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12/05/2017
LORI, t BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, DECEMBER 5, 2017 - 9:00 AM Commission Chambers Indian River County Administration Complex 180127th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com COUNTY COMMISSIONERS Peter D. O'Bryan, Chairman, District 4 Jason E. Brown, County Administrator Bob Solari, Vice Chairman, District 5 Dylan Reingold, County Attorney Susan Adams, District 1 Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Joseph E. Flescher, District 2 Tim Zorc, District 3 1. CALL TO ORDER 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.11. INVOCATION Pastor D. Derrick West, Genesis Church 3. PLEDGE OF ALLEGIANCE Dylan Reingold, County Attorney 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS 6. APPROVAL OF MINUTES 6.A. Regular Meeting of October 17, 2017 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REOUIRING BOARD ACTION 7.A. Proclamation Honoring Cynthia Carter on Her Retirement From Indian River County Board of County Commissioners Department of General Services, Library Services Division with Twenty -Four Years of Service 7.11. Proclamation. Honoring Rebecca Mitchell on Her Retirement From Indian River County Board of County Commissioners Department of Veteran Services with Thirteen Years of Service December 5, 2017 Page 1 of 5 7.C. 2018 Treasure Coast Regional Planning Council Comprehensive Economic Development Strategy Committee District Appointment 7.D. 2018 Board of County Commissioners Committee Assignments 7.E. Indian River County Hospital District Meeting Schedule Change 7.F. Update On All Aboard Florida/Vero Electric Expenses 7.G. 2017-2018 City of Vero Beach Council Information 7.H. 2017-2018 City of Sebastian Council Committee Information 8. CONSENT AGENDA 8.A. Checks and Electronic Payments November 10, 2017 to November 16, 2017 8.B. Checks and Electronic Payments November 17, 2017 to November 23, 2017 8.C. FY 2016-2017 Records Disposition Compliance Statement and Records Management Liaison Officer Form, Board of County Commission 8.D. Harmony Reserve LLC's Request for Final Plat Approval for Harmony Reserve PD Phase 2 [PD -14-10-12 / 97080101-79738] 8.E. Consideration of the Affordable Housing Advisory Committee (AHAC) 2017 Incentives Review and Recommendation Report 8.F. Consideration of Revised Indian River County Local Housing Assistance Plan for Fiscal Years 2018-2019, 2019-2020, and 2020-2021 8.G. Lease Extension - CR510 Widening and Improvements Project Acquired Property Kevin Harwood - 5220 85th Street, Vero Beach, F132967 8.H. Request for Authorization for County Administrator or his Designee to execute a Maintenance Memorandum of Agreement (MMOA) with the Florida Department of Transportation (FDOT) for GoLine Bus Shelters on State Road 60 and State Road 5/US Highway 1, and authorization for the County Administrator or his Designee to execute future FDOT Transportation Facility MMOAs for GoLine Bus Shelters located on State Roadways within Indian River County 8.I. Work Order No. 3, Jay Ammon Architects, Inc. Indian River County Courthouse Roof Replacement 8.J. Health Department Chiller Supply Line Installation 8.K. Amendment to Elevated Water Tank Space License Agreement with T -Mobile South LLC 8.L. Request for Additional Hours for Task 4 for Automated Meter Reading (AMR)/Advanced Metering Infrastructure (AMI) 8.M. 2018 Treasure Coast Regional Planning Council (TCRPC) Appointments December 5, 2017 Page 2 of 5 8.N. Annual Resolution re Delegation of Authority Concerning Declarations of State of Local Emergencies and to Act in a State Declared Emergency Affecting Indian River County 8.0. Annual Resolution Delegating the Authority to the County Administrator or his Designee, to Execute Resolutions Calling Letters of Credit as Necessary during a Declared State of. Local Emergency or Declared State of Florida Emergency Affecting Indian River County 8.P. Annual Resolution re. Signatories 8.Q. Gifford Youth Achievement Center - Comcast Utility Easement Access 8.R. Approval of Sandridge Golf ID Card Printer Replacement Allowing Trade -In B.S. Extension of Old Vero Ice Age Display on Second Floor of Building A, County Administration Building 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS 11 12. A. PUBLIC HEARINGS 10.A.1. Dee Brown's Request for Abandonment of the Portion of 21st Place Between 97th Road and East 98th Avenue Lying South of Lots 1-3, Block I -I and North of Lots 7-9, Block H -H of Vero Tropical Gardens, Unit 2 [ROWA-17-07-04 / 2003090183-79125] (Legislative) 10.A.2. County Initiated Request to Amend the 5 Year Capital Improvements Program and the Supporting Data and Analysis of the Capital Improvements Element of the Comprehensive Plan for the Period FY 2017/18- 2021/22. Plan Amendment Number: CPTA 2017080149-80103 (Legislative) B. PUBLIC DISCUSSION ITEMS 10.11.1. Request to Speak from Mark Yanno Regarding Oslo Boat Ramp C. PUBLIC NOTICE ITEMS COUNTY ADMINISTRATOR MATTERS DEPARTMENTAL MATTERS A. Community Development 12.A.1. Condemnation, Demolition and Removal of Unsafe Structures Located at 1041 10th Court S.W.; 8720 92nd Avenue; 6290 84th Street; and 3770 69th Street B. Emergency Services 12.B.1. Request for Sole Source Request to AK Associates for Upgrades to the County's E911 System and Text to 911 Integration December 5, 2017 Page 3 of 5 C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget F. Public Works 12.F.1. Designation of Trane U.S. Inc., as Sole Source Provider for HVAC Control Systems and Service Contracts for the Control Systems G. Utilities Services 12.G.1. John's Island Water Management Reclaimed Water Agreement 13. COUNTY ATTORNEY MATTERS 13.A. Second Amendment to Developer's Agreement for Millstone Landing PD 14. COMMISSIONERS MATTERS A. Commissioner Peter D. O'Brvan, Chairman B. Commissioner Bob Solari, Vice Chairman C. Commissioner Susan Adams D. Commissioner Joseph E. Flescher E. Commissioner Tim Zorc 14.E.1. Update and Discussion on the Greenfield Resources Privately Funded Indian River Lagoon Pilot Project 14.E.2. Discussion and Action Request - Bethel Creek Concept Pilot Project 14.E.3. Discussion to add Juvenile Justice and the Civil Citation Program to the Legislative Agenda 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District 15.A.1. FY 2016-2017 Records Disposition Compliance Statement and Records Management Liaison Officer Form, Emergency Services District B. Solid Waste Disposal District 15.13.1. Approval of the Minutes of September 12, 2017 15.11.2. Approval of Minutes Final Budget Hearing of September 20, 2017 December 5, 2017 Page 4 of 5 15.B.3. Approval of Minutes Budget Hearing of September 13, 2017 15.B.4. Approval of Minutes Meeting of October 03, 2017 15.B.5. Final Pay to CDM Smith for CCNA 2014 Work Order No. 07 - 2017 Permit Compliance Monitoring and Reporting 15.B.6. Final Pay to CDM Smith for CCNA 2014 Work Order No. 09 - Full Cost Accounting and Financial Assurance Reporting 15.B.7. FY 2016-2017 Records Disposition Compliance Statement and Records Management Liaison Officer Form, Solid Waste Disposal District C. Environmental Control Board 16. ADJOURNMENT Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the. meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircgov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meetings are broadcast live on Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a. m. until 5.00 p. m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00 p.m. December 5, 2017 Page 5 of 5 70 PROCLAMATION HONORING CYNTHIA L. CARTER ON HER RETIREMENT FROM INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF GENERAL SERVICES, LIBRA R Y SER VICES DIVISION Cynthia L. Carter retired from Indian River County Library Services Division effective November 17,2017,- and WHEREAS, Cynthia L. Carter began her career with Indian River County on August 4, 1993, as a Library Clerk L In September 1994 she was promoted to a Library Technical Assistant position until her next promotion in June 1998 to a Library Associate IL In the interim, Cynthia earned her ASDegree in Library Information and Technology front . Indian River Community College. In March 2005 she received a promotion to Librarian II and held that position until her retirement, and WHEREAS, Cynthia L. Carter has served this County and Public with distinction and se flessness. During her twentyfour (24) years of service, she was dedicated, and her work was greatly appreciated by her employer, citizens, and co-workers alike; and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Cynthia L. Carter's efforts on behalf of the County, and the Board wishes to express their appreciation for the dedicated service size has given to Indian River County for the last twentyfour (24) years; and BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend heartfelt wishes for success in her future endeavors! Acknowledged this 17th day of November 2017. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA I ! i Joseph E. Flescher, Chairman �,�lORIDA PROCLAMATION 76 HONORING REBECCA L. MITCHELL ON HER RETIREMENT FROM INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS DEPARTMENT OF VETERAN SERVICES WHEREAS, Rebecca L. Mitchell retired from Indian River County Veteran Service Office effective October 26, 2017; and WHEREAS, Rebecca L. Mitchell began her career with the Indian River County Fire Department on July S, 2002, as a Staff Assistant 1. She then promoted to a Veteran Service Officer on December 19, 2003 until her retirement on October 26, 2017; and WHEREAS, Rebecca L. Mitchell has served this County, the Public, the Veterans and their families with pride, honor and distinction. During her thirteen years of service, she has been dedicated to our first responders and the men and women who service our country in the armed forces. Her work has been greatly appreciated by her employer, her co-workers and the citizens of our community alike, and NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Board applauds Rebecca L. Mitchell's efforts on behalf of the County, and the Board wishes to express their deepest gratitude for the dedicated service she has given to Indian River County for the thirteen years; and BE IT FURTHER PROCLAIMED that the Board of County Commissioners and staff extend their sincerest wishes for success in Iter future endeavors. Acknowledged tit is] 7r11 day of November 2017. BOARD OF COUNTY COMMISSIONERS INDJAN RIVER COUNTY, FLORIDA ;e—ph E. Flesc ter, Chairman 7(. D.64.6m, ber- 5, 2017 in formAticlhal Item, INDIANRIVM COUNTY 'BOARD OF tbugTY C MMIS -ONERS 0 S1 INTER -OFFICE MEMORANDUM TO:' Whinbbrs ;of the%.'Otd,ofnj CoU'ty Commis n 0 . rnis loners bRTE N6v4qm tUBJtC_T, 2,0101reasure.Goa-st Regional Planning C-bunc!IComprehensive Ecoh-0,MM& Development CoMmittee-(TORK bEbODIstrict AppbihtM66't Mem- ber.Listing FROM Usa Hill s C6rhfn it ' ,-jbher Asgistant. The India -'n River 'County soard- of - County C OMMISSIoners have 'determined the District S appointed' meffib6 p.r --co orn' PeVelop, e rs 'to the, TC -RPC Com ehehgivet n .. ic r1j.-ht Strategy, tbmi mlitte-i e_, Pie attached the from the - Chairrhah was sent. to the, Treasure Coast Regjoh-�t.l Planning Counc._il,�T C RPP) to notify -tt . Ye TCRPC of the District.- appointments. Attachment Fx1BCC1A§end6 ltemsWl Mpp6intrh *ents -andAesiAPC CED8,Appointments 112720177,doc gnationskl6forftation Itim,06 2018 T -C P3 Peter D. O'Bryan Chairman District 4 Bob Solari Vice Chairman District 5 November 29, 2017 Michael J. Busha, AICP Executive Director Treasure Coast Regional Planning Council 421 SW Camden Avenue_ Stuart, FL 34994 Susan Adams District 1 Joseph E. Flescher District 2 Tim Zorc District 3 Re: Appointment of Comprehensive Economic Development Strategy Committee Members Dear Mr. Busha: The Commissioner assignments for Indian River County for the Comprehensive Economic Development Strategy (CEDS) Committee for Indian River County are as follows: District 1 — Mark Mathes District 2 - Vacant District 3 —Helene Caseltine District 4 — Vacant District 5 - Vacant This appointment will be for sone -year term commencing January 2018 continuing through December 2018. Please contact me at 772-226-1493 or my assistant, Lisa Hili„ at 772-226-1919 should you have any questions. Sincerely, Peter D. O'Bryan, Chairman District 4 POD/lh 1801 27th Street; Building A Vero Beach, FL 32960 (772) 226-9490 P4 El? 2018 c\ 2018 COMMITTEE ASSIGNMENTS FOR EACH COMMISSIONER SUSAN ADAMS — District 1 1. Metropolitan Planning Organization (Monthly, 2nd Wednesday @ 10:00 am) 2. Tourist Development Council (designated by BCC Chairman; Quarterly, 3rd Wednesday @ 2:00 pm) 3. Treasure Coast Regional Planning Council (Bi -Monthly, 3rd Friday @ 9:30 am) 4. Agriculture Advisory Committee (Quarterly, 4th Thursday @ 2:00 pm) 5. Indian River Lagoon National Estuary Program, Board of Directors (Bi -Monthly, 2nd Friday @ 9:30 am) 6. Indian River Lagoon National Scenic Byway (odd number month, 1St Thursday, @ 10:00 am) 7. United Way of Indian River County (Chairman; Twice Monthly) 8. Treasure .Coast Homeless Services Council (Bi -Monthly, 3rd Friday @ 9 am) 9. Indian River County Youth Livestock and Horticulture (recently formed; meetings TBD) 10. Florida Association of Counties Finance, Tax, and Administration Committee (As needed) JOSEPH E. FLESCHER — District 2 1. Metropolitan Planning Organization (Monthly, 2nd Wednesday @ 10:00 am) 2. Treasure Coast Regional Planning Council - Alternate (Bi -Monthly, 3rd Friday @ 9:30 am) 3. Value Adjustment Board (2x a year) 4. Beach & Shore Preservation Advisory Committee (Monthly, 3rd Monday @ 3:00 pm) 5. County Public Safety Coordinating Board (BCC Chairman or designee; As needed) 6. Public Safety Council for Criminal Justice, Mental Health and Substance Abuse (BCC Chairman or designee; As needed) 7. Audit Selection Committee (Last Meeting 2015; Every 5 years) 8. Treasure Coast Sports Commission (COUNTY COMMITTEE ASSIGNMENTS ARE IN BOLD) P6 C:\Users\legistar\AppData\Local\Temp\BCL Tech nologies\easyPDF 8\@BCL@9COD27DE\@BCL99COD27DE.doc ��ORI9� 2018 COMMITTEE ASSIGNMENTS FOR EACH COMMISSIONER SUSAN ADAMS — District 1 1. Metropolitan Planning Organization (Monthly, 2nd Wednesday @ 10:00 am) 2. Tourist Development Council (designated by BCC Chairman; Quarterly, 3rd Wednesday @ 2:00 pm) 3. Treasure Coast Regional Planning Council (Bi -Monthly, 3rd Friday @ 9:30 am) 4. Agriculture Advisory Committee (Quarterly, 4th Thursday @ 2:00 pm) 5. Indian River Lagoon National Estuary Program, Board of Directors (Bi -Monthly, 2nd Friday @ 9:30 am) 6. Indian River Lagoon National Scenic Byway (odd number month, 1St Thursday, @ 10:00 am) 7. United Way of Indian River County (Chairman; Twice Monthly) 8. Treasure .Coast Homeless Services Council (Bi -Monthly, 3rd Friday @ 9 am) 9. Indian River County Youth Livestock and Horticulture (recently formed; meetings TBD) 10. Florida Association of Counties Finance, Tax, and Administration Committee (As needed) JOSEPH E. FLESCHER — District 2 1. Metropolitan Planning Organization (Monthly, 2nd Wednesday @ 10:00 am) 2. Treasure Coast Regional Planning Council - Alternate (Bi -Monthly, 3rd Friday @ 9:30 am) 3. Value Adjustment Board (2x a year) 4. Beach & Shore Preservation Advisory Committee (Monthly, 3rd Monday @ 3:00 pm) 5. County Public Safety Coordinating Board (BCC Chairman or designee; As needed) 6. Public Safety Council for Criminal Justice, Mental Health and Substance Abuse (BCC Chairman or designee; As needed) 7. Audit Selection Committee (Last Meeting 2015; Every 5 years) 8. Treasure Coast Sports Commission (COUNTY COMMITTEE ASSIGNMENTS ARE IN BOLD) P6 C:\Users\legistar\AppData\Local\Temp\BCL Tech nologies\easyPDF 8\@BCL@9COD27DE\@BCL99COD27DE.doc TIM ZORC — District 3 1. Metropolitan Planning Organization (MPO) (Monthly, 2nd Wednesday @ 10:00 am) 2. Treasure Coast Regional Planning Council- Alternate (Bi -Monthly, 3rd Friday @ 9:30) 3. Value Adjustment Board (2x a year) 4. State Housing Initiatives Partnership (SHIP) Loan Review Committee (As needed) 5. Indian River Lagoon National Estuary Program — Alternate 6. Workforce Development Consortium of the Treasure Coast (designated by BCC Chairman; One meeting in July and as needed) 7. Juvenile Justice Circuit 19th Advisory Board 8. Juvenile Justice Council (Monthly, 2nd Wednesday at 12:00 pm) PETER D. O'BRYAN — District 4 1. Metropolitan Planning Organization (Monthly, 2nd Wednesday @ 10:00 am) 2. Children's Services Advisory Committee (As scheduled, 2nd Monday @ 5:30 pm) 3. Treasure Coast Regional Planning Council (Bi -Monthly, 3rd Friday @ 9:30 am) 4. Treasure Coast Council of Local Governments (Monthly, 1st Wednesday @ 10:00 am) 5. Economic Development Council (Monthly, 3rd Tuesday @ 3:30 pm) 6. School Planning Elected Officials Oversight Committee (BCC Chairman serves, annually) 7. Florida Association of Counties Policy Leader on the Growth, Agriculture, Transportation, & Environment Policy Committee (As needed) BOB SOLARI - District 5 1. Metropolitan Planning Organization (Monthly, 2nd Wednesday @ 10:00 am) 2. Board of Trustees of Law Library (As needed) 3. Transportation Disadvantaged Local Coordinating Board (BCC member serves as Chair; Quarterly, 4th Thursday @ 10:00 am) 4. Affordable Housing Advisory Committee (As needed) 5. St. Johns River Alliance (As needed) 6. Constitution Revision Commission (As needed) (COUNTY COMMITTEE ASSIGNMENTS ARE IN BOLD) P7 C:\Users\legistar\AppData\Local\Temp\BCL Tech nologies\easyPDF 8\@BCL99COD27DE\@BCL@9COD27DE.doc 2018 COMMITTEE ASSIGNMENTS FOR EACH COMMISSIONER SUSAN ADAMS — District 1 2. A 7. 8. 9. 10. Metropolitan Planning Organization (Monthly, 2nd Wednesday @ 10:00 am) Tourist Development Council (designated by BCC Chairman; Quarterly, 3rd Wednesday @ 2:00 pm) Treasure Coast Regional Planning Council (Bi -Monthly, 3rd Friday @ 9:30 am) Agriculture Advisory Committee (Quarterly, 4th Thursday@ 2:00 pm) Indian River Lagoon National Estuary Program, Board of Directors (Bi -Monthly, 2nd Friday @ 9:30 am) Indian River Lagoon National Scenic Byway (odd number month, 1St Thursday, @ 10:00 am) United Way of Indian River County (Chairman; Twice Monthly) Treasure Coast Homeless Services Council (Bi -Monthly, 3rd Friday @ 9 am) Indian River County Youth Livestock and Horticulture (recently formed; meetings TBD) Florida Association of Counties Finance, Tax, and Administration Committee (As needed) JOSEPH E. FLESCHER — District 2 1. Metropolitan Planning Organization (Monthly, 2nd Wednesday @ 10:00 am) 2. Treasure Coast Regional Planning Council - Alternate (Bi -Monthly, 3rd Friday @ 9:30 am) 3. Value Adjustment Board (2x a year) 4. Beach & Shore Preservation Advisory Committee (Monthly, V Monday @ 3:00 pm) 5. County Public Safety Coordinating Board (BCC Chairman or designee; As needed) 6. Public Safety Council for Criminal Justice, Mental Health and Substance Abuse (BCC Chairman or designee; As needed) 7. Audit Selection Committee (Last Meeting 2015; Every 5 years) 8. Treasure Coast Sports Commission (COUNTY COMMITTEE ASSIGNMENTS ARE IN BOLD) Pa C:\Users\legistar\AppData\Local\Temp\BCL Tech nologies\easyPDF 8\@BCL99COD27DE\@BCL99COD27DE.doc TIM ZORC.— District 3 1. Metropolitan Planning Organization (MPO) (Monthly, 2nd Wednesday @ 10:00 am) 2. Treasure Coast Regional Planning Council- Alternate (Bi -Monthly, 3rd Friday @ 9:30) 3. Value Adjustment Board (2x a year) 4. State Housing Initiatives Partnership (SHIP) Loan Review Committee (As needed) 5. Indian River Lagoon National Estuary Program —Alternate 6. Workforce Development Consortium of the Treasure Coast (designated by BCC Chairman; One meeting in July and as needed) 7. Juvenile Justice Circuit 19th Advisory Board 8. Juvenile Justice Council (Monthly, 2nd Wednesday at 12:00 pm) PETER D. O'BRYAN — District 4 1. Metropolitan Planning Organization (Monthly, 2nd Wednesday @ 10:00 am) 2. Children's Services Advisory Committee (As scheduled, 2nd Monday @ 5:30 pm) 3. Treasure Coast Regional Planning Council (Bi -Monthly, 3rd Friday @ 9:30 am) 4. Treasure Coast Council of Local Governments (Monthly, 1st Wednesday @ 10:00 am) 5. Economic Development Council (Monthly, 3rd Tuesday @ 3:30 pm) 6. School Planning Elected Officials Oversight Committee (BCC Chairman serves, annually) 7. Florida Association of Counties Policy Leader on the Growth, Agriculture, Transportation, & Environment Policy Committee (As needed) BOB SOLARI —District 5 1. Metropolitan Planning Organization (Monthly, 2nd Wednesday @ 10:00 am) 2. Board of Trustees of Law Library (As needed) 3. Transportation Disadvantaged Local Coordinating Board (BCC member serves as Chair; Quarterly, 4th Thursday @ 10:00 am) 4. Affordable Housing Advisory Committee (As needed) 5. St. Johns River Alliance (As needed) 6. Constitution Revision Commission (As needed) (COUNTY COMMITTEE ASSIGNMENTS ARE IN BOLD) P9 C:\Users\legistar\AppData\Local\Temp\BCL Tech nologies\easyPDF 8\@BCL99COD27DE\@BCL@9COD27DE.doc IRCHD Indian River County Hospital ,. District November 21, 2017 Mr. Jeffrey R. Smith Clerk of the Circuit Court 200016th Ave. Vero Beach, FL 32960 Re: Indian River County Hospital District Meeting Schedule Change Dear Mr. Smith: 7F Please be advised, that the Indian River County Hospital District Board of Trustees Regular Monthly meeting in the month of December will be held on December 14, at 4:30 PM, instead of December 21. The meeting will be held at the Indian River County Administration Building, County Commissioner's Chambers, 1801 27th Street, Building A, Vero Beach, Florida, 32960. Should you have any other questions or concerns, please contact me directly at 772-770- 0935. Respec ully, -T- V" Kate Voss, Executive Assistant AMS/ kav cc: County Commission Office YESDESK@TCPALM.com attachments: none \\DISTRICSVR1\District Share\Meetings\Correspondence\BOT Regular Meeting Schedule Change Letter 11.21.17.docx BOARD OF TRUSTEES Marybeth Cunningham, Chairvvommn Dr. Michael Weiss, Vice Chairman Allen lones • Ann Marie McCrystal Karen Dcigl • Barbam Bodnar Omar Hussamy, M.D. P10 37.;O tiev( nlh 11 rr•u'c, Suilc N11)4 -H, Vr,m l3(•.(('h, Fl((ri(I,(a l)bO (77'1) 77u -0L) i5 Fox (77" 7'U-1')7-! INFORMATIONAL INDIAN RIVER COUNTY ✓ INTER -OFFICE MEMORANDUM f:- OFFICE OF MANAGEMENT AND BUDGET TO: Members of the Board of County Commissioners DATE: November 27, 2017 FROM: Michael Smykowski Director, Office of Management & Budget SUBJECT: UPDATE ON ALL ABOARD FL/VERO ELECTRIC EXPENSES DESCRIPTION Staff is providing an update to the Board of County Commissioners on actual expenses for All Aboard Florida and Vero Electric/FMPA issues. Please see the attached documents for expenses incurred as of 11/27/17. ATTACHED: • All Aboard Fl. expenses through 11/27/17 spreadsheet. • Vero Beach Electric/FPL/FMPA expenses through 11/27/17 spreadsheet. Pll Aboard Florida Expenses Tian River County F:\Budget\All Aboard FL Expenses P12 Board approved expenses of $186,921 prior to 3/24/15 autorization 3/24/15 Litigation- Board Approved a total of $2.7 million FY 14/15 - 16/17 in addition to prior authorizations Acct#00110214-033110-15023 Legal Services Date Vendor Amount Note 9/30/2017 McDermot,Will & Emery LLP $10,033.78 Fees for Legal Services -Aug & Sept 9/30/2017 McDermot,Will & Emery LLP $10,000.00 IRC Legislative Advocacy Matters 9/30/2017 Bryan Cave LLP $2,995.50 Fees for Legasl Services -Sept 2017 9/30/2017 Bryan Cave LLP $1,119.00 Fees for Legal Services -Aug 2017 9/27/2017 Bryan Cave LLP $13,195.60 Fees for Legal Services -July 2017 8/15/2017 Bryan Cave LLP $5,893.00 Fees for Legal Services -June 2017 7/17/2017 Bryan Cave LLP $20,729.17 Fees for Legal Services -May 2017 private activity bonds 7/17/2017 Bryan Cave LLP $1,551.00 Fees for Legal Services- May 2017 6/13/2017 Bryan Cave LLP $823.50 Fees for Legal Services -April 2017 5/12/2017 Bryan Cave LLP $2,608.50 Fees for Legal Services -March 2017 5/12/2017 Bryan Cave LLP $77.02 Fees for Legal Service -March 2017 private activity bonds 4/10/2017 Bryan Cave LLP $3,385.90 Fees for Legal Services -Feb 2017 4/10/2017 Bryan Cave LLP $375.00 Fees for Legal Services -Feb 2017 private activity bonds 3/8/2017 Bryan Cave LLP $11,097.20 Fees for Legal Services- Jan 2017 3/8/2017 Bryan Cave LLP $14,886.78 Fees for Legal Services -Jan 2017 private activity bonds 2/20/2017 Bryan Cave LLP $342.50 Fees for Legal Services- Dec 2016 2/20/2017 Bryan Cave LLP $53,720.93 Fees for Legal Services -Dec 2016 private activity bonds 1/24/2017 Shubin & Bass PAS $4,795.00 Fees for Legal Services -Nov 2016 1/17/2017 Bryan Cave LLP $534.50 Fees for Legal Services -Nov 2016 1/17/2017 Bryan Cave LLP $15,931.78 Fees for Legal Services -Nov 2016 -private activity bonds 12/1/2016 Bryan Cave LLP $1,722.50 Fees for Legal Services -Oct 2016 12/1/2016 Bryan Cave LLP $16,457.70 Fees for Legal Services -Oct 2016 -private activity bonds 12/1/2016 Shubin & Bass PAS $9,387.20 Fees for Legal Services -Oct 2016 Subtotal Expenses FY 16/17 $201,663.06 9/30/2016 Bryan Cave LLP $5,060.15 Fees for Legal Services -Sept 2016 9/30/2016 Bryan Cave LLP $46,369.62 Fees for Legal Services -Sept 2016 -private activity bonds 9/30/2016 Bryan Cave LLP $20,358.95 Fees for Legal Services -Aug 2016 9/30/2016 Bryan Cave LLP $8,496.08 Fees for Legal Services -Aug 2016 -private activity bonds 9/30/2016 Shubin & Bass PAS $28,277.00 Fees for Legal Services -Sept 2016 9/28/2016 Shubin & Bass PAS $22,949.40 Fees for Legal Services -Aug 2016 9/28/2016 Shubin & Bass PAS $15,581.00 Fees for Legal Services -July 2016 9/14/2016 Bryan Cave LLP $14,149.70 Fees for Legal Services -July 2016 9/14/2016 Bryan Cave LLP $3,457.13 Fees for Legal Services -July 2016- private activity bonds 8/16/2016 Bryan Cave LLP $72,430.59 Fees for Legal Services -June 2016- private activity bonds 8/16/2016 Bryan Cave LLP $1,754.00 Fees for Legal Services -June 2016 7/27/2016 Shubin & Bass PAS $17,550.50 Fees for Legal Services -June 2016 7/19/2016 Bryan Cave LLP $3,561.50 Fees for Legal Services -May 2016 7/19/2016 Bryan Cave LLP $9,255.65 Fees for Legal Services -May 2016 -private activity bonds 6/21/2016 Shubin & Bass PAS $11,591.49 Fees for Legal Services -May 2016 6/14/2016 Bryan Cave LLP $27,804.30 Fees for Legal Services -April 2016 6/14/2016 Bryan Cave LLP $386.10 Fees for Legal Services -April 2016 -private activity bonds 5/24/2016 Shubin & Bass PAS $29,983.35 Fees for Legal Services -April 2016 5/3/2016 Shubin & Bass PAS $21,968.25 Fees for Legal Services -March 2016 4/19/2016 Bryan Cave LLP $19,845.75 Fees for Legal Services -March 2016 4/19/2016 Bryan Cave LLP $128,696.58 Fees for Legal Services -March 2016 -private activity bonds 4/6/2016 Bryan Cave LLP $112,572.86 Fees for Legal Services -Feb 2016 -private activity bonds 4/6/2016 Nabors & Giblin $150.00 Fees for Legal Services -August 2015 3/30/2016 Shubin & Bass PAS $7,575.75 Fees for Legal Services -Feb 2016 3/16/2016 Bryan Cave LLP $31,795.61 Fees for Legal Service -Jan 2016 -private activity bonds 3/16/2016 Bryan Cave LLP $22,207.65 Fees for Legal Services -Jan 2016 2/9/2016 Bryan Cave LLP $16,410.09 Fees for Legal Service -Dec 2015 private activity bonds 2/9/2016 Bryan Cave LLP $6,767.90 Fees for Legal Service -Dec 2015 1/20/2016 Bryan Cave LLP $50,663.10 Fees for Legal Service -Nov 2015 private activity bonds 1/20/2016 Bryan Cave LLP $20,948.09 Fees for Legal Services Nov 2015 12/8/2015 Bryan Cave LLP $27,303.95 Fees for Legal Services Oct 2015 12/8/2015 Bryan Cave LLP $1,245.06 Fees for Legal Services -Oct 2015 private activity bonds Subtotal Expenses FY 15/16 $807,167.15 F:\Budget\All Aboard FL Expenses P12 Aboard Florida Expenses lian River County 9/16/2015 Federal Express $3.92 Shipping 9/30/2015 Bryan Cave LLP $54,812.80 Fees for Legal Services Sept 2015 9/30/2015 Bryan Cave LLP $7,113.36 Fees for Legal Services -Sept 2015 private activity bonds 9/30/2015 Bryan Cave LLP $81,436.99 Fees for Legal Services -Aug 2015 9/30/2015 Bryan Cave LLP $55,354.02 Fees for Legal Services -Aug 2015 private activity bonds 8/28/2015 Bryan Cave LLP $51,636.09 Fees for Legal Services -July 2015 private activity bonds 8/28/2015 Bryan Cave LLP $6,307.05 Fees for Legal Services -July 2015 8/12/2015 Bryan Cave LLP $50,710.86 Fees for Legal Services -June 2015 private activity bonds 8/12/2015 Bryan Cave LLP $37,687.25 Fees for Legal Services -June 2015 7/1/2015 Bryan Cave LLP $178,503.50 Fees for Legal Services -May 2015 private activity bonds 7/1/2015 Bryan Cave LLP $37,048.25 Fees for Legal Services -May 2015 7/2/2015 Bryan Cave LLP $177,071.70 Fees for Legal Services -April 2015 7/1/2015 Bryan Cave LLP- $28,871.78 Fees for Legal Services -April 2015 private activity bonds 6/18/2015 Nabors Giblin & Nickerson PA ($250.00) Martin county paid 1/2 5/20/2015 Nabors Giblin & Nickerson PA $500.00 Fees for Legal Services 05/12/15 Bryan Cave LLP $28,877.05 Fees for Legal Services 05/12/15 Bryan Cave LLP $145,105.00 Fees for Legal Services 04/20/15 Bryan Cave LLP $4,107.50 Fees for Legal Services 3/24/15 Nabors Giblin & Nickerson PA* $617.49 IRC 1/3 Portion of Legal Fees 2/24/15 Nabors Giblin & Nickerson PA* $5,593.56 IRC 1/3 Portion of Legal Fees 12/22/14 Bryan Cave LLP $33,252.60 Fees for Legal Services 12/10/14 Bryan Cave LLP $79,962.30 Fees for Legal Services Subtotal Expenses FY 14/15 $1,064,319.15 9/30/14 Bryan Cave LLP $26,975.60 Fees for Legal Services 9/30/14 Bryan Cave LLP $638.70 Fees for Legal Services 9/17/14 Bryan Cave LLP $937.50 Fees for Legal Services Subtotal Expenses FY 13/14 $28,551.80 *Split between St.Lucie, Indian River, and Martin Counties Acct#00110214-033190-15023 4/28/2017 Martin County 50% reimbursement 4/18/2017 Triad Railroad Consultants 2/20/2017 Atkins North America,inc. 1/24/2017 Triad Railroad Consulants 12/1/2016 VB Court Reporters 9/30/2016 GK Environmental 9/30/2016 Triad Railroad Consulants 9/30/2016 Atkins North America,lnc. 9/30/2016 Federal Express 8/5/2016 GK Environmental 7/12/2016 Dylan Reingold-travel to Wash DC 6/1/2016 US Legal Support Inc. 5/23/2016 Federal Express 5/11/2016 GK Environmental 4/19/16 GK Environmental 1/26/2016 Federal Express 1/25/2016 VB Court Reoortine Other Professional Services -$3,380.35 50% reimbursement $6,760.69 Expert Witness $1,607.00 Drainage Reports & calculations $13,396.11 $300.00 St Johns Admin Hearing $95.70 Legal Advertising $24,758.59 Review AAF 90% & plans $20,782.50 Drainage Reports & calculations $8.18 $2,040.00 $928.37 AAF Hearing $160.80 AAF Hearing Certified Transcriber $6.10 Shipping $6,000.00 Prelim wetland determination $1,875.00 Prelim wetland determination . $6.85 Shipping $417.50 IRC vs Rogoff 9/30/2015 Dyland Reingold $412.00 Reimburse for case filing 9/16/2015 Federal Express $3.92 Shipping 8/25/2015 Railroad Consultant Group $36,053.97 Rail Safety Study 8/25/2015 Railroad Consultant Group $435.00 Rail Safety Study 7/14/2015 Federal Express $6.31 Shipping 7/2/2015 William M Sampson $6,875.00 Rail Crossing Analysis 6/16/2015 Federal Express $7.84 Shipping 6/10/2015 Dylan Reingold-travel to Wash DC $446.11 Preliminary Hearing 5/12/2015 Treasury of the United States $570.00 Public Records Subtotal Expenses FY 14/15 $44,810.15 F:\Budget\All Aboard FL Expenses P13 Aboard Florida Expenses Other Professional Services Tian River County $23,454.00 Work Order 10 EIS Acct#00110111-034020-15023 All Travel 9/30/2017 Delta Air $191.80 9/30/2017 American Airlines $193.20 9/30/2017 Jet Blue $168.20 9/30/2017 Jet Blue $25.00 9/30/2017 Bob Solari -travel to Washington DC $869.98 with OMB,Senator & Congressman & FDOT Acct#00110214-034020-15023 All Travel 9/30/2017 Kate Cotner -travel to Washington DC $768.02 9/30/2017 Dylan Reingold-travel to Washington DC $753.49 6/28/2017 Kate Cotner -Tag Meeting $60.07 mileage to Cocoa Subtotal Expenses FY 16/17 $3,029.76 4/20/2016 Dylan Reingold $106.26 Hearing 4/6/2016 Aloft Hotel $109.00 MHG Tallahasse AL P -Dylan Reingold 12/16/2015 Kimberely Graham $901.76 Fed Railway Assoc. Mtg-Washington DC 12/2/2015 Kate Cotner -FAC Le¢islative Conference 599.44 9/8/2015 Doubletree Orlando $271.36 Orlando -Travel -FI. Dev. Finance Corp 8/26/2015 Dylan Reingold $75.26 8/26/2015 Kate Cotner ($5.36) Orlando -Tavel -FI Dev. Finance Corp SubtotalExpenses FY 14/15 $341.26 Acct#11124319-033190 Other Professional Services 7/02/15 CDM Smith Inc $23,454.00 Work Order 10 EIS 1/02/15 CDM Smith Inc $6,973.40 Work Order 13 Noise Monitoring 1/02/15 CDM Smith Inc $2,122.50 Work Order 10 EIS 11/26/14 CDM Smith Inc $5,605.00 Work Order 10 EIS 11/21/14 CDM Smith Inc $6,585.80 Work Order 13 Noise Monitoring Subtotal Expenses FY 14/15 $44,740.70 9/30/14 CDM Smith Inc $1,937.00 Work Order 13 Noise Monitoring 9/30/14 CDM Smith Inc $8,077.00 Work Order 10 EIS 8/29/14 CDM Smith Inc $4,135.00 Work Order 10 EIS 8/08/14 CDM Smith Inc $3,125.00 Work Order 10 EIS SubtotalExpenses FY 13/14 $17,274.00 Total Expenses 16/17 $223,471.97 Total Expenses 15/16 $870,867.50 Total Expenses 14/15 $1,154,211.26 Total Expenses 13/14 $45,825.80 Total expenses processed as of 11/27/17 $2,294,376.53 Total Board authorized budget for FY 17/18 (rollover) $592,544.00 Total Board authorized budget for FY 16/17 $816,015.00 Total Board authorized budget for FY 15/16 $870,868.00 Total Board authorized budget for FY 14/15 $1,154,212.00 Total Board authorized budget for FY 13/14 $45,826.00 Total budgeted 13/14-17/18 $2,886,921.00 Remaining Balance $592,544.47 F:\Budget\AII Aboard FL Expenses P14 Indian River County Vero Beach Electric/Florida Power & Light/FMPA expenses Acct# 00410214-033110-15024 Legal Services 2/20/2017 Berger Singerman $880.00 $30,144.31 Subtotal Expenses FY 16/17 $880.00 9/30/2016 Berger Singerman $1,072.50 9/20/2016 Berger Singerman $632.50 8/16/2016 Berger Singerman $275.00 7/19/2016 Berger Singerman $275.00 6/14/2016 Berger Singerman $605.00 5/24/2016 Berger Singerman $495.00 5/4/2016 Berger Singerman $1,650.00 2/9/2016 Berger Singerman $1,265.00 1/20/2016 Berger Singerman $11,722.50 12/22/2015 Berger Singerman $15,090:00 12/8/2015 King Reporting & Video $457.75 11/17/2015 Berger Singerman $2,172.50 Subtotal Expenses FY 15/16 $35,712.75 9/30/2015 Berger Singerman $5,462.50 9/21/2015 Berger Singerman $25,370.00 8/18/2015 Berger Singerman $10,150.00 7/22/2015 Berger Singerman $7,855.00 7/1/2015 Berger Singerman $29,622.50 6/3/2015 Nabors Giblin & Nickerson $312.50 5/20/2015 Carolos Alvarez,Esq $1,878.10 4/20/2015 Gonzalez Saggio & Harlan $10,582.50 4/2/2015 Gonzalez Saggio & Harlan $26,713.48 3/23/2015 Gonzalez Saggio & Harlan $10,312.50 3/23/2015 Nabors Giblin & Nickerson $4,161.72 2/2/2015 Gonzalez Saggio & Harlan $22,882.98 1/16/2015 Gonzalez Saggio & Harlan $16,610.00 12/3/2014 Gonzalez Saggio & Harlan $8,824.24 9/30/2014 Gonzalez Saggio & Harlan $7,821.90 9/30/2014 Gonzalez Saggio & Harlan $30,144.31 8/15/2014 Gonzalez Saggio & Harlan $12,292.50 7/22/2014 Gonzalez Saggio & Harlan $8,415.00 Subtotal Expenses FY 13/14 $58,673.71 P15 Indian River County Vero Beach Electric/Florida Power & Light/FMPA expenses Acct# 00410214-033110-15024 Legal Services Other Prof. Services /Legal Advertising 5/27/2016 RW Wilson & Assoc $4,090.00 4/22/2016 RW Wilson & Assoc $4,090.00 4/8/2016 RW Wilson & Assoc $4,090.00 3/24/2016 RW Wilson & Assoc $4,090.00 3/24/2016 RW Wilson & Assoc $4,090.00 2/9/2016 Federal Express $4.85 1/20/2016 RW Wilson & Assoc $4,090.00 1/8/2016 RW Wilson & Assoc $4,090.00 12/22/2015 RW Wilson & Assoc $4,090.00 Subtotal Expenses FY 15/16 $32,724.85 9/30/2015 RW Wilson & Assoc $4,090.00 9/11/2015 RW Wilson & Assoc $4,090.00 8/14/2015 RW Wilson & Assoc $4,090.00 7/21/2015 Kate Cotner Reimbursement $50.00 7/10/2015 RW Wilson & Assoc $4,090.00 5/26/2015 RW Wilson & Assoc $4,090.00 5/21/2015 Scripps Treasure Coast $71.76 3/4/2015 RB Oppenheim Assoc $4,625.00 2/13/2015 FMPA-copy of audio $119.13 1/16/2015 Scripps Treasure Coast $70.98 11/19/2014 Scripps Treasure Coast $63.96 Subtotal Expenses FY 14/15 $25,450.83 9/30/2014 Scripps Treasure Coast $87.36 9/10/2014 Scripps Treasure Coast $88.92 Subtotal Expenses FY 13/14 $176.28 Travel 3/16/2016 Dylan Reingold-FL Senate Committee mtg $394.25 3/8/2016 Courtyard by Mariott $98.00 1/20/2016 Dylan Reingold-FMPA mtg/Tallahassee $372.39 1/6/2016 Dylan Reingold-FMPA mtg/Tallahassee $149.00 10/12/2015 Dylan Reingold-Joint Legislative mtg/Tallahassee $437.53 Subtotal Expenses FY 15/16 $1,451.17 8/26/2015 Dylan Reingold-FMPA mtg/Tallahassee $75.26 8/26/2015 Kate Cotner-FMPA mtg/Tallahassee $36.00 Subtotal Expenses FY 14/15 $111.26 P16 Indian River County Vero Beach Electric/Florida Power & Light/FMPA expenses Acct# 00410214-033110-15024 Legal Services Total expenses FY 16/17 $880.00 Total expenses FY 15/16 $69,888.77 Total expenses FY 14/15 $206,300.11 Total expenses FY 13/14 $58,849.99 Total expenses processed as of 11/27/17 $335,918.87 Budget Authorization Budget 10/1/2017 FY 17/18 Budget $68,909.00 10/1/2016 FY 16/17 Budget $69,789.00 10/1/2015 FY 15/16 Budget $69,889.00 9/15/2015 Legal Services $35,150.00 3/18/2015 Legal Services $130,000.00 5/5/2014 Legal Services $100,000.00 Total Board Authorized Budget S404_R28_00 Remaining Balance $68,909.13 P17 December 5, 2017 Informational Item 76 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM. TO: Members of the Board of County Commissioners DATE: November 22, 2016 SUBJECT: 2017-2018 City of Vero Beach Council Information FROM: Lisa Hill Commissioner Assistant Attached please find the City of Vero Beach assignments of liaisons to the County and Regional Boards for 2017-2018. C:\Users\legistar\NppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@900D13D6\@BCL@900D13D6.doc P18 COMMITTEE APPOINTMENTS 2017-2018 1. TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS This Board meets the first Wednesday of every month at 10:00 a.m. The meetings are held in conference room #3 in the Roger Poitras Annex Building (off of Virginia Avenue). Councilwoman Laura Moss 2. TREASURE COAST REGIONAL PLANNING COUNCIL This Board meets the third Friday of each month at 9:30 a.m. The meetings are held in Stuart, Florida. Councilman Tony Young, Councilman Val Zudans, alternate 3. COUNTY ECONOMIC DEVELOPMENT COUNCIL (EDC) This Committee meets the third Tuesday each month at 3:30 p.m.. The meetings are held in the first floor conference room at the County Administration Building. Councilmember Val Zudans 4. TOURIST DEVELOPMENT COUNCIL This Committee meets on an as needed basis. The meetings are held at the County Administration Building. Mayor Harry Howle 5. METROPOLITAN PLANNING ORGANIZATION (MPO) This Board meets the second Wednesday of each month at 10:00 a.m. The meetings are held in the first floor conference room at the County Administration Building. The City has two full members and one alternate member serving on this Board. Councilmember Laura Moss, Councilmember Lange Sykes, Tony Young, alternate member P19 6. TREASURE COAST LEAGUE OF CITIES This Board meets the third Wednesday of every other month at 10:30 a.m. at different locations on the Treasure Coast. Councilmember Tony Young 7. BEACH AND SHORE PRESERVATION ADVISORY COMMITTEE This Committee meets the third Monday of each month at 3:00 p.m. in the first floor conference room located in the County Administration Building. Councilmember Lange Sykes 8. ELECTED OFFICIALS OVERSIGHT COMMITTEE This Committee meets once a year on the second Friday in April at 9:00 a.m. at the County Administration Building. Mayor Harry Howle 9. COUNTY AFFORDABLE HOUSING COMMITTEE Councilwoman Laura Moss 10. LIAISON TO DOWNTOWN MAI NSTREET/CULT URAL ARTS Councilmember Tony Young, Councilmember Val Zudans, alternate member 11. LIAISON TO THE CHAMBER OF COMMERCE Councilwoman Laura Moss 12. REPRESENTATIVE ON FMPA City Manager Jim O'Connor P2 0 December 5, 2017 Informational Item 7 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: November 29, 2017 SUBJECT: 2017-2018 Sebastian City Council Information FROM: Lisa Hill Commissioner Assistant Attached please find the City of Sebastian assignments of liaisons to the County and Regional Boards for 2017-2018. C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@9COD3803\@BCL@9COD3803.doc P21 SEBASTIAN CITY COUNCIL MEMBERS LIAISONS TO COUNTY AND REGIONAL BOARDS 2017-2018 AFFORDABLE HOUSING ADVISORY COMMITTEE (Indian River County) Current Member: Council Member Bob McPartlan Location: IRC County Admin Building - Room B1-501 Time: 9:30 am Frequency: Twice per year as scheduled — 31 Wednesday Secretary: Tina Cournoyer 226-1440 BEACH AND SHORE PRESERVATION COMMITTEE (Indian River County) Current Member: Vice Mayor Linda Kinchen Alternate: Council Member Albert lovino Location: IRC Admin Building B - Vero Beach - Room B1-501 Time: 31 Monday of Each Month — 3 pm .Secretary: Lisa Hill - 226-1919 EXECUTIVE _ROUNDTABLE OF INDIAN RIVER COUNTY Current Member: City Manager Joe Griffin Location: 1836 14th Ave, Vero Beach, FL 32960 Time: last Thursday of each month — 9 am Executive Director: Aimee McPartlan ECONOMIC DEVELOPMENT COUNCIL (Indian River County) Current Member: Vice Mayor Linda Kinchen Alternate: Mayor Jim Hill Location: IRC Administration Building B - Vero Beach — Rm B1-501 Time: 3rd Tuesday of Each Month — 3:30 pm Secretary: Tina Cournoyer - 226-1440 METROPOLITAN PLANNING ORGANIZATION (2 MEMBERS) Current Members: Council Member Bob McPartlan & Council Member Ed Dodd Alternates: Vice Mayor Linda Kinchen & Mayor Jim Hill Location: IRC Administration Building B - Vero Beach - Rm B1-501 Time: 2nd Wednesday of each month - 10:00 am MPO Citizen Adv. Comm. Bruce Hoffman (1), Deryl Seemayer (2) Vacant (alt) (1), Judy Bewersdorf (alt) (2) 18t Tuesday of month - 2 pm MPO Tech. Adv. Comm. Lisa Frazier - Planning Position; Joe Griffin - Engineering Position: Scott Baker - Airport Position 4th Friday of month - 10:00 am MPO Bikepath Comm Secretary/agenda packet: Resident Chris McCarthy Quarterly — 2:00 pm Sharon Schalm - 226-1672 P22 ELECTED OFFICIALS OVERSIGHT COMMITTEE (EOOC) (Indian River County) Member (always Mayor): Mayor Jim Hill Recording Secretary: Misty Pursel 226-1442 Agenda: Maria Bowdren 226-1242 Location: IRC Administration Building B Time: Meets Annually — 2nd Week in July CITIZENS OVERSIGHT COMMITTEE (COC) (Indian River County) Member: Shannon Davis Norvig Recording Secretary: Lisa Hill 226-1919 Agenda: Maria Bowdren 226-1242 Location: IRC Administration Building B — Room B1-501 Time: Meets annually in April PUBLIC SCHOOL PLANNING STAFF WORKING GROUP (PSPSWG) & SCHOOL PLANNING TECHNICAL ADVISORY COMMITTEE (SPTAC) Staff Working Group: Current Member: Dorri Bosworth, Planner Location: County Administration Building Time: 1 st week of February and 3rd week of March Recording Secretary: Lisa Hill 226-1919 Agenda: Maria Bowdren 226-1242 School Planning Technical Advisory Committee: Current Members: Dorri Bosworth Location: County Administration Building Time: as needed Recording Secretary: Lisa Hill 226-1919 Agenda: Maria Bowdren 226-1242 SEBASTIAN RIVER AREA CHAMBER OF COMMERCE (local) Current Member: Vice Mayor Linda Kinchen Alternate: Mayor Jim Hill Location: Chamber of Commerce Office - 700 Main St. Sebastian Time: 2nd Wednesday of Month - 8:00 am TOURIST DEVELOPMENT COUNCIL: (Indian River County) Current Member: Vice Mayor Linda Kinchen Alternate: Council Member Ed Dodd Location: IRC Administration Building B - Commission Chambers Time: Meets quarterly — 31 Wednesday — 2:00 pm Secretary: Lisa Hill - 226-1919 TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS: (Regional) Current Member: Council Member McPartlan Alternate Member: Council Member Ed Dodd Location: St. Lucie Administration Bldg. 2300 Virginia Avenue, Room 3 Ft. Pierce, FL 34982 Time: 1St Wednesday of Month - 10:00 a.m. Chairwoman: Kathryn Hensley, St. Lucie County School Board Secretary: 2 P23 TREASURE COAST REGIONAL LEAGUE OF CITIES: (Municipalities from Four Counties — Sponsored by FLC) (was formerly Council of Public Officials) Current Member: Mayor Jim Hill Alternate Member: Council Member Albert lovino Location: (changes location — local restaurants) Time: Meets everyother month — usually 3rd Wednesday Executive Director: Pat Christensen TREASURE COAST REGIONAL PLANNING COUNCIL: (Regional) Current Member: City of Vero Beach Alternate: City of Sebastian — Council Member Dodd Location: 421 SW Camden Avenue, Stuart, FL 34994 Time: 3rd Friday of Month - 9:30 A.M. (call ahead for any changes) Contact: Liz Gulick Phone: 772-221-4060 Suncom: 269-4060 Fax: 772-221-4067 E -Mail: admin@tcrpc.org MS -IRC and REG BOARDS Updated November 27, 2017 3 P2 4 JEFFREY R. SMITH, CPA, CGFO, CGMA Clerk of Circuit Court & Comptroller Finance Department 1801 271' Street Vero Beach, FL 32960 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: November 16, 2017 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS November 10, 2017.to November 16, 2017 in compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of November 10; 2,017 to November 16, 2017. P25 CHECKS WRITTEN TRAN'S NBR DATE VENDOR AMOUNT 360341 11/14/2017 RIVERFRONT HOTEL LLC 318.00 360342 11/14/2017 RIVERFRONTHOTELLLC 318.00 360343 11/16/2017 CLEMENTS PEST CONTROL 125.00 360344 11/16/2017 PORT CONSOLIDATED INC 1,322.69 360345 11/16/2017 SPEEDWELLTARGETS 438.54 360346 11/16/2017 JORDAN MOWER INC 351.71 360347 11/16/2017 TEN -8 FIRE EQUIPMENT INC 241,892.92 360348 11/16/2017 RANGER CONSTRUCTION IND INC 403.92 360349 11/16/2017 VERO CHEMICAL DISTRIBUTORS INC 138.60 360350 11/16/2017 VELDE FORD INC 660.15 360351 11/16/2017 SAFETY PRODUCTS INC 2,604.85 360352 11/16/2017 STEWART MATERIALS INC 2,224.34 360353 11/16/2017 AT&T WIRELESS 631.90 360354 11/16/2017 DATA FLOW SYSTEMS INC 1,286.80 360355 11 /16/2017 DELTA SUPPLY CO 682.28 360356 11/16/2017 E -Z BREW COFFEE & BOTTLE. WATER SVC 117.39 360357 11/16/2017 GRAINGER 2,900.73 360358 11/16/2017 KELLY TRACTOR CO 12,848.30 360359 11/16/2017 SAFETY KLEEN SYSTEMS INC 213.29 360366 11/16/2017 GRAYBAR ELECTRIC 2,006.25 360361 11/16/2017 AMERIGAS .EAGLE PROPANE LP 149.00 360362 11/16/2017 AMERIGAS EAGLE PROPANE LP 1,622.53 360363 11/1612017 AMERIGAS EAGLE PROPANE LP 2.178.07 360364 11/16/2017 HACH CO 6,149.6.1 360365 11/16/2017 LFI FORT PIERCE INC 794.88 360366 11/16/2017 LFI FORT PIERCE INC 2,518.86 360367 11/16/2017 CLIFF BERRY INC 831.50 360368 11/16/2017 PHYSIO CONTROL INC 19,063.68 360369 11!16/2017 DUVAL FORD 25,641.00 360370 11/16/2017 PATTERSON POPE INC 250.00 360371 11/16/2017 PETES CONCRETE 8,600.00 360372 11/16/2017 VERO INDUSTRIAL SUPPLY INC 11.30 360373 11/16/2017 EXPRESS REEL GRINDING INC .3.500.00 360374 11/16/2017 TIRESOLES OF BROWARD INC 72106.13 360375 11/16/2017 MOTION INDUSTRIES INC 769.56 360376 11/16/2017 ARMFIELD WAGNER APPRAISAL AND RESEARCH INC 1,000.00 360377 11/16/2017 DELL MARKETING LP 986.98 360378 11/16/2017 KETCHUM MANUFACTURING CO INC 1,270.00 360379 11/16/2017 THE GOODYEAR TIRE & RUBBER COMPANY 4,473.50 360380 11/16/2017 THE GOODYEAR TIRE & RUBBER COMPANY 766.89 360381 11/16/2017 BLAKESLEE SERVICES INC 645.00 360382 11/16/2017 BAKER & TAYLOR INC 474.65 360383 11/16/2017 MIDWEST TAPE LLC 3,378.36 360384 11/16/20/7 NORTHERN SAFETY CO INC 886.61 360385 11/16/2017 PRIZE POSSESSIONS 546.47 360386 11/16/2017 MICROMARKETING LLC 91.07 360387 11/16/2017 K & M ELECTRIC SUPPLY 116.68 360388 11/16/2017 VERO COLLISION CEN'T'ER 1,338.06 360389 11/16/2017 PALM TRUCK CENTERS INC 394.11 360390 11/16/2017 JIMMYS AIR & REFRIGERATION INC 436.00 360391 11/16/2017 SUNSHINE REHABILATION CENTER OF IRC INC 285.00 360392 11/16/2017 POINTE WEST OF VERO BEACH LTD 294.71 360393 11/16/2017 POINTE WEST OF VERO BEACH LTD 297.05 360394 11/16/2017 CLERK OF CIRCUIT COURT 117.19 360395 11/16/2017 CLERK OF CIRCUIT COURT 1,736.45 360396 11/16/2017 CITY OF VERO BEACH 13,508.62 360397 11/16/2017 CDM SMITH INC 1,496.25 360398 11/16/2017 CHAPTER 13 TRUSTEE 201.08 P26 TRANS NBR DATE VENDOR AMOUNT 360399 11/16/2017 INDIAN RIVER ALL FAB INC 680.00 360400 11/16/2017 UNITED PARCEL SERVICE INC 35.46 360401 11/16/2017 FLORIDA DEPT OF TRANSPORTATION 7.78 360402 11/16/2017 JANITORIAL DEPOT OF AMERICA INC 975.34 360403 11/16/2017 PUBLIX SUPERMARKETS 16.95 360404 11/16/2017 PUBLIX SUPERMARKETS 11.12 360405 11/16/2017 PUBLIX SUPERMARKETS 63.16 360406 11/16/2017 FLORIDA ANIMAL CONTROL ASSOC INC 155.00 360407 11/16/2017 ACUSHNET COMPANY 1,052.36 360408 11/16/2017 INTERNATIONAL. GOLF MAINTENANCE INC 990.00 360409 11/16/2017 DEANGELO BROTHERS INC 498.00 360410 11/16/2017 GEAR FOR SPORTS INTL INC 148.71 360411 11 /16/2017' MUNICIPAL CODE CORPORATION 500.00 360412 11/16/2017 CALLAWAY GOLF SALES COMPANY 3,715.72 360413 11/16/2017 SUBSTANCE AWARENESS COUNCIL OF IRC INC 6,831.70 360414 11/16/2017 SUBSTANCE AWARENESS COUNCIL OF IRC INC 9,610.30 360415 11/16/2017 FLORIDA POWER AND LIGHT 76.842.65 360416 11/16/2017 PUBLIC DEFENDER 19.868.29 360417 11/16/2017 FLORIDABLUE 727.94 360418 11/16/2017 AMERICAN PLANNING ASSOCIATION 1,903.00 360419 11/16/2017 GIFFORD YOUTH ACHIEVEMENT CENTER INC 3,120.84 360420 11/16/2017 PEACE RIVER ELECTRIC COOP INC 298.17 360421 11/16/2017 US KIDS GOLF LLC 333.19 360422 11/16/2017 NATIONAL GOLF FOUNDATION 250.00 360423 11/16/2017 GOVERNMENT FINANCE OFFICERS ASSOC 635.00 360424 11/16/2017 MEDICARE PART B FINANCIAL SERVICES 381.58 360425 11/16/2017 JASON E BROWN 546.68 360426 11/16/2017 NAEMT 105.00 360427 11/16/2017 INDIAN RIVER COUNTY HISTORICAL 7,631.25 360428 11/16/2017 G K ENVIRONMENTAL INC 5,512.50 360429 11/16/2017 FLORIDA ENGINEERING SOCIETY 347.00 360430 11/16/2017 VERO CLUB PARTNERS LTD 419.00 360431 11/16/2017 SIMPLEXGRINNELLLP 702.00 360432 11/16/2017 ENVISIONWARE INC 9,221.04 360433 11/16/2017 THE PALMS AT VERO BEACH 592.00 360434 11/16/2017 PERKINS COMPOUNDING PHARMACY 90.00 360435 11/16/2017 PUKKA INC 1,224.72 360436 11/16/2017 GLOBAL EQUIPMENT CO INC 384.95 360437 11/16/2011 RUSSELL PAYNE INC 90.9.09 360438 11/16/2017 TRANE US INC 1,550.00 360439 11/16/2017 ANIXTER INC 463.80 360440 11/16/2017 ROOT BROS INC 1,173.39 360441 11/16/2017 CINTAS CORPORATION NO 2 72.48 360442 11/16/2017 VAN V1IAL INC 10.00 360443 11/16/2017 OCLC ONLINE COMPUTER LIBRARY CENTER 437.01 360444 11/16/2017 CENTRAL PUMP & SUPPLY INC 32.93 360445 11/16/2017 STAPLES CONTRACT & COMMERCIAL INC 232.45 360446 11/16/2017 CHARLES MESSER 100.00 360447 11/.16/2017 PELICAN ISLES LP 421.00 360448 11/16/2017 GLOVER OIL COMPANY INC 18,034.62 360449 11/16/2017 ADMIN FOR CHILD SUPPORT ENFORCEMENT 299.36 360450 11/16/2017 ADMIN FOR CHILD SUPPORT ENFORCEMENT 303.42 360451 11/16/2017 ADMIN FOR CHILD SUPPORT ENFORCEMENT 169.30 360452 11/16/2017 SEBASTIAN RIVER AREA CHAMBER OF COMMERCE 9,000.45 360453 11/16/2017 ACOUSTl ENGINEERING COMPANY OF FLORIDA 1,374.96 360454 11/16/2017 GERELCOM .INC 1,476.94 360455 11/16/2017 CAROLE J MADIGAN 1,996.00 360456 11/16/2017 MICHAEL W EIRLS 1,300.00 360457 11/16/2017 SUMMERLINS MARINE CONST LLC 4;760.00 360458 11/16/2017 AMY ROBINSON 507.82 P27 TRANS NBR DATE VENDOR AMOUNT 360459 11/16/2017 BILLYS AUTO SERVICE INC 50.00 360460 11/16/2017 TREASURE COAST FOOD BANK INC 126.18 360461 11/16/2017 VERO BEACH BROADCASTERS LLC 800.00 360462 11/16/2017 K'S COMMERCIAL CLEANING 2,583.89 360463 11/16/2017 YOUTH GUIDANCE DONATION FUND 1,250.00 360464 11/16/2017 NICOLACE MARKETING INC 487.50 360465 11/16/2017 WINSUPPLY OF VERO BEACH 244.07 360466 11/16/2017 OMNI ORLANDO RESORT 447.00 360467 11/16/2017 OMNI ORLANDO RESORT 447.00 360468 11/16/2017 WOERNER DEVELOPMENT INC 400.00 360469 11/16/2017 ATLANTIC COASTAL LAND TITLE CO LLC 75.00 360470 11/16/2017 ECMC 266.13 360471 11/16/2017 211 PALM BEACH/TREASURE COAST INC 10,205:00 360472 11/16/2017 OVERDRIVE INC 5,186.43 360473 11/16/2017 PROMATIC INC 663.85 360474 11/16/2017 SOUTHEASTERN SECURITY CONSULTANTS INC 481.00 360475 11/16/2017 MOORE MOTORS INC 104.17 360476 11/16/2017 RUTH BOMMARITO 23.85 360477 11/16/2017 REHMANN GROUP LLC 40,000.00 360478 11/16/2017 REPROGRAPHIC SOLUTIONS INC 6.24 360479 11/16/2017 BRYAN KLASSEN 300.00 360480 11/16/2017 LOWES HOME CENTERS INC 2,639.21 360481 11/16/2017 MUNICIPAL EMERGENCY SERVICES INC 1,470:00 360482 11/16/2017 KELLY LORRAINE HAMLIN 20:00 360483 11/16%2017 BURNETT LIME CO INC 6,473.60 360484 11/16/2017 TREASURE COAST TURF INC 1,972.50 360485 11/16/2017 PENGUIN RANDOM HOUSE LLC 530.10 360486 11/16/2017 CARMEN LEWIS 175.50 360487 11/16/2017 STRAIGHT OAK LLC 163.45 360488 11/16/2017 BIRCHWOOD CASEY LLC 60.00 360489 11/16/2017 STEWART & STEVENSON FDDA LLC 2,416.81 360490 11/16/2017 DUININCK INC 5,120.00 360491 11/16/2017 BRUCE SABOL 10.00 360492 11/16/2017 FAMILY SUPPORT REGISTRY 156.45 360493 11/16/2017 BERNARD EGAN & COMPANY 47,643.73 360494 11/16/2017 AMERITAS 26,254.40 360495 11/16/2017 NAPIER & ROLLIN PLLC 1,587.50 360496 11/16/2017 CHADWICK PRESTON SMALLEY 5,348.00 3.60497 13/16/2017 SKECHERS USA INC 368.88 360498 11/16/2017 SYLIVIA MILLER 2,387.00 360499 11/16/2017 HAWKINS INC 1,094.75 360500 11/16/2017 THE TRANSIT GROUP INC 3,379.20 360501 11/16/2017 ENCORE ONE LLC 3,355.73 360502 11/16/2017 KAST CONSTRUCTION COMPANY LLC 490,049.84 360503 11/16/2017 SCRIPPS NP OPERATING LLC 102.07 360504 11/16/2017 RED THE UNIFORM TAILOR 153.60 360505 11/16/2017 GERELCO TRAFFIC CONTROLS INC 2,200.00 360506 11/16/2017 TC ENTERPRISE OF THE TREASURE COAST INC 9,400.00 360507 11/16/2017 UNIFIRST CORPORATION 1,357.62 360508 11/16/2017 SITEONE LANDSCAPE SUPPLY LLC 308.61 360509 11/16/2017 GOTTA GO GREEN ENTERPISES INC 272.15 360510 11/16/2017 ADVANCE STORES COMPANY INCORPORATED 291.44 360511 11/16/2017 EGP DOCUMENT SOLUTIONS LLC 871.89 360512 11/16/2017 EZLINKS GOLF LLC 300.00 360513 11/16/2017 HENRY AYALA 134.10 360514 11/16/2017 LBS POWER TECHNOLOGIES INC 7,$04A0 360515 11/16/2017 EASTERN PIPELINE CONSTRUCTION INC 3.325.00 360516 11/16/2017 SOLSK PERSONAL CARE LLC 1,278.00 360517 11/16/2017 AC VETERINARY SPECIALTY SERVICES 45.00 360518 11/16/2017 LESLI.E N MUNROE 104.05 P28 TRANS NBR DATE VENDOR AMOUNT 360519 11/16/2017 COVERALL NORTH AMERICA INC 2.165.00 360520 11/16/2017 PEOPLE READY INC 19,496.84 360521 11/16/2017 RAULEVIVANCO 228.00 360522 11/16/2017 COLE AUTO SUPPLY INC 2,803.87 360523 11/16/2017 MARISA ALEXANDER 300.00 360524 11/16/2017 DANBRANLEY LLC 548.00 360525 11/16/2017 SHELTRA & SONS CONTRACTING LLC 1,009.44 360526 11116/2017 KONICA MINOLTA BUSINESS SOLUTIONS 448.41 360527 11/16/2017 KIMBERLY RICCIARDONE 110.00 360528 11/16/2017 BETH NOLAN 55.00 360529 11/16/2017 THOMAS R PILIERO 258.00 360530 11116/2017' LOCKTON COMPANIES 22,375.00 360531 11/16/2017 CORE & MAIN LP 90.00 360532 11/16/2017 STEWART MATERIALS LLC 1,381.40 360533 11/16/2017 FSAWWA2017 CONFERENCE 325.00 360534 11/16/2017 FSAWWA 2017 CONFERENCE 495.00 360535 11116/2017 BRIGHT MARKET LLC 718.40 360536 11/16/2017 REYES GROUP GENERAL CONSTRUCTION LLC 2,800.00 360537 11/16/2017 YVONNE CAMPBELL 150.00 360538 11/16/2017 SHAWN MELLO 58.21 360539 11/16/2017 SYBI.A MARTINEZ 55.00 360540 11/16/2017 UTIL REFUNDS 33.36 360541 11/16/2011 UTIL REFUNDS 7.33 360542 11116/2017 UTIL REFUNDS 33.21 360543 11/1612017 UTIL REFUNDS 40.68 360544 11/16/2017 UTILREFUNDS 64.44 360545 11/16/2017 UTIL REFUNDS 100.00 360546 11/16/2017 UTILREFUNDS 40.96 360547 11/1.6/2017 UTILREFUNDS 40.17 360548 11/16/2017 UTILREFUNDS 73.78 360549 I1/.16/2017 UTILREFUNDS 71.04 360.550 11/16/2017 UTILREF.UNDS 6.17 36.0551 11/16/2017 UTIL REFUNDS 68.01 360552 11/16/2017 UTIL REFUNDS 82.44 360553 1.1/162017 UTIL REFUNDS 24.60 360554 11/16/2017 UTIL REFUNDS 77.14 360555 11/16/2017 UTIL REFUNDS 65.39 360556 11/16/2017 UTIL REFUNDS 59.37 360557 11/16/2017 UTILREFUNDS 37.47 360558 11/16/2017 UTIL REFUNDS 92.46 360559 11/16/2017 UTIL REFUNDS 91.69 360560 11/16/2017 UTIL REFUNDS 75.16 360561 11/16/2017 UTIL REFUNDS 62.16 360562 11/16/2017 UTIL REFUNDS 72.16 360563 11/16/2017 UTILREFUNDS 85.92 360564 11/16/2017 UTILREFUNDS 31,83 360565 11/16/2017 UTIL REFUNDS 63.05 360566 11/16/2017 UTIL REFUNDS 20.18 360567 11/16/2017 UTILREFUNDS 87.00 360568 11/16/2,017 UTIL REFUNDS 78.41 360569 11/16/2017 UTIL-REFUNDS 52.07 360570 11/16/2017 UTIL REFUNDS 29.31 360571 11/16/2017 UTILREFUNDS 24.65 360572 11/16/2017 UTIL REFUNDS 38.35 360573 11/16/2017 UTIL REFUNDS 11.76 360574 11/16/2017 UTIL REFUNDS 36.21 360575 11/16/2017 UTIL REFUNDS 30.08 360576 11/16/2017 UTILREFUNDS 72.16 360577 11/16/2017 UTIL REFUNDS 48.90 360.578 11/16/2017 UTIL REFUNDS 38.35 P29 4 TRANS NBR DATE VENDOR AMOUNT 360579 11116/2017 UTIL REFUNDS 121.91 360580 11/16/2017 UTIL REFUNDS 184.00 360581 1.1/10017 UTIL REFUNDS 53.40 360582 # 1 /16/2017 UTIL REFUNDS 36.76 360583 11/16/2017 UTIL REFUNDS 36.57 360584 11/1612017 UTIL.REFUNDS 38.76 360585 11/16/2Q]7 UTIL REFUNDS 9:64 360586 11/16/2017 UTIL REFUNDS 86.22 Grand Tota#i 1,339$742.73 . ELECTRONIC PAYMENTS -)VIRE & ACH TRANS. NBR DATE VENDOR AMOUNT 5535 11/13/25'117 IRS -PAYROLL TAXES 18,840.32 5536 11/14/2017 LRC HEALTH INSURANCE - TRUST 87,901.64 5537 11/15/2017 MUTUAL OF OMAHA 1,895:00 5538 l 1/1-5/2017 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 12,207.05 5539 11115/2017 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 6,005.36 5540 11115/2017 WEST HEALTB ADVOCATE SOLUTIONS INC 391.05 554.1 11/15/241,7 CHARD SNYDER & ASSOCIATES INC. 94.80 5542 11/16/2017 TOTALADMINISTRATIVE SERVICES CORP 97986,10 5543 11/16/2017 ATLANTIC COASTAL LAND TITLE CO. LLC 26,938.55 Grand Total: 164,259.87 P31 I ELECTRONIC PAYMENT - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1012345 11/13/2017 AT&T 10,586.42 1012346 11/13/2017 OFFICE DEPOT BSD CUSTOMER SVC 1,832.89 1012347 11113/2017 WASTE MANAGEMENT INC 582.40 1012348 11/14/2017 PARKS RENTAL & SALES INC 1,485.00 1012349 11/14/2017 COPYCOINC 173.81 1012350 11/14/2017 RING' POWER CORPORATION .2,037.89 1012351 11/14/2017 SOUTHERN COMPUTER WAREHOUSE 428.44 1012352 11/14/2017 ROGER CLEVELAND GOLF INC 1,786.10 1012353 11/94/2017 HD SUPPLY FACILITIES MAINTENANCE LTD 232.99 1012354 11/14/2017 PERKINS INDIAN RNER.PHARMACY 10.09 1012355 11/1412017 S14RJEVE CHEMICAL CO 2,420.23 101.2356 11/14/2017 POLYDYNE INC 2,571.74 1012357 11/14/2017 SOUTHERN JANITOR SUPPLY INC 1_,408.25 1012358 11/14/2017 PROTRANSMASTERS 11 INC 301.21 1012359 11/14/201.7 STAT MEDICAL DISPOSAL INC 265.00 1012360 11/14/2017 PACE ANALYTICAL SERVICES INC 3,997.00 1012361 11/14/2017 XYLEM WATER SOLUTION USA INC 896.00 Grand Total: 31,01.5.46 P3 2 JEFFREY. R. SMITH, CPA, CGFO, CGMA ;���� � . Clerk of Circuit Court &. Comptroller Finance 'Department 1801 27h Street Vero Beach, FL 32960�p+�' TOO HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: November 23, 2017 SUBJECT: APPROVAL OF CHECKS AND. ELECTRONIC PAYMENTS November 17, 2017 to November 23, 2017 In compliance with Chapter 130.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, fqr the time period of November 17, 2017 to November 23, 2017. P3 3 CHECKS WRITTEN i7RANS NBR DATE VENDOR AMOUNT 360587 11/21/2017 CLEMENTS PEST CONTROL 160.00 360588 11/21/2017 PORT CONSOLIDATED INC 37,937.69 360589 11/21/2017 JORDAN MOWER INC 309.51 360590 11/21/2017 LENGEMANN CORP 924.00 360591 11/21/2017 TEN -8 FIRE EQUIPMENT INC 13,280.83 360592 11/21/2017 VERO CHEMICAL DISTRIBUTORS INC 542.05 360593 11/21/2017 RICOHUSA INC 252.93 360594 11/21/2017 CHISHOLM CORP OF VERO 49.99 360595 11/21/2017 AT&T WIRELESS 1,546.27 360596 11/21/2017 GRAINGER 180.36 360597 11/21/2017 REPUBLIC SERVICES INC 568,331.13 360598 11/21/2017 REPUBLIC SERVICES INC 325.89 360599 11/21/2017 AMERIGAS EAGLE PROPANE LP 62.47 360600 11/21/2017 AMERIGAS EAGLE PROPANE LP 1,909.01 360601 11/21/2017 LFI FORT PIERCE INC 7,484.76 360602 11/21/2017 LFI FORT PIERCE INC 4,247.03 360603 11/21/2017 CLIFF BERRY INC 140.00 360604 11/21/2017 SLP INVESTMENTS INC 1,672.00 360605 11/21/2017 BOUND TREE MEDICAL LLC 6.426.03 360606 11/21/2017 TIRESOLES OF BROWARD INC 2,051.00 360607 11/21/2017 THE GOODYEAR TIRE & RUBBER COMPANY 2.755.06 360608 13/21/2017 BLAKESLEE SERVICES INC 65.00 360609 11/2.1/2017 UTILITY SERVICE CO INC 1,700.00 360610 11/21/2017 UTILITY SERVICE CO INC 1,200.00 360611 11/21/2017 BAKER & TAYLOR INC 4,543.12 360612 11/21/2017 MIDWEST TAPE LLC 632.66 360613 11/21/2017 MICROMARKETING LLC 26.34 360614 1.1/21/2017 CENGAGE LEARNING INC 571.25 360615 11/21/2017 PALM TRUCK CENTERS INC 4,182.22 360616 11/21/2017 JIMMYS AIR & REFRIGERATION INC 438.22 360617 11/21/2017 CITY OF VERO BEACH 64,372.03 360618 11/21/2017 LI VINGSTON PAGE 110.00 360619 11/21/2017 JANITORIAL DEPOT OF AMERICA INC 105.39 360620 11/21/2017 TREASURE COAST HOMELESS SERVICES 857.60 360621 11/2112017 PUBLIX SUPERMARKETS 88.88 360622 11/21/2017 ACUSHNETCOMPANY 3,206.16 360623 11/21/2017 CULTURAL COUNCIL OF IRC 3,614.80 360624 11/21/2017 GEAR FOR SPORTS INTL INC 1,146.48 360625 11/21/2017 JOHN KING 107.00 360626 11/21/2017 FLORIDA POWER AND LIGHT 27,100.02 360627 11/21/2017 FLORIDA POWER AND LIGHT 4,329.06 360628 11/21/2017 INDIAN RIVER COUNTY TAX COLLECTOR 95,471.93 360629 11/21/2017 GIFFORD YOUTH ACHIEVEMENT CENTER INC 71561.92 360630 11/21/2017 CITY OF FEL'LSMERE 182.31 360631 11/21/2017 NEW HORIZONS OF THE TREASURE COAST 25,127.50 360632 11/21/2017 LANGUAGE LINE SERVICES INC 61.85 360633 11/21/2017 TOCOMA RUBBER STAMP & MARKING SYSTEM 98.18 360634 11/21/2017 FLORIDA DEPT OF ENVIRONMENTAL PROTECTION 1,200.00 360635 11/21/2017 BUILDING OFFICIALS ASSOC OF FLORIDA 1,050.00 360636 11/21/2017 FLORIDA STATE GOLF ASSOCIATION 59.00 360637 1.1/21/2017 TRANSPORTATION CONTROL SYSTEMS 816.00 360638 11/21/2017 HENRY SMITH 312.00 360639 11/2.1/2017 KENNETH JAMES BINGHAM JR 80..00 360640 11/21/2017 ALAN C KAUFFMANN 280.00 360641 11/21/2017 WESTSIDE REPROGRAPHICS OF VERO BEACH INC 55.26 360642 11/21/2017 SYMBIONT SERVICE CORP 321.39 360643 11/21/2017 BRIDGESTONE AMERICAS INC 1.878.69 360644 11/21/2017 ENVISIONWARE INC 2,184.20 P34 TRANS NBR DATE VENDOR AMOUNT 360645 11/21/2017 ECONOLITE CONTROL PRODUCTS INC 18,255.00 • 360646 11/21/2017 THE PALMS AT VERO BEACH 500.00 360647 11/21/2017 CELICO PARTNERSHIP 355.39 360648 11/21/2017 FLORIDA DEPT OF JUVENILE JUSTICE 34,10833 360649 11/21/2017 VAN WAL INC 610.00 360650 11/21/2017 JOSEPH W VASQUEZ 144.00 360651 11/21/2017 FLORIDA FLOODPLAIN MANAGERS ASSOC 50.00 360652 11/21/2017 M T CAUSLEY INC 25,524.50 360653 11/21/2017 OCLC ONLINE COMPUTER LIBRARY CENTER 436.66 360654 11/21/2017 STAPLES CONTRACT & COMMERCIAL INC 1,320.52 360655 11/21/2017 PELICAN ISLES LP 500.00 360656 11/21/2017 GARY L EMBREY 340.00 360657 11/21/2017 LARRY STEPHENS 364.00 360658 11/21/201.7 GERELCOM INC 4,536.00 360659 11/21/2017 KEN CHATAM 381.00 360660 11/21/2017 SOCIETY FOR HUMAN RESOURCE MGMT 199.00 360661 11/21/2017 JOHNNY B SMITH 274.00 360662 11/21/2017 MOORE MEDICAL LLC 683.36 360663 11/21/2017 MICHAEL KORPAR 80.00 360664 11/21/2017 MADESSIAFLOWERS 84.00 360665 11/21/2017 KUTNER, MELISSA 40.64 360666 11/21/2017 EQ THE ENVIRONMENTAL QUALITY COMPANY 19.472.70 360667 11/21/2017 WINSUPPLY OF VERO BEACH 280.07 360668 11/21/2017 VERA SMITH 72.00 360669 11/21/2017 GARRETT SMITH 320.00 360670 11/21/2017 ATLANTIC COASTAL LAND TITLE CO LLC 300.00 360671 11/21/2017 KEMPER BUSINESS SYSTEMS 30.25 360672 11/21/2017 HIGHERGROUND'INC 37,138.63 360673 11/21/2017 YOUR AQUA INSTRUCTOR LLC 40.00 360674 11/21/2017 JOSEPH CATALANO 100.00 360675 11/21/2017 GFA INTERNATIONAL INC 10.899.00 360676 11/21/2017 MOORE MOTORS INC 78.38 360677 11/21/2017 NEW SOM OIL COMPANY 1,670.00 360678 11/21/2017 LOWES HOME CENTERS INC 675.30 360679 11/21/2017 RAFTELIS FINANCIAL CONSULTANTS INC 3,713.00 360680 11/21/2017 RAFTELIS FINANCIAL CONSULTANTS INC 8,296.50 360681 11/21/2017 CARDINAL HEALTH 110 INC 3,574.51. 360682 11/21/2017 ALEX MIKLO 190.00 360683 11/21/2017 CARMEN LEWIS 153.50 360684 11/21/2017 DEBORAH CUEVAS 144.00 360685 11/21/2017 SAMBA HOLDINGS INC 1,_6.82.74 360686 11/21/2017 WADE WILSON 40.00 360687 11/21/2017 BRUCE SABOL 10.00 360688 11/21/2017 BERNARD EGAN & COMPANY 192,395.33 360689 11/21/2017 EAST COAST VETERINARY SERVICES LLC 44.00 360690 11/21/2017 ARROW INTERNATIONAL 2,800.70 360691 11/21/2017 RONALD NICHELSON 140.00 360692 11/21/2017 FOUNDATION FOR AFFORDABLE RENTAL 152.00 360693 11/21/2017 CORNERSTONE FAMILY SERVICES OF WEST VIRGINIA 425.00 360694 11/21/2017 HAWKINS INC 887.40 360695 11/21/2017 JOSEPH DIZONNO 190.00 360696 11/21/2017 RED THE UNIFORM TAILOR 2,976.48 360697 11/21/2017 UNIFIR.ST CORPORATION 696.33 360698 11/21/2017 GOTTA GO GREEN ENTERPISES INC 157.37 360699 11/21/2017 ADVANCE STORES COMPANY INCORPORATED 347.24 360700 11/21/2017 ADVANCE STORES COMPANY INCORPORATED 5.26 360701 11/21/2017 EGP DOCUMENT SOLUTIONS LLC 379.05 360702 11/21/2017 NORTH AMERICAN OFFICE SOLUTIONS INC 20.43 360703 11/21/2017 WURTH USA INC 167.93 360704 11/21/2017 FLORIDA EAST COAST HOLDINGS CORP 1,800.00 P35 2 TRXNS NBR DATE VENDOR AMOUNT 360705 11/21/2017 RUSSELL L OWEN fl] 120.00 360706 11/211/2017 NWI RECYCLING INC 3,968.20 360707 11/21/2017 AC VETERINARY SPECIALTY SERVICES 45.00 360708 11/2112017 BLACK CLOVER ENTERPRISES LLC 696.00 360709 11/21/2017 BIBLIOTHECA LLC 4,229.40 360710 11/21/2017 PEOPLE READY INC 1,930.26 360711 1.1/21/2017 EMILY GOUGE 140.00 360712 11/21/2017 COLE AUTO SUPPLY INC 2_,653.51 360713 11/21/2017 WILLIE BURDEN 160.00 360714 11/21/2-017 RHOADES AIR & HEAT 600:00 360715 11/21/2017 MARISA ALEXANDER 24.00 360716 11/21/2017 SUP.ERSA.FE LIBRARY SECURITY INC 4,_235.00 360717 11/21/2017 ALEXANDRA APOSTOLIDES 12.00 360718 11/21/2017 GOVDIRECT INC 11,994.99 360719 11/21/2017 CORE & MAIN LP 883.75 360720 11/21/2017 NEALPOOLE 120.00 360721 11/21/2017 SYSTEMATIC SERVICES EAST LLC 1,500.00 360722 11/21/2017 ERIC SKALA 114.00 360723 11/21./2017 NEVCO SPORTS LLC 309.81 360724 11/21/2017 DEANDREACUEVAS 72.00 360725 11/21/2017. SERAP ZANG 69.55 .360726 11/21/2017 UTIL REFUNDS 95.35 360727 11/21/2017 UTIL REFUNDS 40.13 360728 11/21/201.7 UTIL REFUNDS 27:94 360729 11/21/2017 UTIL REFUNDS 24.74 360730 11/21/2017 UTIL REFUNDS 42.05 360731 11/21/201.7 UTIL REFUNDS 85.42 360732 11/2:1/2017 UTIL REFUNDS 4.25 360733 .11/21/2017 UTIL REFUNDS 29.65 360734 11/21/2017 UTIL REFUNDS 5627 360735 . 11 /2I /2017 UTIL REFUNDS 331.78 360736 11121/2017 UTIL. REFUNDS 64.44 360737 11/21/2017 UTIL REFUNDS 304.51 360738 11/21/201.7 UTIL REFUNDS 37.66 360739 11/21/2017 UTIL REFUNDS 35.47 360740 11/21/2.0.17 UTIL REFUNDS 33.54 360741 11/21/2017 UTIL REFUNDS 50.49 360742 11/21/2017 UTIL REFUNDS 48.91 360743 11/21/20.17 UTIL REFUNDS 77.65 360744 11/21/2017 UTIL :REFUNDS 61.27 360745 11/21/2617 UTIL REFUNDS 77.79 360746 11121/2017 UTIL REFUNDS 23.82 360747 11/21/2017 UTIL REFUNDS 68.39 360748 11/21/2017 UTIL REFUNDS 42.91 360749 11/21/2017 UTIL REFUNDS 48.58 360750 11/21/2017 UTIL REFUNDS 16.63 360751 11/2-1/2017 UTIL 'REFUNDS 1.67 360752 11/21/2017 UTIL REFUNDS 20.98 360753 11/21/2017 UTIL REFUNDS 89.37 360754 11/21/2017 UTIL REFUNDS 84.51 360755 11/21/2011 UTIL. REFUNDS 4:17 360756 11/21/-2017 UTIL REFUNDS 87.20 360757 11/21/2017 UTIL REFUNDS 35.61 360758 11/21/2017 UTIL REFUNDS 86.22 360759 11121/2017 UTIL REFUNDS 23.40 360760 11/21/2017 UTIL REFUNDS 37.80 360761 11/21/2017 UTIL REFUNDS 50.20 360762 11/21/2017 UTIL .REFUNDS 74.44 360763 11/21/2017 UTIL REFUNDS 23.31 360764 11/21/2017 UTIL REFUNDS 70 P3 6 TRANS NBR DATE VENDOR ~AMOUNT 360765 11/21/2017 UTIL REFUNDS 37.12 36076.6 11/21/2017 UTIL REFUNDS 44.46 360767 1112:1 /2017 UTIL REFUNDS 15.12 360768 11/211.2017 UTIL REFUNDS .62.55 360769 11/21/2017 UTIL REFUNDS 178.38 360770 11/22/2017 STEVEN POWELL. 1,276.88 Grand Total: 1,324,885.07 I P37 4 f ol ELECTRONIC PAYMENT - VISA CARD 1 TRANS. NBR DATE VENDOR AMOUNT 1012362 11/17/2017 EVERGLADES FARM EQUIPMENT CO INC 362.49 1012363 11/17/2017 COLKITT SHEET METAL & A/C INC 757.95 1012364 11/17/2017 COPYCOINC 304.04 1012365 11/17/2017 COLD AIR DISTRIBUTORS WAREHOUSE 508.24 1012366 11/17/2017 INDIAN RIVER BATTERY 424.35 1012367 11/17/2017 MIKES GARAGE & WRECKER SERVICE INC 650.00 1012368 11/17/2017 DAVES SPORTING GOODS & TROPHIES 45.00 1012369 11/17/2017 APPLE INDUSTRIAL SUPPLY CO 605.68 1012370 11/17/2017 MEEKS PLUMBING INC 845.83 1012371 11/17/2017 . ABCO GARAGE DOOR CO INC 803.00 1012372 11/17/2017 ALLIED UNIVERSAL CORP 14,420.69 1012373 11/17/2017 RECORDED BOOKS LLC 99.00 1012374 11/17/2017 SOUTHERN COMPUTER WAREHOUSE 34.41 1012375 11/17/2017 FIRST HOSPITAL LABORATORIES INC 276.45 101.2376 11/17/20.17 COMO OIL COMPANY OF FLORIDA 270.54 1012377 11/1.712017 DYNAMIC BRANDS LLC 1,383.05 1012378 11/17/2017 GLOBAL GOLF SALES INC 133.06 1012379 11/17/2017 COMPLETE ELECTRIC INC 275.00 1012380 11/17/2017 MIDWEST MOTOR SUPPLY CO 813.17 1012381 11/17/2017 RECHTIEN INTERNATIONAL TRUCKS 229.90 1012382 11/17/2017 SOUTHERN JANITOR SUPPLY INC 1,138.34 1012383 11/17/2017 FLORIDA LEVEL & TRANSIT CO INC 750.00 1012384 11/17/2017 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 200.02 1012385 11/17/2017 BENNETT AUTO SUPPLY INC 68.80 1012386 11/17/2017 AUTO PARTNERS LLC 642.25 1012387 11/17/2017 L&L DISTRIBUTORS 2,699.59 1012388 11/17/2017 STAT MEDICAL DISPOSAL INC 385.00 1012389 11/17/2017 CM&S INDUSTRIES INC 4.015.00 1012390 11/17/2017 EASY PICKER GOLF PRODUCTS INC 325.70 1012391 11/17/2017 FPS OFFICE SOLUTIONS LLC 117.00 1012392 11/17/2017 ALLIED DIVERSIFIED OF VERO BEACH LLC 575.00 1012393 11/17/2017 FILTRATION GROUP CORPORATION 398.80 1012394 11/17/2017 NEXAIR LLC 383.70 1012395 11/20/2017 AT&T 5,675.06 1012396 11/20/2017 COMCAST 144.80 1012397 11/22/2017 AT&T 10,189.52 1012398 11/22/2017 OFFICE DEPOT BSD CUSTOMER SVC 21576.45 1012399 11/22/2017 WASTE MANAGEMENT INC 309.61 1012400 11/22/2017 EVERGLADES FARM EQUIPMENT CO INC 2,023.96 1012401 11/22/2017 SSES INC 275.01 101.2402 11/22/2017 HENRY SCHEIN INC 1,153.14 1012403 11/22/2017 HELENA CHEMICAL 2,025.63 1012404 11/2212017 COLD AIR DISTRIBUTORS WAREHOUSE 115.35 1012405 11/22/2017 INDIAN RIVER BATTERY 2,362.10 1012406 11/22/2017 INDIAN RIVER OXYGEN INC 85.00 1012407 11/22/2017 DEMCO INC 5,465.58 1012408 11/22/2017 AMERICAN CONCRETE INDUSTRIES INC 224.00 1012409 11/22/2017 MIKES GARAGE & WRECKER SERVICE INC 224.00 1012410 11/22/2017 GALLS LLC 2,301.33 1012411 11/22/2017 THE EXPEDITER 200.89 1012412 11/22/2017 GROVE WELDERS INC 83.30 1.012413 11/22/2017 SOUTHERN COMPUTER WAREHOUSE 195.76 1012414 11/22/2017 FIRST HOSPITAL LABORATORIES INC 1,096.50 1012415 11/22/2017 DEERE & COMPANY 1,060.93 1012416 11/22/2017 COMO OIL COMPANY OF FLORIDA 216.26 1012417 11/22/2017 DYNAMIC BRANDS LLC 95.60 1012418 11/22/2017 METRO FIRE PROTECTION SERVICES INC 3,67290 1012419 11/22/2017 BENNETT AUTO SUPPLY INC 34.40 P3 8 TRANS. NBR DATE VENDOR AMOUNT_ 1012420 11/22/2017 AUTO PARTNERS LLC 31.54 1.012421 11/22/2017 L&L DISTRIBUTORS . 97:80 1012422 11/22/2017 HYDRA SERVICE (S) INC 247.80 1012423 11/22/2017 PACE ANALYTICAL SERVICES INC 6.637:00 1.0.12424 11/22/2017 EASY PICKER GOLF PRODUCTS INC. 2;694.93 1012425 11/22/2017 ALLIED DIVERSIFIED OF VERO BEACH LLC 225.00 1012426 11/22-t!017 NEXAIR LLC 36.11 Grand.T6tal: 86;718.31 P39 2 ELECTRONIC PAYMENTS WIRE & ACH TRANS NBR DATE VENDOR AMOUNT 5544 11/17/2017 WRIGHTEXPRESSFSC 21,961.80 5545 11/17/2017 VEROTOWN LLC 34,472.76 5546 11/17/2017 IRC FIRE FIG14TERS ASSOC 7,200.00 5547 11/17/2017 TEAMSTERS LOCAL UNION #769 5,507.00 5548 11/17/2017 NATIONWIDE SOLUTIONS RETIREMENT INC 47,093.58 5549 11/17/2017 NATIONWIDE SOLUTIONS RETIREMENT INC 4,286.61 5550 11/17/2017 FLORIDA DEPARTMENT OF REVENUE 12,630.48 5551 11/1712017 FLORIDA DEPARTMENT OF REVENUE 976.15 5552 11/1712017 FLORIDA DEPARTMENT OF REVENUE 1,926.55 5553 11/17/2017 FLORIDA DEPARTMENT OF REVENUE 3,039.44 5554 11117/2017 SCHOOL DISTRICT OF I R COUNTY. 1.18,656.00 5555 11/2012017 IR.&PAYROLL TAXES 422;879.30 5556 11/20/1017 FL SDU 6,019.84 5557 11/20/2017 SENIOR RESOURCE ASSOCIATION 302.137.96 5558 11/20/2017 I .R C HEALTH INSURANCE- TRUST 88,314.41 5559 11/21/2017 IRS=PAYROLL TAXES 44.89 5560 11/21/2017 MUTUAL OF OMAHA 1,905.00 5561 11/21/2017 CHARD SNYDER & ASSOCIATES INC 95.20 5562 11/21/2017 WESTHEALTH ADVOCATE SOLUTIONS INC 392.70 5563 11/21/20,17 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 12,257.60 5564 11/21/2017 BLUE CROSS & BLUE SHIELD OF FLORIDA INC 6,030.92 5565 11/22/2017 INTEGRITY LAWNS LLC 1,750.00 5566 11/22%2017 CER SIGNATURE CLEANING 20.410.00 5567 11/22/2017 RUSSELL PAYNE INC 125,388.93 Grand Total: 1,245,376.52 P4 0 Consent Agenda December 5, 2017 gq OC. INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM To: Members of the Board of County Commission Date: November 22, 2017 Subject: FY 2016-2017 Records Disposition Com pliance.Statement and Records Management Liaison Officer Form Board of County Commission From: Doris E. Roy, Records Management Liaison Officer Assistant to the County Administrator Description Florida Public Agencies are required to maintain specific information documenting the disposition of public records. According to Rule 1B-24.003(11), Florida Administrative Code, each agency is required to submit an annual statement to the Division of Library and Information Services, Florida Department of State, which includes a signed records management compliance statement attesting to the agency's compliance with Florida public records disposition laws, rules, and procedures. Attached is the annual Records Management Compliance Statement for Fiscal Year 2016-2017 for the Indian River County Board of County Commission. Recommendation It is recommended that the Chairman be authorized to sign the Records Management Compliance Statement for Fiscal Year 2016 - 2017 for the Indian River County Board of County Commission. Attachments: Letter dated November 1, 2017 from the. Florida Department of State Record Disposition Compliance Statement P41 FLORIDA DEPARTMENT 6 f STATE to K SCOTT Governor November 1, 2017 Ms. Doris E. Roy Iridian River County Board of County Commissioners 1801 27th Street' Building A Vero Beach, FL 32960-3365 Dear Ms. Roy. .KEN DETZNER Secretary of State Indian liver CoUnly NOV-72017 0mce.ofthe 00unly Administrator As a Florida public agency, .you are required by Rule 1 B-24.603(7 3 ), Florida Adinita slMtive Cade, to subritit annually to the Division of Library and Information Services."a Signed statement attesting to the agency's compliance with records dispmition.laws,, rules, and procedures," Based on these annual statements, .an atinual report on statewide compliance is submitted to the .Legislature and the Executive Office of the Governor for their consideration and action. For your convenience, we are providing the enclosed Records Management Compliance StateMent to report your agency's compliance status. Please complete all information in Section 1, the Compliance Certification; and make any necessary additions or corrections in Sections,11 and 111, Please return .one .signed copy of the form (do not return this letter) to the mailing address or email address indicated at the bottom of the form by December 29 ,2017. We. appreciate your prompt attention to this matter. If we can be of service to your agency, please do not hesitate to contact us at 850.245.6750 or recmztAdos.mYflorida.comz Sincerely, IeZ6�� aQ: Beth Golding, Bureau Chief, Archives and Records Management Division of Library and Information Services BG/btl Enclosure Division of Library and information Services R.A. Gray Buitding • 500 South Bronough Street • Tallahassee, Florida 32399'• 850.245.6600 • 850.245.6735 (Fax) • info.tlorida.gov F. RECORDS: MAN A'f'-FEMIENT COMPLIANCE STATEMENT' Fiscal y0ar,2016.4011 'Section 251.36(5j, Fronda Siatui6b: For ihi,p'Ueposis 81 this iettiOnithe t6fm "ageftvshall f4an ahystate,4Wvbty, d-ilst?14br mvnj6pal btder;depaarent, division,-'-pa'Lt6my'. 'It is'the duty .bfe'aeh._agwyt& (a) Cooperate with the 'division lncdppl�rlb6ureiu'.64tdq,, o-'Or6thLr,teelehitbiive�bt createdtia 6itsiblihdbIaw Wth.&OeoWIS16& OttNis cha �&AgnaIe a records management liaison. icer.(t) tstiVish ird hgntsn sh active obrfirfu6 �"6nfp tte;6 h6rriic lb6d 2Rule 18 24.003(9 PqrjddA'dbjfn1Ura6veZode., 'Public rboid-rds may kie,dettt096d or Ot the Division. Rhdtographlc r6jr6ducfions 'i- -- 'f tr9hip recoidkeeping system's'�m'a-I 1biItituie.for the.d Ogi-rlWot ;Oaper-.copype_r secliory 929. ic ,S ,photowiph"iorele6trorlc copies.,... Prortoipebrd?,diip6giti6n,labinties Proust ersuri,tha't all retention ireq leepts'h vbLensaliifi&d.Pdr,Osth-retard �gerICtbeing. dliO6sdd6i.�eft6iiishbtl-�doniiidnddDcuhtnt'thefo[16Mhg:l,gbcdrdsretention tttiid�t:huhbdr2.qteh fumbpt�:3I inclusive dates . records; 5.Volune irl�ublc reetlor pijSerf&cbrisfor eledttohk ri66ids; record the numberofbyl6s16f4for:rd6beds 8idl6rhe'sIf WrM,orJrdicat-ANtt_be.dispbsbd. ret:6rds were in e'leict(onic form;-And;6. Dispas tion action (manner of dispoOlon) and date.' Piepte cohioiae zhd e6turn this piea9 e),tof * Departmmnt of State R&ords Management Pro ram, !Mail StAtion 9E DR recfhgt@doS,myfIOtida.c()fn P4 3 'I; This agencyis Iri MONAIMIC6 With,S6CUbri M816t6s,' anal ,!flute 113-24.663.(0), Florida AdministrativeCode, tfor ail 'p6b!id.t*e6idg,reg9rditags`bf M6, ium orformat(e p pppr; e e C including•email; microfilm; audio; -video; etc.). M,YOs- (3,Nb.'(Wim-arked r n� opo setwill .be rbcbfded.as,h,-dt'ihb6tvipli6n'c-e.) !E'hif;r-agprie.y.4isp'osed i)t,-3.4.7.454, w6it-im,6frecords during the fiscal ,.1ndicat6d a'bbVb; ,j year 3. Thi's agency, dlspos6d,opf eetoird& In el6cUddicloem during the fiscal y r,-lndleat0dtabov#.,. Yet; di,40 (It -is not !nL5ces.s.ary,1q,lndj.ca(te volb.me,.of,electronic:records,dislyosQd.)' 4.. [],C heck. b.eroi If yoU would like to 66 to i5dedfor ds"St n the teverse,Mdb of1his,,'i66Fn.1 Agency Head ftnature! 10' Name 6fAg#hcy. Head :(please print): TitIL-,,of,A9'0-ndy,H69d.(Olease,phiit): Cha,13-MaTI,_ .Boa;rd of rQ.oufty' C Pleoge�j6di�pio change's. '1 0 ' e Agency n ofirn4foh,�bnAh'e,liheg provided oh'th&ri`Oht. .,Cu . rtoght-InformSti6n: 'Indidai`6 changes or additions on' Rhe fines belbw. C. Agen6yMarne -'IndibnAiv6r,6bu6iv,'bat,fCo*- omission6rs.. County PBtYah COD; building A. Vero Beach Floritla 329fi0 3365 Section ,25,7.36(5)(a), Pid de"Signat-&-a Records'Winagem64,Ltais6h Offi6ef ,(RMLO);'JPI6's-e frdcate Chaqes,tq,RlvlLCI1ftfOfmbtfbtk on ifiecines provided qil the tight. if Gtirreht.lr tlowis'blahik, Pleas op, designate,an WL0for ybur 'agency,,,on the lih,lqs,,Ofoviddd o, lh&fig 1. n Gurr*60 fiftftatiiwi. E or, pi, . . on !ries Please db. M" t erase eovei�jn(c�"a�tioq,bdldw., fndib ikhqhgbs*id4kOq§ j16W, ,C0 Q 4. LMLO' W., . - I ... 60'ris E.:,py u rc Address: 161-27.ih,Se6ei B U111d irig A, k ' 2 :V�roBeacfi; PIL '3 9.60-3365. - EAy. Ernail.- tJ y@ift6ov.6drri; 'Section 251.36(5j, Fronda Siatui6b: For ihi,p'Ueposis 81 this iettiOnithe t6fm "ageftvshall f4an ahystate,4Wvbty, d-ilst?14br mvnj6pal btder;depaarent, division,-'-pa'Lt6my'. 'It is'the duty .bfe'aeh._agwyt& (a) Cooperate with the 'division lncdppl�rlb6ureiu'.64tdq,, o-'Or6thLr,teelehitbiive�bt createdtia 6itsiblihdbIaw Wth.&OeoWIS16& OttNis cha �&AgnaIe a records management liaison. icer.(t) tstiVish ird hgntsn sh active obrfirfu6 �"6nfp tte;6 h6rriic lb6d 2Rule 18 24.003(9 PqrjddA'dbjfn1Ura6veZode., 'Public rboid-rds may kie,dettt096d or Ot the Division. Rhdtographlc r6jr6ducfions 'i- -- 'f tr9hip recoidkeeping system's'�m'a-I 1biItituie.for the.d Ogi-rlWot ;Oaper-.copype_r secliory 929. ic ,S ,photowiph"iorele6trorlc copies.,... Prortoipebrd?,diip6giti6n,labinties Proust ersuri,tha't all retention ireq leepts'h vbLensaliifi&d.Pdr,Osth-retard �gerICtbeing. dliO6sdd6i.�eft6iiishbtl-�doniiidnddDcuhtnt'thefo[16Mhg:l,gbcdrdsretention tttiid�t:huhbdr2.qteh fumbpt�:3I inclusive dates . records; 5.Volune irl�ublc reetlor pijSerf&cbrisfor eledttohk ri66ids; record the numberofbyl6s16f4for:rd6beds 8idl6rhe'sIf WrM,orJrdicat-ANtt_be.dispbsbd. ret:6rds were in e'leict(onic form;-And;6. Dispas tion action (manner of dispoOlon) and date.' Piepte cohioiae zhd e6turn this piea9 e),tof * Departmmnt of State R&ords Management Pro ram, !Mail StAtion 9E DR recfhgt@doS,myfIOtida.c()fn P4 3 INDIAN RIVER COUNTY, FLORIDA . MEMORANDUM TO: Jason Brown; County Administrator THROUGH: Stan Boling, AICP; Community Development Director FROM: John W. McCoy, AICP; Chief, Current Development DATE: November 27, 2017 SUBJECT: Harmony Reserve, LLC's Request for Final Plat Approval for Harmony Reserve PD Phase 2 [PD -14-10-12 / 97080101-79738] It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of December 5, 2017. DESCRIPTION & CONDITIONS: The Harmony Reserve Phase 2 represents the second half of the initial phase of the Harmony Reserve PD. Phase 2 consists of 85 lots on 19.97 acres resulting in a density of 4.25 units/acre for Phase 2. Located on the north side of 33rd Street on the western portion of the development, the overall Harmony Reserve PD project is proposed to be developed in 4 or more phases, is zoned RS -3 (Residential Single -Family up to 3 units / acre), and has an L-2 (Low Density 2 up to 6 units / acre) land use designation. The overall density for the Harmony Reserve PD project is 3.30 units per acre. On October 7, 20.14, the Board of County Commissioners granted concurrent conceptual special exception PD plan approval and preliminary PD plat approval for the Harmony Reserve PD Phases 1 through 4. Phase 1 has been platted and its subdivision improvements have been completed. Now, the applicant has obtained a land development permit and commenced construction on the Phase 2 improvements. As of this time, the applicant has built more than 75% of the required Phase 2 improvements, and has "bonded -out" for the remaining improvements. The applicant has coordinated with staff to provide the following: 1. A Phase 2 final plat in conformance with the approved preliminary plat; 2. An Engineer's Certified Cost Estimate for the Phase 2 remaining required improvements; and 3. An executed Contract for Construction of Phase 2 remaining required improvements, with a letter of credit for 125% of the cost of construction for the remaining required improvements. The Board is now to consider granting final plat approval for Harmony Reserve PD Phase 2. P4 4 C:\Users\legistar\AppDataU,ocal\Temp\BCL Technologies\easyPDF 8\@BCL@700DB02F\@BCL@700DB02F.rtf ANALYSIS: Most, but not all, of the Harmony Reserve PD Phase 2 required subdivision improvements have been completed. As provided for under the LDRs applicable to this final plat application, the applicant is proposing to "bond -out" for the remaining required Harmony Reserve PD Phase 2 improvements (utilities, drainage, landscaping, and roadways). Public Works, Utility. Services, and Planning have approved the Engineer's Certified Cost Estimate for the remaining Harmony Reserve PD Phase 2 improvements. The County Attorney's Office has reviewed and approved the Contract for Construction of Required Improvements and anticipates receipt of an acceptable letter of credit in the amount of 125% of the cost of construction for the remaining required improvements prior to the December 50' meeting. The contract for construction and security arrangement, which represent 125% of the estimated cost to construct the remaining required improvements, will be executed by the County Administrator and will be effective upon final plat approval. It should be noted that .all improvements within Harmony Reserve PD Phase 2 will be private,. with the exception of certain utilities facilities. Those utility facilities will be dedicated to and guaranteed to Indian River County as required by the Utility Services Department. RECOMMENDATION: Based on the above analysis, staff recommends that the Board of County Commissioners grant final plat approval for Harmony Reserve PD Phase 2. ATTACHMENTS: 1. Application 2. Location Map 3. Plat Layout 4. Contract for Construction of Required Improvements and (Letter of Credit to be provided prior to meeting) N5 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@700DB02F\@BCL@700DB02F.rtf INDIANABTRCOUNTY PI-dINNFID DEPpNT iPLI CA ON' Pleww indicate the tyke nr appliratien lrting submitted. conceptual PD Spedal rseepRtla; Cxjnrum at Conceptual PD Spell Eirteptlo a & Preliminaff PIi P:c�&ajiasar;y Pltaancd Development: Final PlAnncd Development; Note: for it Pb rewaing also iraAnde- tine approprlAte trier oln8 Applieationii PROTECT NAME: HARMONY RESERVE PD -PHASE 2 Plan Number: PD- 14-10-12 pmJ #: 97080101 f7q 73 Y PROPFATY OWNf_R. (POSE PR"r) HARMONY RESERVE, LLC NAME 3880 39TH SQUARE ADDRESS VERO BEACH, FL 32960 CITY, STATE, ZIP 772-567-9154 PHONE NUMBER t.hill@thehillgroup.biz EMAIL ADDRESS J. PATRICK HILL CONTACT PERSON FROM- T ERNOINUER - '(PLE ABE FRIIVr.) SCHULKE, BITTLE & STODDARD, LLC NAME 1717 INDIAN RIVER BLVD, STE 201 ADDRESS VERO BEACH, FL 32960 QTY, STATE, ZIP 772-770-9622 PHONE NUMBER jbittle@sbsengineers.com EMAIL ADDRESS B. BITTLE, P.E. CONTACT PERSON APPIJCANT' (PL AS E F SAME AS OWNER NAS. ,ADDRESS I. '* -v 1 +1 It', 1p'57 ;l rf= ^Milt A' t ;kAa r. COV',.STATE, M - rnO- NE Numm"P. E AIL ADDRESS CON:17At 7' PERSON AGENT (PLEASE PRS NAME ADDRESS CITY, STATE, ZIP PHONE NUMBER EMAIL ADDRESS CONTACTPERSON SIGNATURE OF OWNER OR AOL'ENT I fi.4 _-APE!W6 tom; t at P46 TAX PARM ID #(s) OF fiIT13MC17 PROPERTY; PROPERTY CLASSII?tOA TION(tr): Land Use Desi lion 32393200022000000000.1 Acreaga L-2 PD 120.10 (PLAT IS FOR 21.56 ACRES) U)TAL PiR 7Lt1 T ACS MCIE. 120.10 (PLAT IS FOR 19.97AC) &,,[[WMG SM USM). _ UNDEVELOPED PROPOM SM, USEM AND 3PTMS.ITY (cp. 0 oa units, square feet by use): 397 UNITS (PLAT IS FOR 85 UNITS) •* PL.EAM CKMWn='M MTOWIT4. CBXCKLIBI' ** The fbIlaftl; items tam be slued tc the appticatim: NA Uthe appliftat It GILT than the c WMW(d), a "MM ,a:ttemtralt oftitt"W rIndi.rcn hu" the oWW, ON -FILE Two deeds and a var'tfted statsmotd namiag every individual having legal or equitable owtgamhip fa the pr+ xKr, if owned by a coapc"oo,, p uvide the gttc= tad addre u of c h stockboldcr own t;g more than t ON of the valueof outsumdhig owpo vada shwa; as; ON -FILE Two "jpics cf the oWCA Mordcd Vmmuq dood; A check Mmey, raWer tit' c;Mh made payable w "Indian River C.^umty': Plumed M1, elopwent Request - Conceptual PD Special ftcgodon k= tl= 20 acres $2075.00 20-40 acm 2475.00 over 40 snrerc 2575.00 + 100.00 for each adcLdortat 25 &am over 40 acnes pmMistary pD Mast Ipm titan 20 acres $1150-00 20.4'0 ager 1250.00 over 40 Aeras 1300.00 1 $0.00 fief aecb addittional 25 acres uvea 40 acres d; iW PD Ilam $1400.00 For ean+cun=t appUt a lotuat combine the appropriate (to and subtract 5400.00. Tn. stir of compiew Cancepflttal, Pretiminary uz Finch PU (ftnt+l phut plants roust be s1pad and se:41. by surgeYor). Plans as per C1h*W 915, tntrcuart v � the type of eppmvcl boing toqursted. NA Any tequinemeats of the zoning or subdivision ordiaanca which the applimt is requesting to be waived (such as minimum lot width mod size, stmet froamgu reg4tirements, sdhwls, etc.X aludl be almdy indierted by socticm and paragraph numb=, together with tho rationale (L -r tho waiver roqu m(s),, oa att 9t1hCW AWL F:tfiap.mt !}'lk l:t ►tr+Mt'PLtCr1TI3.' Lt�lgv plie�SaiRl-BAFPdx kAvlstttAptHV16 PW200 P47 NA_ r _ `..+#�3t1701; ifi�SC�E�II��OY��+;�i�4'��?�� Qr.COriGI�fIGT F�'�C� `• NA NA NA 75%. .,kir4at'H'9/ ii rkwiw &1 R�41y �, J. -at lI�.�I �' Vo ■ R a7Nt� _r �. 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RD -14-10-12 (97080101-79738) THIS CONTRACT, made and entered into this �Lz day of y� , 2017 by and between Harmony 'Reserve, LLC, a Florida limited li bility corinpariy, an owner of the property being platted as Harmony Reserve PD — Phase 2, hereinafter referred to as "Developer," and INDIAN RIVER COUNTY, a political subdivision of the State of Florida, by and through its Board of County Commissioners,, hereinafter referred to as "County" VV ITNESSETH: WHEREAS, Developer is commencing proceedings to effect.a subdivision. of land within Iridian River County, Florida; and WHEREAS, a final plat of the subdivision within the unincorporated area of Indian River County shall not be recorded until the Developer 'has `installed the tequired improvements or has guaranteed to the satisfaction of the County that such improvements will be installed, and WHEREAS, Developer requests the approval and recordation of a certain plat to be known as Harmony Reserve PO — Phase 2; and WHEREAS, the required improvements are 'to be installed after recordation of this plat under guarantees posted with the County. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND PROMISES HEREIN CONTAINED, the parties agree as follows: 1. Developer agrees to construct on or before December 5, 2018, in a good and workmanlike Manner, those irriprovernents described as follows: See Exhibit "A" attached hereto orotherwise required by the Iridian River County Code in connection with the approval of said plat. A copy of the plat shall be recorded in the Public Records of Iridian River County, Florida upon the final approval of the Board of County Commissioners and made a part hereof for all purposes, ATTACHMENT 4 P54 2. Developer agrees to construct said improvements strictly in accordance with the land development permit, the most .recent set of plans and specifications for this subdivision approved by the County and on file in the Planning and Development 'Division, and all County development regulations and standards, including conditions and requirements of any ,applicable County right-of-way permit, all of which are hereby incorporated .by reference and made a part hereof. 1 in order to guarantee performance of this contract, Developer shall simultaneously herewith furnish an irrevocable letter of credit, `having an expiration date ofnot less than ninety (90) days beyond the date set forth in Paragraph 1, provided by a banking institution authorized to transact such business in this state, in a form to be approved by the County, _ naming Developer as customer and NATIONAL BANK of COMMERCE as the underwriting bank, in the .amount of '$351,284.09, which amount Is not less than one hundred twenty-five percent (125%) of the estimated total cost of improvements remaining to be constructed, as determined in accordance with the County's Subdivision and Platting Ordinance. It is understood that the full amount of the letter of credit shall remain available to the County and shall not be reduced during the course of construction, Developer may at any time substitute guarantees, subject to the approval as to form and amount by the County. 4. Up to $1,000,000.00, or the limits of any applicable underlying or excess insurance coverage carried by Developer or to be obtained during the course of the construction_ of the subdivision improvements, Developer agrees to indemnify, hold harmless; and defend the County against any and all claims,, damages, losses, and expenses, including attorneys fees, for property damage, personal or bodily injury, or loss of life, arising from the negligent acts or omissions of the Developer, its officers, employees, -agents, or contractors, subcontractors, laborers, or suppliers, relating to the construction of the required improvements, including all those improvements to be constructed on existing publicly dedicated or County -owned property, such as street, sidewalk, bikepath, lighting, signalization, traffic control, drainage, water, or sewer improvements. 5. The County agrees to approve the plat for recordation in the Public Records of Indian River County, Florida upon a finding as to compliance with all applicable provisions of the County's Subdivision and Flatting Ordinance and upon execution hereof. The County shall accept those areas specifically dedicated to the County for the purposes indicated on the plat at the time of plat recordation. However, nothing herein shall be construed as creating an obligation upon the County to perform any act of construction or maintenance within such dedicated areas until such time as the required improvements are satisfactorily completed. Developer shall remain responsible for utility meter boxes, sewer clean guts, and drainage culvert inverts, to be in good repair, accessible, correctly plumbed., and not covered with topsoil, concrete or impervious material for the 1 -year maintenance period commencing after County issuance of a Certificate of Completion. P5 5 Notice of this ongoing responsibility shall be provided by Developer to any subsequent builderlhomeowner. Satisfactory completion in accordance with the land development permit, plans, specifications, and ordinance requirements of Indian River County shall be determined by the County and shall be indicated by specific written approval of the Public Works Director or his designated representative, after receipt of a signed and sealed Certificate of Completion from the project engineer of record. Once the required improvements are completed to the satisfaction of County, Developer acknowledges that Developer is responsible for posting a 1 -year warranty for road and drainage improvements as well as utility facilities, if applicable; in the amount of 25% of the costs of such improvements; and that appropriate warranty agreement and bill(s) of sale will need to be entered into, The funds posted under this Contract for Construction of Required Improvements will not be released until the applicable 1 -year warranty postings and appropriate warranty agreement and bill(s) of sale are in place. 6.. In the event the Developer shall fail or neglect to fulfill its obligations under this contract and as required by the Indian River County Code, the Developer, as principal, and the letter of credit (or any County approved substituted guarantees) shall be jointly and severally liable to pay for the cost of construction and installment of the required improvements and warranty to the final total cost, Including but not limited to engineering., construction, legal and contingent costs, Including reasonable attorney's fees incurred by the County, together with any damages, either direct or consequential, which the County may sustain as a result of the failure of Developer to carry out and execute all provisions of this contract and applicable ordinances of the County: In no event, however shall the liability of the underwriting bank (or any County approved substituted guarantees) under this paragraph exceed the total amount of the original obligation stated in the letter of credit (or any County approved substituted guarantees): 7; The parties agree that the County at its option shall have the right, but not the obligation, to construct and install or, pursuant to receipt of competitive bids, cause to be constructed and installed the required improvements in the event Developer shall fall or refuse to do so in accordance with the terms of this contract. Developer expressly agrees that the County may demand and draw upon the existing letter of credit (or any County approved substituted guarantees) for the final total cost of the improvements and warranty. Developer shall remain wholly liable for any resulting deficiency, should the letter of credit (or any County approved substituted guarantees) be exhausted prior to completion of the required improvements, In no event shall the County be obligated to expend public funds, or .any funds other than those provided by the Developer, or the underwriting batik (or any County approved substituted guarantees) to construct and warranty the required improvements. Developer hereby gives permission to County, County's contractors and subcontractors to go on its property, known as proposed Harmony Reserve PD — Phase 2, for purposes of completing the required improvements. If any portion of the property is sold by Developer, Developer acknowledges that the granting of this permission will be P5 6 preserved and recited 'in any document transferring title to Developer's successor and/or assigns. 8. Any letter of credit (or any County approved substituted guarantees) provided to the County by Developer with respect io this contract shall exist solely for the use and benefit of the County and shall not be construed or intended In any way, expressly or impliedly, to benefit or secure payment to any subcontractor, laborer; materialman or other party providing labor, material, supplies, or services for construction of the required improvements, or to benefit any lot purchaser(s), unless the County shall agree otherwise in writing. 9. This agreement is the full and complete understanding of the parties and shall not be construed or amplified by reference to any other agreement, discussion, or understanding, whether written or oral, except as specifically mentioned herein. This agreement shall not be assigned without the express written approval of the County. Any amendment, deletion, modification; extension; or revision hereof or hereto shall be in wilting, executed by authorized representatives of both parties. IN WITNESS WHEREOF, the parties hereto have set their hands and Seals on the day and year first above written. HARMONY RESERVE, LLC, a Florida limited liability company WITNESSE sign: ; By _ print ame; J. Sig APPROVECi, S 'ro FORRN -FICC Y sv eW1 'AM K. 'FOR . L rY CpUN'i'Y, ATTORNEY II, Manager DEVELOPER. INDIAN RIVEN COUNTY, FLORIDA By; Meson E. Brown County Administrator Authority; Resolution No. 2005-121 COUNTY projected BCC plat approval date; 92/5/2047 P5 7 EXHIBIT "14" Schuike, Bittle tic Stoddard, LLC Certified Cost Estimate For. Harmony Rmrve 2 1112112017 ITEM UNIT_ QUANTITY UNIT- PRICE TOTAL % Complete S Value % RernmInln $ Value EARTHWORK S GRADING EA 15 $ '2,657.70 $ 39,865.50 90.00% S 35,678.95 10.00% $3,988.55 Mobillmtion LS 1 $ 5,600.00 $ .5 1000.00 90,00% $ 5220.00 10.00% $580.00 Clearina and Grubbing LS 1 $ 80 000.00 $ 80 000.00 80.004/6 $ 7200000 10.00% 58.000.00 Erosion Control --_ LS 1 Z 10 000.00 5 10 000.00 MOMS 5 000.00 50.00% $5,000.00 Lot Stabilization LS 1. S .35 000,00 $ 35 000.0D 90.00% S 31 500.00 10.00% ffi3 590.00 Gradin and figin of Lot !Fina LS 1- S 25 000.00 $ . '25.000.00 80,00° S 20 000.00 20.00°.6 - $5 000.00 Gradin and 8144' of "ffn I LS 1 5 000 00 6,000.001 x.000A I S 2,500.0050.00% 10.00% $2,500,00 Excavation of Stolmwater Areas LS 9 3 83,'00000 S ,N 000.00 eD.L0%j $ 83 700.00 10:00% $9 300.00 $ 10850.00.1450.00 $ Subtotal $ .263 800.00 88:6595 S 219 920.00 1 13.35% $33,880.00 STORM DRAINAGE 4' Gia Mod. Miami inlet EA 15 $ '2,657.70 $ 39,865.50 90.00% S 35,678.95 10.00% $3,988.55 4' Disjunction manhole EA 2 5 21304.54 S 4,609.08 80.00% 4148,17 10100% Sd80.91 T eCIntel - __ EA 2_ S .3325:00 $ 6650.00 90,00% S 5985.00 10:00% S665.0D MOM End EA 1 100.00% S $ 1,500.00 0.00% S - - 100.00% $1,500,00 15" AOS Pioe IF 43886.00 S 15696.00. 90.00% 10126.40 90,0046 " $1,589.60 18 -ADS Pipe Lf 1007 42,50 _ A 9278750 90.00% S 38$17..75 10,00% 279:75 24" AOS Pi Lf 922 S 38.15 S 53 814.90 60.00%6 S 48 252.87 10.00% $5381.43 - -- 284,60 O.W% - Subtotal $ 164,132.38 89«18% S 146,909.14.1 10.U%l $17,823.24 SANITARY SEWER - 6- PVC MTER MAIN Manholes O.6 EA 3 S 3,260.00 $ 9,760.00 100.00% $ 9,7.50.001 0.00% $0.00. Manholes 6.8 EA 3- $ 3870.00 5 11,610.00 - 100:00%' . 11 610.00 .0.00% $0.00 Menholag8-10 EA 1 S ✓441000 S 5410.00 100.00% S 5440-00 0.00% 50.00 8" PVC Pipe 0.8 LF 1108 S 2 ,00 S 29 916.00 100.0096 28816:00 0.0p0le 10.00 W PVC Pipe6 8 LF 762 S 31.15 S 23 736.30 IMAM '$ 23736.30 -0-00% $0.00 8- PVG PI 8.10 -- LF - .282 S 36.40 $ 10 .80=07,78%$ 24 284,60 O.W% - - _ . � $0.00 Sin le Sen4i a EA 10 $ 1 065.90 $ 10850.00.1450.00 $ 1,050,§? 0.00% 10.00 DoubleSeMoe EA - 38 $' 1 981.00 $ __ 52,478,00478.00 S 500.00 - 0.00% $0.00 TV and Clean System IS 1 sample Points 3;600.00 6 _ 3500.00- - 650.00 S 3900,00 -100.00% $3 500.`00 100.00% $3900.00 Flush 8 PressureTes# Subtotal S 154',615.10 1,150.00 015.10 222% $3 500.00 POTABLE WATER - 6- PVC MTER MAIN LF 2720 $ 21.42 $ 58.282,40 .100.0095 56,26240 - - 0.00% $0.00 Fire Hydrants - - EA 2 $ 4,500.00 F 9,000.00 - 100.000!0 $ 8 000.00 O.DD% - :00 6" GV EA 9 3 1.110.09 $ 15 390.81 100.00% S 15 390.81 0.00% $0,011 e" BendEA LF 2 $ '304:31 - - 80842 100.0095 S 608,43 0.00% 0:00 6 x 6" Wee SY 2 $ .10 860.20 100.00' -- 0.20 - -- 0 $0.00 6" PIUC3 EA 11 $ 277.65 S 277:85 100.00% $ 277.65 - - 0.00% $0.00 Sin ie;WaterService EA 24 S 715.23 S 171165-62 100.00% 17165.52'. 0.00%1 $0.00 Double WaterSorvioa30 LS 1 $ 1,050,§? 31,524,60 100.00% 39 524.60 OAO'Y0 $0.00 Tem Juin rAssembt 1 S 500.00 S 2500.00 $0.00% $ 1260.00 _ 50.00% $1250.00 sample Points tF-A 6 _ _ ,$_ - 650.00 S 3900,00 0.00% $ - 100.00% $3900.00 Flush 8 PressureTes# 1 $ 1,150.00 S 1,150.00 0.00% $ - 100.00% 9;150.00 Bac>75 _ 6 $ 97-75 $ 588150 0100% S - 900.00% $586,50 Subtotel S 141.22$.10 95.12'/0 $ 1 34 335:80 4.88% 86 S8 8.50 LANDSCAPE - ve PlantincAme Wax Myrtle - V EA 23 S 175.00 4,025.00 0.00% 1004000A U.026.00 Wax M - 3 Galion -EA 73 5 100,00 7 00.00 O.DO% 100,00% 57 300.00 Slash Ina - 6' EA 17 S 250,00 5 4.2%0D 0.00% $ 120,00%-- $4,250.00 live Oak - 8' to 12' EA 24 S 500.00 S 12iODO.OD -- - 0.009'0 S 100.0095 312.000-00 Shrubs -20 tell £A 578 $ 20.00. S 11560.00 0:00% 5 100.00% 1;560.00 Shrubs -1 Gallon EA _ 700 3 12 X00 S 84400.01) 0. .00% S - 100.00% $8400.00 Tfact 'A-1'NativeP - Wax mote - 8' EA 34 S. 176.001$ 5,950.00 80,00% 6 4 760.0020.00% $1,190.00 Slash Pine - 6' EA 11 $ 250.00 S 2,750.00 80.00% 5 2,200M 20.00% $650.00 Live Oak . V to 12' EA 11 $ 500,00 S 5,500.00 ! 80.00% $ 4,400.00 20,00% S1 100.00 Shrubs- 24" tali __ EA 310 20.00 -S 6,200.00 80,00% $ 4 960.00 .20.00% $1.240.00 Tract IMI Plantina Area Wax M - I - 6' EA 27 S 175.00 $ 4.725;00 80.00% 5 31780.00 20.00% 5945,00 Slash Pine -1Z EA 6 S -__ 250.00 $ 1500.00 60.00% S 1200.00 20-00% $300.00 We Oak - 48' EA 9 $ $00,00 $ 4.500.00 80.00% S 3,600.00 20.00% - 4900.00 Cabbb e'Pal 12` Custer of 31 _ EA 3 S 450,00 -S 1,350.0a -80400% 1 10110.00 20.00% 70 DO Saw Palmetto 1 gal EA - 185 S 29.00 S - ti 255.00 80.00% 3 3404.00 20.00% $851.00 ation LS 1 $ .5000.00 $ S'000.00 0.009'o '3 -- 100.00% $5,000.00 Subtotal $ 84 286.00 1 34.67% $ 29,384.00 1 _ 65.13%1 _ $54 881.00 ROAD Su rade SY 7007 S 3.05 S 21 371.35 90.00% S 19' 34.22 10:00%E$75 7,14 8" G ulna Base SY 6673 $ 10.85 $ 73 069.35 90.ODwa $ 65 762.42 10.00oh6,84 Ys" As alt SY 8673 $ -11.35 S 76,736,6$ 000% - 100.00%8.95Modified Mieml Curb LF 5289 $ 11.90 S 82 838.19 80.0095 S 58645.98 10. 096391Common Sidewalk Areas SY 356 S 35.00 S 12 46D.OD 0.00% S - 100.00960.00 S nslPaYe+rieht Marks S 1 $ 4620.00 $ 4620,00 0:00% S _ _ - 100.00�a 4 5211.00 Testi lFBVlO Moss/Road & Backfill' • L5 1 $ 3600.00 S 3 500.00 0.00•�o S 100.0096 S3 500.00 Sod at EOP LS 1 S 21 DDO.00 S 21 000.00 D.00% S 100.00% 521 000.100 P5 8 OTHER TOTAL % Complete $ Value - $ Value EarthWork and-Gredin SumyStaks.Out - Ls 1 - . $ 7,000.00 S - 7,000.00 0.00% $ 100.00% $7.000,00' Sunk As -Built _ _ _ LS - . _ 1 $ _ 31000.00 S 3000.00 0,001A $ - 100:00% $3,000.00 Su - Set PCP and PRM LS 1 $ 2,000.00 .S 2 OOO.Op _ .0.00% $ - - - _ 100,00% $2,000.00 Desi nand Permitting •Services _ _ _ . , LS__. _ 1 $ 15000.00 S 150DOA0 50,22LS S 7.600m '6040% - $7500,00 En61rteer,lmpec11ons/Gerta LS 1 $ 10,000.00• $ 10000.00$6 S $000.00 30.0095 $6 000.00 Other 5 . 3700000. Subtotal 37,00.00 33,76% S .12 500;00 66.22% $24 5DO.OD SUMMARY __- TOTAL % Complete $ Value % Remaining $ Value EarthWork and-Gredin 6 2-9,80D.00 - 86,65% S 219 820.00 13:35% 5 33 880.00 Stbrm Drelna e _ S _ 164 732:90 89.18% E 146 909.14 10.82% S_ 1-7,823.24 Sancta Sewer $ '157 616.10 97.78% $ 164,015.10. - 2.22%,$ - 3,500.00 Potable Water- - - S 141; 6.10 95.12% '$ 134359:60 4.88% S B 6650 Landscape - - $ 64,205.00 34,87% S 29 384.00 65.13% $ 54,881.00' Road 14. 294,08:35 _ 52 84% S 155,141,62 47.96% -S 139.656 83 Other 5 . 3700000. 337E%' S 1 500.00 66.22% $ 24 500:00 TOTAL I S 1,133,236;93 _ 7820%1$ 652 09.60 24:60% $ ,203 027.27 Su Amount 18644 $361284.09 CER11FIGA F•COSTE6MMATE i, J9de 8, ba regisiorea 04noor, Lkenso No. 57390, do hereby centty to Iridtan Rlm County that a'oost estmate his been prepared under my rosponsibla diroe8on I l Judah"E,eilOrsj Ra i11mMe_ReQIsleTcgryFnplmerUmns6'Na:Sing 1 , $'101.0, F It/2'v11-7 ellf P5 9 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Stan Boling, AICP Community Development Director FROM: Sasan Rohani, AICP Chief, Long -Range Planning DATE: November 16, 2017 SUBJECT: Consideration of the Affordable Housing Advisory Committee (AHAC) 2017 Incentives Review and Recommendation Report It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting on December 5, 2017. DESCRIPTION AND CONDITIONS As part of HB 1375 which was enacted in 2007, the State Legislature revised section 420.9076, F.S. to require that local governments establish a local Affordable Housing Advisory Committee (AHAC). On March 18, 2008, the Indian River County Board of County Commissioners (BCC) approved resolution 2008-038 to establish Indian River County's AHAC. According to state law, the principal responsibility of the AHAC is to submit a report to the local governing body that includes an evaluation of the affordable housing incentives identified in Paragraphs A through K of Section 420.9076 (4), F.S. (see page 2 of this staff report) together with recommendations based on the evaluation. Consistent with the provisions of section 420.9076 F.S., every three years the AHAC must review the local government's established policies and procedures, ordinances, land development regulations, and comprehensive plan and must recommend specific actions or initiatives to encourage or facilitate affordable housing, while protecting property values. As part of that process, the AHAC's review and recommendations are compiled into an incentives review and recommendation report that is presented to the BCC for approval. According to HB 1375, the first AHAC report approved by the Board of County Commissioners was due on or before December 31, 2008. On November 18, 2008, the Affordable Housing Advisory Committee recommended approval of the county's first AHAC Report. That report was then sent to the BCC for consideration on December 9, 2008. After approval by the Board, an electronic version of thereport was sent to the Florida Housing Finance Corporation (FHFC) and was accepted. That submittal occurred in conjunction with the County's transmittal of its Local Housing Assistance Plan (LHAP) to the FHFC for review and approval. The LHAP was subsequently approved by the state. P6 0 F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAQ\AHAC 2017\13CC staff report for 2017 AHAC 1 Report 12-5-20174.doc According to state law, the AHAC incentive report is required to be submitted to the FHFC triennially on December 31 of the year preceding submission of the Local Housing Assistance Plan (LHAP) update. In compliance with that requirement, the subsequent AHAC reports were prepared, recommended for approval by AHAC, approved by the BCC, and submitted to the FHFC in 2011 and in 2014. Since the county's next Local Housing Assistance Plan is due to the state by May 2018, the new AHAC housing incentives report is due by December 31, 2017. In order to meet that deadline, staff has prepared the 2017 incentives review and recommendations report for AHAC's consideration at its November 15, 2017 meeting. The AHAC's review is now complete and staff and the AHAC are recommending BCC approval of the 2017 report. The BCC is now to consider approval of the report. ANALYSIS Section 420.9076 (4) F.S. requires that, at a minimum, the advisory committee (AHAC) submit a report to the local governing body (BCC) that includes recommendations on affordable housing incentives in the following areas: a. The processing of approvals of development order or permits, as defined in s. 163.3164(7) and (8), for affordable housing projects is expedited to a greater degree than other projects. b. The modification of impact fee requirements, including reduction or waiver of fees and alternative methods of fee payment for affordable housing. C. The allowance of flexibility in densities for affordable housing. d. The reservation of infrastructure capacity for housing for very low income persons, low income persons, and moderate income persons. e. The allowance of affordable accessory residential units in residential zoning districts. f. The reduction of parking and setback requirements for affordable housing. g. The allowance of flexible lot configuration, including zero -lot -line configurations for affordable housing. h. The modification of street requirements for affordable housing. i. The establishment of a process by which a local government considers, before adoption, policies, procedures, ordinances, regulations, or plan provisions that increase the cost of housing. j. The preparation of a printed inventory of locally owned public lands suitable for affordable housing. k. The support of development near transportation hubs and major employment centers and mixed use developments. In 2008, 2011, and 2014, the AHAC reviewed Indian River County's existing affordable housing incentives as well as newly proposed affordable housing strategies and policies. Through that process, the AHAC reached consensus and provided direction to staff on the county's then existing and proposed strategies and policies. By assessing the county's affordable housing incentives and strategies, the AHAC addressed the affordable housing incentives referenced in paragraphs A through K of Section 420.9076(4) F.S. For each incentive, the report included a description, reference to existing county regulations, analysis, and recommendations. All recommendations of the previous AHAC reports were incorporated into the county's Comprehensive Plan and Land Development Regulations (LDRs). P61 FXommunity Development\SH1P\A4AC- Affordable Housing Advisory Committee (AHAQ\AHAC 2017\13CC staff report for 2017 AHAC 2 Report 12-5-20174.doc Recently, staff prepared a draft 2017 AHAC report. That AHAC report is a compilation and evaluation of the county's current affordable housing incentives, the incentives referenced in Section 420.9076(4) F.S., and affordable housing strategies and policies that were adopted as part of the county's 2010 EAR based comprehensive plan amendments. As indicated in the proposed 2017 AHAC housing incentives report, the county has already adopted and implemented all but one of the affordable housing incentives identified in items A through K of Section 420.9076(4)F.S. The incentive not adopted is item H, which relates to modifying minimum street requirements. Staff analysis shows that the county's current street right-of-way requirements are appropriate to ensure public safety, are not excessive, and should be maintained. The report's analysis indicates that the county has successfully implemented incentives for providing affordable housing within the county. County affordable housing incentives have been in place for many years and continue to be used by not-for-profit housing organizations and for-profit affordable housing developers to provide affordable housing for county residents. At its November 15, 2017 meeting, the AHAC reviewed a draft 2017 AHAC report, identified changes, and provided input to staff. At that meeting, the AHAC recommended that two changes be made to the report and that the BCC approve the revised 2017 AHAC report. Those changes include a recommendation to continue evaluating the impact of concurrency regulations. (if any) on affordable housing development and to continue evaluating opportunities within the land use plan for development near transportation hubs and major employment centers. The revisions recommended by the AHAC have been incorporated into the proposed report (see attachment 1) and are supported by staff. CONCLUSION Currently, Indian River County provides all but one of the eleven affordable housing incentives listed in items A through K of Section 420.9076 F.S. To date, the ten adopted incentives have resulted in non-profit housing organizations and for-profit affordable housing developers providing affordable housing in the county. As structured, the AHAC report identifies the county's existing affordable housing incentives, provides an analysis of those incentives with respect to the incentives listed in items A through K of Section 420.9076 F.S., and includes a recommendation on each incentive. In the report, staff is recommending that the county maintain the ten adopted, existing incentives together with the two new recommendation items discussed above. RECOMMENDATION Staff and the Affordable Housing Advisory Committee recommend that the Board of County Commissioners approve the proposed 2017 AHAC report by adopting the attached resolution, and direct staff to submit a copy of the report to the FHFC for review. ATTACHMENT 1. 2017 AHAC Report 2. Resolution Approving the 2017 AHAC Report 3. Unapproved Minutes of AHAC November 15, 2017 Meeting P6 2 F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\13CC staff report for 2017 AHAC 3 Report 12-5-20174.doc Indian River County Affordable Housing Advisory Committee 2017 Incentives Review and Recommendation Report Community Development Department Indian River County 1801 27h Avenue Vero Beach, Florida 32962 (772) 226-1237 Approved by the Affordable Housing Advisory Committee at a Public Hearing on November 15, 2017 Approved by the Board of County Commissioners December 2017 Resolution No. 2017 — FXommunity Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 report.doc 1 P6 3 INTRODUCTION With passage of HB 1375 in 2007, local governments that receive State Housing Initiatives Partnership Program funds were required to establish an Affordable Housing Advisory Committee (AHAC) by June 1, 2008. In Indian River .County, the Board of County Commissioners created an Affordable Housing Advisory Committee on March 18, 2008. Triennially, each AHAC must review the local government's established policies and procedures, ordinances, land development regulations. and comprehensive plan and must recommend specific actions or initiatives to encourage or facilitate affordable housing, while protecting the ability of property to appreciate in value. In Indian River County, the first AHAC report was approved by the Board of -County Commissioners on November 19, 2008. Following submission of the initial AHAC report, reports were required to be submitted triennially on December 31 of the year preceding the submission of the local government's Local Housing Assistance Plan (LHAP) update. Therefore, the subsequent AHAC reports were approved in December 6, 2011 and December 9, 2014. Since Indian River County's next Local Housing Assistance Plan update must be submitted to the FHFC by May 2018, the county's AHAC report must be submitted by December 31, 2017. According to Section 420.9076 (4) F.S., each AHAC report must give recommendations on affordable housing incentives in the following areas: A. The processing of approvals of development orders or permits, as defined in s. 163.3164(7) and (8), for affordable. housing projects is expedited to a greater degree than other projects. B. The modification of impact fee requirements, including reduction or waiver of fees and alternative methods of fee payment for affordable housing. C. The allowance of flexibility in densities for affordable housing. D. The reservation of infrastructure capacity for housing for very low income persons, low income persons, and moderate income persons. E. The allowance of affordable accessory residential units in residential zoning districts. F. The reduction of parking and setback requirements for affordable housing. G. The allowance of flexible lot configuration, including zero -lot -line configurations for affordable housing. H. The modification of street requirements for affordable housing. I. The establishment of a process by which a local government considers, before adoption, policies, procedures, ordinances, regulations, or plan provisions that increase the cost of housing. J. The preparation of a printed inventory of locally owned public lands suitable for affordable housing. K. The support of development near transportation hubs and major employment centers and mixed use developments. