HomeMy WebLinkAbout07/08/2014 (3)BOARD OF COUNTY
COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
COMMISSION AGENDA
TUESDAY, JULY 8, 2014 - 9:00 A.M.
County Commission Chamber
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
COUNTY COMMISSIONERS DISTRICT
Peter D. O'Bryan, Chairman
Wesley S. Davis, Vice Chairman
Joseph E. Flescher
Bob Solari
Tim Zorc
District 4
District 1
District 2
District 5
District 3
Joseph A. Baird, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit
Court and Comptroller
1. CALL TO ORDER
2. INVOCATION
3. PLEDGE OF ALLEGIANCE
9:00 A.M.
Philip Katrovitz, Humanist of the Treasure
Coast
Commissioner Peter D. O'Bryan, Chairman
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
5. PROCLAMATIONS and PRESENTATIONS
A. Presentation of Proclamation Designating the Month of July, 2014, as
Recreation and Parks Month
PAGE
1
B. Presentation by Susan K. Buza, Executive Director, Palm Beach/Treasure
Coast 211 on the Help Me Grow Initiative 2-4
July 8, 2014 Page 1 of 6
6. APPROVAL OF MINUTES PAGE
None
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT
REQUIRING BOARD ACTION
None
8. CONSENT AGENDA
A. Approval of Warrants — June 20, 2014 to June 26, 2014
(memorandum dated June 26, 2014) 5-13
B. Resolutions Delegating the Authority to the County Administrator or his
Designee to Call Letters of Credit and to Act on Behalf of Indian River
County during the time frames of July 16, 2014, through and including
August 18, 2014, and August 20, 2014, through and including September 8,
2014
(memorandum dated June 30, 2014)
14-18
C. 2015 Holiday Schedule
(memorandum dated June 30, 2014) 19
D. Resolution Requesting Funding Assistance from State of Florida Beach
Erosion Control Program — FY 2015/16
(memorandum dated June 25, 2014)
20-21
E. Change Order No.3 for the Water Plants Lime Slurry Injection Project —
UCP 2715 Bid No: 2013028
(memorandum dated June 30, 2014)
22-26
F. Approval of Extension of FX Software Agreement
(memorandum dated June 24, 2014) 27-30
G. Award of Bid No. 2014037 Sector 3 Dune Repair IRC Project No. 0928 — A
(memorandum dated June 27, 2014) 31-48
H. Children's Service Advisory Committee (CSAC) Funding Allocations for
Fiscal Year 2014-2015
(memorandum dated June 13, 2014)
49-50
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
None
July 8, 2014 Page 2 of 6
10. PUBLIC ITEMS PAGE
11.
A. PUBLIC HEARINGS
None
B. PUBLIC DISCUSSION ITEMS
None
C. PUBLIC NOTICE ITEMS
1. Notice of Scheduled Public Hearing July 22, 2014 — 5:30 p.m.:
Public Meeting to Discuss Beach Management Strategies Contained
Within the Forthcoming Update to the County's Beach Preservation
Plan
(memorandum dated June 25, 2014)
51
COUNTY ADMINISTRATOR MATTERS
A. Economic Development Positioning Analysis and Action Plan
(memorandum dated July 2, 2014) 52
12. DEPARTMENTAL MATTERS
A.
B.
C.
July 8, 2014
Community Development
None
Emergency Services
None
General Services
None
1.
Human Services
None
2. Sandridge Golf Club
None
3. Recreation
None
Page 3 of 6
12. DEPARTMENTAL MATTERS PAGE
D.
E.
F.
G.
Human Resources
None
Office of Management and Budget
None
Public Works
None
Utilities Services
None
13. COUNTY ATTORNEY MATTERS
A. Resolution denouncing interest in SeaTurtle Lane in Settlement of the
Lawsuit of Mitchell vs. Brady and Indian River County
(memorandum dated July 1, 2014)
53-59
14. COMMISSIONERS MATTERS
A.
B.
C.
D.
E.
July 8, 2014
Commissioner Peter D. O'Bryan, Chairman
None
Commissioner Wesley S. Davis, Vice Chairman
None
Commissioner Joseph E. Flescher
None
Commissioner Bob Solari
None
Commissioner Tim Zorc
None
Page 4 of 6
15. SPECIAL DISTRICTS AND BOARDS PAGE
A.
B.
C.
Emergency Services District
None
Solid Waste Disposal District
1. Approval of Minutes Regular Meeting of May 13, 2014
2. Approval of Minutes Regular Meeting of June 3, 2014
3. Amendment No. 4 to Republic Services for MRF Improvement
Project
(memorandum dated June 27, 2014)
60-71
Environmental Control Board
None
16. ADJOURNMENT
Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board
shall provide an opportunity for public comment prior to the undertaking by the Board of any action on
the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any
proposition which the Board is to take action which was either not on the Board agenda or distributed to
the public prior to the commencement of the meeting.
Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure
that a verbatim record of the proceedings is made which includes the testimony and evidence upon
which the appeal will be based.
Anyone who needs a special accommodation for this meeting may contact the County's Americans with
Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting.
Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of
County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting.
The full agenda is available on line at the Indian River County Website at www.ircgov.corn The full
agenda is also available for review in the Board of County Commission Office, the Indian River County
Main Library, and the North County Library.
July 8, 2014 Page 5 of 6
Commission Meeting may be broadcast live by Comcast Cable Channel 27
Rebroadcasts continuously with the following proposed schedule:
Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m.,
Wednesday at 9:00 a.m. until 5:00 p.m.,
Thursday at 1:00 p.m. through Friday Morning,
and Saturday at 12:00 Noon to 5:00 p.m.
July 8, 2014
Page 6 of 6
-A- PROCLAMATION
r..
DESIGNATING THE MONTH OF JULY, 2014, AS
RECREATION AND PARKS MONTH
WHEREAS, parks, recreation activities and leisure experiences provide opportunities for
people to live, grow and develop into contributing members of society; and
WHEREAS, parks and recreation agencies provide outlets for physical activities,
socialization and stress -reducing experiences for all ages; and
WHEREAS, parks, playgrounds, ball fields, golf courses, nature trails, beaches, open
spaces, community and cultural centers and historic sites make a community attractive and
desirable places to live, work, play and visit to contribute to our ongoing economic vitality; and
WHEREAS, parks and recreation agencies touch the lives of individuals, families,
groups and the entire community, which positively impacts upon the social, economic, health
and environmental quality of our community.
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that the month of July, 2014, be
designated as RECREATION AND PARKS MONTH and the Board encourages all citizens to
celebrate by participating in diverse activities offered through our Indian River County
Recreation and Parks Divisions, Sandridge Golf Course, and Indian River County Public
Shooting Range.
Adopted this 8th day of July, 2014.
BOARD OF COUNTY COMMISSIONERS,
AN RIVER COUNTY, FLORIDA
Peter
B , Chairma
Wesley S. Davis, Vice Chairman
mac;
rsep 'E. Flescher
Bob Solari
PROCLAMATION
DESIGNATING THE MONTH OF JULY, 2014, AS
RECREATION AND PARKS MONTH
WHEREAS, parks, recreation activities and leisure experiences provide opportunities for
people to live, grow and develop into contributing members of society; and
WHEREAS, parks and recreation agencies provide outlets for physical activities,
socialization and stress -reducing experiences for all ages; and
WHEREAS, parks, playgrounds, ball fields, golf courses, nature trails, beaches, open
spaces, community and cultural centers and historic sites make a community attractive and
desirable places to live, work, play and visit to contribute to our ongoing economic vitality; and
WHEREAS, parks and recreation agencies touch the lives of individuals, families,
groups and the entire community, which positively impacts upon the social, economic, health
and environmental quality of our community.
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that the month of July, 2014, be
designated as RECREATION AND PARKS MONTH and the Board encourages all citizens to
celebrate by participating in diverse activities offered through our Indian River County
Recreation and Parks Divisions, Sandridge Goff Course, and Indian River County Public
Shooting Range.
Adopted this 8th day of July, 2014.
BOARD OF COUNTY COMMISSIONERS,
INDIAN RIVER COUNTY, FLORIDA
Peter D. O'Bryan, Chairman
Wesley S. Davis, Vice Chairman
Joseph E. Flescher
Bob Solari
Tim Zorc
Palm Beach/Treosure Coast 0..
12111/1111
Get Connected. GetAnswers.
211 Palm Beach/Treasure Coast
3-ferp Jvte grow
,fact Sheet
Help Me Grow (HMG) is part of a national initiative that is designed to identify children at -risk for
developmental or behavioral disabilities and connect them with appropriate community services. This program
was designed to respond to questions and concems of families while providing access to resources that could
offer early detection for health and developmental issues. If developmental, behavioral and other health
concerns are detected early, the best outcomes can be secured for children and their families.
Help Me Grow (HMG) is a simple solution that builds on existing resources. HMG is an efficient and
effective system — with a proven track record in other parts of the country — that assists communities in
identifying at -risk children, then helps families find community-based programs and services.
Help Me Grow (HMG) does not provide direct services. Rather, it is a system for improving access to existing
resources and services for children through age eight. HMG offers information, resources and materials;
referrals with enhanced advocacy and follow up; screenings for health and development; enrollment in
community programs; and networking opportunities for service providers and community partners. Through
comprehensive physician and community outreach and a centralized information and referral center, families
are linked with needed programs and services.
Help Me Grow has four core components:
1. Child health care provider outreach to support early detection and intervention.
2. Community outreach to promote use of Help Me Grow and to provide networking opportunities among
families and services providers.
3. Centralized telephone access point for connecting children and their families to services and care
coordination.
4. Data collection to understand all aspects of the Help Me Grow system, including the identification of
gaps and barriers.
Help Me Grow Florida has assembled two active state leadership teams, Miami and Hillsborough. In both
counties 211 has been the organizing agency for the program. Successes and continued planning center on the
following core components in these two and future areas to come:
1. Collaboration within each county to establish a Centralized Access Point and Care Coordination for
follow-up, information and referral, and screenings using the Ages and Stages Questionnaire.
2. Assessment of gaps and barriers in services and programs for early childhood development.
3. Establishment of a plan for community outreach and collaboration with service agencies.
4. Development of plans to promote sharing information and resources with parents, encouraging universal
early developmental screenings, and providing support to those requiring additional assistance.
2
How the Help Me Grow system works
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LETTER OF SUPPORT FOR IMPLEMENTATION OF A
LOCAL HELP ME GROW SYSTEM
Agency Name: 211 Palm Beach / Treasure Coast
Counties Served: Palm Beach County, Martin County, St. Lucie County, Indian River County,
Okeechobee County
Address: P.O. Box 3588, Lantana, FL 33465
Executive Directoy Susan K. Buz
Signature:
)C Date:
cm,_aw
This letter is in support of 211 Palm Be. h / TreasurL Coast's applicati n to become the Help Me
Grow Affiliate/Lead Agency for its five county region.
By signing this letter of support, the below named organization commits to ongoing collaboration
with the lead agency to fully implement Help Me Grow in the counties served, with fidelity to the
model which includes:
• Three structural requirements including an organizing entity, plans for universal county -wide
access and continuous quality improvement
• Four core program components:
o Outreach to health care providers
o Centralized telephone access point
o Community outreach
o Data collection and analysis
This formally signifies our support for our county's implementation of a Help Me Grow system for
effective, universal, early surveillance and screening for all children, and connection to existing
programs and services and affirms our willingness to participate.
Organization Name:
Name of Authorized Representative:
Title:
Signature:
Email and Phone Contact:
County Served:
4
JEFFREY R. SMITH, CPA, CGFO, CGMA
Clerk of Circuit Court & Comptroller
Finance Department
1801 27th Street
Vero Beach, FL 32960
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
FROM: DIANE BERNARDO, FINANCE DIRECTOR
THRU: JEFFREY R. SMITH, COMPTROLLER
DATE: June 26, 2014
SUBJECT: APPROVAL OF WARRANTS
June 20, 2014 to June 26, 2014
In compliance with Chapter 136.06, Florida Statutes, all warrants (checks and electronic
payments) issued by the Board of County Commissioners are to be recorded in the Board
minutes.
Approval is requested for the attached list of warrants, issued by the Comptroller's office, for the
time period of June 20, 2014 to June 26, 2014.
