HomeMy WebLinkAbout2017-209A WORK ORDER NUMBER 6
WABASSO FISHING PIER DEMOLITION PROJECT
PHASE 2 SERVICES
This Work Order Number 6 is entered into as of this l2thday of December ,
2017 pursuant to that certain Continuing Contract Agreement for Professional Services
entered into as of November 15, 2011 ("Agreement"), and amended November 4, 2014
and October 24, 2017 by and between Indian River County. a political subdivision of the
State of Florida ("COUNTY") and Atkins North America, Inc. ("CONSULTANT'").
The COUNTY has selected the Consultant to perform the professional services set
forth on Exhibit A, attached to this Work Order and made part hereof by this reference.
The professional services will be performed by the Consultant for the fee schedule set forth
in Exhibit B, attached to this Work Order and made a part hereof by this reference. The
Consultant will perform the professional services within the timeframe more particularly
set forth in Exhibit A,attached to this Work Order and made a part hereof by this reference
all in accordance with the terms and provisions set forth in the Agreement. Pursuant to
paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with
the terms of the Agreement and the terms of the Agreement shall be deemed to be
incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of
the date first written above.
CONSULTANT BOARD OF COUNTY COMMISSIONEE ;��c...... s�o
Atkins North America, Inc. OF INDIAN RIVER COUNTY p'c°� �F':
7
143- 1
By: By: ��. ,r�
Kenneth M. Good, P.E. Peter D. O'Bryan, Chairm 's9ti•..!fi. • , � '
••;94;•-•
• GFRCOUNr E.'•+
Title: Sr. Engineer III / Project Mgr._ Attest: Jeffrey ' . Smith, Clerk of urt and "•."
Comptroller
Date: 30 NOV 2017
By: A y . (—
(Seal) Deputy ' lerk
• •s sued:
By:
Jason E Bro n, County • dministrator
Approved as to form nd le al s ffi ' cy:
By:
William K. DeBraal, Deputy County Attorney
ATKINS
EXHIBIT A
Proposal to Provide
Professional Engineering Services
for
Indian River County — GEC Work Order 06
Phase 2 — Permitting, Construction Plans, Bidding, and Construction Services
Wabasso Fishing Pier Demolition
Wabasso, Florida
Indian River County (County) has requested services in support of the Wabasso Fishing Pier Demolition
Project under the terms of Continuing Contract Agreement for Professional Services (dated November 15,
201 1) and Contract renewal (dated November 4, 2014). The Wabasso Fishing Pier was significantly
impacted by the passing of Hurricane Matthew in early October 2016. causing the loss of 100' from the
525' west span and 300' from the 475' east span. The County has requested services to assist in the
environmental filed surveys, engineering planning and design, permitting, bidding, and construction
services for the full demolition of the Wabasso Fishing Pier.
It is anticipated that the demolition will include the following elements:
o West Pier
• Removal of eight intact 50' pier span sections
• Removal of one intact 25' pier span section (at abutment)
• Removal of two damaged/displaced/submerged 50' pier span section
• Removal of eleven intact pile pairs with caps
• Removal of 150' of upland sidewalk
o East Pier
• Removal of three intact 50' pier span sections
• Removal of one intact 25' pier span section(at abutment)
• Removal of six damaged/displaced/submerged 50' pier span section
• Removal of five intact pile pairs with caps
• Removal of five damaged/displaced/submerged pile pairs with caps
• Removal of 100' of upland sidewalk
These services are expected to be completed in two phases. Phase 1 — Data Collection and Preliminary
Planning, was covered in a previous Task Order and is complete. This Task Order will cover Phase 2, and
will include design, permitting, bidding, and construction services.
At the request of the County, Atkins (Engineer)has prepared this Phase 2 scope of services as follows:
SECTION 1 PHASE 2 SCOPE OF SERVICES
TASK 1: PERMITTING ASSISTANCE
The Engineer shall assist the County in their efforts to secure regulatory approval for the Project. The
permitting agencies are independent government agencies,and the Engineer cannot make any guarantee in
regards to the ultimate issuance of permits or the duration of the process. The Engineer will utilize their
experience with the permitting process to help facilitate as smooth and efficient a process as is possible to
the benefit of the Project.
