HomeMy WebLinkAbout2017-132BIndian River County Grant Contract
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This Grant Contract ("Contract") entered into effective this 1st dav of October 201Sby and between
Indian River Countv, n political subdivision of the State of Florida, 1800 27th StnaeL, Vero Beach FL.
32060 ("County") and Treasure Coast Homeless Services Council. ino.
(^8ubnacipient^). 2525 GL Lucie Avenue. Vero Beach. FL 32960 (Address), 064340768 (Unique Entity
Identifier) for Continuum of Care arants (Name of Subrecipient's Program)
Backciround Recitals
A. The County received see attached list (Federal and/or State Award Identification) ("Award")
from the Department ofHousno and Urban Development (HUD) (Federal agency) on see
attached list (date).the Award Date.
B. The Awards one for homeless rental assistance and homeless manaoennant information
nvotem (i.e., administration ofthe ovoqromo) (Project Description provide enough information
to give the public a good idea of the purpose and intended outcomes of the subaward).
C. The Federal Award Identification Numbers ("FAIN") for the Awardn, if app|ioab|e, is see
attached list (FA|N).
D. The Catalog of Federal Domestic Assistance ("CFDA") Number for the Awards, if applicable, is
see attached list (CFDA). The total dollar amount made available under the Awards are $
see attached list.
E� The indirect cost nate for the Award, including if the de minimio nate is charge, per h*deny|
roguioUnnn is up to 18percent on rental assiatanneqnanto� however 7% has been aonaed
upon between the Counmand TCHGC.
F. The Subneuipient, by submitting o proposal to the Cnunty, has applied for grant ufmoney
("Grant") for the Grant Period (as such term is hereinafter defined) on the terms and conditions
set forth herein
G. The County has agreed to provide such Grant funds to the Subrouipiantfor the Grant Period
(as such term is hereinafter defined) on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants and promises herein oontained, and
other good and valuable consideration, the receipt and adequacy ofwhich are hereby acknowledged,
the parties agree asfollows.-
1 �
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1� BackqmundRecitals The background recitals are true and correct and form omaterial
part ofthis Contract.
2. Purpose ofGrant The Grant mheU be used only for the purposes set forth in the
complete proposal submitted by the Subreuipientattaohad hereto as Exhibit "A" and
incorporated herein by this reference (such purposes hereinafter referenced as "Grant
Purposes").
3. Research and Development The award under this Contract is not for research
activities, both basic and applied, and all development activities that are performed by
non -Federal entities. The term research also includes activities involving the training of
individuals in research techniques where such activities utilize the same facilities ao
other research and development activities and where such activities are not included
in the instruction function.
4. Term The Subrecipient acknowledges and agrees that the Grant is limited to the fiscal
year(s) see attached ist ("Grant Period"). The Grant Period and performance start
date commences on see attached list.
5. Grant Funds and Payment. The approved Grants for the Grant Period is see attached
list ($1,688,549). The amount of federal funds obligated under this Contract by the
County to the Subrecipient is see attached list ($1,688,549). The total amount of the
Awards committed to the Subrecipient by the County is see attached list ($1,688,549).
The total amount of federal funds obligated to the Subrecipient by the County,
including the current obligation is see attached list ($1,688,549). The County agrees to
reimburse the Subrecipient from such Grant funds for actual documented costs
incurred for Grant Purposes provided in accordance with this Contract.
Reimbursement requests may be made no more frequently than monthly. Each
reimbursement request shall contain the information, at a minimum, that is set forth in
Exhibit "B" attached hereto and incorporated herein by this reference. All
reimbursement requests are subject to audit by the County. In addition, the County
may require additional documentation of expenditures, as it deems appropriate.
6. Indirect costs. Subrecipient is permitted to charge an indirect cost rate of 7`)/0 to the
federal award. (The rate shall be based on either the County's federally negotiated
indirect cost rate or, if no such rate has been obtained, a fixed rate of 10% of modified
total direct costs)
7. Additional Obligations of Subrecipient.
7.1 Records. The Subrecipient shall maintain adequate internal controls in order to
safeguard the Grant. In addition, the Subrecipient shall maintain adequate records
fully to document the use of the Grant funds for at least three (3) years after the
expiration of the Grant Period. The County and its auditors shall have access to all
books, records, documents and financial Pages statements as required by the County
to meet federal requirements or by this Section for the purpose of inspection or audit
during normal business hours at the County's expense, upon five (5) days prior written
notice.
7.2 Compliance with Laws. The Subrecipient shall comply at all times with all
applicable federal, state, and local laws, rules, and regulations, including Title 2 US
Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost
Principals, and Audit Requirements of Federal Awards (Uniform Guidance), Florida
Statutes, Chapter 10.550, Rules of the Auditor General, and the terms and conditions
of the Award.
7.3 Performance Reports. The Subrecipient shall submit cumulative, Performance
Reports to the Finance Department of the County within 90 days following the
completion of the grant. These reports should include but not limited to grant
expenses and other statistics as required by the grants during the quarter, and the
progress the agency has made toward meeting their goals and objectives as they
stated in their RFP response.
7.4 Audit Requirements. If Subrecipient receives $100,000 or more in the aggregate
from all Indian River County government funding sources, the Subrecipient is required
to have an audit completed by an independent certified public accountant at the end of
the Subrecipient's fiscal year. Within 180 days of the end of the Subrecipient's fiscal
Page 2
year, the Subrecipient shall submit the audit to the Indian River County Office of
Management and Budget. The fiscal year will be as reported on the application for
funding, and the Subrecipient agrees to notify the County prior to any change in the
fiscal period of Subrecipient. The Subrecipient acknowledges that the County may
deny funding to any Subrecipient if an audit required by this Contract for a prior fiscal
year is past due and has not been submitted within the 180 day period.
7.4.1 The Subrecipient further acknowledges that, promptly upon receipt of a
qualified opinion from their independent oudhnr, such qualified opinion shall
immediately be provided to the Indian River County Office of Management and
Budget. The qualified opinion shall thereupon be reported to the Board of County
Commissioners and funding under this Contract will cease immediately. The
foregoing termination right is in addition to any other right of the County to terminate
this Contract.
7.4.2 The Indian River County Office of Management and Budget reserves the right
at any time to send a letter to the Subrecipient requesting clarification if there are any
questions regarding a part of the financial stohementu, audit oommentn, or notes.