Attachment:
DB: MS
5
CHECK NBR
313567
313568
313569
313570
313571
313572
313573
313574
313575
313576
313577
313578
313579
313580
313581
313582
313583
313584
313585
313586
313587
313588
313589
313590
313591
313592
313593
313594
313595
313596
313597
313598
313599
313600
313601
313602
313603
313604
313605
313606
313607
313608
313609
313610
313611
313612
313613
313614
313615
313616
313617
313618
313619
313620
313621
313622
313623
313624
CK DATE
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
CHECKS WRITTEN
VENDOR
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
PAUL CARONE
LINDSEY GARDENS APARTMENTS
CREATIVE CHOICE HOMES XVI LTD
PINNACLE GROVE LTD
VERO CLUB PARTNERS LTD
DAVID SPARKS
FORT PIERCE HOUSING AUTHORITY
INDIAN RIVER INVESTMENT REALTY INC
THE PALMS AT VERO BEACH
ED SCHLITT LC
AMOUNT
29.56
63.48
31.22
68.85
39.32
285.43
26.41
22.48
202.46
35.74
36.34
31.37
24.94
32.87
33.01
29.35
55.05
47.06
63.81
41.23
75.80
37.05
69.08
1.58
30.26
24.64
70.60
66.23
25.46
50.00
36.94
11.46
87.99
17.86
37.39
77.85
69.80
74.44
75.16
41.64
71.47
100.00
64.44
31.85
16.14
29.97
75.16
51.90
2,269.00
840.00
286.00
1,104.00
1,428.00
544.00
354.00
481.00
454.00
544.00
1
CHECK NBR
313625
313626
313627
313628
313629
313630
313631
313632
313633
313634
313635
313636
313637
313638
313639
313640
313641
313642
313643
313644
313645
313646
313647
313648
313649
313650
313651
313652
313653
313654
313655
313656
313657
313658
313659
313660
313661
313662
313663
313664
313665
313666
313667
313668
313669
313670
313671
313672
313673
313674
313675
313676
313677
313678
313679
313680
313681
313682
313683
313684
CK DATE
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
VENDOR
JOHN COLONTRELLE
JOSEPH LOZADA
LUCY B HENDRICKS
EARRING POINT PROPERTIES
ANDRE DORAWA
MARK KNOWLES
PAULA WHIDDON
GATOR INVESTMENTS
JAMES W DAVIS
MTA EZELL
MISS INC OF THE TREASUE COAST
DANIEL CORY MARTIN
CRAIG LOPES
PAULA.ROGERS & ASSOCIATES INC
FREDDA LOZADO
FIVE STAR PROPERTY HOLDING LLC
WILLIAM LEE
STUART BREEZES LLC
MARK BAER
33 MILES EAST INVESTMENTS LLC
FRESH START HOUSING LLC
STURGIS LUMBER & PLYWOOD CO
JORDAN MOWER INC
ROBINSON EQUIPMENT COMPANY INC
TEN -8 FIRE EQUIPMENT INC
VERO CHEMICAL DISTR]BUTOR.S INC
COPYCO INC
RICOH USA INC
CHISHOLM CORP OF VERO
AT&T WIRELESS
PARALEE COMPANY INC
COLD AIR DISTRIBUTORS WAREHOUSE
E -Z BREW COFFEE & BOTTLE WATER SVC
KELLY TRACTOR CO
DEMCO INC
AMERIGAS EAGLE PROPANE LP
GAYLORD BROTHERS INC
HACH CO
ROWMAN & LITTLEFIELD PUBLISHING GROUP INC
HD SUPPLY WATERWORKS, LTD
PETES CONCRETE
EGP INC
VERO INDUSTRIAL SUPPLY INC
DIVE RESCUE INTERNATIONAL INC
EXPRESS REEL GRINDING INC
FIRESTONE COMPLETE AUTO CARE
GENERAL PART INC
BAKER & TAYLOR INC
MIDWEST TAPE LLC
NORTHERN SAFETY CO INC
PRECISION CONTRACTING SERVICES INC
FIRST HOSPITAL LABORATORIES INC
NEC CORPORATION OF AMERICA
PALM TRUCK CENTERS INC
GO COASTAL INC
GREENE INVESTMENT PARTNERSHIP LTD
INDIAN RIVER COUNTY HEALTH DEPT
MEDICAL EXAMINERS OFFICE
VICTIM ASSISTANCE PROGRAM
ROGER J NICOSIA
AMOUNT
673.00
1,799.00
574.00
410.00
530.00
634.00
553.00
605.00
293.00
488.00
637.00
622.00
350.00
650.00
374.00
797.00
564.00
565.00
24,422.00
567.00
929.00
37.72
459.66
1,202.03
807.25
741.70
153.03
342.69
963.38
178.90
2,148.00
189.31
16.47
1,266.40
100.26
2,856.12
116.84
1,851.35
52.00
1,169.30
2,100.00
615.49
317.80
1,943.01
2,000.00
1,019.13
1,347.26
7,228.10
1,340.96
246.70
18,139.00
663.00
352.26
163.70
865.50
3,545.88
44,839.46
22,974.08
4,428.66
1,500.00
2
CHECK NBR
313685
313686
313687
313688
313689
313690
313691
313692
313693
313694
313695
313696
313697
313698
313699
313700
313701
313702
313703
313704
313705
313706
313707
313708
313709
313710
313711
313712
313713
313714
313715
313716
313717
313718
313719
313720
313721
313722
313723
313724
313725
313726
313727
313728
313729
313730
313731
313732
313733
313734
313735
313736
313737
313738
313739
313740
313741
313742
313743
313744
CK DATE
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
VENDOR
CITY OF VERO BEACH
CITY OF VERO BEACH
CITY OF VERO BEACH
STEPHEN WOJTASZEK
INDIAN RIVER ALL FAB INC
UNITED PARCEL SERVICE INC
FLORIDA GOVERNMENT FINANCE
JANITORIAL DEPOT OF AMERICA INC
TREASURE COAST HOMELESS SERVICES
HUMANE SOCIETY
WAL MART STORES EAST LP
WAL MART STORES EAST LP
TOTAL TRUCK PARTS INC
ACUSHNET COMPANY
INTERNATIONAL GOLF MAINTENANCE INC
GEOSYNTEC CONSULTANTS INC
DUMONT COMPANY INC
INDIAN RIVER HABITAT
ST JOHNS RIVER WATER MGMT DISTRICT
WEST PUBLISHING CORPORATION
HD SUPPLY FACILITIES MAINTENANCE LTD
LIBERTY FLAGS INC
MANPOWER
MORGAN & EKLUND INC
CITY OF SEBASTIAN
PERKINS INDIAN RIVER PHARMACY
SPRINT SPECTRUM LP
SPRINT SPECTRUM LP
TRAFFIC PARTS INC
FLORIDA POWERAND LIGHT
FLORIDAPOWERAND LIGHT
FLORIDA POWER AND LIGHT
JAMES GRAY JR
INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS
STATE ATTORNEY
STATE ATTORNEY
CITY OF FELLSMERE
STRUNK FUNERAL HOMES & CREMATORY
TOCOMA RUBBER STAMP & MARKING SYSTEM
FLORIDA DEPT OF ENVIRONMENTAL PROTECTION
FLORIDA DEPT OF ENVIRONMENTAL PROTECTION
FLORIDA DEPT OF ENVIRONMENTAL PROTECTION
TRICARE
BUILDING OFFICIALS ASSOC OF FLORIDA
FLORIDA UC FUND
UNITED HEALTH CARE INS COMPANY
GERALD A YOUNG SR
GIFFORD COMMUNITY CENTER
INDIAN RIVER FARMS WATER CNTRL DIST
INDIAN RIVER FARMS WATER CNTRL DIST
PITNEY BOWES INC
ALAN C KAUFFMANN
NAEMT
SHAWN MINCEY
BLUE CROSS BLUE SHIELD
BLUE CROSS BLUE SHIELD
ADVANCED XEROGRAPHICS IMAGING
TIM GEIB
C & C ELECTRIC WORKS INC
SOUTHERN PLUMBING INC
AMOUNT
3,953.37
2,011.99
11,612.50
56.21
35.00
27.54
105.00
1,390.76
6,362.11
33,850.00
196.60
325.82
211.72
1,089.35
85,581.00
2,256.95
1,048.75
8,925.69
1,190.00
97.00
247.64
441.00
606.00
7,860.00
21,489.89
108.76
30.69
168.42
538.75
82,517.75
452.62
656.96
149.08
442.66
7,969.21
400.00
17.49
425.00
17.14
75.00
75.00
500.00
73.79
245.00
4,167.17
314.64
75.00
4,923.02
200.00
200.00
407.75
140.00
90.00
50.00
437.88
2,112.37
2,434.09
120.00
2,388.00
735.00
3
CHECK NBR
313745
313746
313747
313748
313749
313750
313751
313752
313753
313754
313755
313756
313757
313758
313759
313760
313761
313762
313763
313764
313765
313766
313767
313768
313769
313770
313771
313772
313773
313774
313775
313776
313777
313778
313779
313780
313781
313782
313783
313784
313785
313786
313787
313788
313789
313790
313791
313792
313793
313794
313795
313796
313797
313798
313799
313800
313801
313802
313803
313804
CK DATE VENDOR AMOUNT
6/26/2014 FORT PIERCE HOUSING AUTHORITY 711.50
6/26/2014 HEALTHSOUTH 422.45
6/26/2014 ANDREW D WILLIAMS 1,959.00
6/26/2014 VALERIE LEMONS 165.67
6/26/2014 MICHAEL QUIGLEY 30.00
6/26/2014 MICHAEL K VERNON 251.21
6/26/2014 RUSSELL PAYNE INC 587.16
6/26/2014 WILLIAM SHANDOR 190.00
6/26/2014 BENEFITS WORKSHOP 679.80
6/26/2014 JEAN PETERS 230.00
6/26/2014 HIMANSHU MEHTA 406.46
6/26/2014 VAN WAL INC 107.00
6/26/2014 JOSEPH W VASQUEZ 165.00
6/26/2014 BIG BROTHERS AND BIG SISTERS 1,250.00
6/26/2014 UNITED RENTALS NORTH AMERICA INC 2,404.00
6/26/2014 FRANK BLAKE 500.00
6/26/2014 JOHNS EASTERN COMPANY INC 11,497.26
6/26/2014 MBV ENGINEERING INC 1,544.25
6/26/2014 CENTRAL PUMP & SUPPLY INC 263.25
6/26/2014 MASTELLER & MOLER INC 3,208.50
6/26/2014 BEACHLAND CLEANING SERVICE 837.00
6/26/2014 RICHARD M HERREN 278.13
6/26/2014 GARY L EMBREY 60.00
6/26/2014 DEREBANOV, ALEX & ANGELINA 150.00
6/26/2014 WOODLAWN MHC LLC 396.00
6/26/2014 JOHN DEERE LANDSCAPES 436.16
6/26/2014 JOSE RIVERA 60.00
6/26/2014 1ST FIRE & SECURITY INC 17,910.00
6/26/2014 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 1,158.07
6/26/2014 KENNY CAMPBELL JR 100.00
6/26/2014 SUNCOAST REALTY & RENTAL MGMT LLC 500.00
6/26/2014 JOHNNY B SMITH 175.00
6/26/2014 MENIAL HEALTH ASSOCIATION 6,198.92
6/26/2014 CHARLES A WALKER 40.00
6/26/2014 CHARLES STEVENS 21.69
6/26/2014 DANIEL IOFFREDO 40.00
6/26/2014 FESHOH, DIANE M 13.00
6/26/2014 CATHERINE M BOSWELL 95.51
6/26/2014 BENNETT AUTO SUPPLY INC 369.64
6/26/2014 NICOLACE MARKETING INC 4,708.15
6/26/2014 EQ THE ENVIRONMENTAL QUALITY COMPANY 8,599.79
6/26/2014 TRITEL INC 49.50
6/26/2014 CHAMPION TURF FARMS 1,250.00
6/26/2014 SANDY ARACENA 120.00
6/26/2014 PROMOTE YOU LLC 2,640.60
6/26/2014 FLORIDA MEDICAID 444.89
6/26/2014 IDEAL TECH SERVICES INC 1,547.00
6/26/2014 MI-LOR CASUAL INC 1,831.00
6/26/2014 DAILY DOSE CAFE 852.00
6/26/2014 INEOS NEW PLANET BIOENERGY LLC 24,961.13
6/26/2014 WOERNER DEVELOPMENT INC 96.50
6/26/2014 GOLF SOLUTIONS 1 LLC 858.87
6/26/2014 ATLANTIC COASTAL LAND TITLE CO LLC 75.00
6/26/2014 BOULEVARD TIRE CENTER 4,983.08
6/26/2014 YOUR AQUA INSTRUCTOR LLC 230.00
6/26/2014 SAFETY SCHELL CORPORATION 1,676.56
6/26/2014 PACE ANALYTICAL SERVICES INC 204.00
6/26/2014 DELRAY MOTORS 1,974.98
6/26/2014 JOSEPH CATALANO 40.00
6/26/2014 OVERDRIVE INC 1,259.08
4
CHECK NBR
313805
313806
313807
313808
313809
313810
313811
313812
313813
313814
313815
313816
313817
3138I8
313819
313820
313821
313822
313823
313824
313825
313826
313827
313828
313829
313830
313831
313832
313833
313834
313835
313836
313837
313838
313839
313840
313841
313842
313843
313844
313845
313846
313847
313848
313849
313850
313851
313852
313853
313854
313855
313856
313857
313858
313859
313860
313861
313862
313863
313864
CK DATE VENDOR
6/26/2014 PEGGY CARDELL & ASSOCIATES
6/26/2014 RAYMOND J DUCHEMIN
6/26/2014 HILLERICH & BRADSBY CO
6/26/2014 INTEGRITY LAWNS & LANDSCAPING
6/26/2014 JMC SERVICES INC
6/26/2014 TIGHT LINE PRODUCTIONS INC
6/26/2014 INFORMATICS HOLDINGS INC
6/26/2014 GFA INTERNATIONAL INC
6/26/2014 ANTHONY GIOVINAZZO
6/26/2014 TIM ZORC
6/26/2014 AMERICAN MESSAGING SERVICES LLC
6/26/2014 LOWES HOME CENTERS INC
6/26/2014 LABOR READY SOUTHEAST INC
6/26/2014 CARDINAL HEALTH 110 INC
6/26/2014 CARDINAL HEALTH 110 INC
6/26/2014 PPG ARCHITECTURAL FINISHES INC
6/26/2014 EMILY K DIMATTEO
6/26/2014 ALEX MIKLO
6/26/2014 TREASURE COAST TURF INC
6/26/2014 STRAIGHT OAK LLC
6/26/2014 SOUTHERN MANAGEMENT LLC
6/26/2014 KANSAS STATE BANK OF MANHATTAN
6/26/2014 GONZALEZ SAGGIO & HARLAN LLP
6/26/2014 C1- EMTRADE CHEMICALS CORPORTATION
6/26/2014 NEEL-SCHAFFER INC
6/26/2014 LOTUS AMMUNITION WORX LLC
6/26/2014 WADE WILSON
6/26/2014 BRUCE SABOL
6/26/2014 JIM BAIRD CABINETS INC
6/26/2014 SHOWTURF LLC
6/26/2014 COASTAL DRILLING & BACKHOE INC.