Page 1 of 7
ATKINS
It is anticipated that a Nationwide Permit from the US Army Corps of Engineers (USACE) and a State
regulatory exemption under Section 373.406(6)or a General Permit under 62-330.443 FAC(minor bridge
removal) from the Florida Department of Environmental Protection (FDEP) will be required prior to the
start of the demolition work. This is based on the type of work(demo/removal only, no new installation)
and anticipated impact area to submerged resources (less than one-half acre). No other permits are
anticipated or included with this scope of services.
These services shall include the following tasks:
A. The Engineer will conduct two individual preapplication teleconferences,one with permitting staff
from FDEP and the other with USACE,or a single meeting on site with both agencies present. The
intent of the discussion is to review the permitting requirements and regulations with the purpose
of identifying any issues that may have significant impacts on the desired project elements and
costs. Comments received from the agencies will be incorporated into the planning and
construction documents and used to facilitate an efficient permitting process.
B. The Engineer will prepare the appropriate application forms, assemble the application packages,
and submit them for agency review for the USACE Nationwide and FDEP General permits noted
above. The County may be required to provide application fees, application signatures, or other
documentation in their possession.
C. The Engineer will coordinate with the FDEP and USACE after their receipt of the applications.
The Engineer shall prepare and submit up to one(1)reply to a Request for Additional Information
(RAI) from FDEP and USACE, assuming the RAI does not require significant changes to the
anticipated performance of the project. Subsequent RAIs or significant changes to the project
would be outside the scope of this Task Order and will need to be provided as additional services.
Since this is only a demolition project, creation or modification of a State Submerged Lands Lease or
Easement is not anticipated or included in this scope. The County will need to provide a copy of the existing
submerged lands lease for the bridge/pier. No other local, state, or federal permits are anticipated, nor
included with this scope of services.
It is understood that the County has received approval for disposal of the demolition debris at an offshore
location, and does not require any assistance from the engineer in that pursuit. Any assistance with this
approval, or modification to the offshore disposal approval, would be outside the scope of this Task Order
and would need to be provided as additional services.
TASK 2: CONSTRUCTION DOCUMENT PREPARATION
The Engineer shall develop the preliminary plans into a complete demolition plan set and accompanying
specifications to meet the County's intended purpose of complete removal of the existing pier while
following generally accepted engineering standards and permitting requirements.
The construction document preparation services shall include the following tasks:
A. Participate in one meeting with the County to facilitate the completion of the construction
documents. The meeting shall be held at the project site or the County's offices.
B. The Engineer shall make one plan submittal to the County during the construction plan
development process. Following receipt of the regulatory permitting approvals,the Engineer shall
Page 2 of 7
ATKINS
prepare a construction plan set incorporating reasonable revisions resulting from the regulatory
review process. This plan set shall contain sufficient detail to allow accurate bidding and
construction of the Project. The plans will remain in 8 1/2 x 11 size, scalable up to 17 x 22 size in
order to avoid the costs and potential for errors associated with modifying the sheet size in a plan
set. The construction plan set will include appropriate specifications. These specifications may be
included on the plans or as a separate document.An opinion of probable cost will be prepared upon
the completion of, and included with, the construction plan set. The County will have the
opportunity to review and comment on the construction plan set. The Engineer will incorporate
reasonable comments in to the plan set prior to release for bidding.
A. The Engineer will conduct and prepare a reconnaissance level bathymetric survey between the
Wabasso Pier Demolition work area and the Atlantic Intracoastal Waterway. The survey will
consist of a minimum of two profile lines approximately 100' apart along the apparent best route
(approximately three miles in length south of the work area). The purpose of this survey is to
provide prospective bidders with reliable water depth information between the work area and the
nearest federally maintained channel,facilitating proper equipment selection and accurate bidding.
This water depth information will be included with the construction document package.
TASK 3: BIDDING ASSISTANCE
The Engineer shall assist the County in facilitating the bidding process.