7.5 Insurance Requirements. Subrecipient shall, no later than October 1, 2017,
provide to the Indian River County Risk Management Division a certificate or
certificates issued by an insurer or insurers authorized to conduct business in Florida
that is rated not less than category A-: VII byA.yN. Best, subject to approval by Indian
River County's risk manager, of the following types and amounts of insurance:
(i) Commercial General Liability Insurance in an amount not less than
$1.000.000 combined single limit for bodily injury and property damage,
including coverage for pnamisea/operationa, products/completed operations,
contractual |iabi|ity, and independent contractors;
(ii) Business Auto Liability Insurance in an amount not less than $1.000.000
per occurrence combined single limit for bodily injury and property damage,
including coverage for owned autos and other vehicles, hired autos and other
vehicles, non-owned autos and other vehicles; and
(iii) Workers' Compensation and Emp|oyar's Liability (current Florida statutory
limit)
(iv) In the event that children are supervised, Sexual Molestation Liability
Insurance in an amount not less than $1,000,000 each occurrence/ |a/m.
7.6 Insurance Administration. The insurance cartificmteo, evidencing all required
insurance coverages shall be fully acceptable to County in both form and nonh*nt,
and shall provide and specify that the related insurance coverage shall not be
cancelled without at least thirty (30) calendar days prior written notice having been
given to the CountyIn addition, the County may request such other proofs and
assurances as it may reasonably require that the insurance is and at all times
remains in full force and effect. Subrecipient agrees that it is the SubreoipianCs sole
responsibility to coordinate activities among itself, the County, and the Subrecipient's
insurer(s) so that the insurance certificates are acceptable to and accepted by
County within the time limits set forth in this Contract. The County shall be listed as
an additional insured on all insurance coverage required by this Contract, except
Workers' Compensation insurance. The Subrecipient shall, upon ten (10) days' prior
written request from the County, deliver copies to the County, or make copies
available for the County's inspection at Subrecipient's place of business, of any and
Page 3
all insurance policies that are required in this Contract. If the Subrecipient fails to
deliver or make copies of the policies available to the County; fails to obtain
replacement insurance or have previous insurance policies reinstated or renewed
upon termination or cancellation of existing required coverages; or fails in any other
regard to obtain coverages sufficient to meet the terms and conditions of this
Contract, then the County may, at its sole option, terminate this Contract.
7.7 Indemnification. The Subrecipient shall indemnify and save harmless the County,
its agents, officials, and employees from and against any and all claims, liabilities,
losses, damage, or causes of action which may arise from any misconduct, negligent
act, or omissions of the Subrecipient, its agents, officers, or employees in connection
with the performance of this Contract.
7.8 Public Records. The Subrecipient agrees to comply with the provisions of
Chapter 119, Florida Statutes (Public Records Law). Specifically, the Subrecipient
shall:
(1) Keep and maintain public records that ordinarily and necessarily would be
required by the County in order to perform the service.
(2) Provide the public with access to public records on the same terms and conditions
that the County would provide the records and at a cost that does not exceed the
cost provided in chapter 119 or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(4) Meet all requirements for retaining public records and transfer, at no cost, to the
County all public records in possession of the Subrecipient upon termination of the
Contract and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically
must be provided to the County in a format that is compatible with the information
technology systems of the County.
Failure of the Subrecipient to comply with these requirements shall be a material
breach of this Agreement.
IF THE CONTRACTOR HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
(772)226-1424
PUBLICRECORDS(aIRCGOV.COM
Indian River County of the County Attorney
1801 27th Street
Vero Beach, FL 32960
8. Termination. This Contract may be terminated by either party, without cause, upon
thirty (30) days prior written notice to the other party. In addition, the County may
terminate this Contract for convenience upon ten (10) days prior written notice to the
Subrecipient if the County determines that such termination is in the public interest.
Page 4
9. Notice and Contact Information - Except as otherwise provided in this Contract, any
notice required pursuant to this Contract from either party to the other party must be
in writing and sent by certified mail, return receipt requested, or by personal delivery
with receipt. For purposes of all notices, the representatives of the County and
Subrecipient are:
County: Mike Smykowski, Budget Director
Indian River County
1801 27th Street
Building A
Vero Beach, FL 32960
Subrecipient: Louise Hubbard, Executive Vice President
Treasure Coast Homeless Services Council, Inc.
2525 St. Lucie Avenue
Vero Beach, FL 32960
10. Availability of Funds. The obligations of the County under this Contract are subject
to the availability of funds lawfully appropriated for its purpose by the Board of
County Commissioners of Indian River County
11. Standard Terms. This Contract is subject to the standard terms attached hereto as
Exhibit C and incorporated herein in its entirety by this reference.
12. Sovereign Immunity. Nothing herein shall constitute a waiver of the County's
sovereign immunity.
IN WITNESS WHEREOF, County and Subrecipient have entered into this Contract on the
date first above written.
INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS
# Am,
~.,^..
Joseph E. Flescher Chairman
�0f Approved: September l9, 20I7
,"'
Attest: Jeffrey R. ith, Clerk df<gthts0 Comptroller
Approved as to forn• e"~| sufficiency:
Approved: akilli111P f k/
Jason Bnown, Co Ad inistrator Dylan Reingol., ounty Attorney
.cc:
SUBREC|Pd T:
-
By /��^��+����� �^ Agency Name: Treasure Coast Homeless
Lo���~ubbmvd, Executive Vice President Services Council, Inc.
