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Home My WebLink About10/17/2017 (2)ORIpi' E1 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, OCTOBER 17, 2017 - 9:00 AM Commission Chambers Indian River County Administration Complex 180127th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com COUNTY COMMISSIONERS Joseph E. Flescher, Chairman, District 2 Jason E. Brown, County Administrator Peter D. O'Bryan, Vice Chairman, District 4 Dylan Reingold, County Attorney Susan Adams, District 1 Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Bob Solari, District 5 Tim Zorc, District 3 1. CALL TO ORDER 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.11. INVOCATION Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller 3. PLEDGE OF ALLEGIANCE Commissioner Peter D. O'Bryan, Vice Chairman 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS 5.A. Presentation of Proclamation Designating the Month of October, 2017, as Indian River County Family History Month Attachments: Proclamation 5.13. Presentation of Proclamation Designating the Day, October 20, 2017, as Breast Cancer Awareness/Wear Pink Day in Indian River County, Florida Attachments: Proclamation 5.C. Presentation of Proclamation Designating the Month of October, 2017, as National Domestic Violence Awareness Month Attachments: Proclamation October 17, 2017 Page 1 of 6 S.D. Presentation of Proclamation Honoring Freddie Woolfork for His Service at the Gifford Youth Achievement Center Attachments: Proclamation S.E. Presentation by Sheila Smith on October 21st Dedication of Victor Hart Sr. Community Enhancement Complex 6. APPROVAL OF MINUTES 6.A. Regular Meeting of August 15, 2017 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REOUIRING BOARD ACTION 7.A. Sebastian River Improvement District Fiscal Year 2017-2018 Regular Board Meeting Schedule Attachments: Sebastian River Improvement District Meeting Schedule 7.13. St.. Johns River Water Management District Fiscal Year 2017-2018 Final Budget (Pursuant to Section 373.536, Florida Statutes), Adopted September 26, 2017 is On File in the Office of the Clerk to the Board 7.C. 2017 License / Use Agreement between FEMA, Indian River County and Indian River State College for Use of Space in Brackett Library Attachments: Staff Report Signed Indian River County LUA 7.D. Paychecks for Patriots Attachments: Commissioner's Memorandum Paychecks for Patriots 7.E. Ribbon Cutting & Open House of the Paula A. Lewis Branch Library in Port St. Lucie Attachments: Commissioner's Memorandum 7.F. Thank You Letter Attachments: Commissioner's Memorandum Thank you letter 7.G. Employment Report for August 2017 Attachments: Commissioner's Memorandum Employment Report for August 2017 7.H. Dedication of Deputy Sheriff Garry Chambliss Avenue Attachments: Commissioner's Memorandum 8. CONSENT AGENDA October 17, 2017 Page 2 of 6 8.A. Checks and Electronic Payments September 22, 2017 to September 28, 2017 Attachments: Finance Department Staff Report 8.B. Checks and Electronic Payments September 29, 2017 to October 5, 2017 Attachments: Finance Department Staff Report 8.C. Indian River County Tax Collector Carole Jean Jordan - Request for Authorization to Trade -In Vehicle for Purchase of One Attachments: Tax Collector Memorandum 10-10-17 8.D. Approval of Resolution Establishing Fair Market Rental Rates for Housing Choice Voucher Program Attachments: Staff Report Resolution 8.E. Award of Annual Bid to Furnish and Deliver Polymer (2018002) Attachments: Staff Report 8.F. Deletion of AM -212.2 Unemployment Compensation from the Administrative Policy Manual Attachments: Staff Report APM212.2 8.G. Osprey Marsh One -Year Compliance Maintenance Contract with G.K. Environmental, Inc. Attachments: Staff Report Work Order No. 1 for G.K. Environmental, Inc 8.H. Award of Bid 2017063 - 27th Ave at 21st St. SW Intersection/Signalization Improvements Attachments: Staff Report Sample Agreement 8.I. GH Vero Beach Development LLC's Request for Final PD Plan/Plat Approval for Falls III at Grand Harbor PD, Plat 32 [PD -14-08-08 / 2001110069-76991] Attachments: Staff Report Application Location Map Final Plat 8.1 Amendment to Standard Form Grant Agreement Attachments: Staff Report Indian River Grant Contract Amendment October 17, 2017 Page 3 of 6 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 9.A. Indian River County Sheriff Deryl Loar: Application for Fiscal Year 2017 Edward Byrne Memorial Justice Assistance Grant Attachments: Letter Dated October 2, 2017 10. PUBLIC ITEMS A. PUBLIC HEARINGS B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget F. Public Works G. Utilities Services 12.G.1. Asset Management Program Services Attachments: Staff Report Agreement for Professional Services with Arcadis including Work Order 13. COUNTY ATTORNEY MATTERS 14. COMMISSIONERS MATTERS A. Commissioner Joseph E. Flescher, Chairman B. Commissioner Peter D. O'Bryan, Vice Chairman C. Commissioner Susan Adams October 17, 2017 Page 4 of 6 14.C.1. Roseland Community Building Update Attachments: Commissioner's Memorandum MBV Engineering, Inc. Final Report 8-15-2017 D. Commissioner Bob Solari E. Commissioner Tim Zorc 14.E.1. Requirements for Traffic Studies with Development Attachments: Commissioner's Memorandum Traffic Study Discussion - Attachment 1 Indian River County Code Sections 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District B. Solid Waste Disposal District 15.11.1. Approval of Minutes Meeting of July 18, 2017 15.13.2. Approval of Minutes Meeting of August 15, 2017 15.13.3. Quarterly/Annual Recycling Update FY2016/17 Attachments: Staff Report C. Environmental Control Board 16. ADJOURNMENT October 17, 2017 Page 5 of 6 Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircizov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meetings are broadcast live on Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m, Wednesday at 9:00 a.m. until 5.00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00 p.m October 17, 2017 Page 6 of 6 5 PROCLAMATION DESIGNATING THE MONTH OF OCTOBER, 2017, AS INDIAN RIVER COUNTY FAMILY HISTORY MONTH WHEREAS, the Indian River Genealogical Society has completed the CEMETERY PROJECT, as its way of Paying it Forward to the community and residents. All cemeteries in Indian River County have been included, and those individuals interred therein remembered for posterity. The database is available to the public, includes information and photographs, and resides on the Society's website at www.irgs.orq; and WHEREAS, for the past thirty four years, the Indian River Genealogical Society, as an organization furthers genealogical research and promotes interest in family and local history providing lectures, workshops and seminars educating the public; and WHEREAS, the Indian River Genealogical Society provided grave rows markers to the Gifford Cemetery Association and encouraged the recognition of veterans buried therein; and WHEREAS, the Indian River Genealogical veterans by researching, organizing, documenting Veterans Memorial Island Sanctuary; and Society has helped preserve the legacy of local and articulating the story of the men honored on WHEREAS, the Indian River Genealogical Society has consistently assisted and supported the Julian W. Lowenstein Archive Center and Genealogical Library at the Indian River County Main Library with volunteers, -assistance, books and equipment. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board designates the month of October, 2017, as Indian River County Family History Month, and hereby congratulates the Indian River Genealogical Society on its work and successes in Indian River County for over 30 years. Adopted this 17th day of October, 2017. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman Peter D. O'Bryan, Vice Chairman Susan Adams Bob Solari Tim Zorc P1 Is PROCLAMATION DESIGNATING THE DAY, OCTOBER 20, 2017, AS BREAST CANCER AWARENESS/WEAR PINK DAY IN INDIAN RIVER COUNTY, FLORIDA WHEREAS, breast cancer is a malignant tumor that starts in the cells of the breast and the malignant tumor is a group of cancer cells that can grow into (invade) surrounding tissues or spread (metastasize) to distant areas of the body; and WHEREAS, the disease occurs almost entirely in women, but men can get it too. 1 in 8 U.S. women (about 12%) will develop invasive breast cancer over the course of her lifetime. A man's lifetime risk of breast cancer is about 1 in 1,000; and WHEREAS, In 2017, an estimated 252,710 new cases of invasive breast cancer are expected to be diagnosed in women in the U.S., along with 63,410 new cases of carcinoma in situ (non- invasive) an early form of breast cancer. About 2,470 new cases of invasive breast cancer are expected to be diagnosed in men in 2017; and WHEREAS, for women in the U.S., breast cancer death rates are higher than those for any other cancer, besides lung cancer. About 40,610 women in the U.S. are expected to die in 2017 from breast cancer, though death rates have been decreasing since 1989. Women under 50 have experienced larger decreases. These decreases are thought to be a result of treatment advances, earlier detection through screening, and increased awareness. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the Board does hereby designate the day of October 20, 2017, as BREAST CANCER AWARENESS/WEAR PINK DAY IN INDIAN RIVER COUNTY to continue increased public awareness of breast cancer and to promote research for treatment and a cure. Adopted this 17th day of October, 2017. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman Peter D. O'Bryan, Vice Chairman Susan Adams Bob Solari Tim Zorc P2 PROCLAMATION DESIGNATING THE MONTH OF OCTOBER, 2017, AS NATIONAL DOMESTIC VIOLENCE AWARENESS MONTH WHEREAS, each day in America four women are murdered by their intimate partners; and WHEREAS, every 9 seconds in America four women are abused by their intimate partners; and WHEREAS, one in three American women have been assaulted or beaten by a husband or boyfriend; and WHEREAS, National Domestic Violence Awareness Month provides all Americans the opportunity to recommit to ensuring that every relationship be violence free; and WHEREAS, all domestic violence victims deserve a safe_ place where they can live with respect, resources, restoration, and justice; and WHEREAS, in Indian River County, SafeSpace, Inc. joins forces with law enforcement, victim service programs, criminal justice officials, social service organizations, and concerned citizens throughout the County to fight domestic violence; and WHEREAS, together, their commitment and compassion help to ensure that our community steps forward to lend a hand to domestic violence victims in need. NOW, THEREFORE, BE IT PROCLAIMED BY THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS that the Board recognizes and honors the month of October, 2017, as Domestic Violence Awareness Month, and furthermore, expresses our sincere appreciation for those committed to promoting peace and preventing domestic violence in our community. Adopted this 17th day of October, 2017. BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman Peter D. O'Bryan, Vice Chairman Susan Adams Bob Solari Tim Zorc P3 PROCLAMATION HONORING FREDDIE WOOLIFORK FOR HIS SERVICE AT THE GIFFORD YOUTH ACHIEVEMENT CENTER WHEREAS, Mr. Freddie Woolfork has faithfully, diligently, and tirelessly served the Gifford Youth Achievement Center, formerly known as the Gifford Youth Activity Center, for 20 years beginning October 1, 1997, as a guiding force in the development and direction of the Center for the benefit of the children and residents of Indian River County; and WHEREAS, Mr. Woolfork coordinated with Dr. Ronald Hudson, Dr. Bill Nigh and Danford K. Richardson, founders of the Gifford Youth Achievement Center, to develop the programs to better serve the children, adults, and seniors in the Gifford community and to help improve graduation rates of African-American students in Indian River County, which had dropped to as low as 23 percent and has rebounded to over 77 percent today; and WHEREAS, Mr. Woolfork began as the Center's first Director of Programs Development in 1997, overseeing the coordination of the construction of the Center as well as the growth of the Gifford complex which includes Gifford Park, Gifford Community Center and Gifford Aquatic Center; and WHEREAS, Mr. Woolfork, past President and current Vice -President of the Progressive Civic League of Gifford, continues to work for the betterment of the lives of Gifford citizens through organizations like C.O.P.E. (Community Oriented Policing Enforcement), the United Way of Indian River County, Habitat for Humanity, Treasure Coast Crime Stoppers and Youth Council Career Source and numerous additional organizations; and WHEREAS, Gifford Youth Achievement Center is a 501(c)3 non-profit agency with its sole purpose to enhance the academic achievement of children in Indian River County and enrich youth and adult success in life, as well as provide programs and activities for adults and senior citizens in its facilities, which contain classrooms, computer labs, a County Library and an indoor gymnasium; and WHEREAS, Mr. Woolfork continues to work to support the mission of establishing a partnership among our youth and adults of the Gifford community and surrounding municipalities of Indian River County to encourage development of self-esteem, teach character, and encourage every individual to reach for his or her ultimate potential with God's guidance. NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that the Board applauds Freddie Woolfork's efforts on behalf of the Citizens of Indian River County, and the Board wishes to express its appreciation for the dedicated service he has. given over the past 20 years. Adopted this 17th day of October, 2017 BOARD OF COUNTY COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA Joseph E. Flescher, Chairman Peter D. O'Bryan, Vice Chairman Susan Adams Tim Zorc Bob Solari P4 7A, SEBASTIAN RIVER IMPROVEMENT DISTRICT c/o Special District Services, Inc. 2501 Burns Road, -Suite A Palm Beach Gardens, Florida 33410 (561) 630-4922 Fax: (561) 630-4923 September 20, 2017 VIA CERTIFIED MAIL — RETURN RECEIPT REQUESTED Clerk of the Circuit Court Indian River County . P.O. Box 1028 Vero Beach, FL 32961-1028 Re: Sebastian River Improvement District To Whom It May Concern: Pursuant to Florida law, enclosed please find a copy of the Fiscal Year 2017/201.8 Regular Meeting Schedule for Sebastian River Improvement District. If you have any questions and/or comments, please do not hesitate to contact our office. Sincerely, SPECIAL DISTRICT SERVICES, INC. aura J. Ar e Enclosure P5 I kA` 14 a tes) LA Qtu •� s � �r St. Johns River Water Management District P. O. Box 1429 Palatka, FL 32178-1429 4049 Reid Street Palatka, FL 32177 386-329-4500 / 800-451-7106 Website: www.sjrwmd.com Ann B. Shortelle, Ph.D., Executive Director Mary -Lou Pickles, Office Director, Office of Financial Services Melissa J. Licourt, Budget Director, Office of Financial Services 10 St. Johns River Water Management District Ann B. Shortelle, Ph.D., Executive Director 4049 Reid Street • P.O. Box 1429 • Palatka, FL 32178-1429 • 386-329-4500 On the internet at www.sjrwmd.com. October 6, 2017 The Honorable Rick Scott, Governor State of Florida The Capitol 400 South Monroe Street Tallahassee, FL 32399-0001 Subject: St. Johns River Water Management District Final Budget for Fiscal Year 2017-2018 Dear Governor Scott: In accordance with Section 373.536, Florida Statutes, the St. Johns River Water Management District (District) respectfully submits its Final Budget for fiscal year (FY) 2017-2018. The FY 2017-2018 Final Budget of $160.4 million effectively allocates fiscal and staff resources in a manner that will achieve the District's core mission responsibilities for water supply, water quality, natural systems and flood protection, as well as our continued cost -share partnerships. In addition to property tax revenues, the budget includes funding from state, federal and other sources, including revenue from timber sales, cattle leases and permit fees, and interest earnings. The property tax rate for FY 2017-2018 is 27.24 cents for every $1,000 of assessed property value. The millage rate is about 5.6 percent less than the FY 2016-2017 millage rate. Under a 0.2724 millage rate, the owner of a $200,000 house with a $50,000 homestead exemption would pay $40.86 in property taxes to the District. Budget highlights include: • More than $71 million in cooperative funding, with $3.6 million specifically to support water projects in economically disadvantaged rural communities and for innovative technologies, as well as springs and priority water body protection and restoration, water conservation initiatives with public water suppliers, and projects to enhance the reuse of reclaimed water. • $9.5 million in new state funding for springs protection projects that support local efforts to protect spring flows and water quality. • $7 million for removal of nutrient -rich muck in the Eau Gallie River, a tributary of the Indian River Lagoon. • $8.8 million in state funds for Lake Apopka projects, including enhancements to the marsh flow -way system. John A. Miklos, cHAIRMAN ORLANDO Douglas C. Soumique VERO BEACH GOVERNING BOARD Fred N. Roberts Jr., VICE CHAIRMAN OCALA Douglas Burnett ST. AUGUMN£ Chuck Drake, sECR£rARv Ron Howse, TREASURER ORLANDO COCOA Susan Dolan Janet Price SANFORD FERNANDNABEACH SJRWMD Final Budget 2017-2018 October 6, 2017 Page 2 • $5 million in legislative funds for the Black Creek Water Resource Development Project to provide aquifer recharge in northeast Florida. The District will continue its emphasis on implementing projects directly benefiting water resources, while ensuring effective and efficient use of taxpayers' dollars. We also will continue to work diligently to implement cost efficiencies throughout the agency. Please do not hesitate to contact me at 386-3294104, or ashortelle@sjrwmd.com, if you need any additional information. Ann B. Shortelle, Ph.D. Executive Director cc: Attached Recipient List Recipients of the SJRVVMD's FY 2017-2018 Final Buftet The Honorable Joe Negron, President of the Florida Senate The Honorable Richard Corcoran, Speaker of the Florida House of Representatives Senate Committee on Appropriations Senator Jack Latvala, Chair Senator Anitere Flores, Vice Chair Mike Hansen, Staff Director Senate Appropriations Subcommittee on Environment and Natural Resources Senator Lauren Book, Chair Senator Dorothy Hukill, Vice Chair Giovanni Betta, Staff Director Senate Committee on Environmental Preservation and Conservation Senator Lauren Book, Chair Senator Rob Bradley, Vice Chair Ellen Rogers, Staff Director House Appropriations Committee Representative Carlos Trujillo, Chair Representative George Moraitis, Jr., Vice Chair JoAnne Leznoff, Staff Director House Agriculture and Natural Resources Appropriations Subcommittee Representative Ben Albritton, Chair Representative Charlie Stone, Vice Chair Scarlet Pigott, Budget Chief House Natural Resources and Public Lands Subcommittee Representative Holly Raschein, Chair Representative Ben Albritton, Vice Chair Kimberly Shugar, Policy Chief Executive Office of the Governor Julia Espy, Office of Policy and Budget Department of Environmental Protection Noah Valenstein, Secretary Stephen James, Director, Office of Water Policy Governing board of each county within the District's jurisdiction 5N-5. Table of Contents I. Foreword.......................................................................................................................................1 II. Introduction to the District..................................................................................................... 2 A. History of Water Management Districts............................................................................... 2 B. Overview of the District....................................................................................................... 3 C. Mission and Guiding Principles of the District...................................................................... 5 D. Budget Guidelines............................................................................................................... 6 E. Development of the District Budget..................................................................................... 7 F. Budget Development Calendar and Milestones.................................................................. 9 III. FY 2017-18 Budget Highlights.............................................................................................10 44 A. FY 2016-17 Accomplishments by Program...................................................................... 10 B. Goals, Objectives, and Priorities....................................................................................... 13 C. Budget Summary ..............................................................................................................14 G. Program 6.0 Overview......................................................................................................................... 14 Summary of FY 2017-18 Budget by Program.................................................................15 Adequacy of Fiscal Resources........................................................................................16 D. Budget Priorities by Area of Responsibility........................................................................ 19 WaterSupply................................................................................................................. 19 WaterQuality................................................................................................................. 20 NaturalSystems............................................................................................................. 21 FloodProtection............................................................................................................. 21 E. Source of Funds by Program............................................................................................ 24 Major Source of Funds Variances................................................................................... 24 F. Adopted Millage Rate........................................................................................................28 G. Use of Funds by Program................................................................................................. 29 Major Use of Funds Variances........................................................................................ 31 H. Workforce Summary ......................................................................................................... 34 IV. Revenues, Expenditures, and Personnel by Program....................................................... 35 A. Program Budget Summary ................................................................................................ 35 B. Program 1.0 —Water Resources Planning and Monitoring .............................................. 36 C. Program 2.0 — Land Acquisition, Restoration, and Public Works ..................................... 39 D. Program 3.0 — Operation and Maintenance of Lands and Works ..................................... 44 E. Program 4.0 — Regulation................................................................................................ 47 F. Program 5.0 — Outreach.................................................................................................. 49 G. Program 6.0 — District Management and Administration.................................................. 51 SJRWMD FY 2017-18 Final Budget I. Foreword This report has been prepared to satisfy the requirements of section 373.536(6)(a)(1), Florida Statutes (F.S.), to furnish a copy of the adopted budget within 10 days after its adoption. The format of this report utilizes six statutorily identified District program areas listed below. 1. Water Resource Planning and Monitoring 2. Land Acquisition, Restoration, and Public Works 3. Operation and Maintenance of Works and Lands 4. Regulation 5. Outreach 6. Management and Administration On July 11, 2017, the Governing Board approved the tentative fiscal year (FY) 2017-18 millage rate and budget. Following Board approval, the FY 2017-18 Standard Format Tentative Budget Submission was provided to the Executive Office of the Governor, the Secretary of the Department of Environmental Protection, and the Legislative Budget Commission (LBC) by the August 1, 2017, statutory deadline. In compliance with the statutory requirements, the St. Johns River Water Management District (District) has conducted two public hearings for the FY 2017-18 budget before the final budget adoption. The first hearing took place on September 19, 2017. On September 26, 2017, the Governing Board conducted the second hearing and adopted the FY 2017-18 millage rate and the final budget. The District now submits this adopted FY 2017-18 final budget for review by the Governor, the President of the Senate, the Speaker of the House of Representatives, the chairs of each legislative committee and subcommittee having substantive or fiscal jurisdiction over water management districts, as determined by the President of the Senate or the Speaker of the House of Representatives, the Secretary of DEP, and the governing body of each county in which the District has jurisdiction or derives any funds for the operations of the District. Page 1 5.�.1 SJRWMD FY 2017-18 Final Budget II. Introduction to the District A. History of Water Management Districts Due to extreme drought and shifting public focus on resource protection and conservation, legislators passed four major laws in 1972, including the Environmental Land and Water Management Act, the Comprehensive Planning Act, the Land Conservation Act, and the Water Resources Act. Collectively, these policy initiatives reflected the philosophy that land use, growth management and water management should be joined. Florida's institutional arrangement for water management is unique. The Florida Water Resources Act of 1972 (WRA) (Chapter 373, F.S.) granted Florida's five water management districts broad authority and responsibility. Two of the five districts existed prior to the passage of the WRA (South Florida and Southwest Florida), primarily as flood control agencies. Today, however, the responsibilities of all five districts encompass four broad categories: water supply (including water allocation and conservation), water quality, flood protection and floodplain management, and natural systems. The five regional water management districts, established by the Legislature and recognized in the Florida Constitution, are set up largely on hydrologic boundaries. Water management districts are funded by ad valorem taxes normally reserved for local governments using taxing authority which emanates from a constitutional amendment passed by Floridians in 1976. The water management districts are governed regionally by boards appointed by the Governor and confirmed by the Senate. There is also general oversight at the state level by the Department of Environmental Protection (DEP). In Florida, water is a resource of the state, owned by no one individual, with the use of water overseen by water management districts acting in the public interest. Florida law recognizes the importance of balancing human needs for water with those of Florida's natural systems. Each of Florida's water management districts has a history that cannot be completely detailed here. Together, these unique organizations work with the state and local governments to assure the availability of water supplies for all reasonable and beneficial uses; protect natural systems in Florida through land acquisition, land management, and ecosystem restoration; and promoting flood protection. For additional information, interested readers should review the districts' websites and contact officials at each district. The District's website is www.sjrwmd.com. Page 2 M SJRWMD FY 2017-18 Final Budget B. Overview of the District The District includes about 21 percent of the state's total area, and it encompasses all or part* of 18 counties in northeast and east -central Florida, as further illustrated in Figure 1 below. Alachua* Baker* Bradford* Brevard Clay Duval Flagler Indian River Lake* Marion* Nassau Okeechobee* Orange* Osceola* Putnam St. Johns Seminole Volusia a� T�ASSAU i Nmandlna 'rReach ., BARER i 13Lf1rAL � - I Macde nyj 4{ Ij O CLAY St Augustine 1 10 \t ST10nT Inesvllle Calr'rj . • r I . PUTNAM �` i••_._.r� . ALACHUA � f •r Ocala MARION t?—'—'—'� iaytona Beach • IA. VOLUSIA I \'DeLartd q fAKB v SF.MINI✓✓✓h'OLE i A ORANGI - j F --r.......... G EOLALourne i, I BRF.VARA r. I S�IAN•AIV M _ro - • Figure 1. District boundary Page 3 SJRWMD FY 2017-18 Final Budget The District has jurisdiction over 12,283 square miles, which is approximately 21 percent of the state's land area. It includes the entire St. Johns River watershed, the Ocklawaha River, the northern portion of the Indian River Lagoon, Lake Apopka, and the Florida side of the St. Marys River basin. The District is also home to seven Outstanding Florida Springs, including Silver Springs, Silver Glen Springs, Alexander Springs, Blue Spring, DeLeon Spring, Wekiva Springs, and Gemini Springs. In 2016, approximately 4.95 million people resided in the District, a population that is projected to reach 6.61 million by the year 2035. The District's original focus on flood control has been expanded to include water resource development, water supply planning, water quality protection, and environmental enhancement. To meet these challenges, the District has undertaken land acquisition, the Upper St. Johns River Basin Project, surface water permitting, including wetlands protection, and many surface water restoration and management projects. Operating budgets are funded primarily with a combination of ad valorem taxes, other local revenues (permit fees, interest earnings), and state appropriations from general sales taxes and documentary stamp taxes on real estate transactions collected statewide. The District is governed by a nine -member Governing Board, each with a four-year term. Under the direction of its Governing Board, the District's organization is structured by divisions, offices and bureaus per an organizational realignment plan effective October 16, 2015. The divisions, offices and bureaus manage and implement District programs, projects and activities. The District operates and maintains more than 100 major and minor water control structures, including 11 spillways, three navigational locks, and approximately 300 miles of levees and canals. The District owns nearly 700,000 acres of land (through transfers, donations, fee -simple purchases and less -than -fee acquisitions). The District has 564.7 full-time equivalent positions (FTEs) projected to be funded in Fiscal Year (FY) 2017- 18. The FTEs work out of three owned facilities, which include the headquarters facility in Palatka, the Sunnyhill Field Office, and a service center in Palm Bay, as well as leased service centers in Jacksonville and Maitland. The telephones and addresses for individual service centers are listed below. District Headquarters 4049 Reid Street Palatka, Florida 32177 386-329-4500 Maitland Service Center 601 South Lake Destiny Road, Suite 200 Maitland, Florida 32751 407-659-4800 Page 4 Jacksonville Service Center 7775 Baymeadows Way, Suite 102 Jacksonville, Florida 32256 904-730-6270 Palm Bay Service Center 525 Community College Parkway S.E. Palm Bay, Florida 32909 321-409-2011 SJRWMD FY 2017-18 Final Budget C. Mission and Guiding Principles of the District Mission: To protect our natural resources and support Florida's growth by ensuring the sustainable use of Florida's water for the benefit of the people of the District and the state. The District has established goals that act as guiding principles for each of the four areas of responsibility (ADRs): • Water Supply o Plan and Implement Water Supply Plans o Develop and Implement Minimum Flows and Levels o Implement Water Conservation Strategies • Flood Protection o Maintain Federal Flood Control Systems o Maintain Non -Federal Flood Control Systems • Water Quality o Provide restoration efforts to Springs o Provide restoration efforts to Coastal bodies o Provide restoration efforts to the St. Johns River • Natural Systems o Support Land Management Page 5 SJRWMD FY 2017-18 Final Budget D. Budget Guidelines The District developed its budget under the guidelines established by the EOG and DEP, which include: • Reviewing, on an ongoing basis, personnel, programs, and activities to ensure that each district is meeting its core mission areas without raising costs for the taxpayers they serve; • Ensuring that District employee benefits are consistent with those provided to state employees; • Continuing District implementation plans for the beneficial use of excess fund balances; and • Avoiding new debt. The District's specific guidelines developed by the Governing Board and management staff include budget preparation assumptions approved by the Governing Board and include: • Assuming adoption by the Governing Board of a rolled -back millage rate; • Utilizing our excess fund balance to maintain the cost -share program; • Addressing rising costs of health insurance, and • Producing a budget that is focused on the District's mission and responsibilities. Statutory authority in section 373.536(5)(c), Florida Statutes, states that the Legislative Budget Commission (LBC) may reject District budget proposals based on the statutory thresholds described below. 1. A single purchase of land in excess of $10 million, except for land exchanges. 2. Any cumulative purchase of land during a single fiscal year in excess of $50 million. 3. Any issuance of debt on or after July 1, 2012. 4. Any individual variances in a district's tentative budget in excess of 25 percent from a District's preliminary budget. 5. Any program expenditures as described in section 373.536(5)(e) 4.e. (Outreach) and f. (Management and Administration) in excess of 15 percent of a District's total budget. Both the District's FY 2017-18 Tentative Budget and Final Budget did not exceed these statutory thresholds, and the District did not receive any written disapprovals of any provision in the Tentative Budget by the EOG or LBC prior to the Final Budget adoption hearing. Page 6 SJRWMD FY 2017-18 Final Budget E. Development of the District Budget This District's fiscal year runs from October 1 through September 30. The budget development process takes place throughout the fiscal year with guidance from the Governing Board. All meetings of the Governing Board, its committees and subcommittees are advertised to provide the public with an opportunity to discuss issues and concerns prior to the adoption of the budget. Figure 2 shows the cyclical nature of this process. Final Budget Approval nancial Audit Quarter 2 Preliminary Budget Submittal Cooperative Funding Launch Consolidated Annu r,al Report Submittal Figure 2. District annual budget cycle Prior to adoption of the final budget and in compliance with section 200.065, F.S., the District advised all county property appraisers within its jurisdiction, as required by the Truth in Millage (TRIM) process, of the proposed millage rate for fiscal year 2017-18, as well as the rolled -back rate and the date, time, and location of the public hearing on the matter. The District held two TRIM public hearings in September 2017. The first public hearing took place on September 19, 2017, at the Maitland Service Center at 5:05 p.m. The second and final public hearing took place on September 26, 2017, at the Maitland Service Center at 5:05 p.m. The District did not receive any written disapprovals of any provision in the Tentative Budget by the EOG or LBC prior to the Final Budget adoption hearing. The District's FY 2017-18 Final Budget is designed to live within the District's means and meet statutory mandates. The District continues to operate on a pay-as-you-go Page 7 5, A. 13 SJRWMD FY 2017-18 Final Budget basis without new debt. The Final Budget maintains an operating profile consistent with FY 2016-17 and inline with current revenue levels to ensure sustainability. Page 8 5.N-1,tJ SJRWMD FY 2017-18 Final Budget F. Budget Development Calendar and Milestones Date Activit October 151 New Fiscal Year Begins October Preliminary Budget Development Begins October — December Present draft Preliminary Budget to Governing Board December Preliminary Budget due to DEP for review January 1st Truth in Millage (TRIM) Certification of Compliance or Noncompliance due to the Department of Financial Services January10th District Governing Board approves the January 15th submittal of the Preliminary Budget January 15th Preliminary Budget due to Legislature March 1st Legislative Preliminary Budget comments due to the Districts March 15th Districts must provide written response to any legislative comments April — May Districts continue evaluation and refinement of the budget June 1st Estimates of taxable values from the county property appraisers July list If no action taken by the Legislature, development of the Tentative Budget proceeds July 1st Property Appraisers provide certificates of taxable values to Districts — TRIM July 11th District Governing Board adopts the proposed millage rate and approves the August 1st submittal of the Tentative Budget End of 2nd week of July Tentative Budget due to DEP for review. Please see annual calendar for specific date requirements. August 1st Tentative Budget due to Legislature August 22nd Tentative Budget presented to legislative staff August (35 days after TRIM above) TRIM — DR -420 forms submitted to county property appraisers September 5th Comments on the Tentative Budget due from legislative committees and subcommittees September 191h Public hearing to adopt the Tentative Budget and millage rate at District headquarters in Palatka September 26th Public hearing to adopt the Tentative Budget and final millage rate at District headquarters in Palatka September 30th District fiscal year ends October 6th Within 10 days of adoption, District submits Adopted Budget for current fiscal year to the Legislature October 26th Within 30 days of the Adopted Budget, District submits TRIM certification package to Department of Revenue Page 9 5.A.1S SJRWMD FY 2017-2018 Final Budget III. FY 2017-18 Budget Highlights A. FY 2016-17 Accomplishments by Program Water Supply Water Supply Planning • The District's Governing Board and the Suwanee River Water Management District's Governing Board voted to approve the North Florida Water Regional Water Supply Plan (NFRWSP) on January 17, 2017. The regional water supply plan will ensure the protection of water resources and related natural systems and identify sustainable water supplies for all water uses in the coordination area through 2035. • The Legislature has appropriated $13.3 million toward the Black Creek Water Resource Development Project listed within the NFRWSP. This project will provide aquifer recharge within the Keystone Heights area, as well as contribute to MFL recovery of the Lower Santa Fe Basin. As of July 2017, the Governing Board approved granting the Executive Director the authority to rank and select a contracting firm to begin design and permitting. By the end of July 2017, CDM Smith was placed under contract and started work. Resource Evaluation and Modeling • The District will continue working cooperatively with the South Florida and Southwest Florida water management districts (SFWMD and SWFWMD) on revision of the East Central Florida Transient model through a memorandum of understanding between the three districts; potentially receiving a 33 percent match from each district for contractual modification to the model that will result in reduced cost and increased efficiency for all involved. Springs Restoration • Cowpen Lake and DeLeon Springs MFLs were proposed for adoption on December 14, 2016, and made effective on February 1, 2017. These MFLs are currently being met and are expected to be met over the next 20 years, and no prevention or recovery strategy was needed. • The District approved the adoption of minimum flows for Silver Glen Springs in Marion County, Alexander Springs in Lake County and Gemini Springs in Volusia County — all three Outstanding Florida Springs — on May 10, 2017, defining a protective limit on the amount of available water beyond which further groundwater withdrawals would be significantly harmful. The MFLs became effective in late June 2017 to meet the July 1 statutory deadline. Water Quality Water Resources • The District completed the southern inlet for Fellsmere Water Management Area in January 2017. This will make the area fully operational and provide 70,000 acre-feet of additional storage for the Upper St. Johns River Basin. This is one of Page 10 5,H, 16 SJRWMD FY 2017-2018 Final Budget the final components of the Upper St. Johns River Basin Project, cumulatively restoring more than 160,000 acres of the St. Johns River headwater wetlands for flood protection, water supply and wetland restoration. Upon receiving funding from the Florida Fish and Wildlife Conservation Commission (FWC), the District was able to complete the first phase of reconnection of Emeralda Marsh Area 3 to Lake Griffin. The District is currently completing the phase two reconnection, with a likely completion date of November 2017. The District has completed 60 percent of the design for the C-10 water management area, which will provide an additional 1,300 acres of land and a projected storage of 6,500 acre-feet. Restoration Efforts • The District and its partners celebrated the completion of the Upper St. Johns River Basin Project, a marsh restoration and flood control project covering more than 166,000 acres in Brevard and Indian River counties. • The District, partnering with the Florida Department of Environmental Protection (DEP), Florida Inland Navigation District (FIND), Brevard County, and the City of Melbourne, celebrated the groundbreaking of the Eau Gallie River muck dredging project in January 2017. For FY 2016-17 $4.1 million was spent on this project. Once completed in fall 2018, approximately 632,000 cubic yards of muck will have been removed from the main stem of the 3.9 -mile -long Eau Gallie River, a major tributary of the Indian River Lagoon. • The District has spent $1.5 million on water quality improvements since purchasing Silver Springs Forest Conservation Area in 2015. District staff have completed construction on seven gabion weirs, two low level crossings, and three other water control structures in an effort to reduce turbidity and provide erosion control for the Half -Mile Creek flows into Silver River. Resource Evaluation and Modelinq • The District is working with the City of Ocala to conduct Lower Floridan aquifer (LFA) pump tests in an effort to determine if water use can be shifted from the Upper Floridan aquifer to the LFA so that flows can increase within Silver Springs. Natural Systems Land Resources • This District has begun multiple surveys to track the spread of Lygodium presence and density throughout the District. This invasive species, also known as the old world climbing fern, threatens plant life and habitats within the District and the state. As of October 2016, a total of 147,958 acres of District lands have been surveyed. Furthermore, the District completed the first phase of its mapping of Lygodium within the upper St. Johns River and Ocklawaha River basins (UORB). The District intends to complete Phase 2 of the Upper St. Johns River Basin (USJRB) mapping and Phase 1 of the UORB to be completed in FY 2016- 17. Page 11 5, PvlI SJRWMD FY 2017-2018 Final Budget Miscellaneous Facilities • Beginning in December 2016, the District facilitated the new contract for cellular services with Sprint Communications, saving the District approximately $50,000 annually. • The District negotiated and signed a new agreement with AT&T Communications in November 2016 to increase bandwidth throughout District offices by March 2017. Cost -Share • The District has overseen the completion of 27 cost -share projects approved by the Governing Board during the Districtwide Cost -Share funding cycle for FY 2015-16, amounting to $14.48 million. • The District has overseen the completion of four cost -share projects approved by the Governing Board during the Districtwide Cost -Share funding cycle for FY 2016-17, amounting to $1.34 million. Page 12 5.N J8 . SJRWMD FY 2017-2018 Final Budget B. Goals, Objectives, and Priorities Chapter 373, F.S., authorizes the District to direct a wide range of initiatives, programs, and actions. These responsibilities are grouped under four core mission areas by statute: water supply, water quality, flood protection and floodplain management, and natural systems. The District has developed and the Governing Board has approved the FY 2017-21 Strategic Plan, which is available online at www.sjrwmd.com/StrategicPlan.pdf. This Strategic Plan reflects the District's commitment to meeting the four core mission areas or areas of responsibilities (AORs) outlined below. Core Mission Area/AOR Strategic Plan Goal Objectives and Priorities Water Supply a Plan and implement Water Supply Plans o Write and implement Regional Water Supply Plans • Develop and implement Minimum Flows and Minimum Levels (MFLs) o Set MFLs for springs and water bodies within the District • Implement Water Conservation Strategies o Reduce per capita water use throughout the District o Review and implement a strategy to support dispersed storage programs Water Quality . Provide restoration efforts to springs/aquifer o Continue Springs Protection Initiative o Springshed enhancement/management o Provide monitoring within springs • Provide restoration efforts to coastal bodies o Rehabilitate the Indian River Lagoon o Enhance the Northern Coastal Basins • Provide restoration efforts to the St. Johns River o Rehabilitate the St. Johns River o Rehabilitate Lake Apopka o Rehabilitate Ocklawaha River Basin o Provide monitoring and diagnostic assessments Flood • Maintain federal flood control systems Protection o Operate and maintain the federal flood control project in compliance and within USACE guidelines Floodplain o Maintain and support flood control water level data sites Management • Maintain non-federal flood control systems o Operate and maintain nonfederal flood protection projects in compliance with internal O&M guidance o Maintain and support flood control water level data sites Natural • Support Land Management Systems o Develop GIS technology and spatially linked abilities o Survey, identify and prescribe treatment for invasive plant infestation o Lake Apopka habitat and access improvements o Conduct wetland community mapping o Conduct land management activities o Provide additional access to District Page 13 5A.Iq SJRWMD FY 2017-2018 Final Budget C. Budget Summary Overview The FY 2017-18 Final Budget demonstrates the District's commitment to protect Florida's water and restore water -related resources. The District proposes to continue to focus on mission -critical areas, protecting Florida springs, completing District projects, including alternative water supply (AWS) projects, and funding capital investment in the region. The Final Budget of $160.4 million as compared to $188.4 million (amended) for FY 2016-17 is a decrease of 14.9 percent. Although the decrease is mainly attributed to the re -appropriation of non-recurring contractual obligations (encumbrances) of unspent balances from the previous fiscal year, the District has reduced its authorized FTEs by 9.5 as a result of identifying efficiencies and eliminating vacant long-term positions that were either duplicative or not needed. The FY 2017-18 Final Budget includes $85.3 million in ad valorem property tax revenue. This is based on a rolled -back millage rate accounting for growth in new unit construction. In accordance with 373.535 (5), F.S., the District submitted its FY 2017-18 Tentative Budget for legislative review on August 1, 2017. The District did not receive any written disapprovals of any provision in the Tentative Budget by the EOG or LBC prior to the Final Budget adoption hearing. Page 14 5R.2-6 SJRWMD FY 2017-2018 Final Budget Summary of FY 2017-18 Budget by Program, Major Expenditure Category, Source of Fund, Operating and Non -Operating Budget, and Workforce Page 15 5 k , I Fiscal Year2013 Fiscal Year Fiscal Year 14 2014-15 2015-16 (Actual -Audited) (Actual -Audited) (Actual -Audited) Flscal Year 2016-17 (Current Amended Fiscal Year 2017-18 (Adopted Budget) Difference in$ (Amended- Adopted) %of Change (Amended - Adopted) 1.0 Water Resources Planning and Monitoring $ 15,647,670 $ 18,851,892 $ 17,276,381 S 19,143,008 $ 16,237,344 $ (2,905,664) -15.2% 2.0 Land Acquisition, Restoration and Public Works 40,505,354 64,898,446 66,315,200 111,499,754 90,579,123 (20,920,631) -18.8% 3.0 Operation and Maintenance of Lands and Works 19,049,505 20,225,937 20,025,471 25,569,295 21,563,885 (4,005,410) -15.7% 4.0 Regulation 13,511,073 14,021,045 11,840,656 12,474,960 11,585,706 (889,254) -7.1% 5.0 Outreach 963,860 1,092,883 1,027,234 1,163,257 1,122,057 (41,200) 3.5% 6.0 District Management and Administration 15,748,276 14,602,886 16,113,130 18,561,857 19,280,311 718,454 3.9% TOTAL $ 105,425,738 $133,693,089 1 $132,598,072 1 $188,412,131 5160,368,426 1 $ (28,043,705) -14.99A Fiscal Year2013 Fiscal Year Fiscal Year 14 2014-15 2015-16 (Actual -Audited) (Actual -Audited) (Actual -Audited) Fiscal Year 2016-17 (Current Amended Fiscal Year 2017-18 (Ad Budget) Difference In (Amended- Adopted) %of Change (Amended - Adopted) Salaries and Benefits $ 49,663,687 S 51,221,155 S 49,040,264 S 50,996,104 S 50,542,686 $ (453,418) -0.9% Other Personal Services Contracted SeMces 15,831,854 10,357,821 13,192,713 16,529,534 14,120,038 (2,409,496) -14.6% Operating Expenses 12,993,226 12,241,571 11,532,000 13,379,978 13,029,281 (350,697) -2.6% Operating Capital Outlay 1,819,242 1.640,OB51 2,292,610 4,015,788 1,904,800 (2,110,988) -52.6% Fixed Capital Outlay 9,918,666 17,498,002 1 26,304,307 14,846,460 9,251,500 (5,594,960) 37.7% Interagency Expenditures (Cooperathe Fundng) 8,680,700 27,912,127 1 30,236,178 88,644,267 71,520,121 (17,124,146) Debt 6,518,363 12,822,328 Reserves - Emergency Response TOTAL $ 105,425,736 $133,593,689 1 $132,598,072 $188,412,131 $160,368,426 $ 28,043,705 -14.9% SOURCE OF FUNDS Fiscal Year 2017-18 District Revenues Fund Balance Debt Local Revenues State Revenues Federal Revenues TOTAL Salaries and Benefits $ 50,129,558 $ S $ S 178,764 S 234,364 S 50,542,686 Other Personal Services Contracted SeMces 9,259,303 2,326,202 466,020 2,068,513 14,120,038 Operating Expenses 11,651,656 36,000 1,311,000 30,625 13,029,281 Operating Capital Outlay 1,895,900 8,900 1,904,800 Fixed Capital Outlay 3,845,000 3,454,000 1,812,500 140,0001 9,251,500 Interagency Expenditures (Cooperative Funding) 14,096,028 22,116,696 1,560,000 1 33,747,397 - 71,520,121 Debt Reserves - Emergency Response TOTAL $ 90,877,445 $ 27,896,898 $ S 2,062,020 S 39,118,174 1 $ 4113,889115 160,368,426 RATE, OPERATING AND NON-OPERATING Fiscal Year 2017-18 Workforce Rate (Salary without benefits Operating (Recurring - all revenues) Nonoperating (Non-recurring - all revenues) TOTAL Salaries and Benefits 564.7 $ 35,984,604 $ 14,558,082 $ S 14,558,082 Other Personal SeMces 2.3 190,000 - Conlracled Services 8,089,335 5,840,703 13,930,038 Operating Expenses Operating Capital Outlay Fixed Capital Outlay Interagency Expenditures (Cooperathe Funding) Debt Reserves - Emergency Response TOTAL 11,651,656 1,895,900 1,377,625 8,900 13,029,281 1,904,800 9,251,500 71,520,121 9,251,500 71,520,121 S 36,194,973 1 S 87,998,849 $ 124,193,822 WORKFORCE Fiscal Years 2013-14, 2014-15, 2015-16, 2016-17, and 2017-18 WORKFORCE CATEGORY 20132014 1 Fiscal Year 2014-2015 2015-2016 2016.2017 2017-2018 (Amended - Adopted) 2016-2017 to 2017-2018 Difference % Change Authorized Positions 588.1 591.1 582.1 574.2 564.7 (9.5) -1.7% Contingent Worker 0.4 0.4 1.4 2.9 2.3 (0.6) -22.4% Other Personal Services 0.0 0.0 0.0 0.0 0.0 Intern 0.0 0.0 0.0 2.8 2.6 (0.2) 18.9% Volunteer 0.0 0.0 0.0 0.0 0.0 TOTAL WORKFORCE 588.5 591.5 563.5 579.9 569.6 (10.3) -1.7% Page 15 5 k , I SJRWMD FY 2017-2018 Final Budget Adequacy of Fiscal Resources The evaluation of fiscal resources over a five-year span is required to ensure sustainable funding for all projects and plans set forth by the District. This evaluation includes the District's long-term funding plan, demonstrating the District's ability to adequately address the core mission or AORs. The District's sources of revenue are: • Ad valorem taxes (primary revenue source) • State sources (general revenue appropriations and funding, when available, through trust funds) • Federal sources (funding from the U.S. Environmental Protection Agency and National Oceanic and Atmospheric Administration) • District sources (interest, regulatory fees, etc.) • Local sources (land leases, timber sales, cities, counties, other water management districts, etc.) The FY 2017-18 operating budget is funded primarily with ad valorem taxes, which account for 53.2 percent of the budget. The District also receives appropriations from general sales taxes and documentary stamp taxes on real estate transactions collected statewide. State sources this fiscal year include $15.1 million for springs protection, $8.8 million for Lake Apopka projects, and $5 million for the Black Creek Water Resource Development (WRD) project. These resources are committed by Governing Board resolution to future years' funding of capital and grant awards over the District's five- year planning horizon. Figure 3 provides graphic representation of the District's long- term funding plan. FY 2017-2018 SJRWMD Long -Term Funding Plan (in $ millions) Recurring (Operating) o Non -Recurring (Projects) —Anticipated Revenues —Total Budget $200 — -- — — -- — ---- $35.5 $27.9 $150[ ._ ---...Ppl �_ `27.0 $24.5.