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Home My WebLink About07/18/2017 (3)Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.lrcgov.com Solid Waste Disposal District Meeting Minutes - Final Tuesday, July 18, 2017 Commission Chambers Board of Commissioners Joseph E. Flescher, Chairman, District 2 Peter D. O'Bryan, Vice Chairman, District 4 Susan Adams, District 1 Bob Solari, District 5 Tim Zorc, District 3 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Maureen Gelfo, Deputy Clerk Board of Commissioners SWDD Meeting Minutes - Final July 18, 2017 15. SPECIAL DISTRICTS AND BOARDS B. Solid Waste Disposal District The Board reconvened as the Board of Commissioners of the Solid Waste Disposal District. The minutes will be approved at an upcoming Solid Waste Disposal District meeting. 15.6.1. 17-0757 Approval of Engineering Consulting Services Agreement to CDM Smith for IRC Landfill Recommended Action: Staff recommends that the Board: a. Approve the Agreement for Engineering Consulting Services with CDM Smith Inc. for the Indian River County Landfill in regard to professional consulting engineering services for planned projects at the landfill, including cell closure and new cell design. b. Authorize the Chairman to execute the agreement after review and approval by the County Attorney as to form and legal sufficiency, and receipt and approval of the required insurance. Attachments: Staff Report Agreement for Engineering Consulting Services with CDM Smith Inc. Director of Utilities Vincent Burke was present in support of staffs A motion was made by Commissioner Solari, seconded by Commissioner Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc 15.13.2. 17-0765 IRC Landfill Work Order No. 1 to CDM Smith, Inc. Recommended Action: SWDD staff recommends that the Board approve the following: a) Approve IRC Landfill Work Order No. I with CDM Smith Inc. in the amount of $131,820 to provide engineering services related to Phase 1 of the Class I Landfill, Segment 3, Cell 2 expansion; partial closure of Segment 2; and expansion of the landfill gas collection system. b) Authorize the Chairman to execute the same, as presented. Attachments: Staff Report IRC Landfill Work Order No. 1 Director of Utilities Vincent Burke was present to address the Board's questions; there was no commentary. A motion was made by Commissioner Solari, seconded by Commissioner Adams, to approve staffs recommendation. The motion carried by the following vote: Indian River County Florida Page 1 Board of Commissioners SWDD Meeting Minutes - Final July 18, 2017 Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc 15.6.3. 17-0760 Amendment To Option Agreement with Alliance Bioenergy +, Inc. Recommended Action: Staff recommends that the Solid Waste Disposal District Board approve and authorize the Chairman to sign the Amendment to Option Agreement with Alliance Bioenergy +, Inc. Attachments: Staff Report Amendment to Option Agreement with Alliance Bioenergy + Option Agreement for Processed Vegetative Waste with Alliance Bioenergy + Director of Utilities Vincent Burke was present in support of this item. A motion was made by Commissioner Zorc, seconded by Vice Chairman O'Bryan, to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc 15.8.4. 17-0774 Termination of Feedstock Supply Agreement and Landfill Gas Agreement with INEOS New Planet BioEnergy LLC Recommended Action: SWDD staff recommends that its Board approve the following: a) Approve the Termination to the Feedstock Supply Agreement and Landfill Gas Interconnect Agreement with INEOS New Planet BioEnergy, LLC. b) Authorize the Indian River County Finance Department to disburse $51,551.55 to INPB with no interest. c) Authorize the Indian River County Finance Department to disburse $148,448.45 and any applicable interest to Arbor One once the property transfer has been completed. d) Authorize the Chairman to execute the same, as presented. Attachments: Staff Report Termination of the Feedstock Supply Agreement and Landfill Gas Interconnect Agreement with INEOS July 12 2017 Letter from Arbor One Certificate of Insurance and Associated Invoice Director of Utilities Vincent Burke was available for Board questions; there were none. A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Zorc, to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc 15.6.5. 