w'
Page 5
Exhibit A
Indian River County BOCC
Continuum of Care Grants
Description/Grant Name Federal Award ID# CFDA# Amount Award Date Grant Period
CONTINUUM OF CARE- HMIS FL0308L4H091507 14.267 $ 24,821 04/05/16 10/01/16 to 09/30/17
CONTINUUM OF CARE-RENTAL ASSISTANCI FL0338L4H091502 14.267 $ 69,816 05/06/17 09/01/16 to 08/31/17
CONTINUUM OF CARE - RENTAL ASSISTANCI FL0338L4H091603 14.267 $ 69,816 12/20/16 09/01/17 to 08/31/18
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0360L4H091506 14.267 $ 91,344 04/05/16 06/01/16 to 05/31/17
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0360L4H091607 14.267 $ 91,344 12/20/16 06/01/17 to 05/31/18
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0380L4H091501 14.267 $ 88,116 04/05/16 08/01/16 to 07/31/17
CONTINUUM OF CARE-RENTAL ASSISTANCI FL0380L4H091602 14.267 $ 88,116 12/20/16 09/01/17 to 08/31/18
CONTINUUM OF CARE- HMIS FL0418L4H091402 14.267 $ 27,840 01/26/15 01/01/16 to 12/31/16
CONTINUUM OF CARE-HMIS FL0418L4H091503 14.267 $ 27,840 04/05/16 01/01/17 to 12/31/17
CONTINUUM OF CARE -RENTAL ASSISTANCI FL0440L4H091504 14.267 $ 107,232 04/05/16 05/01/16 to 04/30/17
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0440L4H091605 14.267 $ 107,232 12/20/16 05/01/17 to 04/30/18
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0113L4H091503 14.267 $ 94,272 04/05/16 09/01/16 to 08/31/17
CONTINUUM OF CARE- RENTAL ASSISTANCI FLO113L4H091604 14.267 $ 94,272 12/20/16 09/01/17 to 08/31/18
CONTINUUM OF CARE-RENTAL ASSISTANCI FLO114L4H091508 14.267 $ 69,816 04/05/16 04/01/16 to 03/31/17
CONTINUUM OF CARE - RENTAL ASSISTANCI FLO114L4H091609 14.267 $ 69,816 12/20/16 04/01/17 to 03/31/18
CONTINUUM OF CARE-HMIS FLO116L4H091508 14.267 $ 35,400 04/05/16 09/01/16 to 08/31/17
CONTINUUM OF CARE - RENTAL ASSISTANCI FL0119L4H091508 14.267 $ 265,728 04/05/16 07/01/16 to 06/30/17
CONTINUUM OF CARE-RENTAL ASSISTANCI FLO119L4H091609 14.267 $ 265,728 12/20/16 07/01/17 to 06/30/18
SUBTOTAL OF AWARDS $ 1,688,549
Page 6
Exhibit A
CONSENT AGENDA
INDIAN RIVER COUNTY,FLORIDA
«�. Awa' AGENDA ITEM
,y Assistant County Administrator/ 5-3 15 ileie \dot
Department of General Services
Date: April 28,2015
To: The Honorable Board of County Commissioners
Thru: Joseph A. Baird,County Administrator
From: Michael Zito, Assistant County Administrator
Subject: • HUD Grant Renewals for Homeless Manage en Information System (IIMIS)and
Continuum of Care(CoC)Program
DESCRIPTION AND CONDITIONS:
The Federal Department of Housing and Urban Development("I IUJD") will continue offering permanent
supportive housing to persons experiencing homelessness as well as services including health care, and
mental health counseling. Applications were submitted for Fiscal Year (FY) 2014 Continuum of Care
(CoC) Program and were officially awarded in January of 2015. The grants are divided into two
categories: Supportive Housing Program Grants (HMIS) and Continuum of Care (formerly Shelter Plus
Care) Program. The grants are administered by the Treasure Coast Homeless Services Council, Inc.
("TCHSC") in cooperation with the Human Services Division of the State Health Department and Indian
River County.
In the past,the County has advanced payment requests to the TCHSC upon receipt of a letter from HUD
acknowledging the grants and prior to receipt of the actual grant renewal agreements. Last year, the
Board of County Commission approved the reimbursement of funds advanced by the TCHSC following
receipt of the award letters but prior to receipt of the renewal agreements. This year the TCHSC has
agreed to withhold any reimbursement request until the grant renewals are received from the
Jacksonville Office.
There is no longer a requirement for the execution of the entire grant agreement as has been the case in
the past. There is only the "scope of work" which will contain relevant project information as outlined
in Exhibit C.
ANALYSIS:
Two grant renewals highlighted below have already expired prompting the TCHSC to once again
request the County to expedite the approval process upon receipt of the award letters and grant renewals.
According to recent correspondence from the TCHSC, the grant awards have been announced and are
posted to the HUD website. In order to expedite the execution of the grants, the TCHSC is requesting
advance approval of the renewals subject to review and consent by the County Attorney's Office.
F:`,ns,istant Comity Admmistrator\AGENDA ITEMS12015\BCC 05 MAY 2015\BCCMerno-05.05-2015 HUD Grant Renewals Final.doc 168
Page 7
•
Exhibit A
April 28,2015
Page two
Renewal FY 2013 Grant Renewal Projects
FL0L14L4H0914O7 AlcohopeRenewal 5 67352
enewal of FLO114L4H091306
FLA440L4H091403 New Horizons 2 $
. 102,180
(Renewal of FL04401AH091302
FL0360L4H091405 IR amines renewal S 86,988 —�I
(Renewal of FL0360L4H091304
FLOI 19L4H091407 New Chronics $ 102,804
(Renewal of F1A119L4H091306
FL0120L4H091407 New Horizons 1 $ 150,252
(Renewal of FLO120L4H091306
FL01161AH091407 HMIS Expansion Renewal $ 35,400
(Renewal of FLA1161,4H091.306
FL0113L4H091402 CoC Wide TRA Renewal S 94.272
(Renewal of 1:L01131,411091301
FLA3081AH091406 CoC Wide HMIS Renewal $ 24,821
(Renewal of FLO308L4H091305
FL0418IA11091402 HMIS Data Quality $ 27,1140
(Renewal of FLO418L4H091301
FL03381AH091401 CoC Wide TRA TWO Renewal $ 67,152
veal ofF1.A338C4H090900
TOTAL $ 758,861_
FUNDING:
The grants do not require matching funds from the county.
RECOMMENDATION: Staff recommends the Board to: I) acknowledge the renewal of awards by
MID in the aggregate amount of$758,861; 2) Authorize the Budget Office to process reimbursement
requests from the 'FCHSC pursuant to the terms of the original grants; 3) upon receipt of the original
HUD agreements and with approval by County Attorney, authorize the Board Chairman to execute; 4)
allow the Treasure Coast Homeless Services Council to submit the grant agreement on behalf of the
County.
ATTACHMENTS:
Exhibit A-Treasure Coast Homeless Services Council Inc.letter received 04-16-2015
Exhibit B-U.S.Department of Housing and Urban Development letter of January 26,2015
Exhibit C-Communication from U.S.Dept of Housing and Urban Development,Office of Community Planning and
Development
Approved Agenda Item Indian River Co. Approved Date
For. May 05 2015 Administration `��s�' 30/
County Attorney 0r
B : /! . I .4. 40- ,f/ - - Budget
1 '4111
JosBaird Department � "��
Co ty Ba
Administrator Risk Management
2
169
Page 8
Indian River County Grant Contract
Subrecipient Award This Grant Contract ("Contract") entered into effective this 1st day of October 2016 by and between
Indian River Cuunty, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach FL,
32960 ("County") and Treasure Coast Homeless Services Council, Inc.
("Subrecipient"), 2525 St. Lucie Avenue, Vero 8eaoh, FL 32960 (Address), 064340768 (Unique Entity
Identifier)for Continuum of Care qrants(Name of Subrecipient's Program)
Background Recitals
A. The County received see attached list (Federal and/or State Award Identification) ("Award")
from the Department of HousinQ and Urban Development (HUD) (Federal agency) on see
attached list(date),the Award Date.
B. The Awards are for homeless rental assistance and homeless management information
system(i.e., administration of the proqrams) (Project Description -provide enough information
to give the public a good idea of the purpose and intended outcomes of the subaward).
C. The Federal Award Identification Numbers ("FAIN") for the /4wards, if opp|icob|e, is see
attached list(FAIN).
D. The Catalog of Federal Domestic Assistance("CFDA")Number for the Awards, if applicable, is
see attached list (CFDA). The total dollar amount made available under the Awards are $
see attached list.