------ — -- - �� r --j— `$9.9 $1.4 $100 $50 Adopted Adopted Projected Projected Projected Projected FY 1617 FY 17-18 FY 18-19 FY 19-20 FY 2021 FY 21-22 Remaining $118.6 $90.7 $63.7 $39.2 $29.3 $27.9 Fund Balance Figure 3. District long-term funding plan Page 16 7-1 SJRWMD FY 2017-2018 Final Budget It should be noted that the total budget line includes the use of fund balance. The dollar figure above that line represents the use of fund balance. The District developed its FY 2017-18 budget under the guidelines established by the EOG and DEP, which includes continuing District implementation plans for the beneficial use of excess fund balances. The District's fund balance utilization plan (see Table 1 on the next page) is based primarily on its expanded cooperative funding program. The District reestablished its cost -share program (appropriating $13.5 million for awards to local governments and other partners for construction projects) during FY 2013-14. Inclusive of the FY 2017-18 budget appropriation, the District has or will have awarded close to $120.9 million to this program. As the availability of fund balance nears the amounts set aside for Economic Stabilization and Operating Reserve targets adopted by District Policy, the expanded cooperative funding program will likely return to more historical levels after FY 2017-18. Page 17 5, N -),3 SJRWMD FY 2017-2018 Final Budget Table 1. District projected utilization of fund balance through FY 2021-22 Core Mission Designations (Description of Restrictions) Total Projected Designated Amounts at September 30, 2017 FY 2017-18 FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 Remaining Balance NONSPENDABLE WS/WQ/FP/NS lInventory and Prepaid Expenses $ 2,059,241 1 $ $ $ $ $ $ 2,059,241 NONSPENDABLE SUBTOTALI $ 2,059,241 1 $ $ $ $ $ $ 2,059,241 RESTRICTED WQ lindian River Lagoon License Plate $ - $ $ $ $ $ $ WO/FP/NS IMitigation 12,579,583 441,000 450,000 450,000 450,000 450,000 10,338,583 WS/WQ lWater Protection and Sustainability - - RESTRICTED SUBTOTAL $ 12,579,583 1 $ 441,0001$ 450,000 1 $ 450,0001 $ 450,0001 $ 450,000 $ 10,338,583 COMMITTED WS/WQ/FP/NS Economic Stabilization Fund $ 4,150,000 $ - $ - $ - $ - $ - $ 4,150,000 WQ/NS Land Management / Acquisition 7,021,665 1,477,750 1,950,000 1,875,000 1,718,915 WS/NS Flood Protection — Levee/Structure Rehabilitation 2,292,540 825,000 775,000 692,540 WQ/NS Indian River Lagoon Protection 1,783,150 700,000 700,000 3B3,150 WS/WQ/FP/NS Lake Apopka and UORB Restoration and Lake Level Management 4,664,105 668,500 1,700,000 1,400,000 875,605 WS/NS North Florida Water Initiative 4,550,940 50,000 1,675,000 1,525,000 1,300,940 WO/NS S do s Protection 3,309,971 3,309,971 WS/WQ/FP/NS U er St. Johns River Basin Restoration 3,724,262 3,724,262 1 WS/WQ/FP/NS Coo Brolive Projects FundingProgram 60,691,097 17,287,963 19,700,000 18,091,850 4,862,000 949,284 COMMITTED SUBTOTALI $ 92,387,730 1 $ 27,238,446 1 $ 26,550,000 1 $ 24,050,000 1 $ 9,450,000 1 $ 949,2841 $ 4,150,000 ASSIGNED WS/WQ/FP/NSSubsequent Years' Budgets ca over encumbrances $ 217,4521 $ 217,452 1 $ $ - $ $ - $ WS/WQ/FP/NS Operating Liquidity Reserve 1 11,314,921 11,314,921 ASSIGNED SUBTOTALI $ 11,532,373 1 $ 217,452 $ 1 $ 1 $ I $ $ 11,314,921 UNASSIGNED WS/WQ/FP/NS Available for Future Year Utilization $ $ - $ $ $ $ $ - UNASSIGNED SUBTOTAL $ $ $ $ $ $ $ - Total $ 118,558,927 1 $ 27,896,898 $ 27,000,000 $ 24,500,000 $ 9,900,000 1 $ 1,399,284 $ 27,862,745 Remaining Fund Balance at Fiscal Year End $ 90,662,029 1 $ 63,662,029 1 $ 39,162,029 1 $ 29,262,029 1 $ 27,862,745 1 $ 27,862,745 WS = Water Supply: WQ = Water Quality: FP = Flood Protection: NS = Natural Systems Page 18 y SJRWMD FY 2017-2018 Final Budget D. Budget Priorities by Area of Responsibility Subsection 373.535(1)(a)2., Florida Statutes, requires the District to report the total estimated amount in the District budget for each AOR. All programs and activities at WMDs are categorized by four AORs: water supply, water quality, flood protection and floodplain management, and natural systems. Expenditures in the four AORs are provided only at the program level. These AOR expenditures are estimates only and have been allocated among the programs. Because a project may serve more than one purpose, the AOR expenditures should be viewed only as one indication of whether the District is adequately addressing each AOR. The naratives below summarize the cross -charged budgets and key projects by AOR for FY 2017-18, followed by Table 2 that shows program, activity, and subactivity budget by AOR. Water Supply ($54.3 million) Water Supply Planninq • The District's Governing Board and the Suwanee River Water Management District's Governing Board voted to approve the North Florida Regional Water Supply Plan (NFRWSP) on January 17, 2017. The regional water supply plan will ensure the protection of water resources and related natural systems and identify sustainable water supplies for all water uses in the coordination area through 2035. • The Legislature has appropriated $13.3 million toward the Black Creek Water Resource Development Project listed within the NFRWSP. This project will provide aquifer recharge within the Keystone Heights area, as well as contribute to MFL recovery of the Lower Santa Fe Basin. As of July 2017, the Governing Board approved granting the Executive Director the authority to rank and select a contracting firm to begin design and permitting. By the end of July 2017, CDM Smith was placed under contract and started work. Resource Evaluation and Modelina • The District will continue working cooperatively with SFWMD and SWFWMD on revision of the East Central Florida Transient model by summer 2017 through a memorandum of understanding between the three districts; potentially receiving a 33 percent match from each district for contractual modification to the model that will result in reduced cost and increased efficiency for all involved. MFL — Springs Restoration • Cowpen Lake and DeLeon Springs MFLs were proposed for adoption on December 14, 2016, and made effective on February 1, 2017. These MFLs are currently being met and are expected to be met over the next 20 years, and no prevention strategy was needed. • The District approved the adoption of minimum flows for Silver Glen Springs in Marion County, Alexander Springs in Lake County and Gemini Springs in Volusia County — all three Outstanding Florida Springs — on May 10, 2017, defining a protective limit on the amount of available water beyond which further Page 19 5". A 15 SJRWMD FY 2017-2018 Final Budget groundwater withdrawals would be significantly harmful. The MFLs became effective in late June 2017 to meet the July 1 statutory deadline. o In each of these springs, the recommended MFLs will be achieved throughout the 20 -year planning horizon, and prevention strategies are not required. In April, the Governing Board approved the adoption of MFLs for Silver Springs in Marion County. MFLs for Silver Springs became effective on June 27, 2017. A prevention strategy has been drafted for Silver Springs and is being presented to the Legislature for ratification during the 2017-18 Legislative Session. The board also approved the use of emergency rulemaking for these MFLs to ensure the MFLs were adopted by the statutory deadline of July 1, 2017. Water Quality ($37.2 million) Water Resources • The District completed the southern inlet for Fellsmere Water Management Area in January 2017. This will make the area fully operational and provide 70,000 acre-feet of additional storage for the Upper St. Johns River Basin. This is one of the final components of the Upper St. Johns River Basin Project, cumulatively restoring more than 160,000 acres of the St. Johns River headwater wetlands for flood protection, water supply and wetland restoration. • Upon receiving funding from the Florida Fish and Wildlife Conservation Commission (FWC), the District was able to complete the first phase of reconnection of Emeralda Marsh Area 3 to Lake Griffin. The District is currently completing the phase two reconnection, with a likely completion date of November 2017. • The District has completed 60 percent of the design for the C-10 water management area, which will provide an additional 1,300 acres of land and a projected storage of 6,500 acre-feet. Restoration Efforts • The District and its partners celebrated the completion of the Upper St. Johns River Basin Project, a marsh restoration and flood control project covering more than 166,000 acres in Brevard and Indian River counties. • The District, partnering with the Florida Department of Environmental Protection (DEP), Florida Inland Navigation District (FIND), Brevard County, and the City of Melbourne, celebrated the groundbreaking of the Eau Gallie River muck dredging project in January 2017. Once completed in fall 2018, at a total project cost of $23 million, approximately 632,000 cubic yards of muck will have been removed from the main stem of the 3.9 -mile long Eau Gallie River, a major tributary of the Indian River Lagoon. • The District has spent $1.5 million on water quality improvements since purchasing Silver Springs Forest Conservation Area in 2015. District staff has completed construction on seven gabion weirs, two low level crossings, and three other water control structures in an effort to reduce turbidity and provide erosion control for the Half -Mile Creek flows into Silver River. Resource Evaluation and Modeling Page 20 SJRWMD FY 2017-2018 Final Budget • The District is working with the City of Ocala to conduct Lower Floridan aquifer (LFA) pump tests in an effort to determine if water use can be shifted from the Upper Floridan aquifer (UFA) to the LFA so that flows can increase within Silver Springs. Natural Systems ($43.5 million) • Invasive plant management program has increased from $1.5 million in FY 2015-16 to $2.7 million in FY 2017-18; in part, as a result of the Land Management Trust Funds the District receives. • The District has begun multiple surveys to track the spread of Lygodium presence and density throughout the District. This invasive species, also known as the old world climbing fern, threatens plant life and habitats within the District and the state. As of October 2016, a total of 147,958 acres of District lands have been surveyed. Furthermore, the District completed the first phase of its mapping of Lygodium within the upper St. Johns River and Ocklawaha River basins. • The District's stewardship toward natural systems is divided between lands it has acquired as well as the natural lands and waters within its boundaries. • Most of the natural systems benefits to the lands not owned by the District come from effective permitting, water quality improvement projects, minimum flows and levels, and cost -share projects. • The District is the lead manager of more than 425,000 acres of public land it has purchased, while it manages another 185,000 acres through a variety of partnerships with numerous agencies and local governments. • In the cost -share funding the Governing Board approved in June 2017, two of the approved projects focus on natural systems restoration and are estimated to provide 3 to 5 million gallons per day (mgd) of aquifer recharge. • Also among the 43 projects approved in June are 15 springs restoration projects benefitting Outstanding Florida Springs, including three projects to benefit Silver Springs. • The Silver Springs projects include a Marion County wellfield optimization project that will move water withdrawals further away from Silver Springs. • Another to benefit Silver Springs is an Ocala groundwater recharge wetland project providing 3 to 5 mgd of recharge to the Upper Floridan aquifer and reducing nutrient loads by 59,000 pounds per year of total nitrogen and 30,000 pounds per year of total phosphorus. Flood Protection ($15.6 million) The District has repaired damaged and aging structures necessary to ensure the operational readiness and satisfy U.S. Army Corps of Engineers (USACE) requirements. These structures were constructed by the USACE in the late 1960s, which the District has operated and maintained including: • Moss Bluff Lock and Dam structure, replacing upstream and downstream safety barriers, gates, and sheet pile walls and completed work necessary to ensure the operational readiness and satisfy USACE requirements. Page 21 SJRWMD FY 2017-2018 Final Budget • S-164 Structure, located on the east side of Taylor Creek Reservoir in the northeast corner of Osceola County, replacing two side slide gates, upstream debris barriers, and sheet pile walls. • Replacing existing hydraulic lifting systems at Structure 96D with a drum and cable lift system, decreasing long-term maintenance and increasing operational efficiency. • Completing the final phase of improving the M -Levee System as part of the Upper St. Johns River Basin Flood Protection program, repairing, reshaping, and improving over 3 miles of existing internal levees separating the Blue Cypress Marsh Conservation Area and the St. Johns Water Management Area. • Performing minor water control structure repairs, repairing and replacing culverts in compliance with USACE guidelines. Page 22 SJRWMD FY 2017-2018 Final Budget Table 2. FY 2017-18 cross -charged program, activity, and subactivity budget by AOR PROGRAMS, ACTIVITIES AND SUB-ACTNftIES F' 2017-16 Adopted Budget Water Supply Water duality Flood Protection Natural Systems 1.0 Water Resources Planning and onitoring $ 18,083,368 $ 9,801,185 $ 4,177,258 $ 452,084 $ 3,652,840 1.1 - District Water Management Planning 5,149,403 X X X X 1.1.1 Water Supply Planning 3,346,284 X X 1.1.2 Minimum Flows and Levels 1,703,119 X X 1.1.3 Other Water Resources Planning 100,000 X X 1.2 - Research, Data Collection, Analysis and Monitoring 10,442,082 X X X X 1.3 - Technical Assistance 645,859 X X X X 1.4 - Other Water Resources Planning and Monitoring Activities 515,787 X X X X 1.5- Technology & InformaBon Services 1,330,237 X X X X 2.0 Land Acquisition, Restoration and Public Works $ 92,160,914 $ 38,154,618 $ 25,252,090 $ 5,161,011 $ 23593,194 2.1 -Land Acquisition 1,198,655 X X X X 2.2- Water Source Development 27,891,121 X X 2.2.1 Water Resource Development Projects 27.528,075 X X 2.2.2 Water Supply Development Assistance X 2.2.3 Other Water Source Development Activities 362.146 X X 2.3 - Surface Water Projects 61,489,347 X X X X 2.4 - Other Cooperative Projects X X X X 2.5 - Facilities Construction and Major Rermvetions X X X X 2.6 - Other Acquisition and Restoration Activities 567,753 X X X X 2.7- Technology & Information Service 1,014,036 X X X X 3.0 Operation and Maintenance of Lands and Works $ 23048,716 $ 2,074,384 $ 2,258,774 $ 8,850,707 $ 9,864,850 3.1 - Land Management 5,578,303 X X 3.2 - Works 5,458,367 X X X 3.3 -Facilities 2,974,054 X X X X 3.4 - Inveshe Plant Control 3,775,853 X X 3.5 - Other Operation and Maintenance Activities 1,005,252 X X X X 3.6 - Fleet Services t�1 3,218,767 X X X X 3.7- Technology & Information Services r'1 1,038,120 X X X X 4.0 Regulation $ 15,982,386 $ 3,968,426 $ 5,215,053 $ 771,949 $ 6,026,958 4.1 - Consumptive Use Permitting 3,720,402 X X X X 4.2 - Water Well Construction Permitting and Contractor Licensing 272,499 X X X 4.3 - Environmental Resource and Surface Water Permitting 8,492,950 X X X X 4.4 - Other Regulatory and Enforcement Activities 2,138,027 X X X X 4.5 - Technology & Information Service 1,358,508 X X X X 5.0 Outreach $ 1,268,754 $ 317,189 $ 317,189 $ 317,189 $ 317,189 5.1 - Water Resource Education 102,305 X X X X 5.2 - Public Information 907,646 X X X X 5.3 - Public Relations X X X X 5.4 - Lobbying / Legislative Affairs / Cabinet Affairs 149,913 X X X X 5.5 - Other Outreach Activities X X X X 5.6 - Technology&information Service 108,890 X X X X 6.0 District Management and Administration 6.1 - Administrative and Operations Support 6.1.1 - Executive Direction 6.1.2 - General Counsel / Legal 6.1.3 - Inspector General 6.1.4 - Administrative Support 6.1.5 - Fleet Services 6.1.6 - Procurement / Contract Administration 6.1.7 - Human Resources 6. 1.8 - Communications 6.1.9 - Technology & Information Services 6.2 -Computer/Computer Support 6.3 - Reserves 6.4 - Other- Crax Collector / Property Appraiser Fees TOTAL $ S 9,824,288 7,024,288 688.956 744,066 127,587 2,487,145 765,971 949,786 198,052 1,062,726 2,800,000 1so,368.426 Page 23 SJRWMD FY 2017-2018 Final Budget E. Source of Funds by Program Major Source of Funds Variances The District receives revenues from a variety of sources. Figure 4 presents the FY 2017-18 revenues by major funding source. The largest revenue source is recurring revenues from District -generated sources (56.6 percent), including ad valorem taxes (53.2 percent) and other sources (3.4 percent) such as permits, interest payments, and miscellaneous revenues. The other revenue sources, including local, state, and federal, represent 26 percent of the District's total revenues in FY Federal, 2017-18. The remaining funding $0.4,0.3% (17.4 percent) comes from fund balance, a non-recurring revenue source that is playing an important State, a role in completing major priorities, $39.1, , including restoration and cost - 24.4% share projects. The final revenues total $160.4 Localt Ad Valorem,, - - - - - - $s5.3, million, which is $28.04 million, or Difference in $ (Amended-- Adopted Difference in % (Amended -- Adopted 14.9 percent less than the FY , 1?3% Fund 53.2% 2016-17 total. Table 3 below $ 857,989 Balance, shows a three-year revenue 16,855,280 $27.9, comparison followed by 19,783,051 17.4% explanations of variances by other 922,890 2,062,020 District 123.4% revenue source. Revenues, ------ ___$5.5, 39,118,174 $5.5, -20.5% Federal Revenues 3.4% 565,501 413,889 Figure 4. District revenues by major funding source Table 3. Three-year District revenue comparison by major funding source REVENUES BYSOURCE FY2015-16 Actual -Audited FY 2016-17 (Amended Budget) FY 2017-18 (Adopted Budget Difference in $ (Amended-- Adopted Difference in % (Amended -- Adopted District Revenues $ 90,274,409 $ 90,019,456 $ 90,877,445 $ 857,989 1.0% Fund Balance 16,855,280 47,679,949 27,896,898 19,783,051 -41.5% Local Revenues 2,042,450 922,890 2,062,020 1,139,130 123.4% State Revenues 18,633,171 49,224,335 39,118,174 10,106,161 -20.5% Federal Revenues 4,792,762 565,501 413,889 151,612 -26.8% TOTAL $ 132,598,072 $ 188,412,131 $ 160,368,426 $ 28,043,705 -14.9% Ad Valorem Taxes ($85.35 million) The ad valorem tax revenue is based on the rolled back millage rate of 0.2724. The projected ad valorem revenue for FY 2017-18 is $85.35 million, which represents a 1.5 percent increase compared to the FY 2016-17 amended budget. The increase is Page 24 SJRWMD FY 2017-2018 Final Budget primarily due to tax revenue growth from new construction. It is worth noting that due to the combination of the District's effort in reducing millage rate and lower taxable values in recent years, the ad valorem revenue in FY 2017-18 is 41 percent lower than its peak in FY 2007-08 (see Figure 5). $160 $140 $120 C $100 E $80 �n $60 $40 $20 i FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 Figure 5. District ad valorem revenue since FY 2007-08 Other District Sources ($5.53 million) Other District sources for FY 2017-18 total $5.53 million. This represents a decrease of $420,000 compared to the FY 2016-17 amended budget. Other District sources include forecasted new revenues from land management, permit fees, interest earnings, sale of fixed assets, and other miscellaneous revenues. The decrease is primarily due to a projected decline of $800,000 in investment earnings. Fund Balance ($27.9 million) The use of fund balance has played a major role in funding the District's non- operating budget in recent years, particularly in funding fixed capital outlay and cooperative funding projects. The projected use of fund balance for FY 2017-18 totals $27.9 million. This represents a decrease of $19.78 million compared to the FY 2016-17 amended budget. The variance in the use of fund balance is not indicative of the availability of fund balance. The District is utilizing its fund balance based on the five-year fund balance utilization plan. The District currently projects no committed use of fund balance beyond FY 2021-22. Local Revenues ($2.06 million) The Final Budget includes $2.06 million from local sources. This is an increase of $1.14 million or 123.4 percent from the FY 2016-17 amended budget. The large increase is primarily due to a new $1.5 million contribution from Florida Inland Navigation District (FIND) for the Eau Gallie River Environmental Muck Dredging project under activity 2.3 Surface Water Projects. Page 25 FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 Figure 5. District ad valorem revenue since FY 2007-08 Other District Sources ($5.53 million) Other District sources for FY 2017-18 total $5.53 million. This represents a decrease of $420,000 compared to the FY 2016-17 amended budget. Other District sources include forecasted new revenues from land management, permit fees, interest earnings, sale of fixed assets, and other miscellaneous revenues. The decrease is primarily due to a projected decline of $800,000 in investment earnings. Fund Balance ($27.9 million) The use of fund balance has played a major role in funding the District's non- operating budget in recent years, particularly in funding fixed capital outlay and cooperative funding projects. The projected use of fund balance for FY 2017-18 totals $27.9 million. This represents a decrease of $19.78 million compared to the FY 2016-17 amended budget. The variance in the use of fund balance is not indicative of the availability of fund balance. The District is utilizing its fund balance based on the five-year fund balance utilization plan. The District currently projects no committed use of fund balance beyond FY 2021-22. Local Revenues ($2.06 million) The Final Budget includes $2.06 million from local sources. This is an increase of $1.14 million or 123.4 percent from the FY 2016-17 amended budget. The large increase is primarily due to a new $1.5 million contribution from Florida Inland Navigation District (FIND) for the Eau Gallie River Environmental Muck Dredging project under activity 2.3 Surface Water Projects. Page 25 SJRWMD FY 2017-2018 Final Budget State Revenues ($39.12 million) State funding in the Final Budget totals $39.12 million, which is a $10.11 million, or 20.5 percent decrease, compared to the FY 2016-17 amended budget. State revenues will primarily come from: Florida Department of Transportation The District anticipates using $874,764 from the FDOT to fund the District's FDOT Mitigation Program ($178,764) and Wheeler Grove Stormwater Park ($32,500) under activity 2.3, and FDOT Mitigation Enhancement Projects ($643,500) under activity 3.1. State General Revenues The District anticipates using $5.25 million from State General Revenues to fund the Black Creek WRD project ($5 million) under subactivity 2.2.1 and the Lake Apopka submerged aquatic vegetation (SAV) Restoration project ($250,000) under activity 2.3. Ecosystem Management Trust Fund The District plans to use $10,013 from this funding source for the Ecological Assessments project under activity 2.3. Other State Revenues Total projected funding under this category totals $32.98 million, including: • DEP ($27.68 million) — the majority of DEP funding will be used for cooperative funding projects under activity 2.3, including $10 million for the Springs Cost -Share Program, $5.5 million for the Eau Gallie River Environmental Muck Dredging, $250,000 for Lake Apopka SAV Restoration, $500,000 for Lake Apopka Targeted Lake Restoration Dredging, $750,000 for Apopka Flow -Way —10 Pac Rehab, $125,000 for Johns Lake and other Lake Apopka Tributary Improvements, $150,000 for Lake Apopka Marsh Flow -Way Improvements, $492,290 for City of Longwood Island Lake Septic Tank Abatement, $643,750 for City of Ocala Septic Tank and Well Elimination Project, $41,250 for Marion County CP #77 Silver Springs Shores Unit 7 Stormwater, $225,000 for Silver Springs Forest Conservation Area, $1.17 million for City of Deltona WVWS Project 4A Deltona Storage and Treatment, $3.6 million for Newton Park Dredging Project, and $590,000 for Targeted Water Quality Enhancements. DEP funding will also be used for several Water Resoure Development projects under subactivity 2.2.1, including $759,750 for City of Apopka Water Reclamation Facility Nutrient Removal, $203,000 for City of Deland Reclaimed Water Retrofit Project -Phase 1, $304,689 for City of Deland Reclaimed Water Retrofit Project -Phase 2B, and $2.2 million for Non - Project Specific — Includes Springs and Water Conservation. Finally, DEP funding will be used to fund Seagrass Mapping and WQ Collection Page 26 SJRWMD FY 2017-2018 Final Budget ($110,000) and General Program / Initiative Costs ($70,000) under activity 1.2. Land Acquisition Trust Fund ($2.25 million) — for various land management and restoration projects, including Silver Springs Forest Conservation Area ($270,000) under activity 2.3, Field Activities — Land Management ($635,000) under activity 3.1, and General Program/Initiative Cost ($1.35 million) under activity 3.4. Other state sources ($3.05 million), including Fire Management — Prescribed Burn ($120,000) funded by Florida Department of Agriculture, Invasive DEP/FWC Plant Management ($271,000), Lake Apopka Sump Dredging ($2 million), and Lake Apopka Unconsolidated Floc Removal ($500,000) projects funded by FWC, and miscellaneous Indian River Lagoon license plate projects in Brevard, Indian River Lagoon, and Volusia counties ($160,000). Federal Revenues ($413,889) Funding from federal sources for FY 2017-18 is projected to total $413,889, which is a 26.8 percent reduction from the FY 2016-17 amended budget. The reduction is primarily due to no new grants from Coastal Wetland Rehabilitation and Habitat Enhancement Project ($180,000) that was funded by federal sources through DEP in FY 2016-17. Page 27 03� SJRWMD FY 2017-2018 Final Budget F. Adopted Millage Rate The property tax rate for FY 2017-18 is 0.2724 — 27.24 cents for every $1,000 of assessed property value. The millage rate is approximately 5.6 percent less than the FY 2016-17 millage rate. Under the 0.2724 millage rate, the owner of a $200,000 house with a $50,000 homestead exemption will be assessed $40.86 in property taxes, or a reduction of $2.42 over the FY 2016-17 assessment. Figure 6 provides additional examples of the amount of ad valorem tax due to the District based on different property values. The FY 2017-18 adopted millage rate is the same as the estimated rolled -back rate of 0.2724 and it represents less than half of the estimated majority vote maximum millage rate of 0.6180 in FY 2017-18. It is worth noting that in order to reduce the burden of taxpayers, the District has adopted the rolled - back millage rate since FY 2012-13. Table 4 below shows a three-year comparison of total ad valorem, millage rates, and total taxable values. What a typical District homeowner can expect to pay in 2018 for the water management district portion of their tax bili at 0.2724 mills ^_ Assessed Assessed Assessed value...__.._m.._..._.$50,000 I value ---.—$200,000 I value._......_...._»_$500,000 Homestead exemption —25,000 Taxable value.._-..„___.__. $25,000 Tax at 0.2724....-- $6.81 Homestead exemption —50,000 Taxable val ue..__._.._._._.$150,000 Tax at 0.2724...„..$40.86 Homestead exemption —50,000 Taxable value ._._..._.-._-.-$450,000 Tax at 0.2724.... $122.58 Figure 6. Tax paid to the District by assessed property value Table 4. Three-year ad valorem tax comparison Page 28 �A 3N DISTRICTWIDE Ad valorem Tax Comparison FY 2015-16 (Adopted) FY 2016-17 (Adopted) FY 2017-18 (Adopted) Ad Valorem Taxes $ 82,837,740 $ 84,069,456 $ 85,347,445 Mllage rate 0.3023 0.2885 0.2724 Rolled -back Rate 0.3023 0.2885 0.2724 Percent of Change of Rolled -back Rate 0.0% 0.0% 0.0% Gross Taxable Value for Operating Purposes $ 283,963,669,204 $ 301,970,908,342 $ 324,680,425,753 Net New Taxable Value $ 4,872,131,568 $ 5,303,908,974 $ 5,676,416,169 Adjusted Taxable Value $ 279,091,537,636 $ 296,666,999,368 $ 319,004,009,584 Page 28 �A 3N G. SJRWMD FY 2017-2018 Final Budget Use of Funds by Program $1.3, $9.8, 0.8% 6.1% $16.0, $18.1, 11.3% $23.01 14.3% $92.2, 57.5% QWater Resources Planning and Monitoring VdLand Acquisition, Restoration and Public Works (Operation and Maintenance of Lands and Works FjRegulation WOutreach ADistrict Management and Administration Figure 7. FY 2017-18 expenditures by program Figure 8 (in $ millions) shows the Interagency Expenditures has the highest percentage of the total at 44.6 percent. The large share of this expenditure category reflects the District's commitment to various cost -share projects with local governments. Salaries and Benefits is the second largest budget category, which has seen a reduction from FY 2016-17 since the District has reduced its authorized FTEs by 9.5 as a result of identifying efficiencies and eliminating vacant long-term positions that were either duplicative or not needed. Fixed Capital Outlay accounts for 5.8 percent of the total budget, which is lower than previous years due to no substantial new land acquisitions. Table 5, on the next page, provides a three-year District expenditure by program, activity, and subactivity. The District's expenditures are summarized by six major program categories that follow the EOG standard budget format for the WMDs. Of the total budget of $160.4 million in FY 2017-18, Figure 7 (in $ millions) shows that 57.5 percent of the total District cross charged expenditures are in the Land Acquisition, Restoration and Public Works program. Almost 15 percent are for Operation and Maintenance of Lands and Works. Water Resources Planning and Monitoring will spend a little over 11 percent, while regulatory program will spend 10 percent of the total. Finally, the District Management and Administration program budget accounts for 6.1 percent of the total budget, which is significantly less than the 15-20 percent range the program used to spend. $50.6, $71.5 31.5% 44.6% 1 $14.1',z 8.8% $13.0, $9.3, 8.1% 5.8% $1.9, FASalaries and Benefits 1.2% 4Contracted Services FMOperating Expenses ROperating Capital Outlay (AFixed Capital Outlay RInteragency Expenditures (Cooperative Funding) Figure 8. FY 2017-18 expenditures by expense category Page 29 5, A , 3S SJRWMD FY 2017-2018 Final Budget Table 5. Three-year expenditure comparison by program, activity, and subactivity PROGRAMS, ACTIVITIES AND SUB -ACTIVITIES Fiscal Year 2015- Fiscal Year 2016- Fiscal Year 2017- 16 (Actual- 17 (Current 18 Audited) Amended) ((Adopted) Difference in $ (Amended- Adopted) %of Change (Amended - Adopted) 1.0 Water Resources Planning and Monitoring $ 17,276,381 $ 19,143,008 $ 16,237,344 $ (2,905,664) -15.2% 1.1 - District Water Management Planning 5,783,449 5,559,400 5,149,403 409,997 -7.4% 1. 1. 1 Water Supply Planning 4,406,117 3,171,463 3,346,284 174,821 5.50/6 1.1.2 Minimum Flows and Levels 1,377,332 2262,937 1,703,119 559,818 -24.79/6 1.1.3 Other Water Resources Planning 125,000 100,000 25,000 -20.0% 1.2 - Research, Data Collection, Analysis and Monitoring 10,870,767 12,962,110 10,442,082 2,520,028 -19.4% 1.3 - Technical Assistance 622,165 621,498 645,859 24,361 3.90/6 1.4 - Other Water Resources Planning and Monitoring Activities - - - - 1.5 - Technology and Information Services 2.0 Land Acquisition, Restoration and Public Works $ 66,315,200 $ 111,499,754 $ 90,579,123 $ (20,920,631) -18.8% 2.1 - Land Acquisition 12,678,949 3,041,537 1,198,655 1,842,882 -60.6% 2.2 - Water Source Development 16,457,712 41,540,950 27,891,121 13,649,829 -32.9% 2.2.1 Water Resource Development Projects 16,019,613 41,246,321 27,528,975 13,717,346 -33.3% 2.2.2 Water Supply Development Assistance 278,963 2.2.3 Other Water Source Development Activities 159,136 294,629 362,146 67,517 229% 2.3 - Surface Water Projects 34,688,592 66,667,267 61,489,347 5,177,920 -7.8% 2.4 - Other Cooperative Projects - - - 2.5 - Facilities Construction and Major Renovations - 250,000 250,000 -100.0% 2.6 - Other Acquisition and Restoration Activities 2,489,947 - 2.7 - Technology and Information Services 3.0 Operation and Maintenance of Lands and Works $ 20,025,471 $ 25,569,295 $ 21,563,885 $ (4,005,410) -15.7% 3.1 - Land Management 4,100,075 6,506,796 5,578,303 928,493 -14.3% 3.2 - Works 7,033,117 8,682,528 5,458,367 3,224,161 -37.1% 3.3 - Facilities 3,165,558 3,148,385 2,974,054 174,331 -5.5% 3.4 - Invasive Plant Control 1,734,769 3,787,326 3,775,853 11,473 -0.3% 3.5 - Other Operation and Maintenance Activities 819,294 314,066 558,541 244,475 77.8% 3.6 - Fleet Services 3,172,658 3,130,194 3,218,767 88,573 2.69% 3.7 - Technology and Information Services 4.0 Regulation $ 11,840,656 $ 12,474,960 $ 11,585,706 $ (889,254 -7.1% 4.1 - Consumptive Use Permitting 2,167,090 2,531,019 2,782,805 251,786 9•9% 4.2 - Water Well Construction Permitting and Contractor Licensing 330,143 186,235 229,365 43,130 23.2% 4.3 - Environmental Resource and Surface Water Permitting 7,159,669 6,031,442 6,907,193 875,751 14.5% 4.4 - Other Regulatory and Enforcement Activities 2,183,754 3,726,264 1,666,343 2,059,921 -55.3% 4.5 - Technology and Information Services 5.0 Outreach $ 1,027,234 $ 1,163,257 $ 1,122,057 $ 41,200 -3.5% 5.1 - Water Resource Education 14,727 80,730 102,305 21,575 26.7% 5.2 - Public Information 931,447 936,141 869,839 66,302 -7.1% 5.3 - Public Relations - - - 5.4 - Lobbying / Legislative Affairs / Cabinet Affairs 81,060 146,386 149,913 3,527 2.4% 5.5 - Other Outreach Activities - - - 5.6 - Technology and Information Services SLBTOTAL - Major Programs (excluding Management and Administration) $ 116,484,942 $ 169,850,274 $ 141,088,115 S (28,76Z 159) -16.9% 6.0 District Management and Administration $ 16,113,130 $ 18,561,857 $ 19,280,311 $ 718,454 3.9% 6.1 - Administrative and Operations Support 13,822,889 15,636,857 16,480,311 843,454 5A 6.1.1 - Executive Direction 550,508 742,206 688,956 53,250 -7.2% 6.1.2 - General Counsel / Legal 2,384,164 4,196,447 3,666,412 530,035 -126% 6.1.3 - Inspector General 159,734 225,397 127,567 97,810 -43.4% 6.1.4 - Administrative Support 3,393,154 3,285,703 2,766,211 519,492 -15.8% 6.1.5 - Fleet Services 6.1.6 - Procurement / Contract Administration 710,524 440,032 765,971 325,939 74.1% 6.1.7 - Human Resources 1,146,551 1,521,721 1,450,786 70,935 -4.7% 6.1.8 - Communications 1,026,927 899,561 1,101,870 202,309 22.5% 6.1.9 - Technology and Information Services 4,451,327 4,325,790 5,912,518 1,586,728 36.7% 6.2 - Computer/Computer Support - - 6.3 - Resenes - 6.4 - Other - (Tax Collector / Property Appraiser Fees) 2,290,241 2 925 000 2,800 000 125,000 TOTAL $132,598,072 $188,412,131 $160,368,426 $(28,043,705) 14.9% Page 30 SJRWMD FY 2017-2018 Final Budget Major Use of Funds Variances This narrative describes major variances between the amended budget for FY 2016-17 and the final budget for FY 2017-18 highlighting noticeable variances. For the purpose of this document, if the program variance > ±10 percent, major object variances > ±5 percent will be explained and if the program variance < ±10 percent, major object variances > ±10 percent will be explained. Program 1.0 — Water Resources Planning and Monitoring The program budget has a 15.2 percent decrease ($2.9 million) compared to the FY 2016-17 amended budget. Budget categories with notable variances include: • A 20 percent reduction under Contracted Services due to a reduction in Non - Recurring Contracted Services ($1.01 million). • A 15.9 percent reduction under Operating Expenses is mainly due to reduced budget levels for Travel - District Business ($19,790), Postage and Courier Service ($15,000), Rental of Buildings and Property ($23,975), Field, Facility, and Fleet Support Supplies/Parts under $1,000 ($20,744), Laboratory Supplies ($46,450), and Field, Facility and Fleet Tools under $1,000 ($86,532). • Operating Capital Outlay budget will be reduced by 5.6 percent due to a reduction in Field, Facility, and Fleet Equipment and Tools over $1,000 ($17,100) and Office Furniture and Equipment over $1,000 (18,000). • Fixed Capital Outlay budget will be reduced by almost 75 percent due solely to a reduction in Well Construction ($887,008). • Interagency Expenditures budget will also be reduced by 75 percent due to a reclassification of the $1 million budget for Hydrologic Monitoring under activity 1.2 from Interagency Expenditures to Contracted Services and no cooperative funding projects in the new fiscal year under subactivity 1.1.1. Program 2.0 — Land Acquisition, Restoration and Public Works The program budget has an 18.8 percent decrease ($20.92 million) compared to the FY 2016-17 amended budget. Budget categories with notable variances include: • A 14.6 percent decrease under Contracted Services is largely due to no new budget for Fish Harvesting ($919,991). It should be noted some fish harvesting projects will be budgeted under Non -Recurring Contracted Services in FY 2017- 18, therefore, the net reduction for Fish Harvesting budget is actually less in comparison to FY 2016-17. • Operating Expenses will decrease by 55.6 percent primarily due to no budgeted expenses for Chemical Supplies ($200,000). • Operating Capital Outlay will be reduced by $1.7 million, or 99.4 percent, primarily due to the purchase of pumps for the Nutrient Reduction Pilot Project with Graves Brothers ($600,000) and for the purchase of pumps for the Nutrient Reduction Pilot Project with Fellsmere Joint Venture ($1 million) during FY 2016- 17 and these expenses are non-recurring. • Fixed Capital Outlay budget will be reduced by a little more than $2 million, or 23.5 percent, due to expected completion of several capital projects under activity 2.3 in FY 2016-17 and no new planned major land purchases under activity 2.1. Page 31 531 SJRWMD FY 2017-2018 Final Budget • There will be a $16.14 million decrease in Interagency Expenditures that is largely due to a large amount of carryover encumbrances from prior years into FY 2016-17 for both subactivity 2.2.1 and activity 2.3. Program 3.0 — Operation and Maintenance of Lands and Works The program budget has a 15.7 percent decrease ($4 million) compared to the FY 2016-17 amended budget. Budget categories with noticeable variances include: • Salaries and Benefits will see a 6 percent reduction because several high-level positions became vacant during FY 2016-17 and were filled based on needs and commensurate with experience and qualifications. • Contracted Services will decrease by 14.7 percent primarily due to reductions in Vegetation Management and Planting Services ($520,726), Computer Technology Services ($115,189), Fence Services ($57,910), Security Services ($45,341), and Non -Recurring Contracted Services ($39,191). • Operating Expenses will decrease by 6.4 percent primarily due to reductions in Field, Facility, and Fleet Support Supplies/Parts under $1,000 ($85,092) and Repair and Maintenance of Works ($42,191). • Operating Capital Outlay will decrease by 26.6 percent largely due to a reduction in Field, Facility and Fleet Equipment and Tools over $1,000 budget ($394,073). • A $2.65 million, or 54.2 percent, reduction under Fixed Capital Outlay is primarily due to reduced funding from FDOT ($97,500) and Land Acquisition Trust Fund ($113,495) for various mitigation and restoration projects under activity 3.1 and fewer major rehabilitations projects ($2.5 million) in FY 2017-18 under activity 3.2. • Interagency Expenditures will see a 68 percent reduction due to no new funding for the Lake Jesup Conservation Area Road Project ($132,500) previously funded by FDOT and for Field Activities — Land Management ($86,416) previously funded by both Land Acquisition Trust Fund and District sources. Program 4.0 — Regulation The program budget has a 7.1 percent decrease ($889,254) compared to the FY 2016- 17 amended budget. Budget categories with noticeable variances include: • The reduction in Contracted Services budget ($63,200) is primarily due to the reduction in Data Collection and Analysis Services ($90,000). • Operating Expenses will see a 45 percent reduction primarily due to decreases in Postage and/or Courier Service budget ($20,000), Freight, Moving, and Storage budget ($49,400), and Subscriptions budget ($74,824). Program 5.0 — Outreach The program budget has a 3.5 percent decrease ($41,200) compared to the FY 2016- 17 amended budget primarily due to reductions in Salaries and Benefits ($62,242). Budget categories with noticeable variances include: • A 6 percent decrease under Salaries and Benefits is due to a net reduction of 1 FTE that redirected to another program/activity. • Contracted Services will decrease by 35.4 percent due solely to a reduction in Computer Technology Services ($9,850). Page 32 ,�,A.3b SJRWMD FY 2017-2018 Final Budget • Operating Capital Outlay budget will be reduced by 100 percent due to no new budgeted expenses for Office Furniture/Equipment over $1,000 ($1,692). • Water for Florida's Future Water Conservation Program ($30,000) under Interagency Expenditures. Program 6.0 — District Management and Administration The program budget has a 3.9 percent decrease ($718,454) compared to the FY 2016- 17 amended budget. Budget categories with noticeable variances include: • Salaries and Benefits will see a 15.6 percent reduction because several high- level positions became vacant during FY 2016-17 and were filled based on needs and commensurate with experience and qualifications. • A reduction of $196,937, or 3.9 percent, under Operating Expenses is primarily due to reductions in Property Appraiser/Tax Collector Commissions ($125,000) and Computer Software ($121,988). • Operating Capital Outlay budget will be reduced by $115,123, or 18.8 percent, primarily due to no new budget for Computer Software and Applications over $1,000 ($114,000). Page 33 SJRWMD FY 2017-2018 Final Budget H. Workforce Summary The FY 2017-18 budget includes 564.7 FTEs (authorized positions), which represents a 1.7 percent decrease from the FY 2016-17 level. The District has reduced its authorized FTEs by 9.5 as a result of identifying efficiencies and eliminating vacant long-term positions that were either duplicative or not needed. It is worth noting that this level of personnel is lower than the number of FTEs in FY 1992-93 (588.0 FTEs). Table 6 below shows a five-year comparison of FTEs by EOG program. Table 6. Five-year FTEs comparison by EOG program PROGRAM WORKFORCE CATEGORY 2013-14 2014-15 Fiscal Year 2015-16 2016-17 Amended 2017-18 Adopted Amended to Adopted 2016-17 to 2017-18 Difference %Change All Programs Authorized Positions 588.1 591.1 582.1 574.2 564.7 (9.5) -1.7% Contingent Worker 0.4 0.4 1.4 2.9 2.3 (0.6) -20.7% Intern - - - 2.3 2.7 0.4 17.4/, TOTAL WORKFORCE 588.5 1 591.5 583.5 1 579.4 569.7 (9.7) -1.7% Water Resource Planning and Monitoring Authorized Positions 115.3 114.4 126.5 131.5 127.1 (4.4) -3.3% Contingent Worker - - - - - Intern - - - 1.7 1,4 (0.3) -15.3% TOTAL WORKFORCE 115.3 114.4 126.5 133.2 128.5 (4.7) -3.5% Land Acquisition, Restoration and Public Works Authorized Positions 106.6 109.6 85.9 103.8 96.9 (6.9) -6.6% Contingent Worker - - - - - - Intern - - - 0.4 0.4 TOTAL WORKFORCE 106.6 109.6 85.9 104.2 97.3 (6.9) -6.6% Operations and Maintenance of Lands and Works Authorized Positions 104.4 107.4 124.3 103.8 99.2 (4.6) -4.4% Contingent Worker - - 1.0 2.5 2.3 (0.2) -8.0% Intern - - 0.5 0.4 (0.1) -12,0% TOTAL WORKFORCE 104.4 107.4 125.3 106.8 101.9 (4.9) -4.6% Regulation Authorized Positions 153.1 163.7 141.7 132.0 129.8 (2.2) -1.7% Contingent Worker - - - - - - Intern - - - 0.2 0.4 0.2 95.0% TOTAL WORKFORCE 153.1 163.7 141.7 132.2 j 130.2 (2.0) 0.4% Outreach Authorized Positions 11.7 11.0 11.9 11.4 10.4 (1.0) -8.8% Contingent Worker - - - - - Intern - - - - - TOTAL WORKFORCE 11.7 11.0 11.9 11.4 10.4 (1.0) -8.8% Management and Administration Authorized Positions 97.0 85.0 91.8 91.7 101.5 9.8 10,7% Contingent Worker 0.4 0.4 0.4 0.4 - (0.4) -100.0% Intern - - - - - - TOTAL WORKFORCE 97.4 85.4 92.2 92.1 101.5 9.4 10.2% Page 34 s,A- � 0 SJRWMD FY 2017-2018 Final Budget IV. Revenues, Expenditures, and Personnel by Program A. Program Budget Summary This section provides the FY 2017-18 budget organized by EOG program. The water management districts are responsible for six program areas pursuant to Section 373.536(5)(e)4, F.S., including Water Resources Planning and Monitoring, Land Acquisition, Restoration and Public Works, Operation and Maintenance of Lands and Works, Regulation; Outreach, and District Management and Administration. The following schedules are provided for all programs: • Program by Expenditure Category for fiscal years 2013-14 through 2017-18 (with comparison of Current Amended to Adopted Budget) • Source of Funds for FY 2017-18 • Rate, Operating and Non -Operating • Workforce for FY 2013-14 through 2017-18 (with comparison of Current Amended to Adopted Budget) In addition, for each program, narratives include a Program Title, District Description, Program Priorities, Changes and Trends, Budget Variances, and Major Budget Items. Page 35 SJRWMD FY 2017-2018 Final Budget B. Program 1.0 - Water Resources Planning and Monitoring Program Description This program includes all water management planning, including water supply planning, development of minimum flows and levels, and other water resources planning; research, data collection, analysis, and monitoring; and technical assistance (including local and regional plan and program review). 1.0 Water Resources Planning and Monitoring SOURCE OF FUNDS Fiscal Year 2013-14 Fiscal Year 2014-15 Fiscal Year 2015-16 Fiscal Year 2016-17 Fiscal Year 2017-18 (Actual -Audited) (Actual-lwdited) (Actual -Audited) (Current Amended) (Adopted Budget) DiBerenoe In (amended- Ad) %of Change (Amended - Adopted) Salaries and Benefits $ 9,681,231 $ 10,412,183 $ 10,854,604 S 11,165,071 $ 10,943559 $ 221,512 -2.0% Debt - Certificate of Participation (COPS) 1332 128.4 (4.8) -3.6% Contracted Services 2,706,270 50,000 89,000 180,000 3,025,270 Contracted SerAces 4,484,196 2,482,538 1,580,341 3,780,786 3,025,270 755,516 -20.0% Operating Expenses 1,026,037 1,027,543 1,041,652 1,325,834 1,114,815 211,019 -15.9% Operating Capital Outlay 388,086 712,192 876,627 623,800 588,700 35,100 5.6% Fixed Capital Outlay Reserves -Eme en Response 3,038,385 1,768,767 1,187,008 300,000 887,008 -74.7% .Interagency enditures Coo erative Funding)68,120 1,179,051 1,154,390 1,060,509 265,000 795,509 -75.0% Debt TOTAL $ 7,438,793 1 $ 1,007,525 1 5 8,446,318 Reserves-Eme en Response TOTAL $ 15,647,670 $ 18,851,892 1 $ 17,276,381 $ 19,143,008 $ 16,237,344 1 $ (2,905,664) -152% SOURCE OF FUNDS RATE, OPERATING AND NON-OPERATING Fiscal Year 2017-18 District Rewnues Fund Balance Debt Local Rewnues State Revenues Federal Revenues TOTAL Salaries and Benefits $ 10,709,195 $ $ - S - $ - $ 234,364 $ 10,943,559 Other Personal Services benefits WORKFORCE 114.4 126.5 1332 128.4 (4.8) -3.6% Contracted Services 2,706,270 50,000 89,000 180,000 3,025,270 Operating enses 1,048,190 36,000 30,625 1,114,815 Operating Capital Outtay 579,800 2,658,270 8,900 588,700 Flmd Ca ital OuOa 300,000 1,048,190 66,625 300,000 Intera en enditures Cooperative Fundi 285,000 8,900 265,000 Debt 300,000 300,000 Reserves -Eme en Response 265,000 285,000 Debt TOTAL I $ 15,608,455 1 $ 50,0001$ - Is 125.0001$ 180,000 1 $ 273,889 S 16,237,344 RATE, OPERATING AND NON-OPERATING Fiscal Year 2017-18 WORKFORCE --lVne,c 1-1-1A -A_15 In -1A �n1 G1) nnA 7n1)_1C WORKFORCE CATEGORY Fiscal Year 2014.15 2015-16 Rate Operating Non-operating Contin entWorkerOther Workforce (Salary without (Retuning -all revenues) (Non -retuning -al) revenues) TOTAL VolunteerTOTAL benefits WORKFORCE 114.4 126.5 1332 128.4 (4.8) -3.6% Salaries and Benefits 127.0 $ 7,791,026 $ 3,152,533 $ $ 3,152,533 Other Personal Semites Contracted Services 2,658,270 367,000 3,025,270 Operating Expenses 1,048,190 66,625 1,114,815 O i Ca tai Outlay579,800 8,900 588,700 Fixed Ca ital Outlay 300,000 300,000 Interagency Expenditures (CooperartNe Fund 265,000 285,000 Debt Reserves - Emergency Response TOTAL $ 7,438,793 1 $ 1,007,525 1 5 8,446,318 WORKFORCE --lVne,c 1-1-1A -A_15 In -1A �n1 G1) nnA 7n1)_1C WORKFORCE CATEGORY Fiscal Year 2014.15 2015-16 (amended - Adopted) 2016-17 m 2017-18 2016-17 2017-18 Difference %Chan e aAhorized Positions 114A 126.5 131.5 127.0 4.5 -3.4% Contin entWorkerOther Personal ServicesIntem M115.3 1.7 1.4 0.3 -17.6% VolunteerTOTAL WORKFORCE 114.4 126.5 1332 128.4 (4.8) -3.6% Program Priorities • Write and implement Regional Water Supply Plans • Set MFLs for springs and water bodies within the District • Reduce per capita water use throughout the District • Review and implement a strategy to support dispersed water storage programs Page 36 51 N.141�-- SJRWMD FY 2017-2018 Final Budget Changes and Trends The Division of Water Supply Planning and Assessment was created as a part of the District's reorganization to provide a focused approach to improving the District's water supply planning process. One improvement that has been implemented is reducing the number of planning regions from five to three to improve efficiency in the water supply plan development process. The three regional water supply planning regions are shown on Figure 9 and listed below: • Region 1 — North Florida Regional Water Supply Partnership (NFRWSP) • Region 2 — Central Springs/East Coast • Region 3 — Central Florida Water Initiative (CFWI) Development of MFLs will continue into FY 2017-18, involving additional hydrologic modeling, independent scientific peer review, engineering model peer review, and water resource value assessments. In the area of data collection, the District continues to seek efficiencies while ensuring that necessary data is available to support the scientific work critical to the core mission. The District is continuing to review all data collection efforts to eliminate duplication, ensure data quality, better align data efforts with District priorities, and control costs. Wath Mawgement Datil North 96r a Re iona {Water Sup ly North 1 �r Pan,. s p rFloridar _Cen'tral Springs. �— East/Coast .Cent �I"Florida- Central Florida Water Initiativo �, sornn,ra�t iroriea -1 Watar Maeagtrnt tanhkt — i ., somnrrone, Watailana'<merd District Figure 9. Water Supply Planning Regions Budget Variances As previously explained, the program budget has a 15.2 percent decrease ($2.9 million) compared to the FY 2016-17 amended budget. If the program variance > ±10 percent, major object variances > ±5 percent will be explained and if the program variance < ±10 percent, major object variances > +10 percent will be explained. • A 20 percent reduction under Contracted Services due to a reduction in Non -Recurring Contracted Services ($1.01 million). • A 15.9 percent reduction under Operating Expenses is mainly due to reduced budget levels for Travel — District Business ($19,790), Postage and Courier Service ($15,000), Rental of Buildings and Property ($23,975), Field, Facility and Fleet Support Supplies/Parts under $1,000 ($20,744), Laboratory Supplies ($46,450), and Field, Facility and Fleet Tools under $1,000 ($86,532). • Operating Capital Outlay budget was reduced by 5.6 percent due to a reduction in Field, Facility and Fleet Equipment and Tools over $1,000 ($17,100) and Office Furniture and Equipment over $1,000 (18,000). Page 37 SJRWMD FY 2017-2018 Final Budget • Fixed Capital Outlay budget will be reduced by almost 75 percent due solely to a reduction in Well Construction ($887,008). • Interagency Expenditures budget will also be reduced by 75 percent due to a reclassification of the $1 million budget for Hydrologic Monitoring under activity 1.2 from Interagency Expenditures to Contracted Services and no cooperative funding projects in the new fiscal year under subactivity 1.1.1. Major Budget Items (items >$100,000 or >5 percent of total program budget) • Salaries and Benefits — $10.94 million for 127 FTEs o Water Supply Planning (31.6 FTEs) o Minimum Flows and Levels (11.3 FTEs) o Research, Data Collection, Analysis and Monitoring (77.8 FTEs) o Technical Assistance (6.3 FTEs) • Contracted Services o Consultant Services ($737,910) o Mapping Services and Aerial Photos ($150,630) o Water Well Construction Services ($455,000) o Data Collection and Analysis Services ($1.43 million) • Operating Expenses o Repair and Maintenance of Equipment ($172,500) o Laboratory Supplies ($330,500) o Field, Facility and Fleet Tools under $1,000 ($246,500) • Operating Capital Outlay o Office Furniture/Equipment over $1,000 ($142,000) o Field, Facility and Fleet Equipment and Tools over $1,000 ($446,700) • Fixed Capital Outlay o CFWI Well Construction ($300,000) • Interagency Expenditures (Cooperative Funding) o GIS General Costs ($265,000) Page 38 P ,qq SJRWMD FY 2017-2018 Final Budget C. Program 2.0 — Land Acquisition, Restoration, and Public Works Program Description This program includes the development and construction of all capital projects (except for those contained in Program 3.0), including water resource development projects, water supply development assistance, water control projects, and support and administrative facilities construction; cooperative projects; land acquisition and the restoration of lands and water bodies. 2.0 Land Acauisition. Restoration and Public Works SOURCE OF FUNDS Fiscal Year 2017-18 Fiscal Year 2013-14 Fiscal Year 2014-15 Fiscal Year 2015-16 Fiscal Year 2016-17 Fiscal Year 2017-18 (Actual -Audited) (Actual -Audited) (Actual -Audited) (Current Amended) (Adopted Budget) Difference in$ (Amended— Adopted) %ofChange (Amended— Adopted) Salaries and Benefits $ 10,692,765 $ 9,937,255 $ 9,742,507 $ 10,221,299 S 9,826,523 $ 394,776 -3.9% Debt- Certificate of Partici ation COPS Contracted Services 343,237 Contracted Services 884,237 Contracted Services 5,598,327 1,885,884 5,854,820 3,234,605 2,760,750 473,855 -14.6% Operating Expenses 436,150 273,671 778,386 343,011 152,229 190,782 -55.6% Operating Capital Outlay150005 1,550,000 97798 5000 1675000 10,000 1,665,000 -99.4% Fixed Capital Outlay 8,538825 1310%4 20,916674 8763,993 6,707,500 2,056,493 -23.5% Interagency Expenditures (Cooperative Funding)8,570,919 26,713,076 29,017,813 87,261,846 71,122,121 (16,139,725) -18.5% Debt 6,518,363 12,822,328 - $ 1,560,000 1$ 35923,674 1 $ 140,000 S 90579123 Reserves -Enver en Response TOTAL I $ 40,505,354 1 $ 64,898,446 1 $ 66,315,200 1 $ 111,499,754 1 $ 90,579,123 $ 20920,631 -18.8% SOURCE OF FUNDS Fiscal Year 2017-18 RATE, OPERATING AND NON-OPERATING Fic..i Y- in17-1R District Revenues Fund Balance Debt Local Revenues State Revenues Federal Revenues TOTAL Salaries and Benefits $ 9,647 759 S - $ - $ - $ 178,764 $ - $ 9,826,523 Other Personal Services Contracted Services 343,237 Contracted Services 884,237 1,491,500 385,013 2,760,750 Operating Expenses 152,229 Fixed Capital Outlay Interagency Expenditures Coo eratheFundin Debt 152229 Operating Capital Outlay 10,000 Reserves - Emergency Response TOTAL 10,000 Fixed Capital Outlay 1,550,000 3,340,000 1,677,500 140,000 6,707,500 Interagency Expenditures (Cooperative Funding 13,801,028 22,078,696 1,560,000 33682,397 71,122,121 Debt Reserves -Eme en Res onse TOTALI 26,045,253 1 S 26,910,196 1 $ - $ 1,560,000 1$ 35923,674 1 $ 140,000 S 90579123 RATE, OPERATING AND NON-OPERATING Fic..i Y- in17-1R WORKFORCE Fiscal Years 2013-14,2014-15,2015-16,2016-17, and 2017.18 Fiscal Year (Aanended — Adopted) WORKFORCE CATEGORY 2016-17 to 2017-18 2013-14 2014-15 2015-16 2016-17 2017-18 Difference %Change nhorisd Positions 106.6 109.6 85.9 103.8 96.9 6.9 6.6 mfin ent Worker her Personal Services ern 0.4 0.4 0.0 ilunteer TOTAL WORKFORCE 106.6 109.6 85.9 104.2 97.3 6.9 6.6 Program Priorities • Continue Springs Protection Initiative • Springshed enhancement and management • Provide monitoring within springs • Rehabilitate the Indian River Lagoon Page 39 5, k'4J Rate Workforce (Salary without benefits Operating (Retuning -all revenues) Nor operating (Non-recurring - a9 revenues) TOTAL Salaries and Benefits 96.9 S 7,098,901 $ 2,727,622 S $ 2,727,622 Other Personal Services - Contracted Services 343,237 2,417,513 2,760,750 Operating Expenses 152,229 10,000 6,707,500 71,122,121 152,229 10,000 6,707,500 71,122,121 Operating Capital Outl Fixed Capital Outlay Interagency Expenditures Coo eratheFundin Debt Reserves - Emergency Response TOTAL $ 3,233,088 $ 80,247,134 S 83,480,222 WORKFORCE Fiscal Years 2013-14,2014-15,2015-16,2016-17, and 2017.18 Fiscal Year (Aanended — Adopted) WORKFORCE CATEGORY 2016-17 to 2017-18 2013-14 2014-15 2015-16 2016-17 2017-18 Difference %Change nhorisd Positions 106.6 109.6 85.9 103.8 96.9 6.9 6.6 mfin ent Worker her Personal Services ern 0.4 0.4 0.0 ilunteer TOTAL WORKFORCE 106.6 109.6 85.9 104.2 97.3 6.9 6.6 Program Priorities • Continue Springs Protection Initiative • Springshed enhancement and management • Provide monitoring within springs • Rehabilitate the Indian River Lagoon Page 39 5, k'4J SJRWMD FY 2017-2018 Final Budget • Enhance the Northern Coastal Basins • Rehabilitate the St. Johns River • Rehabilitate Lake Apopka • Rehabilitate the Ocklawaha River Basin • Provide monitoring and diagnostic assessments Changes and Trends Cooperative funding expansions The District's cooperative funding programs for FY 2017-18 will increase funding for local government water supply development, water resource development, flood management, natural system protection, MFLs prevention and recovery strategies, agriculture sustainability and dispersed water storage. In addition, springs protection cooperative projects and projects for REDI communities and innovative technologies are included in the FY 2017-18 budget. Lands assessment Emphasis will continue to be placed on implementing the Lands Assessment Implementation Plan (LAIP) that the District's Governing Board approved in December 2012. This will entail development of an implementation plan recognizing three different kinds of transactions: transfers to other governments, sales to the public, and sales to the public with the retention of certain rights (encumbered sales). Land acquisition will be secondary to implementation of the LAIP, with the exception of those lands needed for District water supply or water quality projects, or those associated with Florida Department of Transportation mitigation. Key projects that are underway include: • Tri -County Agricultural Area (TCAA) Water Management Partnership — The partnership assists farmers and growers in Flagler, Putnam and St. Johns counties in the Lower St. Johns River Basin in the implementation of projects that contribute to improving the health of the St. Johns River and conserving groundwater resources. • Eau Gallie River dredging — Approximately 625,000 cubic yards of muck will be removed from the Eau Gallie River main stem and Elbow Creek. Increased funding is allowing evaluation of additional areas for sediment removal to benefit the IRL. • Blue Springs MFL prevention and recovery strategies — The Blue Springs MFL was adopted in 2006. Prevention and recovery strategies are critical to balancing the environmental and public water supply needs in the region. • Lake Apopka restoration — Legacy Florida Act funds will be used to complete projects that accelerate water quality and habitat restoration efforts on Lake Apopka. These projects will capitalize on the Lake's improving water quality to advance the recovery of native submerged aquatic vegetation in the lake, fisheries, and overall ecosystem health and diversity. • The Black Creek Water Resource Development (WRD) Project — This project is one of several projects identified in the North Florida Regional Water Supply Plan (NFRWSP) and focuses on providing recharge to the Floridan aquifer. The Black Creek WRD is located in southwest Clay County between SR 16 at Penney Farms and off SR 21 near Camp Blanding. The Black Creek WRD project will capture flow up to 10 mgd from Black Creek above a predetermined low flow threshold: The water will then be routed through a transmission system toward the Keystone Heights area and discharged to an area where it will be ultimately dispersed for recharge to the Upper Page 40 -o'14 b SJRWMD FY 2017-2018 Final Budget Floridan aquifer. It is anticipated that this project will alleviate environmental constraints and provide a source of recharge for the Minimum Flows and Minimum Levels (MFLs) in the Keystone Heights region and the Lower Santa Fe Basin. Budget Variances The program budget has an 18.8 percent decrease ($20.92 million) compared to the FY 2016-17 amended budget. If the program variance > ±10 percent, major object variances > ±5 percent will be explained and if the program variance < ±10 percent, major object variances > ±10 percent will be explained. • A 14.6 percent decrease under Contracted Services is largely due to no new budget for Fish Harvesting ($919,991). It should be noted some fish harvesting projects will be budgeted under Non -Recurring Contracted Services in FY 2017-18, therefore, the net reduction for Fish Harvesting budget is actually less in comparison to FY 2016- 17. • Operating expenses will decrease by 55.6 percent primarily due to no budgeted expenses for Chemical Supplies ($200,000). • Operating Capital Outlay will be reduced by $1.7 million, or 99.4 percent, primarily due to the purchase of pumps for the Nutrient Reduction Pilot Project with Graves Brothers ($600,000) and for the purchase of pumps for the Nutrient Reduction Pilot Project with Fellsmere Joint Venture ($1 million) during FY 2016-17 and these expenses are non- recurring. • Fixed Capital Outlay budget will be reduced by a little over $2 million, or 23.5 percent, due to expected completion of several capital projects under activity 2.3 in FY 2016- 17 and no new planned major land purchases under activity 2.1. • There will be a $16.14 million decrease in Interagency Expenditures that is largely due to a large amount of carryover encumbrances from prior years into FY 2016-17 for both subactivity 2.2.1 and activity 2.3. Major Budget Items (items >$100,000 or >5 percent of total program budget) Major budget items by major budget category for this program include the following: • Salaries and Benefits ($9.83 million) for 96.9 FTEs o 2.1 Land Acquisition (6.05 FTEs) o 2.2.1 Water Resource Development Projects (6.45 FTEs) o 2.2.3 Other Water Source Development Activities (1.15 FTEs) o 2.3 Surface Water Projects (83.2 FTEs) • Contracted Services o Mapping Services and Aerial Photos ($101,000) o Data Collection and Analysis Services ($254,250) o Scientific Research and Analysis ($250,000) o Non -Recurring Contracted Services ($2.03 million) • Fixed Capital Outlay o Apopka Flow -Way —10 Pack Rehab ($750,000) o C-10 Water Management Area Project ($200,000) o Fellsmere Water Management Area ($1.8 million) o High Level Preliminary Designs ($250,000) under activity 2.3 o Lake Apopka Marsh Flow -Way Improvements ($150,000) o Lake Apopka SAV Restoration ($250,000) Page 41 51h -T1 SJRWMD FY 2017-2018 Final Budget o Land Purchases and Support Service ($594,500) o Mary A Flow Restoration ($250,000) o Silver Springs Forest Conservation Area ($770,000) o Sunnyhill Berm Improvements ($150,000) o Turkey Creek Restoration Project ($140,000) Interagency Expenditures o Ag Cost -Share Projects ($1.5 million) o Black Creek WRD ($5 million) o Bunnell Reclaimed Water Main Extension ($391,875) o City of Apopka Water Reclamation Facility Nutrient Removal ($1.52 million) o City of Clermont West Lake Wetlands ($516,048) o City of Daytona Beach 2.5 million gallons (mg) Reuse Tank ($494,216) o City of DeLand Reclaimed Water Retrofit Project, Phase 1 ($406,000) o City of DeLand Reclaimed Water Retrofit Project, Phase 2B ($609,377) o City of Deltona WVWS Project 4A Deltona Storage and Treatment ($2.33 million) o City of Eustis Eastern WWTP Upgrade ($381,148) o City of Fernandina Beach Swale Program ($403,327) o City of Longwood Island Lake Septic Tank Abatement ($984,580) o City of Longwood North CR 427 and Lake Ruth Septic Tank Remediation ($132,132) o City of Longwood South Septic Tank Abatement Phase 2 ($421,281) o City of New Smyrna Beach Islesboro Stormwater Improvements ($1.22 million) o City of Ocala Septic Tank and Well Elimination Project ($1.29 million) o Crane Creek M-1 Canal Flow Restoration ($700,000) o Crescent City: Crescent Lake Outfall Improvements ($500,000) o Daytona Beach Port Water Supplementation Program Demonstration Testing Facility ($829,254) o Dispersed Water Storage Project with Fellsmere ($4.1 million) and Dispersed Water Storage Project - Graves Bros. ($203,000) o Eau Gallie River Environmental Muck Dredging ($7 million) o Fellsmere N Regional Lake Water Quality Improvement Project ($100,000) o Flagler County Malacompra Basin Water Quality/Flood Phase 1 ($383,949) o Gainesville Suburban Heights Beville Creek Restoration ($100,000) o IRL Council NEP Cost -Share Projects ($500,000) under activity 2.3 o Abandoned Artesian Well Plugging ($160,000) under subactivity 2.2.3 o Hastings Water Main Replacements ($322,245) o Hawthorne Downtown Water Main Replacement Project ($500,000) o Indian River County North Sebastian Septic to Sewer ($399,241) o Indian River County Osprey Acres Stormwater Park ($900,250) o JEA RG Skinner Parkway RW Transmission ($283,159) o JEA Water Purification Treatment Evaluation and Pilot Testing ($750,000) o Lake Apopka Newton Park Dredging Project ($3.6 million) o Lake Apopka Sump Dredging ($2 million) o Lake Apopka Targeted Lake Restoration Dredging ($500,000) o Lake Apopka Unconsolidated Floc Removal ($500,000) o MacClenny Systemwide Water Valve Replacements ($290,000) o Merritt Island Redev Agency Septic Phase Out ($635,761) Page 42 5A46 SJRWMD FY 2017-2018 Final Budget o Nassau County Thomas Creek Restoration Phase 8 ($150,000) o Non -Project Specific — Includes Springs and Water Conservation ($500,000) under activity 2.3 o Palatka Historic District Potable Water Project ($400,000) o Rehabilitation and Adaptive Management of Estuarine Habitats ($200,000) o Springs Cost -Share Program ($13 million) o St. Johns County Bannon Lakes RCW Pump Station ($516,780) o St. Johns County Crop Alt Program ($331,417) o Targeted Water Quality Enhancements ($590,000) o Taylor Creek Reservoir Improvements ($1.3 million) o TCAA Water Management Partnership Infield BMPs ($1.5 million) o Town of Glen St. Mary Northside Gravity Sewer Extensions ($450,000) o Umatilla Wastewater Collection Sys Rehab Phase II ($200,000) o Volusia County RCW Extension 1-4/SR 472 Activity Center ($169,785) Page 43 SJRWMD FY 2017-2018 Final Budget D. Program 3.0 - Operation and Maintenance of Lands and Works Program Description This program includes all operation and maintenance of facilities, flood control and water supply structures, lands and other works authorized by Chapter 373, Florida Statutes. 