6/26/2014 MARGIE SMITH
6/26/2014 RITA MURTAGH
6/26/2014 DONALD F DUNN
6/26/2014 KESSLER CONSULTING INC
6/26/2014 RICHARD BEECHER
6/26/2014 VALERIE WATERS
6/26/2014 JEFF PASSARETTI
6/26/2014 ANNA J MAY
6/26/2014 CHRISTINE MARSH
6/26/2014 JEFFERY MAIN
6/26/2014 JERRY HOFFMAN
6/26/2014 VERNAH GORMAN
6/26/2014 JOAN E GEANY
6/26/2014 SARAH SPANN
6/26/2014 DORENE THAENS
6/26/2014 ROBERT SMITH
6/26/2014 JAMES SEATON
6/26/2014 VERNA PHILLIPS
6/26/2014 MARY W PAGE
6/26/2014 SANDRA KAHLE
6/26/2014 HUNTER SOUTHWEST PRODUCTIONS, LLC
6/26/2014 CLARENCE P BEARD
6/26/2014 RICHARD ROWE
6/26/2014 MSPALM INC
6/26/2014 KOSOY ENTERPRISES INC
6/26/2014 GARDENS AT RIVER GROVE LLC
6/26/2014 JOHN MANCHEC
6/26/2014 FAYE WILLIAMS
6/26/2014 UTIL REFUNDS
AMOUNT
660.00
60.00
1,060.13
1,750.00
225.00
1,297.50
2,806.50
1,110.00
90.90
14.78
21.46
1,615.25
1,443.84
19,476.28
2,351.06
441.00
120.00
40.00
385.00
123.82
545.00
890.57
11,192.50
2,507.30
23,664.00
2,453.10
105.00
40.00
2,875.00
563.96
3,500.00
184.00
88.63
104.67
2,665.00
60.00
540.00
60.00
41.14
58.25
71.64
19.48
90.90
103.38
445.50
448.11
25.00
301.98
150.00
96.72
233.34
2,650.00
91.19
181.80
430.00
10,085.00
25,604.46
500.00
50.00
34.10
5
CHECK NBR
313865
313866
313867
313868
313869
313870
313871
313872
313873
313874
313875
313876
313877
313878
313879
313880
Grand Total:
CK DATE
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
VENDOR
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
UTIL REFUNDS
SHANTARRA HOUSTON
AMOUNT
23.48
72.17
15.48
18.77
19.62
83.01
37.48
43.93
45.21
11.04
66.80
39.65
40.70
60.82
137.15
45.15
726,292.13
6
TRANS. NBR
1004343
1004344
1004345
1004346
1004347
1004348
1004349
1004350
1004351
1004352
1004353
1004354
1004355
1004356
1004357
1004358
1004359
1004360
1004361
1004362
1004363
1004364
1004365
1004366
1004367
1004368
1004369
1004370
1004371
1004372
1004373
1004374
1004375
1004376
1004377
1004378
1004379
1004380
1004381
Grand Total:
ELECTRONIC PAYMENT - VISA CARD
DATE
6/19/2014
6/19/2014
6/20/2014
6/20/2014
6/23/2014
6/23/2014
6/23/2014
6/23/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/24/2014
6/25/2014
6/25/2014
6/25/2014
6/25/2014
6/25/2014
6/25/2014
6/25/2014
6/25/2014
6/25/2014
6/26/2014
6/26/2014
6/26/2014
6/26/2014
VENDOR
AT&T
OFFICE DEPOT BSD CUSTOMER SVC
ARAMARK UNIFORM & CAREER APPAREL LLC
VERO COLLISION CENTER
UNIVERSAL SIGNS & ACCESSORIES
SOUTHERN COMPUTER WAREHOUSE
SCRIPPS TREASURE COAST PUBLISHING LLC
SYNAGRO-WWT INC
EVERGLADES FARM EQUIPMENT CO INC
HENRY SCHEIN INC
NORTH SOUTH SUPPLY INC
SAFETY PRODUCTS INC
LIGHTSOURCE IMAGING SOLUTIONS LLC
INDIAN RIVER BATTERY
MIKES GARAGE & WRECKER SERVICE INC
MEEKS PLUMBING INC
HOMELAND IRRIGATION
DEERE & COMPANY
PRIDE ENTERPRISES
MIDWEST MOTOR SUPPLY CO
RECHTIEN INTERNATIONAL TRUCKS
ITERIS INC
SEA COAST A/C & SHEET METAL INC
S & S AUTO PARTS
HYDRA SERVICE (S) INC
HRO INC
REPUBLIC SERVICES OF FLORIDA
REPUBLIC SERVICES OF FLORIDA
REPUBLIC SERVICES OF FLORIDA
REPUBLIC SERVICES OF FLORIDA
REPUBLIC SERVICES OF FLORIDA
REPUBLIC SERVICES OF FLORIDA
REPUBLIC SERVICES OF FLORIDA
REPUBLIC SERVICES OF FLORIDA
REPUBLIC SERVICES OF FLORIDA
AT&T
OFFICE DEPOT BSD CUSTOMER SVC
WASTE MANAGEMENT INC
WHEELABRATOR RIDGE ENERGY INC
AMOUNT
8,844.24
1,387.75
589.62
2,493.07
18,371.45
6,329.38
2,459.72
61,320.26
3,142.81
3,144.25
73.07
338.60
348.44
512.30
725.00
849.76
1,110.53
444.34
2,600.00
742.32
1,284.62
6,680.00
317.00
765.60
13,114.00
720.75
2,306.57
11,572.78
29.59
29.61
33,950.48
120,924.40
120,924.41
95,964.68
95,964.70
5,063.94
2,002.84
78,420.20
6,759.90
712,622.98
1
TRANS NBR
3044
3045
3046
3047
3048
3049
3050
3051
3052
3053
3054
3055
3056
3057
3058
3059
3060
Grand Total:
ELECTRONIC PAYMENTS - WIRE & ACH
DATE
6/19/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/23/2014
6/23/2014
6/24/2014
6/24/2014
6/25/2014
VENDOR
BENEFITS WORKSHOP
NACO/SOUTHEAST
FLORIDA LEAGUE OF CITIES, INC
ICMA RETIREMENT CORPORATION
NACO/SOUTHEAST
ICMA RET CORP
IRC FIRE FIGHTERS ASSOC
TEAMSTERS LOCAL UNION #769
CLOSE CONSTRUCTION LLC
VETERANS COUNCIL OF I R C
KIMLEY HORN & ASSOC INC
FL SDU
I R C HEALTH INSURANCE - TRUST
IRS -PAYROLL TAXES
INDIAN RIVER COUNTY PROPERTY APPRAISER
SCHOOL DISTRICT OF I R COUNTY
ELITE TITLE
AMOUNT
7,844.23
47,375.25
4,629.83
30,121.39
306.97
2,060.00
6,210.00
5,382.50
343,762.05
5,889.63
2,496.00
8,423.37
49,714.70
395,146.45
215,795.39
69,730.48
2,790.01
1,197,678.25
13
CONSENT: 7/8/14
Office of
INDIAN RIVER COUNTY
ATTORNEY
66
Dylan Reingold, County Attorney
William K. DeBraal, Deputy County Attorney
Kate Pingolt Cotner, Assistant County Attorney
MEMORANDUM
TO: Board of County Commissioners
FROM: Dylan Reingold - County Attorney
DATE: June 30, 2014
RE:
Resolutions Delegating the Authority to the County Administrator or his
Designee to Call Letters of Credit and to Act on Behalf of Indian River
County during the time frames of July 16, 2014, through and including
August 18, 2014, and August 20, 2014, through and including September
8, 2014
The Indian River County Board of County Commissioners has canceled regularly scheduled
meetings during the two time frames of July 16, 2014, through and including August 18, 2014,
and then again on August 20, 2014, through and including September 8, 2014. During these
two intervals, it is necessary and desirable that the Board delegate to the County Administrator,
or his designee, the authority to call Letters of Credit that may expire during these two time
intervals. Further, it is necessary and desirable that the Board delegate to the County
Administrator, or his designee the authority to execute all other documents necessary for the
proper functioning of the County. In Resolution No. 2013-122, the Board delegated the
authority to sign any resolution or proclamation of local emergency or state-wide emergency
that affects Indian River County, together with any and all emergency orders and other acts
required in connection therewith, to the County Administrator, or his designee. Resolution No.
2013-122 remains in full force and effect through December 31, 2014. Additionally, in
Resolution No. 2013-121, the Board delegated to the County Administrator or his designee, the
authority to sign resolutions on behalf of the Board to call letters of credit which may expire or
otherwise require action to be taken during the period of a declared state of local emergency or
declared State of Florida emergency affecting Indian River County. Resolution No. 2013-121
also remains in full force and effect through the calendar year 2014.
Funding:
There is no expense associated with this item.
Requested Action:
Authorize the Chairman to sign the two Resolutions as presented, delegating the authority to
call Letters of Credit and delegating full signing authority during the periods commencing July
16, 2014, through and including August 18, 2014, and also commencing Au•ust 20, 2014,
Inman flied va Approved Date
Inchments � Legal -i_ 41/51
r 1 i `; )i ., F Att444
through and including September 8, 2014, respectively.
I : _ 63or14..
14
RESOLUTION NO. 2014-
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN
RIVER COUNTY, FLORIDA, DELEGATING AUTHORITY TO THE COUNTY
ADMINISTRATOR OR HIS DESIGNEE, TO EXECUTE RESOLUTIONS CALLING
LETTERS OF CREDIT AS NECESSARY DURING THE PERIOD COMMENCING
JULY 16, 2014, THROUGH AND INCLUDING AUGUST 18, 2014, AND FURTHER
DELEGATING TO THE COUNTY ADMINISTRATOR OR HIS DESIGNEE, THE
AUTHORITY TO EXECUTE ALL DOCUMENTS NECESSARY TO THE PROPER
FUNCTIONING OF THE COUNTY DURING THE PERIOD COMMENCING JULY 16,
2014, THROUGH AND INCLUDING AUGUST 18, 2014.
WHEREAS, at the November 19, 2013 Board of County Commissioners meeting, the Board
canceled regularly scheduled Board meetings during the period commencing July 16, 2014, through
and including August 18, 2014;
WHEREAS, Section 101.05.1.q of The Code of Indian River County allows the Board to
authorize the County Administrator, or his designee, to perform other duties on behalf of the Board
of County Commissioners;
WHEREAS, various letters of credit are posted with the County to, among other things,
guaranty performance or warranty as well as compliance and restoration of sand mines, and many
letters of credit have certain call language requiring a resolution of the Board of County
Commissioners declaring default or failure to post alternate security;
WHEREAS, it is necessary to delegate specific authority to execute resolutions on behalf of
the Board of County Commissioners to call letters of credit;
WHEREAS, it is necessary to delegate additional signing authority, not previously delegated
by Florida Statutes, The Code of Indian River County, and Indian River County resolutions, to each
of the County Administrator or his designee; and
WHEREAS, pursuant to Resolution No. 2013-122 and section 101.10(1) of The Code of
Indian River County, the Board of County Commissioners previously delegated to the Indian River
County Administrator acting as Indian River County Emergency Services District Director, or his
designee, the authority: (i) to declare a state of local emergency for Indian River County pursuant to
Florida Statutes section 252.38(3)(a)(5); and (ii) pursuant to any duly issued Executive Order
conceming Emergency Management issued by the Governor of the State of Florida declaring that
a disaster and/or emergency [as such terms are defined in Florida Statutes section 252.34 (1) and
(3) respectively] exists in Indian River County, to issue orders and rules, including, without
limitation, the ability to issue Emergency Orders for Indian River County, during the period of the
declared emergency, and such delegation in Resolution No. 2013-122 remains in full force and
effect; and
WHEREAS, pursuant to Resolution No. 2013-121, the Board of County Commissioners
previously delegated to the Indian River County Administrator or his designee, the authority to
execute resolutions on behalf of the Board to call letters of credit which might expire or otherwise
require action to be taken during the period of a declared state of local emergency or declared State
of Florida emergency affecting Indian River County, and such delegation in Resolution No. 2013-
121 remains in full force and effect.
15
RESOLUTION NO. 2014 -
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA, that:
1. The County Administrator, or his designee, is hereby delegated the authority to execute
resolutions on behalf of the Board of County Commissioners to call letters of credit which might
expire or otherwise require action to be taken during the period commencing July 16, 2014, through
and including August 18, 2014. Any resolutions executed by the County Administrator or his
designee, to call letters of credit during the period commencing July 16, 2014, through and including
August 18, 2014, are to be accompanied by a copy of this Resolution.
2. The County Administrator, or his designee, is hereby authorized to execute all documents
necessary to the proper functioning of the County, which may arise during the period commencing
July 16, 2014, through and including August 18, 2014, provided that all such documents signed
during such interval are brought to the Board of County Commissioners for ratification.
3. The Effective Date of this Resolution is July 16, 2014, and this Resolution shall expire
without further action of this Board at the close of business on August 18, 2014.
This Resolution was moved for adoption by Commissioner , and the
motion was seconded by Commissioner , and, upon being put to a vote, the vote
was as follows:
Chairman Peter D. O'Bryan
Vice Chairman Wesley S. Davis
Commissioner Joseph E. Flescher
Commissioner Tim Zorc
Commissioner Bob Solari
The Chairman thereupon declared this Resolution duly passed and adopted this day of
July, 2014.
Attest: Jeffrey R. Smith, Clerk of Court
and Comptroller
By
Deputy Clerk
Approved as to form and
legal sufficiency
BY
Dy an Reingold, County Attomey
2
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
By
Peter D. O'Bryan, Chairman
16
RESOLUTION NO. 2014-
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN
RIVER COUNTY, FLORIDA, DELEGATING AUTHORITY TO THE COUNTY
ADMINISTRATOR OR HIS DESIGNEE, TO EXECUTE RESOLUTIONS CALLING
LETTERS OF CREDIT AS NECESSARY DURING THE PERIOD COMMENCING
AUGUST 20, 2014, THROUGH AND INCLUDING SEPTEMBER 8, 2014, AND
FURTHER DELEGATING TO THE COUNTY ADMINISTRATOR OR HIS
DESIGNEE, THE AUTHORITY TO EXECUTE ALL DOCUMENTS NECESSARY TO
THE PROPER FUNCTIONING OF THE COUNTY DURING THE PERIOD
COMMENCING AUGUST 20, 2014, THROUGH AND INCLUDING SEPTEMBER 8,
2014.
WHEREAS, at the November 19, 2013 Board of County Commissioners meeting, the Board
canceled regularly scheduled Board meetings during the period commencing August 20, 2014,
through and including September 8, 2014;
WHEREAS, Section 101.05.1.q of The Code of Indian River County allows the Board to
authorize the County Administrator, or his designee, to perform other duties on behalf of the Board
of County Commissioners;
WHEREAS, various letters of credit are posted with the County to, among other things,
guaranty performance or warranty as well as compliance and restoration of sand mines, and many
letters of credit have certain call language requiring a resolution of the Board of County
Commissioners declaring default or failure to post altemate security;
WHEREAS, it is necessary to delegate specific authority to execute resolutions on behalf of
the Board of County Commissioners to call letters of credit;
WHEREAS, it is necessary to delegate additional signing authority, not previously delegated
by Florida Statutes, The Code of Indian River County, and Indian River County resolutions, to each
of the County Administrator or his designee; and
WHEREAS, pursuant to Resolution No. 2013-122 and section 101.10(1) of The Code of
Indian River County, the Board of County Commissioners previously delegated to the Indian River
County Administrator acting as Indian River County Emergency Services District Director, or his
designee, the authority: (i) to declare a state of local emergency for Indian River County pursuant to
Florida Statutes section 252.38(3)(a)(5); and (ii) pursuant to any duly issued Executive Order
concerning Emergency Management issued by the Govemor of the State of Florida declaring that
a disaster and/or emergency [as such terms are defined in Florida Statutes section 252.34 (1) and
(3) respectively] exists in Indian River County, to issue orders and rules, including, without
limitation, the ability to issue Emergency Orders for Indian River County, during the period of the
declared emergency, and such delegation in Resolution No. 2013-122 remains in full force and
effect; and
WHEREAS, pursuant to Resolution No. 2013-121, the Board of County Commissioners
previously delegated to the Indian River County Administrator or his designee, the authority to
execute resolutions on behalf of the Board to call letters of credit which might expire or otherwise
require action to be taken during the period of a declared state of local emergency or declared State
17
RESOLUTION NO. 2014 -
of Florida emergency affecting Indian River County, and such delegation in Resolution No. 2013-
121 remains in full force and effect.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA, that:
1. The County Administrator, or his designee, is hereby delegated the authority to execute
resolutions on behalf of the Board of County Commissioners to call letters of credit which might
expire or otherwise require action to be taken during the period commencing August 20, 2014,
through and including September 8, 2014. Any resolutions executed by the County Administrator or
his designee, to call letters of credit during the period commencing August 20, 2014, through and
including September 8, 2014, are to be accompanied by a copy of this Resolution.
2. The County Administrator, or his designee, is hereby authorized to execute all documents
necessary to the proper functioning of the County, which may arise during the period commencing
August 20, 2014, through and including September 8, 2014, provided that all such documents
signed during such interval are brought to the Board of County Commissioners for ratification.
3. The Effective Date of this Resolution is August 20, 2014, and this Resolution shall expire
without further action of this Board at the close of business on September 8, 2014.
This Resolution was moved for adoption by Commissioner , and the
motion was seconded by Commissioner and, upon being put to a vote, the vote
was as follows:
Chairman Peter D. O'Bryan
Vice Chairman Wesley S. Davis
Commissioner Joseph E. Flescher
Commissioner Tim Zorc
Commissioner Bob Solari
The Chairman thereupon declared this Resolution duly passed and adopted this day of
July, 2014.