These bidding services shall include the following tasks:
A. The Engineer will provide the County the pertinent project related technical information, such as;
project descriptions, schedule requirements, and an itemized bid form for inclusion in front end
documents prepared by the County. At that time,the Engineer will also provide a cursory review
of the front end documents for coordination purposes with the rest of the bid documents.
B. Provide the County with construction plans and specification, and permit documents for inclusion
in the bid document package. The County will assemble the complete package for advertise and
distribution.
C. Assist the County in addressing bidder questions during the bidding process. This will include
providing question responses and minor plan revisions to be issued by the County as addenda to
the bid documents.
D. Attend and participate in one pre-bid conference facilitated by the County.
E. Review the submitted bid packages for conformance with the technical requirements of the bid
documents and contact the supplied references for the apparent low bidder.
TASK 4: CONSTRUCTION SERVICES
The Engineer shall assist the County in the administration and monitoring of the construction process.
The scope and associated cost for these services is based on an anticipated schedule(two-month
construction duration), and expected permitting requirements. A longer schedule, un-anticipated permit
requirements, or other un-anticipated tasks may impact the scope and costs and necessitate a change
request.
The anticipated construction services shall include the following tasks:
Page 3 of 7
ATKINS
A. Pre-Construction Services:
The Engineer will review the Contractor's pre-construction submittal documents,which may vary
based on permitting requirements, for conformance with the contract requirements.
The Engineer will conduct a pre-construction meeting with the County, Contractor, Impacted
Utility Providers, and other appropriate project stakeholders. This service will include
coordination of the meeting time and location with attendees, preparation of a meeting agenda,
leading the meeting, and distribution of meeting minutes.
B. Construction Progress Meetings
The Engineer will conduct weekly construction progress meetings with the County, contractor,
and other appropriate project stakeholders. This service will include coordination of the meeting
time and attendees, preparation of a meeting agenda, leading the meeting, and distribution of
meeting minutes. Based on a construction duration of two months, eight progress meetings are
anticipated. It is expected the meetings will be held at the project site and will coincide with the
Engineer's weekly part time construction observation visits. In conjunction with the weekly
meeting,the Engineer will provide a brief summary for the previous week with applicable field
reports attached.
Typical items addressed during the progress meetings will include:
• Schedule updates and progress review
• Pay application status
• Shop drawings and submittal review status
• Action items/remedial actions
• Requests for clarification and information
• Safety
• Turbidity monitoring review
• Environmental observation review
• SWPPP review
C. Part Time Construction Observation
The Engineer will conduct periodic site visits to observe and document the progress of the
project, and assist the County in determining if the work is proceeding in general accordance with
the contract documents. It is anticipated that the Engineer will make one site visit per week,
spending approximately two hours on site during each visit. Site visits will include observations
of the demolition area from the bridge or adjacent shore. Site visits will not include; observations
from on the water or a vessel, diving or underwater observations,or observations at the reef
disposal site. These site visits are not intended to be exhaustive or to extend to every aspect of
the work, but rather are to be limited to spot checking and similar methods of general observation
of the work based on the Engineer's exercise of professional judgement. These site visits will be
scheduled to coincide with the weekly progress meetings.
The purpose of the site visits will be to:
• Monitor construction progress
• Observe contractor's work practices
• Spot check work for conformance with contract documents and advise the County and
contractor of any non-compliant work
• Document the progress, findings, and observations of each visit with field book notes,
observation reports, and photos.
Page 4 of 7
ATKINS
It is understood that the County will provide staff for daily onsite observations during
construction, and that this staff will share their findings, observation, etc. with the Engineer.
D. Requests for information, interpretation, and/or Clarification(RFi's)
The Engineer will receive RFIs from the contractor and will consult with and advise the County
on the issuance of necessary clarifications and interpretations of the Contract Documents as
appropriate for the orderly completion of the project. The Engineer, upon the County's request,
will prepare such clarifications and interpretations. Such clarifications and interpretations will be
consistent with the intent of and reasonably inferable from the Contract Documents. The
Engineer will review and recommend Records of Minor Changes authorizing minor variations
from the requirements of the Contract Documents, as necessary. Engineer will provide draft
responses for each clarification and interpretation to the County for approval prior to issuance to
the contractor.