3.0 Operation and Maintenance of Lands and Works SOURCE OF FUNDS Fiscal Year 2017-18 Fiscal Year 2013-14 Fiscal Year 2014-15 Fiscal Year 2015.16 Fiscal Year 2016.17 Fiscal Year 2017-18 (Actual -Audited) (Actual-Audhed) (Actual -Audited) (Current Amended) (Adopted Budget) Difference in$ (Amended- Adopted) %of Change (Amended - Adopted) Salaries and Benefits S 6,742,566 $ 8,010.318 S 7,145,794 $ 7,792,601 S 7,327,830 $ (464,771) -6.0% Debt- Certificate of Particiation COPS -8.0% Other Personal Services Contracted Services 2,419,000 567,250 1,503,500 4489750 Contracted Services 3,450,893 4,045,478 3,378,185 5,260,651 4,489,750 70,901 -14.7% Operating E enses 6,455,152 6,264,276 4,943,276 6,194,599 6,589,305 394,706 6.4% Operating Capital Outlay 979,392 619,682 875,375 1,104,073 810,000 94,073 -26.6% Fixed Capital Outlay 1,379841 1,266,183 3,618,866 4,895,459 2244000 ,651,459 -542% Interagency Expenditures (Cooperative Funding) 41,661 20,000 63,975 321,912 103,000 (218,912) -68.0% Debt Reserves -Eme en Response TOTAL S 19,049,505 S 20,225,937 S 20,025,471 S 25,569,295 $ 21,563,885 S (4,005,410) -15.7% SOURCE OF FUNDS Fiscal Year 2017-18 RATE, OPERATING AND NON-OPERATING Fiscal Year2017-18 District Revenues Fund Balance Debt Local Revenues State Revenues Federal Revenues TOTAL Salaries and Benefits $ 7,327,830 $ - $ - $ - $ - S - $ 7,327,830 Other Personal Services 2.3 190,000 02 -8.0% Other Personal Services Contracted Services 2,419,000 567,250 1,503,500 4489750 OperatingOperebrig E enses 5,278,305 5,278,305 1,311000 6589.305 OperatingOperafing Capital Outlay 810,000 810,000 - 610,000 Fixed Capital Outlay 1,995,000 114 000 135,000 2,244,000 Inters en E enditures (Cooperative Funding) 38000 65,000 103,000 FDebt Debt Reserves - Emergency Response -Eme en Res panse TOTAL S 11,284,415 1 S 5,167,750 $ TOTALI S 17,830,135 1 S 719,250 1 S - $ $ 3,014,500 $ - S 21 563 885 RATE, OPERATING AND NON-OPERATING Fiscal Year2017-18 WORKFORCE Fiscal Years 2013-14.2014-15,2015-16,2016-17, and 2017-18 WORKFORCE CATEGORY Fiscal Year 2013-14 1 2014-15 2015.16 Rate Workforce (Salary without benefits Operating (Recurring - all revenues) Non-operating (Nory mcuning - all revenues) TOTAL Salaries and Benefits 99.1 $ 4,921,720 S 21406,110 $ $ 2,406,110 Other Personal Serices 2.3 190,000 02 -8.0% Other Personal Services Contracted Services 2,790,ODO 1,509,750 4,299,750 Operating Expenses 0.4 5,278,305 1,311,000 6,589,305 Operating Capital Outlay 810,000 - 810,000 Fixed Capital Outlay 101.8 5.0 2,244,000 2,244,000 Interagency Expenditures (Cooperative Funding) 103,000 103,000 Debt Reserves - Emergency Response TOTAL S 11,284,415 1 S 5,167,750 $ 16,452,165 WORKFORCE Fiscal Years 2013-14.2014-15,2015-16,2016-17, and 2017-18 WORKFORCE CATEGORY Fiscal Year 2013-14 1 2014-15 2015.16 2016.17 2017-18 (Amen01617 to 2017-18 Adopted) Difference %Chan e Authorisd Positions 104.4 107.4 124.3 103.8 99.1 4.7 -4.5% Contin enl Worker 1.0 2.5 2.3 02 -8.0% Other Personal Services Intern 0.5 0.4 0.1 -20.0% Volunteer TOTAL WORKFORCE 104.4 107A 125.3 106.8 101.8 5.0 4.7% Program Priorities • Develop GIS technology and spatially linked abilities • Survey, identify, and. prescribe treatment for invasive plant infestation • Lake Apopka habitat and access improvements • Conduct wetland community mapping • Conduct land management activities • Provide additional access to District lands Page 44 SJRWMD FY 2017-2018 Final Budget Operate and maintain the flood control project in compliance within internal O&M and USACE guidelines Maintain and support flood control water level data sites Changes and Trends This program represents a continued level of service consistent with FY 2016-17. Budget Variances The program budget has a 15.7 percent decrease ($4 million) compared to the FY 2016-17 amended budget. If the program variance > +10 percent, major object variances > ±5 percent will be explained and if the program variance < ±10 percent, major object variances > ±10 percent will be explained. • Salaries and Benefits will see a 6 percent reduction because several high-level positions became vacant during FY 2016-17 and were filled based on needs and commensurate with experience and qualifications. • Contracted Services will decrease by 14.7 percent primarily due to reductions in Vegetation Management and Planting Services ($520,726), Computer Technology Services ($115,189), Fence Services ($57,910), Security Services ($45,341), and Non -Recurring Contracted Services ($39,191). • Operating Expenses will decrease by 6.4 percent primarily due to reductions in Field, Facility and Fleet Support Supplies/Parts under $1,000 ($85,092) and Repair and Maintenance of Works ($42,191). • Operating Capital Outlay will decrease by 26.6 percent largely due to a reduction in Field, Facility and Fleet Equipment and Tools over $1,000 budget ($394,073). • A $2.65 million, or 54.2 percent, reduction under Fixed Capital Outlay is primarily due to reduced funding from FDOT ($97,500) and Land Acquisition Trust Fund ($113,495) for various mitigation and restoration projects under activity 3.1 and fewer major rehabilitations projects ($2.5 million) in FY 2017-18 under activity 3.2. • Interagency Expenditures will see a 68 percent reduction due to no new funding for the Lake Jesup Conservation Area Road Project ($132,500) previously funded by FDOT and for Field Activities — Land Management ($86,416) previously funded by both Land Acquisition Trust Fund and District sources. Major Budget Items (items >$100,000 or >5 percent of total program budget) Major budget items for this activity include the following: • Salaries and Benefits – $7.33 million for 99.1 FTEs o 3.1 Land Management (30.9 FTEs) o 3.2 Works (29 FTEs) o 3.3 Facilities (7.1 FTEs) o 3.4 Invasive Plant Control (10.8 FTEs) o 3.5 Other Operations and Maintenance Activities (6.7 FTEs) o 3.6 Fleet Services (14.6 FTEs) • Contracted Services o Temporary Labor Services ($190,000) o Vegetation Management and Planting Services ($2.86 million) o Security Services ($375,000) o Janitorial Services ($190,000) Page 45 5'A'51 SJRWMD FY 2017-2018 Final Budget o Mechanical Services ($182,000) o Locktending Services ($223,000) o Non -Recurring Contracted Services ($126,250) • Operating Expenses o Utilities ($693,000) o Rental of Buildings and Property ($627,000) o Rental of Charter Aircraft and Pilot ($125,000) o Insurance and Bonds ($260,000) o Repair and Maintenance of Buildings and Property ($666,500) o Repair and Maintenance of Equipment ($425,000) o Field, Facilities and Fleet Support Supplies and Parts under $1,000 ($714,000) o Chemical Supplies ($2.05 million) o Motor Fuel and Lubricants ($600,000) • Operating Capital Outlay o Motor Vehicles ($350,000) o Field, Facilities and Fleet Equipment and Tools over $1,000 ($460,000) • Fixed Capital Outlay o Pole Barn Installation at Headquarters and Sunnyhill Field Station ($100,000) o Field Activities — Land Management, Fencing ($114,000), Public Use Structures ($100,000), and FDOT Mitigation Enhancement Projects – Lake Jesup Conservation Area ($35,000) o Planned major rehabilitation projects including General Program / Initiative Costs ($785,000), Gopher Tortoise Relocation L-73 ($160,000), Levee Repairs ($425,000), and S-255 Culvert Rehabilitation ($525,000) • Cooperative Funding o FDOT Mitigation Enhancement Projects — Coastal Oaks Preserve ($65,000) and General Program / Initiative Costs ($38,000) Page 46 SJRWMD FY 2017-2018 Final Budget E. Program 4.0 — Regulation Program Description This program includes water use permitting, water well construction permitting, water well contractor licensing, environmental resource and surface water management permitting, permit administration and enforcement, and any delegated regulatory program. A n Rantdarinn SOURCE OF FUNDS Fiscal Year 2013.14 Fiscal Year 2014.15 Fiscal Year 2015.16 Fiscal Year 2016-17 Fiscal Year 2017-18 Actual -Audited) (Actual -Audited) (Actual -Audited) (CumentPmended) (Adopted Budget) Difference in (Amended— Afo ted %of Change (Anended— Ado ted Salaries and Benefits $ 12,501,008 $ 12,965,674 $ 10,977,799 $ 11,987,482 $ 11,310,677 S (676,805) -5.6% Other Personal SeMces 182,529 182,529 Operating Capital Outlay 1298 080 786 S 3,229,891 S Fixed Capital Outlay Other Personal Services Contracted Services 483.403 438,018 465,262 155,700 92,500 (63,200) 40.6;.4- 40.6%Operating OperatingExpenses 526,662 592,353 392,809 331,778 182,529 (149,249) -45.0% Operating Capital Outlay 4,786 Debt Fixed Cepital Outlay 25,000 Reserves - Emergency Response TOTAL Interagency ExpendiWres (Cooperative Funding) 3,460,920 $ 44,000 $ 3,504,920 Debt Reserves - Emergency Response -11 TOTAL 5 13,511,073 $ 14,021,045 $ 11,840,656 $ 12,474,960 $ 11,585,706 1 $ (889,254) -7.1% SOURCE OF FUNDS RATE, OPERATING AND NON-OPERATING District Revenues Fund Balance Debt Local Revenues State Revenues Federal Revenues TOTAL Salaries and Benefits $ 11,310,677 $ - S - $ - $ E - $ 11,310,677 Other Personal SeMces . Worktomewithout Contracted SeMces 92,500 82,500 Operating Expenses 182,529 182,529 Operating Capital Outlay 1298 080 786 S 3,229,891 S Fixed Capital Outlay Other Personal Services Volunteer Interagency Expenditures (Cooperative Funding) Contracted Services Debt 48,500 44,000 82,500 Reserves - Emergency Response j(.a.l.re 182,529 TOTAL $ 11,585,706 S -I $ -is - S - $ - E 11,585,706 RATE, OPERATING AND NON-OPERATING WORKFORCE WORKFORCE CATEGORY Fiscal Year 2017-18 2017.18 (Amended — Adopted) 2016-17 to 2017-18 Difference %Chan e Authoriad Positions Operating Non-aperating . Worktomewithout (Recurting -all revenues) (Nan -retuning -all revenues) TOTAL fitsSalaries and Benefits 1298 080 786 S 3,229,891 S $ 3,229,891 Other Personal Services Volunteer Contracted Services TOTALWORKFORCE 48,500 44,000 82,500 Operating Expenses j(.a.l.re 182,529 182,529 O ratio Ce ital Oullay Fixed G Fa Outl InteragencyEx enditures Coo rative Funding) Debt Reserves - Emergency Response TOTAL S 3,460,920 $ 44,000 $ 3,504,920 WORKFORCE WORKFORCE CATEGORY Fiscal Year 2013-14 2014-15 2015.16 2016.17 2017.18 (Amended — Adopted) 2016-17 to 2017-18 Difference %Chan e Authoriad Positions 153.1 163.7 141.7 132.0 129.8 (2.2) -1.7% Contingent Worker Other Personal SeMces Intern 0.2 0.4 0.2 100.0% Volunteer TOTALWORKFORCE 153.1 163.7 141.7 132.2 130.2 (2.0) Program Priorities • Permit application review • Statewide permitting rules • Compliance monitoring • Peer review groups to enhance feedback from regulated community • e -Permitting • Agriculture Assistance Team Page 47 SJRWMD FY 2017-2018 Final Budget Changes and Trends The District continues its ongoing effort to streamline the regulatory programs to make them more efficient and effective. As a result, the following improvements and efficiencies have occurred: • Increased proactive communication with applicants, targeted at reducing paperwork and requests for additional information • Increased use of electronic permitting to save applicants money and to reduce District staff processing time (electronic permitting exceeds 90 percent) • Continued to promote the use of pre -application meetings for potential applicants so staff can answer questions and provide technical support and materials prior to application submittal (approximately 50 percent of applications submitted have a pre - application meeting) • Enhanced outreach to consultants, applicants, and the public with additional and simplified web resources, training sessions, and workshops • Increased cross -training and rotation of duties for staff to enhance their understanding of all aspects of the permitting process, ensure consistency, and better prepare them to make decisions • Implemented the use of mobile technology to efficiently capture field notes and photographs while performing site inspections, reducing the overall time spent by staff on those activities Budget Variances The program budget has a 7.1 percent decrease ($889,254) compared to the FY 2016-17 amended budget. If the program variance > ±10 percent, major object variances > ±5 percent will be explained and if the program variance < ±10 percent, major object variances > ±10 percent will be explained. • The reduction in Contracted Services budget ($63,200) is primarily due to the reduction in Data Collection and Analysis Services ($90,000). • Operating Expenses will see a 45 percent reduction primarily due to decreases in Postage and/or Courier Service budget ($20,000), Freight, Moving, and Storage budget ($49,400), and Subscriptions budget ($74,824). Major Budget Items (items >$100,000 or >5 percent of total program budget) Major budget items for this activity include the following: • Salaries and Benefits — $11.31 million for 129.8 FTEs o 4.1 Consumptive Use Permitting (28.85 FTEs) o 4.2 Water Well Construction Permitting and Contractor Licensing (2.6 FTEs) o 4.3 Environmental Resource and Surface Water Permitting (75.3 FTEs) o 4.4 Other Regulatory and Enforcement Activities (23 FTEs) Page 48 pA SJRWMD FY 2017-2018 Final Budget F. Program 5.0 - Outreach Program Description This program includes all environmental education activities, such as water conservation campaigns and water resources education; public information activities; all lobbying activities relating to local, regional, state, and federal governmental affairs; and all public relations activities, including related public service announcements and advertising in the media. 5.0 Outreach SOURCE OF FUNDS Fiscal Year 2017-18 Fiscal Year 2013-14 Fiscal Year 2014-15 Fiscal Year 2015-16 Fiscal Year 2016-17 Fiscal Year 2017.18 (Actual -Audited) (Actual -Audited) (Adual-Audited) (Current Amended) (Adopted Budget) Difference In$ (Amended- !do ted) %of Change (Amended - Adopted) Salaries and Benefits $ 862,630 $ 1,007,316 $ 934,576 $ 1,044213 $ 981,971 $ 62242 -6.0% Other Personal SenAcas 92,086 92,086 Operating Capital Outlay Fixed Ca 'tai OuBa Fixed Capital Outlay Int enc Ex ditures rathe Fundi Contracted Services 72,447 43,478 49,755 27,850 18,000 9,850 -35.4% Operating E.Venses 26,964 42,089 42,903 89,502 92,086 2,584 2.9% Opereti Ce Ital Outlay 11819 1,692 1,692 -100.0% Fixed Cepltel OWIa InteragencyElyenditures Cooperative Fundi 30,000 Debt Reserves - Emergen Response TOTAL $ 963,860 $ 1,092,883 1 $ 1,027234 1 $ 1,163257 $ 1,122,057 $ 41200 -3S% SOURCE OF FUNDS Fiscal Year 2017-18 RATE, OPERATING AND NON-OPERATING Fiscal Year 2017-18 District Revenues Fund Balance Debt Local Revenues State Revenues Federal Revenues TOTAL Salaries and Benefits $ 981,971 $ - $ - $ - $ - $ $ 981,971 Other Personal Services Intern Contracted SerAces 18,000 18,000 Operating E)penses 92,086 92,086 Operating Capital Outlay Fixed Ca 'tai OuBa Fixed Capital Outlay Int enc Ex ditures rathe Fundi 30,000 30,000 Interagency Expenditures Cooperative Funding) 30,000 30,000 Debt TOTAL $ 368,9521S 30,000 $ 398,952 Reserves -Eme en Response TOTAL $ 1,122,057 1 $ - Is -I $ -I $ -is -is 1,122,057 RATE, OPERATING AND NON-OPERATING Fiscal Year 2017-18 WORKFORCE Fiscal Years 2013.14.2014.15.2015.16.2016.17. and 2017.18 WORKFORCE CATEGORY 2013-14 Rate Workforce (Salary vvithout benefits Operating ng (Recurring - all revenues) (Norwecum�ng - allepi revenues) TOTAL Salaries and Benefits 10.4 $ 723,105 S 258,866 $ $ 258,866 Other Personal Services Intern Contracted Services Volunteer 18,000 18,000 Operating Expenses ! 92,086 92,086 O Ca taloutla Fixed Ca 'tai OuBa Int enc Ex ditures rathe Fundi 30,000 30,000 Debt Reserves - Emergency Response TOTAL $ 368,9521S 30,000 $ 398,952 WORKFORCE Fiscal Years 2013.14.2014.15.2015.16.2016.17. and 2017.18 WORKFORCE CATEGORY 2013-14 Fiscal Year (Amended 016-17 to 2017-18 Adopted) 2014-15 2015-16 2016-17 2017-18 Difference %Che e Authorimd Positions 11.7 11.0 11.9 11A 10.4 (1-0)-8.8% Co riling ant Worker Other Personal Services Intern Volunteer TOTAL WORKFORCE 11.7 11.0 11.9 11A 10.4 (1.0) Program Priorities • Timely, accurate and consistent information to the public, stakeholder groups and news media • Stakeholder involvement • Public input opportunities • Proactive communication with the public and stakeholders Page 49 SJRWMD FY 2017-2018 Final Budget Changes and Trends The District continues to maintain a proactive outreach program. New technology and electronic media, such as social media, e -newsletters and websites have helped streamline delivery of information and expand the reach of the educational programs. Beginning in FY 2016-17, funds for the Outreach Program have been divided among water resource education, public information and lobbying. While these activities have been implemented each year, budgeting for the individual activities is intended to heighten transparency and clarity. Increased emphasis is being placed on sharing project information with the media and public, expanding programs for students and teachers, enhancing communications with legislators and more active participation in the legislative process. Focus also will be given to heightening social media presence, ensuring information is readily available and easily accessible on the District's website, and developing and implementing strategic communications plans for District priorities. Budget Variances The program budget has a 3.5 percent decrease ($41,200) compared to the FY 2016-17 amended budget primarily due to a 6 percent reduction in Salaries and Benefits ($62,242) that is partially offset by a $30,000 increase under Interagency Expenditures. If the program variance > ±10 percent, major object variances > ±5 percent will be explained and if the program variance < ±10 percent, major object variances > ±10 percent will be explained. • A 6 percent decrease under Salaries and Benefits is due to a net reduction of 1 FTE that redirected to another program/activity. • Contracted Services will decrease by 35.4 percent due solely to a reduction in Computer Technology Services ($9,850). • Operating Capital Outlay budget will be reduced by 100 percent due to no new budgeted expenses for Office Furniture/Equipment over $1,000 ($1,692). • Water for Florida's Future Water Conservation Program ($30,000) under Interagency Expenditures. Major Budget Items (items >$100,000 or >5 percent of total activity budget) Major budget items -for this activity include the following: • Salaries and Benefits — $981,971 for 10.4 FTEs 0 5.1 Water Resource Education (1 FTE) 0 5.2 Public Information (8.5 FTEs) 0 5.4 Lobbying/Legislative Affairs/Cabinet Affairs (0.9 FTE) Page 50 -5-A.51 SJRWMD FY 2017-2018 Final Budget G. Program 6.0 — District Management and Administration Program Description This program includes all governing support; executive support; management information systems; unrestricted reserves; and general counsel, ombudsman, human resources, finance, audit, risk management, and administrative services. 6.0 District Manaaement and Administration SOURCE OF FUNDS RATE, OPERATING AND NON-OPERATING ri—1 V. -9n17 -1R Fiscal Year 2013-14 Fiscal Year 2014-15 Fiscal Year 2015-16 Fiscal Year 2016-17 Fiscal Year 2017-18 (Actual -Audited) (Actual -Audited) (Actual -Audited) (CumrmtAmended) (Adopted Budget) Difference in$ (amended— Adopted) %of Change (Amended— Adopted) Salaries and Benefits $ 9,183,487 $ 8,888409 $ 9,384,984 $ 8,785,438 $ 10,152,126 S 1,366688 15.6% Other Personal Services 92.1 1015 9.4 10.2% Salaries and Benefits 101.5 $ 7,369,066 $ 2,783,060 $ $ 2,783,060 Contracted Services 1,742,588 1,462,425 1,864,350 4,069,942 3,733,768 36,174 -8.3% Operailina Expenses 4,522261 4,041639 4,332,974 5095 54 4,898,317 19693 a9% Operating Capital Outlay 299,940 210,413 530,822 611,223 496,100 115123 -18.8% Fixed Capital Outlay Interagency Expenditures (Cooperative Fundin Debt Interagency Expenditures (Cooperative Funding) Reserves -Eme nc Response Debt $ 10,408,805 1 8 1,502,440 $ 17,911245 Reserves -Eme en Response TOTAL. $ 15,748276 S 14,602,886 S 16,113,130 $ 18,561,857 S 19280,311 $ 718,454 3.9% SOURCE OF FUNDS RATE, OPERATING AND NON-OPERATING ri—1 V. -9n17 -1R WORKFORCE Fiscal Year WORKFORCE CATEGORY 2013.14 2014-15 2015.16 Rate Operating Non-operating Contingent Worker 0.4 0.4 0.4 0.4 .4 -100.0% Workforce (Salary vethout (Recurring - all revenues) (Non-recurring - all revenues) TOTAL Volunteer benefits TOTAL 440RKFORCE 97.4 85.4 922 92.1 1015 9.4 10.2% Salaries and Benefits 101.5 $ 7,369,066 $ 2,783,060 $ $ 2,783,060 Other Personal Services Contracted Serices 2,231,328 1,502,440 3,733,768 Oneratinq Expenses 4,898,317 4,898,317 Operating Capital Outlay 496,100 - 496,100 Fixed Capital Outlay Interagency Expenditures (Cooperative Fundin Debt Reserves -Eme nc Response TOTAL $ 10,408,805 1 8 1,502,440 $ 17,911245 WORKFORCE Fiscal Year WORKFORCE CATEGORY 2013.14 2014-15 2015.16 (Amended — Adopted) 2016-17 to 2017-18 2016.17 2017-18 Difference%Change Authorized Positions 97.0 85.0 91.8 91.7 1015 9.8 10.7% Contingent Worker 0.4 0.4 0.4 0.4 .4 -100.0% Other Personal Services Intem Volunteer TOTAL 440RKFORCE 97.4 85.4 922 92.1 1015 9.4 10.2% Program Priorities • Fiscal accountability, guidance, and controls that safeguard District assets • Legal support • Support services for employees, including risk management and safety • Manpower development strategy • Project and portfolio management Page 51 SJRWMD FY 2017-2018 Final Budget Changes and Trends The District continues to streamline support functions by increasing efficiencies and lowering operating costs. The District will continue to pursue opportunities to ensure the fiscal sustainability of the organization and enable financial resources to be focused on the funding of projects to achieve the District's core missions. Budget Variances The program budget has a 3.9 percent decrease ($718,454) compared to the FY 2016-17 amended budget. If the program variance > ±10 percent, major object variances > ±5 percent will be explained and if the program variance < ±10 percent, major object variances > ±10 percent will be explained. • Salaries and Benefits will see a 15.6 percent reduction because several high-level positions became vacant during FY 2016-17 and were filled based on needs and commensurate with experience and qualifications. • Operating Capital Outlay budget will be reduced by $115,123, or 18.8 percent, primarily due to no new budget for Computer Software and Applications over $1,000 ($114,000). Major Budget Items (items >$100,000 or >5 percent of total program budget) Major budget items for this program include the following: • Salaries and Benefits for 101.5 FTEs ($10.15 million) o Executive Direction (4 FTEs) o General Counsel (17 FTEs) o Inspector General (1 FTE) o Administrative Support (26.3 FTEs) o Procurement/Contract Administration (10 FTEs) o Human Resources (7.1 FTEs) o Communications (Telecommunications) (3 FTEs) o Technology and Information Services (33.1 FTEs) • Contracted Services o Consultant Services ($344,000) o Computer Technology Services ($795,163) o Legal Settlement ($1.47 million) o Software Maintenance Services ($884,765) • Operating Expenses o Property Appraisers and Tax Collectors Commissions ($2.8 million) o Cellular Telephones and Accessories ($296,605) o Computer Hardware under $1,000 ($315,000) o Insurance and Bonds ($450,000) o Repair and Maintenance of Equipment ($207,100) o Telephone and Communications ($334,725) • Operating Capital Outlay o Computer Hardware over $1,000 ($493,600) Page 52 5J� s g SEBASTIAN RIVER IMPROVEMENT DISTRICT FISCAL YEAR 2017/2018 REGULAR BOARD MEETING SCHEDULE NOTICE IS HEREBY GIVEN that the Sebastian River Improvement District ("SRID") will hold Regular Board Meetings of the Board of Supervisors at the offices of the SRID Attorney located at Samuel A. Block, P.A., 1555 Indian River Boulevard, Suite B-125, Vero Beach, Florida 32960 at 10:00 a.m. on the following dates (**unless otherwise noted**): December 6, 2017 March 7, 2018 **June 6,2018** September 5, 2018 **The June 6, 2018, Regular Board Meeting will be held in the Northern Trust Bank Community Room located at 755 Beachland Boulevard, Vero Beach, Florida 32963 and will commence at 9:00 a.m. The Annual Meeting will immediately follow the Regular Board Meeting at 10:00 a.m. at the same location.** The purpose of the meetings is to conduct any business which may properly come before the Board. The meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agenda for any of the meetings may be obtained from the District's website or by contacting the District Manager at (561) 630-4922 and/or toll free at 1-877-737-4922. From time to time one or two Supervisors may participate by telephone; therefore, a speaker telephone will be present as required, at the meeting location so that Supervisors may be fully informed of the discussions taking place. Said meeting(s) may be continued as found necessary to a time and place specified on the record. If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based. In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at (561) 630-4922 and/or toll free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting. Meetings may be cancelled from time to time without advertised .notice. SEBASTIAN RIVER IMPROVEMENT DISTRICT www.sebastianriverid.org PUBLISH: INDIAN RIVER PRESS JOURNAL 11/22/17 P6 Dedication of ,v�`- Gifford Park 1 ropy , OCT 21 VICTOR'HART SR. Community Enhancement Complex South Entrance of Gifford Park 10/17/2017 4�'' 1 10am OCT 21 ' VICTOR RT SR... Community Enhancement Complex 10/17/2017 h - 2 7C INFORMATIONAL ITEM INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services Date: October 11, 2017 To: The Honorable Board of County Commissioners Thru: Jason E. Brown, County Administrator From: Michael C. Zito, Assistant County Administrator Subject: 2017 License / Use Agreement between FEMA, Indian River County and Indian River State College for Use of Space in Brackett Library In response to Hurricane Irma, the County has entered into a License Agreement with the Federal Emergency Management Agency ("FEMA"). The License Agreement grants FEMA occupancy of specified rooms and facilities within the Brackett Library in order to provide disaster recovery assistance to applicants residing in Indian River County. Indian River State College has acknowledged receipt of a copy of the License Agreement and is cooperating with the County to facilitate the terms to the Agreement. While the agreement grants access through November 30, 2017, it is estimated that FEMA will complete their activities and vacate the Brackett Library within 7 to 10 days. The License Agreement is attached for your information. ATTACHMENT License / Use Agreement C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@540E9A5C\@BCL@540E9A5C.doc P7 U. &'Department of Homeland Security Region IV 3043 Chamblee Tucker Road Atlanta; GA 30341 {Z� � F"- MA LICENSWUSE AGREEMENT 1, Parties. The Parties to this Agreement are the Federal Emergency Management Agency (FEMA), DepartmentofHomeland'Security,ands" �Q$,V62tt_,Ajfi�(LicensoT.) 2. Authority This Agreement -is authorized. under the provisions of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. §§ 5121-524.7, et seg. 3. Purpose. FEMA. desires to use, and the Licensor agrees to license and permit FEMA to use the following described property (hereinafter referred to as the "Premises") at no cost to FEMA: Facility Name, Facility Address, and Description ofproperty (e.g., "Two story building with adjacent parking lot ") Include any areas excepted from use or for shared use. Indian River County Brackett Library 6155 College Lane Vero Beach, FL 32966 4. Scope. The Licensor will authorize FEMA the use of the premises identified above for the following purposes: (e.g. FEMA. will use the Premises primarily as a Disaster Recovery Center/Public Assistance office where FEMA will receive members of the public for the purpose of providing information such as the statils of applications, and general information on FEMA disaster assistance. Other Federal, State, local and voluntary organizations may also use the Premises to provide similar information :on their programs.) 5. Durati n. This Agreement shall become effective upon execution, and expire no later than 1� , unless terminated prior'w that date with 10 calendar days notice from either party. The Agreement may be extended by mutual consent of the parties. 6. Duties and.Responslbilities. a. ticensor shall: 1) At no cost to FEMA, maintain the Premises in good repair and condition, and supply utilities including heat, air conditioning, light, ventilation, sanitation, trash removal, and cleaning services during the period of this Agreement unless FEMA. enters into separate agreements to provide for utility, sanitation and cleanings services; P8 2) Provide FEMA with any keys or other instruments necessary to access the Premises, as needed by FEMA, and coordinate with FEMA to assist with limiting the access of third parties; 3) Maintain at Licenser's own expense existing electrical service, and all other utilities including water and sewer for the duration of this Agreement, unless separately rpetered and contracted for by FEMA under separate agreements; 4) Permit FEMA. to install, if necessary, electrical and telecommunications upgrades with the approval of the Licensor, which will become the property of the Licensor upon termination of the lease and not be removed by FEMA; 5) Permit FEMA to provide, as necessary, office furniture and equipment for its use. This properly and other removable property provided by FEMA necessary to carry out the untended use of the Promises will remain FEMA property in the exclusive control and authority of FEMA in accordance with FEMA 119.7-1, and will be removed by FEMA upon termination of this Agreement; and 6) Permit FEMA to make other minor alterations to the Premises such as the installation of signage, which will be removed upon termination of the Agreement. 7) Maintain insurance for liability, and for loss of or damage to the property, arising from the wrongful or negligent acts or omissions of third partics. b. FEMA shall: 1) Maintain the Premises in clean and orderly condition; 2) Surrender the Premises in the same state and condition as it was in at the commencement ofFEMA use and occupancy, excepting normal wear and tear, excluding upgrades made in accordance with paragraph 6a(4) above, and including the removal of any items installed in accordance with 6a(5) and (6) above; 3) Provide for any required security or cleaning services under separate contract at FEMA expense; and 4) Permit the Licensor to enter the Premises with approval of the designated FEMA Point of Contact, or as otherwise coordinated for routine entry or shared use, as described in paragraph 3 of this Agreement. Goods or services among the parties will require execution of a separate agreement and will be contingent upon the availability of appropriated funds. Such activity must be independently authorized by appropriate statutory authority. This Agreementdoes not provide such authority. 8. Uabffity. Licensor and the United States each agree to be responsible for the negligent or wrongful acts or omissions of their respective employees arising under this agreement. The parties agree -- subject to any limitations imposed by law, rule, or regulation -- to cooperate in good faith to resolve any claims promptly and, whenever appropriate, without litigation. For all claims or suits arising under this P9 agreement, each party's designated legal representatives will, within (7) calendar days of receipt, provide each other's designated legal representatives copies of any documents memorializing such claims. Nothing in this Agreement shall be construed as a waiver of any sovereign immunity of the United States. The Federal Tort Claim Act (FTCA), 28 U.S.C. §§ 1346 (b), 2671-2680 provides the exclusive monetary damages remedy for allegedly wrongful or negligent acts or omissions by federal employees within the scope of their employment. Nothing in this Agreement shall be construed as a waiver of sovereign immunity by any party to this Agreement. 9. Compliance with Applicable Law: The Licensor shall comply with all Federal, State and local laws applicable to the Licensor as owner, or Licensor, or both of the Premises, including, without limitation, laws applicable to construction, ownership, alteration or operation of both or either thercot and will obtain and maintain all required and permits, licenses and similar items, at no cost to FEMA. United States law will be applied to resolve any dispute or claim. 10. Proper Use of Premises. Licensor warrants that the Premises may be used for the purposes intended by FEMA as described in this Agreement. Nothing in this Agreement shall be construed to create a duty on FEMA to inspect for toxic material or latent environmental conditions which could be affected by FEMA's intended use ofthe Premises. Any known environmental conditions which could affect FEMA's use of the Premises, known to the Licensor, must be disclosed to FEMA. 11. Integrated Agreement: This Agreement contains the entire agreement of the parties. No agreement outside of this document can alter these provisions. Any changes to this Agreement must be made in writing with the mutual consent of the parties. 12. Points of Contact. a. The FEMA Point of Contact is: Jeremy D. Swartz DRC Coordinator DR -4337 -FL 202-309-23699 b. The Licenser's Point of Contact is: Etta Lopresti Name Title (phone) 772-226-3856 (email) -�C�fl s % .CvM 13. Other Provisions. Nothing in this agreement is intended to conflict with current law or regulations or the directives of DHS/FEMA. if a term of this agreement is inconsistent with any such authority, then that term shall be invalid, but the remaining terms and conditions of this agreement shall remain in full forco and effect. Pio 14.. Effective Date. The terns of this agreement will become effective on the date ofsignatufe of the authority iiepresentatives of all parties. 1:5. Modification. This agreement:may'be modified upon the. mutual written consent of the parties: APPROVED AY: Sature Jeremy Sw chaeI Zito ' .DRC Coordinator - DR -4337 -FL. Assistabt-County A;dmini"stmtor Federal Emefgency Management -Agency: 772-538-0571 202-109:2569 Dates: Zi /-/'7 Date 4 Ptt October 17, 2017 ITEM 7 ,Q. LT .e=•� e • e e INTER -OFFICE MEMORANDUM TO; Members of the Board of County Commissioners DATE: October 4, 2017 SUBJECT: Paychecks for Patriots FROM: Peter O'Bryan Commissioner, District 4 Paychecks for Patriots is a hiring event for veterans and their spouses. It is scheduled on Thursday, November 16, 2017 at the Port St. Lucie Community Center. Preregistration is requested; see attached flyer for details. 149 PAYCHECKS rAM ATMOTS 20k ... * ... f. -j PAYCHECKS for PATRIOTS a HIRING EVENT ior veterans and their Spouses CONNECT LU0 U 8 L EMpLOoVERS STATES Olt Ol THURSDAY NOVEMBER 16,2017 10:00 a.m. - 2:00 p.m. PORT ST. LUCIE COMMUNITY CENTER 2195 S.E. AIROSO BLVD. PORT ST. LUCIE, FL 34984 T OF To RSVP/Pre-Register: littp://careersourLerc.coili/l)aycheck-f'oi--patriots/ -4 Presented by: eerSoe CRESEARCH COASTDE�� St. Lucie lix" EDC F D V ?, r rumor P13 October 17, 2017 ITEM 715 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS i �j TO: Members of the Board of County Commissioners DATE: October 4, 2017 SUBJECT: Ribbon Cutting & Open House of the Paula A. Lewis Branch Library in Port St. Lucie FROM: Peter O'Bryan Commissioner, District 4 Tire 8trtf Qf Govnty GtrnrstMsloner� tnYites �� to th+E B1111 It, f. __ Tltestf r 14:0 aml lEW pm R medy the City of Port St, lucies Police substation, this 2 f LOO sq. ft. bullding has been reWmi as the 6th Branch Lltxary in St. Locie County. Purchased and renovated with Library Impact Fres, this piojmt is funftcl in part by the 7026#'fora Legiisle ture through tri Florida Surto fibra ry and The Friends of We St, Lucie County Library Association, Inc. EDS Architects & Aswc., P- k, Anatom Consinrea4on, G.C. For nvre information call 772-462.2196 P14 October 17, 2017 ITEM 7F • 0M • ILI I calKel J, I jj I ZZ TO: Members of the Board of County Commissioners DATE: October 4, 2017 SUBJECT: Thank You Letter FROM: Peter O'Bryan Commissioner, District 4 Ms. Sandra Largent wrote .in to thank the crew that cleaned up the corner lot on 27th Ave & 8th St. Her letter accompanies this memo. P15 �� . ; I i ?A6 October 17, 2017 ITEM 719 INDIAN A COUNTY BOARD r R INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: October 4, 2017 SUBJECT: Employment Report for August 2017 FROM: Peter O'Bryari Commissioner, District 4 The Employment Report for the CareerSource Research Coast for August 2017 is attached. P17 �If> I*SrARCHOCOA51 EMPLOYMENT REPORT September 15, 2017 The unemployment rate in the CareerSource Research Coast region (Indian River, Martin, and St. Lucie counties) was 4.9 % in August 2017. This rate was 1.2 percentage point lower than the region's year ago rate of 6.1 %. The labor force was 273,499, up 6,055 over the year. There were 13,439 unemployed residents in the region. UNEMPLOYMENT RATE Research Coast----,, The majority of the nonagricultural employment in the CareerSource Research Coast region was in the Port St. Lucie metro area. This metro area accounted for 145,600 jobs in August 2017, an increase of 3,800 jobs from August 2016 2.7%. The Port St. Lucie MSA had the second fastest annual job growth rate compared to all the metro areas in the state in manufacturing at 15.9%, with 1000 jobs in August 2017. In August 2017 nonagricultural employment in the Sebastian -Vero Beach MSA was 51,300, an increase of 1,600 jobs over the year. The Sebastian -Vero Beach MSA had the fastest annual job growth rate compared to all the metro areas in the state in education and health services at 6.3% in August 2017. INDUSTRY SECTORS WITH THE LARGEST JOB GAINS AUGUST JOB GAINS 1000 j] Edu/Health Svcs 13 Trade, Transportation & Uti., (] Manufacturing ❑ Leisure & Hospitality Mining. Logging & Construction HURRICANE IRMA RELIEF 2000 Florida Small Business Emergency Bridge Loan Program: www.floridadisasterloan.org For more information contact the Florida Small Business Development Center Network at 850-898-3489 or email Disaster@FloridaSBDC.org Disaster Unemployment Assistance (DUA) Program to provide assistance to businesses and residents whose employment or self-employment was lost or interrupted as a result of Hurricane Irma. To file for DUA or for more information go to www.FloridaJobs.org or call 1-800.385-3920. The Florida Virtual Business Emergency Operations Center business damage assessment survey: http://flvbeoc.org/index.php Click on Hurricane Irma. Residents who sustained losses from the storm can apply for assistance by registering online at www.DisasterAssistance.gov If you do not have access to the internet, you may register by calling 1-800-621-3362 (FEMA) or 1-800.462-7585 (TTY) Next Release Date October 20, 2017 www. careersourcerc.com An equal opportunity employer/program. Auxiliary aids and services are available upon requesi to individuals with disabilities. All voice telephone numbers on this document may be reached by pers using TTY(rDD equipment via Florida Relay Service at 711 P18 BCC AGENDA OCTOBER 17, 2017 INFORMATIONAL ITEM 7# INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: October 12, 2017 SUBJECT: Dedication of Deputy Sheriff Garry Chambliss Avenue FROM: Joseph E. Flescher, Chairman Commissioner, District 2 A Street Sign Unveiling and Dedication Ceremony has been scheduled, Honoring Deputy Sheriff Garry Chambliss, on Tuesday, October 201, at 5:30 p.m. in front of Mt. Sinai Missionary Baptist Church, 4465 281 Avenue. P19 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 271 Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: September 28, 2017 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS September 22, 2017 to September 28, 2017 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of September 22, 2017 to September 28, 2017. Attachment: CHECKS ISSUED TRANS NBR DATE VENDOR AMOUNT 358370 09/28/2017 UTIL REFUNDS 3.47 358371 09/28/2017 UTIL REFUNDS 45.07 358372 09/28/2017 UTIL REFUNDS 38.48 358373 09/28/2017 UTIL REFUNDS 42.74 358374 09/28/2017 UTIL REFUNDS 38.87 358375 09/28/2017 UTIL REFUNDS 10.81 358376 09/28/2017 UTIL REFUNDS 9.60 358377 09/28/2017 UTIL REFUNDS 26.29 358378 09/28/2017 UTIL REFUNDS 34.39 358379 09/28/2017 UTIL REFUNDS 49.60 358380 09/28/2017 UTIL REFUNDS 32.50 358381 09/28/2017 UTIL REFUNDS 38.01 358382 09/28/2017 UTIL REFUNDS 41:74 358383 09/28/2017 UTIL REFUNDS 100.00 358384 09/28/2017 UTIL REFUNDS 10.99 358385 09/28/2017 UTIL REFUNDS 23.72 358386 09/28/2017 UTIL REFUNDS 70.44 358387 09/28/2017 UTIL REFUNDS 4.54 358388 09/28/2017 UTIL REFUNDS 41.61 358389 09/28/2017 UTIL REFUNDS 54.35 358390 09/28/2017 UTIL REFUNDS 71.10 358391 09/28/2017 UTIL REFUNDS 4.84 358392 09/28/2017 UTIL REFUNDS 19.06 358393 09/28/2017 UTIL REFUNDS 611.45 358394 09/28/2017 UTIL REFUNDS 3.30 358395 09/28/2017 UTIL REFUNDS 65.69 358396 09/28/2017 UTIL REFUNDS 39.59 358397 09/28/2017 PORT CONSOLIDATED INC 48,166.02 358398 09/28/2017 JORDAN MOWER INC 344.62 358399 09/28/2017 COMMUNICATIONS INTERNATIONAL 413.66 358400 09/28/2017 TEN -8 FIRE EQUIPMENT INC 1,094.46 358401 09/28/2017 RANGER CONSTRUCTION IND INC 204.00 358402 09/28/2017 VERO CHEMICAL DISTRIBUTORS INC 184.05 358403 09/28/2017 RICOH USA INC 162.98 358404 09/28/2017 RICOH USA INC 5.23 358405 09/28/2017 CHISHOLM CORP OF VERO 2,891.50 358406 09/28/2017 SAFETY PRODUCTS INC 255.60 358407 09/28/2017 STEWART MATERIALS INC 6,590.05 358408 09/28/2417 AT&T WIRELESS 2,313.95 358409 09/28/2017 PARALEE COMPANY INC 648.00 358410 09/28/2017 E -Z BREW COFFEE & BOTTLE WATER SVC 179.85 358411 09/28/2017 GRAINGER 754.30 358412 09/28/2017 KELLY TRACTOR CO 507.36 358413 09/28/2017 GRAYBAR ELECTRIC 6,093.36 358414 09/28/2017 AMERIGAS EAGLE PROPANE LP 61.94 358415 09/28/2017 AMERIGAS EAGLE PROPANE LP 154.72 358416 09/28/2017 AMERIGAS EAGLE PROPANE LP 171.88 358417 09/28/2017 AMERIGAS EAGLE PROPANE LP 174.04 358418 09/28/2017 AMERIGAS EAGLE PROPANE LP 190.19 358419 09/28/2017 AMERIGAS EAGLE PROPANE LP 218.52 358420 09/28/2017 AMERIGAS EAGLE PROPANE LP 300.14 358421 09/28/2017 AMERIGAS EAGLE PROPANE LP 478.06 358422 09/28/2017 AMERIGAS EAGLE PROPANE LP 774.50 358423 09/28/2017 AMERIGAS EAGLE PROPANE LP 839.90 358424 09/28/2017 AMERIGAS EAGLE PROPANE LP 1,143.29 358425 09/28/2017 AMERIGAS EAGLE PROPANE LP 1,399.07 358426 09/28/2017 GAYLORD BROTHERS INC 110.63 358427 09/28/2017 HACH CO 947.07 TRANS NBR DATE VENDOR AMOUNT 358428 09/28/2017 LFI FORT PIERCE INC 2,133.78 358429 09/28%2017 LFI FORT PIERCE INC 1,584.84 358430 09/28/2017 CLIFF BERRY INC 234.50 358431 09/28/2017 DEEP SIX DIVE SHOP INC 42.39 358432 09/28/2017 HD SUPPLY WATERWORKS, LTD 11,781.57 358433 09/28/2017 BOUND TREE MEDICAL LLC 10,281.94 358434 09/28/2017 VERO INDUSTRIAL SUPPLY INC 85.05 358435 09/28/2017 TIRESOLES OF BROWARD INC 5,077.24 358436 09/28/2017 ARMFIELD WAGNER APPRAISALAND RESEARCH INC 3,600.00 358437 09/28/2017 DELL MARKETING LP 71.23 358438 09/28/2017 BAKER & TAYLOR INC 8,272.36 358439 09/28/2017 MIDWEST TAPE LLC 1,923.72 358440 09/28/2017 MID-STATE MECHANICAL OF VERO BEACH INC 726.00 358441 09/28/2017 MWI CORP 1,362.00 358442 09/28/2017 MICROMARKETING LLC 896.43 358443 09/28/2017 BAKER DISTRIBUTING CO LLC 616.55 358444 09/28/2017 CENGAGE LEARNING INC 913.14 358445 09/28/2017 PALM TRUCK CENTERS INC 1,112.13 358446 09/28/2017 JIMMYS AIR & REFRIGERATION INC 90.00 358447 09/28/2017 GO COASTAL INC 409.20 358448 09/28/2017 SOFTWARE HARDWARE INTEGRATION 1,593.26 358449 09/28/2017 SUNSHINE SAFETY COUNCIL INC 329.95 358450 09/28/2017 PST SERVICES INC 52,271.80 358451 09/28/2017 CLERK OF CIRCUIT COURT 1,865.65 358452 09/28/2017 CITY OF VERO BEACH 70,687.65 358453 09/28/2017 FERGUSON ENTERPRISES INC 1,177.00 358454 09/28/2017 FLORIDA DEPT OF TRANSPORTATION 144,500.00 358455 09/28/2017 JANITORIAL DEPOT OF AMERICA INC 120.06 358456 09/28/2017 TREASURE COAST HOMELESS SERVICES 989.08 358457 09/28/2017 HENRY FISCHER & SONS INC 660.00 358458 09/28/2017 PUBLIX SUPERMARKETS 7.74 358459 09/28/2017 WAL MART STORES EAST LP 26.00 358460 09/28/2017 UNIVERSITY OF FLORIDA 500.00 358461 09/28/2017 UNIVERSITY OF FLORIDA 2,177.83 358462 09/28/2017 ACUSHNET COMPANY 259.63 358463 09/28/2017 INTERNATIONAL GOLF MAINTENANCE INC 88,148.27 358464 09/28/2017 CULTURAL COUNCIL OF IRC 22,479.31 358465 09/28/2017 DEANGELO BROTHERS INC 378.50 358466 09/28/2017 PROFESSIONAL TITLE 410.00 358467 09/28/2017 WEST PUBLISHING CORPORATION 415.64 358468 09/28/2017 MORGAN & EKLUND INC 5,500.00 358469 09/28/2017 TIMOTHY ROSE CONTRACTING INC 165,700.66 358470 09/28/2017 FLORIDA POWER AND LIGHT 74,457.11 358471 09/28/2017 FLORIDA POWER AND LIGHT 23,893.77 358472 09/28/2017 ROBERT KEATING 363.00 358473 09/28/2017 TAYLOR MADE GOLF CO INC 433.37 358474 09/28/2017 GIFFORD YOUTH ACHIEVEMENT CENTER INC 14,820.00 358475 09/28/2017 LYNN WILLIAMS 363.00 358476 09/28/2017 CATHOLIC CHARITIES DIOCESE OF PALM BCH 717.64 358477 09/28/2017 TREASURE COAST SPORTS COMMISSION INC 7,152.38 358478 09/28/2017 BUILDING OFFICIALS ASSOC OF FLORIDA 1,693.95 358479 09/28/2017 IRC HEALTHY START COALITION INC 500.00 358480 09/28/2017 IRC HEALTHY START COALITION INC 2,500.00 358481 09/28/2017 IRC HEALTHY START COALITION INC 1,000.00 358482 09/28/2017 IRC HEALTHY START COALITION INC 1,666.66 358483 09/28/2017 BE SAFE SECURITY ALARMS INC 110.00 358484 09/28/2017 INDIAN RIVER FARMS WATER CNTRL DIST 150.00 358485 09/28/2017 PITNEY BOWES INC 244.62 358486 09/28/2017 ALAN C KAUFFMANN 100.00 358487 09/28/2017 MUSCO SPORTS LIGHTING LLC 2,125.00 22 TRANS NBR DATE VENDOR AMOUNT 358488 09128/2017 CHILDRENS HOME SOCIETY OF FL 500.00 358489 09%28/2017 INDIAN RIVER COUNTY BAR ASSOCIATION INC 200.00 358490 09/28/2017 MICHAEL QUIGLEY 40.00 358491 09/28/2017 KURT FRIEDEWOLD 363.00 358492 09/28/2017 TRANE US INC 45,308.91 358493 09/28/2017 CELICO PARTNERSHIP 271.35 358494 09/28/2017 ANIXTER INC 1,350.00 358495 09/28/2017 :FLORIDA DEPT OF JUVENILE JUSTICE 34,108.33 358496 09/28/2017 JAMES A BARRY 1,470.00 358497 09/28/2017 VAN WAL INC 2,200.00 358498 09/28/2017 SYNAGRO-WWT INC 52,788.06 358499 09/28/2017 FLORIDA RURAL LEGAL SERVICES INC 2,132.42 358500 09/28/2017 FLORIDA SHUI'TERS,INC 3,172.00 358501 09/28/2017 MASTELLER & MOLER INC 18,262.00 358502 09/28/2017 ETR LLC 2,773.98 358503 09/28/2017 STAPLES CONTRACT & COMMERCIAL INC 4,073.38 358504 09/28/2017 GLOVER OIL COMPANY INC 24,683.65 358505 09/28/2017 CENTRAL FLORIDA YAMAHA, INC 1,264.04 358506 09/28/2017 GARY L EMBREY 40.00 358507 09/28/2017 C W NIELSEN MFG CORP 312.00 358508 09/28/2017 CAROLE J MADIGAN 2,476.00 358509 09/28/2017 ARDAMAN & ASSOCIATES INC 428.00 358510 09/28/2017 AMERICAN DRILLING SERVICES INC 7,500.00 358511 09/28/2017 AMERICAN WATER WORKS ASSOCIATION 224.00 358512 09/28/2017 D&S ENTERPRISES OF VERO BCH LLC 22.95 358513 09/28/2017 SONRISE VILLAS LTD 470.58 358514 09/28/2017 JOHNNY B SMITH 100.00 358515 09/28/2017 GATES HOUSE ENTERPRISES LLC 153.95 358516 09/28/2017 GLOBALSTAR USA 146.66 358517 09/28/2017 CHARLES A WALKER 40.00 358518 09/28/2017 FISHER & PHILLIPS LLP 1,139.50 358519 09/28/2017 CEMEX 1,435.50 358520 09/28/2017 YOUTH GUIDANCE DONATION FUND 1,250.00 358521 09/28/2017 NICOLACE MARKETING INC 2,439.00 358522 09/28/2017 EQ THE ENVIRONMENTAL QUALITY COMPANY 39,291.10 358523 09/28/2017 WINSUPPLY OF VERO BEACH 141.28 358524 09/28/2017 FEED THE LAMBS ENRICHMENT PROGRAM INC 2,500.00 358525 09/28/2017 BRENNTAG MID -SOUTH INC 2,862.14 358526 09/28/2017 CLINTON PEASE 178.00 358527 09/28/2017 OVERDRIVE INC 8,215.98 358528 09/28/2017 GEOCOVE INC 6,000.00 358529 09/28/2017 HEATHER HATTON 20.00 358530 09/28/2017 GFA INTERNATIONAL INC 22,869.00 358531 09/28/2017 NEWSOM OIL COMPANY 559.93 358532 09/28/2017 FORD GOLF AND SPECIALTIES LLC 2,137.50 358533 09/28/2017 LOWES HOME CENTERS INC 1,263.66 358534 09/28/2017 CARDINAL HEALTH 110 INC 2,479.53 358535 09/28/2017 KELLY LORRAINE HAMLIN 50.00 358536 09/28/2017 BURNETT LIME CO INC 12,866.00 358537 09/28/2017 SOUTHWIDE INDUSTRIES INC 1,554.47 358538 09/28/2017 O SPORTSWEAR LLC 994.00 358539 09/28/2017 PENGUIN RANDOM HOUSE LLC 1,392.00 358540 09/28/2017 CARMEN LEWIS 111.50 358541 09/28/2017 CALDWELL PACETTI EDWARDS 607.50 358542 09/28/2017 KRAUS ASSOCIATES INC 1,195.00 358543 09/28/2017 C E R SIGNATURE CLEANING 850.00 358544 09/28/2017 CHEMTRADE CHEMICALS CORPORTATION 999.68 358545 09/28/2017 DYLAN REINGOLD 427.18 358546 09/28/2017 KATE P COTNER 427.18 358547 09/28/2017 REI ENGINEERS INC 1,550.00 23 TRANS NBR DATE VENDOR AMOUNT 358548 09/28/2017 THE LAW OFFICES OF 711.00 358549 09/28/2017 BERNARD EGAN & COMPANY 34,338.07 358550 09/28/2017 NAPIER & ROLLIN PLLC 150.00 358551 09/28/2017 BRYAN CAVE LLP 13,195.60 358552 09/28/2017 RONALD NICHELSON 100.00 358553 09/28/2017 FOUNDATION FOR AFFORDABLE RENTAL 500.00 358554 09/28/2017 RELIANT FIRE SYSTEMS INC 287.00 358555 09/28/2017 SYLIVIA MILLER 360.00 358556 09/28/2017 THE TRANSIT GROUP INC 13,669.29 358557 09/28/2017 ENCORE ONE LLC 1,580.18 358558 09/28/2017 SCRIPPS NP OPERATING LLC 671.37 358559 09/28/2017 KENDRA COPE 144.35 358560 09/28/2017 RED THE UNIFORM TAILOR 563.67 358561 09/28/2017 BUSHNELLHOLDINGS INC 18.38 358562 09/28/2017 CATHEDRAL CORPORATION 2,128.50 358563 09/28/2017 GERELCO TRAFFIC CONTROLS INC 10,460.18 358564 09/28/2017 TC ENTERPRISE OF THE TREASURE COAST INC 8,450.00 358565 09/28/2017 UNIFIRST CORPORATION 1,150.17 358566 09/28/2017 CAPAK LLC 90.00 358567 09/28/2017 CDA SOLUTIONS INC 200.00 358568 09/28/2017 SOUTHEAST SERVICES OF THE 2,127.50 358569 09/28/2017 SITEONE LANDSCAPE SUPPLY LLC 234.68 358570 09/28/2017 GOTTA GO GREEN ENTERPISES INC 56.64 358571 09/28/2017 ADVANCE STORES COMPANY INCORPORATED 221.43 358572 09/28/2017 EGP DOCUMENT SOLUTIONS LLC 184.50 358573 09/28/2017 RUSSELL L OWEN ID 40.00 358574 09/28/2017 NWI RECYCLING INC 7,619.60 358575 09/28/2017 EASTERN PIPELINE CONSTRUCTION INC 1,800.00 358576 09/28/2017 AC VETERINARY SPECIALTY SERVICES 45.00 358577 09/28/2017 EDWARD ILLIDGE 60.00 358578 09128/2017 ELIZABETH FLEMING 53.50 358579 09/28/2017 PEOPLE READY INC 11,047.40 358580 09/28/2017 ROBERT O RICHARDSON 111 100.00 358581 09/28/2017 EMILY GOUGE 60.00 358582 09/28/2017 RAUL E VIVANCO 216.00 358583 09/28/2017 CANARX GROUP INC 17,864.02 358584 09/28/2017 WILLIS SPORTS ASSOCIATION INC 1,519.92 358585 09/28/2017 COLE AUTO SUPPLY INC 4,516.09 358586 09/28/2017 KREMEDY LLC 5,690.00 358587 09/28/2017 VOOTU INC 533.65 358588 09/28/2017 KIMBERLY RICCIARDONE 60.00 358589 09/28/2017 BETH NOLAN 75.00 358590 09/28/2017 DAY DREAMS UNIFORMS INC 19,833.00 358591 09/28/2017 SECURITAS ELECTRONIC SECURITY INC 5,957.04 358592 09/28/2017 THOMAS R PILIERO 36.00 358593 09/28/2017 RECYCLING ROCKS LLC 4,500.00 358594 09/28/2017 BOWMAN CONSULTING GROUP LTD 52,687.76 358595 09/28/2017 RELX INC 50.00 358596 09/28/2017 GILL GROUP INC 9,268.98 358597 09/28/2017 BULLION INTERNATIONAL INC 700.00 358598 09/28/2017 CORE & MAIN LP 1,995.00 358599 09/28/2017 CORE & MAIN LP 2,277.11 358600 09/28/2017 JOHN WALCOTT 126.00 358601 09/28%2017 INFINITY ENGINEERING GROUP LLC 200.00 358602 09/28/2017 TERRY DIEHL 363.00 358603 09/28/2017 DORIS GUERTIN 39.54 358604 09/28/2017 TAQUAN MC NEIL 112.35 358605 09/28/2017 NEAL POOLE 60.00 358606 09/28/2017 RUDOLFO VILLAMIZAR 100.00 358607 09/28/2017 LINDA STEC 258.49 4 24 TRANS NBR DATE VENDOR AMOUNT 358608 09/28/2017 STEVEN NEWBY 50.00 358609 09/28/2017 CHRISTOPHER CORBETT 53.10 358610 09/28/2017 SARAH M SPARLING 60.00 358611 09/28/2017 UTILREFUNDS 42.75 358612 09/28/2017 UTIL REFUNDS 64.44 358613 09/28/2017 UTIL REFUNDS 57.96 358614 09/28/2017 UTIL REFUNDS 38.18 358615 09/28/2017 UTIL REFUNDS 69.07 358616 09/28/2017 UTIL REFUNDS 12.05 358617 09/28/2017 UTIL REFUNDS 69.74 358618 09/28/2017 UTIL REFUNDS 66.64 358619 09/28/2017 UTIL REFUNDS 53.55 358620 09/28/2017 UTIL REFUNDS 9.62 358621 09/28/2017 UTIL REFUNDS 49.52 358622 09/28/2017 UTIL REFUNDS 65.23 358623 09/28/2017 UTILREFUNDS 23.54 358624 09/28/2017 UTILREFUNDS 73.76 358625 09/28/2017 UTIL REFUNDS 19.93 358626 09/28/2017 UTIL REFUNDS 87.40 358627 09/28/2017 UTIL REFUNDS 72.96 358628 09/28/2017 UTIL REFUNDS 46.71 358629 09/28/2017 UTIL REFUNDS 84.96 358630 09/28/2017 UTIL REFUNDS 94.40 358631 09/28/2017 UTIL REFUNDS 69.80 358632 09/28/2017 UTIL REFUNDS 113.46 358633 09/28/2017 UTIL REFUNDS 281.46 358634 09/28/2017 UTILREFUNDS 63.48 358635 09/28/2017 UTILREFUNDS 62.54 358636 09/28/2017 UTIL REFUNDS 34.07 358637 09/28/2017 UTILREFUNDS 24.35 358638 09/28/2017 UTILREFUNDS 7596 358639 09/28/2017 UTIL REFUNDS 13.40 358640 09/28/2017 UTIL REFUNDS 834.33 358641 09/28/2017 UTILREFUNDS 61.90 358642 09/28/2017 CATHERINE SPAHR 26.42 Grand Total: 1,392,073.32 5 25 ELECTRONIC PAYMENTS - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1012090 09/25/2017 EVERGLADES FARM EQUIPMENT CO INC 879.31 1012091 09/25/2017 AMERICAN CONCRETE INDUSTRIES INC 685.00 1012092 09/25/2017 ALLIED UNIVERSAL CORP 2,508.43 1012093 09/26/2017 AT&T 21,858.69 1012094 09/26/2017 OFFICE DEPOT BSD CUSTOMER SVC 1,158.57 1012095 09/26/2017 WASTE MANAGEMENT INC 200.00 1012096 09/26/2017 BRIDGESTONE GOLF INC 498.74 1012097 09/27/2017 ROBINSON EQUIPMENT COMPANY INC 1,634.44 1012098 09/27/2017 HENRY SCHEIN INC 1,204.60 1012099 09/27/2017 INDIAN RIVER BATTERY 1,552.95 1012100 09/27/2017 INDIAN RIVER OXYGEN INC 938.75 1012101 09/27/2017 RING POWER CORPORATION 2,273.05 1012102 09/27/2017 MIKES GARAGE & WRECKER SERVICE INC 635.00 1012103 09/27/2017 MEEKS PLUMBING INC 12,619.00 1012104 09/27/2017 THE EXPEDITER 72.38 1012105 09/27/2017 RECORDED BOOKS LLC 458.20 1012106 09/27/2017 SOUTHERN COMPUTER WAREHOUSE 7,891.51 1012107 09/27/2017 ROGER CLEVELAND GOLF INC 437.01 1012108 09/27/2017 TOTAL TRUCK PARTS INC 416.48 1012109 09/27/2017 SHRIEVE CHEMICAL CO 2,396.93 1012110 09/27/2017 MIDWEST MOTOR SUPPLY CO 708.00 1012111 09/27/2017 RECHTIEN INTERNATIONAL TRUCKS 1,577.75 1012112 09/27/2017 SOUTHERN JANITOR SUPPLY INC 3,531.59 1012113 09/27/2017 HARCROS CHEMICALS, INC. 1,170.68 1012114 09/27/2017 METRO FIRE PROTECTION SERVICES INC 293.90 1012115 09/27/2017 L&L DISTRIBUTORS 811.42 1012116 09/27/2017 STAT MEDICAL DISPOSAL INC 440.00 1012117 09/27/2017 HYDRA SERVICE (S) INC 2,611.45 1012118 09/27/2017 PACE ANALYTICAL SERVICES INC 416.00 1012119 09/27/2017 TIGHT LINE PRODUCTIONS INC 804.00 1012120 09/27/2017 ALLIED DIVERSIFIED OF VERO BEACH LLC 24,390.00 1012121 09/2712017 NEXAIR LLC 81.02 1012122 09/28/2017 AT&T 1,079.19 1012123 09/28/2017 OFFICE DEPOT BSD CUSTOMER SVC 372.90 1012124 09/28/2017 WASTE MANAGEMENT INC 154.44 1012125 09/28/2017 BRIDGESTONE GOLF INC 101.53 1012126 09/28/2017 EVERGLADES FARM EQUIPMENT CO INC 5,155.54 1012127 09/28/2017 COLKITT SHEET METAL & A/C INC 703.22 1012128 09/28/2017 HELENA CHEMICAL 2,907.50 1012129 09/28/2017 COLD AIR DISTRIBUTORS WAREHOUSE 465.48 1012130 09/28/2017 SMITH BROTHERS CONTRACTING EQUIP 137.75 1012131 09/28/2017 ABCO GARAGE DOOR CO INC 609.50 1012132 09/28/2017 ALLIED UNIVERSAL CORP 2,569.18 1012133 09/28/2017 COMO OIL COMPANY OF FLORIDA 65.00 1012134 09/28/2017 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 71.72 1012135 09/28/2017 BENNETT AUTO SUPPLY INC 53.99 1012136 09/28/2017 AUTO PARTNERS LLC 74.59 1012137 09/28/2017 EASY PICKER GOLF PRODUCTS INC 1,333.05 Grand Total: 113,009.43 - P26 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR AMOUNT 5417 09/22/20]7 CHARD SNYDER & ASSOCIATES INC 192.40 5418 09/22/2017 WEST HEALTH ADVOCATE SOLUTIONS INC 793.65 5419 09/22/2017 MUTUAL OF OMAHA 3,840.00 5420 09/22/2017 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 24,02595 5421 09/22/2017 BENEFITS WORKSHOP 5,991.07 5422 09/22/2017 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 12,294.36 5423 09/22/2017 ICMA RETIREMENT CORPORATION 2,145.00 5424 09/22/2017 IRC FIRE FIGHTERS ASSOC 6,690.00 5425 09/22/2017 TEAMSTERS LOCAL UNION 4769 5,387.00 5426 09/22/2017 ICMA RETIREMENT CORPORATION 13,137.51 5427 09/22/2017 FLORIDA LEAGUE OF CITIES, INC 3,541.06 5428 09/22/2017 NATIONWIDE SOLUTIONS RETIREMENT INC 36,741.13 5429 09/22/2017 NATIONWIDE SOLUTIONS RETIREMENT INC 2,746.06 5430 09/25/2017 IRS -PAYROLL TAXES 604,953.82 5431 09/25/2017 FL SDU 5,930.52 5432 09/27/2017 ST LUCIE BATTERY & TIRE CO 1,000.00 Grand Total: 729,409.53 P27 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 27h Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: October 5, 2017 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS September 29, 2017 to October 5, 2017 In compiiance.with Chapter 136.06, Florida Statutes, all checks.and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for'the time period of September 29, 2017 to October 5, 2017. Attachment-. ERN P28 CHECKS WRITTEN TRANS NBR DATE VENDOR AMOUNT 358643 09/29/2017 CALLAWAY GOLF SALES COMPANY 330.26 358644 09/29/2017 CMC GOLF INC 747.97 358645 09/29/2017 BIG BROTHERS AND BIG SISTERS 1,250.00 358646 09/29/2017 BIG BROTHERS AND BIG SISTERS 5,706.57 358647 09/2912017 GLOVER OIL COMPANY INC 18,567.99 358648 09/29/2017 ATLANTIC ROOFING 11 OF VERO BEACH INC 1,873.72 358649 10/02/2017 PAUL CARONE 4,485.00 358650 10/02/2017 LINDSEY GARDENS LTD 751.00 358651 10/02/2017 WILLIE C REAGAN 1,350.00 358652 10/02/2017 LARRY STALEY 593.00 358653 10/02/2017 PINNACLE GROVE LTD 1,565.00 358654 10/02/2017 VERO CLUB PARTNERS LTD 1,981.00 358655 10/02/2017 DAVID SPARKS 1,407.00 358656 10102/2017 THE PALMS AT VERO BEACH 1,102.00 358657 10/02/2017 ED SCHLTIT LC 2,832.00 358658 10/02/2017 ARTHUR PRUETT 484.00 358659 10/02/2017 JOSEPH LOZADA 677.00 358660 10/02/2017 MICHAEL JAHOLKOWSKI 547.00 358661 10/02/2017 LUCY B HENDRICKS 573.00 358662 10/02/2017 SYLVESTER MC INTOSH 365.00 358663 10/02/2017 PAULA WHIDDON 553.00 358664 10/02/2017 JAMES W DAVIS 372.00 358665 10102/2017 NITA EZELL 609.00 358666 10/02/2017 LINDSEY GARDENS 11 LTD 616.00 358667 10/02/2017 MISS INC OF THE TREASURE COAST 2,174.00 358668 10/02/2017 DANIEL CORY MARTIN 2,680.00 358669 10/02/2017 CRAIG LOPES 498.00 358670 10102/2017 PAULA ROGERS & ASSOCIATES INC 601.00 358671 10/02/2017 FIVE STAR PROPERTY HOLDING LLC 847.00 358672 10/02/2017 MARK BAER 3,708.00 358673 10/02/2017 JUAN CHAVES 700.00 358674 10/02/2017 MELISSA CAMARATA 838.00 358675 10/02/20.17 FOUNDATION FOR AFFORDABLE RENTAL 758.00 358676 10/02/2017 AUGUSTUS B FORT JR 581.00 358677 10/02/2017 H&H SHADOWBROOK LLC 568.00 358678 10/02/2017 14UMAYUN SHAREEF 963.00 358679 10/02/2017 NKW-CL LLC 863.00 358680 10/02/2017 VERO BEACH PLACE LLC 5,242.00 358681 10/02/2017 WEDGEWOOD RENTALS LLC 615.00 358682 10/02/2017 GNS REAL ESTATE HOLDINGS LLC 1,920.00 358683 10/02/2017 COALITION FOR ATTAINABLE HOMES INC 2,110.00 358684 10/02/2017 HELPING HANDS REAL ESTATE & INVESTMENT CO 2_.850.00 358685 10/02/2017 ALIX DENAEAU 922.00 358686 10/02/2017 JOHN K GERRATO 597.00 358687 10/02/2017 1135 RENTALS LLC 491.00 358688 10/02/2017 STEVEN J BERGAMINO 750.00 358689 10/02/2017 BLUE DRAGON MANAGEMENT LLC 1,100.00 358690 10/02/2017 MCLAUGHLIN PROPERTIES LLC 536.00 358691 10/02/2017 HOWARD R BRENNAN 556.00 358692 10/02/2017 NKW PIP HOLDINGS I LLC 2,291.00 358693 10/02/2017 MAXIPLEX LLC 5,713.00 358694 10/02/2017 GREENE INVESTMENT PARTNERSHIP LTD 3,772.96 358695 10/02/2017 INDIAN RIVER COUNTY HEALTH DEPT 5.2,747.50 358696 10/02/2017 MEDICAL EXAMINERS OFFICE 35,224.24 358697 10/02/2017 VICTIM ASSISTANCE PROGRAM 5,532.74 358698 10/02/2017 CITY OF VERO BEACH 2,108.02 358699 10/02/2017 CITY OF VERO BEACH 11,787.50 358700 10/02/2017 'FLORIDA RECREATION & PARK ASSOC INC 160.00 P29 TRANS NBR DA'L'E VENDOR AMOUNT 358701 .10/02/2017 BANK OF NEW YORK 1,550.00 358702 10/02/2017 VERO'S THUNDER ON THE BEACH 150.00 358703 10/02/2017 ORANGE COUNTY HOUSING & C D 651.73 358704 10/02/2017 ALL FLORIDA REALTY SERVICES INC 4,002.00 358705 10/02/2017 VERO BEACH EDGEWOOD PLACE LP 949.00 358706 10/02/2017 GRACES LANDING LTD 9,467.00 358707 10/02/2017 LINDSEY GARDENS LTD 5,460.00 358708 10/02/2017 BRYAN D BLAIS 356.00 358709 10/02/2017 WILLIE C REAGAN 449.00 358710 10/02/2017 RIVER PARK ASSOCIATES LIMITED 14,511.00 358711 10/02/2017 RICHARD C THERIEN 444.00 358712 10/02/2017 CREATIVE CHOICE HOMES XVI LTD 10,475.00 358713 10/02/2017 DAVID YORK 502.00 358714 10/02/2017 ST FRANCIS MANOR OF VERO BEACH 272.00 358715 10/02/2017 TREASURE COAST HOMELESS SERVICES 849.00 358716 10/02/2017 VENETIAN APARTMENTS OF VERO BEACH 390.00 358717 10/02/2017 PINNACLE GROVE LTD 8,705.00 358718 10/02/2017 VERO CLUB PARTNERS LTD 9,082.00 358719 10/02/2017 DAVID SPARKS 383.00 358720 10/02/2017 INDIAN RIVER COUNTY HOUSING AUTHORITY 533.00 358721 10/02/2017 INDIAN RIVER COUNTY HOUSING AUTHORITY 534.00 358722 10/02/2017 CRAIG MERRILL 587.00 358723 10/02/2017 CHRISTINE SALTER 483.00 358724 10/02/2017 HAGGERTY FAMILY LTD 373.00 358725 10/02/2017 SUNQUEST INC 4,515.00 358726 10/02/2017 THE PALMS AT VERO BEACH 12,238.00 358727 10/02/2017 FELLSMERE COMM ENRICHMENT PROGRAM INC 620.00 358728 10/02/2017 DAVID CONDON 632.00 358729 10/02/2017 HILARY MCIVOR 402.00 358730 10/02/2017 PAULA LANE 451.00 358731 10/02/2017 PELICAN ISLES LP 8,245.00 358732 10/02/2017 KATE TYSON LYONS 334.00 358733 10/02/2017 SUNCOAST REALTY & RENTAL MGMT LLC 4,359.00 358734 10/02/2017 OAK. RIVER PROPERTIES INC 248.00 358735 10/02/2017 SONRISE VILLAS LTD 2,504.00 358736 10/02/2017 ADINA GOLDMAN 545.00 358737 10/02/2017 INDIAN RIVER RDA LP 4,784.00 358738 10/02/2017 RICHARD L DAVENPORT 494.00 358739 10/02/2017 GEORGE THUYNS 565.00 358740 10/02/2017 LAZY J LLC 1,738.00 358741 10/02/2017 SYLVIA MCNEILL 719.00 358742 10/02/2017 SKOKIE HOLDINGS INC 704.00 358743 10/02/2017 ROGER WINSLOW 492.00 358744 10/02/2017 OSLO VALLEY PROPERTIES INC 319.00 358745 10/02/2017 SAID S MOOBARK 1,317.00 358746 10/02/2017 OSCEOLA COUNTY SECTION 8 743.73 358747 10/02/2017 LINDSEY GARDENS H LTD 4,430.00 358748 10/02/2017 ANTHONY ARROYO 683.00 358749 10/02/2017 AHS HOLDINGS GROUP LLC 3,523.00 358750 10/02/2017 DANIEL CORY MARTIN 653.00 358751 10/02/2017 YVONNE KOUTSOFIOS 370.00 358752 10/02/2017 ALAN R TOKAR 631.00 358753 10/02/2017 VERO BEACH VILLAS I LLC 462.00 358754 10/02/2017 BRIAN E GALLAGHER 540.00 358755 10/02/2017 HOUSING AUTHORITY 766.73 358756 10/02/2017 STEPHANIE WATCHEK FOUNTAIN TRUST 243.00 358757 10/02/2017 SCOT WILKE 503.00 358758 10/02/2017 J & K PALMER ENTERPRISES LLC 191.00 358759 10/02/2017 THEODORE BARTOSIEWICZ 508.00 358760 10/02/2017 FOUNDATION FOR AFFORDABLE RENTAL 19,950.00 P30 TRANS NBR DATE VENDOR AMOUNT 358761 10/02/2017 RICHARD KUSSEROW 573.00 358762 10/02/2017 ARE JAY INVESTMENTS OF INDIAN RIVER COUNTY 11% 469.00 358763 10/02/2017 SONRISE VILLAS II LLC 591.00 358764 10/02/2017 JOHN T STANLEY 785.00 358765 10/02/2017 CSMA SFR HOLDINGS H -LLC 503.00 358766 10/02/2017 WEDGEWOOD RENTALS LLC 1,621.00 358767 10/02/2017 ALMA LUCKETT 852.00 358768 10/02/2017 LIVE OAKS REALTY INC 227.00 358769 10/02/2017 IBIS GARDENS APTS LLC 475.00 358770 10/02/2017 MCLAUGHLIN PROPERTIES LLC 