E. The indirect cost rate for the Award, including if the de minimis rate is ohargo, per federal
regulations is up to 10 percent on rental assistance grants; however 7% has been agreed
upon between the County and TCHSC.
F. The Subnedpient, by submitting a proposal to the County, has applied for a grant of money
("Grant")for the Grant Period(as such term is hereinafter defined)on the terms and conditions
set forth herein.
G. The County has agreed to provide such Grant funds to the Subrecipient for the Grant Period
(as such term is hereinafter defined)on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the mutual covenants and promises herein oontainod, and
other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged,
the parties agree as follows:
1. Background Recitals The background recitals are true and correct and form a material
part of this Contract.
2. Purpose of Grant The Grant shall be used only for the purposes set forth in the
complete proposal submitted by the Subrecipient attached hereto as Exhibit "A" and
incorporated herein by this reference (such purposes hereinafter referenced as "Grant
Purposes").
3. Research and Development The award under this Contract is not for research
activities, both basic and app|ied, and all development activities that are performed by
non-Federal entities.The term research also includes activities involving the training of
individuals in research techniques where such activities utilize the same facilities as
Page 1
other research and development activities and where such activities are not included
in the instruction function.
4. Term The Subrecipient acknowledges and agrees that the Grant is limited to the fiscal
year(s) see attached ist ( Grant Period"). The Grant Period and performance start
date commences on see attached list.
5. Grant Funds and Payment. The approved Grants for the Grant Period is see attached
list ($1,688,549). The amount of federal funds obligated under this Contract by the
County to the Subrecipient is see attached list ($1,688,549). The total amount of the
Awards committed to the Subrecipient by the County is see attached list($1,688,549).
The total amount of federal funds obligated to the Subrecipient by the County,
including the current obligation is see attached list($1,688,549). The County agrees to
reimburse the Subrecipient from such Grant funds for actual documented costs
incurred for Grant Purposes provided in accordance with this Contract.
Reimbursement requests may be made no more frequently than monthly. Each
reimbursement request shall contain the inhonnaUon, at a minimum, that is set forth in
Exhibit ''B" attached hereto and incorporated herein by this reference. All
reimbursement requests are subject to audit by the County. In addiUon, the County
may require additional documentation of expenditures, as it deems appropriate.
S. Indirect costs. Subrecipient is permitted to charge an indirect cost rate of 7% to the
federal award. (The rate shall be based on either the County's federally negotiated
indirect cost rate or, if no such rate has been ubtainod, a fixed rate of 10% of modified
total direct costs)
7. Additional Obliqations of Subrecipient.
7.1 Records. The Subrecipient shall maintain adequate internal controls in order to
safeguard the Grant. In addition, the Subrecipient shall maintain adequate records
fully to document the use of the Grant funds for at least three (3) years after the
expiration of the Grant Period. The County and its auditors shall have access to all
booko, rocondo, documents and financial Pages statements as required by the County
to meet federal requirements or by this Section for the purpose of inspection or audit
during normal business hours at the County's expense, upon five(5)days prior written
notice.
7.2 Compliance with Laws. The Subrecipient shall comply at all times with all
applicable federal, state, and local laws, rules, and regulations, including Title 2 US
Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost
Principals, and Audit Requirements of Federal Awards (Uniform Guidance), Florida
Statutaa, Chapter 10.550' Rules of the Auditor General, and the terms and conditions
of the Award.
7.3 Performance Reports. The Subrecipient shall submit cumulative, Performance
Reports to the Finance Department of the County within 90 days following the
completion of the grant. These reports should include but not limited to grant
expenses and other statistics as required by the grants during the quartur, and the
progress the agency has made toward meeting their goals and objectives as they
stated in their RFP response.
7.4 Audit Requirements. If Subrecipient receives $100.000 or more in the aggregate
from all Indian River County government funding sources, the Subrecipient is required
to have an audit completed by an independent certified public accountant at the end of
the Subrecipient's fiscal year. Within 180 days of the end of the Subrecipient's fiscal
Page 2
year, the Subrecipient shall submit the audit to the Indian River County Office of
Management and Budget. The fiscal year will be as reported on the application for
funding, and the Subrecipient agrees to notify the County prior to any change in the
fiscal period of Subrecipient. The Subrecipient acknowledges that the County may
deny funding to any Subrecipient if an audit required by this Contract for a prior fiscal
year is past due and has not been submitted within the 180 day period.
7.4.1 The Subrecipient further acknowledges that, promptly upon receipt of a
qualified opinion from their independent auditor, such qualified opinion shall
immediately be provided to the Indian River County Office of Management and
Budget. The qualified opinion shall thereupon be reported to the Board of County
Commissioners and funding under this Contract will cease immediately. The
foregoing termination right is in addition to any other right of the County to terminate
this Contract.
7.4.2 The Indian River County Office of Management and Budget reserves the right
at any time to send a letter to the Subrecipient requesting clarification if there are any
questions regarding a part of the financial statements, audit comments, or notes.
7.5 Insurance Requirements. Subrecipient shall, no later than October 1, 2017,
provide to the Indian River County Risk Management Division a certificate or
certificates issued by an insurer or insurers authorized to conduct business in Florida
that is rated not less than category A-: VII by A.M. Best, subject to approval by Indian
River County's risk manager, of the following types and amounts of insurance:
(i) Commercial General Liability Insurance in an amount not less than
$1,000,000 combined single limit for bodily injury and property damage,
including coverage for premises/operations, products/completed operations,
contractual liability, and independent contractors;
(ii) Business Auto Liability Insurance in an amount not less than $1,000,000
per occurrence combined single limit for bodily injury and property damage,
including coverage for owned autos and other vehicles, hired autos and other
vehicles, non-owned autos and other vehicles; and
(iii) Workers' Compensation and Employer's Liability (current Florida statutory
limit)
(iv) In the event that children are supervised, Sexual Molestation Liability
Insurance in an amount not less than $1,000,000 each occurrence/claim.
7.6 Insurance Administration. The insurance certificates, evidencing all required
insurance coverages shall be fully acceptable to County in both form and content,
and shall provide and specify that the related insurance coverage shall not be
cancelled without at least thirty (30) calendar days prior written notice having been
given to the County. In addition, the County may request such other proofs and
assurances as it may reasonably require that the insurance is and at all times
remains in full force and effect. Subrecipient agrees that it is the Subrecipient's sole
responsibility to coordinate activities among itself, the County, and the Subrecipient's
insurer(s) so that the insurance certificates are acceptable to and accepted by
County within the time limits set forth in this Contract. The County shall be listed as
an additional insured on all insurance coverage required by this Contract, except
Workers' Compensation insurance. The Subrecipient shall, upon ten (10) days' prior
written request from the County, deliver copies to the County, or make copies
available for the County's inspection at Subrecipient's place of business, of any and
Page 3
all insurance policies that are required in this Contract. If the Subrecipient fails to
deliver or make copies of the policies available to the County; fails to obtain
replacement insurance or have previous insurance policies reinstated or renewed
upon termination or cancellation of existing required coverages; or fails in any other
regard to obtain coverages sufficient to meet the terms and conditions of this
Contract, then the County may, at its sole option, terminate this Contract.
