HomeMy WebLinkAbout2017-201WORK ORDER NUMBER 3
Indian River County Courthouse Roof Replacement
IRC Project No. 1764
This Work Order Number 3 is entered into as of this nth day of] ecemher ,7n17, pursuant to that
certain Continuing Contract Agreement for Roof Consultation Services, dated February 18th, 2014,
(referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the
State of Florida ("COUNTY") and Jay Ammon Architect, Inc. ("Consultant").
EXHIBIT A
SCOPE OF WORK
Jay Ammon Architect, Inc. (Consultant) proposes to provide architectural services to Indian River County
(County), for the proposed Roofing Replacement at the Indian River County Courthouse. The construction
consists of the replacement of the roofing assemblies of the Indian River County Courthouse, located at
2000 16th Ave, Vero Beach, FL 32960. The existing low slope roofing assemblies will be replaced with a
new modified bitumen roofing assembly. The existing skylight assemblies will be waterproofed. The
roofing work will be coordinated with an ongoing Courthouse exterior wall restoration project.
Scope of Services:
1.0 Phase 1- Roofing Evaluation Report: Not Included
2.0 Phase 2 - Construction Documents:
2.1 Meetings: Meet with representatives of Owner to review the scope of work,
materials, and Project schedule.
2.2 Existing Roof Conditions Verification:
2.2.1 Visual Examination: Conduct a visual examination of the roofing
assemblies to determine the composition, condition, and performance
of the roof assemblies.
2.2.2 Moisture Readings: Take relative moisture readings of exterior finishes
to check of areas of excessive moisture.
2.2.3 Infrared Scan: Conduct an infrared scan to determine if water is
entrapped within the roofing substrate below the existing roof
membrane.
2.2.4 Roofing Cores: Extract cores from the roof surface to determine the roof
composition and to confirm the areas of excessive moisture depicted
during the infrared scan. Record the results and patch the cores.
2.2.5 Pull-out Resistance Testing: Complete preliminary pull-out resistance
testing to determine the performance of the existing roofing substrate
and/or roof deck.
2.3 Drawings: Prepare construction drawings consisting of roof plans and details;
which depict the Scope of Work.
2.4 Specifications: Provide construction specifications which describe the scope of
work, general requirements, and building products proposed for the facility.
2.5 Documentation: Submit one copy of the documents to the Owner. Make any
mutually agreed upon changes to the documents. Also submit two signed and
sealed copies of the documents to the Owner for permitting.
3.0 Phase 2 - Bidding:
3.1 Prebid Meeting: Meet at the site with representatives of the Owner and Bidders to review the
scope of work and to examine the site.
3.2 Addenda: Respond to clarifications requests from the Bidders. Issue any required addenda to
the Bidders and submit a copy of the addenda to the Owner.
3.3 Bid Evaluation: Review the bids submitted to the Architect from the Owner and provide
recommendations for bid award to the Owner.
4.0 Phase 3 - Construction Administration:
4.1 Pre -Construction Meeting: Attend a pre -construction meeting at the site with representatives
of the Owner and the Contractor to review the contract schedule, contract requirements,
staging area, and safety issues.
4.2 Submittals: Review and process product submittals, Applications for Payment, Requests for
Information, Change Orders, and Supplemental Instructions, from the Contractor and
distribute to the Contractor and Owner.
4.3 Construction Observations: Conduct observations at major stages of the construction. Prepare
a report of each observation and submit the report to the Owner. This proposal is based upon
6 regular observations plus the following 2 close-out observations.
4.4 Substantial Completion Observation: Conduct a substantial completion observation and
submit a Certificate of Substantial Completion document including a list of uncompleted Work
items to the Contractor and Owner.
4.5 Final Completion Observation: Conduct a final completion observation and submit a Final
Completion Report to the Contractor and Owner.
4.6 Construction Close -Out: Review the construction close-out documents submitted by the
Contractor and submit a copy to the Owner.