1,208.00 358771 10/02/2017 JOYCE BODANZA 552.00 358772 10/02/2017 MYRIAM MELENDEZ 438.00 358773 10/02/2017 NKW PIP HOLDINGS I LLC 863.00 358774 10/05/2017 PORT CONSOLIDATED INC 597.93 358775 10/05/2017 JORDAN MOWER INC 618.97 358776 10/05/2017 COMMUNICATIONS INTERNATIONAL 546.06 358777 10/05/2017 COMMUNICATIONS INTERNATIONAL 25,788.86 358778 10/05/2017 TEN -8 FIRE EQUIPMENT INC 7,898.78 358779 10/05/2017 RANGER CONSTRUCTION IND INC 758.72 358780 10/05/2017 VERO CHEMICAL DISTRIBUTORS INC 469.23 358781 10/05/2017 CHISHOLM CORP OF VERO 3,452.39 358782 10/05/2017 SAFETY PRODUCTS INC 1,145.28 358783 10/05/2017 STEWART MATERIALS INC 4,421.00 358784 10/05/2017 DATA FLOW SYSTEMS INC 3,893.75 358785 10/05/2017 E -Z BREW COFFEE & BOTTLE WATER SVC 49.98 358786 10/05/2017 REPUBLIC SERVICES INC 477,925.78 358787 10/05/2017 AA ELECTRIC SE INC 1,421.60 358788 10/05/2017 AMERIGAS EAGLE PROPANE LP 94.52 358789 10/05/2017 LFI FORT PIERCE INC 1,203.73 358790 10/05/2017 CLIFF BERRY INC 1,113.75 358791 10/05/2017 PHYSIO CONTROL INC 58,174.76 358792 10/05/2017 ALLIED ELECTRONICS INC 40.49 358793 10/05/2017 SLP INVESTMENTS INC 3,278.60 358794 10/05/2017 PETES CONCRETE 3,500.00 358795 10/05/2017 ECOTECH CONSULTANTS INC 4,400.00 358796 10/05/2017 VERO INDUSTRIAL_ SUPPLY INC 2892 358797 10/05/2017 EXPRESS REEL GRINDING INC 4,400.00 358798 10/05/2017 H C WARNER INC 1,597.32 358799 10/05/2017 BARTH CONSTRUCTION INC 2,059.00 358800 10/05/2017 CHILDCARE RESOURCES OF IRC INC 5,563.17 358801 10/05/2017 DELL MARKETING LP 15,004.12 358802 10/05/2017 WILSONS PETROLEUM EQUIPMENT INC 821.07 358803 10/05/2017 BLAKESLEE SERVICES INC 645.00 358804 10/05/2017 BAKER & TAYLOR INC 1,164.63 358805 10/05/2017 FATHER & SON CARPET LLC 175.00 358806 10/05/2017 BAKER DISTRIBUTING CO LLC 231.51 358807 10/05/2017 I KRUGER INC 253.62 358808 10/05/2017 CITY OF VERO BEACH 9,962.55 358809 10/05/2017 CHAPTER 13 TRUSTEE 201.08 358810 10/05/2017 UNITED PARCEL SERVICE INC 87.38 358811 10/05/2017 FERGUSON ENTERPRISES INC 122.80 358812 10/05/2017 PETTY CASH 34.25 358813 10/05/2017 TREASURE COAST REGIONAL PLANNING 62,956.00 358814 10/05/2017 BRACKETT FAMILY LTC & PARTNERSHIP 500.00 358815 10/05/2017 HUMANE SOCIETY 22,910.00 358816 10/05/2017 PUBLIX SUPERMARKETS 43.95 358817 10/05/2017 UNIVERSITY OF FLORIDA 115.00 358818 10/05/2017 FLORIDA DEPT OF AGRICULTURE AND 400.00 358819 10/05/2017 DEANGELO BROTHERS INC 78.00 358820 10/05/2017 EXCHANGE CLUB CASTLE 6,688.32 P31 TRANS NBR DATE VENDOR AMOUNT 358821 10/05/2017 EXCHANGE CLUB CASTLE 4,750.71 358822 10/05/2017 GEOSYNTEC CONSULTANTS INC 30,09093 358823 10/05/2017 ST JOHNS RIVER WATER MGMT DISTRICT 8,802.05 358824 10/05/2017 FEDERAL EXPRESS CORP 10.35 358825 10/05/2017 FEDERAL EXPRESS CORP 35.25 358826 10/05/2017 FEDERAL EXPRESS CORP 101.93 358827 10/05/2017 RIVERFRONT HOTEL LLC 597.00 358828 10/05/2017 CITY OF SEBASTIAN 6,459.61 358829 10/05/2017 SOUTHEAST DESALTING ASSOCIATION 150.00 358830 10/05/2017 TIMOTHY ROSE CONTRACTING INC 267,876.48 358831 10/05/2017 FLORIDA POWER AND LIGHT 13,116.54 358832 10/05/2017 FLORIDA POWER AND LIGHT 669.87 358833 10/05/2017 FLORIDA POWER AND LIGHT 2,779.23 358834 10/05/2017 JAMES GRAY JR 619.46 358835 10/05/2017 HOLIDAY INN 396.00 358836 10/05/2017 HOLIDAY INN 121.00 358837 10/05/2017 TAYLOR MADE GOLF CO INC 828.24 358838 10/05/2017 RAINFOREST IRRIGATION 10,144.50 358839 10/05/2017 AMERICAN PLANNING ASSOCIATION 95.00 358840 10/05/2017 GIFFORD YOUTH ACHIEVEMENT CENTER INC 3,613.24 358841 10/05/2017 SEBASTIAN RIVER HIGH SCHOOL 2,500.00 358842 10/05/2017 JASON E BROWN 430.74 358843 10/05/2017 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 648.00 358844 10/05/2017 SASAN ROHANI 2.50 358845 10/05/2017 TREASURE COAST SPORTS COMMISSION INC 2,153.00 358846 10/05/2017 BE SAFE SECURITY ALARMS INC 100.00 358847 10/05/2017 CENTRAL FLORIDA PRIMA 150.00 358848 10/05/2017 KURT STEFFEN 30.00 358849 10/05/2017 ALAN C KAUFFMANN 260.00 358850 10/05/2017 PETTY CASH 34.25 358851 10/05/2017 PETTY CASH 22.75 358852 10/05/2017 PETTY CASH 2.50 358853 10/05/2017 ELXSI INC 277.01 358854 10/05/2017 UNIVERSITY OF SOUTH FLORIDA 468.00 358855 10/05/2017 ST LUCIE COUNTY BOCC 118,849.00 358856 10/05/2017 RUSSELL PAYNE INC 890.19 358857 10/05/2017 TRANE US INC 203,639.93 358858 10/05/2017 CELICO PARTNERSHIP 120.03 358859 10/05/2017 CINTAS CORPORATION NO 2 4558 358860 10/05/2017 VAN WAL INC 959.00 358861 10/05/2017 MICHAEL ZITO 144.36 358862 10/05/2017 JOHN SCOTT DAILEY 85.00 358863 10/05/2017 STAPLES CONTRACT & COMMERCIAL INC 384.93 358864 10/05/2017 W F MCCAIN & ASSOCIATES INC 900.00 358865 10/05/2017 GLOVER OIL COMPANY INC 8,824.20 358866 10/05/2017 ADMIN FOR CHILD SUPPORT ENFORCEMENT 256.58 358867 10/05/2017 ADMIN FOR CHILD SUPPORT ENFORCEMENT 260.06 358868 10/05/2017 ADMIN FOR CHILD SUPPORT ENFORCEMENT 145.11 358869 10/05/2017 GERELCOM INC 1,668.00 358870 10/05/2017 ORCHID ISLAND PROPERTY MGMT 11 INC 2,725.00 358871 10/05/2017 D&S ENTERPRISES OF VERO BCH LLC 18.67 358872 10/05/2017 SUNCOAST REALTY & RENTAL MGMT LLC 500.00 358873 10/05/2017 MISTY L PURSEL 38.27 358874 10/05/2017 PETER OBRYAN 123.00 358875 10/05/2017 CLINTON ENTERPRISES INC 1,450.00 358876 10/05/2017 MUNICIPAL WATERWORKS INC 24,537.25 358877 10/05/2017 INDIAN RIVER SOCCER ASSOCIATION 1,500.00 358878 10/05/2017 GUARDIAN COMMUNITY RESOURCE MANAGEMENT 750.00 358879 10/05/2017 MARINCO BIOASSAY LABORATORY INC 2,080.00 358880 10/05/2017 K'S COMMERCIAL CLEANING 16,954.08 4 P32 TRANS NBR DATE VENDOR AMOUNT 358881 10/05/2017 ROBERT SOLARI 869.98 358882 10/05/2017 LAZENBY & ASSOCIATES INC 25.00 358883 10/05/2017 BRENNTAG MID -SOUTH INC 4,743.41 358884 10/05/2017 WOERNER DEVELOPMENT INC 200.00 358885 10/05/2017 ATLANTIC COASTAL LAND TITLE CO LLC 75.00 358886 10/05/2017 ECMC 260.49 358887 10/05/2017 YOUR AQUA INSTRUCTOR LLC 40.00 358888 10/05/2017 AUTOMATIONDIRECT.COM INC 612.00 358889 10/05/2017 TIM ZORC 120.81 358890 10/05/2017 FLORIDA TIME CLOCK 175.54 358891 10/05/2017 REPROGRAPHIC SOLUTIONS INC 5.46 358892 10/05/2017 PALM BEACH COUNTY PLANNING CONGRESS INC 75.00 358893 10/05/2017 LOWES HOME CENTERS INC 3,193.23 358894 10/05/2017 BURNETT LIME CO INC 9,612.40 358895 10/05/2017 C E R SIGNATURE CLEANING 175.00 358896 10/05/2017 CHEMTRADE CHEMICALS CORPORTATION 2,275.23 358897 10/05/2017 REXEL INC 2,926.96 358898 10/05/2017 SUMMIT CONSTRUCTION OF VERO BEACH LLC 39,265.20 358899 10/05/2017 FAMILY SUPPORT REGISTRY 156.45 358900 10/05/2017 MONA MOSHKI FEDERICI 40.00 358901 10/05/2017 NAPIER & ROLLIN PLLC 325.00 358902 10/05/2017 CHADWICK PRESTON SMALLEY 995.00 358903 10/05/2017 VALAPTS LLC 500.00 358904 10/05/2017 HAWKINS INC 1,682.00 358905 10/05/2017 FLORITURF SOD INC 160.00 358906 10/05/2017 ENCORE ONE LLC 2,271.86 358907 10/05/2017 SCRIPPS NP OPERATING LLC 1,650.72 358908 10/05/2017 KENDRA COPE 21.36 358909 10/05/2017 TRIBOND LLC 8,167.44 358910 10/05/2017 CATHEDRAL CORPORATION 3,813.26 358911 10/05/2017 GERELCO TRAFFIC CONTROLS INC 50,225.04 358912 10/05/2017 TC ENTERPRISE OF THE TREASURE COAST INC 22,284.00 358913 10/05/2017 UNIFIRST CORPORATION 344.33 358914 10/05/2017 CDA SOLUTIONS INC 787.75 358915 10/05/2017 WILSON SPORTING GOODS CO 298.08 358916 10/05/2017 THE GIFFORD FLORIDA YOUTH ORCHESTRA 1,390.90 358917 10/05/2017 EGP DOCUMENT SOLUTIONS LLC 177.38 358918 10/05/2017 NORTH AMERICAN OFFICE SOLUTIONS INC 1.67 358919 10/05/2017 FLORIDA EAST COAST HOLDINGS CORP 15,834.62 358920 10/05/2017 GARY SANDELIER 500.00 358921 10/05/2017 NWI RECYCLING INC 7,960.60 358922 10/05/2017 EAST COAST RECYCLING INC 6,000.00 358923 10/05/2017 ACTION FABRICATION & TRUCK EQUIPMENT INC 668.08 358924 10/05/2017 ICON SUPPLY INC 1,995.29 358925 10/05/2017 ALL WEBBS ENTERPRISES INC 297,736.38 358926 10/05/2017 MATHESON TRI -GAS INC 7,841.93 358927 10/05/2017 PEOPLE READY INC 2,877.18 358928 10/05/2017 DISTINCTIVE LANDSCAPE MANAGEMENT 1,200.00 358929 10/05/2017 MEDICAL 130TSPOTS INC 90.00 358930 10/05/2017 CANARX GROUP INC 3,_29850 358931 10/05/2017 COLE AUTO SUPPLY INC 755.85 358932 10/05/2017 VOOTU INC 6,420.24 358933 10/05/2017 MARISAALEXANDER 64.00 358934 10/05/2017 CANON FINANCIAL SERVICES INC 250.09 358935 10/05/2017 SECURITAS ELECTRONIC SECURITY INC 7,851.60 358936 10/05/2017 ALEXANDRA APOSTOLIDES 16.00 358937 10/05/2017 AQUATIC SYNERGY LLC 80.00 358938 10/05/2017 DAVE FORD PAINTING INC 4,100.00 358939 10/05/2017 US DEPT OF TREASURY 112.53 358940 10/05/2017 GOVDIRECT INC 1,769.14 P33 TRANS NBR DATE VENDOR AMOUNT 358941 10/05/2017 GBMT INC 1,267.00 358942 10/05/2017 CORE & MAIN LP 3;662.64 358943 10/05/2017 MARY HOOK 38.97 358944 10/05/2017 THERESA GAMBELL 217.80 358945 10/05/2017 EDWIN GARCIA 500.00 358946 10/05/2017 ROBERT G ALBRECHT JR 112.60 358947 10/05/2017 GLOBAL TRACKING COMMUNICATIONS LLC 1,727.28 358948 10/092017 PATRICIA A GARVEY 9,102.23 Grand Total: 2,389,895.41 P34 ELECTRONIC PAYMENTS - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1012138 09/29/2017 ADRON FENCE COMPANY INC 8,215.00 1012139 09/29/2017 BARKER ELECTRIC, AIR CONDITIONING 5,575.00 1012140 09/29/2017 CM&S INDUSTRIES INC 8,620.00 1012141 09/29/2017 AT&T 33.64 1012142 09/29/2017 OFFICE DEPOT BSD CUSTOMER SVC 1,151.84 1012143 09/29/2017 COMCAST 84.90 1012144 10/04/2017 AT&T 149.08 1012145 10/04/2017 OFFICE DEPOT BSD CUSTOMER SVC 3,307.04 1012146 10/04/2017 WASTE MANAGEMENT INC 2,462.90 1012147 10/05/2017 COMCAST 330.44 1012148 10/05/2017 EVERGLADES FARM EQUIPMENT CO INC 92.37 1012149 10/05/2017 COLKITT SHEET METAL & A/C INC 703.22 1012150 10/05/2017 NORTH SOUTH SUPPLY INC 52.51 101215.1 10/05/2017 INDIAN RIVER BATTERY 1,137.45 1012152 10/05/2017 DEMCOINC 216.64 1012153 10/05/2017 DAVES SPORTING GOODS & TROPHIES 1,128.26 1012154 10/05/2017 ALLIED UNIVERSAL CORP 12,596.41 1012155 10/05/2017 IRRIGATION CONSULTANTS UNLIMITED INC 12.00 10.12156 10/05/2017 COMO OIL COMPANY OF FLORIDA 709.04 1012157 10/05/2017 COMPLETE ELECTRIC INC 2,390.00 1012158 10/05/2017 FLORIDA LEVEL & TRANSIT CO INC 254.90 1012159 10/05/2017 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 444.04 1012160 10/05/2017 ENVIRONMENTAL CONSERVATION LABORATORIES IN 8,914.00 1012161 10/05/2017 HYDRA SERVICE (S) INC 18,148.23 1012162 10/05/2017 ALLIED DIVERSIFIED OF VERO BEACH LLC 995.00 1012163 10/05/2017 NEXAIR LLC 354.48 Grand Total: 78,07839 P35 TRANS NBR 5433 5434 5435 5436 5437 5438 5439 5440 5441 5442 5443 5444 5445 5446 5447 5448 5449 5450 P -CARD Grand Total: DATE 09/29/2017 09/29/2017 09/29/2017 09/29/2017 09/29/2017 09/29/2017 09/29/2017 10/02/2017 10/02/2017 10/02/2017 10/02/2017 10/02/2017 10/02/2017 10/02/2017 10/02/2017 10/02/2017 10/02/2017 10/03/2017 10/03/2017 ELECTRONIC PAYMENTS - WIRE & ACH VENDOR AMOUNT KIMLEY HORN & ASSOC INC 834.00 IRC CHAMBER OF COMMERCE 4,054.96 IRC CHAMBER OF COMMERCE 37,796.96 C E R SIGNATURE CLEANING 20,410.00 INTEGRFFY LAWNS LLC 1,750.00 VEROTOWN LLC 4,030.00 US BANK 158,375.00 INDIAN RIVER COUNTY SHERIFF 4,098.00 CLERK OF CIRCUIT COURT 84;440.49 ST LUCIE BATTERY & TIRE CO 1,000.00 INDIAN RIVER COUNTY SHERIFF 3,799,931.59 INDIAN RIVER COUNTY SUPERVISOR OF ELECTIONS 326,838.76 INDIAN RIVER COUNTY PROPERTY APPRAISER 862,325.75 COLONIAL LIFE & ACCIDENT INS CO 21.24 AMERICAN FAMILY LIFE ASSURANCE CO 18,027.38 ALLSTATE 292.22 FL RETIREMENT SYSTEM 620,217.09 BENEFITS WORKSHOP 6,209.64 T.D. BANK, N.A. 37,323.87 5,987,976.95 P36 Carole Jean Jordan, CFC 9C Tax Collector �2oRtoA "HOW MAY WE HELP YOU?" INTERDEPARTMENT MEMORANDUM DATE: October 10, 2017 TO: Board of County Commissioners THROUGH: Jason Brown, County Administrator FROM: Carole Jean Jordan, Tax Collector SUBJECT: Request for Authorization to Trade -In Vehicle for Purchase of One Background: The Indian River County Tax Collector has received approval from the Department of Revenue to purchase a new vehicle. We are requesting to use the vehicle described below, as a trade-in for the purchase of the new vehicle. The Indian River County Policies & Procedures Capital Assets Section F allows for disposition of an asset through trade-in. Fleet # 802 Asset # 22826 Make/Model Ford Crown Victoria Year 2005 VIN # 2FAFP73W35X119805 Mileage 92,525 Recommendation: It is recommended that the Board of County Commissioners allow for the trade in of $2,000, offsetting the purchase price of the new vehicle. Copy To: Elissa Nagy, Finance Director Raeanne Cone, Fixed Assets Dan Baker, IT/Facilities Manager 1800 27th Street, Bldg. B, Vero Beach, FL 32960-0310 E-mail: HowMayWeHeipYou01RCTax.com + Website: www.IRCTax.com Phone: (772)226-1338 r Fax (772) 770-5009 P37 Used Vehicle Appraisal Sales Person: Appraisal Date: 7ZA Owner: �irr6r4 O one Number: Address: Email Address: Vehicle Info -,." Year: Make: J ' Model:,.�s�br.,r. Ext Color: Interior Color: Style:Cloth Leather Drive: Cylinders p Transmission: Mileage Vin: i`7` f� 73 �v 3 One Owner. Yes No Both Keys: Yes. No Owners Manual Yes No Condition Appraisal Appraiser:" Value: . P38 Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney gD Of CB Of Consent 10/17/2017 INDIAN RIVER COUNTY MEMORANDUM TO: Board of County Commissioners FROM: William K. DeBraal, Deputy County Attorney DATE: October 9, 2017 ATTORNEY SUBJECT: Approval of Resolution Establishing Fair Market Rental Rates for. Housing Choice Voucher Program Indian River County Code provides for the Deputy County Attorney to be the Fair Housing Coordinator for the County. Among the County's housing programs is the Housing Choice Voucher Program, formerly known as Section 8 Housing. Federal regulations require the Board to approve by resolution a report of Fair Market Rental Rates on an annual basis. The Housing Choice Voucher Program (HCV) is a federally funded program administered by the County's Rental Assistance Program. While federal regulations govern the program, local demographics can influence the program's administration. Indian River County's elderly/retiree population averages 41% compared with a nationwide average of 27% of a community's population. Because our County has a larger than average elderly, low income population, federal guidelines allow the Rental Assistance Program to cater to the community need of supplying housing assistance to low income elderly residents. It should be pointed out that the Voucher Program also assists veterans and other low income qualifiers. The Housing Choice Voucher Program is designed to benefit all participants. Private providers that own multi or single family homes apply to the County Rental Assistance for participation. The units are inspected and approved for the Voucher program. Upon approval, private owners qualify for tax incentives that make participation in the program profitable. It should be pointed out that the County owns no Voucher program housing. P39 Approval of Resolution Establishing Fair Market Rental Rates for Housing Choice Voucher Program October 9, 2017 Page 12 The low income participant also benefits from the program by obtaining safe, clean housing at an affordable price in a dignified manner. An interested low income, full time resident must apply to the County Rental Assistance Program. If the resident qualifies, they are given a list of available units to visit. The owners of the units have agreed to accept the Fair Market Rental rates as determined by United States Department of Housing and Urban Development (HUD) in exchange for the tax breaks and the payment of rents directly from the County. Upon selection of a unit, the qualified applicant meets again with Rental Assistance staff in order to determine their portion of the rent that will be paid directly to the landlord and whether they qualify for financial assistance with utilities. After working out the financial details, the tenant signs a lease with the landlord, the County Rental Assistance processes the necessary paperwork with the state and federal agencies and the landlord receives a monthly rental check directly from the County with the remainder paid by the tenant. The County benefits from the Voucher Program by having the County's Comprehensive Plan objective of providing housing to low and very low income citizens met by participating in the Voucher Program. Additionally, a processing fee is received from the Department of Housing and Urban Development. 'The annual rental rates for our area are 90% to 110% of the current fair market rents that were approved by HUD. Those rates must be approved by the County as it is acting as a participant in the Voucher Program. The resolution approving annual rental rates for Fiscal Year 2018 is attached for the Board's consideration. Similarly, utility rates for water, sewer, gas, electric, and propane must be approved by the Board. Since those rates have not changed significantly in the past year, no utility rate resolution needs to be considered by the Board for this fiscal year. Funding: There is no funding associated with this resolution. Recommendation. Staff recommends the Board approve the resolution setting the Fair Market Values for Fiscal Year 2018 and authorize the Chairman to execute the resolution on behalf of the Board. Copies to: Stan Boling, Community Development Director Robin Miller, Rental Housing Program Manager P40 RESOLUTION 2017- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER. COUNTY, FLORIDA, APPROVING PAYMENT STANDARDS FOR BEGINNING FISCAL YEAR 2018 FOR THE HOUSING CHOICE VOUCHER PROGRAM. WHEREAS, Indian River County is considered a Program Housing Agency (PHA) by the United States Department of Housing and Urban Development (the Department) as the County administers the Housing Choice Vouchers (HCV) program County -wide for all residents (formerly known as Section 8 Housing); and WHEREAS; the Department annually publishes the Fair Market Rent (FMR) Payment Standards in the Federal Register to be used by Program Housing Agencies such as Indian River County; and WHEREAS, Department regulations mandate all Program Housing Agencies that administer Housing Choice Vouchers adopt these Payment Standards between ninety percent (90%) and one hundred ten percent (110%) of the Fair Market Rent established by the Department; and WHEREAS, the Indian River County Board of County Commissioners has adopted the Housing Choice Voucher Program current Payment Standards set between ninety percent (90%) and one hundred ten percent (110%) of the FMR; and WHEREAS, the Indian River County Board of County Commissioners requires an adjustment to adopt the Housing Choice Voucher Program Payment Standards, effective October 1, 2017, and these standards are set between ninety percent (90%) and one hundred ten percent (110%) of FMR, and WHEREAS, HUD regulations require annual adoption and approval of Payment Standard Amounts. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA: 1. The Board hereby adopts and approves the adjustment of the Payment Standard amounts to be within ninety percent (90%) and one hundred ten percent (110%) of Fair Market Rent for beginning Fiscal Year 2018 as set forth below: Efficiency One -Bedroom Two -Bedroom Three -Bedroom Four -Bedroom $647 $818 $892 $1140 $1296 P41 RESOLUTION 2017 - The foregoing Resolution was offered by Commissioner and seconded by Commissioner , and, upon being put to a vote, the vote was as follows: Chairman Joseph E. Flescher Vice Chairman Peter D. O' Bryan Commissioner Susan Adams Commissioner Bob Solari Commissioner Tim Zorc The Chairman thereupon declared the Resolution duly passed and adopted this 17th day of October, 2017. Attest: Jeffrey R. Smith, Clerk of INDIAN RIVER COUNTY, FLORIDA Court and Comptroller BOARD OF COUNTY COMMISSIONERS By Deputy Clerk Approved: Jason E. Brown County Administrator Approved as to form and legal sufficiency: William K. DeBraal Deputy County Attorney Joseph E. Flescher, Chairman P42 �G CONSENT AGENDA INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: October 5, 2017 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Mike Smykowski, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Award of Annual Bid to Furnish and Deliver Polymer (2018002) BACKGROUND: Polymer is used at county wastewater facilities to thicken the waste sludge, allowing much of the water to be removed from the sludge and returned to process. It also reduces the amount of sludge hauled to and treated at the Dewatering Facility. BID RESULTS: Advertising Date: Bid Opening Date: Demandstar Broadcast to: Specifications/Plans Downloaded by: Replies: Firm August 17, 2017 September 8, 2017 150 Subscribers 13 Vendors 2 Vendors Location Price per gal I Estimated annual Total annual cost Polydyne, Inc. Riceboro, GA $9.632 4,000 gal $38,528.00 Sterling Water Columbia, TN N/A 4,000 gal Statement of No Bid Technologies, LLC ANALYSIS: Polydyne held the previous annual contract, awarded in 2014, at a price of $9.374 per gallon and performed satisfactorily. The new bid represents a 2.7% cost increase over the previous bid. P43 CONSENT AGENDA SOURCE OF FUNDS: Funding in the amount of $38,528.00 is allocated in the Wastewater Treatment Chemicals Account. Account Number Account Description FY 17/18 Proposed Budget 47121836-035230 Wastewater Treatment Chemicals $38,528.00 RECOMMENDATION: Staff recommends the Board award the bid as follows: • Award to Polydyne, Inc. of Riceboro, GA as the lowest responsive and responsible bidder meeting the specifications as set forth in the Invitation to Bid. • Authorize the Purchasing Division to issue blanket purchase orders for the period of October 1, 2017 through September 30, 2018 to the recommended bidder and • Authorize the Purchasing Manager to renew this bid for two (2) additional one (1) year periods subject to satisfactory performance, vendor acceptance, and the determination that renewal of this annual bid is in the best interest of Indian River County. P44 CONSENT � r INDIAN RIVER COUNTY MEMORANDUM To: Jason Brown County Administrator From: Suzanne Boyll Human Resources Director Date: October 9, 2017 Subject: Deletion of AM -212.2 Unemployment Compensation from the Administrative Policy Manual Background Florida Statute 443 — Reemployment Assistance establishes the eligibility for and payment of unemployment compensation. Because the eligibility and payment of employment compensation is not within the purview of Indian River County, staff is recommending deletion of AM -212.2 Unemployment Compensation from the Administrative Policy Manual. Recommendations: Staff recommends and respectfully requests the Board of County Commissioners approve the deletion of AM -212.2 Unemployment Compensation from the Administrative Policy Manual and removal of reference to the policy from the Table of Contents. P45 ADMINISTRATIVE POLICY MANUAL POLICY: it is the policy of Compensation benefits termination from Indian layoff. See the units EMPLOYMENT, AM -212.1.. COWWNT: SECTION PERSONNEL SUBJECT NUMBER AM -212.2 UNEMPLOYMENT COMPENSATION DATE EFFECTIVE I the County to avoid payment of Unemployment for all former employees except those whose River County employment was the result of a LAYOFF AND RECALL, AM -211.1 and TERMINATION OF 1. The responsibility for responding to claims for Unemployment Compensation which are filed with the State of Florida, and for administration of this policy rests with the Personnel Department. 2. The actions taken by the County shall be in accord, with Florida Statute 443, "Unemployment compensation". 3. The County recognizes its financial obligations to the State of Florida as a "directly, reimbursable" employer, indicating that Unemployment Compensation benefits paid by the state to former employees are to be repaid directly to the State, upon charge statement receipt, by the County. 4. It is the positionof the County that Unemployment Compensation benefits should be payable only for separations initiated by the County under layoff conditions, and , that other separations are not the responsibility of the County. On that basis, benefits paid for other than layoff separations represent costs which should not be passed on to the taxpayers of Indian River County. 5. It is recognized that none of the costs of the State of Florida Unemployment Compensation benefits are borne by the affected employees. P46 Consent Agenda Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: October 9, 2017 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Subject: Osprey Marsh One -Year Compliance Maintenance Contract with G.K. Environmental, Inc. DESCRIPTIONS AND CONDITIONS: Over the past year, Indian River County Department of Utilities Services (IRCDUS) has been maintaining and operating the Osprey Marsh Algal Turf Scrubber Facility (OMATS). Part of the maintenance of the OMATS is the control of exotics and scrub jay friendly landscaping. G.K. Environmental, Inc. (GKE) provided this maintenance service in the 2016/2017 fiscal year. ANALYSIS: GKE provided this service in the past with a work order agreement under the Continuing Services Contract Agreement for Environmental and Biological Support Services. The subject agreement for professional environmental services includes onsite exotic control, trimming and maintenance of buffer trees and shrubs per U.S. Fish and Wildlife Service (FWS) guidelines, and the application of polyacrylamide to prevent erosion. The proposal has been provided in accordance with the Continuing Services Contract Agreement for Environmental and Biological Support Services with G.K. Environmental, Inc., dated October 10, 2017. The scope is more specifically described in the attached compliance proposal. The total negotiated cost for the services, which are outlined and separated into three (3) tasks in the proposal, is a lump sum amount of $18,425.00. FUNDING: Funding for the maintenance at the OMATS is available in the Other Contractual Services account within the Utilities Operating Fund. Operating funds are derived from water and sewer sales. Description Account Number Amount Other Contractual Services 1 47128236-033490 $18,425.00 RECOMMENDATION: Staff recommends approval of Work Order No. 1 authorizing the mentioned professional services for a lump sum amount of $18,425.00 to G.K. Environmental, Inc. ATTACHMENT(s): 1. Work Order No.1 for G.K. Environmental, Inc. (3 Pages) C:\Users\legistar\AppData\Local\Temp\BCL Tech nologies\easyPDF 8\@BCL@7COE9CC3\@BCL@7COE9CC3.docx P47 Osprey Marsh One -Year Compliance Maintenance This Work Order Number 01 is entered into as of this 171" day of October, 2017, pursuant to that certain Continuing Contract Agreement for Environmental and Biological Support Services, dated October 10"h, 2017, (referred to as the "Agreement"), by and between INDIAN RIVER COUNTY,a political subdivision of the State of Florida ("COUNTY") and G.K. Environmental, Inc, ("Consultant"). The COUNTY has selected the Consultant to perform the Environmental and Biological Support Services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The Environmental and Biological Support Services will be performed by the Consultant for a lump sum fee of $18,425.00. The Consultant will perform the Environmental and Biological Support Services within the timeframe more particularly set forth in Exhibit A, attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. - IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: G.K. By: Title BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY By: BCC Approved Date: , Chairman Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney P48 EXHIBIT A GKE Osprey Marsh Maintenance / Compliance Proposal (12 months / October 2017 — September 2018) December 10, 2014 Revised December 23, 2014 Revised April 18, 2015 Revised September 30, 2015 Revised November 7, 2015 Revised October 13, 2016 Revised October 6, 2017 TASK I: Twelve (12) Month (Oct. 2017 — Sept. 2018) Onsite Exotic Control (following 3►d year of work start up) Beginning on the date of final acceptance of all landscaping by the OWNER (September 2015), all existing and future exotic plants will be destroyed on the project site for a period of four (4) years. As a minimum, exotic elimination will be performed monthly. All exotics will be killed at the site using methods approved by both the OWNER and St. Johns River Water Management District (SIRWMD) (i.e. hand remove or lightly spray with SIRWMD approved herbicides) and the project site (planted area) will be kept (80%) free of exotics. Special.care will be taken not to disturb birds, nests and other wildlife. $1,300.00 per month x 12 months = $15,600.00 TASK 11: Trim and Maintain Buffer Trees & Shrubs at 8 ft. per USFWS Approval / Conditions (4 ears Annual trimming of planted oaks and wax myrtles in all surrounding planted buffer areas to 8 ft., per USFWS requirements. All trimming will be collected and taken to the County Landfill for disposal as needed. $2,150 per annual event (No trimming has been required to date.) P49 TASK III: Annual Application of Polyacrylamide to Prevent Erosion of Sloped Areas Beginning on the date of final acceptance of all landscaping by the OWNER (Oct. 2015), Polyacrylamide will be applied to sloped ground surfaces and other areas susceptible to erosion, in a manner recommended by the supplier, to minimize the potential of erosion of the ground surface resulting from heavy rainfall, on an "as needed" basis, not to exceed one treatment / 9 months. The Polyacrylamide used shall be the anionic type and the particular type shall be matched to the site soil by the supplier. Polyacrylamide application shall be applied periodically as determined necessary by the OWNER and GKE. $675.00 per application as needed. (2014 cost of Polyacrylamide per bag is $350, based on current price. It's anticipated that each application will require 1 bag.) Method and Amount of Compensation G.K. Environmental, Inc. proposes to provide the outlined Scope of Services based on the following fees: Task 1. Onsite Exotic Control $ 15,600.00 Task II. Trim & Maintain Buffer Trees & Shrubs $ 2,150.00 Task C. Application of Polyacrylamide $ 675.00 TOTAL FOR THE 10 -ACRE SITE: Twelve (12) Months (Oct. 2017 -Sept. 2018) _ $18,425.00 for Maintenance and Permit Compliance P50 8� CONSENT AGENDA INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: October 9, 2017 TO: BOARD OF COUNTY COMMISSIONERS THROUGH:. Jason E. Brown, County Administrator Mike Smykowski, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Award of Bid 2017063 — 27th Ave at 21st St. SW Intersection/Signalization Improvements BACKGROUND: Based on a traffic signal warrant study at the intersection of 21st Street SW at 27th Avenue and recommendation by the Traffic Engineering Division (Traffic), the County selected Carter Associates, Inc. (Continuing Contract for Professional Services, Work Order No. 2) to .plan and design intersection improvements at 27th Avenue and 21st Street. The scope of work for the project is to construct signal installation, pedestrian crosswalks and associated signage and pavement markings. BID RESULTS: Bid Opening Date: July 16, 2017 Advertising Date: August 16, 2017 Demandstar Broadcast to: 585 Subscribers Specifications/Plans Downloaded by: 23 Vendors Replies: 4 Vendors Bidder's Name Location Total Bid Price Traffic Control Devices Altamonte Springs $610,610.00 Power Core Melbourne $628,322.50 Timothy'Rose Contracting Vero Beach $643,176.85 American Lighting and Signalization Jacksonville $720,984.00 ANALYSIS: After review of bids and associated references, the Engineering Division has identified Traffic Control Devices, Inc. (TCD) as the lowest, responsive and responsible bidder. TCD's bid of $610,610.00 was above the Engineer's estimate of $562,070.17. P51 CONSENT AGENDA SOURCE OF FUNDS: Funding is available from Traffic Impact Fees/District III/21st Street SW and 27th Avenue/Acct# 10215341- 066510-05012. Account Number Account Description Available 10215341-066510-05012 Traffic Impact Fees/District III/21st Street SW and 27th Avenue $610,610.00 RECOMMENDATION: Staff recommends the Board award Bid 2017063.to the lowest, responsive and responsible bidder, Traffic Control Devices, Inc., approve the sample agreement and authorize the Chairman to execute it after review and approval by the County Attorney as to form and legal sufficiency, receipt and approval of the Public Construction Bond by the County Attorney and receipt and approval of insurance by the Risk Manager. Attachment Sample Agreement P52 SECTION 00520 - Agreement (Public Works) TABLE OF CONTENTS Title Paae ARTICLE1— WORK.................................................................................................................................2 ARTICLE 2 — THE PROJECT............................................................... a�9.1�.`........................................... 2 ARTICLE 3 — ENGINEER.................................................................. ARTICLE 4 —CONTRACT TIMES ...................................... ARTICLE 5 — CONTRACT PRICE ................ ......... ......... ARTICLE 6 — PAYMENT PRC ARTICLE 7 — INDEMNIFI 11 ARTICLE 8 — CONTRACTOR ARTICLE 9 — AR ............................. 2 .............. 2 ............................. 3 ...................... '....................................... 4 ........................................................ 5 ....................................................................................... 6 .............................................................................................. 7 [THE REMAINDER OF THIS PAGE WAS LEFT BLANK INTENTIONALLY] @BCL@840EB062.doc 00520-1 C:\Users\Iegistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@840EB062\@BCL@840EB062.doc P53 SECTION 00520 - Agreement (Public Works) THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual agree as follows: ARTICLE 1 - WORK 1.01 CONTRACTOR shall complete all Work a_specifie Documents. The Work is generally described Vows: The project will consist of Avenue and 21st Street SW. The pri mast arm traffic signals, milling crosswalks and curb ramps, includ and pavement markings. ARTICLE 2 - THE PROJECT 2.01 The Project for i part is generally ame: INT CoINI Bid Project rk at and ST STREET SW OPROVEMENTS 643 hereinafter set forth, in the Contract ents at 27"' tallation of pedestrian ed signage may be the whole or only a 21ST ST. SW, VERO BEACH, FL. 3.01 The Indian River0bunly Public Works Department is hereinafter called the ENGINEER and will act asER's representative, assume all duties and responsibilities, and have = the rights a u. "ority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents. ARTICLE 4 - CONTRACT TIMES 4.01 Time of the Essence A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract. 4.02 Days to Achieve Substantial Completion, Final Completion and Final Payment @BCL@840EB062.doc 00520-2 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@840EB062\@BCL@840EB062.doc P54 A. The Work will be substantially completed on or before the 150TH calendar day after the date when the Contract Times commence to run as provided in paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.07 of the General Conditions on or before the 180TH calendar day after the date when the Contract Times commence to run. 4.03 Liquidated Damages A. CONTRACTOR and OWNER recognize that time is oft ence gkthis Agreement and that OWNER will suffer financial loss if the Work is n m within the times specified in paragraph 4.02 above, plus any ext sions there o ed in accordance with Article 12 of the General Conditions. Liquidat a ages will co ence for t " portion of work. The parties also recognize the delays, expe and difficulti olv proving in a legal proceeding the actual loss Buff. Oif the Work mpleted on time. Accordingly, instead of requi ' n pr ,OWNER an ONTRACTOR agree that as liquidated damages f lay (bu t as alty) NTRACTOR shall pay OWNER $1,584.00 for e h cal day t expir a time specified in paragraph 4.02 for Substantial pletio I til ork is s ntially complete. After Substantial Completion, if CO OR eglect, refuse, or fail to complete the remaining Work within the Con c e or proper extension thereof granted by OWNER, CONTRACTOR shall pa ti 1 0 for each calendar day that expires after the time spe ' aragrap 02 omp i • and readiness for final payment until the Work is co read r fina _ vment. ARTICLE 5 - COAI�NPent, 5.01 OWNER sh RA for completion of the Work in accordance with the Co tract Domou current funds equal to the sum of the amounts � : ined pu h 5. f 1.A and summarized in paragraph 5.01.B, below: A. V&r all Work, at thibes stated in CONTRACTOR's Bid, attached hereto as an exhibit. B. TH>W01UMubject to additions and deductions provided in the Contract:: Numerical Written ARTICLE 6 - PAYMENT PROCEDURES @BCL@840EB062.doc 00520-3 C:\UsersUegistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@840EB062\@BCL@840EB062.doc P55 6.01 Submittal and Processing of Payments A. CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions and the Contract Documents. 6.02 Progress Payments. 6.03 A. The OWNER shall make progress payments to the CONTRACTOR on the basis of the approved partial payment request as recommended by ENGINEER in accordance with the provisions of the Local Gover ent Prompt Payment Act, Florida Statutes section 218.70 et. seq. The O R shall retain ten percent (10%) of the payment amounts due to the C ACTOR until fifty percent (50%) completion of the work. After fifty percen %) com etion of the work is attained as certified to OWNER by ENGINEER in ti lVNER shall retain :TOR until final RAC OR under 8. )(b), fifty NER has services work associated with the construction application for ant shall contain I on the basis of dished, or in the leted. After fifty tatutes section i the County as my as OWNER, CONTRACTOR :he subject of a wise the subject TRACTOR. The tributable to the ors or suppliers, cage to those atutes section 218.735(8)(c)(2005), CONTRACTOR further acknowledges and agrees that: 1) the County as OWNER shall receive immediate written notice of all decisions made by CONTRACTOR to withhold retainage on any subcontractor at greater than five percent (5%) after fifty percent (50%) completion; and 2) CONTRACTOR will not seek release from the County as OWNER of the withheld retainage until the final pay request. 6.04 Paragraphs 6.02 and 6.03 do not apply to construction services work purchased by the County as OWNER which are paid for, in whole or in part, with federal funds and are subject to federal grantor laws and regulations or requirements that are contrary to any provision of the Local Government Prompt Payment Act. In such event, payment and retainage provisions shall be governed by the applicable grant requirements and guidelines. @BCL@840EB062.doc 00520-4 C'\UsersUegistarWppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@840EB062\@BCL@840EB062.doc P56 6.05 Acceptance of Final Payment as Release. A. The acceptance by the CONTRACTOR of final payment shall be and shall operate as a release to the OWNER from all claims and all liability to the CONTRACTOR other than claims in stated amounts as may be specifically excepted by the CONTRACTOR for all things done or furnished in connection with the work under this Contract and for every act and neglect of the OWNER and others relating to or arising out of the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or its sureties from any obligations under the Contract Documents or the Public Construction Baud. ARTICLE 7 - INDEMNIFICATION 7.01 CONTRACTOR shall indemnify OWNER, EN (NEE%atn • in accordance with paragraph 6.20 (Indemnification) of the Genera . dito th structio ontract. ARTICLE 8 - CONTRACTOR'S REPRESENT 8.01 In order to induce OWNER to enterhis Ag a ent TRA R makes the following representations: A. CONTRACTOR has examine arefu died the Contract Documents and the other related data identified in th i g Doc ats. B. CONTRACTOR h d the Sit nd me fMU—liar with and is satisfied as to the general, local, and it ns th ay t cost, progress, and performance of the Work. C. CONTRA familiar Tdknd isT Wis d as to all federal, state, and local Laws and Regulations ffect co ogress, and performance of the Work. D. ;RACTOF�as stu�ie`d all: (1) reports of explorations and tests of surface condi'�n a r c ous to the Site and all drawings of physical conditions or relating to S g surface or subsurface structures at or contiguous to the Site rou Facilities) which have been identified in the Supplementary Co r vid n paragraph 4.02 of the General Conditions and (2) reports and drawings of a rd s Environmental Condition, if any, at the Site which have been identified in the coni plementary Conditions as provided in paragraph 4.06 of the General Conditions. E. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by CONTRACTOR, including applying the specific means, methods, techniques, sequences, and procedures of construction, if any, expressly required by the Contract Documents to be employed by CONTRACTOR, and safety precautions and programs incident thereto F. CONTRACTOR does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the @BCL@840EB062.doc 00520-5 C:\UsersUegistaAAppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@840EB062\@BCL@840EB062.doc P57 Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Contract Documents. H. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the Site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. I. CONTRACTOR has given ENGINEER written notice of all acts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in ontract Documents, and the written resolution thereof by ENGINEER is acceptable to TRACTT�R. J. The Contract Documents are generally sufficient to indicateW6,1 ey understanding of all terms and conditions for performance and fu ling of the ARTICLE 9 - CONTRACT DOCUMENTS 9.01 A. The Contract Documents con Notice to Proceed to 00610-3, inclusive); (page 00620-1); nt (pages 00622-1 to 00622-6 inclusive); Completion (pages 00630-1 to 00630-2, inclusive); rtification of the Work (pages 00632-1 to 00632-2, inclusive); & Mapper's Certification as to Elevations and Locations of the 9. General Conditions (pages 00700-1 to 00700-44, inclusive); 10. Supplementary Conditions (pages 00800-i to 00800-11, inclusive); 11. Specifications as listed in Division 1 (General Requirements) and Division 2 (Technical Provisions); 12. Drawings consisting of a cover sheet and sheets numbered CC=1 through CC=4, inclusive, L-11 through T-14, inclusive, with each sheet bearing the following general title: 27th Avenue at 21St Street SW; and Soil Boring location sheet 1 of 1; @BCL@840EB062.doc 00520-6 C:\UsersVegistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@840E6062\@BCL@840EB062.doc P58 13. Addenda (if applicable ); 14. Appendices to this Agreement (enumerated as follows): Appendix A — Permits Appendix B — Fertilizer Ordinances Appendix C — Indian River County Traffic Engineering Division Special Conditions for Right -of -Way Construction 15. CONTRACTOR'S BID (pages 00310-1 to 00310-8 inclusive); 16. Bid Bond (page 00430-1 inclusive), 17.Sworn Statement Under Section 105.08, Indian Riv E unty Cole, on Disclosure of Relationships (pages 00452-1 to 00452-2, inclusive); Aw 18.Sworn Statement Under the Florida Trenc' fety Act (pa 00454-1i 00454-2, inclusive); �� 19. Qualifications Questionnaire (pagA004�inclusive) ; 20. List of Subcontractors (p; 21.The following which may Agreement and are not attac a) Written Am is b) Work Change i C) C der(s); AIM ARTION 10 - MISCEL Wow low 10.01 4 A. Terms used i)M- t gr mei 10.02 Assipnmen.nact on or after the Effective Date of the will have the meanings indicated in the General Conditions. A. No assignment by a parry hereto of any rights under or interests in the Contract will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 10.03 Successors and Assigns A. OWNER and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal @BCL@840EB062.doc 00520-7 C:\Users\IegistaMppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@840EB062\@BCL@840E6062.doc P59 representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 10.04 Severability A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. A. 10.05 Venue A. This Contract shall be governed by the laws of the State oMbi brought by either party against the other party, or otherwise shall be in Indian River County, Florida, or, i event of a United States District Court for the Southern Distn Florida. 10.06 Public Records Compliance A. Indian River County is a public agen bject Contractor shall comply witha's Pau shall: (1) Keep and maintain public recorrequi�d by (2) Upon request fro a copy of the requested reasonable ti at a cost otherwise pro�tbv law. s Law enue for any lawsuit out of this Contract al jurisdiion, in the a Statutes. The , the Contractor unty to perform the service. )lic Records, provide the County with to be inspected or copied within a cost provided in Chapter 119 or as (3) Ensure the r ub i e o ds th re exempt or confidential and exempt from public recd isclosur equire ens are 't disclosed except as authorized by law for the du a0 of the contGt an -wing completion of the contract if the contractor does noitransfer the recor s o he Co nor. (4) l3p�n'�l'�i`. o#Nte, contract, transfer, at no cost, to the County all public records in possession of the Rtra or keep and maintain public records required by the County to perform the service the Contractor transfers all public records to the County upon completion of t act, the Contractor shall destroy any duplicate public records that are exempt or con ' ential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the Custodian of Public Records, in a format that is compatible with the information technology systems of the County. B. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING @BCL@840EB062.doc 00520-8 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@840EB062\@BCL@840EB062.doc P60 TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772) 226-1424 publicrecordsAircamcom Indian River County Office of the County Attorney 180127 th Street Vero Beach, FL 32960 C. Failure of the Contractor to comply with these requirements be a material breach of this Agreement. [The remainder of this page was Ipft blank @BCL@840EB062.doc 00520-9 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@840EB062\@BCL@840EB062.doc P61 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in duplicate. One counterpart each has been delivered to OWNER and CONTRACTOR. All portions of the Contract Documents have been signed or identified by OWNER and CONTRACTOR or on their behalf. This Agreement will be effective on , 20_ (the date the Contract is approved by the Indian River County Board of County Commissioners, which is the Effective Date of the Agreement). OWNER: INDIAN RIVER COUNTY 0 0 Joseph E. Flescher, Chairman Jason E. Brown, County Administrator APPROVED AS TO FORM AND SUFFICIENCY: A 0 Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of C Attest: (S Name: P. Title: Cou - 1801 27th Street Vero Beach, Florida 329 =� (772) 226-1221 Facsimile: (772) 77 1 CONTRACTOR: for giving notices: License No. (Where applicable) Agent for service of process: Designated Representative: Name: Title: Address: Phone: Facsimile: (If CONTRACTOR is a corporation or a partnership, attach evidence of authority to sign.) * * END OF SECTION * * @BCL@840EB062.doc 00520-10 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@840EB062\@BCL@840EB062.doc P62 ON INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Stan Boling, AICP; Community Development Director THROUGH: John W. McCoy, AICP; Chief, Current Development FROM: Ryan Sweeney; Senior Planner, Current Development DATE: October 6, 2017 SUBJECT: GH Vero Beach Development LLC's Request for Final PD Plat/Plan Approval for Falls III at Grand Harbor PD, Plat 32 [2001110069-76991 / PD -14-08-08] It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of October 17, 2017. DESCRIPTION & CONDITIONS: The Falls III at Grand Harbor PD, Plat 32 is a 12.33 acre residential planned development project consisting of 37 single-family lots at an overall density of 3.00 units per acre, and is the third and final phase of the overall Falls at Grand Harbor PD project. The subject site is located within the overall Grand Harbor development and is bordered by Grand Harbor Boulevard on the north, Indian River Boulevard on the east, Falls Circle on the south, and Falls Boulevard on the west. The project site is split -zoned RM -6, Residential Multiple -Family (up to 6 units/acre) and RM -8, Residential Multiple -Family (up to 8 units/acre), and has an M- 1, Medium -Density Residential -1 (up to 8 units/acre) land use designation. Please see attachment 2. On August 14, 2014, the Planning & Zoning Commission granted preliminary PD plan/plat approval for the Falls III at Grand Harbor PD, Plat 32. Subsequently, construction of the subdivision commenced and proceeded in accordance with the project's approved land development permit (LDP). All required subdivision improvements have been completed and Public Works issued a certificate of completion (C.C.) on June 7, 2017. The applicant has submitted a final PD plan/plat in conformance with the approved preliminary PD plan/plat, and now requests that the Board of County Commissioners grant final plat approval for Falls III at Grand Harbor PD, Plat 32. The Board is to consider granting final plat approval for Falls III at Grand Harbor PD, Plat 32. ANALYSIS: All of the required improvements for Falls III at Grand Harbor PD, Plat 32 have been completed and inspected, and a C.C. was issued on June 7, 2017. As part of the C.C. process, the developer P63 posted a maintenance bond to guarantee required road and drainage improvements for a period of I year. In this case, all subdivision improvements (stormwater tracts, landscape easements, roadways) will be private, with the exception of certain utility facilities, which will be dedicated and guaranteed to Indian River County as required by the Utility Services Department. All requirements of final plat approval for Falls III at Grand Harbor PD, Plat 32 have been satisfied. RECOMMENDATION: Based on the above analysis, staff recommends that the Board of County Commissioners grant final plat approval for Falls III at Grand Harbor PD, Plat 32. ATTACHMENTS: 1. Application 2. Location Map 3. Plat Layout P64 INDIAN RIVER COUNTY PLANNED DEVELOPMENT APPLICX Please indicate the type of application being submitted: Conceptual PD Special Exception: Concurrent Conceptual PD Special Exception & Preliminary PD: Preliminary Planned Development: Final Planned Development; Note; For a PD rezoning please use the appropriate rezoning Grand Harbor Plat 32 ( F-Frik--m: Plan Numb". PD- 14 - 0 8 - 0 8 PROPERTY OWNER. (PLEASE PRINT) GH Vero Beach Development, LLC NAME 4755 South Harbor Drive ADDRESS Vero Beach, Florida 32967 CITY, STATE, ZIP (772) 794-7827 PHONE NUMBER ccleary@bayawaterbrokeragefl.com EMAIL ADDRESS Christopher J. Cleary CONTACTFERSON PROJECT ENGINEER: (PLEASE PRINT) Masteller & Moler, Inc. NAME 1655 27th Street, Suite #2 ADDRESS Vero Beach, Florida 32960 CITY, STATE, ZIP (772) 567-5300 PHONE NUMBER semolerebellsouth.net EMAIL ADDRESS E. Moler, P.E. CONTACT PERSON 0% C" e Pwject#.' 2001110069- _q(DQ'QiL_ SIGNATURE OF FACc=m=i1y Deveopmmt\Users\Cmi3ev\Applicaiioiws\P]>APPAloc APPLICANT (PLEASE PRINT) Masteller, Moler & Taylor, Inc. 1655 27th Street, Suite #2 ADDRESS Vero Beach, Florida 32960 CITY, STATE, ZIP . (772) 564-8050 PHONE NUMBER dt5243@bellsouth.net EMAIL ADDRESS David M. Taylor CONTACT PERSON AGENT (PLEASE PRINT) Masteller, Moler & Taylor, Inc. NAME 1655 27th Street, Suite #2 ADDRESS. Vero Beach, Florida 32960 CITY, STATE, ZIP (772) 564-8050 PHONE NUMBER dt5243@bellsouth.net EMAIL ADDRESS David M. Taylor, PSM, CFM ER OR AGENT Attachment 1 FW*Cd Janum 2011 Pap 100 RM TAX PARCEL ID #(s) OF SUB= PROPERTY: 32392300002000000000.2, 32392300000300000003.0, 3239230DO26000000000.11 32392300026000000064,0, 32392300026000000065.0 PROPERTY CLASSIFICATION(S): Land Use DedmaiWon rMing D Acreage M-1 RM -8 (PD) 12.95 TOTAL PROJECT ACREAGE: 12.9 5 EXjSTjNGSrMusE(S): Multi -family & single-family residential PROPOSED SITE USE(S) AND DMNSITY (e.g.# ofunits, square fed by use): Replat existing Lots 64 & 65, Tract A, Tract El a portion of Tract G, The Falls at Grand Harbor Plat 29, a portion of the Grand Harbor Plat I Water Management Area and a portion of unplatted lands lying southwest of the Harbor Drive/Indian River Boulevard inti. to create 37 single-family lots, recreation/landscape tracts and right-of-way. ** PLEASE COMPLETE THE sumriTAL cmmun ** The following items must be attached to the application: X If the applicant is other than the owner(s), a sworn statement of authorization frwn the owner, on file Two deeds and a verified statement naming every individual having legal or equitable ownership in the property-, If owned by a corporation, provide the names and address of each stockholder owning more than 101/16 of the value of outstanding corporation shares; on file Two copies of the owner's recorded warranty deed; X A check, money order or cash made payable to Indian River County": Planned Development Request - Conceptual PD Special Exception less than 20 acres $ 2075.00 20-40 acres 2475.00 over 40 acres 2575.00 +100.00 Preliminary PD Plan less than 20 acres 20-40 acres over 40 acres for each additional 25 acres over 40 acres $ 1150.00 1250,00 1300.00 +50.00 for each additional 25 acres over 40 acres VG_d PD Plans $ 14WO0.00 For concurrent appileadon fees combine the appropriate fees and subtract S40MOD. RTAnmnwity Deveiapment\Usm\CurDMAppbcadm\PD"?Aoo Revised Jutuay 2011 Attachment 1 Psp2af3 -m X Ten sets of complete Conceptual, Preliminary or Final PD (final plat plans must be signed and seated by surveyor). flans as per Chapter 915, pursuant to the We of approval being requested, N/A Any requirements of the zoning or subdivision ordinance which the applicant is requesting to be waived (such as minimum lot width and size, street frontage requirements, setbacks, etc.), shall be clearly indicated by section and paragraph numbers, together with the rationale for the waiver xcquest(s), on an attached sheet N/A 2 Aerials for conceptual or preliminary PDs N/A Itemized response to pre -application for conceptual or concurrent applications X 2 sealed surveys N/A 3 sets of floor plans and elevation for commercial or multi -family buildings e—a—f-aeo'— written Statement and Photograph of Posted Sign Four Final FUVJ CONSTRUCTION COMPLETE - BUILT OUT: (A) Certificate of Completion from Public Works or copy of letter to Public Works and Utilities rewiring inspection of improvements IF IMPROVEMENTS ARE DEDICATED TO THE PUBLIC: (B) Original Engineer's Certified Cost for Improvements (Signed and Sealed) OR X CONSTRUCTION INCOMPLETE - BONDING OUT. (A) Original Engineer's Certified Cost Estimate for Improvements (Signed and sealed) xngineer,s statement that certificate of completion will be obtained prior to approval X COPIES OF DOCUMEN[TS TO RB REQ0RDHD *qTH 14EB FR4AL—PLA�P previously recorded with The Falls at Grand Harbor Plat 29 Covenants, Deed Restrictions, Bylaws, etc. or Stsdement There Are None (ORB 1922, Pg. 24 73) b. Property Owners Association Articles of Incorporation or Statement Indicating Why Recording of POA iSNot Required (ORB 1922, Pg. 2560) A F-TAMUMniLy Deftlopn=MJsMW'�cvlApplice-nM]DAP?Aoc Roviud Jmuwy 2011 Pow 3 of3ttachment 1 am M 99,1 THE FALLS III AT GRAND HARBOR, PLAT 32 BEING A REPLAT OF A PORTION OF GRAND HARBOR PLAT 1 AS RECORDED IN PLAT BOOK 12, PAGE 62 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA AND A PORTION OF THE FALLS AT GRAND HARBOR PLAT 29 AS RECORDED IN PLAT BOOK 19, PAGE 53 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA. LOCATED IN SECTION 23, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA OVBtALL BOLMAW SFEE� ,tSl8' \ NO E. BENOI NARK NO BUILDING PERMIT HILL ISSUED FOR DEVELOPMENT ClJ ANY LOT OR TRACT UNLESS AND UNTIL AN INITIAL AND FINAL CONCURRENCY /\ ICERVRNDIAN ATE FOR NDEVELOPMENT O OF TIE LOT OR TA DEQ OBTAINED. INDIAN RIPER COUNTY DOES NOT GUARANTEE /NAT ADEQUATE / / / CAPACITY MILL EXIST TIE TNS THEN AN APPLICANT R I) NOTICE NO CONSTRUCTION, TREES OR SHRUBS HILL BE PLACED /N EASEMENTS MTTHOUT COUNTY APPROVAL. OR APPLICANTS SUCCESSOR LNOOSES TO APPLY FOR AND OBTAIN A 97 / CONCURRENCY CERTIFICATE. CONCRETE MONUMENT EMERGENCY MANAGEMENT ASSC. NOTE: / ME BUILDER/LOT OMER SHALL BE RESPONSIBLE FOR `' p I.R.F. W.C.D. N PROVIDING TIE SIDEWALK REQUIRED ALONG HIS LOPS STREET ea�• RECORDED ON THIS PLAT THAT MAY BE FOUND /N THE PUBLIC RECORDS OF COUNTY. FRONTAGE AS DEPICTED ON TIE APPROVED PRO CT PRELIMINARY PLAT AND LAND DEVELOPMENT PERMIT. \ / TRACT /N2278'O7"W 164.19' PC X �"- R iE 20. 'a iy L�f9130', R�Mi.00' tf2obTE C1b1BB.Bs' C. RACT�f' PGurTE'r.Fet'Nnvuvc PLAT BOOK: PAGE. DOCKET NUMBER: T PCB PONT OF BEGINNING APPLICANT, OR THE APPLICANTS SUCCESSOR CHOOSES TO APPLY FOR AND M29T2'16T I PDC POINT A COMMNCEMENT 06TA/N SUCH A CONCURRENCY C£RTFTCATE. P'T 10273• OYmAu CURVE \ PD PLANTED MWLOPRENT 6) NOME. • COVENANTS RESTRICTIONS OR RESERVATIONS AFFECTING THE L.797.8Y RNUl W PSM PROFESSIONAL SURVEYOR AND MAPPER O STIM'SYE ON -7M74 RP RADIUS POINT ONNERSH/P OR USE OF THE PROPERTY SHOW IN THIS PLAT ARE FILED /N +< \ UVE e.01YP R/W RIGHT OF WAY OFFICIAL RECORD BOOK NO. 1912, PACE 2473 PUBLIC RECORDS OF INDIAN NAR OR T P.D.B.E. P.D. BUFFER EASEMENT RIVER COUNTY, FLORIDA. D.E. DRMNACE EASEMENT 7) NO7=' PROPERTY ONN£RS ARE PROHIBITED FROM PLANTNC ANY / D.M.E. DRAINAGE MAINTENANCE EASEMENT V LAE. UMTD NCOESS EASEMENT CAR/BBEAN FRUIT FLY AND A5/AN CITRUS PSKLID (CNRUS GREENING) HOST w r m s U.E. UTILITY EASEMENT PLANTS AS SPECIFIED HEREON AND ARE REQUIRED TO REMOVE WE SAME /F P.R.C. PONT OF REVERSE CURVE ANY EXISTS' CA FILET GUAVA, COMMON GUAVA, LOOUA I. ROSE APPLE, .."M BFAtBNG SURINAM CHERRY, ORANGE JASMINE AND CHINESE BOX ORANGE. \ NOS NATIONAL MODEM SURVEY B) FLOOD HAZARD ZONE X" FOR TINE PROJECT SITE IS BASED ON FLOOD \\ e A INSURANCE RATE MAP NUMBER 1206100242 H. EFFEC77W DATE 12-04-I2. B /1 Y. ` 9) THE HORIZONTAL VALUES SNOIfN HEREON REFER TO THE STATE PLANE FAIL9 yAW \ COORDINATE SYSTEM, FLORIDA EAST ZONE, NAD 83 (NCS AD.VSTMENT OF \ LEGEND 1990). CONTROL UTUZED FOR THIS SURVEY ARE THE STA TE PLANE EA T R \ lEi CCOORDINATES LISTED ARE TWO FOUND NAIL AND DISKS STAMPED POP 3916. p P.R.M-4"X4" CONCRETE MONUMENT SET ANDAS T. LL '11497- xSTAMPED "PRM PSM 5243" UNLESS NOTED PLAT BOOK 19. PAGE 3, PUBUC RECORDS OF IND/AN R/ARBOR, PLA r VER COUNTY, 79 \ OTHERHiSE. FLORIDA. W \ S2611'17"E\ OP.C.P.=NAIL AND TAB STAMPED "P.CP. PSM 10) BASIS OF BEARINGS AND STATE PLANE COORDINATE LISTINGS FOR THIS /5243" SET UNLESS NOTED. PLAT 15 GRID NORTH BETWEEN WE FB9 FOUND NAIL AND DISKS LOCATED IB8.J2 \ ON THE C£NIERL/NE LINE OF FALLS CIRCLE. WE FALLS AT GRAND HARBOR, \ OLOT CORNERS MONUMENMD WITH A 1/2" IRON ROD PLAT 19 AS DEPICTED. THE BEARING BEING N77'09'05'IY. P. OR4F P.R'C. 1RACT b' \ AND CAP STAMPED LB 4644". 1- ALL LINES ARE NON-RADIALN � u ._.Jnusr ! i \ ABBREVIATIONS BN BENOI NARK (yQ¢$ .111.]7. 271 711'IE 1�1f6 t T P T BOON 114 PACE It \ CE CH CONSERVATION EASEMENT CHORD I) NOTICE NO CONSTRUCTION, TREES OR SHRUBS HILL BE PLACED /N EASEMENTS MTTHOUT COUNTY APPROVAL. H R• S CM FEMAIANFEDERAL CONCRETE MONUMENT EMERGENCY MANAGEMENT ASSC. 2) NOTICE• THERE MAY BE ADD/TONAL RESTRICTIONS THAT ARE NOT 32'J7"E O 7] , I.R.F. W.C.D. N MINDIAN MVEIf FORMS WATER COfIPOL gSTRICT FOUND RECORDED ON THIS PLAT THAT MAY BE FOUND /N THE PUBLIC RECORDS OF COUNTY. 3 2 \ \ ID IP . ROD :IRMON 3) 3) NOITCE ROUTINE MAINTENANCE (E.G. MOVING, ETC) OF EASEMENTS SHALL SHALL BE THE RESFONS161LNY OF THE LOT/PRGPERTY OKiVER(5) AND NOT Q \ 1116 7 w . 1' \ FIXINOAu R BENCNu RK ELEV ELEVATION INDIAN RIVER COUNTY. g 92 PLS SURVEYOR'S NUMBER 4) NOTICE THIS PLAT, AS RECORDED /N ITS GRAPHICAL FORM, IS THE `P 'A \ d N NAND NR ORB NORM AMERICAN VERTICAL DATUM NON RADIAL OFFICIAL RECORD BOOK OFFICIAL DEPICTION OF THE SUBDIVIDED LANDS DESCRIBED HEREIN AND HILL /N NO CIRCUMSTANCES BE SUPPLANTED /N AUTHORITY BY ANY OWER GRAPHIC OR DIGITAL FORM OF INE PLAT. PB Pus PLAT BOgt ((INDIAN RIVER COUNTY) PLAT BOOK (ST. LUOE COUNTY) 5) NOTICE NO BUILDING PERMIT HILL BE ISSUED FOR ALL OR ANY PORTION PPC PAGE Of CURVANRE OF A PROLCT ON A LOT IMMIN THIS SUBDIVISION UNLESS AND UNTIL THE PCC PI PANT Of COMPOUND CURVE POINT OF APPLICANT, OR THE APPLICANTS SUCCESSOR, OBTAINS AN IN/TAL AND FINAL CONCURRENCY PROXCT FOR K141CH BUILDING PERMICA TE FOR T 5 GCT OR T. WEPORTION OF THE LOT OHNERS %y 'P� PT PW TANGENCY POINT OF TANDENRO PERMANENT CONTROLPOINT AND THEIR ASSIGNS LEOCE THAT INDIAN RIVER COUNTY DOMNOT PRM PERMANENT REFERENCE MONUMENT GUARANTEE THATT ADEOADEOUA7E CAPACITY N1LL EXIST AT THE TIMEE TH£ T PCB PONT OF BEGINNING APPLICANT, OR THE APPLICANTS SUCCESSOR CHOOSES TO APPLY FOR AND M29T2'16T I PDC POINT A COMMNCEMENT 06TA/N SUCH A CONCURRENCY C£RTFTCATE. P'T 10273• OYmAu CURVE \ PD PLANTED MWLOPRENT 6) NOME. • COVENANTS RESTRICTIONS OR RESERVATIONS AFFECTING THE L.797.8Y RNUl W PSM PROFESSIONAL SURVEYOR AND MAPPER O STIM'SYE ON -7M74 RP RADIUS POINT ONNERSH/P OR USE OF THE PROPERTY SHOW IN THIS PLAT ARE FILED /N +< \ UVE e.01YP R/W RIGHT OF WAY OFFICIAL RECORD BOOK NO. 1912, PACE 2473 PUBLIC RECORDS OF INDIAN NAR OR T P.D.B.E. P.D. BUFFER EASEMENT RIVER COUNTY, FLORIDA. D.E. DRMNACE EASEMENT 7) NO7=' PROPERTY ONN£RS ARE PROHIBITED FROM PLANTNC ANY / D.M.E. DRAINAGE MAINTENANCE EASEMENT V LAE. UMTD NCOESS EASEMENT CAR/BBEAN FRUIT FLY AND A5/AN CITRUS PSKLID (CNRUS GREENING) HOST w r m s U.E. UTILITY EASEMENT PLANTS AS SPECIFIED HEREON AND ARE REQUIRED TO REMOVE WE SAME /F P.R.C. PONT OF REVERSE CURVE ANY EXISTS' CA FILET GUAVA, COMMON GUAVA, LOOUA I. ROSE APPLE, .."M BFAtBNG SURINAM CHERRY, ORANGE JASMINE AND CHINESE BOX ORANGE. \ NOS NATIONAL MODEM SURVEY B) FLOOD HAZARD ZONE X" FOR TINE PROJECT SITE IS BASED ON FLOOD \\ e A INSURANCE RATE MAP NUMBER 1206100242 H. EFFEC77W DATE 12-04-I2. B /1 Y. ` 9) THE HORIZONTAL VALUES SNOIfN HEREON REFER TO THE STATE PLANE FAIL9 yAW \ COORDINATE SYSTEM, FLORIDA EAST ZONE, NAD 83 (NCS AD.VSTMENT OF \ LEGEND 1990). CONTROL UTUZED FOR THIS SURVEY ARE THE STA TE PLANE EA T R \ lEi CCOORDINATES LISTED ARE TWO FOUND NAIL AND DISKS STAMPED POP 3916. p P.R.M-4"X4" CONCRETE MONUMENT SET ANDAS T. LL '11497- xSTAMPED "PRM PSM 5243" UNLESS NOTED PLAT BOOK 19. PAGE 3, PUBUC RECORDS OF IND/AN R/ARBOR, PLA r VER COUNTY, 79 \ OTHERHiSE. FLORIDA. W \ S2611'17"E\ OP.C.P.