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 2 P6 4 report.doc BACKGROUND In February, 1990, the Indian River County Board of County Commissioners adopted the Indian River County Comprehensive Plan. In the Housing Element of that plan, Policy 1.3 stated: "An advisory committee shall be appointed by the Board of County Commissioners to provide additional guidance on county housing policies. Comprised of representatives of the housing industry, financial institutions, Housing Authority, and citizens, the committee shall be advisory and terminated upon acceptance of its final report. This committee shall submit a final report to the Board of County Commissioners by 1993..." Consistent. with Housing Policy 1.3, the Board of County Commissioners, on March 5, 1991, created a fifteen (15) member Indian River County Affordable Housing Advisory Committee (Resolution No. 91-29). That committee was comprised of representatives of the housing industry, financial institutions, and the Housing Authority, as well as citizens. In April 1993, the Affordable Housing Advisory Committee voted to adopt and transmit the Committee's Final Report to the Board of County Commissioners for its review and consideration. That final report was submitted to the Board of County Commissioners on May 25, 1993, and the original AHAC was then dissolved. In 1992, the Florida Legislature established the State Housing Initiatives Partnership (SHIP) program. The purpose of the SHIP program is to provide funds to local governments for the provision of affordable housing for qualifying households. In order to receive SHIP funds, the county was required to satisfy several requirements, including the creation of a Local Affordable Housing Advisory Committee to conduct a review of the county's regulations and to develop a Local Housing Incentive Plan. To obtain SHIP funds, the Board of County Commissioners adopted the Indian River County Local Housing Assistance Program (Ordinance #93-13) in April 1993. Consistent with the requirements of Section 420.9076, F.S. and Section 308.07 of the County Code, the Board of County Commissioners created the county's second Affordable Housing Advisory Committee (AHAC) in 1993. The function of that committee was to review the County's Local Housing Assistance Plan and develop local housing incentive strategies. Once established, that committee worked with staff and fulfilled all of the requirements of Section 420.9076, F.S. On December 13, 1994, the Board of County Commissioners adopted the final Indian River County. Affordable Housing Incentive Plan with resolution number 94-162. That plan which remains in effect includes many of the affordable housing incentives listed in paragraphs A through K of Section 420.9076(4) F.S. The second AHAC. was dissolved in 2001. Since adoption of the affordable Housing Incentive Plan, the county's affordable housing incentives have been utilized by for-profit and non-profit housing developers and F:\Community Development\SHIP\AI IAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AI-iAC 2017 3 p6 5 report.doc organizations to provide affordable housing within the county. Through those incentives, 2,634 affordable rental housing units have been constructed. Also, 1,698 income eligible individuals have received SHIP and HHR funds for the purchase of a home and/or for rehabilitation of their housing unit. Consistent with the 2007 legislature's directive, Indian River County established its current Affordable Housing Advisory Committee in March, 2008. The primary function of the AHAC is to prepare the triennial update of the County's Local Housing Incentives Report. In 2008, 2011, and 2014 AHAC prepared the County's update. This is the forth Local Housing Incentives Report update. ANALYSIS In this section, each of the Chapter 420.9076(4), F.S. requirements, A through K, is addressed. For each of the requirements, current citations from the county's Comprehensive Plan and Land Development Regulations (LDRs) are provided. Each section also includes an analysis and recommendations. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 4 p6 6 report.doc A.The process of approvals of development orders or permits, as defined in s.163.3164(7) and (8), for affordable housing projects is expedited to a greater degree than other projects. Section 163.3164(7), F.S. defines a development order as "any order granting, denying, or granting with conditions an application for a development permit." Section 163.3164(8); F.S. defines a development permit to "include any building permit, zoning permit, subdivision approval, rezoning, certification, special exception, variance, or any other official action of local government having the effect of permitting the development of land". In Indian River County, permits for affordable housing projects are expedited to a greater degree than other projects. Established policies and procedures for expedited permitting are found in Policies 1.5 and 1.6 of the Housing Element. These policies read as follows: POLICY 1.5: By 2015, the county shall establish a web based permitting process. POLICY 1.6. The county shall take all necessary steps .to eliminate delays in the review of affordable housing development projects. In order to define delay, the county hereby establishes the following maximum timeframes for approval of projects when an applicant provides needed information in a timely manner. - Administrative approval — 5 days; - Minor site plan — 5 weeks; - Major site plan — 6 weeks; - Special exception approval —13 weeks Whenever these review times increase by 150% or more due to the work load of review staff, the county will begin prioritizing the review of affordable housing development project applications. In prioritizing affordable housing development project applications, staff will schedule affordable housing project applications for review before other types of project applications to ensure that maximum review timeframes are not exceeded for affordable housing projects. ANALYSIS: The county is in the process of establishing a full web -based permitting process. Currently, some permits can be applied for online. Some components of full web -based permitting are now available, and the remaining components should be in place by 2015. Consistent with Policy 1.6, the Community Development Department processes affordable housing projects ahead of all other projects. This has been done since 1994. For each affordable housing project application, planning staff notifies other reviewing departments that the application is an affordable housing project and must be reviewed ahead of all other projects. Overall, this process has worked well, with affordable housing projects identified upfront and reviewing departments expediting these project reviews. For major affordable housing projects, this process has saved applicants several weeks in application review/processing time. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 5 report.doc P6 7 RECOMMENDATION: The county should maintain Housing Element Policy 1.5, regarding web based permitting, and Policy 1.6, regarding prioritizing the permit process review of affordable housing development projects ahead of all other projects. No other action is needed. BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes No ❑ F:\Community Development\SHIPWHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 6 P6 g report.doc B. The modification of impact fee requirements, including reduction or waiver of fees and alternative methods of fee payment for affordable housing. Impact fees and utility capacity charges are one time charges applied towards new construction to generate the revenues necessary to make capacity producing capital improvements. Overall, these impact fees and utility capacity charges increase the cost of housing. Legally, impact fees must be applied to all activities that create a demand for capital facilities. Consequently, impact fees cannot be waived or reduced without being subsidized from another revenue source for a justifiable reason. Consequently, there are methods of fee payment to assist income eligible persons with the cost of impact fees and /or utility capacity charges. Currently, Indian River County provides SHIP program loans, and grants of up to $20,000.00 per unit to income eligible households for the cost of impact fees and utility capacity charges for new units. The county also provides SHIP loans and grants for existing units to connect to the county regional water and wastewater system. To obtain SHIP impact fee funds, applicants must execute loan or grant agreements with the county, indicating that they will comply with the county's Local Housing Assistance Program's requirements. Those loans or grants are limited to income eligible households in the Very low Income (VLI) (not to exceed 50% of the county's median income), Low Income (LI) (51-80% of county's median income), and moderate income (MI) (between 81-120% of the county's median income) categories. Besides providing impact fee loans and grants, the county also provides financing of water and sewer capacity charges for new units and existing units connecting to the county regional. system. The following policies from the Housing Element of the Comprehensive Plan provide for financial assistance for payment of impact fees and connection charges for affordable housing units. POLICY 4.3: The county shall maintain its current policy of financing water and sewer capacity charges for newly constructed housing units. POLICY 4.4: The County shall maintain its Housing Trust Fund which provides below-market interest rate financing and/or grants for land acquisition, downpaymendclosing cost loans, impact fee%apacity charges payment loans, and rehabilitation loans for affordable housing units in the county. The fund will also assist non profit facilitators with pre -development expenses associated with very low, low, and moderate income housing development. Some disbursements from the Housing Trust Fund will be grants, but the majority of funds will be revolving loans, with borrowers paying back principal and applicable interest into the trust, therefore ensuring a permanent source of financing. ANALYSIS: Impact fees and utility capacity charges are needed to provide revenue for constructing capacity producing capital improvements necessary to accommodate growth. Overall, impact fee revenue partially funds construction of major roadways, libraries, schools, parks, correctional facilities, fire/ems facilities, law enforcement facilities, solid waste F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 7 p6 9 report.doc facilities, and public buildings, and capacity charges fund expansion of the county's regional water and sewer system. Because those fees are based on fair share payments by the people benefiting from the capital improvements, impact fees and utility capacity charges cannot be waived or reduced for any individual group or category of construction. On the other hand, those fees increase the cost of housing and put a burden on the production of affordable housing projects. To lessen the impact of those fees on affordable housing projects, the cost of impact fees may be paid by other funding sources. Waiving impact fees does not eliminate the cost of the infrastructure that the impact fees are designed to pay for. Either new development or existing residents must pay the cost of needed infrastructure improvements. If new development, which puts additional demand on county facilities, does not pay its fair share of infrastructure cost through impact fees, then existing residents will have to pay those costs through higher fees or taxes. While waiving or reducing impact fees without a justifiable subsidy is not legal, impact fees for affordable units may be paid from other funding sources. Consistent with that allowance, the county provides impact fee loans and grants to extremely low, very low, and moderate income households thorough the SHIP program. In the past, the county has provided impact fee grants and loans to eligible households as part of several CDBG neighborhood revitalization and housing projects. Also, the county provides impact fee loans associated with new home construction to all Habitat for Humanity clients. In addition, the county provides impact fee grants and loans to eligible individuals needing to connect to the county water or sewer system. Overall, the county has provided many SHIP impact fee grants/loans to eligible households. Since this program has been successful, the county should keep its SHIP Program impact fee assistance strategy for income qualified households. Since 2009 the county has suspended payment of several impact fees, thus reducing impact fee costs for new developments and new housing units. 2013/2014 impact fee study has also revised and reduced many impact fees. RECOMMENDATION: The county should maintain Housing Element Policy 4.3 and Policy 4.4, regarding financing of impact fees, payment of impact fees, and payment of water and wastewater capacity charges for income eligible households through SHIP funds. BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [q] No 0 F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 8 P% O report.doc C.The allowance of affordable housing. flexibility in densities for Within Indian River County, the future land use map and zoning district designations establish a maximum density or intensity for all properties. Overall, density is an important factor in forming the character of a community and the preferred lifestyle of its residents. While higher densities may result in lower housing costs, higher across the board densities do not always translate into lower housing prices. Consequently, the preferred method for reducing housing costs through increased density is to provide affordable housing density bonuses associated with affordable housing projects. Currently, Housing Policy 2.5 and LDR Section 911.14(4) provide affordable housing projects an up to a 20% density bonus over the maximum density established by the underlying land use designation. Currently, Housing Element Policy 2.5 and Section 911.14(4) of the LDRs provide for affordable housing density bonuses. Section 971.41(9) of the LDRs provides for small lot subdivisions for affordable housing. POLICY 2.5: The County shall maintain its affordable housing density bonus provision for planned development projects, allowing eligible affordable housing projects with a market value of affordable housing units not to exceed 2 1/2 times the county's median income, to receive up to a 20% density bonus based on the following table. Very Low Income (VLI) and Low Income Density (LI) Bonus Range of Possible Affordable (Percent Additional Density Bonus for Providing Additional Buffer Density Bonus Units increase and Landscaping based on one of the following options Percentage as in (percent increase in allowable units) (Percent increase in Percentage allowable allowable units) Of units). Project's Total Units Option I Option 11 Material equal to a 20' Material equal to a 25' wide Type C buffer* with 6' wide Type B buffer* with 6' opaque feature along opaque feature along residential district residential district boundaries and 4' opaque boundaries and 4' opaque feature along roadways feature along roadways More than 30% 10% 5% or 10% 10-20% *Buffer types are identified in Chapter 926 of the county's Land Development Regulations The county's current median income is $54,700.00. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 9 P71 report.doc The County's Affordable Housing Density Bonus Provisions are Codified in Section 911.14(4) of the LDRs (See Attachment 1). Another option to increase affordable housing project yields is the county's small lot subdivision allowance. Although the county's small lot subdivision regulations, section 971.41(9) of the county's land development regulations, do not have an allowance for density bonuses, the smaller lot configuration allows for more lots to be created. While a standard RS -6 parcel (single family residential up to 6 units per acre) has a minimum lot size of 7,000 square feet, the small lot subdivision regulation allows for lot sizes to be reduced to 5,000 square feet. While standard RS -6 zoning typically yields about 2.5 to 3 units per acre, a small lot subdivision can yield up to 5 units per acre. The county's Small Lot Subdivision for Affordable Housing Projects are Codified in Section 971.41(9) of the LDRs (See Attachment 2). ANALYSIS: The allowance of an up to 20% density bonus for affordable housing projects and the county's small lot subdivision provision provide for the development of affordable housing projects with higher densities and/or higher yields. Those provisions are appropriate tools for providing density increases for affordable housing projects. General density increases, however, are not acceptable in Indian River County and may not result in less expensive homes. RECOMMENDATION: The county should maintain its affordable housing density bonus and small lot subdivision provisions for affordable housing projects. BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [�] No ❑ F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 10 P 7 2 report.doc D.The reservation of infrastructure capacity for housing for very low income persons, low income persons, and moderate income persons. Consistent with state law, the Indian River County Comprehensive Plan provides that no development, including housing development, shall be approved unless there is sufficient infrastructure capacity or capacity funding available to serve the development. These requirements are contained in Chapter 910, Concurrency Management System, of the county's LDRs. This concurrency management requirement serves as the principal mechanism for ensuring that growth is managed in a manner consistent with the provisions of the comprehensive plan. In Indian River County, there are two types of concurrency certificates. One is a conditional concurrency certificate. A conditional concurrency certificate indicates that, at the time of conceptual development approval, there is sufficient capacity to accommodate the development. Conditional concurrency, however, does not require payment of impact fees and water and sewer capacity charges and does not vest, or guarantee, that capacity will be available at the time of building permit issuance. The second type of concurrency is initial concurrency. Initial Concurrency requires payment of impact fees and water and sewer capacity charges and vests (reserves capacity for) the development. In Indian River County, initial concurrency certificates vest capacity for the duration of the concurrency certificate, either one (1) year, three (3) years, or seven (7) years. According to county regulations, initial concurrency certificates may be issued only to projects with approved site plans or complete Land Development Permit applications. To obtain an initial concurrency certificate, an applicant must pay all applicable impact fees, as well as water and sewer capacity charges, in advance of development. This then vests the project and guarantees that adequate infrastructure will be available for the project at the time of building permit issuance. The vesting will last for the duration of the concurrency certificate and will expire at the end of the concurrency certificate timeframe. After issuance. of an initial concurrency certificate, an applicant must obtain all building permits associated with the initial concurrency certificate and pursue development to completion by obtaining a Certificate of Occupancy (CO). ANALYSIS: Reserving infrastructure capacity upfront for a project is important if there are deficiencies in concurrency related facilities. In Indian River County, there currently is sufficient capacity in all concurrency related facilities to accommodate development projects. Therefore, reserving capacity upfront is not a critical issue at this time. As development activity increases in the future, however, capacity may become an issue. When that occurs, reserving capacity for a project may become an actuality. Reserving capacity for one project means that the capacity reserved for the project is not available for other projects. For that reason, the county requires that an applicant pay all impact fees and utility capacity charges in order to reserve capacity, thereby ensuring that the F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAQ\AHAC 2017\AHAC 2017 11 P,' 3 report.doc county has the funds to construct the increment of capacity consumed by the applicant's project. To date, no affordable housing project or unit has been denied due to concurrency requirements. RECOMMENDATION: The county should maintain its current concurrency management procedures which allow for upfront reservation of infrastructure capacity. Like other applicants, affordable housing applicants may apply for an Initial Concurrency Certificate and reserve infrastructure capacity upfront. Each time the county evaluates its affordable housing incentives, the county will also determine whether or not its concurrency requirements are an impediment to approving affordable housing projects or issuing permits for affordable housing units. BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [4] No ❑ F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAQ\AHAC 2017\AHAC 2017 12 P, 4 report.doc E. The allowance of affordable accessory residential units in residential zoning districts. Through its land development regulations, Indian River County permits the construction of small dwelling units (second unit) as accessory to single family houses on a residentially zoned property. This regulation is intended to make inexpensive dwelling units associated with a primary residence available to low income households. Following is the applicable LDR section for accessory dwelling units. Section 971.41(10) of the LDRs Accessory Dwelling Unit. a) The construction of an accessory dwelling unit on a residentially zoned lot shall be allowed subject to the provisions of section 971.41(10). The standards and requirements of this section are intended to make available inexpensive dwelling units to meet the needs of older households, single member households, and single parent households. This is in recognition of the fact that housing costs continue to increase, that households continue to decline in size, and that the number of elderly Americans is on the rise. (b) Districts requiring administrative permit approval, (pursuant to the provisions of 971.04): A-3 A-2 A-1 RFD RS -1 RS -2 RS -3 RS -6 RT -6 R41-3 RM -4 RM -6 RM -8 RM -10 Con -2 Con -3 Rose -4 RMH-6 RMH-8 I Requirements of section 971.41(10) shall not supersede property owner deed restrictions. (d) Additional information required. 1. A site plan conforming to Chapter 914 requirements. e) Criteria for accessory dwelling units: 1. Accessory dwelling units shall be located only on lots which satisfy the minimum lot size requirement of the applicable zoning district. 2. The accessory dwelling unit shall be clearly incidental to the principal dwelling and shall only be developed in conjunction with or after development of the principal dwelling unit. 3. Not more than one (1) accessory dwelling unit shall be established in conjunction with a principal dwelling unit. 4. No accessory dwelling unit shall be established in conjunction with a multifamily dwelling unit 5. The heated/cooled gross floor area of the accessory dwelling unit shall not exceed thirty-three (33) percent of the heated/cooled gross floor area of the principal structure or seven hundred fifty (750) gross square feet, whichever is less. The accessory dwelling unit shall be no smaller than three hundred (300) gross square feet of heated/cooled area. 6. No accessory dwelling unit shall have a doorway entrance visible from the same street as the principal dwelling unit. 7. Detached accessory dwelling units shall be located no farther than seventy-five (75) feet in distance from the principal dwelling unit from the closest point of the principal dwelling unit to the closest point of the accessory dwelling unit. 8. Excluding converted garage accessory dwelling units, the accessory dwelling unit shall be designed so that the exterior facade material is similar in appearance to the facade of the existing principal structure. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)WHAC 2017\AHAC 2017 13 report.doc P7 5 9. One (1) off-street parking space shall be provided for the accessory dwelling unit in addition to spaces required for the principal dwelling unit. 10. The accessory dwelling unit shall be serviced by centralized water and wastewater, or meet the environmental health department's well and septic tank and drain field requirements. Modification, expansion or installation of well and/or septic tank facilities to serve the accessory dwelling unit shall be designed in a manner that does not render any adjacent vacant properties "unbuildable" for development when well and/or septic tank facilities would be required to service development on those adjacent properties. 11. No accessory dwelling unit shall be sold separately from the principal dwelling unit The accessory dwelling unit and the principal dwelling unit shall be located on a single lot or parcel or on a combination of lots or parcels unified under a recorded unity of title document. 12. An accessory dwelling unit shall be treated as a multi family unit for traffic impact fee and traffic concurrency purposes, and the concurrency requirements of Chapter 910 for a multi family unit shall be satisfied. ANALYSIS: On September 29, 1992, the Board of County Commissioners adopted the county's accessory dwelling unit provision. In Indian River County, accessory dwelling units are allowed in all residential zoning districts. In addition to allowing for these smaller units, Section 971.41(10) of the county's land development regulations establishes specific land use criteria to regulate the size, location and appearance of these units and prevent over crowding. Even though the county has allowed accessory dwelling units since 1992, these type of units were not popular until 2004, when the price of land and housing started to increase. When housing affordability became an issue, more people started looking at ways to create affordable housing units. One method was to build more accessory dwelling units. These types of units are appropriate as affordable housing units. RECOMMENDATION: The county's accessory dwelling unit provision is appropriate and should be maintained. BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [4] No ❑ F:\Community Development\SHIP\AIIAC- Affordable Housing Advisory Committee (AHAQ\AHAC 2017\AHAC 2017 14 P,' 6 report.doc F. The reduction of parking and setback requirements for affordable housing. As structured, the county's Land Development Regulations establish minimum setback and lot size requirements for both single family residential zoning districts and multiple family residential zoning districts. These setback requirements provide a standard separation between houses and between houses and roadways. For affordable housing projects, the small lot subdivision provisions of section 971.41 of the LDRs allow for a reduction of lot size and building setbacks for single family homes. In the RS -6 zoning district, for example, single family homes are required to have a minimum lot width of seventy (70) feet. With small lot subdivisions, however, lots having a minimum width of only fifty (50) feet and reduced side yard setbacks seven (7) feet can be created. While rear yard setbacks are reduced from 20 feet to 15 feet, the minimum front yard setback on all single family homes from the edge of right-of-way is twenty (20) feet. This setback distance allows for cars to be parked in the driveway and not block the sidewalk or impede pedestrian movement. For residential uses, the county requires two parking spaces for each dwelling unit. This requirement is detailed in section 954.05(56) and is as follows: Section 954.05(56) Single-family dwellings and duplexes. Two (2) spaces for each dwelling unit; single- family dwellings and duplexes shall be exempted from all other requirements in subsection 954.07(4) and 954.10. Uncovered parking spaces shall be exempted from the front yard setback requirements. ANALYSIS: To ensure health and safety, all residential development must meet current minimum parking and setback requirements for the appropriate zoning district as established in the county LDRs. For example, the county's 20 foot minimum front yard setback provides enough distance, but not an excessive distance, for parking a vehicle in a driveway without the vehicle projecting into the sidewalk. Reducing or eliminating parking requirements would force residents to park in roadway rights-of-way. This could create safety issues unless minimum mandatory right-of-way widths are increased (which would reduce lot depth and area). Generally, reduced setbacks for affordable housing projects are appropriate, because reduced setbacks can increase yield -and reduce housing prices. In Indian River County, the small lot subdivision allowances provide for reduced lot sizes, as well as reduced side yards and reduced rear yards setbacks, for affordable housing projects only. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAQ\AHAC 2017\AIIAC 2017 15 P 7 7 report.doc RECOMMENDATION: The county's current parking requirements are appropriate and should be maintained. Through its small lot subdivision allowance, the county provides for appropriate reduced setbacks for affordable housing projects. This small lot subdivision allowance should be maintained. BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [�] No ❑ F:\Community Development\SHIP\AI-IAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 16 P 7 g report.doc G. The allowance of flexible lot configuration, including zero lot line configurations for affordable housing. Currently, the Board of County Commissioners may grant waivers from the residential development standards found in Chapter 911 of the LDRs through the Planned Development (PD) process established in Chapter 915 of the county LDRs. If granted, these waivers can allow for development of small lot configuration, zero lot line and reduced setback projects. The waiver criteria for the PD process are found in section 915.15 of the LDRs and are provided below. Section 915.15. Planned development allowable waivers and development parameters. (1) Conceptual P.D. plans shall list, for all areas and phases within the P.D. project area, the proposed waivers and development parameters for the following: a. Minimum lot size (in square feet); b. Minimum lot width (in feet); c. Minimum lot frontage (in feet); d. Minimum yard setbacks for buildings: front, rear, and side; e. Minimum yard setbacks for accessory structures (such as pools, patios, and decks); front, rear, and side; f. Maximum lot coverage, building(s) and impervious surface area; g. Minimum separation distances between buildings; h. Minimum right-of-way widths (byroad type); i. Minimum open space per lot and by phase [Note: The minimum open space for the entire project shall meet or exceed the requirements of section 915.18.1 j Minimum preservation/conservation area per lot. Note: more conceptual plan submittal requirements are listed -out in section 915.22 (2) Notwithstanding other provisions in this chapter (915) and Chapter 971, specific land use criteria listed in Chapter 971 may be waived (modified or not applied) where such criteria would merely apply to the compatibility of uses within the P.D. project area if approved by the county. Where specific land use criteria apply to the relationship of a use(s) within a P.D. project and properties adjacent to the project area, the specific land use criteria shall apply pursuant to the provisions of chapter 971. (3) The conventional standards and criteria found in Chapter 911, Zoning, not covered in section 915.15(1) shall apply unless otherwise specifically waived or modified by other provisions of this chapter. ANALYSIS: Generally, the PD process serves as a mechanism whereby the county can approve projects with reduced setbacks and/or mixed uses. The advantage of using the PD process instead of traditional zoning is that an applicant can increase or at least maximize his development project's density. In the PD process, however, there are development required trade-offs, such as additional landscaping, which are required to gain the waivers for smaller lots and higher yield. These trade-offs can have the effect of off -setting any housing unit price reductions due to increasing yield. The county's small lot subdivision allowance, however, provides for specific reduced lot sizes, and setbacks without requiring any specific waivers. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)WHAC 2017\AHAC 2017 17 P 7 9 report.doc RECOMMENDATION: The county should maintain its existing PD process which allows for waivers from conventional zoning standards (setbacks, lot size, etc.) as an available option for residential development projects. BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [4] No ❑ F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017UHAC 2017 18 Pg O report.doc H. The modification of street requirements for affordable housing. As adopted, the county's existing sidewalk and street requirements provide for minimum construction standards to ensure public safety. According to section 913.09(b)(1) (Subdivisions and Plats) of the LDRs, all subdivisions must comply with the minimum standards set forth in Chapter 952 (Traffic). While Chapter 952 sets the minimum right- of-way width for a local or residential street at 60 feet, the minimum right-of-way width may be reduced to 50 feet if the street is constructed with a curb and gutter drainage system. In both cases, however, minimum lane widths remain the same at 11 feet. Although there is a higher cost associated with curb and gutter construction than with swale drainage, the reduction in the amount of right-of-way can produce a higher yield for a project. These street right-of-way requirements can be modified through the Planned Development (PD) process. Following is the county's current minimum right-of-way requirement. 913.09(b)(1) Minimum street and rights-of-way widths. The minimum street and rights-of-way widths shall be as stated in Chapter 952, Traffic, of the LDRs. The board of county commissioners may require the increase of right-of-way and pavement widths if it finds that the modification in width is consistent with the projected traffic needs and good engineering practice. No variance will be granted on minimum right-of-way widths for public streets. Right-of-way widths for one-way streets may be reduced from the above standards as approved by the public works director. ANALYSIS: As structured, the county's minimum street right-of-way width requirements are based on the minimum area needed to accommodate the various improvements that must be located in the right-of-way. Besides travel lanes, sidewalks, and drainage facilities, these improvements include water and sewer lines, gas lines, phone lines, cable lines, and others. Since the referenced improvements must be provided for in the road right-of- way, the county has determined that the minimum right of way width generally must be 60 feet for swale drainage roads and 50 feet for curb and gutter roadways. Reductions in those widths, however, may be accommodated via special designs approved through the County's PD (Planned Development) process. Because the county's minimum local road right-of-way width requirement may be modified through a PD process, when warranted, the county accommodates the subject incentive. RECOMMENDATION: The county's current street right-of-way general requirements are appropriate to ensure public safety, and the County's current allowance for modifications through the PD approval process should be maintained. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 19 Pg 1 report.doc BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [q] No ❑ F:\Community Development\SH1P\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AI IAC 2017 20 pg 2 report.doc I. The establishment of a process by which local government considers, before adoption, policies, procedures, ordinances, regulations, or plan provisions that increase the cost of housing. Currently, Policy 1.7 of the Housing Element of the Comprehensive Plan requires that a financial impact statement be provided to appropriate advisory committees as well as to the Board of County Commissioners prior to the adoption of any new county regulation that may increase the cost of housing. Below is Policy 1.7 of the Housing Element of the Comprehensive Plan which details the adoption process for county regulations that may increase the cost of new housing. POLICY 1.7: As part of the adoption process for any county regulation which could affect housing development, county planning staff shall prepare a Financial Impact Statement to assess the anticipated impact of the proposed regulation on the cost of housing. When proposed regulatory activities are anticipated to increase the estimated cost per unit for the development of housing, the Financial Impact Statement shall include an estimated increased cost per unit projection. The financial impact statement then will be reviewed by the Planning and Zoning Commission, and, if possible, the Affordable Housing Advisory Committee. Those groups shall consider the regulation's effect on housing cost in making their recommendation to the Board of County Commissioners. The Board of County Commissioners will consider the financial impact statement in making its final decision on the adoption of any proposed regulations. ANALYSIS: Since 1994, staff has prepared Financial Impact Statements for all proposed new regulations impacting housing costs. By providing Financial Impact Statements of proposed regulations to decision -makers before the adoption of those regulations, planning staff ensures that decision -makers consider the costs as well as the benefits of proposed new policies, ordinances, and regulations. While these Financial Impact Statements do not prevent the Board of County Commissioners from adopting new regulations, the statements do provide the Board with an additional tool to measure the effect of proposed regulations. RECOMMENDATION: The county's current process of providing Financial Impact Statements to the Board of County Commissioners prior to adoption of any new regulations, ordinances, policies, procedures, or plan provisions that may increase the cost of affordable housing should be maintained. BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [4] No ❑ FXommunity Development\SHMAHAG Affordable Housing Advisory Committee (AHAQ\AHAC 2017\AHAC 2017 21 P8 3 report.doc J. The preparation of a printed inventory of locally owned public lands suitable for affordable housing. In 2006, the Florida State Legislature passed HB 1363 relating to affordable housing. One provision of that bill was that each local government must prepare an inventory of all real property that it owns within its jurisdiction that is appropriate for use as affordable housing. Beginning in July 2007 then every 3 years thereafter, Indian River County needs to prepare an inventory list of all real property within its jurisdiction to which the county holds fee simple title and is appropriate for use as affordable housing. At a public hearing on June 19, 2007, the Board of County Commissioners reviewed an inventory list of 2007 county owned properties. The Board then adopted a resolution that included an inventory list of county owned properties that are appropriate for affordable housing. With respect to those properties, the Board of County Commissioners decided to donate the parcels to non-profit housing organizations for the construction of permanent affordable housing. Consistent with the legislature's three year review requirement, the Board of County Commissioners, in 2010, 2013, and 2016 reviewed associated inventory list of county owned properties appropriate for the provision of affordable housing. At those times, the Board decided to sell surplus properties and deposit the sale proceeds into the county's affordable housing trust fund. Comprehensive Plan Housing Element Policy 2.4 provides for maintaining an inventory of all surplus county -owned land and making those lots available to housing developers. POLICY 2.4: The county's general services department shall, pursuant to section 125.379 F.S., maintain an inventory of all surplus county -owned land and foreclosed properties that are appropriate for affordable housing and dispose of these properties consistent with section 125.379 F.S. requirements. ANALYSIS: Consistent with state law, the Board of County Commissioners, in 2007, reviewed and approved an inventory list of county owned properties. Of all the properties on that list, ten were determined to be appropriate for affordable housing. The county then donated eight of these properties to non-profit affordable housing organizations for the construction of permanent affordable housing units. The non-profit housing organizations which received the donated lots were: Habitat for Humanity, Every Dream Has a Price, and the Coalition for Attainable Homes. Donating county owned surplus lands to non-profit housing organizations will reduce the cost of affordable housing units on the donated properties and is an appropriate affordable housing tool. In 2010, 2013, and 2016 the county reviewed and approved associated inventory list of county owned properties. The board determined properties to be surplus and county directed staff to sell those properties and deposit the proceeds to the county's affordable housing trust fund. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAQUHAC 2017\AHAC 2017 22 pg 4 report.doc RECOMMENDATION: Policy 2.4 of the Housing Element should be maintained, and the county should continue to keep a list of county owned surplus properties appropriate for affordable housing and disposing of those properties. BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [�] No ❑ FXommunity Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 23 pg 5 report.doc K. The support of development near transportation hubs and major employment centers and mixed use developments. In Indian River County, the Future Land Use Map (FLUM) identifies areas appropriate for residential development and the appropriate density for those areas. The objective of the FLUM is to create a land use pattern that situates residential development in close proximity to schools, health care facilities, employment centers, and major roadways. Policy 1.9 of the housing element provides support of development near transportation hubs, major development centers, and mixed use developments. The policy reads as follows: Policy 1.9: The county shall support housing development near transportation hubs, major employment center, and mixed use development by expediting the permit process for these types of housing projects. ANALYSIS: In Indian River County, the future land use map is an important tool in establishing appropriate locations for residential development. Generally, the map provides for residential development to be located near compatible land uses, existing neighborhoods, and proximate to public transportation, major employment centers, and community services. Ideally, affordable housing projects should be located near employment centers and transportation hubs for additional savings in terms of transportation cost and travel time. For that reason, the county supports locating affordable housing developments near transportation hubs, major employment centers and mixed use developments by expediting the permit process for these types of housing projects. RECOMMENDATION: The county should maintain housing element policy 1.9 for support of residential developments to be. located near transportation hubs, employment centers, and mixed use developments by expediting permit review for these types of developments. At its next Evaluation and Appraisal Report (EAR) review, the county will examine its land use policies and land use designations to determine if such policies and designations are appropriate for encouraging development near transportation hubs and major employment centers. BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [4] No ❑ F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\Al-IAC 2017 24 Pg 6 report.doc Other Housing Strategies Besides the affordable housing incentives listed in paragraphs A through K of Section 420.9076 F.S., the county has established several other policies to assist non-profit housing organizations to provide affordable housing throughout the county. Community Land Trust (CLT) Policy 4.10 of the Housing Element reads as follows: Policy 4.10: the county shall assist non-profit housing organizations in establishing Community Land Trusts (CLT) by providing technical support to those organizations. One tool to provide homeownership opportunities to households that would otherwise be renters is a Community Land Trust. A Community Land Trust (CLT) is a nonprofit organization that seeks to preserve housing affordability over the long term. By selling homes to low or moderate income families, but retaining ownership of the land under those homes, a CLT preserves housing affordability even after an affordable housing unit is sold. Generally, a CLT leases a land parcel to a homeowner for 99 years, while the homeowner owns the structure on the land. In the land trust model, buyers of land trust homes agree that, when they move, they will sell their home to another low or moderate income family at an affordable price. Consequently, resale of CLT units is limited to income eligible households, and resale prices are limited to keep CLT units affordable for the next homebuyer. By owning the land under the house, the land trust ensures that the subsidy is retained for the benefit of subsequent families. Therefore, the owner of a CLT unit may share in the equity produced by the sale of a CLT unit, but will not realize a market rate of return. According to the Central Florida Workforce Housing Toolkit, some of the most established CLT's are Durham, North Carolina; Burlington, Vermont; The New Town, Tempe, Arizona; Sawmill, Albuquerque, New Mexico; Middle Key, Florida; and Hannibal Square, Winter Park, Florida. Generally, CLTs are used: In fast-growing areas, where the price of real estate is escalating rapidly. They can be used in gentrifying areas to preserve a community's character. Limits on resale prices ensure that some housing remains affordable, even in these areas. In disinvested neighborhoods, where CLTs can be used to increase owner occupancy, decrease absentee ownership, improve the physical condition of housing and stabilize the community. Such CLTs assist not only the buyers of the CLT homes, but also existing homeowners in the area, who likely are lower income families. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 25 Pg 7 report.doc ■ In expensive resort communities, where CLTs can provide housing for the community's workers. Benefits: - Provides permanent stock of affordable & workforce housing - Lowers housing cost - Provides some return of equity - Provides for deduction of mortgage interest payments - Provides financial stability (no fear of rent increase) - No cost to the county Issues: - Better for a household than renting, but not as good as traditional home ownership - Resale restriction limits ability of the owner to utilize full equity - Resale formula must be prepared carefully to provide some benefit to homeowner without making the house unaffordable for the next homebuyer - Mechanics of resales (direct sale or through CLT) are complicated and must be established upfront - Payment of ad valorem taxes and insurance are additional costs that an owner of a CLT home must incur that a renter does not Conclusion: A CLT is an effective method of providing affordable homeownership opportunities. Although CLTs are generally established by private non-profit groups, local governments usually assist non-profit housing groups which are willing to form CLTs. This assistance may involve providing technical assistance, providing surplus properties appropriate for affordable housing and others. RECOMMENDATION: The county should maintain Housing Element policy 4.10 for assisting non-profit housing organizations seeking to establish a CLT. BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [�] No ❑ F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 26 Pg 8 report.doc Private/Public Housing Trust Fund Policy 4.13 of the Housing Element reads as follows: Policy 4.13: The county shall create a new private/public housing trust fund Generally, Housing Trust Funds are established through an ordinance or legislation passed by a county, city, or state legislature. Two steps are necessary to create a Housing Trust Fund. First, a revenue source must be dedicated to the Housing Trust Fund, or other obligations (e.g., developer extractions) that create revenue must be established. Second, the Housing Trust Fund must be created as a separate and distinct entity that can receive and disburse funds. Currently, the county has a housing trust fund for SHIP program funds and an HHR trust fund for HHR program funds. A private/public housing trust fund may be established by a city or county to collect public and private funds that may be used to assist income eligible households with the provision of affordable housing. A private/public trust fund would be separate from a SHIP trust fund. Benefits: - Can provide gap financing (low interest loan or grant) - No cost to the county, unless the county decides to contribute to the trust fund - Local governments that cannot provide affordable housing within their jurisdictions could contribute to a trust fund - Could be used as match to get other federal or state funds - Additional funding for provision of Affordable or Workforce Housing (gap financing or leveraging other funds). Issues: No major issues Conclusion: Establishing a private/public housing trust fund could facilitate the provision of more affordable housing. Within Indian River County, high cost barrier island towns that cannot provide affordable housing within their jurisdiction could contribute to a private/public affordable housing trust fund. Also, private parties, businesses, and developers could contribute money to this trust fund. RECOMMENDATION: The county should maintain Housing Element policy 4.13 for its current SHIP trust fund and in support of other trust funds that may be established in the future. BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [�] No ❑ F:\Community Development\SHIP\AI-IAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 27 Pg 9 report.doc Community Development Corporation (CDC) Policy 4.11 of the Housing Element reads as follows: Policy 4.11: The county shall assist non-profit organizations in establishing Community Development Corporations (CDC) by providing technical support to those organizations. Community Development Corporation (CDC) is a broad term referring to not-for-profit organizations incorporated to provide programs, offer services, and engage in other activities that promote and support a community. CDCs usually serve a geographic location such as a neighborhood or a town. They often focus on serving lower-income residents or struggling neighborhoods. They can be involved in a variety of activities, including economic development, education, and real estate development. These organizations are often associated with the development of affordable housing. Activities: Benefits: ■ Real estate development - affordable housing ■ Economic development -small business lending -small business technical assistance -small business incubation (i.e. provision of space at low or no cost to start-up businesses) ■ Education -early childhood education -workforce training ■ Non profit incubation ■ Youth and leadership development ■ Advocacy ■ Community Planning ■ Community Organizing Facilitates development of affordable or workforce housing Advocates for affordable housing No cost to the county Issues: - No major issues Conclusion: An active CDC can assist with the provision of affordable housing. RECOMMENDATION: The county should maintain policy 4.11 of the Housing Element for providing assistance to any not-for-profit organization proposing to form a CDC. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 28 p9 0 report.doc BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [4] No ❑ FXommunity Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 29 P91 report.doc Employer Assisted Housing Policy 4.12 of the Housing Element reads as follows: Policy 4.12: The county shall assist employers with establishing employer assisted housing projects by providing technical support to those employers. Employer Assisted Housing (EAH) is an initiative where employers can assist their employees in purchasing a home; in exchange, the employer is guaranteed that the participating employee will remain with the firm for a designated period of time. The employee benefits as he/she receives substantial assistance in obtaining a home. The employer benefits as the program is an effective recruitment tool and aids in the retention of employees. Employers who wish to assist employees with housing can undertake any number of activities, including: providing (or partnering with another agency to provide) homeownership education and counseling services; providing down payment assistance, closing cost assistance and/or second mortgage financing as grants, low or no -interest loans or forgivable loans; offering an employee a savings plan with the employer making a matching contribution; providing a mortgage guarantee to assist employees with securing financing; or acquiring property to rent to employees, either at market or subsidized rates. Employer assisted housing programs generally are used in areas where housing prices are high and/or unemployment is low, and in areas where one employer is dominant. Benefits: Issues: Provision of affordable or workforce housing Effective recruitment and retention tools for large private and public employers Additional cost to employer Conclusion: Employer assisted housing is an effective program for employers to provide affordable housing for workers and to retain those workers for longer periods. RECOMMENDATION: The county should maintain Housing Element policy 4.12 for assisting employers with establishing an employer assisted housing program. BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [�] No ❑ F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AI IAC 2017 30 P9 2 report.doc New Construction Technologies Policy 1.8 of the Housing Element reads as follows: Policy 1.8: The county shall expedite permits for housing projects utilizing new construction technologies, including green building programs and Energy STAR® Program. New construction technologies (such as modular homes, etc.) and new green building programs may be, utilized for the provision of affordable housing. In some cases, new construction technologies can expedite the construction of new affordable homes and be more cost effective. Benefits: Decreases housing cost Expedites housing production Issues: - None Conclusion: This is an effective way of reducing housing cost. Currently, the county allows new construction technologies, including green building programs, and expedites permits for affordable housing projects. RECOMMENDATION: The county should maintain Housing Element policy 1.8 for expediting permits for affordable housing projects utilizing new construction technologies and green building programs. BOARD OF COUNTY COMMISSIONERS ACTION: Board of County Commissioners Approval of the AHAC Recommendation Yes [�] No ❑ F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\A}IAC 2017\AHAC 2017 31 report.doc P9 3 CONCLUSION Since adoption of the County's Comprehensive Plan Housing Element in 1990, adoption of the County's Affordable Housing Incentive Plan in 1994, and then adoption of the County's EAR based amendments in 2010, the county has established and maintained a number of affordable housing incentives. As such, Indian River County currently provides ten of the eleven affordable housing incentives listed in items A through K of Section 420.9076(4) F.S. For reasons explained in the analysis, the item H incentive relating to modification of street requirements has not been adopted and is not recommended for adoption. In the past, the county's ten adopted affordable housing incentives have worked well in encouraging non-profit housing organizations and for-profit affordable housing developers to provide affordable housing. The table below provides a summary of recommendations for items A through K of Section 420.9076, F.S. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 32 p9 4 report.doc t e� E M M P9 5 bn c 4". to o W G i� �'> o W � sU. � x 40 U M .o bq O�+A •��+ by �:4 3 o cn o o o -o o. �. — v U5 ox 0 3 o 3-d o s1 0 0 �. o Y o o -o .ma 0 fC y CC Q -i O :� �. N . N N U o m o o U oto 4. O 'U w O v U ami O c A, wwwCLo3U m bA N by C bb U Oq C U O .5;•y •vC�i CQ•'pn •ti U �' a C iC 0 O O C aQ o u.r. *E o= 3" o o a O � � a� � � � '� 3 a o 2 ,o C U U a 'L O o d • 7 d d O Z C O w rn C cd :a .0 cc Uj L W y L O � O L i11 U. ^C C 7 7 7 7 7 7 7 � U C o �- 42 c 0 o 0 0' O c :� O 0 O cd O c,•� r. U p. o O'o o p o U5� c o b -off o'o a� E Q Gq U A' W w C7 M M P9 5 d� M P96 U � cl p 3 � � p Q V bCU G N N N Nbc CG G W W W i p y bA bA G Q to O OO O aC o xx xx w w O w O 4� O 4.. O w U U CpC _ 00 C. Ov O � .V. U � v U N � °o. IML°°o •U• C •Ui a a � —In •.M+ cl 4) " •� CC3 •C� cC cd •CC •cC c � •O C c� CR O C',a (� (Z Cd cd CC ce C V V R L d L I d O. d .r 0 z c 0 o a. i o � o Q, s � � c d �U vi C�.y •� y � �' Oq N CO V U G ((�� O .V. N 7 n C. cH O y 42 w v .O fy •,0., O O v, p y p U O Q •y G.to U cc N -p w .N a�w C O c o� _ :�co3-o> act-d2F"> W ° WxZE�- L) cCc� Ove c cOiUci.FU� E d� M P96 AHAC RECOMMENDATION: The Affordable Housing Advisory Committee recommends that the Board of County Commissioners approve the 2017 AHAC Report and maintain the county's current affordable housing incentives. Attachments 1. Section 911.14(4) of the LDRs, Density Bonus 2. Section 971.41(9) of the LDRs, Small Lot Subdivision 3. Resolution No. 2008-038 Establishing AHAC 4. Copy of Public Hearing Advertisement 5. Copy of the BCC Resolution to adopt AHAC Report Recommendations F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 report.doc 35 P9 7 Attachment 1 Section 911.14(4) of the LDRs. Density Bonus. Residential developments may receive a density bonus not to exceed twenty (20) percent of the density permitted by the applicable zoning district. Affordable dwelling units provided in compliance with this section, regardless of whether or not the affordable dwelling units are part of a planned development project, shall comply with the requirements of the Indian River County Land Development Regulations Section 911.14 and Section 971.41(9). (3) Density. (a) The maximum density of residential communities shall be established by the density of the underlying land use designation. (b) Residential communities within commercial or industrial land uses shall have a maximum density of eight (8) dwelling units per acre. I No residential community shall exceed the maximum permitted density as stated in (a) or (b) above unless a density bonus meeting the provisions of section 911.14(4) is approved as part of planned development. (4) Density bonus. (a) Affordable housing. Residential developments may receive a density bonus not to exceed twenty (20) percent of the density permitted by the applicable zoning district. 1. For the purpose of this section, an affordable dwelling unit shall be a dwelling unit which: a. Has a market value less than two (2) times the county's annual median household income for Indian River County as established by the Florida Housing Finance Corporation; or b. Has a monthly rent less than one -twelfth (1112) times thirty (30) percent of eighty (80) percent of the county's annual median household income for Indian River County as established by the Florida Housing Finance Corporation. 2. Affordable dwelling units provided in compliance with this section, regardless of whether or not the affordable dwelling units are part of a planned development project, shall comply with the following requirements: a. The affordable dwelling unit shall remain available as an affordable dwelling unit for the following periods: i. Owner -occupied units shall remain affordable dwelling units for a period of not less than twenty (20) years commencing on the first day following the issuance of a certificate of occupancy, or equivalent final building inspection, for the unit. ii. Renter -occupied units shall remain affordable dwelling units for a period of not less than fifteen (15) years commencing on the first day following the issuance of a certificate of occupancy, or equivalent final building inspection, for the unit; b. Initial occupancy of an owner -occupied affordable dwelling unit shall be by a household classified as very low-income, low-income or moderate -income whereby the classification is verified by the Indian River County Community Development Department or an agency, either public or private, designated by the community development department or by any state or federal public agencies. c. Households occupying an affordable housing rental unit shall be classified as very low, low, or moderate -income households whereby the classification is verified by the Indian River County Community Development Department, or its designee or by any state or federal public agency, prior to the household's occupancy of the unit. While occupying the affordable housing rental unit, a household's annual adjusted gross income may increase to an amount not to exceed one hundred forty (140) percent of one hundred twenty (120) percent of the county's median household income adjusted for household size. d. With respect to owner -occupied affordable dwelling units provided under the provisions of the section: i. The owner -occupant's household annual adjusted gross median income may increase without limit following the household's purchase of the affordable dwelling unit; and ii. Resale of an affordable dwelling unit by the initial owner or any subsequent owner shall be subject to one of the following provisions: a. If the purchasing household is not verified to be either a very low, or low income household, then the selling household shall be subject to providing a cash payment of the original loan amount and applicable interest, to the Indian River County Local Housing Assistance Trust Fund. F:\Community Development\SHIP\AI-IAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017UHAC 2017 36 P9 g report.doc b. If the purchasing household is verified to be either a very low, or low income household, then the selling household shall not be required to provide any payment. e. For projects utilizing the provision of on-site or off-site affordable dwelling units, no certificate for occupancy for a market rate priced dwelling unit shall be issued unless the ratio of market rate dwelling units certified for occupancy to affordable dwelling units certified for occupancy is equal to or greater than the overall project's approved ratio of market rate dwelling units to affordable dwelling units. f. Prior to the issuance of a certificate of occupancy for the affordable dwelling unit(s), a separate private deed covenant, entitled a "restriction on transfer, " shall be filed in the public records of Indian River County. The covenant shall be subject to review and approval by county staff in order to verb compliance with the requirements of this section, and the covenant shall: i. Idents the subject unit as an affordable dwelling unit and speck that at no time may the identified unit be utilized as a model home, construction office or other non-residential occupancy use; and ii. Idents the units corresponding fifteen- or twenty-year affordability timeframe; and iii. Idents that the initial owner and each subsequent owner of an owner -occupied affordable dwelling unit must satisfy and comply with the re -sale provision of the county's local housing assistance plan; and iv. Identify the Board of County Commissioners of Indian River County or its community development department or as its designee, as the agency with enforcement and verification authority to enforce the terms of the covenant, and as the contact agency, for closing agents to obtain estoppel letters; and v. Idents any additional terms or conditions relating to the provision of the affordable dwelling unit as established by the Board of County Commissioners via its review and approval of the corresponding planned development approval. vi. Speck that monitoring the occupancy of the affordable dwelling unit shall be included in the compliance monitoring activities of the county's local housing assistance program, or a suitable substitute determined by the Indian River County Board of County Commissioners. vii. Speck that no provision of the restrictive covenant maybe amended without the consent of the Board of County Commissioners oflndian River County. 3. An applicant may obtain a development density bonus for a planned development project in compliance with one of the following options: a. An applicant may obtain a density bonus by providing affordable dwelling units within the residential development project which will utilize the density bonus. For development projects utilizing the on-site affordable dwelling unit density bonus, the affordable housing density bonus shall be determined as indicated in the following table: Very Low Income Density (VLI) and Low Income Bonus (Percent Additional Density Bonus for Providing Range of Possible Density (LI) Affordable increase Additional Buffer and Landscaping based on Bonus Percentage (Percent Units as in one of the following options (percent increase increase in allowable Percentage of allowable in allowable units) units) Project's Total units). Units Option I Option II Material equal to a 20' wide Type Material equal to a 10' B buffer* with 6' wide Type C buffer* with opaque feature 6' opaque feature along along residential residential district district boundaries and 4' opaque boundaries and feature along roadways 4' opaque feature along roadways More than 30% 10% 5% or 10% 10-20% *Buffer types are identified in Chapter 926 of the county's Land Development Regulations F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 37 p9 9 report.doc b. An applicant may obtain a density bonus by providing affordable dwelling units off-site from the residential development project which will utilize the density bonus. For development projects utilizing the off-site affordable dwelling unit density bonus, the affordable housing density bonus shall be determined as follows: The percentage of density bonus shall be one-half (1/2) of the applicable density bonus as determined for on-site affordable housing projects as provided in the above table. (5) Approval procedure and other requirements. All planned developments shall be reviewed consistent with the requirements of Chapter 915, Planned Development. F:\Community Development\SHIP\AI-IAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 38 p10 0 report.doc Attachment 2 Section 971.41(9) of the LDRs Small Lot Subdivisions. Small lot single-family subdivisions (administrative permit): (a) Districts requiring administrative permit approval, (pursuant to the provision of 971.04): RS -6, RT -6, RM -6, RM -8, RM -10 (b) Criteria for small lot subdivisions: 1. The small lot subdivision shall be serviced by centralized water and wastewater. 2. The gross density of any small lot subdivision shall not exceed the maximum density allowed within the zoning district in which the subdivision is located. 3. Perimeter lots are those lots which abut or are adjacent to areas not included in the proposed small lot subdivision. Perimeter lots which abut property having a residential or agricultural zoning designation shall: a. Conform to the standard applicable size and dimension criteria of the respective zoning district in which the project is located, or b. Comply with the following size and dimension criteria: Minimum lot width: 50 feet Minimum lot size: 5, 000 sq. ft. Minimum yard setbacks: Front: 20 feet Side: 7 feet; 5 feet on lots fronting a curve or cul-de-sac circle Rear: Minimum rear yard setbacks shall be provided, based upon lot width, as indicated in the table below: Lot Width (feet) Rear Yard (feet) >=50 & <55 30 >=55 & <60 27 >=60 & <65 24 r>=65 & <70 22 4. Interior lots (those determined not to be perimeter lots) and those perimeter lots which abut a property having a commercial/industrial land use designation shall comply with the following size and dimension criteria: Minimum lot width: 50 feet Minimum lot size: 5, 000 sq. ft. Minimum yard setbacks: Front: 20 feet Side: 7 feet; 5 feet on lots fronting a curve or cul-de-sac circle Rear: 15 feet F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 39 P101 report.doc 5. Accessory structures may encroach into required yards as allowed in section 911.15 of the land development regulations. 6. In lieu of buffering requirements specified in Chapters 911 and 913, the following buffer requirements shall apply to small lot single-family subdivision projects: A. Buffers adjacent to collector and arterial roads. A twenty -five-foot wide Type "B" buffer with six-foot opaque feature shall be provided along all perimeters that are adjacent to collector and arterial roads. B. Buffers for other perimeters. A ten foot wide Type "C" buffer with three-foot opaque feature shall be provided along all perimeters that are not adjacent to collector and arterial roads. C. The buffer improvement(s) shall be located within a buffer easement(s) or tract(s) as designated on the small lot subdivision plat. Said easement(s) or tracts) shall be depicted on the final plat and shall be dedicated to the subdivision's property owners' association to ensure maintenance of the buffer improvements. The buffer easement improvements) shall be considered a required subdivision improvement and shall be provided in accordance with the provisions of section 913.08 of the land development regulations. D. No structure(s), other than those related to buffering, drainage or utilities, shall be located in the buffer easement. 7. In lieu of the green/recreation space, swale, curbing, and sidewalk requirements of Chapters 911 and 913, the following requirements shall apply: A. A minimum seven and one-half (7.5) percent of the total project area shall be provided as green space/recreation space. Said area may consist of preserved wetlands and or native uplands, park space, pools, day-care space, clubhouses, ball -courts, playgrounds, play -field areas, or similar uses approved by the community development director. Said areas) shall be designed to be conveniently accessible and useable by all project residents. B. Sidewalks (minimum four foot width) shall be provided along both sides of all streets unless an alternative design is approved by the community development director. C. The urban service area boundary buffer and wall variation requirements of Chapter 913 shall apply to small lot single-family subdivisions. 8. Minimum building setbacks as specified in 971.41(9)(b)3. and 4. above, shall be depicted as a residential building envelope on the preliminary plat. Language shall be noted on the final plat to the effect that specially -approved setbacks are in effect on the lots. 9. Workforce or affordable housing. In exchange for lot size and setback reductions, small lot single- family subdivision projects shall meet the following workforce or affordable housing criteria: A. All dwelling unit sales and rent prices shall be restricted for a period of at least ten (10) years from the date of the unit's first sale (closing). 1. The initial sales price of a small lot subdivision housing unit shall not exceed three and one-half (3 1/2) times the Indian River County annual median household income. Over the ten year restriction period, the sales price may be increased three (3) percent per year (compounded annually). 2. Where a small lot subdivision housing unit is rented, the monthly rental price shall not exceed the Indian River County maximum rent by unit type for moderate income as published by the Florida Housing Finance Corporation. B. As an option to and in lieu of criterion `A" above, an applicant may propose an alternative to the resale price and appreciation restriction. Any such alternative must ensure that small lot subdivision housing units remain affordable for at least ten (10) years. An alternative to the sales price restriction shall be structured as a deed restriction which shall apply to lots created by the small lot subdivision process. The draft restriction shall be submitted in conjunction with the small lot subdivision preliminary plat application and shall: • Idents the proposed method of ensuring affordability which may include: - Rent/price resale restriction - Buyer income qualification - Shared equity process - Other • Idents appeal/variance procedure or a prohibition of appeals/variances -Identify a monitoring program which shall be administered by public agencies or private organizations qualified to provide or assist with workforce or affordable housing. The alternative shall be considered by the planning and zoning commission and evaluated under the above criteria. The PZC is authorized to approve the alternative and attach conditions to ensure that the above criteria are satisfied. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 40 Pl� 2 report.doc C. The maximum size of each dwelling unit shall be restricted in perpetuity to one thousand five hundred (1,500) square feet under air. D. The restrictions required under items A. or B., and C. above shall be incorporated into deed restrictions, running in favor of the county and any unit buyer or renter, approved by the county attorney and filed in the public records by the project applicant. The sales price restriction shall require county consent of the sales price prior to each closing during the ten-year restriction period. Such consent is authorized to be made by the community development director or his designee. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 41 p10 3 report.doc Attachment 3 A TRUE COPY CERTIFICATION ON LAST PAGE J.K. BARTON, CLERK RESOLUTION NO, 2008 - 038 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, ESTABLISHING THE INDIAN RIVER COUNTY AFFORDABLE HOUSING ADVISORY COMMITTEE AND ASSIGNING TASKS TO THE COMMITTEE. WHEREAS, Indian River County adopted Ordinance No. 93 - 13, establishing the Indian River County Local Housing Assistance Program; and WHEREAS, Ordinance No. 93 - 13 was codified as Chapter 308 of the Indian River County Code; and WHEREAS, an Affordable Housing Advisory Committee was appointed in May 18, 1993 to perform and complete the duties and functions set forth in Section 420.9076, Florida Statutes, and Section 308.07 of the Indian River County Code; and WHEREAS, the 1993 Affordable Housing Advisory Committee performed and completed all tasks referenced above and was eventually dissolved on November 4, 2003; and WHEREAS, the 2007 Florida Legislature, as part of the HB 1375, revised Section 420.9076,F.S. to require all Counties in the state to establish Affordable Housing Advisory Committees. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1• A new Affordable Housing Advisory Committee (AHAC) is hereby established. 2. The Affordable Housing Advisory Committee voting membership shall be as identified in Exhibit "A" attached to this resolution. 1 FACommunity Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 42 report.doe P10 4 A TRUE COPY CERTIFICATION ON LAST PAGE - J,K. BARTON, CLERK RESOLUTION N0. 2008 - 038 3. The Affordable Housing Advisory committee non-voting membership shall be as identified in Exhibit "B" attached to this resolution. 4. Vacancies in membership shall be filled and approved by majority vote of the Indian River County Board of County Commissioners. 5. The provisions of Chapter 103, Commissions and Boards, of the Indian River County Code shall apply to the activities of the Affordable Housing Advisory Committee unless otherwise specified in Section 308.07 of the Indian River County Code. 6. The Affordable Housing Advisory Committee shall have no power or authority to commit Indian River County to any policies, incur any financial obligation, or create any liability on the part of the County until approved or adopted by the Board Of County Commissioners. 7. Duties of the Affordable Housing Advisory Committee include but are not limited to: • Providing advice to the Board of County Commissioners regarding the provision of affordable housing and workforce housing within the county • Assessing new affordable housing strategies • Reviewing and assessing the county's current affordable housing incentives • Reviewing the County's current policies and procedures as related to the provision of affordable housing 2 FACommunity Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAQ\AHAC 2017\AHAC 2017 43 p10 5 report.doc A TRUE COPY CERTIFICATION ON LAST PAGE _ J.K. BARTON, CLERK RESOLUTION NO. 2008 - 038 • Reviewing the Housing Element component of the County's Comprehensive Plan Evaluation and Appraisal Report. Reviewing the County's Land Development Regulations as they relate to the provision of affordable and workforce housing. ' Submitting a report to the Board of County Commissioners by December 31, 2008 and each 3 years thereafter, to recommend specific actions or initiatives to encourage and facilitate affordable housing while protecting the ability of property to appreciate in value. The foregoing resolution was offered by Commissioner Peter D O'Brvan and seconded by Commissioner Wesly y S. I7dvjs and, being put to a vote, the vote was as follows: Chairman, Sandra L. Bowden Aye Vice -Chairman, Wesley S. Davis Aye Commissioner Peter D. O'Bryan Aye Commissioner Joseph E. Flescher Aye Commissioner Gary C. Wheeler Aye The Chairman thereupon declared the resolution duly passed and adopted this 18—__day of March , 2008. 3 FACommunity Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 44 p10 6 report.doc RESOLUTION NO. 2008 - 038 INDIAN RIVER COUNTY, FLORIDA ATTEST: BOARD OF COUNTY CO)Y LSSIONERS Byl.�- San owes' airman Jeffrey K. Barton, Clerk APPROVED AS TO FORMAT AND LEGAL �S�UFFFFICIENCY: William G. Collins, II County Attorney 4 ATE OF FLORIDA NTS AN RIVER COUNTY THIS IS To CERTIFY THAT THIS IS ATRUE AND CORREGTCOPYOF THE ORIGINAL ON FILE IN THIS OFFICE. FFREK ARTON;CLERK 8V F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 45 report.doc P107 RESOLUTION NO. 2008 - 038 EXHIBIT "A" Members of the Indian River County Affordable Housing Advisory Committee Appointed by the Indian River County Board of County Commissioners, pursuant to Section 420.9076(2).F.S.: Representational Criteria Voting Members 1. A citizen who is actively engaged in the residential home building industry in connection with affordable housing. 2. A citizen who is actively engaged in the banking or mortgage industry in connection with affordable housing. 3. A citizen who is a representative of those areas of labor engaged in home building in connection with affordable housing. 4. A citizen who is actively engaged as an advocate for low- income persons in connection with affordable housing. 5. A citizen who is actively engaged as a for-profit provider of affordable housing. 6. A citizen who is actively engaged as a not-for-profit provider of affordable housing 7. A citizen who is actively engaged as a real estate professional in connection with affordable housing. 8. A citizen who actively serves on the County's local planning agency (Planning and zoning S.163.3147F.S. Commission) pursuant to 9. A citizen who resides within the county. 10. A citizen who represents employers within the county. 21. A citizen who represents essential services personnel, as defined in the Local Housing Assistance plan. 1 F:\Community DevelopmenASHIP\AHAC- Affordable Housing Advisory Committee (AHAQ\AHAC 2017\AHAC 2017 46 report.doc P10 8 RESOLUTION NO. 2008 - 038 EXHIBIT "A" Voting Members 12. A representative appointed by the City of Fellsmere 13. A representative appointed by the City of Vero Beach 14. A representative appointed by the City of Sebastian IS. A representative appointed by the Town of Indian River Shores 16. A representative appointed by the Town of Orchid EXHIBIT "B" Non -Voting Member Representational Criteria 1. A member of the Indian River County Board of County Commissioners FACo Unity Develop4nent\Users\VICKIE\HOUSING\AHACMEM3.rtf 1 F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 47 P10 9 report.doc Attachment 4 Public Hearing Notice Notice is hereby given that, on November 15, 2017, the Indian River County Affordable Housing Advisory Committee (AHAC), pursuant to requirements of Section 420.9076(5), F.S., will conduct a public hearing on the Affordable Housing Advisory Committee's 2017 Incentive Review and Recommendation Report for revisions and additions to the county's affordable housing incentives. The AHAC report addresses all affordable housing incentives listed in paragraphs A through K of Section 420.9076(4), F.S. As structured, the draft AHAC report recommends keeping all of the county's current affordable housing incentives. Date & Time: Wednesday, November 15, 2017, at 9:30 a.m. Place: Conference Room B1-501 County Administration Building `B" 1800 27th Street Vero Beach, FL 32960 Reports: Copies of the AHAC Report are available at the Planning Division located at 1801 27th Street, Vero Beach, FL 32960 and at the county website at http://www.ircgov.com/. ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING MUST CONTACT THE COUNTY'S AMERICAN'S WITH DISABILITIES ACT (ADA) COORDINATOR AT (772) 226-1233 AT LEAST 48 HOURS IN ADVANCE OF THE MEETING. To be advertised on November 1, 2017, in Section "A" Please charge to account # 10017532 Please forward two proofs of publication before public hearing date to: Kathy Charest Planning Department 1801 27th Street Vero Beach, Florida 32960 F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017U IAC 2017 48 Pilo report.doc Attachment 5 RESOLUTION NO. 2017- A RESOLUTION OF THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS APPROVING THE INDIAN RIVER COUNTY AFFORDABLE HOUSING ADVISORY COMMITTEE (AHAC) 2014 REPORT AND DIRECTING STAFF TO REVISE THE COUNTY'S LOCAL HOUSING ASSISTANCE PLAN AS NEEDED WHEREAS, The County, on April 6, 1993, adopted ordinance 93-13, establishing the county's Local Housing Assistance Program pursuant to section 420.9072, Florida Statutes and Rule 67-37, F.A.C.; and WHEREAS, pursuant to revised Section 420.9076(4), . F.S., each local government participating in the State Housing Initiatives Partnership (SHIP) program must prepare an Affordable Housing Advisory Committee Report that recommends to the local governing body specific actions or initiatives to encourage or facilitate affordable housing; and WHEREAS, the Indian River County Affordable Housing Advisory Committee (AHAC) held a public hearing pursuant to the requirements of Section 420.9076(5), F.S., on November 19, 2017 to review the Affordable Housing Advisory Committee's 2014 Report; and WHEREAS, the AHAC at its November 15, 2014 public hearing voted to approve the AHAC report and recommend that the Board of County Commissioners approve the report; and WHEREAS, a copy of the Affordable Housing Advisory Committee report must be submitted to the Florida Housing Finance Corporation by December 31, 2017; and WHEREAS, per state requirements Local Housing Assistance Plans must be revised every three years; and F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAQ\AHAC 2017\AHAC 2017 49 P111 report.doc RESOLUTION NO. 2017 - WHEREAS, a copy of the amended Indian River County Local Housing Assistance Plan must be submitted to the Florida Housing Finance Corporation for its review by May 1, 2018. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Indian River County, Florida THAT: Section 1. The above recitals are ratified in their entirety. Section 2. The attached Indian River County Affordable Housing Advisory Committee 2014 Report is hereby approved. Section 3. Staff is directed to submit a copy of the AHAC report to the Florida Housing Finance Corporation by December 31, 2017. Section 4. Staff is directed to submit a copy of the revised Indian River County Local Housing Assistance Plan to the Florida Housing Finance Corporation by May 1, 2015. The foregoing resolution was offered by Commissioner and seconded by Commissioner , and being put to a vote, the vote was as follows: Chairman, Susan Adams Vice Chairman, Bob Solari Commissioner, Joseph E. Flescher Commissioner, Peter D. O'Bryan FXommunity Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 50 P112 report.doc Commissioner, Tim Zorc RESOLUTION NO. 2017 - The Chairman thereupon declared the resolution duly passed and adopted this 5th day of December, 2017. Board of County Commissioners of Indian River County By: Attest by: , Chairman Jeffrey R. Smith, Clerk of Court and Comptroller APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY: Dylan Reingold County Attorney F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\AHAC 2017 51 P113 report.doc Attachment 2 . RESOLUTION NO. 2017 - A RESOLUTION OF THE INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS APPROVING THE INDIAN RIVER COUNTY AFFORDABLE HOUSING ADVISORY COMMITTEE (AHAC) 2017 REPORT WHEREAS, The County, on April 6, 1993, adopted ordinance 93-13, establishing the county's Local Housing Assistance Program pursuant to section 420.9072, Florida Statutes and Rule 67-37, F.A.C.; and WHEREAS, pursuant to revised Section 420.9076(4), F.S., each local government participating in the State Housing Initiatives Partnership (SHIP) program must prepare an Affordable Housing Advisory Committee Report that recommends to the local governing body specific actions or initiatives to encourage or facilitate affordable housing; and WHEREAS, the Indian River County Affordable Housing Advisory Committee (AHAC) held a public hearing pursuant to the requirements of Section 420.9076(5), F.S., on November 15, 2017 to review the Affordable Housing Advisory Committee's 2017 Report; and WHEREAS, the AHAC at its November 15, 2017 public hearing voted to recommend that the Board of County Commissioners approve the report with some minor changes; and WHEREAS, a copy of the Affordable Housing Advisory Committee report must be submitted to the Florida Housing Finance Corporation by December 31, 2017; and NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Indian River County, Florida THAT: Section 1. The above recitals are ratified in their entirety. Section 2. The attached Indian River County Affordable Housing Advisory Committee 2017 Report is hereby approved. F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\RESOLUTION for 2017 AHAC RESOLUTION.doex 1 P114 RESOLUTION NO. 2017 - Section 3. Staff is directed to submit a copy of the AHAC report to the Florida Housing Finance Corporation by December 31, 2017. The foregoing resolution was offered by Commissioner seconded by Commissioner , as follows: and and being put to a vote, the vote was Chairman, Peter D. O'Bryan Vice Chairman, Bob Solari Commissioner, Joseph, E. Flescher Commissioner, Tim Zorc Commissioner, Susan Adams The Chairman thereupon declared the resolution duly passed and adopted this 5th day of December, 2017. Board of County Commissioners of Indian River County Peter D. O'Bryan, Chairman Attest by: Jeffrey R. Smith, Clerk of Court and Comptroller APPROVED AS TO FORM AND LEGAL SUFFICIENCY Dylan Reingold County Attorney F:\Community Development\SHIP\AHAC- Affordable Housing Advisory Committee (AHAC)\AHAC 2017\RESOLUTION for 2017 AHAC RESOLUTION.docx 2 P115 Review of County_Affordable Housing .Programs — lnforinatonaf, No Action Required 'Mr. ,Sawn .Rohani, Chief, Long -Range Planning, and SHIP administrator, summarized_ h'is memorandum dated October 27, 2017, with Attachment 1, providing brief update on the affordable housing programs, including State Housing initiatives Partnership Program (SHIP), Hurricane Housing Recovery Program (HHR), Hurrican Wilma C'DBG Program, HOME 'Program; and Neighborhood Stabilization Program: kcopy of the memorandum. with :attachment is on file in the Commission Office. There were questions regarding concerns with the terms of the purchase assistahce loan iri .SHIP program, specifically the'timefrar-nes and interestrrote. :Some members expressed they thought it was too restrictive, especially 30 years for thePurchaseassistance, ,and would hold people back from -moving, and the -3% annual simpWinterest could be excessive for'those who move within 30 years. Mr. Rohani explained the rationdje.be'hind the tirneframes arad :interest. rate; which he explained were not rnandato•fram the stite�but imposed by IRC in order to make sure that assisted units stay affordable. Review of the AHAC 2094 Incentives R vie & Recommendat e.R (!Public Hearing) Action Required I Mr. Rohani asked tveryon'Ojb�`efetto the�p ;which was distributed to AHAC members via email prior to the meeting and is:omfi e`en the Commission office. He then summarized 'his fnemoraridum— 'dated October 26, 20:17, with, afitached 2017 AHAC Report, •providing overview -and analysis regarding; recommendations .on ~:af�ortlable�l �jus'ing incentives in the following areas: f .� A. The processing ofr approvals' �Of ' develbpment orders or permits, ;as defined "in Section 113` 3164.(X.)r;and (8), 10,,afford6ble housing projects is expedited to ;a g titer_degrei?�'tlian o'ih�"erprojecl.'s. ?At #his point, Ms.:.=Louise4Hubbard questioned the :dates within the documents because they hadn't been 'up`Oated since the previous review. She went on to question whether this could be a publid,hearing-ksince :she had not received the document until just at this. time Mt:. Rohani assured her that those on the email list had received the report 10,6YS prior. Ails Hubbard expressed: Ther dissatisfaction with the timeframe dedicated to the review of thesdlimportAnifissues. B. The modificatI6 of impact fee requirements, including reduction or waiver of fees and alternative methods of fee payment for affordable housing, Ms. 'Hubbard commented regarding the lack of definition provided for the "size of an affordable housing developer" .as well as a definition of "affordable housing". Mr. Rohani defined affordable housing by'stating no one should pay -more than 30% of their'income for housing costs: Ms. Hubbard said it was up to 40% now,but Mr. Rohani said1RC still considered it 30%, but could be up to 35%, with the .end goal being the home would not go into foreclosure. C. 'The allowance of `flexibility in densities for affordable. housing. 3 AHAC Unapproved Nov 15,'2017 P116 AMCHMENT 3 A small 1: d I WcUs.si0n,-n, concur-rOnc.y,entued'. Di The ,reservation infrastructure for Housing for very low iftofne-p low income persons, a,-- n4i'moderate income persons: E. 'The allowance -of affordable acoessory residential units its ',in :residential ZOnjng, districts: F, The reduction ofpod- Ai'' -ng and aetbab"k,requira- m- 6-n.ts forafforcl'aolo'housing. G. Theallowance of fleAble-lot configuration;. odludinzero-lofilin e60ig urptibns f6i aff6rdabie. housing. W; The modiciation-of street requirements for oftoir,4-blp h-ousing: I. The establishment of a pro Bess 'by whicb a locak,iovernment cons,iders, 'Wore adop-tion, policies, regula#plan of h provisi6ft-th dt increase the: cost of hou.sing, Chairmanh-Prid61n rje-ctedIIIIth`*A.., , te suggestionV16t an `annual meeting between local non- profit developers and the county Mrs Romaniolingag reed .'it was a good idea. _j The Ptep6r.4tion, of -a POded in -�fdqpf 10-16'411y , bWned public-landstuitablelOr Ti bftj6rddOI,e, A discussion, 66 0-�,ped regW i the ),kit)n of ",'$u�t le-`�-.. :Chairrhah Price asked if it th was, Possible tojnC . 0�,o _.IU I d ,,n,tl e,,,pfq properties n y_*�rti 4POr auction if they id fCs'. rkesqpport of, 46velopMenf or� trans ortotion hubs and major eM ployment .Writers anj"Jxedase deve'loOffierits. Mathes. asked 'ifs the d oopty did -any. proactive pla.1111fing, 'looking at land ;use, sity r ha 'i said after the c_onc6N,i',-6..y, IV) nake sure the 'land uses are correct, M'.Ro n -sw a Ev''aluatibn and Apprig6l Re .(FAR th 2D2'0' census; 8 part f� I .) the :entire' P16n will be 01-1 port reviewed. -N, Mr..Rohani,added -,thatih6e,-were.,five..additiotiaI incentives.available; 1I Corrim unity Land Vust (Oe6ple own the .home but lease, the Land): Mr.. Bowler added:for the record; that Habitat far H,u * manity Odes not have a land. trust; they sell hopS6 & land ,as apackage.- ;2. ackage.-:2. Private/Public Housing Trust S.. Community Development CorpoWion .4; Employer Assisted 'Housing N.'iOW'ConstrUc*t,"ioh,-roohnolo-giat Chairman Pnice opened the Public Hdarlqg :at 10.50. 4 AHAC Unapproved Nov. 1,5,, 2017 P117 Mayor Moss asked if attachment 4, the adVertisement, fdrtho public hearing notice :on November -19, 2414- was corre-ot. The answer was thment - were from t -s. e attoeh s I the this ea advertised on 'Nove be -en asked - publit. hearing was advert rn ( 11 2017, Mayor Mo.- th, ffils Moss , ' ' d,wheh this s document had .been made available because she dld� not have it in 'her materials--. 'Mern ers lbonfilrmed, it had been emailed out .about 10 days pr, on to question -why _y, or.. Mayor Moss went the doaum6ntalroady said it was approved ©n a date which had not yet arrived I o Mr..Rohan' said ho,,appreciated 'the soggestionIonot include an approved date Prior to ap- rQval, Ms. Hubbard -added that 'it did lOoklike an approved document, nowhere did it say 'it was a "draft" or not yet approve.. Mn Rot ani heagreed and .would ia"boil ifdraft: text time: Chairman Price inquired If"a more frequent AHA, 66etinc --,red in order i should be. considered to :increase dialogue and triage problems, in additiod-,0the ,non-profit developers meeting. W. Mathes remarked that mostof the complaints se�,neif�'.Oq regarding -plan itself, a. d.n6t the n about the,2017,AHAC report- yup =for approvaltoday: ' Commissioner- Solari left the meeti- Z qO at 1:00 a.m. Mr. Myers .said as, long at the pages Wobe�h.In- c out to reflect the• current dates, he. ,ad no other -commerits,, Mr. Mathes suggested -a review 6-fco n cu rre n8y,d hould be patI of lierl) and periodically ;tbe tdu* sftuld "reviewand rteom6 d '-t A . PrOPTIa e. P.( on ap' ychadges or Actions as necessary to ,tylitigAte, impacts on affordable' hougibi g'. H �s' d 4 item �K add periodic -M uggestpr. in to a a. evaluation of land pp tio,soeffad us rn qA a ThoPublid-Hea"'gwas nosed, �ed, ON OTIdNB*� An,,Nbthes, .SECONDED BY Chairivian rice';..' -tine I t d m4mbers vve . -unanimously to re the _1964rd of d6unty Commis - sioners, approVe t'h,e, 20117 AF .W 11; Ch and maintain the eurroO` -,OU6:ihg incenfives With4e �D t0va-'toncep ens to Aual. adAustrihe t tO . as discussed. I ctkssed., Mr. Satan Rohani.discusse! the memoranduyn, with two attathments -dated October 31,-, ,2017 which had been distributed to. mom -bets prior to the meeting and is on file it the Commit -tion- -office. Community Development is recommending an initiative to postpone the requirement for a traffic study report for affordable housing projects concept 0 -al site plan approvals until "funding it approved, and requests AHAC approval, Mayor Moss left I 1:05 05 an., reducing ihg the number of V6tiftgMemb6fs to below reiuirement -for. quorufn. AHAC Uhapproved Nov 15''.2017 P118 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator Through: Stan Boling, AICP Community Development Director FROM: Sasan Rohani, AICP Chief, Long -Range Planning DATE: November 17, 2017 SUBJECT: Consideration of Revised Indian River County Local Housing Assistance Plan for Fiscal Years 2018-2019, 2019-2020, and 2020-2021 It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of December 5, 2017. DESCRIPTION AND CONDITIONS Pursuant to the requirements of Section 420.907, F.S., and Rule 67-37.005, Florida Administrative Code (FAC), the Board of County Commissioners approved the county's first Local Housing Assistance Plan (Ordinance #93-13) on April 6, 1993. Subsequently, the Florida Housing Finance Corporation (FHFC) approved the county's plan and authorized the disbursement of State Housing Initiatives Partnership (SHIP) Program funds. According to Rule 67-37.005(2), Florida Administrative Code, all local governments receiving SHIP funds must every three years submit a new Local Housing Assistance Plan (LHAP) to the Florida Housing Finance Corporation (FHFC). Accordingly, the county's plan was revised and submitted to the FHFC in 1994, 1997, 2000, 2003, 2006, 2009, 2012, and 2015. Those plans were approved by the FHFC. In 2015, the Board of County Commissioners approved the county's current 3 year plan. Subsequently, the FHFC approved the county's plan and authorized the disbursement of SHIP funds until June 30, 2018. Now, the county must submit a new 3 year plan for FY 2018-2019, FY 2019- 2020, and FY 2020-2021 to the FHFC by May, 2018. • SHIP Program Activity Since its initial adoption in 1993, the county's Local Housing Assistance Plan has been successful mi directing assistance to eligible households within the county. The attached table (attachment 41) p119 1 identifies the county's SHIP allocations and the number of loans given to eligible applicants by fiscal year and by income category. Since SHIP is a state funded program, the SHIP program fiscal year (FY) is concurrent with the state fiscal year and runs from July 1 to June 30. Because SHIP funds provided in one fiscal year can be spent over a three fiscal year period, the county often has two or more years of SHIP funding active. For each fiscal year (FY), SHIP funds consist of state allocations and program income. Program income includes SHIP loan repayments and interest earned. For FY 2017-18, the county received a $654,116.00 state allocation. Program income funds collected during the last 12 months were $243,496.51. ANALYSIS To meet the Florida Housing Finance Corporation's local housing assistance plan submittal requirements, county staff has prepared a revised Local Housing Assistance Plan. The revised plan is a continuation of the county's existing plan with only minor changes. As proposed, the new plan includes updated information and projected expenditures for the new fiscal years. As indicated in the new plan, the county will continue its affordable housing incentives and utilizing ten percent (10%) of the state SHIP allocation for administration of the SHIP Program. As drafted, the proposed plan meets all state and local requirements. Once adopted and approved by the state, the Local Housing Assistance Plan will provide the basic framework and operating procedures, including program strategy qualification requirements and other provisions, for the SHIP program for the next 3 fiscal years. The new plan will also make the county eligible to receive SHIP funds until June 2021. On November 15, 2017, the Affordable Housing Advisory Committee (AHAC) met and reviewed the revised LHAP. At that meeting, the AHAC discussed purchase assistance loans. A SHIP purchase assistance loan is a deferred payment loan (DPL) that has no monthly payment. However, the entire loan amount and accumulated interest (3% simple annual interest) is due if the applicant wants to sell their home prior to termination of the loan term. At the November 15th meeting, some AHAC members expressed concerns that the 30 year loan term may create a hardship for applicants and prevent them from selling their home and moving until the 30 year loan term is up. Positive reasons given for such moves include "moving up" to a larger home in the case of a growing family or into a market rate conventional unit if household economic circumstances improved. Also, some members thought since a term for a SHIP rehabilitation loan is 10 years, a 30 year term for a purchase assistance loan is too long. At the meeting, staff contended that the 10 year rehabilitation loan is a separate program intended to repair and upgrade older affordable housing stock for very low and low income households while purchase assistance loans go toward either new homes or existing homes that are in good condition. Staff also noted that the longer than 10 year term for purchase assistance loans together with the 3% interest rate was needed to prevent homes from being flipped or "cashed -out". Staff noted that over the life of IRC's SHIP program, there were times when 20 year terms were used rather than the existing 30 year term. Lastly, staff noted that reducing the term will reduce the amount of program income and thereby reduce the number of new low income household clients that can be assisted. P120 2 At the end of the November 15th meeting discussion, the AHAC recommended, and staff agreed to support reducing the term for purchase assistance loans to 20 years from the current 30 years. That change is reflected on page 9 of the LHAP, under purchase assistance strategy. The AHAC also unanimously recommended that the BCC adopt the new (revised) LHAP with the previously referenced purchase assistance loan term change. FUNDING All SHIP loans are funded from state SHIP allocations and program income. Therefore, no local funds are involved. RECOMMENDATION Staff and the Affordable Housing Advisory Committee recommend that the Board of County Commissioners approve the new Indian River County Local Housing Assistance Plan by adopting the attached resolution and authorizing the Chairman to sign the certification page. ATTACHMENTS 1. SHIP Program Funds and Applicant Income Information Summary 2. Indian River County Local Housing Assistance Plan for FY 2018-2019, FY 2019-2020, and FY 2020-2021 3. Resolution Approving the New Plan 4. Plan's Certification Page 5. Unapproved Minutes of AHAC November 15, 2017 Meeting FACommunity Development\SHIP\LHAP\2018-2021 LHAP\BCC-12-5-17-LHAPIan 2018-202Ldoc P121 3 Table of Contents Description Page # Section I, Program Details 3 Section II, Housing Strategies 7 A. Owner Occupied Rehabilitation Loans 7 B. Purchase Assistance with or without Rehabilitation Loans 8 C. Emergency Repair Loans 10 D. Disaster Mitigation Loans 11 E. Impact Fee / Capacity Charge Loans 13 F. New Construction (Federal or State Programs Matching Grants) 14 Section III, Incentive Strategies 15 A. Expedited Permitting 16 B. Ongoing Review Process 16 C. Other Incentive Strategies Adopted 16 Section IV, Exhibits 18 A. B. C. D. E. F. G. H. Administrative Budget for 2018-2019, 2019-2020, and 2020-2021 Timeline for Estimated Encumbrance and Expenditure Housing Delivery Goals Chart (HDGC) For 2018-2019, 2019-2020, and 2020-2021 Signed LHAP Certification Signed, Dated, Witnessed or Attested Adopting Resolution Ordinance: No Change to the Original Ordinance Interlocal Agreement: No Interlocal Agreement State Housing Initiatives Partnership (SHIP) Program Information Sheet FACommunity Development\SHIP\LHAP\2018-2021 LHAP P123 I. Program Details: A. Name of the participating local government: Indian River County Is there an Interlocal Agreement: Yes 0 No B. Purpose of the program: 1. To meet the housing needs of the very low, low and moderate income households; 2. To expand production of and preserve affordable housing; and 3. To further the housing element of the local government comprehensive plan specific to affordable housing. C. Fiscal years covered by the Plan: 2018-2019, 2019-2020, and 2020-2021 D. Governance: The SHIP Program is established in accordance with Section 420.907-9079, Florida Statutes and Chapter 67-37, Florida Administrative Code. Cities and Counties must be in compliance with these applicable statutes, rules and any additional requirements as established through the Legislative process. E. Local Housing Partnership: The SHIP Program encourages building active partnerships between government, lenders, builders and developers, real estate professionals, advocates for low- income persons, non-profit housing organizations, and community groups. F. Leveraging: The Plan is intended to increase the availability of affordable residential units by combining local resources and cost saving measures into a local housing partnership and using public and private funds to reduce the cost of housing. SHIP funds maybe leveraged with or used to supplement other Florida Housing Finance Corporation programs and to provide local match to obtain federal housing grants, loans or programs. G. Public Input: Public input was solicited through face to face meetings with housing providers, social service providers, local lenders, neighborhood associations, Affordable Housing Advisory Committee, and the Indian River County Affordable Housing Partnership Group. Public input was solicited through the county website and in the advertising of the Local Housing Assistance Plan Notice of Funding Availability in the local newspaper. H. Advertising and Outreach: SHIP funding availability shall be advertised in the Press Journal (the local newspaper of general circulation) and on the county website, at least 30 days before the beginning of the application period. If no funding is available due to a queue list, no notice of funding availability is required. I. Queue List/Priorities: A queue list will be established when applicants apply to the county SHIP program. Those households on the queue list will be contacted by staff when their queue number is pulled. The queue list will be maintained with applicants listed in an order that is consistent with the time that their preliminary intake forms were submitted. Queue numbers will be assigned based on that order. Adjustments to the queue order may be made to achieve any established funding priorities as described in this plan. FACommunity Deve1opment\SHIP\LHAP\2018-2021 LHAP P124 Priorities for funding described herein apply to all strategies unless otherwise stated in the strategy. The County will accept preliminary intake forms during the advertised "Application Period". All applicants must complete the SHIP preliminary intake information sheet and submit it to the SHIP office to obtain their queue list number. At that time, applicants for purchase assistance loans must also provide a pre -qualification letter from a lender. Applicants applying for rehabilitation assistance loans must also provide a copy of the deed to their home. A complete application and all required documents must be submitted to the SHIP office when an applicant's queue number is pulled and contacted by SHIP staff. Once there is a list of eligible applicants, they will be ranked based on the priorities provided below. Ranking Priority: 1. Emergency Loans 2. Special Needs Households (until the program's required percentage has been met) 3. Very low income applicants from Non-profit Affordable Housing Organizations 4. Other applicants a. Very low income (until the program's required percentage has been met) b. Low income (until the program's required percentage has been met) C. Moderate income J. Anti -Discrimination: In accordance with the provisions of ss.760.20-760.37, it is unlawful to discriminate on the basis of race, color, religion, sex, national origin, age, handicap, or marital status in the award application process for eligible housing. K. Support Services and Counseling: Support services are available from various sources. The county, local financial institutions and others may provide a Homebuyer's Educational Workshop for purchase assistance applicants, Homeownership Counseling (pre and post) and credit counseling. L. Purchase Price Limits: The sales price or value of new or existing eligible housing may not exceed 90% of the average area purchase price in the statistical area in which the eligible housing is located. Such average area purchase price may be .that calculated for any 12 -month period beginning not earlier than the fourth calendar year prior to the year in which the award occurs. The sales price of new and existing units, which can be lower but may not exceed 90% of the median area purchase price established by the U.S. Treasury Department or as described above. The methodology used is: 0 U. S. Treasury Department 0 Local HFA Numbers M. Income Limits, Rent Limits and Affordability: The Income and Rent Limits used in the SHIP Program are updated annually by the Department of Housing and Urban Development and posted at www.floridahousiniz.org. FACommunity Development\SHIP\LHAP\2018-2021 LHAP P125 Affordable means that monthly rents or mortgage payments including taxes and insurance do not exceed 30 percent of that amount which represents the percentage of the median annual gross income for the households as indicated in Sections 420.9071, F.S. However, it is not the intent to limit an individual household's ability to devote more than 30% of its income for housing, and housing for which a household devotes more than 30% of its income shall be deemed Affordable if the first institutional mortgage lender is satisfied that the household can afford mortgage payments in excess of the 30% benchmark and in the case of rental housing does not exceed those rental limits adjusted for bedroom size. N. Welfare Transition Program: Should an eligible sponsor be used, a qualification system and selection criteria for applications for Awards to eligible sponsors shall be developed, which includes a description that demonstrates how eligible sponsors that employ personnel from the Welfare Transition Program will be given preference in the selection process. O. Monitoring and First Right of Refusal: In the case of rental housing, the staff and any entity that has administrative authority for implementing the local housing assistance plan assisting rental developments shall annually monitor and determine tenant eligibility or, to the extent another governmental entity provides the same monitoring and determination, a municipality, county or local housing financing authority may rely on such monitoring and determination of tenant eligibility. However, any loan or grant in the original amount of $10,000 or less shall not be subject to these annual monitoring and determination of tenant eligibility requirements. Tenant eligibility will be monitored annually for no less than 15 years or the term of assistance whichever is longer unless as specified above. Eligible sponsors that offer rental housing for sale before 15 years or that have remaining mortgages funded under this program must give a first right of refusal to eligible nonprofit organizations for purchase at the current market value for continued occupancy by eligible persons. P. Administrative Budget: A line -item budget of proposed Administrative Expenditures is attached as Exhibit A. Indian River County finds that the funds deposited in the local housing assistance trust fund shall be used to administer and implement the local housing assistance plan. Section 420.9075 Florida Statute and Chapter 67-37, Florida Administrative Code, states: "A county or an eligible municipality may not exceed the 5 percent limitation on administrative costs, unless its governing body finds, by resolution, that 5 percent of the local housing distribution plus 5 percent of program income is insufficient to adequately pay the necessary costs of administering the local housing assistance plan. " Section 420.9075 Florida Statute and Chapter 67-37, Florida Administrative Code, further states: "The cost of administering the program may not exceed 10 percent of the local housing distribution plus 5 percent of program income deposited into the trust fund, except that small counties, as defined in s. 120.52(19), and eligible municipalities receiving a local housing distribution of up to $350, 000 may use up to 10 percent of program income for administrative costs." The applicable local jurisdiction has adopted the above findings in the resolution attached as Exhibit E. Q. Program Administration: Administration of the local housing assistance plan will be wholly performed and maintained by the Indian River County. FACommunity Development\SHIP\LHAP\2018-2021 LHAP -5- P12 6 R. Project Delivery Costs: In addition to the administrative costs listed above, the county will charge a reasonable project delivery cost to cover inspection services, preparation of work write-ups, and construction inspections performed by non -county employees for rehabilitation projects. Since the county Building Division is set as an enterprise fund, if SHIP utilizes a building inspector, SHIP must reimburse the Building Division for the building inspector's time. For all loans, housing delivery cost will also include but not be limited to recording fees, documentary stamp tax fees, credit report fees, title search fees, partial satisfaction of mortgage recording fees, and counseling fees. These fees will be included in the amount of the recorded mortgage and note. S. Essential Service Personnel Definition: For purpose of SHIP funding, the county considers the following groups as Essential Services to our county: First Responders, Educators in K- 12, Nurses, Active Military, Law Enforcement, Public Utility employees and National Guard stationed in the county. T U LVA I The county will, when economically feasible, employ the following Green Building requirements on rehabilitation repairs, emergency repairs, and new construction: 1. Low or No-VOC paint for all interior walls (Low-VOC means 50 grams per liter or less for flat paint; 150 grams per liter or less for non -flat paint); 2. Low -flow water fixtures in bathrooms—WaterSense labeled products or the following specifications: I a. Toilets: 1.6 gallons/flush or less; b. Faucets: 1.5 gallons/minute or less; and c. Showerheads: 2.2 gallons/minute or less. 3. Energy Star qualified refrigerator (for new construction); 4. Energy Star qualified dishwasher (for new construction); i 5. Energy Star qualified washing machine (for new construction) if provided in units; 6. Energy Star qualified exhaust fans in all bathrooms; and 7. Air conditioning: Minimum SEER of 14. Packaged units are allowed in studios and one bedroom units with a minimum of 11.7 SEER. The county will inform social service agencies serving the designated s eci I1 needs � p populations of available SHIP assistance to achieve the 20% goal of the special needs set- aside. The goals will be met through all loan assistance strategies. Describe Efforts to Reduce Homelessness: Treasure Cost Homeless Services I Council (TCHSC) provides continuum of care to the homeless population within Indian River County. TCHSC administers the Homeless Management Information System (HMIS). TCHSC provides shelters, rental and utility assistance, supportive services for veteran families and manages affordable rental properties. FACommunity DevelopmenASHIPTHAP\2018-20211 LHAP -6- I P127 W. Total assets (cash or non-cash items that can be converted to cash) not including IRA, Keogh, similar retirement savings accounts, and dedicated college saving accounts of an eligible household applying for SHIP assistance shall not exceed twenty thousand dollars ($20,000.00). Section H. LHAP Strategies: A. Owner Occupied Rehabilitation Loans Code 3 a. Summary of Strategy: SHIP funds will be awarded to owner occupied households in need of repairs to correct health and safety issues and code violations related to electrical, plumbing, roofing, windows, and other structural items as well as hurricane hardening activities. A detailed list of rehabilitation work activities allowed or not allowed is included in the Indian River County Guidelines, Procedures, and Strategies for Local Housing Assistance Plan document. b. Fiscal Years Covered: 2018-2019, 2019-2020, and 2020-2021 C. Income Categories to be served: Very -low, low, and moderate d. Maximum award: Very Low $50,000 ($10,000 in conjunction with Purchase Assistance, PA) Low $50,000 ($10,000 in conjunction with PA) Moderate $10,000 (in conjunction with PA loans only) e. Terms 1. Deferred Repayment Loan (DPL): Funds will be awarded as a deferred payment loan secured by a recorded subordinate mortgage and note. 2. Interest Rate: 3% Simple Annual Interest 3. Years in Loan term: 10 years (5 years in conjunction with CDBG funding). 