7.7 Indemnification. The Subrecipient shall indemnify and save harmless the County,
its agents, officials, and employees from and against any and all claims, liabilities,
losses, damage, or causes of action which may arise from any misconduct, negligent
act, or omissions of the Subrecipient, its agents, officers, or employees in connection
with the performance of this Contract.
7.8 Public Records. The Subrecipient agrees to comply with the provisions of
Chapter 119, Florida Statutes (Public Records Law). Specifically, the Subrecipient
shall:
(1) Keep and maintain public records that ordinarily and necessarily would be
required by the County in order to perform the service.
(2) Provide the public with access to public records on the same terms and conditions
that the County would provide the records and at a cost that does not exceed the
cost provided in chapter 119 or as otherwise provided by law.
(3) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(4) Meet all requirements for retaining public records and transfer, at no cost, to the
County all public records in possession of the Subrecipient upon termination of the
Contract and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically
must be provided to the County in a format that is compatible with the information
technology systems of the County.
Failure of the Subrecipient to comply with these requirements shall be a material
breach of this Agreement.
IF THE CONTRACTOR HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS
CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT:
(772)226-1424
PUBLICRECORDS(a IRCGOV.COM
Indian River County of the County Attorney
1801 27th Street
Vero Beach, FL 32960
8. Termination. This Contract may be terminated by either party, without cause, upon
thirty (30) days prior written notice to the other party. In addition, the County may
terminate this Contract for convenience upon ten (10)days prior written notice to the
Subrecipient if the County determines that such termination is in the public interest.
Page 4
9. Notice and Contact Information - Except as otherwise provided in this Contract, any
notice required pursuant to this Contract from either party to the other party must be
in writing and sent by certified nnai|, return receipt requested, or by personal delivery
with receipt. For purposes of all nndoeo, the representatives of the County and
Subrecipient are:
County: Mike Smykowski, Budget Director
Indian River County
1801 27th Street
Building A
Vero Beaoh, FL 32960
Subrecipient: Louise Hubbard, Executive Vice President
Treasure Coast Homeless Services CouncU, Inc.
2525 St. Lucie Avenue
Vero Beach, FL 32960
10. Availability of Funds. The obligations of the County under this Contract are subject
to the availability of funds lawfully appropriated for its purpose by the Board of
County Commissioners of Indian River County.
11. Standard Terms. This Contract is subject to the standard terms attached hereto as
Exhibit C and incorporated herein in its entirety by this reference.
12. Sovereign Immunity. Nothing herein shall constitute a waiver of the County's
sovereign immunity.
IN WITNESS WHEREOF, County and Subrecipient have entered into this Contract on the
date first above written.
INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS
By:
Commissioner Joseph E. Flescher,Chairman
Attest: Jeffrey R. Smith, Clerk of Courts&Comptroller
By:
Deputy Clerk
Approved as to form and legal sufficiency:
Approved:
Jason Bnown, County Administrator Dylan Reingo|d, County Attorney
SU8REC|P|ENT:
By: Agency Name:Treasure Coast Homeless
Louise Hubbard, Executive Vice President Services Council, Inc.
Page 5
Exhibit A
Indian River County BOCC
Continuum of Care Grants
Description/Grant Name Federal Award ID# CFDA# Amount Award Date Grant Period
CONTINUUM OF CARE- HMIS FL0308L4H091507 14.267 $ 24,821 04/05/16 10/01/16 to 09/30/17
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0338L4H091502 14.267 $ 69,816 05/06/17 09/01/16 to 08/31/17
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0338L4H091603 14.267 $ 69,816 12/20/16 09/01/17 to 08/31/18
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0360L4H091506 14.267 $ 91,344 04/05/16 06/01/16 to 05/31/17
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0360L4H091607 14.267 $ 91,344 12/20/16 06/01/17 to 05/31/18
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0380L4H091501 14.267 $ 88,116 04/05/16 08/01/16 to 07/31/17
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0380L4H091602 14.267 $ 88,116 12/20/16 09/01/17 to 08/31/18
CONTINUUM OF CARE - HMIS FL0418L4H091402 14.267 $ 27,840 01/26/15 01/01/16 to 12/31/16
CONTINUUM OF CARE- HMIS FL0418L4H091503 14.267 $ 27,840 04/05/16 01/01/17 to 12/31/17
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0440L4H091504 14.267 $ 107,232 04/05/16 05/01/16 to 04/30/17
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0440L4H091605 14.267 $ 107,232 12/20/16 05/01/17 to 04/30/18
CONTINUUM OF CARE - RENTAL ASSISTANCI FLO113L4H091503 14.267 $ 94,272 04/05/16 09/01/16 to 08/31/17
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0113L4H091604 14.267 $ 94,272 12/20/16 09/01/17 to 08/31/18
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0114L4H091508 14.267 $ 69,816 04/05/16 04/01/16 to 03/31/17
CONTINUUM OF CARE- RENTAL ASSISTANCI FLO114L4H091609 14.267 $ 69,816 12/20/16 04/01/17 to 03/31/18
CONTINUUM OF CARE - HMIS FLO116L4H091508 14.267 $ 35,400 04/05/16 09/01/16 to 08/31/17
CONTINUUM OF CARE- RENTAL ASSISTANCI FL0119L4H091508 14.267 $ 265,728 04/05/16 07/01/16 to 06/30/17
CONTINUUM OF CARE- RENTAL ASSISTANCI FLO119L4H091609 14.267 $ 265,728 12/20/16 07/01/17 to 06/30/18
SUBTOTAL OF AWARDS $ 1,688,549
Page 6
Exhibit A
b'11
?I U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
I WASHINGTON,DC 20410-7000
p
OFFICE OF ASSISTANT SECRETARY
FOR.COMMUNITY PLANNING AND DEVELOPMENT
January 26,2015
Mr.Bradley Bemauer
Director,County Human Services
Indian River County Board of County Commissioners
1801 27th Street
Vero Beach,FL 32960
Dear Mr.Bernauer.
Congratulations! I am delighted to inform you that the Fiscal Year(FY)2014 Continuum
of Care(CoC)Program project application(s)your organization submitted was selected for
funding in the total amount of$758,861.