=NAIL AND TAB STAMPED "P.CP. PSM 10) BASIS OF BEARINGS AND STATE PLANE COORDINATE LISTINGS FOR THIS /5243" SET UNLESS NOTED. PLAT 15 GRID NORTH BETWEEN WE FB9 FOUND NAIL AND DISKS LOCATED IB8.J2 \ ON THE C£NIERL/NE LINE OF FALLS CIRCLE. WE FALLS AT GRAND HARBOR, \ OLOT CORNERS MONUMENMD WITH A 1/2" IRON ROD PLAT 19 AS DEPICTED. THE BEARING BEING N77'09'05'IY. P. OR4F P.R'C. 1RACT b' \ AND CAP STAMPED LB 4644". 1- ALL LINES ARE NON-RADIALN � u ._.Jnusr ! i \ N\TL10J7zJ .111.]7. 271 711'IE 1�1f6 t T P T BOON 114 PACE It \ YV 'T\ OF H R• S G tW' �•� 9EQOb\OPMOL ��" , O 7] , AS PRN PSM DGM 52N \ \ CFS CFUM \ 41! �S BENfiIMARK � \ BOOK 2J. PAGE 9S I ! YE9I MWRR V M / ! B!� 1K WARRR Oi 1116 7 w . 1' \ FIXINOAu R BENCNu RK � I" EAYD .5v"li]I' w �_ D NAIrBOR PLAT] PAGE 1121• yy y i \ \ ]}]1tiA ONA SID BB LINE OF FALLS �' \ \ STATE PLANE COORDINA— _ I \ PER RORDA EAST ZML NAD BS TL LL�� 11x 2 ADAISnENT OP 1990) tit 199).001 E 81]981.]31 FOUND CONCRETE MONUMENT Win ]' ALUMINUM OISL 'VERO BEALN SURYEY MARK -1991 -LB 24" iQS SOUn� ]MRMR i .y NB95A'iB'W 2068.05' 26BS,J0_ 1 NB99A'30'W —RT' BWs IFSEu+xc53BTN IPrt A'7MF sM BVA�COIOILR T I INE Ls :} SOUTH UNE OF SECTION 23 GRAPHIC SCALE EPARED BY: DAVID M. TAYLOR, PSM SIF IM MOM & TAWJM RIG 6 27th STREET, SUITE 2 TO BEACH, FLORIDA 32960 772-564-8050 ENSE BUSINESS NUMBER 4644 TE OF ORIGINAL PREPARATION: MAY 21, 2016 v rn U LESS OMERfWSE NOTED. 12) THE ELEVATIONS AS SHOW ON THIS SURVEY ARE BASED ON THE NORTH AMERICAN VERTICAL DATUM OF 1988 THE ESTABLISHED BENCHMARK FOR THIS SURVEY /S INDIAN RIVER COUNTY BENCHMARK BMO680/6. ELEVATOV-1,17Y: 517E BENCHMARKS AREAS DEPICTED ON SHEET 2. IO N FOUND CONCRETE MONUMENT Io Wtn Y At- .. 'MD'O _. SMYEY MARK -1981-18 2w I W STATE PLANE COORDINATES PER TU MDA EAST ZONE, MAO 9] (NOS ADJUSTMENT OF 1990) M-- E MI -121 SOUTHEAST CORNER SECTION 23-32-J9y�_ SHEET 2 OF 5 Attachment 3 V 0 GENERAL NOTES SEE SHEET 2 OF 5 FOR GENERAL NOTES. THE FALLS III AT GRAND HARBOR, PLAT 32 r BEING A REPLAT OF A PORTION OF GRAND HARBOR PLAT 1 AS RECORDED IN PLAT BOOK 12, PAGE 62 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA AND A PORTION OF THE FALLS AT GRAND HARBOR PLAT ®® 29 AS RECORDED IN PLAT BOOK 19, PAGE 53 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA. LOCATED IN SECTION 23, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA V 0 GENERAL NOTES SEE SHEET 2 OF 5 FOR GENERAL NOTES. Attachment 3 AND LANDSCAPE r BM CE BENCH MARK cOMSERVATION EASEMENT 6�s• OI CM CHORD CONCRETE MONUMENT w FEMA I.R.—C.D.. FEDERAL EMERGENCY MANAGEMENT ASSC. MAN RNER FARMS WATER CONTROL DISTRICT ID FOUND IDENTFICATION R IF RON ROD IRON PIPE ELEV ELEVAnONly P NAW WRWYOR'S NUMBER NORM AMERICAN VERTICAL DATUM NR ORB NON -RADIAL OFFICIAL RECORD BOOK PB PBS PUT BOOK INDIAN RIVIIt COUNTY) PUT BOOK ST. LUCE CWM'O ``�� MATCHLINE SEE SHEET 4 EST PC PAGE ........................... PC PCC POINT OF CURVATURE POINT OF COMPOUND CURW PI POINT OF INTERSECRON GENERAL NOTES SEE SHEET 2 OF 5 FOR GENERAL NOTES. LEGEND _ SHEET INDEX r --- � ------ 1 � PT PCP PRM PONT OF TANGENCY PERMANENT CONTROL PONT PERMANENT REFERENCE MONUMENT P.R.M.=4"X4" CONCRETE MONUMENT SET AND I I POC NT OF POOIINT OF LO CEGMENT NOTE: NO BUILDING PERMIT RILL BE ISSUED FOR DEVELOPMENT OF ANY LOT STAMPED "PRM PSM 5243" UNLESS NOTED I I PD PLANNED DEVELOPMENT OR TRACT UNLESS AND UNTIL AN INInAL AND FINAL CONCURRENCY OTHERWISE. I I RSM RP RAN S POINTIONAL SURVEWR AND MAPPER RI FOUNT DEVELOPMENT IS IN�gAN RIVER COUNTY (g)P.C.P.-NAIL TAB "P. C.P. PSM I I R/W RIGHT OF WAY T DOESOT GUARANTEE MATACT ADEOUATTETAINED. CAPACITYN WILL EXIST AT THE TME RI/EN AN APPLICANT OR 243"EAND OTAMPED f5T47" SET UNLESS NOTED. I P.D.BE D.E. P.D. BUTTER EASEMENT ORA AM EASEMENT APPLICANT'S SUCCESSCR CHOOSES TO APPLY FOR AND OBTAIN A _ TED IM THA 112 IRON ROD O LOT CORNERS MED I D.LE DRAINAGE MAINTENANCE EASEMENT N. TAYLOR, PSM coNCIRRENcr CERTIFICATE. AND CAP STAMPED "LB 4644. "LB L.A..E UMREO ACCESS EASEMENT 1n� Na - 2 NOTE i U.E. UTILITY EASEMENT 2960 772-564-6050 TME BUILDER/LOT OMER SHALL BE RESPONSIBLE FOR PROMDING THE SIDEWALK WGUIREO ALONG HIS LOT'S STREET L__ L-----� J 'ER 4644 FRONTAGE AS OEM TED ON THE APPROVED PROJECT ARA TION: MAY 21, 2016 PRELIMINARY PUT AND LAND DEVELOPMENT PERMIT SHEET 3 OF Attachment 3 c THE FALLS Ili AT GRAND HARBOR, PLAT 32 PLAT BOOL BEING A REPLAT OF A PORTION OF GRAND HARBOR PLAT 1 AS RECORDED IN PLAT BOOK 12, PAGE 62 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA AND A PORTION OF THE FALLS AT GRAND HARBOR PLAT PAGE: 29 AS RECORDED IN PLAT BOOK 19, PAGE 53 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA. — LOCATED IN SECTION 23, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA DOCKET N �++ GRAPHIC SCALE LOT 64 D-a•K'N• TRACT 6 b �{C NBDTJiQ•tY 4733• -�^ J•,\jU" SCyR� Z6P445 O-O'J?'JR• dlTS10'TF ?P.DI• ' / h� P-TNSA' � l-a>,Zj WR l+J+ 9Y GlY+SG' o-aM+'ah• L"aaS� / // �5i I t-az.sa• � $ L.zo ls' c-x.ar } 79 ` W39bJ� q u 1 >4.: �T 80 $ C, q�b. P Q m Y¢ ,� / Z' Q'�`D dF p TRACT "A" STORMWATER, f RECREATION D,I AND LANDSCAPE n _ _ �"r_ aRt _...._________ _________ ______—___,.______ MATCHUNE SEE SHEET 3� TRACT 'A" Is' LAKKE j 'r' Axe • STORMWATER. RECREATION— MA iENAN A ENT ' AND LANDSCAPE �,. .--- �„,.,.....- ~e,,,a�wr,��„-.... � D-6'OSY'!• D.d'w'w• "`� <+. a. s>-- t'b' 0.a, ' / h� P-TNSA' � l-a>,Zj WR l+J+ 9Y GlY+SG' o-aM+'ah• L"aaS� / // �5i I t-az.sa• � $ L.zo ls' c-x.ar } 79 ` W39bJ� q u 1 >4.: �T 80 $ 81 a 82 e• 83 ? 84 a 85 / N, 1-1 L r�`.,!�.',, `�aa`Fa�>�vM; \•� ak: a `'gym• --2 t_ S ALIMENT t P.R.C. rt 78 - FALLS p} R M�ANOR W l.00' NWE �D;rl�� tMpy / U iY ASEM T r N 77 Jam+Li t4 I 75� .',W. «-Ja f,. 0o / ry 74 ,I! G17 �Q'E �Qj GiV 73 ' 4-OB+T.YJ+• NB.sI« vzas' /Sy i.4/'T. .?apP• 8u� fe / 88x FOUAD DENTIFICA110N j L _ser4zrazr t?>R' ?Ada�I3U'J!• �aaaJF x �• tAJ.??. R -T? -0V. D.OIrPo��t.l�'M' �'Ur� CND"NBS+rJJ'N. TRACT -8- CH"P2 RECREATION AND LANDSCAPE 81 a 82 e• 83 ? 84 a 85 / N, 1-1 L r�`.,!�.',, `�aa`Fa�>�vM; \•� ak: a `'gym• --2 t_ S ALIMENT t P.R.C. rt 78 - FALLS p} R M�ANOR W l.00' NWE �D;rl�� tMpy / U iY ASEM T r N 77 Jam+Li t4 I 75� CM FEMA ry 74 ,I! G17 �Q'E �Qj GiV 73 ' ry z 72 71 r 70 69 8u� fe / 88x FOUAD DENTIFICA110N Pi.Pr� �Narm•saaF ay T—NWTNbP"W . . _ser4zrazr t?>R' ?Ada�I3U'J!• �aaaJF x �• tAJ.??. R -T? -0V. D.OIrPo��t.l�'M' �'Ur� CND"NBS+rJJ'N. ! >P"'P CH"P2 a47 N�•aDY NJ a?.tY sBs`J6�3>•E Nltl9P{?Oi .W MICRON AMERICAN VERTICAL DATUM MOM -RADIAL .ONlYY / 1` ORD OFFICIAALL R�EC(ORD ROOK .A4q• GENERAL NOTES R"ns A. POJ !YO SEE SHEET 2 OF 5 FOR GENERAL NOTES. SEE «R-NAfzsr+tr. cN-Rdnd' NOTE, PG C WEOVILOER/LOT OMER SMALL. DE RESPONSIDLE FOR PRONDINC DSIDEWALK REQUIRED ALONG INS LOT'S STREET E Q PRM, -4-X4- CONCRETE MONUMENT SET AND FRONTAGE AS DEPICTED ON THE APPROVED PRD£CT STAMPED 'PRM FSM 5243" UNLESS NOTED PRELIMINARY PLAT AND LAND DEVELOPMENT PERMIT OTHERWISE. NOTE. *P.C.P.=NAIL AND TAR STAMPED *PCP- FSM iM NO BUILWMG PERMIT (BLL BE ISSUED FOR DEVELOPMENT OF ANY LAT /$243• SET UNLESS NOTED. OR TRACT UNLESS AND UNTIL AN INI DAL AND FINAL CONCURRENCY CERTIFICATE FOR DEYII.OPMEMr OF THE LOT OR TRACY IS OBTAINED. /� ,i � tOT CORNERS MGNUMENTED 1WTH A 1/2' IRON ROD INDIAN RIVER COUNTY DOES NOT OUARAMTEE TAT AOEOUATE AND CAP STAMPED 26 4644'. 4-$050 CAPAOTY MI[t EXIST AT THE TIME WEN AN APPLICANT OR APPUCANYS SUCCESSQR CHOOSES TO APPLY FOR AND OBTAIN A POB PDC 21, 2016 CONCLIMNCY CERTIFICATE. g• `_ CM9rt-m t�-•'''_-p.eTy,Tl•. +',C.y� EASEMENT 86per+ p B I CM FEMA CONCRETE MONUMENT FEDERAL EMERGENCY MANAGEMENT MA ,I! G17 �Q'E �Qj GiV Q{� / mr.W.CD. NiWAN PoKR FARMS MATER CINIROL OsD •» M 0 8u� fe / D FOUAD DENTIFICA110N R2'yh / IR ELEY IRON RDD (ELEVATOR ns "ItYDRS NUMBER NAND NR MICRON AMERICAN VERTICAL DATUM MOM -RADIAL .ONlYY / 1` ORD OFFICIAALL R�EC(ORD ROOK .A4q• /STT FPEI B$ PLAT OD(M (s TIALUpE GOl! ERT" PG C PACE N P OF CURVATURE «Ar,;.P. t-J+lJ,r ,yt Tr G SNN4+E' c* �S'•• / /1 PCC PLANT OF COMPOUND CURIE "SECY aAt OT PCP PONT OF 01 PERMANENT CONTROL POINT PRN PERMANENT REFERENCE MONUMENT �J+>r %/ 7 POB PDC POINT OF KO$*ANG POINT OF COMMNCE.D1 g• `_ CM9rt-m t�-•'''_-p.eTy,Tl•. +',C.y� // PSM P SIN, PLANNESIONAL SURDEVELOPVEYOR AND MAPPER w,p t- ZAX j RP MAU S POINT II' EEY Ivy, \ y R/W IN HT OF WAY �♦ PA D.E. D.E. P.Q. BUTTER EASEMENT DRAM AGE EASEMENT `♦♦ D.M.E. E.E..E. DRAINAGE MAINTENANCE EASEMENT TED A EASEMENT —TRY3R' UTILITY EN x-AIA � ♦♦ 68 67 x a �Yler♦♦ 6: 3 YY TRAWAL) slSTHzs R 65 a+ D-azxTw � � Mi MgJYua'E s>xs>yax 64 �,x.••.a � tO D.E. k. raaCT "e" v r D 9O 0'GO' N RECREA77ON AND LANDSCAPE s> t-aazr. R-taoD' amxa i-382..ld', R"?raaY GNB-�J•�•t,,,.: ��.� .� t.zaaY. !a�li DG-ASSJUoo- C R.?a� . �TRaCT aaae / 's"-,. '- \ ~ EASEMENT DETAIL SEE ABOVE Attachment 3 THE FALLS 11 AT GRAND HARBOR PLAT 32 PLAT BOOK. BEING A REPLAT OF A PORTION OF GRAND HARBOR PLAT 1 AS RECORDED IN PLAT BOOK IZ PAGE 62 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA AND A PORTION OF THE FALLS AT GRAND HARBOR PLAT PAGE. 29 AS RECORDED IN PLAT BOOK 19, PAGE 53 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY FLORIDA. LOCATED IN SECTION 23, TOWNSHIP 32 SOUTH, RANGE 39 EAST, INDIAN RIVER COUNTY, FLORIDA DOCKET NUMBER: A0 - GRAPHIC SCALE .t ! LPBM BENCH MARK r^PABBREMA71ONS 94 CE CONSER AVON EASEMENT ON CNORD O-wM DIM CONCRETE MONUMENT RMFEDERALEMERGENCY MANAGEMENT ASSC. -50, LN TWCV, INDIOUND AN OVER FARMS WATER CONTROL 06M M Y F 95 0 MENTBICATON, R RON ROD P PAN PE lb. _7 ELEV ELEVATION V, rop 7- fts SURVEYOR'S NUMB R NA MONTH AMERICAN VERTICAL DATUM NON-RAMM. 9 4Ch It 0, � ORS �L RECORD BI ;RS PLAT SIX J;f'Al I LOOM PLAT O&IMTYI PC A P. C. PC PPONT Of CURVATURE "'72 I -Owl OINT OF COMPOUND GO VE POINT OF TERSECV0. % I POINT Of TANGENCY 97 PItM POP PERMANENT CONTROL PONT PERMANENT REFERENCE MONUMENT PONTPOB OF SECIW.G I -All, I POC PONT OF COMWINCEMENT -n. RP PID PLANNED DEVELOPMENT P.1.9P RADIO POUT PROflMONAL SURVEYOR AND MAPPER 8 RJW MONT OF WAY PIOE N P.D.H ZME�EN ANXT 0 N.C. UlR—AGE MAINTENANCE EASEMENT L.A.E.E.E, M ACOM U�EMENT Ulu,MEASEMENT M s "g.o& 99 A \ 100 A.$ 11 PS POINT OF BEGINNING MMALL PARCEL G, CRIlp, off s LANMcAPL MACr THE FALLS AT GRAND NARSOR-RAF 29 PLAT BOCK 'P. PACE W Aw W cl Lor os yE NOTE, ME wUxpAOr Owm gou BE RESPONSIBLE FOR PROMOWC WE VVEMAkUK REQUIRED ALONG HIS LOT'S STREET FRONTAGE A.5 OERCTE7 ON THE APPROVED PRO%CCT PRELIMINARY PLAT AW LAND DEVELOPMENT PERMIT. I GENERAL NOTES 00 00y, V, SEE SHEET 2 OF 5 FOR GENERAL NOTES SHEET INDEX LEGEND ` LOT 63A r ID RR.M4"X4* CONCRETE MONUMENT SET AND \ ' 1 STAMPED *PRM PSM 5243- UNLESS NOTED OTHERWSE P Cp_-MAR, AND TAB STAMPED -P.CR PSM ,f,5243' SET UNLESS NOTED. OLOT CORNERS MONUMENTED WIN A 112' IRON ROD AND CAP STAMPED 28 4644*. Attachment 3 CONSENT AGENDA INDIAN RIVER COUNTY 8T OFFICE OF MANAGEMENT AND BUDGET DATE: October 11, 2017 TO: Board of County Commissioners THROUGH: Jason E. Brown, County Administrator FROM: Michael Smykowski, Budget Director SUBJECT: Amendment to Standard Form Grant Agreement BACKGROUND On May 16, 2017 the Board of County Commissioners approved revisions to the Outside Agency Funding Policy. One of the approved changes required execution of standard form grant agreements for the following agencies (Nonprofit Agencies, Quasi -Nonprofit Agencies, Tourist Development agencies) receiving funding from Indian River County. The standard form grant agreement includes a provision that Indian River County will not reimburse certain types of expenditures including travel outside of the County. See excerpt from Standard Form Grant Agreement below. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding. d. Any expense not outlined in the agency's funding application. The County reserves the right to decline reimbursement for any expense as deemed necessary." P73 CONSENT AGENDA The standard form grant agreement was acceptable to the majority of organizations that receive funding from Indian River County. However, there were a few exceptions noted. While marketing Indian River County as a tourist destination, staff of the Indian River County Chamber of Commerce and the Sebastian Chamber of Commerce travel outside of Indian River County for trade shows, training, and marketing events. This is a necessary element of tourism marketing and promotional activities for which both Chambers have received reimbursements for a number of years. In addition, the Indian River Chamber of Commerce also performs economic development functions on behalf of Indian River County. This function requires travel outside of Indian River County to (1) meet with business owners interested in relocating to Indian River County, (2) attend training relative to economic development incentives and (3) focus on updates to proposed legislation. As such, staff is recommending approval of the amended standard form grant agreement retroactive to October 1, 2017 (which eliminates the out of county travel restriction) for the following: Indian River County Chamber of Commerce tourism promotion efforts, the Sebastian Chamber of Commerce tourism promotion efforts, and the Indian River Chamber of Commerce economic development initiatives. A copy of the amended standard form grant agreement is attached as a reference. FUNDING The Board approved $551,669 in the FY2017/18 budget for the Indian River County Chamber of Commerce ($457,386; 11914472-088750) and the Sebastian Area Chamber of Commerce ($94,283; 11914472-088751) to market Indian River County as a tourist destination. This funding is in the Tourist Development Fund (119). The Board also approved $185,054 in the FY2017/18 budget to fund economic development initiatives in Indian River County. This appropriation is budgeted in the General Fund (00111052-088010). RECOMMENDATION Staff is recommending approval of the amended standard form grant agreement retroactive to October 1, 2017 (which eliminates the out of county travel restriction) for the following: Indian River County Chamber of Commerce tourism promotion efforts, the Sebastian Chamber of Commerce tourism promotion efforts, and the Indian River Chamber of Commerce economic development initiatives. APPROVED AGENDA ITEM FOR: October 17, 2017 Attachments: Attachment 1- Amended Standard Form Grant Agreement P74 Indian River County Grant Contract This Grant Contract ("Contract") entered into effective this 1st day of October 2017 by and between Indian River County, a political subdivision of the State of Florida, 1800 27th Street, Vero Beach FL, 32960 ("County") and (Recipient), of: (Address) For (Name of Program) Background Recitals A. The County has determined that it is in the public interest to fund B. The Recipient, by submitting a proposal to the County, has applied for a grant of money ("Grant') for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. C. The. County has agreed to provide such Grant funds to the Recipient for the Grant Period (as such term is hereinafter defined) on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the mutual covenants and promises herein contained, and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: 1. Background Recitals The background recitals are true and correct and form a material part of this Contract. 2. Purpose of Grant The Grant shall be used only for the purposes set forth in the complete proposal submitted by the Recipient attached hereto as Exhibit "A" and incorporated herein by this reference (such purposes hereinafter referenced as "Grant Purposes"). 3. Term The Recipient acknowledges and agrees that the Grant is limited to the fiscal year 2017/18 ("Grant Period"). The Grant Period commences on October 1, 2017 and ends on September 30, 2018. 4. Grant Funds and Payment The approved Grant for the Grant Period is $. The County agrees to reimburse the Recipient from such Grant funds for actual documented costs incurred for Grant Purposes provided in accordance with this Contract. Reimbursement requests may be made no more frequently than monthly. Each reimbursement request shall contain the information, at a minimum, that is set forth in Exhibit "B" attached hereto and incorporated herein by this reference. Recipient shall not be subject to the travel expenses policies set forth in Exhibit B. All reimbursement requests are subject to audit by the County. In addition, the County may require additional documentation of expenditures, as it deems appropriate. 5. Additional Obligations of Recipient. 5.1 Records. The Recipient shall maintain adequate iniafnal controls in order to safeguard the Grant. In addition, the Recipient shall maintain adequate records fully P75 to document the use of the Grant funds for at least three (3) years after the expiration of the Grant Period. The County shall have access to all books, records, and documents as required in this Section for the purpose of inspection or audit during normal business hours at the County's expense, upon five (5) days prior written notice. 5.2 Compliance with Laws. The Recipient shall comply at all times with all applicable federal, state, and local laws, rules, and regulations. 5.3 Audit Requirements. If Recipient receives $100,000 or more in the aggregate from all Indian River County government funding sources, the Recipient is required to have an audit completed by an independent certified public accountant at the end of the Recipient's fiscal year. Within 180 days of the end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of Management and Budget. The fiscal year will be as reported on the application for funding, and the Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for a prior fiscal year is past due and has not been submitted by May 1. 5.3.1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from their independent auditor, such qualified opinion shall immediately be provided to the Indian River County Office of Management and Budget. The qualified opinion shall thereupon be reported to the Board of County Commissioners and funding under this Contract will cease immediately. The foregoing termination right is in addition to any other right of the County to terminate this Contract. 5.3.2 The Indian River County Office of Management and Budget reserves the right at any time to send a letter to the Recipient requesting clarification if there are any questions regarding a part of the financial statements, audit comments, or notes. 5.4 Insurance Requirements. Recipient shall, no later than October 1, 2017, provide to the Indian River County Risk Management Division a certificate or certificates issued by an insurer or insurers authorized to conduct business in Florida that is rated not less than category A-: VII by A.M. Best, subject to approval by Indian River County's risk manager, of the following types and amounts of insurance: (i) Commercial General Liability Insurance in an amount not less than $1,000,000 combined single limit for bodily injury and property damage, including coverage for premises/operations, products/completed operations, contractual liability, and independent contractors; (ii) Business Auto Liability Insurance in an amount not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage, including coverage for owned autos and other vehicles, hired autos and other vehicles, non -owned autos and other vehicles; and (iii) Workers' Compensation and Employer's Liability (current Florida statutory limit) (iv) In the event that children are supervised, Sexual Molestation Liability Insurance in an amount not less than $1,000,000 each occurrence/claim. 5.5 Insurance Administration. The insurance certificates, evidencing all required insurance coverages shall be fully acceptable to County in both form and content, P76 and shall provide and specify that the related insurance coverage shall not be cancelled without at least thirty (30) calendar days prior written notice having been given to the County. In addition, the County may request such other proofs and assurances as it may reasonably require that the insurance is and at all times remains in full force and effect. Recipient agrees that it is the Recipient's sole responsibility to coordinate activities among itself, the County, and the Recipient's insurer(s) so that the insurance certificates are acceptable to and accepted by County within the time limits set forth in this Contract. The County shall be listed as an additional insured on all insurance coverage required by this Contract, except Workers' Compensation insurance. The Recipient shall, upon ten (10) days' prior written request from the County, deliver copies to the County, or make copies available for the County's inspection at Recipient's place of business, of any and all insurance policies that are required in this Contract. If the Recipient fails to deliver or make copies. of the policies available to the County; fails to obtain replacement insurance or have previous insurance policies reinstated or renewed upon termination or cancellation of existing required coverages; or fails in any other regard to obtain coverages sufficient to meet the terms and conditions of this Contract, then the County may, at its sole option, terminate this Contract. 5.6 Indemnification. The Recipient shall indemnify and save harmless the County, its agents, officials, and employees from and against any and all claims, liabilities, losses, damage, or causes of action which may arise from any misconduct, negligent act, or omissions of the Recipient, its agents, officers, or employees in connection with the performance of this Contract. 5.7 Public Records. The Recipient agrees to comply with the provisions of Chapter 119, Florida Statutes (Public Records Law). Specifically, the Recipient shall: (1) Keep and maintain public records that ordinarily and necessarily would be required by the County in order to perform the service. (2) Provide the public with access to public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed the cost provided in chapter 119 or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (4) Meet all requirements for retaining public records and transfer, at no cost, to the County all public records in possession of the Recipient upon termination of the Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the County in a format that is compatible with the information technology systems of the County. Failure of the Recipient to comply with these requirements shall be a material breach of this Agreement. IF THE CONTRACTOR HAS . QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,- CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (772)226-1424 PUBLICRECORDS(&-IRCGOV.COM P77 Indian River County of the'County Attorney 180127 th Street . Vero Beach, FL 32960 6. Termination. This Contract may be terminated by either party, without cause, upon thirty (30) days prior written notice to the other party. In addition, the County may terminate this Contract for convenience upon ten (10) days prior written notice to the Recipient if the County determines that such termination is in the public interest. 7. Availability of Funds. The obligations of the County under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 8. Standard Terms, This Contract is subject to the standard terms attached hereto as Exhibit C and incorporated herein in its entirety by this reference. 9. Sovereign Immunity. Nothing herein shall constitute a waiver of the County's sovereign immunity. IN WITNESS WHEREOF, County and Recipient have entered into this Contract on the date first above written. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS By: Commissioner Joseph E. Flescher, Chairman Attest: Jeffrey R Smith, Clerk of Courts & Comptroller By: Deputy Clerk Approved: Jason Brown, County Administrator RECIPIENT: By: Approved as to form and legal sufficiency: Dylan Reingold, County Attorney Agency Name: P78 EXHIBIT A [Copy of proposal cover page] P, EXHIBIT B [From policy adopted by Indian River County Board Of County Commissioners on February 19, 2002] "D. Nonprofit Agency Responsibilities After Award of Funding Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed. If an agency repeatedly fails to provide adequate documentation, this may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately. Additionally, this may adversely affect future funding requests. Expenditures may only be reimbursed from the fiscal year for which funding was awarded. For example, no expenditures prior to October 1st may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal year, these funds are not carried over to the next year unless expressly authorized by the Board of Commissioners. All requests for reimbursement at fiscal year end (September 30th) must be submitted on a timely basis. Each year, the Office of Management & Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early to mid October, since the Finance Department does not process checks for the prior fiscal year beyond that point. Each reimbursement request must Include a summary of expenses by type. These summaries should be broken down into salaries, benefits, supplies, contractual services, etc. If Indian River County is reimbursing an agency for only a portion of an expense (e.g. salary of an employee), then the method for this portion should be disclosed on the summary. The Office of Management & Budget has summary forms available. Indian River County will not reimburse certain types of expenditures. These expenditure types are listed below. a. Travel expenses for travel outside the County including but not limited to; mileage reimbursement, hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement for local travel (within Indian River County) is allowable. The Indian River County Chamber of Commerce (tourism promotion activities) shall not be subject to the travel expense policies noted above. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding. d. Any expense not outlined in the agency's funding application. The County reserves the right to decline reimbursement for any expense as deemed necessary." P80 EXHIBIT C STANDARD TERMS.FOR GRANT CONTRACT 1. Notices: Any notice, request, demand, consent, approval or other communication required or permitted by this Contract shall be given or made in writing, by any of the following methods: facsimile transmission; hand delivery to the other party; delivery by commercial overnight courier service; or mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Recipient: 2. Venue: Choice of Law: The validity, interpretation, construction, and effect of this Contract shall be in accordance with and governed by the laws of the State of Florida, only. The location for settlement of any and all claims, controversies, or disputes, arising out of or relating to any part of this Contract, or any breach hereof, as well as any litigation between the parties, shall be Indian River County, Florida for claims brought in state court, and the Southern District of Florida for those claims justifiable in federal court. Entirety of Agreement: This Contract incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements, and understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Contract that are not contained herein. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that no modification, amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document signed by both parties. 4. Severability: In the event any provision of this Contract is determined to be unenforceable or invalid, such unenforceability or invalidity shall not affect the remaining provisions of this Contract, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. To that extent, this Contract is deemed severable. 5. Captions and Interpretations: Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. Unless the context indicates otherwise, words importing the singular number include the plural number, and vice versa. Words of any gender include the correlative words of the other genders, unless the sense indicates otherwise. 6. Independent Contractor. The Recipient is and shall be an independent contractor for all purposes under this Contract. The Recipient is not an agent or employee of the County, and any and all persons engaged in any of the services or activities funded in whole or in part performed pursuant to this Contract shall at all times and in all places be subject to the Recipient's sole direction, supervision, and control. 7. Assignment. This Contract may not be assigned by the Recipient without the prior written consent of the County. - EXHIBIT C - P81 E Indian River County Sheriff's Office October 2, 2017 Chairman Joseph E. Flescher Indian River County Board of County Commissioners 180127th Street Vero Beach, Florida 32960 RE: Notice of request for placement on the October 17, 2017 Board of County Commission Agenda Dear Chairman Flescher: Please allow this letter to serve as a request to be added to the Constitutional Officers and Governmental Agencies portion of the October 17, 2017 Board of County Commission agenda. Indian River County Sheriffs Office (IRCSO) would like to notify the board and the citizens of Indian River County of its application for Fiscal Year 2017 Edward Byrne Memorial Justice Assistance Grant (JAG): Local Solicitation. This grant, if awarded, will provide funds to purchase and provide for use, ballistic shields as protection to officers and civilians in the case of an active shooter scenario and blood clotting gauze packs for use in the case of a gunshot wound or other bleeding injury to slow/stop blood flow until medical personnel arrive on scene. Shields and blood clotting packs will be assigned to Sergeants in Patrol, Courthouse, and School Resource. The purchase will increase officer and civilian safety in the case of an active shooter or barricaded subject event and allow for immediate emergency treatment in the case of a shooting victim. The purpose of the grant funding is in line with solicitation preference topics and ultimately serves to improve services to all of Indian River County. The total dollars earmarked for Indian River County through this funding opportunity are $20,168. The application attachments and Indian River County Finance Office Grant Form is included with this request. Should you have any questions, please contact Planner, Annette M. Russell, at 772-978-6214. Thank you for your assistance. Sincerely, Deryl Loar, Sheriff DL:amr r Erielosures IRC Firiarice Granit Form, Grant Application 1 '+ rs 4055 41st Avenue • Vero Beach, FL 32960 • (772) 569-6700 • www.iresheriff.org "0® P82 GRANT NAME: Edward Byrne Memorial Justice Assistance Grant (JAG) Local GRANT # FY20.17 AMOUNT OF GRANT: $20,168.00 DEPARTMENT RECEIVING GRANT: Indian River County Sheriffs Office (Sub -Recipient of Indian River County) CONTACT PERSON: Annette M. Russell TELEPHONE: 772-97$-6214 1. How long is the grant far? 1 year 2. Does the grant require you to fund this function after the grant is over? 3. Does the grant require a match? If yes, does the grant allow the match to be In -Kind services? 4. Percentage of match to grant 0% 5. Grant match amount required _$ 0_00 Starting Date: October 1, 2017 6.. Where are the matching funds coming from (i.e. In -Kind Services; Reserve for Contingency)? N/A Yes X No Yes ___X__No Yes No 7. Does the grant cover capital costs or start-up costs? X Yes No If no, how much do you think will be needed in capital costs or start-up costs: $ NIA (Attach a detail listing of costs) 8. Are you adding any additional positions utilizing the grant funds? Yes X No If yes, please list. (If additional space is needed, please attach a schedule.) Acct. Description Position Position Position Position Position 011.12 Regular Salaries 011.13 Other Salaries & Wages (PT) 012.11 Social Security 012.12 Retirement — Contributions 012.13 Insurance — Life & Health 012.14 Worker's Compensation 012.17 S/Sec. Medicare Matching $ TOTAL 9. What is the total cost of each position including benefits, capital, start-up, auto expense, travel and operating? Salary and Benefits Operating Costs Capital Total Costs 10. What is the estimated cost of the grant to the county over five years? S n M Signature Date: September 27, 2017 P83 Grant Amount Other Match Costs Not Covered Match Total First Year $20,168.00 $0.00 $0.00 $NO MATCH Second Year $ $ $ $ Third Year $ $ $ $ Fourth Year $ $ $ $ Fifth Year I $ $ $ Signature Date: September 27, 2017 P83 https://grants. ojp.0 sdoj.gov/gmsextemaVapplicationReview.do?print=yes APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE State Application Identifier Application Non -Construction 4. DATE RECEIVED BY FEDERAL Federal Identifier AGENCY 5.APPLICANT INFORMATION Legal Name Organizational Unit Indian River County Indian River County Sheriffs Office Address Name and telephone number of the person to be contacted on matters 4055 41st Avenue involving this application Vero Beach, Florida Russell, Annette 32962-1802 (772)978-6214 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT 59-6000675 County 8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY New JBureau of Justice Assistance 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT NUMBER: 16.738 FY 2017 Edward Byrne Memorial Justice Assistance Grant (JAG): Local CFDA TITLE: Edward Byrne Memorial Justice Assistance Grant Program Solicitation - Active Shooter Protection Project 12. AREAS AFFECTED BY PROJECT Indian River County, Indian River County Sheriff s Office Law Enforcement Operations Patrol Unit, and School Resource Unit. 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF Start Date: October 01, 2017 End Date: September 30, 2018 a. Applicant b. Project FL08 15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? Program has not been selected by state for review Federal $20,168 Applicant $0 State $0 Local $0 Other $0 Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? N TOTAL $20,168 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. i Gose Window of 1 9/5/2017, 3:17P84 Fiscal Year 2017 JAG -Local Solicitation Edward Byrne Memorial Justice Assistance Grant (JAG) PROJECT ABSTRACT Applicant Name: Indian River County Sub -recipient — Indian River County Sheriff's Office Title of Project: FY 2017 Edward Byrne Memorial Justice Assistance Grant (JAG): Local Solicitation — Active Shooter Protection Project Description: Purchase of handheld ballistic shields for use in an active shooter or barricaded subject event and blood clotting gauze packs for use in the event of injury. Target Area: Iridian River County: Indian River County Sheriff's Office provides law enforcement support to all jurisdictions within Indian River County as well as courthouse security and school security. Goals & Objectives: To purchase and provide for use, ballistic shields as protection to officers in the case of an active shooter scenario, or a barricaded subject event. In addition, to supply blood clotting gauze packs for use in the case of a gunshot wound or other bleeding to slow/stop unwanted blood flow until emergency personnel can be reached for further medical treatment. Strategy: The Indian River County Sheriff's Office will quote and purchase items during the first quarter after official award of the 2017 Edward Byrne Memorial JAG: Local Solicitation. During the second quarter, necessary ballistic shields and blood clotting packets will be issued to Sergeants for each unit. Outcome: This crucial purchase will increase officer and civilian safety during active shooter or barricaded subject events, will allow for immediate emergency treatment in the case of a shooting victim, and ultimately will improve the Indian River Sheriffs Office ability to provide services to all citizens of Indian River County. Project Identifiers: 1. Officer Safety 2. Terrorism Preparedness 3. Violence - School Violence 4. Violence — Violent Crime 5. Equipment - Tactical P85 Fiscal Year 2017 JAG -Local Solicitation Edward Byrne Memorial Justice Assistance Grant (JAG) PROGRAM NARRATIVE The Indian River County Sheriff s Office will utilize 2017 Edward Byrne Memorial Justice Assistance Grant (JAG) -Local Solicitation funding to purchase tactical equipment and blood clotting gauze packets. Tactical equipment will consist of handheld ballistic shields that will provide officer/civilian safety in the event of an active shooter or barricaded subject. Items will be issued to Sergeants in the Law Enforcement Operations Uniform Patrol Unit, School Resource Unit, and Courthouse Security Unit to be available throughout the entire county. Blood clotting gauze packets will be issued as well to provide first responders the ability to stop massive bleeding of a gunshot or other wound until medical emergency personnel can arrive. Indian River County Sheriff s Office recognizes BJA performance requirements and performance will be monitored and reported by the progress of attaining quotes, purchase of equipment, payment of invoices, issue and asset of equipment, and training for proper use. P86 FY 2017 JAG -Local Solicitation Edward Byrne Memorial Justice Assistance Grant (JAG) BUDGET DETAIL WORKSHEET AND BUDGET NARRATIVE Quantity Description Unit Price Total 10 Level IIIA Intruder Shields and Shipping $1,870.37 $18,703.70 50 QuikClot Combat Gauze and Shipping $ 40.56 $ 2,028.00 Total 1:-�stffliated Cost $20.73 1.70 Total FYI 7 Grant Amount 1 $20,168.00 2017 JAG Local Allocation for Indian River County= $20,168.00 Agency Responsibility = $ 563.70 Total Equipment Cost = $20,731.70 Budget Narrative The Indian River County Sheriff's Office (IRCSO) will use the 2017 Edward Byrne Memorial JAG: Local Solicitation funds to provide our Law Enforcement Operations Patrol Unit, Courthouse Security Unit, and School Resource Unit Sergeants with the purchase of 10 Tactical Ballistic Shields, 50 packs of blood clotting product packets, and applicable shipping for use in active shooter or barricaded subject events. Currently, the Indian River County Sheriff's Office Law Enforcement Operations Patrol Unit, Courthouse Security Unit, and School Resource Unit provide law enforcement support for all of Indian River County. The requested equipment is vital to the betterment of mission essential support that Indian River County Sheriff's Office currently provides the county. All equipment shall be purchased within the first allowable quarter post award. In order to maximize cost effectiveness of grant expenditures, all costs were determined based on State Contract pricing or competitive pricing quotes. Dollar amounts listed above are from current quotes. Prices may differ slightly at time of purchase due to the time involved in grant application and award. Additional funds above the grant award dollar amount needed to complete the project will be provided through general operating funds from the Indian River County Sheriff's Office approved budget. P87 FY 2017 JAG- Local Solicitation Edward Byrne Memorial Justice Assistance Grant (JAG) DISCLOSURE OF PENDING APPLICATIONS Applicants Name: Indian River County Sub -recipient — Indian River County Sheriff s Office Title of Project: FY 2017 Edward Byrne Memorial Justice Assistance Grant (JAG): Local Solicitation — Active Shooter Protection Project Indian River County and Indian River County Sheriffs Office do not have pending applications submitted within the last 12 months for federally funded grants or sub -grants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation or to cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation. P88 FY 2017 JAG- Local Solicitation Edward Byrne Memorial Justice Assistance Grant (JAG) REVIEW NARRATIVE Applicants Name: Indian River County Sub -recipient — Indian River County Sheriff's Office Title of Project: FY 2017 Edward Byrne Memorial Justice Assistance Grant (JAG): Local Solicitation — Active Shooter Protection Project The Indian River County Sheriff's Office made its Fiscal Year 2017 JAG application available for review to the State of Florida Clearinghouse Coordinator, Chris Stahl, on September 5, 2017. Mr. Stahl advised that while the grant is covered by EO 12372, it does not elect to review. Due to the board not having a session since August, the Indian River County Sheriff's Office intends to make its Fiscal year 2017 JAG application available to citizens for comment at the September 19, 2017 Board of County Commission Meeting. At this time, the Indian River County Board of County Commissioners will have the opportunity to review, comment, and approve the use of funds. We anticipate unanimous approval by the board and public. Indian River County Sheriff's Office will make its Fiscal Year 2017 JAG application available to citizens for comment prior presentation on September 19, 2017, at the Indian River County Board of County Commission Meeting. Prior to the meeting all details of the grant application are available via the internet and in physical copy in the meeting agenda packet. All grant documentation and application backup is included in the meeting agenda packet which is published 7 business days prior to the meeting and is available electronically via website (www.ircgov.com), and as a hard copy at either Indian River County Library and at the Board of County Commission Office. P89 Page 1 of 2 Annette Russell - RE: FY2017 JAG -Local Funding Opportunity Review From: "Stahl, Chris" <Chris.Stahl@dep.state.fl.us> To: Annette Russell <Arussell@iresheriff.org> Date: 9/5/2017 2:28 PM Subject: RE: FY2017 JAG -Local Funding Opportunity Review While it is covered by EO 12372, the Florida State Clearinghouse does not select the project for review. You may proceed with your project. Please continue to send future electronic requests directly to the State Clearinghouse email address, State.Clearinghouse@dep.state.f1.us. Good Luck. elKtc StaGl Chris Stahl, Coordinator Florida State Clearinghouse Florida Department of Environmental Protection 2600 Blair Stone Road, M.S. 47 Tallahassee, FL 32399-2400 ph. (850) 717-9076 State.Clearinghouse@dep.state.f1.us From: Annette Russell [Arussell@iresheriff.org] Sent: Tuesday, September 05, 2017 9:58 AM To: Stahl, Chris <Chris.Stahl@dep.state.fl.us> Subject: FY2017 JAG -Local Funding Opportunity Review Chris, I apologize for the delay. Today is the deadline. Reference Executive Order 12371, and acting in the capacity of the Florida Clearinghouse Coordinator, please confirm that the State does not need/want to review our grant application for FY2017 JAG -Local funding in the amount of $20,168.00. Our agency plans to utilize funding for handheld Ballistic Sheilds and Quik Clot packets for Active Shooter situations. Thank You, Annette Annette M. Russell Planning/Grant Manager Professional Standards Unit Indian River County Sheriffs Office 4055 41st Avenue P90 Vero Beach, Florida 32960 Phone: 772-978-6214 INDIAN RIVER COUNTY SHEII 3' OFFICE Page 2 of 2 IMPORTANT WARNING: This message is intended for the use of the person or entity to whom it is addressed and it may contain information that is privileged and confidential, the disclosure of which is governed by applicable law. If the reader of this e-mail is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this information is STRICTLY PROHIBITED. If you have received this e-mail by error, please notify us immediately and destroy the related message. Also, under Florida law, e-mails and written communications received or sent by the Indian River County Sheriff's Office are public records, including names, addresses and e-mail addresses. They are generally subject to view by anyone requesting disclosure and will be released in response to a public records request. P91 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: September 29, 2017 To: Jason E. Brown, County Administrator From: Vincent Burke, PE, Director of Utility Services Prepared By: Arjuna Weragoda, PE, Capital Projects Manager Subject: Asset Management Program Services DESCRIPTIONS AND CONDITIONS: On July 11, 2017, Indian River County Board of County Commissioners (BCC) approved the final ranking for RFQ 2017029 to assist the Indian River County Department of Utility Services (IRCDUS) with the development and implementation of a comprehensive Asset Management Program (AMP) and start negotiations with the top ranked firm Arcadis U.S., Inc. IRCDUS was formed when the unincorporated areas of Indian River County's water, wastewater, and solid waste utility services were consolidated under one department. IRCDUS now provides water and wastewater services to more than 49,000 direct accounts. The potable water system, which is the largest in the County, provides water to approximately 110,000 people and businesses in its service area. The water system includes two reverse osmosis watertreatment plants with a total of sixteen well fields, as well as two primary treatment facilities for the demineralization concentrate, approximately 860 miles of pipeline, and 10 million gallons of treated water storage. The wastewater system, with more than 484 miles of sanitary sewers, is also the largest such system in the County. In addition, IRCDUS maintains and operates a re -use system comprising approximately 45 miles of pipeline, a 3 million gallon storage tank and pumps. In spite of significant investment over the last several years, IRCDUS is looking for an integrated set of tools and data to manage, maintain, and replace these assets in an optimal way. IRCDUS is responsible for making sure that its system stays in good working order, regardless of the age of its components or the availability of additional funds. Asset management programs with good data including asset attributes (e.g., age, condition, and criticality),_ life -cycle costs, proactive operations and maintenance, and capital replacement plans based on cost -benefit analyses can be the most efficient method of meeting this challenge. Some of the benefits realized by IRCDUS through a good AMP are as follows: • Prolonging asset life and improving decisions about asset rehabilitation, repair, and replacement • Meeting consumer demands with a focus on system sustainability • Setting rates based on sound operational and financial planning • Budgeting focused on critical activities for sustained performance • Meeting service expectations and regulatory requirements • Improving responses to emergencies • Improving the security and safety of assets • Reducing overall costs for both operations and capital expenditures C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@540E363E\@BCL@54OE363E.docx P92 ANALYSIS: Arcadis provided a detailed scope of services outlining a roadmap to create and implement a comprehensive asset management program. The scope is more specifically described in the attached Work Order No.1. The total negotiated cost for the AMP in Work Order No.1 is a lump sum amount of $448,888.00 separated into seven (7) tasks. The tasks to be addressed under the subject work order are as follows: Task 1 Project Management and Kickoff Meeting Task 2 Best Practices Training and Team Chartering Task 3 Gap Analysis Task 4 Asset Management Strategy Task 5 Implementation Roadmap Task 6 Condition Assessment and Risk Methodology Development Task 7 Pilot Asset Condition and Risk Assessment At the end of each task, the project manager will assess the execution and examine the deliverables of that task prior to moving forward to the next task. FUNDING: Funding of $200,000 for the AMP was budgeted in FY16-17. However, the project was delayed in light of departmental priorities. Funding for the AMP is available in the other professional services account in the Operating Fund. Operating funds are derived from water and sewer sales. Description Account Number Amount Asset Management Program Roll Forward 47123536-033190 $200,000.00 Asset Management Program 47123536-033190 $248,888.00 RECOMMENDATION: Staff recommends approval of the Agreement for Professional Services authorizing the mentioned professional services and requests the Board of County Commissioners to authorize the Chairman to execute the Agreement on their behalf for a lump sum amount of $448,888.00 to Arcadis U.S., Inc. Staff also recommends rolling $200,000 in unused FY16-17 funds for other professional services to FY17-18. ATTACHMENT(s): Agreement for Professional Services with Arcadis U.S., Inc., including Work Order 1 (21 Pages) P93 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT for PROFESSIONAL SERVICES ("Agreement"), entered into as of this day of , 2017 by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida, whose address is 180127 th Street, Vero Beach FL 32960 ("COUNTY"), and ARCADIS, whose address is 3109 West Drive. Martin Luther King Jr., Boulevard, Suite 350, Tampa, FL 33607 ("Consultant"): BACKGROUND RECITALS: A. In accordance with the Consultants' Competitive Negotiations Act, Section 287.055, Florida Statutes, the COUNTY solicited Requests for Statements of Qualification #2017029 for Asset Management Services for Indian- River County Department of Utility Services ("Project") attached as Exhibit A to this Agreement and made a part by reference B. As a result of its response, the County has selected Consultant to provide certain professional services relating to Asset Management, ("Services") as more fully set forth in in the Scope of Services Section contained in the Scope of Services attached as Exhibit B to this Agreement and made a part by reference. C. Consultant has submitted a Scope of Services and Fee Proposal attached as Exhibit B to this Agreement and made a part by reference. D. The Consultant is willing and able to perform the Services for the COUNTY on the terms and conditions set forth below; and E. The COUNTY .and the Consultant wish to enter into this Agreement for the Consultant's Services for the Project. NOW THEREFORE, in accordance with the mutual covenants herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. GENERAL. 1.1 All professional services provided by the Consultant for the COUNTY shall be identified in Exhibits A, and B (collectively, the "Exhibits") and performed in a timely, efficient, cost effective manner, and in accordance with the current professional standards of the applicable discipline. The Exhibits include a description of services to be performed; a statement of fees; a schedule of deliverables; proposed schedule for compensation; a budget establishing the amount of compensation to be paid with sufficient detail so as to identify all of the various elements of costs; a projected schedule for completion of the work to be performed by the Consultant; and any other additional instructions or provisions relating to the specific Services authorized that does not conflict with the terms of this Agreement. 1 C:fusers\Balchon\AppOata\LocahMicrosoft\Windows\INetCachelContent.OutlooklKvlA7PEltArcadis Consul ing Agreement.docx P94 1.3 Additional services not contained in the Exhibits which would increase, decrease or which are otherwise outside the scope of Services or level of effort contemplated by the Exhibits shall be Services for which the Consultant must obtain the prior written approval of the COUNTY as provided by this Agreement. All terms for the performance of such Services must be agreed upon in a written document prior to any deviation from the terms of the Agreement, and when properly authorized and executed by both the Consultant and the COUNTY shall become an amendment to the Agreement. 1.4 The Background Recitals are true and correct and form a material part of this Agreement. 2. COUNTY OBLIGATIONS. 2.1 The COUNTY will provide the Consultant with a copy of any preliminary data or reports available as required in connection with the work to be performed under this Agreement, together with all available drawings, As -built surveys, GIS maps, and other documents in the possession of the COUNTY pertinent to the Project. The Consultant shall satisfy itself as to accuracy of any data provided. The Consultant is responsible for bringing to the COUNTY's attention, for the COUNTY's resolution, material inconsistencies or errors in such data that come to the Consultant's attention. 2.2 The COUNTY shall arrange for access to, and make provisions for the Consultant to enter upon, public and private property (where required) as necessary for the Consultant to perform its Services, upon the timely written request of Consultant to COUNTY. 2.3 The COUNTY shall examine any and all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the Consultant, and render, in writing, decisions pertaining thereto within a reasonable time. 2.4 Approval by the COUNTY of any of the Consultant's work, including but not limited to drawings, design specifications, written reports, or any work products of any nature whatsoever furnished hereunder, shall not in any way relieve the Consultant of responsibility for the technical accuracy and adequacy of the work.. Neither the COUNTY's review, approval or acceptance of, or payment for, any of the Services furnished under this Agreement shall be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. The Consultant shall be and remain liable in accordance with all applicable laws for all damages to the COUNTY caused by the negligent performance by the Consultant of any of the Services furnished under this Agreement. 2.5 The COUNTY reserves the right to appoint one or more Project Managers for the specific Services in connection with this Agreement. The Project Manager shall: (a) act as the COUNTY's agent with respect to the Services rendered hereunder; (b) transmit instructions to and receive information from the Consultant; (c) communicate the 2 C:1UsersM3alchon\AppData\local\MicrosottlWindowsItNetCachelContent.Outlook\KVIA7PEMrcadis Consulting Agreement.docz P95 COUNTY's policies and decisions to the Consultant regarding the Services; and (d) determine, initially, whether the Consultant is fulfilling its duties, responsibilities, and obligations hereunder. 2.6 The COUNTY shall give prompt written notice to the Consultant whenever the COUNTY observes or otherwise becomes aware of any development that affects the timing or delivery of the Consultant's Services. If the Consultant has been delayed in completing its Services through no fault or negligence of either the Consultant or any sub - consultant, and, as a result, will be unable to perform fully and satisfactorily under the provisions of this Agreement, then the Consultant shall promptly notify the Project Manager. In the COUNTY's sole discretion, and upon the submission to the COUNTY of evidence of the causes of the delay, this Agreement shall be modified in writing, subject to the COUNTY'S rights to change, terminate, or stop any or all of the Services at any time in accordance with this Agreement. 2.7 The Consultant shall not be considered in default for a failure to perform if such failure arises out of causes reasonably beyond the Consultant's control and through no fault or negligence of the Consultant. The parties acknowledge that adverse weather conditions, acts of God, or other unforeseen circumstances of a similar nature, may necessitate modifications to this Agreement. If such conditions and circumstances do in fact occur, then the COUNTY and Consultant shall mutually agree, in writing, to the modifications to be made to this Agreement. 3. RESPONSIBILITIES OF THE CONSULTANT. 3.1 The Consultant agrees to perform all necessary professional engineering consulting services to assist the department with the development and implementation of a comprehensive Asset. Management Program, and other Services in connection with the assigned Project(s) as set forth in this Agreement. 3.2 The Consultant will endeavor not to duplicate any previous work .done on any Project. Before beginning work, the Consultant shall consult with the COUNTY to clarify and define .the COUNTY's requirements for the Project. 3.3 The Consultant agrees to complete the Project within the time frame specified in the Work Order. 3.4 The Consultant will maintain an adequate staff of qualified personnel. 3.5 The Consultant will comply with all present and future federal, state, and local laws, rules, regulations, policies, codes, and guidelines applicable to the Services performed under this Agreement. 3.6 The Consultant, as a part of the consideration hereof, does hereby covenant and agree that: (1) in connection with the furnishing of Services to the COUNTY hereunder, no person shall be excluded from participation in, denied the benefits of, or 3 C:1UserslBalchonlAppData\LocallMicrosoftlWindowsllNetCachelContent.OuUooklKV1A7PEIWrcadis Consulting Agreement.doa P96 otherwise subjected to discrimination in regard to the services to be performed by Consultant under this Agreement on the grounds of such person's race, color, creed, national origin, religion, physical disability, age or sex; and (2) the Consultant shall comply with all existing requirements concerning discrimination imposed by any and all applicable local, state, and federal rules, regulations, or guidelines, as such rules, regulations, or guidelines may be from time to time amended. 3.7 The Consultant shall, during the entire term of this Agreement, procure and keep in full force, effect, and good standing any and all necessary licenses, registrations, certificates, permits, and any and all other authorizations as are required by local, state, or federal law, in order for the Consultant to render its Services as described in this Agreement. The Consultant shall also require all sub -consultants to comply by contract with the provisions of this section. 3.8 The Consultant will cooperate fully with the COUNTY in order that all phases of the work may be properly scheduled and coordinated. 3.9 The Consultant will cooperate and coordinate with other COUNTY consultants, as directed by the COUNTY. '3.10 The Consultant shall report the status of the Services under this Agreement to the County Project Manager upon request and hold all drawings, documents and related work open to the inspection of the County Project Manager or his authorized agent at any time, upon reasonable request. 3.11 All documents, reports, tracings, software, specifications, field books, survey notes and information, maps, and other data developed by the Consultant for the purpose of this Agreement, are and shall remain the property of the COUNTY. The foregoing items will be created, maintained, updated, and provided in the format specified by the County. When all work contemplated under this Agreement is complete, all of the above data shall be delivered to the County Project Manager. 3.12 The Consultant will confer with the COUNTY during the further development of improvements for which the Consultant has provided design or other services, and the Consultant will interpret plans and other documents; correct errors and omissions; and prepare any necessary plan revisions not involving a change in the scope of the work required, at no additional cost to the COUNTY, within thirty (30) calendar days of notice by the COUNTY, or upon a determination of the Consultant of the existence of such errors or omissions, whichever event shall first occur. The foregoing is not intended to include construction management services provided by the Consultant. 3.13 The Consultant agrees to maintain complete and accurate books and records ("Books"), in accordance with sound accounting principles and standards for all Services, costs, and expenditures under this Agreement. The Books shall identify the Services rendered during each month of the Agreement and the date and type of each Project -related expense. The COUNTY shall have the right, at any reasonable time and 4 C:lUserslBalchonlAppOatalLocalWicrosofllWindowsllNetCachelContent.Outtook\KVIA7PEI1Arcadis consulting Agreement.docx P97 through any of its designated agents or representatives, to inspect and audit the Books for the purpose of verifying the accuracy of any invoice. The CONSULTANT shall retain the Books, and make them available to the COUNTY as specified above, until the later of three (3) years after the date of termination of this Agreement, or such longer time if required by any federal, state, or other governmental law, regulation, or grant requirement. 