For the purposes of estimating the fee for this task order, it is anticipated that there will be two
RFIs which are reasonably inferable from the contract documents. Effort for complex RFIs
including requests for alternate designs, materials, means, or methods has not been included in
the fee estimate, but can be added if the need arises and is requested by the County.
E. Pay Applications
The Engineer will review and advise the County on the contractor's pay applications. The
Engineer's review and evaluation of each pay application will be based on field observations of
the completed work compared to the contractor's schedule of values. It is anticipated that pay
applications will be submitted on a monthly basis.
F. Submittal Document Review
The Engineer will review and approve(or take other appropriate action in respect of)contractor
submittals required by the contract documents for conformance with the contract documents.
Such reviews and approvals or other action will not extend to means, methods,techniques,
sequences or procedures of construction or to safety precautions and programs incident thereto.
The Engineer will be responsible for submittal document control. The Engineer will receive,
maintain and track all submittal documents from the Contractor. Contractor will transmit
submittal documents to Engineer in a timely manner. The Engineer's estimated level of effort for
this task is based on eight,one time, submittals of varying complexity and one weekly submittal.
G. Project Close-out
After the Contractor has provided written notification that work is substantially complete, and the
County and Engineer concur the work is substantially complete, the Engineer will accompany the
County and the contractor on one inspection of the project determine the status of completion.
The Engineer will provide a report and/or punchlist identifying any incomplete work
After the Contractor has provided written notification that all punchlist items have been addressed
and the work is completed,the Engineer will provide a final inspection of the completed project.
Upon determining that all Work is complete, Engineer will issue a notice to the County stating
the project is complete. However, if such inspection in the opinion of the Engineer reveals
incomplete or unacceptable work, the Engineer will provide a report identifying the incomplete
work and provide a re-inspection once work is completed. When Engineer finds that the work is
acceptable under the contract documents, the Engineer will request the contractor make the final
Page 5 of 7
ATKI N S
closeout submittals. Re-inspections are not anticipated and were not included in the fee
estimation for this task.
Upon construction completion, the Engineer will prepare a post construction report. This report
will consist of a brief narrative of the project progress, from start to finish, and it will include, as
attachments, key construction documentation. The intent of the report is to provide the County
with one location to access key documentation and to be used with permit compliance submittals.
H. Permit Compliance
The Engineer will assist the County with permit compliance requirements for the Florida
Department of Environmental Protection(FDEP)and the US Army Corps of Engineers(USACE)
by completing the tasks outlined below.
The Engineer will prepare and submit commencement notifications for both FDEP and USACE.
The Engineer will review the contractor's daily turbidity monitoring reports for compliance with
the contract documents. The Engineer will submit the turbidity monitoring reports to FDEP on a
weekly basis.
The Engineer will prepare and submit completion notifications for both FDEP and USACE.
SECTION 2 ASSUMPTIONS AND EXCLUSIONS
1. Application fees, impact fees and any other fees required by regulatory agencies are considered a direct
expense to the County and are not included in this scope and fee.
2. It is assumed the pedestrian bridge to be demolished is owned by the County, and that coordination
with, or approvals from, FDOT will not be required for its removal.
3. It is assumed that the demolition work will be managed from the waterside (i.e. a barge) and that no
work will be conducted form the highway bridge. If it is determined that work will be done from the
highway bridge, coordination and approval from FDOT may be required. Such coordination and
approval would be outside this scope of services and would be considered an additional service.
4. It is understood that the County obtained regulatory approval for disposal of the pier demolition debris
at an offshore location. This work was done by internal County staff.
5. It is assumed the County Purchasing Department will lead the bid process,facilitate the pre bid meeting,
issue addenda, and compile the bid tabulation.
6. The ultimate decisions related to regulatory approvals and funding assistance lie outside of the
Engineer's control. The Engineer cannot guarantee issuance of regulatory approvals or funding.
7. Creation or modification of a State owned submerged lands lease or easement is not included in this
scope of services.
