself, as the Director of Utility Services, on behalf of the Board, to execute the Application and Agreement. Both items were in reference to waste disposal by local haulers at the Residual Dewatering Facility (RDF). He explained that the Application and Agreement would go into effect June 1, 2017, and would be renewable on an annual basis. A motion was made by Commissioner Solari, seconded by Commissioner Zorc, by a 4-0 vote (Chairman Flescher absent), the Board approved Resolution 2017-052, authorizing the County Utilities Department Director, on behalf of the Indian River County Board of County Commissioners, to execute the Application and Agreement for Septage, Food Establishment Sludge and Portable Restrooms Wastewater for hauler disposal at the Residual Dewatering Facility. Aye: 4- Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc Absent: 1 - Chairman Flescher 13. COUNTY ATTORNEY MATTERS 14. COMMISSIONERS MATTERS A. Commissioner Joseph E. Flescher, Chairman B. Commissioner Peter D. O'Bryan, Vice Chairman C. Commissioner Susan Adams Commissioner Adams thanked those involved with the Sebastian Lionfish Festival, which was held on Sunday, May 21, 2017. D. Commissioner Bob Solari E. Commissioner Tim Zorc 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District C. Environmental Control Board Indian River County Florida Page 8 Board of County Commissioners Meeting Minutes - Final May 23, 2017 16. ADJOURNMENT There being no further business, the Vice Chairman declared the meeting adjourned at 9:24 a.m. Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes — Final May 23, 2017 ATTEST: �............. Jeffrey R. Smith, CPA, CGFO, CGMA seph E. Flescher, Chairman Clerk of Circuit Court and Comptroller = *:• rF�N:. By: Approved: June 20 2017 '� '•� Q: • _ .•moo. D lerk Q� • `Q/GFRCOUNT'; �� BCC/RDZ/2017 Minutes Indian River County Florida Page 10