3.14 The Consultant shall not assign or transfer any work under this Agreement without the prior written consent of the COUNTY. When applicable and upon receipt of such consent from the COUNTY, the Consultant shall cause the names of the engineering and surveying firms responsible for the major portions of each separate specialty of the work to be inserted on the reports or other data. 3.15 All documents, including but not limited to drawings and specifications, prepared by the Consultant pursuant to this Agreement are related exclusively to the Services described herein and are not intended or represented to be suitable for reuse by the COUNTY or others on any other project. Reuse of any document or drawing shall be at the COUNTY's own risk. The Consultant shall not be held liable for any modifications made to the documents by others. 4. TERM, TIME FOR COMPLETION. 4.1 The time for completion of the Project shall be defined in the Exhibits. 5. COMPENSATION. 5.1 The COUNTY shall pay to the Consultant the mutually agreed professional fee of $448,888.00 for Services rendered for the Project, to be paid in monthly installments or on a deliverable basis, as set forth in the Exhibits. 'Duly certified invoices, in triplicate, phased as per the Exhibits, shall be submitted to the County Project Manager, in detail sufficient for proper prepayment and post payment audit. Upon submittal of a proper invoice the County Project Manager will determine if the tasks or portions thereof have been satisfactorily completed. Upon a determination of satisfactory completion, the County Project Manager will authorize payment to be made. All payments for services shall be made to the Consultant by the COUNTY in accordance with the Local Government Prompt Payment Act, as may be amended from time to time (Section 218.70, Florida Statutes, et seq.). 5.2 The COUNTY may at any time notify the Consultant of requested changes to the Services under an existing Work Order, and thereupon the COUNTY and the Consultant shall execute a mutually agreeable amended Work Order or a new Work Order. 5.3 The COUNTY shall have the sole right to reduce or eliminate, in whole or in part, any portion of the Services under the Exhibits at any time and for any reason, upon written notice to the Consultant specifying the nature and extent of the reduction. In such 5 C:lUsers%Balchon\AppOata\LocaRMicrosoft\Windows\INetCachelContent.Outlook\KVIA7PElkArcadis Consulting Agreement.dom P98 event, the Consultant shall be paid for the Services already performed and also for the Services remaining to be done and not reduced or eliminated, upon submission of invoices as set forth in this Agreement. 5.4 The COUNTY may, at any time and for any reason, direct the Consultant to suspend Services, in whole or in part under this Agreement. Such direction shall be in writing,_ and shall specify the period during which Services shall be stopped. The Consultant shall resume its Services upon the date specified, or upon such other date as the COUNTY may thereafter specify in writing. Where the COUNTY has suspended the services under this Agreement for a period in excess of six (6) months, the compensation of Consultant for such suspended Services may be subject to modification. The period during which the Services are stopped by the COUNTY shall be added to the time of performance of this Agreement. 6. ADDITIONAL WORK. 6.1 If services in addition to the Services provided hereunder are required or desired by the County in connection with the Project, the COUNTY may, at the sole option of the COUNTY: separately obtain same outside of this Agreement; or request the Consultant to provide, either directly by the Consultant or by a sub -consultant, such additional services'by a new Work Order or by a written amendment to a specific Work Order. 7. INSURANCE AND INDEMNIFICATION. 7.1 The Consultant shall not commence work on this Agreement until it has obtained all insurance required under this Agreement and such insurance has been approved by the County's Risk Manager. 7.2 Consultant's insurance coverage shall be primary. 7.3 All required insurance policies shall be placed with insurers licensed to do business in Florida and with a Best's rating of A VII or better. 7.4 The insurance policies procured shall be occurrence forms, not claims made policies with the exception of professional liability. 7.5 A certificate of insurance shall be provided to the County's Risk Manager for review and approval; ten (10) days prior to commencement of any work under this Agreement. The COUNTY shall be named as an additional insured on all policies except workers' compensation and professional liability. 7:6 The insurance companies selected shall send written verification to the County Risk Manager that they will provide 30 days prior written notice to the County Risk Manager of its intent to cancel or modify any required policies of insurance. 0 C:1Users\BalchonL4ppOatalLocallMicrosoftlWindowsllNetCachelConlent.outlook%KVIA7PEftArcadis Consulting Agreement.docx P99 7.7 Consultant shall include all sub -consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub -consultant. All coverages for sub -consultants shall be subject to all of the requirements stated herein. 7.8 The COUNTY, by and through its Risk Manager, reserves the right periodically to review any and all policies of insurance and reasonably to adjust the limits of coverage required hereunder, from time to time throughout the term of this Agreement. In such event, the COUNTY shall provide the Consultant with separate written notice of such adjusted limits and Consultant shall comply within thirty (30) days of receipt thereof. The failure by Consultant to provide such additional coverage shall constitute a default by Consultant and shall be grounds for termination of this Agreement by the COUNTY. 7.9 The Consultant shall indemnify and hold harmless the COUNTY, and its officers and employees, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant and other persons employed or utilized by the Consultant in the performance of this Agreement. 8. TERMINATION. 8.1 This Agreement may be terminated: (a) by the COUNTY, for any reason, upon thirty (30) days' prior written notice to the Consultant; or (b) by the Consultant, for any reason, upon thirty (30) days' prior written notice to the COUNTY; or (c) by the mutual Agreement of the parties; or d) as may otherwise be provided below. In the event of the termination of this Agreement, any liability of one party to the other arising out of any Services rendered, or for any act or event occurring prior to the termination, shall not be terminated or released. 8.2 In the event of termination by the COUNTY, the COUNTY's sole obligation to the Consultant shall be payment for those portions of satisfactorily completed work previously authorized by approved Work Order. Such payment shall be determined on the basis of the hours of work performed by the Consultant, or the percentage of work complete as estimated by the Consultant and agreed upon by the COUNTY up to the time of termination. In the event of such termination, the COUNTY may, without penalty or other obligation to the Consultant, elect to employ other persons to perform the same or similar services. 8.3 The obligation to provide services under this Agreement may be terminated by either party upon seven (7) days prior written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement through no fault of the terminating party. 8.4 In the event that the Consultant merges with another company, becomes a subsidiary of, or makes any other substantial change in structure, the COUNTY reserves the right to terminate this Agreement in accordance with its terms. 7 C:%UserslBalchonWppDatalLocallMicrosoftlWindowskiNefCachelContent.Outlook%KVIA7PEIWrcadis Consulting Agreement.docx P100 8.5 In the event of termination of this Agreement, the Consultant agrees to surrender any and all documents prepared by the Consultant for the COUNTY in connection with this Agreement. 8.6 The COUNTY may terminate this Agreement for refusal by the Consultant to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119 Florida Statutes and made or received by the Consultant in conjunction with this Agreement. 8.7 The COUNTY may terminate this Agreement in whole or in part if the Consultant submits a false invoice to the.000NTY. 9. TRUTH -IN -NEGOTIATION CERTIFICATE: CONTINGENCY FEES. 9.1 Execution of this Agreement by the Consultant shall act as the execution of a truth -in -negotiation certificate certifying that the wage rates and costs used to determine the, compensation provided for in this Agreement are accurate, complete and current as of the date of the Agreement. The wage rates and costs shall be adjusted to exclude any significant sums should the COUNTY determine that the wage rates and costs were increased due to inaccurate, incomplete or noncurrent wage rates or due to inaccurate representations of fees paid to outside consultants. The COUNTY shall exercise its rights under this "Certificate" within one (1) year following final payment. COUNTY has the authority and right to audit Consultant's records under this provision. The COUNTY does not hereby waive any other right it may have pursuant to Section 287.055, Florida Statutes, as it may be from time -to -time amended. 9.2 Pursuant to the Consultants' Competitive Negotiations Act, F. S. section 287.055, the Consultant warrants that it has not employed or retained any company or person other than a bona fide employee working solely for the Consultant to solicit or secure this Agreement and that it has not paid or agreed to pay any company or person other than a bona fide employee working solely for the Consultant any fee, commission, percentage fee, gifts or any other considerations, contingent upon or resulting from the award or making of this contract. For breach of violation of this provision, the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to deduct from the contract price, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 10. MISCELLANOUS PROVISIONS. 10.1 Independent Contractor. It is specifically understood and acknowledged by the parties hereto that the Consultant or employees or subconsultants of the Consultant are in no way to be considered employees of the COUNTY, but are independent contractors performing solely under the terms of the Agreement and not otherwise. 0 C:\Users\Balchon\AppData\Local\MicrosoftlWindows%lNetCache\Content.OuNook\KVIA7PEl Arcadis Consulting Agreement.docx P101 10.2 Merger; Modification. This Agreement incorporates and includes all prior and contemporaneous negotiations, correspondence, conversations, agreements or understandings applicable to the matters contained herein and the parties agree that there are no commitments, agreements, or understandings of any nature whatsoever concerning the subject matter of the Agreement that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior or contemporaneous representations or agreements, whether oral or written. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by the Consultant and the COUNTY. 10.3 Governing Law, Venue. This Agreement, including all attachments hereto, shall be construed according to the laws of the State of Florida. Venue for any lawsuit brought by either party against the other party or otherwise arising out of this Agreement shall be in Indian River County, Florida, or, in the event of federal jurisdiction, in the United States District Court for the Southern District of Florida. 10.4 Remedies: No Waiver. All remedies provided in this Agreement shall be deemed cumulative and additional, and not in lieu or exclusive of each other or of any other remedy available to either party, at law or in equity. Each right, power and remedy of the parties provided for in this Agreement shall be cumulative and concurrent and shall be in addition to every other right, power or remedy provided for in this Agreement or now or hereafter existing at law or in equity or by statute or otherwise. The failure of either party to insist upon compliance by the other party with any obligation, or exercise any remedy, does not waive the right to so in the event of a continuing or subsequent delinquency or default. A party's waver of one or more defaults does not constitute a waver of any other delinquency or default. If any ,legal action or other proceeding is brought for the enforcement of this Agreement or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Agreement, each party shall bear its own costs. 10.5 Severability. If any term or .provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held invalid or unenforceable for the remainder of this Agreement, then the application of such term or provision to :persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected, and every other term and provision of this Agreement . shall be deemed valid and enforceable to the extent permitted by law. 10.6 Availability of Funds. The obligations of the COUNTY under this Agreement are subject to the availability of funds lawfully appropriated for its purpose by the Board of County Commissioners of Indian River County. 10.7 No Pledge of Credit. The Consultant shall not pledge the COUNTY's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien or any form of indebtedness. N C:1UserslBalchonWppOata\Locai\MicrosoftlWindowsllNetCachelContent.Outlook%KVIA7PEIWrcadis Consulting Agreement.docx P102 10.8 Public Records. The Consultant shall comply with the provisions of Chapter 119, Florida Statutes (Public Records Law) in connection with this Agreement. 10.9 Notices: Any notice, request, demand, consent, approval, or other communication required or permitted by this Agreement shall be given or made in writing and shall be served, as elected by the party giving such notice, by any of the following methods: (a) Hand delivery to the other party; (b) Delivery by commercial overnight courier service; or (c) Mailed by registered or certified mail (postage prepaid), return receipt requested at the addresses of the parties shown below: County: Indian River County Attn: Vincent Burke, P.E. 1801 27th Street Vero Beach, FL 32960-3365 Email: vburke cbircgov.com. Consultant: Arcadis Attn: Celine A. Hyer 3109 West Dr. Martin Luther King Jr., Blvd Suite 350 Tampa, FL 33607 Email: Ceti ne.Hyeraarcadis.corn Notices shall be effective when received at the address as specified above. Facsimile transmission is acceptable notice effective when received, provided, however, that facsimile transmissions received (i.e., printed) after 5:00 p.m. or on weekends or holidays, will be deemed received on the next day that is not a weekend day or a holiday. The original of the notice must additionally be .mailed. Either party may change its address, for the purposes of this section, by written notice to the other party given in accordance with the provisions of this section. 10.10 Survival. Except as otherwise expressly provided herein, each obligation in this Agreement to be performed by Consultant shall survive the termination or expiration of this Agreement. 10.11 Construction. The headings of the sections of this Agreement are for the purpose of convenience only, and shall not be deemed to expand, limit, or modify the provisions contained in such Sections. All pronouns and, any variations thereof shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the party or parties may require. The parties hereby acknowledge and agree that each was properly represented by counsel and this Agreement was negotiated and drafted at arm's-length so that the judicial rule of construction to the effect that a legal document shall be construed against the draftsperson shall be inapplicable to this Agreement 10 Ci\U3erslBalchon�ApppatalLocaKMicrosoflltindows%lNetCachelContent.Outlook\KVIA7PEIWrcadis Consulting Agreement.doa P103 10.12 Counterparts. This Agreement may. be executed in one or more counterparts, each of which shall be deemed to be an original copy and all of which shall constitute but one and the same instrument. 11 C:%UserskSaichonlAppDatalLocal�Microsott\WindowslINetCache\Content.OutlooklKVIA7Pr=l Arcadis Consulting Agreement.docx P104 IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date first written above. , U.S. By INDIAN RIVER COUNTY By its Board of County Commissioners By Vice President Joseph E. Flescher, Chairman Date 4, -2,,) 17 Witness: By Printed Name e� 2'4-b"C--41C-rM 12 Date Approved by BCC: Attest: Jeffrey R. Smith, Clerk of Court And Comptroller By Deputy Clerk Approved: Jason E. Brown County Administrator Approved as to form and legal sufficiency: William K. DeBraal Deputy County Attorney C:IUserSIBalchohVlppOatalLocaRMicrosottlWindowsliNetCachelContent.0uUookIKVIA7PEIVlrcadis Consulting Agreement.docx P105 EXHIBIT A ASSET MANAGEMENT PROGRAM SERVICES 1) PROJECT UNDERSTANDING Indian River County Department of Utility Services (IRCDUS) owns and operates both water and wastewater utility infrastructure and serves approximately 50,000 accounts. This infrastructure consists of water production facilities, water wells, potable water distribution networks, wastewater treatment facilities, wastewater collection systems, and reclaimed water distribution networks. This infrastructure is comprised of a considerable number of assets in the form of equipment, buildings, property, pipelines, manholes, supply wells, a storage well, and a variety of other components used in operating the systems. These assets require preventative and corrective maintenance with a limited service life requiring eventual replacement. In addition, the systems will expand over time as new customers connect to the system, adding additional assets to the infrastructure. IRCDUS desires enhancements to its existing asset management practices including defining organizational goals, objectives and performance measures, improving processes and practices, and understanding staffing needs to strengthen and formalize a comprehensive asset management (AM) Program. As a result, IRCDUS has identified a need to develop an overall AMP Program to manage its assets with the goal of minimizing catastrophic failures, maintaining service levels, and maximizing renewal investment decisions. The development of the Program will occur over several phases. This scope of work will initiate the Program by performing a gap analysis, developing the AM strategy, and performing a pilot condition and risk assessment which includes: • Identifying AM best practices and providing industry standard information and training • Chartering and forming IRCDUS steering and work teams that will support the implementation efforts and receive knowledge transfer from Arcadis (CONSULTANT) AM Experts • Performing a gap analysis of current IRCDUS AM practices compared to best practices including the evaluation of the existing IT support tools • Determining the IRCDUS vision, mission and objectives for the AM Program • Performing a Pilot Condition, Consequence of Failure and Risk Assessment to create a formalized SOP to support additional assessments Detailed scope of work follows. 2) SCOPE OF SERVICES Upon authorization to proceed from IRCDUS, the CONSULTANT will provide the following identified services. Page -1 INDIAN RIVER COUNTY UTILITIES ASSET MANAGEMENT PROGRAM SERVICES P106 Task 1— PROJECT MANAGEMENT AND KICKOFF MEETING This task consists of overall management of the project including budget management, invoicing, monthly status reports, project scheduling, and coordination with IRCDUS. 1.1 Project Management. Services provided will include project staffing, budget, schedule management, monthly invoicing, status reports, quality assurance, and deliverable review over the anticipated life of this project. Project Management will be ongoing for the duration of the project. 1.2 Project Kickoff Meeting. The meeting will include an overview of the project intent, the scope of services, the effort and schedule for project work, the potential pilot area, and a request for information regarding existing AM documentation that will be needed for the gap analysis and strategy development. Task 1 Deliverables: • Kick-off Meeting minutes and Request for Information • Monthly invoicing including a summary of work completed Task 2 - BEST PRACTICES TRAINING AND TEAM CHARTERING This task includes AM best practices training and the formation of the IRCDUS steering committee and the necessary asset management work teams which are critical to support the AM Program improvement efforts. 2.1 Training and Chartering. The CONSULTANT will facilitate one full day workshop to present AM best practices to IRCDUS staff based upon Water Environment Research Foundation (WERF) and ISO 55000 Frameworks including other Utility case studies. Once all participants are aware of what the elements are for a best practice AM Program, the CONSULTANT will also present and discuss the formation of the IRCDUS Steering Committee and work teams that will be responsible for directing and supporting the implementation. Specific teams, number of participants, participant duties and the proposed Team Charter Document that will be used to formalize the Committee and teams will be also be reviewed and discussed. It is anticipated that several follow up conference calls will take place to complete the drafting and finalization of the Charter documents. This task will prepare IRCDUS to successfully move forward with AM implementation in an organized and streamlined fashion to maximize the use of CONSULTANT and IRCDUS staff time. Task 2 Deliverables: • Materials and facilitation of the AM Training and Chartering Workshop Page - 2 INDIAN RIVER COUNTY UTILITIES ASSET MANAGEMENT PROGRAM SERVICES P107 • Completed AM Charter Documents for each of the work teams formed in draft and final format Task 3 — GAP ANALYSIS This task includes performing a gap analysis of IRCDUS's current AM Program against best practices. The team will utilize the WERF Strategic Asset Management (SAM GAP) analysis tool which includes relevant questions across all asset management topics. This tool provides a baseline for IRCDUS as well as a comparison to other utilities across the country who have implemented comprehensive AM Programs and completed the SAM GAP. In addition, the findings of the SAM GAP will be mapped to the ISO 55000 gap analysis tool to make sure the improvements identified to fill the gaps will also allow for ISO 55000 certification in the future, if desired by IRCDUS. ISO 55000 certification in asset management can support IRCDUS with achieving better bond ratings, receiving priority consideration for SRF loans, and meeting any future State AM certification programs currently being proposed, such as Senate Bill 244. The gap analysis will also review the existing GIS and CMMS systems with respect to their role in supporting the overall AM Program including functional and technical fitness. To facilitate the Gap analysis, the CONSULTANT will review all existing AM Program documentation and conduct staff interviews over a two-day period to better understand the current strategies and issues across IRCDUS. Specific scope items under this task include: 3.1 Interviews: The CONSULTANT will review all materials provided from the Request for Information prior to conducting up to 8 one -to -two-hour interviews with IRCDUS staff over a two-day period. To conduct the interviews, we will use our existing practice interview guides that were developed based on best practices and our experience with other utilities in addition to the SAM gap questionnaires. Management and staff interviews will encompass the following key areas: Asset Management Strategy. This would encompass asset management strategic planning, system service level and reliability, performance measurement/management, infrastructure Consequence of Failure (CoF) and condition assessment (Probability of Failure — PoF.) for both above and below ground assets, risk assessment, and life -cycle cost strategies. Capital planning.(CIP), project prioritization, and long term financial planning will also be addressed. Operations and Maintenance Strategy. This would encompass overall operations and maintenance policies and standards for all asset classes (i.e. treatment plants, pumping stations, lift stations, collection and distribution piping systems) including preventive/predictive maintenance programs, reliability centered maintenance, asset inspections, and work order tracking and reporting. Page - 3 INDIAN RIVER COUNTY UTILITIES ASSET MANAGEMENT PROGRAM SERVICES P108 Information Systems and Data Strategy. This would encompass all major information systems that support asset management including: GIS and CMMS. Issues to be discussed include: data management and integration, system configurations, asset hierarchy, data reporting and analysis, mobile applications, hosted versus in-house solutions etc. 3.2 IT Systems Analysis: The CONSULTANT will review the GIS and CMMS systems for functional and technical fitness to support a comprehensive AM Program. Read Only access to the system and/or an export of the databases will facilitate a comprehensive review. The CONSULTANTS Data Profiler Tool will be used to evaluate the population of asset data from a quantity, consistency and quality perspective as part of the overall assessment. Recommendations will consider hosted versus in-house solutions, staffing requirements, and appropriateness for the size and complexity of IRCDUS. 3.3 Review Workshop: The CONSULTANT will facilitate a half day review workshop to go over the findings of the Gap Analysis and discuss the proposed actions to fill the gaps, and receive feedback for the Technical Memorandum. 3.4 Gap Analysis Technical Memorandum: The Consultant will prepare a draft and final Technical Memorandum showing the outcomes from the SAM GAP and IS055000 Gap Analysis tools as well as the IT systems assessment and recommended action items to fill the gaps. Task 3 Deliverables: • Interview materials and meeting facilitation • Materials and facilitation of the Review Workshop • Draft and Final Gap Analysis Technical Memorandum Task 4 — ASSET MANAGEMENT STRATEGY Once the Gaps have been identified, the overall strategy to fill and prioritize the gaps will be defined through this "task answering the question of "what specifically do we want to achieve through asset management". This task includes the development of the draft and final AM Policy for IRCDUS through workshops and meetings. The Policy is intended to define the business objectives, strategies, and other major initiatives to which the Asset Management Program will be aligned. 4.1 Asset Management Policy Workshop: The CONSULTANT will facilitate a full-day workshop to perform the following: • Perform a SWOT (strengths, weaknesses, opportunities and threats analysis) of the existing AM Program and the future desired Program • Draft a vision and mission for the AM Program that will resonate with all staff levels Page - 4 INDIAN RIVER COUNTY UTILITIES ASSET MANAGEMENT PROGRAM SERVICES P109 • Identify specific short- term goals and objectives for the AM Program • Identify existing performance measures that may be used to support AM Program continuous improvements 4.2 Asset Management Policy: The CONSULTANT will create a draft and final Policy document based on the outcomes of the workshop in task 4.1. The final policy document will be completed once the Final Implementation Roadmap is completed in Task 5. The Roadmap will be incorporated as part of the Policy to document how the vision and mission will be achieved. Task 4 Deliverables: • Workshop materials and facilitation of the Asset Management Policy Workshop • Draft and Final Asset Management Policy document Task 5 — IMPLEMENTATION ROADMAP This task will combine the information from the gap analysis and strategy sessions to define a roadmap forward for implementation answering the question of "how will we achieve our AM goals and objectives". This includes an informal implementation planning session with the IRCDUS AM Steering Committee to review the recommendations from the Gap Analysis Technical Memorandum, understand ongoing AM efforts and build consensus and prioritization long-term implementation action items. 5.1 Implementation Planning Work Session: The CONSULTANT will facilitate a half day informal, interactive working session to review and discuss the overall findings and recommendations based on previous interviews and workshops. The CONSULTANT will discuss recommended implementation activities, including potential action plan items. The workshop will include an informal discussion of the recommended initiatives and proposed order of priority with IRCDUS to agree on high:priority implementation tasks and initiatives for the AM Program. Discussions will supplement the content of Policy Document developed in Task 4.2. 5.2 Develop Implementation Roadmap: Based on the outcome of Task 4.1 and previous tasks, the CONSULTANT will prepare a summary outlining recommendations for future implementation and enhancement of the AM Program at IRCDUS. The summary will include the prioritized and phased list of improvement initiatives as well as a high-level estimate of schedule and the resources required. This information will be combined into the Policy Document developed in Task 4.2 Task 5 Deliverables: • Materials and facilitation of the Implementation Planning Work Session Page - 5 INDIAN RIVER COUNTY UTILITIES ASSET MANAGEMENT PROGRAM SERVICES Pilo Implementation Roadmap Summary with recommended future initiatives including a schedule, and resource requirements for each item. The Roadmap Summary will be incorporated into the AM Policy Document. Task 6— CONDITION ASSESSMENT AND RISK METHODOLOGY DEVELOPMENT To jump start the AM Program implementation, risk based decision making for aboveground assets will be implemented immediately, since it is an obvious gap that exists today. This task consists of workshops to determine the methodologies for condition and risk assessment for aboveground assets. The CONSULTANT will present the basic concepts behind assessment and guide the discussion related to scoring for each component of a condition and risk assessment. Examples from other local utilities will be introduced and the group will come to consensus. The resulting methods and draft SOP will be used for the Pilot area to provide proof of concept. Once the Pilot is completed the SOP will be revised for application to all future condition and risk assessments at above -ground facilities ensuring that all assets can be equally compared in the capital improvement replacement selection process. 6.1 Workshop 1— Asset hierarchy and definitions: The CONSULTANT will conduct a full day workshop to create an effective asset hierarchy for above ground assets that can support finding assets to write work orders, reporting of information and support defining what is the lowest level in the hierarchy, or the asset definition. Asset definition and hierarchy examples from other organizations will be introduced. 6.2 Workshop 2 — Asset Attributes: The CONSULTANT will conduct a half day workshop to establish the minimum set of attributes that should be collected for all aboveground assets to facilitate condition and risk assessment and support capital planning. Examples will be provided for similar asset types from other utilities and the existing level of data available in the IRCDUS CMMS or other IT systems will be discussed in terms of prioritizing efforts to collect missing data. 6.3 Workshop 3 — Condition Assessment: The CONSULTANT will conduct a full day workshop to establish the methodology and scoring definitions for physical condition and performance condition of aboveground assets based on industry best practices. The methodology will involve visual and desktop assessments to assess each of the potential failure modes of mortality, level of service, and efficiency failures. Examples from other utilities will be provided for discussion. 6.4 Useful Life and Replacement Costs: The CONSULTANT will hold informal meetings with the appropriate work teams to establish an effective useful life table covering the asset types for the aboveground assets owned by IRCDUS. An example table from Florida utilities will be presented as a starting point. Page - 6 INDIAN RIVER COUNTY UTILITIES ASSET MANAGEMENT PROGRAM SERVICES Pill 6.5 Workshop 4 — Consequence of Failure and Risk: The CONSULTANT will conduct a full day workshop to establish the methodology and scoring definitions for Consequence of Failure and Risk for aboveground assets based on industry best practices. The methodology will involve a triple bottom line approach to scoring the Consequence of Failure and incorporate the concept of redundancy. Examples of Consequence of Failure and Risk calculations will be introduced from other utilities. The concept of using Risk scores to prioritize assets for enhanced maintenance or capital replacements will also be discussed. 6.6 Condition and Risk Assessment Draft SOP: All methodologies established in Task 5 will be documented in a Standard Operating Procedures Document to form the basis for completing the aboveground asset pilot assessment and to support future assessment activities in a consistent and standardized way. Task 6 Deliverables: • Workshop materials and meeting facilitation for 4 Workshops • Draft SOP for aboveground condition and risk assessment methodology Task 7 - PILOT ASSET CONDITION AND RISK ASSESSMENT This task consists of applying the draft Condition and Risk Assessment SOP created in task 6.6 to validate the SOP meets the needs of IRCDUS. Approximately 4 days of field physical condition assessment will be conducted at select facilities in addition to desktop evaluations to complete the inventory and calculate a risk score for each asset as well as a remaining life estimate. 7.1 Asset Inventory and Supporting Data: The CONSULTANT will use the exports from the existing maintenance management software to populate the initial inventory database and request data for review related to the consequence of failure and performance criteria established. All information including facility as built drawings will be reviewed by the assessment team leader prior to field work. 7.2 Field Physical Condition Assessment: The CONSULTANT will assemble an assessment team consisting of a mechanical, electrical, and structural engineer to visually assess assets for up to 4 days. The team will utilize the CONSULTANT's Asset Hound tablet based data collection system to update and validate the inventory and collect the appropriate physical attributes and condition scoring. 7.3 Desktop Assessment and Risk Scoring: The CONSULTANT will hold a half day workshop directly following the field condition assessment with IRCDUS operations and maintenance staff to score the other asset failure modes, consequence of failure and redundancy as defined in the draft SOP. This will facilitate an overall risk score for each asset as well as a remaining life estimate. Planning level replacement cost estimates will be calculated by the CONSULTANT for each asset based upon the methodology established in task 6.4. Useful Life estimates based upon task 6.4 will also be applied to facilitate long term funding needs projections. Page - 7 INDIAN RIVER COUNTY UTILITIES ASSET MANAGEMENT PROGRAM SERVICES P112 7.4 Results Review Workshop and Final SOP: The CONSULTANT will conduct a half day workshop to review the outcomes of the pilot, discuss lessons learned and take any comments for revisions to the draft SOP. Recommendations will be presented regarding asset replacements needed in the 5 -year CIP, the 30 -year funding needs and any enhanced maintenance program needs. Task 7 Deliverables: • Materials and facilitation of the Results Review Workshop • Excel or Access database containing pilot area inventory condition and risk calculations, including 5- year CIP needs for asset replacement and 30- year funding projections • Final SOP for aboveground condition and risk assessment methodology 3) SCHEDULE Task Start Date End Date 1— Project Management 10/9/17 10/9/18 2 - Best Practices and Chartering 10/24/17 11/7/17 3 — Gap Analysis 11/8/17 12/31/17 4 — Asset Management Strategy 1/8/18 3/9/18 5 — Implementation Roadmap 2/9/18 3/9/18 6 — Condition and Risk Assessment Methodology Development 3/10/18 8/10/18 7 — Pilot Asset Condition and Risk Assessment 8/11/18 10/9/18 Page - 8 INDIAN RIVER COUNTY UTILITIES ASSET MANAGEMENT PROGRAM SERVICES P113 EXHIBIT B 4) FEE ESTIMATE Page - 9 INDIAN RIVER COUNTY UTILITIES ASSET MANAGEMENT PROGRAM SERVICES Sr. Assistant Other ProjectSr, Professional :Professional ? Lead Project Project Project Reimbursable Manager AssetMgmt ITIGIS Professional ; Professional Professional ; Sr Admin ' Admin I Total Hours !Total Billable; expenses (atcosQ Hyer 'Osthuss/ Azagra! Heltzel Ware/Lehman ; Task No. Task Description 137311511w, 11PO 24 60 24108 _ _- ` $19,440 1.1 Project Management 1.2 Project KlckOff Meeting 16 i 16 24 8 ! i 64 $13,960 ; v; x 688C;P ae . y; 2.1 Training and Chartering 16 I 24 40 40 2 122 $23,800 �;r� p%�nal , s _ 3 •Hu' , -.a �hi�`�� f. t ;+�•• . �,r 'i?'' '' u.. :, ,'��,rsc�� b 'a . .'r 3.1 Interviews 24 24 i 24 40 16 128 $27,800 3.2 R Systems Analysis _...__._.._ _.__. . .......... 4 ....__..___. �.__._.._.-.___.._._..._.....___........_..;___...____.�.�._._...._..._......_+... 8 24 r 32 16. _ _. _.....__._ _:. _ .._. .... -_ --- _--_ _ 84 _ _ L.'_ _._ _. .... .... $11.668 ...... .... ....__. .... ................... .. 3.3 Review Workshop _.............._..........._ - ---- 24 - _................_..--- 32 32 i - - , 32 .._.. _... __ { 16 .- - -- _....._.__ ..._... _. 136 $30,120 3.4 Gap Analysis Tech Memo 4 24 24 } 24 4 Dx � 8 124 $23,5 80 ��e» a�ganlen•��'�.g '• • ." '� `: 1 �^':'y.�''3e ' �',3 - •r.. h 4.1 Asset Management Policy Workshop 24 ! 32; p 24 16 96 $21,240 •. 4.2 Asset Management Policy Document 12 24 ; 32 2 70 i $13,980 �: 578.• 5.1 Implementation Planning Work Session 16 d _r....__._......_...._t 16 8 ................._.....,....._. _ 24 i 16 - - 80 516,960 5.2 Develop Implementation Roadmap 4 16 I 8 24 16 i 4 72 i $14,100 1 ,, 6% Gb ' ii oii"ses e _ Oa',s��e'oa bg ' p e t' e,• ' ,ti 01 Y. k. 6.1 Workshop 1 Asset Hierarchy and Definitions 8 72 $16,320 6.2 Workshop 2- Asset Attributes 8 32...._.__.._--.-16--._1.__._ 16 �.__..___.._.._ 8: ; -r- 80 ! $18,000 r - 6.3 Workshop3 - Condition Assessment _._ 16 40 i 16 I r-..__._15.....__, _._ ..-_--- .__._-.---- _---8B ---- -r.......... ,---- 19,600 6.4 . _ _._...__._...._..__..._ Useful Life and Replacement Costs ... - ...__.r._.._.�..-- 2 ...._ 8 ..__.._...-._..... _:_......... ! — - -- -- 168 _........ - ! 34 $6,730 6.5 Workshop 4 - Consequence of Failure and-Wsk 1640 24 16 _. 96 ; $21,120 j 6.6 Condition and Risk Assessment Draft SOP 8 16 ; 16 40 4 84 $15,280 �m P bl: s >son Imo, nand sklKssi3 a Y v e 7.1 . Asset Inventory and Supporting Data 8 _._..._...._..._._1...�.... 16 _...__..... - - 16 16 24 i 80 $15,440 i 7.2 Field Physical Condition Assessment .. ... .. _. .. .. ._ ...... _........... .........._..-__ 8 32 1 - 56 80 .. ...;_........ 24200 _... _...._._.� ......... ....... _F _.. _ ..... ._...... _.... _.. _,. ..._.... $38,240 .. .. 7.3 Desktop Assessment and Risk Scoring 8 24 24 40 8 40 144 $28,440 7.4 Results Review Workshop and Final SOP 24 24 40 40 4 e 132 $18,670 Total Hours 274 488 160 580 104 440 24 24 2094 $414,488 1 Not too exceed Estimated Billing Rate $265.00 $250.00 _ $230.D0 $190,00 $175.00 $145.00 $70.00 $80,00 $34,000 Estimated Total Billable $72,610 $122,000 $36,800 $110,200 $18,200 $63,600 $1,680 $1,920 Total Estimated Feei $448,888 Page - 9 INDIAN RIVER COUNTY UTILITIES ASSET MANAGEMENT PROGRAM SERVICES 19.6.i- MARCADISl Des8 consultancy fornaturitand builtign assets IaRV-�I�IS �" rASSET MANAGEMENT SERVICES R INDIAN RIVER COUNTY DEPARTMENT • • SERVICES !A #2017029 Ar y VA 1V A r£}/>"�R��. 1,.+. Mr;^ti'�"a'�:�� ...'-�iM ...�GR� `�i�±`�.-�,«.:: s;�a _. t,v' ✓' ;�, 7 x.' - � ,:. � i, AARCADISI: Introduction Celine Hyer, PE: Project Manager 8 yrs overall experience d 1' yrs in Asset m mfjurograms ice , airA AAsse MgmtGommitee k Secretary A WA ater Main Csontlition Assessment Committee A thor MOP 77 Former Engineenng Direc or ills orougr Co n y ilities ® Arcadis 2017 1f'b'auei'in'taants-8seacts onsultancy and ARCAD'S 94 ARCO DIS I Today's Presentation l What is Asset Management? How is an Effective Program Implemented? l What are the Overall Benefits of an Asset Management ` Program ? ? What are the Expected Outcomes from the First Work Order? m 1111s 211 FMARCADIS I M What is Asset Management? Asset Management Definition - Adapted from US EPA... Asset Management is a body of management practices that... Targets the acceptable level Manageme of risk to the Practices organization Defines and delivers O service levels customers desire and regulators require O Arcadis 2017 04ARCADISI Oeslgn&Consultancy fornauiltturaland bassets IAARCADISIR"" Applies to the entire portfolio of infrastructure assets at all levels of the organization • Seeks to minimize I total costs of ,$ acquiring, operating, maintaining, and • renewing assets Works within an environment of limited resources CAARCADISIm° " Risk Based Decision Making is the Foundation of Asset Management Leading Practice Asset Management Levels of Service Risk Management Optimized CIP Based on Based on Using Life Cycle Customer and Likelihood and Cost, Business Stakeholder Consequence of Cases and Expectations Failure Prioritization O A—dis 2017 1%X" 3 ARCADES I bunts sGansu(tan0y for natural and built assets 00ARC4DISIE"` Asset Management. Frameworks Support Effective Implementation ®A—dis 2077 ISO 55000 Series: Published Jan 2014 by the British Standards Institute • Similar to other ISO Plan„ Do, Check, Act continuous improvement processes • Applies to the management of any type of physical asset • Defines 7 Core Elements for Implementation • Certification available from International Organization for Standardization /10"' 4 04ARCADIS; How is an Effective Program Implenentec 00ARC4DISIE"` Asset Management. Frameworks Support Effective Implementation ®A—dis 2077 ISO 55000 Series: Published Jan 2014 by the British Standards Institute • Similar to other ISO Plan„ Do, Check, Act continuous improvement processes • Applies to the management of any type of physical asset • Defines 7 Core Elements for Implementation • Certification available from International Organization for Standardization /10"' 4 n & Consultancy MA.RC/-XDISI'fb',ue,i'tn't',asset.dturat s ISO 55000- 7 Asset Management 04ARCADISIM `" System Requirements �° Cont�rganization Operation Improv v��t 0 Mcadis 2017 AARCADIS I m WERF Simple Framework 2012 —10 Step Process Built on EPA 5 Core Questions 9-g hWERF: .c.� 1. What is the current state of my assets? 2. What is my required level of service? 3. Which assets are critical to sustained performance? 4. What are my best O&M and CIP strategies? 5. What is my best long term funding strategy? 0 Adis 2017 ARCADISI DesignConsultancy for natural and built assets ets Best Approach is Blending Both Frameworks WERF Elements Strategy — – - •Rom -- --- Organization +-� • Q;� •' ' Continuous ISO Element ccttlw f;� Improvement ISO Element onmemszon I%ARCADIS I Gap Analysis Tools Provide Roadmap to Achieve Best Practices ISO Gap Analysis Tool 7 Categories 39 Questions SAM Gap Analysis Tool 8 Categories 150 Questions CAa d!szoi7 Gaps Remain ISO 55000 Exceeds Certification Requirements SAM -GAP p rea pow a�va«w w. y—oen Mmearr rx.t. M' -s ign & Consultancy V ---Y IS f6uDesornailtassetsssetsand 64ARCADISIEV_`� Team -Centric Process Transfers Capabilities to IRCDUS for a Sustainable Asset Management Program d�Y Workshops IRCDUSAMP Consultapen� ProPBlot I I I � , Steering Team Task Leads/Sub/ecl rams ManerEx its a �, SOPS �IRCDUSA_MP WorkTeams cools Cape Inlort71 S [ Pkvu7 TechrrologY � �, Aiain;anance ARCADIS loll) I = IRCDUSSWR C Ncaft 2017 AARCADIS What are the Overall Benefits of an Asset Management Program? e-5"Consultancy f ozaturatand R ARCADISIDbuittassets A A R CA D I S 1 E -F-2 7 - Asset Management Success Case Studies . .... City of San Diego Utilities Reduced Capital Dollars for Water Main Replacements through CE CE =4 79 Risk Based Planning Iroba Toho WaterAuthority Water AuthoWly Improved Service Levels in Acquired Utility Areas through Risk Based Planning MDC Hartford iiliFri, OA—dls2017 Reduced Pump Station Maintenance Through Data and Life Cycle Cost Analysis IWO �l I I11ii 8 CE CE =4 79 8 ARAD O S ( Design Consultancy VCfornaturatand built asss ets AARC4DIS ( dt Y What are the Expected Outcomes of the= First Work Order's 04 ARCAD{S Work Order 1 Key Tasks and Deliverables • Staff Training on Key Practices • Team Chartering for Knowledge Transfer • Determination of Key Areas for Improvements • IT Support Systems Evaluation \�/l• Draft Asset Management Policy • Defined Performance Measures for Success 0 Arcadis 2017 04.ARCADISl Design&Consultancy fornabuittturaland assets PARCADIS I M"-`-- Work Order 1 Key Tasks and Deliverables • Prioritize Gaps for Implementation • Create a Phased Plan or "Roadmap" forward • Develop Risk Assessment Methodology and Guidelines for Equipment Assets • Apply the KISK Metnoaology to IKL;UU6 Ass Concept • Beain Risk Based Decision Makina Process AARCADIS I E- Work Order 1 Tasks Build the Asset Management Plan Framework 1. 2. �a 3. a 4. f m Arcadls 2017 Introduction & General Information Work Teams, Policy, Goals, Roadmap to fill Gaps What is My Required Level of Service? Risk Assessment Methodology and Pilot Risk Based Decision Making Process A What Are My Best Long Term Funding Strategies? Continuous Improvement Process 20 ��y� 10 v--ARGADIS (Design&Consultancy fornaturaland builtassets Estimated Timeline for Full Program Implementation - 3 Years Phrase I — 12 moths, m 7vcaft 2017 THANK YOU Phase II — 12 months AARCADISI P�hra�Se III — 12 mo�tlhs 17 October 2017 C7 ARCADIS bWnaiav :'oa., /1/1�1` 11 c�t ti October 17, 2017 ITEM 14.C.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: October 11, 2017 SUBJECT: Request to Update the Board on the Roseland Community Building and discuss moving the project forward FROM: Susan Adaml Commissioner, District 1 At the June 13th BCC meeting, the Board voted unanimously to move forward with Work Order #7 to conduct a building analysis of the Roseland Community Building ("RCB"). The completed report is attached. Since that time, Ruth Stanbridge, County Historian has been working on updating the National Register of Historic Places Preliminary Site Information Questionnaire (PSIQ) for the Florida Department of State, which will help position the RCB for state historic preservation grants. I would appreciate a discussion regarding the next steps for this project and generally, update the board on where we stand. I would also like to ask the Board to consider taking overpaying the electric bill for this building, which is typically less than $100. Due to the building having been closed to occupants since February, 2017, and the Roseland Women's Club has not receive normal rental income, this would off -set this monthly cost incurred by the club. P115 FINAL STRUCTURAL REPORT for Roseland Community Center 12973 Bay, ,Street Sebastian, Florida 32958 Prepared by: =. nonBV ENGINEERING, INC. MOIA'96W[:ES VI'LLAM-IZAK:&,,,ASSOCIATES CIVIL e STRUCTURAL e SURVEYING .e ENVIRONMENTAL .18.35. 20th Street e Vero Beach, FL 32960 772.569.0035 a Fax.: 772.778.3617 www.mbveng.com CAt13726 Engineer's Project # 17-0201 August 15, 2017 P116 Roseland Community Center Project # 17-0201 August 15, 2017 TABLE OF CONTENTS 1. Executive Summary 2. Introduction 3. Description of Structure 4. Discussion of Site Visit 5. Findings 6. _ Proposed Repairs APPENDICES Appendix A Appendix B Appendix C Appendix D Findings Proposed Repairs Photographs Cost Estimate 1 P117 Roseland Community Center Project # 17-0201 August 15, 2017 1. Executive Summary MBV Engineering, Inc. is pleased to submit this report following our directed, limited inspection and evaluation of the Roseland Community Center. This study was specifically requested to determine significances and the extent of defects in the roofing system, floor system, windows, wall systems, doors, sidewalks and to determine current ADA and life safety compliance. This report presents our findings, conclusions and recommendations. 2. Introduction The purpose of our inspection was to review the condition of the structure/elements as they now stand(s), and to determine the elements which are affecting the normal working conditions and do not meet current code requirements. Our visual and preliminary inspections are not expected to reveal elaborate defects, which are not evident by deterioration exposed to view or evident to the trained eye as the elements now stand. It must be understood the Engineer can only provide certification of the conditions of the elements within the limits of the inspection performed; whether the materials have decreased beyond the extent of the inspection performed, is out of the scope of this assessment. The scope of our investigation was to do a preliminary overall condition assessment of the roofing system, floor system, windows, wall systems, doors, sidewalks and to determine current ADA and life safety compliance. The inspection consisted of a visual survey performed to record signs of deterioration to the elements as well as looking for signs of defective construction. MBV Engineering, Inc. was asked to pay special attention to any termite and moisture damage seen at the time of inspection. MBV Engineering, Inc. performed an elevation survey of the interior of the structure and of the surrounding sidewalks and parking area to determine current on site elevations. The equipment used to perform this was a Spectra Precision LL300N Transit and a HL450 Laserometer attached to the elevation rod. MBV performed a qualitative, infrared survey, as well with the attempt to identify and report on thermal patterns associated with trapped moisture ins, the structures interior walls, roofing, ceilings, and exterior wall sections. This infrared survey also serves to determine existing filled cells in the masonry walls r� , as well as to determine areas of missing or insufficient insulation. This infrared survey is limited to visible areas of the structure's wall assemblies. A long -wave uncooled micro -bolometer, FLIR E6 with MSX Thermal Imaging Enhancement, radiometric thermal imager with a 45 -degree and 34 -degree lens was used to scan the interior and exterior sections of the building. 2 P118 Roseland Community Center Project # 17-0201 August 15, 2017 The equipment used in this inspection was a digital camera, thermal camera, 4' long digital laser level, steel tape measure, fiberglass long tape measure, camera scope, laser transit, and a self - leveling laser. 3. Description of Structure The Roseland Community Center is located on Bay Street in Indian River County and consists of a single story structure with a crawl space and basement storage. The front of the structure faces the south. The building is square shaped and has both a gable roof and two flat roofs. The gable roof utilizes hand framed roof trusses and the flat roofs utilize hand framed roof joists. The structure utilizes a wood subfloor with heavy timber joists supported on heavy timber beams. These beams are sitting on wood piles or masonry piers with reinforced concrete footers. The original walls are wood framing and the west addition utilizes unreinforced masonry units. The basement also utilizes unreinforced masonry units. The original wood frame structure was constructed in 1926 and is currently classified as a community room with an assembly occupancy rating. The structure was originally constructed at another location and then moved to its current location at a later time. The original porch on the north side of the structure was enclosed and a section of it converted into a bathroom. In the 50's an addition was added on the west side of the structure which included a basement storage area. In 2016 the foundation was reinforced on the east side utilizing helical piers to prevent the continuation of excessive settlement noted on that side of the structure. The total habitable area is 1,404 square feet. The information in this section was compiled from the Indian River County Property Appraiser, conversations with Roseland representatives and through review of building permit information. 4. Discussion of Site Visit Representatives of MBV Engineering, Inc. inspected and evaluated the damaged structure on July 7, 2017 and July 28, 2017. The structure was visually observed and non-destructively examined to detect the extent of the damages to the structure. The areas effectively inspected were the roofing system, floor system, windows, wall systems, doors, and sidewalks Limitations which were not included in this analysis or report are as follows: • Concealed items were out of the scope of this work other than what was readily accessible by way of previously exposed elements. Several ceiling tiles were removed in order to determine the framing system for the roof components. It was neither practical nor economical to .remove and replace all the existing building components or equipment to review every individual item. Conditional assumptions had to be made to accommodate and not disrupt the existing operations of the building. 3 P119 Roseland Community Center Project # 17-0201 August 15, 2017 5. Findings The following represents the majority of our findings at the time of inspection: Roofing System: • The Roseland Community center has two roofing systems. The monoslope roofs utilize a torch down bituminous membrane over plywood sheathing and the pitched roof utilizes asphalt shingles over 1 x 6 planks. • The torch down application on the rear of the structure was in good condition and no major defects were detected. This represents 16.3% of the total area. • The torch down roof on the west side of the structure exhibited multiple air pockets and the seams of the roof need to be resealed. The ceiling underneath the west flat roof showed signs of previous moisture intrusion into the structure in the form of water stains. At one of the laps on the west roof, a section of the torch down roof was peeling away. This roof area represents 34.1% of the total area. • The asphalt shingles on the gable roof were determined to be in good condition and have a projected life of approximately 5 years. A few bubbles could be seen in the finishes; however, the 1 x 6 planks were determined to be in fair condition with multiple damages found as marked on the plans in Appendix A. This roof area covers the remaining 49.6% of the total area. • Multiple areas on the overhangs were damaged and are noted on the plans. This damage is seen on the sheathing, members, and fascia. Floor System: • The floor system is composed of a wood finish above wood sheathing. This is on 3 x 10 or 2 x 8 members dependent on location. These members bear on 6x6 beams which then bear on either masonry or wood piers. • Damages seen in the floor system were primarily deteriorated sections of the wood components due to termites. This type of damage was primarily found on the east side of the structure. Some members also exhibited rotting due to fungus accelerated by water damage. This could be seen in the wooden pier noted on the plans as well as a few floor members. • One 6 x 6 member was not properly shimmed to the masonry pier below. • One 6 x 6 member was not properly shimmed to the wooden pier below. Windows: • The windows appeared to be in good condition with the exception of a few minor damages in the vicinity of their locations as noted on the plans in Appendix A. • Four windows showed signs of previous moisture damage on the interior. • On the exterior of the wood walls most of the window trims were separating from the structure showing signs of moisture damage. • The masonry window wells have a few cracks and the sealant around the edges of the windows was missing or separated from the structure. • One window was broken at the muntin joints. One window has a broken screen. 4 P120 Roseland Community Center Project # 17-0201 August 15, 2017 Wall Systems: • The drywall on the exterior walls is cracking in multiple areas. The majority of the cracks are limited to the eastern wall with the south showing a few cracks as well. MBV Engineering, Inc. attributes these cracks to the excessive settlement the building experienced as well as to the foundation reinforcement project. • The lap siding on the exterior of the structure is showing some areas of moisture damage. The majority of the paint which protects the structure is peeling away and will need to be redone. • The block walls showed a few cracks, but overall are in good condition. • The interior headers were showing signs of deflection. MBV Engineering, Inc. determined the maximum deflection to be 0.49" which is equivalent to L/218. The next deflection was 0.44" which is equivalent to L/304. The smallest deflection was 0.17" which is equivalent to L/460. The code maximum allowable deflection is L/360 which is exceeded by two out of three of the members reviewed at the time of inspection. • Multiple areas were found to be missing proper insulation in the frame walls. • The north gable wall has multiple damaged members, as well as damaged sheathing. • The exterior paint was found to be elastomeric in nature. Doors: • The two entry doors and the bathroom door for the Roseland Community Center were inspected by representatives of MBV Engineering, Inc. The. current threshold at the southwest entry door is 3.75". This current threshold does not meet ADA compliance. The ADA code states the maximum allowable threshold is 0.5". At the time of inspection the clear widths of the doors where within allowable code tolerances. The main south entry door has a ramp in front of it which currently is not within ADA compliance. The landing in front of the door does not meet proper width or depth dimensions for ADA compliance. The landing at the bottom of the ramp is also not in compliance with the ADA code. The main entrance door is not properly sealed when closed due. to the settlement issues experienced on the east side of the structure. Life Safety: • No items of concern in regards to life safety compliance were discovered at the time of inspection. Interior Elevations: MBV Engineering, Inc. performed an interior elevation survey to determine if the current floor slopes within the structure meet the ADA standards of not exceeding 1 unit vertical for every 48 units horizontal. An attached topographic map of the floor system can be seen and it was noted at the time of an inspection there is a 2" drop off in the southeast corner of the structure. After our investigation MBV Engineering, Inc. has determined the floor slopes are within the ADA tolerances. P121 Roseland Community Center Project # 17-0201 August 15, 2017 Exterior Findings: • MBV Engineering, Inc. performed an exterior elevation survey at the south side of the structure to determine current ADA compliance with the sidewalk slopes and to determine the current nature in which water drains in this area. • The stairs to the west of the structure are currently out of level and the risers are not within code tolerances. • A block structure hiding a water system was found on the west side of the structure between the stairs and the western wall. This system being on the exterior of the building with no entry door and no permanent roof is not code compliant. 