The CoC Program is an important part of HUD's mission_CoCs all over the country
continue to improve the lives of homeless men,women,and children through their local planning
efforts and through the direct housing and service programs funded under the FY 2014 CoC
Program Competition.The programs and CoCs funded through the CoC Program continue to
demonstrate their value by improving accountability and performance every year. HUD
commends your organization for its work and encourages it to continue to strive for excellence in
the fight against homelessness.
The conditionally obligated finds for your award(s)are detailed in the enclosure,which
lists:the name(s)of the individual project(s);the project number(s);and the specific amount(s)of
the obligation(s)for each conditionally selected application. Your local field office will be sending
a letter to provide your organization with more information about finalizing your award(s),
including execution of your grant agreement(s). Your organization will not have access to these
funds until all conditions are satisfied and the grant agreement is fully executed.
Sincerely,
4q a
Clifford T. li t
General Deputy Assistant Secretary
for Community Planning and Development
Enclosure
wmv.hud.gov espanoLksdgov
171
Page 9
Exhibit A
FL0113L4H091402
2014 COCwide TRA RENEWAL
$94,272
FLO I14L4H091407
2014 Alcohope Renewal
$67,152
FLOI16L4H091407
2014 CoC HMIS EXPANSION RENEWAL
$35,400
FL0119L4H091407
2014 NEW CHRONIC RENEWAL
$102,804
FL0120L4H091407
2014 new horizons 1 renewal
$150,252
FL0308L4H091406
2014 CoCWIDE ANIS renewal
$24,82 i
FL0338L4H091401
2014 CoCTRA TWO renewal
$67,152
FL0360L4H091405
2014 Indian River CHRONICS renewal
$86,988
1 L04I8L41-1091402
2014 hrnis DATA QUALITY renewal
$27,840
FL0440L4H091403
2014 NEW HORIZONS 2 RENEWAL
i $102,180
172
Page 10
Exhibit A
CONSENT AGENDA
INDIAN RIVER COUNTY, FLORIDA
AGENDA ITEM
* Assistant County Administrator/
fit* Department of General Services
Date: June 20,2016
To: The Honorable Board of County Commissioners
Thru: Joseph A.Baird,County Administrator
Thru: Michael Zito,Assistant County Administrator
From: Brad Bernauer,Director County Human Se cess
Subject: 2015 HUD Grant Renewals for Homeless Management Information System
(HMIS)and Continuum of Care(CoC)Program
DESCRIPTION AND CONDITIONS:
The Federal Department of Housing and Urban Development ("HUD") will continue offering
permanent supportive housing to persons experiencing homelessness as well as services
including health care, and mental health counseling. Applications were submitted for Fiscal
Year (FY)2015 Continuum of Care(CoC) Program and were officially awarded. The grants arc
divided into two categories: Supportive housing Program Grants (IIMIS) and Continuum of
Care (formerly Shelter Plus Care) Program. The grants are administered by the Treasure Coast
Homeless Services Council, Inc. ("TCHSC") in cooperation with the Human Services Division
of the State health Department and Indian River County.
In the past, the County has advanced payment requests to the TCHSC upon receipt of a letter
from HUD acknowledging the grants and prior to receipt of the actual grant renewal agreements.
Last year, the Board of County Commission approved the reimbursement of funds advanced by
the TCHSC following receipt of the award letters but prior to receipt of the renewal agreements.
This year the TCHSC has agreed to withhold any reimbursement request until the grant renewals
arc received from the Jacksonville Office.
There is no longer a requirement for the execution of the entire grant agreement as has been the
case in the past. There is only the "scope of work" which will contain relevant project
information as outlined in Exhibit#C.
F',Asststant(our,ty Adm:nistratorA(WNDA ITEMS120I61N(Y'0?JULY 2016%144.1Memo-HUT)Grant Renewals.doc 62
Page 11
Exhibit A
Page Two
FLU!) Grant Renewals for Homeless Management Information System (HMIS) and Continuum
of Care(Co(:) Program
For July 5, 2016 BCC Agenda
Renewal FY 2015 Grant Renewal Projects
FLO1131.4H091503 CoC Wide TRA Renewal 5 94,272
. *2.
F1.0114L4H091508 2015 Alcohopc Renewal $ 69,816
FLO116L4H091508 2015 CoC 11MIS Expansion Renewal 5 35,400
IN
FLO1191AH091508 2015 New Chronics Renewal $ 107,952 —
F1,01201,411091508 2015New Horizons I $ 157,776 >
F10308L4H091507 2015 CoC WIDE HMIS $ 24,821 *.
FLO36OLH091506 2015 Indian River CHRONIC'S – —
$ 91,344 y :
FLO380L4H091501 2015 family S+C FIRST RENEWAL 5 88,116 fd
FLO4181AH091503 - HMIS Data Quality $ 27,840 4 .
FLO440L4M091504 2015 NEW HORIZONS 2 RENEWAL $ 107,2321E
TOTAL: $ 804,569 !
FUNDING:
These grants require NO MATCHING FUNDS from the county and there are no changes from
previous years in the way the funds are disbursed.
RECOMMENDATION: Staff recommends the Board: 1)acknowledge the renewal of awards
by HUD in the aggregate amount of $804,569. 2) Authorize the Budget Office to process
reimbursement requests from the TCHSC pursuant to the terms of the original grants; 3) allow
the Treasure Coast Homeless Services Council to submit the grant agreement on behalf of the
County.
ATTACHMENTS:
Exhibit A-Treasure Coast Homeless Services Council Inc.letter dated 06/10/2016
Exhibit B-U.S. Department of Housing and Urban Development letter of April 5,2016
Exhibit C–Notice that execution of the entire grant agreement is no longer required.
Approved Agenda Item Indian River Co. I Approved ' Date
For: July 05,2016 Administration
County Attorney r
By: _...,*:_i_ Budget
Baird
Department
County Administrator
Risk Management
1
E1Assistant(ounr),Admuustraror'AGI.NDA ITEMS201(01710:07/MY 20 lolLICCMemo-H1,1)(rant Renewals cloc 63
Page 12
Exhibit A
U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
111//111 WASHINGTON,DC 20410-7000
.itM
OFFICE OF ASSISTANT SECRETARY
FOR COMMUNITY PLANNING AND DEVELOPMENT
April 05, 2016
Mr. Bradley Bernauer
Director,County Human Services
Indian River County Board of County Commissioners
1801 27th Sweet
Vero Beach,FL 32960
Dear Mr.Bernauer
Congratulations! I am delighted to inform you that the Fiscal Year(FY)2015 Continuum
of Care(CoC)Program project application(s)your organization submitted was selected for
funding in the total amount of$804,569. ,
The CoC Program is an important part of HUD's mission.CoCs all over the country
continue to improve the lives of homeless men,women,and children through their local planning
efforts and through the direct housing and service programs funded under the FY 2015 CoC
Program Competition.The programs and CoCs funded through the CoC Program continue to
demonstrate their value by improving accountability and performance every year. HUD
commends your organization for its work and encourages it to continue to strive for excellence in
the fight against homelessness.