County Furnished Items: The County will furnish the following items to the Architect:
1. Available construction drawings and specifications of the building.
2. Available shop drawings and product data of the roofing components.
3. Personnel to access the building.
Time of Performance: The Architect will provide the services within the following time frame except for any
situations beyond the control of the Architect:
Phase 1: Roofing Evaluation: Not included
Phase 2: Construction Documents: 4 weeks after receipt of a Notice to Proceed from the Owner
Phase 3: Bidding: 4 Weeks
Phase 4: Construction Administration: Observation Reports - 2 days from observation
Fees to Be Paid (A fee breakdown is attached):
Phase 1: Roofing Evaluation Report: Not included
Phase 2: Construction Documents:
Phase 3: Bidding:
Phase 4: Construction Administration:
$0.00
$27,045.00
$2,965.00
$17,241.00
Total Fee: $47,431.00
Personnel and Non -personnel Expenses: The above fee includes all personnel and non -personnel expenses.
Invoices: The Architect will submit an invoice to the Owner upon completion of the report
Additional Services Fees: Any additions to the scope of services and associated fees will be mutually agreed
upon by the Owner and Architect, prior to the Architect performing those services. The fee for any additional
service will be based upon the following rate schedule, plus reimbursement for direct non- salary expenses:
Principal Architect: $196/hr
Project Architect: $138/hr
Project Manager: $116/hr
Thermographer: $112/hr
Field Technician: $96/hr
CAD Technician: $82/hr
Construction Observer: $75/hr
Secretary: $48/hr
The above fees are valid through December 31, 2017.
Acceptance: Acceptance of this proposal may be indicated by the signature below by an authorized
representative of the Owner and the return of one executed copy of this proposal or by issuance of a purchase
order to the Architect.
The COUNTY has selected the Consultant to perform the Roofing Consultation Services set forth in Exhibit A
(Scope of Services), part of this Work Order and made part hereof by this reference. The Roofing Consultation
Services will be performed by the Consultant for a lump sum fee of $47,431.00. The Consultant will perform the
Roofing Consultation Services within the timeframe more particularly set forth in Exhibit A (Time of
Performance), part of this Work Order and made a part hereof by this reference all in accordance with the terms
and provisions set forth in the Agreement. Pursuant to the Agreement, nothing contained in any Work Order
shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be
incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written
above.
CONSULTANT: JAY AMMON, INC.
By:
Title: Jay Ammon, President
BOARD OF COUNTY COMMISSIONERS
OF INDIAN RIVER COUNTY
By: ✓ •••'nbiMls .
Peter D. O'Bryan,u Chair i i
BCC Approved Date: December 5 , 2Q3t�7
:'ptr•� oQ
COON '`
Attest: Jeffrey R. Smith, Clerk of Court and
By:
Approved:
Deputy Clerk
Jason E. •y (, County Administrator
Approved as to form and legal sufficiency:�7 /L1�
Dylan T. Reingold, County Attorney
November 6. 2017
IRC Courthouse - Roofing Replacement Project
FEE BREAKDOWN - CONSULTING SERVICES
1.0 Evaluation Services: (Not Included)
Principal Architect:
Project Architect:
Project Manager:
Thermographer
Field Technician:
CAD Technician:
Construction Observer:
Secretary:
Total Personnel Costs:
0 hrs. @ $196.00 / hr. $0.00
0 hrs. @ $138.00 / hr. $0.00
0 hrs. @ $116.00 / hr. $0.00
0 hrs. @ $112.00 / hr. $0.00
0 hrs. @ $96.00 / hr. $0.00
0 hrs. @ $82.00 / hr. $0.00
0 hrs. @ $75.00 / hr. $0.00
0 hrs. @ $48.00 / hr. $0.00
$0.00
Air Flight: 0 flights @ $0.00 /flight
Rental Car 0 days @ $0.00 /day
Mileage: 0 trips @ 266 mi./trip
Hotel: 0 nights@ $0.00 /night
Per Diem 0 days@ $0.00 /day
Sub Consultant $0.00 plus 10 percent
Printi_O 0 copies CCD 0.00 /copy
Total Reimburseable Costs:
TOTAL EVALUATION PHASE COSTS
2.0 Design:
Principal Architect: 40 hrs. @ $196.00 / hr.