6. Proposed Repairs The following is recommended for proper repair: Roofing System: MBV Engineering, Inc. proposes an entire reroof be performed. The Florida Building Code — Existing Building section 706.1.1 states, "Not more than 25 percent of the total roof area or roof section of any existing building or structure shall be repaired, replaced or recovered in any 12 -month period unless the entire existing roofing system or roof section is replaced to conform to requirements of this code." MBV Engineering, Inc. believes the amount of damages to the members and sheathing will encompass more than 25% of the roof area and due to this an entire reroof is necessary. Where marked on the plans roof sheathing needs to be replaced and nailed per the schedule on sheet S3 in Appendix B. We recommend keeping the same type of roofing systems on the different areas. Roofing materials shall be installed in accordance with current code requirements. Floor System: • All rotted floor framing components shall be removed and.replaced with new code compliant members. All floor sheathing in these areas shall also be removed and replaced appropriately. In order to have full access a great portion of the sheathing will have to be removed. • Shims need to be installed at the locations noted on the plans in Appendix A. • While, the drywall is removed from the interior walls MBV Engineering, Inc. recommends jacking up the structure to bring the interior floor slopes within 0.5% slope. MBV Engineering, Inc. recommends bringing the structure up until no point is less than 1.25 inches beneath the zero set during the original investigation. The areas which need to be lifted are marked on the plans seen on sheet S6 in Appendix B. Windows: • All windows need to be resealed or remounted to ensure no future leaks occur in the structure. • Window trims need to be removed and replaced accordingly. • The masonry cracks in the window wells need to be properly sealed to prevent moisture from intruding into the structure. • The window with the broken muntin needs to be properly repaired or replaced. • A new screen needs to be installed at the window marked on the plans. no P122 Roseland Community Center Project # 17-0201 August 15, 2017 Wall Systems: • MBV Engineering, Inc. recommends the complete removal and replacement of all interior drywall on the east and south wall. During this process all wall members should be reviewed for any possible damages due to termites or moisture and should be removed and replaced as deemed appropriate. Also, any areas missing insulation shall have insulation installed. • The north gable wall shall be repaired and if appropriate retrofitted per the Florida Building Code — Existing Buildings 5th Edition. The sheathing on this gable end has been determined to be of poor condition and will require an entire replacement. An entire rebuild of this wall should be considered. • The lap siding on the wood framed structure is damaged in many areas and will need to be removed and replaced in these areas. Also, all of these walls will need to be repainted. We estimate 35% of the siding will require replacement. All of the walls shall be water blasted, cleaned, sealed and then repainted with an acrylic paint. • The cracks in the masonry walls shall be patched with appropriate epoxy materials per manufacturer's recommendation based on crack width and depth at each area. Caulking the cracks smaller than 1/8" with an appropriate sealant is very important in reducing potential damage to the structural components and also in preventing moisture from entering the structure. • The interior headers need to be retrofitted or new code compliant headers installed. Two of the three headers are currently deflected well beyond code tolerances. Doors: • The main entrance door needs to be reset so it is plumb and properly seals the structure when closed. This should be done after the structure has been raised. • The existing landing and ramp in front of the main entrance shall be completely removed. The existing sidewalk shall also be removed. A new sidewalk shall be installed at an elevation to bring it flush with both doors. The area of new concrete can be found in Appendix B. Exterior Findings: • The exterior findings show the adjacent parking lot and sidewalks are all sloping towards the structure. It appears this is contributing to the rotted sheathing at the bottom of the structure as well as the erosion of the slope seen at the southeast corner of the structure at the time of inspection. MBV Engineering, Inc. proposes installing a block retaining wall or concrete curb and leveling off the parking area. This wall will also aid in preventing water from sheet flowing towards the structure and down the adjacent slope to the back of the structure. MBV Engineering, Inc. also proposes adding a storm water inlet and piping system to carry water past the eastern slope to help combat future erosion problems. The location of these items can be seen on sheet S7 in Appendix B. • The stairs on the west side of the structure shall be removed and properly redesigned and built to meet all of today's codes and standards. As they currently stand, the stairs are not code compliant and also un -level. 7 P123 Roseland Community Center Project # 17-0201 August 15, 2017 The water system on the exterior of the building needs to have a code compliant roof installed over the block enclosure which it sits in. An entry door will also need to be installed so the water system can be accessed for proper maintenance. Appendix B contains repair schematics providing location and scope of work for repairs MBV Engineering, Inc. estimates the cost of repairs will be $275,312.88. This price and the estimate seen in Appendix D are considered PRELIMINARY in nature and shall be used for budgetary purposes only. MBV Engineering is not a construction company and we cannot provide guaranteed estimates. Licensed contractors can provide fixed prices once the inspection, scope of work, and repair specifications are complete. These findings are my unbiased, professional opinion, and are limited by the information available to me at this time. I reserve the right to update my recommendations at any time based upon further evidence or additional inspection findings. Should you have any questions regarding the above subject, please do not hesitate to contact our office. Very truly yours, 40 Rodolfo V,llamizar, P.E. FL PE# 61000 RV/cw 8 P124 1PA25 SHIM MISSI FLOOR FRAMING PLAN & ® 16"x16" CMU ® 12"x12" WOOD L®J 16"x16" CMU W/ HELICAL PIER ROTTED MEMBERS/SHEATHING STRUCTURAL INSPECTION 1297383rd AVENUE FLOOR FRAMING PLAN - IN �� ENGINEERIN, INC G 1835 - 20TH STREET VERO BEACH,32 PH. (772) 569-0035 FX. (772) 778-3617 ✓vv ivv.1(7w DES/GNED 1 CJW DRAWN AER DATE AUG 2017 CHECKED RV SEBASTIAN, FL MOIA BOWLES VBLAMQAR&ASSOCIATES CONSULTING ENGINEERING CA#3718 MELBOURNE, FL-PH(321)253-1510 Fr. PIERCE, FL - PH 468-9055 DATEISSUED SHEET 1 OF 8 P126 ROOF FRAMING PLAN NORTH 2x6 @ 14" O.C. ® ROTTED MEMBERS/FASCIA ® ROTTED SHEATHING ® PREVIOUS MOISTURE DAMAGE STRUCTURAL - 183S - 20TH STREET ria rvv. DES/GNED CJW INSPECTION ROOF FRAMING PLAN IN VERO BEACH, FL 32960 PH. (772) 569-0035 DRAWN AER DATE AUG 2017 1297383rd AVENUE ENGINEERING, INC. FX. (772) 778-3617 CHECKED RV SEBASTIAN, FL MOA BOWLESMLLAM17AR&ASSOCIATES MELBOURNE FL-PH(321)2534S10 DATEISSUED CONSULTING ENGINEERING CA#3728 IT PIERCE FL -PH (77246&90SS SHEET 2 OF 8 SHEATHING DAMAGED (E) WINDOWS CAULKING DAMAGED (E) DAMAGE INSIDE WINDOW WELL (1) SIGNS OF PREVIOUS MOISTURE ;RACKS ON EAST BASEMENT WALL NORTH ELEVATION EAST ELEVATION LEGEND: IN SIDING (1) INTERIOR (E) EXTERIOR INTERIOR CRACKS ® EXTERIOR DAMAGES STRUCTURAL - 1835 - 20TH STREET ✓uo Nv. DESIGNED /-0201 CJW INSPECTION ELEVATIONS ,=�� VERO BEACH, FL (772) 569-003560 D24WN ER DATE AUG 2017 1297383rd AVENUE ENGINEERING, INC. FX. (772) 778-3617 CHECKED RV SEBASTIAN, FL MOIABOWLESVILLAMIZAR&ASSOCIATES MELBOURNE R.-PH(321)253-1510 DATEISSUED CONSULTINGENGBJEERING CA#3728 Fr. PIERCE FL -PH 468.9055 SHEET 3 OF 8 3.15' 1 HHESHULD SOUTH ELEVATION WEST ELEVATION (1) DRYWALL MISSING r- WINDOW SCREEN RIPPED CORROSION FROM HOSE BIB LEGEND: NDOW TRIM MAGED SE OF WALL MAGED OR 3SING (I) BROKEN MUNTIN (1) SEAL DAMAGED (1) INTERIOR (E) EXTERIOR INTERIOR CRACKS ® EXTERIOR DAMAGES STRUCTURAL INSPECTION 1297383rd AVENUE ELEVATIONS - -MBV ENGINEERING, INC 1835 - 20TH STREET VERO BEACH, FL 32960 PH.(772) 569-0035 FX. (772) 778-3617 . ✓vo'IVDESIGNED u u CJW DROWN ER DATE AUG 2017 CHECKED RV SEBASTIAN, FL MOIABOWIESVILMIRAR&ASSOCIATES CONSULTINGENGINEERING CA#3728 MELBOURNE FL-PH(321)25}1510 Fr. PIERCE FL - PH )468.9055 DA TE ISSUED SHEET 4 OF 8 VALUES ARE IN INCHES BENCHMARK INTERIOR ELEVATION PLAN —(� NoR� STRUCTURAL _ 1835 - 20TH STREET ✓utfnu. 0 DESIGNED CJW INSPECTION INTERIOR ' � �� VERO BEACH, - 3 PH. (772) 003535 DRAWN ER DATE AUG 2017 1297383rd AVENUE ELEVATION PLAN ENGINEERING, INC. FX. (772) 778-3617 778- CHECKED RV SEBASTIAN, FL MOA BOWLES VILAMVI.R&ASSOCIATES MELBOURNE, FL-PH(321)2534510 DATEISSUED CONSULTING ENGINEERING CA#3728 Fr. PIERCE, FL-PH(M)468.9055 SHEET 5 OF B P130 1_+10.6 +7.0 - +`1 VALUES ARE IN INCHES BENCHMARK EXTERIOR ELEVATION PLAN (� �oRTy STRUCTURAL 1835 - 20TH STREET ✓UC NV. DESIGNED CJW INSPECTION EXTERIOR ,-B� VEPH. (772) 569 0035FL 60 DRAWN ER 1297383rd AVENUE ELEVATION PLAN ENGINEERIN, INC. G FX. (772) 778-3617 DATE CHECKED AUG 2017 RV SEBASTIAN, FL MOIA BOWLES VILLAMQAR & ASSOCIATES MELBOURNE, R- PH (321) 253.4510 DATE ISSUED C.ONSULTINGENGINffR1NG CA#3718 Fr. PIERCE FL-PH(M)468.90SS SHEET 6 OF 8 ff 1.5% 0 0 0 1.02% 0 w ADA LIMIT IS 2% AREA THAT EXCEEDS THE LIMIT INTERIOR SLOPE PLAN �oR - 1835 - 20TH STREET ✓OBNO. 1 RO BEACH, FL 32960 DESIGNED CJW VE STRUCTURAL INTERIOR ■PH. (772) 569-0035 DRAWN ER �B� INSPECTION '7-0201 FX. (772) 778-3617 DATE AUG 2017 1297383rd AVENUE SLOPE PLAN ENGINEERING, INC. CHECKED RV SEBASTIAN, FL MOIABOWLESVILLAMQAR&ASSOCIATES MELBOURNE R--PH(321)253-1510 DATEISSUED CONSULTING ENGINEERING CA#3726 FT. PIERCE, FL-PH(772)468-9055 ISHEET 7 OF 8 6.1% 1.6%� IO L]-4 ►V 1V O 0 0.0_ 7%� elz10-1 0.83% V. 0 1.5% 0.07%y 0 0.12% 0.3% _ 1� 1.0 o o EXTERIOR 1 0.4% WN 6Z ADA LIMIT IS 2% 0 AREA THAT EXCEEDS THE LIMIT EXTERIOR SLOPE PLAN & STRUCTURAL 1835 - 20TH STREET -U" U ✓VO NV.DES /GNED CJWDRA INSPECTION EXTERIOR NIMBV ,- VERO BEACH, FL 32960 PH. (772) 569-0035 WN 6Z DATE 1297383rd AVENUE SLOPE PLAN ENGINEERING, INC. FX. (772) 778-3617 CHECKED AUG 2017 RV SEBASTIAN, FL MOIA BOWLS VILLAMVAR&ASSOCIATES MELBOURNE, R-PH(321)257-1510 DATEISSUED CONSULTINGENGINEERING CA#3728 Fr. PIERCE FL-PH(772)468.9055 SHEET 8 OF 8 . Appendix B Proposed Repairs P134 REMO) & REPLA( INSTALL SHIMS AS NECESSARY INEE AS NECESSARY or'Renvr- 0 MrMl A^r ® 16"x16" CMU FLOOR FRAMING PLAN® N�RTy 12"x12" WOOD L®J 16"x16" CMU W/ HELICAL PIER U CJW INSPECTION ® FLOOR SHEATHING TO BE REMOVED & REPLACED STRUCTURAL - 1835 - 20TH STREET T EET ✓uv ryu' DESIGNED U CJW INSPECTION FLOOR FRAMING '=MBV V183 BEACH, PH. (772) 569-0035 DRAWN ER AER DATE AUG 2017 1297383rd AVENUE REPAIR PLAN ENGINEERING, INC. FX. (772) 778-3617 CHECKED RV SEBASTIAN, FL MOIABOWLESVIII MBAR&ASSOCIATES MELBOURNE, FL-PH(321)253-1510 DATEISSUED CONSULTING ENGINEERING CA #3718 FT. PIERCE, FL- PH (772) 468-9055 SHEET 1 OF 7 P135 Iq ROOF SHEATHING FASTENING SCHEDULE WITH 19/32" PLYWOOD SPACING REQUIRED FOR 8d COMMON NAILS BUILDING ZONE 7 ZONE 2 ZONE 3 ENCLOSED 6�� O.C. @ EDGES 3�� O.C. @ EDGES 3�� O.C. @ EDGES 6�� O.C. @ FIELD 6�� O.C. @ FIELD 6�� O.C. @ FIELD DESIGN PRESSURE -30 PSF -68 PSF -93 PSF ALLOWABLE DESIGN PRESSURE -49 PSF -113 PSF -155 PSF ULTIMATE * a = 4 FEET EDGE DISTANCE a a1291 1 3 10 211 J) 0 I o 3 ROOF ZONES NORM 1835 - 20TH STREET JOB NO. 0 VERO BEACH, FL 32960 DESIGNED CJW STRUCTURAL PH. (772) 569-0035 DRAWN AER INSPECTION ROOF ZONES '-MBV FX. (772) 778-3617 DATE AUG 2017 1297383rd AVENUE ENGINEERING, INC. CHECKED RV MOIA BOWLES VILLAMVAR a ASSOCIATES MELBOURNE FL- PH(321)253-1510 DATE ISSUED SEBASTIAN, FL CONSULTINGENGINEERING CA#3778 IT. PIERCE. FL - PH 46e9oss SHEET 3 OF 7 � 3 2 II it II II II II II 3 =_ -�_�= 3 REPAINT NORTH ELEVATION REMOVE & REPLACE ALL SHEATHING REMOUNT OR RESEAL WINDOW REMOVE & REPLACE TRIM REPAIR MASONRY CRACKS INTERIOR AND EXTERIOR AS OCCURE REMOUNT OR RESEAL WINDOWS REPAIR INTERIOR MASONRY CRACKS ALL JI-'ItH l hillVh • •��•�•..,•.•� • � ••� • � •�•,�.� .... ....., REMOVE &REPLACE TRIM EAST ELEVATION REMOVE & REPLACE ALL SHEATHING STRUCTURAL -1835 - 20TH STREET �� rye' DES/GNED 7-0 CJW 01 INSPECTION REPAIR '=MBV VEROBEACH, - 335 DRAWN AER DA TE 12973 83rd AVENUE ELEVATIONS ENGINEERING, INC. FX. (772) 778-3617 CHECKED RVG 2017 SEBASTIAN, FL MOIABOWLESMLLAMRAR&ASSOOATES MELBOURNZFL-PH(321)253.1510 DATEISSUED CONSULTING ENGINEERING CA#3718 Fr. PIERCE FL - PH 468-9055 SHEET 4 OF 7 P138 SOUTH ELEVATION REPLACE STAIRS WEST ELEVATION E & DOOR �....,.........�.,�,� ...NDOWS REMOVE & REPLACE TRIM INSTALL NEW CODE COMPLIANT ROOF & ENTRY DOOR NEW ROOF STRUCTURAL 183520TH STREET mu. ✓; DESIGNED I ul CJW INSPECTION REPAIR ;= �� VERO BEACH, FL 32960 ( PH. (777 2) 569-0035 DRAWN WN ER DATE AUG 2017 1297383rd AVENUE ELEVATIONS ENGINEERING INC FX. (772) 778-3617 CHECKED RV SEBASTIAN, FL MOIABOWLESVIU.AIEM&ASSOCIATES MELBOURNE, FL-PH(321)253.1510 DATE ISSUED CONSULTINGENGINEERING CA#372B Fr. PIERCE FL -FH 468.9055 SHEET 5 OF 7 0.60 -0.20 -0.10 0.05 .-0.65 +0.00- 0.55 170 -0.55 +0.15 lij 1.15 10.00 -0.35 +0.20 10 - . - . 0.00 '425 +0.40 Mar +u. +0.75 +0.8 VALUES ARE IN INCHES BENCHMARK ® AREA OF FLOOR TO BE RAISED INTERIOR ELEVATION PLAN NoR� 1835 - 20TH STREET JOB NO. 17-0201 STRUCTURAL INTERIOR '=DESIGNED CJW MBV VERO BEACH, FL 32960 DROWN AER INSPECTION ELEVATION PH. (772) 569-0035 DATE AUG 2017 1297383rd AVENUE ENGINEERING, INC. fX. (772) 778-3617 CHECKED RV REPAIR PLAN MOIABOWL6VILLAMIZAR&A55OCATES MELBOURNE R.- PH (321)253-1510 DATEISSUED SEBASTIAN, FL CONSULnNGENGINEENNG CA#3728 Fr. PIERCE FL-PH(772) 46&90SS SHEET 6 OF 7 8" REINFORCED MASONRY RETAINING WALL W/ CURB ® NEW SIDEWALK ® NEW CONTROL STRUCTURE EXTERIOR REPAIR PLAN NoR JOB HO. -0201 = �� 1835 (7TH STREET DESIGNED ACJW ER STRUCTURAL EXTERIOR 0 VERO BEACH, FL 32960 ORAvim� AER PH. (772) 569-0035 DATE AUG 2017 INSPECTION ELEVATION FX. (772) 778-3617 1297383rd AVENUE REPAIR PLAN ENGINEERING, INC. CHECKED RV SEBASTIAN, FL MOIABOWLBNLLAMQAR&ASSOCIATES HEBOURNEFL- PH(321)253.1510 DATEISSUED CONSULTING ENGINEERING CA#3728 Fr. PIERCE, R- PH (772) 468.9055 ISHEET 7 OF 7 PHOTO REPORT File No.: 17-0201 MBV Project Name: Roseland Community Center ENGINEERING, INC. Page: 1 P143 MMBV ENGINEERING, INC. Picture No.: 3 1 DESCRIPTION: Damaged north gable wall PHOTO REPORT File No.: 17-0201 Project Name: Roseland Community Center Page: 2 P144 ENGINEERING, INC. PHOTO REPORT File No.: 17-0201 Project Name: Roseland Community Center Page: 3 Picture No.: 6 1 DESCRIPTION: Signs of moisture intrusion P145 PHOTO REPORT File No.: 17-0201 MBV Project Name: Roseland Community Center ENGINEERING, INC. P146 �v 1 �r!� Y'� ¢ � ysf � X14? ,';\�y� • pp�, h zts R5. 44 ........... A. '41 DESCRIPTION: Damaged fascia ki it U .t 4LC . tx H 17FMFlEn-----] BV ENGINEERING, INC. PHOTO REPORT Pile No.: 17-0201 Project Name: Roseland Community Center Page: 8 Picture No.: 15 DESCRIPTION: Damaged sheathing, damaged fascia, and peeling paint P ~ 46 . "h. - _-5 ./` Picture No.: 16 DESCRIPTION: Peeling torch down roof r y= It r �l - r } S � r P150 Appendix D Cost Estimate P151 MBV ENGINEERING, INC. PROJECT 17-0201 ROSELAND COMMUNITY CENTER ESTIMATED REPAIR COST Item Cost A. Exterior Site: 1. Remove and replace wooden stairs, 44" in height $ 4,000.00 2. Level parking area $ 1,500.00 3. Install block retaining wall around parking area $ 12,000.00 4. Remove ramp and sidewalk $ 9,000.00 5. Add new sidewalk $ 28,000.00 6. Add control structure for stormwater and piping $ 7,000.00 Exterior Site Subtotal 61,500.00 B. Exterior Structure: 1. Repaint structure on lap siding elevations $ 5,000.00 2. Remove and replace window trim (wood walls) $ 2,000.00 3. Replace damaged siding $ 15,000.00 4. All roofing $ 45,000.00 5. Repair masonry cracks $ 600.00 6. Add entry and roof to water tank enclosure $ 5,000.00 7. Doors and Windows replacement $ 22,000.00 8. Rotted Wood Pier, Remove and Replace $ 4,000.00 9. Rotted 6 x 6, Remove and replace $ 4,000.00 10. Rotted rafters, Remove and replace $ 6,000.00 11. Floor sheathing, Remove and replace $ 2,000.00 Exterior Structure Subtotal 110,600.00 C. Interior Structure: 1. Flooring Replacement $ 15,000.00 2. Drywall Replacement $ 8,000.00 3. Missing wall Insulation $ 2,000.00 4. Missing Floor Insulation $ 1,600.00 5. Remove moisture damaged ceiling finishes $ 5,000.00 6. Remove and replace headers $ 4,000.00 7. Retrofit or rebuild north gable end wall $ 10,000.00 8. Lift Structure 1 $ 5,000.00 Interior Structure Subtotal 50,600.00 Overall Subtotal $ 222,700.00 Contingency 15% $ 33,405.00 Engineering 7.5 % $ 19,207.88 TOTAL BUDGET $ 275,312.88 P152 Your electric statement Account number. 59791-57369 For. Jan 31.2017 to Feb 28 2017 (28 days)! Customer name: ROSELAND WOMANS CL Statement date: Mar 02 2017 Service address: 12925 83RD AVE Next meter reading: Mai 31 2017 Meter reading - Meter ACDs375 Estimated reading 27591 Previous reading -27442 kWh used 149 -" Last This Year Year kWh this month 404 149 Service days 31 28 kWh per day 13 5 78 *ESTIMATED 1311 Amount of your last bill 71,74 Payment received - Thank you 71.74 Balance before new charges $0.00 New charges (Rate: GS -1 GENERAL SVC NON -DEMAND ) BUSINESS) Electric service amount 23.26* Storm charge 0.16 Gross receipts tax 0.60 Franchise charge 1.45 -The electric service amount Florida sales tax 1. inchides the fpgowing charges- Discretionary sales surtax 025 Customer charge: $10.00 Total new charges $27.50 Fuel: $420 ( $0.028700 per kWh) Total amount you owe $27.50 Non -fuel: $9.06 82 Your electric statement Account number,�4083-89197 For. Jan 31 2017 to Feb 28 2017 (28 daysj' This ^c stomer name: ROSEtAND WOMANS CL Statement date: reb 28 2017 Service address: 12925 83RD AVE p OL Next bili date Mar 31 2017 Amount 82 Balance Payment received - Thank you Last This of your AtldKlona! before New Service days 31 28 last bill Payments activity new charges charges Includes the following charges: Non -fuel energy charge: , 0.14 $0.031120 per kWh Fuel charge: $0.027450 per k Wh 1.86 35.02 35.02 CR 0.00 0.00 35.02 135.02 Mar 21201: Total kWh used 82 B -W usage. Payment received - Thank you Last This Year Year kWh this month 82 62 Service days 31 28 kWh per day 3 3 -The electric service amount Storm charge Includes the following charges: Non -fuel energy charge: , 0.14 $0.031120 per kWh Fuel charge: $0.027450 per k Wh ata YAVs. Amount of your fast bill 35.0, Payment received - Thank you 35.Di Balance before new charges New charges (Rate: OL -1 OUTDOOR LIGHTING) Electric service amount 30.06" Storm charge 0.61 Gross receipts tax 0.14 Franchise charge 1.86 Florida sales tax 2.03 Discretionary sales surtax 0.32 Total new charges $35.M Total amount you owe $35,02 - Payments received after March 21, 2017 are considered late, a tate payment Merge, the greater of $5.00 or 13% of your past due balance will apply. Youl account may also be billed a deposit adjustment. - Charges and energy usage are based on the facilities contracted. Facility, energy and fuel costs are available upon request - The Florida Public Service Commission is reviewing a routine storm charge adjustment as well as a hurricane recovery cost surcharge that would apply t your bill beginning in March. To learn more about your energy bill, visit FPL.comlrates. Please have your account number ready when contaetrng FPL. Customer service: 1-800-375.2434 Outside Florida: 1-800-226.3545 To report power outages: 1-800.4OUTAGE (468-8243) Hearing/speech Impaired: 711 (Relay Service) 0Q' In CZ a Q p. n -4 _ Q CD 3 it En CD 2. it =� ;4: 11 2) 033 5 0 I I Tour elecinc statement - For" Feb 28 2017 to Mar 31 2017 (31 days) Customer name: ROSELAND WOMANS CL Service address: 1292S 83RD AVE Account number, 59791-57358 Statement date: 072017 Next meter reading: Apr 28 2017 Amount 82 Balance Balance Estimated reading 27531 Amount of your fast bili of your 27.5 Additional before New 27.5 kWh used last bill Payments activity, new charges charges Storm charge 0.64 inctudes the following charges: Last This New purges (Rate: GS -1 GENERAL SVC NON -DEMAND / BUSINESS) 0.00 ' Year 27.50 27.50 CR 0.00 0.00 11.75 $11.75 Apr 28 201 Meter reading - Meter ACp6375 82 Balance *ESTIMATED B Estimated reading 27531 Amount of your fast bili Additional 27.5 Previous reading -27591 payment received - Thank you Balance before new charges $0.0C 27.5 kWh used 0 Balance before new charges ...'.. $0.0 Energy usage Storm charge 0.64 inctudes the following charges: Last This New purges (Rate: GS -1 GENERAL SVC NON -DEMAND / BUSINESS) 0.00 ' Year Year Electric service amount i 0.00" kWh this month 399 0 Gross receipts tax 0.26 Total amount you owe $38.58 Service days, 31 31 Franchise charge 0.62 kWh per day 13 0 account may also be billed a deposit adjustment. - Charges and energy usage are based on the facilities contracted. Facility, Florida sales tax 0.77 energy and fuel costs are available upon request. 1O`The electric service amount Discretionary sales surtax 0.10 Includes the faiiowing charges: Total new charges 511.7: Customer charge: Non -fuel energy charge $10.00 Total amount owe y' 30.867890 per k Wh Your electric statement - For Feb 28 2017 to Mar 31 2017 (31 days Customer name: ROSELAND WOMANS CL Service address: 12925 83RD AVE #) OL Account nurnber.,50583-89197... Statement date: .car 31 2017 Next bill date: Apr 28 2017 Amount 82 Balance Energy usage Last '?-iiiRf:~>? ::iY•':"Sim:>:a of your Additional before New 82 Balance before new charges $0.0C last bill Payments activity new charges chat es ...'.. :.. . . -The electric service amwmt Storm charge 0.64 inctudes the following charges: Gross receipts tax 0.17 35.02 35.02 CR 0.00 0.00 38.58 $36,58 Apr 212011 Total kWh used 82 Energy usage Last This Amount of your last bill 35.02 Year Year Payment received - Thank you 35.02 kWh this month 82 82 Balance before new charges $0.0C Service days 31 kWh per day 3 31 3 New charges (Rate: OL -1 OUTDOOR LIGHTING) Electric service amount 3125- -The electric service amwmt Storm charge 0.64 inctudes the following charges: Gross receipts tax 0.17 Non -fuel energy charge: Franchise charge 1,95 $0-046680 per kWh Florida sales tax 2.13 Fuel charge: $0-027450 per kWh Discretionary sales surtax 0.34 Total new charges $3658 Total amount you owe $38.58 - Payments received after April 21,2M7 are considered late: a late payment - charge, the greater of $5.00 or 1.5% of your past due balance will apply. Yout account may also be billed a deposit adjustment. - Charges and energy usage are based on the facilities contracted. Facility, energy and fuel costs are available upon request. Please have your account number ready when contacting FPL Customer service: 1-800-375-2434 Outside Florida: 1-800-226-3545 To report power outages: 1-800-40UTAGE (488-8243) Hearing/speech impaired. 711 (Relay Service) ohne at: www.FPL eom ___ ______...... ....__ .. �__ .....c_ _.._..,� _Y1:s<�. -�:�,• �+..'9"'y;`a'txx»•;,�'i� .,+$ k�eF�..,k �"r�'aS �.5+ ti ` / J Your electric statement For Mar 312011 to Apr 28 2017 (28 days) Customer name: ROSEtAND WOMANS CL Service address: 12925 83RD AVE Account number_k9791-57368 Statement date: ,ir 28 2017 Next meter reading: May '31 2017 Amount 82 Balance Payment received - Thank you 27699 Previous reading of your Additional before New `%:li�4f4gf <isiaE fast bili Paymerrts activity new charges charges _ <:yOU.: kWh this month 342 108 Service days 29 28 kWh per day 11.75 11.75 CR 0.00 0.00 23.57 $23.57 -May 19 201 Meter reading - Meter ACDO75 82 Current reading Payment received - Thank you 27699 Previous reading Balance before new charges -27591 kWh used New dlarges (Rate: GS -1 GENERAL SVC NOWDEMAND 7 BUSINESS) 108 Energy usage last This Storm charge Year Year kWh this month 342 108 Service days 29 28 kWh per day 12 4 -The electric service amount includes the following charges: Customer charge: $10.00 Fuel: $3.05 f $0.028206 per kWhj Non -fuel: $6.90 Amount of your last bill 82 Balance Payment received - Thank you 11.T Balance before new charges Additional Payments activity $0.0' New dlarges (Rate: GS -1 GENERAL SVC NOWDEMAND 7 BUSINESS) .... Electric service amount 19.95" 35.58 CR 0.00 Storm charge 0.12 S36.58 Gross receipts tax 0.51 $0.0M Franchise charge 125 Nen, dtarges (Rate: OL -1 OUTDOOR LIGHTING) Florida sales tax 1.52 kWh per day 3 Discretionary sales surtax 022 Total new charges $23.51 Total amount you owe Your electric statement For: Mar 31 2017 to Apr 28 2017 (28 day: - Customer name: ROSELAND WOMANS CL Service address: 12925 83RD AVE # OL $23.51, Account numbr --50583-89997 Statement date: Apr 28 2017 Next bill date: May 312017 Amount 82 Balance Energy usage Last of your last toil Additional Payments activity before new charges Naw chargges .... .. 36.58 35.58 CR 0.00 0.00 35.58 S36.58 May 19 201 Total kWh used 82 Energy usage Last 'ThisAmount of your last bill 36,51 Year Year Payment received - Thank you 36.51 kWh this month 82 82 Balance before new charges $0.0M Service stays 29 28 Nen, dtarges (Rate: OL -1 OUTDOOR LIGHTING) kWh per day 3 3 Electric service amount 31135- -The electric service amount Storm charge 0.64 includes the fo8owing charges: Gross receipts tax 0.17 Non -fuel energy charge: Franchise charge 1.95 $0.0+6880 per kWh Florida sales tax 2.13 Fuel charge: $0.027450 per *WA Discretionary sales surtax 0.34 Total new charges 838 5E Total amount you owe S36.SF - Payments received after May 19, 2017 are considered later a tate payment charge, the greater of $5.00 or 1.5% of your past due balance will apply. Your account may also be billed a deposit adjustment. - Charges and energy usage are based on the facilities contracted. facility, energy and fuel costs are available upon request - The number of days included in your bill can vary month to month. So even it you use the same amount of energy per day, your bill may be higher next month due to greater number of service days. Visit www.FPLoom for more information. -/7 Please have your account number ready when contacting FPS... Customer service: 1 -80g -37_P-24_34 Outside Florida: 1-800226-3545 To report power outages: 1-800.4OUTAGE (468-8243) ` °• i-- - Hearing/speech impaired: 711 (Relay Service) /s'2 -.3 Your electric statement For: Apr 28 2617 to May 31 2017 (33 days) Customer name: ROSELAND WOMANS CL Service address: 12925 83RD AVE Account number: 6A791=57368 - Statement date: May 31 2017 Next meter reading: Jun 30 2017 AmountBalance valance 28089 Amount of your last bill of your 23.57 of your Year Additional before New r:'=a#iC?tkiti%?v: =:i:tii0ri'6i;<; last bili Payments activity new charges charges 36.58 36.58 CR $0.00 Energy ge H( -I" or -i (s) ('t' i Gross receipts tax 0.17 23.57 23.57 CR 0.00 0.00 54.41 -$54.41 dun 212017 Meter reading - Meter ACDO375 Current reading valance 28089 Amount of your last bill of your 23.57 Previous reading Year -_27699 Payment received - Thank you char 23S7C Inh1h used (-) 390 Balance before new charges 36.58 36.58 CR $0.00 Energy ge $35.56:: Jun 212017 Storm charge 0,64 includes the following charges: Gross receipts tax 0.17 Non -fuel energy charge: Last This New charges (Rate: GS -1 GENERAL SVC NON -DEMAND 1 BUSINESS) Florida sales tax 2.13 Year Year Electric service amount 45.92` Total new charges $36,56 kWh this month 461 390 Storm charge 0.43 - Payments received after June 21, 2017 are considered late; a late payment Service days 32 33 Gross receipts tax 1-19 account may also be billed a deposit adjustment. kWh per day 14 12 energy and fuel costs are available upon request. - The number of days included in your bili can vary month to month. So even if Franchise charge 2.85 you use the same amount of energy per day, your bill may be higher this mont ' The electric service amount due to greater number of service days. Visit www.FPLcom for more informatio Florida sales tax 3.51 - The Florida Public Service Commission is reviewing a routine storm charge includes the following charges: adjustment that would apply to your bill beginning in June. To learn more abou Discretionary sales surtax 0.51 your electric bill, visit FPLcomlrates. Customer charge: $10.00 Total new charges $54.41 Fuel: $11.00 $0.OZa2D0 per AWN Total amount you owe $54.41 Tout' electric statement For. Apr 28 2017 to May 312017 (33 days) Customer naive: ROSELAND WOMANS CL Service address: 12925 83RD AVE # OL Account number,"583-89197 Statement date: May 312017 Next bill date: Jun 30 2017 Amount valance .';'ii3:`:`?`i >'^!2`:NCtl(;•''ii;'.`.= of your Additional before New Year last trillPayments (or new charges (+ char kWh Service clays 32 per day 3 p (-) (+r ) 36.58 36.58 CR 0.00 0.00 36.56 $35.56:: Jun 212017 Total kWh used 02 Energy usage Last This Amount of your last bill 36,58 Year Year Payment received - Thank you 36,581 kWh this month 82 82 Balance before new charges $0.00 kWh Service clays 32 per day 3 p 33 2 New charges (Rate: OL -1 OUTDOOR LIGHTING) Electric service amount 31.35- -The electric service amourd Storm charge 0,64 includes the following charges: Gross receipts tax 0.17 Non -fuel energy charge: Franchise charge 1-93 $0.045880 per kWh Fuel charge: 30.027450 per kWh Florida sales tax 2.13 Discretionary sales surtax 0.34 Total new charges $36,56 Total amount you owe $36.56 - Payments received after June 21, 2017 are considered late; a late payment charge, the greater of $5.00 or 1.5% of your past due balance will apply. Your account may also be billed a deposit adjustment. - Charges and energy usage are based on the facilities contracted. Facility, energy and fuel costs are available upon request. - The number of days included in your bili can vary month to month. So even if you use the same amount of energy per day, your bill may be higher this mont 2 l due to greater number of service days. Visit www.FPLcom for more informatio { d - The Florida Public Service Commission is reviewing a routine storm charge adjustment that would apply to your bill beginning in June. To learn more abou LO your electric bill, visit FPLcomlrates. Please have your account number ready when contacting FPL. Customer service: 1-800.375-2434 Outside Florida: 1-800-226-3545 To report power outages: 1.800.40UTAGE (468.8243) Hearing speech impaired: 711 (Relay Service) Ondine at www.FPL.com _,,::'6: '.•>'i4a:.2s%.tt `.tom �`,.fr p•ra . _ ;re'`. _ - i*�.� IJ -2-3 Your electric statement - For: May 31 2017 to Jun 30 2017 (30 days) Customer name: ROSELAND WOMANS CL Service address: 12925 83RD AVE Account numbdr *9791zM68--- - Statement date: -.,un 30 2017 Next meter reading: Jul 31 2017 Amount Balancetlisci€ Curer# reading 28325 of your Additional before New .. at)1?#, last bill Payments adivity (-) new charges char "'>o=€i>;?lig:?:__.> Diergy usage (+ or-) (=) (+ L; 54.41 54.41 CR 0.00 0.00 37.57 $37.57 Jul 212017 Meter reading - Meter ACD8375 Last Curer# reading 28325 Amount of your last bili 54.41 Previous reading - 28089 Payment received - Thank you 54.41 kWh used 236 Balance before new charges SO= Diergy usage kWh this month Non -fuel: 515.08 I t. --Lwfif - Your electric statement -For. May. 31 2017 to Jun 30 2017 (30 days) Customer name: ROSELAND WOMANS CL Service address: 12925 83RD AVE N OL Account number --0583-89197 Statement date: ,run 30 2017 Next bill date: Jul 31 2017 Amount Last This New charges (Rate: GS -1 GENERAL SVC NON -DEMAND / BUSINESS) Year Year Electric service amount 31.74"` kWh this month 626 236 Storm charge 0.27 Service days kWh per day 29 22 30 8 Gross reoeipts tax 0.82 $0.00 Service days 29 30 Franchise charge 1.97 rates electric service amount 36.56 CR 0.00 Florida sales tax 2A2 includes the following charges: i Discretionary sales surtax 0.35 Customer charge: $10.00 Total new charges $37.57 Fuel: $6.66 Gross receipts tax ( so -W8200 per kwn) Non -fuel energy charge: Total amount you owe $37.57 Non -fuel: 515.08 I t. --Lwfif - Your electric statement -For. May. 31 2017 to Jun 30 2017 (30 days) Customer name: ROSELAND WOMANS CL Service address: 12925 83RD AVE N OL Account number --0583-89197 Statement date: ,run 30 2017 Next bill date: Jul 31 2017 Amount 82 Balance Energy usage Last of your Additional before New Year Year last bill Payments activity new charges charges 82 Balance before new charges $0.00 Service days 29 30 36.56 36.56 CR 0.00 0.00 36.60 $36.60' ::Juf 21 2017 Total kWh used 82 Energy usage Last This Amount of your last bill 36.59 Year Year Payment received - Thank you 36.56 kWh this month 82 82 Balance before new charges $0.00 Service days 29 30 kWh per day - 3 3 New charges (Rate: OL -1 OUTDOOR LIGHTING) i Electric service amount 31.3S- "Ttte electric service amotutt Storm charge 0.68 includes the Mowing charges: Gross receipts tax 0.17 Non -fuel energy charge: Franchise charge 1.93 J_ ?0.046880 per kWh Fuel charge: ' i0.027450 per kWh Florida sales fax 2:13 Discretionary sales surtax 0.34 Total new charges $3860 ...Total amount you owe 536.60 - Payments received after JW21, 2017 are considered late; a late payment charge, the greater of $5.00 or 1.5% of your past due balance will apply_ Your account may also be billed a deposit adjustment. - Charges and energy usage are based on the facilities contracted. Facility, energy and fuel costs are available upon request. /� In / - / // Please have your account number ready when contacting FPL. Customer service: 1-800.375-2434 Outside Florida: 1-800.226-3545 - To report power outages: 140D-4ouTAGE (468-8243) HearinWSpeech impaired: 711 (Relay Service) _ online at vvww FPt_ -- Your electric statement Foe. Jun 30 2017 to Jul 312017 (31 days) Customer name: ROSELAND WOMANS CL Service address: 12925 83RD AVE ## OL Account number. 5a-1;83-89197 Statement date: Jut 312017 Next bill date: Aug 31 2017 Amount Balance 82 - This of your Additional before New ...ems 82 last bill Payments activity new charges char kWh per day 3 3 -1 he electric service amount 31.35" includes the fallowing charges: Storm charge 36.60 36.60 CR 0.00 0.00 36.60 $36.60 Aug 212017 Total kWh used 82 Energy usage Last This Year Year kWh this mon 82 82 Service days 30 31 kWh per day 3 3 -1 he electric service amount 31.35" includes the fallowing charges: Storm charge Non -fuel energy charge: Gross receipts tax 50.048890 per kWh Fuel charge: $0.027450 per kWh Amount of your last bill 36-60 Payment received - Thank you 1Xeidr .> 36.600 Balance before new charges before New $0:00 New charges (Rate: OL -1 OUTDOOR LIGHTING) last bill Payments activity Electric service amount 31.35" Storm charge Storm charge 0.68 Gross receipts tax Gross receipts tax 0.17 37.57 37.57 CR Franchise charge 1.93 $89.00 Florida sales tax 2.13 kWh per day Discretionary sates surtax 0.34 -The electric service Total new charges _ _ $89.00 536.60 - Total amount you owe $36.60 Your electric statement -- For Jun 30.2017 to Jul 31 2017 (31 days) Customer nam: ROSELAND WOMANS CL Service address: 12925 83RD AVE Account number,. -'4791-57368 statement date: jut 31 2017 Next meter reading: Aug 31 2017 Amount Balance Thi 1Xeidr .> ofyour Additional before New kWh used y last bill Payments activity araaryryes' new charges chor Storm charge Last A Gross receipts tax Year Year 37.57 37.57 CR 0.00 0.00 89.00 $89.00 Aug 212017 Meter rearing - Meter AC D6375 Current reading Payment received - Thank you 29031 Previous reading Balance before new charges -28325 kWh used New charges (Rate: GS -1 GENERAL SVC NON -DEMAND! BUSINESS) 706 Energy usage 75.01^ Storm charge Last This Gross receipts tax Year Year kWh this month 1017 706 Service days 30 31 kWh per day 34 23 -The electric service amount $89.00 includes the following charges: Customer charge: $10.00 Fuel: $19.91 ( $0.028200 per kwh) Non -fuel: -- . -- - - - $45:10 ( $0.083890 per kWh) Enroll now in FPL Budget Billing by paying $54.61 in 1 payment by the due date instead of $89.00. Your bill will be about the same each month & stabilized year-round. Learn more at FPL-com/bb Amount or your last bill 3757 Payment received - Thank you 3757C Balance before new charges S0.00 New charges (Rate: GS -1 GENERAL SVC NON -DEMAND! BUSINESS) Electric service amount 75.01^ Storm charge 0.82 Gross receipts tax 1.34 Franchise Charge 4.67 Florida sales tax _ - - 5.74 Discretionary sales surtax 0.82 Total new charges $89.00 Total amount you owe 1 $89.00 - Payments received after August 21, 2017 are considered late; a late payment charge, the greater of $5.00 or 1.5% of your past due balance will apply. Your account may also be billed a deposit adjustment. � )3' 1 Please have your axount number ready when contacting FPL Customer service: 1-800-375-2434 Outside Florida: 1-800-226-3545 , To report power outages: 1-80440UTAGE (468-8243) Hearing/speech impaired: 711 (Relay Service) Your eiectnc statement For. Jul 31 2017 to Aug 31 2017 (31 days) Customer name- ROSELAND WOMANS CL Service address: 12925 83RD AVE Account iwinbew: ; A_-57368'_ __ - Statement date: Aug 31 2017 Next meter reading: Sep 29 2017 Amount of your last bili Payments Additional activity Balance before new charges New char es 88.00 89.00 CR 0.00 0.00 260.75 $260.75 Sep 212017 Meter reading - Meter ACD6375 Balance T Energy usage of your Additional before Enroll now in FPL Budget Billing by paying ?<<($Cs;.- Current reading 31306 $66.83 in 1 payment by the due date instead of Year Prevents reading 29031 $260.75. Your bill will be about the same each Sep 212017 Pre used 2275 month & stabilized year-round. Learn more at FPLcomlbb Energy usage Last This Franchise charge 1.93 Year Year Amount of your last bill 89.00 kWh this month 1003 2275 Service days 33 31 Payment received - Thank you 89.00C kWh per day 30 73 Balance before new charges $0.00 -The electric service amount New charges (Rate: GS -1 GENERAL SVC NON -DEMAND) BUSINESS) includes the following dw9es- Electric service amount 219.51" Customer charge: $10.00 Storm charge 2.66 Fuel: $64.16 Grass receipts tax 5.70 ( $0.02=0 per kWh) Franchise charge 13.67 Non_fudt:_ .. $145.35es 6.79 f $0.063894 per kWh) Discretionary sales surtax 2.42 Total new charges $260.75 Total amount you owe $260.75 Your electric statement Account number. _ 83-89197 For. Jul 31 2017 to Aug 31 2017 (31 days) Customer name: ROSELAND WOMANS CL Statement date: Aug 31 2017 Service address: 12925 83RD AVE # OL Next bill date: Sep 29 2017 Amount Balance T Energy usage of your Additional before New aitibf3tit:c= ?<<($Cs;.- last bill Payments activity new charges charges Year 36.60 36.60 CR 0.00 0.00 36.60 $36.60 Sep 212017 Total kWh used 82 Energy usage 36.600 Balance before new charges Iasi This New Burges (Rate: OL -1 OUTDOOR LIGHTING) Year Year kWh this month 82 82 Service days 33 31 kWh per day 2 3 -The electric service amourd Includes the following Burges: Non -fuel energy charge: i0.0e68W per kWh Fuel charge: $0.027450 per kWh Amount of your last bill 36.60 Payment received - Thank you 36.600 Balance before new charges $0.00 New Burges (Rate: OL -1 OUTDOOR LIGHTING) Electric service amount 31.35" Storm charge 0.68 Gross receipts tax 0.17 Franchise charge 1.93 Florida sales tax 2.13 Discretionary sales surtax 0.34 Total new charoes $36.60 Tota) amount you owe $36.60 - Payments received after Septem1w 21, 2017 are considered late, a"late payment charge, the greater of $5.00 or 1.5% of your past due balance will apply. Your account may also be billed a deposit adjustment. - Charges and energy usage are based on the facilities contracted. Facility, energy and fuel costs are available upon request. - The Florida Public Service Commission is reviewing a routine storm charge adjustment that would apply to your bill beginning in September. To learn more about your energy bill, visit. FPL.com)rates. J Your electric statement For: Aug 31 2017 to Sep 29 2017 (29 days) Customer name. ROSELAND WOMANS CL Service address: 12925 63RD AVE Account number'791-57368 Statement date: Sep 29 2017 Next meter reading: Oct 312017 Amount 82 Balance New _ •;:: :•r:•::>?•: �:>i�::;s• s;�:��'-;:::-; Of our las[ bili Additional Payments activity before new, charges char Previous reading Payment received - Thank you Payments activity new charges kWh used 469 Balance before new charges 260.75 260.75 CR 0.00 0.00 63.07 $63.07 Oct 23-2017 Meter reading - Meter ACD6376 82 Balance •>tt3E:=:=: Current -reading 31775 Amount of your last bili Additional before 260.75 260.75( Previous reading -31306 Payment received - Thank you Payments activity new charges kWh used 469 Balance before new charges $D.w Energy usage This New charges (Rate: GS -1 GENERAL SVC NON-DEK4AND 1 BUSINESS) . Last Year Year Electric service amount 5320r" 536 58 kWh this month 735 469 Storm charge 0.53 31,35- Service days 30 29 Gross receipts tax 136 0.66 kWh per day 25 16 Franchise charge 3.31 0.17 Non -fuel energy charge: Florida sales tax 4.06 1.93 -The electric service aniwatt Includes the tottowing charges: Discretionary sales surtax 059 $53.07 Customer charge: $10.00 Total new char es 0.34 Fuel: $1323 Total amount you owe $63.07 ( .$0.028200 per kWh) Total amount you owe $36.58 Non -We:: S29.97 Your electric statement Account number _V58$-89197 For: Aug 312017 to Sep 29 2D17 (29 days) Customer name: ROSELAND WOMANS CL Statement date: _..p 29 2017 Service address: 12925 63RD AVE ## OL Next bili date: Oct 31 2017 Amount 82 Balance •>tt3E:=:=: ;;<':t_ttz3c?_i of your Amount of your last bill Additional before New Year Year last bill Payments activity new charges cha+ges t.;/py:23µ:' :Qt#!j.s.`-: $0.00 Service days 30 29 .................................................. . 36.60 36.60 CR 0.00 0.00 36.58 536 58 Oct 23 2417 Total kWh used 82 Er-gY usage Last This Amount of your last bill 36.60 Year Year Payment received - Thank you 36.60C kWh this month 82 82 Balance before new charges $0.00 Service days 30 29 New charges (Rate: OL -1 OUTDOOR LIGHTING) kWh per day 3 3 Electric service amount 31,35- -The electric service amouru Storm charge 0.66 includes the hdlowing charges: Gross receipts tax 0.17 Non -fuel energy charge: Franchise charge 1.93 20.046M per kWh Florida sales tax 2.13 Fuel charge: (0.027450 per kWh Discretionary sales surtax 0.34 Total new cnarpes $3656 Total amount you owe $36.58 Payments received after October 23, 2017 are considered life; a late payment charge, the greater of $5.00 or 1.5°% oi'your past due balance will apply. Your account may also be billed a deposit adjustment. - Charges and energy usage are based on the facilities contracted. Facility, energy and fuel costs are available upon request. Please have your account number ready when contacting FPL. Customer service: 1-800.375-2434 Outside Florida: 1-800-226-3545 To report power outages: 1-800.40UTAGE (468-8243) Hearing/speech impaired: 711 (Relay Service) If2 - � October 17, 2017 ITEM 14.E.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: October 11, 2017 SUBJECT: Requirements for Traffic Studies with Development FROM: Tim Zorc Commissioner, District 3 Discussion Item: I would like to have an open discussion on the threshold requirements and timing of a traffic study as part of the development review process. P153 §5-6 Traffic Impact Studies Model Land Use Management Code §5-6 TRAFFIC IMPACT STUDIES §5-6-1 PURPOSE AND INTENT Understanding the demands placed on the community's transportation network by development is an important dimension of assessing the overall impacts of development. All development generates traffic, and it may generate enough traffic to create congestion and thus require the community to invest more capital funds into the transportation network in the form of new roads, traffic signals and intersection improvements. Traffic congestion results in a number of problems, including economic costs due to delayed travel times, air pollution and accidents. By requiring traffic impact studies for proposed developments meeting certain thresholds, the county [city] will be better able to determine the transportation demands of development proposals and provide for reduction of adverse impacts on the transportation system. §5-6-2 OBJECTIVES The County [City] finds that requiring a traffic impact study for proposed developments that meet certain thresholds will help to achieve the following objectives: (a) Forecast additional traffic associated with new development, based on accepted practices. (b) Determine the improvements that are necessary to accommodate the new development. (c) Allow the local government to assess the impacts that a proposed development may have and assist the local government in making decisions regarding development proposals. (d) Help to ensure safe and reasonable traffic conditions on streets after the development is complete. (e) Reduce the negative impacts created by developments by helping to ensure that the transportation network can accommodate the development. (f) Protect the substantial public investment in the street system. (g) Provide information relevant to comprehensive planning, transportation planning, transit planning and the provision of programs and facilities for traffic safety, road improvements, transportation demand management, pedestrian access and other transportation system considerations. §5-6-3 SHORT TITLE This Ordinance shall be known and may be cited as the Traffic Impact Study Ordinance. §5-6-4 DEFINITIONS Discretionary development proposal: Any application for a change of land use intensity district, preliminary plat, conditional use permit or certificate of appropriateness. For purposes of this ordinance, a determination of applicability shall be made at the first discretionary development proposal encountered. [See Commentaryl P154 §5-6 Traffic Impact Studies Model Land Use Management Code Horizon Year: Unless otherwise specified or approved by the Land Use Officer, the horizon year shall be twenty years into the future from the year during which a traffic impact study is being prepared. Internal trips: Trips that are made within a multi -use or mixed-use development, by vehicle or by an alternate mode, such as walking. Level of Service (LOS): A quantitative and qualitative measure of how well traffic flows on a given street or highway. Level of Service relates to such factors as highway width, number of lanes, percentage of trucks, total traffic volume, turning movements, lateral clearances, grades, sight distance, capacity in relation to volume, travel speed and other factors which affect the quality of flow. Level of Service is typically summarized by letter grades described as follows: Level "A" is a condition with low traffic volumes, high speeds and free-flow conditions. Level "B" is a condition with light traffic volumes, minor speed restrictions and stable flow. Level "C" is a condition with moderate traffic volumes, where speed and maneuvering are restricted to a limited degree by the amount of traffic. Level "D" is a condition with heavy traffic operating at tolerable speeds, although temporary slowdowns in flow may occur. Level "E" is a condition of very heavy flow and relatively low speeds. Under Level "E" the traffic is unstable and short stoppage may occur. Level "F" is a condition of extremely heavy flow, with frequent stoppage and very slow speeds. It is an unstable traffic condition under which traffic often comes to a complete halt. New trips: Total vehicle trips, minus pass -by trips, minus internal trips, if applicable. Pass -by trips: Vehicle trips which are made by traffic already using the adjacent roadway and entering the site as an intermediate stop on the way to another destination. Peak hour: 7:00 a.m. to 8:00 a.m., or 8:00 a.m. to 9:00 a.m. or the highest four fifteen minute increments within such time period for the a.m. peak hour; 4:00 p.m. to 5:00 p.m., 5:00 p.m. to 6:00 p.m. or the highest four fifteen -minute increments within such a time period for the p.m. peak hour. Peak -hour trip generation study: A study by a qualified professional of one or more actual developments of similar land use and development characteristics which provides empirical data on the actual number of trips entering and exiting said development(s) during the a.m. and p.m. peak hour. A peak -hour trip generation study shall consist of a.m. and p.m. peak hour traffic counts by direction (entering and exiting) on at least three separate weekdays if the study is based on only one similar development, or at least one a.m. and p.m. traffic count for three different actual developments. The results of actual traffic counts from peak -hour trip generation studies may be adjusted to discount pass -by trips as provided in this Resolution [Ordinance]. Professionally accepted: Published by the Institute of Transportation Engineers, or prepared by a qualified professional under work supervised by the County [City], or prepared by a qualified professional and accepted by the Land Use Officer. Qualified professional: For purposes of conducting traffic impact studies as may be required by this Ordinance, a qualified professional shall mean a registered professional engineer with experience in traffic engineering. For purposes of conducting peak hour trip generation studies, a qualified professional shall mean a registered professional engineer with experience in traffic engineering, or another professional approved by the Land Use Officer based on education and experience to conduct such trip generation studies. 2 P155 §5-6 Traffic Impact Studies Model Land Use Management Code Traffic impact study: An analysis and assessment, conducted by a qualified professional, that assesses the effects that a discretionary development proposal's traffic will have on the transportation network in a community or portion thereof. Traffic impact studies vary in their range of detail and complexity depending on the type, size and location of the proposed development. Trip: A single or one -directional travel movement with either the origin or destination of the trip inside the study site. Trip generation: An estimate of the number of vehicle trips that will be generated due to the new development, which is calculated based on the type and amount of land uses in the proposed development and professionally accepted trip generation rates for each such land use. Trip generation may be expressed on an average daily basis or average peak hour (a.m. p.m. or both). §5-6-5 THRESHOLDS OF APPLICABILITY A traffic impact study shall be required for any discretionary development proposal which is expected to generate more than one hundred (100) new trips during an a.m. or p.m. peak hour or more than seven hundred and fifty (750) new trips in an average day, as determined in accordance with this Ordinance. fSee Commentaryl §5-6-6 EXEMPTIONS (a) A traffic impact study is not required if a discretionary development proposal is initiated by the County [City]. (b) A discretionary development proposal may be exempted from the traffic impact study requirement by the Land Use Officer if a prior traffic impact study for the subject property has been submitted to the county [city] and the proposed development is substantially similar to that for which the prior traffic impact study was conducted. (c) Any development of regional impact that complies with rules of the Georgia Regional Transportation Authority shall be exempt from this Resolution [Ordinance]. §5-6-7 TRIP GENERATION DATA The source for trip generation rates for the purposes of this Ordinance shall be "Trip Generation" published by the Institute of Transportation Engineers (ITE), most recent edition, unless otherwise approved by the Land Use Officer. Determinations of whether this ordinance applies shall be made based on application of data from ITE Trip Generation, which may change from time to time, or as otherwise approved by the Land Use Officer. §5-6-8 DETERMINATION OF APPLICABILITY At the time a discretionary development proposal is filed, or during any pre -application meeting if possible, the Land Use Officer shall determine whether a traffic impact study shall be required according to this Ordinance. The Land Use Officer shall calculate the expected trip generation of the proposed development using professionally accepted trip generation rates or other data 3 P156 §5-6 Traffic Impact Studies Model Land Use Management Code and compare it to the thresholds specified in this ordinance to determine whether a traffic impact study is required. Applicants for discretionary development proposals shall provide sufficient information about the development proposal (e.g., number of dwelling units, square footage of buildings, number of employees, land area of the development, etc.) for the Land Use Officer to apply professionally accepted trip generation rates to the proposed development. The Land Use Officer shall not accept a discretionary development proposal for processing unless it contains the data on the proposed development necessary to apply available trip generation rates. §5-6-9 CASES WHERE DATA ARE NOT AVAILABLE In the event that information submitted by the applicant of the discretionary development proposal is sufficient to calculate the trip generation that would be expected to result from the proposed development, but trip generation rates or other data are not available or in sufficient quantity of studies to make a determination of applicability under the terms of this Ordinance, this Section shall apply. (a) The Land Use Officer shall first determine if: (1) professionally acceptable trip generation rates applicable to the subject development exist from other reputable sources, such as the Journal of the Institute of Transportation Engineers; (2) other trip generation studies of similar developments are available; or (3) professionally acceptable trip generation rates for one or more similar land uses can be used in making the determination of applicability. If the Land Use Officer is able to provide such information and determines it is professionally reputable, then the Land Use Officer shall use said data to make the determination of applicability. The Land Use Officer shall have no more than ten (10) working days to comply with the provisions of this paragraph, when it applies. (b) In the event the Land Use Officer is unable to make a determination of applicability, the Land Use Officer shall notify the proposed applicant in writing that professionally accepted trip generation rates are not available for purposes of making a determination of applicability. (c) Upon receipt of notice described in paragraph (b) of this Section, the applicant for a discretionary development proposal shall have thirty (30) days to have a qualified professional prepare and submit a peak -hour trip generation study as defined by this ordinance. §5-6-10 SPECIFICATIONS FOR PEAK -HOUR TRIP GENERATION STUDIES (a) Discounting of pass -by trips. The peak -hour trip generation study may subtract from the empirical data on actual vehicle trips those trips that are reasonably considered to be "pass -by" trips as defined by this Resolution [Ordinance], using professionally accepted assumptions about the percent of pass -by trips approved by the Land Use Officer. (b) Reduction for internal trips in multi -use or mixed use developments. In calculating the new trips generated from a proposed development containing multiple uses or mixed uses, a qualified professional with the approval of the Land Use Officer may apply a percentage reduction to the total vehicle trips shown in any peak hour trip generation study to account for internal trips, as defined in this Resolution [Ordinance], so as to account for (discount) the number of internal trips reasonably 4 P157 §5-6 Traffic Impact Studies Model Land Use Management Code expected to occur in such multi -use or mixed use development. Said reduction shall not exceed twenty-four percent (24%) of total trips generated. §5-6-11 SCOPING MEETING Once it is determined that a traffic impact study is required, a scoping meeting may be held with the developer or his or her consultant and the appropriate representatives of the county [city]. It will be the responsibility of the developer or his or her consultant to initiate this meeting. The purpose of this meeting is to discuss the availability of site-specific information concerning the development, available forecasts of traffic volumes, and to ensure the applicant understands the content requirements for traffic impact studies. §5-6-12 REQUIRED CONTENTS OF A TRAFFIC IMPACT STUDY A traffic impact study must evaluate the adequacy of the existing transportation system to serve the proposed development and determine the expected effects of the proposed development on the transportation system. The traffic impact study must provide adequate information for county [city] staff to evaluate the development proposal and, when appropriate, recommend conditions of approval. The qualified professional preparing the traffic impact study is encouraged to coordinate preparation with local staff and staff from other jurisdictions, as appropriate, to ensure that all necessary components are included in the traffic impact study and to reduce revision and review time. In order to be reviewed, the traffic impact study shall include at least the following minimum components: (a) Title Page. A title page listing the name of the proposed development and its location. (b) Table of Contents. A table of contents outlining the study shall be provided. (c) Certification. The study shall be signed and stamped by a qualified professional. (d) Executive Summary. An executive summary, discussing the development, the major findings of the analysis and any recommendations made by the qualified professional. (e) Vicinity Map. A vicinity map showing the location of the proposed project in relation to the transportation system of the area. (f) Study Area Map. A map of the traffic impact study area. For purposes of this ordinance, the traffic impact study area shall be determined according to trip generation rates as follows. In the event there is a difference as a result of applying peak and total trips, the more restrictive requirement (larger study area) shall apply. STUDY AREA SIZE REQUIREMENTS PEAK HOUR TRIPS DAILY TRIPS GENERATED DISTANCE FROM GENERATED PERIMETER OF PROPOSED DEVELOPMENT ALONG ROADS 100-150 750-1,500 'h mile 151-500 1,501 — 5,000 1 mile 5 P158 §5-6 Traffic Impact Studies Model Land Use Management Code 501-1,000 5,001 — 10,000 2 miles 1001 or more 10,001 or more 3 miles (g) Inventory of Transportation Facilities in the Study Area. A description of transportation facilities in the study area, including roadway names, locations and functional classifications, intersection lane configurations and traffic control (including signal timing), existing rights-of-way, transit routes and stops (if any), pedestrian and bicycle facilities and planned transportation system improvements. An existing lane configuration sketch shall be submitted for all roadways and intersections within the study area. (h) Site Plan and Development Data. A complete description of the proposed development, including a site plan, with the best available information as to the nature and size of each proposed use and the proposed location and traffic control of all proposed access points, including the distance from all proposed access points to adjacent accesses and/or streets, including those across a street right-of-way from the subject development. (i) Existing Traffic Volumes. Peak and total daily traffic volumes on all arterial, collector and local streets within the study area. Traffic counts should, as a rule, not be more than one year old when the report is prepared. Traffic counts between one and three years old may be used if factored to the current year. Traffic counts older than three years will not be accepted. Q) Facility Performance. Existing performance of the transportation system, including Levels of Service (LOS) and Volume/Capacity ratios (V/C) for all intersections and road segments, as appropriate, within the study area. (k) Trip Generation. Complete trip generation figures for all aspects of the proposed development. The source for trip generation rates shall be "Trip Generation" published by the Institute of Transportation Engineers (ITE), most recent edition, unless otherwise approved by the Land Use Officer. For developments expected to generate more than thirty (30) trucks per day, the trip generation data shall include separate figures for trucks. If phased development is proposed, the study shall include projections for the year that each phase of the development is planned to be complete. The traffic impact study shall also include trip generation data for any pending and approved developments that would affect the study area. The county [city] shall facilitate the review of applicable files by a qualified professional to determine the names and development characteristics of pending and approved developments in the study area. (1) Trip Distribution and Assignment. Trip distribution for the proposed development. For developments expected to generate more than thirty (30) truck trips per day, the study shall include separate trip distribution figures for trucks. (m) Forecast Traffic Volumes Without the Development. Forecast traffic volumes without the development, on all arterial, collector and local roads within the study area, in the year that the proposed development is planned to commence, and in the horizon year. Qualified professionals should consult city transportation staff for information to determine the most appropriate sources or methods of determining future traffic volumes. If phased development is proposed, the traffic impact study shall include projections for the year that each phase of the development is planned to be complete. (n) Forecast Performance Without the Development. Forecast performance, including Levels of Service (LOS) and Volume/Capacity (V/C) ratios of the transportation system without the development in the year that each phase is planned to be complete and in the horizon year. D P159 §5-6 Traffic Impact Studies Model Land Use Management Code (o) Forecast Traffic Volumes With the Development. Forecast traffic volumes with the development, on all arterial, collector and local roads within the study area, in the year that the proposed development is planned to commence and in the horizon year. (p) Forecast Performance With the Development. Forecast performance, including Levels of Service (LOS) and Volume/Capacity (V/C) ratios of the transportation system with the development in the year that each phase is planned to be complete and in the horizon year. (q) Sight Distance. A safety analysis of the site accesses and an assessment whether adequate sight distances are provided at driveways and streets abutting the development. (r) Operational Characteristics. Analysis of prevailing operating speeds, if significantly different than speed limits, right and left turn lane warrants, queue lengths, acceleration and deceleration lanes including lengths and tapers, throat lengths, channelization, and other