The conditionally obligated funds for your award(s)are detailed in the enclosure,which
lists;the name(s)of the individual project(s);the project number(s);and the specific amount(s)of
the obligation(s)for each conditionally selected application. Your local field office will be sending
a letter to provide your organization with more information about finalizing your award(s),
including execution of your grant agreement(s). Your organization will not have access to these
funds until all conditions are satisfied and the grant agreement is fully executed.
Sincerely,
Clifford Ta et
General Deputy Assistant Secretary
for Community Planning and Development
Enclosure
www.hnd.gov espanol.hud.gov
66
Page 13
•
Exhibit A
FLO113L4H091503
2015CoCwide TRA Renewal
S94,272
FLO114L4HD91508
2015 Alcohope Renewal
$69,816
FLO116L4H091508
2015 CoC HMIS EXPANSION RENEWAL
$35,400
FLO] 9L4H091508
2015 NEW CHRONIC RENEWAL
5107,952
FLO120L4H091508
2015 new horizons 1 renewal
$157,776
FLO308L411091507
2015 CoCW1DE HMIS renewal
$24,821
FLO360L411091506
2015 Indian River CHRONICS renewal
$91,344
FLO380L41-1091501
2015 family S+C FIRST RENEWAL
588,116
FLO4 I 8L4H091503
2015 hmis DATA QUALITY renewal
527,840
FLO4-40L4H091504
2015 NEW HORIZONS 2 RENEWAL
5107,232
67
Page 14
Exhibit A
CONSENT AGENDA
: INDIAN RIVER COUNTY, FLORIDA
AGENDA ITEM
Assistant County Administrator/
f���Kt��� , Department of General Services
Date: May 2,2017
To: The Honorable Board of County Commissioners
Thru: Jason E. Brown,County Administrator
Thru: Michael Zito, Assistant County Administrator
From: Brad Bernauer, Director County Human Services
Subject: HUD Grant Renewals for Homeless Management Information System
(HMIS) and Continuum of Care(CoC) Program
DESCRIPTION AND CONDITIONS:
The Federal Department of Housing and Urban Development (HUD) will continue offering
permanent supportive housing to persons experiencing homelessness as well as services
including health care. and mental health counseling. Applications were submitted for Fiscal
Year(FY) 2016 Continuum of Care (CoC) Program and were officially awarded. The grants are
divided into two categories: Supportive Housing Program Grants (HMIS) and Continuum of
Care (formerly Shelter Plus Care) Program. The grants are administered by the Treasure Coast
Homeless Services Council, Inc. ("TCHSC") in cooperation with the I luman Services Division
of the State health Department and Indian River County.
In the past. the County has advanced payment requests to the TCHSC upon receipt of a letter
from 'IUD acknowledging the grants and prior to receipt of the actual grant renewal agreements.
Last year. the Board of County Commission approved the reimbursement of funds advanced by
the TCI 1SC following receipt of the award letters but prior to receipt of the renewal agreements.
This year the TCI ISC has agreed to withhold any reimbursement request until the grant renewals
arc received from the Jacksonville Office.
It) 17r,2 2 2 cramcus nas'om,ne'JNci11RCYi`AttachmcntsC.i47ci�r1-538c-416dl-%Ic4-251+c%67806 doi
Page 15
Exhibit A
Page Two
HUD Grant Renewals for Homeless Management Information System (11MIS) and Continuum
of Care(CoC) Program
FY 2016 Grant Renewal Projects
FL0338L4H091603 2016 CocTRA 2 $ 69,816 1-
F L0360L4H091607 2016 Indian River CHRONICS $ 91,344 4,
M1191411091609 2016 New Chronics Renewal — $265,728 --
FL0113L4H091604 2016 COCwide TRA $ 94,272 -
FL0380L4H091602 2016 Family Rental Assistance $ 88,116 ) --
FL0114L4H091609
2016 Alcohope Renewal $ 69,816
FL0440L4H091605 2016 NEW HORIZONS TWO RENEWAL $107,232 4
F1011614H091609 2016 HMIS Expansion Renewal $ 35,400 7C}-{ L j f te<
- -----------------------
FL0418L4H091604 2016 Data Quality Renewal $ 27,840 TC)-}!�.C_ c-}
TOTAL: $ 849,564
FUNDING:
These grants require NO MATCHING FUNDS from the county and there arc no changes from
previous years in the way the funds are disbursed.
RECOMMENDATION: Staff recommends the Board: 1)Acknowledge the renewal of awards
by HUD in the aggregate amount of $849.564. 2) Authorize the Budget Office to process
reimbursement requests from the TCHSC pursuant to the terms of the original grants. 3)
Approve the budget resolution amending the fiscal year 2016/2017 budget.
ATTACHMENTS:
t LS. Department of I lousing and Urban Development letter of February 15,2017 and
list of conditionally obligated funds awarded.
Exhibit A-Budget Resolution
lu I7n 7 2c:''•.prantcu na•.\insil, iles,IRC( Attachments, 597 eOI-5;gc-4N,U-sk4-2�1 I0678e+doc
Page 16
Exhibit A
;'•'';'' 1".s.t)EP:11t 1 SIF\'I'OF I101 SIM;A\I)l KIi:1\ UE%LI.oPMIF\r
411111 ; \t:\sl\lilON DC = .7: ..
lr'rri'F .rF•\S}11.1\'t\r(KY!•o
r�rkCV).r'.a 5111 PI_ \;Va!S.[. :Esti kWM!\:
Februar\ 15. 20I7
Mr,Bradley Bernauer
D:reetor,Count) human Sen ices
Indian River Count) Board of County Commissioners
1801 27th Street
Vero Beach,FL 32060
Dear Mr. Bernauer:
Congratulations! I am delighted to inform v ou that the Fiscal Year I FYI 2016 Continuum
of Care(CuC)Program project applications )our organization submitted was selected for
funding in the total amount of S849,5(4,
I'he Co(' Program is an important part of 33. 3)5 mission.C'uC;all over the country
continue to improve the lives of men, vvonien.and children experiencing homelessness through
their local planning efforts and through the direct housing and sery ice programs funded under the
FY 2016 CoC Program Competition. I he progru;nc:ind('&C. funded through the CoC' Program
continue to demonstrate their value b) rtnpro%ing a.cuuntahilitx and per:ormance every year.
I il.D commends your organization for its work and encourages it to continue to striv e for
excellence in the light against homelessness.
the conditionally obligated funds for your award(s1 are cetailcd in the enclosure, which
lists: the nametsi of theindividual projecusl: the project nurnbertsl:and the spec itic amount(sl of
the ohhgationisl for each conditionall) .elected application. our local field office will he sending
a letter to pros ide your organization with more 'information about linaliring)our avvardt.l.
including execution of our grant agreement's). Yore organization will he able to access these
funds once all conditions are satisfied and the grant agreement is fully executed.