Attest: Jeffrey R. Smith, Clerk of Court
and Comptroller
By
Deputy Clerk
Approved as to form and
legal sufficiency
By
Dy an Reingold, County Attorney
2
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
By
Peter D. O'Bryan, Chairman
18
INDIAN RIVER COUNTY
INTER -OFFICE MEMORANDUM
TO: Joseph Baird
County Administrator
FROM: Colleen Peterson k4
Human Resources Manager
DATE: June 30, 2014
SUBJECT: 2015 Holiday Schedule
For consideration by the Board of County Commissioners, the following is the proposed
schedule of holidays for Indian River County employees for 2015:
Holiday
New Year's Day
Good Friday
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
New Year's Day
APPROVED FOR AGENDA:
By:
County Observance
Thursday, January 1, 2015
Friday, April 3, 2015
Monday, May 25, 2015
Friday, July 3, 2015
Monday, September 7, 2015
Wednesday, November 11, 2015
Thursday, November 26, 2015
Friday, November 27, 2015
Thursday, December 24, 2015
Friday, December 25, 2015
Friday, January 1, 2016
a
Joseph A. Baird, County Administrator
For:9ex-Zq_
7 i//7"
Date
Indian River Co.
Approved
Date
Administration
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19
INDIAN RIVER COUNTY, FLORIDA
BOARD MEMORANDUM
TO: Joseph A. Baird,
County Administrator
THROUGH: Christopher R. Mora, P.E. (Jviii
Public Works Director
FROM: James D. Gray, Jr.
Coastal Engineer
CONSENT AGENDA
SUBJECT: Resolution Requesting Funding Assistance from State of Florida Beach Erosion Control
Program — FY 2015/16
DATE: June 25, 2014
DESCRIPTION AND CONDITIONS
The State of. Florida, Department of Environmental Protection (FDEP) requires an annual resolution
from local governments requesting funding assistance through the Beach Erosion Control Program. The
Resolution does not specify a specific dollar amount. However, the Resolution allows the Department
to consider the County's annual budget request for Fiscal Year 2015/16. Staff anticipates requesting
State funding assistance for 50 percent of the post construction monitoring costs for the Sector 3
Beach Restoration Project and for a Sector 5 Beach Nourishment Project feasibility study.
FUNDING
FDEP funding for Beach Restoration Projects typically requires a local match. The match percentage
varies depending upon the characteristics of each project. In the event a match is needed local funding
of Beach Restoration includes a portion of Local Option Tourist Tax Revenue as well as allocation of the
One Cent Sales Tax. Funding for the Sector 3 project is available and has been budgeted in the Beach
Restoration Fund, Sector 3 Beach Restoration Account No.12814472-033490-05054. Funding for the
Sector 5 Project feasibility study is available and budgeted in the Beach Restoration Fund, Other
Professional Services Account No. 12814472-033190-01024.
RECOMMENDATION
Staff recommends approval of the attached Resolution.
ATTACHMENT
Resolution No. 2014- (two originals)
APPROVED AGENDA ITEM
FOR: July 8, 2014
BY: (0),De/0 (g0-,tfd
Indian River County
Approved
Date
Administration
11
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F:\PUBLIC WORKS\JAMESG\FDEP 2015 - 2016 LOCAL GOVERNMENT FUNDING REQUEST\FUNDING RESOLUTION\MEMO AGENDA FDEP LGFR RESOLUTION FY2015-
16_JULY 8 2014.DOCX
20
RESOLUTION NO. 2014-
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA
REQUESTING ASSISTANCE FROM THE STATE OF FLORIDA
BEACH EROSION CONTROL PROGRAM - FY 2015116
WHEREAS, Indian River County has experienced damage to structures and/or coastal
lands by beach erosion in areas of public lands; and
WHEREAS, Indian River County has established a Beach Preservation Plan and a Beach
Preservation Fund to provide strategy and funding for beach restoration activities; and
WHEREAS, the State of Florida has established a Beach Erosion Control Program for
providing financial assistance for erosion control and preservation of the beaches within the State.
NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Indian
River County, as follows:
1. The County hereby requests State financial assistance for implementation of
coastal erosion control improvements within Indian River County.
2. The County hereby designates James D. Gray, Jr., Coastal Engineer for Indian
River County, as the Project Manager and Agent on behalf of the County.
THE FOREGOING RESOLUTION was offered by Commissioner and
seconded by Commissioner , and, being put to a vote was as follows:
Chairman, Peter D. O'Bryan
Vice Chairman, Wesley S. Davis
Commissioner Joseph E. Flescher
Commissioner Tim Zorc
Commissioner Bob Solari
The Chairman thereupon declared the resolution duly passed and adopted this day
of , 2014.
Attest: Jeffrey R. Smith, Clerk of Court and Comptroller
By
Deputy Clerk
Approved:
Ad
Lito 2d
i asep haird, County Administrator
Dylan Reingold, County Attorney
Indian River County, Florida
Board of County Commissioners
Peter D. O'Bryan, Chairman
21
Date:
To:
From:
8E
Consent Agenda item
INDIAN RIVER COUNTY, FLORIDA
DEPARTMENT OF UTILITY SERVICES
June 30, 2014
Joseph A. Baird, County Administrator
Vincent Burke, P.E., Director of Utility Services
Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager AO
Terry Southard, Utility Operations Manager
Change Order No.3 for the Water Plants Lime Slurry Injection Project — UCP 2715
Bid No: 2013028
Subject:
DESCRIPTIONS AND CONDITIONS:
On May 7, 2013 the Indian River County Board of County Commissioners (BCC) awarded the
contract for the Water Plants Lime Slurry Injection Project to R.J. Sullivan Corporation at a cost of
$2,549,000.00. Notice to proceed was issued on August 21, 2013 to R.J. Sullivan to start the work
at the North and South Water Treatment Plants. Change order No.1 to replace the acid tank at the
South RO plant was approved by the board on October 8th, 2013 for a lump sum amount of
$189,527.00. Change order No.2 to paint the west clearwell and the hardware modules for
communication at the North RO plant was approved by the board on March 18th, 2014 for a lump
sum amount of $50,155.96.
During the sandblasting phase of the acid containment area at the South RO plant it was discovered
the existing concrete in the containment area was deteriorated due to acid intrusion under the
existing coating. Therefore, given the deteriorating condition of the containment area, IRCDUS
requested a proposal from the current contractor, R.J. Sullivan Corporation to construct a new 6 -inch
concrete slab on top of the existing slab. They submitted a proposal to our consultant Kimley-Horn
and Associates on June 11th, 2014.
ANALYSIS:
R.J. Sullivan Corporation submitted a proposal to perform the additional work outlined in the
change order within the South RO plant acid containment area for a lump sum amount of
$8,661.00. Staff and our consultant have evaluated the proposal and believe that the scope and
fee are reasonable. The Change Order No.3 will add $8,661.00 to the current contract amount of
$2,788,682.96 for a total of $2,797,343.96 and add another forty nine (49) calendar days.
FUNDING:
Funding for Change Order No. 3 in the amount of $8,661.00 is available in the Water Production R
& R account in the Utilities Fund. Funds for this account are in the operating budget. The
operating budget is derived from water and sewer sales.
F:\UtIlltles\UTILITY - Engineering\WATER\WTP - North RO\Lime Slurry Injection Project -UCP 2715\Admin\Agenda-Change Order No.3 to Rl 6-30-14
cmc.doc Page 1 of 2
22
ACCOUNT NO.:
Description
Account Number
Amount
Water Production R & R
47121936-044699
$8,661.00
RECOMMENDATION:
Staff requests the Board to authorize the Chairman to execute the attached Change Order No. 3 on
their behalf for a sum amount of $8,661.00 to R.J. Sullivan Corporation increasing the total contract
amount to $2,797,343.96.
ATTACHMENT(s):
1. Change Order No. 3
2. Proposal from R.J. Sullivan Corporation
APPROVED FOR AGENDA:
By: ` j (0.n e
Fo
Avi
Joseplb A. Baird, County Administrator
?
ate
Indian River Co.
Approved
Date
Administration
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23
CHANGE ORDER
No. $ M
PROJECT RO Plants Lime Slurry Infection
DATE OF ISSUANCE 6/11/2014 EFFECTIVE DATE 6/11/2014
OWNER Indian River County Utilities Deoartment
OWNER's Contract No. 20130:$
CONTRACTOR R.J. Sullivan Corooratlon
Project No. LICF___Wla
ENGINEER IGmiev-Hom and Associates. Inc.
You are directed to make the following changes in the Contract Documents:
Description: Construct a new 6 -inch concrete slab on top of the existing slab in the acid containment area.
Reason for change order: Deterioration of the acid containment area at the S. RO Water Treatment Plant.
Aff2 4me1'f1'r f1 it*n..�.—
• •----. ..••-••--. t-.-- w---••.-•'-- rw rrrv.�r.. .rn,, c M JNtIF
II P KNULG
CHANGE IN CONTRACT PRICE
Original Contract Price
$ 2.549,0_00,0
CHANGE IN CONTRACT TIME
Original Contract Times
Substantial Completion: 210
Ready for final payment: 240
Days or dates
Net changes 'from previous Change Orders
No. ; to No. 2
Net change from previous Chante Orders
No. 1 to No. 2
$239 68;.06
days
Contract Price prior to this Change Order
$2.788.682,96
_2,-.-
Contract Time prior to this Change Order
Substantial Completion: 272
Ready for final payment: 302
OA Ys o; dates
Net Increase (decrease) it tip's Change Order
$,$&f 6.00
Net Increase In this Change Order
49
days
Contract Price with ail approved Change Orders
$2,797.343.96
Contract Time with all approved Change Orders
Substantial Completion: 321
e.dy i:3r•. 5r,e1 p,..i'rmr .: 3&
R.vCCPTED:
RJ Sullivan Corp.
By:
Bob Mullen
RECO iM1^UDEED:
'•,linin' �>.itric
Date: Date: 6/11/2014
P;PC' Cvii
ic.,
E.ICDC No, C-700 (2002. Edition)
Prepared by the Engineers Joint Contract Documents ComnnittnA and endorsers by The associated G nerC Contractors of
America,
00800-1
24
rj Sullivan Co
GENERAL CONTRACTOR
June 11, 2014
Mr. Mark Miller
Kimley-Hom and Associates, Inc.
1920 Wekiva Way, Suite 200
West Palm Beach, FL 33411
Re:. Indian River County Utilities
R.O. Plants Lime Slurry infection
New Slab in Acid Containment Area
Dear, Mr. Miller,
PCO 15B
In accordance with your e-mail dated May 22, 2014, we offer our proposal to construct a
new 6 -inch concrete slab on top of the existing slab in the acid containment area. The
new slab will be placed directly over the existing slab. The existing slab will remain and
no sandblasting, bonding agent or doweling is included. Our quote includes breaking
out the old sump and constructing a new sump, Our quotation for this extra work is as
follows.
Reinforcing Steel
Waterstop
Form Sump
Concrete (15 CY 118.00)
Labor (80MH CD $40.00/MH)
Suoervision (16 MH (41875.00/MH)
Subtotal
15% Mark-Up
•.1 !L:i :•1!
OAF
Total
$ 700.00
300.00
200.00
1,770.00
3,200.00
1,200.00
$7,370.00
1,105.50
185.5
$8,661.00
2001 N.W. 22nd. Street m Pompano Beach, FL 33069
Phone 954-975-0388 4 Fax 954-975-3333 25
frj Sullivan Ci;rp.
GENERAL CONTRACTOR
June 11, 2014
Mr. Mark Miller
KJmiey-Horn and Associates, Inc.
Page 2
Re: Indian River County Utilities
R.O. Plants Lime Slurry Injection
New Slab In Acid Containment Area
PCO 15B
in order to complete this extra work, we will need 14 calendar days to procure the
materials_ and perform the work. After the slab has been poured there is a 28 day cure
time required before painting can begin. Once the painting starts, we will need 7
calendar days to complete the painting. In all, we can complete the slab and the
painting within 49 calendar days from the time we are authorized to proceed. Therefore
we will need a time extension of 49 calendar days from the date that we are notified to
proceed,
if this proposal meets with your approval, pease provide your written acceptance and
authorization to proceed.
Sincerely,
abort D. Mulien
Project Manager
<; Arjuna Weragoda, Indian River County
Proposed Change Order File, Job 348
2001 N.W. 22nd Street o Pompano Beach, PL 33069
Phone 954-975-0386 u Pax 954-975-3333 26
INDIAN RIVER COUNTY, FLORIDA
MEMORANDUM
I CONSENT 1
F F
TO: Honorable Board of County Commissioners
THROUGH: Joseph A. Baird, County Administrator
THROUGH: John King, Director k
Department of Emerc S rvices
(*)
FROM: Maria Resto, Radiological Emergency Analyst/Radio System Manager
DATE: June 24, 2014
SUBJECT: Approval of Extension of FX Software Agreement
It is respectfully requested that the information contained herein be given formal consideration
by the Board of County Commissioners at the next scheduled meeting.
DESCRIPTION AND CONDITIONS:
On September 10, 2013, the Board of County Commissioners approved the bid purchase (Bid #
2014001) of the annual software services (FX Software) from Harris Inc. for the 800 MHz Public
Safety Radio System. The FX Software provides enhancements and corrections to public safety
Enhanced Digital Access Communication System (EDACS) backbone and radio components. It
also assures the County that any new generation radios, hand-held or mobile units, would
seamlessly integrate into our communication network. The signed agreement includes provisions
for one (1) year extensions as agreed upon parties. Harris has agreed to extend the price, terms,
and conditions for another year.
FUNDING:
The FX Software is a budgeted expense and funds are available in the 001-107
(Communications/Emergency Services) account.
Account Number
Agreement Amount
00110719-035120
30,000.00
RECOMMENDATION:
Staff recommends the Board authorize a one (1) year extension to the FX Software Agreement.
27
ATTACHMENT:
1. Three (3) Original Copies of Amended Agreement between Indian River County and
M/A-COM Inc.
2. FX Software Agreement 2014-2015 Quote
APPROVED FOR AGENDA
BY:
Jose / A. Baird
County Administrator
7nJinn River Co,
App.. i
u7/"2/HLegal
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11
Budget
41304
Dept.
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28
COMMUNICATIONS
IN I LI:NATIONAL
4450 US Hwy 1
Vero Beach, FL 32962
Voice: 772.569.5355 Fax: 772.794.4248
jwillingham@ask4cii.com
NI To IRC Emergency Services
Radio System Manager
4225 43rd Ave
Vero Beach, FL, 32967-1671
USA
QUOTATION
Page
1/1
Date
5/28/2014
Quote Number
QTE1401077
Site
Contact
IRC Emergency Services
Radio Systems Manager
4225 43rd Avenue
Vero Beach, FL, 32967-1671
Voice:
Fax:
Site Number
Description
Salesperson
Reference
IRC130MAIN
FX Agreement 2014-2015
alta; Ohaga,lrffary I
Billing
Description
Qty
List Price
Disc %
Disc Amt
Sale Price
Total
Billing
1.00
30,000.00
0.00 %
0.00
30,000.00
30,000.00
SSSV1 F - Annual Software Services Small
Multi -Site
FX Agreement for Indian River County August
1,2014 to July 31, 2015
Subtotal:
30,000.00
Pnces quoted are valid for (30) Days from Document Date.
Orders may be subject to shipping & handling charges.
All warranties are manufacture's warranties.
Plus Tax
Total Due (USD)
0.00
30,000.00
By signing this Quotation and/or submitting a purchase order pursuant to this Quotation you acknowledge that you have read and agree to be bound by
Communications Intl. Inc.'s Terms and Conditions of Sale Service and Technical Support.
29
Please complete the detail below and fax or email them to us.
❑ Purchase Order Number
Please place ray order now
Name
❑ Cradlt Card
❑ Visa 0 Mastercard 0 Bankcard
Card No.