17-0700 Quarterly Recycling Update - Second and Third Quarter FY2016/17 Recommended Action: Report only; no action required. Indian River County Florida Page 2 Board of Commissioners SWDD Meeting Minutes - Final Attachments: Staff Report July 18, 2017 Stephanie Fonvielle, Recycling Education and Marketing Coordinator, reported that Indian River County has achieved a 53% recycling rate for Calendar Year 2016. She used a PowerPoint Presentation to present the recycling update for the second and third quarter of Fiscal Year 2016-2017, reporting that there was an overall increase in recycling due to the single -stream recycling program. Ms. Fonvielle announced that the next residential recycling event for electronic and household hazardous waste would be held on Saturday, August 12, 2017, at the Intergenerational Recreation Center, from 9:00 a.m. to 12:00 p.m. She provided an overview of the upcoming public outreach strategies, which include seeking a grant from Carton Council to assist with recycling at three schools, and establishing recycling at multi -family communities and County beaches. Additional information on recycling can be found at ircrecycles.com. A brief discussion ensued regarding the success of the single -stream recycling. Individual Board Members thanked Ms. Fonvielle for her work, and commended individuals/companies in the private sector who have boosted their recycling efforts. Commissioner Solari requested that when Ms. Fonvielle presents her next update, she include information on the bicycle recycling program that was initiated by Bike Walk. Commissioner Zorc suggested adding a line item in the Land Development Regulation permits for entities to indicate mulching or other materials that could be captured for the recycling data. Chairman Flescher felt recycling rates could be boosted by capturing more of the materials that are left at the Customer Convenience Centers. Accepted 15.B.6. 17-0766 Traditional Recycling Opportunities and Options Recommended Action: Staff will discuss the mentioned options to obtain further direction at the upcoming Board meeting. At this time, staff recommends that the SWDD Board approve the following: 1. Authorize staff to issue a Request for Proposal (RFP) to obtain bids for implementation of concrete and C&D recycling at the landfill. A procurement process will help us evaluate private sector interest, their costs and their recovery rates to adequately determine both the financial impact as well as the impact to the overall recycling rate. C&D recycling has the potential to increase the county's overall recycling rate by an estimated 7%. Indian River County Florida Page 3 Board of Commissioners SWDD Meeting Minutes — Final July 18, 2017 ATTEST: Jeffrey R. Smith, CPA, CGFO, CGMA Clerk of Circuit Court and Comptroller Bv: Deputy Clerk SWDD/MG/2017 Minutes Joseph E. Flescher, Chairman Approved: Indian River County Florida Page 6 Board of Commissioners SWDD Meeting Minutes - Final Attachments: Staff Report 15.8.6. 17-0766 Recommended Action: July 18, 2017 Stephanie Fonvielle, Recycling Education and Marketing Coordinator, reported that Indian River County has achieved a 53% recycling rate for Calendar Year 2016. She used a PowerPoint Presentation to present the recycling update for the second and third quarter of Fiscal Year 2016-2017, reporting that there was an overall increase in recycling due to the single -stream recycling program. Ms. Fonvielle announced that the next residential recycling event for electronic and household hazardous waste would be held on Saturday, August 12, 2017, at the Intergenerational Recreation Center, from 9:00 a.m. to 12:00 p.m. She provided an overview of the upcoming public outreach strategies, which include seeking a grant from Carton Council to assist with recycling at three schools, and establishing recycling at multi -family communities and County beaches. Additional information on recycling can be found at ircrecycles.com. A brief discussion ensued regarding the success of the single -stream recycling. Individual Board Members thanked Ms. Fonvielle for her work, and commended individuals/companies in the private sector who have boosted their recycling efforts. Commissioner Solari requested that when Ms. Fonvielle presents her next update, she include information on the bicycle recycling program that was initiated by Bike Walk. Commissioner Zorc suggested adding a line item in the Land Development Regulation permits for entities to indicate mulching or other materials that could be captured for the recycling data. Chairman Flescher felt recycling rates could be boosted by capturing more of the materials that are left at the Customer Convenience Centers. Accepted Traditional Recycling Opportunities and Options Staff will discuss the mentioned options to obtain further direction at the upcoming Board meeting. At this time, staff recommends that the SWDD Board approve the following: 1. Authorize staff to issue a Request for Proposal (RFP) to obtain bids for implementation of concrete and C&D recycling at the landfill. A procurement process will help us evaluate private sector interest, their costs and their recovery rates to adequately determine both the financial impact as well as the impact to the overall recycling rate. C&D recycling has the potential to increase the county's overall recycling rate by an estimated 7%. Indian River County Florida Page 3 Board of Commissioners SVVDBYWeethngKxinutes-Rna| July 18,2B17 Jeffrey R. Smith, CPA, CGFO, CGMA Clerk ofCircuit Cmrt and Y �D�epuC�Ierk--Z SVYDD/MG/2017Minutes ~..-., 4;.:n *1 CD eph E. Flescher, Chairman ''. ,,'_�-_ Indian River County Florida Page 5