Project Architect: 40 hrs. @ $138.00 / hr.
Project Manager: 0 hrs. @ $116.00 / hr.
Thermographer 16 hrs. @ $112.00 / hr.
Field Technician: 16 hrs. @ $96.00 / hr.
CAD Technician: 120 hrs. @ $82.00 / hr.
Construction Observer: 0 hrs. @ $75.00 / hr.
Secretary. 8 hrs. !rD 48.00 / hr.
Total Personnel Costs:
Air Flight:
Rental Car
Mileage:
Hotel:
Per Diem
Printing
Sub Consultant
Total Reimburseable Costs:
TOTAL DESIGN PHASE COSTS
0 flights @ $0.00 /flight
0 days @ $0.00 /day
1 trips @ 266 mi./trip
0 nights@ $0.00 /night
0 days@ $0.00 /day
0 copies @ $0 00 /copy
0.00 plus 10 percent
$0.50 /mi.
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$7,840.00
$5,520.00
$0.00
$1,792.00
$1,536.00
$9,840.00
$0.00
$384.00
$26,912.00
$0.00
$0.00
$133.00
$0.00
$0.00
$0.00
$0.00
$133.00
$27,045.00
3.0 Bidding:
Principal Architect: 12 hrs. @ $196.00'/ hr. $2,352.00
Project Architect: 0 hrs. @ $138.00 / hr. $0.00
Project Manager: 0 hrs. @ $116.00 / hr. $0.00
Thermographer 0 hrs. @ $112.00 / hr. $0.00
Field Technician: 4 hrs. @ $96.00 / hr. $384.00
CAD Technician: 0 hrs. @ $82.00 / hr. $0.00
Construction Observer. 0 hrs. @ $75.00 / hr. $0.00
Secretary: 2 hrs. @ $48 00 / hr. $96.00
Total Personnel Costs: $2,832.00
Air Flight:
Rental Car
Mileage:
Hotel:
Per Diem
Pri ibn
Total Reimburseable Costs:
TOTAL BIDDING PHASE COSTS
4.0 Construction Administration:
Principal Architect:
Project Architect:
Project Manager:
Thermographer
Field Technician:
CAD Technician:
Construction Observer:
Secretary:
Total Personnel Costs:
0 flights @ $0.00 /flight
0 days @ $0.00 /day
1 trips @ 266 mi./trip @ $0.50 /mi.
0 nights@ $0.00 /night
0 days@ $0.00 /day
0 copies (rD $0.00 /copy
40 hrs. @ $196.00 / hr.
0 hrs. @ $138.00 / hr.
16 hrs. @ $116.00 / hr.
O hrs. @ $112.00 / hr.
16 hrs. @ $96.00 / hr.
0 hrs. @ $82.00 / hr.
64 hrs. @ $75.00 / hr.
4 hrs. (a $48.00 / hr.
$0.00
$0.00
$133.00
$0.00
$0.00
$0.00
$133.00
$2,965.00
$7,840.00
$0.00
$1,856.00
$0.00
$1,536.00
$0.00
$4,800.00
$192.00
$16,224.00
Air Flight: 0 flights @ $0.00 /flight $0.00
Rental Car. 0 days @ $0.00 /day $0.00
Mileage: 9 trips @ 266 mi./trip @ $0.50 /mi. $1,197.00
Hotel: 0 nights@ $0.00 /night $0.00
Per Diem 0 days@ $0.00 /day $0.00
Printing 0 copies @ $0.00 /copy $0.00
Sub Consultant 0.00 plus 10 percent $0.00
Total Reimburseable Costs: $1,197.00
TOTAL CONSTRUCTION PHASE COSTS $17,421.00
TOTAL COSTS: $47,431.00
F:\Public Works \ENGINEERING DIVISION PROJECTS\1764 IRC Courthouse Roof Replacement \1-Admin\Agenda Items\BCC Items\WORK ORDER .docx