Exp. Date
Signature
Cardhoklets Name
❑ Cheque 4450 US Highway 1
Vero Beach, FL, 32967, USA
By signing this Quotation and/or submitting a purchase order pursuant to this Quotation you acknowledge that you have read and agree to be bound by
Communications Intl. Inc.'s Terms and Conditions of Sale Service and Technical Support.
29
,�RR1S
June 24, 2014
HARRIS CORPORATION
RF Communications
22i Jefferson Ridge Parkway
Lyndibreg, VA U3A 24501
phone BOO 368-3277
blip?Awm.dcommilarria.00n wbllceefety/
Modification to EDACS FX Agreement
This Modification authorizes the extension to the EDACS FX Agreement executed between Indian
River County, FL, the Subscriber, and Harris Corporation (formerly M/A-Com, Inc.), the Seller, dated
10/31/97.
This term of this extension shall begin on August 1, 2014 and expire on July 31, 2015.
EDACS Software FX Services-IYear
SSSV1F 530,000.00
Subscriber agrees to an extension of the existing EDACS FX Services Agreement for a one (1) year
term, based on the payment terms agreed to by Subscriber and Seller or its EDACS Reseller/EDACS
Strategic Integrator.
Upon expiration, the Subscriber may request and additional extension, which will be agreed upon by
both parties at that time.
The terms and conditions of the above mentioned Agreement remain in effect except as modified
herein.
By:
presentative for anis Corp : tion Representative for Indian River County
Date: tP
By:
AP 7ROSEI
)r:nty A ininistrator
Date:
Attest: Jeffrey R. Smith, Clerk of
Court and Comptroller
By:. --
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY
BY
LAN REINGOLD
COUNTY ATTORNEY
Deputy Clerk
assuredcommunfcaeone
30
INDIAN RIVER COUNTY, FLORIDA
BOARD MEMORANDUM
S�
TO:
THROUGH:
FROM:
SUBJECT:
DATE:
Joseph A. Baird,
County Administrator
Christopher R. Mora, P.E. cy.".
Public Works Director
James D. Gray, Jr.
Coastal Engineer
CONSEN
Award of Bid No. 2014037
Sector 3 Dune Repair — IRC Project No. 0928 - A
June 27, 2014
DESCRIPTION AND CONDITIONS
The proposed project award is for a construction contract between the County and
Guettler Brothers Construction, LLC. (GBC) for the repair of the Sector 3 Beach and Dune
Restoration Project constructed between 2010 and 2012.
Following the passage of Hurricane Sandy (October, 2012) the Sector 3 project area
sustained damages to the dunes and is need of repair to maintain protection to upland
properties and infrastructure from future storm events. The proposed project will repair
approximately 31,000 feet of storm damaged dunes by placing approximately 154,700
cubic yards of beach compatible sand landward of the mean high water line (MHWL).
On May 14, 2014, the County advertised the project, soliciting bids to repair the dunes
from either an offshore sand borrow source or from upland sand sources identified in the
Florida Department of Environmental Protection (FDEP) Permit.
The bid opening was held on June 16, 2014. Nine (9) bids were received and opened.
Upon review, all bidders submitted a bid identifying use of an Upland sand source, with
one bidder, Blue Goose Construction, electing to submit separate bids using either an
Upland or Offshore sand source. All supporting bid documents are on file and available
for viewing in the Public Words Department. A detailed bid tabulation is as follows:
F:\Public Works\JamesG\Sector 3 Repair Project\Bid Evaluation\Notice of Award\agenda item - Contract Award Recommendation -
Guettler Brothers Construction - Sector 3 Dune Repair Project - 7-8-14.docx
31
ATTACHMENT 1
SECTION 00520 -
Sector 3 Dune Repair Project No. 0928 - A
Agreement
TABLE OF CONTENTS
Title Page
ARTICLE 1 - WORK 2
ARTICLE 2 - THE PROJECT 2
ARTICLE 3 - ENGINEER 2
ARTICLE 4 - CONTRACT TIMES 2
ARTICLE 5 - CONTRACT PRICE 3
ARTICLE 6 - PAYMENT PROCEDURES 4
ARTICLE 7 - INDEMNIFICATION 5
ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS 5
ARTICLE 9 - CONTRACT DOCUMENTS 6
ARTICLE 10 - MISCELLANEOUS 7
[THE REMAINDER OF THIS PAGE WAS LEFT BLANK INTENTIONALLY)
00520 - Agreement - Sector 3 Dune Repair Project - Guettler Brothers Construction July 8 2014 -Sector
3 Dune Repair Project
00520 - 1
F:1Public WorkslJamesGSedor 3 Repair ProjectlBid EvaluatlmlNotice of Awardl00520 - Agreement - Sector 3 Dune Repair Project - Guettler Brothers Construction Juy 3
2014.docx
34
SECTION 00520 - Sector 3 Dune Repair Project No. 0928 - A
THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the
State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called
OWNER)
and
(hereinafter called CONTRACTOR).
OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree
as follows:
ARTICLE 1 - WORK
1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract
Documents. The Work is generally described as follows:
Project Description: Sector 3 within Indian River County, Florida includes approximately
6.6 miles of Atlantic shoreline. The beach and dune within this reach was initially nourished
between 2010 and 2012, but in 2012 sustained damage during Hurricane Sandy. Indian River
County proposes to repair approximately 31,000 feet of storm damaged dunes within the initial
project area by placing approximately 154,700 cubic yards of beach compatible sand landward of
the mean high water line (MHWL). Beach compatible sand will be obtained from either an
offshore sand borrow source as identified on the Drawings or from the upland sand borrow
sources identified in the Florida Department of Environmental Protection Permit Modification No.
285993 -008 -JN that meets all of the "Geotechnical Requirements" stated in the Technical
Specifications and Contract Documents.
Work on this project must comply with all local, state, and federal regulating agency
criteria and permits.
ARTICLE 2 - THE PROJECT
2.01 The Project for which the Work under the Contract Documents may be the whole or only a
part is generally described as follows:
Project Name: Indian River County Dune Repair Project
County Project Number: 0928 - A
Bid Number: 2014037
ARTICLE 3 — ENGINEER
3.01 Coastal Planning and Engineering, Inc. is hereinafter called the ENGINEER and will act as
OWNER's representative, assume all duties and responsibilities, and have the rights and
authority assigned to ENGINEER in the Contract Documents in connection with the
completion of the Work in accordance with the Contract Documents.
ARTICLE 4 - CONTRACT TIMES
4.01 Time of the Essence
00520 - Agreement - Sector 3 Dune Repair Project - Guettler Brothers Construction July 8 2014- Sector
3 Dune Repair Project
00520 - 2
F.1Public WorksUamesG\Sector 3 Repair Project Bid EvaluationWotice of Awardt00520 - Agreement - Sector 3 Dune Repair Project - Guettler Brothers Construction Juty 8
2014.docu
35
A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness
for final payment as stated in the Contract Documents are of the essence of the Contract.
4.02 Days to Achieve Substantial Completion, Final Completion and Final Payment
A. The Work will be fully completed (Final Completion) and ready for final payment in
accordance with paragraph 14.13 of the General Conditions on or before May 30, 2015.
1. Dune Fill. Dune fill construction may only occur between November 1, 2014 and April
30, 2015. The CONTRACTOR shall utilize sufficient equipment to ensure that
construction activities related to dune fill placement along the Project is complete and
supporting equipment demobilized from the beach/dune by April 30, 2015.
2. Dune Vegetation. Commencement of vegetative planting is at the CONTRACTOR's
discretion. Installation of dune vegetation may only occur between November 1, 2014
and May 30, 2015. The CONTRACTOR shall utilize sufficient equipment to ensure
that construction activities related to vegetative planting along the Project is complete
and supporting equipment demobilized from the beach/dune by May 30, 2015.
4.03 Liquidated Damages
A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and
that OWNER will suffer financial loss if the Work is not completed within the times specified
in paragraph 4.02 above. Liquidated damages will commence for this portion of work. The
parties also recognize the delays, expense, and difficulties involved in proving in a legal
proceeding the actual loss suffered by OWNER if the Work is not completed on time.
Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER
$2,374 for each calendar day that expires after the time specified in paragraph 4.02 for
Substantial Completion until the Work is substantially complete. After Substantial
Completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work
within the Contract Time or any proper extension thereof granted by OWNER,
CONTRACTOR shall pay OWNER $2,374 for each calendar day that expires after the time
specified in paragraph 4.02 for completion and readiness for final payment until the Work is
completed and ready for final payment.
ARTICLE 5 - CONTRACT PRICE
5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the
Contract Documents, an amount in current funds equal to the sum of the amounts
determined pursuant to paragraph 5.01.A and summarized in paragraph 5.01.B, below:
A. For all Work, at the prices stated in CONTRACTOR's Bid, attached hereto as an exhibit.
B. THE CONTRACT SUM subject to additions and deductions provided in the Contract:
Numerical Amount: $3,076,920.00
Written Amount: Three Million Seventy Six Thousand Nine Hundred Twenty Dollars
and No Cents
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ARTICLE 6 - PAYMENT PROCEDURES
6.01 Submittal and Processing of Payments
A. CONTRACTOR shall submit Applications for Payment in accordance with Article
14 of the General Conditions. Applications for Payment will be processed by
ENGINEER as provided in the General Conditions and the Contract Documents.
6.02 Progress Payments.
A. The OWNER shall make progress payments to the CONTRACTOR on the basis
of the approved partial payment request as recommended by ENGINEER in
accordance with the provisions of the Local Govemment Prompt Payment Act,
Florida Statutes section 218.70 et. seq. The OWNER shall retain ten percent (10%)
of the payment amounts due to the CONTRACTOR until fifty percent (50%)
completion of the work. After fifty percent (50%) completion of the work is attained
as certified to OWNER by ENGINEER in writing, OWNER shall retain five percent
(5%) of the payment amount due to CONTRACTOR until final completion and
acceptance of all work to be performed by CONTRACTOR under the Contract
Documents. Pursuant to Florida Statutes section 218.735(8)(b), fifty percent (50%)
completion means the point at which the County as OWNER has expended fifty
percent (50%) of the total cost of the construction services work purchased under
the Contract Documents, together with all costs associated with existing change
orders and other additions or modifications to the construction services work
provided under the Contract Documents.
6.03 Pay Requests.
A. Each request for a progress payment shall be submitted on the application for
payment form supplied by OWNER and the application for payment shall contain
the CONTRACTOR'S certification. All progress payments will be on the basis of
progress of the work measured by the schedule of values established, or in the
case of unit price work based on the number of units completed. After fifty percent
(50%) completion, and pursuant to Florida Statutes section 218.735(8)(d), the
CONTRACTOR may submit a pay request to the County as OWNER for up to one
half (1/2) of the retainage held by the County as OWNER, and the County as
OWNER shall promptly make payment to the CONTRACTOR unless such
amounts are the subject of a good faith dispute; the subject of a claim pursuant to
Florida Statutes section 255.05(2005); or otherwise the subject of a claim or
demand by the County as OWNER or the CONTRACTOR. The CONTRACTOR
acknowledges that where such retainage is attributable to the labor, services, or
materials supplied by one or more subcontractors or suppliers, the Contractor shall
timely remit payment of such retainage to those subcontractors and suppliers.
Pursuant to Florida Statutes section 218.735(8)(c)(2005), CONTRACTOR further
acknowledges and agrees that: 1) the County as OWNER shall receive immediate
written notice of all decisions made by CONTRACTOR to withhold retainage on
any subcontractor at greater than five percent (5%) after fifty percent (50%)
completion; and 2) CONTRACTOR will not seek release from the County as
OWNER of the withheld retainage until the final pay request.
6.05 Acceptance of Final Payment as Release.
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A. The acceptance by the CONTRACTOR of final payment shall be and shall operate
as a release to the OWNER from all claims and all liability to the CONTRACTOR
other than claims in stated amounts as may be specifically excepted by the
CONTRACTOR for all things done or furnished in connection with the work under
this Contract and for every act and neglect of the OWNER and others relating to
or arising out of the work. Any payment, however, final or otherwise, shall not
release the CONTRACTOR or its sureties from any obligations under the Contract
Documents or the Public Construction Bond.
ARTICLE 7 - INDEMNIFICATION
7.01 CONTRACTOR shall indemnify OWNER, ENGINEER, and others in accordance with
paragraph 6.34 (Indemnification) of the General Conditions to the Construction Contract.
ARTICLE 8 - CONTRACTOR'S REPRESENTATIONS
8.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the
following representations:
A. CONTRACTOR has examined and carefully studied the Contract Documents and the other
related data identified in the Bidding Documents.
B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the
general, local, and Site conditions that may affect cost, progress, and performance of the
Work.
C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and
Regulations that may affect cost, progress, and performance of the Work.
D. CONTRACTOR has carefully studied all: (1) reports of explorations and tests of subsurface
conditions at or contiguous to the Site and all drawings of physical conditions in or relating
to existing surface or subsurface structures at or contiguous to the Site (except Underground
Facilities) which have been identified in the General Conditions as provided in paragraph
4.3 of the General Conditions and (2) reports and drawings of a Hazardous Environmental
Condition, if any, at the Site which have been identified in the General Conditions as
provided in paragraph 4.6 of the General Conditions.
E. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having
done so) all additional or supplementary examinations, investigations, explorations, tests,
studies, and data concerning conditions (surface, subsurface, and Underground Facilities)
at or contiguous to the Site which may affect cost, progress, or performance of the Work or
which relate to any aspect of the means, methods, techniques, sequences, and procedures
of construction to be employed by CONTRACTOR, including applying the specific means,
methods, techniques, sequences, and procedures of construction, if any, expressly required
by the Contract Documents to be employed by CONTRACTOR, and safety precautions and
programs incident thereto
F. CONTRACTOR does not consider that any further examinations, investigations,
explorations, tests, studies, or data are necessary for the performance of the Work at the
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Contract Price, within the Contract Times, and in accordance with the other terms and
conditions of the Contract Documents.
G. CONTRACTOR is aware of the general nature of work to be performed by OWNER and
others at the Site that relates to the Work as indicated in the Contract Documents.
H. CONTRACTOR has correlated the information known to CONTRACTOR, information and
observations obtained from visits to the Site, reports and drawings identified in the Contract
Documents, and all additional examinations, investigations, explorations, tests, studies, and
data with the Contract Documents.
I. CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or
discrepancies that CONTRACTOR has discovered in the Contract Documents, and the
written resolution thereof by ENGINEER is acceptable to CONTRACTOR.
J. The Contract Documents are generally sufficient to indicate and convey understanding of
all terms and conditions for performance and furnishing of the Work.