4. Forgiveness: The entire loan amount and interest accumulated ,will be forgiven after 10 years of occupancy (for loans in conjunction with CDBG, funding will be forgiven in 5 years or upon death of the homeowner, whichever comes first). 5. Repayment: Not required as long as the loan is in good standing. 6. Default: The loan will be determined to be in default if any of the following occurs during the 10 year loan term: sale, transfer, or conveyance of property; conversion to a rental property; loss of homestead exemption status; failure to occupy the home as primary residence, or refinancing with cash out. If any of these occur, the outstanding balance will be due and payable. In cases where the qualifying homeowner(s) die(s) during the loan term, the loan may be assumed by a SHIP eligible heir who will occupy the home as a primary residence. If the legal heir is not SHIP eligible or chooses not to occupy the home, the outstanding balance of the loan will be dire and payable. FACommunity DevelopmenASHIPTHAP\2018-2021 LHAP -%- P12 8 f. 9- h. If the home is foreclosed on by a superior mortgage holder, the county will make an effort to recapture funds through the legal process if it is determined that adequate funds may be available to justify pursuing a repayment. Recipient Selection Criteria: Applicants will be ranked for assistance based on a first -qualified, first-served basis with the priorities as described in section 1I of this plan. Sponsor/Developer Selection Criteria: N/A Additional Information: All work must be performed by licensed and contractors. i. Other Rehabilitation Loan requirements: insured Rehabilitation loans shall be provided consistent with the requirements of the County's Minimum Standards for Rehabilitation of Residential Properties document. Rehabilitation loans will not be awarded for rehabilitation work completed prior to the county loan approval. For additional information please see the Indian River County Guidelines, Procedures, and Strategies for the Local Housing Assistance Plan document.' j. Residential Construction Hurricane Mitigation (RCMP): i The county will match SHIP funds with My Safe Florida Home Funds for hurricane resistant retrofit improvements to owner occupied site built homes tol reduce potential future hurricane damage. If applicable, the county shall adveritise the availability of My Safe Florida Home funds, accept applications from very low, low, and moderate income homeowners with homestead exemptions for homes tliat have insured values not exceeding $253,809.00 (SHIP program maximum). Applications will be reviewed on first qualified, first served basis. Eligible retrofit improvements work activities include the following: I 1. Improving the strength of the roof deck attachment 2. Creating a secondary water barrier to prevent water intrusion 3. Improving the survivability of the roof covering 4. Bracing gable -ends in the roof framing 5. Reinforcing roof -to -wall connections 6. Upgrading exterior wall opening protections 7. Upgrading exterior doors B. Purchase Assistance with or without Rehabilitation Loans I Code 1, 2 1 a. Summary of Strategy: SHIP funds will be awarded for downpayment and closing costs as well as principal reduction to households to purchase a newly constructed or existing home. A newly constructed home must have received a certificate of occupancy within the last twelve months. An existing home must be in need of rehabilitation. FACommunity Development\SHIP\LHAP\2018-2021 J HAP -g- P12 9 I Prospective homebuyers must qualify as a First Time Homebuyer under the HUD definition: An individual who has had no ownership in a principal residence during the 3 -year period ending on the date of purchase of the property. This includes a spouse (f either meets the above test, they are considered first-time homebuyers). A single parent who has only owned with a former spouse while married. An individual who is a displaced homemaker and has only owned with a spouse. An individual who has only owned a principal residence not permanently affixed to a permanent foundation in accordance with applicable regulations. An individual who has only owned a property that was not in compliance with state, local or model building codes and which cannot be brought into compliance for less than the cost of constructing a permanent structure. b. Fiscal Years Covered: 2018-2019, 2019-2020, and 2020-2021 C. Income Categories to be served: Very -low, low and moderate d. Maximum award: Very Low: $20,000 Low $15,000 Moderate $10,000 e. Terms: Deferred Repayment Loan (DPL): Funds will be awarded as a deferred subordinate loan secured by a recorded subordinate mortgage and note. 2. Interest Rate: 3% Simple Annual Interest 3. Years in Loan term: 20 years 4. Forgiveness: The entire loan amount and interest accumulated will be forgiven after 20 years of occupancy. 5. Repayment: Not required as long as the loan is in good standing. 6. Default: The loan will be determined to be in default if any of the following occurs during the 20 year loan term: sale, transfer, or conveyance of property; conversion to a rental property; loss of homestead exemption status; failure to occupy the home as primary residence or refinancing with cash out. If any of these occur, the outstanding balance will be due and payable. In cases where the qualifying homeowner(s) die(s) during the loan term, the loan may be assumed by a SHIP eligible heir who will occupy the home as a primary residence. If the legal heir is not SHIP eligible or chooses not to occupy the home, the outstanding balance of the loan will be due and payable. If the home is foreclosed on by a superior mortgage holder, the county will make an effort to recapture funds through the legal process if it is determined that adequate funds may be available to justify pursuing a recapture. FACommunity Development\SHIP\LHAP\2018-2021 LHAP P130 f. Recipient Selection Criteria: Applicants will be ranked for assistance based on a first -qualified, first-served basis with the priorities for Special Needs income groups as described in section I of this plan. g. Sponsor/Developer Selection Criteria: N/A h. Additional Information: Applicants must secure a first mortgage from a lender. i. For additional information please see the Indian River County Guidelines, Procedures, and Strategies for the Local Housing Assistance Plan document. j. No existing SHIP mortgage will be subordinated to a refinanced first mortgage unless the following requirements are met: Requirements for a Refinanced First Mortgage Maximum Maximum Interest Rate Maximum First Mortgage Maximum Points Allowed Term Allowed Amount Allowed Allowed 30 Years Must be a fixed rate loan, Not to exceed the original first For purchase assistance and interest rate must be mortgage amount. Any available loans up to 1 point allowed lower than the existing equity up to the original mortgage first mortgage interest amount may be used for closing For other loans up to 2 rate. costs associated with the points allowed refinancing. No cash out to applicant C. Emergency Repair Loans Code 6 a. Summary of Strategy: Funds will be awarded to applicants in need of rehabilitation of their home related to a dire situation that needs to be mitigated immediately. This includes: damaged roofing that is leaking, damaged windows causing exposure to the elements, or electrical or plumbing, including septic tank problems, that could cause damage (fire) to the home or is an immediate health hazard to the occupants. This strategy may be used in cases where the health department, a jurisdiction's building official, or SHIP administrator utilizing SHIP inspector's inspection reports determined that a home is in such a condition that it jeopardizes the occupant's health and safety. When an applicant is assisted with emergency repairs, they will not lose their place on the queue list. However, the amount of funds expended for the emergency repairs will be counted towards the maximum award if the applicant receives subsequent assistance through the rehabilitation strategy. Funds may also be awarded to pay insurance deductibles for any emergency repairs covered by the homeowner's policy. b. Fiscal Years Covered: 2018-2019, 2019-2020, and 2020-2021 C. Income Categories to be served: Very -low, low, moderate d. Maximum award: $20,000 -10- FACommunity DevelopmenASHIP\LHAP\2018-2021 LHAP P131 e. Terms: 1. Deferred Repayment Loan (DPL): Funds will be awarded as a forgivable loan secured by a recorded subordinate mortgage and note. 2. Interest Rate: 3% Simple Annual Interest 3. Years in Loan term: 10 years 4. Forgiveness: The entire loan amount and interest accumulated will be forgiven after 10 years of occupancy. 5. Repayment: Not required as long as the loan is in good standing. 6. Default: The loan will be determined to be in default if any of the following occurs during the 10 year loan term: sale, transfer, or conveyance of property; conversion to a rental property; loss of homestead exemption status; or failure to occupy the home as primary residence or refinancing with cash out. If any of these occur, the outstanding balance will be due and payable. In cases where the qualifying homeowner(s) die(s) during the loan term, the loan may be assumed by a SHIP eligible heir who will occupy the home as a primary residence. If the legal heir is not SHIP eligible or chooses not to occupy the home, the outstanding balance of the loan will be due and payable. If the home is foreclosed on by a superior mortgage holder, the county will make an effort to recapture funds through the legal process if it is determined that adequate funds may be available to justify pursuing a recapture. f. Recipient Selection Criteria: Applicants will be selected on a first -qualified, first- served basis with the priorities as described in Section I of this plan. g. Sponsor/Developer Selection Criteria: N/A h. Additional Information: An applicant requesting an emergency repair will be required to: 1. Allow the health department inspector, building department inspector, or rehabilitation specialist to access the home for an inspection to determine the need for the repair. 2. Provide proof of homeowner's insurance policy if it is available, any proof whether or not the insurance will cover any part of the repair, and if applicable, insurance award to be completed prior to SHIP award. For additional information please see the Indian River County Guidelines, Procedures, and Strategies for the Local Housing Assistance Plan document. D. Disaster Mitigation Loans Code S a. Summary of Strategy: Funds will be awarded to applicants in need of home repairs directly caused by a disaster that is declared by an Executive Order of the President or Governor. Repairs will be prioritized as follows: 11FACommunity DevelopmenASHIP\LHAP\2018-2021 LHAP -- P132 i I . Immediate threats to health and life safety (such as sewage, damaged windows, roofing) in cases where the home is still habitable. 2. Imminent residual damage to the home (such as damage caused by a leaking roof) in cases where the home is still habitable. 3. Repairs necessary to make the home habitable. 4. Repairs to mitigate dangerous situations (such as exposed wires) b. Fiscal Years Covered: 2018-2019, 2019-2020, and 2020-2021 C. Income Categories to be served: Very -low, low, moderate d. Maximum award: $30,000 e. Terms: 1. Deferred Repayment Loan (DPL): Funds will be awarded as a forgivable loan secured by a recorded subordinate mortgage and note. 2. Interest Rate: 3% Simple Annual Interest 3. Years in loan term: 10 years 4. Forgiveness: The entire loan amount and interest accumulated will be forgiven after 10 years of occupancy. 5. Repayment: Not required as long as the loan is in good standing. 6. Default: The loan will be determined to be in default if any of the following occurs during the 10 year loan term: sale, transfer, or conveyance of property; conversion to a rental property; loss of homestead exemption status; failure to occupy the home as primary residence or refinancing with cash out. If any of these occur, the outstanding balance will be due and payable. In cases where the qualifying homeowner(s) die(s) during the loan term, the loan may be assumed by a SHIP eligible heir who will occupy the home as a primary residence. If the legal heir is not SHIP eligible or chooses not to occupy the home, the outstanding balance of the loan will be due and payable. 7. If the home is foreclosed on by a superior mortgage holder, the county will make an effort to recapture funds through the legal process if it is determined that adequate funds may be available to justify pursuing a recapture. £ Recipient Selection Criteria: Applicants will be assisted on a first -qualified, first- served basis with the priorities for Special Needs income groups as described in section I of this plan. 1. Proof of homeowner's insurance if available. FACommunity DevelopmenASHIMHAP\2018-2021 LHAP _12- P133 2. Must file for and use proceeds from insurance as first option. Must file for FEMA, SBA and other assistance available prior to applying to SHIP. g. Sponsor/Developer Selection Criteria: N/A h. Additional Information: Funds for disaster mitigation will only be allocated from unencumbered funds or additional funds awarded through Florida Housing Finance Corporation for the disaster. i. For additional information please see the Indian River County Guidelines, Procedures, and Strategies for the Local Housing Assistance Plan document. E. Impact Fee / Capacity Charge Loans Code 8 a. Summary of the Strategy: To assist income eligible persons with the cost of impact fees and/or water and sewer capacity charges for owner occupied housing units anywhere in Indian River County. b. Fiscal Years Covered: 2018-2019, 2019-2020, and 2020-2021 Income Categories to be served: Very Low, low, moderate (in conjunction with PA loan only). d. Maximum award: $20,000 e. Terms: 1. Deferred Repayment Loan (DRP); Funds will be awarded as a forgivable loan secured by a recorded subordinate mortgage and note. 2. Interest Rate: 3% Simple Annual Interest 3. Years in loan term: 10 years 5 years in conjunction with CDBG funding 4. Forgiveness: The entire loan amount and interest accumulated will be forgiven after 10 years of occupancy (5 years if in conjunction with CDBG funding). 5. Repayment: Not required as long as the loan is in good standing. 6. Default: The loan will be determined to be in default if any of the following occurs during the 10 year loan term, sale, transfer, or conveyance of property; conversion to a rental property; loss of homestead exemption status; failure to occupy the home as primary residence or refinancing with cash out. If any of these occur, the outstanding balance will be due and payable. -13 FACommunity Development\SHIP\LHAP\2018-2021 LHAP P134 In cases where the qualifying homeowner(s) die(s) during the loan term, the loan may be assumed by a SHIP eligible heir who will occupy the home as a primary residence. If the legal heir is not SHIP eligible or chooses not to occupy the home, the outstanding balance of the loan will be due and payable. 8. If the home is foreclosed on by a superior mortgage holder, the county will make an effort to recapture funds through the legal process if it is determined that adequate funds may be available to justify pursuing a recapture. f. Recipient Selection Criteria: Applicants will be assisted on a first -qualified, first- served basis with the priorities for Special Needs income groups as described in Section I. g. Additional Information: Impact Fee Capacity Charge loans will be based on actual amount of impact fees/capacity charges charged by the county. h. For additional information please see the Indian River County Guidelines, Procedures, and Strategies for the Local Housing Assistance Plan document. F. New Construction (Federal or State Programs Matching Grants) Code 21 a. Summary of the Strategy: To assist non-profit organizations, and for-profit developers with matching funds needed to obtain federal or state housing programs funding for development of rental affordable housing projects. b. Fiscal Years Covered: 2018-2019, 2019-2020, and 2020-2021 C. Income Categories to be served: Very low, low and moderate d. Maximum award: $25,000 per unit $100,000 per project e. Terms: 1. Grant 2. Interest Rate 0% Term: 30-50 years affordability consistent with the appropriate federal and state funding programs requirements. 4. Forgiveness: the entire grant amount will be forgiven upon construction of the project consistent with appropriate federal and State housing program requirements. Repayment: Not required as long as the project is constructed and meets the federal or state housing program requirements. -14- FACommunity DevelopmenASHIMHAK2018-2021 LHAP P13 5 6. Default: When the assisted housing has changed to a market rate prior to expiration of the federal or state housing programs affordability period. In that case, the entire original grant amount is due and payable. Recipient Selection Criteria: Non-profit organizations or for-profit developers eligible to participate in the local housing assistance program must submit a federal or state housing funding application to the appropriate agency to qualify. Assistance will be provided to projects which receive an award of funds from a federal or state housing programs. Factors that may be considered in selecting the sponsor/developer may include, but is not limited to: a. Capacity and Capability to Carry -out Project b. Scale of Project/Utilization of Density Bonuses c. Experience in Completing Similar Projects d. Use of Personnel from Wages and Workforce Development Programs e. Leveraging f. Site Control g. Neighborhood Compatibility with Area Redevelopment Plan h. Creation of Mixed Income Communities i. Recapture Provisions j. Incorporation of Partnerships with Local Employers, Institutions, Hospitals and Schools k. Incorporation of Transit -Oriented Design 1. Attractiveness of Design in. Multistory Buildings Must Have Elevators and be ADA Compliant n. Use of Green Building Techniques £ Additional Information: The compliance period for developments receiving SHIP funds as a match for any federal and/or state funds will be consistent with applicable federal and state fund requirements. Monitoring of these developments will be done through the appropriate federal or state programs. Developers receiving assistance from both SHIP the Housing Tax Credit (LIHTC) program shall be required to comply with the income, affordability and other LIHTC requirements. Similarly, any units receiving assistance from SHIP and other federal, State or local programs shall be required to comply with any requirements specified by the other program in addition to SHIP program requirements. In the event both programs have restrictions on the same issue, the more restrictive regulation shall take precedence. If one program is silent on an issue, the program with a regulation on the issue shall apply. 67-37.007(12) F.A.C. g. For additional information please see the Indian River County Guidelines, procedures, and strategies for the Local Housing Assistance Plan. III. LHAP Incentive Strategies In addition to the required Incentive Strategy A and Strategy B, include all adopted incentives with the policies and procedures used for implementation as provided in Section 420.9076, F.S.: -15- FACommunity Development\SHIP\LHAP\2018-2021 LHAP P13 6 A. Name of the Strategy: Expedited Permitting Permits as defined in s. 163.3177 (6) (f) (3) for affordable housing projects are expedited to a greater degree than other projects (Housing Element policies 1.5 and 1.6) - Housing Element Policy 1.5 POLICY 1.5: By 2000, the county shall assess its existing permit processing procedure and, if warranted, establish a full one-stop permitting process. - Housing Element Policy 1.6 POLICY 1.6: The County shall take all necessary steps to eliminate delays in the review of affordable housing development projects. In order to define delay, the county hereby establishes the following maximum timeframes for approval of projects when an applicant provides needed information in a timely manner: - Administrative approval - 5 days; - Minor site plan - 5 weeks; - Major site plan - 6 weeks; - Special exception approval - 13 weeks Whenever these review times increase by 150% or more due to the work load of the review staff, the county will begin prioritizing the review of affordable housing development project applications. In prioritizing affordable housing development project applications, staff will schedule affordable housing project applications for review before other types of project applications to ensure that maximum review timeframes are not exceeded for affordable housing projects. B. Name of the Strategy: Ongoing Review Process An ongoing process for review of local policies, ordinances, regulations and plan provisions that increase the cost of housing prior to their adoption (Housing Element Policy 1.7). - Housing Element Policy 1.7 POLICY 1.7: As part of the adoption process for any county regulations which could affect housing development, county planning staff shall prepare a Financial Impact Statement to assess the anticipated impact of the proposed regulation on the cost of housing. When proposed regulatory activities are anticipated to increase the estimated cost per unit projection. The financial impact statement then will be reviewed by the Professional Services Advisory Committee, the Planning and Zoning Commission, and, if possible, the Affordable Housing Advisory Committee. Those groups shall consider the regulation's effect on housing cost in making their recommendation to the Board of County Commissioners. The Board of County Commissioners will consider the financial impact statement in making its final decision on the adoption of any proposed regulations. C. Other Incentive Strategies Adopted: 1. Regulations providing up to a 20% density bonus for affordable housing development projects (housing element policy 2.5, Land Development Regulations Section 911.14(4)(a)). -16- FACommunity Deve1opment\SHIP\LHAP\2018-2021 LHAP P137 2. Regulations allowing for small lot subdivisions with reduced setbacks, lot size, and lot width requirements for Workforce or Affordable Housing subdivision projects (Land Development Regulations, Chapter 911 and section 971.41(9)). 3. Regulations allowing for accessory single-family dwelling units in all agricultural and residential zoning districts (Land Development Regulations, Chapter 911 and Section 971.41(10)) 4. Regulations allowing multi -family dwelling units in conjunction with commercial development, such as apartments over commercial buildings (Land Development Regulations Section 911.10 and Section 971.41 (6)) 5. Policies for expedited permit processing (Housing Element policies 1.5 and 1.6) 6. Policy for review of proposed local policies or regulations, which may increase the cost of housing (Housing Element policy 1.7) 7. Inventory of all surplus county owned land (Housing Element policy 2.4) 8. Policy'for financing impact fees or payment of impact fees (Housing Element policy 4.3 and policy 4.4) 9. Policy for expediting permits for housing projects utilizing new construction technology (green building, Energy Star Program) (Housing Element policy 1.8) 10. Policy for support of development near transportation hubs or major employment centers (Housing Element policy 1.9) 11. Policy for assistance to non-profit housing organizations to establish CLTs (Housing Element policy 4.10) 12. Policy for assistance to non-profit organizations to establish CDCs (Housing Element policy 4.11) 13. Policy for assistance to employers for establishing employer assisted housing programs (Housing Element policy 4.12) 14. Policy for establishing a private/public housing trust fund (Housing Element policy 4.13) 15. Regulations allowing zero lot line subdivisions (Land Development Regulations Section 915.15) 16. Establishment of a Local Housing Assistance Program, allowing the county to utilize State Housing Initiatives Partnership (SHIP) program funds for the provision of affordable housing (Local Housing Assistance program, Local Housing Assistance plan, Housing Element policies 2.7, 3.6, 4.4, 4.6, 4.7, 4.9, and 9.1) -17- FACommunity Deve1opment\SHIP\LHAP\2018-2021 LHAP P138 IV. EXHIBITS: A. Administrative Budget for 2018-2019, 2019-2020, and 2020-2021 B. Timeline for Estimated Encumbrance and Expenditure C. Housing Delivery Goals Chart (HDGC) For 2018-2019, 2019-2020, and 2020-2021 D. Signed LHAP Certification E. Signed, Dated, Witnessed or Attested Adopting Resolution F. Ordinance: No Change to the Original Ordinance G. Interlocal Agreement: No Interlocal Agreement H. State Housing Initiatives Partnership (SHIP) Program Information Sheet -18- FACommunity DevelopmenASHIMHAP\2018-2021 LHAP P13 9 EXHIBIT A Admin Budget (Based on a state distribution of $654,116.00) Fiscal Year 2018-2019 Salaries and Benefits $50,411.60 Office Supplies and Equipment $3,000 Travel, Workshops, etc. $1,000 Advertising $1,000 Professional Services $10,000 Total $65,411.60 Fiscal Year 2019-2020 Salaries and Benefits $50,411.60 Office Supplies and Equipment $3,000 Travel, Workshops, etc. $1,000 Advertising $1,000 Professional Services $10,000 Total $65,411.60 Fiscal Year 2020-2021 Salaries and Benefits $50,411.60 Office Supplies and Equipment $3,000 Travel, Workshops, etc. $1,000 Advertising $1,000 Professional Services $10,000 Total $65,411.60 There will also be additional administrative income from SHIP program loan repayments and interest earned. -19- FACommunity DevelopmenNSHIMHAP\2018-2021 LHAP P140 EXHIBIT B Timeline for SHIP Expenditures Indian River County affirms that funds allocated for these fiscal years will meet the following deadlines: Fiscal Year Encumbered Expended 11t Year AR 2"d Year AR Closeout AR 2018-2019 6/30/2020 6/30/2021 9/15/2019 9/15/2020 9/15/2021 2019-2020 6/30/2021 6/30/2022 9/15/2020 9/15/2021 9/15/2022 2020-2021 6/30/2022 6/30/2023 9/15/2021 9/15/2022 9/15/2023 If funds allocated for these fiscal years is not anticipated to meet any of the deadlines in the table above, Florida Housing Finance Corporation will be notified according to the following chart: Fiscal Year Funds Not Encumbered Funds Not Expended 1St Year AR Not Submitted 2"1 Year AR Not Submitted Closeout AR Not Submitted 2018-2019 3/30/2020 3/30/2021 6/15/2019 6/15/2020 6/15/2021 2019-2020 3/30/2021 3/30/2022 6/15/2020 1 6/15/2021 1 6/15/2022 2020-2021 3/30/2022 1 3/30/2023 6/15/2021 1 6/15/2022 1 6/15/2023 Requests for Expenditure Extensions (close-out year ONLY) must be received by FHFC by June 15 of the year in which funds are required to be expended. The extension request shall be emailed to robert.dearduff(a)floridahousing.org and terry.auringer(ai)floridahousing.org and include: 1. A statement that "(city/county) requests an extension to the expenditure deadline for fiscal year 2. The amount of funds that is not expended. 3. The amount of funds that is not encumbered or has been recaptured. 4. A detailed plan of how/when the money will be expended. Note: an extension to the expenditure deadline (June 30) does not relieve the requirement to submit (September 15) the annual report online detailing all funds that have been expended. Please .email terry.aurin(afloridahousing when you are ready to "submit" the AR. Other Key Deadlines: AHAC reports are due for each local government the same year as the local government's LHAP being submitted. Local governments receiving the minimum or less allocation are not required to report. -20- FACommunity Deve1opmenASHIPU.HAP\2018-2021 LHAP P141 EXHIBIT C N NCD N 7 0 O O P1 ■ N N N eh ■ E N iy r 0 ■ N e X NnL ■ ■ e F o C a o Ori, 0 N 0 0 pop ■ 0 S 0 S 0 0 O S 0 S ■ ■ co :rn dp ■ -� ■ ■ p O p p p S p O R ■ 00 f9 g O f9 CD OSS Oto y E 3 O V d O N O co-N [MO O IMO 0 O M tO� M fA sf O tc0 6 fA N r ■ -nn c E `S v Y Z 669 669 u9 t9 H = s � ■" ■ y i a ■ SSS '8 'S S S S 8 s� sn ■ p cm � 8 � ■ U ■ C N V 6 i o !'� 6 ■ y x W ■ g gQ v _g v ■ g v E g Q S N1 o N n■ QgQ S S g 3` ■ w N m N C11 to co H 0 co�f�OpM 6. O ■ 8 pM to O S S 'e9 QUO O N V ■ Q ■ Q LL S O Ot9 O Ofn O O S O OfH O' OfA O O ■ J LL d v d V, uO9 6, 6% 3 69 c tp .o = c5 Z 0 LL U a Q' ■ a f- WQ� SpSpSSo o ■ Q v o O Q C� 3 �. ■ LL O N M f a c Zia ��, ■ ■ �■ Qd � O N O O O N O O N c ■ (D CSW§� ■ LU H � S0 O O O S SSN o • N "69OJWQ LO f9 V9 a efl. M ■ ■ 6 ,Lry QZ N O m vi .N o M y "c o ■ _ O J ■ ■ O O J OO O O O O r =■ J x Q a S O O -0 O ■ ■ LL U x 9 0 0 CM 0 0 0 a o H c �■ ■ ■ K U OU. ? ■ U. K a w � L t7 u K W 9 W H C I ■ g _ ~ rLy Q c n E_• a B c o I ■ L d F3 E c v W I (■p c c d 0 W rn A O `n Y A I O O E 0 C C U 3 d ° I F in m E _� •c Cefff � ■ m aEH 0 E 0- cQE am o O LLa'A E N LL EQ 2 d aoY I o ■; o bbbL C!a <¢q a a' Z _ 1_ N ■ y v v Q Q Zo K a I� I� 0 -21- FACommunity Development\SHIP\LHAP\2018-2021 LHAP P14 2 M N (O O M N N M ■ E N LL _■ ■ ■ 0 _N X N ■ ■ N O m -SD 0 0 0 i ■ E W a u Cl) M .Ocn}i V f) M O � co m 0 i M M O O O 117 O , _ F• - O O O O O •f O O O O O O O O(0 p 0O 0O O O _ d O R O m OO p O O O 0 <O C 0 69 Qi OaMD Ooi O th 1 O O n LO U cm C A LO 01� O ~ 69 r ■O LO HE ) 2 'o ; y '° 1l� ■ y O OOOO O ■ o b09 o O t O O p 69 m 8 `� ■in r u H X W v ■ o o v E Q o `^ g pp O C � O O m �' co, O ap I� � i a00D m t0 t 1(1 61, 1N M fA C7 � ! 8 O M V:> Q P7 Ln NM = H w a O� O� O O O y i O C LL C 41 Q w 6, V> 69 69 a 9L 0 C6N /O V N Q 0 E E V Q U N 9 MX � ci 69 O f9 O O N, Q uo9 ■ Q N M C Z J v69 t9 61), c3 ■ N O 04 p Ot NLLdLL IV 7 Z CL �l■QQ O O O O ON q 72 8 6 N N 4LO NMQJLL, » to 69 rA 69 69 ■■■ LuU) O 0 1n O M j 0 0 Z a 0 O OO O O O O O O O O=(n O LL U)atO U) NNCDNC) 1 C rw 69 69 E9 to ■■■■■■vW C ,■■?m; ON M f0 O 1i0 > Ma WO J ccl � i a_Wq JOA ■ COOO q1 •tm�UuUcc O W 12 O $d 2 LL d OZvJ> I 0 W1! E E 01 0 aUCNdq a■■■■C■■A 1p LU g way 1 tau J; (D 0. J y� U q1 a= IT Zr IL O■ E I �_ ■NE N Q LL c2 L O 3 E v iC fA d u a °� rn d d q o ■ E E E SEE E Z a gaa d aha A 3 Z ■ E a' b -22- FACommunity Development\SHIP\LHAP\2018-2021 LHAP P143 N ■ N (D O N N N■ ■ ■ E N LL ■ N FOS ■ o Nn o '0 0 O 0 O 0 o 0 aD 0 0 0 0 a W b d `y M M M O - O M N M O O O U) O ■ ■a - ■ 0 O 0 o 0 0 O 00 O v 0 O 0 0 0 0 0 0 0 0 0 oC o O 0 t V 0 0 o 0 69 v 0 o 0 o 0 o rn a m _ 0 0 N n M o O n M _ �8 o O O; O CO N 0 N `� 0) rn o Oct M c E �■ a � (N � u9 (D Q 69 69 n N S 69 fa 3 $ ■ ■y E i X 0 0 0 O(9 0 iA 0 69 0 w 0 o» `0 0 o» 0 'A ■ 0 o cn (1 8 = ■ ■ C a v a � x o � �� ■ W C ■ o 0 o o v v o o v ■ 0 0 ■ E < 0 ` 0 D 0 o 0 n 0 O n n o 0 o o 0 o■ ■ g n 3 of a0o 10 m e 'NK NM to 8 O ¢ 69 O_ i� ■ ■ a` ` 0 �a00000 0 0 0■ ■ s O LL JL c m = a 8 ■ £ d N a o a o o ■ ■ Cd Z 0 o U w Q �N 3 ■ Q IE U ■ q � ■ ■ ■ n ■ W Z V J 0 O 0 O O ,a ■ o Q N Q 0 0 C, 0 MK m f9 , ■ JL ■ LL o LL ■ O N O O O N O O ■ N � W � i ywU' ai00000 q Ct 0 ■ ■ u >> O o N` a4 o o o o a O W Z a � i9 Lo 6% v 69■ C9 ■ ■ ■ a, ■ ■ Q Z d O (D tD N O M � _�' ! 00000 ■ o ■ ■ ■ V ■ LL N Q h N 69 N 69 N 69 N 69 M 69 = a ; O MK ■ ■ C g m is ■ �a ■ ■ ■ ■ U D ■ QN R A r5 N M (D V O ID > ■" ■cNCG (p a toCdv mxpHQH W JW iI Jo C o VC X E ; Yjs` �! m OO O 0) C Ee COd d � s ° S m W =W UD y o �=■ oW aE Qo 1 Em3■ d ((QHQ■/� 1 Nb OiN O= o T E NCtl1 q E E[ L N N ■ m u n I O a e O a C E C E E Z o Q„ d a A s Z ■ E � a& ei a a vi I y ■ y Q Q S :' 'a I c 7 IO -23- FACommunity Development\SHIP\LHAP\2018-2021 LHAP P14 4 EXHIBIT D 67-37.005(1),F.A.C. CERTIFICATION TO FLORIDA HOUSING FINANCE CORPORATION Local Government or Interlocal Entity: Indian River County Florida Certifies that: (1) The availability of SHIP funds will be advertised pursuant to program requirements in 420.907-420.9079, Florida Statutes. (2) All SHIP funds will be expended in a manner which will insure that there will be no discrimination on the basis of race, color, national origin, sex, handicap, familial status, or religion. (3) A process to determine eligibility and for selection of recipients for funds has been developed. (4) Recipients of funds will be required to contractually commit to program guidelines and loan terms. (5) Florida Housing will be notified promptly if the local government /interlocal entity will be unable to comply with any provision of the local housing assistance plan (LHAP). (6) The LHAP provides a plan for the encumbrance of funds within twelve months of the end of the State fiscal year in which they are received and a plan for the expenditure of SHIP funds including allocation, program income and recaptured funds within 24 months following the end of the State fiscal year in which they are received. (7) The LHAP conforms to the Local Government Comprehensive Plan, or that an amendment to the Local Government Comprehensive Plan will be initiated at the next available opportunity to insure conformance with the LHAP. (8) Amendments to the approved LHAP shall be provided to the Florida Housing for review and/or approval within 21 days after adoption. (9) The trust fund exists with a qualified depository for all SHIP funds as well as program income or recaptured funds. (10) Amounts on deposit in the. local housing assistance trust fund shall be invested as permitted by law. -24- FACommunity DevelopmenASHIPTHAP\2018-2021 LHAP P145 (11) The local housing assistance trust fund shall be separately stated as a special revenue fund in the local governments audited financial statements (CAFR). An electronic copy of the CAFR or a hyperlink to the document shall be provided to Florida Housing by June 30 of the applicable year. (12) Evidence of compliance with the Florida Single Audit Act, as referenced in Section 215.97, F.S. shall be provided to Florida housing by June 30 of the applicable year. (13) SHIP funds will not be pledged for debt service on bonds. (14) Developers receiving assistance from both SHIP and the Low Income Housing Tax Credit (LIHTC) Program shall comply with the income, affordability and other LIHTC requirements, similarly, any units receiving assistance from other federal programs shall comply with all Federal and SHIP program requirements. (15) Loans shall be provided for periods not exceeding 20 years, except for deferred payment loans or loans that extend beyond 20 years which continue to serve eligible persons. (16) Rental Units constructed or rehabilitated with SHIP funds shall be monitored for compliance with tenant income requirements and affordability requirements or as required in Section 420.9075 (3)(e). To the extent another governmental entity provides periodic monitoring and determination, a municipality, county or local housing financing authority may rely on such monitoring and determination of tenant eligibility. (17) The LHAP meets the requirements of Section 420.907-9079 FS, and Rule Chapter 67-37 FAC. (18) The provisions of Chapter 83-220, Laws of Florida have not been implemented (except for Miami -Dade County). Witness Chief Elected Official or designee Witness Board of County Commissioners, Chairman Date Met Attest: (Seal) -25- FACommunity DevelopmenASHIMHAP\2018-2021 LHAP P146 EXHIBIT E RESOLUTION #: 2017 - A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY FLORIDA APPROVING THE LOCAL HOUSING ASSISTANCE PLAN AS REQUIRED BY THE STATE HOUSING INITIATIVES PARTNERSHIP PROGRAM ACT, SUBSECTIONS 420.907-420.9079, FLORIDA STATUTES; AND RULE CHAPTER 67-37, FLORIDA ADMINISTRATIVE CODE; AUTHORIZING AND DIRECTING THE COMMUNITY DEVELOPMENT DIRECTOR TO EXECUTE ANY NECESSARY DOCUMENTS AND CERTIFICATIONS NEEDED BY THE STATE; AUTHORIZING THE SUBMISSION OF THE LOCAL HOUSING ASSISTANCE PLAN FOR REVIEW AND APPROVAL BY THE FLORIDA HOUSING FINANCE CORPORATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the State of Florida enacted the William E. Sadowski Affordable Housing Act, Chapter 92-317 of Florida Sessions Laws, allocating a portion of documentary stamp taxes on deeds to local governments for the development and maintenance of affordable housing; and WHEREAS, the State Housing Initiatives Partnership (SHIP) Act, ss. 420.907-420.9079, Florida Statutes (1992), and Rule Chapter 67-37, Florida Administrative Code, requires local governments to develop at least every three -years a Local Housing Assistance Plan outlining how funds will be used; and WHEREAS, the SHIP Act requires local governments to establish the maximum SHIP funds allowable for each strategy within its Local Housing Assistance Plan; and WHEREAS, the SHIP Act further requires local governments to establish an average area purchase price for new and existing housing benefiting from awards made pursuant to the Act; and WHEREAS, as required by section 420.9075, F.S. If it is found that 5 percent of the local housing distribution plus 5 percent of program income is insufficient to adequately pay the necessary costs of administering the local housing assistance plan, the local government may use up to 10 percent of the local housing distribution plus 5% of program income deposited into the trust fund to administer the program. -26- FACommunity Development\SHIP\LHAP\2018-2021 LHAP P147 RESOLUTION #: 2017 - WHEREAS, the Indian River County Community Development Department has prepared a three-year Local Housing Assistance Plan for submission to the Florida Housing Finance Corporation; and WHEREAS, the Board of County Commissioners made a determination that it is in the best interest of the Indian River County citizens to submit the Local Housing Assistance Plan for review and approval so as to qualify for said documentary stamp tax funds; and WHEREAS, this resolution replaces and supersedes resolution #2015-050, that was approved by the Board on April 21, 2015. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that: Section 1: The Board of County Commissioners of Indian River County hereby approve the Local Housing Assistance Plan, as attached and incorporated hereto for submission to the Florida Housing Finance Corporation as required by ss. 420.907-420-9079, Florida Statutes, for fiscal years 2018-2019, 2019-2020, 2020-2021. Section 2: The Community Development Director, is hereby designated and authorized to execute any documents and certifications required by the Florida Housing Finance Corporation as related to the Local Housing Assistance Plan, and perform all necessary and proper tasks to carry out the term and conditions of said plan. Section 3: The County shall utilize up to 10 percent of the local housing distribution plus 5 percent of the program income deposited into the trust fund to administer the program. -2'7- FACommunity Deve1opment\SHIP\LHAP\2018-2021 LHAP P14 8 RESOLUTION #: 2017 - Section 4: - This resolution shall take effect immediately upon its adoption. The foregoing resolution was offered by Commissioner and seconded by Commissioner , and being put to a vote, the vote was as follows: Commissioner, Joseph E. Flescher Commissioner, Peter D. O'Bryan Commissioner, Bob Solari Commissioner, Tim Zorc Commissioner, Susan Adams The Chairman thereupon declared the resolution duly passed and adopted this day of 2017. Board of County Commissioners of Indian River County By: Chairman ATTEST by: Jeffrey R. Smith, Clerk of the Circuit Court & Comptroller APPROVED AS TO FORM AND LEGAL SUFFICIENCY Dylan Reingold County Attorney -28- FACommunity DevelopmenASHIMHAP\2018-2021 LHAP P14 9 EXHIBIT F No change to the Original Ordinance EXHIBIT G No Interlocal Agreement -29- FACommunity Development\SHIP\LHAP\2018-2021 LHAP P150 EXHIBIT H STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) PROGRAM INFORMATION SHEET LOCAL GOVERNMENT: Indian River County, Florida CHIEF ELECTED OFFICIAL: Joseph E. Flescher, Chairman, Board of County Commissioners ADDRESS: 180127" Street, Vero Beach, FL 32960 SHIP ADMINISTRATOR: Sasan Rohani, AICP, Chief, Long Range Planning ADDRESS: 1801 271h Street, Vero Beach, FL 32960 TELEPHONE: (772) 226-1250 FAX: (772) 226-1922 EMAIL ADDRESS: srohani@irc ov�com ADDITIONAL SHIP CONTACTS: Dawn Bradford, Housing Coordinator ADDRESS: 180127' Street, Vero Beach, FL 32960 EMAIL ADDRESS: dbradford@ircgov.com SENIOR ECONOMIC DEVELOPMENT PLANNER Bill Schutt, AICP ADDRESS: 180127 th Street, Vero Beach, FL 32960 EMAIL ADDRESS: bschutt@ircgov.com INTERLOCAL AGREEMENT: NO. (IF yes, list other participants in the inter -local agreement): The following information must be furnished to the Corporation before any funds can be disbursed. LOCAL GOVERNMENT EMPLOYER FEDERAL ID NUMBER: 59-6000674 MAIL DISBURSEMENT TO: Board of County Commissioners, Indian River ADDRESS: 1801 27th Street, Vero Beach, FL 32960 OR: IF YOUR FUNDS ARE ELECTRONICALLY TRANSFERRED PLEASE COMPLETE THE ATTACHED FORM: ❑ NO CHANGE FROM PREVIOUS ELECTRONIC FORM SUBMITTED. Provide any additional updates the corporation should be aware of in the space below: Please return this form to: SHIP PROGRAM MANAGER, FHFC 227 N. BRONOUGH ST, STE 5000 TALLAHASSEE, FL 32301 Fax: (850) 922-7253 FACommunity Development\SHIP\LHAP\2018-2021 LHAP -30- P151 USOLTUTION#:•2017 . - 'SOL U -TIO N'_ - OPT INDIAN RIVER A. RE F COUNTY, COMMISSIONERS 'OF INDIAN C "Nl'FLORIDA APTik6VING 'THE _,LOCAL j4btJkN6 :ASSISTANCE- PLAN :AS, R jjj EQ THE STATE 1,140USWGjNJTIATIWS: PARTNERSHIP'PROGRAM AM, 'XI46- . �_ .13 61.-.-.-s CHAPTER' 67�V, StC 420907-_42&9 9, FLORIDAF�'STATUTE',; _kUL TL11"k-ID'A. AbMNistRAvvE' .c.,9PP; , 0 AM14ORIZING AND, T)IR8,CTING. THE Uy" btvttOAiE�'T VRECT6R` TQ'9 UT8 ANY N -h -d -SS, .COI T14E STATE ---.AUTHORIZING THE'DOC, DOCUMENT, b! CERTIFICATIONS 'N ' EEbP_Jbj Y sUBMlg�fbi� ',O'*.F' T,4,.EL0/'CAL 140U$ING A'8,81S'T-,ANCt',I)i�,-AN-..,Fbk REVIEW AND' 'APPROVAL B_Y'THEFLORIDA R0VSWQ FINANCE >,POfZA b'i4,AN)?;PR0VIDR-4G AN EFFECTIVE DATP-.- VIMRBAS; the,',St4te of I FIbjfda enacted the Willi - am TE,�SadowsY,i,-Atrordibl6:Hbusinii .A.ct. to i0cm ggv--e-r mindfitg,f-di the ,de-Velopitierit, 4-iiiifitehailce d &,ou.-9 ; andr 61:661c.hsin' -and. . 1-- WMI�A%.the:Stge'Hous'irig Im"fiafives�%fth6rililp (§MP) 3 9 4M.'0079, PJ6nda �tatute�;,09?2?, :and AW6 c4pter 0=37,, Florida! AdffiifiiWdtiv0`C,, o -de-. requires 1 -1 quire , 60 W. W Vdffil mcht� -ve.op 4t I— g �U 9? cas bvery e-year,4.-A peg -Iioqqijf ag.!§tanee'plan 0 f4qdsLwKbp-,use,d;4na- *M"A - .,ii , - 891p, S;i, �,-.8HIP',Adt maximi m. hinds ,afloWabl&f6x,&ac&L§ttate y within n its LocalHousing.A ;and, "Joeafg6V& tg't() _§t6�fi§h.,dh.eA ,fAk-� area ihe"8flIP, Act "6t-To40ire_.gestablish from,aw ards,made p*&hase,pribe for niew,andbixisting housing. benefiting. -pursuaft-VtoiheAct;.ajid WHEREAS? ns required bysettibn 4j,&9Vj,-AS. If , is'foutid,thatS-I)Orcetlt,oftb"' ]6cal,h6u'sing AistfIbutiori plus 5-.60,ferit of pr6 -a-mmi-domdIs iftguffici�ott- -,ad"q �Tdly,p _gr 0 _gy,!he up '#o ,ofadministering,'the.lo(iih ousiqg -g"the pl4n, e 466al k6veffiffie fitmay: u'_se`, 'to 10 percent of 'the 16. a1 housihk,distn'bution- iu�:5/�oprogram incomeme d6bosited;into -the mist hind to .administer the grogram. gram. Aitachme'nt.3. P152 RESOLUTION 9: 201.7 - WHEREAS; the. India# River County Community Development Dcp artinexit has pr6pared A throe"year Local Dousing Assistaiice Plan for submission. to the Florida Housing Finance Corporation; and, WHEREAS, the, Board of County Comrissiooeis made a,deterthinatioP that it is in the bost, interes-t of the Indian !River County citizens losubiffiRthe'Local HousingAssistancePlat, for retie - approval so as to qualify for said dodurneitary stamp ta)i funds; On 4— WHEREAS$ this respluti6n replaces acid -supersedes rewludon ##2015-4 0, that V": .approved by the Board on. pril 21,2015... NOW THEREFORE, BE IT RESOLVED.,BY THE BOARD OF COUNTY !COMMSk(*EiZS:dF IN -0 'IAN RIVER COUNTY FLORID -that: Se6fibn_ I.; The board of C* oufity Comrfiissi6ners -of Indian River Cow" hereby -approve the Local HousirfS Assistance Plan,:as attached and ed orat incor'hereto fior�.submissibfi incorporated to the Florida Housing Finance, Corporation as required.by Ss. 420,907-420-9019, Florida Statutes, for fiscal years. 201,8-20,19,.2019-2620;.2020-2021. Section 2: The Conitwunity DeWopmeut Directoi, is hereby designated and authora"ed -to execute any documents and certifications required by the Florida Housing Finance orP C oration as related to the Local Housing Assistance Plan, and perform all - necessary And I Proper tasks to carry out the term and conditions -,6f said plan. Section. 3 The County shallutilize up to 10, percent ofd the local housing,distfibution plus 'S percent of the _. S I I deposited into the trust -fund to .administer the program income ep. pTogram. FACoffimuftity bevelopmelnt1SHIP1,LHM120182021 MAP P153 ate- .u' pul, qpiqfv. The f9f I!q- 'm f., re'so uion. � was,: .,offered . _. �-. .. . .- ,: lad, .seconded y.. c o sloil r th v sas , o fio , *1� - - k. escher 0 Z.- owrs.T'I.Tti pre ' s9i OWWO Stigm AAAlis 1 his ay, '6 6C h k0fil 0' n"A darestheMR44600 I q� _p u Mi'O p ,P,-rf 0 1 1 1 _,. . - EGA `O -TF , Yll Bai 'o. Outaty- P.Abw - R -b -"''POO P15 4 67-37.005(1),F.A.C. CERTIFICATION TO FLORIDA HOUSING FINANCE CORPORATION Local Government or Interlocal Entity: Indian River CoLm Florida Certifies that: (1) The availability of SHIP funds will be advertised pursuant to program requirements in 420.907-420.9079, Florida Statutes. (2) All SHIP funds will be expended in a manner which will insure that there will be no discrimination on the basis of race, color, national origin, sex, handicap, familial status, or religion. (3) A process to determine eligibility and for selection of recipients for funds has been developed. (4) Recipients of funds will be required to contractually commit to program guidelines and loan terms. (5) Florida Housing will be notified promptly if the local government /interlocal entity will be unable to comply with any provision of the local housing assistance plan (LHAP). (6) The LHAP provides a plan for the encumbrance of funds within twelve months of the end of the State fiscal year in which they are received and a plan for the expenditure of SHIP funds including allocation, program income and recaptured funds within 24 months following the. end of the State fiscal year in which they are received. (7) The LHAP conforms to the Local Government Comprehensive Plan, or that an amendment to the Local Government Comprehensive Plan will be initiated at the next available opportunity to insure conformance with the LHAP. (8) Amendments to the approved LHAP shall be provided to the Florida Housing for review and/or approval within 21 days after adoption. (9) The trust fund exists with a qualified depository for all SHIP funds as well as program income or recaptured funds. (10) Amounts on deposit in the local housing assistance trust fund shall be invested as permitted by law. P155 (11) The local housing assistance trust fund shall be separately stated as a special revenue fund in the local governments audited financial statements (CAFR). An electronic copy of the CAFR or a hyperlink to the document shall be provided to Florida Housing by June 30 of the applicable year. (12) Evidence of compliance with the Florida Single Audit Act, as referenced in Section 215.97, F.S. shall be provided to Florida housing by June 30 of the applicable year. (13) SHIP funds will not be pledged for debt service on bonds. (14) Developers receiving assistance from both SHIP and the Low Income Housing Tax Credit (LIHTC) Program shall comply with the income, affordability and other LIHTC requirements, similarly, any units receiving assistance from other federal programs shall comply with all Federal and SHIP program requirements. (15) Loans shall be provided for periods not exceeding 20 years, except for deferred payment loans or loans that extend beyond 20 years which continue to serve eligible. persons. (16) Rental Units constructed or rehabilitated with SHIP funds shall be monitored for compliance with tenant income requirements and affordability requirements or as required in Section 420.9075 (3)(e). To the extent another governmental entity provides periodic monitoring and determination, a municipality, county or local housing financing authority may rely on such monitoring and determination of tenant eligibility. (17) The LHAP meets the requirements of Section 420.907-9079 FS, and Rule Chapter 67-37 FAC. (18) The provisions of Chapter 83-220, Laws of Florida have not been implemented (except for Miami -Dade County). Witness Chief Elected Official or designee Peter D. O'Brvan Witness Board of County Commissioners, Chairman Date woo Attest: (Seal) P156 ON MOTION BY Mr. Mathes, SECONDED BY. Chairman Price, the members voted (8-0) to recommend the Board of County Commissioners approve the incentive to amend the requirement of a traffic impact analysis report prior to affordable housing projects conceptual site plan approval. Consideration of Revised IRC Local Housing Assistance Plan for FY 2018-19 — 2020-21 — Action Required Mr. Sasan Rohani, Chief, Long -Range Planning,+rs'ummarized his memorandum dated October 26, 2017, with Attachment 1; The SHIP Program Funds and Applicants Information Summary and the Indian River County Local Hous g- :Assistance Plan for Fiscal Year 2018- 2019, Fiscal Year 2019-2020, and Fiscal Year 2x020=2021 . A copy of the memorandum with attachments was distributed to members at the4meeting an on file in the Commission Office. Discussion ensued regarding whether program from 30 years. Mr. Boling pointed have helped roughly 300 less households sin Mr. Bowler expressed con'oer�n-*regardi 10 years vs. the purchase assistan`bbe ,of"3 N� � include: making the term of both loan's be 10 so homeowners could sellsif�needed w` lit no 0 � -i- �_ of repayment based on income�level. reduce the termm'limit of the purchase assistance out that without the program income, they would 9,1.992. ng the disparity between the rehabilitation loan of 0 years`Many alternatives were discussed, to years, removing or reducing the 3% interest rate r mimimal financial penalty, or using a sliding.scale Mr. Boling interjected than the program- has a waiting list as is, and if they had more program income they\,could felp,,,,more pepple, but discussion argued that the current arrangemen zstops those o, -'tVant to ,move Itip from doing so. Mr. McAlhany suggested timeframe ;for loan%forg venesskof 20 'yea��vs-30 would allow higher turnover of affordable homest�id money coming;into tl e•SHIP program sooner. Mr. Mathes inqui er drf^there were other options available to keep people in the homes other than just4the,repayme4v interest* Shared appreciation was discussed. Staff recommends that' AHAC recommend that the Board of County Commissioners approve the new Indian .RiverCounty Local Housing Assistance Pian in order to receive new SHIP funds for the next three years. Mr. Mathes made a motion to recommend to change the term for purchase assistance loans from 30 to 20 years, keep the simple interest rate at 3%, and continue case-by-case assessment of forgiveness. ON MOTION BY Mr. Mathes, SECONDED BY Mr. Myers, the members voted (8-0) to change the new Indian River County Local Housing Assistance Plan with the purchase assistance loan term change to 20 years. C AHAC Unapproved Nov 15, 2017 P157 • INDIAN RIVER COUNTY, FLORIDA MEMORANDUMG TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director FROM: Monique Filipiak, Land Acquisition Specialist SUBJECT: Lease Extension — CR510 Widening and Improvements Project Acquired Property Kevin Harwood - 5220 85"' Street, Vero Beach, FL 32967 DATE: November 15, 2017 DESCRIPTION. AND CONDITIONS The County purchased 5210/5220 85' Street from Roy and Cindy Bass in October 2010. The property is 0.53 acres, and consists of a single family home and a commercial outbuilding. The County evicted Joseph and Melissa Dunn who were renting the commercial outbuilding for their business, B & B Tires, LLC on May 25, 2017 due to non-payment of rent. Kevin Harwood leases the residential :part of the property containing a 3 bedroom, 1 bath single family home. The County is not planning to begin road construction near the subject property within the next 12 months, and the tenant will vacate the property within 60 days after advertisement. of the bid to widen and improve the section of CR510 (85"' Street) near Tenant's property. Kevin Harwood signed a 1 year lease agreement on December 12, 2016 and is paying $650.00 monthly rent. Staff would like to extend the lease for one year (January 1, 2018 — December 31, 2018), at the currently monthly rent of $650.00. Mr. Harwood has been a good tenant and maintains the property, pays all associated utility and maintenance costs. In addition, the Tenant will be required to obtain Renter's Insurance to keep and maintain at all times during the lease term at the Tenant's expense. FUNDING The ROW purchase was expensed from the Secondary Roads Fund. The monthly rent will be deposited into Secondary Roads/Mist. Income — Acct # 109038-366090. RECOMMENDATION Staff recommends the Board approve the Lease Extension for the property located at 5220 851'' Street to Kevin Harwood, and authorize the Chairman to execute the extension on behalf of the Board. ATTACHMENTS_ J One Original Lease Extension for Kevin Harwood APPROVED AGENDA ITEM FOR: DECEMBER 5, 2017 F:\Engineering\STAFF_FILES\Monique Filipiak\KEVIN HARWOOD (Former Bass property)\Agenda Item 12.5.17\Kevin Harwood BCC MEMO P15 g Agenda 11.15.17.doc RENEWAL OF LEASE AGREEMENT This lease renewal entered into this day of , 2017. The Board of County Commissioner of Indian River County, Florida, "Landlord" and Kevin Harwood, "Tenant" do hereby agree to renew the Lease Agreement dated December 20, 2016. The term of the lease is for (1) one year. The term commences on January 1, 2018 and terminates on December 31, 2018. The total annual rent of ($7,800.00) Seven Thousand Eight Hundred Dollars is payable at the rate of $650.00 per month payable in advance. IN WITNESS WHEREOF, Landlord and Tenant have executed this renewal agreement to Lease effective the Commencement Date of January 1, 2018. Landlord: Tenant: Board of County Commissioners of .Indian Kevin Harwood River County, Florida By: (Signature) Date Chairman Approved by BCC Attest: Jeffrey R. Smith, Clerk of Circuit Court and Comptroller By: Deputy Clerk Approve s jo Fo d L I u ency By: lilliam K. DeBraal Deputy County Attorney Witness: (Signator Date F:NEngineeringlSTAFF FILES\Monique Filipiakm(EVIN HARWOOD (Former Bass property)UCevin Harwood RENEWAL OF LEASE AGREEMENT 11.3.17.doc P159 E11INDIAN RIVER COUNTY, FLORIDA V MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka P.E., public Works Director FROM: Andy Sobczak, Infrastructure Project Manager SUBJECT: Request: for Authorization for County Administrator or his Designee to execute a Maintenance Memorandum of Agreement (MMOA) with the Florida Department of Transportation (FDOT) for GoLine Bus Shelters on State Road 60 and State Road S/US Highway 1, and authorization for the County Administrator or his Designee to execute future FDOT Transportation Facility MMOAs for GoLine Bus Shelters located on 'State Roadways within Indian River County DATE: November 21, 201' DESCRIPTION AND CONDITIONS Due to the continued success of the GoLine Bus system in Indian River County, facilities to support the system such as the recently completed Main 'Transfer Hub and new Bus stops are added on an ongoing basis. In addition, some of the busier GoLine stops are being retrofitted through the addition of bus shelters with concrete walkways and trash receptacles to improve the quality of service for system users. Recently, County staff completed design for the construction of shelters at six. Bus stops located along State Road 60 and State Road 5/ US Highway 1. While County staff typically design the infrastructure for new shelter locations, the Senior Resource Association (SRA) is responsible for installing the bus shelters and for routine shelter maintenance. Since the subject six Bus stops are located in State Highway right-of-way, the Florida Department of Transportation (FDOT) must approve the shelters prior to construction. To do that, the County must enter into a Maintenance Memorandum of Agreement (MMOA) with the FDOT. To begin that process, FDOT requires an executed Resolution of Support authorizing signature of the forthcoming MMOA. Since the construction ofadditional GoLine 13us Shelters in Indian River County is anticipated, the attached Resolution authorizes the County Administrator or his Designee to execute the MMOA for GoLine Bus Shelters on State Road 60 and State Road 5/US Highway, as well as future MIvMOAs for GoLine Bus Shelters located along State Highways for a 5 -year period: P160 Page Two GoLine Bus Shelters FDOT MMOA BCC Meeting 12/5/2017 FUNDING The County will be funding a portion of the bus shelters with $83,333 budgeted in General Fund/Community Transportation Coordinator (SRA) and $83,333 budgeted in Optional Sales Tax/Community Transportation (SRA) with SRA funding the remaining $83,333. RECOMMENDATION Staff recommends that the Board of County Commissioners approve the attached Resolution authorizing the County Administrator or his Designee to execute a Maintenance Memorandum of Agreement with the Florida Department of Transportation for the construction of six bus shelters along State Road 60 and State Road 5/US Highway 1, and authorizing the County Administrator or his Designee to execute future -FDOT Transportation Facility MMOAs for GoLine Bus Shelters along State Highways within Indian River County. ATTACHMENTS Resolution Location Map APPROVED AGENDA ITEM FOR DECEMBER 5, 2017 FAPublic Works\ENGINEERING DIVISION PROJECTS\1708 Go -Line Bus Shelter S.R. 60 (Target)\I-Admin\Agenda Items\BCC MMOA P161 Resolution\GoLine Shelter MMOA Staff Report.doc RESOLUTION 2017- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE COUNTY ADMINISTRATOR OR HIS DESIGNEE TO EXECUTE A MAINTENANCE MEMORANDUM OF AGREEMENT (MMOA) WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR GOLINE BUS SHELTERS ALONG STATE ROAD 60 AND STATE ROAD 5/US. HIGHWAY 1, AND AUTHORIZING THE COUNTY ADMINISTRATOR OR HIS DESIGNEE TO EXECUTE FUTURE FDOT MMOA'S FOR GOLINE BUS SHELTERS LOCATED ALONG STATE HIGHWAYS WITHIN INDIAN RIVER COUNTY WHEREAS, Indian River County ("County") and the Florida Department of Transportation ("FDOT") desire to execute a Maintenance Memorandum of Agreement to maintain bus shelters along State Road 60 and State Road 5/US Highway 1 ; and WHEREAS, FDOT requires that the County pass a Resolution authorizing execution of the agreement. NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Indian River County, as follows: Section 1. The County Administrator or his Designee is hereby authorized to execute a Maintenance Memorandum of Agreement for GoLine Bus Shelters along State Road 60 and State Road 51US Highway 1, and future FDOT Transportation Facility MMOA's for GoLine Bus Shelters located along State Highways within Indian River County for a 5 -year period following execution of this Resolution. Section 2. The County Attorney shall review and approve as to form and legal sufficiency all documents prior to their execution by the proper County officials. Section 3. . This Resolution shall be in full force and effect upon final passage. The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Bob Solari Commissioner Susan Adams Commissioner Joseph E. Flescher Commissioner Tim Zorc The Chairman thereupon declared the resolution duly passed and adopted this day of .2017. P162 RESOLUTION 2017 - BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA BY: Peter D. O'Bryan, Chairman ATTEST: -Jeffrey R. Smith, Clerk of Court and Comptroller M. Deputy Clerk APPROVED AS TO LEGAL SUFFICIENCY BY: William K. 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Indian Diver County Courthouse Roof Replacement DATE: November 21 2017 DESCRIPTION AND_CONIiITIONS In September 2017, Hurricane Irma produced over 17 -inches of wind driven rain in Indian. River County. During the hurricane, roof and window leaks occurred at the Courthouse causing damage to walls and carpets in numerous offices. Approximately two weeks after the hurricane, additional leaks occurred when a low-pressure system produced seven inches of wind driven rain over a period of five days. Prior to the recent storm events, the Courthouse has experienced leaks for several years and the roof has been in need of replacement for over 5 -years, In 2016, County staff, added funding to the Facilities section of the 5 -year Capital Improvement ,Element (CIE) for the replacement of the Courthouse roof in .FY 16=17. The Board approved the FY 16-17 CIE on December 6, 2016. On April 18, 2014 the Board of County Commissioners approved a. Professional Services Agreement with Tay Ammon Architect, Inc. to perform roofing consultation services to include evaluations of existing roofing conditions, design solutions for remedial work, design. solutions for roof replacement, preparation of design, documents, and prefect management. On November 6, 2017 Jay Amnion Architect, Lie. submitted a proposal for the design, assistance in bidding, and construction administration for replacement of the Courthouse roof, including coordination with an ongoing Courthouse seal and wall restoration project. FUNDING Funding for the project will be included in the FY 17-18 CIE and budgeted in Optional Sales Tax/Facilities Maint./Courthouse Roof acct #/• 31522019-066510-16029. P165 Page Two Work Order No. 3, Jay Ammon Architects, Inc.- BCC nc.BCC Agenda 12/5/2017 RECOMMENDATION Staff recommends that the BCC approve the attached Work Order #3 for Jay Ammon Architects, Inc. to design, assist in bidding, and perform construction administration services for the replacement of the existing Courthouse roof, including coordination with an ongoing Courthouse seal and wall restoration project, and authorize the Chairman to execute Work Order #3 in the lump sum amount of $47,431.00 DISTRIBUTION Michael Smykowski, Budget Director Jennifer Hyde, Purchasing Manager ATTACHMENTS Work Order #3 APPROVED AGENDA ITEM FOR DECEMBER 5, 2017 F:\Public Works\ENGINEERING DIVISION PROJECTS\1764 IRC Courthouse Roof Replacement\1-Admin\Agenda ItemS\BCC ltems\IRC-1764 P16 6 Design Proposal BCC Staff Report.doc WORK ORDER NUMBER 3 Indian River County Courthouse Roof Replacement. IRC Project No. 1764 This Work Order Number 3 is entered into as of this day of , pursuant to that certain Continuing Contract Agreement for Roof Consultation. Services, dated February 18th, 2014, (referred to as the "Agreement'), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Jay Ammon Architect, Inc. ("Consultant'). EXHIBIT A SCOPE OF WORK Jay Ammon Architect, Inc. (Consultant) proposes to provide architectural services to Indian River County (County), for the proposed Roofing Replacement at the Indian River County Courthouse. The construction consists of the replacement of the roofing assemblies of the Indian River County Courthouse, located at 2000 16th Ave, Vero Beach, FL 32960. The existing low slope roofing assemblies will be replaced with a new modified bitumen roofing assembly. The existing skylight assemblies will be waterproofed. The roofing work will be coordinated with an ongoing Courthouse exterior wall restoration project. Scope of Services: 1.0 . Phase 1- Roofing Evaluation Report: Not Included 2.0 Phase 2 - Construction Documents: 2.1 Meetings: Meet with representatives of Owner to review the scope of work, materials, and Project schedule. 2.2 Existing Roof Conditions Verification: 2.2.1 Visual Examination: Conduct a visual examination of the roofing assemblies to determine the composition, condition, and performance of the roof assemblies. 2.2.2 Moisture Readings: Take relative moisture readings of exterior finishes to check of areas of excessive moisture. 2.2.3 Infrared Scan: Conduct an infrared scan to determine if water is entrapped within the roofing substrate below. the existing roof membrane. 2.2.4 Roofing Cores: Extract cores from the roof surface to determine the roof composition and to confirm the areas of excessive moisture depicted during the infrared scan. Record the results and patch the cores. 2.2.6 Pull-out Resistance Testing: Complete preliminary pull-out resistance testing to determine the performance of the existing roofing substrate and/or roof deck. 2:3 Drawings: Prepare construction drawings consisting of roof plans and details; which depict the Scope of Work. 2.4 Specifications: Provide construction specifications which describe the scope of work, general requirements, and building products proposed for the facility. 2.5 Documentation: Submit one copy of the documents to the Owner. Make any mutually agreed upon changes to the documents. Also submit two signed and sealed copies of the documents to the Owner for permitting. P16 7 3.0 Phase 2 - Bidding: 3.1 Prebid Meeting: Meet at the site with representatives of the Owner and Bidders to review the scope of work and to examine the site. 3.2 Addenda: Respond to clarifications requests from the Bidders. Issue any required addenda to the Bidders and submit a copy of the addenda to the Owner. 3.3 Bid Evaluation: Review the bids submitted to the Architect from the Owner and provide recommendations for bid award to the. Owner. 4.0 Phase 3 - Construction Administration: 4.1 Pre -Construction Meeting: Attend a pre -construction meeting at the site with representatives of the Owner and the Contractor to review the contract schedule, contract requirements, staging area, and safety issues. 4.2 Submittals: Review and process product submittals, Applications for Payment, Requests for Information, Change Orders, and Supplemental Instructions, from the Contractor and distribute to the Contractor and Owner. 4.3 Construction Observations: Conduct observations at major stages of the construction. Prepare a report of each observation and submit the report to the Owner. This proposal is based upon 6 regular observations plus the following 2 close-out observations. 4.4 Substantial Completion Observation: Conduct a substantial completion observation and submit a Certificate of Substantial Completion document including a list of uncompleted Work items to the Contractor and Owner. 4.5 Final Completion Observation: Conduct a final completion observation and submit a Final Completion Report to the Contractor and Owner. 4.6 Construction Close -Out: Review the construction close-out documents submitted by the Contractor and submit a copy to the Owner. County Furnished Items: The County will furnish the following items to the Architect: 1.. Available construction drawings and specifications of the building. 2. Available shop drawings and product data of the roofing components. 3. Personnel to access the building. Time of Performance: The Architect will provide the services within the following time frame except for any situations beyond the control of the Architect: Phase 1: Roofing Evaluation: Not included Phase 2: Construction Documents: 4 weeks after receipt of a Notice to Proceed from the Owner Phase 3: Bidding: 4 Weeks Phase 4: Construction Administration: Observation Reports - 2 days from observation Fees to Be Paid (A fee breakdown is attached): Phase 1: Roofing Evaluation Report: Not included $0.00 Phase 2: Construction Documents: $27,045.00 Phase 3: Bidding: $2,965.00 Phase 4: Construction Administration: $17,241.00 Total Fee: $47,431.00 Personnel and Non -personnel Expenses: The above fee includes all personnel and non -personnel expenses. Invoices: The Architect will submit an invoice to the Owner upon completion of the report P168 Additional Services Fees-. Any additions to the scope of services and associated fees will be mutually agreed upon by the Owner and Architect, prior to the Architect performing those services. The fee for any additional service will be based upon the following rate schedule, plus reimbursement for direct none salary expenses: Principal Architect: $196/hr Project Architect: $138/'hr Project Manager: $116/hr Thermographer: $112/hr Field Technician: $96/hr CAD Technician. $82/hr Construction Observer: $75/hr Secretary: $48/hr The above fees are valid through December 31, 2017: Acceptance: Acceptance of this proposal may be Indicated by the signature below by an authorized representative of the Owner and the return of one executed copy of this proposal or by issuance of a purchase order to the Architect. The COUNTY has selected the Consuitant to perform the Roofing Consultation Services set forth in Exhibit A (Scope of Services), part of this Work Order and made part hereof by this reference. The Roofing Consultation :Services will be performed by time Consultant for a ,lump sum fee of S47,431,00. The Consultant will perform the Roofing Consultation Services within the timeframe more particularly set forth 'in Exhibit A (Time of Performance), part of this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to the Agreement, nothing contained in any Vlloric Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as •of the date first written above. CONSULTANT; JAY AMMON, INC. .BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY By: Title: Jay Ammon, President By: Peter D. @'Bryan, Chairman RCC Approved Date: Attest: Jeffrey R, Smith, Clerk of Court and Comptroller By: .Deputy Cleric Approved: Jason 9. Brown, County Administrator Approved as to form and legal sufficiency: Dynan Ti, Rel%old, County Attorney P169 Z" IRC Courthouse - Rooting Replacement Project FEE BREAKDOWN -CONSULTING SERVICES FAPublic Works\ENGINEERING DIVISION PROJECTS\1764 IRC Courthouse Roof Replacement\i•AdminWenda Items\BCCltems\WORK ORDER .do P170 INDIAN RIVER COUNTY, FLORIDA CONSENT MEMORANDUM TO: Jason E. Brown, County Administrator FROM: Richard B. Szpyrka, P.E., Public Works Director SUBJECT: Health Department Chiller Supply Line Installation DATE: November 27, 2017 DESCRIPTION AND CONDITIONS The Health Department HVAC Chiller unit installed in 2010 is failing and is in need of replacement. Public Works Facilities staff is always looking for ways to reduce costs, but continue the same high level of service to the public. Facilities and Trane staff analyzed the capacity of the existing chiller units used to cool Buildings A & B. These chiller units are scheduled to be replaced in early 2018, butthey still have the necessary capacity capable of cooling the Health Department and Buildings A & B. As such, Facilities requested quotes from several mechanical contractors to install a chilled watersupply line from the chiller units behind Building B to the Health Department, the necessary valves and piping to connect the Health Department to the existing chiller units, and engineered drawings for the project. Mid -State Mechanical provided the lowest quote at $69,527.00 for the installation of the above. A replacement chiller for the Health Department is $106,000. Not only do we save $36,473.00 by connecting to the existing Building A & B chiller units, we also estimate a savings of approximately $40,000 to $50,000 a year in our Health Department electric bill. FUNDING Funding is budgeted and available from Optional Sales Tax/Facilities Management/Other Improvements Except Building - Acct #31522019-066390. RECOMMENDATION Staff recommends the Board waive the bid requirement for this work, approve the quote for Option 1 from Mid -State Mechanical in the amountof $69,527.00and authorizethe Purchasing Managerto issue a Purchase Order. ATTACHMENTS Mid -State Mechanical Quote APPROVED AGENDA ITEM FOR: December 5, 2017 P171 Mid -- State Mechanical of Vero Beach, Inc. BEATING, AIR - CONDITIONING & VENMAT10N INDUSTRIAL & LARGE COMMERCIAL August 8, 2017 Indian River County Facilities Management Department 4305A 43rd Avenue Vero Beach Florida 32967 Attn: Cathy Daniel cdaniel(a irc oq vcom Project: . . Indian River County Health Department Regarding: HVACSystem "Revised" Option 1 Scope of work: Demolition of existing 100 -ton Trane Chiller located at Health Department and replace with new 4" underground chilled water lines feeding from the Administration Complex Chiller Yard. The new underground chilled water piping system would run approximately 550 feet under the existing.parking lot Piping material would be HDPE directional bored to a new fiberglass valve box located in grass area to the north of existing chiller at Health Department The existing chilled waterpump. would be. re -used to maintain,a chilled waterflow.throughout the Health Department Building.. New.4". . supply and return taps would be installed atAdministration Chiller Yard in secondary pumping system. The existing Administration Chiller Yard has over 500 -ton ofchillercapacity. DDC Engineering will be providing permit drawings along with confirming capacity of existing Administration Chillers Option 1 Option 2 Scope of work: • Demolition of existing 100 -ton Air Cooled Chiller • Furnish and Install new 100 -ton Trane Chiller Model CGAM100AZ (see alternates below) • Modify existing 4" chilled water welded piping to match new Chiller • Connect high voltage power wiring to new Chiller from existing disconnect • Included are all crane and rigging services • Start-up of new Chiller by Factory Service • Permit fees • Chiller; S year parts and Freon warranty • Condenser coil coating Base Bid (Trane) Alt 1- Carrier Chiller Alt 2 - Daikin Chiller Not Included: ■ Chiller BAC Control Interface to existing building control system Regards, Robert Fields Mid -State Mechanical $69,527.00 $106,690.00 $ 92,110.00 . $ 9.6,190.00 -3825-7-1st-Street.•. Vero Beach, Florida 32967 _.-_ _ . _ .. ___ .... _ ........ . _._ . . ..... ... . .... . Tel (772) 567-3102 • Fax (772) 778-8548 • email: sales®midstatemech.com _ P172 Air Conditioning.Servites Rit3t�s i6616-25-44DO VVVVW.HitEYo.rk-com Customer Name: Indian River CountV Job Name: IRC Health Dept. Underground Option 1 Customer Address: 27th street Job Address: City, State, Zip: 27th street Vero Beach, FL 32960 Phone Number: City, State, Zip: 772-538-8113 Vero Beach, FL 32960 Phone Number: 772-538-8133 SCOPE OF WORK - theYork is pleased to present this proposal for the delivery at the above referenced facility. The proposed scope of work consists of the following: • Provide engineered permit drawings confirming capacity of existing chillers only. • Directional bore 4" SDR 17 HDPE piping under parking lot from existing chiller yard to Health Dept. Building. • Perform shutdown to connect HDPE piping to existing chiller yard and Health Dept. building. Install 4" • Insulate to match existing. Backfill and compact excavation. secondaryp s. to • Remove existing Trane 100 ton air cooled chiller and associated piping. Provide crane lift, disposal of electrical disconnect from chiller once removed. chiller and safe off EXCLUSIONS • BuiIding code upgrades that may be required, bonding, patch/plaster/painting,lumbin contracting alarm and/or protection services, controls, landscaping or any item/services notexpressllygme olned above. services, fire WARARRANTY: • Manufacturer's limited materials warranty as applicable. • Hill York's standard 90 day warranty on all workmanship inclusive of this contract. We propose to furnish material and labor required in accordance with the above specifications for: $117,186.00 • This price will only be valid for thirty days from the proposed date. • Payment terns to be made as follows: Monthly Net 30. Acceptance of Proposal: The above price and specifications are satisfactory and hereby accepted. You are authorized to Hill York Authorized Representative: do the work as specified. Payment will be made as outlined Sales person above. Justin Bach 321-720-1755 Signature: Jbach@hillyork.com Date: Date 7-25-2017 E- This raboys nditions: I have authority to order the work as outlined above. It is agceeOd that the sell m tm� ay n b us if not acre ted within 30 days. til final Payment is made. In case the total charges are collected by suit or upon demand of an attorney, the purchaser hereby r materials that may be es for the making of such collection All matters are guaranteed to be as specified. All work to be completed in a skillfiil manner actor Y agrees to pay reasonable ding to standard praY alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will-beoome an extra charge over e estimate. All mentscontinVent upon strikes, accidents or delays beyond the control of Cru Com an ____orkers are full covered Workman's Com tion Insurance. ---..-- -- --- -P Y• owner 15 ip_@flRy11_@GSS;iW inmiranr y 0 Thank You for Choosing Dili York State License # CAC 029360 Please Rermit-Payment-to: PO BOX 3501S.S.F#. Laud. tlal:e,. Fi .33335-01SS ---------- ----- --._..---- ---- --...- _.- --- ---- --- - P17 3 k01 South Crown Way eSuite 29Weiiiugton FL 3341-4 Phone (561) 791-3980 *Fax (561>). 745-1693 August 14, 2017 Indian River County Public Works Department/ Facilities Management 1801 2r Street Attn: Mr. Chuck Belcher Vero Beach, FL. 32960 Re: Install underground chilled water piping loop for health Department Building Mr. Belcher, We would like to take a moment to thank you for allowing us to provide pricing for the above- mentioned project work. We understand that you have a choice in contractors to perform this work and appreciate you including us in the process. Our pricing is based on information collected during several visits, as well as information provided -:by you. Based on the information provided we propose the following: Project scope of work: ■ Furnish GPR study as needed ■ Furnish and install approximately 520' of uninsulated HDPE type chilled water supply piping — installed using a- directional boring procedure ■ Furnish and install approximately 520'. of uninsulated HDPE type chilled water return piping — installed using a directional boring procedure ■ Furnish and install two (2) 6' x 6' x 60" precast concrete underground valve boxes with hinged manhole covers ■ Furnish and install four (4) 6" steel weld tee — to allow for emergency temporary chiller hook up ■ Furnish and install twelve (12) 6" steel weld flanges ■ Furnish and install six (6) 6" flanged butterfly valves •. Furnish and install four (4) 6" x 4" steel concentric reducers ■ Furnish and install approximately 40' of 6" steel piping Furnish and install approximately 60' of 4" steel piping Furnish and install four (4) 6" blind flanges ■ Shut-down_existing_chiller.and . chilled water pumps ■ Tag -out electrical for safety - ■ Tie-in new underground piping loop to existing chilled water pump loop in each chiller yard —Main Complex chiller enclosure and Health Department chiller enclosure ■ Open isolation valves allowing water to flow through the new underground piping ■ Purge air from the system P174 �,. PREC _ . 11101 South Crown way:Suitt 2*A1c11it m.. FL33414 Phone (561) 79 T-3980 •Fas (561) 795-1693 Restore power to both chilled water pumps, start-up and verify proper water flow through the new loop Start-up Main chiller plant and verify proper operation ■ Remove and dispose of existing Health Department chilled water piping and piping insulation from isolation valves to chiller connections ■ Remove and dispose of electrical wiring from chiller back to disconnect box ■ Remove and dispose of existing chiller ■ Furnish and install new 2" foam glass insulation with protective jacketing to cover new steel chilled water piping in new valve boxes and at pump connections ■ Furnish crane lift service to remove old chiller from chiller enclosure ■ Furnish mini excavator to open trench for new underground valve box installation ■ Furnish concrete cutting contractor to core new openings in both chiller enclosure's walls ■ Furnish transportation for old chiller removal ■ Furnish Indian River County mechanical permit ■ Piping and chiller demo work to be performed during the normal working hours of 8:00 am to 4:30 pm, Monday to Friday (excluding holidays) ■ New chilled water loop tie-in work to be performed during weekend hours (excluding holiday weekends) . Pricing excludes: ■ Any work performed outside the scope as described above ■ Any work performed outside the working hours described above ■ Engineering calculations or drawings — because we have not had access to the original -design or calculations we prefer that the county provide the required Engineering study for this project ■ New chilled water piping beyond that described above ■ New chilled water pumps — existing to be reused Concrete patching or painting ■ Temporary cooling for the facility ■ FAA crane lift plan — it is not anticipated that this will be required. If found to be required we will address the extra costs for that item at that time Pro osal clarifications/assumptions: ■ The underground valve box manufacturers delivery lead-time is estimate at approximately 6 to 8 weeks from date of order ■ Because we have had limited access to the original design drawings or calculations for the main chiller plant, we have excluded the costs associated with design for the new chilled water piping loop. We recommend that the county contract their preferred Engineering design firm to study the existing design and provide the required information ■ We will stage our crane adjacent to the chiller yard and will require closure of the parking lot area while. the old chiller is -being removed .from the _property ■ The Health Department Building will have.no. air conditioning for a period of approximatelytwo weekend days while the piping tie-in work is being performed ■ Proposed pricing will remain in effect for a period of 30 -days and can only be extended by mutual agreement of the partes P175 14101 South CrownWayeSuite 20Vellington, FL 33414 Phone (561) 791-3980 *Fax (561) 795-1693 Proposal pricing_ ■ Pricing to perform the scope of.work listed above: $121,100 If you should.have any questions concerning this proposal, or if we may be of further assistance, please do not hesitate to contact me. If this proposal is acceptable to you please sign below giving us authorization to proceed, attach a PO and return via email to my attention. We thank you for the opportunity to be of service and look forward to working with you to complete this project. Sincerely, Daniel E. Tarafa, Jr. Account Manager Daniej@precisionairsystemsinc.com Cell: 772-217-7022 Signature Print name Title Date P176 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: November 17, 2017 To: Jason E. Brown, County Administrator From: . Vincent Burke, P.E., Director of Utility Services Prepared By: Cindy Corrente, Utilities Finance Manager Subject: Amendment to Elevated Water Tank Space License Agreement with T -Mobile South LLC DESCRIPTIONS AND CONDITIONS: In March 2004, the Board of County Commissioners (BCC) entered into a lease agreement with Omnipoint Holdings, now known as T- Mobile South LLC (T- Mobile). The agreement allowed the Licensee to install and operate a communications facility at the Indian River County Department of Utility Services' (IRCDUS) elevated tank located at 4690 28h Court (Gifford Tank). In November 2013, the agreement was amended to allow for additional equipment on the elevated tank. Presently, the license fee is $37,230.92 per year, and the fee increases four percent each year. ANALYSIS: Recently, representatives for T -Mobile contacted staff with a request to add antennas and affiliated mounting equipment to the elevated tank. Staff agreed to allow the additional equipment provided that it was mounted in a manner that was conducive to IRCDUS' maintenance of the elevated tank. This requirement meant that T - Mobile had to modify their construction plans to include certain specific mounting criteria. Given this requirement, staff agreed to forego additional rent at this time. However, it was clarified with representatives of T- Mobile that any future equipment modifications may require an increase to rental fees. FUNDING: There is no cost to the department as a result. of this lease. However, the department will continue to receive revenues as a result of this lease agreement. The revenues will be recorded in the operating fund under the Radio Tower Rents account. The operating fund is used to cover daily expenses encountered to provide services to existing customers. Description Account Number Amount Radio Tower Rents 471038-362011 $37,230.92 RECOMMENDATION Staff recommends the approval of the Second Amendment to the Elevated Water Tank Space Agreement with T -Mobile South LLC and requests that the Board of County Commissioners authorize the Chairman to execute the lease on their behalf. ATTACHMENT: Second Amendment to the Elevated Water Tank Space License Agreement P17 7 Page 1 of 1 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@900D8FD1\@BCL9900D8FD1.doc SECOND AMENDMENT TO THE ELEVATED WATER TANK SPACE LICENSE AGREEMENT LICENSEE SITE: I.D.: GIFFORD WATER TOWER SITE#A2P0003A THIS SECOND AMENDMENTto the Elevated Water Tank Space License Agreement ("Second Amendment") Is made and entered into as of the day of , 2017, by and between Indian River County, a Political subdivision of the State of Florida ("Licensor") and T -Mobile South LLC, a Delaware limited liability company, as successor in interest to Omnipoint Holdings, Inc. ("Licensee"). Recitals The parties hereto recite, declare, and agree as follows: A. Licensor and Licensee (or as applicable, .their respective predecessors in Interest) entered Into the Elevated Water and Tank Space License Agreement dated March 23, 2DO4 which was amended on December 17, 2013 (collectively the Agreement) , with respect to premises located at 4690 281i Court (north of 49th Street) in Indian River County (the "Property"). B. Licensor and Licensee desire to enter into this Second Amendment in order to add antennas and affiliated mounting equipment ("Additional Equipment") at the Elevated WaterTank on the Property (the "Elevated Tank") and amend certain provisions of the Agreement. NOW THEREFORE, in consideration of the mutual covenants herein contained and othergood and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Licensor and Licensee covenant and agree as follows: 1. Licensee will have the right to modify the Licensee Facilities as described and depicted in Exhibit A-1, which is attached hereto and by this reference incorporated herein. 2. Installation of the Additional Equipment shall be strictly in accordance with the construction drawings previously submitted by Licensee and approved by licensor's outside contractor (CD's), attached hereto as Attachment A-1. Said CU's shall also reflect any existing equipment that will remain on the Property or the Elevated Tank. 3. In connection with the installation of the Additional Equipment, Licensee shall label all of its equipment, including coaxial cables, located or to be located on the Property, so that Licensor and its contractors are able to distinguish licensee's equipment from equipment owned by other Licensees. This requirement shall apply to all equipment/cables, not just the Additional Equipment. Verification of this requirement shall be included in the inspection report as required in Section 5, of this Second Amendment, 4. No later than ninety (90) days after installation of Additional Equipment, Licensee shall hire Licensor's outside contractor at licensee's expense, and have Licensor's outside contractor perform any touch up to paint and finishes that were affected by installation of Additional Equipment or relocation of existing equipment. Verification of this work shall be included In the inspection report as required in Section 5, of this Second Amendment. P178 5; No later than ninety (90) days after installation of Additional Equipment, Licensee shall hire Licensor's outside contractor at Lieensee's expense, to perform an inspection of all of the Licensee's equipment to assure that it is mounted as per approved CD's and that all equipment, not just the additional equipment, is labeled as required in Section 3 of this Second Amendment: A copy of the Inspection report shall be submitted to the Licensor within the ninety (90) day time period. 6. The parties hereby reaffirm their rights and obligations under the Agreement as modified by this Second Amendment. In the event of any inconsistencies between the Agreement and this Second Amendment, the terms of this Second Amendment shall control. IN WITNESS WHEREOF., the parties hereto have executed this Second Amendment as of the day and year first above written. Licensee: T -Mobile South LLC BY: `" Print Name:. Tony MCDOWCIT As Its: --�>*Bi�acaassf���iriuk � � En8 Date: Witnesses: RENISEROpRIGUEZ +i ••r. MYCOMMISSION#06084M J, EXPIRES; M ''�P,,t°r''� BoiWedThruNota iid) 16,Z021 ry I!8e Undeny�� STA'T'E OF COUNTY OF�Ya\Y � P179 On, 2017, before me, a Notary Public, personally appeared 'as of T -Mo iie h LLC, "Licensee" who executed the foregoing instrument on behalf of said entity. Said person is personally known to me, oro produced to me satisfactory evidence in the form of , to be the individual whose name is subscribed to the within instrument, and acknowledged to me that (he) (she) executed same in (his) (her) capacity ad that by (his) (her) signature on the instrument; is the individual or person on behalf of which the individual acted executed the instrument. WITNESS—my hand and official seal in the state and county last aforesaid. LA. C-11_ Notary Public, St to of PL pEMSER OR Print Name bt/h IsA i ! MY CAMMtSS10N#GG�84536. Serial E)(PIR�S: March i6, 2021 - BW" PobGcu!6 My commission expires: ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Jason E. Brown, County Administrator Licensor: Indian River County Board of County Commissioners By: Peter D, O'"n, Chairman Approved by BCC: .2017 Approved as to form and legal sufficiency: Dylan. 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Y !8 y% ?H19II a 11£ pp�ta 9 t 1 P19 2 ��,�sti lytta n p ti J us '6 6C �I y cm lit cm o I' TL - pp- N .m � fE �a g g L nri F 47 lit A _ .aax�z a - U CL Is ��.... qgqg it Raw It. UpQ pn3g €yk9 �s , Is a In d ig j 1flit° . � , fig I: Oil I It all 11�'i a•Qs z B g g• .. F 019 g & �'� �E ` fig o CSC $gCp��� � ta 2111,8151 d. t¢Q s6 a e S� $S $ re N� E �� ©�li p k Q"y * c''R a * > IgE x e'i ge 3� S 6= �s as1 i ci? Eug ss L9 Z z � Z U J 9 w n R { � �� ga�� �1 rig '�SA � � � Q v 0. 4 FI .. .i n J e a • 4 a: cn P193 Fl P194 Consent Agenda Item • 1 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: November 22,2017 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Cindy Corrente, Utilities Finance Manager Subject: Request for Additional Hours for Task 4 for Automated Meter Reading (AMR)/Advanced Metering Infrastructure (AM 1) DESCRIPTIONS AND CONDITIONS: On August 19, 2014, the Indian River County Board of County Commissioners (BCC) approved the award of RFP #2014-043 to Langham Consultants for Automated Meter Reading (AMR) and Advanced Metering Infrastructure (AMI) consulting services. On June 14, 2016, the BCC authorized staff to proceed with Tasks 4 and 5 of the project. Task 4 consisted of developing an RFP for AM I system acquisition and assisting with the evaluation and scoring of proposals. This task consisted of four hundred and eighteen (418) hours for a cost of $81,510. Task 5 will consist of contract negotiations. One hundred and sixty-four (164) hours are budgeted at a cost of $31,980 for task 5. On October 24, 2017, the BCC rejected all proposals received in response to RFP 2017-041 and authorized staff to revise the scope of work and selection criteria in order to reissue a new solicitation that will afford solutions more in line with the needs of the Indian River County Department of Utility Services (IRCDUS). Staff is currently working on the revision. The intention was to complete this process in-house and thus avoid incurring any additional consulting costs affiliated with development of the RFP. ANALYSIS: Staff worked with Langham Consultants to develop the initial RFP for services. As the process evolved, staff began to get a better understanding of AMI systems and the powerful data that is obtained through use of such a system. As staff realized that moving to a countywide AMI solution would greatly impact the volume of meter data points that would be gathered monthly, they realized that there was a missing component in the RFP. Under the current business practice, each meter is read once a month. This means that we obtain one data point for each account per month. This data is stored in the utility billing software and used strictly for billing purposes. With an AMI system comes the ability to gather unlimited data points each month. Some of the benefits of an AM I system include the ability to gather and track usage data throughout the system in order to monitor per capita usage, track water loss, and encourage conservation. A typical system may be programmed to gather reads on an hourly basis. If IRCDUS were to choose such a typical system, we would increase from gathering approximately 50,000 data points a month to 36,000,000 data points a month. With all of the additional data comes a need to have a system that can manage as well as store and analyze the data. Therefore, it became apparent that moving forward with an AMI system should also include a Meter Data Management (M DM) system as well. Thus, the consultant was Page 1 of 2 P19 5 advised to include this component within the RFP. At the time that it was recommended to include the MDM component in the RFP, staff did not anticipate that inclusion of this component would cause the need for additional hours. However, in the end, an additional ninety (90) hours consulting time was required to incorporate the MDM component into the RFP. Normally, staff would reconcile hours and fees at the time of final payment to the consultant. However, since there will be a significant time delay before proceeding with Task 5, staff is requesting approval to reimburse the consultant now for the additional ninety (90) hours incurred as a result of inclusion of the MDM component in the RFP. It is unknown at this time whether the entire one hundred and sixty-four (164) hours will be needed for tasks. FUNDING: Funding for the additional hours is available in the meter replacement account in the operating fund. Operating funds are generated from water and sewer sales. Description Account Number Amount Countywide Meter Replacement Program 471-169000-16506 $17,550 RECOMMENDATION: Staff recommends the Board of County Commissioners authorize the payment of ninety additional hours for work on Task 4, which covered the work affiliated with the inclusion of the Meter Data Management Systems component in RFP 2017-041 for a total cost of $17,550. C:\Users\legistar\NppData\Local\Temp\BCL Technologies\easyPDF 8\9BCL9180ECCD6\@BCL9180ECCD6.doc P19 6 P197 Peter D. O'Bryan Chairman District 4 BOLI Solari Vice Chairman District 5 BOARD OF COUNTY COMMISSIONERS %.rcn Novembe�9, 2017 Michael J. Busha, AICP Executive Director Treasure Coast Regional Planning Council 421 SW Camden Avenue Stuart, FL 34994 Dear-Ousha:�t Susan Adams District 1 Joseph E. Flescher District 2 Tin: Zorc District 3 The Commissioner assignments for Indian River County will be confirmed at the regular Board of County Commissioners meeting of December 5, 2017. The Indian River County Commissioner assignments are listed below, and I trust and anticipate no changes to the proposed list. Please accept the Indian River County Commission assignments as per below: Member: Commissioner Peter D. O'Bryan, IRC Board of County Commissioners Alternate: Commissioner Joseph E. Flescher, IRC Board of County Commissioners Member: Commissioner Susan Adams, IRC Board of County Commissioners Alternate: Commissioner Tim Zorc, IRC Board of County Commissioners Member: Councilman Anthony W. Young, City of 'Vero Beach_ Alternate, Council Member Ed Dodd, City of Sebastian Member: Councilman Bob Auwaerter, Town of Indian River Shores Alternate' Mayor Harold Ofstie, Town of Orchid Please find attached contact information for all members. Please contact me or my assistant, Tina Cournoyer at 772 226 1440 should you have any questions. Sincerely, Peter D. O'Bry�Chaman District 4 PDO:mIp 1801 271h Street, Building A Vero Beach, FL 32960 (772) 226-1490 P19 8 'TREASURE COAST REGIONAL PLANNING COUNCIL 2017-2018 MEMBERS AND ALTERNATES INDIAN RIVER COUNTY MEMBERS The, Honorable peter ). a'Bryan Conftmissioner, Indian River County 1801 27th Street Vero Beach., FL 32960 772 226 1441 FAX 772 770 5334 pobryangaor_cgov.,corn The Honorable Susan Adams Commissioner, Indian River County_ .1.801 27th .Street Vero Beach, FL 32960 772 226 1434 FAX: 772 770 5334 sadams D_ircpov.com The Honorable Anthony W. Young Council Member, City of Vero Beach 1225 Main Street Vero Beach, FL 32.961 772 978 4700 FAX: 772-978 4790 oityclrk0coyb.org The Honorable Bob Auwaerter Councilman, Town of Indian River Shores 600'1 N. Highway A1A Indian River Shores, FL'- 32063 772 231 1771, ext. 121 PAK 772 2314348 mayor ,irshores.com ALTERNATES The Honorable Joseph E. 'Flescher Commissioner, 'ilidian Rivet 'County 1801 271h Street Vero 'Beach, FL 32960 772 226 1.493 FAX: 772 770 5334 iflescher(M rcgov.com The Honorable Tim Zore Commissioner, Indian River County 1801 27th Street Vero Beach, FL 32960 772 226 1492 FAX: 772 770 5334 tzorca_ircgoy.com The Honorable Ed Dodd Council Member, City.of Sebastian POB 1389 Sebastian, FL $2958 772 388 82.15 FAX: 772 589 5,570 ed odd &jtyofsebastian.org The Honorable Harold Ofstie Mayor, Town of Orchid '7707-1 US Highway 1 Vero Beach, FL 32967 772 6812770 FAX: 772 5812771 townclerkAtownofor�chid.com P199 CONSENT: 1215/2017 Dfficc of ?a INDIAN RIVER COUNTY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pinit Cotner, Assistant County Attorney MEMORANDUM T4: The Board of County Commissioners FROM Dylan Reingold — County Attorney DATE: November 28, 2017 ATTORNEY SUBJECT: Annual Resolution re Delegation of Authority Concerning 'Declarations of State of Local Emergencies and to Act in a State Declared Emergency Affecting Indian River County The attached resolution delegates to the County Administrator, or his designee, the authority to declare states of local emergencies and to act in a State of Florida declared emergency affecting Indian River County from December 5, 2097 through December 31, 2018, Funding: There are no costs associated with this agenda item, Requested .Action: Adopt the attached resolution delegating authority to the County Administrator, or his designee, to declare states of local emergencies and to act in a state declared emergency affecting Indian River County effective from December 5, 2017 through December 31, 2018, 10th Attachment: Resolution P2 00 RESOLUTION NO. 2017- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, DELEGATING AUTHORITY TO THE COUNTY ADMINISTRATOR TO DECLARE STATES OF LOCAL EMERGENCIES AND TO ACT IN A STATE OF FLORIDA DECLARED EMERGENCY AFFECTING INDIAN RIVER COUNTY; RESCINDING RESOLUTION NO. 2016-120 EFFECTIVE DECEMBER 5, 2017; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Board has determined that it is in the best interests of the County to delegate the authority to declare that a state of local emergency exists in Indian River County to the County Administrator acting as Indian River County Emergency Services District Director for any local emergency that may arise from December 5, 2017 through calendar year 2018; and WHEREAS, the Board has determined that it is in the best interests of the County to delegate the authority to issue orders and rules, including Emergency Orders, during a State of Florida declared emergency affecting Indian River County to the County Administrator acting as Indian River County Emergency Services District Director for any declared emergency that may arise from December 5, 2017 through calendar year 2018. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RiVER COUNTY, FLORIDA, as follows: 1. Resolution 2016-120 of the Indian River County Board of County Commissioners which speaks to delegation of authority is hereby rescinded in its entirety effective December 5, 2017. 2. Commencing December 5, 2017, and continuing through December 31, 2018, the Indian River County Administrator acting as Indian River County Emergency Services District Director, or his designee, is hereby delegated the authority: (i) to declare a state of local emergency for Indian River County pursuant to Florida Statutes section 252.38(3)(x)(5)(2017); and (ii) to issue orders and rules, including, without limitation, the ability to issue Emergency Orders for Indian River County, during a period of a declared emergency pursuant to any duly issued Executive Order concerning Emergency Management issued by the Governor of the State of Florida declaring that a disaster and/or emergency [as such terms are defined in Florida Statutes sections 252.34 (2) and (4) respectively] exists in Indian River County. P2 01 RESOLUTION NO. 2017 - The Resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner. , and upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Bob Solari Commissioner Susan Adams Commissioner Joseph E. Flescher Commissioner Tim Zorc The Chairman thereupon declared the Resolution duly passed and adopted this 5t1i day of December; 2017 with an effective date of December 5, 2017. Attest: Jeffrey R. Smith, Clerk of Circuit Court and Comptroller By Deputy Clerk APPROVP-D AS T4 FORM AND LEGAL SUF IENCY eY - LAN REiNG3601Ll OOUNTY ATTO NEY 2 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA 6y Peter D O'Sryan, Cha" rrnan P202 CONSENT. 12/6/2017 Office Q,( INDIAN RIVER COUNTY Dylan Reingold, County Attorney William. K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Aittortiey /MEMORANDUM T4: The Board of County Commissioners FROM: Dynan Reingoid — County Attorney 'DATE: November 28, 2017 ATTORNEY W t SUBJECT: Annual Resolution Delegating the Authority to the County ,Administrator or his designee, to execute Resolutions Calling Letters of Credit as Necessary during a Declared State of LaGal Emergency or Declared State of Florida Emergency Affecting Indian River County The attached resolution delegates to the County Administrator, or his designee; the authority to execute resolutions calling letters of credit as necessary during a declared state of local emergency or declared State of Florida emergency affecting Indian River County from December 6, 2017 through December 31, 2010. Funding: There are no costs associated with this agenda item: Requested Action; Adopt the attached resolution delegating authority to the County Administrator, or his designee,, to execute _resolutions calling letters of credit as necessary during a declared state of local emergency or declared State of Florida emergency affecting Indian River County feom December 6, 2017 through December 31, 2018. lnhm Attachment: Resolution P203 RESOLUTION NO. 2017- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, DELEGATING THE AUTHORITY TO THE COUNTY ADMINISTRATOR OR HIS DESIGNEE, TO EXECUTE RESOLUTIONS CALLING LETTERS OF CREDIT AS NECESSARY DURING A DECLARED STATE OF LOCAL EMERGENCY OR DECLARED STATE OF FLORIDA EMERGENCY AFFECTING INDIAN RIVER COUNTY; RESCINDING RESOLUTION NO. 2016-121 EFFECTIVE DECEMBER 5, 2017; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 101.05.1.q of The Code of Indian River County allows the Board to authorize the County Administrator, or his designee, to perform other duties on behalf of the Board of County Commissioners; and WHEREAS, various letters of credit are posted with the County to, among other things, guaranty performance or warranty of improvements as well as compliance and restoration of sand mines, and many letters of credit have certain call language requiring a resolution of the Board of County Commissioners declaring default or failure to post alternate security; and WHEREAS, during a declared State of Local Emergency or declared State of Florida Emergency affecting Indian River County, it is very unlikely that the (Board of County Commissioners would meet; and WHEREAS, it is necessary to delegate specific authority to execute resolutions on behalf of the Board of County Commissioners to call letters of credit which might expire or otherwise require action to -be taken during the period of such declared emergency; and WHEREAS, it is necessary to delegate additional signing authority, not previously delegated by Florida Statutes, The Code of Indian River County, and Indian River County resolutions, to the County Administrator or his designee during the period of such declared emergency. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. Resolution No. 2016-121 of the Indian River County Board of County Commissioners which speaks to delegation of authority to execute resolutions calling letters of credit as necessary during a declared State of Local Emergency or declared State of Florida Emergency affecting Indian River County is hereby rescinded in its entirety effective December 5, 2017. 2. The County Administrator, or his designee, is hereby delegated the authority to execute resolutions on behalf of the Board of County Commissioners to call letters of credit which might expire or otherwise require action to be taken during the period of a declared State of Local Emergency or declared State of Florida 'Emergency affecting Indian River County. Any resolutions executed by the County Administrator or his designee, to tail letters of credit during any declared State of Local Emergency or State of Flodda Emergency affecting Indian River County are to be accompanied by a copy of this Resolution. P2 04 RFEBOLUTION NO. 20'17-. 3. The Effective Date of this Resolution isDecember 5, 2017, and this Resolution shall continue in effect through calendar year 2018. This Resolution was moved for adoption by Commissioner and the motion -was seconded by Commissioner , and, upon being put to a vote, the vote was as follows; Chairman Peter D. O'Bryan Vice Chairman Bob Solari Commissioner Susan Adams Commissioner Joseph F. Flescher Commissioner Tim Zorc The. Chairmen thereupon declared this Resolution duly passed and adopted this 5th day of December, 2017: .BOARD OF COUNTY COMMI8SIONBRS INDIAN RIVER COUNTY, FLORIDA Attest. Jeffrey R. Smith, Clerk of Circuit Court and Comptroller By Deputy Clerk A;,PPR' OVSD AS T ANN. LEMAL 6'UPF. 11BY . ZZ, - LAN RSINGC, COUNTY ATTOH 2 By Peter'D. O'Bryan, Chairman P2 05 CONSENT: 121512017 Office of INDIAN RIVE. COUNTY PP Dylan Reingold, County Attorney Wiliiatn K DeBraal, Deputy County Attorney Rate Pi>tgolt Cotner, Assistant County Attorney MEMORANDUM TO: The Board of County Commissioners FROM: Dylan Reingold — County Attorney DATE: November 28, 2017. SUBJECT. Annual °Resolution re Signatories ATTORNEY r In connection with the selection of a new Chairman and Vice Chairman, the Board of County Commissioners must adopt a resolution directing depositories of County funds to honor certain authorized signatures on County checks, warrants, and other orders for payment. Based on input from the Finance Office, the attached resolution has been prepared designating both the Chairman and Clerk as the authorized signatories and providing for facsimile signatures rather than manual signatures on all checks. Funding: There are no costs associated with this agenda iters. Requested Action: Adapt the attached resolution and authorize the newly selected Chairman as well as the Clerk to sign the attached resolution and the respective Certificate of Facsimile Signature; and to instruct the Clerk to the Board of County Commissioners to transmit to the Department of State each original Certificate of Facsimile Signature which bears the original manual signatures of those Indian River County officers authorized to use facsimile signatures in lieu of manual signatures. Inhm Attachments: Resolution Certificate of Facsimile Signature (2) P2 06 RESOLUTION NO, 2017- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, DIRECTING DEPOSITORIES OF COUNTY FUNDS TO HONOR CERTAIN AUTHORIZED SIGNATURES ON COUNTY CHECKS, WARRANTS, AND OTHER ORDERS FOR PAYMENT; PROVIDING FOR BOARD OF COUNTY COMMISSIONERS AND CLERK OF THE CIRCUIT COURT SIGNATORIES; RESCINDING RESOLUTION NO. 2016-122 EFFECTIVE NOVEMBER 21, 2017 WHICH SPEAKS TO AUTHORIZED SIGNATURES ON COUNTY CHECKS, WARRANTS, AND OTHER ORDERS FOR PAYMENT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Code section 101.02.1, on November 21, 2017, the Board of County Commissioners of Indian River County ("Board") selected Peter D. O'Bryan as Chairman from November 21, 2017, and continuing through November 20, 2018; and WHEREAS, Jeffrey R. Smith is the duly elected Clerk of the Circuit Court and Comptroller for Indian River County ("Clerk"), and he serves as clerk and accountant to the Board, pursuant to Section 28.12, Florida Statutes (2017); and WHEREAS, the Board has previously designated certain institutions as depositories of County funds; and WHEREAS, the Board's selection of Chairman requires a re -designation of signatories for County warrants, checks, and other orders for the payment of money drawn on the County's depositories; and WHEREAS, the Board has determined that the existing financial practices concerning personnel policies and employee compensation eliminate the need to require manual signatures on salary and other compensation warrants, checks, and other orders payable to Board employees; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows: 1. Previous designations by the Board of certain institutions as official depositories of County funds are hereby ratified and affirmed. 2. Manual signatures shall not be required on any checks, warrants, and other orders for the payment of money drawn in the name of the Board for the purpose of salary and other compensation to or for any Board employees. P207 RESOLUTION NO. 2017- 3. Each designated depository of County funds is hereby authorized and directed to honor checks, warrants, and other orders for payment of money drawn in the name of the Board, including those payable to the individual orders of any person/entity or persons/entities whose name or names appear thereon, when bearing both the facsimile signature of the Clerk, and the facsimile signature of the Chairman of the Board. 4. The manual and facsimile signatures of the herein designated officers appear on Exhibit "A" attached hereto and by this reference incorporated herein in its entirety. 5. The signatories named on the attached Exhibit "A" are hereby authorized to execute any and all signature cards and agreements as requested by the respective banking institutions designated as official depositories by the Board. 