Sincerely.
Clifford I'at:et
General Deputy Assistant Secretary
for Community Planning and Development
Enclosure
..MM"hud r,pRool.huJ,gln
Page 17
•
Exhibit A
FL0338L41091603
2016 CoC IRA 2
$69,816
FL0360L4H091607
2016 Indian River CHRONICS
591,343
FL0119L4H091609
2016 New<'hroncics Renewal
$265,728
i=L01131.4H091604
2016 COCw•ide"IRA
594,272
FL0 380I.4H091602
2016 FAMILY RENTAL ASSISTANCE
$88,116
FLOI 141.4H091609
2016 Alcohope ReneNkal
569,816
FL0440L4H091605
2016 NEW HORIZONS TWO RENEWAL
5107,232
FL01 16L4H091609
2016 HMIS Expansion Renewal
535.400
FLO4I8L4H091604
2016 Data Quality Renewal
527,840
Total Awarded: $849,564
Page 18
Exhibit A
U.S.DEPARTNIENTOF DOUSNG
AND
N,DURBa N-DEVELOPMENT
I
1�1olp
'44
OFFICE OF ASSISTANT SECRETARY
FOR COMMUNITY PLANNING AND DEVELOPMENT
May 06, 2016
Mr.Bradley Bernauer
Director,County Human Services
Indian River County Board of County Commissioners
1801 27th Street
Vero Beach, FL 32960
Dear Mr. Bernauer:
Congratulations! I am delighted to inform you that the Fiscal Year(FY)2015 Continuum
of Care(CoC)Program project application(s)your organization submitted was selected for
funding in the total amount of$69,816.
The CoC Program is an important part of HUD's mission.CoCs all over the country
continue to improve the lives of homeless men,women,and children through their local planning
efforts and through the direct housing and service programs funded under the FY 2015 CoC
Program Competition.The programs and CoCs funded through the CoC Program continue to
demonstrate their value by improving accountability and performance every year. HUD
commends your organization for its work and encourages it to continue to strive for excellence in
the fight against homelessness.
The conditionally obligated funds for your award(s)are detailed in the enclosure,which
lists:the name(s)of the individual project(s);the project number(s);and the specific amount(s)of
the obligation(s)for each conditionally selected application. Your local field office will be sending
a letter to provide your organization with more information about finalizing your award(s),
including execution of your grant agreement(s). Your organization will not have access to these
funds until all conditions are satisfied and the grant agreement is fully executed.
Sincerely,
eeditde
Clifford Ta et
General Deputy Assistant Secretary
for Community Planning and Development
Enclosure
www.hud.gov esp+nol.hud.gov
Page 19
Exhibit A
Enclosure
1'1033814F-1091502
2015 CoC TRA 2
$69,816
Total Amount: S69,816
Page 20
EXHIBIT B
[From policy adopted by Indian RiveCounty Board Of County Commissioners on February 19, 2002
"D. Nonprofit Agency Responsibilities After Award of Funding
Indian River County provides funding to all nonprofit agencies on a reimbursement basis
only.
All reimbursable expenses must be documented by an invoice and/or a copy of the canceled
check or credit card payment. Any expense not documented properly to the satisfaction of the
Office of Management&Budget and/or the County Administrator may not be reimbursed.
If an agency repeatedly fails to provide adequate dooumentatinn, this may be reported to the
Board of Commissioners. In the event an agency provides inadequate documentation on a
consistent bomiu, funding may be discontinued immediately. AdditionaUy, this may adversely
affect future funding requests.
Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For
exomp|e, no expenditures prior to October 1m may be reimbursed with funds from the following
year. AddidonaUy, if any funds are unexpended at the end of a fiscal year, these funds are not
carried over to the next year unless expressly authorized by the Board of Commissioners.
All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely
basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies
advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early
to mid Octobur, since the Finance Department does not process checks for the prior fiscal year
beyond that point.
Each reimbursement request must include a summary of expenses by type. These summaries
should be broken down into sa|ahee, baneDtn, supp|iee, contractual services, etc. If Indian River
County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then
the method for this portion should be disclosed on the summary. The Office of Management &
Budget has summary forms available.
Indian River County will not reimburse certain types of expenditures. These expenditure types are
listed below.
a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement,
hotel nooms, meals, meal allowances, per Diono, and tolls. Mileage reimbursement for local travel
(within Indian River County)is allowable.
b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation
pay policies, these must be provided from other sources.
c. Any expenses not associated with the provision of the program for which the County has awarded
funding.
d. Any expense not outlined in the agency's funding application.
The County reserves the right to decline reimbursement for any expense as deemed necessary."
Page 21
EXHIBIT C
STANDARD TERMS FOR GRANT CONTRACT
1. Venue: Choice of Law: The wa|idih/, inhurpn*batinn, nonatruuUon, and effect of this Contract shall
be in accordance with and governed by the laws of the State of Florida, only. The location for
settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of
this Cnntnac4, or any breach hereof, as well as any litigation between the partion, shall be Indian
River County, Florida for claims brought in state oourt, and the Southern District of Florida for
those claims justifiable in federal court.
2. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous
nagoUodnns, correopnndenoe, cnnvansaUonm, agnaements, and understandings applicable to the
matters contained herein and the parties agree that there are no oommitmento, uQneementa, or
understandings concerning the subject matter of this Contract that are not contained herein.
A000rding|y, it is agreed that no deviation from the terms hereof shall be predicated upon any prior
representations or agreements, whether oral or written. It is further agreed that no mndiOcotion,
amendment or alteration in the terms and conditions contained herein shall be effective unless
contained in a written document signed by both parties.
3. Severability: In the event any provision of this Contract is determined to be unenforceable or
invalid, such unenforceability or invalidity shall not affect the remaining provisions of this Contract,
and every other term and provision of this Contract shall be deemed valid and enforceable to the
extent permitted by law. To that extent, this Contract is deemed severable.
4. Captions and Interpretations: Captions in this Contract are included for convenience only and are
not to be considered in any construction or interpretation of this Contract or any of its provisions.
Unless the context indicates oUhenwise, words importing the singular number include the plural
number, and vice versa. Words of any gender include the correlative words of the other genders,
unless the sense indicates otherwise.
5. Independent Contractor. The Subrecipient is and shall be an independent contractor for all
purposes under this Contract. The Subrecipient is not an agent or employee of the Counh/, and
any and all persons engaged in any of the services or activities funded in whole or in part
performed pursuant to this Contract shall at all times and in all places be subject to the
Subrecipient's sole dinoohon, aupen/iaion, and control.
O. Assignment. This Contract may not be assigned by the Subrecipient without the prior written
consent of the County.
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