ARTICLE 9 - CONTRACT DOCUMENTS
9.01 Contents
A. The Contract Documents consist of the following:
1. This Agreement (pages 00520-1 to 00520-9, inclusive);
2. Notice to Proceed (page 00550-1)
3. Public Construction Bond (pages 00610-1 to 00610-3, inclusive);
4. Sample Certificate of Liability Insurance (page 00620-1)
5. Contractor's Application for Payment (pages 00622-1 to 00622-5 inclusive);
6. General Conditions (pages 00700-1 to 00700-26 inclusive);
7. Specifications as listed in Division 1 (Specific Provisions) and Division 2 (Technical
Provisions. - Upland Sand Borrow Sources)
8. Drawings consisting of a cover sheet and sheets numbered CS - 1 through XS - 9,
inclusive, with each sheet bearing the following general title: Indian River County Sector
3 Dune Repair Proiect;
9. Addenda (numbers 1 to 4, inclusive);
10. Appendices to this Agreement (enumerated as follows):
APPENDIX A: FDEP PERMIT MODIFICATION NO. 0285993 -008 -JN
APPENDIX B: USACE PERMIT MODIFICATION SAJ-2007-01645 (MOD -AWP)
APPENDIX C: PRIOR PERMITS (DEPARTMENT OF THE ARMY AND FDEP)
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APPENDIX D: CONTRACTOR'S DAILY QUALITY CONTROL REPORT
APPENDIX E: SEDIMENT QA/QC PLAN — UPLAND SAND SOURCE
11. CONTRACTOR'S BID (pages 00310-1 to 00310-8, inclusive);
12. Bid Bond (page 00430-1 inclusive), Qualifications Questionnaire (page 00456-1 to
00456-4, inclusive), List of Subcontractors (page 00458-1 inclusive).Swom Statement
Under Section 105.08, Indian River County Code, on Disclosure of Relationships
(pages 00452-1 to 00452-2, inclusive);
13. Sworn Statement Under the Florida Trench Safety Act (pages 00454-1 to 00454-2,
inclusive)
14. The following which may be delivered or issued on or after the Effective Date of the
Agreement and are not attached hereto:
a) Written Amendments;
b) Work Change Directives;
c) Change Order(s).
15. Contractor's Final Certificate of the Work (page 00632 — 1 to 00632- 2 of the
Specifications)
ARTICLE 10 - MISCELLANEOUS
10.01 Terms
A. Terms used in this Agreement will have the meanings indicated in the General Conditions.
10.02 Assignment of Contract
A. No assignment by a party hereto of any rights under or interests in the Contract will be
binding on another party hereto without the written consent of the party sought to be bound;
and, specifically but without limitation, moneys that may become due and moneys that are
due may not be assigned without such consent (except to the extent that the effect of this
restriction may be limited by law), and unless specifically stated to the contrary in any written
consent to an assignment, no assignment will release or discharge the assignor from any
duty or responsibility under the Contract Documents.
10.03 Successors and Assigns
A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal
representatives to the other party hereto, its partners, successors, assigns, and legal
representatives in respect to all covenants, agreements, and obligations contained in the
Contract Documents.
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10.04 Severability
A. Any provision or part of the Contract Documents held to be void or unenforceable under any
Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to
be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract
Documents shall be reformed to replace such stricken provision or part thereof with a valid
and enforceable provision that comes as close as possible to expressing the intention of the
stricken provision.
10.05 Venue
A. This Contract shall be governed by the laws of the State of Florida. Venue for any lawsuit
brought by either party against the other party or otherwise arising out of this Contract shall
be in Indian River County, Florida, or, in the event of a federal jurisdiction, in the United
States District Court for the Southern District of Florida.
10.06 Public Records Compliance
A. Indian River County is a public agency subject to Chapter 119, Florida Statutes. The
Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor
shall:
(1) Keep and maintain public records that ordinarily and necessarily would be required
by the County in order to perform the service.
(2) Provide the public with access to public records on the same terms and conditions
that the County would provide the records and at a cost that does not exceed the
cost provided in chapter 119 or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(4) Meet all requirements for retaining public records and transfer, at no cost, to the
County all public records in possession of the Consultant upon termination of the
Agreement and destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. All records stored
electronically must be provided to the County in a format that is compatible with the
information technology systems of the County.
B. Failure of the Consultant to comply with these requirements shall be a material breach of
this Agreement.
[The remainder of this page was left blank intentionally]
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IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate.
One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the
Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their
behalf.
This Agreement will be effective on , 20 (the date the Contract is approved by the
Indian River County Board of County Commissioners, which is the Effective Date of the Agreement).
OWNER:
CONTRACTOR:
INDIAN RIVER COUNTY Guettler Brothers Construction, LLC.
By:
Peter D. O'Bryan, Chairman
By:
Joseph A. Baird, County Administrator
APPROVED AS TO FORM AND LEGAL
SUFFICI
By:
(Contractor)
(CORPORATE SEAL)
Attest
ylan Reingold, County Attorney Address for giving notices:
Jeffrey R. Smith, Clerk of Court and Comptroller
Attest:
Deputy Clerk
(SEAL)
License No.
(Where applicable)
Designated Representative:
Name:
Title:
Address:
Phone:
Facsimile:
(If CONTRACTOR is a corporation or a
partnership, attach evidence of authority to sign.)
* * END OF SECTION * *
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ATTACHMENT 2
152320
June 25, 2014
James Gray
Indian River County
Public Works — Coastal Engineering Division
1801 27th St., Building A
Vero Beach, FL 32960
CB&I Coastal Planning & Engineering, Inc.
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Tel: +1 561 391 8102
Fax: +1 561 391 9116
www.C81.com
Subject: Indian River County Sector 3 Dune Repair Project
Bid No. 2014037
Evaluation of Bids
Dear James:
Contractors submitted bids for Indian River County's Sector 3 Dune Repair Project (Bid No. 2014037)
on June 16, 2014. A total of nine (9) bids were received. Based on the overall bid total, Guettler
Brothers Construction, LLC (GBC) is the apparent low bidder at $3,076,920.00. The next lowest bid of
$3,328,440.00 was submitted by JP Donovan Construction, Inc. (JPDC). This initial evaluation focuses
on the two lowest bidders. Should CB&I be concemed that either of these bids is non-responsive or
that the bidders are not capable of performing the work within the contract time or proposed cost, then
additional bids will be evaluated.
The two bid packages are complete and responsive, and include:
• Bid Form
• Bid Bond
• Swom Statement of Disclosure of Relationships
• Swom Statement Under the Florida Trench Safety Act
• Qualifications Questionnaire
• List of Subcontractors
• Contractor Equipment Schedule
Both bids proposed construction of the project with 100% of the fill obtained from the Davis Mine. An
itemized breakdown of the bids compared to the average of the 9 bids and CB&I's estimate is shown in
Table 1. The bids were evaluated based on the line items outlined on the bid tab. A discussion of each
line item follows.
43
Bid Breakdown
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44
CB&I Coastal Planning & Engineering, Inc.
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Tel: +1 561 391 8102
Fax: +1 561 391 9116
www.CBI.com
Mobilization/Demobilization
GBC's mobilization/demobilization cost is $300,000. This is higher than CB&I's estimate of $110,000
and the average bid of approximately $181,000. However, the line item cost is not high enough to
deem it to be over weighted as it is only 10% of the total project cost. This is not an unusual
percentage for mobilization/demobilization effort_ JPDC's mobilization/demobilization cost of $18,000 is
much lower. JPDC is based in Fort Pierce and thus a low mobilization/demobilization can be
substantiated.
Dune Fill
Both GBC and JPDC propose to construct the project with 100% of the fill volume supplied by the Davis
Mine. As of January 2014, the Davis Mine indicated that 15,000 cubic yards of processed sand had
been stockpiled and an additional 70,000 cubic yards of in-situ material had been excavated for
screening. While the current stockpile is insufficient to meet the project's fill volume requirements, it is
anticipated that the lead time to be provided by the County between contract award and
commencement of construction will be adequate to stockpile sufficient volumes of processed sand for
the project. Exclusive use of this mine and current stockpile volume is not an immediate concern.
GBC's cost to supply dune fill is $8.50/cy, which is similar to JPDC's cost of $9.00/cy. While these
costs are lower than the average cost of the nine bids to supply dune fill ($11.23/cy), and lower than
Co&I's estimate ($16.83/cy), the costs are in line with the price to purchase sand during the previous
Sector 3 project. Thus, this price appears to be reasonable and achievable.
GBC's cost to deliver dune fill was $4.00 per cubic yard plus an additional $4.00 per cubic yard to place
it on the beach for a total of $8.00 per cubic yard. The CB&I's estimate was $7.43 per cubic yard to
deliver and place dune fill. JPDC's cost to deliver and place dune fill was $11.00 per cubic yard, which
was in line with the average bid of $12.13 per cubic yard. The cost to deliver and place dune fill is
reasonable and in line with expectations.
Turbidity Monitoring
The project template is located above mean high water. Therefore, it is a reasonable assumption that
turbidity monitoring will not be required if using an upland sand source. GBC's lump sum cost for
turbidity monitoring of $10.00 appears to be based on the assumption that no turbidity monitoring will
be required. While turbidity monitoring may not be necessary, clarification from FDEP should be
sought. In the event that FDEP does require monitoring, the County will have limited monetary
leverage to enforce permit compliance.
JPDC's lump sum cost is $10,000, which is lower than the CB&I's estimate of $29,350 and the average
bid of approximately $32,440.
Assuming that turbidity monitoring is required at a cost close to CB&I's estimate, and GBC or JPDC
successfully obtains a change order to perform this work, it would not affect the order of bid costs.
Given that turbidity monitoring will likely not be required and that the low bid submitted for this line does
not substantially impact the overall bid price, it is recommended that the County accept both bids as
being responsive with respect to this line item.
45
CB&I Coastal Planning & Engineering, Inc.
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Tel: +1 561 391 8102
Fax: +1 561 391 9116
www.CBI,com
Environmental Compliance
GBC's lump sum cost for environmental compliance is $10.00. Included in this line item is scarp
management. Scarp formation is anticipated during construction, which will require grading by the
contractor. GBC may have included this cost within the cost for site restoration.
JPDC's lump sum cost is $15,000, which is lower than CB&I's estimate of $29,350 and the average bid
of approximately $34,430.
Assuming that either company increased their line item bid to the maximum line item cost of the nine
bids, they would still be the two lowest bids.
Again, while the County may have limited monetary leverage to enforce permit compliance, it is
recommended that the County accept both bids as being responsive with respect to this line item.
Site Restoration
GBC's lump sum cost for site restoration is $40,700, which was in line with the average bid of
approximately $35,255. It was greater than CB&I's estimate of $27,000 and JPDC's cost of $22,000.
As discussed above, GBC's higher cost appears to have included the cost for environmental
compliance.
The line item cost for site restoration is reasonable and in line with expectations.
Supply & Install Dune Vegetation
GBC's cost to supply and install dune vegetation is $0.50 per plant, which was in line with the CB&I's
estimate of $0.60 per plan and the average bid of approximately $0.59 per plant. JPDC's cost is $0.80
per plant.
The costs proposed by GBC and JPDC are within the range of expectations.
Pre -Construction & As -Built Surveys
GBC's lump sum cost for pre -construction and as -built surveys is $89,000, which was in line with the
average bid of approximately $86,400. This is higher than CB&I's estimate of $58,000 but within a
reasonable cost range for the required services.
JPDC's cost of $18,000 is lower than CB&I's estimate. Regardless, the line item cost provided is not
grounds to reject the bid.
The line item for surveys for the two apparent low bidders is thus found to be responsive.
Previous Experience
CB&I has no previous experience working with GBC or JPDC. One engineer in our office had prior
experience overseeing work performed by GBC while working for another firm. His experience was
that GBC performed well and is a capable contractor but that change orders should be expected. This
experience suggests that the County should be aware that the apparent cost savings associated with
GBC's low bid may be offset by future change orders. However, the potential for change orders is not
grounds to disqualify a bidder.
46
CB&I Coastal Planning & Engineering, Inc.
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Tel: +1 561 391 8102
Fax: +1 561 391 9116
www.CBI.com
We understand that the County has contacted the references for both GBC and JPDC and both have
received reviews indicating experience with similar projects and their capability to perform the required
work.
GBC only provided one example of similar previous work in their initial bid submittal. Subsequently,
GBC responded to the County's request for additional information (RAI) and provided two additional
examples of prior experience. While the additional examples were not identical to the IRC Sector 3
Dune Repair Project, the examples highlighted GBC's experience with importing fill from offsite sources
in quantities greater than that required for the proposed project. Considering the exceptional reviews
from GBC's references on example projects, GBC's prior experience is adequate to perform the work.
Equipment List
GBC's equipment list provided with me initial bid submittal snows the requisite minimum equipment for
performing the work: a hydraulic excavator, an articulated dump truck and bulldozer. The first two
pieces of equipment are rented while the bulldozer is owned by GBC. It is assumed that they only
intend to use one of each of these pieces of equipment. While this could limit the production rate it, it is
still possible to construct the project within the contract time. GBC's response to the County's RAI
identified seventeen (17) on -road dump trucks that will be used to haul the sand from the mine to the
site, which is adequate to perform the work.
The County's RAI requested that GBC identify the equipment that will be used to transport personnel
along the beach and install dune vegetation. While these specifics were not explicitly addressed,
GBC's response stated that "If any additional equipment is needed it will be produced and noted as
such."
The number and type of equipment listed by JPDC appears adequate to perform the work. The off-
road and on -road equipment is rented or owner operated while the bulldozers and excavators are
owned by JPDC. Again, this is typical of such operations and is not a concern.
Subcontractors
In their initial bid submittals, GBC listed one sub -contractor to perform the dune vegetation while JPDC
proposed to self -perform all of the work. This is acceptable.
Neither GBC nor JPDC indicated who will be performing the third party sediment QA/QC work, who will
be transporting fill from the mine to the project site, or who will be performing turbidity monitoring. They
may have considered these as services and not sub -contractors.
In the subsequent response to the County's RAI, GBC identified Universal Engineering and Testing
(Richard Hoaglin, phone no. (321)638-0808) as responsible for performing third party sediment QA/QC
work at the mine and project site. GBC stated their intentions to transport fill and perform turbidity
monitoring with in-house services. This is acceptable.
Availability
While not specifically requested in the bid, JPDC provide a list of current workload, which included
three projects. Two are expected to be completed prior to the start of construction (November 2014).
The third job is the largest of the three but JPDC appears to have sufficient resources to complete both
47
CB&I Coastal Planning & Engineering, Inc.
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Tel: +1 561 391 8102
Fax: +1 561 391 9116
www.CBI.com
projects simultaneously based on the 2 jobs nearing completion exceeding the Sector 3 Dune Repair
Project in total construction value.
GBC did not provide a statement of workload as one was not requested.
Licensure
Both GBC's and JPDC's general contractors licenses expire on August 31, 2014. While the licenses
are current, the County should ensure that renewed licenses are provided for construction activities
occurring after this date.
In response to the County's RAI, GBC indicated that all continuing education is complete, they have
applied for renewal, and renewed license will be provided once it is issued.
Recommendation
The bids submitted by GBC and JPDC are responsive and the contractors should be able to perform
the work specified by the contract documents.
As the low bidder, the County issued an RAI to GBC on June 20, 2014. GBC was responsive in
providing the requested information on June 24. Based on the information provided by GBC, CB&I's
has completed evaluation of the low bid and recommends that the County award the contract to
Guettler Brothers Construction, LLC.
Please call me if you have any questions.
Sincerely,
CB&I COASTAL PLANNING & ENGINEERING, INC.
David Swigler, P.E.