6 The use of facsimile signatures is authorized by Florida Statutes Section 116.34 (2017), the "Uniform Facsimile Signature of Public Officials Act." 7. The Clerk to the Board shall immediately file with the Department of State each Certificate of Facsimile Signature bearing the original manual signatures, at which point a facsimile signature of those officials signatory to Exhibit "A" of this Resolution shall have the same legal effect as a manual signature on any instrument of payment. The Resolution was moved for adoption by Commissioner , and the motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Bob Solari Commissioner Susan Adams Commissioner Joseph E. Flescher Commissioner Tim Zorc The Chairman thereupon declared the Resolution duly passed and adopted this 5th day of December, 2017 with an effective date retroactive as of November 21, 2017, Attest: Jeffrey R. Smith, Clerk of Circuit Court and Comptroller By Deputy Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY -----; D N REINGOLD COUNTY ATTORNEY BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA 2 Peter D. O'Bryan, Chairman P2 08 EXH181T `:A'o CERTIFICATE FOR FACSIMILE IGNATU E (Section 116.34, Florida Statutes) State of Flo- ida County of Indian Raver Jeffrey R. Smith being (064t nm m no t0 baa signnd Wov4, Duly aPpointedi as Clerk of Circuit Court and Comptroller of (eta t ompWlo tido Or puSiGol ) — Indian Raver Countyt Florida____ Cid hereby file with the Secretary of State my official sighature for the purpose, of computing with Section 116.34, Florida Statutes, and d6 hereby oerfi that the signature below is truce, correot and manually subscA, bed by me. UNDER PENALTIES OF PERJURY, I DECLARE THAT I HAVE READ THE FOREGOING OATH AND THAT THE FACTS STATEDINITARE TRUE Signatore _ Onto PWnod Jeffrey R. .,Smith POM Nana as slgnod 2'000 15th Avenue — Sn'h"a Addros® Vero Beach, FL 32960 s' Z1,p'G040 MOE 3 (ROv..1of9g) P210 CERTIFICATE FOR FACSIMILE SIGNATURE (Section 11.6,34, Florida $tatotet) State of Florida County of Indian -River - — Peter D. 0' Bryan being 400t fia:ft ar, to -bo gionad belomo Duly appointed; as Chairman of the Board of County Commissioners (state 4ponVielo We or pas[40 h) .of Indian River Counter, ..Florida Do hereby filewith the Secretary of State my officlal signature for the purpose of complying With so tion' 1r 1634i Flo ridaStatutes, and do hereby cettffythat the T signatvre, below Is. true, co"otand manually subsObed by me. UNDER PE 'ALnE$ 0PPERJURY, I ECLAIR THAT 1 HAVE READ THE FOREGOING OATH AND THAT THE FACTS S ATED IN IT ARE TRUE. Signature Dale Oiled Peter D. 0 rvan 1801 27th Street ftzhnt Addrotir, Vero Beach, PL 32960_ CIKY stat Ztp Codi§ DE -DE 3 (R6vA0ffl9) P211 CONSENT AGENDA INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services To: The Honorable Board of County Commissioners Thru: Jason E. Brown, County Administrator From: Michael C. Zito, Assistant County Administrator Date: November 28, 2017 Subject: Gifford Youth Achievement Center - Comcast Utility Easement Access BACKGROUND: Comcast Cable Communications Management, LLC ("Comcast") will be the provider of communications service for use by the Gifford Youth Achievement Center organization within the lease area located at 4875 43rd Avenue, Vero Beach, Indian River County, Florida, owned by Indian River County. DESCRIPTION AND CONDITIONS: The attached access authorization form grants County's consent allowing Comcast access to the property for the installation, operation, and maintenance by Comcast at Comcast's sole cost and expense to be used by Comcast in order to provide communications services to occupants. FUNDING: No funding required by Indian River County. RECOMMENDATION: Staff respectfully requests that the attached form be approved and authorize Chairman to execute the document. ATTACHMENT: Comcast Cable Communications Management, LLC Access Consent Form C:\Granicus\Legistar5\L5\Temp\689ea58e-bbe3-4569-bde1-46da136 06b.doc P212 Comcast. Comcast Cable Communications Management, LLC 789 International Parkway Sunrise, FL 33325 Attention: Business Services Vice President Date: 11/22/2017 RE: Access to Property Property Address: 4875 43RD AVE VERO BEACH, FL 32967 Dear Comcast: Board of County Commission, Indian River County, FL [LEGAL OWNERSHIP ENTITY], (the "Owner"), being the owner of the premises described above (the "Property"), hereby consents to the installation, operation, and maintenance by Comcast Cable Communications Management, LLC, on behalf of its affiliates (together, "Comcast"), at Comcast's sole cost and expense, of Comcast's cable and other equipment into, over, under, across, and along the Property, to be used by Comcast to provide communications services to tenants and other occupants of the Property. Comcast will contact the Owner, or Owner's representative, before work begins. This information will not be used for any other purpose. Contact name & phone number Angelia Perry, GYAC Executive Director, 772 794=1005 (Type) Contact email address: aperry@gyac.net (Type) Comcast shall repair any damage to the Property caused by the installation, operation, or maintenance of Comcast's equipment on the Property. Owner's consent will continue for so long as Comcast provides communications services to tenants or other occupants of the Property. The Access to Property shall bind and benefit the parties and their respective successors and assigns. Sincerely, Owning Entity: Board of County Commission, Indian River Cty, FL [LEGAL OWNERSHIP ENTITY] By (Signature): Print Name: PETER D. O'BRYAN Title: Chairman, Board of Countv Commission Accepted and Agreed to by: Comcast Cable Communications Management, LLC By (Signature): Print Name: Title: Vice President Date: P213 CONSENT AGENDA INDIAN RIVER COUNTY, FLORIDA MEMORANDUM Assistant County Administrator / Department of General Services To: The Honorable Board of County Commissioners Thru: Jason E. Brown, County Administrator From: Michael C. Zito, Assistant County Administrator Date: November 21, 2017 Subject: Approval of Sandridge Golf ID Card Printer Replacement Allowing Trade -In BACKGROUND: Sandridge Golf Club offers Indian River County residents an annual ID card for $40.00 and $60.00 for Florida residents outside of Indian River County. The card entitles holders to discounts on greens fees and the ability to make advance tee time reservations (8 days for IRC resident cardholders and 6 days for Florida cardholders). In April 2012, Sandridge Golf Club purchased an ID Card Printer for the Pro Shop Operation. At the time, the golf course was paying Custom Plastic over $1,000 a year to print County ID Cards that would have to be mailed to the golf course after a customer purchased their card. Not only was this inefficient but also inconvenient to the customer, as they would not receive their card for over a week. In the past five seasons with owning the ID Card Printer, we have been able to print the ID cards for customers while they were still in line at the register. Each year, Sandridge Golf sells approximately 2,400 ID Cards and each blank card costs $.10 each. Not only are we able to print ID Cards, but the printer also produces Name tags for employees as well as Bag tags for customers thus providing an additional revenue source. After almost six years of use, the current ID Card Printer (Asset #26333) needs to be replaced. The newer version of the ID Card printer quoted from Total ID Solutions, costs $3,195. They have offered $900.00 for our current printer as trade-in bringing the net cost down to $2,295. In the current fiscal year, an amount of $4,000 was budgeted for replacement of the ice machine for the cart barn. The vendor made the determination that the compressor was still under warranty and they replaced it at no cost. The ice machine is now functional and good for a few more years, which leaves an available balance in the capital equipment account to cover the cost of the replacement ID card printer. FUNDING: This item was not budgeted for this fiscal year. Staff is requesting the funding budgeted for the purchase of the ice machine be allowed to purchase the ID Card Printer from following capital account: DESCRIPTION ACCOUNT NUMBER AMOUNT Capital Equipment 418-166-002 $4,000 RECOMMENDATION: Staff recommends that the Board approve the trade-in of the current Evolis Dualys Dual side printer and approve the purchase of a new Evolis Primacy Dual Side Color Printer. ATTACHMENTS: Proposal from Total ID Solutions P214 Proposal for Sandridge Golf Club Bela Nagy — bnagy@ircgov.com T Proposed by Steve Siko, Total ID Solutions "%ummilaWAMRS Updated on November 16, 2017 Upgrading Print to Plastic System **Special Pricing/Discount through 12/31/17** ITEM # ITEM DESCRIPTION QTY UNIT PRICE TOTAL *DOUBLE EAGLE PACKAGE* Badge Software Card Exchange Software (Premium Version) 0 Allows for attaching to a database, unlimited card designs, conditional displays, magnetic encoding Professional Complete Implementation and Training Services 01 Includes: loading sample templates, showing how to connect to a database 01 Implementation will be handled via the Internet with "GoToAssist" Software Support Complete software support for one (1) year O Unlimited phone support with on-line diagnostics Extended software support available for $195.00/yr following the first year. Printer Evolis Primacy Dual Side Color Printer 0 Prints full color front, black back in approximately 30 seconds O, Includes unlimited print warranty for Three (3) years (if cleaning cycle is followed) Cleaning Kit Printer Maintenance Kit O, 5 Cleaning Cards, 5 Swabs & T -Card Supply Packs $ Package $ . 3,195.00 2 Supply Pack #1 Full Color Front / Black Back (Standard Bag Tag) 1 $ 100.00 $ Included w/ O 200 Plain White PVC Cards Package O One Full Color/Black Ribbon (200 prints per ribbon) YMCKOK 4 200 Plastic Bag Loops 3 Supply Pack #2 Full Color Both Sides Customized on Demand O, 300 Plain White PVC Cards O TwoFull Color Ribbons (150 Cards per ribbon) YMCKO o, 300 Plastic Loops 4 Supply Pack #3 Pre-printed Cards for Customization 0 Cards are pre-printed with full color on one side Quantity Card Cost Total Cost 2,500 $0.38 $950.00 Li 5,000 $0.35 $1,750.00. 10,000 $0.30 $3,000.00 25,000 $0.25 $6,250.00 . 0 Please select amount of ribbons & loops below. Quantity: 240.00 $ Total ID Solutions, Inc. 1330 Lloyd Rd. Wickliffe, OH 44092 440.944.6000 (p) 440.944.6003P215 NOTES: End of Year Discount & Trade in Dualys Printer:$_(900.00) Package Price: $_2,295.00 Total Supplies: $ Final Total: $ *** will trade in any unused Dualys Ribbons for Credit*** Delivery O All items shipped in approximately 3-5 business days. O Upon receipt of signed agreement/P.O., order will be processed immediately and a technician will call to schedule a time for the installation. Terms O Payment / Terms NET 30 Days PROPOSAL ACCEPTED BY. Proposal for Sandridge Golf Club ry_ Phone: 772-770-5003 Bela Nagy — bnagy@ircgov.com T Proposed by Steve Siko, Total ID Solutions COMPANY INFORMATION Updated on November 16, 2017 Individual Supplies Email: bnagy@ircgov.com Company Address: 5 ID Cards Plain White ID Cards (Sold in quantities of 100) City: Vero Beach O Plain White, 30 Mil PVC Cards $ 10.00 $ O Plain White, 30 Mil PVC Card with Magnetic Stripe $ 16.00 $ O Plain 30 Mil Color Cards $ 18.00 $ O 2 -up Name Badge Tag "(100/per pack or 200 name $ 50.00 $ tags)* 6 Printer Ribbons ID Card Printer Ribbons O Full Color Front, YMCKO (300 prints/ribbon) $ 95.00 $ O, Full Color Front/Black Back, YMCKOK (200 $ 80.00 $ prints/ribbon) O Black Monochrome (2,000 prints/ribbon) $ 26.00 $ 7 Miscellaneous Miscellaneous Supplies Supplies O Plastic Bag Tag Loops (100/bag) $ 10.00 $ O Magnetic Attachments (100/box) $ 100.00 $ O, Solid Color Standard Lanyard (100/bag) $ 75.00 $ NOTES: End of Year Discount & Trade in Dualys Printer:$_(900.00) Package Price: $_2,295.00 Total Supplies: $ Final Total: $ *** will trade in any unused Dualys Ribbons for Credit*** Delivery O All items shipped in approximately 3-5 business days. O Upon receipt of signed agreement/P.O., order will be processed immediately and a technician will call to schedule a time for the installation. Terms O Payment / Terms NET 30 Days PROPOSAL ACCEPTED BY. Print Name: Bela Nagy Phone: 772-770-5003 Signature: Date: 11/16/2017 COMPANY INFORMATION Company Name: Sandridge Golf Club Email: bnagy@ircgov.com Company Address: ON FILE PO #: City: Vero Beach I State: FL 2i : Total ID Solutions, Inc. 1330 Lloyd Rd. Wickliffe, OH 44092 440.944.6000 (p) 440.944.6003P216 Proposal for Sandridge Golf Club Bela Nagy - bnagy@ircgov.com TH"TA_ Proposed by Steve Siko, Total ID Solutions Mayfly®� Updated on November 16, 2017 To process the order, please fill in the data above and fax a copy of this proposal and/or the Purchase Order to the attention of Diane at (440) 944-6003. The order will be process immediately. If this order will require a Purchase Order to be processed but you would like to expedite the order, please fill in the data above and we will start the process on our end. If you have any questions please do not hesitate to call. Thank you for the opportunity. Regards, Steve Siko jteve 5&0' PGA Total ID Solutions Sales Representative Office: 440.944.6000 Cell: 440.346.4416 www.totalidsolutions.com Total ID Solutions, Inc. 1330 Lloyd Rd. Wickliffe, OH 44092 440.944.6000 (p) 440.944.6003P217 Dylan Keingold, County Attomey William K. DeBraal, Deputy County Attomey Kate Pingolt Cotner, Assistant County Attorney Of ice of INDIAN RIVER MEMORANDUM Consent 12105117 G s COUNTY o ATTORNEY TO: Board of County Commissioners THROUGH: Rich Szpyrka, Public Works Directo FROM: William K. DeBraal, Deputy County Attorney O49 - DATE: November 29, 2017 SUBJECT: Extension of Old Vero Ice Age Display on Second Floor of Building A, County Administration Building At the Board of County Commissioners Meeting of April 14, 2015, the Old Vero Ice Age Sites Committee made a presentation to the Board and asked for permission to display an exhibit on the second floor of the County Administration Building A of fossils, bones and artifacts found at the Old Vero Ice Age Site. The Board approved the display for a period of one year with an option for an additional year. The one year option expired in September 2017. The display and the artifacts are often viewed by visitors to the building and no other requests for use of this area have been received. The Old Vero Ice Age Sites Committee has inquired about extending the display for an additional year and updating the display with different material. Staff has no objection to extending the display until September 2018. The Committee signed the standard Hold Harmless Agreement drafted by the County Attorney's Office used for art and other displays in the building, FUNDING: This matter has no impact to County funds. STAFF RECOMMENDATION: Staff recommends the Board approve the request to extend the Old Vero Ice Age Sites Committee display until September 2018 and authorize the Public Works Director to execute the attached Hold Harmless Agreement. Attachments: Hold Harmless Agreement Copies to: Rich Szpyrka, Public Works Dann Jacobus, Old Vero Ice Age Sites Committee P218 HOLD HARMLESS AGREEMENT THIS AGREEMENT is made this day of September 2017, between Old Vero Ice Age Site§ Committee, Inc., (EXHIBITOR); whose mailing address is 935 Sea Grape Lane, Vero Beach, FL 32963 and the BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, whose mailing address is 1801 271" Street, Vero Beach, Florida 32960, (COUNTY): WITNESSETH: WHEREAS, EXHIBITOR desires to display artifact(s), information or other display material at IRC County Administration; Building "A" (FACILITY) from date of delivery/installation of September 19, 2017 to September 19, 2018, date of removal. NOW, THEREFORE, in consideration of good and valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows: 1. The COUNTY agree to allow EXHIBITOR to display its artifacts or other information at the 2nd floor of Building "A" on the north end FACILITY. 2.'EXHIBITOR agrees to indemnify, hold harmless, and defend COUNTY, its agents, employees, and volunteers from any and all claims, demands and damages including butnot limited to theft, fire, vandalism, malicious mischief, and liabilities or suit of any kind whatsoever arising from or due to EXHIBITOR'S displays. 3. EXHIBITOR agrees that any cleaning maintenance and/or special security required prior to, during and after removal of exhibits shall be the responsibility of EXHIBITOR, IN WITNESS WHEREOF, the parties set their hands and seals on the above date. SIGNATURE Of EXHIBITOR BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA Richard B. Szpyrka, P.E., Public Wofks Director Authority: BCC Resolution No. 2010-092 APPROVED AS TO FOR N! AN L We ICI Y a - ILLIAM . D� MA1. bliEPUTY COUNTY ATTORNtY P219 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Stan Boling, AICP; Community Development Director THROUGH: John W. McCoy, AICP; Chief, Current Development FROM: Ryan Sweeney; Senior Planner, Current Development DATE: November 21, 2017 SUBJECT: Dee Brown's Request for Abandonment of the Portion of 21" Place Between 971h Road and East 98th Avenue Lying South of Lots 1-3, Block I -I and North of Lots 7=9, Block H -H of Vero Tropical Gardens, Unit 2 [ROWA-17-07-04 / 2003090183- 79125] It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of December 5, 2017. DESCRIPTION AND CONDITIONS: Dee Brown has submitted a petition to abandon the portion of 21" Place between 97th Road and East 98th Avenue lying south of Lots 1-3, Block I -I and north of Lots 7-9, Block H -H of Vero Tropical Gardens, Unit 2. The subject segment of right-of-way is a "paper street" that has never been formally improved and is not used for primary or secondary access to any of the adjacent lots. The 21 St Place right-of-way was created by the 1960 Vero Tropical Gardens, Unit 2 Subdivision plat recorded in Indian River County plat book 6, page 64. Currently, the applicant owns all of the lots on the north side of the subject segment of 21St Place right-of-way and Lots 7-9 on the south side of the subject 21St Place right-of-way segment. If abandoned, the right-of-way will be divided evenly and attached to the adjacent private lots that lie within Blocks I -I (north) and H -H (south) of the Vero Tropical Gardens, Unit 2 subdivision. If the abandonment is approved, the applicant intends to combine the two resulting parcels into one contiguous parcel via a unity of title. Prior to the Technical Review Committee (TRC) meeting at which the subject request was reviewed, Planning staff notified the one affected adjacent property owner on the south side of the subject right-of-way by mail. That adjacent property owner spoke with staff on the phone a few days after receiving the mailed notice, and indicated that they had no objection to the request. To date, staff has not received any inquiries from any other nearby property owner. At this time, the applicant requests that the subject right-of-way be abandoned. P21 0 ANALYSIS: Consistent with guidelines established by the BCC, this petition was reviewed by all County divisions and utility providers having jurisdiction or potential interests within the subject right-of- way. Upon review, the County Public Works Department advised that currently there are no drainage improvements in the area, and they would consider the requested abandonment with the retainage of a minimum 20 foot wide drainage easement centered along the centerline of the existing right-of-way to accommodate possible future drainage improvements. Therefore, the Public Works Department recommends that a 20 foot wide drainage easement be retained. along the. centerline of the 21St Place right-of-way, and that recommendation is included the proposed abandonment resolution (see attachment 3). All other County divisions and jurisdictional agencies have reviewed and approved the proposed abandonment without conditions. The subject right-of-way is not part of the roadway system as noted on the County Thoroughfare Plan, and is not needed for the thoroughfare system. Furthermore, the abandonment will not affect the right of convenient access to any surrounding properties. Also, the County Attorney's Office has reviewed and approved the attached abandonment resolution for legal form and sufficiency. RECOMMENDATION: Based on the analysis, staff recommends that the Board of County Commissioners abandon its rights to the subject right-of-way and authorize the chairman to execute the attached abandonment resolution, with the following condition: 1. A 20' wide drainage easement shall be retained along the centerline of the subject portion of 21 st Place right-of-way. ATTACHMENTS: 1. Application 2.Location Maps 3. Abandonment Resolution P? 21 2-0O3 o 9 01 P.3 �-' 9125 ABANDONMENT OTF PUBLIOCLY DEDICATED 1� O W - Irl- b d LI RIGHTS-OF-WAY, STREET, OR ALLEY r- c� c J hereby petitions In 'S to (Print full name) C(street, qley, road, etc.) A 1 located in ,(subdivision name parcel 1D# ung at ., , or tract) terminating at laying adjacent to (or in) Block 111, Lot 1- , Section Township --� --�� P -Range _ , as recorded in Plat Book Page Public Records of Indian River County, Florida. reason.for this request is (should include ats Name (Please Print): , ne: Date- List of property owners abutting the portion of the road requested to be vacated (if any): Name PILL, Telephone: -�--- �--:- ^-=- . t� rA - . .1 x.1%4 "- P •'v ,: i'l�? .:;, r1 S tJV , �./ `� Q: it P► Q�+� � � Dame (Please Pri'nt):_----_ .. YIJi� 1 �1 � + -' f (p<— Address: J Telephone: E-mail: - Name (Please Print): Address: - -.�r•- Telephone: E-mail: Name (Please Print): Address: - Telephone: Email; 5"" 19012r Street, Vero Bcaeh FL 32960 Attachment 1 FACommnnity Devel0pment\APPL1CAT10NS1CarDev anticadonalrighto myayando=eWUMN16).doc 2 P2 22 A HIM LE m e4 eq � � � § v 2 � k / � � k O � _ AH1863 . . » A HIM LE m e4 eq � � � § v 2 � ir 4 ar' 3`. I �'•� � �y �M ri�� � �'E f � � '� _ r 'y T. •'`r'�'� � ? g � � 1 V., 01 Lot: ,dr: idr' .`•S �'�°a y Rte' , _]F'k��` ; R ,f P., •.a,yam;'��� ir�il COOL•k Y ,Lr .� �i t -P 4 .gyp 'A V^ 1.1L •1 .r i CC i � 1 N' �k N tj : yylk� 4:k ~ r 'FA Ji wiz.. - • f • ` -- ,.. ..,�", •,�•a ''v � x :s nvN_ -¢-3, - - -- _._. 9Y17 31V71:178 -- - - : N IT N N a M RESOLUTION 2017- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR THE CLOSING, ABANDONMENT, VACATION AND DISCONTINUANCE OF THE PORTION OF 21 ST PLACE RIGHT-OF-WAY RUNNING BETWEEN 97TH ROAD AND EAST 98TH AVENUE LYING SOUTH OF LOTS 1-3, BLOCK I -I AND NORTH OF LOTS 7-9 BLOCK H -H OF THE VERO TROPICAL GARDENS, UNIT 2 SUBDIVISION AS SHOWN IN PLAT BOOK 6, PAGE 64 OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, AS DESCRIBED HEREIN; SAID ABANDONMENT SUBJECT TO RETAINING A DRAINAGE EASEMENT. WHEREAS, on April 5, 2017, Indian River County received a duly executed and documented petition from Dee Brown requesting that the County close, vacate, abandon, discontinue, renounce, and disclaim any right, title, and interest of the County and the public in and to a portion of the 21" Place right-of-way running between 97th Road and East 98th Avenue lying south of lots 1-3, Block I -I and north of lots 7-9 block H -H of the Vero Tropical Gardens, Unit 2 Subdivision as shown in Plat Book 6, Page 64, of the Public Records of Indian River County, Florida; and WHEREAS, in accordance with Florida Statutes 336.10, notice of a public hearing to consider said petition was duly published; and WHEREAS, after consideration of the petition, supporting documents, staff investigation and report, and testimony of all those interested and present, the Board finds that the subject right- of-way is not a state or federal highway, not located within any municipality, not necessary for continuity of the County's street and thoroughfare network, and does not provide exclusive access to any private property; and WHEREAS, the Board finds that a 20 foot wide drainage easement needs to be retained along the centerline of the subject portion of right-of-way to accommodate possible future drainage improvements. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that: All right, title and interest of the County and the public in and to that certain right-of-way segment more particularly described as follows: THAT CERTAIN PORTION OF ROAD RIGHT OF WAY KNOWN AS 21ST PLACE AS SHOWN ON THE PLAT OF VERO TROPICAL GARDENS UNIT .2 AS RECORDED IN PLAT BOOK 6, PAGE 64, OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA BEING MORE PARTICULARLY DESCRIBED AS: ALL THAT ROAD RIGHT-OF-WAY LYING SOUTH OF, ADJACENT TO AND CONTIGUOUS WITH LOTS 1 THRU 3 INCLUSIVE OF BLOCK I -I; LYING NORTH OF, ADJACENT TO AND CONTIGUOUS WITH LOTS 7 THRU 9 INCLUSIVE OF I P2 25 Attachment 3 BLOCK H -H; BORDERED ON THE EAST BY THE HOUSTON - TEXAS GAS AND OIL CORPORATION (PERMANENT EASEMENT); AND BORDERED ON THE WEST BY THE SOUTHERLY EXTENSION OF THE WEST LINE OF SAID LOT 3 OF BLOCK 1-1 AND THE NORTHERLY EXTENSION OF THE WEST LINE OF SAID LOT 7 OF BLOCK H -H TO THE CENTERLINE OF 21st STREET ROAD RIGHT OF WAY, ALL AS INDICATED ON SAID PLAT OF VERO TROPICAL GARDENS UNIT 2; THE ABOVE DESCRIBED ROAD RIGHT OF WAY ABANDONMENT IS SUBJECT TO A DRAINAGE EASEMENT BEING 10.00 FEET EACH SIDE OF THE CENTERLINE OF ROAD RIGHT OF WAY. THE ABOVE DESCRIBED PROPOSED ABANDONMENT OF ROAD RIGHT-OF- WAY CONTAINING 18,655.72 SQUARE FEET. Lying and being in Indian River County, Florida, is hereby forever closed, abandoned, renounced, disclaimed, and vacated except that a 20' wide drainage easement centered on the centerline of the 21St Place right-of-way shall be retained. (see Exhibit A attached) 2. The closing, vacation, and abandonment of these portions of public right-of-way is in the best interests of the public. 3. Notice of the adoption of this resolution shall be forthwith published once within thirty (30) days from the date of adoption hereof. 4. The Clerk is hereby directed to record this resolution together with the proofs of publication required by Florida Statutes 336.10 in the Official Record Books of Indian.River County without undue delay. 5. The right-of-way shall revert equally to properties on both sides of the subject right-of-way within the Block 1-1 and Block H -H of the Vero Tropical Gardens, Unit 2 Subdivision. The foregoing resolution was offered by Commissioner adoption. The motion was seconded by Commissioner to a vote, the vote was as follows: Chairman Peter D. O'Bryan Vice Chairman Bob Solari Commissioner Susan Adams Commissioner Joseph E. Flescher Commissioner Tim Zorc who moved its and upon being put Attachment 3 P2 26 The Chairman thereupon declared the resolution duly passed and adopted this day of 52017. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Peter D. O'Bryan, Chairman ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller mm Deputy Clerk I HEREBY CERTIFY that on this day, before me, and officer duly authorized in this State and County to take acknowledgments, personally appeared and as Chairman of the Board of County Commissioners and Deputy Clerk, respectively, to me known to be the persons described in and who executed the foregoing instrument and they acknowledged before me that they executed the same. WITNESS my hand and official seal in the County and State last aforesaid this day of .2017. Notary Public APPROVED AS TO LEGAL SUFFICIENCY mm Dylan Reingold, County Attorney APPROVED AS TO PLANNING MATTERS Stan Boling, AICP, Director Community Development Department P2 27 Attachment 3 U_ O � s S w �U m 4 � a No �b U Z2 -O �8z< rc O ODU�a!0032 QF to z? �N y Z Z CQ� W Q5 �E.O 1 3 r, WO QogIr x oo15f��;Z qq Z, m�a�i z w Oa ¢ is 0o o O U W d a w a oa98>m� s vvv o 3 -i N 3 w ❑ vvOw U: LZ 0 4:O 4: 0 q Z f- UJ0" _ OT_�>-2 YcI Iw— VJS 0 C7 QVO ~- le --Om~NNg FU ¢ a z0 f>44F�O a Z� cr O�Q W'OOd0.'NpW Op LZ. LL O Y�a� 'm :W�S FZR ZOLL O LL Q W.,�p Q W'N Z U F LLO O W O Q p r W W Ouj F LL, 0.'P Ompp�OKOWW Qto -�C) LL ZLL ^2 O m 0 m] U F O LLl y W W U Q Z O 2 Q. x�'�U w< =0) 1-S� �iWH Q0 0 �agw wmC9�VOQ�wOv1.. OHS d`n Q p w Z K Wf�«�+�t� m QS U�Q2Qm�= JH Off¢ NN 57 Q I- WO cn O � LLw=QZ Rwo om x w¢ w.>�Ff pox p m� ° a6 «c> p z0a 0<0 Y Z F"�>!n Od 00 -ii e mw LL 00OL J3FOWUydL:)69�W QOWO a0 a ZO wO Q vom ZZZ°°u ¢ oQz pz i ti -4 .' * jn� �. 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U,ou YoU m m I m ur --� nn'0'a 30m ,be a.. 3nna3ne Hlss lse3 — _ — -- -�--- — u z N N a M .0 J.i Wd 15:81:£ LTOZ/T£/OT 'bMP'SBLbLT\btMP\NMOb8 SSL17-LT\d\.S Treasure Coast Newspapers I TCPALM Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared, Natalie Zoilar, who on oath says that she is Classified Inside Sales Manager of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was published in the Indian River Press Journal in the following issues below. Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach In said Indian River County, Florida, and that said newspaper has heretofore been continuously published in said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication In the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement.. Customer . Ad Number Cooyline PO # 463755 - INDIAN RIVER CO PLANNING DEPT 1811986 BEFORE THE BOARD OF COUNTY COMMISSIO Pub Dates November 20, 2017 Sworn to and subscribed before me this day of, November 21, 2017, by `J L f q 90vian — � Karol Kangas NotaryPublic • gin::" who is Natalie Zolljr k-State"IFkska1_f126041 T (X) personally known to me or ( ) who has produced as identification. `J L f q 90vian — � Karol Kangas NotaryPublic • gin::" k-State"IFkska1_f126041 T tP,_JW4,2021hNallonalNolaryAsan rc TCPALM.COM 1 MONDAY, NOVEMBER 20,2017 1 BC otic¢Of fore"norm otice Of Fore[bsure .I MT.WCTeTIT M_ted To_GDditors oleo TO Geditors once 7o Goditors INC.: CONTE CONTRACTING DESCRIBED, INCLUDING THIS NOME ON THEM. FORTH IN FLORIDA STATUTES 13.1017. Florida Bar NYnber: 110742 CORPORATION: ITER SHEET TXE UNDIVIDED INTER- SECTION 713.701 WILL BE FOR- COLLINS BROWN BARKETT METAL WORKS. MG. Deendant(s). EST M THE COMMON ELE- NO TS OF SAID CONDO- MINIUM. ABothCweAtonMthe Dere- dent And other persons haN^9y claims or demands aggainst EVER BARRED. Attorney for Personat Repre• GARAVAGLIA E LAWN. CHAR- samative: TIERED NOTWITHSTANDING TXETME John Joseph McHugh, Jr, 756 BPAddend Boulevard NOTICE OF FORECLOSURE SALE ./kA DecedMt't EStaM 1ntlWirq unmatured, contingent Dr PERIODS SET FORTH ABOVE, Espulra VEROBEACH'FL 1796) ANY CLAIM i1LED TWO (2) Enuil: lohn$flmehughlaw. Td¢pho^G (777)711-1i0 Unit W CLUBHOUSE udlONaaated claims, must me their Calms MN Ws Cant YEARS OR MORE AFTER THE F:M 11)131-5113 DECEDENT'S DATE OF DEATH floride Bar No.111626 EaA gco0lm®YerolaWmm HOME IS HEREBY GIVEN pursuant IS ludpmenl f Fareclosipe dated Octo• -A of COURT Condominium. a< rd�rq to The DeCM• WRNM ]MONTHS AFTER THE NATE OF THE i025T PUBLIC- IV IS BARREL). lobo lastph McHugh, lr, Secondary E•Mall: pMverinp ESQulrc verOlaWeom bar t8, 3017, entered In Cho ration f CondomMlum TION OF THIS NOTICE. The data Of Ort publlntlon P.O. Bax 280) Case ND_ 2016CAOO151t of rdM hr OP Book 618. py�� 6S8, ALL CLAMS NOT FILED WITH. of Wf notice la November 11 Vero Baa Rwlda 129E Personal Re rrtadya 2017. TCICphonO: T72-7MII00 phNlh 1. D81on the ClrgAt Court M the Nine• teenth Judicial Urcult In and en exhibits arld a ndmenh thereof. M THE TIME PERIODS SET 617 Tutlp lane end for St. Ludo County, FMrida. Public Records o! Martin FORTH IN 571,.702 OF THE Attorney fw Personal Repre- Personal Representedvc Vero Beaty, flaridn 77961 wherein FEDERAL NATIONAL MORTGAGE ASSOCIATION, MORTGAGE County, Florida. FLORIDA PROBATE CODE BE FOREVER BARRED. feMative: TCNey 1. Haman Dub: November 10 and 17.1017 Mark A. Brown TCN Iffi7816 end PAUL CI PEON• OLDS A%N/A PAUL REYNOLDS: Property Address: 3990 SW OR D WAY UNIT NOTWITHSTANDING THE TIME Florida Bar No. 991995 c/o John Joseph McHugh, h Arnold A Porter Kaye Slater P.G. Bos 2907 ubll[ NOOCCS JANET P. REYNOLDS: BEACH CLUBCOLONYONTH 6-A. PALM CITY. FL PERIODS SET FORTH ABOVE. MY CLAIM FILED .. Vero Reach. Flndda 32961 LLPr Point East 13 and 10.101) THE BOARD OF CLUCOLO INV el Fmthe IT YEARS OR MORE DECEDENT'S DATE OF nch9dc„0� TCN BEovembcr plw priyn, OStORR4 WertDdm 0eIVE f:ONDO�INC.: SNEET METAL WORKS. INC.: SUN- rpnent edovao enter on November 9, 2017 by 1WRgec Cutis Disput M the Martin IS BARRED. INDIAN CIRCUIT COURT FORR8310 COUNTY. 33101 UA FLORIDA COUNTY. FLORIDA FLORIDA 561.802.3717 TDI COE TY.FON TRUST BANK. are Defendants. CouI CaurL packet Numbe The date of the Hrat Dublin- mnrk.lrOwr�apkstam NOTICE OF PUBLIC HEARING IO�EY11 E SMITH• The Clmll IV iM GrcoiI Cant, will s"I tl201 CC000957. tion of this NMkels N1=Z 20.7017. RIe Ne. 17000776CPAXMX TO CONSIDER ADOPTING Personal RepreSentathM: OMNI, Proband AN OROMINCE AMENDING te lM hgheft hiddarfw cash, Note: Arty person dalMrq Janne G.R= TKECOUNTM t https://stlucle.clerkauc- tbncorrL 6ul0 AM, tM Im¢raCsSt fn 1Ke Iwdus tr^m Uds salq it any. other than the Alt^mey }w P -nal Repre• ntativa 12770 NW Mariner Caul MRF. ESTATE OF COYPREMEMSNE MAN Palm GIY•FIorida 31990 [APRIL MFYOV0/ENT4 at on 70th ley of FebZd, 201E o o ty owner as 01 the date erIts ADAM S. GIIAISON KM ANN JOHNSON, Pub: NOvtlnber 13 and M. MIT Der ANN ELEMENT the lalb , dcscdbcd Peal f t Nf pendens must me an JUPITER LAW CENTER TCN 18190SE arty as set forth In nM o I lud®rrentoI foreclosure. to Wit action MINI 60 days after the dote e! the sate Jupiter Creek Professional Cmtar.THE 1101 W. IndianMWn Read - M MEQ NOTICE TO CNDRORs NOTICE IS HEREBY GIVEN Mat ISTH JUDICIAL CHICUIT the Board of County Camds- M AND FOR UNMAN RIVER The administration of the Stone's, of MOlan Can Cnun- APARTMENT 440. 101, DATED: November M. 1017. 7 1u01L.r' •Roddy ]2158'6813 Ju COUNTY II.ORIDA estate of NIM ANN LOHHSON hryianro �•�almld r� � PQpBA7Lr0IWSKIM deceased. Mase dale i ^4 OF BEACH CLUB COLONY CONDOMINIUM APART- ROSS EARLE BONAN E ENSOR. P.A. Tdeoho :(561)744-1600 Flo da Bar F! :9" loath was toptnmber 2, 1017, dal o e X-7JV a^v-'^m^R tM'texl of {he nm• VENTS, CONDOMINIUM Pest Office BOX21o1 asgaludterl-fdercom CSE NO.31-7Ol7-c"m981 hpending MthD UrgAt Court for Marti eMrnty. ikrida, Orehensive plan et its regMnr BUILDING A, A CONDOYf1U DATED 7M AMD Stuart, Florida11995 Il)7)ID7d015S iM5Meid � SEANM WTZrcscntative. In Pa TheEstateM proband OlNslon, tIx addrcv TutsdaY Dear' JDeceeud. - If-hi(c JIM SE O 1a/er asass the matter RECORD D2-ID71,OFR CIAI RECORDS BOOK 211, Email. ix rcblawpa.mm 1112 Mark Street Is S1.iiaOBlYd and eddre55es of Chef 1 ^aY he heard. 1 the Cour, 0 AT PACE ErTHE PUBLIC R COH6� OF By Wh NCO •�a1 I. 2017 NOTICE TO CREDITORS re0resenhtive and the ppeer- commissionfUatbn Build} conal rewesematke's attor• Y UCIE COUNTY. LT. IUCR COUNTY. FI Y. F JohnI Arrigqaan, EsQidre TCN 1927E1B TM Administrotlon ! tM nay are set forth h"ow. Inp A, looted M 1801 27lh IDA, AN ORDINTEREST IN FlOrids Bar No: 68tl9 Due: NnvemDtt 10 and 37, 2017 IN ME CI COURTFOR ST. LIJCIE COUNTY. FLORIDA Estst¢ Ot loan A. Splegd Street. Vuo Beach• Florida. dtttased. whose date 01 AB creditors of the decedent Matters affecting Your pwr 7X6 COMMON ELEYENT3 APPUQTENANf iMERE70. TCN IDXdT PROBATE DMSION lath was A��ppuuS5�� 17. 501), h nd oche' persom hetirrpp coal and oropOrty nphh IDAy dalmz be heard and acted upon All OdCe TO Lfedi[OR Rk No. MTCPOOOB91 lACLuoult Court for or demands agalnzt Indian Aiver Cormry. Thede. deetdtm'a tsGtc. en wla interested persons ar¢ hrvlted MIN" X yo e e e person Iaiml p to funds remandrq nOfter DINSMn Pmbate Probeta Division, iha address DY of this nonee Is reOuirM m attend and nd heard. Tho title of the proposed wdi. tIptit he sok- you must file a claim M TNF CtRCUR COURT, NMLTEENTM JUDICIAL M RE: ESTATE OF of which H P.0. Bnx 1019• VUO to be served, munt DM their Beach, Florida IM61. The claims With this court ON ^arra H es I With IM clerk no later than 60 days Nyou GOCUR,M 1tm IORINDMN ERNEST EUGENE FAIL and add,-. of the OR BEFORE THE LATER OF 1 AM ORDNANCE OF INDIAN attar the fele. tall M IRe o claim you WiO not RIVEQ COUNTY, FI.OQIDA PRORATE DIVISION Ah DNEST FALL Caceased. PwsOnal R asenhtiva And MONTHS AfTEA THE TIME the POrsnml Representative's OF THEFIRST OUBLICATION RIVER COUNfY, RORIDA, be CntltlM M arty rcmAinlrg fundi. ettwney ue sot fwN Calor. OF THIS NOTICE OR 70 DAYS AMENDTHE 7E%T of THE u}flr�er-Mnys,talyethtee Fge NO_7017 CP 567 MOM6TOCRDROR4 THEC0OPY 0AfTXIS IIOTIKE CAM1L IMPROVEMENTS ElE -:t,- 4PeMem ray Calm M RE: The administration of the An creditwsofthe Decedent OfTAR and other pefsnns haNrpu ON THEM. MEAT: ANO PRDVIDtNo SEW' ul ESTATE OF BARBARA STUME, state of Emtst EuW Fan deceased. I Calms demands agqaaim^T [LIABILITY AND EFFECTIVE Ua dtee• DAT[. tt You are • arca With a disablitry vfio needs erry Deceased. NOTICE TO CREDITORS Whore data death was IghmobU 11, 1016 h pernfmg In the UrcNt Ceurf DecedenCe Estate on VAre An otlarercdifan of c. of this rotia HrLgWred dem and other arfashaNrq the Duan amendment Dei• to ba served must find thdr Calms Or demands e9eluurt cop ccomnroda In order to ter St. Ludo taunty. Ronda. by claims With this COS' wITH• decedent- CMate must me kOpudlcyatON le C comu�n.7 fmthis proceed- hq, yyootul are entitled. et no to te tM The administration of Ne estate f BARBARA STUB- Probate DMslen, Uue address f Which Is MI South trdlsn IN THE UTD Of 3 MONTHS their chums Wind this court AFTER THE TIMEOFTHEFIRST WITHLV]1JONTN5 AFTER THE tY Development DeparrmeM located In County AMID ISOT cost ypu, proNSion of cwhln essl = Rcam "I"d deceased, =date eath was DecembU 2288 glyer Drive. fort Pierce. Fleri- Aa. The namm and addresses PUBIJCATION Oi THIS NOME DATE Of THE FIRST PUBLICA• OR 10 DAYS AFTER THE DATE TION OF THIS NOTICE. tion BMldlng A boated at IEOI ITN Street, VOrO BCach, Fkri• Mad Conk Joh^son• AOA Coordiatar, 150 NW CoonNy OrivC. Sdtp 117. Port SL 2016. Is Dendirq In the Circuit Court Iw Indian Rtytyt0 CnuMY. M Uro arsoal r ntntNe and the person eprcprmonia- amresuet Of SERVICE OF A COPY OF he TNJS NOTICE ON THEM, ALL CLAMS NOT FILED WITH- do.I e wee o club Ludc,R3198E(7)1807.1370 Tbrida, Probate DMslen, the addrers Of MichH IIIh UveY at}wN below. IN THE TIME PERIODS SET Agethrl treditersallhe OyeeNap FORTHNiLOPIDA STATUTES days.con. ,nmrOglRn�froprmenit- epi BassN LLIM WILL BE FOR.t. alms OcmeDOrd e0 M Sactlem e! (I]a 216.R� scheduled Caput DPeanrrce. orlmmedial�yltpq Meq NIS de 1/ tthe time the ernes If the per nal reyresenhtive An eraddlms of the decedent and alM:r arwns NNrug or m1 EVESECP BA1NpE0702 Oectdanl's Estate must /lie Am¢wlmrnts to the Proposed ^a^ce ^aYtk ^ado pY lM.' sebn before the f"addeA a and (hp pasom7 rewefeMn• aw, attorney are Set forth Calms r demnrdf ggaalnst dpcedamr. esteto On WM their d ism MlA inv Lofpl NOTWRNSTANOR/O THE TIA/E WITHIN 3 MONTHS AFTER THE PERIOD SET FORTH ABDVE. M i Of C= Y Commisslen• t the hearing. ince h Ioss than 7 days: H you corp hearing or vOlc¢Impalre0 blow. M f IAN notice Is In red to he served must fie ehelr DATE a THE FIRST PUB LICA• ANY CLAIM FILED TWO (2) public ilOM of THIS NOTICE. YEARS OR MORE AFTER THE �a11711. Ali creditors of the decedent claims With tMs court ON DECEDENTS DATE OF DEATH ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH 5l ustndlua arses disci- and other persons r1 claims or demands aOgaabn OR BEFORE THE LATER OF 1 MONTHS AFTER THE TIME ALL CLAMS NOT FILED WITH. 6 BARRED. M THE TIME PERIODS SET MAY BE MADE AT THIS MEET• ING WILL NEED TO ENSURE aclYda Rue acesita a117um ndaptaddn era poticr parllc- spar de deMdtnrs esrate an Wla A py u/ this rotke h re0utred OF THE FIRST PUBLKATION OF THIS NOTICE OR 30 DAYS FORTH M SECTION 731.702 OF The data of first prAOCa it THE FLOgIDA PROBATE CODE f Itis Mike is: November THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, Oitc wMMlm7mtO o events cited Imuc daredro, MM be ry¢p mPSt (R¢ (Ireh clalmi WN Itis curt WITH• AFTER THE DATE OF SDVICE OF A COPY OF THIS NOTICE WILL 8E FOREVER BARRED. I1. 501). NOTWRXSTANDING THE TIME WHICH INCLUDES THE TESTI- am tato algwi0 n Quo Eek Fawr da M THE LATER OF 1 MONTHS ON THEM. PERIOD SET FORTH ABOVE. ROBERT 1%FRRTS,ESp, MONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. proVcadMa eyuda. eommkaru con Conk Jehn• AFTER THE TIME OF THE FIRST pUBLiCATION Of THIS NOME Ag other crC6ters of the lea• ANY CLAM FILED TWO (11 Altnmey for MRomf RCDM1'• YEARS OR MORE AFTER THE seMatha son. tardladwa AO.A. NW Country Drive, OR M DAYS AFTER THE DATE dmtand oUarpersom hetirp GECEDENT•S DATE OF DEATH Florida Bar No, NS927 ANYONE WHO NEEM A SPE - GAL ACCOMMODATION FOR Salle 7[177 Pori SL Jude Fl. Of SERVICE OF A COPY OF THIS NOTICE ON THEM. Calms er demands aalnsl decederd's estate m1l Rk Suite IS BARRED. 5700 lake Warty Road. Suite 105 THIS MEETING MOST CON - 31986. 1107.1370 per to their dal With this court the date of Brit publication Land Worth. Fl. 33467 TACT THE COUNTY'S AMERI- 7�3) mems 7 dies am. do Qure tof�pqa Quo COmParacer an ABothw�tersoflMden• demendo[herarsom��ytra MTI IN J MONTHS AFTER THE DATE OF THE FIRST PUBIK:A- of this MOM h N-ber M. TekpK-156195{.9665 CANS WITH DISABILITIES ACT 2017. Emllh Mttu@h�Bs^uth.at CO.RDINATORATfY711M- 1273 AT LEAST As WN5 M orte Lee, desp.Ea,de haber fecihido "alms Or demands Ageirlsi decedents estate must 010 TON Of TN6 NOTICE. Email: ndy_Idtlsr@bell- ArtonBy for Personal Remo- somh� ADVANCE OF THE MEETING. Eats ahticoddn d ea Oure falM mends de 7 dies pare se' their claims With Itis court WITHIN 7 MONTHS AFTER THE AtL CLAIMS NOT fIL. WfiN• IN THE TIME DERIODS SET sentetiva: Justin K. LArsa ROBERT A. BARNES INDIAN RIVEN COUNTY eomperecenda. Si ticM ua ncldad nWitiw d de DATE OF THE FIRST PUBUCA- TION OF THIS NOTICE. FORTH M FLORIDA STATUTES SECTION 731702 WILL BE FOR Florida Bar No. 11/425 Persnal RewescntetivC HOARD Of COUNTY Gould Coe�styFmn"I. D.A. EA7 Ma IS Tenede COMMISSIONERS afl. By'.. Joseph E. RM[her. habla. "a_ 01711. Mb,. 51 eu s0 yon moon 11 1o*abd ALL CLAMS NOT FILED WITH- IN THE TIME PERIODS SET EVER BARRED. NOTWITHSTANDING THE TIME 979 BaAchJ Band d lemon Beach. R 71957 a- Vero Heads it,196) bel Telephaa: (771131.7100 JAMES V. BARNES m Pub: Novernber M. M17 lel ba2Wen edstam ou early FORTH M SECTION 713.702 OF PEAK) DS SET FORTH ABOVE. IM-e-vi-ItgIuhicookSOy. 85IS Brarrrwen Way TCN 1811986 au ou lea atlUpf nen prose• du va. eu g9^ lora vn nu THE FLORIDA PROBATE CODE WILL BE FOREVER BARRED. ANY CLAIM FRED TWO 01 YEARS OR MORE AFTER THE corm Tama.R J06T T 1 NG Pub: November 1]aad M. MIT a 1)eTvren OL"/E enYOn {qu IwL'na de M. Tan- DECEDENTS DATE OF DEATH otice of a public heating to Personal geprese�tetive: TCN 1818051 U.1-0d sen Ori kontektd Conte lohnsOn. NOTWITHSTANDING THE TIME PERIODS SET FORTH ABOVE. ISBAQQ.. S. Tlamns Hapolton.lr. R HE GRC [oURT FOR CO^side, a petitlon for Cho PA. Bos 700189 dosing, abandonment• end Co•nrdinatnr ADA, 250 NW Country CIA Diva. sulk 217. ANY CLAIM FILED TWO (2) YEARS OR MORE A TW THE The date at first pUblicatkn of this node h November 20, Wabasso, FL 22970 INDIAN RIVER COUNTY, vacation of a pentia 01 21st Wb: November 20 and 17, 30T FLORIDA Mace tat- 97th Read and Port SL lune, it 31966. (771 807.1370 O'mvven 7 )ou even DECEDENTS DATE OF DEATH 2017. PROBATE DINSIDN TCN 1825927 East 98th Aimma np south ke Ou gen pouau ar2t nen IS BARRED. AttO for Personal Reme• of Loh 1-1 Block nd north IS= RCU EI C UR '"Oil O RIe No.111017CPODD915 of Lots 79, Blnck H -X of VCro trt0uml. oD Imediatmnn ke Th. date of HrsI DubHcntloI seMativc RMFA:.0 Y' MNdo^ Proband Tropical Gardens, Nit 1. A � A ku resevwa eYf, sea ou d ice ou 9e^ Ronal old mea of this mtice H November M 1017. Mark S. MUCd, EW Florida Bort N0. 79a672 polo hearhq, at which ar- PROBATE DIYRION M RE: ESTATE OF (ley Underact trlbunalHa mwem k0 7 Nor 51 pa Ire MndE Ou alb Yycn, PL 5561 N. RICHARD E. DILLON AI(/A end eiUzens FIk 440. 311017CP000B91 RICHARD EUMETT MLLON iMn hove an .,Mrt W tY tO rFIE ]IL pCrsoml R MOnMUvC RICHARD 1. TUBBE T UniversityLVelriv alto 102 OMilon ptuased. bt haul. Mn be hid hY Ne Board of CoumY Cammisskn- NO PELICAN 6LANd MACE_ Coral Springs. Florida 13067 Indian River County. Dated:OcbNber]tMil SEBASTIAN, FLORIDA 32958. IN RE: ESTATE OF NOTICETOUE TORS MCI JOYCE S. NANSON a/k/a ilorida In the Cat; Conmds- ggVYErmbeth Porter Al lnrp¢y!ar PUsnaI Be- Persoal RaprasemadvO: Lha ill skn Chambers of the County JOYCE SHELTON HANSON The administration f the Admhdmatlon Buildirq,l 4 RICHARD Ffodda Bar Ne:615618 AHOmcYfor PlalnMC senhthre: JOHN RGINN, ES 1151 SE Safnl Lucie Beelesard Stuart, Florida 31997 D -Sed. estate If E. DI.LON M at OUR 27th Street Vero AA RICHARD EMMETT OIL -Bc clL Roddy, en Tuesday, Ed. n L. Rovlu. GINN A PATROU. D.A., Puh: November A and 27. 2017 NOTICE TO CREDITORS LON. deceased, whose data December 5.117 st 9:00 AM. August 17.1017. P.A. PepMnARosaler. P.A. 1701 West Hlllshoro Boulevard 100 Florida Bar No. 1096x9 770 AIA Beech BWd.. Sulte D TCN IE17035 IN MEQ ofdeath. The administration 1 the h pop In the Cirall COorl anyone who yy wtyh to state Of JOYCE S. HANSON Tor hdlan Pivtr County. {tor- Suite Deerfield Bead4R 31112 T"epplarN: (ry951)760A10 St Augustly. FL ]2080 Telephone: (9011161.3000 R. LUCIE COUNTY, FLORIDA PROBATEDMSION ODeaI airy dcdzien which e/k/a JOYCE SHRTON HAN• Ida Probate OMA.g. the may b<made ar ids rmeNng. SON, deceased, Whose data dd-of Which 11 MM Six, iA, mi_ rysr) 42PSI8] FAX: 0710AELE EMAIL: servieeLeginnpatrou. wUl acd to MPpe thetaver• 1 death way August 0. 1017 teetrth Avenue. VMa Reach batlm rttwd M Ne woc¢ed- and Puh:INNember 17 and20. 2D17 TCN cpm. FUN,. 562017Gg01U7AXXX• h yarding In Cha Cire'lt Florida 32960. Tisa names grid Irgs h made Mddr Iwludp Coupe 1w Malian Reser Cam- eddrtssmoftla persoal rep• 1810261 P.Ix November 20 and 27. 2017 TCN 1827WO OMslon Pmbnte rhe ttsmade and tI,= ttyy� Reridn, Probate OMslon. restntefwe And the Ire'sonal porn Mich Cha eaeal wm b0 M THE COUNTY COURT OF THE NINETEENTH JUDICIAL IN TME GQCYIT COYQT Oi MRE: ESTATE OF list address of Mich is7000 1 talhc's atrorrNey are based orN 1644 Avenu<. Vero Beadu set lb"OW. CIRCUIT M AND FOR MARTIN COUNTY. FLORIDA THE 15TH JUDICIAL CIRCUIT M AND DR MARTIN COUNTY, FRANCIS P. LAVH Deceased. Randa 329M The amts end INDIAN RIVER COUNTY addres3pp3 olthe puwnal retr AO Creditors o/ tip decMrnt BOARD Of COUNTY tilc ha GSE NO.: 13201700000957 FLORIDA NOMETOCRDITORS rcsentative and arsonal and ether arsons ri.rg CAMMISSKMERS rcpremmadYe'i n[tmn0y are claims or demands a aloft M SIOJoseph JUDGE: OISDUE RIe No.: 132017CP000619C- set lwNh"ew. deced-tNestateawhom 8Y E. Rosehar, DAIfM% Proband MNsbn Tha adminlstratla T the FPANCIS B LAWN Chalmun ! �h �r Duy.N-ember 70.2017 AG tic decede�rnntpt to CLUBHOUSE COURT CONDO• estate of creditors of TCN 1631971 otheruAth 1 NI ASSOCIATION INC, IN RE, THE ESTATE OF d0�endth�nrqWpes August 173017, h Qelmf demands e Mst ORclaBEFORE 7X9m CTEV OF - Malrutlft DOROTHY LUTZ Denealm. IID SLj=I In Wunircuit ty. Flo 0. unt d dOtids maMO tlgiHreQulrtd OF 7HESfIRSTE PUBLICATION WilhNniCC% py ROBERT ERNST. Probate DMsbn. the aOdrev to 0e served mutt me [halt OF THIS NOTICE OR M DAYS control of Pemncoh Christian Defendant NOTICE D CREDITORS (Slegk Perseml 0l whklu h PA. Boz 700. LOrt he Ple'<e. Florida 31951. Toe claims Mth this court ON AFTER THE DATE OF SERVICE Conepa. Inc., Cha I1ame of OR BEFORE THE LATER OF 1 OF A COPY OF THIS NOTICE FM irandatw shtlon N'20RT, NOTICE Oi �ECIOSURE RCpreseataUYd 'nal .1'he HS B'.d,FL..¢due� I FTT PIITHE TIME ON THEM. The administration of the padrcdresM pe�cos tiro pcnonal lepfeycntative'y eVeno OFTHE R Igloo OF THIS NOTICE OR 30 DAYS ADodruacdbusafthedece• WM30T ebAS shd- NOMEISHERDYGWENthat TheGer* the Urcull Court Estate f DOROTHY LUTZ, daaasttl. vin-dal¢ef death attomeyarO selferth blow. AFTER THE DATE OF SERVICE dent and other ppnnm haN,q Urn WPCS(FM). Channel MIL OF A COPY OF THIS INdams ordemands tairsT Pcmaeala. R, a188.S MHx on of 1 MartinCalmty, w01 on ins Was 1uly 13, 3017. FIM Number: AD credtas of the decedent ON THEM. decedem's tzhh must Ule oumurt chawM 107 and ooppoe tea Wth transmitter 11th tiny of Oectmhtr 1017, at Help am. at Ng.//WWW. 112017CP000619COAIIMX. la IOC ng In tia Urcrlil Court nd Cher persons haNrqc Jahns ear demands he I t their dalms With this court a oumurr f 0.11 kW horn 9011st AR oUle'--dl of Uadece- WITHIN 3 MONTHS AFTER TIE"90"r" artln.redloreclosC..an/. Ol r Martin Calmly. Roddy, decedmt'S=. on Wain lent and otMp persam havha DATE Of THE FIRST P112211CA- PYa Vero Beach. R. PUh: llovcmber far for cork and ae0 at Public omwy %highestandbeSt Probate DlNska <Ire addreS9 of wldcli lS 1005E Ocean Hou• Copy o! NH mba h rt0uarcd to be serval mmt filet , clalmf ar demands aOalmi TION OF THIS NOTICE. 15. 3017 deeedCntY estate must file TCN 1871360 bld0ar Mr nth. the follaWirq levard, Stuart Fbrida 31991. dais", With 1Ms court ON their dAlms WN this court ALL GAINS NOT F0.. WIfH- deseribadwparrysit�atedin Tho names and addrmses of OR BETORE THE LATER Of 1 WITHIN I MONTHS AFTER THE IN THE TME gn, ,SET CM -d Nea-Ad Valarcm Martin County. Florida, to Wit thePucoal ReweseMative end the Personal Rewescnte- OOwl MONTHS ITER THE TIME OF THE FIRST PUBLICATION GATE OF THIS FlRii PUBUCA- FORTH M RORIDA STATUTES SpeOM Assessaenb TION Of THIS NOTICE. SDMN 73].702 WILL BE FOR• = UNIT N -A. OF CLUBHOUSE attorney are set larth OF THIS NOTICE OR 30 DAYS EVER BARRED. The Boar of County Com- d COURT. A CONDOMINIUM AS SET FORTH M THE DEC• below. AFTER THE DAT: OF SERVICE OF A COPY OF THIS NOTICE ALL CLAMS NOT TOED WITH. IsSioa (the -Bwrd') of IN THE TIME PERIODS SET H0TWTrHSTANDMGTHETME Alartin COumY. FIMda (the LARAMN OF CONDOMINI• UM ANOE%HIBRSANNE%. AD Creditors of Oecedem and tiarparsnnsha dalnnw ON THEM. FORTH IN FLORIDA STATUTES PERIODS SET FORTH ABOVE. County -j hereby waVldea SECTION 717.701 WRL BE TOR• ANY CLAIM BLED 7W0 ((II THERETO AND FORUM A PART THEREOF. RECORD- d¢nandi against cedenrs Esteta. IndudhNg llrprMlmM MatMnedlMrs of tla elect• drntend Other Dersom hetirqp EVDMRRED. YEARS OU YORE AFTER THE DECDENT'S OATS OF DEATH da. Pursuant to S"Uan 197.]6 Fioride Statutes, as --• . • - ED IN OFFICIAL RECORDS cantligtnt or umiQuldattd claims or demands against NOTWITHSTANDING THE TIME IS BARRED. BOOK 628 PAGE GS8, OF THE PUBLIC RECORDS OF dahre. whnmatnpy INI3 NoUals stryCdmist fie lheH decedents aG4 must Dk the] claims MN this court PERIODS SET FOR ABOVE ANY DumlinNon CLAIM TILED TWO (7 YEARS The date of first MARTIN COUNTY. FLORIDA. THE ABOVE DESCRIPTION dW- WIM M CourtWITH• M THE LATER OF 7 MONTHS W1 3 MONTHS AFTER THE DATE OF THE FIRST PUBLICA- OR MORE AFTER THE DECE• of this atice Il NOWembe170 GENT'S DATE OF DEATH IS 2017. NOTmay UNITED FOB ALL IS AMUR, AFTERTMION Of E DATE THIS NOTITHE iCE TION OF THIS NOTICE. BARRED. Atte for Personal Peprc• TENANCES TO THE CON- DOMINIUM UNIT ABOVE OR 10 DAYS AFTER WE DATE OF. SERVILE OF A COPY OF ALL CLAIMS NOT FILED WITH -Ta IN THE.TIME PERIODS SET deal of the firstpublka- senMtive: tion of this Notice is November George 0. Co16ro.lr. Attemey Dee Brown Right -of -Way Abandonment Board of County Commissioners December 5, 2017 I Location Map v.......... uua Pro} osect ROV71 .... ................. . ul Location Map & Aerial AM TO JU Proposed RONV ! k�� A� ndonnreiat W. r r rte f1-f•+t�$ �' � C �� ;, + Analysis • Not formally improved • Not needed for access • Drainage easement needed for possible future drainage improvements 4 2 Staff Recommendation ➢ That the BCC abandon the subject right-of-way and retain a 20' wide drainage easement along the centerline of the area to be abandoned. Sketch & Legal Description 1 1 BLOCKi^I LOT 4 I . BLOCK 1-1 I BLOCK 1-1 ( BLOCK 1-1 I LOT 3 I l0T 2 I LOST 1 111 s0t__3 1 1 ✓ .LxTrr4ro1 ✓` , �%LOT.u or lm s -sem r t '' _� �/ aw �-� Vie- i �,✓� �r ``�'r /i f 11 " / �f \ i t f Lor czt&�su-,f / ��/ � _ W � BLOCK H -H LOT 6 (VAUT) BLOCK H -H BLOCK H -N BLOCK H -X LOT 7 I lOT' 8 l LUT B (VACANT) (VACANT) (VACANT) 'F ` !1 I I I 1 1 1 I I 4 1 I I 1 I I 1 u•(n)"' 1 _ J BLOCK H-HBLOCK H -ft BLOCK H -H BLOCK H -H BLOCK H -H I I I ( BLOCK LOT 5 (VACANT) i 1 LOT 4 LOT J LOT 2 t I (VACANT) I (VACANT) I (VACANT) (VACA`() 1 6 3 WE INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown; County Administrator THROUGH: Stan Boling, AICP Community Development Director THROUGH: Sasan,Rohani, AICP. Chief, Long -Range Planning FROM: Bill Schutt, AICP Senior Economic Development Planner, Long Range Planning DATE: November 27, 2017 RE: County Initiated Request to Amend the 5 Year Capital Improvements Program and the Supporting Data and Analysis of the Capital Improvements Element of the Comprehensive Plan for the Period FY 2017/18 — 2021/22 Plan Amendment Number: CPTA 2017080149-80103 It is requested that the following information be given formal consideration by the Board of County Commissioners at its regular meeting of December 5, 2017. BACKGROUND On February 13, 1990, Indian River County adopted its comprehensive plan. As required by state law, all development activities must be consistent with the comprehensive plan, and all county activities must conform to plan policies. Occasionally, the plan must be updated to reflect the latest and best available information and to address changed conditions. Additionally, the plan must periodically be reviewed and revised in order to reflect the community's changing needs and desires. While state law allows local governments to amend their comprehensive plans periodically, there is no requirement that local governments annually update their comprehensive plan, except for the Capital Improvements Element. The Capital Improvements Element (CIE) of the plan is different from the other plan elements. Unlike the other elements, the CIE must be amended every year. This is required both by plan policy and by state regulations. P2 30 During the 2011 session, the legislature made various changes to state growth management rules, and some of the changes relate to Capital Improvements Element requirements. Among the changes brought about by enactment of House Bill 7207 (Chapter 2011-139, Laws of Florida), one eliminated the financial feasibility requirement of the Capital Improvements Program (CIP), while another added a requirement that the Capital Improvements Program list those projects that are necessary to maintain locally established level of service standards, identify projects as fully funded or unfunded, and give projects a level of priority for funding. With those amendments, the state legislature preserved the ability of local governments to amend their Capital Improvements Program through a more direct and accelerated process than most other comprehensive plan amendments. According to state law, amendments to the Capital Improvements Program schedule and its supporting data and analysis may be accomplished by following local government ordinance adoption/amendment procedures. Those procedures require only one adoption hearing, while other types of comprehensive plan amendments must be processed through the state's "Expedited Amendment" process, which involves multiple public hearings and several months of review. Consistent with state requirements, County staff has prepared the annual update of the County's existing Capital Improvements Element. A copy of the draft updated CIE is attached. Even though state statute no longer requires that local Capital Improvements Programs be financially feasible, the County's Capital Improvements Program is financially feasible. Because this CIE amendment is a complete update of the 5 year Capital Improvements Program and its supporting data and analysis, all related tables, charts, graphs and associated text were updated. Updates are shown with strike4wou and underlines and are limited to the text and tables of the CIE. Adding strike through and underlines to the charts, graphs, and entire, appendices would have made the length of the document excessive and the resulting document confusing. Consequently, those items have been updated without strike-throughs and underlining. ANALYSIS In revising the 5 Year Capital Improvements Program and supporting data and analysis, staff used much the same methodology as it employed in preparing the original version. That involved coordinating with the budget and finance departments to obtain data on past revenues and expenditures as well as forecasted future revenue and expenditure amounts. Also, each county department was contacted to determine the status of its capital improvements program. For each department, information on completed projects, proposed projects, costs, revenues, prioritization, and other factors was collected. Projects were then reviewed by the budget department and revised as necessary to ensure financial feasibility. Based upon those data, planning staff revised the various tables and the text of the 5 Year Capital Improvements Program and supporting data and analysis. The result of those changes is an accurate, financially feasible, and up-to-date capital improvements program. 2 P231 Proposed Changes to the Capital Improvements Element • Capital Improvements Program Appendix A of the CIE (attachment four) is the County's proposed Capital Improvements Program (CIP). It lists all programmed capital improvements for fiscal years 2017/18 through 2021/22. Within the CIP, each project was selected based upon need and the County's financial ability to fund it. As shown within the CIP, the total cost for all of the projects for the next five fiscal years is $315,228,104. That is $27,182,030 more than the $288,046,074 cost of the current (last) five year CIP and represents a 9.44% increase. Much of this increase reflects increases from existing county funding sources and from external sources due to increased development activity and continually improving market conditions. Those funding sources include assessments and user fees, gas taxes, impact fees, local option sales taxes, developer contributions, and the Florida Department of Transportation. As structured, the CIP consists of nine separate categories, with dedicated funding sources listed after each project. The nine separate categories are: conservation and aquifer recharge, emergency services, facilities management, law enforcement and corrections, parks and recreation, sanitary sewer and potable water, solid waste, stormwater management, and transportation. A comparison of the existing (last) 5 year CIP expenses by category to the proposed 5 year CIP expenses by category appears on page 5 of this agenda item. For conservation capital projects, the focus is on improvements to conservation lands. Those improvements, include construction of passive recreational access facilities such as boardwalks, and stabilization/preservation of historic structures. The projects will be funded from environmental land bonds, grants, optional sales tax, boating improvement funds, upland mitigation funds, secondary roads, Windsor property exchange donation, and park impact fees. The total expenditure amount for the projects within this category for fiscal years 2017/18 through 2021/22 is $4,450,000, representing 1.41% of the overall CIP. For the next five fiscal years, emergency services capital projects total $21,373,235 and represent 6.78% of the overall CIP. Proposed projects within this category include but are not limited to acquisition of multiple ambulances (med units), fire engines and brush trucks, replacement of emergency services Station 7, and construction of two new emergency services stations. Funding for those improvements comes from impact fees, one -cent local optional sales tax, and emergency services district millage. Capital improvements projects related to recreation and open space include improvements to existing recreation areas such as Victor Hart Sr. Complex (Fka Gifford Park), Hosie -Schuman Park, North County Park, and 58th Avenue ballfields. All of the recreation and open space projects identified in Appendix A will be paid for with one -cent local option sales tax revenue, golf club user fees, general fund loan, Windsor fund, Fairgrounds improvement fund, 17 1h Street Ballfield sale funds, and impact P2 32 fees. The expenditures within this category for fiscal years 2017/18 through 2021/22 total $6,808,111, representing 2.16% of the overall CIP. As listed within Appendix A, facilities management capital improvements projects represent 4.77% of the overall CIP for fiscal years 2017/18 through 2021/22 and total $15,052,000. Those projects include improvements such as the construction of new courtroom facilities, acquisition of land for future buildings, and costs for replacement of various county building roofs. The projects will be funded through various sources, including: one cent local option sales tax revenue, impact fees, and court facility surcharges. Planned law enforcement and corrections capital improvements projects include corrections medical housing, inmate laundry, and Sheriff Facility expansion needs design/construction. Those projects will be funded by impact fees and one cent local option sales tax revenue. The total amount of expenditures for projects within this category for fiscal years 2017/18 through 2021/22 is $5,210,000, representing 1.65% of the overall CIP. Within the next five years, there are potable water and sanitary sewer capital improvements projects planned at various locations within the county. Projects planned for fiscal years 2017/18 through 2021/22 include construction of several new water mains, North County septic to centralized sewer conversion, and meter conversions to an Advanced Metering Infrastructure (AMI) system. The potable water and wastewater projects will be funded through one cent local option sales tax, user fees, grants, assessments, and capacity charges. The sanitary sewer and potable water category accounts for 14.90% of the overall CIP, or $46,977,931, during the five year CIP time period. In the next five years, solid waste capital improvements will involve expansion and closure of segments of the landfill, a new single stream recycling building, new automated scale system, emergency access roadways and fire protection improvements, and site drainage improvements at the landfill. Those improvements total $21,905,000 during the five year CIP time period and account for 6.95% of the overall CIP. The projects will be funded primarily by assessments and user fees. For stormwater management, capital improvements include construction of a canal treatment system in the North Relief Canal, upgrades to the main relief canal screening system, North and South Relief Canal mechanical vegetation/debris removal, Osprey Acres Floway and Nature Preserve, and East Gifford Stormwater Improvements. The stormwater management projects identified in Appendix A will be paid for with one -cent local option sales tax revenue, grant funds, stormwater MSBU funds, Vero Lake Estates assessments, and transportation fund. The expenditures within this category for fiscal years 2017/18 through 2021/22 total $22,266,649, representing 7.06% of the overall CIP. As the costliest CIP category, transportation includes intersection improvements, road widenings, sidewalk installations, turn lanes, paving, and related projects throughout the county. Generally, capital improvements to county maintained roads are funded by traffic impact fees, the County's one cent local option sales tax revenue, and gas tax revenue while sidewalks are funded through grants, one cent local option sales tax revenue, and gas tax revenue. Some expenditures for roads are also 4 P2 33 funded by the State of Florida, developers, and grants. Overall, the transportation category expenditures represent over half (54.31 %) of the entire five year CIP and totals $171,185,178, an amount which is $14,124,104 more than last year's five year transportation CIP of $157,061,075. The overall increase in the total transportation category expenditures in part reflects an increase in local option sales tax, gas tax, and grant funds. Transportation projects to note due to recently changed conditions are a possible Aviation Boulevard extension from U.S. Highway 1 to 37th Street, a possible north -south connector road between 41St Street and 37th Street, and recently increased costs of the previously scheduled 43`d Avenue/SR 60 improvements on 43`d Avenue from 18th Street to 26th Street. At the November 14, 2017 Board of County Commissioners meeting, the Board authorized staff to explore the concept of constructing an alternative roadway project to access the hospital node (Indian River Medical Center and nearby/adjacent medical facilities) in lieu of widening 37th Street between U.S. Highway 1 and Indian River Boulevard from 3 lanes to 5 lanes. While the proposed CII' lists the 37th Street widening project at a cost of over $9 million, that project could in a future CIP be replaced by an alternative project such as an Aviation Boulevard extension and/or a new north -south connection (41 It Street to 37th Street). As proposed, the CIP includes the alternative project "Aviation Extension US Highway 1 to 37th Street" as a place holder with no cost listed after it. At a future Board meeting, staff will report its findings on the alternative roadway projects and obtain further policy direction from the Board. The CIE will be updated as appropriate, to reflect the status of the 37th Street widening alternative . With respect to the 43`d Avenue/SR 60 improvements on 43`d Avenue from 18th Street to 26th Street, staff recently received correspondence from the Florida Department of Transportation (FDOT) indicating that the overall project cost previously disclosed to the County has increased by approximately $8 million. With the project increase, FDOT has advised the County that its cost share agreement requires the County to pay 50% of the cost increase. The increased cost to the County of approximately $4 million is reflected in Fiscal Year 2017/18 of the proposed CIP, with the County's portion coming from optional sales tax revenue. Comparison of Existing (Last) 5 Year CIP Expenses by Category to Proposed 5 Year CIP Expenses by Category Category FY 2016/17 - 2020/21 FY 2017/18 - 2021/22 Difference $ Difference % Conservation & Aquifer Recharge $3,282,519 $4,450,000 $1,167,481 36% Emergency Services $24,221,404 $21,373,235 -$2,848,169 -12% General Services/Facilities Management $12,2063658 $15,052,000 $2,845,342 23% Law Enforcement & Corrections $7,693,000 $5,210,000 -$2,483,000 -32% Recreation & Open Space $6,497,455 $6,808,111 $310,656 5% Sanitary Sewer & Potable Water $36,782,985 $46,977,931 $10,194,946 28% Solid Waste $21,550,000 $21,905,000 $355,000 2% StormwaterManagement $18,750,978 $22,266,649 $3,515,671 19% Transportation $157,061,075 $171,185,178 $14,124,104 9% Total $288,046,074 $315,228,104 $27,182,031 9% 5 P2 34 Project Modifications With the improved economy, County revenue increased in Fiscal Year 2016/17. For all funding sources, except "other sources", County revenue is expected to continue to slowly increase through Fiscal Year 2021/22 above what was previously forecasted in the prior year's Capital Improvements Program. With this year's update, some projects have had their timeframes extended, some have had their funding sources changed as priorities have shifted, and projects previously underfunded have been designated to receive additional projected funding. While some project time frames have been extended, none of the extensions will impact development project concurrency reservations. With respect to transportation projects, available roadway capacity has increased because older, 5 — year concurrency certificates for some development projects with vested trips have expired. Those trips are now reflected as available in the County's concurrency management system and will be used up over a number of years as projects gradually build -out. By extending the timeframe of transportation projects, the County can utilize its limited resources to complete priority concurrency related projects within the overall capital improvements program. In effect, the County can delay some projects so that other projects will remain fundable and so that additional priority projects maybe funded. By funding necessary projects and other priority projects, and by extending the time frames for other projects, the County is maintaining a financially feasible capital improvements element. Financial Feasibili Although state statute no longer requires local capital improvements programs to be financially feasible, Indian River County's CIP is financially feasible. Overall, the CIP includes a summary of revenues and expenditures. The revenue and expenditure summary is included to demonstrate the financial feasibility of the CIP. That summary is included on pages 18 and 19 of Appendix A of the CIP (see attachment 4) and shows that, in fact, the County's Capital Improvements Program is financially feasible over the 5 year period by balancing revenues and expenditures. Indian River Laeoon Proiects At the August 16, 2016 Board of County Commissioners meeting, the Board directed staffto commit to spending 20% of the proceeds of the first five years of the extended one -cent local option sales tax on lagoon -related projects, if the tax was renewed by the voters in November 2016. On November 8, 2016, Indian River County residents voted to extend the one -cent local option sales tax until 3 P2 35 December 31, 2034. Consequently, the County has a goal of spending 20% of the one cent optional sales tax proceeds on lagoon -related projects for the first five years of the extension (FY 2019/20 — 2023/24). With the approval of the extension of the one -cent local option sales tax, the proposed 5 year Capital Improvements Program schedule allocates at least 20% of projected one -cent local option sales tax revenue to lagoon related projects during the portion of the FY 2019/20 — 2023/24 period covered by the proposed plan. As proposed, the CIP directly addresses the 20% allocation in the Stormwater Management section of the CIP. In that section for County Fiscal Years 2019/20 through 2021/22, $10,990,000 is allocated to lagoon improving projects out of a total projected one -cent local option sales tax revenue of $54,447,087 for the same time period ($10,990,000/$54,447,087= 20%). The lagoon benefiting projects listed in the Stormwater section of the proposed Capital Improvements Element include the following: • PC North - North Relief Canal Treatment System • PC Main Screening System — Upgrade Conveyor Systems No. 1 and 2 • PC Main Screening System — Upgrade Inlet Channel Hydraulics and Rehabilitate Flexrake No. l • Osprey Acres Floway and Nature Preserve • North and South Relief Canal Mechanical Vegetation/Debris Removal System • East Gifford stormwater Improvements including outfall to 41 st Street pond Gifford Neighborhood Plan (GNP) Action 11.2 • Miscellaneous Lagoon Projects In addition to the above listed lagoon benefiting projects from the Stormwater Management section of the proposed CIP, there are numerous projects with secondary benefits to the lagoon listed in both the Sanitary Sewer & Potable Water section and the Transportation section of the proposed CIP. Those projects include septic to sewer projects and certain road projects that will treat run-off from older improvements that currently provide no treatment. The projects listed in the Transportation section are proposed to be funded in part through the one -cent local option sales tax. Notes are included in both sections indicating specific projects with additional Indian River Lagoon benefits. • Existing Conditions and Analysis Sections In addition to the changes made to Appendix A, all of the data in the existing conditions and analysis sections of the CIE have been updated to reflect current conditions. Those data include past revenue and expenditure figures for county operations as well as forecasted revenue and expenditure figures. • Concurrency Management Section Indian River County maintains a record of building permits issued to owners of parcels/lots. Those records are maintained as part of the County's concurrency management system. As permits are 7 P2 36 issued, the county enters development impact information on those lots into the concurrency management system and subtracts the public facility capacity that they utilize from available capacities within the concurrency management system. Data from that system were used to assess the need for capital projects and inclusion in the proposed CIE update. Consistency with the Comprehensive Plan Comprehensive plan amendment requests are reviewed for consistency with all applicable policies of the comprehensive plan. As per section 800.07(1) of the county code, the comprehensive plan may be amended only in such a way as to preserve the internal consistency of the plan. The goals, objectives and policies are the most important parts of the comprehensive plan. Policies are statements in the plan that identify the actions which the county will take in order to direct .the community's development. As courses of action committed to by the county, policies provide the basis for, all county land development decisions. While all comprehensive plan policies are. importat, some have more applicability than others in reviewing plan amendment requests. Of particular applicability for this amendment request is the following policy: • Future Land Use Element Policy 14.3 The most important policy to consider in evaluating a plan amendment request for consistency with the county's comprehensive plan is future land use element policy 14.3. That policy requires that at least one of four criteria be met in order to approve a comprehensive plan amendment request. Those criteria are: ■ a mistake in the approved plan; ■ an oversight in the approved plan; ■ a substantial change in circumstances affecting the subject property; or ■ a swap or a reconfiguration of land uses at separate sites. In this case, the proposed amendment to the CIE meets the third criterion of policy 14.3 of the future land use element. Since the CIE was last revised, some capital improvements have been completed, others have been added, revenue projections have changed, and priorities have been modified. Those circumstances warrant the amendment. • Capital Improvements Element Policies 1.1, 1.2, 1.3, 1.5, 1.10, and 1.11 Capital improvements element policies 1. 1, 1.2, 1.3, 1.5, 1.10 and 1.11 require the County to maintain and implement a capital improvements program which is evaluated and updated periodically. Those policies also describe how the county will evaluate and prioritize capital improvements. By updating the capital improvements program in accordance with those requirements, the proposed amendment is consistent with those policies. 8 P237 '• Capital Improvements Element Policy 1.9 Capital improvements element policy 1.9 states that the county shall include all capital expenditures in excess of $100,000 in its schedule of improvements. Since the proposed CIE update amendment identifies all capital expenditures in excess of $100,000, the proposed amendment is consistent with capital improvements element policy 1.9. While the referenced policies are particularly applicable to this request, other comprehensive plan policies and objectives also have relevance. For that reason, staff evaluated the proposed amendment for consistency with all applicable plan policies and objectives. Based upon that analysis, staff determined that the proposed amendment is consistent with the comprehensive plan. RECOMMENDATION Based on the analysis conducted, staff recommends that the Board of County Commissioners approve the update to the 5 Year Capital Improvements Program for the period FY 2017/18 — 2021/22 and supporting data and analysis of the Capital Improvements Element (CIE) of the Comprehensive Plan by adopting the attached ordinance. ATTACHMENTS l.) Comprehensive Plan Text Amendment Application 2.) Comprehensive Plan Text Amendment Adoption Ordinance (Clean version of CIE on File in BCC Office) 3.) Strike Through and Underline Version of CIE 4.) 5 Year Schedule of Capital Improvements F:\Community Development\Comprehensive Plan Text Amendments\CIE\2017\BCC Item\BCC Adoption Item - 2017 CIE Update.doc E P2 38 Capital Improvements APPLICATION FORM Element Amendment COMPREHENSIVE PLAN TEXT AMENDMENT (CPTH) INDIAN RIVER COUNTY Planning Division accepts Comprehensive Plan Text Amendment applications only during the months of January and July of each year (except that Capital Improvements Element Amendments may be initiated by the County_ anytime during the year in accordance .with Florida Statutes, Section 163.3177(3)(b)). Each application must be con submitted and must include all required attachments. An incomplete applical be processed and will be returned to the applicant. Assigned Project Number: CPTA - Signature of Owner or Agent: ix Please attach the following items to this application. Do not ignore any of the following items. Indicate "N/A" if an item is not applicable. What is the proposed amendment's citation in the Comprehensive Plan? Include the element or sub -element, page number, and if applicable, the objective and policy number(s). Capital Improvements Element — various changes to entire element for annual update. 2. What is the exact language proposed to be added and/or deleted from the plan? Numerous changes for annual update: What'is the purpose of the request? Annual update. 4, What is the justification for the request? Change in conditions. 5. Provide an analysis of the proposed amendment's consistency with all applicable goals, objectives, and policies of the comprehensive plan. NA 6. Provide an analysis of the proposed amendment's impact on public facilities and services. NA 7. Provide an analysis of the proposed amendment's environmental impacts. NA 8. Provide a check, money order or cash in the amount of NA , made payable to Indian River County. THE APPLICANT MUST ATTEND A PRE -APPLICATION CONFERENCE WITH LONG-RANGE PLANNING .SECTION STAFF PRIOR TO APPLYING. FACommunity Development\Comprehensive Plan Text Amendments\C1E\20l5\CPTA FORM.doc Attachment' P2 Current Owner/Applicant Agent Name: Indian River County Board of County Commissioners Community Development,ny Department Staff Complete Mailing Address: 1801 27u' Street, Vero Beach, FL 32960-3365 Same Phone # (including area code (772) 226 -1243 Same Fax # (including area code) (772 978 —1806 Same E -Mail: Contact Person: Bill Schutt Signature of Owner or Agent: ix Please attach the following items to this application. Do not ignore any of the following items. Indicate "N/A" if an item is not applicable. What is the proposed amendment's citation in the Comprehensive Plan? Include the element or sub -element, page number, and if applicable, the objective and policy number(s). Capital Improvements Element — various changes to entire element for annual update. 2. What is the exact language proposed to be added and/or deleted from the plan? Numerous changes for annual update: What'is the purpose of the request? Annual update. 4, What is the justification for the request? Change in conditions. 5. Provide an analysis of the proposed amendment's consistency with all applicable goals, objectives, and policies of the comprehensive plan. NA 6. Provide an analysis of the proposed amendment's impact on public facilities and services. NA 7. Provide an analysis of the proposed amendment's environmental impacts. NA 8. Provide a check, money order or cash in the amount of NA , made payable to Indian River County. THE APPLICANT MUST ATTEND A PRE -APPLICATION CONFERENCE WITH LONG-RANGE PLANNING .SECTION STAFF PRIOR TO APPLYING. FACommunity Development\Comprehensive Plan Text Amendments\C1E\20l5\CPTA FORM.doc Attachment' P2 ORDINANCE NO. 2017 - AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING THE TEXT OF THE COMPREHENSIVE PLAN'S CAPITAL IMPROVEMENTS ELEMENT BY UPDATING THE COUNTY'S 5 YEAR CAPITAL IMPROVEMENTS PROGRAM (CIP) SCHEDULE AND RELATED DATA AND ANALYSIS SECTIONS; AND PROVIDING SEVERABILITY AND EFFECTIVE DATE. WHEREAS, the Board of County Commissioners adopted the Indian River County Comprehensive Plan on February 13, 1990, and WHEREAS, F.S. 163.3177(3)(b) requires an annual review and update of the County's Capital Improvements Program; and WHEREAS, F.S. 163.3177(3)(b) exempts amendments to the County's 5 year CIP from the standard comprehensive plan amendment process and instead allows the County to amend the County's 5 year CIP schedule and related data and analysis sections by ordinance through the County's standard ordinance adoption procedures, which involve holding only one public hearing; and WHEREAS, the Board of County Commissioners of Indian River County, pursuant to F.S.125.66(2), advertised for a Public Hearing to Consider Adopting an Ordinance Amending the County's 5 year CIP schedule and related data and analysis sections of the Capital Improvements Element of the Comprehensive Plan; and WHEREAS, the Board of County Commissioners of Indian River County held an Adoption Public Hearing on December 5, 2017, at which parties in interest and citizens were heard; NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Indian River County, Florida, that: SECTION 1. Amendment to the Schedule of Capital Improvements Program Indian River County hereby adopts the 5 year CIP schedule and related data and analysis section of the Capital Improvements Element; (Exhibit A). SECTION 2. Financial Feasibility The Board of County Commissioners finds that the proposed amendment of the 5 Attachment 2 1 of 3 P2 40 ORDINANCE NO. 2017 - year CIP schedule and related data and analysis section of the Capital Improvements Element is financially feasible. SECTION 3. Repeal of Conflicting Provisions All previous ordinances, resolutions, or motions of the Board of County Commissioners of Indian River County, Florida, which conflict with the provisions of this ordinance are hereby repealed to the extent of such conflict. SECTION 5. Severability It is declared to be the intent of the Board of County Commissioners that, if any provision of this ordinance is for any reason finally held invalid or unconstitutional by any court of competent jurisdiction, such provision shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining provisions. SECTION 6. Effective Date A certified copy of this ordinance shall be filed with the Department of State by the clerk of the Board of County Commissioners within 10 days of enactment by the Board of County Commissioners and shall take effect upon filing with the Department of State. This ordinance was advertised in the Press -Journal on the 20th day of November, 2017, for a public hearing held on the 5th day of December, 2017, at which time it was moved for adoption by Commissioner, seconded by Commissioner , and adopted by the following vote: Peter D. O'Bryan, Chairman Bob Solari, Vice Chairman Joseph E. Flescher, Commissioner Tim Zorc, Commissioner Susan Adams, Commissioner BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY LOW Peter D. O'Bryan, Chairman 2 of 3 P2 41 ORDINANCE NO. 2017 - ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller BY: Deputy Clerk This ordinance was filed with the Department of State on the following date: APPROVED AS TO FORM AND LEGAL SUFFICIENCY Dylan Reingold, County Attorney APPROVED AS TO PLANNING MATTERS Stan Boling, AICP Community Development Director FACommunity Development\Comprehensive Plan Text Amendments\CIE\2017\BCC Item\Attachment 2 - Ordinance - CIE 2017.doc 3 of 3 P2 42 Indian River. County 2030 Comprehensive Plan Indian River County Community Development Department Supplement #_; Adopted December _, 2017, Ordinance 2017 - Exhibit A P2 43 TABLE OF CONTENTS Listof Figures................................................................................................................................ ii Listof Tables.................................................................................................................................. iii Introduction.................................................................................................................................... I ExistingConditions......................................................................................................................... 2 FinancialResources.................................................................................................................... 2 Expenditures............................................................................................................................. 18 Existing Outstanding Debt ......................................................... Local Policies and Practices..................................................................................................... 23 Analysis......................................................................................................................................... 26 Analysis of the Timing and Location of Capital Improvements ............................................... 27 NeedsAssessment.........:........................................................................................................... 32 FiscalAssessment..................................................................................................................... 34 Fiscal Assessment Summary..................................................................................................... 39 Concurrency Management Plan................................................................................................... 40 ProjectApplicability................................................................................................................. 40 Service Standards ................. .................................................................... :................................ 41 Demand..................................................................................................................................... 42 Availabilityof Capacity............................................................................................................ 44 Regulation................................................................................................................................. 46 MonitoringSystem................................................................................................................... 46 Applicability............................................................................................................................. 48 Goal, Objectives and Policies....................................................................................................... 49 Implementation, Evaluation, and Monitoring............................................................................... 58 Implementation......................................................................................................................... 58 Evaluation and Monitoring Procedures.................................................................................... 60 APPENDIX A: Five Year Schedule of Capital Improvements........................................................ A APPENDIX B: 2040 Roadway Improvement Plan......................................................................... B APPENDIX C: School District of Indian River County Capital Improvements Schedule ............. C APPENDIX D: School District of Indian River County Summary of Estimated Revenue ............ D Community Development Department Indian River County Adopted , Ordinance 2017- i P244 List of Figures Fijzure Title page Figure 6.1 Ad Valorem Taxes (Property Taxes).............................................................................. 3 Figure6.2 Enterprise Funds............................:.............................................................................. 4 Figure 6.3 User Fees and Charges................................................................................................. 4 Figure 6.4 Special Assessments .......................... Figure 6.5 Impact Fees ..........................................: Figure 6.6 Local Discretionary Sales Surtax................................................................................. 6 Figure 6.7 Tourist Development Tax.............................................................................................. 7 Figure6.8 Local Option Fuel Tax.................................................................................................. 9 Figure6.9 Franchise Fee/Tax...................................................................................................... 10 Figure 6.10 Local Government Half Cent Sales Tax................................................................... 13 Figure 6.11 County Revenue Sharing........................................................................................... 14 Figure 6.12 Constitutional Fuel Tax............................................................................................ 15 Figure6.13 County Fuel Tax........................................................................................................ 15 Figure 6.14 Alcoholic Beverage License Tax............................................................................... 16 Figure 6.15 Mobile Home License Tax......................................................................I.................. 16 Figure 6.16 Distribution of General Revenues By Category.......................:................................ 18 Figure 6.17 General Government Expenditures by Function...................................................... 20 Figure 6.18 Future Capital Improvements Expenditures............................................................. 33 Community Development Department Adopted , Ordinance 2017 - Indian River County ii P245 List of Tables Table Title page Table 6.1: Indian River County Revenue Sources (FY 2014115) ................................................... 2 Table 6.2: Optional Tourist Taxes on Transient Rental Facilities ..............:.................................. 8 Table 6.3: Local Fuel Tax Rates.................................................................................................. 10 Table 6.4: Indian River County General Revenues By Source ..................................................:.. 18 Table 6.5: Indian River County General Government Expenditures By Function ....................... 19 Table 6.6: Indian River County Existing Long Term Debt........................................................... 23 Table 6.7: Overall General Revenue Projection Summary.......................................................... 29 Table 6.8: Earmarked Projected Revenue by Comprehensive Plan Element ............................... 30 Table 6.9: Indian River County Tax Base and Millage Projections ............................................. 30 Table 6.10: Future Capital Improvement Expenditures for Indian River County & ................... 32 Table 6.11: Indian River County Overall General Expenditures Projection Summary ............... 35 Table. 6.12: Projected Expenses for Water, Sewer, and Solid Waste ........................................... 36 Table 6.13: Indian River County Overall Operating Cost Projections ........................................ 36 Table 6.14: Indian River County Estimated Ability to Raise Bonds Without A Public Vote........ 37 Table 6.15 Indian River County Bond Schedule........................................................................... 38 Table 6.16: Service Level Measures for Concurrency Related Facilities .................................... 41 Table 6.17: Monitoring System Design........................................................................................ 47 Table 6.18: Monitoring System Tasks........................................................................................... 48 Table 6.19: Capital Improvement Element Implementation Matrix ............................................. 59 Table 6.20: Capital Improvements Element Evaluation Matrix .....:............................................. 61 Community Development Department Adopted , Ordinance 201.7-, Indian River County iii P2 46 P2 47 Introduction The Capital Improvements Element (CIE) summarizes the needed capital facilities identified in the county's comprehensive plan and describes the financial means by which identified needed facilities are to be funded. The CIE also demonstrates the economic feasibility of the entire comprehensive plan and prioritizes the funding of all the public facilities identified in the county's comprehensive plan based on the level of need and the availability of funds. For purposes of this element, a capital improvement is a substantial facility (land, building, or major equipment) that costs at least $100,000 and which is required to maintain adopted level -of -service standards or to meet objectives identified in the county's comprehensive plan. Included in the CIE are an existing conditions section, an analysis section, a concurrency management section, a goals, objectives, and policies section, and an implementation section. While financial resources and existing local policies and practices are discussed in the existing conditions section, the fiscal condition of both the county and its comprehensive plan, as well as other issues concerning capital improvement projects, are assessed in the analysis section of this element. In the concurrency management section, the administrative framework for maintaining public facility service levels is addressed while the county's overall capital improvements strategy is discussed in the goals, objectives and policies section. Finally, a 5 -Year Schedule of Capital Improvements, as well as monitoring and evaluation programs, can be found in the implementation section of this element. Community Development Department Adopted , Ordinance 2017 - Indian River County P248 Existing Conditions Financial Resources One of the chief functions of the Capital Improvements Element is to inventory the major sources of revenue available to the county. Those revenue sources determine the county's capability to fund needed capital improvements. Table 6.1 lists the county's local, state, and federal revenue sources and indicates the amount of revenue collected from each source during FY 20145/1-56. Table 6.1 also shows the percentage distribution of total revenue received by Indian River County for each of the revenue sources. Table 6.1: Indian River County Revenue Sources (FY 20145/156) Federal Sources State Sources Local Sources Amount % of Total Amount % of Total Amount % of Total ($1;000) Revenue ($1,000) Revenue ($1,000) Revenue $10,679 4.49% $9,044 3.81% $84,714 35.64% "434 Various 0 Local Government Half -Cent Sales $8,695 3.9310 Ad Valorem Taxes $x,634 0 /" Grants/' Tax $10,679 4.49%fie $3,431 1.44% 51 072 21.49% Total County Revenue Federal Sharing $a,333 1 9104 Enterprise Funds $47,739 :11 6304 1 766 0.74% $15333 6.54% Constitutional Fuel User Fees and Tax &144 97604 Charges SI $ 9 4104 783 0.33% 536 0.23% County Fuel Tax P38 0104 Special Assessments $338 9 33°b 59 0.02% 6262 2.63% Alcoholic Beverage License Tax S" 00304 Impact Fees $5,281 2 Distribution of 447 0.19% $16,859 7.09% Sales and Use $447 04$% Local Discretionary $16190 Taxes to Counties Sales Surtax 110 0:05% RAL 1.02% Mobile Home Tourist Development License Tax -3 08S°fie Tax Q;267 304 $5,609 2.36% $3,574 1.50% Various Grants $10,,464' o Local Option Fuel Tax $3-308 0 $21,249 8.94% $9,274 3.90% Total State $35,545 11 5604 Franchise Tax $9,181 4 1604 RM 0.88% Interest Income $}4 0759A 13411 5.64% Other $3,030 3I $205J49 86.57% Total Local $488,79 $237,677 100.00% Total All Sources c"� 1000004 Community Development Department Adopted , Ordinance 2017 - Indian River County 2 P2 49 Local Sources Local sources consist of revenues that are levied, collected and disbursed at the local level solely at h A. f t screL on o Indian Ri C; iver County. Those local sources are shown in table 6. 1, and are described in further detail below. • Ad Valorem Taxes (Property Taxes) Ad Valorem taxes are taxes levied on the assessed value (net of any exemptions) of real and personal property. This tax is commonly referred to as "property tax." Ad valorem taxes are generally assessed in mills; that is, thousandths of a dollar of assessed value. The state mandated millage cap is 10 mills per local government, excluding voted millages. In FY 20145/1-56, Indian River County imposed an aggregate millage rate of 5 54775.8001. According to County policy, ad valorem taxes may be used for both operating and capital project expenditures. Figure 6.1: Ad Valorem Tax Revenue by FY $90,000 $80,000 $70,000 $60,000 $50,000 $40,000 $30,000 $20,000 $10,00()- $0 10,000- $o 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (n thousands) Source: Indian River County Finance Department Table 6.1. shows that, in FY 20145/1-56, Indian River County collected approximately $765634,00084,714;000 in ad valorem taxes. In FY 20145/1-56, ad valorem taxes represented 3435.64% of all revenues collected by Indian River County. Figure 6.1 displays the ad valorem tax revenue collected by Indian River County over the last six fiscal years. As shown, ad valorem tax revenue peaked in 2010 decreased in 2012/13, and deeli,oa'n1 Chas increased each gear since then. The increase relates.to With sales pr-iE® of homes, ^�lorenTwi Revenue i4arer-RARP.1i in 12)�=l 1/14 and again in FY 2014/15-. a continually imbrovina housing and nronerty market. Community Development Department Adopted , Ordinance 2017-_ Figure 6.2: Enterprise Fund Reserve by FY $60,000- $51,0721 $50,000 $4s,337 $,7739, $42,378 $42,905 $43649 $40,000- $30,000- $20,000- $10,000- $0 40,000$30,000$20,000$10,000$0 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department Indian River County 3 P2 50 • Enterprise Funds Within governmental entities, there are often various departments that provide goods and services to the public in a manner similar to the private sector. Such departments, classed under the general title "enterprise funds," must raise revenues from outside the government sector. Generally, enterprise departments assess a fee to the customer using the goods or services provided by that department. In Indian River County, the Utility System, Solid Waste Disposal District, Golf Course, and Building Division are enterprise funds. Table 6.1 shows. that enterprise fund revenue represented 24-.6-321.49% of Indian River County's total funds for FY 20145/16. Figure 6.2 displays the enterprise fund revenue collected by Indian River County over the last six fiscal years. During that time period, enterprise fund revenue increased 14.9220.52%. • User Fees and Charges User fees and charges represent revenue received by the county for providing various general services. Figure 6.3: User Fees and Charges by FY $20,000 $18,077 $,8,558 $18,000 $15,887 $16,000 $15,030 $14,760 $15,533 $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 10/11 11/12 12/13 13/14 14/15 15/16 Revenue (in thousands) Source: Indian River Cou my Finance Department Those fees and charges are necessary because taxes alone cannot totally keep up with the increasing costs of services. This category includes fees collected by the Tax Collector's Office, the Clerk of the Circuit Court, the Property Appraiser's Office, the Sheriff s Department, and the Recreation and Parks Department. This category also includes other miscellaneous user fees charged by the county for general services not financed by other fund sources. In FY 20145/1-56, user fees and charges represented 94I 6.54% of all funds collected by : Indian River County. Figure 6.3 displays user fees and charges collected by Indian River County over the last six fiscal years. During that time period, revenue from user fees and charges varied, but overall increased 26-543.35%. _. Special Assessments Special assessments are compulsory payments levied on real property for specific benefits generated by public investments or services. By law, the Community Development Department Adopted , Ordinance 2017 - Figure 6.4: Special Assessments Revenue by FY $800 $728 $700 $600 $520$536 $500 , $481 $505 $397. $400 $300 $200 $100 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department Indian River County 4 P2 51 assessment levied must fairly reflect the actual costs of the improvements. County revenues which fall under the general category of special assessments consist of street paving assessments, street lighting district assessments, as well as assessments for water, sewer, and drainage improvements. Expenditures of special assessment revenue are restricted to public improvement projects that directly benefit the property owner or payee. For example, street paving assessment revenues must be spent on paving streets that directly benefit the payer of the assessment. Special Assessment revenue represented 0330.23% of county funds for FY 20145/1-56 as si.,,,,,,.. it table Figure 6.4 displays the revenue collected by Indian River County through special assessments over the last six fiscal years. 0 Impact Fees An impact fee is a one-time charge, fee, or assessment levied as a condition of subdivision or site plan approval, building permit issuance, or other development or construction approval when the revenues collected are intended to fund the costs of capital improvements for public facilities. Since 1986, Indian River County has levied traffic impact fees on new development projects. In June of 2005, Indian River County began to levy 8 new impact fees. At the same time, the County increased the existing traffic impact fee rates. The nine impact fees include: traffic, emergency services, parks and recreation, public schools, solid waste, correctional facilities, law enforcement, libraries, and public buildings. On March 3, 2009, the Board of County Commissioners considered several alternatives to reduce impact fees for the purpose of stimulating economic development in the county. After discussion, the Board decided to suspend collection of five of the county's nine impact fees for six months. The five suspended impact fees were: emergency services, correctional facilities, public buildings, law enforcement, and solid waste. On September 22, 2009 and again on March 16, 2010, the Board of County Commissioners voted to further extend the suspension of the five impact fees. At its March 16, 2010 vote, the Board of County Commissioners extended the suspension of the five impact fees to March 31, 2011. On March 15, 2011 and again on March 13, 2012, the Board of County Commissioners re-evaluated the impact fee suspension and ultimately voted to continue suspending three of the five previously suspended impact fees. Those three fees were: public buildings, correctional facilities, and solid waste facilities. The March 13, 2012 vote of the Board of County Commissioners suspended the three fees until March 31, 2014. Community Development Department Indian River County Adopted , Ordinance 2017- 5 P2 52 Figure 6.5: Impact Fee Revenue by FY $7,000 $6,000 $5,000 $4,000 $3,000 IN $2,000 $1,000 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department recreation, public schools, solid waste, correctional facilities, law enforcement, libraries, and public buildings. On March 3, 2009, the Board of County Commissioners considered several alternatives to reduce impact fees for the purpose of stimulating economic development in the county. After discussion, the Board decided to suspend collection of five of the county's nine impact fees for six months. The five suspended impact fees were: emergency services, correctional facilities, public buildings, law enforcement, and solid waste. On September 22, 2009 and again on March 16, 2010, the Board of County Commissioners voted to further extend the suspension of the five impact fees. At its March 16, 2010 vote, the Board of County Commissioners extended the suspension of the five impact fees to March 31, 2011. On March 15, 2011 and again on March 13, 2012, the Board of County Commissioners re-evaluated the impact fee suspension and ultimately voted to continue suspending three of the five previously suspended impact fees. Those three fees were: public buildings, correctional facilities, and solid waste facilities. The March 13, 2012 vote of the Board of County Commissioners suspended the three fees until March 31, 2014. Community Development Department Indian River County Adopted , Ordinance 2017- 5 P2 52 On March 11, 2014 the Board of County Commissioners voted to suspend the same three impact fees until March 31, 2015 or until the County could complete its most recent impact fee review and adopt a new impact fee schedule. By early April 2014 the County had completed the nonresidential portion of its impact fee review and on April 22, 2014 the Board of County Commissioners adopted a revised reduced nonresidential impact fee schedule with an effective date of May 5, 2014..The residential impact fee review was completed in September of 2014 and a revised residential impact fee schedule was adopted by the Board of County Commissioners on October 14, 2014 with an effective date of February 2, 2015. For both the nonresidential impact fee schedule and the residential impact fee schedule the Board of County Commissioners voted to not collect the correctional facilities, solid waste facilities, and libraries impact fees at this time. Figure 6.5 shows that over six million dollars of impact fee revenue was collected in FY 20145/16. This is over four million dollars more than what was collected in FY 2099110/4-911. Impact fee revenues decreased during the Great Recession and have gradually increased since FY 2009/10. • Local Discretionary Sales Surtax Pursuant to s. 212.055, F.S, local governments are authorized to levy numerous types of local discretionary sales surtaxes. Under the provisions of s. 212.054, F.S., the local discretionary sales surtaxes apply to all transactions subject to the state tax imposed on sales, use, services, rentals, admissions, and other authorized transactions. The surtax is computed by multiplying the rate imposed by the county where the sale occurs by the amount of the taxable sale. This sales tax can be levied on most transactions under $5,000. According to state law, Indian River County is eligible to impose a Local Government Infrastructure Surtax of either 0.5% or 1.0%. Figure 6.6: Local Discretionary Sales Surtax by FY $18,000 -'— 16 iso M,859' $16,000 $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 10/11 11/1 2 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department Currently, Indian River County imposes the 1.0% Infrastructure Surtax. Procedurally, the Local Government Infrastructure Surtax must be enacted by a majority vote of the Board of County Commissioners and approved by voters in a countywide referendum. That surtax, which may be imposed for a maximum period of fifteen years, was imposed by Indian River County in April., 1989, and was renewed by voters in November, 2002 and again in November 2016. Generally, the proceeds must be expended to finance, plan, and construct infrastructure; to acquire land for public recreation or conservation or protection of natural resources; or to finance the closure of local government-owned solid waste landfills that are already closed or are required to close by order of the Department of Environmental Protection. Community Development Department Indian River County Adopted , Ordinance 2017-_ 6 P2 53 1 Currently, Indian River County imposes the 1.0% Infrastructure Surtax. Procedurally, the Local Government Infrastructure Surtax must be enacted by a majority vote of the Board of County Commissioners and approved by voters in a countywide referendum. That surtax, which may be imposed for a maximum period of fifteen years, was imposed by Indian River County in April., 1989, and was renewed by voters in November, 2002 and again in November 2016. Generally, the proceeds must be expended to finance, plan, and construct infrastructure; to acquire land for public recreation or conservation or protection of natural resources; or to finance the closure of local government-owned solid waste landfills that are already closed or are required to close by order of the Department of Environmental Protection. Community Development Department Indian River County Adopted , Ordinance 2017-_ 6 P2 53 Table 6.1 shows that local sales surtax revenue represented �3-37.09% of all funds collected by Indian River County in FY 2n�2015/16. Figure 6.6 displays the Local Discretionary Sales Surtax revenue received by Indian River County over the last six fiscal years. This local revenue source increased by 27$730.27% over that period. Distribution of surtax proceeds is based on the specifics of an interlocal agreement or through a formula based on population. In Indian River County, Local Infrastructure Surtax revenue is distributed to county government and municipal governments through a formula based on population. Currently, eeeffi-twen - -five of the sixty-seven Florida counties levy a Local Government Infrastructure Surtax. Within Indian River County's region, Martin; Palm Beae , and St. Lucie counties do not levy the surtax. While Okeechobee County is eligible to levy the infrastructure surtax, it instead levies a Small County Surtax of 1%. That is another local discretionary sales surtax. Tourist Development Tax Any county in the state may, subject to a vote of the.citizenry, impose a Tourist Development Tax. The transient rental trade is the primary base for the levy of the tourist tax. Any lodging agreement for six months or less is subject to the tax. Generally, the tourist tax levy is one or two percent. Counties, however, may set an additional one percent above the original tax through an extraordinary vote of the governing board or by referendum. Further, if a professional sports franchise facility is located within a county, an additional one to two percent tourist tax may also be levied. The first one percent professional sports franchise facility tax Figure 6.7: Tourist Development Tax Revenue by FY $3,000 $2,500$2,23 $2,433 7 $2;000 $1,918 $1,743 $1,487 $1,305 $1,500 $1,000 $500 $- 10/11 11/12 12/13 13/14 14/15 15/16 ■Revenue (in thousands) Source: Indian River County Finance Department may be authorized by a majority vote of the governing board of the county, while the second one percent tax must be authorized by a majority plus one vote of the governing board of the county. Currently, Indian River County imposes the original two percent tourist tax, the additional one percent tax, and an additional one percent professional sports franchise facility tax. Out of Florida's sixty-seven counties, sixty-twethree currently levy a tourist tax. Of those sixty- t-wethree counties, forty-eight counties, including Indian River County, impose an additional one percent tourist tax; t'�;�fo -one counties, including Indian River County, impose a one percent professional sports franchise tax, and twenty-fewseven counties impose the second one Community Development Department Indian River County Adopted , Ordinance 2017-_ 7 P2 54 percent professional sports franchise tax. Table 6.2 displays the tourist taxes imposed in counties that are geographically proximate to Indian River County. Compared to neighboring counties, Indian River County imposes a similar level of tourist taxes. Palm Beach County has the highest tourist tax levy of the six counties listed (6.0%), followed by Brevard, St. Lucie, and Martin Counties at 5.0%. While Indian River County has a tourist tax rate of 4.00%, Okeechobee County has the lowest tourist tax levy at 3.0%. Table 6.2: Optional Tourist Taxes on Transient Rental Facilities Professional Additional Original Additional Sports Professional Maximum County Tourist Tax Tax Franchise Sports potential % Total % Levy Facility Tax Franchise Tax Levy Brevard 2.00% 1.00% 1.00% 1.00% 5.00% 5.00% Indian River 2.00% 1.00% 1.00% ---------- 5.00% 4.00% Martin 2.00% 1.00% 1.00% 1.00% 5.00% 5.00% Okeechobee 2.00% 1.00% ---------- ---------- 5.00% 3.00% Palm Beach 2.00% 1.00% 1.00% 1.00% 6.00%* 6.00%* St. Lucie 2.00% 1.00% 1.00% 1.00% 1 5.00% 5.00% Note: Shading indicates those counties eligible to impose a particular tax 'Palm Beach County is 1 out of 8 counties in the state that can also impose a 1 % High Tourism Impact Tax, which it currently does levee. Source: The Florida Legislature's Office of Economic and Demographic Research website: November 2017. The Local Option Tourist Tax can be used for the following purposes: (1) Acquire, construct, extend, enlarge, remodel, repair, improve, maintain, operate, and promote one or more publicly owned and operated convention centers, such as sports stadiums, coliseums, or auditoriums within the district that the tax is imposed; (2) Acquire, construct, extend, enlarge, remodel, repair, improve, maintain, operate, and promote aquariums, or museums that are publicly owned and operated or owned and operated by a not-for-profit organization and open to the public, within the boundaries of the county or subcounty special taxing district in which the tax is levied; (3) Promote zoological parks that are publicly owned and operated or owned and operated by not-for-profit organizations and open to the public; (4) Promote and advertise tourism nationally, internationally, and in the State of Florida; (5) Fund convention bureaus and other tourist information bureaus as county agencies or by contract with the Chamber of Commerce or similar associations in the county; Community Development Department Indian River County Adopted , Ordinance 2017- 8 P2 55 (6) (7) Finance beach development and restoration as well as shoreline protection and restoration of inland lakes and rivers to which there is public access; Pledge the revenues to secure and liquidate certain limitations. Figure 6.7 shows the Tourist Development Tax revenue received by Indian River County over the last six fiscal years. Since FY 2PO9492010/115 Tourist Development Tax revenue has graduate 2 c nnn ii��Er�E�tiSEEI--fiA�iii��T��301415 ,,z ,vva-?xa— �. �..