8. Seagrass monitoring and reporting is not included with this scope and fee. However, it may be required
by regulatory agencies. That requirement would be determined during the formal permitting process.
If it is required, Atkins can provide those services as additional services.
9. It is understood that the County is pursuing funding assistance from FEMA. Services to assist with this
effort, along with meeting compliance requirements associated with FEMA funding, are not included
in this scope and fee.
10. It is assumed that the project will meet the Florida Statewide Programmatic Opinion (SWPBO)
thresholds for Activity#10 in Consultation, Removal of Marine Debris. If the USACE determines the
project does not meet these thresholds, they may require outside consultation. This could result in an
increase in the duration of the permitting process.
Page 6 of 7
ATKINS
11. Services associated with regulatory compliance for the offshore reef are not included with this scope.
It is assumed that County staff will handle this since they secured the reef approval directly. Atkins
can provide assistance with the reef site as an additional service if requested.
12. Only those services specifically mentioned in Section 1 are included with this scope of services.
Additional services can be provided at an agreed upon lump sum fee or at the standard hourly rates.
13. It is understood there are often unforeseeable conditions and events impacting the progress and cost
of permitting and construction. No contingency has been provided for within this scope. Effort to
address any unforeseen issues will be considered additional services to be negotiated on an as needed
basis.
SECTION 3 SCHEDULE & DELIVERABLES
The following schedule is anticipated for the completion of each task(week number measured from
receipt of a notice to proceed). This is an anticipated schedule only and is largely dependent on the
regulatory agency's progression,the County's bidding process, and the construction schedule:
Task 1: Permitting Assistance Week 20
Task 2: Construction Document Preparation Week 24
Task 3: Bidding Assistance Week 32
Task 4: Construction Services Week 44
The following deliverables will be provided to the County:
A. Permit Submittal Packages (via electronic file transfer—pdf or paper if wet signature is
required).
B. Construction Plan Set and Cost Estimate(via electronic file transfer—pdf).
C. Bid Document Package(via electronic file transfer—pdf).
D. Post Construction Report(via electronic file transfer—pdf).
SECTION 4 COMPENSATION
The proposed scope of services will be provided on a lump sum basis administered pursuant to the
provisions of our master contract dated September 15,2010,and invoiced monthly based on the percentage
of completion of the overall project.
Task 1: Permitting Assistance $ 13,056
Task 2: Construction Document Preparation $ 29,298
Task 3: Bidding Assistance $ 13,264
Task 4: Construction Services $ 33,314
TOTAL $ 88,932
Page 7 of 7
EXHIBIT B-MAN HOUR AND FEE ESTIMATE
Project: Wabasso Fishing Pier Demolition-Phase 2-GEC Work Order 06 DATE: 11/30/2017
ATKINS
BY: KMG
TASK DESCRIPTION Sr Eng/PM Engineer CAD Tech Admin Subs Expenses Total
Task 1-Permitting Assistance
Task Total 28.0 60.0 14.0 2.0 0.0 0.0 0.0 0.0 $ - $ 56 13,056
Task 2-Construction Document Prep
Task Total 74.0 56.0 44.0 4.0 0.0 0.0 0.0 0.0 $ 6,200 $ 112 29,298
Task 3-Bidding Assistance
Task Total 48.0 38.0 8.0 2.0 0.0 0.0 0.0 0.0 $ - $ 56 13,264
Task 4-Construction Services
Task Total 82.0 158.0 4.0 6.0 0.0 0.0 0.0 0.0 $ - $ 616 33,314
Task Total -
Task Total -
Task Total -
Task Total -
Task Total -
Task Total -
TOTAL ESTIMATED HOURS 232.0 312.0 70.0 14.0 0 0 0.0 0.0 0.0 628
LABOR RATE $165.00 $116.00 $90.00 $80.00 $0.00 $0.00 $0.00 $0.00
SUB TOTAL $38,280 $36,192 $6,300 $1,120 $0 $0 $0 $0 $ 6,200 $ 840 $88,932
CONTINGENCY(NONE) $0
GRAND TOTAL(LUMP SUM) $88,932
Page 1 of 1