Coastal Engineer
cc: Gordon Thomson, CB&I
P:1Indian River1152320_WO#6 - Sector 3 Repair Pre -Con Services\Bids\IRC - Letter - Sector 3 Dune Repair - Bid Evaluation - 6-25-2014.docx
48
CONSENT AGENDA
C2iti
INDIAN RIVER COUNTY, FLORIDA
AGENDA ITEM
Assistant County Administrator /
Department of General Services
Date:
To:
June 13, 2014
The Honorable Board of County Commissioners
Thru: Joseph A. Baird, County Administrator
Thru: Michael C. Zito, Assistant County Administrator/
Department of General Services
From: Brad Bernauer, Director Human Services
Subject: Children's Service Advisory Committee (CSAC) Funding Allocations for
Fiscal Year 2014-2015
BACKGROUND:
The Children Services Advisory Committee (CSAC) received 23 program responses from
qualified nonprofit agencies seeking funding from the County in response to RFP #2014033.
On April 1, 2014, the Office of Management and Budget received Board approval for a total
funding allocation to the Children's Services agencies in the amount of $623,890 for fiscal year
2014/2015.
The CSAC Grant Review Committee met for two days, June 6th and 7th to determine a final
recommendation for funding for the 2014-15 fiscal year. The Children's Service Advisory
Committee then met on June 9th and voted to approve the attached funding recommendations.
STAFF RECOMMENDATION:
Staff recommends approval of the CSAC's attached funding recommendations for Fiscal Year
2014-15, and request authorization for Chairman to sign agreements.
ATTACHMENT:
CSAC Fiscal Year 2014-2015 recommendation
Approved Agenda Item
BY: �2,4 /-1)/`
FOR:
Joseph A. Baird
County Administrator
July 8, 2014
Indian River Co.
Approved
Date
Administration
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County Attorney
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Program Name
oO
N
'COP Children of Promise Q
Sebastian Branch
Vero Beach Branch
Fellsmere Branch
Samaritan Center
Children in Centers
Psychological Services
Teen Life Choices
Daisy Hope Center Tutorial Program
Childcare Local Match
Safe Families
Family Guidance/After School Program
Healthy Families
TLC
Partners in Pregnancy/Belly Beatiful
Career Pathways to Independence
Childcare Infant/Toddler
HFC Child Development
Life Skills
Redirect Program (Right Choice)
Prevent
Whole Child Connection
Childcare �
Ready for Kindergarten - f
Mentoring & Activities
L
r
Agency Name
Big Bro & Big Sis of IRC
Boys & Girls Club of IRC
Catholic Charities -Samaritan
Child Care Resources of IRC
[Children's Home Societty
Dasie Hope Center
Early Learning Coalition
Exchange Club Castle
IGYAC
Healthy Start of IRC
Hibiscus Children's Center I
Q
U
(Substance Abuse Council
Junior League
(Homeless Family Center
[Learning Alliance 1
Youth Guidance
TOTAL
50
Page 2
BCC Agenda Item
Award of Bid No. 2014037
July 8, 2014
Bidders Name
Location
Offshore Sand Source
Upland Sand Source
Mancil's Tractor Service, Inc.
Stuart, FL
N/A
$4,165,680.00
Bergeron Land Development
Ft. Lauderdale, FL
N/A
$5,290,969.39
JP Donovan Construction
Rockledge, FL
N/A
$3,328,440.00
Ranger Construction Industries
Winter Garden, FL
N/A
$3,732,213.00
Sunshine Land Design
Stuart, FL
N/A
$5,397,707.00
Blue Goose Construction
Ft. Pierce, FL
$3,516,826.00
$3,516,826.00
Philips & Jordon
Zephyrhills, FL
N/A
$4,443,640.00
Dickerson Florida, Inc.
Ft. Pierce, FL
N/A
53,905,712.00
Guettler Brothers Construction, LLC.
Ft. Pierce, FL
N/A
$3,076,920.00
County staff, with support from the County's engineering consultant for the project, CB&I
Coastal Planning and Engineering, Inc. (CB&I) reviewed the bids. Guettler Brothers
Construction, LLC. is considered the be the lowest, responsive, most responsible bidder
for the project with a bid totaling $3,076,920.00. G BC has identified the Brian Davis Sand
Mine, Vero Beach, FL as the upland sand mine for the project.
FUNDING
On November 22, 2013 the County and FDEP entered into grant Agreement No. 14IR2 committing
state funds for the design, permitting, and construction phases for the repair of the Sector 3
Beach and Dune Restoration Project constructed between 2010 and 2012. The 14IR2 grant
commits up to $5,400,000 at a cost share ratio of 50% State — 50% Local or a maximum of
$2,700,000 in State funding.
Local funding of Beach Restoration includes a portion of Local Option Tourist Tax Revenue as well
as allocation of the One Cent Sales Tax. For FY 13/14, funding is budgeted and available for
construction of the Sector 3 Dune Repair Project in the Beach Restoration Fund, Sector 3
Renourishment — Post Hurricane Sandy Account No.12814472-066510-13014.
RECOMMENDATION
Staff recommends that the project be awarded to Guettler Brother Construction, LLC. in the
amount of $3,076,920.00 and requests that the Board of County Commissioners approve the
attached sample agreement and authorize the Chairman to execute said agreement after receipt
and approval by the County Attorney of the required Public Construction Bond and certificate of
insurance by Risk Management, and after the County Attorney has approved the agreement as
to form and legal sufficiency.
Z:\Sector 3 Repair Project\Bid Evaluation\Notice of Awardlagenda item - Contract Award Recommendation - Guettler Brothers
Construction - Sector 3 Dune Repair Project - 7-8-l4.docx
32
Page 3
BCC Agenda Item
Award of Bid No. 2014037
July 8, 2014
ATTACHMENT
1. Sample Agreement
2. Bid Recommendation, Letter dated June 25, 2014 from CB&I
APPROVED AGENDA ITEM
FOR: July 8, 2014
Indian River County
Approved
Administration
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Date 1
7b -ii ,l
Budget
1
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Z:\Sector 3 Repair Project\Bid Evaluation\Notice of Awardlagenda item - Contract Award Recommendation - Guettler Brothers
Construction - Sector 3 Dune Repair Project - 7-8-14.docx
33
NDIAN RIVER COUNTY, FLORIDA
BOARD MEMORANDUM
i j
TO:
THROUGH:
Joseph A. Baird,
County Administrator
Christopher R. Mora, P.E.
Public Works Director
FROM: James D. Gray, Jr.
Coastal Engineer
SUBJECT:
G-'
PUBLIC NOTICE
(INFORMATIONAL)
Notice of 2nd Scheduled Public Meeting to discuss beach management
strategies contained within the forthcoming update to the County's
Beach Preservation Plan
DATE: June 25, 2014
It is requested that the following information be given formal consideration by the Board of
County Commissioners during the regularly scheduled meeting on July 8, 2014.
DESCRIPTION AND CONDITIONS
Indian River County is currently updating the County Beach Preservation Plan (BPP). In an effort
to keep the public informed staff intends to conduct two (2) public meetings. The first public
meeting was held on December 18, 2013 and explained the goals and objectives of the BPP
update and solicited public input on potential beach management strategies. The second public
meeting will be held following development of the beach management strategies and completion
of coastal numerical modeling. Supporting BPP informational documents are available on the
County's website. www.ircgov.com/coastal
Please be advised that the second public meeting for the BPP update will be held in the County
Commission Chambers on Tuesday, July 22, 2014 from 5:30 PM until 8:00 PM.
RECOMMENDATION
The recommendation of staff is to include the above referenced public meeting notice on the
July 8, 2014 Board of County Commission Agenda.
APPROVED AGENDA ITEM
FOR: July 8, 2014
Indian River County
Approved
Date
Administration
4=f
71-1 /y
Budget
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JO 6
6J6' 14
F:\Public Works\JamesG\BPP Update 2013-14\Planning Charette\Public Notice Informational Agenda Item — Beach Preservation
Plan Public Meeting July 22, 2014.docx
51
Office of the
INDIAN RIVER COUNTY
ADMINISTRATOR
Joseph A. Baird, County Administrator
Michael C. Zito, Assistant County Administrator
MEMORANDUM
TO: Members of the Board of County Commissioners
FROM: Joseph A. Baird
County Administrator
DATE: July 2, 2014
SUBJECT: Economic Development Positioning Analysis and Action Plan
It is requested that a discussion be held on the Economic Development Positioning Analysis and
Action Plan.
APPROVED AGENDA ITEM
*OrufiCy6 7k2aji
BY:
July 8, 2014
Indian River Co
Approved
Date
Administrator
(T/
1IA
52
ATTORNEY'S MATTERS: 7(8/14
Office of
INDIAN RIVER COUNTY
ATTORNEY
Dylan Reingold, County Attorney
\iiilliam K. DeBraal, Deputy County Attorney
Kate Pingolt Cotner, Assistant County Attorney
MEMORANDUM
TO: Board of County Commissioners
FROM: William K. DeBraal, Deputy CountyAttorney
6�
THROUGH: Dylan Reingold, County Attorney Q f''
DATE: July 1, 2014 X
SUBJECT: Resolution denouncing interest in SeaTurtle Lane in settlement of
the lawsuit of Mitchell vs. Brady and Indian River County
Sea Turtle Lane is the only street in the Surf Colony Subdivision that was platted over
60 years ago. In 2007, Indian River County was named as a party to a lawsuit involving
the Residents of Surf Colony Subdivision. Briefly stated, an adjoining land owner sued
the Surf Colony Subdivision property owners over the location of Sea Turtle Lane. The
County was brought into the lawsuit as the plaintiff claimed the County may have an
interest in Sea Turtle Lane by way of the plat dedication. The dedication reads as
follows:
"Dedication by Owner: We the undersigned, the owner of the tract of land comprising
SURF COLONY as shown on this plat hereby dedicate said plat and streets thereon as
described therein and an easement on, in, and under the rear feet of all Tots for the
location of sewers, poles, water pipes, drains, telephone and electric cables
(The Plat was not legible as to the areas left blank and the end of the dedication
sentence was also left blank due to being illegible.)
The County claimed this dedication was insufficient to attribute any sort of interest to the
County. The County has never asserted ownership of the right-of-way nor has it ever
maintained or repaired Sea Turtle Lane.
^PROVED FOR fit
t.
S.C.C. MEETING - RE GU, R_AGENDA
CO1!!°TY ATTORNEY
53
Resolution denouncing interest in Sea Turtle Lane
July 1,2014
Page 12
In order to facilitate settlement of the lawsuit, the County agreed to denounce any
interest it may have in Sea Turtle Lane together with the four foot pathway depicted on
the plat.
Funding: Recording fees in the amount of $27.00 for the Resolution to be recorded in
the Public Records of Indian River County will be drawn from Account No. 00110214-
034830.
Recommendation: Staff recommends the Board of County Commissioners approve
the attached Resolution denouncing any interest the County may have in Sea Turtle
Lane and the four -foot path depicted on the plat and authorize the Chairman to execute
the Resolution on behalf of the Board,
c: Paul Amos
John Stuart
Eugene O'Neill
Attachments: Resolution, Aerial photo and copy of the plat
54
RESOLUTION NO. 2014-
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, FORMALLY DENOUNCING ANY
INTEREST IT PRESUMES TO HAVE IN (1) A
CERTAIN ROADWAY PLATTED IN 1953 AS
TAMRICH ROAD, NOW KNOWN AS SEA TURTLE
LANE, AND (2) A CERTAIN 4 -FOOT WALKWAY,
BOTH WITHIN THE PLAT OF SURF COLONY AS
RECORDED IN PLAT BOOK 3, PAGE 37 OF THE
PUBLIC RECORDS OF INDIAN RIVER COUNTY,
FLORIDA.
WHEREAS, in 1953 a tract of land located within Government Lot 4, Tying
between Highway A -1-A and the Atlantic Ocean, in Section 27, Township 33
South, Range 40 East in Indian River County was platted as Surf Colony and
recorded on February 24, 1953 in Plat Book 3, Page 37 of the Public Records of
Indian River County, Florida; and
WHEREAS, within that platted subdivision a roadway was depicted and
named "Tamrich Road" (now known as Sea Turtle Lane), along with a 4 -foot
walkway along the northern portion of the subdivision; and
WHEREAS, the owners dedicated "said plat and streets thereon as
described therein" but there was no express dedication nor acceptance, nor was
there any express dedication with regard to the 4 -foot walkway, despite a plat
note referencing a public utility easement; and
WHEREAS, part or all of the road consists of shell and marl, and neither
the road nor the walkway has ever been maintained or improved by Indian River
County; and
WHEREAS, laws relating to the platting of land were not enacted by the
Florida Legislature until 1971; and
WHEREAS, a boundary dispute arose between the lot owners of the Surf
Colony Subdivision and their neighbor to the north resulting in a lawsuit being
1
55
RESOLUTION NO. 2014 -
filed, to wit: Mitchell, et al. v. Brady, et al., Case No. 2006-0759 CA -13,
Nineteenth Judicial Circuit, in and for Indian River County, Florida; and
WHEREAS, Indian River County was joined as a defendant in the lawsuit
by the Plaintiff as the Plaintiff claimed the County may have some remote interest
in the road by virtue of the vague dedication language on the Surf Colony Plat;
and
WHEREAS, in order to resolve this issue, the parties entered into a
mediation agreement which, among other things, County agreed to renounce any
interest the County may have had with regard to the road and 4 -foot walkway;
and
WHEREAS, in the Abandonment Reversion Agreement found in Book
2745, Page 1631; Grant of Easements recorded in Book 2745, Page 1650;
Roadway Maintenance and Construction Agreement recorded in Book 2745,
Page 1677; and the Walkway Maintenance Agreement recorded in Book 2745,
Page 1708, Public Records of Indian River County, the County agreed to
denounce any interest it may have in the road and walkway in order to be
dismissed from the suit and comply with the mediation agreement,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that:
1. The above "WHEREAS" clauses are true and correct, and are
hereby adopted as findings of the Board.
2. The Board hereby formally denounces any interest it has presumed
to have held in (1) that certain roadway depicted on the plat of Surf Colony
subdivision as Tamrich Road (now known as Sea Turtle Lane), and (2) that
certain 4 -foot walkway depicted along the northern portion of Surf Colony
subdivision, as there were no express dedications contained in said plat for these
areas, nor has Indian River County ever maintained or improved either said
roadway or walkway.
3. This resolution shall be recorded in the Public Records of Indian
River County, Florida as an inducement to be dropped as a defendant from
Mitchell, et al. v. Brady, et al., Case No. 2006-0759 CA -13, Nineteenth Judicial
Circuit, in and for Indian River County, Florida and to comply with that
2
56
RESOLUTION NO. 2014 -
Abandonment Reversion Agreement found in Book 2745, Page 1631; Grant of
Easements recorded in Book 2745, Page 1650; Roadway Maintenance and
Construction Agreement recorded in Book 2745, Page 1677; and the Walkway
Maintenance Agreement recorded in Book 2745, Page 1708, Public Records of
Indian River County.
The resolution was moved for adoption by Commissioner , and
the motion was seconded by Commissioner , and, upon being put to a
vote, the vote was as follows:
Chairman Peter D. O'Bryan
Vice Chairman Wesley S. Davis
Commissioner Joseph E. Flescher
Commissioner Tim Zorc
Commissioner Bob Solari
The Chairman thereupon declared the resolution duly passed and adopted
this 8th day of July, 2014.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
By
Peter D. O'Bryan, Chairman
ATTEST: Jeffrey R. Smith, Clerk
of Court and Comptroller
By:
Deputy Clerk
APPROVED AS TO I ORM
AN -N L S F
s..