��7 .5000 in FV 2 r. ... �T�t., vCMtt increased ef1.0963.62% Eluf ag thattime. fame. ➢ Local Option Fuel Tax Local governments are authorized to levy up to twelve cents of local option fuel taxes in the form of three separate levies. Those levies are: ➢ a one to six cent local option fuel tax; revenue bonds issued by the county, subiect to ➢ a one to five cent local option fuel tax; and ➢ a ninth cent fuel tax. Indian River County currently imposes the full six cents of the one to six cent fuel tax. That tax applies to every net gallon of motor and diesel fuel sold within the county. The one to six cent fuel tax may be authorized by an ordinance adopted by a majority vote of the governing body or voter approval in a county -wide referendum. Generally, the proceeds may be used to fund transportation expenditures. Table 6:1 shows that local option fuel tax revenue represented 591.50% of all funds collected by Indian River County for FY 2014432015/16. Figure 6.8 shows that, between FY 2099492010/11 and FY 2013/14 there has been a downward trend with local option fuel tax revenue for the county. That downward trend ended in FY 2014/15, when local option fuel tax revenue significantly increased. The. lifnited gas tax revenues between FY 20094 0 and FY 20134 4 ean be att-Fibuted to high fuel p6ees, less tfaveling (less flael eensumption by eensumer-s)F and more eaf4_16-4nt ,The more recent increase in local option fuel tax revenue can be attributed to an improving economy and lower fuel prices which have led to an increase in fuel consumption. All sixty-seven Florida counties levy a-peFtion-the full $0.06 of the original local option fuel tax. toe full $0.06, one eounty 1 1 a i4i f the + Community Development Department Indian River County Adopted , Ordinance 2017- 9 P2 56 Figure 6.8: Local Option Fuel Tax Revenue by FY $3,700 $3,600 $3,574 $3,508 $3,500 $3,400 $3,300 $3,200 $3,181 $3,173 $3,145 $3,133 $3,100 $3,000 $2,900 10/11 11/12 12/13 13/14 14/15 15/16 ■Revenue (in thousands) Source: Indian River County Finance Department ➢ a one to five cent local option fuel tax; and ➢ a ninth cent fuel tax. Indian River County currently imposes the full six cents of the one to six cent fuel tax. That tax applies to every net gallon of motor and diesel fuel sold within the county. The one to six cent fuel tax may be authorized by an ordinance adopted by a majority vote of the governing body or voter approval in a county -wide referendum. Generally, the proceeds may be used to fund transportation expenditures. Table 6:1 shows that local option fuel tax revenue represented 591.50% of all funds collected by Indian River County for FY 2014432015/16. Figure 6.8 shows that, between FY 2099492010/11 and FY 2013/14 there has been a downward trend with local option fuel tax revenue for the county. That downward trend ended in FY 2014/15, when local option fuel tax revenue significantly increased. The. lifnited gas tax revenues between FY 20094 0 and FY 20134 4 ean be att-Fibuted to high fuel p6ees, less tfaveling (less flael eensumption by eensumer-s)F and more eaf4_16-4nt ,The more recent increase in local option fuel tax revenue can be attributed to an improving economy and lower fuel prices which have led to an increase in fuel consumption. All sixty-seven Florida counties levy a-peFtion-the full $0.06 of the original local option fuel tax. toe full $0.06, one eounty 1 1 a i4i f the + Community Development Department Indian River County Adopted , Ordinance 2017- 9 P2 56 Table 6.3 identifies the local fuel taxes levied in Indian River County and in other counties in the region. As shown in Table 6.3, Saint Lucie, Martin, Okeechobee, and Palm Beach counties all levy the highest allowable fuel taxes at $0.12 per gallon. Those four counties impose both the Ninth Cent Fuel Tax and the One to Five Cent Local Option Fuel Tax. While Indian River County is eligible to levy the Ninth -Cent Fuel Tax and the One to Five Cent Local Option Fuel Tax either by extraordinary vote of the Board of County Commissioners or by voter approval in a countywide referendum, it does not currently levy either tax. At this time, fifty-three of the sixty-seven Florida counties levy the Ninth -Cent Fuel Tax, while thirty-one of the sixty-seven Florida counties impose at least a portion of the One to Five Cent Local Option Fuel Tax. Table 6.3: Local Fuel Tax Rates County One to Six Cent Local Option Fuel Tax One to Five Cent Local Option Fuel Tax Ninth Cent Fuel Tax Total Local Fuel Tax Brevard $0.06 -------- -----=-- $0.06 Indian River $0.06 -------- -------- $0.06 Martin $0.06 $0.05 $0.01 $0.12 Okeechobee $0.06 $0.05 $0.01 $0.12 Palm Beach $0.06 $0.05 $0.01 $0.12 St. Lucie $0.06 $0.05 $0.01 $0.12 Source: The Florida Legislature's Office of Economic and Demographic Research website: AetebeF2416November 2017. Franchise Fee/Tax Counties and municipalities may exercise their home rule authority to impose a fee upon a utility for the grant of a franchise and the privilege of the utility using the local government's rights-of-way to conduct the utility's business. Franchise fees are typically levied through a franchise agreement negotiated between the local government and the utility provider. Indian River County receives franchise revenue from electric, water, sewer, garbage, and cable television franchises. Table 6.1 shows that franchise fee revenue represented 43.90% of all funds collected by Indian River County in FY 28P4442015/16. Community Development Department Adopted , Ordinance 2017-_ Figure 6.9: Franchise Fee/Tax Revenue by FY $9,400 $9,200 $9,000 $8,800 $8,600 $8,400 iiiion i $8,200 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance P257 Indian River County 10 Indian River County 10 Comprehensive Plan Capital Improvements Element Figure 6.9 shows that over the last six fiscal years franchise fee revenue collected by Indian River County deincreas.ed 906.22%. • Other Miscellaneous Revenue Included in this category are various administrative fees, licenses and permits, fines, interest income, rental income, private contributions, and other miscellaneous revenues. This source of revenue for Indian River County represented 44-95.64%'of all funds collected in FY �n�2015/16. Borrowing As needed, the county uses borrowing as a financing vehicle to raise money for public purposes that are beyond the realm of current cash reserves, operating revenue and reasonable taxation. Currently, borrowing money to pay for capital improvements can be done through either short-term or long-term financing. Short term financing is usually accomplished by the use of bond pools, notes, private placements with banks, and the public placement of Voted General Obligation debt. Long term financing is usually achieved through the issuance of bonds sold on the public market. According to state law, local governments may sell bonds for capital improvements without a referendum of the voters if the pledge used for the bond is a non -ad valorem revenue source. Conversely, any bond issue pledging ad valorem taxes requires approval through a voter referendum. General Obligation Bonds are bonds that are secured by the full faith and credit of the issuing government. Those bonds are secured by a pledge of the issuer's ad valorem taxing power. According to state law, the amount of ad valorem taxes necessary to pay the debt service on general obligation bonds is not subject to the constitutional property tax millage limits. Such bonds constitute debts of the issuer and require approval through a voter referendum prior to issuance. Revenue bonds are bonds payable from a specific source of revenue, where the full faith and credit of the issuer is not pledged to repay the bonds. Because revenue bonds are payable from identified sources of revenue, bond holders may not compel taxation or legislative appropriation of funds for payment of debt service. Pledged revenues may be derived from operation of financed projects, grants, or other specified non -ad valorem taxes. A public referendum is not required prior to issuance or validation of such obligations. In the past, the county has issued revenue bonds to finance improvements to its sanitary sewer, potable water, and golf course facilities. Also, revenue bonds have been issued to finance the cost of construction of various capital improvement projects. Deposits from bond revenues are put into the respective bond fund accounts for those projects, whereby funds are specifically designated for a particular project, and user charges are used to pay off the debt. Community Development Department Adopted , Ordinance 2017 - Indian River County 11 P2 58 Comprehensive Plan Capital Improvements Element Special assessment bonds are bonds issued to pay for capital improvements that impact specific areas or groups of property owners. Proceeds from the assessments levied against benefiting property owners are used to pay off the bond debt. The issuance of those bonds does not need to be approved by voter referendum. Revenue bonds and special assessment bonds are similar in nature, except that special assessment bond debt is paid -off by assessments levied against benefiting property owners and not from ongoing user charges. The county has issued special assessment bonds for solid waste disposal. The issuance of tax anticipation or bond anticipation notes is an example of a short-term (less than five years) method of financing. Notes usually have higher interest rates than bonds and have shorter maturity dates than bonds. Tax anticipation notes are issued in advance of a new fiscal year to cover gaps in the budget before property taxes are received, while bond anticipation notes are issued in anticipation of the receipt by the county of proceeds from the sale of corresponding future bond issues. The county currently has no outstanding tax or bond anticipation notes. Additional Optional Local Revenue Sources Occasionally, the use of additional revenue sources may be necessary, depending on priorities mandated by the Board of County Commissioners and the availability of existing revenue sources. In such cases, Indian River County has two options to increase local revenues. One is to implement new taxes that are permitted by state regulation, while the other is to increase existing taxes and fees that are imposed by the county. Additional local revenue sources available to Indian River County include the Ninth Cent Fuel Tax, the One to Five Cent Local Option Fuel Tax, and the Professional Sports Franchise Facility Tax. Both the Ninth Cent Fuel Tax and the One to Five Cent Local Option Fuel Tax are taxes on the purchase of fuel. With the Ninth Cent Fuel Tax, a one cent per gallon tax on motor fuel and special fuel can be levied on fuel purchases in the county. Revenue from the Ninth Cent Fuel Tax may be shared with municipalities, but counties are not required by law to share the proceeds. Authorized uses for revenue collected from the Ninth Cent Fuel Tax include paying the costs and expenses of establishing, operating, and maintaining a transportation system and related facilities. Additional uses include funding the acquisition, construction, -reconstruction, and maintenance of roads. The One to Five Cent Local Option Fuel Tax is a one to five cents tax that can be levied upon every gallon of motor fuel sold in Indian River County. Revenues from that fuel tax must be shared among all eligible jurisdictions in the county as a result of an interlocal agreement or by an historical transportation expenditures formula. Authorized uses for revenue collected from the One to Five Community Development Department Indian River County Adopted , Ordinance 2017- 12 P2 59 Comprehensive Plan Capital Improvements Element Cent Fuel Tax include transportation expenditures needed to meet the requirements of the Capital Improvements Element of the Comprehensive Plan. A Professional Sports Franchise Facility Tax is a levy of up to I% on any lodging agreement for six months or less. Revenue from this tax may be used to pay the debt service on bonds issued to finance the construction, reconstruction, or renovation of a professional sports franchise facility. State Sources Revenue classified as state sources may be generated locally but collected by the state and returned to the county. Table 6.1 displays the state revenue sources applicable to Indian River County. Those sources are described in further detail below. • Local Government Half -Cent Sales Tax The Local Government Half Cent Sales Tax Program allocates 8.9744% of net sales tax proceeds remitted by sales tax dealers in a county to a special account administered by the Department of Revenue; that account is the Local Government Half Cent Sales Tax Clearing Trust Fund. Those funds are then earmarked for distribution to the governing body of the county and each municipality within the county. Distribution of those monies within the county is determined by a formula that uses a weighting factor based on the population of the incorporated and unincorporated areas and multiplies that factor by 8.9744% of the sales tax proceeds received by the county. In FY 20144 Indian River County received Figure 6.10: Half Cent Sales Tax Revenue $10,000 by FY $8,685 $9;044 $9,000 $8,220 $8,000 $7,075 $7,413 $7,829 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department $8,685,000$9,044,000 through the half -cent sales tax. As shown in Table 6.1, that amount represented X9-33.81% of all funds collected by Indian River County during the 2014/152015/16 fiscal year. Figure 6.10 displays the funds made available to Indian River County through the half -cent local government sales tax over the last six fiscal years. Overall, Indian River County's half -cent sales tax revenue increased between Fiscal Year 2409442010/11 and Fiscal Year 2014/-152015/16. Occasionally, governments can receive supplemental distributions by meeting special eligibility criteria; however, in no case can the total supplemental and ordinary distribution exceed the maximum per capita amount allowed by law. Governments are allowed wide latitude in using the Community Development Department Indian River County Adopted , Ordinance 2017- 13 P2 60 .Comprehensive Plan Capital Improvements Element half cent sales tax. For counties, the law provides only that half cent sales tax revenue be used for countywide tax relief or countywide Droarams. • County Revenue Sharing The current structure of the county revenue sharing program consists of two revenue sources. Those sources include 2.90% of net cigarette tax collections and 2.0603% of sales and use tax collections. Proceeds are collected by the state and then distributed to eligible counties based on an allocation formula. There are no use restrictions on the distributed revenue; however, there are some statutory limitations regarding those funds being used as a pledge for indebtedness. To receive distribution proceeds through the county revenue sharing program, counties must meet the following criteria: Figure 6.11: County Revenue Sharing $4,000 by FY $3,500 .. $3,333 $3,431' $2,894 $3,000 $2,660 $2,751 $2,500 $2,000 $1,500 $1,000 $500 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Deparment (1) Law enforcement officers and firefighters are certified and meet state requirements; (2) Certification of taxable value for a property tax levy is made in a timely and correct manner to the Department of Revenue; (3) The county's most recent financial reports must have been sent to the Department of Financial Services, and post audits of those statements and accounts must have been provided. Table 6.1 shows that county revenue sharing funds represented X5.11:44% of all funds collected by Indian River County in FY 2 2015/16. Figure 6.11 shows that, between Fiscal Year 2409402010/11 and 32015/16, Indian River County's revenue sharing gradually increased. Community Development Department Adopted , Ordinance 2017 - FIGURE 6.12: Constitutional Fuel Tax Revenue by FY $1,800 $1,76 $1,750 $1,700 $1,67 $1,650 $1,628 $1,600 $1,593 $1,597 $1,573 $1,550 $1,500 $1,450 10/11 11/12 12/13 13/14 14115 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department Indian River County 14 P2 61 Comprehensive Plan Capital Improvements Element • Constitutional Fuel Tax The constitutional fuel tax is defined as an excise or license tax of two cents per gallon of motor fuel, imposed upon the first sale or first removal from storage (after importation into Florida). Revenues from this levy become state funds at the time of collection by the refiner, importer or wholesaler. In its current form, the constitutional fuel tax is a state -shared revenue source for counties only. Applying a distribution formula, the state allocates proceeds to counties to the extent necessary to comply with all obligations to or for the benefit of holders of bonds, revenue certificates, and tax anticipation certificates or any refunds secured by any portion of the tax proceeds. After complying with the necessary debt service obligations, the state distributes a county's surplus funds to its governing body. Figure 6.13: County Fuel Tax by FY $800 $783 $780 $760 $740 $738 $720 $los $699 $700 $696 $698 $680 $660 $640 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department Table 6.1 shows that revenue received from the constitutional fuel tax levy represented 9-.760.74% of total revenue received by Indian River County in FY 24t4452015/16. Figure 6.12 shows that, over the last six fiscal years, constitutional fuel tax reven -5-.9-510.86%. • County Fuel Tax The county fuel tax is levied on motor fuel at the rate of one cent per net gallon. The legislative intent of this tax is to reduce a county's reliance on ad valorem taxes. Funds received from this tax can be used by a county for transportation -related expenses, including the reduction of bond indebtedness incurred for transportation purposes. Table 6.1 shows that funds received through the county fuel tax levy represented 0.33% of all revenue collected by Indian River County in FY X52015/16. Figure 6.13 shows that, over the last six fiscal years, county fuel tax revenue Community Development Department Adopted , Ordinance 2017 - ue received by Indian River County increased by Figure 6.14: Alcoholic Beverage License Tax by FY $80 $70 $60 50.M $40 $30 $20 $10 $- 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River Cou nty Finance Department P262 Indian River County 15 Indian River County 15 Comprehensive Plan Capital Improvements Element received by Indian River County increased 64412.02%. 6 Alcoholic Beverage License Tax Alcoholic beverage license taxes are levied on manufacturers, distributors, vendors, and sales agencies of alcoholic beverages in Florida. The tax is administered, collected, enforced, and distributed to local governments by the Division of Alcoholic Beverages and Tobacco within the Department of Business and Professional Regulation. Twenty-four percent of the license taxes imposed on the sale of beer, wine and liquor collected within a county is returned to the county Tax Collector. The remaining funds are used to operate the division and contribute to the operation of the Office of the Secretary of Business Regulation. Table 6.1 shows that the county received approximately $61,089$59,000 from this tax in FY 2n�2015/16, 9:840.02% of all revenue received by Indian River County. Figure 6.14 shows that, over the last six fiscal years, alcoholic beverage license tax revenue received by Indian River County fluctuated slightly. • Distribution of Sales and Use Taxes to Counties According to Florida Statutes, a guaranteed entitlement of $29,915,500 is equally distributed among Florida's sixty-seven counties, providing each county's general revenue fund with $446,500. Table 6.1 shows that revenue received from the Distribution of Sales and Use Taxes represented 990.19% of revenues received by Indian River County in FY 2n�2015/16. Uses for this revenue are determined by the Board of County Commissioners. Mobile Home License Tax An annual license tax is levied on all mobile homes and park trailers, and on all travel trailers and fifth -wheel trailers exceeding thirty- five feet in body length. The license taxes, ranging from $20 to $80 depending on body length, are collected in lieu of ad valorem taxes. The taxes are collected by county tax collectors and remitted to the Department of Highway Safety and Motor Vehicles. From each license, two deductions are made. The first is a deduction of $1.50 by the Department of Highway Safety and Motor Community Development Department Adopted , Ordinance 2017 - Figure 6.15: Mobile Home License Tax Revenue by FY $114 $113 $113 $11z $112 $111 $110 $110 $110 $109 $108 $108 $107 $107 $106 $105 $104 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department Indian River County 16 P2 63 Comprehensive Plan I Capital Improvements Element Vehicles, with proceeds deposited into the State General Revenue Fund. The second is a deduction of $1.00, with proceeds deposited into the Florida Mobile Home Relocation Trust Fund. The remaining balance is deposited into the License Tax Collection Trust Fund for distribution to units of local government. A county government is eligible to receive proceeds from this tax if taxable mobile home units are located in its unincorporated area. An authorized use of the proceeds is not specified in the current law. Table 6.1 shows that funds received through the mobile home license tax represented 0.05% of all revenue received. by Indian River County in FY32015/16. Figure 6.15 shows that, mobile home license tax revenue received by Indian River County fluctuated between FY 02010/11 and FY -52015/16. Various Grants Table 6.1 shows that funds received in the form of state grants represented 444.49% of funds received by the county in FY 284452015/16. Those state grant funds received by the county originated from the Division of Emergency Management, the Florida Housing Finance Corporation, the Florida Department of State, the Florida Department of Environmental Protection, the Florida Department of Transportation, the Florida Department of Revenue, and the Florida Department of Health. Federal Sources Federal funds are either granted directly to local governments or passed through state agencies for administration and monitoring. Those grants are usually distributed on a competitive basis rather than by formula allocations, thereby making forecasts of future revenues difficult. For the purpose of revenue forecasts, those sources will be assumed to remain constant. During FY 2015/16, the county received approximately $6,434,A $10,679,000 in federal funds. Those funds represented 2.914.49% of all funds received by Indian River County in FY 2014452015/16. Overall Revenue Sources As mandated by state statute, the financial resources of the county are categorized according to the state Chart of Accounts. The categories in the state Chart of Accounts are taxes, licenses and permits, intergovernmental revenue, charges for services, fines and forfeitures, and miscellaneous revenues. Table 6.4 identifies the total amount of historic revenue generated from those sources for fiscal years 2009/102010/11 through 241444-&2015/16. Community Development Department Indian River County Adopted , Ordinance 2017 17 P2 64 Comprehensive Plan Capital Improvements Element Source: Indian River County Comprehensive Annual Financial Report, 20145-136 & Indian River County Finance Department Figure 6.16 displays the distribution of revenue by the same categories listed in table 6.4 for each of the last six fiscal years. Figure 6.16: Distribution of General Revenues By Category 2011 47.12% 5.57% 15.19% 3.11% 0.47% 28.56% 2014 45.40% 6.87% �_ 14.82% 1.99% 0.48% 30.44% ■ Taxes a Charges for SeNces Expenditures 2012 45.98% 5.84°k - - 15.16% 3.33% 29.31 % 0.38% 2015 45.38% 8.37% 157 % IP:.53 2.06%0.42%28% a Licenses & Permits ■ Fines & Forfeitures 2013 0 44.71% ° _ 15.65% =;saw_- : s;' 2.51% :v,; 0.40% 30.25% 2016 45.90% . 8.36% 14.11 % =6.45 4.46%% 0.72% ❑ Intergowmmental Revenue ® Miscellaneous Revenues In the previous sub -section, the various revenue and income sources currently utilized by Indian River County were reviewed. This sub -section of the Capital Improvements Element identifies how those monies are allocated to meet the County's needs. Table 6.5 presents the County's overall general expenditures by category for fiscal years 2009402010/11 through X32015/16. Community Development Department Adopted , Ordinance 2017 - Indian River County 18 P265 Table 6.4: Indian River County General Revenues By Source Fiscal Year Taxes Licenses & Permits Intergovernmental Revenue Charges for Services Fines & Forfeitures Miscellaneous Revenues Totals 2010/2011 $94,718,550 $11,189,393 $30,539,947 $57,408,464 $936,995 $6,243,099 $201,036,448 2011/2012 $90,472,569 $11,486,235 $29,832,306 $57,664,910 $739,275 $6,549,861 $196,745,156 2012/2013 $88,005,422 $12,769,844 $30,800,036 $59,536,566 778,575 S4,934,481 $196,824,924 2013/2014 $94,585,345 $14,321,389 $30,873,889 $63,414,219 $1,004,374$4,141,341 $208,340,557 2014/2015 $100,182,672 $18,471,625 $33,624,651 $62,987,961 $924,860 $4 548 434 $220,740,203 2015/2016 10 101602 $1 9,872,044 $33.535,027 $62,868.855 1708273 $10.591.490 $237677:291 Source: Indian River County Comprehensive Annual Financial Report, 20145-136 & Indian River County Finance Department Figure 6.16 displays the distribution of revenue by the same categories listed in table 6.4 for each of the last six fiscal years. Figure 6.16: Distribution of General Revenues By Category 2011 47.12% 5.57% 15.19% 3.11% 0.47% 28.56% 2014 45.40% 6.87% �_ 14.82% 1.99% 0.48% 30.44% ■ Taxes a Charges for SeNces Expenditures 2012 45.98% 5.84°k - - 15.16% 3.33% 29.31 % 0.38% 2015 45.38% 8.37% 157 % IP:.53 2.06%0.42%28% a Licenses & Permits ■ Fines & Forfeitures 2013 0 44.71% ° _ 15.65% =;saw_- : s;' 2.51% :v,; 0.40% 30.25% 2016 45.90% . 8.36% 14.11 % =6.45 4.46%% 0.72% ❑ Intergowmmental Revenue ® Miscellaneous Revenues In the previous sub -section, the various revenue and income sources currently utilized by Indian River County were reviewed. This sub -section of the Capital Improvements Element identifies how those monies are allocated to meet the County's needs. Table 6.5 presents the County's overall general expenditures by category for fiscal years 2009402010/11 through X32015/16. Community Development Department Adopted , Ordinance 2017 - Indian River County 18 P265 Comprehensive Plan Capital Improvements Element Table 6.5: Indian River County General Government Expenditures By Function and by FY Fiscal Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 General Government $21,159,341 $22,039,065 $21,965,255 $21,517,147 $23,569,495 23 028 473 Public Safety $71,201,677 $69,190,096 $66,908,328 $70,368,651 $74,492,32381 251 970 Physical Environment $45,781,309 $47,143,211 $46,668,122 $49,893,042 $48,474,272 $49J48,815 Transportation $32,081,560 $32,734,532 $37,687,588 $34,859,058 $29,812,672 jaj991 899 Economic Environment $2,099,698 $2,021,184 $2,581,401 $1,106,886 $436,320 1424593 Human Services $7,625,369 $6,888,883 $6,952,460 $7,178,542 $7,519,7567 868 392 Culture/Recreation $18,165,989 $18,704,674 $14,613,121 $15,178,817 $19,857,345 $24,240,179 Court Related $5,983,085 $5,860,925 $6,054,822 $6,487,906 $6,677,909 $6,605,682 Debt Service $6,832,374 $10,486,083 $8,168,704 $5,684,616 $5,446,070 5 215 007 TOTAL $220,372,163 $210,930,402 $215,068,653 $211,599,801 $212,274,665 228 775 010 Jource: roman liver Uounty Uornprenenslve Annual 1:inancial Keporl, 20145-136 Figure 6.17: General Government Expenditures by Function 201.1 2012 33:8Yo 32.2% 10.040 > - 21:7Wo. 10.276 :, .-- -- 21 q0A 3.2%: ;101% 4.902.8% 15.2% 8.6'/0 .15:2Uo 2:7,4/0 8.7Wo 3.203% 0.9% 2014 33.1% 10.1% 2.7% 3.1% 7.2% ® General Government m Transportation a Culture/Recreation 23.50/c 10.9% i.4% 2015 34.4%-,, 2.5% 3.1 0.2% ■ Public Safety ■ Economic Environment m Court Related 2013 31.6% 10.4% 22.1% 3.9% 17.8% 2.9% 6.9% 3.286. 1.2% 2016 35.5% .10.1%21.5% i• J, 2.3 0 �I_ 13.5% 2.9% 10.6% 3.4390%/o 0.2% o Physical Environment o Human Services ® Debt SeNce Table 6.5 shows expenditures in nine categories. Depending on the county's activities in any given fiscal year, the level of expenditures may fluctuate for certain categories. Figure 6.17 displays the percentage distribution of Indian River County's general expenditures over the last six fiscal years. Community Development Department Adopted , Ordinance 2017-. Indian River County 19 P2 66 Comprehensive Plan Capital Improvements Element General Government A major classification of services provided by Indian River County, the general government expenditure category, consists of activities undertaken by the legislative and administrative branches of the county government.. Departments such as the Board of County Commissioners, County Administrator, Personnel, and Purchasing fall into this category, as do all Constitutional Officers; except the Sheriff. As shown in table 6.5, .'.75-423,4028,473 was spent on general government services in. FY 2n�20.15/16. Between fiscal years 2409402010/11 and 2n�2015/16, general government expenditures decreased by 3 2_3%. In FY24�4�2015/16, general government services represented 53910:07% of all county expenses. Public Safety The Sheriff's Department, Fire Services, Advanced Life Support, Emergency Management, and the Medical Examiner fall under the category of Public Safety. As shown in table 6.5, the county, in FY 24 2015/16, spent $-74,42$81,251,970 for public safety services. PROO"oo.; seal 14 and 2014ublie safety expenditufes iner-eased° Since FY 2809{W2010/11, public safety expenditures have increased by 4014.12%. Public safety represented 44.4435.52% of all county expenses in FY 201445.2015/16. Physical Environment The physical environment classification encompasses the county's water and waste water utilities, the Solid Waste Disposal District (S)VDD), the Soil and Water Conservation District, and the Environmentally Sensitive Land Acquisition Fund. Table 6.5 shows that $44,474;272 $49,148,815 was spent on these activities in FY 2n�2015/16. Between fis^alyear-s 2013/1 n and 2014/15, physiealef"tir-efiffiefit—eKpefrdit4es acefeaaased-by �.-8474. Since FY 02010/11, physical environment expenditures have increased by 37.36%. Physical environment services represented 22:41-21.48% of all county expenses in FY 2.0�2015/16. Transportation Departments under the transportation category include Road and Bridge, County Engineering, Secondary Roads Construction, and Traffic Engineering. Those departments are responsible for designing, constructing, overseeing, and maintaining the county's roads and drainage systems. As shown in table 6.5, the county spent $29,4"�z$30,991,899 on transportation facilities in FY 2014/152015/16. Since FY 2009/102010/11, transportation expenditures have decreased by 43_4%. Transportation expenses represented .13-.7813.55% of all county expenses in FY 2n2015/16. Community Development Department Indian River County Adopted , Ordinance 2017- 20 P2 67 Comprehensive Plan Capital Improvements Element Economic Environment Included in the economic environment category are the costs of providing services which develop and improve the economic condition of the community and its citizens. Up to June 30, 2011, Veteran Services, the Housing Authority, and the Economic Development Division of the Indian River County Chamber of Commerce primarily undertook that function. On July 1, 2011, the Housing Authority was officially separated from the County; consequently, its expenditures are no longer reported here. Table 6.5 shows that $438 424 593 was spent on economic environment services in FY 28W45K0.15/16.—Qeteveen fisealy411 and 2014/15, en ea4 Since FY 2009402010/11, economic environment expenditures have decreased by 82.6979.78%. Economic environment expenses represented 0:200.1.9% of all county expenses in FY 2014/452015/16. Higher expenses between FY 200902010/1.1 and FY 2013/14 were the result of expenditure of Neighborhood Stabilization Program Community Development Block Grant funds, one time grants provided to lessen the negative effects of the economic downturn/recession and housing collapse. Human Services Human Services cover the cost of providing services for the care, treatment, and control of human illness, injury or disabilities, and for the welfare of the community as a whole and its individuals. The Health Department, Welfare, Medicaid, and Children's Services fall into this category. Table 6.5 shows that the County spent $ 7,[y�-519,75vN57,868,392 on human services in FY --2044,42015/16. ° Since FY 2909402010/11, human services expenditures have increased by 3-473.19%0. Human Services represented 3-48043.44% of all county expenses in FY 2414442015/16. Culture/Recreation All costs associated with providing and maintaining cultural and recreational facilities and activities for the benefit of citizens and visitors fit into this category. County libraries, parks, recreation operations, and the golf course are included here. As shown in table 6.5, the County spent 857 $ ° $24,240,179 on those services in FY 20 5-2015/16. K s 2n, 3 i, n .,, a �34 5� o von fisc ,t •o 2014/15, eultur-tl/feer-ea4ienexpeaditufes. inefeased—by 30.82°4e Since FY 2009402010/11, cultural/recreation expenditures have deincreased by 11.6533.44%. Culture/recreation expenses represented 9-410:60% of all County expenses in FY 2014/1-52015/16. Court Related All costs of operating the judicial branch of Indian River County Government are classified here. That category includes the County Court, Circuit Court, State Attorney's Office and Public Defender. As shown in table 6.5, expenditures from that category totaled $6,677,90 $6,605,682 in FY Community Development Department Indian River County Adopted , Ordinance 2017- 21 P2 68 Comprehensive Plan Capital Improvements Element 28MA42015/16. Between fiscal years X42014/15 and :�n 2015/16, Court Related expenditures increased by X931.08%. Court Related costs represented 3-.032.89% of all county expenses in FY 2014452015/16. Debt Service Debt service consists of interest and payments made by the county on its debt. That figure includes principal retirement, interest and other miscellaneous debt service. As table 6.5 indicates, total County debt service expenditures were $5,44H, 7 $5,215,007 in FY 28� 4 132015/16. �e'�„ee„ fiSe�' y 2013/14. and- 201445, debt -sem i6@ eX eRdi+,,,,es--der.F�ed b4.20 -0,/e. y � � �---Since FY 2009402010/11, debt service expenditures have decreased by 326-5423.67%. Debt service expenses represented 222.28% of all County expenses in FY �nzvz-4n320.15/16. Existing Outstanding Debt At the end of FY 20162016/17, Indian River County's outstanding debt, comprised of revenue bonds and general obligation bonds, stood at $50,602,800$46,747,000. That is shown in table 6.6. Currently, Enterprise Funds comprise 47:0744.6%0 of the overall debt (Utility Dept), leaving $26,784,000$25,921,000 in bonds paid from general governmental funds. In November 2001, Indian River County issued the remaining $11,000,000 of the $26,000,000 Environmentally Sensitive Land Acquisition general obligation bonds originally approved by voters in 1992. Also in 2001, the County issued $16,810,000 in Spring Training Facility Bonds to finance the acquisition and expansion of the Dodgertown spring training facility (now known as Historic Dodgertown). In 2004, Indian River County voters approved the issuance of up to an additional $50,000,000 in Environmentally Sensitive Land Acquisition general obligation bonds. As a result, Indian River County issued $48,600,000 in Environmentally Sensitive Land Acquisition general obligation bonds in 2006. While the county refinanced its 1996 Series Water and Sewer Bonds in 2005 and the majority of its 1993 Series A Water and Sewer Bonds in 2009, the County retained a portion of the 1993 Series A Water and Sewer Bonds with a maturity of 2011 because it was more cost efficient than rolling the entire amount into the 2009 Water and Sewer Bonds. That portion of the water and sewer bond has since been paid off. More recently, in 2015 the 2005 Series Water and Sewer Revenue Bonds and the 2006 Series Environmental Lands Acquisition Bonds were refinanced. Those bonds were refinanced to take advantage of better interest rates. This has substantially decreased the County's total bond debt. Community Development Department Adopted , Ordinance 2017 - Indian River County 22 P2 69 Comprehensive Plan Capital Improvements Element Table 6.6: Indian River County Existing Long Term Debt Initial Amount Average Final Amount Remaining Interest Maturity ty Bond Rating Security Pledge C@09/30/20167 Rate Water & Sewer Revenue Bonds: 2015 Series $7,171,000 oo $6x,0 5.20606 0000 8 1.65% 2022 N/A Water &Sewer Revenues 2009 Series $26,370,000 AA9 15 620'000 3.68% 2024 AA+/AA Water & Sewer Revenues Recreation Revenue Bonds 2001 Series Spring Training Facility $16,810,000 $6,735,0004.87% $16.215.000 2031 AAA/FGIC (Insured) State Funds & Tourist Tax Voted G.O. Bonds Environmental Lands Acquisition $20,369,000 $1909 1.66% 2021 N/A General Obligation 2015 Series Total Bonds $Sg{�g2ggg 46 7 Outstanding 47.000. Source: Indian River County Budget X2017/18. Local Policies and Practices As part of the capital improvements planning process, it is important to do an inventory of current Indian River County policies and practices that guide the timing, location, expansion, or increase in capacity of capital facilities. Those policies and practices relate to the county's existing level -of - service standards, impact fee programs, comprehensive plan, and enterprise fund accounts. Existing Level -of -Service Standards Level -of -service (LOS) standards are indicators of the extent or degree of service provided by, or proposed to be provided by, a facility based on and related to the operational characteristics of the facility. Level -of -service standards indicate the capacity per unit of demand of each public facility. Level -of -service standards can affect the timing and location of development by guiding development to areas where facilities may have excess capacity. Indian River County has level -of -service standards for capital facilities as follows: ➢ Correctional Facilities (Countywide) • 4.5 beds per 1,000 permanent plus weighted peak seasonal population ➢ Fire/EMS (Countywide, excluding Indian River Shores) • .089 Stations per 1,000 permanent plus weighted peak seasonal population Community Development Department Indian River County Adopted , Ordinance 2017- 23 P2 70 Comprehensive Plan Capital Improvements Element ➢ Law Enforcement (Unincorporated County) • 2.09 officers per 1,000 permanent plus weighted peak seasonal population ➢ Libraries (Countywide) • `580 building square feet per 1,000 permanent plus weighted peak seasonal population • 3,200 library material items per 1,000 permanent plus weighted peak seasonal population • 0.7 computers per 1,000 permanent plus weighted peak seasonal population • 0.2 other library equipment items per 1,000 permanent plus weighted peak seasonal population ➢ Potable Water (County Service Area) • 250 gallons per day per equivalent residential unit ➢ Public Buildings (Countywide) • 1.99 building square feet per capita for permanent plus weighted peak seasonal population ➢ Parks/Recreation (Unincorporated County) • 6.61 acres per 1,000 permanent plus weighted peak seasonal population ➢ Sanitary Sewer (County Service Area) • 250 gallons per day per equivalent residential unit ➢ Schools (School Service Area): • 100 percent of Florida Inventory of School Houses (FISH) capacity for each public school type (elementary, middle, and high). ➢ Solid Waste (Countywide) • 2.2 tons per capita per year or 3.67 cubic yards per capita for permanent plus weighted peak seasonal population per year ➢ Stormwater Management • New drainage systems shall mitigate the impacts of a 25 year/24 hour design rainfall event • Minimum road crown elevation for existing roads shall be raised during resurfacing/rebuilding to the flood elevation resulting from the 2 year/24 hour storm event on local roads • The center two lanes of rebuilt roads must be at or above flood levels resulting from a 10 year/24 hour storm event on Arterial and Collector roads • All drainage basins will meet the following level -of -service standards: • By 2000 - 2 year/24 hour storm event • By 2005 - 5 year/24 hour storm event Community Development Department Adopted , Ordinance 2017 - Indian River County 24 P2 71 Comprehensive Plan Capital Improvements Element • By 2010 - 10 year/24 hour storm event ➢ Transportation (Roadways) • Level -of -Service "D" during peak hour, peak season, and peak direction conditions on all TRIP grant funded roads as well as all freeway, arterial, and collector roadways, with the exception of the following two, which will operate at level of service "E" plus 20%: • 27th Ave = South County Line to SR 60 • 43rd Ave - Oslo Road to 16th Street For SIS/Florida Intrastate Highway System roadways, level of service `B" is adopted for rural areas, and level of service "C" is adopted for urban areas. ➢ Transit • One-hour headways shall be maintained on all fixed transit routes Level -of -service standards are discussed in further detail in individual Comprehensive Plan Elements. Asset-based level of service standards for impact fee calculation purposes are provided in the Impact Fee Ordinance (Title X). Capital Improvements Program A capital improvements program (CIP) is a list of capital expenditures to be incurred each year over a fixed period of years to meet anticipated capital needs. In Indian River County, the CIP identifies the projects that the County plans to undertake in the next five years and presents an estimate of the costs and the resources needed to finance the projects. Revenue sources within the first year of the CIP reflect current fund balances as well as anticipated annual revenue collection. Within the first three years of the CIP, projects are funded entirely with "committed" revenue sources. "Committed" revenue sources are revenue sources that currently exist. Projects in years four and five of the CIP may be funded partially through "planned" revenue sources. "Planned" revenue sources are sources available to the County that have not been utilized. The Capital Improvements Element (CIE) itself consolidates the capital improvements needs of all elements of the Comprehensive Plan into an overall five-year Capital Improvements Schedule. The overall program lists the needs, costs, timeframes, priorities, and the necessary financial resources to implement the identified capital improvement projects in the various elements of the plan in the next five years. Impact Fees/Capacity Charges Impact fees are charges to developers for off-site improvements that must be provided by the local government to serve new development. That financing technique is one strategy that the County uses to implement the CIE. Currently, the County has nine impact fees in place; those are traffic impact Community Development Department Indian River County Adopted , Ordinance 2017- 25 P2 72 Comprehensive Plan Capital Improvements Element fees, which became effective in 1986, and eight additional impact fees which became effective in June of 2005. Those eight impact fees are assessed for the following service delivery categories: solid waste, public schools, fire/ems, parks and recreation, correctional facilities, law enforcement, libraries, and public buildings. In 2009, the Board of County Commissioners (BCC) voted to suspend five of the nine impact fees for a period of six months. Their intent in doing so was to help encourage development during the economic recession. Since then, the BCC has voted several times to maintain the suspension of at least three of the impact fees. Most recently, the Board of County Commissioners completed a review of all impact fees, and on April 22, 2014 adopted a revised reduced nonresidential impact fee schedule with an effective date of May 5, 2014 and adopted a revised residential impact fee schedule on October 14, 2014 with an effective date of February 2, 2015. For the new impact fee schedule, the Board of County Commissioners voted to not collect the correctional facilities, solid waste facilities, and libraries impact fees at this time. In October 1999, the county's water and sewer impact fees were reclassified as capacity charges. A capacity charge is a fee charged to the direct beneficiaries of water and sewer improvements in order to fund the capital cost incurred by the water and wastewater utility to provide capacity to serve new utility customers. Enterprise Funds Enterprise funds are used to account for operations financed and operated in a manner similar to private businesses, when the intent of the governing body is that the full costs of providing the service to the general public on a continuing basis be financed or recovered primarily through user charges. Currently, the County operates its solid waste services, golf course facility, building division services, and utility services as enterprise funds. As a tool for affecting the timing and location of development, user charges may be designated to vary with the quantity and location of the service provided. Thus, charges could be greater for providing services further from urban areas and less for distances closer to urban areas. In this way, user charges could affect the economics of development locating further away from urban areas. Analysis The analysis section of this element assesses the County's historic and projected revenue and expenditure patterns to determine the County's fiscal ability to provide adequate capital improvements. Those capital improvements have been identified in other comprehensive plan elements and are needed to meet the demands of existing and future development. As part of this analysis, revenue and expenditure projections are identified and analyzed, and a fiscal assessment of needs (costs) versus projected available revenue is included. Community Development Department Indian River County Adopted , Ordinance 2017- 26 P2 73 Comprehensive Plan Capital Improvements Element Analysis of the Timing and Location of Capital Improvements Objectives and policies from the Future Land Use Element, Potable Water Sub -Element, Sanitary Sewer Sub -Element, Recreation and Open Space Element, Public School Facilities Element, and the Transportation Element, as well as policies followed by the Sheriff's office and County departments such as Emergency Management, Corrections, Libraries, and Solid Waste, have the most direct effect on the timing and location of capital improvements. Through planning for future improvements to the transportation system, the Transportation Element directly. affects the development potential of property. Also affecting the development potential of property are the water and sewer connection requirements and the availability of parks, and public school capacity. Within the Future Land Use Element (FLUE), the assignment of land use density and intensity, as well as the urban service area regulations, affect the timing and location of capital improvements. Consistent with the FLUE and urban service area requirements in the County's comprehensive plan, the County provides public facilities and services to promote compact development by emphasizing infill development in urban areas and maximizing the efficiency of existing facilities and services in underutilized areas. The FLUE also limits urban sprawl and ensures that adequate facilities will be present to accommodate future growth. Maximizing the use of existing facilities and controlling urban sprawl will contribute to a cost-effective and efficient service delivery system. Using the County's official Future Land Use Map and Future Thoroughfare Plan Map, as well as the County's water and wastewater connection matrix, in planning for future locations of facilities provides for efficient and orderly expansion of public facilities, provides for efficient growth in desired areas, discourages growth in undesirable areas, and protects environmentally sensitive lands. Consistent with that policy, development orders are issued only after a determination is made that adequate public facilities and services will be available to meet the demand of new development. Overall, the objectives of the FLUE, Transportation Element, Parks and Recreation Element, Potable Water Sub -Element, Sanitary Sewer Sub -Element, and the Public School Facilities Element are furthered by the extension of facilities and services in a logical and efficient manner. That is accomplished by implementing the adopted Capital Improvements Element and its corresponding Schedule of Capital Improvements. Successful and efficient implementation of those items ensures that facilities and services will be in place concurrent with future demand. If a capital improvements project is not included in the adopted Schedule of Capital Improvements and the improvement is required to maintain adopted level -of -service standards, future development will be prohibited until the necessary facilities are in place. That, in effect, indirectly controls the timing and location of future development and, in turn, furthers the implementation of the Future Land Use Element and Transportation Element objectives. Community Development Department Indian River County Adopted , Ordinance 2017- 27 P2 74 Comprehensive Plan Capital Improvements Element Appendix A constitutes the County's five year schedule of capital improvements. The purpose of the CIP is to ensure that improvements to existing facilities and construction of new facilities are completed as needed. By implementing the five year schedule of capital improvements, the county will ensure that appropriate areas will be served by needed facilities, thus maintaining adopted levels of service. Besides implementing the components of this element, the County coordinates. with the St. Johns River Water Management District (SJRWMD) and the various state agencies, such as the Florida Department of Transportation, when those agencies program facility or service improvements within Indian River County. The continuation of that coordination will ensure that .the plans of state agencies and the SJRWMD will be consistent with the Comprehensive Plan and the timing and location of capital improvements as identified in the CIE. Forecasted Revenues In order to develop a financially feasible schedule of capital improvements, projected revenues over the five-year CIP time period are calculated. Those revenues are then compared to anticipated expenditures on capital improvements. For the first three years of the plan, only committed and available revenue sources are utilized. In developing revenue estimates for that process, the County considers historic revenue trends, current and anticipated economic conditions, population and growth trends, legislative changes, and any other factors that may impact future revenue streams. That analysis is far more complex than projecting prior trends into the future. That is evident in the forecasted revenues shown in this section. Since the start of the decline of the housing boom and throughout the economic recession that followed, there was a gradual decrease in most of the County's revenue sources. With the ongoing economic recovery, forecasts show for all revenue sources except "Other Sources", an increase in total revenue through FY 202021/22, of 2:62_5%. The "Other Sources" category included revenue sources such as grants that can vary year to year. Many of the revenue sources identified in the CIP have unique characteristics. For example, sales taxes react differently than gas taxes to similar circumstances. The analysis accounts for such differences. Because. gas taxes are levied on a per gallon basis rather than a price percentage basis like the sales tax, gas taxes do not increase as a result of rising prices the way that sales taxes do. Further, gas taxes do not typically decline as significantly as sales taxes during economic slowdowns. For property taxes, impact fees, user fees, interest earnings, and other revenues, additional behavioral characteristics were considered in forecasting future receipts. All such forecasts were developed with the use of professionally accepted methodologies. To ensure a financially balanced CIP (see Appendix A), scheduled expenditures were constrained by projected revenues. Community Development Department Indian River County Adopted , Ordinance 2017- 28 P2 75 Comprehensive Plan Capital Improvements Element As part of this capital improvements element, the County's general revenues were forecasted for fiscal years 242017/18 through 292812021/22. This section addresses general revenues and earmarked projected revenues as well as the county's tax base and millage rate projections. • Overall Forecasted Revenues Table 6.7 summarizes the County's forecasted revenue for fiscal years -72017/18 through 2020{212021/22. Those revenues include the County's general governmental funds, enterprise funds, and internal funds. As table 6.7 shows, general revenue collected by the County is forecast to Femain slightly increase from fiscal year 2416472017/18 to fiscal year 2424/242021/22 with revenues from "Other Sources" such as grants fluctuating. Table 6.7: Overall General Revenue Projection Summary 2017/18 '101647 2018/192017119 2019/20'7019119 2020/21 3019/30 2021/222020 FY 24 TOTAL $126,431.536 $129,592,000 $132.832,000 $136.153.000 $139,557,000 $664,565.536 Taxes el in 12Q Ann 1-9-7 e, , G�j 7. $14 'moo $23-169 non c „o� Permits, Fees & $29,879.997 $30.627.000 $29,761,000 $31.393.000 $30,,305 000 $32.178.000 $31 68,000 $32.982,000 $3203A�A0 $157.059.997 $152,619;"6 Special Assess. Intergovern- $22,050.342 $22,a�2, $22,602;000 c2�Oo9 $23.167.000 $23.76;080 $23.746.000 Q'"575000 $24.340.000 $25,189;000 $115.905.342 Q1jq,g5; 1221 ment Charges for rg $72.628,674 Q" "m '�- 3,73 $74.444,000 $73,99;800 $76.305.000 $75�029;090 $78.213.000 $76;903;000 $80.168.000 $78,928;090 $381,758.674 Services Judgements, $434,490 Q'""� $445,000$456,000$467,000 $461,880 $473-000 $483-800 $479,000 $4-080 $497,000�� $2281 A90 $2,369,925 Fines Forfeitures Interest & $6,699,992 $6337;916 6 867 000 $6,721,000 $7,039,000 $7,215,000 $7,061,000 $7,395,000 $35,215.992 Misc. $34,466,016 Other Sources $99,549.159 Qon 6 $90,572,097 S97,cm�. '4, $98,350,608 $41703-631• $63.715.949 $89449,893 $47,679,062 $49426 $399.866,875 ce2n�4 TOTAL $357.674,190 $355.149.097 $369,542,608 $341,687,949 $332,600,062 $1,756,653,906$1; .704�i391i74 !9346 106-9 $350202, $355 all Source: Indian River County Office of Management and Budget. • Earmarked Projected Revenues Earmarked revenues are revenues that are restricted in terms of use. Such revenues may be found in the Transportation Element, Sanitary Sewer Sub -Element, Potable Water Sub -Element, and Solid Waste Sub -Element. Table 6.8 provides a summary of earmarked revenue forecasts by applicable comprehensive plan element for fiscal years 2414442017/18 through 2920142021/22. As shown in table 6.8, forecasted transportation revenues are broken down by their sources. Earmarked forecasted transportation Community Development Department Indian River County Adopted , Ordinance 2017- 29 P2 76 Comprehensive Plan Capital Improvements Element revenues are expected to increase by °W% over the next five fiscal years, from $23,855,000$26;110,000 in FY X72017/18 to $26;28;000$27,770,590 in FY 20�2021 /22. For potable water and sanitary sewer, earmarked revenue is expected to increase by 19.41 % over the next five fiscal years, from $32,495,167$32,838,616 in FY 20WP 011/18 to $3 0,000$36;249,000 in FY 20�2021/22. Over the next five years, earmarked revenue for solid waste is expected to increase by 44.-N9.40% from $ 3;t�095$14,048,177 in FY 201-6, 2017/18 to $14,506,000$15,506,000 in FY 2828/242021/22. Table 6.8: Earmarked Projected Revenue by Comprehensive Plan Element Fiscal Year Transportation Potable Water & Sanitary Sewer Solid Waste Local Option Gas Tax Constitutional Gas Tax County Gas Tax Traffic Impact Fee I cent optional sales tax Interest on Gas Tax Toil 2017/18 2016N3 $3,600,000 $1,800,000 54 628900 $785.000 5760;900 $2,775,000 $2,575,000 , $17,100,000 $50,000 $50,000 $26.110,000 $32.838,616 $14,048.177 $30.880 ,008 $24865,000 $32,195,167 cl] 141 nnc 2018/19 $3,636,000 $1.818,000 4;64,000 $793,000 $768-009 $2.775,000 $2;}36000 $17A42.0005S 0.000 $30;008 $26,51000 $33,660.000 $33308;880 $14,399.000 20P48 $3;386;900 $18,500,089 52-3-,299;989 513;44,000 2019/20 3 672 000 $1.836.000 54;632;090 $801,000 $226;000 $2.775.000 $3;909;000 $17.790.840 $50,000 $59;980 $26,924.840 $34.502,000 $14,759.000 2918/49 $3;622;900 $16;993;909 $26;093;099 $34,41;808 $13,80;,000 2020/21 2019/29 $M09.000 $1.854.000 $1,669008 809000 $784;000 $2.775.000 $3,996009 $18.146.657 $50,000 $30;989 $27,343.657 $35.365.000 $15.128.000 53;638;000 $16;443;098 $26;436-000 $34;993;000 $44432;009 2021/22 $3,746,000 $1,873,000 4i686;A00 817 000 $292-000 $2,775,000 $3400-000 $18.509,590 $50.000 $30900 $27,770,590 $36,249.000 $15,506.000 2620f2> $3,643000 $44;49,5-,000 $2634Sb09 533570000 $�4 396 900 Source: Indian River County Office of"Management and Budget. • Tax Base, Assessment Ratio, Millage Rate Table 6.9 summarizes the county's tax base forecasts which are categorized by fund through FY 2E1M4 9021/22. Overall, the countywide ad valorem tax base is the same as the general fund category identified in table 6.9. Table 6.9: Indian River County Tax Base and Millage Projections Fiscal General Fund M.S.T.U. Emergency Services District Environmental Land Acquisition Year Tax Base Millage Tax Base Millage Tax Base Millage Tax Base Millage 2017/.18 $16.301.511.097 3.460433 601 $8.986,139.414 1.07334,0 '9]]Ql'l $13.355.896,117 2.365523 W4 $]6,301,511.097 0.295503 4-442018/19 U5482,423,494- UA,9 Anl 401 At'I455 507 U4442424--494 i01 /1 QQ $16.953.571,541 3.460433 60 $9,345,584,991 1.07331-0 i]] $13.890,131,962 2.36552,3 W4 $16.953,571,541 0.28370,3 �5 V5 89420 A]] S9'72113ly,406 S!2.914049,927 $15100;200]] 2019/20 20iM9Q1� $17.631,714,403 3.460433 69i $9.719,408,391 1.07334-0 -73351] $14A45.737.240 2.365523 049421,49,250 $17,631314A03 0.272393 42 41 �o]n99<n $9,069,650,102 4]n oil 9lc 2020/21 2949/29 $18.336.982.979 $12;975;}6 620 3.460433 602 $10.108,184.727 1.07334-0 233 $15.023.566,730 2.365523 640 $18.336.982.979 0.261404 a44 $9432,436,,106 $13;967;836a83 220�211�/M2t2 yy�C,ryiY $19,0770,41602,2998 3.4!601433 604 $10,512.512,116 1.07334-0 - $15.624,509399 2.365523 04-0 $19.070,462,298 0.175702 4" $4aYlff �LOO�CpJ $4 530 Q1 A 611. iA9 !]9 S!7,41289,085 Source: radian River County Office of Management and Budget. Community Development Department Adopted , Ordinance 2017 - Indian River County 30 P2 77 Comprehensive Plan Capital Improvements Element As shown in table 6.9, the county has a Municipal Service Taxing Unit (MSTU) and an emergency services district, each with a separate millage. Changes to the Capital Improvements Program With the gr-a"al impr- %y, Geufll�, r-evenue. mer -eased in Fiseal Year- 20 . 1546. For- a14 fandi uses, e3ieept "ethefseur-e County revenue for "Permits, Fees & Special Assessments", "Judgements, Fines & Forfeitures", and "Interest & Misc." are is -expected to eea4inueto slow!), increase through Fiscal Year 2424/-242021/22 above what was previously forecasted in the prior year's Capital Improvements Program. County revenue for "Intergovernmental", "Char es for Services.", and "Other Sources" are expected to increase through Fiscal Year 2021/22 at the same rate as previously forecasted in the prior year's Capital Improvements Program however, the starting FY 2017/18 amount for each of these three categories is less than previously forecasted With respect to the "Intergovernmental" funds, the lower amount for FY 2017/18 is due to a reduction in grant funds. With this year's update, some projects have had their timeframes extended and some have had their funding sources changed as priorities have shifted, and projects previously underfunded have been designated to receive additional projected funding from sources that have become available. This includes projected rO e ue f c.a. t o reeent o e a of theone tion sales tax a pr-ejeeted-increased revenue from assessments and user fees, gas taxes, various impact fees, and developer funded construction projects ue to projected increased development activity and continually improving market conditions.-.- While some project time frames have been extended, none of the extensions will impact development project concurrency reservations. With respect to transportation projects, available roadway capacity has recently increased because concurrency certificates for some development projects with vested trips have expired. These trips are now reflected as available in the County's concurrency management system. By extending the timeframe of transportation projects, the County can utilize its limited resources to complete priority concurrency related projects within the overall capital improvements program. In effect, the County needs to delay some projects so that other projects will remain fundable and so that additional priority projects maybe funded. By funding necessary projects and other priority projects, and by extending the time frames for other projects, the County is maintaining a financially feasible capital improvements element. Priority Transportation Capital Improvements Program The Priority Transportation Capital Improvements Program is a list of transportation projects for which a specific start date and a specific completion date are listed. As allowed by state law, the County considers the additional capacity to be produced by those roadway improvement projects as Community Development Department Indian River County Adopted , Ordinance 2017- 31 P2 78 Comprehensive. Plan Capital Improvements Element being available now for concurrency purposes. As such, a development project impacting a deficient link can proceed despite the deficient link, where a roadway improvement project for the deficient link will be under construction no later than three years after issuance of the first building permit for the development project. In 2010, because of lower demand and/or a slower increase in demand on area roadways from the depressed housing market and the pending expiration of concurrency certificates for previously approved developments, it was determined that the Priority Transportation Capital Improvements Program (PTCIP) was no longer needed, and was removed from the CIE. Given the increase in available road capacity from expired projects and moderate pace of development, the PTCIP has not been re -introduced at this time. Needs Assessment' Based on public facility requirements identified in the other comprehensive plan elements, this needs assessment identifies the capital improvements required to provide sufficient infrastructure to meet proposed levels of service for existing and new development. For purposes of the CIE, a capital improvement is a substantial facility (land, building or major equipment) that costs at least $100,000 and may be paid for in phases. Table 6.10 identifies capital improvement needs through fiscal year 2020/242021/22 for conservation & aquifer recharge, emergency services, general services, law enforcement & corrections, recreation and open space, stormwater management, sanitary sewer and potable water, solid waste, transportation, and public schools. Appendix A provides a detailed list of projects associated with each of the comprehensive plan elements as well as those projects associated with individual department capital improvements programs. Not included in Appendix A are projects associated with the Public School Facilities Element. Those projects are found in Appendix C. Detailed capital improvement schedules, which list each improvement project, are provided in each applicable Comprehensive Plan Element or within individual master plans for the respective governmental service. Table 6.10: Future Capital Improvement Expenditures for Indian River County & Indian River Coun School District Element or Category 2017/18 20161.17 2018/19 2817/-1$ 2019/20 2018119 2010/21 MW20 2021/22 2010 Total Conservation & Aquifer Recharge g 1 700 000 �'—� S47r549 1 62 000 �' S 625 00 �`� $725,900 325 000 �� $350-000 175 00 �— � $315,000 4 45 000 �,—� &349144-9 $775,090 Emergency Servicesc $4,509,600 $4,673,635 8 410.000$1,310,000$2,470,000 Q'� $21,373.235 &24424-,444 � QQ�,,,,, General Services $11,102.000$2,025M0 59366,W4 $875.00 &14 $575,000 $200;000 $475,000 $200;000 $15.052.000 $9-73 892 &1214"49 Law Enforcement & Corrections $170,000 U 950;A00 $140,000 SI 10.0003 300 000 $0 $100,000 53 000 000 $1,500,000 S2.573,00 $5,210,000 &7-1 0 Recreation & O en S ace P P $1,902,296$1,186,302 52477-040 $691,317 e2^�Q, 2 45%196 $575,000$6,808,111 5609,4-36 56-A92-453 91-2 ,��nn cm ^, T Community Development Department Indian River County Adopted , Ordinance 2017- 32 P2 79 Comprehensive Plan Capital Improvements Element Table 6.10: Future Capital Improvement Expenditures for Indian River County & Indian River Count School District Element or Category 2017/18 20164 7 2018/19 20748 2019/20 20i8/a9 2010/21 20012 2021/22 20NAU Total Sanitary Sewer & Potable Water $10,748,931 Q,,�42-,P& $11,210,000 $12,019,000 $7,350,000 JLk50 000 $8 $46,977,931 &E2 998 5W "1408.888 Solid Waste $2,25Z500 500 $260:880 5 052 500 $0 $606,000 U.000.000 $&4-1-5,, $21,905,000 $3,1,883;089 $1828 88 Stormwater Management $8,626,649 8 2 450 000 $6,125,000 $2,600,000 $2.465 000 "41980 $22,266,649 $2-233-880 $23084300 $3-688-000 739 78 Transportation $39,470:809 $34,225,890 $45,016;945$ 41 614m n $46,505,311 $23,751,229 $16,440,884 $171,185,178 S4 t4 7-1 U54243oc 84�y6 $33 8618 3 Total $80,482,785 $73,373,382 674r9524U $78550,628 $40,0 946 $45,070,425 $37,750,884 $315,228,104 $:388,846;;4 Public School Facilities* $11,154,118 $4;339,6A3 $11,614,135 625 000$31 294444 325 000 s i � c�36 $175,000 $14 005 634 1 $4,450,000 $63-888439 $10,927,794 *The School District of Indian River County has the fiscal responsibility for capital improvement expenditures for public school facilities. Figure 6.18 graphically displays the forecasted capital improvements expenditures for the County during the next five fiscal years. As indicated, the sum of the total projected costs for each of the elements for the five year period is $288,04,074$315,228,104. Some public facilities, such as public education and health systems, are provided countywide, but are not the fiscal responsibility of the County. The County, however, is required by state statutes to provide some funds to the Indian River County Health Department (IRCHD). Consistent with state law, the Secretary of the Florida Department of Health appoints the administrator of the IRCHD with the concurrence of the Board of County Commissioners. The IRCHD maintains its financial records, and prepares its own financial report separate from the county. In the Public School Facilities Element of the County's comprehensive plan, there is an analysis and description of public schools. Based on general locational criteria for public schools, it is assumed that any new facilities which may be constructed in the County by 29281242021/22 will be located within existing infrastructure service areas or designated expansion areas. Therefore, those systems may be considered to be adequately served by appropriate infrastructure. Community Development Department Indian River County Adopted , Ordinance 2017- 33 P2 80 Comprehensive. Plan Capital Improvements Element Figure 6.18: Future Capital Improvement Expenditures $50,000,000 $40,000,000 so 000 $ o00 $20,000,000 $10,000,000 J N$0 , FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 FY 2021/22:. oConservation & Aquifer Recharge mEmergency Services oGeneral Services/Facilities Mgmnt ■Law Enforcement & Corrections pRecreation & Open Space ■Sanitary Sewer & Potable Water oSolid Waste ostormwater Management oTransportation Fiscal Assessment This section examines the County's ability to fund the capital improvements listed in table 6. 10, with the exception of public school facilities, and assesses whether sufficient revenue will be available within the existing budget framework utilized by the County to fund the needed improvements at the time that those improvements will be required. This assessment process consists of forecasting future revenue receipts and comparing those receipts to anticipated expenditures. With this process, it is possible to quantify annual revenue surpluses and shortfalls, providing a basis for examining opportunities for financing needed capital improvements. The expenditure estimates include operating costs. For the public school facilities listed in table 6.10, the School District of Indian River County is responsible for funding the capital improvements. The School District's adopted "Summary of Capital Improvements Program" (Appendix C) and "Summary of Estimated Revenue" (Appendix D) provide a detailed review of the financial feasibility of the School District's Five Year Capital Plan. Proiected Expenditures Table 6.11 shows the County's projected expenditures for fiscal years 2016/172017/18 through 2020/212020/21. By fiscal year 2420/242021/22, the County is forecasted to have annual expenditures totaling $320,7_26,77. $332,600,062. In FY 29201-1-2021/22, the category projected to have the largest expenditures is the Public Safety category. For the five-year period beginning in Community Development Department Indian River County Adopted , Ordinance 2017- 34 P281 Comprehensive Plan Capital Improvements Element fiscal year 24164-72017/18 and ending in fiscal year 2920 242021/22, the County's expenditures are forecast to decrease by 7—.3-37.01%. Table 6.11: Indian River County Overall General Expenditures Projection Summary FY 2017/18 2nd 2018/19 2W748 2019/20 2nd 2020/21 Mn2 2021/22 202 General Gov't. Services $57,710,348 $50.769,000 $50.838.000 $51,787,000 $52.967.000 &5&9( 398 e�� -�$39�9 41eee Safe}) - $98,136.363 $93,6667.6355 $102,785,000 $94,762000 $99.6566.000Public WX $��'-.600 W.424 -.NQ ¢102.601, $94440:W0 Physical Environment $77.014,453 $75.671.500 $74,936,000 $74.085,000 $73,663,000 1�3-973 $886399,399 $9 A9A $70.537. $68A3:8A9 Transportation P $51,093,482 $67.596.945 $69,650,311 $47,475,229 $40.757,884 ecc ate- 'gin c � r eco r &59,4N-,3% $36;$90;066 Economic Environment $459,863 $439921 $454,000 $441" $465,000 $434:000 $477,000 $465;000 $489,000 $4777090 Human Services $9,238.113 $8:754 $9,194.000 $9,424,000 $9,660,000 $9.424.000 $9.902.000 $9 rm non Culture/Recreation $21,650,111 $18,311.302 $18.250.317 $20,457.196 $19,023.000 &P)4,42-.994 Q,�7 Debt Service $5,539,408 &5,4934-34 $5 2,9/0 p7^�1�/5� &§-- Y"V $5,289,980 Q�yTrinviT3 5c X293 �5p2�4$1,093,178 $5.289.9 Q�yTri-2„✓24 Other $36,772.049 $34,194.000 $37,904,000 w34— 94 000 $37.691,000 $35,049.000 $380200 $36.979304 $32 98000 $37-994 000 TOTAL $357,674,190 $355,149,097 $369,542,608 $341,687,949 $332,600,062 $34 6-1AG6�61� e�cn �n� i cA %;3:1691 611 Source: Indian River County Office of Management and Budget. Earmarked Projected Expenditures Table 6.12 identifies the projected expenditures for the water, sewer, and solid waste enterprise funds for fiscal years 242017/18 through 2925/2021/22. Those expenditures include operating expenses and other expenses for each year. According to law, all revenues from capacity charges must be spent on infrastructure improvements that benefit the payer of the capacity charge. Therefore, capacity charge revenue and expenditure amounts increase and decrease with development. For that reason, forecasting capacity charge revenues and expenditures is difficult. That system, however, ensures that new development will not reduce levels of service below County minimums. Community Development Department Indian River County Adopted , Ordinance 2017- . 35 P2 82 Comprehensive Plan Capital Improvements Element Table 6.12: Projected Expenses for Water, Sewer, and Solid Waste Fiscal Year Potable Water & Sanitary Sewer Solid Waste 2017/18'^ $43,587,54742,637,562116,300,677$44-Qro ^.A°� 2018/19 2017/18 $44,870,000 $45,1398,59-0 $19,451,500 Q'c � 2019/2029 8 } 4 $46,52 1 000 $4.1 - 9a -AAA 14 759 000 $�1-3 S9 - 2020/21 'nzvrir2A $42,715,000 $44 93 -AAA $21,728,OOQ $4-5-2224, W 2021/22 1 41 899 000 $36;$7$ -NO $23,50 Source: Indian River County Office of Management and Budget. In FY 2424/-242021/22, the forecast expenses for potable water and sanitary sewer services are expected to be $41,899,000. That is a decrease of 15.873.87% from the FY 24 6 1 2017/18 forecast expenses of $*,637,562$43,587,547. Table 6.12 shows that, in FY 2028/12021/22, the projected expenses for solid waste services are expected to be $22,921,000$23,506,000. That is an increase of 71.0444.20% from the 72017/18 projected figure of Q t 3,^- ^x$16,300,677. Operating Cost Projections Table 6.13 provides forecasts of overall operating costs for the County for fiscal years 2044647-2017/18 through 202W212021/22. In fiscal year 2420/242021/22, the County is forecast to incur approximately $260,'33,524$262,01.5,178 in operating costs. Based on the figures shown in table 6.13, the county's operating costs are forecast to increase 44,068.51 % between 2016/72017/18 and 2020/212021/22. Table 6.13: Indian River ountv Overall Operating Cost Pro'ections Fiscal Year Total Operating Costs 2017/18'n $241,477,408 $236-,989;48; 2018/19 2017A 8 $247,581 715 S242- ,004 -,&W 2019/20 20l& ! 9 $253,637,980 $'^ °�1 5 2020/21 2019/20 $259,851,524_$254,498,980 2021/22 2020121 262 015 178 $260,?93,52^1 Source: Indian River County Office of Management and Budget Proiected Debt Capacitv Debt Financing is one way that the county has provided for its capital facility needs. The primary rationale for providing capital facilities through indebtedness is that it spreads the cost of a facility over its useful life and thus is paid for by those who will use the facility. Community Development Department Indian River County Adopted , Ordinance 2017- 36 P2 83 Comprehensive Plan Capital Improvements Element Table 6.14 identifies the amount of revenue that the County can raise by issuing revenue bonds. Those bonds can be issued without a public vote. That table identifies the County's bonding capacity for 10, 20, and 30 years. As table 6.14 indicates, the County's available bonding capacity for a 10 year issue is $215,300,000221,400,0001 while its bonding capacity for a 30 year issue is $`�0,ow 487,300,000. Table 6.14: Indian River County Estimated Ability to Raise Bonds Without A Public Vote Ten Years Twenty Years Thirty Years Pledge Sources (Bond Interest Rate @ (Bond Interest Rate @ (Bond Interest Rate @ 4-461.85%) 4-992.500//Q)J 4462.70% Half Cent Sales Tax $81.800,000 $76,409;909 $143,300,000 $139;600-,O00 $188,300,000 S90 j Go" Gas Taxes $57,500,000 $36 •,000,000 $99,000,000 $99 ;300;808 $114,400,000 $443400.880 Tourist Tax $16,800,000 $16;30008 $28,900,000 $49;390;880 $37,800,000 $39;300;000 County Revenue Program First Guaranteed $1,900,000 $1;900;000 $3,200,000 $3;400,000 $4,200,000 $4,300;880 Entitlement County Revenue Program Second Guaranteed $3,900,000—$3,900,000 $6,600,000 $7;800;008 $8,700,000 $900;000 Entitlement Sub -Total $161,900,000 5� A0 -S00 $281,000,000 $353,400,000 $36800;000 Possible Pledge Sources Franchise Fees $40,700,000 $41600,000 $70,000,000 &74-,700;898 $91,500,000 $401-390,ow Road Impact Fees $18.800,000 $1q,600", $32,400,000.$31,400,000 $42,400,000 $42;488;008 $59,500,000 $60,200,000 $102,400,000 $133,900,000 Sub -Total $j 07,1 00ioN $143,400,000 TOTAL $221,400,000 $24-5,300,000 $383,400,000 $487,300,000 *Rates are comparable term AAA rated municipal bond yields as of 912420 169/5/2017. Source: Indian River County Office of Management and Budget. • Debt Service Obligations In table 6.15, the County's debt service obligations for current and anticipated bond issues are summarized. Debt service is payment of principal and interest on obligations resulting from the issuance of bonds. As table 6.15 indicates, the County's major anticipated outstanding debts are for water and sewer revenue bonds, environmentally sensitive land acquisition bonds, and spring training facility revenue bonds. Community Development Department Indian River County Adopted , Ordinance 2017- 37 P2 84 Comprehensive Plan Capital Improvements Element Community Development Department Adopted , Ordinance 2017 - Indian River County 38 P285 Table 6.15 Indian River County Bond Schedule FY Ending Water & Sewer Revenue Refunding Bonds Environmentally Sensitive Land Acquisition Water & Sewer Revenue Refunding Bonds Spring Training Facility Revenue Bonds 2009 Series 3.68% $26,370,000 2015 Series 1.66% $20,369,000 2015 Series 1.65% $7,170,000 2001 Series 4.87% .$16,810,000 $a 86A88 $3943 $478;N0 3eta1 $564;744 2813 Balaaec $ 99A $238 888 X816 lA 7 $11933 $379 A38 $328 889 $93 889 $493 9AA �eta1 Q';°�� $398-)-7 $1;892;633 $813-935 948pce $1 629A88 $28 gq9 888 $6498-888 $Er733 A88 Interest $881,000 $332,813 $102,267 $344,050 2017 Principal $2,000,000 $343,000 $992,000 $520,000 Total $2,881,000 $675,813 $1094,267 $864,050 Balance $15,620,000 $19,706,000 $5,206,000 $6,215,000 Interest $781,000 $327,120 $85,899 $316,750 Principal $2,100,000 $4,053,000 $1,007,000 $550,000 Total $2,881,000 $4,380,120 $1,092,899 $866,750 2018 Balance $13,520,000 $15,653,000 $4,199,000 $5,665,000 2019 Interest $676,000 $259,840 $69,284 $287,875 . Principal $2,205;000 $4,158,000 $1,025,000 $585,000 Total $2,881,000 $4,417,840 $1,094,284 $872,875 Balance $11,315,000 $11,495,000 $3,174,000 $5080000 Interest $565,750 $190,817 $52,371 1057,163 Princi al $2,315,000 $4,227,000 $1,042,000 $615,000 Total $2,880,750 $4,417,817 $1,094,371 $872,163 2020 Balance $9,000,000 $7,268,000 $2,132,000 $4,465,000 Interest $450,000 $120,649 $35,178 $224,875 Principal $2,430,000 $4,298,000 $1,058,000 $650,000 2021 Total $2,880,000 $4,418,649 $1,093,178 $874,875 Balance $6,570,000 $2,970,000 $1,074,000 $3,815,000 Interest $328,500 $49,302 $17,721 $190,750 Princi al $2,550,000 $2,970,000 $1,074,000 $305,000 Total $2,878,500 $3,019,302 $1,091,721 $495,750 2022 Balance $4,020,000 $0 $0 $3,510,000 Interest $201,000 $175,500 Principal $2,680,000 $320,000 Total $2,881,000 $495,500 2023 Balance $1,340,000 $3190,000 2024 Interest $67,000 $159 500 Community Development Department Adopted , Ordinance 2017 - Indian River County 38 P285 Comprehensive Plan Capital Improvements Element Source: Indian River County Office of Management and Budget. Fiscal Assessment Summary This section provides an analysis of the County's revenues and expenditures for its capital improvement needs for the five-year period beginning in FY 2016472017/18 and ending in FY Community Development Department Indian River County Adopted , Ordinance 2017- 39 P286 Table 6.15 Indian River CountyBond Schedule FY Ending Water & Sewer Revenue Refunding Bonds Environmentally Sensitive Land Acquisition Water & Sewer Revenue Refunding Bonds Spring Training Facility Revenue Bonds 2009 Series 3.68% $26,370,000 2015 Series 1.660% $20.369,000_ 2015 Series 1.65% $7,170,000 2001 Series 4.87% _$16,810,000 Princi al $1,340,000 $340,000 Total $1,407,000 $499,500 Balance $0 $2,850,000 Interest $142,500 Principal $355,000 Total $497,500 2025 Balance $2,495,000 2026 Interest $124,750 Principal $375,000 Total $499,750 Balance $2,120,000 Interest $106,000 2027 Princi al $390,000 Total $496,000 Balance $1,730,000 Interest $86,500 Principal $410,000 2028 Total S496,500 Balance $1,320,000 Interest $66,000 Principal $430,000 Total $496,000 2029 Balance $890,000 Interest $44,500 2030 Principal S455,000 Total $499,500 Balance $435,000 2031 Interest $21,750 Principal $435,000 Total $456,750 Balance $0 Source: Indian River County Office of Management and Budget. Fiscal Assessment Summary This section provides an analysis of the County's revenues and expenditures for its capital improvement needs for the five-year period beginning in FY 2016472017/18 and ending in FY Community Development Department Indian River County Adopted , Ordinance 2017- 39 P286 Comprehensive Plan Capital Improvements Element 2020/212021/22. While Appendix A details all of the capital improvement projects for the next five fiscal years for each individual comprehensive plan element by cost, timeframe, and revenue. source(s), Table 6.7 provides general revenue projections for the County through fiscal year 24 2021/22. As shown in Table 6.7, the County will generate $1,704,939,07-01,756 ,803;906 in revenues from general funds, enterprise funds, and internal funds from fiscal year 1-'2017/18 to fiscal year 2020/242021/22. Sources of those funds include sales taxes, property taxes, grants, impact fees, and other revenues. The funding needed for the capital improvements listed within Appendix A will come from that$4,704,oP, $1,756,803,906. Overall, the County will have enough revenue to cover the costs associated with the five year capital improvements program. For all projects contained within the County's Capital Improvements project list, the total estimated cost is $311,688,104 for the next five fiscal years. This is 16..8917.74% of the overall general fund revenues for the same time period. Concurrency. Management Plan To ensure that level -of -service standards are maintained, it is necessary to have a system in place that provides the criteria for measuring facility capacity, assessing development demand on applicable facilities, and monitoring service levels for applicable facilities. That system will set the parameters for issuing development orders consistent with level -of -service standards. While this concurrency management plan sets policies and establishes a process, the specific application of this system is through the County's land development regulations. As per state requirements, those regulations define the details of the concurrency management system and establish its administrative requirements. The major purpose of the concurrency management system is to detail the specifics of implementing the County's level -of -service standards. For that reason, the concurrency management system must apply to all development activity in the County. The system must then identify the applicable standards for each facility, the geographic scope of each facility, and the method of monitoring facility capacity changes. Most importantly, this system must specify when facilities are considered available. Project Applicability All development orders issued by the County must comply with the concurrency management plan and meet level -of -service standards. Development orders are County approvals for construction and/or land development activity. Specifically, development orders consist of the following: comprehensive plan amendments, rezonings, site plan approvals, preliminary plat approvals, development of regional impact (DRI) approvals, planned development preliminary approvals, and building permit approvals for single-family homes located in subdivisions which were approved after February 13, 1990, the original adoption date of the county's comprehensive plan. Community Development Department Indian River County Adopted , Ordinance 2017- 40 P2 87 Comprehensive Plan Capital Improvements Element Within Indian River County, the impact from the construction of a single family home on an existing subdivision platted lot may constitute a de minimus impact on public facilities and thus be exempt from the concurrency requirement. Indian River County applies the single family de minimus allowance to single family building permits in subdivisions platted before February 13, 1990. Service Standards Level -of -service standards for concurrency related facilities are established in this plan for the following facilities: sanitary sewer, potable water, solid waste, stormwater management, recreation, public schools, and transportation. Those are explained in detail in the applicable comprehensive plan elements. For each facility, level -of -service is a measure of the relationship between demand for the service and the capacity of the facility. Capacity, however, is measured differently for each type of facility. Table 6.16 identifies both the capacity and demand measures for each public facility. Those measures are addressed in detail, and existing capacities are identified in the applicable Comprehensive Plan Elements. Table 6.16: Service Level Measures for Concurrency Related Facilities Public Facility Category Specific Facility Capacity Measure Demand Measure Geographic Scope Transportation Roadway Volume of cars Peak Season/Peak Affected Roadways accommodated over time Direction/Peak Hour Trips Sanitary Sewer Treatment Plant Treatment design capacity (GPD) Generation Rate (GPD) Service Area Potable Water Treatment Plant (GPD ent design capacity Generation Rate (GPD) Service Area Solid Waste Landfill Volume in active cell (cubic Generation Rate (tons per Entire County yards) capita per year) Recreation Parks Acres of park land Acres of parks per Entire County thousand population Stormwater Management Drainage Volume of water Volume of stormwater Basin conveyances outfalling for design storm Education* Public Schools (K- Number of students Enrolled Students/ Future Service Area 12 accommodated over time Student Generation *Limited to participating Schools owned and operated by the Indian River County School District Concurrency requires that each facility within the geographic scope of a proposed project's impact area have sufficient capacity to accommodate the project's demand. If that capacity is not available, the project cannot be approved. The principal function of the concurrency management system then is to provide a mechanism whereby demand and capacity measures can be compared on a project by project basis. Community Development Department Indian River County Adopted , Ordinance 2017- 41 P2 88 Comprehensive Plan Capital Improvements Element Table 6.16 provides the criteria for establishing a demand to capacity comparison for a proposed project. While most of the characteristics are self-explanatory, one needs clarification; that is the geographic scope for the traffic public facility category. For concurrency purposes, affected roadways are those roadways impacted by a project's traffic. Regardless of size, all projects impact the roadway on which the project fronts. In addition, other roadways further removed from the project may be impacted. For concurrency purposes, two lane roadways which are assigned 8 or more peak hour/peak season/peak direction project trips and four or more lane roadways that are assigned 15 or more peak hour/peak season/peak direction project trips are considered impacted roadways. For transportation concurrency related facilities, level -of -service standards are applied to all impacted roadways. Those level -of -service standards range from A to F and are associated with peak hour/peak season/peak direction trips. Demand Demand is an important component of the concurrency management system. Essentially, demand is a measure of facility use. When compared to facility capacity, demand can indicate the level -of -service for the facility. As depicted in Table 6.16, demand can be measured quantitatively for each public facility category. While the demand function for each facility consists of applying a rate to the number of facility users, estimation of total demand is more complex. For concurrency management purposes, demand can be divided into three types: existing, committed, and projected. Each must be considered separately for purposes of concurrency management. Existing Demand Existing demand is simply the current level of use for a facility. For a roadway, it is the number of peak hour/peak season/peak direction trips; for a school, it is the number of full-time enrolled students; for water and wastewater treatment plants, it is the existing flow volume measured in gallons per day. Those figures are included within applicable plan elements. Existing demand then reflects the use of a facility by the current population. When compared to capacity, existing demand can show if the facility has unused capacity or if it is functioning over capacity. Existing demand, however, is not static. As population increases and dwelling units come on-line, existing demand increases. Those increases in existing demand can be identified through facility use measurements. For example, regular traffic counts done on roads or treatment plant flow records are examples of facility use measurements indicating existing demand levels. As existing demand levels Community Development Department Indian River County Adopted , Ordinance 2017- 42 P2 89 Comprehensive Plan Capital Improvements Element for facilities are updated, committed demand levels must be reduced if projects representing committed demand have come on-line. Committed Demand Committed demand is a measure of the impact that approved development projects with reserved capacity will have on facilities. When added to existing demand for a facility, the committed demand for that facility will produce a more accurate estimate of unused capacity. That estimate of unused capacity represents the amount of capacity that can realistically be allocated to new projects. Committed demand must be determined by identifying all projects for which capacity has been reserved through issuance of initial concurrency certificates which are still valid. Then the specific facilities that will be impacted by those projects with reserved capacities must be determined; those facilities will be roadways and the landfill, and they may be treatment plants, drainage conveyances, and recreation facilities. Finally, the total demand on each facility attributable to committed demand will be determined. Applicable elements of the plan identify the rates to be applied to each project to determine facility demand. Traffic volumes, for example, can be derived by applying a trip rate to the size of the project. Sanitary sewer and potable water both have rates of 250 gallons per day per equivalent residential unit. Other public facility rates are discussed fully in their applicable Comprehensive Plan Element. Like existing demand, committed demand must be determined on a facility by facility basis. For example, both existing demand and committed demand must be determined for each major roadway, each school, each treatment plant, each major drainage conveyance, and the active cell in the landfill. Also, like existing demand, committed demand estimates must be modified as projects are completed; committed demand estimates must. also be modified as new development orders are approved and old development orders are terminated. Proiected Demand The third type of demand is projected demand. This consists of two types. One is non- committed/non-reserved, single-family lot demand for all subdivisions platted after February 13, 1990, while the other is new project demand. Non-committed/non-reserved single-family lot projected demand relates to the facility impacts associated with construction on single-family lots in subdivisions platted after February 13, 1990 and construction on single-family unplatted lots and acreage. Since that type of construction will impact facilities, the demand anticipated from that type of activity must be considered in facility expansion plans. For that reason, it is necessary to maintain an accurate inventory of unbuilt, platted lots and consider the.impacts of construction on those lots. Community Development Department Indian River County Adopted , Ordinance 2017- 43 P2 90 Comprehensive Plan Capital Improvements Element The second type of projected demand is new project demand. For each new project, demand estimates must be made on a facility by facility basis. Only if sufficient available capacity exists for each facility to be impacted can the project be approved and a development order issued. Upon issuance of a development order, the estimated impacts on each facility would be considered as committed demand. Availability of Capacity Facility capacity can be assessed two different ways. First, facility capacity can be determined by facilities that are existing and available; examples would be existing treatment plants and existing roadways with a set number of lanes. The second manner for assessing facility capacity is to consider both existing, in -the -ground facilities as well as facility expansions or new facilities which are programmed but not yet existing. As part of the concurrency review process, the capacity of existing, in -the -ground facilities will be considered in all cases. Programmed facilities will be considered in assessing capacity for each public facility category. when the following conditions are met: ➢ For sanitary sewer, potable water, solid waste and drainage facilities: 1. A development order or permit is issued subject to the condition that, at the time of the issuance of a certificate of occupancy or its functional equivalent, the necessary facilities and services are in place and available to serve the new development; or 2. At the time the development order or permit is issued, the necessary facilities and services are guaranteed in an enforceable development agreement to be in place and available to .serve new development at the time of the issuance of a certificate of occupancy or its functional equivalent. ➢ For parks and recreation facilities: 1. At the time the development order or permit is issued, the necessary facilities and services are in place or under actual construction; or 2. A development order or permit is issued subject to the condition that, at the time of the issuance of a certificate of occupancy or its functional equivalent, the acreage for the necessary facilities and services to serve the new development is dedicated or acquired by the local government, or funds in the amount of the developer's fair share are committed; and a. A development order or permit is issued subject to a condition that the Community Development Department Indian River County Adopted , Ordinance 2017- 44 P2 91 Comprehensive Plan Capital Improvements Element necessary facilities and services needed to serve the new development are in place or under actual construction not more than one year after issuance of a certificate of occupancy or its functional equivalent; or b. At the time the development order or permit is issued, the necessary facilities .and services are the subject of a binding executed agreement which requires the necessary facilities and services to serve the new development to be in place or under actual construction not more than one year after issuance of a certificate of occupancy or its functional equivalent; or c. At the time the development order or permit is issued, the necessary facilities and services are guaranteed in an enforceable development agreement, to be in place or under actual construction not more than one year after issuance of a certificate of occupancy or its functional equivalent. ➢ Transportation supply (capacity). Transportation supply shall be determined on a segment by segment basis. For concurrency purposes, all segments on the county's thoroughfare plan shall be considered. Capacity for segments will be based either on FDOT's generalized capacity tables or individual segment capacity studies approved by the public works director pursuant to the criteria specified in Chapter 952, Traffic. Transportation supply for each segment is: 1. The segment's existing peak hour, peak season, peak direction capacity; or 2. The segment's new roadway capacity if facility expansion for the segment is proposed and if. a. At the time a development order or permit is issued, the necessary facilities and services are in place or under construction; or b. A development order or permit is issued subject to a condition that the facility expansion needed to serve the new development is included in the county's adopted five-year schedule of capital improvements and is scheduled to be in place or under actual construction not more than three years after issuance of the project's first building permit or its functional equivalent. The schedule of capital improvements may recognize and include transportation projects included in the first three years of the adopted Florida Department of Transportation five year work program. In order to apply this provision to a facility expansion project, the Capital Improvements Element must include the following policies: i. The estimated date of commencement of actual construction and the estimated date of project completion. Community Development Department Indian River County Adopted , Ordinance 2017- 45 P2 92 Comprehensive Plan Capital Improvements Element ii. A provision that a plan amendment is required to eliminate, defer, or delay construction of any road or mass transit facility or service which is needed to maintain the adopted level of service standard and which is listed in the five-year schedule of capital improvements (for Indian River County, this is included in Policy 1.2 of this Element); or 3. The segment's new roadway capacity if, at the time a development order or permit is issued, the facility is the subject of a binding executed agreement which requires the facility to be in place or under actual construction no more than three years after the issuance of the project's first building permit or its functional equivalent; or 4. The segment's new roadway capacity if, at the time a development order or permit is issued, the facility is guaranteed in an enforceable development agreement, to be in place or under actual construction not more than three years after issuance of a building permit or its functional equivalent. 