characteristics of the site accesses, which exist and may be needed, as appropriate. The traffic impact study shall address whether driveways and intersections are located and spaced safely and designed to accommodate expected traffic volumes and maneuvers. The operational characteristics analysis shall also evaluate the turning and traveling characteristics of the vehicles that will be using the proposed development and the adequacy of the geometrics of the existing and proposed roadway (public and/or private) configurations to accommodate these characteristics. (s) On-site Circulation. The traffic impact study shall address whether on-site vehicular and pedestrian circulation and parking layouts are safe and efficient. (t) Significant Impacts. Analysis as appropriate of any potential adverse or controversial effects of the proposed development on the transportation system in the area. Examples of possible effects include, but are not limited to, infiltration of non- residential traffic into residential neighborhoods, traffic noise, creation of potential for traffic violations, conflicting turning movements with other driveways, any new pedestrian or bicycle transportation needs arising from the development, etc. (u) Mitigation Measures and Costs. Listing of all intersections and road segments that are forecasted to be Level of Service "E" and "F" in the horizon year, or if phased, in the years that each phase is planned to be complete, and an identification and description of specific mitigation measures including signal, turn lane, or other warrant analyses as appropriate and necessary to bring these intersections and road segments into compliance with a Level of Service "D" or other county [city] -adopted Level of Service for said road segment or intersection. If roadway improvements are needed, the study shall show a drawing at an engineering scale of one inch equals twenty feet (1" = 20') for all recommended lane configurations. If signalization is warranted by the traffic signal warrants outlined in the Manual on Uniform Traffic Control Devices (MUTCD), a warrant analysis shall also be conducted as a part of the traffic impact study. If a traffic signal is warranted, the warrant package in the study shall show a drawing at an engineering scale of one inch equals twenty feet (1" = 20') detailing the signal design and phasing plans. The estimated cost associated with implementing all such mitigation measures shall be provided in the traffic impact study. The traffic impact study may take into account any city/county/state 7 P160 §5-6 Traffic Impact Studies Model Land Use Management Code approved roadway, traffic signalization and other improvements in determining mitigation measures and providing recommendations. (v) Alternative transportation. Alternative transportation (sidewalk, bicycle, transit) needed as a result of the study. (w) References. A listing of all technical documents and resources cited or consulted in preparing the traffic impact study. (x) Technical Appendix. Relevant technical information, including but not limited to: copies of raw traffic count data used in the analysis, calculation sheets and/or computer software output for all LOS and V/C calculations in the analysis, and warrant worksheets for signals, turn lanes, signal phasing, etc. used in the analysis. §5-6-13 ADDITIONAL TECHNICAL SPECIFICATIONS The Land Use Officer is further authorized to promulgate and require the use of additional technical specifications for conducting traffic impact studies, which shall be consistent with analysis methods included in the most recent Highway Capacity Manual, Manual on Uniform Traffic Control Devices, and/or Traffic Access and Impact Studies for Site Development: A Recommended Practice (Washington, DC: Institute of Transportation Engineers, 1991), as may be amended or republished from time to time. § 5-6-14 COSTS AND FEES The county [city] assumes no liability for any costs or time delays (either direct or consequential) associated with the preparation and review of traffic impact studies. There shall be no application review fee for a traffic impact study. §5-6-15 SUBMITTAL AND REVIEW OF STUDY The applicant for the proposed development or the qualified professional shall submit one electronic copy of the traffic impact study and technical appendix, five (5) paper copies of the traffic impact study and one paper copy of the technical appendix to the Land Use Officer. The Land Use Officer may at his or her discretion submit copies of the report to applicable review agencies which may include the Georgia Department of Transportation, the Georgia Regional Transportation Authority, an adjacent local jurisdiction and/or metropolitan planning organization or regional development center. Within ten (10) working days of receipt of a traffic impact study, the Land Use Officer shall review all calculations and analyses and determine if they are complete, reasonable, understandable, consistent and fully explained. The conclusions presented in the traffic impact study shall be consistent with and supported by the data, calculations and analyses in the report. Calculations, graphs, tables, data and/or analysis results that are contrary to good common sense or not consistent with and supported by the data will not be accepted. In such events, the Land Use Officer shall return the traffic impact study to the development applicant for correction. §5-6-16 RECOMMENDATIONS FOR MITIGATION OF IMPACTS Within ten (10) working days of receipt of a completed traffic impact study, the Land Use Officer shall complete his or her review the study and submit to the applicant all recommendations for mitigation measures as stated in the traffic impact study and include any interpretations or recommended conditions of approving the discretionary development proposal that will mitigate traffic impacts of the proposed development. Efl P161 §5-6 Traffic Impact Studies Model Land Use Management Code §5-6-17 DETERMINATION OF PROJECT AND SYSTEM IMPROVEMENTS The Land Use Officer shall determine which mitigation measures constitute "project" improvements and which mitigation measures constitute "system" improvements within the context of the Georgia Development Impact Fee Act of 1990. In the event that a particular improvement is called for in the traffic impact study or recommended by the Land Use Officer, and the Land Use Officer is unable to uniquely attribute the recommendation as a project or system improvement or finds that such improvement has characteristics of both a project improvement and a system improvement, the Land Use Officer shall determine the proportion of the cost of such improvement that can reasonably be attributed to the development as a project improvement, and the portion of such improvement that can reasonably be considered a system improvement. fSee Commentarvl §5-6-18 CONDITIONS OF DEVELOPMENT APPROVAL FOR PROJECT IMPROVEMENTS Upon the determination of project improvements needed to mitigate the traffic impacts of the discretionary development proposal as provided in this ordinance, the Land Use Officer shall recommend that the project improvements be completed by the developer as conditions of approval of the discretionary development proposal. §5-6-19 SYSTEM IMPROVEMENTS When the Land Use Officer recommends improvements as a condition of a development proposal that the Land Use Officer determines are wholly or partially "system" improvements, the Land Use Office may include such recommendations in the recommended conditions of approval for the discretionary development application. The development applicant and the city [county] in the case of system improvements shall have the following options: (a) The applicant for a discretionary development proposal may voluntarily agree to pay for the cost of providing the system improvements, or a pro -rated share of the cost of said system improvements that are reasonably attributed to the subject development, as determined by the county [city]. (b) If the mitigation measure is a system improvement that is specifically listed in the county's [city's] capital improvement element of the comprehensive plan as an impact fee -eligible system improvement, then the development applicant may agree to install the system improvement and the county [city] may agree to provide an impact fee "credit" or partial credit pursuant to the Development Impact Fee Ordinance. (c) The county [city] may determine that the road impact fee required by the county's [city's] Development Impact Fee Ordinance is sufficient with regard to mitigating the need for system improvements generated by the proposed development and approve the subject development without conditions relative to system improvements. In such cases, the county [city] may subsequently use the traffic impact study for future long range transportation planning efforts and may consider the recommendations of the traffic impact study in a future update of its E P162 §5-6 Traffic Impact Studies Model Land Use Management Code transportation system plan, capital improvement plan and/or the capital improvement element of the comprehensive plan. (d) In the case of an application for discretionary development proposal before the Board of Commissioners [Mayor and City Council], the county [city] may find that the proposed development will provide substantial adverse impacts on the transportation system. The county [city] may find further that the existing transportation system is insufficient to serve the proposed development and that despite the applicant's payment of a development impact fee, the county [city] is unable to provide adequate transportation facilities within a reasonable amount of time after the impacts of said development would occur. Given such findings, the Board of Commissioners [Mayor and City Council] may reduce the development density or intensity to the degree that the impacts of the development proposal do not degrade transportation facilities below adopted Level of Service Standards, require a phasing of the development in a manner that adequate public facilities will be provided publicly or privately, or in cases where such other alternatives do not address the adverse impacts, deny an application for a discretionary development proposal. §5-6-19 APPEAL An applicant for a discretionary development proposal may appeal a decision of the Land Use Officer in the administration and interpretation of this Ordinance to the Board of Zoning Appeals in accordance with Section 1-10 of this Code. 10 P163 Section 914.14. - Site plan submittal requirements. (1) Purpose and intent. The purpose of this section is to ensure that all major and minor (including administrative approval) site plan applications include sufficient information and analysis for proper review and consideration in light of the comprehensive plan and land development regulations. (2) Applicability. All information required herein shall be provided as part of a complete site plan application. All major site plans shall be prepared and sealed by a Florida registered architect or engineer. (3) General submittal requirements. (a) Three (3) surveys meeting the minimum technical standards and containing the information required in section 914.14(9), are required for major site plans, and may be required by the community development director for minor site plans and administrative approvals. (b) Ten (1) plan sets containing all the information required in this section (914.14). If a formal pre - application conference was held for the project, the applicant shall submit a written response to each item in the project's pre -application conference discrepancy letter or a written description of all revisions made to the project plans since the pre -application conference review. (c) A completed and signed site plan application form (furnished by the planning division). (d) A completed and signed land clearing and tree removal permit application pursuant to Chapter 927, or a completed acknowledgement form (furnished by the planning division) stating that no tree removal and/or land clearing as defined in Chapter 927 is to take place on-site. (e) When applicable, a completed stormwater management application and two (2) copies of the stormwater report pursuant to the requirements of Chapter 930. (f) A landscape plan meeting the requirements of Chapter 926. (g) A copy of the deed for the subject property. (h) Written authorization from the property owner(s) if the applicant/agent is other than the property owner(s). (i) A concurrency certificate or evidence of application for a certificate. (j) For minor site plans and administrative approvals, the community development director or his/her designee may waive or modify submittal, information, tabulation, or any other application requirements if he/she deems that such information is not necessary or appropriate for a review of the proposed project. attic impact analysis or statement. All proposed developments which are determined to, cerate one thousand (1,000) trips per day or more, or generate between one hundred (100)1 I nine hundred ninety-nine (999) trips and are located at a critical transportation location, as ermined by the public works director, shall submit a traffic impact analysis pursuant to thel uirements of Chapter 952. All projects generating between one hundred (100) and nine{ idred ninetv-nine (999) trips shall submit traffic impact statements.l�� (1) A shared (non -concurrent) parking study shall be required where there is a proposal by the applicant to reduce normal parking requirements pursuant to section 954.08 of the land development regulations. (4) Conceptual site plans; submittal and informational requirements. (a) The intent of the conceptual site plan and process is to approve the use, scope, level of intensity, and scale of the proposed project. Also, the concept plan may address and allow approval of specific and detailed, project -wide, design requirements (eg. drainage, landscaping, parking provisions) that satisfy applicable development regulations. Such plans may be approved for the level of detail covered by the site plan application, as reviewed and approved by staff. Approval of the conceptual plan shall vest the project in relation to county development regulations, at the Page 1 P164 level of detail of information and design indicated on the approved plans. The design of the overall project will be considered as it relates to general site plan requirements and any applicable specific review criteria contained in Chapter 971. Conceptual site plan applications may be submitted as requests for approval of special exception, administrative permit, or permitted uses. If a conceptual site plan request is approved, a separate and complete, "final' site plan application shall be submitted, reviewed, approved, and released (as specified in this Chapter 914), prior to issuance of a building permit for all or a portion of the development project. (b) The following are submittal requirements for conceptual plan applications: 1. A complete application form with the appropriate review fee. 2. Two (2) copies of the owners deed and two (2) copies of a letter of authorization from the owner if the owner is different from the applicant. 3. Ten (10) plan sets to scale on twenty -four -inch by thirty -six-inch sheets at a scale of not greater than one inch equals fifty (50) feet. If a formal pre -application conference was held for the project, the applicant shall submit a written response to each pre -application conference discrepancy letter item. 4. A written description of the proposed use. 5. Verification that a concurrency certificate has been applied for, or a determination by staff that the project does not require a concurrency certificate, or an acknowledgement that the applicant will apply for a concurrency certificate. The acknowledgement shall be in writing on a form provided by Indian River County. 6. The plan shall depict the following information: a. Building envelope locations; b. Parking areas and circulation patterns; c. Stormwater management tract locations; d. Setbacks from all property lines; e. The location of all driveways; f. An estimate of average daily trips (for those uses not required to perform a traffic impact analysis); g. Flood zone; h. Location map; i. Any required buffering or conservation/preservation areas; j. Existing road rights-of-way; k. All fire lane and emergency access ways; I. Location of fire hydrant(s). 7. Project tabulations by phase and aggregate: a. Gross area; b. Number of units/density; c. Area and percent of site as open space; d. Area and percent of site as impervious space; e. Area and percent of site as building coverage; f. Parking requirements; Page 2 P165 g. Approximate building area by use category; h. Area and percentage of site as water; 8. Existing site conditions: a. Waterbodies; b. Area and location of jurisdictional wetlands shown on aerial photograph or survey; c. Native vegetation coverage; d. Protected trees or tree groupings; e. Topography and drainage features (including canals and ditches), soil types; f. Listed historical or archeological features or such features known or evident to the developer; g. Wells, free-flowing or valved; h. Buildings, structures, or driveways and their disposition (to be removed, to remain, to be altered); i. Utilities services and facilities, including water, sewer, electric, telephone, cable; j. Easements. 9. Vehicular and pedestrian systems, circulation plan, including typical or potential travelway surface(s) and right-of-way widths, proposed connections to existing streets and the planned street network in the vicinity of the project. Existing streets and driveways within three hundred (300) feet of the project area. 10.ChaA traffic impact analysis if required by the Chapter 952 reg ulations, in accordance with the pter 952 regulations! 11. Vicinity map, showing the land area within three quarters (g/) of a mile of the project area. 12. Proposed stormwater management design and a signed and sealed letter from a professional engineer certifying that the conceptual stormwater management plan will be able to meet all applicable stormwater management and flood protection criteria of Chapter 930 relating to the retention/detention requirements of the appropriate Land Development Regulations. Unless requested by the applicant and approved by the Public Works Director, the conceptual plan shall in no way be construed as a final design as required by Chapter 930. The results of the drainage study required under Chapter 930 shall govern the retention/detention areas of the final site plan or plat. 13. When development or alteration of jurisdictional wetlands is proposed, the applicant shall provide the environmental planner with a qualitative assessment of the existing wetlands and indicate on the plans if wetlands mitigation is proposed on-site, off-site, or is to be satisfied by payment of a fee -in -lieu of direct mitigation. a. If on-site mitigation is proposed, the applicant shall indicate if restoration and/or creation of wetlands is proposed, the approximate area and location of such restoration and/or creation, the type of wetlands to be restored or created, and alteration/mitigation area ratios. b. If off-site mitigation is proposed, the applicant shall indicate the off-site area(s) to be used for mitigation and the information in subsection a., above. c. If a fee -in -lieu of mitigation is proposed, the applicant shall provide an estimate of the fee amount, based on the assessed value of the project site and the area of wetlands to be impacted (reference subsection 928.06(5)). Page 3 P166 14. Additional submittal requirements may be required by staff at a formal pre -application conference or a TRC meeting, whichever occurs first, based upon staff concerns and issues particular to the site, surrounding area, or proposed use. The posted sign notice requirements of 914.14(17) and 914.06(5)(g) shall be applied. (c) The review and approval process for a conceptual plan application shall be the process appropriate for the use approval level (special exception, administrative permit, permitted). (5) All site plan applications shall include statements on the plans regarding each of the following: (a) Name of the project; (b) Statement of intended uses to occur on the site; (c) A statement describing the proposed means of conveying ownership in the property; (d) Name, address, and telephone number of all equitable owners; (e) Name, address and telephone number of the applicant and firm which he or she represents; (f) Name, address, signature, and registration number of the professionals preparing the plan; (g) Legal description, including the section, township and range, and the property appraiser's tax parcel number(s) of the subject property; (h) Date plan was drawn and date of any subsequent revision(s); (i) Approximate timetable (month and year) for completion of the project, and any proposed phases of a phased development project. All phases of multi -phase projects must be able to meet all of the site plan requirements within the subject phase; Q) Existing zoning and comprehensive plan land use map designation(s) of the site and adjacent sites; (k) Estimated number of vehicle trips attracted to the site using the latest edition of the ITE Trip generation rates, to ensure compliance with the requirements and provisions of Chapter 952. Page 4 P167 Section 952.07. - Traffic impact study. (1) Purpose. (a) The purpose of a traffic impact study is to identify the potential impacts of new development on the Indian River County transportation system and to provide information which will allow a concurrency determination to be made on each impacted segment. The traffic impact study will identify development traffic volumes on each impacted segment, identify those segments on which the adopted level of service cannot be maintained, include segment and' intersection analysis and identify potential solutions for those segments and intersections on which the adopted level of service is not being met. (2) Intent. (a) The intent of this section is to define the requirements, procedures and methodology for the submission of a traffic impact study in Indian River County and to provide an equitable, consistent and systematic means of determining the future impact of proposed developments while maintaining the adopted service levels on all roadways. (b) Nothing contained in this section shall waive any requirement contained elsewhere in the Indian River County Code. (3) Definitions. (a) The definitions used in this section are included in Chapter 901. (4) Applicability. (a) The requirements, procedures and methodology for a traffic impact study contained in this section shall apply to all conceptual, initial and final development orders and concurrency determination applications in unincorporated Indian River County. (b) Any municipal jurisdiction within Indian River County opting to have development projects located within its municipal boundaries reviewed under the Indian River County Concurrency Management System for Transportation shall be required to follow the requirements, procedures, and methodology for the submission of a traffic impact study contained in this section. 5) Types of traffic impact studies. a) Small project (0-99 daily trips). or projects generating less than one hun y the director of public works or his desi t will be the responsibility of the applicant or his engineer to determine and demonstrate he director of public works that the small project will generate less than one hundred (1 average daily trips. A letter documenting the appropriate trip generation rate(s) will suff ndividual single-family residential development is excluded from this reauirementa (b) Large project (100 daily trips orgreater)J 1. A traffic impact study shall be required for eye_ry project generating one hundred (100) or greater average daily trips �— c_) For developments of regional impact or Florida Quality Development projects, the analysis ,equired by Indian River County for the purposes of determining concurrency and level of service ompliance may be, at the director of public work's option, the same as the transportation methodology agreed on for preparing the application of development approval required by F.S. § x380.06(10). Otherwise, the required transportation analysis will be the same as that identified for, p traffic impact study.– (6) tudy. (6) General requirements. Page 5 P168 [(a) 5uomission of a trattic impact study is required for a determination of application completeness,! data sufficiency in the concurrency review process and identification of needed traffic operations) Lprovements. e applicant and/or his engineer is required to attend a pre -application conference to traffic impact study requirements, and report outline as it pertains to his specific prof onduct of the studv.F— (c) Each traffic impact study must meet the following submission requirements in order to receive a determination of application completeness. 1. Three (3) copies of the completed traffic impact study shall be submitted to the Indian River County Public Works Department and one (1) copy shall be submitted to the community development department. 2. The format of the traffic impact study shall follow the outline identified in subsection 952.07(7), Format of Traffic Impact Study. 3. The traffic impact study shall include a concurrency determination network form annotated with each impacted segment's average annual daily project traffic and peak hour, peak direction, peak season project traffic volumes. 4. The traffic impact study shall include a concurrency determination network map illustrating each impacted segment's average annual daily project traffic and peak hour, peak direction and peak season project traffic volumes and associated levels of service. 5. The traffic impact study shall be prepared under the responsible supervision and direction of, and be signed and sealed by a Florida -registered professional engineer whose area of practice is transportation engineering. (d) The director of public works shall have fifteen (15) days from the date of determination of application completeness to evaluate and determine if roadway capacity is available on each impacted segment as presented in the traffic impact study. (e) The following procedure shall be followed if the director of public works determines that additional information concerning the traffic impact study is required. 1. If the additional information can be provided by the applicant no later than the seventh day of the fifteen -day review period, the review will be completed within the fifteen -day time limit. 2. If the additional information is not provided by the seventh day of the review period, the traffic impact study must be resubmitted, along with other required information for determination of application completeness and data sufficiency. (f) The appeals process for a traffic impact study shall be governed by the procedure set forth in section 910.11, Appeals Process and Vested Rights Determination. (g) Site access for a traffic impact study shall be consistent with the requirements identified in section 952.12, Access Control. The applicant or his engineer is required to provide a site access plan at the pre -application conference. The site access plan is subject to review and approval by the director of public works. This review will be made according to currently accepted traffic engineering principles. (h) Once a determination of application completeness and data sufficiency is made, and the traffic impact study has been reviewed and accepted by the director of public works, the approved study shall be valid for as long as the concurrency review process is active for the specific project being reviewed or one (1) year, whichever is longer. (7) Format of traffic impact study. (a) In order to simplify staff review, each large project traffic impact study shall follow the outline defined below. Further definition and clarification of the items listed on the outline may be found in subsequent sections. Figures and maps are to be used to the maximum extent possible. Page 6 P169 1. Traffic Impact Study Executive Summary; 2. Title page; 3. Letter of transmittal; 4. Table of contents: a. List of figures; b. List of tables; 5. Introduction (includes description and location of project, current and proposed zoning both address and map format, size of the project and any other pertinent information such as phasing and project build -out); 6. Summary of pre -application conference and traffic impact study methodology; 7. Inventory of existing conditions (includes listing of all segments within the study area, source of traffic count data, and identification of roadway characteristics); 8. Trip generation methodology (including daily and peak hour volumes); 9. Percent new trips; 10. Internal capture (used for mixed use projects only); 11. Traffic distribution and assignment methodology; 12. Area of influence shall consist of those roadway segments assigned eight (8) or more project peak season/peak hour/peak direction trips for a two-lane roadway or fifteen (15) or more project peak season/peak hour/peak direction trips for a four -lane (or wider) roadway (known as "significant' links or segments) that lie within an eight (8) mile radius of the project; 13. Impacted segments traffic volumes; 14. Internal site circulation and access needs; 15. Intersection analysis (required at collector and arterial intersections on significant links, where links are operating at eighty (80) percent or greater of Level -of -Service "D" and an approach link assigned eight (8) or more project peak season/peak hour/peak direction trips for a two-lane roadway or fifteen (15) or more project peak season/peak hour/peak direction trips for a four -lane (or wider) roadway); 16. Segment analysis (optional traffic study of impacted segments which will operate below FDOT adopted capacity) 17. Roadway needs (identification of proposed improvements and cost); 18. Appendix (as applicable to the specific traffic impact study): a. Methodology agreements; b. Traffic count worksheets; c. Trip generation, internal and adjacent street capture worksheets; d. Trip distribution and assignment worksheets; e. Computerized travel time study printouts; f. Intersection capacity analysis using the latest highway capacity analysis "Highway Capacity Manual" and worksheets accepted by the public works director or his designee; g. Link analysis/computerized modeling (if performed); h. Other analysis worksheets. Page 7 P170 (8) Pre -application conference. (a) The purpose of the mandatory pre -application conference is to provide guidance and direction to the applicant or his engineer concerning the conduct of traffic impact statements and analysis. (b) At a minimum, the following topics shall be discussed and approval from the director of public works obtained at the pre -application conference: 1. The applicant or its engineer will provide a site access and internal circulation plan; 2. Review of the format of a traffic impact study; 3. The concurrency determination network form will be provided to the applicant or his engineer; 4. Procedure to track the project's traffic will be defined; 5. Availability and use of county data as identified in subsection 952.07(11) county data; 6. Procedures for traffic counts, the location of current traffic count stations, and the identification of possible additional locations; 7. Source of trip generation for project traffic; 8. Selection of origin destination survey sites for determination of percent new trips factor; 9. Traffic distribution and assignment technique and approach; 10. Justification of internal capture factor if different than those presented in subsection 952.07(17)(b); 11. Methodology and approach for intersection analysis; 12. Methodology and approach for segment analysis. (c) Failure by the applicant or his engineer to discuss and obtain resolution'to the above topics may result in disapproval of the traffic impact study or request for additional information. (9) Level of service standards. (a) The level of service used in traffic studies shall be consistent with the Indian River County Traffic Circulation Element. 1. Level of service C shall be maintained on all rural major intersections and rural principal arterials and rural freeways during the peak hour, peak direction, peak season conditions. 2. Level of service D or better shall be maintained on all other freeway, arterial, and collector roadways, and major intersections during the peak hour, peak direction, peak season conditions. 3. For the purposes of the level of service as specified in subsections 1. and 2. above, the current FDOT generalized capacity tables will be used or where better data is available, the director of public works may adjust the segment capacity accordingly. (b) When two (2) roads of differing performance standards intersect and an intersection analysis is required, the lower level of service performance standard shall be the performance standard used to analyze the intersection. (c) Segment specific traffic capacity analysis. 1. A project applicant may choose to conduct a segment specific traffic capacity analysis according to the procedures identified in subsection 952.07(20) and submit the results of the study to the director of public works for review. 2. Upon review of the segment specific capacity analysis, the, director of public works may approve a capacity higher than the FDOT generalized capacity or current segment capacity. The approved capacity from the segment specific analysis will be limited to the existing traffic plus vested traffic plus project traffic. Page 8 P171 (d) The following procedure will be used to track the project's traffic. 1. Traffic attributable to the development will be tracked on all segments within the concurrency determination network and those segments extending out of the concurrency determination network that are within the project area of influence. Project radius of influence is limited to a maximum of eight (8) miles from project. A project area of influence consists of those roadway segments assigned eight (8) or more project peak season/peak hour/peak direction trips for a two-lane roadway or fifteen (15) or more project peak season/peak hour/peak direction trips for a four -lane (or wider) roadway. 2. The percent new trips adjustment factor will not be used to reduce the number of trips assigned to the most directly accessed roadway segment and corresponding intersection on the concurrency determination network in the north, south, east and west cardinal directions. For all other impacted segments, the percent new trips adjustment factor may be applied to the trip rate to reduce the trips assigned to impacted segments. 3. When a project's impacts are such that no roadways are impacted as defined in [subsection 952.07(9)(d)(1)] then the impact of the project traffic on the most directly accessed roadway segment and the closest intersection (signalized or non -signalized) on the concurrency determination network in the north, south, east and west cardinal directions, at minimum, shall be evaluated for ensuring the maintenance of the adopted level of service standard on those roadways. 4. For the purposes of the transportation analysis, project traffic may be assigned only to those roadways and future roadways: a. Shown on the concurrency determination network; and b. Meeting the criteria established in subsection 910.09(4)(a) concurrency management system, transportation supply; c. Where an improvement based on a local government development agreement is relied upon to achieve the acceptable levels of service, default on any such agreement by any party other than Indian River County shall be identified as a basis for reconsideration and, if necessary, invalidation of the development order and certificate of concurrency for the development that has relied upon the improvement. (10) Count data. (a) The Indian River County Community Development and Public Works Departments shall maintain and update several sources of data. These data sources are described below. 1. Traffic count data. Reliable traffic count data are not available on many of the functionally classified roadways. However, new traffic counts as well as traffic count data from approved traffic impact analyses will be used to update the traffic counts in the concurrency management database. It will be the responsibility of the applicant or engineer to obtain traffic count data on those links for which data are not currently available, or as specified during the pre -application meeting. 2. Roadway characteristics inventory. A roadway characteristics inventory shall be maintained on each segment in the transportation links database. The features inventory will include road segment identification (name of street, state or county road number and termini), existing road and group type, jurisdictional responsibility, performance standard, length, right-of-way type and width, date of traffic count, counted volume, adjusted average daily volume, peak hour, peak direction, peak season volume, vested development volume, existing service level volume, future service level volume, and the segment specific available capacity. This inventory will be updated as new information becomes available and is approved by the director of public works. 3. Socioeconomic database. A socioeconomic database shall be maintained by TAZ. This database shall contain pertinent characteristics about the single-family and multifamily Page 9 P172 population, dwelling units, vacancy rate, and auto ownership. Additionally, the SE database will maintain information on the number of commercial, service, industrial and total employment. 4. Concurrency determination network map. A concurrency determination network map shall be maintained by the community development and public works departments that illustrates all roads on the Indian River County traffic impact study network. This map will include those road segments scheduled for completion within the first three (3) years of the FDOT, Indian River County, and local jurisdictions five-year capital improvement program, and those roads scheduled for completion within three (3) years that will be built pursuant to a local government development agreement. All future roads added to the map must be approved by the public works and community development department directors. Additionally, the map will illustrate those segments that are backlogged and/or constrained as well as those critical transportation segments which are projected to operate at ninety (90) percent of capacity with the inclusion of vested development. 5. Traffic impact study file. The public works director shall maintain a file of approved traffic impact studies. The county shall provide information and data, when available, in order to prevent duplication of efforts and unnecessary costs. It will be the responsibility of the public works director to approve the use of data from a prior traffic impact study. (11) Procedures for traffic counts. (a) The concurrency management database shall maintain an inventory of all current traffic count locations and the most current peak hour, peak direction, peak season traffic count. (b) The number of traffic count locations required for a traffic impact study shall be determined by the number of segments impacted based on the project area of influence and the intersections required to be analyzed. The public works director shall have the authority to require additional traffic count locations besides those identified in the concurrency management database for a traffic impact analysis when such counts are necessary to more accurately determine the existing and future level of service on impacted segments. (c) The applicant or engineer may use available traffic count information for all impacted segments from the concurrency management database for a traffic impact study. If traffic count information is unavailable on an impacted segment, the applicant or engineer will be required to make a current traffic count according to the procedures identified in subsection 952.07(12)(e) and (f). (d) The applicant or engineer may use available traffic count information for all impacted segments from the concurrency management database for a traffic impact study upon obtaining approval from the director of public works. Generally, existing traffic count information may be used when it is less than one (1) year old from the date that the traffic study methodology is approved. If traffic count information is unavailable on an impacted segment, the applicant or engineer will be required to make a current traffic count according to the procedures identified in subsection 952.07(12)(e) and (f). (e) The applicant or his engineer shall provide segment traffic counts by direction as required by the director of public works. Directional counts shall be made for at least three (3) days and include the continuous seventy -two-hour period from 6:00 a.m. Tuesday to 8:00 p.m. Thursday. Legal holidays or other days as specified by the director of public works shall be excluded. Friday, weekend, or holiday counts may be required for churches and other land uses as determined by the director of public works. The data will include a summary of traffic count data by fifteen -minute increments with a.m., p.m. and other peak hours being highlighted as well as the peak hour to daily traffic ratio and peak hour directional split. All data will be subject to review and acceptance by the director of public works. This review will be based on currently accepted traffic engineering principles. (f) The applicant or his engineer shall provide turning movement counts as required by the director of public works. These turning movement counts shall be made from 7:00 a.m. to 9:00 a.m., 11:00 a.m. to 1:00 p.m., 3:00 p.m. to 6:00 p.m. or as otherwise specified by the director of public works. Page 10 P173 Legal holidays or other days as specified by the director of public works shall be excluded. Friday, weekend, or holiday turning movement counts may be required for churches and other land uses as determined by the director of public works. The data shall include a summary of traffic count data by fifteen -minute increments with a.m., p.m. and other peak hours being highlighted as well as the peak hour to daily traffic ratio and peak hour directional split. All data shall be subject to review and acceptance by the director of public works. This review shall be based on currently accepted traffic engineering principles. (12) Background traffic considerations. (a) For non -DRI size projects, the available capacity of each segment shall be provided by the county. The effect of the background traffic on each segment contained in the concurrency determination network will be considered through the combined impact of the existing development for which either an initial or final concurrency determination has been issued, and all segments where CO's have been issued but no updated traffic counts have been made since CO issuance. Therefore, only the impact of the development traffic shall be provided in the traffic impact study for the purposes of a concurrency determination for a non -DRI size project. (b) For DRI size projects, the procedure to estimate background traffic shall be defined at the DRI traffic methodology meeting and shall consider the impacts of all vested development, including development vested prior to September 1, 1990. (13) Trip generation. (a) Each traffic impact study shall list all land uses, applicable ITE land use code, size and/or dwelling units. (b) Allowable sources for trip generation rates for each land use listed in (a) above are identified below: The Institute of Transportation Engineers Trip Generation Manual, latest edition; 2. The trip generation rate from a previously approved Indian River County traffic impact study of a similar land use as approved by the public works director or his designee; 3. A site specific trip generation study of the same type or similar land use approved by the director of public works or his designee at the pre -application conference. Such site specific study shall be conducted at three (3) separate sites. The survey data shall be collected for at least five (5) days and include the continuous seventy -two-hour period between Tuesday, 6:00 a.m. to Thursday, 6:00 p.m. Legal holidays or other days specified by the director of public works shall be excluded. Alternative trip generation study times may be selected when it is determined by the public works director that collection of data at the above specified times will result in an unreasonable estimation of the trip generating characteristics of the studied land use. The data shall include a summary of traffic count data by fifteen -minute increments, average daily volume, volume during the a.m. and p.m. peak hours of the adjacent street, and peak hour of the generator, if different from the a.m. and p.m. peak hours of the adjacent street. The accuracy of the traffic counts shall be verified by performing manual counts and comparing them to machine count volumes twice daily; once in the a.m. and once in the p.m. for each day of the traffic counts. All data shall be subject to review based on currently accepted traffic engineering principles. (14) Percent new trips. (a) The percent new trips factor represents the percent by which the trip rate is multiplied in order to obtain only those trips that are added to the roadway by new development. Thus, those trips going to a new development that would have been on the roadway anyway and are included in the trip rate must be deducted from the total trips. (b) Each traffic impact study shall list all land uses, applicable ITE land use code, size, and/or number of dwelling units. Page 11 P174 (c) Allowable sources for the percent new trip factor for each land use identified in (b) above are listed below: 1. The Institute of Transportation Engineers Trip Generation Manual, latest edition. 2. Percent new trips factor from a previously approved study of a similar land use. 3. A site specific origin/destination survey of an identical or similar land use as approved by the public works director. a. The origin/destination survey shall collect, at a minimum, the following information: i. Date; ii. Location; iii. Time of interview; iv. From where did the interviewee trip begin immediately prior to arriving? (1) home (2) work (3) retail (4) other; v. The city, area or zip code where the trip began; vi. The nearest intersecting streets closest to the location of where the trip began; vii. Transportation mode: (1) car (2) walk or bike (3) bus (4) taxi drop off; viii. Where the interviewee trip will end immediately upon leaving: (1) home (2) work (3) retail (4) other; ix. The nearest intersecting streets closest to final destination. b. The location at each origin and destination will be plotted graphically on a map and the trip lengths calculated. To determine whether the trip is to be considered a new trip, a rectangle will be drawn on the map in such a manner so as to locate the origin of the trip in one (1) corner and the destination of the trip in the opposite corner. If the interview location is outside the rectangle, the trip is considered to be a new trip and if the interview site is inside the rectangle, then the trip is not classified as a new trip. The percent new trips is computed by dividing the number of new trips by the total number of trips generated by the site. c. Copies of the original surveys and maps indicating trip ends will be submitted as part of the study. All data will be subject to review and acceptance by the director of public works. This review will be based on currently accepted traffic engineering principles. (15) Traffic distribution and assignment. (a) The distribution and assignment of project traffic shall be made in accordance with the following procedures and in conformity with accepted traffic engineering principles such as those documented in NCHRP Report 187, "Quick -Response Urban Travel Estimation Techniques and Transferable Parameters Users Guide." 1. Use of gravity model as approved by the director of public works; 2. Review of the socioeconomic database which illustrates pertinent characteristics about single-family and multifamily population, dwelling units, vacancy rate and auto ownership. Additionally, the SE database shall maintain information on the number of commercial, service, industrial, and total employment by TAZ. This information will assist in determining the characteristics surrounding a proposed project in terms of traffic assignment relative to general production and attraction attributes of the proposed development's TAZ, as well as TAZs surrounding the development. The socioeconomic database will assist in making assignments for the project that will be based upon accepted traffic engineering principles; 3. Traffic assignment may also be based upon an approved traffic impact study of a similar land use within the TAZ of the project. Such use of a prior study must be justified, based upon Page 12 P175 sound traffic engineering principles and techniques and approved for use by the director of public works. (b) The director of public works shall make available a summary listing of all traffic impact studies within the TAZ of the project. (c) The traffic distribution and assignment technique must be presented by the applicant or engineer at the pre -application conference, and reviewed and approved by the director of public works. This review will be based on currently accepted traffic engineering principles. (16) Internal capture. (a) The use of an internal capture factor will be allowed for certain types and sizes of mixed use developments per the Institute of Transportation Engineers Trip Generation Manual and/or studies as provided by Transportation Research Board National Cooperative Highway Research Program (NCHRP). (17) FSUTMS modeling. (a) The following FSUTMS data files shall be available for use by DRI size projects: 1. One (1) data set shall include the current approved base validation SE data combined with SE data from all certificate of occupancies issued since the last FSUTMS base update; 2. The second FSUTMS data set shall combine the SE data from all vested development with Number 1. above. (b) Upon request of the director of public works, the applicant or its engineer shall provide all input and output files from the execution of any FSUTMS runs used in a traffic impact study electronic or map plot formats. (18) Intersection analysis. (a) An intersection analysis shall be performed on each major intersection, both signalized and non - signalized, where links are operating at eighty (80) percent or great of Level -of -Service "D" and where links are assigned eight (8) or more project peak season/peak hour/peak direction trips for a two-lane roadway or fifteen (15) or more project peak season/peak hour/peak direction trips for a four -lane (or wider). Intersection analysis of a non -signalized location will include a warrant study performed according to the procedures and specifications identified in the "Manual on Uniform Traffic Control Devices." (b) The procedure for performing an intersection analysis shall be based upon the methodology found in the latest County approved highway capacity analysis. Any questions, issues or methodology other than that referenced in the above publication will be submitted at the pre - application conference and will be subject to the review and approval of the director of public works. This review shall be based on currently accepted traffic engineering principles. 1. Turning movements for vested and project traffic shall be determined based upon the distribution of existing traffic; and/or 2. As submitted by the applicant or engineer at the pre -application conference. (c) For each intersection in which the project traffic results in a level of service below the acceptable adopted level of service, the applicant and/or engineer will develop proposed improvements to the intersection that result in the intersection operating at an acceptable level of service with the existing, vested and specific project traffic included in the analysis. (d) The applicant and/or engineer shall be required to provide the following information relative to each intersection analysis: Printouts and worksheets for all highway capacity analysis performed on the intersections or roadway segments; Page 13 P176 2. Copies of any traffic counts performed or used in the analysis, including the source of count data; 3. Copies of any signal warrant studies performed in the analysis of non -signalized intersections; 4. Documentation of any assumptions used in the analysis including trip generation data, if not already specified for the analysis; 5. Turning movement volumes and documentation of methodology used to project existing, prior vested and project traffic; 6. Any other applicable data or information. (19) Segment analysis. (a) If a roadway segment is operating at or above eighty (80) percent (for projects generating from one hundred (100) to more than one thousand (1,000) average daily trips) of the available Level - of -Service "D" peak hour, peak direction FDOT generalized planning capacity with the inclusion of vested development and the roadway segment is assigned eight (8) or more. project peak season/peak hour/peak direction trips for a two-lane roadway or fifteen (15) or more project peak season/peak hour/peak direction trips for a four -lane (or wider) roadway, then an arterial analysis shall be performed to determine if the actual roadway segment operating characteristics are such that additional capacity is available. 1. The applicant or engineer shall submit the methodology and approach of each segment analysis at the pre -application conference. The methodology and approach shall be subject to review and approval by the director of public works. This review shall be based on currently accepted traffic engineering principles. (b) A segment capacity analysis may be performed to review signal spacing and timing, as well as signal coordination. Such segment capacity analysis shall be performed in accordance with accepted traffic engineering principles and techniques using software approved by the public works director or his designee. (c) A travel time study maybe performed to determine the operating speed and corresponding level of service at which the roadway is operating. The travel time study shall be performed using a computerized recording device that automatically calculates distance and average travel speed. All printouts and graphs from each travel time study shall be submitted as part of the study. (Ord. No. 90-16, § 1, 9-11-90; Ord. No. 91-48, § 56, 12-4-91; Ord. No. 92-39, § 26, 9-29-92; Ord. No. 2012-019, § 2, 7-10-12) Page 14 P177 INDIAN RIVER COUNTY SOLID WASTE DISPOSAL DISTRICT BOARD MEMORANDUM ks6 Public Presentation Date: October 6, 2017 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Thru: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District (SWDD) Prepared By: Stephanie C. Fonvielle, Recycling Education and Marketing Coordinator, SWDD Subject: Quarterly/Annual Recycling Update FY2016/17 Despite lower recycling tonnages in July and the suspension of recycling in September after Hurricane Irma, the outgoing recycling tonnages during the fourth quarterof FY16/17 was 3.1% higherthan those of FY15/16.Overall, the total recycling tonnages for FY16/17 reached 20,279 tons, which is 8.5% greater than the overall recycling tonnages for FY15/16 and exceeds SWDD's internal goal of 20,000 tons. It is interesting to note that before single stream recycling, the tonnages never exceeded 12,500 tons. The quarterly and annual summary is as follow: Month FY2015/16 Tonnages FY2016/17 Tonnages % Change July 1,522 1,377 -9.5% August 1,409 1,878 33.3 September 1,399 1,208 -13.7% Total 4,330 4,463 3.1% Annual Recycling Totals 25 N.. d 2U,000 18;68.2 .O m 20' m 0: c 15,000 O � N .0 O H 5,000 0 15-'16 Total 16-'17 Total 16-'17 Goal, @BCL@140E5F72.docx Page —1 — P178 20,219 2U,000 18;68.2 Page —1 — P178 Recycling Events During the fourth quarter, SWDD partnered with Waste Management to host a Household Hazardous Waste (HHW) & Electronics Recycling Event on August 12, 2017, at the Intergenerational Recreation Center. The event brought in 265 cars and recycled 9,693 lbs. of electronics as well as paint cans, propane tanks, pesticides, and fire extinguishers. Mr. Sandy Peterson and his wife Carol Lynn won the raffle and received a laptop that was generously donated by NWI Recycling. Our next Recycling Event will be a Residential Paper Shredding Event on November 18, 2017, at Southeast Secure Shredding, followed by another HHW and Electronics Recycling Event at the North County Pool on January 27, 2018. Multi -Family Communities and Outreach We hope to encourage multi -family communities to offer recycling to their residents now that the County is utilizing single -stream recycling. Pelican Isles Apartments has successfully implemented recycling carts into their community and there are a few other multi -family complexes that have shown an interest in starting a recycling program. In FY16/17, we aired a 30 -second video on Comcast to reach single family and multi -family residents within their homes. This year, we will again utilize Comcast to reach residential homes and we will create a short informational film about the recycling sorting process at Tropical Recycling which we will post to ircrecycles.com. SWDD staff was prepared to launch a new mailer campaign in September where 5x7 postcards with general recycling information would have been sent to over 17,000 single family and mufti -family addresses. Along with general information, the mailer would have directed residents to a brief online survey so staff can collect feedback from residents regarding the garbage and recycling programs. Target Corporation and Countryside Citrus generously donated gift cards for SWDD to offer as a raffle prize for residents who fill out the online survey. Unfortunately, the mailers were not shipped as scheduled due to suspension of recycling services and the focus on Hurricane Irma cleanup efforts. We will reschedule the mailers to be sent late October or early Novemberwhen the majority of the cleanup should be completed. School Recycling SWDD staff has been working closely with the School District of Indian River County to increase recycling at our schools. The School District signed a contract with Waste Management to collect recyclables at the high school football games, and we are working on launching the IRC School Recycling Pilot Program, which will bring a robust recycling program to four of the public schools. The schools chosen for the pilot program are Pelican Island Elementary School (460 students), Storm Grove Middle School (910 students), Vero Beach High School Freshman Learning Center (750 students), and Rosewood Magnet Elementary School (550 students). To bring this program to fruition, we have been awarded a grant of $2,500 from Waste Management's Think Green Grant Program and we have submitted an application to the Carton Council (School Carton Recycling Grant Program) in the amount of $5,000. With these grants we will be able to purchase containers for the classrooms, cafeterias, administrative offices, hallways, and high traffic outdoor areas such as dining areas and bus loops. We are expecting to have the pilot program launched in all four schools starting in November 2017. @BCL@140E5F72.docx page _ 2 P179 Recycling Update for 4th Quarter: Single -Stream Recycling in FY 16/17 Solid Waste Disposal District Stephanie Fonvielle Recycling Education and Marketing Coordinator October 17, 2017 (0 HE E3,E 2.000 1,878 1,800 C 1,600 1,522 t10 a 1,400 1,409 1,399 1,200 1 ,208 C 1,000 0 am 600 July August _ _ r September a FY 15-'16 0 FY'16-'17 10/17/2017 Recycling Tonnages Over the Years 2,500 Recycling Tonnages I li 2,000 OA C 0 1,500 1,000 U A U Cu cc 500 I 0 �_.............______...._._....._.__.________—_____. ... ..._---- --- _. Oct. Sept. —FY15/16—FY16/17 10/17/2017 Annual Recycling Tonnage 3s,o00 a a Z. 30,000 m c [VALUE] ] zo,000 [VALUE] m � 15 000 O c H 30,Om s,00o 0 � 15-16 Total 16-17 Total 16-17 Goal Collection Events HHW & Electronics -Aug. 12 Residential Paper Shredding 265 cars Nov. 18, 2017 9,700 Ibis Electronics 9 am to 2 pm Pap& Shreddin .Events,,. ,- Nf.Ne•r Aq ix.. p g Have up to 3 boxe3 of paper shredded and recycled for FREE Saturday, November 18th } 9 am to 2 pm At Southeast Secure w Shredding 3910 US 1 • VeipjKgA Wick US -.RECYCLE.++_ 10/17/2017 0 3 w • Goal is to provide the tools for campus -wide recycling at selected schools which, if successful, will serve as a model that can be expanded to other schools in IRC • Recycling at Home Football Games • Vero Beach High School • Sebastian River High School 10/17/2017 crl� 4 ca - S ThankYou R XF � Educational Campaigns Comcast 10/17/2017 a 5 c