WiLL:AS1 K. DEBRAAL.
DEPUTY COUNTY ATTDRNE:'
3
57
Indian River County, Florida Property Appraiser - Printer Friendly Map Page 1 of 1
Print 1 Back
Indian River County GIS
No selection made.
Notes
http://www.irepa.org/PrintMap.aspx
6/20/2014
58
59
INDIAN RIVER COUNTY
SOLID WASTE DISPOSAL DISTRICT
BOARD MEMORANDUM
f58
Date: June 27, 2014
To: Joseph A. Baird, County Administrator
From: Vincent Burke, Director of Utility Service
Prepared By: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District •T
Subject: Amendment No. 4 to Republic Services for MRF Improvement Project
BACKGROUND:
The Material Recovery Facility (MRF) at the Indian River County landfill is utilized for the receiving
and transferring of all recyclables received from residents in the County. In particular, the paper
products are stored within a 2,240 square foot metal frame building that was constructed in the
early 1990's. Earlier this year, Republic Services, our operator, identified the following safety
concern within this building:
"Condition of the failing push walls. This concern stems around the Jersey barriers, with the fencing
attached above them. With the current push wails failing there is a high probability of damage to the
current structure, and a safety concern of damage to the electrical power supply box located on the
interior wall of the structure."
Staff evaluated several alternatives in order to address this safety concern. Based on the
continued expansion of our recycling program and the tentative future of switching to single
stream recycling, staff recommends using a modular system that can be easily reutilized and
relocated in the future. Specifically, staff recommends to direct purchase modular blocks from
Inter -Block Retaining Systems, Inc. to save on costs and provide the flexibility for the future.
In order to complete this work in a timely manner, staff approached Republic Services of Florida,
LP (Republic) to provide the installation services under our current landfill contract. Republic has
SWDD Agenda - Amendment No 4 to Republic Services for MRF Improvements Page 1
60
proposed to self -perform the installation of the block system and utilize a local subcontractor to
repair the entrance apron into the MRF.
ANALYSIS:
Staff evaluated several alternatives to resolving the safety concerns in the MRF building. We
compared the long and slender panel products from Hanson Silo Company (HSC) and Keystone
Concrete Products, Inc. (KCP) with the modular blocks from Inter -Block Retaining Systems, Inc.
(IRBS). Based on the various differences in these products, we looked at the future ease of
reutilizing and relocating these systems. Although the HSC and the KCP walls are less expensive to
purchase, they both require permanent installation which increases the cost dramatically. Overall,
staff concluded that the modular- blocks from IRBS meet the criteria of reutilization and relocation
such that they can be used to address the safety concerns in the existing building and then moved
into the future single stream building. Therefore, staff recommends direct purchase of the blocks
from IRBS. Based on the size of the building and the configuration needed, it was determined that
we would need to purchase 98 full blocks and 4 half blocks. The total cost for the blocks is
$46,928.00.
Republic concurs with staffs recommendation as they have been involved in the review and
selection of the new system from both a safety and installation perspective. In order to expedite
the installation and to minimize disruption of the MRF operations, staff received the attached
proposal from Republic to provide a turnkey installation of the block system for $12,707.10.
Republic has estimated 30 days to install the block system from receipt of all the blocks.
In addition to improving the safety of the interior of the MRF building, staff requested Republic to
obtain pricing for replacing the torn and damaged asphalt entrance to the building. They have
provided a total cost of $5,500 for a 16 foot by 20 foot concrete apron.
Therefore, the total cost for Republic's portion for MRF improvements is $18,207.10.
Staff recommends approval of an amendment to Republic's landfill contract to make the necessary
safety improvements to the MRF based on their qualifications & their reasonable price proposal.
Staff also recommends direct purchase of the modular blocks from Inter -Block Retaining Systems,
Inc.
ACCOUNT INFORMATION:
Funding for the MRF Improvement project is budgeted and available in the SWDD recycling
account WIP number which is funded from SWDD assessments and user fees. A total budget of
$100,000 was allocated for this project.
DESCRIPTION
ACCOUNT NO.
AMOUNT
MRF Improvement Project — Inter -Block Retaining Systems, Inc.
411-25534-066390
$46,928.00
MRF Improvement Project — Republic Services, LP
411-25534-066390
$18,207.10
Total =
$65,135.10
SWDD Agenda - Amendment No 4 to Republic Services for MRF Improvements
Page 2
61
RECOMMENDATION:
SWDD staff recommends that its Board approve the following:
a) Approve the direct purchase of modular blocks from Inter -Block Retaining Systems, Inc. in the
amount of $46,928.00
b) Approve the Fourth Amendment to Republic Services landfill contract for the MRF
Improvement Project at a not to exceed price of $18,207.10.
c) Authorize the Chairman to execute the attached agreement.
ATTACHMENT:
1) Proposal from Inter -Block Retaining Systems, Inc.
2) Fourth Amendment to Contract Agreement between SWDD and Republic Services, LP
APPROVED FOR AGENDA:
Bv:
Josep
A. Baird, County Administrator
Indian River Co.
Appr. ed
Date
Administration'
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Budget
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SWDD Agenda - Amendment No 4 to Republic Services for MRF Improvements Page 3
62
RECOMMENDATION:
SWDD staff recommends that its Board approve the following:
a) Approve the direct purchase of modular blocks from Inter -Block Retaining Systems, Inc. in the
amount of $46,928.00
b) Approve the Fourth Amendment to Republic Services landfill contract for the MRF
Improvement Project at a not to exceed price of $18,207.10.
c) Authorize the Chairman to execute the attached agreement.
ATTACHMENT:
1) Proposal from Inter -Block Retaining Systems, Inc.
2) Fourth Amendment to Contract Agreement between SWDD and Republic Services, LP
APPROVED FOR AGENDA:
By:
Joseph A. Baird, County Administrator
For:
Date
Indian River Co.
Approved
Date
Administration
Budget
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SWDD Agenda - Amendment No 4 to Republic Services for MRF Improvements Page 3
63
N
inter -Block Retaining Systems Inc.
Post Office Box 2992
Valley Center, CA 92082
760.751.0231
760.751.2267 Fax
www.inter-btock.com
NAME / ADDRESS
Indian River County Solid Waste
Vero Beach, FL
Rod Aaron
QUOTE
DATE
ESTIMATE #
6/9/2014
14-1470
64
PROJECT
DESCRIPTION
QTY
COST
TOTAL
FULL ENVIRO-BLOCK INT (furnished to site)
HALF ENVIRO-BLOCK UNIT (furnished to site)
Adusted Tax
98
4
464.00
364.00
0.00%
45,472.00T
1,456.00T
0.00
This quote is valid for 90 days.
TOTAL $46,928.00
64
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April 28, 2014
65
FOURTH AMENDMENT TO CONTRACT AGREEMENT
INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT
INDIAN RIVER COUNTY, FLORIDA
SOLID WASTE OPERATIONS AND MAINTENANCE
This Fourth Amendment to Contract Agreement ("Amendment") is entered into this day
of , 2014 ("Effective Date") by and between INDIAN RIVER COUNTY SOLID
WASTE DISPOSAL DISTRICT, a dependent special district of Indian River County, Florida, whose
address is c/o Department of Utility Services, 1801 27th Street, Vero Beach, Florida 32960
(hereinafter referred to as the "District" or "SWDD"), and Republic Services of Florida, Limited
Partnership whose address is 3905 Oslo Road, Vero Beach, FL 32968, (hereinafter referred to as
the "Contractor"), for the services set forth herein.
BACKGROUND RECITALS:
WHEREAS, the District and the Contractor entered into that certain Contract Agreement, dated
January 1, 2011, as amended by the First Amendment to Contract Agreement, dated February
7, 2012, as amended by the Second Amendment to Contract Agreement, dated April 2, 2013, as
amended by the Third Amendment to Contract Agreement, dated November 12, 2013 (the
Contract Agreement and amendment together with all contract documents appended thereto
is hereinafter referred to as the "Contract"), which provides for the professional operation,
management and post closure requirements of the Class 1 landfill at 1325 74th Avenue
Southwest, Vero Beach, Florida (hereinafter "Landfill"); for the operation and maintenance of
the landfill gas collection and control system (GCCS); the operation and maintenance of the
adjacent storm water management system and associated roads and the professional operation
and management of the non -Class 1 landfill portions of the Indian River County Landfill site
including but not limited to the management of the Municipal Recovery Facility (MRF), the
Small Load Drop-off Area, the Waste Tire Facility, the Metal Storage Area, the Household
Hazardous Waste (HHW) Facility, Clean Concrete Storage Area and other maintenance activities
as well as the off-site activities associated with the operations and maintenance of the five
customer convenience centers including transportation and disposal service for eight (8)
specific locations, up to twenty (20) roadway cleanup projects, and up to twenty (20) special
events; and
WHEREAS, under the terms of the Contract, the Contractor, at SWDD's request and subject to
mutually satisfactory negotiated terms and acceptable compensation, shall provide additional
services in connection with the Indian River County Landfill and the customer convenience
centers not included above and as required by SWDD; and
WHEREAS, the parties desire to amend the Contract to provide for such additional services,
66
NOW, THEREFORE, in consideration of these premises, and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
hereto, intending to be legally bound, covenant and agree to amend the Contract as follows:
1. The existing Article 1 — SCOPE OF WORK of the Contract is modified to include the
following:
MATERIAL RECOVERY FACILITY (MRF) IMPROVEMENTS. The Contractor shall
undertake and complete Improvements to the landfill MRF building as detailed below:
1) SWDD will direct purchase Ninety -Eight (98) Full Enviro-Block Unit and Four (4)
Half Enviro-Block Unit from inter -Block Retaining System, Inc. for delivery to the
landfill MRF, specifically the paper building.
2) Contractor will provide Labor which includes: unloading freight and stacking
blocks.
3) Contractor will provide for the construction and installation of the push wall into
the paper building. Installation of 6" x 6" x 1/2" metal angle, anchored with 1/2"
x 7.5" concrete anchor's to concrete floor of metal building to prevent the blocks
from sliding on the floor surface. This work includes providing any miscellaneous
equipment, supplies and parts.
4) Contractor, through its subcontractor, will repair the entry way into the paper
recycling building by furnishing all labor and material in constructing a 16' x 20' x
7" concrete apron with a minimum of 5,000 psi concrete and #5 Rebar 12" on
center each way with saw cut control joints.
5) SWDD shall be responsible for applying for and obtaining all necessary permits
and approvals, if any, in connection with the MRF improvements listed above.
2. The existing Article 2 -- TERM OF CONTRACT is modified to include the following:
v) The Contractor shall use commercially reasonable efforts to complete the MRF
Improvement Project at the landfill within 30 calendar days from the delivery of
all the blocks to the IRC Landfill and no later than 90 calendar days from the
Notice to Proceed. Any change in contract time shall be based on authorized and
approved basis.
3. The existing Article 3 — COMPENSATION of the Contract is modified to include the
following:
xv) Payment for the MRF Improvement Project at the landfill shall not exceed
$18,207.10 as provided in the proposal by Contractor in Exhibit #1.
4. The background recitals are true and correct and form a material part of the
Amendment.
5. All terms and provisions of the Contract not amended by this Amendment shall be and
remain in full force and effect.
67
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed by their
respective duly authorized officers as of the day and year first written above.
Attest:
Jeffrey R. Smith, Clerk of Court and
Comptroller
By:
Deputy Clerk
Date Approved by SWDD:
Approved By:
a2.2%.dn j BCA
oseph .Baird, County Admin
% Administrator
Signed, sealed, and delivered In the
presence of:
Print Name: _ 30411140, '-, ,Yu
Print Name:
Ciadtv'cIC.
(Owner)
Solid Waste Disposal District
Indian River County, Florida
Approved as to Form and Legal Sufficiency By:
bfra'n T. Reingold, County Attorney
Republic Services of Florida, Limited
Partnership ("Contractor")
By: Republi Services of Florida GP, Inc.,
its e ral Pa er
Print Name:
Print Title:
68
EXHIBIT 1
MRF IMPROVEMENT PROJECT PROPOSAL
BY
REPUBLIC SERVICES OF FLORIDA, LP.
Republic Services of Indian River
1327 74th Ave SW
Vero Beach FL, 32968
TO: Indian River County Solid Waste
QUOTE
6/19/2014
DESCRIPTION
CITY
COST
TOTAL
**Blocks Required for Material Containment
Bin** Three Blocks High
FULL ENVIRO-BLOCK UNIT (furnished to site)
HALF ENVIRO-BLOCK UNIT (furnished to site)
Labor includes: unloading freight truck's
and stacking block's. The construction
and installation of the push wall into
the paper building. Insallation of
6"x 6"x 1/2" metal angle, anchored with
1/2"x7.5" concrete anchor's to concrete
floor of metal building so the Block's
won't slide on the floor surface.
Part's
6"x6" 1/2" Metal angle
1/2"x7.5" Concret Anchor's
Miscellaneous egiupment,supplies and
part's.
Repair apron in front of paper recycling
building- 16'x20'x7" 5000psi concrete
with #5 Rebar 12" o/c each way saw
cut control Joints.
Per: John Mase with inter -Block Retaining
systems Inc. Didn't recommend putting
an anchor across the top of the Block's
for extra stabilization
98
4
40hrs
100'
100
< county to purchase
Block and furnished
to site.
$250 Labor $10,000.00
$2,153.70
$168.20
$385.20
$5,500.00
Total $18,207.10
Term: 30 days after receipt of all blocks
TOTAL $18,207.10
70
06/13/2014 10:50
Proposal Submitted To
Republic Services
Street
1327 74'" Avenue
City, State and Zip
Vero Beach, Fl 32968
ATTN:
--Eddie-Wilson - .- -..
7727782142 RF CONCRETE CONST
PROPOSAL,
RF CONCRETE CONSTRUCTION, RUCTION, INC.
PO. Box 660789, Vero Beach, Florida 32966
664 Old Dixie Highway, Vero Beach, Florida 32962
Phone: 772-6674366 Fax: 772-5674263
Phone
Data
772 4494-8188 June 13 2014
Job Name
Indian River Co Landfill
Job Location
Fax:
X72 563
-0899
PAGE 01/01
Proposal #1
We hereby submit an estimate for labor and material to complete the following;
Repair apron In front of recycling building - 76 x 20 section
Remove existing asphalt and fill .
Grade, form, frame and pour 7" thick 5000 psi concrete with #6 Rebar 12J° o/c each way
Sewaut Central Joints
Remove all debris — dump on site
Total Cost Mom
.oto%
3�"r,a.o�
PAYMENT SCHEDULE Invoices due 10 days after date of Invoice. AI past due amounts are subject to 2%
per month late charge.
All agreements are contingent upon strikes, accidents or delays beyond our control. All work is to be
completed in a workmanlike manner. Any alteration or deviation from above specifications involving extra
Costs will be executed only upon written orders, and will become an extra charge over and above the estimate.
ThIs proposal is subJec to acceptance within 30 days and is void thereafter at the option of the undersigned.
RF CONCRETE CONSTRUCTION, INC.
Authorized Signature:
ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions ars hereby accepted. You
are authorized to do the work as specified.
DATE OF ACCEPTANCE: SIGNATURE:
71