5. The segment's new roadway capacity if facility expansion for the segment is the subject of a proportionate fair -share agreement. In such case, the segment capacity increase reflected in the proportionate fair share agreement shall be available. only to the party or parties to the proportionate fair share agreement. ➢ For school facilities: A residential development order or permit shall be issued only if the needed capacity for the particular service area is available in one or more contiguous service areas. Regulation No development order shall be issued for any project where the project's demand in conjunction with existing demand and committed demand will exceed the capacity of a facility at the service level established in this plan. Level -of -service analysis will be undertaken during the review of each project for which development order approval is required. Monitoring System To effectively implement the concurrency requirement, it is necessary to maintain an estimate of available capacity for each public facility subject to level -of -service requirements. By maintaining an accurate and current available capacity estimate for each facility, projected demand from development applications can be compared to the available capacity for the facility to determine if the project can be approved. The purpose of the monitoring program is to maintain a current estimate of available capacity for each facility. Community Development Department Indian River County Adopted , Ordinance 2017- 46 P2 93 Comprehensive Plan Capital Improvements Element With the exception of public schools, the monitoring system portion of the concurrency management plan is maintained by the county's planning division. Effective July 1, 2008, the School District initiated and now maintains the monitoring system portion of the concurrency management plan for public schools. Using a network computer system and database management software, records were developed and are maintained for each specific facility. Based upon information in the specific comprehensive plan elements, total capacity figures for each applicable facility are maintained in database files established for each public facility category. Capacity figures are modified as facilities are expanded or as criteria specified in the availability of capacity section are met, thereby allowing a programmed expansion to be considered for capacity determination purposes. Through contact with other county departments, planning staff are able to modify capacity estimates as soon as facility characteristics are changed. Table 6.17 depicts the general structure of the monitoring system database file for each public facility category. That table shows that available capacity for each specific facility is a function of total capacity less existing demand and less committed demand. The demand section of this concurrency management plan identifies the methodology for assessing demand. Table 6.17: Monitotriing S stem Design Public Specific Total Capacity Existing Demand Committed Demand Available Capacity Facility Facilities Category Peak season/ peak Annual count (average) Volume estimated from (Total Capacity) - Existing Traffic Roadways direction/ peak hour (peak season/peak approved Development (LOS D) direction/peak hour) Orders (DO) Demand) - (Committed Demand) Sanitary Treatment Design flows Existing flows Volume estimated from (Total Capacity) - (Existing Sewer Plants approved DO's Demand) - (Committed Demand) Potable Water Treatment Design flows Existing flows Volume estimated from (Total Capacity) - (Existing Plants approved DO's Demand) - (Committed Demand) Solid Waste Landfill Active cell design Active cell volume used Volume estimated from (Total Capacity) - (Existing capacity approved DO's Demand) - (Committed Demand) (Acres per thousand (Acres per thousand Recreation Parks Park Acreage population) X (existing Population) X (projected (Total Capacity) - (Existing population) population for approved Demand) - (Committed Demand) DO's) Drainage Drainage Volume Existing flows Volume of stormwater allowed to outfall for (Total Capacity) - conveyances approved DO's iExisting Demand) - (Committed Demand) Public Schools(K- Permanent Student Annual Enrollment Students estimated from approved residential (Total Capacity) - (Existing Education 12) Stations (FISH) Count (FTE) Development Orders) Demand) - (Committed Demand) To implement the monitoring system, the following actions shown in table 6.18 will be necessary. Community Development Department Indian River County Adopted , Ordinance 2017- 47 P2 94 Comprehensive. Plan Capital Improvements Element Table 6.18: Monitoring System Tasks Action Responsible Department Timing Do quarterly traffic counts for thoroughfare plan roads to determine existing demand Engineering Annually Compile quarterly ridership statistics.for all fixed routes MPO Annually Identify existing flows for each water and sewer treatment plant. Utilities Annually Estimate Landfill (active cell) volume used Utilities Annually Estimate population and apply park standard to determine park existing demand Planning Annually Estimate existing flows for drainage conveyances Engineering Annually Enter data received from other departments into computer Planning Ongoing Do annual student counts (FTE) for public schools to determine existing demand School District Annually Add estimated demand for new projects to committed demand total upon issuance of DO Planning Ongoing Maintain records of units/projects receiving a certificate of occupancy, maintain demand estimates from those units/projects, subtract estimated demand for those units/projects for committed demand once existing demand is updated Planning Ongoing Applicability The concurrency management plan monitoring system has applicability to more than just level -of - service measurement. It also provides the basis for assessing facility expansion needs and therefore capital improvements programming. By maintaining an accurate and up-to-date estimate of available capacity, the need for facility expansion can be recognized before all capacity is used. By incorporating the monitoring system into the capital improvements programming process, capital budgets can be prepared based on reliable information and valid estimates of need. Community Development Department Adopted , Ordinance 2017 - Indian River County 48 P2 95 Comprehensive Plan Capital Improvements Element Goal, Obiectives and Policies Goal It is the goal of Indian River County to provide needed capital improvements through the use of sound fiscal decision making. Objectives and Policies Objective 1: Construction of Capital Facilities By 202422, the county will have completed those capital improvements schedule projects that replace obsolete or worn-out facilities, eliminate existing deficiencies or accommodate desired future growth. Policy 1.1: The county shall maintain a five-year capital improvement program and pursuant to Section 163.3177(3)(b) F.S. evaluate and update that program every year to reflect existing and future public facility needs of the county. This capital improvement program.will ensure that the plan is financially feasible and that the adopted level -of -service standards are achieved and maintained. Policy 1.2: The county and the School District shall undertake only those capital improvements included within this element's adopted capital improvements program. Pursuant to Section 163.3177(3)(b) F.S., the Capital Improvements Element will be reviewed every year. If any facility identified in the Schedule of Capital Improvements is delayed or deferred in construction, or is eliminated from the capital improvements program, and this delay, deferal, or elimination will cause the level -of -service to deteriorate below the adopted minimum level of service standard for the facility, a comprehensive plan amendment will be required to adjust the Schedule of Capital Improvements. The annual update of the capital improvement element shall be done with a single public hearing before the Board of County Commissioners and a copy of the ordinance amending the Capital Improvements Element shall be transmitted to DEO. Policy 1.3: The county shall evaluate and prioritize its capital improvement projects based on following criteria. These criteria are ranked in order of importance. ➢ Preservation of the health and safety of the public by eliminating public hazards; ➢ Compliance with all mandates and prior commitments; ➢ Elimination of existing deficiencies; ➢ Maintenance of adopted level -of -service standards; ➢ Provision of infrastructure concurrent with the impact of new development; ➢ Protection of prior infrastructure investments; ➢ Consistency with the county plan and plans of other agencies; ➢ Accommodation of new development and redevelopment facility demands; ➢ Consistency with plans of state agencies and water management districts that provide public facilities within the local government's jurisdiction; Community Development Department Adopted , Ordinance 2017 - Indian River County 49 P296 Comprehensive Plan Capital Improvements Element ➢ Promotion of compact development by discouraging growth outside of urban service areas; ➢ Demonstration of linkages between projected growth and facility location; ➢ Utilization of the economies of scale and timing of other improvements; ➢ Reduction of operating costs; ➢ Adjustment for unseen opportunities, situations, and disasters. Policy 1.4: The county shall implement the policies of the Potable Water, Sanitary Sewer, and Solid Waste sub -elements of the Comprehensive Plan. Since these are enterprise account funded elements, capital expenditures identified in these elements shall be funded principally from revenues derived from the applicable systems. Policy 1.5: The county shall prioritize and implement the programs identified in the Transportation, Recreation and Open Space, Stormwater Management, Conservation, and Future Land Use Elements of the Comprehensive Plan. Policy 1.6: The county shall not eliminate or reallocate budgeted appropriations for road improvement projects required to meet the adopted level -of -service standards unless the applicable projects will be constructed by other means and remain concurrent with the county's Schedule of Capital Improvements. Policy 1.7: The county shall continue to allocate funds for the replacement and the renewal of infrastructure in an amount which will minimize the operating costs of the infrastructure and maximize the life of the infrastructure. Policy 1.8: The county shall manage its long-term general obligation debt in such a manner that the ratio of the debt service millage to the countywide operating millage does not exceed 20%. Policy 1.9: The county hereby defines a capital improvement as an improvement with a cost that exceeds $100,000. Policy 1.10: The Schedule of Capital Improvements shall contain a mix of capital expenditures, including projects to eliminate existing deficiencies, to upgrade and replace existing facilities, and to construct new facilities. Policy 1.11: The county shall maintain a procedure in its annual budget review requiring each county department to include in its annual budget request applicable expenditures as identified in the capital improvements program of the appropriate Comprehensive Plan Element as well as department's capital improvements. Polices The county hereby adopts the 20167 — 201-78 through 20291 - 2024-2 Indian River County School District Five -Year Facilities Work Plan. The Indian River County School District Community Development Department Indian River County Adopted , Ordinance 2017- 50 P2 97 Comprehensive Plan Capital Improvements Element Five -Year Facilities Work Plan will be evaluated and updated annually to reflect existing and future public school facility needs of the county. This will ensure that the Indian River County School District Five -Year Facilities Work Plan is financially feasible and that the adopted level -of -service standard for public schools is achieved and maintained. Objective 2: Development in Coastal High Hazard Areas Through 2030, development in coastal high hazard areas will not increase beyond the density or intensity levels indicated on the current Future Land Use Map. Policy 2.1: The coastal high hazard area is defined as the area of the county designated as evacuation zones for a category one hurricane. Policy 2.2: The county shall not increase land use density and intensity, in the coastal high hazard area, beyond that reflected in the county's current Future Land Use Map. Polio: The county shall make appropriations for infrastructure in coastal high hazard areas only to maintain the adopted level -of -service standards. Policy 2.4: The county shall ensure that the replacement of infrastructure in the coastal high hazard area will be limited to maintaining the adopted level -of -service standards. Policy 2.5: The county shall require that all developments and all single-family units in coastal high hazard areas fully pay the cost for required infrastructure improvements through impact fees, capacity charges, developer dedications, assessments, and contributions. Polio The county shall not use public funds to subsidize increased density or intensity of urban development in coastal high hazard areas; however, public beach, shoreline access, resource restoration, or similar projects may be constructed. Ob_lective 3: Maintenance of Established Level -of -Service Standards Through 2030, adopted levels -of -service will be maintained for all concurrency facilities. Policy 3_1: The county hereby adopts the concurrency management system as described within this element. The county shall maintain Land Development Regulation (LDR) Chapter 910, Concurrency Management System, which implements the plan's concurrency management system. In accordance with the concurrency management system of this plan and LDR Ch. 910, the county will not approve any development project where the impacts of such a project would lower the existing level -of -service on any facility below that facility's adopted minimum level -of -service standard. Community Development Department Indian River County Adopted , Ordinance 2017- 51 P2 98 .Comprehensive Plan Capital Improvements Element Policy 3.2: The county shall approve development only in accordance with the utility connection matrix identified in the Sanitary Sewer and Potable Water Sub -Elements. Policy 3.3: The county shall, concurrent with the impact of new development, provide the infrastructure necessary to maintain the levels -of -service identified in the various elements of the Comprehensive Plan. Where development is proposed and is consistent with all applicable regulations but one or more public facilities is/are operating at an inadequate service level, the applicant may at his expense make facility improvements to increase facility capacity when such improvements are consistent with county plans and receive county approval. Policy 3.4: The county shall make land use decisions based on the planned availability of facilities to maintain adopted' level -of -service standards. Policy 3.5: The county hereby adopts Concurrency Management level -of -service standards for public facilities that are established in the other Comprehensive Plan Elements and which are stated below: ➢ Stormwater Management: The county hereby adopts the following level -of -service standard for all new drainage systems within the unincorporated county: ➢ New development requiring major site plan approval or subdivision platting shall construct a complete drainage system to mitigate the impacts of a 25 year/24 hour design rainfall event using the soil conservation service type 2 modified rainfall curves. ➢ Post development runoff for any drainage basin shall not exceed pre -development runoff unless a maximum discharge rate has been adopted and the discharge does not exceed that rate. If a maximum discharge rate has not been adopted for a basin, post development discharge may not exceed pre -development discharge. By 202422, all existing roadways in the county shall be improved to meet the following level -of - service standards: ➢ Minimum road crown elevation for existing roads shall be raised during resurfacing/rebuilding to the flood elevation resulting from the 2 year/24 hour storm event on local streets. ➢ The center two lanes of rebuilt roads must be at or above flood levels resulting from a 10 year 24 hour storm event on Arterial and Collector roads. ➢ All drainage basins will meet the following level of service standard: 10-Year/24 Hour Storm Event The county hereby adopts the following water quality level -of -service standard: Community Development Department Adopted , Ordinance 2017 - Indian River County 52 P2 99 Comprehensive Plan Capital Improvements Element As a minimum, retention of the first one inch of rainfall is required prior to offsite discharge. An additional 50% treatment is required for all direct discharge into the Sebastian River and into the Indian River Lagoon due to its designation as an outstanding Florida water, as required by state law. ➢ Potable Water The following level -of -service standard is adopted for the county's potable water facilities, and shall be utilized for determining the availability of facility capacity and demand generated by a development: ➢ Countywide level -of -service standard of 250 gallons per day per equivalent residential unit. ➢ Solid Waste The following level -of -service standard is adopted for solid waste facilities in the county, and shall be used as the basis for determining the availability of facility capacity and demand generated by a development: ➢ Countywide level -of -service standard of 2.2 tons or 3.67 cubic yards per capita for permanent plus weighted peak seasonal population per year. ➢ Sanitary Sewer The following level -of -service standard is adopted for the county's sanitary sewer facilities, and shall be utilized for determining the availability of facility capacity and demand generated by a development: ➢ Countywide level -of -service standard of 250 gallons per day per equivalent residential unit with a peak monthly flow factor of 1.25. ➢ Recreation & Open Space The county adopts the following recreation level -of -service standard: ➢ County wide level -of -service standard of 6.61 recreation acres/ 1,000 permanent plus weighted peak seasonal population. ➢ Transportation The county adopts traffic circulation level -of -service standards as follows: ➢ Level -of -Service "D" during peak hour, peak season, peak direction conditions, on all TRIP grant funded roads as well as all freeway, arterial, and collector roadways, with Community Development Department Indian River County Adopted , Ordinance 2017- 53 P3 00 Comprehensive Plan Capital Improvements Element the exception of the following two, which will operate at level of service `B" plus 20%. • 27th Ave — South County Line to SR 60 • 43rd Ave — Oslo Road to 16th Street For SIS/Florida Intrastate Highway System roadways, level of service `B" is adopted for rural areas, and level of service "C" is adopted for urban areas. Policy 3.6: The county hereby adopts level -of -service standards for selected public facilities as follows: ➢ Correctional Facilities The county adopts the following correctional facilities level -of -service standard: ➢ County wide level -of -service standard of 4.5 beds/1,000 permanent plus weighted peak seasonal population ➢ Fire/EMS The county adopts the following Fire/EMS level -of -service standard: ➢ County wide (excluding Indian River Shores) level -of -service standard of .089 Stations per 1,000 permanent plus weighted peak seasonal population ➢ Law Enforcement The county adopts the following Law Enforcement level -of -service standard: ➢ Unincorporated County level -of -service standard of 2.09 officers per 1,000 permanent plus weighted peak seasonal population ➢ Libraries The county adopts the following Libraries level -of -service standards: ➢ County wide level -of -service standard of 580 building square feet per 1,000 permanent plus weighted peak seasonal population ➢ County wide level -of -service standard of 3,200 library material items per 1,000 permanent plus weighted peak seasonal population ➢ County wide level -of -service standard of 0.7 computers per 1,000 permanent plus weighted peak seasonal population ➢ County wide level -of -service standard of 0.2 other library equipment items per, 1,000 permanent plus weighted peak seasonal population Community Development Department Indian River County Adopted , Ordinance 2017- 54 P301 Comprehensive Plan Capital Improvements Element ➢ Public Buildings The county adopts the following Public Buildings level -of -service standard: ➢ County wide level -of -service standard of 1.99 building square feet per capita for permanent plus weighted peak seasonal population. ➢ Schools The county adopts the following Schools level -of -service standard: Schools (School Service Areas): ➢ 100 percent of Florida Inventory of School Houses (FISH) capacity for each public school type (elementary, middle, and high). ➢ Transit The County adopts the following transit level -of -service standard: ➢ One-hour headways shall be maintained on all fixed transit routes. Obiective 4: Future Development's Share of Capital Costs Through 2030, new developments will bear a proportionate share of the cost required to maintain adopted level -of -service standards. Polices: The county shall use impact fees, capacity charges, assessments, developer dedications and contributions, to pay for infrastructure improvements and services needed to satisfy future needs while maintaining adopted level -of -service standards. Policy 4.2: The county shall conduct research to identify new sources of revenue for funding capital improvement projects. Objective 5: Local Government's Ability to Provide Required Services and Facilities Through 2030, the county will ensure that it is able to fund and provide required services and facilities. Policy 5.1: The county shall not approve land use amendment requests unless those requests are consistent with the concurrency management system requirements of this element. Community Development Department Indian River County Adopted , Ordinance 2017- 55 P3 02 Comprehensive Plan Capital Improvements Element Policy 5.2: In the event that the planned capacity of public facilities is insufficient to serve all applicants for development orders, the county shall schedule capital improvements to serve developments in the following order of priority: ➢ Single-family units in existing platted subdivisions or on existing legal, buildable parcels ➢ Affordable housing projects ➢ New development orders permitting redevelopment New development orders permitting new developments where the applicant funds the infrastructure expansion in exchange for future reimbursement ➢ New development orders permitting new developments without developer participation Policy 5.3: The county shall extend facilities and services to serve areas only within the existing Urban Service Area or as allowed by Policy 5.7 of the Potable Water Sub -Element and Policy 5.8 of the Sanitary Sewer Sub -Element of the Comprehensive Plan. Policy .4: The county shall coordinate with other local, state, and federal agencies as well as private entities to create an efficient capital improvements schedule that provides the following general benefits while minimizing the financial burden of providing facilities and services: ➢ Reduction of overall capital and operating expenditures by the development of multi -use facilities; ➢ More efficient land use patterns and phasing; ➢ Reduction of overlapping, duplicating, and administrative procedures; ➢ Implementation of adopted physical, social, and economic goals and policies in a least -cost manner; ➢ Better coordination of public capital investment with private capital expenditures. Policy 5.5: The county shall continue utilizing enterprise funds for the provision of Sanitary Sewer, Potable Water, and Solid Waste facilities. The debt for enterprise funds is to be paid by user fees, capacity charges, and other appropriate sources. Policy .6: The county shall finance the capital cost of non -enterprise fund supported public facilities (e.g., roads, stormwater management, and parks) from current revenue, bond issues, impact fees, capacity charges, assessments, and other appropriate sources. Polio The county shall use general obligation bonds and other sources to raise the funding required to provide those public facilities that cannot be constructed with user fees, revenue bonds, impact fees,,capacity charges, or other dedicated revenue sources. Policy 5.8: Developments, which require public facility infrastructure improvements that will be financed by county debt, shall have their development orders conditioned on the issuance of the county debt or the substitution of a comparable amount of non -debt revenue. Community Development Department Indian River County Adopted , Ordinance 2017- 56 P303 Comprehensive Plan Capital Improvements Element Policy 5.9: Pursuant to state law, the Schedule of Capital Improvements may be adjusted by ordinance and not deemed to be an amendment to the Comprehensive Plan when the amendment relates to corrections, updates, or modifications concerning costs, revenue sources, acceptance of facilities pursuant to dedications which are consistent with the Comprehensive Plan, or the date of construction of any facility except transportation facilities enumerated in the Schedule of Capital Improvements. For transportation facilities, a delay in construction of a facility which causes the level -of -service of that facility to deteriorate below the adopted minimum level -of -service standard for the roadway will require a comprehensive plan amendment. Policy 5.10: The county shall ensure that all capital improvements identified in the various elements of the Comprehensive Plan are completed according to schedule. The only acceptable delays will be those which are subject to one of the following: ➢ Projects providing capacity equal to, or greater than, the delayed project are accelerated within or added to the Schedule of Capital Improvements; ➢ Modification of development orders issued conditionally or subject to the concurrent availability of public facility capacity provided by the delayed project. Such modification shall restrict the allowable amount and schedule of development to that which can be served by the capacity of public facilities according to the revised schedule; or ➢ Amendment of the plan to reduce the adopted standard for the level -of -service for public facilities until the fiscal year in which the delayed project is scheduled to be completed. Community Development Department Adopted , Ordinance 2017 - Indian River County 57 P304 Comprehensive Plan Capital Improvements Element Implementation, Evaluation, and Monitoring Implementation An important part of any plan is its implementation. Implementation involves execution of the plan's policies. It involves taking actions and achieving results. For the Capital Improvements Element, implementation involves various activities. While some of these actions will be ongoing, others are activities that.will be taken by certain points in time. For each policy in this element, table 6.20 identifies the type of action required, the responsible entity for taking the action, the timing, and whether or not the policy necessitates a capital expenditure. To implement the Capital Improvements Element, several different types of actions must be taken. These include: development of mechanisms for funding new facilities, adoption of land development regulations and ordinances, execution of interlocal agreements, coordination, and preparation of studies and evaluation and monitoring reports. Overall, the Capital Improvements Element implementation responsibility will rest with the Office of Management and Budget. Besides its responsibilities as identified in table 6.18, the planning department has the additional responsibility of ensuring that other entities discharge their responsibilities. This will entail notifying other applicable departments of capital expenditures to be included in their budgets, notifying other departments and groups of actions that must be taken, and assisting other departments and agencies in their plan implementation responsibilities. As part of the Capital Improvements Element, the county has developed a Concurrency Management Plan, which ensures the maintenance of the adopted level -of -service standards. Through the Concurrency Management Plan, the county will measure facility capacity, assess development demand, and maintain a Capital Improvements Program which ensures that the level -of -service standards are maintained. Community Development Department Indian River County Adopted , Ordinance 2017- 58 P305 Comprehensive Plan Capital Improvements Element Table 6.19: Capital Improvement Element Implementation Matrix Policy Type of Action Responsibility Timing Capital Expenditure 1.1 Maintain the CIP OMB/PD Ongoing No 1.2 Follow the CIP PD Ongoing No 1.3 Prioritize capital improvement projects OMB/PD/SD Ongoing No 1.4 Implement recommendations App Appropriate County y Departments/SD Ongoing Yes 1.5 Prioritize and implement programs Appropriate County Departments/SD Ongoing Yes 1.6 Maintain previous commitments BCC/PWD/SD Ongoing No 1.7 Replacement and renewal of infrastructure Appropriate County Departments/SD Ongoing No 1.8 Budget Management OMB/SD Ongoing No 1.9 Define capital improvement PD/OMB Ongoing No 1.10 Capital Budget Management OMB/SD Ongoing No 1.11 Capital Improvements Management OMB/SD Ongoing No 2.1 Define costal high hazard area DCA Ongoing No 2.2 Maintain density and intensity levels of current FLU Map PD Ongoing No 2.3 Budget management Appropriate County ApD Departments Ongoing Yes 2.4 Maintain LOS standards Appropriate County Departments Ongoing Yes 2.5 Funding mechanisms BCC/Private Developers Ongoing No 2.6 Infrastructure replacement strategy Appropriate County Departments Ongoing No 3.1 Maintain concurrency management system PD Ongoing No 3.2 Follow connection matrix of Comprehensive Plan Sub- Elements Appropriate County Departments Ongoing No 3.3 Maintain adopted LOS standards PD Ongoing No 3.4 Land use decisions BCC Ongoing No 3.5 Adopt LOS standards BCC/SD/Appropriate County Departments Ongoing g g No 4.1 Impose regulations Appropriate County ApDepartments Ongoing Yes Community Development Department Adopted . Ordinance 2017 - Indian River County 59 P3 06 Comprehensive Plan Capital Improvements Element Table 6.19: Capital Improvement Element Implementation Matrix Policy Type of Action Responsibility Timing Capital Expenditure 4.2 Conduct research OMB/PD Ongoing No 4.3 Work with municipalities BCC/SD/Other Local Ongoing No Governments in IRC 5.1 Approve land use changes only if infrastructure can BCC Ongoing No support land use change 5.2 Prioritize capital improvements BCC/SD/Appropriate Ongoing No County Departments 5.3 Extension of facilities and services BCC/Appropriate County Ongoing No Departments Appropriate County 5.4 Create an efficient capital improvements schedule Departments/Other Ongoing No Government Agencies 5.5 Utilize enterprise funds OMB Ongoing No 5.6 Finance non -enterprise fund supported projects OMB Ongoing No 5.7 Fund the construction of public facilities OMB/SD Ongoing Yes 5.8 Permitting Requirements BCC/Appropriate County Ongoing No Departments 5.9 Amending the Schedule of Capital Improvements BCC/OMB/PD/SD Ongoing No 5.10 Complete the Schedule of Capital Improvements BCC/SD/AppropriateCounty 2022 No Departments 5.1] Adopt a Priority Transportation Capital Improvements BCC/PWD/MPO Ongoing No Schedule BCC = Board of County Commissioners DCA = Department of Community Affairs FDOT = Florida Department of Transportation MPO = McAtapulitgrOrganization OMB = Office of Management and Budget PD = Planning Department PWD = Public Works Department SD = School District Evaluation and Monitoring Procedures To be effective, a plan must not only provide a means for implementation; it must also provide a mechanism for assessing the plan's effectiveness. Generally, a plan's effectiveness can be judged by the degree to which the plan's objectives have been met. Since objectives are structured, as much as possible, to be measurable and to have specific timeframes, the plan's objectives are the benchmarks used as a basis to evaluate the plan. Table 6.20 identifies each of the objectives of the Capital Improvements Element. It also identifies the measures to be used to evaluate progress in achieving these objectives. Most of these measures Community Development Department Adopted , Ordinance 2017 - Indian River County 60 P3 07 Comprehensive Plan Capital Improvements Element are quantitative, such as adopting land development requirements, which ensure the maintenance of the level -of -service standards, adopting a capacity monitoring system and others. Besides the measures, table 6.20 also identifies timeframes associated with meeting the objectives. The Planning Department staff will be responsible for monitoring and evaluating the Capital Improvement Element. This will involve collection of data and compilation of information regarding facility capacity, expansion, and new development permitted. This will be done on a regular basis. As part of the county's Concurrency Management System, the Planning Department will continually monitor the facility capacity to ensure that level -of -service standards will be maintained. Table 6.20: Capital Improvements Element Evaluation Matrix Objective Measure Timeframe 1 Existing deficiencies in county services and/or obsolete or worn-out facilities 2024-2 2 Land use density and intensity in Coastal High Hazard Area 2030 3 Level -of -service provided for county services 2030 4 Existence of appropriate Land Development Regulations 2030 5 Completion of the Schedule of Capital Improvements 2030 While monitoring will occur on a continual basis, formal evaluation of the Capital Improvements Element will occur annually. The formal evaluation and appraisal of the entire Comprehensive Plan will occur every ten years (dependent upon the schedule adopted by the Florida Department of Community Affairs). Besides assessing progress, the evaluation and appraisal process will also be used to determine whether the Capital Improvements Element objectives should be modified or expanded based on revisions to state statutes and changing conditions not identified and addressed as part of the annual CIE update. In this way, the monitoring and evaluation of the Capital Improvements Element will not only provide a means of determining the degree of success of the plan's implementation; it will also provide a mechanism for evaluating needed changes to the plan element not otherwise addressed in the yearly update of the Capital Improvements Element. As discussed in the above paragraphs, the evaluation and monitoring procedures identified for the Capital Improvements Element are basically the same for the entire Comprehensive Plan. These procedures have been used in the past to prepare the county's Evaluation and Appraisal Report and will be used by the county in subsequent Evaluation and Appraisal Reports. The monitoring and evaluation of this plan is critical to ensure that the policies are effective in achieving the plan's goals and objectives. Each individual element of the plan contains provisions and measures to be used in the review of the element. Each element contains an Implementation and Evaluation Matrix and monitoring procedures, which are currently being used to prepare the current Evaluation and Appraisal Report and will be used to prepare future Evaluation and Appraisal Reports. Community Development Department Indian River County Adopted , Ordinance 2017- 61 P308 .Comprehensive Plan Capital Improvements Element In addition, a great portion of the plan monitoring will be in conjunction with the concurrency management system which is designed to ensure that approved level -of -service standards are maintained and that sufficient capacity exists in the various services and facilities. Other evaluation of the plan or plan elements is likely to occur in the day to day application of the mandated regulations, which will result in plan amendments. The formal Evaluation and Appraisal Report required by law is currently providing and in subsequent versions will provide a complete review of the plan and be conducted in compliance with the public participation procedures adopted for the development of this plan. As part of the monitoring system, all appropriate baseline data is currently being updated and will be updated. Besides assessing progress, the evaluation and appraisal process is and will also be used to determine whether the objectives should be modified or expanded. In this way the monitoring and evaluation of the Comprehensive Plan Elements not only provides a means of determining the degree of success of the plan's implementation; it also provides a mechanism for evaluating needed changes to the plan element. 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I� M M go w b t! •1 oCQo � � � � � � o �Q�Q8,� Q�ag �iO P. !JN�+O y x r N N M N N 9 14 M In 4 iw TA • a Q b b b �.ywpQ�+ i+ — A W in C T,i Az 1u� ag; uS 0 yw���Fpp yy� O� u IA � I �� Q� � • O, w ♦ ♦ V i bo y W N N ;D w=lOA u�6 � G �/ pp• �IIe� .Me cO N W IA N V y1 A k li g 1 N A N Ali N 31 AN H N � �•up� p � .0 0� au pl y�� N v r tl Oa P N a J N • W D b C O O bt d O i gu�w O iso v D too O 6 O tai pp rt r s a = - 9 W Indian River County 2030 Comprehensive Plan Indian River County Community Development Department Supplement #_; Adopted December _, 2017, Ordinance 2017 - Attachment 3 P3 33 TABLE OF CONTENTS Listof Figures................................................................................................................................. ii Listof Tables.................................................................................................................................. iii Introduction.................................................................................................................................... I ExistingConditions......................................................................................................................... 2 FinancialResources.................................................................................................................... 2 Expenditures............................................................................................................................. 18 ExistingOutstanding Debt........................................................................................................ 22 Local Policies and Practices..................................................................................................... 23 Analysis......................................................................................................................................... 26 Analysis of the Timing and Location of Capital Improvements ............................................... 27 NeedsAssessment..................................................................................................................... 32 FiscalAssessment..................................................................................................................... 34 Fiscal Assessment Summary..................................................................................................... 39 ConcurrencyManagement Plan................................................................................................... 40 ProjectApplicability................................................................................................................. 40 ServiceStandards...................................................................................................................... 41 Demand..................................................................................................................................... 42 Availabilityof Capacity............................................................................................................ 44 Regulation................................................................................................................................. 46 MonitoringSystem................................................................................................................... 46 Applicability............................................................................................................................. 48 Goal, Objectives and Policies...................................................................................... Implementation, Evaluation, and Monitoring............................................................................... 58 Implementation......................................................................................................................... 58 Evaluation and Monitoring Procedures.................................................................................... 60 APPENDIX A: Five Year Schedule of Capital Improvements........................................................ A APPENDIX B: 2040 Roadway Improvement Plan......................................................................... B APPENDIX C: School District of Indian River County Capital Improvements Schedule ............. C APPENDIX D: School District of Indian River County Summary of Estimated Revenue ............ D Community Development Department Indian River County Adopted , Ordinance 2017- i P3 34 List of Figures Fi ure Title . Page Figure 6.1 Ad Valorem Taxes (Property Taxes)............................................................................. 3 Figure 6.2 Enterprise Funds........................................................................................................... 4 Figure 6.3 User Fees and Charges.................................................................... Figure6.4 Special Assessments...................................................................................................... 4 Figure6.5 Impact Fees................................................................................................................... 5 Figure 6.6 Local Discretionary Sales Surtax................................................................................. 6 Figure 6.7 Tourist Development Tax.............................................................................................. 7 Figure 6.8 Local Option Fuel Tax.................................................................................................. 9 Figure 6.9 Franchise Fee/Tax...................................................................................................... 10 Figure 6.10 Local Government Half -Cent Sales Tax................................................................... 13 Figure 6.11 County Revenue Sharing........................................................................................... 14 Figure 6.12 Constitutional Fuel Tax............................................................................................ 15 Figure6.13 County Fuel Tax........................................................................................................ 15 Figure 6.14 Alcoholic Beverage License Tax............................................................................... 16 Figure 6.15 Mobile Home License Tax........................................................................................ 16 Figure 6.16 Distribution of General Revenues By Category........................................................ 18 Figure 6.17 General Government Expenditures by Function...................................................... 20 Figure 6.18 Future Capital Improvements Expenditures............................................................. 33 Community Development Department Indian River County Adopted , Ordinance 2017- ii P3 35 List of Tables Table Title page Table 6.1: Indian River County Revenue Sources (FY 2014/15) ................................................... 2 Table 6.2: Optional Tourist Taxes on Transient Rental Facilities ................................................. 8 Table 6.3: Local Fuel Tax Rates.................................................................................................. 10 Table 6.4: Indian River County General Revenues By Source ..................................................... 18 Table 6.5: Indian River County General Government Expenditures By Function ....................... 19 Table 6.6: Indian River County Existing Long Term Debt........................................................... 23 Table 6.7: Overall General Revenue Projection Summary.......................................................... 29 Table 6.8: Earmarked Projected Revenue by Comprehensive Plan Element ............................... 30 Table 6.9: Indian River County Tax Base and Millage Projections ............................................. 30 Table 6.10: Future Capital Improvement Expenditures for Indian River County & ................... 32 Table 6.11: Indian River County Overall General Expenditures Projection Summary ............... 35 Table 6.12: Projected Expenses for Water, Sewer, and Solid Waste ........................................... 36 Table 6.13: Indian River County Overall Operating Cost Projections ........................................ 36 Table 6.14: Indian River County Estimated Ability to Raise Bonds Without A Public Vote........ 37 Table 6.1 S Indian River County Bond Schedule........................................................................... 38 Table 6.16: Service Level Measures for Concurrency Related Facilities .................................... 41 Table 6.17: Monitoring System Design........................................................................................ 47 Table 6.18: Monitoring System Tasks........................................................................................... 48 Table 6.19: Capital Improvement Element Implementation Matrix ............................................. 59 Table 6.20: Capital Improvements Element Evaluation Matrix ................................................... F 61 Community Development Department Indian River County Adopted , Ordinance 2017- iii P3 36 P337 Introduction The Capital Improvements Element (CIE) summarizes the needed capital facilities identified in the county's comprehensive plan and describes the financial means by which identified needed facilities are to be funded. The CIE also demonstrates the economic feasibility of the entire comprehensive plan and prioritizes the funding of all the public facilities identified in the county's comprehensive plan based on the level of need and the availability of funds. For purposes of this element, a capital improvement is a substantial facility (land, building, or major equipment) that costs at least $100,000 and which is required to maintain adopted level -of -service standards or to meet objectives identified in the county's comprehensive plan. Included in the CIE are an existing conditions section, an analysis section, a concurrency management section, a goals, objectives, and policies section, and an implementation section. While financial resources and existing local policies and practices are discussed in the existing conditions section, the fiscal condition of both the county and its comprehensive plan, as well as other issues concerning capital improvement projects, are assessed in the analysis section of this element. In the concurrency management section, the administrative framework for maintaining public facility service levels is addressed while the county's overall capital improvements strategy is discussed in the goals, objectives and policies section. Finally, a 5 -Year Schedule of Capital Improvements, as well as monitoring and evaluation programs, can be found in the implementation section of this element. Community Development Department Indian River County Adopted , Ordinance 2017- j P338 Existing Conditions Financial Resources One of the chief functions of the Capital Improvements Element is to inventory the major sources of revenue available to the county. Those revenue sources determine the county's capability to fund needed capital improvements. Table 6.1 lists the county's local, state, and federal revenue sources and indicates the amount of revenue collected from each source during FY 20145/1-56. Table 6.1 also shows the percentage distribution of total revenue received by Indian River County for each of the revenue sources. Table 6.1: Indian River County Revenue Sources (FY 20145/16) Federal Sources State Sources Local Sources Amount % of Total Amount % of Total Amount % of Total ($1,000) Revenue ($1,000) Revenue ($1,000) Revenue Various Grants 10 679 4.49% � >o Local Government Half -Cent Sales Tax $9.044 $9,68-5 3.81% z 9404 Ad Valorem Taxes$76 $84,714 35.64% 94R20, o . $6,434 Total Federal $10,679. 4:49"/02:9 ' Revenue Sharing $3,431 $ .1.44% of Enterprise Funds 51 072 $47x39 21.49% 104 4County Constitutional Fuel JL2L6 0.74% User Fees and 15 533 a 6.54% Tax $1,6674 9:7604 Charges 18 558 8 4]% 783 0.33% 536 0.23% County Fuel Tax $749 9-3316 Special Assessments $728 9 1104 Alcoholic Beverage License Tax 59 $4 0.02% A83% Impact Fees $6,262 $3;281 2.63% 2.390, Distribution of 447 0.19% $16,859 7.09% Sales and Use Taxes to Counties &447 02004 Local Discretionary Sales Surtax x198 0 Mobile Home License Tax 1.10 $413 0.05% 9s5% Tourist Development Tax 2 433 �7 1.02% 13o Various Grants $5,609 $10,464 2.36% 474°f0 Local Option Fuel Tax $3,574 $3388I 1.50% i.59014 Total State $21,249 $3 8.94% 11 4604 Franchise Tax $9,274 $9;481 3.90% 0 $2,081 0.88% Interest Income $1-5 r� o 13411 5.64% Other $7,050 34904 $205,749 86.57% Total Local o P88;794 237677 100.00% Total All Sources $2204Q l0000% Community Development Department Adopted , Ordinance 2017 - Indian River County 2 P3 39 Local Sources Local sources consist of revenues that are levied, collected and disbursed at the local level solely at the discretion of Indian River County. Those local sources are shown in table 6. 1, and are described in further detail below. • Ad Valorem Taxes (Property Taxes) Ad Valorem taxes are taxes levied on the assessed value (net of any exemptions) of real and personal property. This tax is commonly referred to as "property tax." Ad valorem taxes are generally assessed in mills; that is, thousandths of a dollar of assessed value. The state mandated millage cap is 10 mills per local government, excluding voted millages. In FY 20145/1-56, Indian River County imposed an aggregate millage rate of 5.54775.80.01. According to County policy, ad valorem taxes may be used for both operating and capital project expenditures. Figure 6.1: Ad Valorem Tax Revenue by FY $90,000 $84,714 $80,000 $75'$72716 $76,634 $io,3z8 $70,000 $66,970 $60,000-. $50,000- $40,000- $30,000- $20,000- $10,000. 50,000$40,000$30,000$20,000$10,000 $0 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department Table 6.1 shows that, in FY 20145/1-56, Indian River County collected approximately $x,634,008$84,71.4,000 in ad valorem taxes. In FY 20145/1-56, ad valorem taxes represented 34:7-235.64% of all revenues collected by Indian River County. Figure 6.1 displays the ad valorem tax revenue collected by Indian River County over the last six fiscal years. As shown, ad valorem tax revenue pE•-uaivci ' a in 2010 decreased in 2012/13, and r— ��^'���' 9ffeugh 20 4has increased each year since then. The increase relates to «`'i+�.zc ryee 11 e o sa4epfrEe-ofleev,.,ff'-alar-e ,�avei wa:.;�vgniZii and again i Fvgniniic a continually imnrovina housiniz and Dronerty market. Community Development Department Adopted , Ordinance 2017-_ Figure 6.2: Enterprise Fund Reserve by FY $60,000 $5i 072 $50,000$47 736. $42.378 W 649 $45,337 . $40,000 $42905 $30,000- $20,000- $10,000 30,000$20,000$10,000 $0 10/11 11/12 12/13 13/14 14/15 15/16 • Revenue (in thousands) Source: Indian River County Finance Department Indian River County 3 P340 Enterprise Funds Within governmental entities, there are often various departments that provide goods and services to the public in a manner similar to the private sector. Such departments, classed under the general title "enterprise funds," must raise revenues from outside the government sector. Generally, enterprise departments assess a fee to the customer using the goods or services provided by that department. In Indian River County, the Utility System, Solid Waste Disposal District, Golf Course, and Building Division are enterprise funds. Table 6.1 shows that enterprise fund revenue represented 24-.6-321.49% of Indian River County's total funds for FY 20145/1-56. Figure 6.2 displays the enterprise fund revenue collected by Indian River County over the last six fiscal years. During that time period, enterprise fund revenue increased 44�-X20.52%. • User Fees and Charges User fees and charges represent revenue received by the county for providing various general services Figure 6.3: User Fees and Charges by FY $20,000 $18,000 $16,000 $15,030 $14,760 $15,533 $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 $- 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department Those fees and charges are necessary because taxes alone cannot totally keep up with the increasing costs of services. This category includes fees collected by the Tax Collector's Office, the Clerk of the Circuit Court, the Property Appraiser's Office, the Sheriff's Department, and the Recreation and Parks Department. This category also includes other miscellaneous user fees charged by the county for general services not financed by other fund sources. In FY 20145/1-56, user fees and charges represented 94-16.54% of all funds collected by Indian River County. Figure 6.3 displays user fees and charges collected by Indian River County over the last six fiscal years. During that time period, revenue from user fees and charges varied, but overall increased 2.6-543.35%. _. Special Assessments Special assessments are compulsory payments levied on real property for specific benefits generated by public investments or services. By law, the Community Development Department Adopted , Ordinance 2017 - Figure 6.4: Special Assessments Revenue by FY $800 -- $728 $700 $600 $520 $481$536 1 $500 $397. $400 $300 $200 $100 $- 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River Cou my Finance Department Indian River County 4 P3 41 assessment levied must fairly reflect the actual costs of the improvements. County revenues which fall under the general category of special assessments consist of street paving assessments, street lighting district assessments, as well as assessments for water, sewer, and drainage improvements. Expenditures of special assessment revenue are restricted to public improvement projects that directly benefit the property owner or payee. For example, street paving assessment revenues must be spent on paving streets that directly benefit the payer of the assessment. Special Assessment revenue. represented 9-30.23% of county funds for FY 20145/1-56 as s,,,..,ffi ill table, vim . Figure 6.4 displays the revenue collected by Indian River County through special assessments over the last six fiscal years. • Impact Fees An impact fee is a one-time charge, fee, or assessment levied as a condition of subdivision or site plan approval, building permit issuance, or other development or construction approval when the revenues collected are intended to fund the costs of capital improvements for public facilities. Since 1986, Indian River County has levied traffic impact fees on new development projects. In June of 2005, Indian River County began to levy 8 new impact fees. At the same time, the County increased the existing traffic impact fee rates. The nine impact fees include: traffic, emergency services, parks and recreation, public schools, solid waste, correctional facilities, law enforcement, libraries, and public buildings. On March 3, 2009, the Board of County Commissioners considered several alternatives to reduce impact fees for the purpose of stimulating economic development in the county. After discussion, the Board decided to suspend collection of five of the county's nine impact fees for six months. The five suspended impact fees were: emergency services, correctional facilities, public buildings, law enforcement, and solid waste. On September 22, 2009 and again on March 16, 2010, the Board of County Commissioners voted to further extend the suspension of the five impact fees. At its March 16, 2010 vote, the Board of County Commissioners extended the suspension of the five impact fees to March 31, 2011. On March 15, 2011 and again on March 13, 2012, the Board of County Commissioners re-evaluated the impact fee suspension and ultimately voted to continue suspending three of the five previously suspended impact fees. Those three fees were: public buildings, correctional facilities, and solid waste facilities. The March 13, 2012 vote of the Board of County Commissioners suspended the three fees until March 31, 2014. Community Development Department Indian River County Adopted , Ordinance 2017-_ 5 P342 Figure 6.5: Impact Fee Revenue by FY $7,000 $s; 2s2 $6,000 $5, 281 $5,000 $4,218 $4,000 $3,215 $3,000 $2,2x8 $2,000 $1,741 $1,000 $- 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department recreation, public schools, solid waste, correctional facilities, law enforcement, libraries, and public buildings. On March 3, 2009, the Board of County Commissioners considered several alternatives to reduce impact fees for the purpose of stimulating economic development in the county. After discussion, the Board decided to suspend collection of five of the county's nine impact fees for six months. The five suspended impact fees were: emergency services, correctional facilities, public buildings, law enforcement, and solid waste. On September 22, 2009 and again on March 16, 2010, the Board of County Commissioners voted to further extend the suspension of the five impact fees. At its March 16, 2010 vote, the Board of County Commissioners extended the suspension of the five impact fees to March 31, 2011. On March 15, 2011 and again on March 13, 2012, the Board of County Commissioners re-evaluated the impact fee suspension and ultimately voted to continue suspending three of the five previously suspended impact fees. Those three fees were: public buildings, correctional facilities, and solid waste facilities. The March 13, 2012 vote of the Board of County Commissioners suspended the three fees until March 31, 2014. Community Development Department Indian River County Adopted , Ordinance 2017-_ 5 P342 On March 11, 2014 the Board of County Commissioners voted to suspend the same three impact fees until March 31, 2015 or until the County could complete its most recent impact fee review and adopt a new impact fee schedule. By early April 2014 the County had completed the nonresidential portion of its impact fee review and on April 22, 2014 the Board of County Commissioners adopted a revised reduced nonresidential impact fee schedule with an effective date of May 5, 2014. The residential impact fee review was completed in September of 2014 and a revised residential impact fee schedule was adopted by the Board of County Commissioners on October 14, 2014 with an effective date of February 2, 2415. For both the nonresidential impact fee schedule and the residential impact fee schedule the Board of County Commissioners voted to not collect the correctional facilities, solid waste facilities, and libraries impact fees at this time. Figure 6.5 shows that over €rvesix million dollars of impact fee revenue was collected in FY 20145/1-56. This is neaover four million dollars more than what was collected in FY 204910/4-411. Impact fee revenues decreased during the Great Recession and have gradually increased since FY 2009/10. • Local Discretionary Sales Surtax Pursuant to s. 212.055, F.S, local governments are authorized to levy numerous types of local discretionary sales surtaxes. Under the provisions of s. 212.054, F.S., the local discretionary sales surtaxes apply to all transactions subject to the state tax imposed on sales, use, services, rentals, admissions, and other authorized transactions. The surtax is computed by multiplying the rate imposed by the county where the sale occurs by the amount of the taxable sale. This sales tax can be levied on most transactions under $5,000. According to state law, Indian River County is eligible to impose a Local Government Infrastructure Surtax of either 0.5% or 1.0%. Currently, Indian River County imposes the 1.0% Infrastructure Surtax. Figure 6.6: Local Discretionary Sales Surtax by FY $18,000 --- 16190 $16,859 $16,000 $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $2,000 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department P343 Procedurally, the Local Government Infrastructure Surtax must be enacted by a majority vote of the Board of County Commissioners and approved by voters in a countywide referendum. That surtax, which may be imposed for a maximum period of fifteen years, was imposed by Indian River County in April, 1989, and was renewed by voters in November, 2002 and again in November 2016. Generally, the proceeds must be expended to finance, plan, and construct infrastructure; to acquire land for public recreation or conservation or protection of natural resources; or to finance the closure of local government-owned solid waste landfills that are already closed or are required to close by order of the Department of Environmental Protection. Community Development Department Indian River County Adopted , Ordinance 2017- 6 Procedurally, the Local Government Infrastructure Surtax must be enacted by a majority vote of the Board of County Commissioners and approved by voters in a countywide referendum. That surtax, which may be imposed for a maximum period of fifteen years, was imposed by Indian River County in April, 1989, and was renewed by voters in November, 2002 and again in November 2016. Generally, the proceeds must be expended to finance, plan, and construct infrastructure; to acquire land for public recreation or conservation or protection of natural resources; or to finance the closure of local government-owned solid waste landfills that are already closed or are required to close by order of the Department of Environmental Protection. Community Development Department Indian River County Adopted , Ordinance 2017- 6 Table 6.1 shows that local sales surtax revenue represented X37.09% of all funds collected by Indian River County in FY NA 2015/16. Figure 6.6 displays the Local Discretionary Sales Surtax revenue received by Indian River County over the last six fiscal years. This local revenue source increased by 27.8730.27% over that period. Distribution of surtax proceeds is based on the specifics of an interlocal agreement or through a formula based on population. In Indian River County, Local Infrastructure Surtax revenue is distributed to county government and municipal governments through a formula based on population. Currently, eigkteee-twent ve of the sixty-seven Florida counties .levy a Local Government Infrastructure Surtax. Within Indian River County's region, Martin, Palm Beach-, and St. Lucie counties do not levy the surtax. While Okeechobee County is eligible to levy the infrastructure surtax, it instead levies a Small County Surtax of 1%. That is. another local discretionary sales surtax. Tourist Development Tax Any county in the state may, subject to a vote of the.citizenry, impose a Tourist Development Tax. The transient rental trade is the primary base for the levy of the tourist tax. Any lodging agreement for six months or less is subject to the tax. Generally, the tourist tax levy is one or two percent. Counties, however, may set an additional one percent above the original tax through an extraordinary vote of the governing board or by referendum. Further, if a professional sports franchise facility is located within a county, an additional one to two percent tourist tax may also be levied. The first one percent professional sports franchise facility tax Figure 6.7: Tourist Development Tax Revenue by FY $3,000 $2,500 $2,433 $z, zs7 $2,000 $1,918 $1,743 $1,487 $1,605 $1,500 $1,000 $500 $- 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: I nd ian River Cou my Finance Department may be authorized by a majority vote of the governing board of the county, while the second one percent tax must be authorized by a majority plus one vote of the governing board of the county. Currently, Indian River County imposes the original two percent tourist tax, the additional one percent tax, and an additional one percent professional sports franchise facility tax. Out of Florida's sixty-seven counties, sixty-twethree currently levy a tourist tax. Of those sixty- twethree counties, forty-eight counties, including Indian River County, impose an additional one percent tourist tax; thiAy aineh2qy-one counties, including Indian River County, impose a one percent professional sports franchise tax, and twenty-seven counties impose the second one Community Development Department Indian River County Adopted , Ordinance 2017- 7 P3 44 percent professional sports franchise tax. Table 6.2 displays the tourist taxes imposed in counties that are geographically proximate to Indian River County. Compared to neighboring counties, Indian River County imposes a similar level of tourist taxes. Palm Beach County has the highest tourist tax levy of the six counties listed (6.0%), followed by Brevard, St. Lucie, and Martin Counties at 5.0%. While Indian River County has a tourist tax rate of 4.00%, Okeechobee County has the lowest tourist tax levy at 3.0%. Table 6.2: Optional Tourist Taxes on Transient Rental Facilities Professional Additional Additional Sports Professional Maximum County Tourist Tax Tax Franchise Sports o Potential /o 0 Total /o Levy Facility Tax Franchise Tax Levy Brevard 2.00% 1.00% 1.00% 1.00% 5.00% 5.00% Indian River 2.00% 1.00% 1.00% ---------- 5.00% 4.000% Martin 2.00% 1.00% 1.00% 1.00% 5.00% 5.00% Okeechobee 2.00% 1.00% ---------- ---------- 5.00% 3.00% Palm Beach 2.00% 1.00% 1.00% 1.00% 6.00%* 6.00%* St. Lucie 1 2.00% 1 1.00% 1.00% 1.00% 5.00% 5.00% Note: Shading indicates those counties eligible to impose a particular tax *Palm Beach County is 1 out of 8 counties in the state that can also impose a I% High Tourism Impact Tax, which it currently does levee. Source: The Florida Legislature's Office of Economic and Demographic Research website: November 2017. The Local Option Tourist Tax can be used for the following purposes: (1) Acquire, construct, extend, enlarge, remodel, repair, improve, maintain, operate, and promote one or more publicly owned and operated convention centers, such as sports stadiums, coliseums, or auditoriums within the district that the tax is imposed; (2) Acquire, construct, extend, enlarge, remodel, repair, improve, maintain, operate, and promote aquariums, or museums that are publicly owned and operated or owned and operated by a not-for-profit organization and open to the public, within the boundaries of the county or subcounty special taxing district in which the tax is levied; (3) Promote zoological parks that are publicly owned and operated or owned and operated by not-for-profit organizations and open to the public; (4) Promote and advertise tourism nationally, internationally, and in the State of Florida; (5) Fund convention bureaus and other tourist information bureaus as county agencies or by contract with the Chamber of Commerce or similar associations in the county; Community Development Department Indian River County Adopted , Ordinance 2017- 8 P3 45 (6) (7) Finance beach development and restoration as well as shoreline protection and restoration of inland lakes and rivers to which there is public access; Pledge the revenues to secure and liquidate certain limitations. Figure 6.7 shows the Tourist Development Tax revenue received by Indian River County over the last six fiscal years. Since FY 2089482010/11, Tourist Development Tax revenue has g i-i::ereiSeEl- $1,325-, 20094 0 t9 $2,267,000 i FY 2014,45; ;;T?iTis-nn ever,�1 increased e 163.62% awifi,. that time fr-a e ➢ Local Option Fuel Tax Local governments are authorized to levy up to twelve cents of local option fuel taxes in the form of three separate levies. Those levies are: ➢ a one to six cent local option fuel tax; revenue bonds issued by the county, subiect to ➢ a one to five cent local option fuel tax; and ➢ a ninth cent fuel tax. Indian River County currently imposes the full six cents of the one to six cent fuel tax. That tax applies to every net gallon of motor and diesel fuel sold within the county. The one to six cent fuel tax may be authorized by an ordinance adopted by a majority vote of the governing body or voter approval in a county -wide referendum. Generally, the proceeds may be used to fund transportation expenditures. Table 6.1 shows that local option fuel tax revenue represented 44541.50% of all funds collected by Indian River County for FY 201.1.52015/16. Figure 6.8 shows that, between FY 200902010/11 and FY 2013/14 there has been a downward trend with local option fuel tax revenue for the county. That downward trend ended in FY 2014/15, when local option fuel tax revenue significantly increased. high fuel prices, less tFave4ihg i (less fuel . eeasuWtien by eeasufaer-s), and fnar-e fuel effiraient • �� The more recent increase in local option fuel tax revenue can be attributed to an improving economy and lower fuel prices which have led to an increase in fuel consumption. All sixty-seven Florida counties levy a-peftien-the full $0.06 of the original local option fuel tax. lWhile, s . tty n4ies le;,T the full $0.06, Vie only ., ,,t4io,, of the t„ - x. - Community Development Department Indian River County Adopted , Ordinance 2017-_ 9 P346 Figure 6.8: Local Option Fuel Tax Revenue by FY $3,700 $3,600 $3,574 $3,508 $3,500 .$3,400 $3,300 $3,200 $3,181 $3,173 $3,145 $3,133 $3,100 $3,000 $2,900 10/11 11/12 12/13 13/14 14/15 15/16 ■Revenue (n thousands) Source: Indian River County Finance Department ➢ a one to five cent local option fuel tax; and ➢ a ninth cent fuel tax. Indian River County currently imposes the full six cents of the one to six cent fuel tax. That tax applies to every net gallon of motor and diesel fuel sold within the county. The one to six cent fuel tax may be authorized by an ordinance adopted by a majority vote of the governing body or voter approval in a county -wide referendum. Generally, the proceeds may be used to fund transportation expenditures. Table 6.1 shows that local option fuel tax revenue represented 44541.50% of all funds collected by Indian River County for FY 201.1.52015/16. Figure 6.8 shows that, between FY 200902010/11 and FY 2013/14 there has been a downward trend with local option fuel tax revenue for the county. That downward trend ended in FY 2014/15, when local option fuel tax revenue significantly increased. high fuel prices, less tFave4ihg i (less fuel . eeasuWtien by eeasufaer-s), and fnar-e fuel effiraient • �� The more recent increase in local option fuel tax revenue can be attributed to an improving economy and lower fuel prices which have led to an increase in fuel consumption. All sixty-seven Florida counties levy a-peftien-the full $0.06 of the original local option fuel tax. lWhile, s . tty n4ies le;,T the full $0.06, Vie only ., ,,t4io,, of the t„ - x. - Community Development Department Indian River County Adopted , Ordinance 2017-_ 9 P346 Table 6.3 identifies the local fuel taxes levied in Indian River County and in other counties in the region. As shown in Table 6.3, Saint Lucie, Martin, Okeechobee, and Palm Beach counties all levy the highest allowable fuel taxes at $0.12 per gallon. Those four counties impose both the Ninth Cent Fuel Tax and the One to Five Cent Local Option Fuel Tax. While Indian River County is eligible to levy the Ninth -Cent Fuel Tax and the One to Five Cent Local Option Fuel Tax either by extraordinary vote of the Board of County Commissioners or by voter approval in a countywide referendum, it does not currently levy either tax. At this time, fifty-three of the sixty-seven Florida counties levy the Ninth -Cent Fuel Tax, while thirty-one of the sixty-seven Florida counties impose at least a portion of the One to Five Cent Local Option Fuel Tax. Table 6.3: Local Fuel Tax Rates County One to Six Cent Local Option Fuel Tax One to Five Cent Local Option Fuel Tax Ninth Cent Fuel Tax Total Local Fuel Tax Brevard $0.06 -------- -------- $0.06 Indian River $0.06 -------- -------- $0.06 Martin $0.06 $0.05 $0.01 $0.12 Okeechobee $0.06 $0.05 $0.01 $0.12 Palm Beach $0.06 $0.05 $0.01 $0.12 St. Lucie $0.06 $0.05 $0.01 $0.12 b'ource: The Florida Legislature's Office of Economic and Demographic Research website: 9etebeP4044November 2017. Franchise Fee/Tax Counties and municipalities may exercise their home rule authority to impose a fee upon a utility for the grant of a franchise and the privilege of the utility using the local government's rights-of-way to conduct the utility's business. Franchise fees are typically levied through a franchise agreement negotiated between the local government and the utility provider. Indian River County receives franchise revenue from electric, water, sewer, garbage, and cable television franchises. Table 6.1 shows that franchise fee revenue represented 43.90% of all funds collected by Indian River County in FY 2n�2015/1.6. Community Development Department Adopted , Ordinance 2017 - Figure 6.9: Franchise Fee/Tax Revenue by FY $9,400 S9,31 r $9,274. $9,200 $s,1 a1 $9,000 $8,819 $8,800 58,731 $8,620 $8,600 $8,400 $8,200 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Indian River County 10 P3 47 Comprehensive Plan Capital Improvements Element Figure.6.9 shows that over the last six fiscal years franchise fee revenue collected by Indian River County deincreased 9:896.22%. • . Other Miscellaneous Revenue Included in this category are various administrative fees, licenses and permits, fines, interest income, rental income, private contributions, and other miscellaneous revenues. This source of revenue for Indian River County represented 34-95.64% of all funds collected in FY �n�2015/16. Borrowing As needed, the county uses borrowing as a financing vehicle to raise money for public purposes that are beyond the realm of current cash reserves, operating revenue and reasonable taxation. Currently, borrowing money to pay for capital improvements can be done through either short-term or long-term financing. Short term financing is usually accomplished by the use of bond pools, notes, private placements with banks, and the public placement of Voted General Obligation debt. Long term financing is usually achieved through the issuance of bonds sold on the public market. According to state law, local governments may sell bonds for capital improvements without a referendum of the voters if the pledge used for the bond is a non -ad valorem revenue source. Conversely, any bond issue pledging ad valorem taxes requires approval through a voter referendum. General Obligation Bonds are bonds that are secured by the full faith and credit of the issuing government. Those bonds are secured by a pledge of the issuer's ad valorem taxing power. According to state law, the amount of ad valorem taxes necessary to pay the debt service on general obligation bonds isnot subject to the constitutional property tax millage limits. Such bonds constitute debts of the issuer and require approval through a voter referendum prior to issuance. Revenue bonds are bonds payable from a specific source of revenue, where the full faith and credit of the issuer is not pledged to repay the bonds. Because revenue bonds are payable from identified sources of revenue, bond holders may not compel taxation or legislative appropriation of funds for payment of debt service. Pledged revenues may be derived from operation of financed projects, grants, or other specified non -ad valorem taxes. A public referendum is not required prior to issuance or validation of such obligations. In the past, the county has issued revenue bonds to finance improvements to its sanitary sewer, potable water, and golf course facilities. Also, revenue bonds have been issued to finance the cost of construction.of various capital improvement projects. Deposits from bond revenues are put into the respective bond fund accounts for those projects, whereby funds are specifically designated for a particular project, and user charges are used to pay off the debt. Community Development Department Indian River County Adopted , Ordinance 2017-_ 11 P3 48 Comprehensive Plan Capital Improvements Element Special assessment bonds are bonds issued to pay for capital improvements that impact specific areas or groups of property owners. Proceeds from the assessments levied against benefiting property owners are used to pay off the bond debt. The issuance of those bonds does not need to be approved by voter referendum. Revenue bonds and special assessment bonds are similar in nature, except that special assessment bond debt is paid -off by assessments levied against benefiting property owners and not from ongoing user charges. The county has issued special assessment bonds for solid waste disposal.. The issuance of tax anticipation or bond anticipation notes is an example of a short-term (less than five years) method of financing. Notes usually have higher interest rates than bonds and have shorter maturity dates than bonds. Tax anticipation notes are issued in advance of a new fiscal year to cover gaps in the budget before property taxes are received, while bond anticipation notes are issued in anticipation of the receipt by the county of proceeds from the sale of corresponding future bond issues. The county currently has no outstanding tax or bond anticipation notes. • Additional Optional Local Revenue Sources Occasionally, the use of additional revenue sources may be necessary, depending on priorities mandated by the Board of County Commissioners and the availability of existing revenue sources. In such cases, Indian River County has two options to increase local revenues. One is to implement new taxes that are permitted by state regulation, while the other is to increase existing taxes and fees that are imposed by the county. Additional local revenue sources available to Indian River County include the Ninth Cent Fuel Tax, the One to Five Cent Local Option Fuel Tax, and the Professional Sports Franchise Facility Tax. Both the Ninth Cent Fuel Tax and the One to Five Cent Local Option Fuel Tax are taxes on the purchase of fuel. With the Ninth Cent Fuel Tax, a one cent per gallon tax on motor fuel and special fuel can be levied on fuel purchases in the county. Revenue from the Ninth Cent Fuel Tax may be shared with municipalities, but counties are not required by law to share the proceeds. Authorized uses for revenue collected from the Ninth Cent Fuel Tax include paying the costs and expenses of establishing, operating, and maintaining a transportation system and related facilities. Additional uses include funding the acquisition, construction, reconstruction, and maintenance of roads. The One to Five Cent Local Option Fuel Tax is a one to five cents tax that can be levied upon every gallon of motor fuel sold in Indian River County. Revenues from that fuel tax must be shared among all eligible jurisdictions in the county as a result of an interlocal agreement or by an historical transportation expenditures formula. Authorized uses for revenue collected from the One to Five Community Development Department Indian River County Adopted , Ordinance 2017- 12 P349 Comprehensive Plan Capital Improvements Element Cent Fuel Tax include transportation expenditures needed to meet the requirements of the Capital Improvements Element of the Comprehensive Plan. A Professional Sports Franchise Facility Tax is a levy of up to 1 % on any lodging agreement for six months or less. Revenue from this tax may be used to pay the debt service on bonds issued to finance the construction, reconstruction, or renovation of a professional sports franchise facility. State Sources Revenue classified as state sources may be generated locally but collected by the state and returned to the county. Table 6.1 displays the state revenue sources applicable to Indian River County. Those sources are described in further detail below. Local Government Half -Cent Sales Tax The Local Government Half Cent Sales Tax Program allocates 8.9744% of net sales tax proceeds remitted by sales tax dealers in a county to a special account administered by the Department of Revenue; that account is the Local Government Half Cent Sales Tax Clearing Trust Fund. Those funds are then earmarked for distribution to the governing body of the county and each municipality within the county. Distribution of those monies within the county is determined by a formula that uses 'a weighting factor based on the population of the incorporated and unincorporated areas and multiplies that factor by 8.9744% of the sales tax proceeds received by the county. In FY 2-0�2015%16, Indian River County received Figure 6.10: Half Cent Sales Tax Revenue $10,000 by FY $9,000 IFUIRM $8,000 $7,000 $6,000 $5,000 111 INS ff $4,000 $3,000 $2,000 lmmmmmms $1,000 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department $8,685,000$9;044,000 through the half -cent sales tax. As shown in Table 6.1, that amount represented 4-.9-33.81% of all funds collected by Indian River County during the 20IA44--:52015/16 fiscal year. Figure 6.10 displays the funds made available to Indian River County through the half -cent local government sales tax over the last six fiscal years. Overall, Indian River County's half -cent sales tax revenue increased between Fiscal Year 2009/182010/11 and Fiscal Year 2$152015/16. Occasionally, governments can receive supplemental distributions by meeting special eligibility criteria; however, in no case can the total supplemental and ordinary distribution exceed the maximum per capita amount allowed by law. Governments are allowed wide latitude in using the Community Development Department Indian River County Adopted , Ordinance 2017- 13 P3 50 Comprehensive. Plan Capital Improvements Element half cent sales tax. For counties, the law provides only that half cent sales tax revenue be used for countvwide tax relief or countvwide nroarams. • County Revenue Sharing The current structure of the county revenue sharing program consists of two revenue sources. Those sources include 2.90% of net cigarette tax collections and 2.0603% of sales and use tax collections. Proceeds are collected by the state and then distributed to eligible counties based on an allocation formula. There are no use restrictions on the distributed revenue; however, there are some statutory limitations regarding those funs being used as a pledge for indebtedness. To receive distribution proceeds through the county revenue sharing program, counties must meet the following criteria: Figure 6.11: County Revenue Sharing by FY $4,000 $3,500 $3,333 .' $3,431 $2 894 $3,082 $3,000 : $2,660 $2,751 $2,500 $2,000 $1,500 $1,000 $500 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Deparment (1) Law enforcement officers and firefighters are certified and meet state requirements; (2) Certification of taxable value for a property tax levy is made in a timely and correct manner to the Department of Revenue; (3) The county's most recent financial reports must have been sent to the Department of Financial Services, and post audits of those statements and accounts must have been provided. Table 6.1 shows that county revenue sharing funds represented 4-.&W.44% of all funds collected by Indian River County in FY 2n�2015/16. Figure 6.11 shows that, between Fiscal Year 2099482010/11 and 2015/16, Indian River County's revenue sharing gradually increased. , Community Development Department Adopted , Ordinance 2017 - FIGURE 6.12: Constitutional Fuel Tax Revenue by FY $1,800 $1,76 $1,750 $1,700 $1,67 $1,650 $1,628 $1,600 $1,593 $1,597 $1,573 $1,550 $1,500 $1,450 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department Indian River County 14 P351 Comprehensive Plan Capital Improvements Element • Constitutional Fuel Tax The constitutional fuel tax is defined as an excise or license tax of two cents per gallon of motor fuel, imposed upon the first sale or first removal from storage (after importation into Florida). Revenues from this levy become state funds at the time of collection by the refiner, importer or wholesaler. In its current form, the constitutional fuel tax is a state -shared revenue source for counties only. Applying a distribution formula, the state allocates proceeds to counties to the extent necessary to comply with all obligations to or for the benefit of holders of bonds, revenue certificates, and tax anticipation certificates or any refunds secured by any portion of the tax proceeds. After complying with the necessary debt service obligations, the state distributes a county's surplus funds to its governing body. Figure 6.13: County Fuel Tax by FY $800 $783 $780 $760 $740 $738 $720 $706 $700 $699 $696 $698 . $680 $660 $640 10/11 11/12 12/13 13/14 14/15 15/16 0. Revenue (in thousands) Source: Indian River County Finance Department Table 6.1 shows that revenue received from the constitutional fuel tax levy represented 9:760.74% of total revenue received by Indian River County in FY 241-4452015/16. Figure 6.12 shows that, over the last six fiscal years, constitutional fuel tax revenue received by Indian River County increased by 5-.9510.86%. • County Fuel Tax The county fuel tax is levied on motor fuel at the rate of one cent per net gallon. The legislative intent of this tax is to reduce a county's reliance on ad valorem taxes. Funds received from this tax can be used by a county for transportation -related expenses, including the reduction of bond indebtedness incurred for transportation purposes. Table 6.1 shows that funds received through the county fuel tax levy represented 0.33% of all revenue collected by Indian River County in FY 2014/152015/16. Figure 6.13 shows that, over the last six fiscal years, county fuel tax revenue Community Development Department Adopted , Ordinance 2017 - Figure 6.14: Alcoholic Beverage License Tax by FY $80 $70 $s7 $61 $61 $59 $60 $53 $57 $50 $40 $30 $20 $10 10/11 11/12 12/13 13/14 14/15 15/16 ■Revenue (in thousands) Source: Indian River County Finance Department Indian River County 15 P352 Comprehensive Plan Capital Improvements Element received by Indian River County increased 64-912.02%. • Alcoholic Beverage License Tax Alcoholic beverage license taxes are levied on manufacturers, distributors, vendors, and sales agencies of alcoholic beverages in Florida. The tax is administered, collected, enforced, and distributed to local governments by the Division of Alcoholic Beverages and Tobacco within the Department of Business and Professional Regulation. Twenty-four percent of the license taxes imposed on the sale of beer, wine and liquor collected within a county is returned to the county Tax Collector. The remaining funds are used to operate the division and contribute to the operation of the Office of the Secretary of Business Regulation. Table 6.1. shows that the county received approximately $61,000j59 000 from this tax in FY �n�2015/.16, 4:930.02% of all revenue received by Indian River County. Figure 6.14 shows that, over the last six fiscal years, alcoholic beverage license tax revenue received by Indian River County fluctuated slightly. • Distribution of Sales and Use Taxes to Counties According to Florida Statutes, a guaranteed entitlement of $29,915,500 is equally distributed among Florida's sixty-seven counties, providing each county's general revenue fund with $446,500. Table 6.1 shows that revenue received from the Distribution of Sales and Use Taxes represented 0:90.19% of revenues received by Indian River County in FY 2n�2015/16. Uses for this revenue are de . d b h B d f C 11%, y t e oar o ounty Commissioners. • Mobile Home License Tax An annual license tax is levied on all mobile homes and park trailers, and on all travel trailers and fifth -wheel trailers exceeding thirty- five feet in body length. The license taxes, ranging from $20 to $80 depending on body length, are collected in lieu of ad valorem taxes. The taxes are collected by county tax collectors and remitted to the Department of Highway Safety and Motor Vehicles. From each license, two deductions are made. The first is a deduction of $1.50 by the Department of Highway Safety and Motor Community Development Department Adopted , Ordinance 2017 - Figure 6.15: Mobile Home License Tax Revenue by FY $114 LIL 1j $113 $112 $112 $111 $iio $110 $110 $109 $108 $108 $107 $106 $105 $104 10/11 11/12 12/13 13/14 14/15 15/16 ■ Revenue (in thousands) Source: Indian River County Finance Department Indian River County 16 P353 Comprehensive Plan Capital Improvements Element Vehicles, with proceeds deposited into the State General Revenue Fund. The second is a deduction of $1.00, with proceeds deposited into the Florida Mobile Home Relocation Trust Fund. The remaining balance is deposited into the License Tax Collection Trust Fund for distribution to units of local government. A county government is eligible to receive proceeds from this tax if taxable mobile home units are located in its unincorporated area. An authorized use of the proceeds is not specified in the current law. Table 6.1 shows that funds received through the mobile home license tax represented 0.05% of all revenue received by Indian River County in FY 24M452015/16. Figure 6.15 shows that, mobile home license tax revenue received by Indian River County fluctuated between FY 2009/1020 1 0/1 1 and FY 22015/16. Various Grants Table 6.1 shows that funds received in the form of state grants represented 444.49% of funds received by the county in FY 28152015/16. Those state grant funds received by the county originated from the Division of Emergency Management, the Florida Housing Finance Corporation, the Florida Department of State, the Florida Department of Environmental Protection, the Florida Department of Transportation, the Florida Department of Revenue, and the Florida Department of Health. Federal Sources Federal funds are either granted directly to local governments or passed through state agencies for administration and monitoring. Those grants are usually distributed on a competitive basis rather than by formula allocations, thereby making forecasts of future revenues difficult. For the purpose of revenue forecasts, those sources will be assumed to remain constant. During FY 2015/16, the county received approximately $(;424000$10,679,000 in federal funds. Those funds represented 24.49% of all funds received by Indian River County in FY 29 14 52015/ 16. Overall Revenue Sources As mandated by state statute, the financial resources of the county are categorized according to the state Chart of Accounts. The categories in the state Chart of Accounts are taxes, licenses and permits, intergovernmental revenue, charges for services, fines and forfeitures, and miscellaneous revenues. Table 6.4 identifies the total amount of historic revenue generated from those sources for fiscal years 2009402010/11 through 2014/152015/16. Community Development Department Indian River County Adopted , Ordinance 2017- 17 P3 54 Comprehensive Plan Capital Improvements Element Source: Indian River County Comprehensive Annual Financial Report, 20145-136 & Indian River County Finance Department Figure 6.16 displays the distribution of revenue by the same categories listed in table 6.4 for each of the last six fiscal years. Figure 6.16: Distribution of General Revenues By Category 2011 47.12% 5.57% 15.19% 3.11% 0.47% 28.56% 2014 45.40% 6.87% 14.82% ,.14r y sv 1.99% 0.48% 30.44% ■ Taxes o Charges for Services Expenditures 2012 45.98% 5.84W -- 15.16% 3.33% ` 29.3`1 0.38% 2015 45.38% 8.37% 15.23% 2.06% ¢ »3 0.42% 28.53% p Licenses & Permits ■ Fines & Forfeitures 2013 44.71% 6.49% 15.65% 2.51% 0.40% 1130.25% 2016 45.90% 8.36% 14.11% 4.46% 26.45% 0.72% ❑ Intergovernmental Revenue m Miscellaneous Revenues In the previous sub -section, the various revenue and income sources currently utilized by Indian River County were reviewed. This sub -section of the Capital Improvements Element identifies how those monies are allocated to meet the County's needs. Table 6.5 presents the County's overall general expenditures by category for fiscal years 2009482010/11 through �n�2015/16. Community Development Department Indian River County Adopted , Ordinance 2017- 18 P3 55 Table 6A Indian River County General Revenues By Source Fiscal Year Taxes Licenses & Permits Intergovernmental Revenue Charges for Services Fines & Forfeitures Miscellaneous Revenues Totals 2010/2011 $94,718,550 $11,189,393 $30,539,947 $57 408 464 $936,995 $6243099 $201 036 448 2011/2012 $90,472569 $11,486,235 $29,832,306 $57,664,910 $739275 $6,549,861 $196,745,156 2012/2013 $88,005,422 $12,769,844 $30,800,036 $59,536,566 $778,575 934,481 $196,824,924 2013/2014 $94,585,345 $14,321,389 $30,873,889 $63,414,219 $1,004,374 $4,141,341 $208,340,557 2014/2015 $100,182,672 $18471625 $33,624,651 $62,987,961 $924,860 $4,548434 $220,740,203 2015/2016 $109,101,602 112172-044 33 535 027 $62,868,855 1 $1-708-271 1.t 10 591 490 V17 677 291 Source: Indian River County Comprehensive Annual Financial Report, 20145-136 & Indian River County Finance Department Figure 6.16 displays the distribution of revenue by the same categories listed in table 6.4 for each of the last six fiscal years. Figure 6.16: Distribution of General Revenues By Category 2011 47.12% 5.57% 15.19% 3.11% 0.47% 28.56% 2014 45.40% 6.87% 14.82% ,.14r y sv 1.99% 0.48% 30.44% ■ Taxes o Charges for Services Expenditures 2012 45.98% 5.84W -- 15.16% 3.33% ` 29.3`1 0.38% 2015 45.38% 8.37% 15.23% 2.06% ¢ »3 0.42% 28.53% p Licenses & Permits ■ Fines & Forfeitures 2013 44.71% 6.49% 15.65% 2.51% 0.40% 1130.25% 2016 45.90% 8.36% 14.11% 4.46% 26.45% 0.72% ❑ Intergovernmental Revenue m Miscellaneous Revenues In the previous sub -section, the various revenue and income sources currently utilized by Indian River County were reviewed. This sub -section of the Capital Improvements Element identifies how those monies are allocated to meet the County's needs. Table 6.5 presents the County's overall general expenditures by category for fiscal years 2009482010/11 through �n�2015/16. Community Development Department Indian River County Adopted , Ordinance 2017- 18 P3 55 Comprehensive Plan Capital Improvements Element Table 6.5: Indian River County General Government Expenditures By Function and by FY Fiscal Year 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 General Government $21,159,341 $22,039,065 $21,965,255 $21,517,147 $23,569,495 23 028 473 Public Safety $71,201,677 $69,190,096 $66,908,328 $70,368,651 $74,492,323 $81.251-970 Physical Environment $45,781,309 $47,143,211 $46,668,122 $49,893,042 $48,474,272 $49. 148.81 . 5 Transportation $32,081,560 $32,734,532 $37,687,588 $34,859,058 $29,812,672 119191-899 Economic Environment $2,099,698 $2,021,184 $2,581,401 $1,106,886 $436,320 j4M 593 Human Services $7,625,369 $6,888,883 $6,952,460 $7,178,542 $7,519,756 17&6,8 392 Culture/Recreation $18,165,989 $18,704,674 $14,613,121 $15,178,817 $19,857,345 24 240 179 Court Related $5,983,085 $5,860,925 $6,054,822 $6,487,906 $6,677,9096 605 682 Debt Service $6,832,374 $10,486,083 $8,168,704 $5,684,616 $5,446,070 ILZL5 007 TOTAL $220,372,163 $210,930,402 $215,068,653 $211,599.801 $212.274.665 $228.775.010 Source: Indian River County Comprehensive Annual Financial Report, 20145-136 Figure 6.17: General Government Expenditures by Function 2011 2012 33.8x° 32:2% 10.0% 21.7% 10.2`x' 2fi 9% 3.2% 4.9% 2.8% 15.2% 8.6 16:2% 2:i% 8.74/0 3.203% 0.9% 2014 33.1% 10.1% I 23.5% 1 2.7% 1 16.4% 3.1%10/67.2% ai General Government m Transportation 8 Culture/Recreation 2013 31.6% 10.4% 22.1% 3.9% 17.8% 2.9% 6.9% 3.286. 1.296 2015 34.4% %- 22.4% 10.1 2.5% 13.8% 3.1% 9.2% 3.477 0 0.2% ■ Public Safety ■ Economic Environment a Court Related 2016 35.5% "I' 21.5% 13.5% 10.6% 3.439% 0.2% ❑ Physical Environment ❑ Human Services ® Debt Service Table 6.5 shows expenditures in nine categories. Depending on the county's activities in any given fiscal year, the level of expenditures may fluctuate for certain categories. Figure 6.17 displays the percentage distribution of Indian River County's general expenditures over the last six fiscal years. Community Development Department Adopted , Ordinance 2017 - Indian River County 19 P3 56 Comprehensive Plan Capital Improvements Element General Government A major classification of services provided by Indian River County, the general government expenditure category, consists of activities undertaken by the legislative and administrative branches of the county government. Departments such as the Board of County Commissioners, County Administrator, Personnel, and Purchasing fall into this category, as do all Constitutional Officers, except the Sheriff. As shown in table 6.5, $23,569,A95 $23,028;473 was spent on general government services in FY X2015/16. Between fiscal years 2409402010/11 and 2n�2015/16, general government expenditures decreased by 3.342_3%. In FY2044442015/16, general government services represented 10.9010.07% of all county expenses. Public Safety The Sheriff's Department, Fire Services, Advanced Life Support, Emergency Management, and the Medical Examiner fall under the category of Public Safety. As shown in table 6.5, the county, in FY 24P442015/16, spent $7-4,423$81,251,970 for public safety services. Between fiseal years gni 3 n 4 an' 2014,115, .. ,,blie safety o expenditures : o ed i y 5.86-4 Since FY 2009/102010/11, L.rV 1 JAZ public safety expenditures have increased by 42914.12%. Public safety represented -4- 4435.52% of all county expenses in FY 2041132015/16. Physical Environment The physical environment classification encompasses the county's water and waste water utilities, the Solid Waste Disposal District (SWDD), the Soil and Water Conservation District, and the Environmentally Sensitive Land Acquisition Fund. Table 6.5 shows that $48,474,272 $49,148,815 was spent on these activities in FY 2014452015/16. Between fisea 20 3 4 4 „a -2014/15, l ye}r-el e e �expeaditufes-decrease by 2.4A0/e. Since FY 2-0 92010/11, physical environment expenditures have increased by X7.36%. Physical environment services represented 22:41-21.48% of all county expenses in FY 2014,1152015/16. Transportation Departments under the transportation category include Road and Bridge, County Engineering, Secondary Roads Construction, and Traffic Engineering. Those departments are responsible for designing, constructing, overseeing, and maintaining the county's roads and drainage systems. As shown in table 6.5, the county spent $29,4 '�T2$30,991,899 on transportation facilities in FY -2n�2015/16. Since FY 2009/102010/11, transportation expenditures have decreased by 4-.7-23.4%. Transportation expenses represented 13.78.13.55% of all county expenses in FY 2414452015/16. Community Development Department Indian River County Adopted , Ordinance 2017- 20 P357 Comprehensive Plan Capital Improvements Element Economic Environment Included in the economic environment category are the costs of providing services which develop and improve the economic condition of the community and its citizens. Up to June 30, 2011, Veteran Services, the Housing Authority, and the Economic Development Division of the Indian River County Chamber of Commerce primarily undertook that function. On July 1, 2011, the Housing Authority was officially separated from the County; consequently, its expenditures are no longer reported here. Table 6.5 shows that $49$424,593 was spent on economic environment services in FY 5-2015/16�o^rte 20 3 and 2014/15,. ee.anemieccr'dii�m relit .- � exp endit fes deeFease i �t�rve ,�14 69 cQoi Since FY X492010/11, economic environment expenditures have decreased by 82.6979.78%. Economic environment expenses represented 0-.200.19% of all county expenses in FY 2014452015/16. Higher expenses between FY 2409402010/11 and FY 2013/14 were the result of expenditure of Neighborhood Stabilization Program Community Development Block Grant funds, one time grants provided to lessen the negative effects of the economic downturn/recession and housing collapse. Human Services Human Services cover the cost of providing. services for the care, treatment, and control of human illness, injury or disabilities, and for the welfare of the community as a whole and its individuals. The Health Department, Welfare, Medicaid, and Children's Services fall into this category. Table 6.5 shows that the County spent $756$7,868,392 on human services in FY -2414442015/16. 4.7-5,04. Since FY 2999/102010/11, human services expenditures have increased by 3:473.19%. Human Services represented 3 4 8043.44% of all county expenses in FY 2414442015/16. Culture/Recreation All costs associated with providing and maintaining cultural and recreational facilities and activities for the benefit of citizens and visitors fit into this category. County libraries, parks, recreation operations, and the golf course are included here. As shown in table 6.5, the County spent $ ° 857 3 4:$24;240,179 on those services in FY 24945201.5/16. a' 201344 and 2014/15, a al/Feer-ea4ion expenditur-es-finer-eased by Since FY 2009402010/115 cultural/recreation expenditures have deincreased by 11.6533.44%. Culture/recreation expenses represented 94$10:60% of all County expenses in FY =1 4,/52015/16. Court Related All costs of operating the judicial branch of Indian River County Government are classified here. That category includes the County Court, Circuit Court, State Attorney's Office and Public Defender. As shown in table 6.5, expenditures from that category totaled x$6,605,682 in FY Community Development Department Indian River County Adopted , Ordinance 2017- 21 P3 58 Comprehensive Plan Capital Improvements Element 2n�2015/16. Between fiscal years X42014/15 and 244�2015/16, Court Related expenditures increased by X931.08%. Court Related costs represented 3-.092.89% of all county expenses in FY 294442015/16. Debt Service Debt service consists of interest and payments made by the county on its debt. That figure includes principal retirement, interest and other miscellaneous debt service. As table 6.5 indicates, total County debt service expenditures were $5,445,A78$5,215,007 in FY 2$14452015/16. Between fise ,' year11.31,11-Q- X44 5, debt. sse-ri iee=-expen4it4r-es--Qeereased--by 4.20°'a. Since FY 2069110,201 0/1 1, debt service expenditures have decreased by 32-5423.67%. Debt service expenses represented 2-.2.28% of all County expenses in FY X2015/16. Existing Outstanding Debt At the end of FY X62016/1.7, Indian River County's outstanding debt, comprised of revenue bonds and general obligation bonds, stood at X30,602;009$46,747,000. That is shown in table 6.6. Currently, Enterprise Funds comprise 470744.6% of the overall debt (Utility Dept), leaving $2400$25,92 L000 in bonds paid from general governmental funds. In November 2001, Indian River County issued the remaining $11,000,000 of the $26,000,000 Environmentally.Sensitive Land Acquisition general obligation bonds originally approved by voters in 1992. Also in 2001, the County issued $16,810,000 in Spring Training Facility Bonds to finance the acquisition and expansion of the Dodgertown spring training facility (now known as Historic Dodgertown). In 2004, Indian River County voters approved the issuance of up to an additional $50,000,000 in Environmentally Sensitive Land Acquisition general obligation bonds. As a result, Indian River County issued $48,600,000 in Environmentally Sensitive Land Acquisition general obligation bonds in 2006. While the county refinanced its 1996 Series Water and Sewer Bonds in 2005 and the majority of its 1993 Series A Water and Sewer Bonds in 2009, the County retained a portion of the 1993 Series A Water and Sewer Bonds with a maturity of 2011 because it was more cost efficient than rolling the entire amount into the 2009 Water and Sewer Bonds. That portion of the water and sewer bond has since been paid off. More recently, in 2015 the 2005 Series Water and Sewer Revenue Bonds and the 2006 Series Environmental Lands Acquisition Bonds were refinanced. Those bonds were refinanced to take advantage of better interest rates. This has substantially decreased the County's total bond debt. Community Development Department Adopted , Ordinance 2017 - Indian River County 22 P3 59 Comprehensive Plan Capital Improvements Element Table 6.6: Indian River County Existing Long Term Debt Initial Amount Average Final Amount Remaining Interest Maturity Bond Rating Security Pledge (x,09/30/20167 Rate Water & Sewer Revenue Bonds: 2015 Series $7,171,000 $6,198.000 206 000 T1.65% 2022 N/A Water &Sewer Revenues 2009 Series $26,370,000 15 3.68% 2024 AA+/AA Water & Sewer Revenues Recreation Revenue Bonds 2001 Series Spring $16,810,000 $6;733 090 4.87% 2031 AAA/FGIC State Funds &Tourist Tax Training Facility $16;215.000 (Insured) Voted G.O. Bonds Environmental Q0 Lands Acquisition $20,369,000 049 000 $19,706.000 1.66% 2021 N/A General Obligation 2015 Series Total Bonds $30;602;008 46 7 Outstanding 47.000 Source: Indian River County Budget �n�2017/18. Local Policies and Practices As part of the capital improvements planning process, it is important to do an inventory of current Indian River County policies and practices that guide the timing, location, expansion, or increase in capacity of capital facilities. Those policies and practices relate to the county's existing level -of - service standards, impact fee programs, comprehensive plan, and enterprise fund accounts. Existing Level -of -Service Standards Level -of -service (LOS) standards are indicators of the extent or degree of service provided by, or proposed to be provided by, a facility based on and related to the operational characteristics of the facility. Level -of -service standards indicate the capacity per unit of demand of each public facility. Level -of -service standards can affect the timing and location of development by guiding development to areas where facilities may have excess capacity. Indian River County has level -of -service standards for capital facilities as follows: ➢ Correctional Facilities (Countywide) • 4.5 beds per 1,000 permanent plus weighted peak seasonal population ➢ Fire/EMS (Countywide, excluding Indian River Shores) • .089 Stations per 1,000 permanent plus weighted peak seasonal population Community Development Department Indian River County Adopted , Ordinance 2017- 23 P3 60 Comprehensive. Plan Capital Improvements Element ➢ Law Enforcement (Unincorporated County) • 2.09 officers per 1,000 permanent plus weighted peak seasonal population ➢ Libraries (Countywide) • 580 building square feet per 1,000 permanent plus weighted peak seasonal population • 3,200 library material items per 1,000 permanent plus weighted peak seasonal population • 0.7 computers per 1,000 permanent plus weighted peak seasonal population • 0.2 other library equipment items per 1,000 permanent plus weighted peak seasonal population ➢ Potable Water (County Service Area) • 250 gallons per day per equivalent residential unit ➢ Public Buildings (Countywide) • 1.99 building square feet per capita for permanent plus weighted peak seasonal population ➢ Parks/Recreation (Unincorporated County) • 6.61 acres per 1,000 permanent plus weighted peak seasonal population ➢ Sanitary Sewer (County Service Area) • 250 gallons per day per equivalent residential unit ➢. Schools (School Service Area): • 100 percent of Florida Inventory of School Houses (FISH) capacity for each public school type (elementary, middle, and high). ➢ Solid Waste (Countywide) • 2.2 tons per capita per year or 3.67 cubic yards per capita for permanent plus weighted peak seasonal population per year ➢ Stormwater Management • New drainage systems shall mitigate the impacts of a 25 year/24 hour design rainfall event • Minimum road crown elevation for existing roads shall be raised during resurfacing/rebuilding to the flood elevation resulting from the 2 year/24 hour storm event on local roads • The center two lanes of rebuilt roads must be at or above flood levels resulting from a 10 year/24 hour storm event on Arterial and Collector roads • All drainage basins will meet the following level -of -service standards: • By 2000 - 2 year/24 hour storm event • By 2005 - 5 year/24 hour storm event Community Development Department Adopted , Ordinance 2017-, Indian River County 24 P3 61 Comprehensive Plan Capital Improvements Element • By 2010 - 10 year/24 hour storm event ➢ Transportation (Roadways) • Level -of -Service "D" during peak hour, peak season, and peak direction conditions on all TRIP grant funded roads as well as all freeway, arterial, and collector roadways, with the exception of the following two, which will operate at level of service "E" plus 20%: • 27'h Ave — South County Line to SR 60 • 43`d Ave - Oslo Road to 16'h Street For SIS/Florida Intrastate Highway System roadways, level of service `B" is adopted for rural areas, and level of service "C" is adopted for urban areas. ➢ Transit One-hour headways shall be maintained on all fixed transit routes Level -of -service standards are discussed in further detail in individual Comprehensive Plan Elements. Asset-based level of service standards for impact fee calculation purposes are provided in the Impact Fee Ordinance (Title X). Capital Improvements Program A capital improvements program (CIP) is a list of capital expenditures to be incurred each year over a fixed period of years to meet anticipated capital needs. In Indian River County, the CIP identifies the projects that the County plans to undertake in the next five years and presents an estimate of the costs and the resources needed to finance the projects. Revenue sources within the first year of the CIP reflect current fund balances as well as anticipated annual revenue collection. Within the first three years of the CIP, projects are funded entirely with "committed" revenue sources. "Committed" revenue sources are revenue sources that currently exist. Projects in years four and five of the CIP may be funded partially through "planned" revenue sources. "Planned" revenue sources are sources available to the County that have not been utilized. The Capital Improvements Element (CIE) itself consolidates the capital improvements needs of all elements of the Comprehensive Plan into an overall five-year Capital Improvements Schedule. The overall program lists the needs, costs, timeframes, priorities, and the necessary financial resources to implement the identified capital improvement projects in the various elements of the plan in the next five years. Impact Fees/Capacity Charges Impact fees are charges to developers for off-site improvements that must be provided by the local government to serve new development. That financing technique is one strategy that the County uses to implement the CIE. Currently, the County has nine impact fees in place; those are traffic impact Community Development Department Indian River County Adopted , Ordinance 2017- 25 P3 62 Comprehensive Plan Capital Improvements Element fees, which became effective in 1986, and eight additional impact fees which became effective in June of 2005. Those eight impact fees are assessed for the following service delivery categories: solid waste, public schools, fire/ems, parks and recreation, correctional facilities, law enforcement, libraries, and public buildings. In 2009, the Board of County Commissioners (BCC) voted to suspend five of the nine impact fees for a period of six months. Their intent in doing so was to help encourage development during the economic recession. Since then, the BCC has voted several times to maintain the suspension of at least three of the impact fees. Most recently, the Board of County Commissioners completed a review of all impact fees, and on April 22, 2014 adopted a revised reduced nonresidential impact fee schedule with an effective date of May 5, 2014 and adopted a revised residential impact fee schedule on October 14, 2014 with an effective date of February 2, 2015. For the new impact fee schedule, the Board of County Commissioners voted to not collect the correctional facilities, solid waste facilities, and libraries impact fees. at this time. In October 1999, the county's water and sewer impact fees were reclassified as capacity charges. A capacity charge is a fee charged to the direct beneficiaries of water and sewer improvements in order to fund the capital cost incurred by the water and wastewater utility to provide capacity to serve new utility customers Enterprise Funds Enterprise funds are used to account for operations financed and operated in a manner similar to private businesses, when the intent of the governing body is that the full costs of providing the service to the general public on a continuing basis be financed or recovered primarily through user charges. Currently, the County operates its solid waste services, golf course facility, building division services, and utility services as enterprise funds. As a tool for affecting the timing and location of development, user charges may be designated to vary with the quantity and location of the service provided. Thus, charges could be greater for providing services further from urban areas and less for distances closer to urban areas. In this way, user charges could affect the economics of development locating further away from urban areas. Analysis The analysis section of this element assesses the County's historic and projected revenue and expenditure patterns to determine the County's fiscal ability to provide adequate capital improvements. Those capital improvements have been identified in other comprehensive plan elements and are needed to meet the demands of existing and future development. As part of this analysis, revenue and expenditure projections are identified and analyzed, and a fiscal assessment of needs (costs) versus projected available revenue is included. Community Development Department Indian River County Adopted , Ordinance 2017- 26 P3 63 Comprehensive Plan Capital Improvements Element Analysis of the Timing and Location of Capital Improvements Objectives and policies from the Future Land Use Element, Potable Water Sub -Element, Sanitary Sewer Sub -Element, Recreation and Open Space Element, Public School Facilities Element, and the Transportation Element, as well as policies followed by the Sheriff s office and County departments such as Emergency Management, Corrections, Libraries, and Solid Waste, have the most direct effect on the timing and location of capital improvements. Through planning for future improvements to the transportation system, the Transportation Element directly affects the development potential of property. Also affecting the development potential of property are the water and sewer connection requirements and the availability of parks, and public school capacity. Within the Future Land Use Element (FLUE), the assignment of land use density and intensity, as well as the urban service area regulations, affect the timing and location of capital improvements. Consistent with the FLUE and urban service area requirements in the County's comprehensive plan, the County provides public facilities and services to promote compact development by emphasizing infill development in urban areas and maximizing the efficiency of existing facilities and services in underutilized areas. The FLUE also limits urban sprawl and ensures that adequate facilities will be present to accommodate future growth. Maximizing the use of existing facilities and controlling urban sprawl will contribute to a cost-effective and efficient service delivery system. Using the County's official Future Land Use Map and Future Thoroughfare Plan Map, as well as the County's water and wastewater connection matrix, in planning for future locations of facilities provides for efficient and orderly expansion of public facilities, provides for efficient growth in desired areas, discourages growth in undesirable areas, and protects environmentally sensitive lands. Consistent with that policy, development orders are issued only after a determination is made that adequate public facilities and services will be available to meet the demand of new development. Overall, the objectives of the FLUE, Transportation Element, Parks and Recreation Element, Potable Water Sub -Element, Sanitary Sewer Sub -Element, and the Public School Facilities Element are furthered by the extension of facilities and services in a logical and efficient manner. That is accomplished by implementing the adopted Capital Improvements Element and its corresponding Schedule of Capital Improvements. Successful and efficient implementation of those items ensures that facilities and services will be in place concurrent with future demand. If a capital improvements project is not included in the adopted Schedule of Capital Improvements and the improvement is required to maintain adopted level -of -service standards, future development will be prohibited until the necessary facilities are in place. That, in effect, indirectly controls the timing and location of future development and, in turn, furthers the implementation of the Future Land Use Element and Transportation Element objectives. Community Development Department Indian River County Adopted , Ordinance 2017- 27 P3 64 Comprehensive Plan Capital Improvements Element Appendix A constitutes the County's five year schedule of capital improvements. The purpose of the CIP is to ensure that improvements to existing facilities and construction of new facilities are completed as needed. By implementing the five year schedule of capital improvements, the county will ensure that appropriate areas will be served by needed facilities, thus maintaining adopted levels of service. Besides implementing the components of this element, the County coordinates with the St. Johns River Water Management District (SJRWMD) and the various state agencies, such as the Florida Department of Transportation, when those agencies program facility or service improvements within Indian River County. The continuation of that coordination will ensure that the plans of state agencies and the SJRWMD will be consistent with the Comprehensive Plan and the timing and location of capital improvements as identified in the CIE. Forecasted Revenues In order to develop a financially feasible schedule of capital improvements, projected revenues over the five-year CIP time period are calculated. Those revenues are then compared to anticipated expenditures on capital improvements. For the first three years of the plan, only committed and available revenue sources are utilized. In developing revenue estimates for that process, the County considers historic revenue trends, current and anticipated economic conditions, population and growth trends, legislative changes, and any other factors that may impact future revenue streams. That analysis is far more complex than projecting prior trends into the future. That is evident in the forecasted revenues shown in this section. Since the start of the decline of the housing boom and throughout the economic recession that followed, there was a gradual decrease in most of the County's revenue sources. With the ongoing economic recovery, forecasts show for all revenue sources except "Other Sources'', an increase in total revenue through FY 2494Q42021/22, of 2-.62_5%. The "Other Sources" category included revenue sources such as grants that can vary year to year. Many of the revenue sources identified in the CIP have unique characteristics. For example, sales taxes react differently than gas taxes to similar circumstances. The analysis accounts for such differences. Because gas taxes are levied on a per, gallon basis rather than a price percentage basis like the sales tax, gas taxes do not increase as a result of rising prices the way that sales taxes do. Further, gas taxes do not typically decline as significantly as sales taxes during economic slowdowns.. For property taxes, impact fees, user fees, interest earnings, and other revenues, additional behavioral characteristics were considered in forecasting future receipts. All such forecasts were developed with the use of professionally accepted methodologies. To ensure a financially balanced CIP (see Appendix A), scheduled expenditures were constrained by projected revenues. Community Development Department Adopted , Ordinance 2017 - Indian River County 28 P3 65 Comprehensive Plan Capital Improvements Element As part of this capital improvements element, the County's general revenues were forecasted for fiscal years 212017/18 through 2828/12021/22. This section addresses general revenues and earmarked projected revenues as well as the county's tax base and millage rate projections. Overall Forecasted Revenues Table 6.7 summarizes the County's forecasted revenue for fiscal years 2816/172017/18 through 2020/212021/22. Those revenues include the County's general governmental funds, enterprise funds, and internal funds. As table 6.7 shows, general revenue collected by the County is forecast to r-elativel .'0..01 slightly increase from fiscal year 20164 72017/18 to fiscal year 29 0/212021/22 with revenues from "Other Sources" such as grants fluctuating. Table 6.7: Overall General Revenue Projection Summary 2017/18 '101447 2018/19 30448 2019/20 3015119 2020/21 X0420 2021/2220M Fy 24 TOTAL $126,431,536 $129,592,000 $132,832000 $136,153,000 $139,557,000 $664,565,536 Taxes $LAAO $349;189,142 $123 IA9,000 $12 3 102_ -,No $29,879,997 $30,627,000 $31,393,000 $32,178,000 $32,982,000 $157,059,997 Permits Fees & $29 n�6- $29,761,00 $30 50S 000 $31,268;000 $32,050,000 $1 c' 6'�6 Special Assess. m,� $22,050,342 $2202,000 $23,167,000 $23,746,000 $24,340,000 $115,905,342 Intcrgovern- $22,82,2, $23 ,�� 0 � 0 $119,951,124- mcnt $72.628,674 $74,444,000 $76,305,000 $78,213,000 $80,168,000 $381,758,674 Charges for g -/,43,7 Qro, . 4 0 $;3;399;000 $79,000 $76;903;800 $78;82$;000 77 ys'� Services �;o 434490 445 000 456 000 467 000 47 000$2,281,490 Judgements, QAA $461,09 $473.000 $485;000 $497;880 Q,,, n' Fines & Forfeitures $6,699,992$6,867,000 7 039 000 $7,215,000 $7395,000 $35,215,992 Interest & $6,557,016 $6,421,099 $6,889,080 $7,061 $34,466,016 Misc. Other Sources $99,549,159 $99,598,226 � $90,572,097 $97 .q 1 , 54 $97-1.q 1, $9835008 $73 703 631 $63,715,949 $89;748;893 $47,679,062 $ 6 $399,866,875 S_4244;2-,949 $357;674190 $355,149,097 $369,542,608 $341,687;949 $332,600,062$1;756,653,906$ TOTAL I $946,196,64 c3cn��� ,cn e�� �i $995,211,99-3 S-32 Source: Indian River County Office of Management and Budget. Earmarked Projected Revenues Earmarked revenues are revenues that are restricted in terms of use. Such revenues may be found in the Transportation Element, Sanitary Sewer Sub -Element, Potable Water Sub -Element, and Solid Waste Sub -Element. Table 6.8 provides a summary of earmarked revenue forecasts by applicable comprehensive plan element for fiscal years 20161172017/18 through 24204M21/22. As shown in table 6.8, forecasted transportation revenues are broken down by their sources. Earmarked forecasted transportation Community Development Department Indian River County Adopted , Ordinance 2017- 29 P3 66 Comprehensive Plan Capital Improvements Element revenues are expected to increase by 9.9-1-6% over the next five fiscal years, from $23-,000$26,110,000 in FY X2017/18 to—x$27,770,590 in FY 29201212021 /22. For potable water and sanitary sewer, earmarked revenue is expected to increase by 10.399.41 % over the next five fiscal years, from $32,467$32,838,616 in FY 2n�2017/18 to $35,870,000$36,249_,000 in FY 2420442021/22. Over the next five years, earmarked revenue for solid waste is expected to increase by 40.99.40% from $13,141,095$14.048,177 in FY 2016472017/18 to $145065000$15,506,000 in FY 2020/212021/22. Table 6.8: Earmarked Projected Revenue by Comprehensive Plan Element Fiscal Year Transportation Potable Water & Sanitary Sewer Solid Waste Local Option Gas Tax Constitutional Gas Tax County Gas Tax Traffic Impact Fee 1 cent optional sales tax Interest on Gas Tax TORI 2n0 3 6600 000 $3.60 1 8800 n0�0n0 $1,800,000 $T620=HW �$+.788�5,�0�0�0 s;60,000 2 775 000 3.460^4^33 60.2 $50,000 550,000 1.07331,0 7-PQ17 $32,838,616 $14,048,177 �1 X7/11 �8f 20164; 2016 �; s;,550,000 C$t177,�1 n0�0,,000000 V 5,309,090 �$�26,p1110,/0�/01/0� p,p,ppp C]1'A�<67 94 2018/19 $3,6X000 $1,81UGO $1,636;800 $793,000 $768,089 $2375 000 $2759,809 $17,442,000 $50,000 $30;009 $26,514;000 $33.660,000 $14399,000 2017/18 63-586-089 $16;500-090 $23299,000 $33,308;90g $13;4;0,000 2019/20 $3,672,000 1 836,000 $3,632;000 $801,000 $776;080 $2375,000 $3,000,000 $17390A40 $50,000 $50,000 $26,924,840 $34.502,000 $14359.000 20}8,118 $3;622,008 $16,995,089 $36,093;008 $34,141,9010 613;807;008 2020/21 $3309.000 $1,854,000 $36641500 $809,000 $784,000 $2375.000 1 $3;080,009 $18,146,657 $50,000 1 930;008 $27,343.657 $35,365,000 $15,128,000 201900 $31658;888 1 $16,996,088 1 $26;136,508 1 SM,993008 1 "4432-008 2021/22 $3,746,000 $1,873,000 1 $1,686,088 $817,000$2,775,000 $792 009 $3;808;808 $18,509,590 $50,000 $30008 $27370,590 $36,249,000 $15,506,000 20204-3 $3;643;008 $16;993;000 1 $26414", 1 $33570 888 1 $306,588 Source: Indian River County Office of Management and Budget. • Tax Base, Assessment Ratio, Millage Rate Table 6.9 summarizes the county's tax base forecasts which are categorized by fund through FY 2920/22021/22. Overall, the countywide ad valorem tax base is the same as the general fund category identified in table 6.9. Table 6.9: Indian River County Tax Base and Millage Projections Fiscal General Fund M.S.T.U. Emergency Services District Environmental Land Acquisition Year Tax Base Millage Tax Base Millage Tax Base Millage Tax Base Millage 2�0�1�7//�1�8� $16.301.511.097 3.460^4^33 60.2 $8,986,139A14 1.07331,0 7-PQ17 $13.355.896,117 2.365523 044 $16.301,511.097 0.295503 43 101611' S44 1K,411 091093 A1'] A,rCf fn1 $15,182,423,493 20^1'8'/'1'9 $16,953,571,54.1 3.460^4,33 60a $9,345,584,991 1.07331,0 14;$17 $13.890,131,962 91 4,049 717 2:3^651523 44 $16.953.571,541 0.283703 /11 4 2tl'1"I'1"IS $15,789,720,431 2019/20 $17.631,714,403 3.460433 682 $9.719.408.391 1.07331-8 -'X� $14.445.737.240 2.365523 04 $17.631.714.403 0.2tl7Y23304 997 $1<471;09,250 $11419611716 $16;421,409;238 2020/21 $18.336.982,979 $17078161 620 3.46043,3 602 $10.108.184,727 04-1249"" 1.07331.0 133 $15.023.566.730 2.365523 810 $18.336,982.979 0.261404 ;94- 8+2021/22 2019128 $13,967;836;185 2021/22 $19.070.462.2983.460433 602 $10,512.512.116 1:07331,0 9.33 $15.624,509,399 2.36552,? 030 $19,070,462.298 0.175704 669 2020/21 $37,761,288;083 $4,Sg9;7.33,550 614,926,549,6 17 $1-7;761,258;083 Source: Indian River County Office of Management and Budget. Community Development Department Adopted , Ordinance 2017 - Indian River County 30 P367 Comprehensive Plan Capital Improvements Element As shown in table 6.9, the county has a Municipal Service Taxing Unit (MSTU) and an emergency services district, each with a separate millage. Changes to the Capital Improvements Program rd ogees, exeept,"ethersoufe County revenue for "Permits, Fees & Special Assessments", "Judgements, Fines & Forfeitures", and "Interest & Misc." are is -expected to increase through Fiscal Year �0�2021/22 above what was previously forecasted in the prior year's Capital Improvements Program.. County revenue for "Intergovernmental", "Charges for Services", and "Other Sources" are expected:to increase through Fiscal Year 2021/22, at the same rate as previously forecasted in the prior year's Capital Improvements Program, however, the starting FY 2017/18 amount for each of thesethree categories is less than previously forecasted. With respect to the "Intergovernmental" funds, the lower amount for FY 2017/18 is due to a reduction in grant funds. With this year's update, some projects have had their timeframes extended and some have had their funding sources changed as priorities have shifted, and projects previously underfunded have been designated to receive additional projected funding from sources that have become available. This includes projected o enue fie.44 able .- o.,+ "_ 4 the 0 Ont l„ a pti- .;le t., n.4 11 411 114 YYK �1 -{314. pr-gjeeted-increased revenue from assessments and user fees, gas taxes, various impact fees, and developer funded construction projects and the Florida DepaFtment of Tfanspeftageft7due to projected increased development activity and continually improving market conditions... While some project time frames have been extended, none of the extensions will impact development project concurrency reservations. With respect to transportation projects, available roadway capacity has recently increased because concurrency certificates for some development projects with vested trips have expired. These trips are now reflected as available in the County's concurrency management system. By extending the timeframe of transportation projects, the County can utilize its limited resources to complete priority concurrency related projects within the overall capital improvements program. In effect, the County needs to delay some projects so that other projects will remain fundable and so that additional priority projects may be funded. By funding necessary projects and other priority projects, and by extending the time frames for other projects, the County is maintaining a financially feasible capital improvements element. Priority Transportation Capital Improvements Program The Priority Transportation Capital Improvements Program is a list of transportation projects for which a specific start date and a specific completion date are listed. As allowed by state law, the County considers the additional capacity to be produced by those roadway improvement projects as Community Development Department Indian River County Adopted , Ordinance 2017- 31 P368 Comprehensive Plan Capital Improvements Element being available now for concurrency purposes. As such, a development project impacting a deficient link can proceed despite the deficient link, where a roadway improvement project for the deficient link will be under construction no later than three years after issuance of the first building permit for the development project. In 2010, because of lower demand and/or a slower increase in demand on area roadways from the depressed housing market and the pending expiration of concurrency certificates for previously approved developments, it was determined that the Priority Transportation Capital Improvements Program (PTCIP) was no longer needed, and was removed from the CIE. Given the increase in available road capacity from expired projects and moderate pace of development, the PTCIP has not been re -introduced at this time. Needs Assessment' Based on public facility requirements identified in the other comprehensive plan elements, this needs assessment identifies the capital improvements required to provide sufficient infrastructure to meet proposed levels of service for existing and new development. For purposes of the CIE, a capital improvement is a substantial facility (land, building or major equipment) that costs at least $100,000 and may be paid for in phases. Table 6.10 identifies capital improvement needs through fiscal year 202W242021/22 for conservation & aquifer recharge, emergency services, general services, law enforcement & corrections, recreation and open space, stormwater management, sanitary sewer and potable water, solid waste, transportation, and public schools. Appendix A provides a detailed list of projects associated with each of the comprehensive plan elements as well as those projects associated with individual department capital improvements programs. Not included in Appendix A are projects associated with the Public School Facilities Element. Those projects are found in Appendix C. Detailed capital improvement schedules, which list each improvement project, are provided in each applicable Comprehensive Plan- Element or within individual master plans for the respective governmental service. Table 6.10: Future Capital Improvement Expenditures for Indian River County & Indian River Coun School District Element or Category 2017/182016117 2018/19 28 8 2019/20 2015/i; 2010/21 2A�20 2021/22 2018/2} Total Conservation & Aquifer Recharge g $1,700,000 $9-I-7 5, $1,625,000 $625,000 $723;000 325 000 �y $330;000 $175,000$4,450,000 �— � $313,000 S348Z149 $775,000 Emergency Services$4 $4,509,600 $4,673,635$8,410,000$1,310,000 $2.470.000 $21,373.235 A4Cr6AA Q,,4„ U&24 ,�04 General Services $11.102.000 $9;366$74 $2:025!000 $875,000 Q',''ID.� $57M00 $200-888 $475,000 $ 08;898 $15.052.000 $9717893 $ Law Enforcement &Corrections $170,000 944344AO $140,000 $178;888 $3.300.000 $8 10$ 0.000 $3800080 $1,50U00 000$5,210,000 $2,373;008 $7;693;000 Recreation & ace Open S P P $1,902,296 1180 302$691,317$2,459J96 $575M0 $609-1196 $6.808.111 96,^�5 Community Development Department Indian River County Adopted , Ordinance 2017- 32 P3 69 Comprehensive Plan Capital Improvements Element Table 6.10: Future Capital Improvement Expenditures for Indian River County & Indian River Coun School District Element or Category 2017/182816/-17 2018/19 2017118 2019/20 2AuWA) 2010/21 20]9!20 2021/22 200/21 Total Sanitary Sewer & Potable Water $10,148,931 $10,142,39&j $11,210,000 $12,019,000 $7,35000 JLkL0 000 $0 $46,9774931 2;() Sa 7-38 AAA $6.8AA A8A $36,792,995 Solid Waste 2 252 500$5,052,500 $26 "IN $0 6 600 000$8,000,600 S&,413,AAA $21905800 $37;803;008 $2;;33A;900 Stormwater Management $9,626,649 $7 l 9378 $2.450,000 6 125 000 2 600 000 2 465.000 $a-480-888 $22,266,649 $2�3 S AAA $2 388:888 $3;609-A00 S 18738 978 Transportation $39,470,809 moad fi+ 225,899 $45,016,945$ $46,5053 $2311 ,751,229 $16,440,884 $171,185,118 Q„ ;�-1 c�c � $137,061-873 Total $80,482,785 SUM7,700 $73,373,382 874,952,284 $78550,628 $45,070,425 $624888,913 $37,750,884 1 917,191,262 $315,228,104 5288;A46 AU Public School Facilities* $11.154,118 $9;339;603 $11,614,135 625 000$32 2941-72 325 000 $1]�,nv 175000 44;4A3;H34 $4,450,000 $63-088;439 $10;927;794 *The School District of Indian River County has the. fiscal responsibility for capital improvement expenditures for public school facilities. Figure 6.18 graphically displays the forecasted capital improvements expenditures for the County during the next five fiscal years. As indicated, the sum of the total projected costs for each of the elements for the five year period is $288,04,074$315,228,104. Some public facilities, such as public education and health systems, are provided countywide, but are not the fiscal responsibility of the County. The County, however, is required by state statutes to provide some funds to the Indian River County Health Department (IRCHD). Consistent with state law, the Secretary of the Florida Department of Health appoints the administrator of the IRCHD with the concurrence of the Board of County Commissioners. The IRCHD maintains its financial records, and prepares its own financial report separate from the county. In the Public School Facilities Element of the County's comprehensive plan, there is an analysis and description of public schools. Based on general locational criteria for public schools, it is assumed that any new facilities which may be constructed in the County by 2n�2021/22 will be located within existing infrastructure service areas or designated expansion areas. Therefore, those systems may be considered to be adequately served by appropriate infrastructure. Community Development Department Indian River County Adopted , Ordinance 2017- 33 P3 70 .Comprehensive Plan Capital Improvements Element Figure 6.18: Future Capital Improvement Expenditures $50,000,000 $40,000,000 $30,000,000 $20,000,000 d 10 000 000 - $ Iti iI LI $0 � N FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 FY 20.21/22 oConservation & Aquifer Recharge OEmergency Services oGeneral Services/Facilities Mgmnt ■Law Enforcement & Corrections 13Recreation & Open Space ■Sanitary Sewer & Potable Water ■Solid Waste oStormwater Management aTransportation Fiscal Assessment This section examines the County's ability to fund the capital improvements listed in table 6. 10, with the exception of public school facilities, and assesses whether sufficient revenue will be available within the existing budget framework utilized by the County to fund the needed improvements at the time that those improvements will be required. This assessment process consists of forecasting future revenue receipts and comparing those receipts to anticipated expenditures. With this process, it is possible to quantify annual revenue surpluses and shortfalls, providing a basis for examining opportunities for financing needed capital improvements. The expenditure estimates include operating costs. For the public school facilities listed in table 6. 10, the School District of Indian River County is responsible for funding the capital improvements. The School District's adopted "Summary of Capital Improvements Program" (Appendix C) and "Summary of Estimated Revenue" (Appendix D) provide a detailed review of the financial feasibility of the School District's Five Year Capital Plan. Proiected Expenditures Table 6.11 shows the County's projected expenditures for fiscal years 2n�2017/18 through 2n�2020/21. By fiscal year 2020/212021/22, the County is forecasted to have annual expenditures totaling $320,726,746$332,600,062. In FY 2nd2021/22, the category projected to have the largest expenditures is the Public Safety category. For the five-year period beginning in Community Development Department Indian River County Adopted , Ordinance 2017- 34 P3 71 Comprehensive Plan Capital Improvements Element fiscal year X2017/1.8 and ending in fiscal year 2828/24-2021/22, the County's expenditures are forecast to decrease by 7437.01 %. Table 6.11: Indian River County Overall General Expenditures Projection Summary FY 2017/18 201647 2018/19 2A1 :91S 2019/20 2W84 2020/21 Nn1 2021/22 General Gov't. Services $51.710.348 $50.769.000 $50.838.000 $51.787.000 $52.967.000 �TT7tl7:�AS y�v�zvzr�r $48 c-2� 892 ecn n14 692 a.�vvrr, �3A--}�3-888 ec i n Enron Public Safe n $98,136,363 $93.667.635 $102,785,000 $94,762,000 V02.606 AA $99.656,000 $92 484 9Fi5 $98 983 8A eo- n----------- 597-1 9AA Physical Environment $77.074,453 $75.671,500 $74.936.000 $74.085,000 $73.663,000 V4443-,4'4 $88:989.598 $66.109.0 $79-53gA88 $68465:988 Transportation y$5rr1..-0r9�-3r.4r-8r2r $67.596.945 $69,650.311 69,650,311 $47,475.229 $40,757,884 6-46 omr e5o727,39v Economic Environment 459.863 $432,224$gq}gAA $454,000 $465,000 $434-8" $471,000 S465,000 $489,000 $47-7 898 Human Services $9,238.113 QQ '�-r5 : $9,194.000 $8 978 888 $9,424,000 $9.194.0 $9,660,000 $91124:888 $9,902,000 $9468.888 Culture/Recreation $21.650,111 $18.311,302 $18,250.317 $20,457.196 �.l98,31q $19,023.000 Q,n�T94 $1?o�rr-93 z00 e, -,m,, 302 Debt Service $5,539.408 ec ,,� n�4 $5,290,715 &5-1�1 $5,289,980 &57, $5,293,524 &5,499--M $1,093,178 52 $&,N4-,524 Other $36.772.049 $34.194,000 $37,904,000 $37,691,000 $35,049.000 c3c�A4 &32;882,888 $34;1-94;""8 W, 8AA Sa Q�402GW TOTAL $357,674,190 $355.149.097 c�cn �iss4 $369,542.608 $341.687,949 $332,600.062 e13� c4- e�cc Source: Indian River County Office of Management and Budget. Earmarked Projected Expenditures Table 6.12 identifies the projected expenditures for the water, sewer, and solid waste enterprise funds for fiscal years 2016472017/18 through 2n�2021/22. Those expenditures include operating expenses and other expenses for each year. According to law, all revenues from capacity charges must be spent on infrastructure improvements that benefit the payer of the capacity charge. Therefore, capacity charge revenue and expenditure amounts increase and decrease with development. For that reason, forecasting capacity charge revenues and expenditures is difficult. That system, however, ensures that new development will not reduce levels of service below County minimums. Community Development Department Indian River County Adopted , Ordinance 2017- 35 P372 Comprehensive Plan Capital Improvements Element Table 6.12: Projected Expenses for Water, Sewer, and Solid Waste Fiscal Year Potable Water & Sanitary Sewer Solid Waste 2017/18 2016/17$43,587,547 $42,�r 69 ,562 $.16,300,677 2018/19 2017/.8 $44 870 000 $45,395,5W 19,451.,500.$-25,275,000 2019/20 20184 $46,521,000 $4-1;,91;089 $14,759,00Q X889 2020/21.20190 $42,715,000.$41 93 089 21 728 000 $15,222,000 2021/22 $41,899,000 $-33 A;A89 $23 506 000 $22,92 1,00 Source: Indian River County Office of Management and Budget. In FY 20284M21/22, the forecast expenses for potable water and sanitary sewer services are expected to be $41,899,000. That is a decrease of 44-.P3.87% from the FY 2n�2017/18 forecast expenses of $42,637,562$43,587,547. Table 6.12 shows that, in FY 2424A24-2021/22, the projected expenses for solid waste services are expected to be $22,989$23;506,000. That is an increase of 74-8444.20% from the 24�6�2017/18 projected figure of . —,10 1,095$16,300,677. Operating Cost Proiections Table 6.13 provides forecasts of overall operating costs for the County for fiscal years 29 6{ 2017/18 through 2420442021/22. In fiscal year 2424442021/22. the County is forecast to incur approximately $260,733,524$262,015,178 in operating costs. Based on the figures shown in table 6.13, the county's operating costs are forecast to increase 10.068.51% between 24444420.17/18 and 2928442021/22. Table 6.13: Indian River ountv Overall Operating Cost Projections Fiscal Year Total Operating Costs 2017/18 20464-7 $241,477,40a$296,909,407 2018/1.9 2017A 8 $247,581,715 $24230048 2019/20 201809 $253,637,980 $248,421-715 2020/21,2019/20 $259,851,521-$254,498,980 2021/22 2928/21 $262,015,178 e26n�'�24 Source: Indian River County Office of Management and Budget Projected Debt Capacity Debt Financing is one way that the county has provided for its capital facility needs. The primary rationale for providing capital facilities through indebtedness is that it spreads the cost of a facility over its useful life and thus is paid for by those who will use the facility. Community Development Department Indian River County Adopted , Ordinance 2017- 36 P3 73 Comprehensive Plan Capital Improvements Element Table 6.14 identifies the amount of revenue that the County can raise by issuing revenue bonds. Those bonds can be issued without a public vote. That table identifies the County's bonding capacity for 10, 20, and 30 years. As table 6.14 indicates, the County's available bonding capacity for a 10 year issue is $221,400,000, while its bonding capacity for a 30 year issue is $510,200,0 $487,300,000. Table 6.14: Indian River County Estimated Ability to Raise Bonds Without A Public Vote Ten Years Twenty Years Thirty Years Pledge Sources (Bond Interest Rate @ (Bond Interest Rate @ (Bond Interest Rate @ 4A61.850/.) 4-.52.50%) 2462:70% $81,800,000$88,888 $143,300,000 $188,300,000 Half Cent Sales Tax $139;6844A8 $490-198.988 $57.500,000 $56,000,008' $99,000,000 $99388,888 $114,400,000 Gas axes T $23;489,G88 $16,800,000 $16,500,000 $28,900,000 $29388;888 $37,800,000 $39,588;988 Tourist Tax County Revenue Program First Guaranteed $1,900,000 $4,998;888 $3,200,000 $3;488:888 $4,200,000 $4,388;888 Entitlement County Revenue Program Second Guaranteed $3,900,000$3,900,000 $6,600,000 $7,880,888 $8,700;000 $9;388;988 Entitlement $161,900,000 $281,000,060 $353,400,000 Sub-TotalM500500 SZ7900 "IN $366 -809 -AAO Possible Pledge Sources $40,700,000 $43;688,088 $70,000,000 $73,798 88 $91,500,000 Franchise Fees $18 }-398-888 $18.800,000 $47 -,600 -,OW $32,400,000 $31X488;888 $42,400,000 $43,148,888 Road Impact Fees $59,500,000 $60,200,000 $102,400,000 $133,900,000 Sub -Total $107,100,M $143,400,000 TOTAL $221,400,000 $3�-5 3AA 8AAnAfin&38640-,000 $383,400,000 $487,300,000 644440500 'Rates are comparable term AAA rated municipal bond yields as of 9kW29449/5/2017. Source: Indian River County Office of Management and Budget. • Debt Service Obligations In table 6.15, the County's debt service obligations for current and anticipated bond issues are summarized. Debt service is payment of principal and interest on obligations resulting from the issuance of bonds. As table 6.15 indicates, the County's major anticipated outstanding debts are for water and sewer revenue bonds, environmentally sensitive land acquisition bonds, and spring training facility revenue bonds. Community Development Department Indian River County Adopted , Ordinance 2017- 37 P3 74 Comprehensive Plan Capital Improvements Element Community Development Department Adopted , Ordinance 2017-, Indian River County 38 P375 Table 6.15 Indian River County Bond Schedule FY Ending Water & Sewer Revenue Refunding Bonds Environmentally Sensitive Land Acquis tion Water & Sewer Revenue Refundin Bonds Spring Training Facility Revenue Bonds 2009 Series 3.68% $26,370,000 2015 Series 1.66% $20,369000 2015 Series 1.65% $7,170,000 2001 Series 4.87% $16,810,000 IMMA, $394443 $1,815,000 $4�9 9AA 29.13 TOW $864 3 liialanGe 889 $744I,00 $ 39 A9A 24" Interest &P"34 X378 A38 $32"N $473 999 $493 88A TetalQ'>°� �,' _`'� S39;0! Bel We $1 &AA9 $29 049909 $6--1.98 99 $( a33 9AA Interest $881,000 $332,813 $102,267 $344,050 2017 Principal $2,000,000 $343,000 $992,000 $520,000 Total $2,881,000 $675,813 $1,094,267 $864,050 Balance $15,620,000 $19706,000 $5,206,000 $6,215,000 Interest $781,000 $327,120 $85,899 $316,750 Principal $2,100,000 $4,053,000 $1,007,000 $550,000 2018 Total $2,881,000 $4,380,120 $1,092,899 $866,750 Balance $13,520,000 $15,653,000 $4,199,000 $5665,000 Interest $676,000 $259,840 $69,284 $287,875 Principal $2,205,000 $4,158,000 $1,025,000 $585;000 Total $2,881,000 $4,417,840 $1094284 $872,875 . 2019 Balance $11,315,000 $11,495,000 $3,174,000 $5,080,000 2020 Interest $565,750 $190,817 $52,371 $257,163 Principal $2,315,000 $4,227,000 $1,042,000 $615,000 Total $2,880,750 $4,417,817 $1,094,371 $872,163 Balance $9,000,000 $7,268,000 $2,132,000 $4,465,000 Interest $450,000 $120,649 $35,178 $224,875 Principal $2,430,000 $4,298,000 $1,058,000 $650,000 Total $2,880,000 $4,418,649 $1093178 $874,875 2021 Balance $6,570,000 $2,970,000 $1,074,000 $3,815,000 2022 Interest $328,500 $49,302 $17,721 $190,750 Principal $2,550,000 $2,970,000 $1,074,000 $305,000 Total $2,878,500 $3,019,302 $1091,721 $495,750 Balance $4,020,000 $0 $0 $3,510,000 2023 Interest $201,000 $175,500 Principal $2,680,000 $320,000 Total $2,881,000 $495,500 Balance $1,340,000 $3,190,000 2024 Interest $67,000 $159,500 Community Development Department Adopted , Ordinance 2017-, Indian River County 38 P375 Comprehensive Plan Capital Improvements Element Source: Indian River County Office of Management and Budget. Fiscal Assessment Summary This section provides an analysis of the County's revenues and expenditures for its capital improvement needs for the five-year period beginning in FY 2n�2017/18 and ending in FY Community Development Department Adopted , Ordinance 2017-, Indian River County 39 P3 76 Table 6.15 Indian River CountyBond Schedule FY Ending Water & Sewer Revenue Refunding Bonds Environmentally . Sensitive Land Acquisition Water & Sewer Revenue Refunding Bonds Spring Training Facility ! Revenue Bonds 2009 Series 3.68% $26,370,000 2015 Series 1.66% $20,369,000 2015 Series 1.65% $7,170,000 2001 Series 4.87% $16,810,000 Principal $1,340,000 $340,000 Total $1,407,000 $499,500 Balance $0 $22850,000 Interest $142,500 Princi al $355,000 2025 Total $497,500 Balance $2,495,000 2026 Interest $124,750 Principal $375,000 Total $499,750 Balance $2,120,000 Interest $106,000 Principal $390,000 Total $496,000 2027 Balance $1,730,000 Interest $86,500 Principal $410,000 2028 Total $496,500 Balance $1,320,000 Interest $66,000 Principal $430,000 2029 Total $496,000 Balance $890,000 Interest $44,500 Principal $455,000 Total $499,500 2030 Balance $435,000 2031 Interest $21,750 Princi al $435,000 Total $456,750 Balance $0 Source: Indian River County Office of Management and Budget. Fiscal Assessment Summary This section provides an analysis of the County's revenues and expenditures for its capital improvement needs for the five-year period beginning in FY 2n�2017/18 and ending in FY Community Development Department Adopted , Ordinance 2017-, Indian River County 39 P3 76 .Comprehensive Plan Capital Improvements Element ==Q 12021/22. While Appendix A details all of the capital improvement projects for the next five fiscal years for each individual comprehensive plan element by cost, timeframe, and revenue source(s), Table 6.7 provides general revenue projections for the County through fiscal year �n�2021/22. As shown in Table 6.7, the County will generate $ ,704,939,07-^$1,756,803,906 in revenues from general funds, enterprise funds, and internal funds from fiscal year 20164 2017/18 to fiscal year 2 2.0�2021 /22. Sources of those funds include sales taxes, property taxes, grants, impact fees, and other revenues. The funding needed for the capital improvements listed within Appendix A will come from that$ 1;704,939,0-74 $1,756,803,906. Overall, the County will have enough revenue to cover the costs associated with the five year capital improvements program. For all projects contained within the County's Capital Improvements project list, the total estimated cost is $28�;94�i,A4$311,688,104 for the next five fiscal years. This is 16$917.74% of the overall general fund revenues for the same time period. Concurrency Management Plan To ensure that level -of -service standards are maintained, it is necessary to have a system in place that provides the criteria for measuring facility capacity, assessing development demand on applicable facilities, and monitoring service levels for applicable facilities. That system will set the parameters f6r issuing development orders consistent with level -of -service standards. While this concurrency management plan sets policies and establishes a process, the specific application of this system is through the County's land development regulations. As per state requirements, those regulations define the details of the concurrency management system and establish its administrative requirements. The major purpose of the concurrency management system is to detail the specifics of implementing the County's level -of -service standards. For that reason, the concurrency management system must apply to all development activity in the County. The system must then identify the applicable standards for each facility, the geographic scope of each facility, and the method of monitoring facility capacity changes. Most importantly, this system must specify when facilities are considered available. Project Applicability All development orders issued by the County must comply with the concurrency management plan and meet level -of -service standards. Development orders are County approvals for construction and/or land development activity. Specifically, development orders consist of the following: comprehensive plan amendments, rezonings, site plan approvals, preliminary plat approvals, development of regional impact (DRI) approvals, planned development preliminary approvals, and building permit approvals for single-family homes located in subdivisions which were approved after February 13, 1990, the original adoption date of the county's comprehensive plan. Community Development Department Indian River County Adopted , Ordinance 2017- 40 P377 Comprehensive Plan Capital Improvements Element Within Indian River County, the impact from the construction of a single family home on an existing subdivision platted lot may constitute a de minimus impact on public facilities and thus be exempt from the concurrency requirement. Indian River County applies the single family de minimus allowance to single family building permits in subdivisions platted before February 13, 1990. Service Standards Level -of -service standards for concurrency related facilities are established in this plan for the following facilities: sanitary sewer, potable water, solid waste, stormwater management, recreation, public schools, and transportation. Those are explained in detail in the applicable comprehensive plan elements. For each facility, level -of -service is a measure of the relationship between demand for the service and the capacity of the facility. Capacity, however, is measured differently for each type of facility. Table 6.16 identifies both the capacity and demand measures for each public facility. Those measures are addressed in detail, and existing capacities are identified in the applicable Comprehensive Plan Elements. Table 6.16: Service Level Measures for Concurrency Related Facilities Public Facility Category Specific Facility Capacity Measure Demand Measure Geographic Scope Trans ortation p Roadway y Volume of cars Peak Season/Peak Affected Roadways accommodated over time Direction/Peak Hour Trips Sanitary Sewer Treatment Plant Treatment design capacity (GPD) Generation Rate (GPD) Service Area Potable Water Treatment Plant Treatment design capacity(GPD) Generation Rate (GPD) Service Area Solid Waste Landfill Volume in active cell (cubic Generation Rate (tons per Entire County yards) capita per year) Recreation Parks Acres of park land Acres of parks per Entire County thousand population Stormwater Management Drainage Volume of water Volume of stormwater. Basin conveyances outfalling for design storm Education* Public Schools (K- Number of students Enrolled Students/ Future Service Area 12) accommodated over time Student Generation Limited to participating Schools owned and operated by the Indian River County School District Concurrency requires that each facility within the geographic scope of a proposed project's impact area have sufficient capacity to accommodate the project's demand. If that capacity is not available, the project cannot be approved. The principal function of the concurrency management system then is to provide a mechanism whereby demand and capacity measures can be compared on a project by project basis. Community Development Department Indian River County Adopted , Ordinance 2017- 1 41 P378 Comprehensive Plan Capital Improvements Element Table 6.16 provides the criteria for establishing a demand to capacity comparison for a proposed project. While most of the characteristics are self-explanatory; one needs clarification; that is the geographic scope for the traffic public facility category. For concurrency purposes, affected roadways are those roadways impacted by a project's traffic. Regardless of size, all projects impact the roadway on which the project fronts. In addition, other roadways further removed from the project may be impacted. For concurrency purposes, two lane roadways which are assigned 8 or more peak hour/peak season/peak direction project trips and four or more lane roadways that are assigned 15 or more peak hour/peak season/peak direction project trips are considered impacted roadways. For transportation concurrency related facilities, level -of -service standards are applied to all impacted roadways. Those level -of -service standards range from A to F and are associated with peak hour/peak season/peak direction trips. Demand Demand is an important component of the concurrency management system. Essentially, demand is a measure of facility use. When compared to facility capacity, demand can indicate the level -of -service for the facility. As depicted in Table 6:16, demand can be measured quantitatively for each public facility category. While the demand function for each facility consists of applying a rate to the number of facility users, estimation of total demand is more complex. For concurrency management purposes, demand can be divided into three types: existing, committed, and projected. Each must be considered separately for purposes of concurrency management. Existing Demand Existing demand is simply the current level of use for a facility. For a roadway, it is the number of peak hour/peak season/peak direction trips; for a school, it is the number of full-time enrolled students; for water and wastewater treatment plants, it is the existing flow volume measured in gallons per day. Those figures are included within applicable plan elements. Existing demand then reflects the use of a facility by the current population. When compared to capacity, existing demand can show if the facility has unused capacity or if it is functioning over capacity. Existing demand, however, is not static. As population increases and dwelling units come on-line, existing demand increases. Those increases in existing demand can be identified through facility use measurements. For example, regular traffic counts done on roads or treatment plant flow records are examples of facility use measurements indicating existing demand levels. As existing demand levels Community Development Department Indian River County Adopted , Ordinance 2017- 42 P379 Comprehensive Plan Capital Improvements Element for facilities are updated, committed demand levels must be reduced if projects representing committed demand have come on-line. Committed Demand Committed demand is a measure of the impact that approved development projects with reserved capacity will have on facilities. When added to existing demand for a facility, the committed demand for that facility will produce a more accurate estimate of unused capacity. That estimate of unused capacity represents the amount of capacity that can realistically be allocated to new projects. Committed demand must be determined by identifying all projects for which capacity has been reserved through issuance of initial concurrency certificates which are still valid. Then the specific facilities that will be impacted by those projects with reserved capacities must be determined; those facilities will be roadways and the landfill, and they may be treatment plants, drainage conveyances, and recreation facilities. Finally, the total demand on each facility attributable to committed demand will be determined. Applicable elements of the plan identify the rates to be applied to each project to determine facility demand. Traffic. volumes, for example, can be derived by applying a trip rate to the size of the project. Sanitary sewer and potable water both have rates of 250 gallons per day per equivalent residential unit. Other public facility rates are discussed fully in their applicable Comprehensive Plan Element. Like existing demand, committed demand must be determined on a facility by facility basis. For example, both existing demand and committed demand must be determined for each major roadway, each school, each treatment plant, each major drainage conveyance, and the active cell in the landfill. Also, like existing demand, committed demand estimates must be modified as projects are completed; committed demand estimates must also be modified as new development orders are approved and old development orders are terminated. Proiected Demand The third type of demand is projected demand. This consists of two types. One is non- committed/non-reserved, single-family lot demand for all subdivisions platted after February 13, 1990, while the other is new project demand. Non-committed/non-reserved single-family lot projected demand relates to the facility impacts associated with construction on single-family lots in subdivisions platted after February 13, 1990 and construction on single-family unplatted lots and acreage. Since that type of construction will impact facilities, the demand anticipated from that type of activity must be considered in facility expansion plans. For that reason, it is necessary to maintain an accurate inventory of unbuilt, platted lots and consider the impacts of construction on those lots. Community Development Department Indian River County Adopted , Ordinance 2017- 43 P3 80 Comprehensive Plan Capital Improvements Element The second type of projected demand is new project demand. For each new project, demand estimates must be made on a facility by facility basis. Only if sufficient available capacity exists for each facility to be impacted can the project be approved and a development order issued. Upon issuance of a development order, the estimated impacts on each facility would be considered as committed demand. Availability of Capacity Facility capacity can be assessed two different ways. First, facility capacity can be determined by facilities that are existing and available; examples would be existing treatment plants and existing roadways with a set number of lanes. The second manner for assessing facility capacity is to consider both existing, in -the -ground facilities as well as facility expansions or new facilities which are programmed but not yet existing. As part of the concurrency review process, the capacity of existing, in -the -ground facilities will be considered in all cases. Programmed facilities will be considered in assessing capacity for each public facility category when the following conditions are met: ➢ For sanitary sewer, potable water, solid waste and drainage facilities: 1. A development order or permit is issued subject to the condition that, at the time of the issuance of a certificate of occupancy or its functional equivalent, the necessary facilities and services are in place and available to serve the new development; or 2. At the time the development order or permit is issued, the necessary facilities and services are guaranteed in an enforceable development agreement to be in place and available to serve new development at the time of the issuance of a certificate of occupancy or its functional equivalent. ➢ For parks and recreation facilities: 1. At the time the development order or permit is issued, the necessary facilities and services are in place or under actual construction; or 2. A development order or permit is issued subject to the condition that, at the time of the issuance of a certificate of occupancy or its functional equivalent, the acreage for the necessary facilities and services to serve the new development is dedicated or acquired by the local government, or funds in the amount of the developer's fair share are committed; and a. A development order or permit is issued subject to a condition that. the Community Development Department Indian River County Adopted , Ordinance 2017- 44 P381 Comprehensive Plan Capital Improvements Element necessary facilities and services needed to serve the new development are in place or under actual construction not more than one year after issuance of a certificate of occupancy or its functional equivalent; or b. At the time the development order or permit is issued, the necessary facilities and services are the subject of a binding executed agreement which requires the necessary facilities and services to serve the new development to be in place or under actual construction not more than one year after issuance of a certificate of occupancy or its functional equivalent; or c. At the time the development order or permit is issued, the necessary facilities and services are guaranteed in an enforceable development agreement, to be in place or under actual construction not more than one year after issuance of a certificate of occupancy or its functional equivalent. ➢ Transportation supply (capacity). Transportation supply shall be determined on a segment by segment basis. For concurrency purposes, all segments on the county's thoroughfare plan shall be considered. Capacity for segments will be based either on FDOT's generalized capacity tables or individual segment capacity studies approved by the public works director pursuant to the criteria specified in Chapter 952, Traffic. Transportation supply for each segment is: 1. The segment's existing peak hour, peak season, peak direction capacity; or 2. The segment's new roadway capacity if facility expansion for the segment is proposed and if. a. At the time a development order or permit is issued, the necessary facilities and services are in place or under construction; or b. A development order or permit is issued subject to a condition that the facility expansion needed to serve the new development is included in the county's adopted five-year schedule of capital improvements and is scheduled to be in place or under actual construction not more than three years after issuance of the project's first building permit or its functional equivalent. The schedule of capital improvements may recognize and include transportation projects included in the first three years of the adopted Florida Department of Transportation five year work program. In order to apply this provision to a facility expansion project, the Capital Improvements Element must include the following policies: i. The estimated date of commencement of actual construction and the estimated date of project completion. Community Development Department Indian River County Adopted , Ordinance 2017- 45 P3 82 Comprehensive Plan Capital Improvements Element ii. A provision that a plan amendment is required to eliminate, defer, or delay construction of any road or mass transit facility or service which is needed to maintain the adopted level of service standard and which is listed in the five-year schedule of capital improvements (for Indian River County, this is included in Policy 1.2 of this Element); or 3. The segment's new roadway capacity if, at the time a development order or permit is issued, the facility is the subject of a binding executed agreement which requires the facility to be in place or under actual construction no more than three years after the issuance of the project's first building permit or its functional equivalent; or 4. The segment's new roadway capacity if, at the time a development order or permit is issued, the facility is guaranteed in an enforceable development agreement, to be in place or under actual construction not more than three years after issuance of a.building permit or its functional equivalent. 5. The segment's new roadway capacity if facility expansion for the segment is the subject of a proportionate fair -share agreement. In such case, the segment capacity increase reflected in the proportionate fair share agreement shall be available only to the party or parties to the proportionate fair share agreement. ➢ For school facilities: A residential development order or permit shall be issued only if the needed capacity for the particular service area is available in one or more contiguous service areas. Regulation No development order shall be issued for any project where the project's demand in conjunction with existing demand and committed demand will exceed the capacity of a facility at the service level established in this plan. Level -of -service analysis will be undertaken during the review of each project for which development order approval is required. Monitoring System To effectively implement the concurrency requirement, it is necessary to maintain an estimate of available capacity for each public facility subject to level -of -service requirements. By maintaining an accurate and current available capacity estimate for each facility, projected demand from development applications can be compared to the available capacity for the facility to determine if the project can be approved. The purpose of the monitoring program is to maintain a current estimate of available capacity for each facility. Community Development Department Adopted , Ordinance 2017 - Indian River County 46 P3 83 Comprehensive Plan Capital Improvements Element With the exception of public schools, the monitoring system portion of the concurrency management plan is maintained by the county's planning division. Effective July 1, 2008, the School District initiated and now maintains the monitoring system portion of the concurrency management plan for public schools. Using a network computer system and database management software, records were developed and are maintained for each specific facility. Based upon information in the specific comprehensive plan elements, total capacity figures for each applicable facility are maintained in database files established for each public facility category. Capacity figures are modified as facilities are expanded or as criteria specified in the availability of capacity section are met, thereby allowing a programmed expansion to be considered for capacity determination purposes. Through contact with other county departments, planning staff are able to modify capacity estimates as soon as facility characteristics are changed. Table 6.17 depicts the general structure of the monitoring system database file for each public facility category. That table shows that available capacity for each specific facility is a function of total capacity less existing demand and less committed demand. The demand section of this concurrency management plan identifies the methodology for assessing demand. Table 6.17: Monitoring S stem Design Public Specific Total Capacity Existing Demand Committed Demand Available Capacity Facility Facilities Category Traffic Roadways Peak season/ peak direction/ peak hour Annual count (average) (peak season/peak Volume estimated from approved Development (Total Capacity) ty) (LOS D) direction/peak hour) Orders (DO) mExisting Demand) - (Committed Demand) Sanitary Treatment Design flows Existing flows Volume estimated from (Existing Sewer Plank approved DO's Demand)- (Committed Potable Water Treatment Design flows Existing flows Volume estimated from (Total Capacity) - (Existing Plants approved DO's Demand) - (Committed Demand) Solid Waste Landfill Active cell design Active cell volume used Volume estimated from (Total Capacity) - (Existing capacity approved DO's Demand) - (Committed Demand) (Acres per thousand (Acres per thousand Recreation Parks Park Acreage population) X (existing Population) X (projected (Total Capacity) - (Existing population) population for approved Demand) - (Committed Demand) DO's) Drainage Drainage Volume Existing flows Volume of stormwater allowed to outfall for (Total Capacity) Existing conveyances approved DO's Demand) - (Committed Demand) Public Schools K- Permanent Student Annual Enrollment Students estimated from approved residential Total Ca act P ty) - (Existing Education 12) Stations FISH ( ) Count TE ) Development Orders) Demand ) (Committed Demand) To implement the monitoring system, the following actions shown in table 6.18 will be necessary. Community Development Department Indian River County Adopted , Ordinance 2017- 47 P3 84 Comprehensive Plan Capital Improvements Element Table 6.18: Monitoring System Tasks Action Responsible Department Timing Do quarterly traffic counts for thoroughfare plan roads to determine existing demand Engineering Annually Compile quarterly ridership statistics for all fixed routes MPO Annually Identify existing flows for each water and sewer treatment plant Utilities Annually Estimate Landfill (active cell) volume used Utilities Annually Estimate population and apply park standard to determine park existing demand Planning Annually Estimate existing flows for drainage conveyances Engineering Annually Enter data received.from other departments into computer Planning Ongoing Do annual student counts (FTE) for public schools to determine existing demand School District Annually Add estimated demand for new projects to committed demand total upon issuance of DO Planning Ongoing Maintain records of units/projects receiving a certificate of occupancy, maintain demand estimates from those units/projects, subtract estimated demand for those units/projects for .committed demand once existing demand is updated Planning Ongoing Applicability The concurrency management plan monitoring system has applicability to more than just level -of - service measurement. It also provides the basis for assessing facility expansion needs and therefore capital improvements programming. By maintaining an accurate and up-to-date estimate of available capacity, the need for facility expansion can be recognized before all capacity is used. By incorporating the monitoring system into the capital improvements programming process, capital budgets can be prepared based on reliable information and valid estimates of need. Community Development Department Adopted , Ordinance 2017 - Indian River County 48 P3 85 Comprehensive Plan Capital Improvements Element Goal, Objectives and Policies Goal It is the goal of Indian River County to provide needed capital improvements through the use of sound fiscal decision making. Objectives and Policies Objective 1: Construction of Capital Facilities By 202422, the county will have completed those capital improvements schedule projects that replace obsolete or worn-out facilities, eliminate existing deficiencies or accommodate desired future growth. Policy 1.1: The county shall maintain a five-year capital improvement program and pursuant to Section 163.3177(3)(b) F.S. evaluate and update that program every year to reflect existing and future public facility needs of the county. This capital improvement program will ensure that the plan is financially feasible and that the adopted level -of -service standards are achieved and maintained. Policy 1.2: The county, and the School District shall undertake only those capital improvements included within this element's adopted capital improvements program. Pursuant to Section 163:3177(3)(b) F.S., the Capital Improvements Element will be reviewed every year. If any facility identified in the Schedule of Capital Improvements is delayed or deferred in construction, or is eliminated from the capital improvements program, and this delay, deferal, or elimination will cause the level -of -service to deteriorate below the adopted minimum level of service standard for the facility, a comprehensive plan amendment will be required to adjust the Schedule of Capital Improvements. The annual update of the capital improvement element shall be done with a single public hearing before the Board of County Commissioners and a copy of the ordinance amending the Capital Improvements Element shall be transmitted to DEO. Policy 1.3: The county shall evaluate and prioritize its capital improvement projects based on following criteria. These criteria are ranked in order of importance. ➢ Preservation of the health and safety of the public by eliminating public hazards; ➢ Compliance with all mandates and prior commitments; ➢ Elimination of existing deficiencies; ➢ Maintenance of adopted level -of -service standards; ➢ Provision of infrastructure concurrent with the impact of new development; ➢ Protection of prior infrastructure investments; ➢ Consistency with the county plan and plans of other agencies; ➢ Accommodation of new development and redevelopment facility demands; ➢ Consistency with plans of state agencies and water management districts that provide public facilities within the local government's jurisdiction; Community Development Department Adopted , Ordinance 2017 - Indian River County 49 P386 Comprehensive Plan Capital Improvements Element ➢ Promotion of compact development by discouraging growth outside of urban service areas; ➢ Demonstration of linkages between projected growth and facility location; ➢ Utilization of the economies of scale and timing of other improvements; ➢ Reduction of operating costs; ➢ Adjustment for unseen opportunities, situations, and disasters. Policy 1.4: The county shall implement the policies of the Potable Water, Sanitary Sewer, and Solid Waste sub -elements of the Comprehensive Plan. Since these are enterprise account funded elements, capital expenditures identified in these elements shall be funded principally from revenues derived from the applicable systems. Policy 1.5: The county shall prioritize and implement the programs identified in the Transportation, Recreation and Open Space, Stormwater Management, Conservation, and Future Land Use Elements of the Comprehensive Plan. Policy 1.6: The county shall not eliminate or reallocate budgeted appropriations for road improvement projects required to meet the adopted level -of -service standards unless the applicable projects will be constructed by other means and remain concurrent with the county's Schedule of Capital Improvements. Policy 1.7: The county shall continue to allocate funds for the replacement and the renewal of infrastructure in an amount which will minimize the operating costs of the infrastructure and maximize the life of the infrastructure. Policy 1.8: The county shall manage its long-term general obligation debt in such a manner that the ratio of the debt service millage to the countywide operating millage does not exceed 20%. Policy 1.9: The county hereby defines a capital improvement as an improvement with a cost that exceeds $100,000. Policy 1.10: The Schedule of Capital Improvements shall contain a mix of capital expenditures, including projects to eliminate existing deficiencies, to upgrade and replace existing facilities, and to construct new facilities. Policy 1.11: The county shall maintain a procedure in its annual budget review requiring each county department to include in its annual budget request applicable expenditures as identified in the capital improvements program of the appropriate Comprehensive Plan Element as well as department's capital improvements. Policy 1.12: The county hereby adopts the 20167 — 201-78 through 20291 - 202-12 Indian River County School District Five -Year Facilities Work Plan. The Indian River County School District Community Development Department Indian River County Adopted , Ordinance 2017- 50 P387 Comprehensive Plan Capital Improvements Element Five -Year Facilities Work Plan will be evaluated and updated annually to reflect existing and future public school facility needs of the county. This will ensure that the Indian River County School District Five -Year Facilities Work Plan is financially feasible and that the adopted level -of -service standard for public schools is achieved and maintained. Objective 2: Development in Coastal High Hazard Areas Through 2030, development in coastal high hazard areas will not increase beyond the density or intensity levels indicated on the current Future Land Use Map. Policy 2.1: The coastal high hazard area is defined as the area of the county designated as evacuation zones for a category one hurricane. Policy 2: The county shall not increase land use density and intensity, in the coastal high hazard area, beyond that reflected in the county's current Future Land Use Map. Policy 2.3: The county shall make appropriations for infrastructure in coastal high hazard areas only to maintain the adopted level -of -service standards. Policy 2.4: The county shall ensure that the replacement of infrastructure in the coastal high hazard area will be limited to maintaining the adopted level -of -service standards. Policy 2.5: The county shall require that all developments and all single-family units in coastal high hazard areas fully pay the cost for required infrastructure improvements through impact fees, capacity charges, developer dedications, assessments, and contributions. Policy 2.6: The county shall not use public funds to subsidize increased density or intensity of urban development in coastal high hazard areas; however, public beach, shoreline access, resource restoration, or similar projects may be constructed. Obiective 3: Maintenance of Established Level -of -Service Standards Through 2030, adopted levels -of -service will be maintained for all concurrency facilities. Policy 3_1: The county hereby adopts the concurrency management system as described within this element. The county shall maintain Land Development Regulation (LDR) Chapter 910, Concurrency Management System, which implements the plan's concurrency management system. In accordance with the concurrency management system of this plan and LDR Ch. 910, the county will not approve any development project where the impacts of such a project would lower the existing level -of -service on any facility below that facility's adopted minimum level -of -service standard. Community Development Department Indian River County Adopted , Ordinance 2017- 51 P388 Comprehensive Plan Capital Improvements Element Policy 3.2: The county shall approve development only in accordance with the utility connection matrix identified in the Sanitary Sewer and Potable Water Sub -Elements. Policy 3.3: The county shall, concurrent with the impact of new development, provide the infrastructure necessary to maintain the levels -of -service identified in the various elements of the Comprehensive Plan. Where development is proposed and is consistent with all applicable regulations but one or more public facilities is/are operating at an inadequate service level, the applicant may at his expense make facility improvements to increase facility capacity when such improvements are consistent with county plans and receive county approval. Policy 3.4: The county shall make land use decisions based on the planned availability of facilities to maintain adopted level -of -service standards. Policy 3.5: The county hereby adopts Concurrency Management level -of -service standards for public facilities that are established in the other Comprehensive Plan Elements and which are stated below: ➢ Stormwater Management: The county hereby adopts the following level -of -service standard for all new drainage systems within the unincorporated county: ➢ New development requiring major site plan approval or subdivision platting shall construct a complete drainage system to mitigate the impacts of a 25 year/24 hour design rainfall event using the soil conservation service type 2 modified rainfall curves. ➢ Post development runoff for any drainage basin shall not exceed pre -development runoff unless a maximum discharge rate has been adopted and the discharge does not exceed that rate. If a maximum discharge rate has not been adopted for a basin, post development discharge may not exceed pre -development discharge. By 20422, all existing roadways in the county shall be improved to meet the following level -of - service standards: ➢ Minimum road crown elevation for existing roads shall be raised during resurfacing/rebuilding to the flood elevation resulting from the 2 year/24 hour storm event on local streets. ➢ The center two lanes of rebuilt roads must be at or above flood levels resulting from a 10. year 24 hour storm event on Arterial and Collector roads. ➢ All drainage basins will meet the following level of service standard: 10-Year/24 Hour Storm Event The county hereby adopts the following water quality level -of -service standard: Community Development Department Adopted , Ordinance 2017 - Indian River County 52 P3 89 Comprehensive Plan Capital Improvements Element ➢ As a minimum, retention of the first one inch of rainfall is required prior to offsite discharge. An additional 50% treatment is required for all direct discharge into the Sebastian River and into the Indian River Lagoon due to its designation as an outstanding Florida water, as required by state law. ➢ Potable Water The following level -of -service standard is adopted for the county's potable water facilities, and shall be utilized for determining the availability of facility capacity and demand generated by a development: ➢ Countywide level -of -service standard of 250 gallons per day per equivalent residential unit. ➢ Solid Waste The following level -of -service standard is adopted for solid waste facilities in the county, and. shall be used as the basis for determining the availability of facility capacity and demand generated by a development: ➢ Countywide level -of -service standard of 2.2 tons or 3.67 cubic yards per capita for permanent plus weighted peak seasonal population per year. ➢ Sanitary Sewer The following level -of -service standard is adopted for the county's sanitary sewer facilities, and shall be utilized for determining the availability of facility capacity and demand generated by a development: ➢ Countywide level -of -service standard of 250 gallons per day per equivalent residential unit with a peak monthly flow factor of 1.25. ➢ Recreation & Open Space The county adopts the following recreation level -of -service standard: ➢ County wide level -of -service standard of 6.61 recreation acres/1,000 permanent plus weighted peak seasonal population. ➢ Transportation The county adopts traffic circulation level -of -service standards as follows: ➢ Level -of -Service "D" during peak hour, peak season, peak direction conditions, on all TRIP grant funded roads as well as all freeway, arterial, and collector roadways, with Community Development Department Indian River County Adopted , Ordinance 2017- 53 P3 90 Comprehensive Plan Capital Improvements Element the exception of the following two, which will operate at level of service "E" plus 20%. • 27th Ave - South County Line to SR 60 • 43`d Ave — Oslo Road to 16th Street For SIS/Florida Intrastate Highway System roadways, level of service "B" is adopted for rural areas, and level of service "C" is adopted for urban areas. Policy 3_6: The county hereby adopts level -of -service standards for selected public facilities as follows: ➢ Correctional Facilities The county adopts the following correctional facilities level -of -service standard: ➢ County wide level -of -service standard of 4.5 beds/1,000 permanent plus weighted peak seasonal population ➢ Fire/EMS The county adopts the following Fire/EMS level -of -service standard: ➢ County wide (excluding Indian River Shores) level -of -service standard of .089 Stations per 1,000 permanent plus weighted peak seasonal population ➢ Law Enforcement The county adopts the following Law Enforcement level -of -service standard: ➢ Unincorporated County level -of -service standard of 2.09 officers per 1,000 permanent plus weighted peak seasonal population ➢ Libraries The county adopts the following Libraries level -of -service standards: ➢ County wide level -of -service standard of 580 building square feet per 1,000 permanent plus weighted peak seasonal population ➢ County wide level -of -service standard of 3,200 library material items per 1,000 permanent plus weighted peak seasonal. population ➢ County wide level -of -service standard of 0.7 computers per 1,000 permanent plus weighted peak seasonal population ➢ County wide level -of -service standard of 0.2 other library equipment items per 1,000 permanent plus weighted peak seasonal population Community Development Department Indian River County Adopted , Ordinance 2017- 54 P391 Comprehensive Plan Capital Improvements Element ➢ Public Buildings The county adopts the following Public Buildings level -of -service standard: ➢ County wide level -of -service standard of 1.99. building square feet per capita for permanent plus weighted peak seasonal population. ➢ Schools The county adopts the following Schools level -of -service standard: Schools (School Service Areas): ➢ 100 percent of Florida Inventory of School Houses (FISH) capacity for each public school type (elementary, middle, and high). ➢ Transit The County adopts the following transit level -of -service standard: ➢ One-hour headways shall be maintained on all fixed transit routes. Objective 4: Future Development's Share of Capital Costs Through 2030, new developments will bear a proportionate share of the cost required to maintain adopted level -of -service standards. Policy 4.1: The county shall use impact fees, capacity charges, assessments, developer dedications and contributions, to pay for infrastructure improvements and services needed to satisfy future needs while maintaining adopted level -of -service standards. Policy 4.2: The county shall conduct research to identify new sources of revenue for funding capital improvement projects. Objective 5: Local Government's Ability to Provide Required Services and Facilities Through 2030, the county will ensure that it is able to fund and provide required services and facilities. Policy 5.1: The county shall not approve land use amendment requests unless those requests are consistent with the concurrency management system requirements of this element. Community Development Department Indian River County Adopted I , Ordinance 2017- 55 P3 92 Comprehensive. Plan Capital Improvements Element Policy 5.2: In the event that the planned capacity of public facilities is insufficient to serve all applicants for development orders, the county shall schedule capital improvements to serve developments in the following order of priority: ➢ Single-family units in existing platted subdivisions or on existing legal, buildable parcels ➢ Affordable housing projects ➢ New development orders permitting redevelopment ➢ New development orders permitting new developments where the applicant funds the infrastructure expansion in exchange for future reimbursement ➢ New development orders permitting new developments without developer participation Policy 5.3: The county shall extend facilities and services to serve areas only within the existing Urban Service Area or as allowed by Policy 5.7 of the Potable Water Sub -Element and Policy 5.8 of the Sanitary Sewer Sub -Element of the Comprehensive Plan. Polio: The county shall coordinate with other local, state, and federal agencies as well as private entities to create an efficient capital improvements schedule that provides the following general benefits while minimizing the financial. burden of providing facilities and services: ➢ Reduction of overall capital and operating expenditures by the development of multi -use facilities; ➢ More efficient land use patterns and phasing; ➢ Reduction of overlapping, duplicating, and administrative procedures; ➢ Implementation of adopted physical, social, and economic goals and policies in a least -cost manner; ➢ Better coordination of public capital investment with private capital expenditures. Policy 5.5: The county shall continue utilizing enterprise funds for the provision of Sanitary Sewer, Potable Water, and Solid Waste facilities. The debt for enterprise funds is to be paid by user fees, capacity charges, and other appropriate sources. Policy 5.6: The county shall finance the capital cost of non -enterprise fund supported public facilities (e.g., roads, stormwater management, and parks) from current revenue, bond issues, impact fees, capacity charges, assessments, and other appropriate sources. Policy 5.7: The county shall use general obligation bonds and other sources to raise the funding required to provide those public facilities that cannot be constructed with user fees, revenue bonds, impact fees, capacity charges, or other dedicated revenue sources. Policy 5_8: Developments, which require public facility infrastructure improvements that will be financed by county debt, shall have their development orders conditioned on the issuance of the county debt or the substitution of a comparable amount of non -debt revenue. Community Development Department Indian River County Adopted , Ordinance 2017- 56 P3 93 Comprehensive Plan Capital Improvements Element Policy 5.9: Pursuant to state law; the Schedule of Capital Improvements may be adjusted by ordinance and not deemed to be an amendment to the Comprehensive Plan when the amendment relates to corrections, updates, or modifications concerning costs, revenue sources, acceptance of facilities pursuant to dedications which are consistent with the Comprehensive Plan, or the date of construction of any facility except transportation facilities enumerated in the Schedule of Capital Improvements. For transportation facilities, a delay in construction of a facility which causes the level -of -service of that facility to deteriorate below the adopted minimum level -of -service standard for the roadway will require a comprehensive plan amendment. Polices: The county shall ensure that all capital improvements identified in the various elements of the Comprehensive Plan are completed according to schedule. The only acceptable delays will be those which are subject to one of the following: Projects providing capacity equal to, or greater than, the delayed project are accelerated within or added to the Schedule of Capital Improvements; Modification of development orders issued conditionally or subject to the concurrent availability of public facility capacity provided by the delayed project. Such modification shall restrict the allowable amount and schedule of development to that which can be served by the capacity of public facilities according to the revised schedule; or ➢ Amendment of the plan to reduce the adopted standard for the level -of -service for public facilities until the fiscal year in which the delayed project is scheduled to be completed. Community Development Department Adopted , Ordinance 2017 - Indian River County 57 P394 Comprehensive Plan Capital Improvements Element Implementation, Evaluation, and Monitoring Implementation An important part of any plan is its implementation. Implementation involves execution of the plan's policies. It involves taking actions and achieving results. For the Capital Improvements Element, implementation involves various activities. While some of these actions will be ongoing, others are activities that will be taken by certain points in time. For each policy in this element, table 6.20 identifies the type of action required, the responsible entity for taking the action, the timing, and whether or not the policy necessitates a capital expenditure. To implement the Capital Improvements Element, several different types of actions must be taken. These include: development of mechanisms for funding new facilities, adoption of land development regulations and ordinances, execution of interlocal agreements, coordination, and preparation of studies and evaluation and monitoring reports. Overall, the Capital Improvements Element implementation responsibility will rest with the Office of Management and Budget. Besides its responsibilities as identified in table 6.18, the planning department has the additional responsibility of ensuring that other entities discharge their responsibilities. This will entail notifying other applicable departments of capital expenditures to be included in their budgets, notifying other departments and groups of actions that must be taken, and assisting other departments and agencies in their plan implementation responsibilities. As part of the Capital Improvements Element, the county has developed a Concurrency Management Plan, which ensures the maintenance of the adopted level -of -service standards. Through the Concurrency Management Plan, the county will measure facility capacity, assess development demand, and maintain a Capital Improvements Program which ensures that the level -of -service standards are maintained. Community Development Department Indian River County Adopted , Ordinance 2017- 58 P395 Comprehensive Plan Capital Improvements Element Table 6.19: Capital Improvement Element Implementation Matrix Policy Type of Action Responsibility Timing Capital Expenditure 1.1 Maintain the CIP OMB/PD Ongoing No . 1.2 Follow the CIP PD Ongoing No 1.3 Prioritize capital improvement projects OMB/PD/SD Ongoing No 1.4 Implement recommendations Appropriate County Departments/SD Ongoing Yes 1.5 Prioritize and implement programs Appropriate County Departments/SD Ongoing Yes 1.6 Maintain previous commitments BCC/PWD/SD Ongoing No 1.7 Replacement and renewal of infrastructure Appropriate County Departments/SD Ongoing No 1.8 Budget Management OMB/SD Ongoing No 1.9 Define capital improvement PD/OMB Ongoing No 1.10 Capital Budget Management OMB/SD Ongoing No 1.11 Capital Improvements Management OMB/SD Ongoing No 2.1 Define costal high hazard area DCA Ongoing No 2 2 Maintain density and intensity levels of current FLU Map PD Ongoing No 2.3 Budget management Appropriate County Departments Ongoing Yes 2.4 Maintain LOS standards Appropriate County Departments Ongoing Yes 2.5 Funding mechanisms BCC/Private Developers Ongoing No 2.6 Infrastructure replacement strategy Appropriate County Departments Ongoing No 3.1 Maintain concurrency management system PD Ongoing No 3.2 Follow connection matrix of Comprehensive Plan Sub- Elements Appropriate County Departments Ongoing No 3.3 Maintain adopted LOS standards PD Ongoing No 3.4 Land use decisions BCC Ongoing No 3.5 Adopt LOS standards BCC/SD/Appropriate County Departments Ongoing No 4.1 Impose regulations Appropriate County Departments Ongoing Yes Community Development Department Adopted , Ordinance 2017 - Indian River County 59 P3 96 Comprehensive Plan Capital Improvements Element Table 6.19: Capital Improvement Element Implementation Matrix Policy Type of Action Responsibility Timing Capital Expenditure 4.2 Conduct research OMB/PD Ongoing No 4.3 Work with municipalities BCC/SD/Other Local Ongoing No Governments in IRC 5.1 Approve land use changes only if infrastructure can BCC Ongoing No support land use change 5.2 Prioritize capital improvements BCC/SD/AppropriateCounty Ongoing No Departments 5.3 Extension of facilities and services BCC/Appropriate County Ongoing No Departments Appropriate County 5.4 Create an efficient capital improvements schedule Departments/Other Ongoing No Government Agencies 5.5 Utilize enterprise funds OMB Ongoing No 5.6 Finance non -enterprise fund supported projects OMB Ongoing No 5.7 Fund the construction of public facilities OMB/SD Ongoing Yes 5.8 Permitting Requirements BCC/Appropriate County Ongoing No Departments 5.9 Amending the Schedule of Capital Improvements BCC/OMB/PD/SD Ongoing No 5.10 Complete the Schedule of Capital Improvements BCC/SD/Appropriate 2024-2 No County Departments — 5.11 Adopt a Priority Transportation Capital Improvements BCC/PWD/MPO Ongoing g g No Schedule BCC = Board of County Commissioners DCA = Department of Community Affairs FDOT = Florida Department of Transportation MPO = McElepoiitgt rganization OMB = Office of Management and Budget PD = Planning Department PWD = Public Works Department SD = School District Evaluation and Monitoring Procedures To be effective, a plan must not only provide a means for implementation; it must also provide a mechanism for assessing the plan's effectiveness. Generally, a plan's effectiveness can be judged by the degree to which the plan's objectives have been met. Since objectives are structured, as much as possible, to be measurable and to have specific timeframes, the plan's objectives are the benchmarks used as a basis to evaluate the plan. Table 6.20 identifies each of the objectives of the Capital Improvements Element. It also identifies the measures to be used to evaluate progress in achieving these objectives. Most of these measures Community Development Department Adopted , Ordinance 2017 - Indian River County 60 P3 97 Comprehensive Plan Capital Improvements Element are quantitative, such as adopting land development requirements, which ensure the maintenance of the level -of -service standards, adopting a capacity monitoring system and others. Besides the measures, table 6.20 also identifies timeframes associated with meeting the objectives. The Planning Department staff will be responsible for monitoring and evaluating the Capital Improvement Element. This will involve collection of data and compilation of information regarding facility capacity, expansion, and new development permitted. This will be done on a regular basis. As part of the county's Concurrency Management System, the Planning Department will continually monitor the facility capacity to ensure that level -of -service standards will be maintained. Table 6.20: Capital Improvements Element Evaluation Matrix Objective I Measure Timeframe 1 Existing deficiencies in county services and/or obsolete or wom-out facilities 2024-2 2 Land use density and intensity in Coastal High Hazard Area 2030 3 Level -of -service provided for county services 2030 4 Existence of appropriate Land Development Regulations 2030 5 1 Completion of the Schedule of Capital Improvements 2030 While monitoring will occur on a continual basis, formal evaluation of the Capital Improvements Element will occur annually. The formal evaluation and appraisal of the entire Comprehensive Plan will occur every ten years (dependent upon the schedule adopted by the Florida Department of Community Affairs). Besides assessing progress, the evaluation and appraisal process will also be used to determine whether the Capital Improvements Element objectives should be modified or expanded based on revisions to state statutes and changing conditions not identified and addressed as part of the annual CIE update. In this way, the monitoring and evaluation of the Capital Improvements Element will not only provide a means of determining the degree of success of the plan's implementation; it will also provide a mechanism for evaluating needed changes to the plan element not otherwise addressed in the yearly update of the Capital Improvements Element. As discussed in the above paragraphs, the evaluation and monitoring procedures identified for the Capital Improvements Element are basically the same for the entire Comprehensive Plan. These procedures have been used in the past to prepare the county's Evaluation and Appraisal Report and will be used by the county in subsequent Evaluation and Appraisal Reports. The monitoring and evaluation of this plan is critical to ensure that the policies are effective in achieving the plan's goals and objectives. Each individual element of the plan contains provisions and measures to be used in the review of the element. Each element contains an Implementation and Evaluation Matrix and monitoring procedures, which are currently being used to prepare the current Evaluation and Appraisal Report and will be used to prepare future Evaluation and Appraisal Reports. Community Development Department Indian River County Adopted , Ordinance 2017- 61 P3 98 Comprehensive Plan _ Capital Improvements Element In addition, a great portion of the plan monitoring will be in conjunction with the concurrency management system which is designed to ensure that approved level -of -service standards are maintained and that sufficient capacity exists in the various services and facilities. Other evaluation of the plan or plan elements is likely to occur in the day to day application of the mandated regulations, which will result in plan amendments. The formal Evaluation and Appraisal Report required by law is currently providing and in subsequent versions will provide a complete review of the plan and be conducted in compliance with the public participation procedures adopted for the development of this plan. As part of the monitoring system, all appropriate baseline data is currently being updated and will be updated. Besides assessing progress, the evaluation and appraisal process is and will also be used to determine whether the objectives should be modified or expanded. In this way the monitoring and evaluation of the Comprehensive Plan Elements not only provides a means of determining the degree of success of the plan's implementation; it also provides a mechanism for evaluating needed changes to the plan element. FACommunity Development\Comprehensive Plan Text Amendments\CIE\2017\Entire Element - Draft and Final\2017 Capital Improvements Element Working Copy.doc Community Development Department Adopted December 6, 2016, Ordinance 2016-16 Indian River County 62 P3 99 U x� LL$ Q •p C Q�� U L C of S z o 0dc�. 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W y0 UW waa IV) IU) Ic,�F F Indian River County Board of County Commissioners December 5, 2017 County Initiated Request to Amend the Capital Improvements Element (CIE) of the Comprehensive Plan Purpose of Comprehensive Plan Text Amendment • To Recognize Changes in Existing and Future Public Facility Needs & Changes in Funding • To comply with yearly CIE update requirement of State Law and Comprehensive Plan Policy 10 41-1 • Different from standard plan amendments • Requires only one public hearing • No Planning and Zoning Commission review • No state agency review CIE Preparation • Joint Effort By Several County Departments • Managed By Planning Staff • Directed By Budget Department Highlighted Changes • Updated Existing Revenue information and Updated Revenue Projections Updated Appendix A, Indian River County Five - Year Schedule of Capital Improvements (CIP) Forecasted Revenue • Increased Forecasted Revenue — Continually improving market conditions Programmed Revenue Sources fund all five years of CIP Appendix A — Five Year CIP Schedule • This 5 Year CIP for FY 2017/18 to FY 2021/22 • Total 5 Year CIP Expenditures Increased by 9.44% from $288,046,074 (last year) to $315,228,104 (proposed) •. Projected Revenues will Match Projected Expenses • level of Service Standards Maintained Appendix A - 5 Year Capital Improvements Plan Expenditures By Category Element or Category 2017/18 2018/19 2019/20.' 2020/21 2021/22 Total Conser�ahon& $1700000 $1,625,000' $625000 " $325.,000 $175,000 $4,450.000 Aquifer Recharge _ - )N mergence Services .$4,509,600 54,673,635 .$8,410,000, $1,310,000 52;470,000 $21,373,235 FacilitiesManagement_ $11,102,000. $2,025;000 .. $875,000. "$575,000 1475,000 $15;052,000':- LawEnforcement & - Corrections $170,000 $140,000 _ $3,300,000. $100,000 . $1;500,000 $5;210,000 Recreation ,& Open $1,902,296: $1;180,302 $691,317 $2,459,'196 .$575;000 $6,808,111 - , SaniEary SeHer:& $10,748,931... $11 210,000 $12,019;000' $7,350;000 ; $5,650;000 $46,977,931 Potable Water:_-: .. . SolidWaste $2`252;500 $5 052;500': $0 $6;600,000 $8,000;000 $2,,905,000 ;$g 626;649 t2'450 000 .'$6,125;000 $2;600,000 $2,465,000 $22,266,649 MStormoater ana emenG ._ Transporta¢on $39.470;809 $45,016,945. 546,505311, $23,751,229- .$16,440,884: $171,185,178., T . ot . al.1 $80,482,785 $73;373,382. $78,550,628 $45,070,425 $37;756,884: $315,228,104: P441-4 One -Cent Local Option Sales Tax • August 16, 2016: BCC directed staff to commit to spending 20% of the proceeds of the first five years of the extended one -cent local option sales tax on lagoon -related projects, if the tax was renewed by the voters in November 2016. First five years of "extension": FY 2019/20 to FY 2023/24 • November 8, 2016: IRC residents voted to extend the one - cent local option sales tax From December 31, 2019 until December 31, 2034 • CIE needs to meet 20% lagoon expenditure for the years FY 2019/20, FY 2020/21, and FY 2021/22 for this 5 year CIP Lagoon Benefiting Projects Funded by One -Cent Local Option Sales Tax FY 19/20 — FY 21/22 Stormwater CIP (20% requirement met) • $10.9 Million out of projected $55.4 Million in FY 19/20 - FY 21/22 sales tax funds allocated to.lagoon benefiting projects Stormwater Protects • PC North-. North Relief Canal Treatment System • PC Main Screening System — Upgrade Conveyor Systems No. 1 & 2 -PC Main Screening System — Upgrade Inlet Channel Hydraulics and Rehabilitate Flexrake No. 1 • Osprey Acres Floway and Nature Preserve • North and South Relief Canal Mechanical Vegetation/Debris Removal System • East Gifford stormwater Improvements including outfall to 41st Street pond Gifford Neighborhood Plan (GNP) Action 11.2 • Miscellaneous Lagoon Projects . . per -5 Other Lagoon Benefiting Projects Funded by One -Cent Local Option Sales Tax FY 19/20 — FY 21/22 Transportation & Potable Water/Sanitary Sewer CIPs • Numerous projects with secondary lagoon benefits — Septic to sewer conversions located near the lagoon — Road improvement projects that retain/treat stormwater that currently discharge into canals and indirectly into the lagoon Conservation CIP Projects • Related to Florida Communities Trust (FCT) Cost - Share Reimbursement for the Sebastian Harbor Preserve Conservation Area ($1.167 Million) -441-6 Sebastian Harbor Preserve Trails/ Pavilion/Observation Platfonn/ Stonnwater Pond/ Kiosk/Signs FY 2018/19 — FY 2019/20 Hallstrom Farmstead Parking and Restrooms FY 2018/19 Jones's Pier and South Prone Preserve. Public Access Improvements (Partial FCT Funding ) FY 2018/19 Conservation Areas (Miscell. Boardwalks/ Piers/Pavilions) — (Partial FCT Funding ) for Facilities at Oyster Bar Marsh CA, Hallstrom Farmstead CA, South Oslo Riverfront CA, Harmony Oaks CA, Ansin FY 2018/19 — FY 2020/21 Tract CA, Round Island South CA, Wabasso Scrub CA, Cypress Bend CA, and other FCT cost -share funded conservation area acquisitions. -441-6 Transportation Projects Already Bid or Soon to be Bid (Construction costs listed in 1St year) • 1 sc Street SW at 271h Avenue - left turn lane/traffic signal • 27ihAve./2151 St. SW Signalization • Street Lighting at 4151 Street/32nd Avenue, and 451h and 491h Street Corridors (GNP Action 12.2) • 43rd Ave./SR 60 —181h St. to 261h St. (4 lanes) • 45th St. Lighting (GNP Action 9.2) • 451h St. Left Turn Lane at US Highway 1 (GNP Action 7.3) • 49th Street & US Highway 1 Intersection Improvements • 581h Ave. Resurfacing — 261h St. to 491h St. (bike lanes) • 581h Ave. Resurfacing — 571h Street to CR 510 (includes left turn lanes at 69th Street) • CR 510158th Avenue southbound turn lane • CR 512 Resurfacing — Easy St. to US 1 east bound & US 1 to Roseland Rd. west bound (bike lanes) • CR 512 Resurfacing — Myrtle Street to 1251h Avenue • Indian River Blvd Sidewalk — 37th Street to 53rd Street • Oslo Rd./66th Ave. Intersection Improvements Recent Transportation Project Changes/Additions • 37th Street Widening Alternatives • November 14, 2017, BCC Directed Staff to explore two alternatives to the estimated.$9 million project to widen 3711, St. from 3 to 5 lanes between Indian River Blvd and U.S. Highway 1 1. Aviation Blvd Extension to 371h St. 2. North-South Connector Road Between 4151 St. and 37th St. • Placeholder included in CIP "Aviation Extension US Highway 1 to 37th Street" •43,d Avenue/SR 60 improvements - Increased costs of previously scheduled project. ,(Cost Shared with FDOT 50/50 - $4 Million increase for County portion). "t'��� 8 Other Major Non -Transportation Projects • Two New Emergency Service Fire Stations • North Sebastian Septic to Sewer — Phases I and 11 • Sebastian Septic to Sewer AMR/AMI Meter Conversion (Potable Water) • Partial Closure of a Landfill Cell and Construction of a New Cell • New Court Room Facilities New Roofs for Various County buildings • Sheriff Facility Expansion Needs (Design/Construction) Summary • Increased forecasted revenue • Project time frames extended, and project costs modified • Level of Service Standards maintained • 20% of the extended One -Cent Local Option. Sales Tax in years 3, 4 and 5 allocated to lagoon related projects CIE is consistent with the Comprehensive Plan • CIE is Financially Feasible Recommendation That the Board of County Commissioners approve the update to the S Year CIP and supporting data and analysis of the CIE by adopting the proposed attached ordinance: P,� 1-10 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSION 1661 REQUEST TO BE SCHEDULED FOR PUBLIC DISCUSSION Any organization or individual wishing to address the Board of County Commission shall complete this form and submit it to the Indian River County Administrator's Office. PUBLIC DISCUSSION INFORMATION Indian River_ County Code Section 102.04(10)(b): as a general rule, public discussion items should be limited to matters on which the commission may take action Indian. River County Code Section 102.07(2): limit remarks to three minutes unless additional time is granted by the commission NAME OF. INDIVIDUAL OR ORGANIZATION: Mark Yanno ADDRESS: P. O. Box 650091, Vero Beach, Fl 32965 PHONE: 772-559-1422 SUBJECT MATTER FOR DISCUSSION: Oslo Road Boat Ramp IS A DIGITAL/ELECTRONIC PRESENTATION PLANNED? 1-1 YES a NO IS THIS AN APPEAL OF A DECISION ❑ YES IXNO WHAT RESOLUTION ARE YOU REQUESTING OF THE COMMISSION? providing Information the Commissioner's should be aware of ARE PUBLIC FUNDS OR ACTIVITIES REQUIRED? F� YES IX NO WHAT FUNDS OR ACTIVITIES ARE REQUIRED TO MEET THIS REQUEST? Transmitted to Administrator Via: Interactive Web Form E -Mail Hand Delivered Phone COUNTY ADMINISTRATOR: Jason E. Brown MEETING DATE: December 5, 2017 Doeumem2 P4 42 My name is Mark Yanno.and I reside -at 1001 4'h Street. Thank you Commissioners for allowing me to address you today. I will not reiterate the hours of expert testimony by. numerous.. PhD holding professionals that opposed the Oslo Boat Ramp expansion project three years ago, as itis all in the public record already. I will only point out two undisputable facts. One, the entire area surrounding the Oslo Boat Ramp was purchased for conservation and I would think the County would honor that commitment by not degrading it with detrimental development beyond the grandfathered traditional use that has occurred there for decades. And secondly, this area is proven to be a rare and sacred nursery area for four juvenile gamefish species, which I would be happy to elaborate on further if requested to do so after my statement. After being tabled for three to five years as a result of unprecedented opposition, it is my understanding that a proposal has been .recently put forth for consideration regarding the Oslo Boat Ramp. My initial comments to this are as follows. Regarding the proposal to replace the channel markers. The existing markers made of concrete are in great shape and are as good, or in better shape, than the current markers on any existing channel in the entire County. Why would the County spend valuable funds to replace perfectly good existing markers. For the record, NO EXISTING CHANNEL is there to mark anyway, as one was never dredged at Oslo Road. The County's own hydrographic survey confirms this. Furthermore, the State Aquatic Preserve rules would prohibit a channel from ever being dredged in the future. Regarding dredging the muck, which is really detritis or decaying vegetative material. Hurricane Irma has saved the County some money by washing almost all of the so- called MUCK away, so there is currently no need to dredge. The river bottom adjacent the boat ramp is now firm .and clean, with only about two inches of material directly at its base. If the County really wants to solve the claimed "muck" problem, clean sand should be deposited in the depression to prevent more detritus from settling back into it. Regarding the placing of asphalt millings on the existing road, I have six research citations that show that this type of material should not be used near wetlands or aquatic environments. Asphalt leaches dangerous toxins that are known to be lethal to aquatic organisms. Clearly this would be an inappropriate material to use in a conservation area and critical gamefish nursery habitat. The past practice of adding clean limestone material to the existing road footprint has worked for decades and should be continued as in the past. In fact, this natural limestone material may be contributing to the exceptionally healthy seagrass beds in front of the ramp, and buffering acidity in the surrounding water. The "white turbidity from road runoff', which Commissioner O'Brian has referred to in the past as detrimental to the Lagoon, occurs commonly in the Florida Keys where some of the healthiest seagrass beds in the State are found. Pta-� Lastly, one of the biggist concerns with this proposal is the concept of PIECE MEALING in the full plown project, one small chunk at a time. This is a time -tested practice that has been used for decades to get unpalatable projects slipped in under the radar. You start with a small aspect of a project that seems innocuous, then add another small piece later, and so on, until you eventually get the original large project in place. ANY IMPROVEMENTS to the Oslo Boat Ramp, or road, would encourage more use and larger vessels that would have increased negative impacts to this conservation area. The unimproved nature of the existing conditions moderates use to that of past traditional use and helps keep the area in a condition conducive to its intended designation as a conservation area. Based on all the above FACTS, why would the Commission want to spend their limited resources on a project that would damage the very precious resource that our great County is named after in the first place? There is a reasonable alternative to the Oslo. Boat Ramp expansion project that has absolutely no environmental effects to our valuable, and in peril, Indian River Lagoon. This is at City of Vero Beach property on the west side of the river, and the City has stated an interest in talking with the County regarding a joint boat ramp project. Importantly, this location is a mere four minute drive from Oslo. Three years ago during my comments regarding the Oslo project, I asked the Commission if someone would please explain to me what was driving this project forward against all the opposition. I believe I now have my answer. There is apparently numerous approved housing developments along Oslo Road that are waiting for the new interchange on 1-95 to be completed before beginning their construction. What better marketing tool to sell a bedroom community in Vero Beach to workers in Palm Beach, than brand new expanded access to the beautiful Indian River directly at the east end of the road you live on. As the late Paul Harvey used to say, and I quote "now you know the rest of the story". Commissioners I thank you again for your time. I would be happy to elaborate on or explain any of my comments and answer any questions you might have. P,144 -a https://www.nature.nps.gov/hazardssafety/toxic/asphalt.i)d https://www.wisconsin.edu/waste- research/download/2012 student reports/12%20MSN%20Shedivy%20&%20Meier%20 leach ing%20of%20asphalt%20 pavement[ 11.pdf https://web.wpi.edu/Pubs/E-prosect/Available/E-project-052810- 151011/unrestricted/Asphalt and Stormwater IQP 2010.pdf http://ucanr.edu/sites/forestry/files/168246.pdf SUMMARY OF ISSUES AND RECOMMENDED USE: Asphalt grindings (RAP) clearly have a very desirable, beneficial, and popular use when used as a surfacing material on low-volume roads. It has generally performed very well when mixed with aggregate and well compacted. Also the material has been shown to have toxic leachates or components including polycyclic hydrocarbons and lead. Concentrations are typically low, but can exceed health standards and can be a source of water quality contamination. Therefore use of this material is encouraged in applications where the pollutants do not have a direct source of conveyance to water courses. Application on upland area roads with sheet flow into the forest or on roads with ditch systems that are "disconnected" from water sources and drainages seems reasonable and overall desirable. Use at the approach to stream crossings should be limited or prohibited, at least until there are further studies on the issue [PDF]The Effect of Asphalt Pavement on Stormwater Contamination https.//web.wpi.edu/Pubs/E-project/.../E.../Asphalt and _Stormwater _lQP 2010.pdf 1. Cached 2. Similar by AF Nemeth - 2010 - Cited by 3 - Related articles ... Asphalt Pavement on Stormwater Contamination. An Interactive Qualifying Project Report submitted to the Faculty of. WORCESTER POLYTECHNIC INSTITUTE in partial fulfillment of the requirements for the. Degree of Bachelor of Science by. Andrew F. Nemeth. Devon A. Ward. Walter G. Woodington. Date: May 28, 2010. PDF]Leaching Characteristics of Recycled Asphalt Pavement Used as ... https.Ilwww. wisconsin. edu/.../20 92.../12 % 20MSN% 20Shedivy% 20& % 20Meier% 201e... 1. Cached 2. Similar Leaching Characteristics of Recycled Asphalt Pavement Used as. Unbound Road Base. May 2012. Student Investigators: Ryan F. Shedivy & Amara Meier. Advisors: Tuncer B. Edil, James M. Tinjum, & Craig H. Benson. University of Wisconsin -Madison. UNIVERSITY OF WISCONSIN SYSTEM. SOLID WASTE RESEARCH ... 1aRl INDIAN RIVER COUNTY BUILDING DIVISION INTEROFFICE MEMORANDUM TO: Jason E. Brown County Administrator DATE: November 8, 2017 SUBJECT: Condemnation, Demolition and Removal of Unsafe Structures Located at 1041 10th Court S.W.; 8720 92nd Avenue; 6290 84th Street; and 3770 691h Street THROUGH: Stan Boling, Director Community Development Department FROM: Scott P. McAdam, MCP, CBO Building Official It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of December 5, 2017. DESCRIPTION AND CONDITIONS: The structures listed in the attached condemnation list have been condemned and ordered repaired or removed by the Building Official. Said structures have been inspected by staff and are considered unsafe and detrimental to the health, safety, and welfare of the general public. As per county code requirements, the owners of the properties and others with an interest in the properties were issued notices to repair or remove the structures within 60 days, and advised of their right to appeal the condemnation order before the Indian River County Building Code Board of Adjustments and Appeals. In addition, condemnation cards were posted on the properties. The owners were also notified that the Board would consider a Resolution to demolish the buildings and impose liens, if they failed to demolish the structures or obtain permits to repair the structures. None of the owners have applied for repair permits, demolition permits, or appealed the decision of the Building Official. P443 ANALYSIS: The subject structures have been vacant for a considerable time. During that time, the buildings have continued to deteriorate. Not only have the owners failed to maintain the structures in compliance with the Minimum Standard Codes, they have failed to bring the structures into compliance as required by posted notice. Since the owners have not filed an appeal to the condemnation order, the county may now proceed with demolition of the structures and with assessing a lien against the property for demolition and removal. Recent county demolition contracts have averaged $5,000 per residential site. The County Attorney's Office has reviewed the title reports on these four parcels and found the following encumbrances: 1. Kelly; 1041 10th Court, SW, zoned residential (RS -6). There are unpaid taxes in the amount of $5,134.21. There was a tax deed sale held in 2014 but no one bid on the property so it is currently on the list of land available for purchase by paying the back taxes. The property will escheat to County ownership in April, 2018 if no one buys it for the back taxes owed. There is a code enforcement fine accruing since November, 2012, now estimated to be $182,500. 2. Liddi; 8720 92°a Avenue, zoned residential (RS -3). The taxes are outstanding since 2012 with $3,666.16 owing. There are 4 tax certificates out on the property. There is a code enforcement fine accruing since February 2013 in the approximate amount of $164,250. There are no other liens or mortgages on the property. 3. Estate of Cartwright; 6210, 6290 84th Street, zoned residential (RS -3). There were two dilapidated structures on adjacent parcels. The structure at 6210 84th Street was demolished without a permit. The dilapidated structure at 6290 84th Street remains and needs to be demolished. The taxes on the property at 6290 84th Street are current. There are no liens or mortgages on the property. 4. Weber; 3770 69th Street, zoned industrial (IL). The taxes are current on this parcel. There is a Code Enforcement lien on the property from May 2014 with an approximate amount of $124,500. No other mortgages or liens were found on the property. FUNDING Funding in the amount of $20,000 (4 x $5,000) for the demolition and removal of the unsafe structures on the four residential sites is available in the MSTU Fund/Reserve for Contingency. After demolition bids are received and a demolition contract is awarded, a budget amendment will need to be processed to move those funds to the MSTU/Road & Bridge/Other Contractual Services- Account # 00421441-033490. P4 44 RECOMMENDATION Staff recommends that the Board of County Commissioners declare the referenced structures unsafe and a nuisance and order the buildings demolished, with related debris removed from the property by a private vendor approved through standard bid procedures. Staff further recommends that the Board adopt the executed resolution authorizing the Building Official to report the county's demolition and debris removal cost for said structures to the County Attorney for the preparation and recording of a lien to be placed on the real property of the owners of the demolished unsafe structures for the purpose of recovering the County's demolition costs. ATTACHMENTS 1. Resolution 2. Condemnation List 3. Pictures of Condemned Structures P445 RESOLUTION NO. 2017- A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR THE DEMOLITION OF UNSAFE STRUCTURES AND THE RECOVERY OF COSTS. WHEREAS, Indian River County has adopted the Property Maintenance Code at Chapter 403, Indian River County Code; and WHEREAS, Section 403.08 of the Property Maintenance Code provides for the recovery of the costs of repairs to and/or demolitions of unsafe structures; and WHEREAS, Section 100.080 of the Indian River County Code provides that the Board of County Commissioners may cause, by resolution, a lien to be filed in the Official Record Books of the County against properties on which the county has incurred demolition costs; and WHEREAS, A notice of intent to adopt a lien resolution has been given to the proposed lienee(s), NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the unsafe structures on the properties described on the attached Condemnation List be demolished; and that any costs incurred by County government as a result of such demolition undertaken at the direction of the Board of County Commissioners shall be recovered from the property upon which each unsafe structure is located, as identified in the attached Condemnation List. The costs of such demolition shall be reported to the Building Director who shall notify the County Attorney's Office to prepare lien(s) for the recovery of those costs, P4 46 RESOLUTION NO. 2017 - to be placed upon the real property of the unsafe structures as listed in the attached Condemnation List, any such liens bearing interest at the rate established by the Board of County Commissioners for the calendar year in which the lien is recorded, such interest to commence accruing from the date the lien is recorded in the Public Records of Indian River County, Florida, until such time as the lien, including interest, is paid. The foregoing resolution was offered by Commissioner , and seconded by Commissioner and, upon being put to a vote, the vote was as follows: Peter D. O'Bryan, Chairman Bob Solari, Vice Chairman Susan Adams, Commissioner Joseph E. Flescher, Chairman Tim Zorc, Commissioner The Chairman thereupon declared the resolution duly passed and adopted this 5th day of December, 2017. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By: ATTEST: Jeffrey R. Smith, Clerk By Deputy Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: By William K. DeBraal Deputy County Attorney Peter D. O'Bryan, Chairman P447 CONDEMNATION LIST: 1. Owner: Margaret Kelly Property: 1041 10th Court S.W. Tax ID#: 33-39-25-00006-0040-00019.0 Legal Desc.: The North 70 feet of the South 359.2 feet of the West 100 feet of the East 110 feet of the West 10 acres of the East 20 acres of Tract 4, Section 25, Township 33 South, Range 39 East, according to the last general plat of the Indian River Farms Company subdivision on file in Plat Book 2, page 25, of the public records of St. Lucie County, Florida. Said land now lying and being in Indian River County, Florida. 2. Owner: Nicholas J. Liddi Property: 872092 nd Avenue Tax ID#: 31-38-27-00004-0030-00008.0 Legal Desc.: Lot 8 and the South 50 feet of Lot 9, Block C of Vero Lake Estates, Unit A, according to the Plat thereof as recorded in Plat Book 4, Page(s) 70, of the Public Records of Indian River County, Florida. 3. Owner: The Estate of Ervin Cartwright c/o Millie Cartwright Property: 6290 84th Street Tax ID#: 31-39-32-00001-0020-00001.0 Legal Dew.: Lots 1 and 2, Block 2, Colored School Subdivision, according to the plat thereof, as recorded in Plat Book 2, Page 52, of the Public Records of Indian River County, Florida. 4. Owner: Robert Weber Property: 3770 691h Street Tax ID#: 32-39-03-00000-5000-00008.1 Legal Desc.: The South 211 feet of the South Half of the Southeast Quarter of the Southwest Quarter of Section 3, Township 32 South, Range 39 East lying West of the Florida East Coast Railroad right-of-way, less the West 308.54 feet thereof, and less rights-of-way and easements of record. Attachment 2 P448 .3 , SiL v I ' ..y . 1 r' s }}w y' . 1':"+.' 1 � • • � . »�•./y4L _I • Y1 8-0 7 �f �� 1041 10th Court S.W. ATTACH ME NT 3 P4 51 1041 10th Court S.W ATTACH ME NT 3 P4 52 tp air. C~ 4.- - 6290 84th Street ATTACH ME NT 3 P454 6290 84th Street ATTACH M ENT 3 P455 3770 69th Street ATTACHMENT 3 P4 56 d CONDEMNATIONS DECEMBER 5, 2017 PROPERTY#1 OWNER MARGARET KELLY 1041 10TH CO U RT S.W. 33-39-25-00006-0040-00019.0 12/6/2017 / /'R.A. b . P. 45-q- 1 12/6/2017 1041 101h Court S.W 2/25/16 1041 101h Court S.W. 2/25/16 1041 10th Court S.W. 2/25/16 a lig 1041 10th Court S.W. 12/1/17 12/6/2017 0.457- 3 1041 101h Court S.W. 12/1/17 1041 101h Court S.W. 12/1/17 12/6/2017 P.4,t5-�- 4 PROPERTY#2 OWNER NICHOLAS J. LI DDI 872092 ND AVENUE 31-38-27-00004-0030-00008.0 8720 92nd Avenue 12/6/2017 P.45�- 5 8720 92nd Avenue 10/3/16 8720 92nd Avenue 10/3/16 12/6/2017 P,457- 6 8720 92nd Avenue 12/1/17 8720 92nd Avenue 12/1/17 12/6/2017 P. 451 - 7 `Jb. ��, �p-` � � `4. :`gY_. ��yaf ! /; � Y. �•+ f 1 � � � i e . I ` ' }-��'� .. ,,,�.a�1a: !� �. �. 8720 92nd Avenue PROPERTY#3 OWNER THE ESTATE OF ERVIN CARTWRIGHT 629084 TH STREET 31-39-32-00001-0020-00001.0 12/6/2017 X57- 9 629084 TH STREET 7/31/15 629084 TH STREET 7/31/15 12/6/2017 10 629084 TH STREET 7/31/15 629084 TH STREET 7/31/15 12/6/2017 ,467/7- 11 629084 TH STREET 12/1/17 629084 TH STREET 12/6/2017 �7- 12 629084 TH STREET 629084 TH STREET 12/1/17 12/6/2017 13 PROPERTY#4 OWNER ROBERT WEBER 377069TH STREET 32-39-03-00000-5000-00008.1 377069TH STREET 6/28/16 12/6/2017 �t' , 14 37706 9TH STREET 6/28/16 37706 9TH STREET 6/28/16 12/6/2017 p,ajl- 15 377069TH STREET 6/28/16 s� s\ ?i x� 377069TH STREET 12/1/17 12/6/2017 P,45r - 16 12/6/2017 37706 9TH STREET 12/1/17 P,#51-17 377069TH STREET 12/1/17 f#ItM4M /�iLi 377069TH STREET 12/1/17 12/6/2017 P, 45%-18 DEPARTMENTAL INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Honorable Board of County Commissioners THROUGH: Jason E. Brown, County Administrator THROUGH: John King, Director of Emergency Services FROM: Maria Resto, Emergency Services Manager DATE: November 21, 2017 SUBJECT: Request for Sole Source Request to AK Associates for Upgrades to the County's E911 System and Text to 911 Integration It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION: The Indian River County's E911 system consists of one (1) primary and three (3) secondary Public Safety Answering Points (PSAPs). The Sheriff's Office PSAP provides primary call -taking and law enforcement and fire rescue dispatch services to the Town of Indian River Shores, the Town of Orchid, the City of Fellsmere, and all unincorporated areas of Indian River County. This PSAP receives approximately 175,990 calls annually. Additionally, they also receive call transfer 911 emergencies from the PSAPs located within the City of Vero Beach Police Department and the City of Sebastian Police Department for Fire Rescue services. On October 18, 2011, the Board approved staff's recommendation to replace the E911 call -taking equipment at the Indian River County Sheriffs Office Public Safety Answering Point (PSAP). Subsequently, on December 20, 2011 the Board approved replacement of E911 call -taking equipment at the three remaining PSAP locations. The Solacom E911 call -taking equipment is now at end -of -life and the servers are no longer supported by the manufacturer. AK Associates is the only Solacom vendor with factory trained and certified personnel in the state of Florida. The company's proposal for a hardware upgrade to the County's E911 system includes a geo-diverse architecture combining individual systems at each of the four PSAP locations and text to 911 capabilities. It should be noted that proposed State legislation (HB 729) would require counties to have a system to receive 911 text messages by January 1, 2021. FUNDING: Funding for the E911 call -taking equipment upgrade and text to 911 project will come from the FY2017-2018 Communication Center budget and 911 fund balance. $212,456.00 was budgeted - but a budget amendment will be to be processed from cash forward for the remaining $319,430.00. P4 58 ITEM Amount Account Number Geo Diverse Guardian w/hardware Refresh $512,282.54 12013325-066470 Text to 911 and Text from 911 $19,604.04 12013325-066470 RECOMMENDATION: Staff recommends the Board waive the requirement for bids and declare AK Associates as the Sole Source Provider for the E911 Hardware Upgrade and Text to 911 project. Staff also recommends the Board authorize the Purchasing Division to issue Purchase Orders to AK Associates for the upgrade, maintenance and any other periodic upgrades approved by the Budget Office. ATTACHMENTS: 1. Solacom Sole Source Letter 2. Geo Diverse Guardian Quote 3. Text to 91.1 Quote 4. General Statement of Work- Service Agreement P459 September 19, 2017 Attn: Mr. John King - Director Indian River County Emergency Services 4225 43rd Avenue Vero Beach, FL 329674671 Dear Mr. King, This letter is about the Solacom equipment utilized in the processing of 9-1-1 calls that is currently in use by Indian River County Florida. This equipment is referred to typically as the Guardian 9-1-1 system. The system is maintained by AK Associates, an authorized Solacom distributor and service organization. AK Associates is the only such organization with factory trained/certified personnel located in Florida with the requisite experience to perform full installation and maintenance on your Solacom equipment. If you have any further questions please feel free to contact me at 937-609-1911. Sincerely, Anthony A. Parrott Vice President of Sales Solacom Technologies Incorporated Via Email: P460 A111<00<<< tSLSOcCIATES Quote Number: AK071017-300b Site (name/#): Indian River County, FL Contact: Paula Cantlon Email: ocantlon(a)ircgov.com Reference: 170719 -02 -TM V03 Date Issued: August 31, 2017 Scope of Work: Geo Diverse Guardian w/ hardware refresh Central Equipment A Qty. Part No. Description Unit Price Total 1 1 1 1 1 2 1 1 2 4 4 2 1 S -Upgrade -V3 P-KVM 4 PORT P -CABINET -42U P7IP_SERIAL-8P P-ENH ADMIN -R -GA -5 P -STD APP-GA-5YS+ P -UPS -RM -1500 -PC P-ESK-GEO-D P-ES-DLINK-PoE P-ENH FWALL SPLX P-EGN400-KIT P-MGN400-KIT P-LDVOIP P-IQ500 EOC - Side A KVM (Keyboard,Video,Mouse) Switch 4Ports 42U Cabinet Kit with Sides 2 x 4 Port Serial to 10OBT Converters Administrative Server Red/Geo A Application Server Geo A Rackmount 1500VA UPS + Power Conditioner Switch Kit GeoDiverse System DLink Managed 24 Port 10013T POE Switch - DLink Enhanced Simplex Firewall Package Emergency Gateway to Legacy SR (4 FXS) Gateway to Legacy POTS Line (4 FXO) Low Density 128 Port VOIP Card Installation Materials IQ500 Chassis Kit Re -using: I x Guardian Controller License I x Netclock Subtotal $1,355.45 $2,832.48 $1,165.92 $4,739.44 $4,686.50 $2,184.00 $1,427.91 $682.50 $819.00 $756.84 $696.36 $11,910.40 $3,470.88 $1,355.45 $2,832.48 $1,165.92 $4,739.44 $4,686.50 $4,368.00 $1,427.91 $682.50 $1,638.00 $3,027.36 $2,785.44 $23,820.80 $3,500.00 $3,470.88 $59,500.68 Central Equipment B Qty. Part No. Description Unit Price Total S -Upgrade -V3 Sheriffs Office - Side B 1 P-KVM 4 PORT KVM (Keyboard,Video,Mouse) Switch 4Ports $1,355.45 1 $1,355.45 P4 61 1 P -CABINET -42U 42U Cabinet Kit with Sides $2,832.48 $2,832.48 1 P-IP_SERIAL-8P 2 x 4 Port Serial to 100BT Converters $1,165.92 $1,165.92 1 P-ENH ADMIN-GB-5YS Administrative Server Geo B $4,739.44 $4,739.44 1 P -STD APP-GB-5YS+ Application Server Geo B $4,686.50 $4,686.50 2 P -UPS -RM -1500 -PC Rackmount 1500VA UPS + Power Conditioner $2,184.00 $4,368.00 1 P-ESK-GEO-D Switch Kit GeoDiverse System DLink $1,427.91 $1,427.91 1 P-ES-DLINK-PoE Managed 24 Port 10OBT POE Switch - DLink $682.50 $682.50 2 P-ENH_FWALL_SPLX Enhanced Simplex Firewall Package $819.00 $1,638.00 3 P-EGN400-KIT Emergency Gateway to Legacy SR (4 FXS) $756.84 $2,270.52 5 P-MGN400-KIT Gateway to Legacy POTS Line (4 FXO) $696.36 $3,481.80 2 P-LDVOIP Low Density 128 Port VOIP Card $11,910.40 $23,820.80 1 P-IQ500 IQ500 Chassis Kit $3,470.88 $3,470.88 Re-using:l x Guardian Controller Licensel x Netclock Subtotal $55,940.20 PSAP 1 Qty. Part No. Description Unit Price Total S-UpgradePos-V3 EOC PSAP 9 P -STD POS-5YS+ Standard Position PC $1,346.52 $12,118.68 6A 9 9 9 9 1 9 P -MOB POS-5YS P -MONITOR 24in P -DP HANDSET -6W P-KYPADU6 P-ENH IP PHONE P-PRN-CLR P-TCH MON 24in Includes 5 Years Manufacturers Maintenance with 4 Hour Onsite Support Mobile Position Kit Includes 5 Years Manufacturers Maintenance with Next Business Day Onsite Support Standard Monitor 23.5 Inches Dual Prong Handset 6 Wires Keypad- 24 Buttons, 6' Cable w/ 10' ext EnhancedlP Phone Network Color Laser Printer Touch Monitor 24 Inches Re -using: 10 x Guardian Position License 10x IRR Subtotal $2,995.44 1 $245.70 $76.44 $102.38 $292.82 $407.40 $397.32 $5,990.88 $2,211.30 $687.96 $921.42 $2,635.38 $407.40 $3,575.88 $28,548.90 PSAP 2 Qty. Part No. Description Unit Price Total IS-UpgradePos-V3 ISheriffs Office PSAP P4 62 8 I P -STD POS-5YS+ 8 P -MONITOR 24in 8 P -DP HANDSET 6W 8 P-KYPADU6 8 P-ENH IP PHONE 1. P-PRN-CLR 1 P -PRN -BW -CDR 8 P-TCH MON 24in 2 P -MOB POS-5YS Standard Position PC Includes 5 Years Manufacturer's Maintenance with 4 Hou Standard Monitor 23.5 Inches Dual Prong Handset 6 Wires Keypad- 24 Buttons, 6' Cable w/ 10' ext EnhancedlP Phone Network Color Laser Printer CallDetailRec Printer - serial impact Touch Monitor 24 Inches Mobile Position Kit ncludes 5 Years Manufacturers Maintenance with Next Business )ay Onsite Support Ke -using: 7 x Guardian Software 7 x IRR $1,346.52 r Onsite Suppo $245.70 $76.44 $102.38 $292.82 $407.40 $535.08 $397.32 $2,995.44 $10,772.16 t $1,965.60 $611.52 $819.04 $2,342.56 $407.40 $535.08 $3,178.56 $5,990.88 1 4 W P-MOB_POS-5YS P-EGN400-KIT P-MGN400-KIT Mobile Position Kit Includes 5 Years Manufacturer's Maintenance with Next Business Day Onsite Support Emergency Gateway to Legacy SR (4 FXS) Gateway to Legacy POTS Line (4 FXO) $2,995.44 $2,995.44 $756.84 $3,027.36 $696.36 $2,785.44 P4 63 Subtotal PSAP 3 $26, 26 2 80 Qty. Part No. Description Unit Price Total S-UpgradePos-V3 Sebastian PSAP 4 P -STD POS-5YS+ Standard Position PC $1,346.52 $5,386.08 Includes 5 Years Manufacturer's Maintenance with 4 Hour Onsite Support 4 P -MONITOR 24in Standard Monitor 23.5 Inches $245.70 $982.80 4 P-DP.HANDSET_6W Dual Prong Handset 6 Wires $76.44 $305.76 4 P=KYPADU6 Keypad- 24 Buttons, 6' Cable w/ 10' ext $102.38 $409.52 4 P-ENH_IP PHONE Enhanced IP Phone $292.82 $1,171.28 1 P-PRN-CLR Network Color Laser Printer $407.40 $407.40 4 P-TCH MON 24in Touch Monitor 24 Inches $397.32 $1,589.28 1 4 W P-MOB_POS-5YS P-EGN400-KIT P-MGN400-KIT Mobile Position Kit Includes 5 Years Manufacturer's Maintenance with Next Business Day Onsite Support Emergency Gateway to Legacy SR (4 FXS) Gateway to Legacy POTS Line (4 FXO) $2,995.44 $2,995.44 $756.84 $3,027.36 $696.36 $2,785.44 P4 63 Re-using:4 x Guardian Software4 x IRR 1 S -Upgrade -V3 Sebastian Suvivability Controller 1 P-KVM 4 PORT KVM (Keyboard,Video,Mouse) Switch 4Ports 1 P -CABINET -42U 42U Cabinet Kit with Sides 2 P-PWR_BAR_15A Nema 5-15P 15A vert. pwr bar 1 P -IP SERIAL -8P 2 x 4 Port Serial to 10OBT Converters 1 P-SSP-ADM-R-GA-5YS Small Site ADMIN / MIS Server Red/Geo A 1 P-SSP-APP-RA-5YS+ Small Site APP Server Red A 1 P -UPS -RM -1500 -PC Rackmount 1500VA UPS + Power Conditioner 1 P-ESK-GEO-D Switch Kit GeoDiverse System DLink 1 P-ES-DLINK-PoE Managed 24 Port 10OBT POE Switch - DLink 1 P-ENH_FWALL_SPLX Enhanced Simplex Firewall Package 1 P-ENH IP PHONE Enhanced IP Phone 1 SL-RespondAdd Guardian Responder Add-on 1 for IP Phone (ALI) 1 P-VOIPPCIE LD VOIP Card for APP Server PCIe Slot 1 P-IOBox-40ut-24in Relay 1/0 Box - 4 Outputs 24 Inputs Re-usinq:l x Guardian Controller License 7 4 4 4 4 4 1 4 1 Subtotal PSAP 4 Part No. Description S-UpgradePos-V3 Vero Beach PSAP P -STD POS-5YS+ Standard Position PC Includes 5 Years Manufacturers Maintenance with 4 Hour Onsite Support P -MONITOR 24in Standard Monitor 23.5 Inches P -DP HANDSET -6W Dual Prong Handset 6 Wires P-KYPADU6 Keypad -.24 Buttons, 6' Cable w/ 10' ext P-ENH IP PHONE Enhanced IP Phone P-PRN-CLR Network Color Laser Printer P-TCH MON 24in Touch Monitor 24 Inches P -MOB POS-5YS Mobile Position Kit Includes 5 Years Manufacturers Maintenance with Next Business Day Onsite Support $1,355.45 $2,832.48 $76.10 $1,165.92 $3,877.73 $3,908.19 $2,184.00 $1,427.91 $682.50 $819.00 $292.82 $1,355.45 $2,832.48 $152.20 $1,165.92 $3,877.73 $3,908.19 $2,184.00 $1,427.91 $682.50 $819.00 $292.82 $195.00 $195.00 $5,606.50 $5,606.50 $672.84 $672.84 $44,232.90 Unit Price $1,346.52 $245.70 $76.44 $102.38 $292.82 $407.40 .$397.32 Total $5,386.08 $982.80 $305.76 $409.52 $1,171.28 $407.40 $1,589.28 $2,995.44 $2,995.44 , P4 64 4 P-EGN400-KIT Emergency Gateway to Legacy SR (4 FXS) $756.84 $3,027.36 4. P-MGN400-KIT Gateway to Legacy POTS Line (4 FXO) $696.36 $2,785.44 5 SV-InstDaily Re-using:4 x Guardian Software4 x IRR Installation Services - Daily Rate 2 SV-InstRemDaily S -Upgrade -V3 Vero Beach Suvivability Controller 1 SV-T&L1stD 1 P-KVM 4 PORT KVM (Keyboard,Video,Mouse) Switch 4Ports $1,355.45 $1,355.45 1 P -CABINET -42U 42U Cabinet Kit with Sides $2,832.48 $2,832.48 2 P-PWR_BAR_15A Nema 5-15P 15A vert. pwr bar $76.10 $152.20 1 P-IP_SERIAL-8P 2 x 4 Port Serial to 10OBT Converters $1,165.92 $1,165.92 1 P-SSP-ADM-R-GA-5YS Small Site ADMIN / MIS Server Red/Geo A $3,877.73 $3,877.73 1 P-SSP-APP-RA-5YS+ Small Site APP Server Red A $3,908.19 $3,908.19 1 P -UPS -RM -1500 -PC Rackmount 1500VA UPS + Power Conditioner $2,184.00 $2,184.00 1 P-ESK-GEO-D Switch Kit GeoDiverse System DLink $1,427.91 $1,427.91 1 P-ES-DLINK-PoE Managed 24 Port 10OBT POE Switch - DLink $682.50 $682.50 1 P-ENH_FWALL_SPLX Enhanced Simplex Firewall Package $819.00 $819.00 1 P-ENH_IP PHONE Enhanced IP Phone $292.82 $292.82 1 SL-RespondAdd Guardian Responder Add-on $195.00 $195.00 for IP Phone (ALI) 1 P-VOIPPCIE LD VOIP Card for APP Server PCIe Slot $5,606.50 $5,606.50 1 P-IOBox-40ut-241n Relay 1/0 Box - 4 Outputs 24 Inputs $672.84 $672.84 Re-using:1 x Guardian Controller License Subtotal AK Installation & PM $44,232.90 Services Qty. Part No. Description $1,300.00 S -Installation -V3 $1,700.00 Installation Services Offering 5 SV-InstDaily Installation Services - Daily Rate 2 SV-InstRemDaily Remote Install Services - Daily Rate 1 SV-T&L1stD Travel and Living Expenses - First Day 4 SV-T&LSubD Travel and Living Expenses- Daily AK Installation & PM $44,232.90 P465 Unit Price Total $1,300.00 $6,500.00 $1,300.00 $2,600.00 $1,700.00 $1,700.00 $255.00 $1,020.00 $13,075.00 P465 Project Management Services 1 IS -Project Management Secondary Project Management -Daily Rate Subtotal Managed Services $965.00 $965.00 $25,860.00 I Qty. Part No. Description Unit Price Total I $28,548.90 S -Managed Services Managed Services Offering PSAP 3 $44,232.90 1 SV -ARM -SETUP Active Remote Monitoring - Setup $3,547.00 $3,547.00 23 SV-AVMgr-5yrs Anti -Virus Management per Pos - 5. years $450.00 $10,350.00 23 SV-OSMgr-5yrs OS Patch Management per Position— 5 Yrs $450.00 $10,350.00 4 SV -ARM -SETUP -AP Active Remote Monitoring - Setup PSAP $432.00 $1,728.00 23 SV -ARM -Guardian -5Y Active Remote Monitoring per.. Pos (5Y) $1,720.00 $39,560.00 Subtotal $65,535.00 Support I Qty. Part No. Description Unit Price Total S -MAINTENANCE -V3 Maintenance and Support Offering 29 MT-SSGUARD-05 Position Software Support Years 6 to 10 $4,680.00 $135,720.00 1 MT-HSGUARD-0205 Annual Hardware Support Years 6 to 10 $22,089.16 $22,089.16 If Purchased Upfront; Annual Fees Listed In O Subtotal $157,809.16 Shipping Qty. Part No. Description Unit Price Total and Hand Subtotal Central Equipment A $59,500.68 Central Equipment B $55,940.20 PSAP 1 $28,548.90 PSAP 2 $26,622.80 PSAP 3 $44,232.90 PSAP 4 $44,232.90 Services $25,860.00 Managed Services $65,535.00 Support $157,809.16 $4,000.1 $4,000.00 P4 66 A'StSO�IATES Quote Number: AK083017-300b Site (name/#): Indian River, FL Contact: Paula Cantlon Email: Pcantlon6bircgov.com Date Issued: August 31, 2017 Scope of Work: Add Text -to -911 and Text -from -911 Indigital Product/Services ! Qty. Part No. Description Unit Price Total I 8 Text to 911 per year $474.00 $3,792.00 Setup Cost $3,000.00 Subtotal $6,792.00 Central Equipment A Qty. Part No. Description Unit Price . Total 1 P -OR -ASC SBC Net -Net ASC $3,775.93 $3,775.93 1 SL -OR -ASC -25 1+25 Session license Net -Net ASC $214.99 $214.99 Subtotal $3,990.92 Central Equipment B ! Qty. Part No. Description Unit Price Total I 1 P -OR -ASC SBC Net -Net ASC $3,775.93 $3,775.93 1 SL -OR -ASC -25 1+25 Session license Net -Net ASC $214.99 $214.99 Subtotal $3,990.92 Outbound (Text from 911) Qty. Part No. Description Unit Price Total SL-TextOut S-Linelnterface-v3 P -SMS GTW 1port S-Linelnterface-v3 P -SMS GTW 1 port Text from 911 Guardian Outbound SMS base license Central Equipment A Line Interface gear SMS Gateway 1 Port Customer to provide GSM SIM card per gateway port Central Equipment B Line Interface gear SMS Gateway 1 Port $850.20 $850.20 $1,138.32 $1,138.32 $1,138.32 $1,138.32 P468 10 SL-TextOut-POS 10 SL-TextOut-POS 4 SL-TextOut-POS 5 SL-TextOut-POS Customer to provide GSM SIM card per gateway port PSAP 1 Guardian Outbound SMS position lic. PSAP 2 Guardian Outbound SMS position lic. PSAP 3 Guardian Outbound SMS position lic. PSAP 4 Guardian Outbound SMS position lic. $195.00 $1,950.00 $195.00 $1,950.00 $195.00 $780.00 $195.00 $975.00 Summary Amount Subtotal $6,792.00 Optional $3,990.92 Central Equipment B PSAPs Outbound (Text from 911) Optional Qty. Part No. Description Unit Price Total $170.00 TOTAL PROPOSAL Text -to -911 1 SV-SOLAPS Solacom System Engineering- 1 Day Remote $1,620.00 $1,620.00 Subtotal $1,620.00 Maintenance/Support Qty. Part No. Description Unit Price Total Maintenance and Support Offering 10 MT -OR -ASC SBC Net -Net ASC 5 Years Maint. $272.25 $2,722.50 10 MT -OR -ASC -25 +25 Session Lic. Net -Net ASC 5 Yrs Maint $31.77 $317.70 Subtotal $3,040.20 Indigital Product/Services Qty. Part No. Description Unit Price Total 1 ShippingFee Shipping and Handling Charges $170.00 $170.00 Subtotal $170.00 Summary Amount Indigital Product/Services $6,792.00 Central Equipment A $3,990.92 Central Equipment B $3,990.92 Outbound (Text from 911) Optional PSAPs $1,620.00 Maintenance/Support $3,040.20 Indigital Product/Services $170.00 TOTAL PROPOSAL $19,$04.04 ul—an ncr a. r rna yuvre w Nruviueu rur the nsteu contact ano rs not to oe snarea or orsseminateo wnnoui muen consent oy HK ASsoClates. I nis quote null and voids any previous version. Quote is valid for 120 days. P4 69 P4 70 Converting Indian River Sheriffs Office, Sebastien, and Vero Beach into a Geo -Diverse Solution Solacom Statement of Work Table of Contents Table of Contents 1 Overview 2 Purpose 3 Technical Overview 3.1 Current Environment 3.2 Proposed Solution 3.3 High Level Upgrade Process 3.3.1. Pre -Upgrade Tasks .3.3.2 Pre -Upgrade Network Provisioning Tasks 3.3.3 Upgrade Tasks 3.3.4 Post -Upgrade Tasks 4 Payment Terms Milestones 5 Reference Documents 6 Approval 2 3 3 3 3 3 3 4 4. 4 4 4 4 5 2 P4 71 Converting Indian River Sheriffs Office, Sebastien, and Vero Beach into a Geo -Diverse Solution Solacom Statement of Work 1 Overview The purpose of this General Statement of Work (SOW) is to clarify the responsibilities of Solacom Technologies, A.K Associates, and the entities of Indian River County including Indian River Sheriff's Office, Indian River EOC, Sebastien County, and Vero Beach (identified as "The County") regarding the scope of work, deliverables, and terms and conditions of the provision of technical services. Further, this SOW is designed to help all parties better understand Solacom's services and the distribution of responsibilities. If changes to this SOW are required at any time, a written, fee-based change order may be required. This SOW, and any subsequent revisions, shall be agreed upon by Solacom Technologies and all parties named above. 2 Purpose The proposed Solacom solution is intended to upgrade and combine individual systems at each of The County locations the 4 locations. Sharing a common controller allows ease of support, reduced hardware purchase costs and reduced maintenance costs. 3 Technical Overview 3.1 Current Environment The County is currently individual PSAPS, each with their own onsite Customer Premise Equipment (CPE). Each system is completely independent of each other. 3.2 Proposed Solution The system will be replaced by a single PSAP controller with a geo-diverse architecture. System side A will be located at the Indian River Sheriff's office and system side B will be at the Indian River Emergency Operations Center. PSAPS will be connected to the system core across the network. Each PSAP will be configured as a tenant ensuring individuality while leveraging the common system back -bone to easily transfer calls between agencies across the common system backbone. 3.3 High Level Upgrade Process A detailed Method of Procedure will be generated once the final configuration has been approved and purchased. Until this purchase is finalized, the proposed high level upgrade is expected to follow similar steps (subject to change as required). P4 72 Converting Indian River Sheriffs Office, Sebastien, and Vero Beach into a Geo -Diverse Solution Solacom Statement of Work 3.3.1 Pre -Upgrade Tasks 1. Prepare replacement servers with Redundant A -B VMs and current GA release. 2. Download the current site databases and notify customer of the lock down, restrict The County/AK Associates from making additional changes until the upgrade is completed. 3. Upgrade the Guardian system database and import it onto replacement servers. Update IP addressing. 4. Test replacement servers. 5. Ship. 3.3.2 Pre -Upgrade Network Provisioning Tasks . 1. AK Associates will ensure the network is provisioned to meet network QOS standards for VoIP. 2. IP addressing for Solacom equipment will be provided by Solacom, to be provisioned in the router by Solacom ahead of the onsite upgrade. 3.3.3 Upgrade Tasks 1. Install system core at Indian River Sheriff's Office and at the EOC. 2. Install, configure and test new lines and trunks 3. Direct Guardian workstations to new core. Upgrade, reconfigure and test. 4. Test, cut and sign off new system 3.3.4 Post -Upgrade Tasks 1. Verify MIS reports are gathering data and functioning properly. 2. Update Solacom Customer databases with new software version (Syteline unit numbers, system type). 3. Update Configuration Manual, post in the Customer Site Information Folder. 4. Decommission and remove old controller equipment. 4 Payment Terms Milestones 1 st milestone 50% Payment upon shipment 2°d milestone 50% Payment upon completion of project "The CONTRACTOR shall prepare and invoice the OWNER within five days of the completed milestones and the OWNER shall make prompt payment to the CONTRACTOR within 30 days of invoice. 5 Reference Documents The following quotation is provided by Solacom on July 24, 2017, lists the proposed equipment and services: 4 P4 73 Converting Indian River Sheriffs Office, Sebastien, and Vero Beach into a Geo -Diverse Solution Solacom Statement of Work Quote # 170719-02-TM_V03 6 Approval This SOW becomes an agreement upon execution by all parties. Any changes to this SOW must be made by a written change order agreement signed by authorized representatives of all parties, with direct reference to the SOW and to subsequent, applicable change orders. Any such changes may increase cost or lengthen the project schedule. IN WITNESS WHEREOF, the Parties have caused this Statement of Work to be duly executed as of the day of , AK Associates (Signature) (Printed Name) E Title Indian River County Si ature (Printed Name) Title 5 P4 74 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator FROM: Richard B. Szpyrka, P.E., Public Works Director SUBJECT: Designation of Trane U.S. Inc., as Sole Source Provider for HVAC Control Systems and Service Contracts for the Control Systems DATE: November 27, 2017 DESCRIPTION AND CONDITIONS Indian River County Facilities has been utilizing Trane U.S. Inc., to replace the existing Johnson Control Systems throughout the County utilizing the U.S. Communities Cooperative contracting system. The County issued Purchase Orders to Trane to replace the antiquated Variable Air Vaults (VAV's) and failed Johnson Control Systems in the.Courthouse. Additionally, Trane has replaced failed control systems in Buildings A & B, Sheriffs Administration Building, Property Appraiser, and several other facilities, with Trane control systems. The original control systems were thoughtto be compatible with Trane systems using an electronic bridge system to covertthe control systems to Trane control signals. This has caused issues with the controlling of the VAV's to the point where the systems as not working as needed. Additionally, the Trane Control Systems need annual maintenance that County staff is not able to provide. FUNDING Funding for services by Trane. U.S. Inc., for annual maintenance is available in Facilities Management, Other Contractual Services,.00122019-033490. Funding for the replacement of VAV's, Chiller Units, and associated controls is available in funding accounts set aside for replacement projects in the Capital Improvement Element (CIE). RECOMMENDATION Staff recommends the Board of County Commissioners declare Trane U.S. Inc., as the County's sole source provider for HVAC control systems and annual service contracts forthe control systems. Staff also recommends that the Board of County Commissioners authorize Purchasingto issue a Purchase Orderfor $25,880.00forTrane Building Advantage Agreement Annual Service Contract. Finally, staff recommends the Board authorize the Purchasing Manager to sign the annual service agreements, afterthey have been reviewed and approved by the County Attorney as to form and legal sufficiency. DISTRIBUTION M ichael Smykowski, Budget Director Jennifer Hyde, Purchasing Manager ATTACHMENT Trane Building Advantage Agreement APPROVED AGENDA ITEM FOR DECEMBER 5, 2017 P475 drN Trane Office Trane U.S. Inc. 6965 Vista Parkway North, Suite 11 West Palm Beach, FL 33411 Trane Representative Amar Sukhai Mobile: (786) 423-4196 Proposal ID 2332630 Contact Telephone Number for Service (305) 592-0672 Service Contract Number Indian River County Multiple Sites BAS SA ES&C W Company Name Indian River County Admin 1801 27th St Vero Beach, FL 32960 Chuck Belcher Sites: • Admin Complex • County Jail • Courthouse • EOC • Health Department • Main Library • Road & Bridge • Sheriff's Department 0 Indian River County BAS Scheduled Service Agreement Trane Building Advantage Agreement consists of a system wide approach to Building Automation System preventative maintenance and evaluation at Indian River County Buildings. BUILDING SYSTEM PERFORMANCE AND EVALUATION BAS System Performance and Evaluation validates that the controls system is operating properly, and that all components are fully functional. Advantages: • Gain reassurance that the BAS system is operating correctly • See early indicators of developing failures and shutdowns • Find out faster when a system is in failure mode o Determine where a communication failure has occurred, and how to resolve it Implementation: • Check controls memory, processors and resource utilization • Confirmation that microprocessor components are operating within correct parameters • Validation of network communication and link stability • Identification of areas for concern BUILDING AUTOMATION SYSTEM PREVENTATIVE MAINTENANCE Factory authorized Trane service technicians perform all periodic maintenance, following OEM standards, to keep HVAC and BAS equipment running optimally and prevent unplanned downtime. Trane will work with customer for planning, scheduling and managing routine maintenance on covered HVAC equipment. SCOPE OF SERVICES • (1) On -Site Annual Building Automation System Inspection • (1) On-site Semi -Annual Building Automation System Inspection • (1) Tracer Ensemble Upgrade Software Maintenance Plan (SMP) • Transfer Tracer Ensemble onto customer provided server P477 SCOPE OF SERVICES - STANDARD INCLUSIONS SYSTEM ANALYSIS AND REVIEW Trane will review the building automation system to minimize software problems identify and correct programming errors, failed points, points in alarm and points that have been overridden. Software optimization improves system efficiency, assures compliance to specified conditions, and reduces the risk of costly and disruptive system problems. Regularly scheduled on-site visits by Trane technicians also provide the opportunity to meet with on-site operators, review the system and address any questions or concerns they may have. CONTROL LOOP TUNING Loop Tuning assures the system is operating at peak performance for the upcoming season. Operators may make manual changes during the heating or cooling season to accommodate current comfort requirements. During Control Loop Tuning, any changes that were made in previous months are reviewed and adjusted to accommodate changing seasonal conditions. SEQUENCE OF OPERATION VERIFICATIOV Sequence of Operation Verification assures the system is operating as intended. During this assessment, unreleased manual overrides are discovered, scheduling discrepancies are corrected, and appropriate set point values are evaluated. TRACER DATABASE BACKUP Throughout the year, changes are continuously being made to the database in response to energy efficiency, occupant comfort or operator interface issues. Trane maintains current and archived backups of all vital Tracer databases to expedite system recovery and restoration to the last known set-up following a catastrophic event. SOFTWARE SERVICE PACK UPDATES The latest service pack updates will be downloaded and installed to the existing software version when available. This assures the software is always up to date with the current versions that enhance usability and functionality. OPERATOR COACHING During regularly scheduled visits, Trane technicians will work with on-site operators to develop their skills and proficiencies to help ensure they fully understand how to effectively use the system. P478 BUILDING AUTOMATION SYSTEM SCHEDULED COVERAGE Admin Complex Scheduled Inspection Inclusions QUANTITY BAS COMPONENT NAME DESCRIPTION QUANTITY Tracer SC System Controller 2 Bridge N2 to BACnet/IP 2 MP581 Chiller Controller 1 UC600 Unit Controllers 14 XM70 Expansion Control Modules 14 End Devices Sensors/Relays 84 County• BAS COMPONENT NAME • Inspection Inclusions DESCRIPTION QUANTITY Tracer SC System Controller 2 UC600/UC400 Unit Controllers 7 XM70 Expansion Control Modules 4 End Devices Sensors/Relays 20 Courthouse Scheduled Inspection Inclusions BAS COMPONENT NPFRE DESCRIPTION OUANTITY Tracer SC System Controller 2 Bridge N2 to BACnet/IP 1 UC600 Chiller Plant and Unit Controllers 19 XM70 Expansion Control Modules 4 End Devices Sensors/Relays 60 EOC Scheduled Inspection Inclusions BAS COMPONENT NAME DESCRIPTION QUANTITY Tracer SC System Controller 1 UC600/UC400 Unit Controllers 3 UC210 VAV Controllers 9 End Devices Sensors/Relays 50 P479 Health ScheduledMain Library BAS COMPONENT NAME DESCRIPTION QUANTITY Tracer SC System Controller 1 Bridge N2 to BACneUIP 1 UC600 Chiller Plant and Unit Controllers 4 End Devices Sensors/Relays 20 Health Dept Scheduled Inspection Inclusions BAS COMPONENT NAME DESCRIPTION QUANTITY Tracer SC System Controller 1 Bridge N2 to BACneUIP 1 UC600/UC400 Chiller Plant and Unit Controllers 8 XM70 Expansion Control Modules 4 End Devices Sensors/Relays 20 Road & Bridge Scheduled Inspection Inclusions BAS COMPONENT NAME DESCRIPTION QUANTITY Tracer SC System Controller 1 MP581 Unit Controller 1 UC600 Unit Controllers 2 XM70 Expansion Control Modules 1 End Devices Sensors/Relays 24 AdminFlIli Sheriff • • Inspection Inclusions BAS COMPONENT NAME DESCRIPTION QUANTITY Tracer SC System Controller 1 Bridge N2 to BACneUIP 1 UC600/UC400 Unit Controllers 8 UC600 Unit Controllers 2 XM30 Expansion Control Modules 6 End Devices Sensors/Relays 56 P480 PRICING AND ACCEPTANCE Chuck Belcher Indian River County Administration 1801 27th St Vero Beach, FL 32960 Site Address: Indian River County Administration 1801 27th St Vero Beach, FL 32960 Trane Service Agreement This Service Agreement for Building Automation Systems consists of the pages beginning with the page entitled "The Agreement," the consecutively numbered pages immediately following such title page, and includes and ends with the Trane Terms and Conditions (Service) (collectively, the "Service Agreement" or "Agreement"). Trane agrees to inspect and maintain the Covered Equipment according to the terms of this Service Agreement, including the "Terms and Conditions," and "Scope of Services" sections. Trane agrees to give preferential service to Customer over non -contract customers. Service Fee As the fee(s) (the "Service Fee(s)") for the inspection and maintenance services described in the Scope of Services section with respect to the Covered Equipment, Customer agrees to pay to Trane the following amounts, plus applicable tax, as and when due. Contract Year 1 Annual Amount Quarterly Amount Annual, Semi Annual & Tracer Ensemble Upgrade on all 8 Sites listed in Agreement $25,880.00 $6,470.00 In addition to any other amounts then due hereunder, if this Agreement is terminated or cancelled prior to its scheduled expiration, Customer shall pay to Company the balance of any amounts billed to but unpaid by Customer and, if a "Service Project" is included in the Agreement, the Cancellation Fee set forth in "Exhibit A" Cancellation Schedule attached hereto and incorporated herein, which Cancellation Fee represents unbilled labor, non -labor expenses and parts materials and components. The Initial Term of this Service Agreement is 1 year, beginning December 1, 2017 and expiring November 30, 2018. However, Trane's obligation under this Agreement will not begin until authorized representatives of Trane and Customer have both signed this Agreement in the spaces provided below. Following expiration of the initial term on November 30, 2018, this Agreement shall renew automatically for successive periods of 1 year (the "Renewal Term") until terminated as provided herein. If you do not want to renew this Agreement for the Renewal Term, please notify Trane by telephone or by U.S. mail prior to the expiration date set forth in the preceding sentence. If any questions arise regarding this Service Agreement or how to cancel this Agreement, Trane can be reached either by telephone at or by direct mail addressed to: 2884 Corporate Way Miramar, FL 33025. P4 81 Renewal Pricing Adjustmeni The Service Fees for an impending Renewal Term shall be the current Service Fees (defined as the Service Fees for the initial Term or Renewal Term immediately preceding the impending Renewal Term) annually adjusted based on changes to the cost of service. The Service Fees for an impending Renewal Term shall be set forth in the service renewal letter furnished to Customer. Cancellation by Customer Prior to Services; Refund If Customer cancels this Agreement within (a) thirty (30) days of the date this Agreement was mailed to Customer or (b) twenty (20) days of the date this Agreement was delivered to Customer, if it was delivered at the time of sale, and if no Services have been provided by Company under this Agreement, the Agreement will be void and Company will refund to Customer, or credit Customer's account, the full Service Fee of this Agreement that Customer paid to Company, if any. A ten percent (10%) penalty per month will be added to a refund that is due but is not paid or credited within forty-five (45) days after return of this Agreement to Company. Customer's right to cancel this Agreement only applies to the original owner of this Agreement and only if no Services have been provided by Company under this Agreement prior to its return to Company. Cancellation by Company This Agreement may be cancelled during the Initial Term or, if applicable, a Renewal Term for any reason or no reason, upon written notice from Company to Customer no later than 30 days prior to the scheduled expiration date and Company will refund to Customer, or credit Customer's account, that part of the Service Fee attributable to Services not performed by Company. Customer shall remain liable for and shall pay to Company all amounts due for Services provided by Company and not yet paid. This Agreement is subject to Customer's acceptance of the attached Trane Terms and Conditions iservice). Submitted Bv: Amar Sukhai CUSTOMER ACCEPTANCE Authorized Representative Printed Name Title Purchase Order Acceptance Date Cell: (786) 423-4196 Office: (305) 592-0672 Proposal Date: November 16, 2017 TRANE ACCEPTANCE Trane U.S. Inc. Authorized Representative Title Signature Date License Number: CACO23485 P482 Terms and Conditions (Service) "Company" shall mean Trane U.S. Inc. for Company performance in the United States and Trane Canada ULC for Company performance in Canada. 1. Agreement. These terms and conditions ("Terms') are an integral part of Company's offer and form the basis of any agreement (the "Agreement") resulting from Company's proposal (the "Proposal") for the following commercial services as stated in the Proposal (collectively, the "Services"). inspection, maintenance and repair (the "Maintenance Services") on equipment (the "Covered Equipment"), specified Additional Work (if any), and, if included in the Proposal, Intelligent Services, Energy Assessment, Energy Performance Solutions, and any other services using remote connectivity (collectively and individually referred to in these Terms as "Energy and Building Performance Services"). COMPANY'S TERMS ARE SUBJECT TO PERIODIC CHANGE OR AMENDMENT. 2. Acceptance. The Proposal is subject to acceptance in writing by the party to whom this offer is made or an authorized agent ("Customer") delivered to Company within 30 days from the date of the Proposal. If Customer accepts the Proposal by placing an order, without the addition of any other terms and conditions of sale or any other modification, Customer's order shall be deemed acceptance of the Proposal subject to these Terms and Conditions. If Customer's order is expressly conditioned upon Company's acceptance or assent to terms and/or conditions other than those expressed herein, return of such order by Company with Company's Terms and Conditions attached or referenced serves as Company's notice of objection to Customer's terms and as Company's counter-offer to perform in accordance with the Proposal and Company Terms and Conditions. If Customer does not reject or object in writing to Company within 10 days, Company's counteroffer will be deemed accepted. Customer's acceptance of performance by Company will in any event constitute an acceptance by Customer of Company's Terms and Conditions. This Agreement is subject to credit approval by Company. Upon disapproval of credit, Company may delay or suspend performance or, at its option, renegotiate prices and/or Terms and Conditions with Customer. If Company and Customer are unable to agree on such revisions, this Agreement shall be cancelled without any liability, other than Customer's obligation to pay for Services provided by Company to the date of cancellation. 3. Fees and Taxes. Fees for the Services (the "Service Fees") are as set forth in the Proposal. Except as otherwise stated in the Proposal, Service Fees are based on performance during regular business hours. Charges for performance outside Company's normal business hours shall be billed separately according to then prevailing overtime or emergency labor/labour rates. In addition to the stated Service Fees, Customer shall pay all taxes not legally required to be paid by Company or, alternatively, shall provide Company with an acceptable tax exemption certificate. 4. Payment. Payment is due upon receipt of Company's invoice. Service Fees shall be paid no less frequently than quarterly and in advance of performance of the Services. Company reserves the right to add to any account outstanding for more than 30 days a service charge equal to the lesser of the maximum allowable legal interest rate or 1.5% of the principal amount due at the end of each month. Without liability to Customer, Company may discontinue performance whenever payment is overdue. Customer shall pay all costs (including attorneys' fees) incurred by Company in attempting to collect amounts due or otherwise enforcing this Agreement. 5. Customer Breach. Each of the following constitutes a breach by Customer and shall give Company the right, without an election of remedies, to suspend performance or terminate this Agreement by delivery of written notice declaring termination. Upon termination, Customer shall be liable to the Company for all Services furnished to date and all damages sustained by Company (including lost profit and overhead): (a) Any failure by Customer to pay amounts when due, (b) any general assignment by Customer for the benefit of its creditors, Customer's bankruptcy, insolvency, or receivership, (c) Any representation or warranty furnished by Customer in connection with this Agreement is false or misleading in any material respect when made, or (d) Any failure by Customer to perform or comply with any material provision of this Agreement. 6. Performance. Company shall perform the Services in accordance with industry standards generally applicable in the state or province where the Services are performed under similar circumstances when Company performs the Services. Company may refuse to perform where working conditions could endanger property or put people at risk. Unless otherwise agreed by Customer and Company, at Customer's expense and before the Services begin, Customer will provide any necessary access platforms, catwalks to safely perform the Services in compliance with OSHA, state, or provincial industrial safety regulations or any other applicable industrial safety standards or guidelines. This Agreement presupposes that all major pieces of Covered Equipment are in proper operating condition as of the date hereof. Services furnished are premised on the Covered Equipment being in a maintainable condition. In no event shall Company have any obligation to replace Covered Equipment that is no longer maintainable. During the first 30 days of this Agreement, or upon initial inspection, and/or upon seasonal start-up (if included in the Services), if an inspection by Company of Covered Equipment indicates repairs or replacement is required, Company will provide a written quotation for such repairs or replacement. If Customer does not authorize such repairs or replacement, Company may remove the unacceptable equipment from the Covered Equipment and adjust the Service Fees accordingly. Customer authorizes Company to utilize Customer's telephone line or network infrastructure to connect to controls, systems and/or equipment provided or serviced by Company and to provide Services contracted for or otherwise P4 83 requested by Customer, including remote diagnostic and repair service. Customer acknowledges that Company is not responsible for any adverse impact to Customer's communications and network infrastructure. Company may elect to install/attach to Customer equipment or provide portable devices (hardware and/or software) for execution of control or diagnostic procedures. Such devices shall remain the personal proprietary property of Company and in no event shall become a fixture of Customer locations. Customer shall not acquire any interest, title or equity in any hardware, software, processes, and other intellectual or proprietary rights to devices used in connection with the Services on Customer equipment. Company may remove such devices at its discretion. Parts used for any repairs made will be those selected by Company as suitable for the repair and may be parts not manufactured by Company. 7. Customer Obligations. Customer shall: (a) Provide Company reasonable and safe access to the Covered Equipment and areas where Company is to work, (b) Follow manufacturer recommendations concerning teardown and internal inspection, major overhaul, restoration or refurbishing of the Covered Equipment, unless expressly stated in the Scope of Services statement, Company is not performing any manufacturer recommended teardown and internal inspection, major overhaul, restoration or refurbishing of the Covered Equipment, and (c) Where applicable, unless water treatment is expressly included in the Services, provide professional cooling tower water treatment in accordance with any reasonable recommendations provided by Company. 8. Exclusions. Unless expressly included in the Covered Equipment or the Services, the Services do not include, and Company shall not be responsible for or liable to the Customer for any claims, losses, damages or expenses suffered by the Customer in any way connected with, relating to or arising from, any of the following: (a) Any guarantee of room conditions or system performance, (b) Inspection, maintenance, repair, replacement of or services for. chilled water and condenser water pumps and piping, electrical disconnect switches or circuit breakers, motor starting equipment that is not factory mounted and interconnecting power wiring, recording or portable instruments, gauges or thermometers, non-moving parts or non -maintainable parts of the system, including, but not limited to, storage tanks, pressure vessels, shells, coils, tubes, housings, castings, casings, drain pans, panels, duct work, piping: hydraulic, hydronic, pneumatic, gas, or refrigerant, insulation, pipe covering, refractory material, fuses, unit cabinets, electrical wiring, ductwork or conduit, electrical distribution system, hydronic structural supports and similar items, the appearance of decorative casing or cabinets, damage sustained by other equipment or systems, and/or any failure, misadjustment or design deficiencies in other equipment or systems, (c) Damage, repairs or replacement of parts made necessary as a result of electrical power failure, low voltage, burned out main or branch fuses, low water pressure, vandalism, misuse or abuse, wear and tear, end of life failure, water damage, improper operation, unauthorized alteration of equipment, accident, acts or omissions of Customer or others, damage due to freezing weather, calamity, malicious act, or any Event of Force Majeure; (d) Any damage or malfunction resulting from vibration, electrolytic action, freezing, contamination, corrosion, erosion, or caused by scale or sludge on internal tubes except where water treatment protection services are provided by Company as part of this Agreement, (e) Furnishing any items of equipment, material, or labor/labour, or performing special tests recommended or required by insurance companies or federal, state, or local governments, (f) Failure or inadequacy of any structure or foundation supporting or surrounding the equipment to be worked on or any portion thereof, (g) Building access or alterations that might be necessary to repair or replace Customer's existing equipment, (h) The normal function of starting and stopping equipment or the opening and closing of valves, dampers or regulators normally installed to protect equipment against damage, (i) Valves that are not factory mounted: balance, stop, control, and other valves external to the device unless specifically included in the Agreement, (j) Any responsibility for design or redesign of the system or the Covered Equipment, obsolescence, safety tests, or removal or reinstallation of valve bodies and dampers, (k) Any services, claims, or damages arising out of Customer's failure to comply with its obligations under this Agreement, (1) Failure of Customer to follow manufacturer recommendations concerning teardown and internal inspection, overhaul and refurbishing of equipment, (m) Any claims, damages, losses, or expenses, arising from or related to conditions that existed in, on, or upon the premises before the effective date of this Agreement ("Pre -Existing Conditions"), including, without limitation, damages, losses, or expenses involving pre-existing building envelope issues, mechanical issues, plumbing issues, and/or indoor air quality issues involving mold/mould and/or fungi, (n) Replacement of refrigerant is excluded, unless replacement of refrigerant is expressly stated as included within the Services, in which case replacement shall in no event exceed the stated percentage of rated system charge per year expressly stated in the Services; (o) crane or rigging costs, (p) Any Services, claims, or damages arising out of refrigerant not supplied by Trane. Customer shall be responsible for. (i) The cost of any additional replacement refrigerant, (ii) Operation of any equipment, and (iii) Any claims, damages, losses, or expenses, arising from or related to work done by or services provided by individuals or entities that are not employed by or hired by Company. 9. Limited Warranty. Company warrants that (a) the material manufactured by Company and provided to Customer in performance of the Services is free from defects in material and manufacture for a period of 12 months from the earlier of the date of equipment start-up or replacement, and (b) the labor/labour portion of the Maintenance Services and Additional Work has been properly performed for a period of 90 days from date of completion (the "Limited Warranty"). Company obligations of equipment start-up, if any are stated in the Proposal, are coterminous with the Limited Warranty period. Defects must be reported to Company within the Limited Warranty period. Company's P484 obligation under the Limited Warranty is limited to repairing or replacing the defective part at its option and to correcting any labor/labour improperly performed by Company. No liability whatsoever shall attach to Company until the Maintenance Services and Additional Work have been paid for in full. Exclusions from this Warranty include claims, losses, damages and expenses in any way connected with, related to or arising from failure or malfunction of equipment due to the following. wear and tear, end of life failure, corrosion, erosion, deterioration, Customer's failure to follow the Company -provided maintenance plan, unauthorized or improper maintenance, unauthorized or improper parts or material, refrigerant not supplied by Trane, and modifications made by others to equipment. Company shall not be obligated to pay for the cost of lost refrigerant or lost product. Some components of equipment manufactured by Company may be warranted directly from the component supplier, in which case this Limited Warranty shall not apply to those components and any warranty of such components shall be the warranty given by such component supplier. Notwithstanding the foregoing, all warranties provided herein terminate upon termination or cancellation of this Agreement. Equipment, material and/or parts that are not manufactured by Company are not warranted by Company and have such warranties as may be extended by the respective manufacturer. THE REMEDIES SET FORTH IN THIS LIMITED WARRANTY ARE THE SOLE AND EXCLUSIVE REMEDIES FOR WARRANTY CLAIMS PROVIDED BY COMPANY TO CUSTOMER UNDER THIS AGREEMENT AND ARE IN LIEU OF ALL OTHER WARRANTIES AND LIABILITIES, LIABILITIES, CONDITIONS AND REMEDIES, WHETHER IN CONTRACT, WARRANTY, STATUTE OR TORT (INCLUDING NEGLIGENCE), EXPRESS OR IMPLIED, IN LAW OR IN FACT, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE Al OTHERS ARISING FROM COURSE OF DEALING OR TRADE. COMPANY EXPRESSLY DISCLAIMS ANY REPRESENTATIONS OR WARRANTIES, ENDORSEMENTS OR CONDITIONS OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTIES OF QUALITY, FITNESS, MERCHANTABILITY, DURABILITY AND/OR OTHERS ARISING FROM COURSE OF DEALING OR TRADE OR REGARDING PREVENTION BY THE SCOPE OF SERVICES, OR ANY COMPONENT THEREOF, OF MOLD/MOULD, FUNGUS, BACTERIA, MICROBIAL GROWTH, OR ANY OTHER CONTAMINATES. COMPANY EXPRESSLY DISCLAIMS ANY LIABILITY IF THE SCOPE OF SERVICES OR ANY COMPONENT THEREOF IS USED TO PREVENT OR INHIBIT THE GROWTH OF SUCH MATERIALS. THE ENERGY AND BUILDING PERFORMANCE SERVICES ARE PROVIDED ON AN "AS IS" BASIS WITHOUT WARRANTIES OF ANY KIND. 10. Indemnity. To the maximum extent permitted by law, Company and Customer shall indemnify and hold harmless each other from any and all claims, actions, costs, expenses, damages and liabilities, including reasonable attorneys' fees, resulting from death or bodily injury or damage to real or personal property, to the extent caused by the negligence or misconduct of the indemnifying party, and/or its respective employees or other authorized agents in connection with their activities within the scope of this Agreement. Neither party shall indemnify the other against claims, damages, expenses, or liabilities to the extent attributable to the acts or omissions of the other party or third parties. If the parties are both at fault, the obligation to indemnify shall be proportional to their relative fault. The duty to indemnify and hold harmless will continue in full force and effect, notwithstanding the expiration or early termination of this Agreement, with respect to any claims based on facts or conditions that occurred prior to expiration or termination of this Agreement. 11. Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, NEITHER PARTY SHALL BE LIABLE FOR SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL LOSSES OR DAMAGES OF ANY KIND (INCLUDING WITHOUT LIMITATION REFRIGERANT LOSS, PRODUCT LOSS, LOST REVENUE OR PROFITS, OR LIABILITY TO THIRD PARTIES), OR PUNITIVE DAMAGES WHETHER BASED IN CONTRACT, WARRANTY, STATUTE, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, INDEMNITY OR ANY OTHER LEGAL THEORY OR FACTS. NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, THE TOTAL AND AGGREGATE LIABILITY OF THE COMPANY TO THE CUSTOMER WITH RESPECT TO ANY AND ALL CLAIMS CONNECTED WITH, RELATED TO OR ARISING FROM THE PERFORMANCE OR NON-PERFORMANCE OF THIS AGREEMENT, WHETHER BASED IN CONTRACT, WARRANTY, STATUTE, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, INDEMNITY OR ANY OTHER LEGAL THEORY OR FACTS, SHALL NOT EXCEED THE COMPENSATION RECEIVED BY COMPANY OVER THE 12 MONTH PERIOD PRECEDING THE DATE OF OCCURRENCE FOR THE SERVICES AND ADDITIONAL WORK FOR THE LOCATION WHERE THE LOSS OCCURRED. IN NO EVENT SHALL COMPANY BE LIABLE FOR ANY DAMAGES (WHETHER DIRECT OR INDIRECT) RESULTING FROM MOLD/MOULD, FUNGUS, BACTERIA, MICROBIAL GROWTH, OR OTHER CONTAMINATES OR AIRBORNE BIOLOGICAL AGENTS. TO THE MAXIMUM EXTENT ALLOWED BY LAW, COMPANY SHALL NOT BE LIABLE FOR ANY OF THE FOLLOWING IN CONNECTION WITH PROVIDING THE ENERGY AND BUILDING PERFORMANCE SERVICES: INTERRUPTION, DELETION, DEFECT, DELAY IN OPERATION OR TRANSMISSION, CUSTOMER'S NETWORK SECURITY, COMPUTER VIRUS, COMMUNICATION FAILURE, THEFT OR DESTRUCTION OF DATA, GAPS IN DATA COLLECTED, AND UNAUTHORIZED ACCESS TO CUSTOMER'S DATA OR COMMUNICATIONS NETWORK. 12. Asbestos and Hazardous Materials. The Services expressly exclude any identification, abatement, cleanup, control, disposal, removal or other work connected with asbestos polychlorinated biphenyl ("PCB"), or other hazardous materials (collectively, "Hazardous Materials"). Customer warrants and represents that there are no Hazardous Materials on the premises that will in any way affect Company's performance, except as set forth in a writing signed by Company disclosing the existence and location of any P4 85 Hazard-ous Materials in all areas within which Company will be performing. Should Company become aware of or suspect the presence of Hazardous Materials, Company may immediately stop work in the affected area and notify Customer. Customer will be responsible for correcting the condition in accordance with all applicable laws and regulations. Customer shall be exclusively responsible for and shall indemnify and hold harmless Company (including its employees, agents and subcontractors) from and against any loss, claim, liability, fees, penalties, injury (including death) or liability of any nature, and the payment thereof, arising out of or relating to any Hazardous Materials on or about the premises, not brought onto the premises by Company. Company shall be required to resume performance only in the absence of Hazardous Materials or when the affected area has been rendered harmless. In no event shall Company be obligated to transport or handle Hazardous Materials, provide any notices to any governmental agency, or examine the premises site for the presence of Hazardous Materials. 13. Insurance. Company agrees to maintain the following insurance during the term of this Agreement with limits not less than shown below and will, upon request from Customer, provide a Certificate of evidencing the following coverage: Commercial General Liability $2,000,000 per occurrence Automobile Liability $2,000,000 CSL Workers Compensation Statutory Limits If Customer has requested to be named as an additional insured under Company's insurance policy, Company will do so but only subject to Company's manuscript additional insured endorsement under its primary Commercial General Liability policies. In no event does Company or its insurer waive rights of subrogation. 14. Force Majeure. Company's duty to perform under this Agreement is contingent upon the non-occurrence of an Event of Force Majeure. If Company is unable to carry out any material obligation under this Agreement due to an Event of Force Majeure, this Agreement shall at Company's election (i) remain in effect but Company's obligations shall be suspended until the uncontrollable event terminates or (ii) be terminated upon 10 days notice to Customer, in which event Customer shall pay Company for all parts of the Services furnished to the date of termination. An "Event of Force Majeure" shall mean any cause or event beyond the control of Company. Without limiting the foregoing, "Event of Force Majeure" includes: acts of God, acts of terrorism, war or the public enemy, flood, earthquake, lightning, tornado, storm, fire, civil disobedience, pandemic; insurrections; riots; labor/labour disputes, labor/labour or material shortages from the usual sources of supply, sabotage, restraint by court order or public authority (whether valid or invalid), and action or non -action by or inability to obtain or keep in force the necessary governmental authorizations, permits, licenses, certificates or approvals if not caused by Company, and the requirements of any applicable government in any manner that diverts either the material or the finished product to the direct or indirect benefit of the government. 15. Maintenance Services Other Than Solely Scheduled Service. If Company's Maintenance Services hereunder are not limited solely to Scheduled Service, the following provisions shall also apply: (a) Required restoration shall be performed by Customer at its cost prior to Company being obligated to perform hereunder, (b) any changes, adjustments, service or repairs made to the Equipment by any party other than Company, unless approved by Company in writing, may, at Company's option, terminate Company's obligation to render further service to the Equipment so affected, in such case no refund of any portion of the Service Fees shall be made, and (c) Customer shall (i) promptly notify Company of any unusual performance of Equipment, (ii) permit only Company personnel to repair or adjust Equipment and/or controls during the Term or a Renewal Term, and (iii) utilize qualified personnel to properly operate the Equipment in accordance with the applicable operating manuals and recommended procedures. 16 Remote Connectivity. Customer grants to Company the right to remotely connect (via phone modem, internet or other agreed upon means) to Customer's building automation system (BAS) and or HVAC equipment to view, extract, or otherwise collect and retain data from the BAS, HVAC equipment or other building systems, and to diagnose and remotely make repairs at Customer's request. The Intelligent Services, including any reports and other information Company provides, are intended to provide operational assessments and recommendations. Electronic Monitoring. Any electronic monitoring Company performs is undertaken solely to enable Company to collect the data and perform any analysis included in Company's Services. Customer agrees that Company is not liable for inability to perform and/or losses that may occur in cases of malfunction or nonfunctioning of communications equipment, HVAC and other equipment, the energy management system, failure to identify equipment or system performance issues, failure to recommend corrective action, or otherwise related to the monitoring of Customer's equipment and building systems. Data Collected. Customer hereby grants to Company the irrevocable, perpetual, nonexclusive, worldwide, royalty -free right and license to use, reproduce, display, distribute internally or externally and prepare derivative works based upon any such data Company collects from Customer. Company shall not use or publish such data in any way that identifies Customer as the source of that data without Customer's prior written consent. The data Company will collect from Customer will not include any personal or individual information. Upon Customer's written request, Company will endeavor to provide an electronic copy of data collected from Customer, subject to availability. For Energy and Building Performance Services (except Energy Assessments and digital assessments), Company will use commercially reasonable efforts to store Customer's data for up to 18 months. Company cannot guarantee the N 86 availability of the data. Data Privacy and Security. Company has implemented various security measures for the purpose of protecting Customer's data against accidental or unlawful access, unauthorized disclosure, loss, destruction, and alteration. Customer is responsible for maintaining the confidentiality of Customer's user name(s) and password(s) Customer is responsible for all uses of Customer's password(s), whether or not authorized by Customer. Customer must inform Company immediately of any unauthorized use of Customer's user name(s) or password(s). Transmission of data over the Internet by its nature entails the use of systems under the control of third parties, and as a result Company cannot ensure total control of the security of such systems. Company will take commercially reasonable efforts to ensure that data and other configuration parameters are not visible or accessed by other customers. Customer acknowledges that the very nature of communication via the Internet restricts Company from offering any guarantee of the privacy or confidentiality of information relating to Customer passing over the Internet. In gaining access via the Internet, Customer also acknowledges and accepts that electronic communication may not be free from interference by unauthorized persons and may not remain confidential. Customer therefore accepts that access and storage of data is at Customer's own risk. Company will notify Customer of any breach in security of which Company become aware. Any breach in privacy of which Customer become aware should be reported by Customer to Company immediately. Company does not disclose Customer's information to third parties for their marketing purposes, but Company does use third party software and services to assist Company with collecting and analyzing information. Company may also disclose Customer's information if required to do so by law, in which case, Company would inform Customer of such disclosure. 17. General. Except as provided below, to the maximum extent provided by law, this Agreement is made and shall be interpreted and enforced in accordance with the laws of the state or province in which Company performs the Services. Any dispute arising under or relating to this Agreement shall be decided by litigation in a court of competent jurisdiction located in the state or province in which the Services are performed. To the extent the premises are owned and/or operated by any agency of the United States Federal Government, determination of any substantive issue of law shall be according to the United States Federal common law of Government contracts as enunciated and applied by United States Federal judicial bodies and boards of contract appeals of the United States Federal Government. This Agreement contains all of the agreements, representations and understandings of the parties and supersedes all previous understandings, commitments or agreements, oral or written, related to the Services. If any term or condition of this Agreement is invalid, illegal or incapable of being enforced by any rule of law, all other Terms of this Agreement will nevertheless remain in full force and effect as long as the economic or legal substance of the transaction contemplated hereby is not affected in a manner adverse to any party hereto. Customer may not assign, transfer, or convey this Agreement, or any part hereof, without the written consent of Company. Subject to the foregoing, this Agreement shall bind and inure to the benefit of the parties hereto and their permitted successors and assigns. This Agreement may be executed in several counterparts, each of which when executed shall be deemed to be an original, but all together shall constitute but one and the same Agreement. A fully executed facsimile copy hereof or the several counterparts shall suffice as an original. Customer may not assign, transfer, or convey this Agreement, or any part hereof, or its right, title or interest herein, without the written consent of Company. Subject to the foregoing, this Agreement shall be binding upon and inure to the benefit of the parties' respective successors and assigns. No failure or delay by the Company in enforcing any right or exercising any remedy under this Agreement shall be deemed to be a waiver by the Company of any right or remedy. 18 Equal Employment Opportunity/Affirmative Action Clause. Company is a federal contractor that complies fully with Executive Order 11246, as amended, and the applicable regulations contained in 41 C.F.R. Parts 60-1 through 60-60, 29 U.S.C. Section 793 and the applicable regulations contained in 41 C.F.R. Part 60-741, and 38 U.S.C. Section 4212 and the applicable regulations contained in 41 C.F.R. Part 60-250 Executive Order 13496 and Section 29 CFR 471, appendix A to subpart A, regarding the notice of employee rights In the United States and with Canadian Charter of Rights and Freedoms Schedule B to the Canada Act 1982 (U.K.) 1982, c. 11 and applicable Provincial Human Rights Codes and employment law in Canada. 19. U.S. Government Services. The following provision applies only to direct sales by Company to the US Government. The Parties acknowledge that all items or services ordered and delivered under this Agreement are Commercial Items as defined under Part 12 of the Federal Acquisition Regulation (FAR). In particular, Company agrees to be bound only by those Federal contracting clauses that apply to "commercial" suppliers and that are contained in FAR 52.212-5(e)(1). Company complies with 52.219-8 or 52.219-9 in its service and installation contracting business. The following provision applies only to indirect sales by Company to the US Government. As a Commercial Item Subcontractor, Company accepts only the following mandatory flow down provisions. 52.219-8; 52.222-26, 52.222-35, 52.222-36, 52.222-39, 52.247-64. If the Services are in connection with a U.S. Government contract, Customer certifies that it has provided and will provide current, accurate, and complete information, representations and certifications to all government officials, including but not limited to the contracting officer and officials of the Small Business Administration, on all matters related to the prime contract, including but not limited to all aspects of its ownership, eligibility, and performance. Anything herein notwithstanding, Company will have no obligations to Customer unless and until Customer provides Company with a true, correct and complete executed copy of the prime contract. Upon request, Customer will provide copies to Company of all requested written communications with any government official related to the prime contract prior to or concurrent with the execution thereof, including but not limited to any P487 communications related to Customer's ownership, eligibility or performance of the prime contract. Customer will obtain written authorization and approval from Company prior to providing any government official any information about Company's performance of the Services that are the subject of the Proposal or this Agreement, other than the Proposal or this Agreement. 20. Limited Waiver of Sovereign Immunity. If Customer is an Indian tribe (in the U.S.) or a First Nation or Band Council (in Canada), Customer, whether acting in its capacity as a government, governmental entity, a duly organized corporate entity or otherwise, for itself and for its agents, successors, and assigns: (1) hereby provides this limited waiver or its sovereign immunity as to any damages, claims, lawsuit, or cause of action (herein "Action") brought against Customer by Company and arising or alleged to arise out of the furnishing by Company of any product or service under this Agreement, whether such Action is based in contract, tort, strict liability, civil liability or any other legal theory, (2) agrees that jurisdiction and venue for any such Action shall be proper and valid (a) if Customer is in the U.S., in any state or United States court located in the state in which Company is performing this Agreement or (b) if Customer is in Canada, in the superior court of the province or territory in which the work was performed, (3) expressly consents to such Action, and waives any objection to jurisdiction or venue: (4) waives any requirement of exhaustion of tribal court or administrative remedies for any Action arising out of or related to this Agreement, and (5) expressly acknowledges and agrees that Company is not subject to the jurisdiction of Customer's tribal court or any similar tribal forum, that Customer will not bring any action against Company in tribal court, and that Customer will not avail itself of any ruling or direction of the tribal court permitting or directing it to suspend its payment or other obligations under this Agreement. The individual signing on behalf of Customer warrants and represents that such individual is duly authorized to provide this waiver and enter into this Agreement and that this Agreement constitutes the valid and legally binding obligation of Customer, enforceable in accordance with its terms. 1-26.130-7 (0415) Supersedes 1-26.130-7 (1114) P488 INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: November 19, 2017 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Subject: John's Island Water Management Reclaimed Water Agreement DESCRIPTIONS AND CONDITIONS: John's Island Water Management (JIWM), Inc. is a Florida not-for-profit corporation whose address is 1 Turtle Beach Road, Vero Beach, Florida 32963. JIWM has provided, and continues to provide, irrigation supply to the residents and golf courses within the Town of Indian River Shores (IRS). JIWM, in looking to diversify its fresh water irrigation supply, has approached the Indian River County Department of Utility Services (IRCDUS) to inquire about the possibility of providing 1 million gallons per day (1 MGD) of reclaim ed water (a.k.a. "reuse water") for irrigation purposes. JIWM is looking for a long term (25 year) agreement. ANALYSIS/ENGINEERING: The City of Vero Beach (COVB) has a non-exclusive. franchise agreement with IRS to provide pressurized and non -pressurized reclaimed water within the IRS. The non-exclusive agreement allows other providers the opportunity to supply reclaimed water to customers within the IRS, if available. COVB does not have the infrastructure or available reclaimed water supply to be able to accommodate JIWM's request for an additional 1 MGD. In 2016, JIWM approached County staff about the possibility of providing reclaimed water, and since that time, staff has learned that JIWM is planning to construct a $5M (estimate based on verbal communications with JIWM)16" diameter reclaimed water main from the county's 77th street storage tank and re -pump station, along 69th Street, under the Indian River Lagoon (via a sub -aqueous line) and along the Old Winter Beach (OWB) Road to a final discharge point inside IRS. Originally, the line was to be a 12" main to accommodate the 1 MGD demand, but JIWM wants to upsize the line to a 16" in order to accommodate additional demand. IRCDUS staff is in agreement with the upsizing decision. Since 2012, IRCDUS has attempted to provide reclaimed water to other customers along Al A or within the northern boundary of IRS. Lack of infrastructure, customer demand and high capital costs have prohibited the development of a more robust reclaimed water delivery system along the barrier island. If the JIWM agreement is approved, this infrastructure will allow JIWM to count on a steady supply of irrigation quality water while also providing IRCDUS other delivery options for the northern boundary of IRS and portions of the unincorporated County along A1A. P4 89 IRCDUS has done an internal analysis as well as basic modeling scenarios to see if this 1 MGD reclaimed water demand is feasible. Based upon preliminary investigations, IRCDUS can supply reclaimed water to JIWM. However, prior obligations will need to be re-exam ined in order to better plan for expected demand (including the JIWM needs) versus unpredictable requests for reclaimed water. Some current users have large paper-based reclaimed water allocations that have historically not been used. Re -allocating water, especially to customers that can confirm demand, will clarify IRCDUS' obligations and allow IRCDUS to better plan for existing and/or future demand requirements. OWNERSHIP: Under the Reclaimed Water Agreement, JIWM will provide IRCDUS with a Bill of Sale for the reclaimed facilities. County ownership of the reclaimed water line makes the installation and delivery of reclaimed water much more simplistic and beneficial for customers on the island. A County -owned and maintained reclaimed water line greatly simplifies the right-of-way (ROW) permitting process with the Public Works Department. It also allows IRCDUS to provide reclaimed water to other customers on the island, if additional reclaimed water can be sent in the oversized line. As long as the infrastructure is in place and the necessary pumping requirements can be met, providing additional demand above and beyond the 1 MGD that JIWM requires will be a function of the County's reclaimed water availability and its methods of moving the reclaimed water through its existing pipe network. IRCDUS will need to invest additional capital in its own infrastructure to be able to send the water east (i.e., pipe upgrades, pum p valves, etc.). Those costs are yet to be determined since JIWM has not submitted a Utility Construction Permit (UCP). Another issue is one of uncertain demand. Many places want reclaimed water in the dry months when demand is great. At certain dry times, the County may have too many customers wanting more reclaimed water than what is available. Conversely, in the wet months, when demand is minimal or non-existent, the County could have an issue with "parking the water" during heavy or prolonged precipitation events. Simply put, many of the reclaimed water customers who normally take their allotted share shut down their intake systems if their storage ponds are full or overflowing to a relief structure. Due to the large capital cost of the project, staff has been negotiating an agreement with terms that are supported by JIWM and its board. Those items are summarized below: • JIWM will design, permit, build, pay for and dedicate the 16" reclaimed water pipe to the County per our usual process. • JIWM will pay 50% of the current (base) reclaimed water rates per the County's rate resolution for up to 1,000,000 gallons per day for term of the 25 -year agreement. o Hypothetically, if reclaimed rates increase, JIWM pays 50% of the new, higher rate for the first 1 M GD delivered. JIWM pays full rate for any reclaimed water in excess of 1 MGD. o Conversely, if rates decrease, JIWM pays 50% of the new, lower rate for the first 1 MGD delivered. JIWM pays full rate for any reclaimed water in excess of 1 M GD. • The effective date is upon execution of the Agreement between the County and JIWM. • If the County serves other reclaimed water customers through the JIWM-constructed pipe, the County would share a portion (20%) of these revenues with JIWM through a credit against JIWM's reclaimed water bill. • The agreement is contingent upon the IRS granting the County a franchise agreement to provide reclaimed water to JIWM and other non COVB customers within the town limits. C:\Users\legistar\NppData\Local\Temp\BCL Technologies\easyPDF 8\C@BCL9500E024C\@BCL9500E024C.docx P490 Term Current reclaimed water Rate Full Rate Discount** 25 years 25 years $0.67 $0.335 per 1,000 gallons Demand per Day 1,000,000 1,000,000 Bill per day $670 $335 Bill per year $241,200* $120,600* 25 year consumption total $6,030,000 $3,015,000 Hypothetical scenario assuming a 30 -day month ($/day x 30d x 12 mo). x, Based on 50% of the current rate of $0.67. If the rate changes, JIWM will pay 50% of the new rate. Staff is in support of the modified rate for JIWM insomuch as it is a requirement from the JIWM board that a long-term agreement is needed to offset the initial capital cost. JIWM's concern about financing and building a line, then turning it over to the County through a bill -of -sale process is only mollified through a long term rate adjustment agreement. Staff is in support of JIWM's request for more reclaimed water and to open the possibility of providing additional reclaimed water to the island should IRCDUS have the ability to do so. Furthermore, as the County expands its septic to sewer program, having additional reclaimed water customers may help move reclaimed water to portions of the County while limiting or reducing irrigation dependency on other raw water sources such as ground Water. SCHEDULE/TIMELINE: On October 26, 2017, the Town Council for IRS approved the execution of two grant contracts with the Division of Emergency Management ($637,500) and FDEP-TMDL ($550,000) to reconstruct OWB Road and install a storm water treatment train to reduce nutrient loads to the Indian River Lagoon. It is staff's understanding that the grant contracts stipulate the OWB Road project must be completed by July 2018. In verbal communications with JIWM it is believed that the reclaimed water line is to be installed before or in conjunction with the OWB road reconstruction. JIWM had initially anticipated a two -phased approach for the installation of the line. First was a sub aqueous crossing. Second is the terrestrial work. The sequencing may be flipped based on the above grant timeline. Since the OWB Road is to be reconstructed within the year, JIWM may elect to construct the entire line within the next calendar year (CY2018). Because the line is to be turned over to the IRCDUS, staff will work with JIWM and their engineers to review design/construction plans. JIWM will apply for a Utility Construction Permit (UCP) and a County Right of Way permit, which will allow staff the opportunity to review any such designs and ensure compliance with County standards. Staff will need verification that all other regulatory agencies have granted permission for the line to be installed. FUNDING: There is no funding for the execution of the 25 -year agreement. When the design is completed and approved for construction, staff will bring an agenda item back to the Board for approval for any IRCDUS infrastructure upgrades required for the reclaimed water requested by JIWM. C:\Users\legistar\AppData\Local\Temp\BCL Tech nolog ies\easyPDF 8\@BCL9500E024C\@BCL9500E024C.docx N91 'b yj a m m J CREEt DR `� IN01AN HAP 1/ .... Ob b� p`B H Nb10N1 6 _ Gd nr Z o w . m A ¢ � � �.,. W � _ r^• Illi r' Z � �n 'GEM ISLAND DR L `_�^_-E r � N 4 - • ._ n7 N ` ox o tw H Q C] 0 7 op C ul 5 w0 0 " O CJ to $ 2 c1 uj V I_ U as Q CL. w 43 1 ; h 5 a W y r., u+o I k �U y 6Z vy v P •I� ,.' VI P�II V N f = ct nec c c ca CL L; c m cuc v c ovr V C o a' an N � Q C f0 G `1 � GJ " 3 0 N .% c Ki s 10 C v: Q1 .C) Y L E u O OO o Z V) P493 Pro Forma Proposed John's Island Water Management Reclaimed Water Agreement Revenue John's Island Water Management $120,600 Other potenfial customers $96,480 Total potential annual revenue $217,080 Expenses Electric $45,0.00 Line maintenance $27,930 Annual.Data Flow Maintenance $1,000 Annual Meter Calibration $500 ARV and Valve maintenance $1,193 Depreciation Expense $200,000 Total Annual Expenses $275,623 Net Revenue (Loss) _$58,543 Assumptions: i Based upon a 30 day month . IRCDUS could supply up to 500,000 gallons per day to other potential customers Based on the proposed agreement, IRCDUS would receive 80% of the revenue from Other customers Annual depreciation is based upon a cost of $5,000,000 with a useful life of 25 years P494 AGRICI EMENT FOR THE, DELWVERY OF RIC' CLAfiMD WATER BETWEEN INDIAN RIVER COUNTY, FLORIDA AND JOTS ISLAND WATER MANAGEMENT. INC. THIS AGREEMENT C Agreement") is made this _ __ day of , 2017 (the "Effective Date") by and between INDL N RIVER COUNTY, a political subdivision of the State of Florida, the address of which is 1801 2711 Street, Vein Beach, Florida 32960 (hereinafter the COUNTY) and JOHN'S ISLAND WATER MANAGEMRNT, INC., a Florida Not -For -Profit Corporation, the addax of which is] Turtle Beach Road, Vero Beach, Florida 32963 (hereinafter JiWM). WITNESSETH: WHEREAS, the COUNTY operates and maintains publicly owned wastewater treatment facilities which are capable of producing irrigation quality wastewater effluent (hereinafter referred to as `Reclaimed Waier , "Reuse Water" or "IQ Wateel as that term is defined by the Florida Department of Environmental Protection (FDEP) for use on grass, woodlands, landscape, pastures, golf courses and other types of approved vegetation; and; WHEREAS, nWM's service area is described in Exhibit `A' (the "Property"), attached hereto: and WHEREAS, JIWM desires to utilize reclaimed water and J1WM is required to accept reclaimed water in accordance with the terms of this Agreement, FDEP regulations and the St, Johns River Water Management District (SJRWMD) Consumptive Use Permit; and WHEREAS, JIWM acknowledges that COUNTY will need to upgrade the COUNTY infrastructure do accommodate the supply of reclaimed water; NOW THEREFORE, in consideration of the mutual undertakings herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree, as follows; Section -1. Delivery and Acceptance: (a) The COUNTY will deliver and JIWM agrees to receive reclaimed water at JIWM's property line at a mutual agreeable point. MOM, at its own expense, shall install the transmission line, control valves, metering, remote monitoring & telemetry system, and associated appurtenances from the COUNTY's reclaimed water main located at the corner of 77"' Street and Old Dixie Highway. (b) JI'iINM shall install a reclaimed water flow monitoring and recording device (hereinafter referred to as a "reclaimed meter'l to monitor the volume of reclaimed water delivered to JIWM. The reclaimed meter will be installed at a mutually agreed upon location on J1WM's property. The COUNTY shall be granted reasonable access to the reclaimed water system and related appurtenances. The reclaimed water system components shall be reviewed and approved by the COUNTY prior to installation. (c) JIWM covenants that it shall not directly discharge reclaimed water into any water body of the State of Florida other than to the impoundments owned and maintained by JIWM. JIWM shall take Page I of 8 NIIPOASBRVL'1tUtedeioolsdru6dt+sllim.AlvAttlAiyUootaait4UlWA MURC Rewiring MWxIsUnd React IRC AVftwffl 0) 1031 20171RCAC P495 reasonable precaution to prevent the use of reclaimed water received as potable water. Signs shall be strategically posted in accordance with the Florida Administrative Code. JIWM's reclaimed water facilities shall be operated, maintained, and administered in a manner which adheres to the codes, standards, and guidelines established by the COUNTY and the respective regulatory agencies. (d) JIWM shall use the reclaimed water to irrigate the Property in a manner consistent with all f=ederal, Slate and local laws and regulations. JIWM shall file a written plan (IQ Protocol or Reclaimed Water Use Protocol) with SJ.I>cWMD, FDEP and the COUNTY, which outlines the intended use of the reclaimed water. The Protocol shall be updated and amended in writing whenever the intended use materially changes. JiWlvf shall strictly comply with all Federal, State and local regulations with respect to the discharge of any reclaimed water into State of Florida waters. Seetion 2. _ COUNTY's Liability for Failure to Deliver Reclaimed Water_: .(a) JIWM understands and ,acknowledges that the COUNTY will not ,guarantee the delivery of a set amount of reclaimed water. (b) JIWM further agrees that the COUNTY shall not beheld liable to JIWM for any damages or expenses incurred by JIWM because of the COUNTY's failure to deliver reclaimed water. Section 3. JIWM's Oblieations: (a) Unless otherwise noted, JI.WM shall prepare at its own expense; plans, specifications, agreements, advertisement and general conditions, hereinafter referred to has the "contract documents" for the lines and facilities necessary to deliver the reclaimed water from the COUNTY's reuse storage and repump facility located at 77i11 Street to the reclaimed water meter serving the Property. MM must obtain COUNTY approval .for all plans and specifications prior to submittal to the permitting agencies. JIWM shall be responsible for all costs associated with the design and permitting and construction of the facilities not on the Property (which includes but is not limited to transmission lines, reclaimed meter, and associated appurtenances) whether designed, permitted or constructed by JIWM or the COUNTY. (b) The design, permitting, construction, operation and maintenance of all QU:,ft reclaimed water facilities which are on the Property {including but not limited to reclaimed water meter, transmission lines, pumps, valves, storage facilities, and irrigation equipment) shall be JIWM's sole responsibility and expense. All construction of on=site reclaimed water Lines and facilities up to the ;irrigation system shall be subject to COUNTY review and approval. (c) JiWM shall comply with reasonable requests by the COUNTY concerning on-site operations and maintenance including but not limited to all FDEP and SJRWMD regulations relating to reporting requirements, signs, spraying, and color --coding of reclaimed water equipment. (d) JIWM shall be deemed in possession of the reclaimed water on HWM's side of the reclaimed water meter, however JIWM shall not be deemed to own the reclaimed water and the right to transfer or sell the reclaimed water is limited. JIWM may not transfer or sell the reclaimed water to any partyfor use offsite of the Property without written permission from the COUNTY, which permission shall not be unreasonably withheld. (e) JIWM may change the location of the site or sites where the reclaimed water is applied provided such change does not interrupt nor diminish JIWM's ability to accept all of the reclaimed water and such change remains in compliance with all Federal, State and local regulations and the terms and conditions of this Agreement. Page 2 of 8 4UIMJASGkYER1Red.'reelrsl!'aldcrsUim.MnfriY.t} DowmrntaVILYM MAM ItbseViesbi JaWs bund Reuse IRC Apeemrm (3)10171 1017I9C.doa P496 (f) JIWM shall convey to the COUNTY a non-exclusive casement for the reclaimed water meter site and the reclaimed water system. In addition, JIWM shall grant to the COUNTY a non-exclusive ingress -egress easement necessary for the COUNTY to install, maintain, operate and monitor the reclaimed water meter and reclaimed water system. (g) JIWM shall be responsible for obtaining all construction and operating permits required for the construction, delivery, use, monitoring and storage of the reclaimed water. (h) After the COUNTY's final inspection of the off-site reclaimed water facilities for conformance with the approved plans and specifications, JIWM, shall convey all the off-site facilities to the COUNTY, The conveyance shall include, but not be limited to the following documents, in a forth acceptable to the COUNTY: 1) Bill of Sale 2) Grants of Easements 3) Maintenance Bond 4) Record Drawings (hard copy and electronic format - AutoCAD rel. 14.0) Section 4. Quality of Reclaimed Water: The COUNTY will provide reclaimed water meeting the standards set forth by the FDEP as defined in the COUNTY's Wastewater Treatment Facility (WWTF) Operating Permit Reclaimed Water. Sampling for conformance with reclaimed water quality shall be performed at the location and frequency defined in the TDEP WWTF Operating Permit. Only reclaimed water meeting FDEP water quality standards will be delivered to JIWM. t� 5 Property to be Served' JIWM shall use the reclaimed water only on the Property. Section d. Use -of Other Water Resources Notwithstanding anything to the contrary herein, JIWM shall, subject to the terms of the Consumptive Use Permit, FDEP Permit, NPI)ES Permit and regulatory agency permitting, have the right to use ,groundwater and stormwater for irrigation to the extent there is insufficient reclaimed water available. sectigo I Fees and Cham (a) Upon satisfaction of all of the requirements set fbrth in section 3 above, JIWM shall begin paying the current established base rate for reclaimed water delivered to the Property. (b) The COUNTY shall have the sole and exclusive right to set fair and reasonable fees and charges for reclaimed water (usually expressed in terms of dollar amount per thousand gallons). The reclaimed water fees and charges may be changed at any time at the sole discretion of the COUNTY and such charges shall apply to JIWM and this Agreement at the time of such change. The COUNTY shall use reasonable efforts to set the reclaimed wafter fees and charges such that they are sufficient to cover the total cost of providing reclaimed water and that such costs reflect the appropriate allocation of expenses between the provisions of reclaimed water and the associated wastewater treatment costs. However, rates paid by JIWM during the initial 25 -year term shall be reduced by 50% of current base rate for the first one million gallons delivered daily. (c) The County agrees to credit JIWM's monthly reclaimed water bill 20% of the current base rate for any reclaimed water sold to others through the JIWM constructed pipeline, however in no event shall the credit, under this subsection, exceed the amount billed to JIWM for the month. Page 3 of 8 I,VIPOASEitVr,RVtcSwdc lFddenVifn.Aln!IeAMp Doc m nledlk%M liWRC ftc%m Fih3I hint Island Reuu IRC Agwmwt (3) 10_I►„201?FRC.det P497 (d) JIWM shall be invoiced according to the COUNTY's normal billing practices for water customers. JIWM shall pay interest at the rate in place at the time .of any past due amounts from the date the amount came due until the date paid. Written or verbal notice of delinquency is not required for the interest to accrue. Section 8 Volume Allocation: The COUNTY will attempt to allocate to JIWM an average daily flow of one million gallons per day. This allocation is non=binding and non -committal. JIWM shall control the volume of reclaimed water accepted, stored and utilized by JIWM. Notwithstanding anything to the contrary, JIWM is not obligated to accept reclaimed water which does not meet FDEP standards or any time Jl{IiVNI's reclaimed water impoundment is at capacity. JIWM agrees that the use of reclaimed water shall talce precedence over anyother irrigation water source including storm water and groundwater. Section 9. Term: Tile term of this Agreement is twenty-five (25) years beginning on the Effective Date, as provided above. This Agreement shall be renewed automatically for successive terms at the expiration of any preceding term, unless the Town of Indian River Shores franchise expires or any pasty notifies the other of cancellation by written notice ,not less than 180 consecutive calendar days in advance of the expiration date of the preceding term. The Term of this Agreement shall run concurrently with the COUNTY's Regional Wastewater Treatment Facility FDEP Operating Permit,serving the area. Section 10. No Direct Offsite Discharge: JIWM covenants that it shall not directly discharge reclaimed water into any body of water in the State of Florida other than the ponds or lakes (impoundments) owned by JIWM. JIWM will take all reasonable precautions to prevent the use of reclaimed water received as potable water. "Reclaimed Water in User warning signs shall be posted in strategic places to prevent consumption of the water. Sign location and color of the posted signs shall be in conformance with FDE.P regulations. In addition, exposed reclaimed water piping shall be painted `Pantone Purple 522C'. Section 11, Reclaimed Watg1r Use Permitsz JIWM shall obtain FDEP and all other approvals to deliver and apply reclaimed water to the Property. Ity through no faait of the parties involved, any federal, state or local govermnent or agency (excluding the COUNTY) fail to issue necessary permits, grant necessary approvals, or require a material change in the system, then to the extent necessary and if possible, the parties agree to negotiate an amendment to the Agreement to reflect the change in condition. If it becomes impossible or impracticable to perform under the terms of this Agreement because of the above, then this Agreement shall terminate and the parties shall have no further obligations to the other. Section 12 Town of Indian River Shores Frinichi_'se This Agreement is contingent upon approval of a mutually agreed upon 25 -year franchise for the COUNTY by the Town of Indian River Shores. Section 13, Amendment A written instrument executed by the party or parties to be bound thereby may only amend this Agreement. Section 14. Assignability; Either party may assign this Agreement, however, the rights granted herein shall run with the land and are not considered the personal property of JIWM. Therefore, while JIWM has the right under Page 4 of 8 Wil'di1SRRi'ERIAi+��etlp(fpklrrsVlm i1M6kAM�'peG�nt3Ui1VM 61c1Ii4C Rtrstl�vrui lolnCe Idail ltevss 1RC Ag+tnrbn (3! In J'I �2Q1711tt.do6 P498 this Agreement to freely transfer the rights and obligations granted by this Agreement, the assignee shall not have the right to use the reclaimed water anywhere but on the property unless this .Agreement is amended in'writing by the assignee and the COUNTY to provide otherwise. Section 15, Autltority Each party hereto represents and warrants to the other that the execution of this Agreement and any other documents required or necessary to be executed pursuant to the provisions hereof are valid, binding obligations and are enforceable in accordance with their terms. Section 16. Captions; Captions, if included, in this Agreement are included for convenience only and are not to be. considered in any construction or interpretation of this Agreement or any of its provisions. Section -1 1. Definition All pronouns shall be deemed to refer to the masculine, feminine, or neuter, singular or plural, as the identity of the party or parties may require. Section I S. Ent re Agreement; This Agreement embodies the entire agreement between the parties relative to the subject matter hereof, and there is no oral or written agreements between the parties, nor any representations made by either party relative to the subject matter hereof, which are not expressly set forth herein. Section 19. Governing Law & Jurisdiction: This Agreement shall be governed by the laws of the State of Florida and the laws of the United States pertaining to transactions in such. State and :all actions arising out of this Agreement shall be brought in Indian River County. All of the parties to this agreement have ,participated freely in the negotiation and preparation hereof, accordingly, this Agreement shall not be more strictly construed against any one of the parties hereto. Section 20. Multiple Counterparts. This Agreement may be executed in a number of identical counterparts which, taken together, shall constitute collectively one (1) agement; but in making proof of this Agreement, it shall not be necessary to produce or account for more than one such counterpart executed by the party to be charged, Section 21. _Recording_of Agreement: The Agreement shall be recorded in the public records of Indian River County. The obligations defined in this Agreement shall be a condition, which shall run with the land and shall bind .subsequent owners of the Property for the term of this Agreement. JiWIVI shall pay for the cost of retarding. Section 22. Severability /.Iayalid Provision: If any provision of the Agreement is bald to be illegal, invalid or unenforceable under present or future laws, such provision shall he fully severable; this Agreement shall be construed and enforced as if such illegal, invalid or unenforceable provision had never comprised a part of this Agreement, and the remaining provisions of this Agreement shall remain in full force and effect and shall not be affected by such illegal, invalid, or unenforceable provision or by its severance from this Agreement. Section 23. Time ofEssence- Time is of the essence of this Agreement; however, if the final date of any period which is set out in any provision of this Agreement falls on a Saturday, Sunday or legal holiday under the laws of the United States or the State of Florida, then, in such event, the time of such period .shall be extended to the Page 5 of 8 WlPnA$IIt VE1tlRod'ualcd!'olddsVon.ifflketlh4yDnannsglsVPY�1 filellRC NeiaselF'pud lV1Ph fA�q� ilcuie IRC Agrtrnie+n {3) !D JI ?Ap711lC:dec P499 i)ext day which isnot a Saturday, Sunday or legal holiday. Section 24, Effective Date. This. Agreement shall become effective upon execution of the parties. IN WITNESS WHEREOF, the COUNTY and JIWM have accepted, made and executed this Agreement upon the terms and conditions above stated on day and ,year first above written. By. - - -- Witness (signature) rct rI-, _ i Printed Name STATE OF FLORIDA COUNTY OF INDIAN RIVER President John's Island W4ter h+ Ianagement,'fnc. Printed Flame The foregoing instrument was acknowledged before me this day of 201 . by - who is personally known to me. or who has produced - as identification and who did take an oath. (Notary Stamp) Notary Public NAme• Commission Number; Commission Expiration: BOARD OF COUNTY COISSIONERS OF INDIAN RIVER COUNTY, FLORIDA Ey: Jeffrey Smith, Clerk , CHAIRMAN Page 6 of S 1UiPQiIfiFJivEitlRedireeitilFeld[a516m.I�tWl�ilhyrDaa�mnnn'VIiVA(Iife�t4C [trnset m! 1dm� Idvxl Reux IIIC Apycaianu (3) 1 71_"i'71RCAoc P500 E d Franchise Service Area Territorial Boundaries Section 18 T328 iR40E, less Government Fats i, 8,11 and 12. That portion of Sections 12 & 13 T32S R39E lying east of the Intracoastal Waterway 600' R14N Including John's Island Cemetery as recorded in Plat_ Book 8, Page 24; Public Records of Indian River County, Florida and Tract B, John's island Plat 31, Plat Book 11, Page 72, Publld Records of Indian River County, Florida. Sections 6 & 7 T32S 'R40F. That: portion of Section 1 T31 S R39E lying east of the Intracoastal Waterway 600' RM less and except the Shores Subdivision as recorded in Plat Book 11, Page 61 Public Records of Indian River- County, Florida and Government Lot 1. North of Old Winter Beach Road. The south 189.42' of Government Lot 10 Section 36, T31S R39E less the 70' RNV as :described in Official Record Boost 89 Page 292, Public Records o1• .iridian River County, Florida. All lands being within the municipal boundaries of the Town of Indian River Shores, Florida. The above is informally displayed on the attached map with the service area bel.ng delineated within the lined sections. Page 7 of 8 IViPOASE tVERVLW,raiidi'iildt#tUim N itMir DowrnemOMM (961RC Ryas rinpi#6 INand Fznc IRC App—.- (5)1 ) 1- 17111 ` ae P501 Dylan : dtngold, County Attormey William K DeBraa); Deputy County Attorney Kate, Pingolt C,otrier, Assistant County Attorney 13�4 oCe o f 121 ff 12017 INDIAN RIVER COUNTY ATTORNEY MEMORANDUM TO: Board of County Commissioners FROM: William K. DeBraal, Deputy County Attorney DATE: November 29, 2017 SUBJECT: 'Second Amendment to Developer's Agreement for Millstone landing PD In October, 2004, the Board of County Commissioners gave conceptual approval of Millstone Landing FAD, a 300 acre, 813 unit residential Planned Development community southwest of the intersection of I r Street SW and 271 Avenue (the Project). That approval included a condition that prior to project construction, the :developer enter into a developer's agreement for offsite road improvements. A developer's agreement was then put together by Public Works and the County Attorney. The developer of the project, Shelby Homes at Millstone, Inc., entered into a Developer's Agreement (Original ,Agreement) with the County that was approved by the Board on July 12, 2005. The 2005 Agreement called for the Developer to construct various improvements and dedicate right - of Way for certain roads and intersections impacted by the development. The developer has constructed improvements required under the Original Agreement, including_ the paving of 21 °t Street SW and turn lanes at the 211d Street SW / 27th Avenue intersection. The development went into foreclosure in 2009 and in May 2010, SLV Millstone, ILC, purchased the property from Regions Bank. An updated traffic study was performed in 2014 and the results were reviewed by County staff. One of the conditions of project approval is the construction of 231d Street SW, a pre-existing half street" that runs along the southern border of the overall Millstone Landing project site. On October 4, 2016, the Board approved the First Amendment to Developer's Agreement (f=irst Amendment) which sets milestones for the design and construction of 17th Street SW from 27th Avenue to the east border of the Project's school site. On October 4, 2016, the Board approved the attached Agreement Concerning Offsite 231d Street SW Roadway Improvements (Offsite Agreement). The Offsite Agreement specifically contemplated including the improvements to 23rd Street SW into the Developer's Agreement and that the Developer's Agreement and not the Offsite Agreement, would be the controlling document This proposed change to the Developer's Agreement will allow staff and the developer to base completion of the 231d Street SW improvements on the number of Millstone Landing certificates of occupancy issued and a specific completion date. The parties have prepared. the attached Second Amendment to Developer's Agreement (Second Amendment) that addresses the improvements to 23rd Street SW: If approved, the improvements to 231"1 Street SW will become part of the overall Developer's Agreement for the Project and the letter of credit posted as security for the Offsite Agreement will be released to the Developer's bank. The Second Amendment calls for the completion of the 23116 Street SW improvements by the issuance of the 45th Certificate of Occupancy or July 1, 2018, whichever first occurs. Currently, the Project has received 342 certificates of occupancy with another 66 building permits issued and 17 in the P503 Second Arnendment.to Developer's Agreement for Millstone Landlhg"PD November 2g,2W 21 Page Application status. Staff will continue to track the number of project CO.% and will enforce the proposod C.O. thre6hold of 450'total units. Fundina. There is no impact to County funds conternplated by the Second Amendment to DevelopWsAgreemeM. ReeommendOon. Staff recommends the Board -approve the Second Amendment to Deveildpe('s 0. Agreement f r'Millstone 'Lan, ng PD pertainin d -g to the completion of &0 Street sw:improvements g � and authorize the Chairman to execute bthalf of the Board. Attachments: Agreement Concerning Pffsite 23rd Street !M Roadway Improvements Proposed Second Amendment to Developer's Agreement Copies to, Masteller & Moller Bruce 8.arkeft, Esq. Start Boling, Community Development Director John McCoy, Chief of Current Development kichard Szpyrka, Public Works Director P504 0 P project: Millstone Landing phases 4-6 PD4"4.08 AGREEMENT CONCERNING OFFSITE 23RD STREET SW ROADWAY IMPROVEMENTS (RE: RIGHT -©P WAY PERMIT NO. 20160101 IS) THIS AGREEMENT, made and entered into this ,4t h day of oct:cber', 2016 by and between SLV MILLSTONE, L.L.C., a Delaware limited liability company, having a mailing address of 591 W. Putnam Avenue, Greenwich, CT 06830, hereinafter referred to as " Dpveloper.;"and INDIAN RIVER COUNTY, a political subdivision of the State of Florida, by and through Its Board of County Commissioners, hereinafter referred to as "County". WITNESSETH: WHEREAS, Developer, as a condition of project approval, is required to construct certain off-site improvements within the County fight -6f -way; and WHEREAS, pursuant to iridian River County Code Section 312.11, and as a condition of County right-of-way permit #2016010115, Developer is required to post acceptable security in either the form of cash ora tetter of credit from an acceptable lending institution, in the amount of 115% of the estimated costs of the proposed improvements, submitted by an engineer registered in the State of Florida to practice professional engineering, and approved by County, to guaranty installation and completion of the required improvements to the satisfaction of County; and WHEREAS, Developer is in the process of working out the language with County with regard to a Developer's Agreement which would include the timing and construction of the 23td Street SW roadway improvements under right-of-way permit f#,2016010115; and WHEREAS, Daveloper is desirotis of moving forward with Its project and recelving final plat approval in advance of the Developer's Agreement being finalized; and ' WHEREAS, as an inducement for the project to receive final plat approval, ,Developer has heretofore posted acceptable security in the forth of a letter of credit, expiring 15 months from the date of issuance, in the amount of 095,807.58, which is 115% of the estimated cost of construction of the required 23rd Street SW roadway improvements, a copy of the approved cost estimate is attached hereto as EWbit 'A, and WHEREAS, once the Developer's Agreement has been finalized and executed, with the timing and construction of the required 2313 Street SW roadway improvements having been addressed in said Developers Agreement, the Developers Agreement will control, and the security posted under this Agreement will be released, NOW, THEREFORE. iN CONSIDERATION OF THE MUTUAL COVENANTS AND PROMISES HEREIN CONTAINED, the partes agree as follows: P505 The above recitals forrn an integral part of this agreement_ 2. The Developer and County agree that the tiltiing and construction of the required 23n° Street SW roadway improvements as well as the posting of security to guaranty and warranty the roadway improvements will 'be controlled by the Developer's Agreement, which Developer's Agreement will be finalized in the future. 3. Once the Developer's Agreement is finafized and executed, the security posted under this Agreement Will be released. 4. Should the Developer's Agreement not be finalized prior to the expiration of the .letter of credit, Developer agrees to promptly have the letter of credit amended to extend the expiration date to a date agreeable by County, otherwise County shag take necessary action -to call the letter of credit, with said funds tieing held in escrow until the Develop'er's Agreement is finalized. Mtematively, should Developer fail to enter into the Developer's Agreement, the Developer and the escrowed funds shall be jointly and severally liable to pay for the cost of construction and installment ofthe required 231d 'Street SW roadway Improvements to the final total cost, plus the warranty, Including but not limited to engineering, ot�nstmotion, legal and contingent casts, including reasonable attorney's fees incurred by the County, together with any damages, either direct or consequential; which the County may sustain .as a result of the -failure of Developer. 5, Should Developer fail to enter Into the Developer's Agreement, and the County calls the letter of credit, the parties agree that the County at its option shall have the right, but not: the obligation, to construct and install or, pursuant to receipt of competitive 'bids, cause to be constructed and installed the required roadway improvements in the event Developer shall fall or refuse to do so. Developer shall remain wholly liable for any resulting deficiency, should the called funds be exhausted ;prior to completion of the required roadway improvements. In no event shall the County be obligated to expend public funds., or any funds tither than those provided by the Developer to construct the required roadway improvements. S. Security provided to the County by Developer with respect to this Agreement shall exist solely for the use and benefit of the County under the terms of this Agreement and shall not be construed or Intended In any way, expressly or impliedly, to benefit or secure payment to tiny other party; 7. This agreement is the full and complete understanding of the parties and shall not be construed or amplified by reference to any other agreement, discussion, or understanding, whether written or oral, except as specifically mentioned herein. This agreement shall not be assigned without the express wrrtten approval of the County. Any amendrrient, deletion, modification, extension, or revision hereof or hereto shall be In writing, executed by authorized representatives of both parties, 2 P506 IN WITNrSS -WHEREOF, the parties hereto have set their hands and seals ori the day and Year flist above written. SLV M1LLSTONE, a Delaware.Il<.Mited fialiil!ify co 5ft gy - - WhaiellVlos r Authorised Sjgnatory bEVELOPER INDIAN RIVER COUNTY* FLORIDA y.•; . •r 1 f 64 •Fye ATT8-ST._- Jeffrey R. Smiths '�,��,�• �f- •• r� ~� and Cts, r- llez Bob solarl;. Chairman COUNTY _. ,Ciera App rc fired as to t�titific a matters: � G roved: October 4 , 20 .6 PP �. Dy: ie snu�4fl D � - Public Works Director Apinc d p is form nri'leg' e iilliarh K.-D=rea Deputy Dour ly Attorney 3 P507 SECOND AMENDMENT TO 'DEVELOPER'S AGREEMENT BETWEEN INDIAN RIVER COUNTY, FLORIDA AND SLV MILLSTONE, LLC FOR MILLSTONE LANDING PLANNED DEVELOPMENT THIS SECOND AMENDMENT TO DEVELOPER'S AGREEMENT, (Second Amendment) entered this _. day of 2017, by and between INDIAN RIVER COUNTY, FLORIDA .a political subdivision of the State of Florida, 1601 27th Street, Veto Beach, Florida, 32960 hereafter called COUNTY and SLV MILLSTONE, LLC, a Delaware Limited Liability Company, the address of whioh Is 6810 Capital Drive, 'Suite 130, Bradenton, Florida 34202, hereat#sr referred, to as the DEVELOPER, WITNESSETH H WHEREAS, the Indian River Board of County Commissioners,. during a public hearing, granted Its approval to the Conceptual Planned Development Plan known as "Millstone Landing" on October 1.9, 2004, and WHEREAS, the ,previous developer, Shelby Homes at Millstone, Inc., (Shelby Homes) entered Into a Developeea Agreement with the COUNTY dated July 12, 2W5 (Original Agreement) thatcalled for on elle, off site, and site related Improvements; and WHEREAS, the Original Agreement is binding on any successor developer, and WHEREAS. DEVELOPER purchased undeveloped platted lots north of 21st Street SW and all of the remaining ,project ar-reage In Millstone trending located south of 21st Street SW; and WHEREAS, DEVELOPER and COUNTY amended .the Original Agreement on October 4, 2016; and WHEREAS, the Parties desire to Wrther amend the Original Agreement as stated below; NOW, THEREFORE,, in consideraifon of the mutual terms, conditions, promises, covenants, and premises hereinafter, and other good acrd valuable consideration, the receipt and sufficiency of which is hemby acknoWedged, the COUNTY and DEVELOPERagree to amencj the Original Agreemont.as follows; 1. Recitals: The foregoing recitals are :hereby Incorporated as If fully restated herein. 2. Paragraph 5 of the Original Agreement is hereby deleted and replaced With the fallowing: (words underlined are added): County Public Works Director determines DEVELOPER has: proceeded in good faith to compete the described. Imp vements, and is making satisfactory pMaress with construction, P508 December 5, 2017 ITEM 14.E.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: . Members of the Board of County Commissioners DATE: November 29, 2017 SUBJECT: Update and Discussion on the Greenfield Resources Privately Funded Indian River Lagoon Pilot Project FROM: Tim Zorc Commissioner, District 3 Discussion Item: As was discussed at the November 8, 2016, and June 13, 2017, Board of County Commissioner meeting, Greenfield Resources, a private company, conducted a self- funded pilot project using Greenfield's A.L.E.F. (Advanced Linear Electro -Flotation) system for treating water in the canal system that leads to the Indian River Lagoon. Attachments: 1. Original Discussion Item from November 2016 2. Greenfield Website Water Test Results 3. Indian River County Water Test Results P510 Indian River Lagoon Indian River Canal Water Analysis Purpose: This report highlights the successful results that Greenfield Resources experienced while finding a solution the treat the Indian River Lagoon in Vero Beach, Florida. Overview: The chart below shows a comparison of the water canal samples, both the raw sample and after Greenfield Resources treatment. Table 1: Indian River Canal WaterTest Raw Canal Contaminants Boron (mg/L) Aluminum Calcium (mg/L) Magnesium (mg/L) Nitrogen Total (mg/L) COD (mg/L) Nitrates (mg/L) Nitrites Dissolved Oxygen (mg/L) TOC (mg/L) Note: N/D equals Non -Detectable. Raw Canal Water .24 N/D 110 37 .14 25 .14 N/D 8.3 7.7 Treated Water N/D N/D 90 30 .07 21 .07 N/D 2.8 5.3 Explanation of Results: Table 1 shows that Greenfield Resources is capable of producing positive results for the Indian River Canal. Every pollutant listed had a substantial reduction. While at the canal site in July 2017, Greenfield Resources tested with a variety of treatment methods, some methods included a post treatment after the water ran through the Greenfield Resources A.L.E.F.(advanced linear electro -flotation) system. Technicians from Indian River County solely collected water samples to test from the post treatment. Greenfield Resources was not satisfied with that treatment method, which Greenfield was testing on behalf of an unrelated company, but has other options to separate solids that would not put constituents into water. Summery: The overall results of the testing and analysis of the Indian River Canal water conducted. by Greenfield Resources in April 2017 and on location in July 2017.were positive and exceeded expectations and the company is confident that with some minor adjustments an even greater treatment result is assured. Greenfield Resources is able to remove or substantially reduce the majority of constituents within the water at a very low cost. Greenfield Resources is pleased with the results of the tests performed and is confident that they have identified the total solution for the Indian River water remediation project and very much looks forward to working with the Indian River County and the community in finding a long term, cost effective solution. P511 hftp://www.greenfieldresources.comAndian-river-lagoon.htmi t = Y � E J J ' m � V O . a m Z O _ EES J r m m p Y Z 2 of 0 15 -111 J 3 N � mta J s m N� �3 Lti a E J J ' Z . m o m O J EES J cd of o 15 -111 J J � mta J — m N� �3 v �&88RR 8 m 0 �i n Q J �mBmBso J I os o 1 J „< u� m m m F _ g � 88 80�a . .Oo�'d000dmdp�S�eo� V m = z 0 U — m o LL N o m � a r.r�ma89 w m o i E? EEs" 2 4'z z Z 9 a m �E Pc v _» c E o o m m z z c'�' ar'nm or a b v Z m r N E o i F m S u U V m 3 LL N a iA N _ o U LL E o N z o Q z z o 0 z z o y 1 Q f U F 5 0 f m - F- u 32 3232 322 - a E J J ' Z . m o m O J EES J cd £ 15 3 R a � mta J — m e 3 v J o o v 8 m 0 �i n Q r$ r o sd J I os o 1 m6 1 J o No u� m m m F _ g � 88 80�a . .Oo�'d000dmdp�S�eo� O o 0 U d U a � c c V w m c a c am 9 a m m E E o u- f E m E Q c Y Z c z z m 2 m c o or a b v m m E m r N E o EE £ c �.� a r mciv °dam in m°wuLLa'nzzz z za¢ or�mrLL3232 a E J J m o m O aro m £ 15 3 R a � mta — m E Q z = E g K c_ y m Y E c c 2 'tea a e mEIs m m m F a AAGREENFIELD L. (866) 283-3010 //= Rte so tiRcEs Home About Us Technology Projects Cost Contact Indian River Canal Water Analysis Purpose: This report highlights the successful resuhs that Greenfield Resources experienced while finding a solution the treat the Indian River Lagoon in Vero Beach, Florida. Overview: The chart belovr shows a comparison of the water canal samples, both the faw sample and after Greenfield Resources treatment. Table l: Indran River Canal Wate+ Test Raw Canal Contaminants Raw Canal Water Treated Water Boron (mg.2) 24 No Aluminum M43 MID Calcium (mgll) Tt0 go MagnesAvm (mgrl) 37 30 Nitrogen Total (mg1L) 14 .07 COD (mgiL) 25 21 Nitrates fmg!o 14 07 Nhmra No NJO Dissaved Oxygen (mg'L) S 3 2.6 TOC (mglL) 7.7 5.3 Note NS equals Non -Detectable Explanation of Results: Table' shows that Greenfield Resources is capable of producing positive resuhs for the Indian River Canal Every pollutant listed had a substamiat reduction While at the canal site in July 2017, Greenfield Resources tested with a variety of treatment methods, some methods included a post treatment after the water ran through the Greenfield Resources A.L.E F. (advanced linear electro -flotation) sysi--m. Technicians from Indian River County solely collected water samples to test from the post treatment. Greenfield Resources was not satisfied with that treatment method, which Greenfield was testing or, behalf of an unrelated company, but has other options to separate solids that would not put constnuems into water. P513 November 15, 2016 ITEM 14.E.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: November 8, 2016 SUBJECT: Privately Funded Indian River Lagoon Pilot Project FROM: Tim Zorc Commissioner, District 3 Discussion Item: A free Pilot Project on water that is being conveyed in the canal system of the Indian River Farms Water Control District has been offered by 'Greenfield Resources. The offer for the free pilot project came up during a recent meeting when Greenfield Resources President/CEO, Adam Taylor, was visiting the Space and Treasure Coast last month looking for opportunities where they could field test their technology and .equipment in Florida. Pilot Project Phases: Phase 1 - The offer, if accepted by the County and Indian River Farms Water Control District, would start with representatives coming to the County to take a number of water samples from a variety of locations in the canal system. These samples will them undergo a complete analysis of the water to see how well the technology utilized by Greenfields removes elements in the water. Water .samples would then be transported back to Greenfields Corporate headquarters located in Troy, Michigan, for processing. Phase II — Following the analysis of the water samples, the next phase of the pilot project would be for Greenfield Resources to temporarily locate one or more water processing units at a location suitable to Indian River Farms Water Control District and Indian River County. The temporary units would pull water from an approved location and then discharge the clean water back into the canal. I would like to offer assistance to Greenfield Resources in coordinating with Indian River Farms Water Control District on furnishing electricity for the processing unit at an existing county facility or at the equipment location. I would also like to discuss suggestions, at an upcoming meeting with staff, for testing types and data that could be run in conjunction with the duration of the pilot project to measure the effectiveness of the water processing. P514 The timetable for the project would include collecting the water samples sometime over the next 3-6 weeks and running the pilot project in early 2017. A brief background on Greenfield Resources (information provided via. the website, http://greenfieldresources.com/): Greenfield Resources develops and manufactures the world's most advanced industrial water treatment systems. Greenfield's A.L.E.F. (Advanced Linear Electro_Floatation) system stands alone as the most innovative and cost-effective water treatment technology in the world today. Greenfield's systems are capable of treating wastewater in over 35 different key industries, from the oil and gas sector to aquaculture, poultry farming and municipal water facilities. Founded in June of 2-094, Greenfield Resources Corporation is a privately owned and operated industrial wastewater technology company based in Troy, Michigan, with ,regional offices in Denver, Colorado and Beijing, China. The company is the developer and manufacturer. of the world's most advanced industrial water treatment systems. Their seasoned team of professionals boasts over 250 ,years of combined experience in energy, environmental technology, international business, finance and management. Greenfield Resources diligently seeks to discovering and developing new methods world's most valuable resource — water. international patents on the world's most technologies. expand its horizons and influence by to cost-effectively treat and recycle the The company holds numerous US and advanced, chemical -free water treatment P515 Greenfield Resources L (866) 283-3010 Horne About Us Technology Cost Asia-Pacific contact 413Z Technological Innovation The Water Project TheWa er Project Greenfield Resources Corporation Greenfield Resources develops and manufacturers the world's most advanced industrial water treatment systems Greenfields A LE F (Advanced Linear Electro -Floatation) system stands alone as the most innovative and cost-effective water treatment technology in the world today. Greenfield systems are capable of treating wastewater in over 35 different key industries, from the oil and gas sector to aquaculture, poultry farming and municipal water facilities All men dream, but not equally. Those who dream by night in the dusty recesses of their minds, wake in the day to find that it was vanity: but the dreamers of the day are dangerous men, for they may act on their dreams with open eyes, to make them possible.' T E. Lawrence Operating Cost Greenfield Resources Corp Clean Water Project Fundraising Goal $10.000.00 TheWUter Project P516 December 5, 2017 ITEM 14.E.2 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: November 29, 2017 SUBJECT: Discussion and Action Request — Bethel Creek Concept Pilot Project FROM: Tim Zorc Commissioner, District 3 Discussion Item: Based on my initial research and discussions with interested parties and agencies, I would like to take the concept pilot project for a 1 -year temporary pump connection from the Atlantic Ocean to Bethel Creek and the Indian River Lagoon to the next level by inviting others to be included in the discussion. Further discussion with additional interested parties will help determine the viability of the concept pilot project. The interested parties would include, but not be limited to, the following: 1. City of Vero Beach 2. St. Johns River Water Management District 3. Indian River Lagoon Council 4. Indian River Shores 5. Indian River Farms Water Control District 6. Sebastian Inlet District 7. Others? P517 r� •` !97 � gRi 0 0 0 c f1 :i; A n o t N y !97 � gRi 0 0 0 9 :i; A n o t N y m �n s= IV v l?., .A4tt 4W, i y.4w ra•�+t.r IIR_';A1 S /1 �* 1 4f All kr a.' S c o amc ? c u c 3 c 9 u U c> £ �otog t„ __ _ _0s 2 f a$ z£ 0 4 ti z at7�o L`b abia dm EEN a =mE °i O C N a ` d L 21 c C .0 u c d F e m a 0 0 $ b d£ c a > g 5 E c c> o—c_i V c j"c w m E cY¢� Cc o ( Zp Nc�p = c v o m 0 o oc�cn�oc 8$— 0' •W O c m m C� ^� g Y L C1 b O a£ E N t N m a N G ami E L m b W. Ou .k o N'y` °.g p E41 0 y r c 0 8 oma v y E= O C >ir c A C Wo ac H G i E E E w c 0 d c r r 0 b 3 W a p E Y p o 4 y La 3 W i ii f£ 3 E C€ c Co b 'Q i ca 5 £_ c S o 3 a O W d b m O S mU s c Q t E t O m °y e Q QE6 c Ec— ma«o 6 p e .t E N° 0 0 0 5 S U c o a U°' is 5 n December 5, 2017 ITEM 14.E.2 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: November 29, 2017 SUBJECT: Discussion and Action Request — Bethel Creek Concept Pilot Project FROM: Tim Zorc. Commissioner, District 3 Discussion Item: Based on my initial research and discussions with interested parties and agencies, would like to take the concept pilot project for a 1 -year temporary pump connection from the Atlantic Ocean to Bethel Creek and the Indian River Lagoon to the next level by inviting others to be included in the discussion. Further discussion with additional interested parties will help determine the viability of the concept pilot project. The interested parties would include, but not be limited to, the following: 1. City of Vero Beach 2. St. Johns River Water Management District 3. Indian River Lagoon Council 4. Indian River Shores 5. Indian River Farms Water Control District 6. Sebastian Inlet District 7. Others? P517 P525 Issue No. 1: On or around line 54, the bill would make civil citations mandatory for specific offenses which takes away officer discretion. Issue No. 2: There is no protection for a victim's constitutional rights to be present and to be heard .when relevant at all crucial stages of criminal proceedings. (a) Option.l: Change the "shall" to a "may." This is the preference of the stake holders. (b) Option 2: Keep "shall" and add in a subsection that protects a victim's constitutional rights. One suggestion is to limit civil citations to only victimless crimes. Another suggestion is to add a subsection that states subsection (a) (line 54) only applies if in the law enforcement's discretion a civil citation is appropriate or if the victim of the underlying crime chooses to participate in the civil citation program. Issue No. 3: On or around line 58, there is list for mandatory civil citations that appears to be missing other misdemeanors. - The list seems illogical. - Why doesn't it include other offenses like loitering and prowling or fishing infractions? Option: Change to all misdemeanors (while also changing the "shall" on line 54 to a "may"). Issue No. 4: On or around line 50, the bill mentions admission of the original offense and then on line 81 the bill mentions admission of second and third offenses. - Request: Any requirement for the juvenile to admit having committed a misdemeanor offense should be together in a separate subsection. Issue No. 5: On line or around line 134, the law officer is solely responsible for reporting when a Lv_enile fails to timely: report for a community service assignment, complete the assignment, or comply with assigned intervention. Option: After enforcement officer, add "or civil citation entity." Issue No. 6: Is a juvenile that participates in the civil citation or similar diversion program considered employees of the state for purposes of liability like in section 985.45, Florida Statutes? Option: amend Section 985.45, Florida Statutes, to include youth participants in civil citation or similar diversion programs. P526 1 A bill to be entitled 2 An act relating to juvenile civil citation and similar 3 diversion programs; amending s. 985.12, F.S.; defining 4 terms; requiring the establishment of civil citation 5 or similar diversion programs for juveniles; 6 specifying program eligibility, participation, and 7 implementation requirements; providing exceptions; 8 providing applicability; providing construction; 9 amending ss. 943.051 and 985.11, F.S.; conforming 10 provisions to changes made by the act; providing an 11 effective date. 12 13. Be It Enacted by the Legislature of the State of Florida: 14 15 Section 1. Section 985.12 Florida Statutes, is amended to 16 read: 17 985.12 Civil citation and similar diversion programs. - 18 (1) As used in this section, the term: 19 (a) "Law enforcement officer" has the same meaning as 20 provided in s. 943.10. 21 (b) "Misdemeanor offense" means one or more misdemeanor 22 violations of law arising out of the same criminal ej2isode, act, 23 or transaction. 24 (2)(a) There is established a process for the use of 25 juvenile civil citation and similar diversion programs to 26 provide pree-ess feE the pidEpes-e—ef p __viol ~' an efficient and 27 innovative alternative to custody by the department of juveni-I-e 28 justlee for juveniles ehilelEen who commit nonserious delinquent 29 acts and to ensure swift and appropriate consequences. The P527 30 department shall encourage and assist in.the implementation and 31 improvement of civil citation and pregEaffiseE ether. similar 32 diversion programs in aEeidnd the state. 33 (b) One or more the civil citation or similar diversion 34 programs pEegicashall be established in each county which must 35 individually or collectively serve all juveniles who are alleged 36 to have committed a violation of law which would be a 37 misdemeanor offense if committed by an adult. Such programs must 38 be established at t-he—leeal !eve -l- with the concurrence of the 39 chief judge of the circuit, the state attorney, the public 40 defender, and the head of each local law enforcement agency 41 involved and. The picegica may be operated by an entity such as a 42 law enforcement agency, the department, a juvenile assessment 43 center, the county or municipality, or another entity selected 44 by the county or municipality. An entity operating such a tie 45 e-ivil e-itatien eE simlaE Eil er-s-inn program must do so in 46 consultation and agreement with the state attorney and local law 47 enforcement agencies. 48 (3) Under sue -h a juvenile civil citation or similar 49 diversion program, a law enforcement officer who makes, upar} 50 ffiaklng contact with a juvenile who admits having committed a 51 first-time misdemeanor offense: -~;��e , Fftay eheese—fie- 52 a slfRple waEning er infeicEt-the ehlld' s guardlan er -pefe t ewe 53 ehlld's In€ie-e-ties, eia Fftay 54 (a) Shall issue a civil citation to the juvenile or require 55 the juvenile's participation in a similar diversion program if 56 the misdemeanor offense is one or more of the following: 57 1. Section 562..111, relatinq to possession of alcoholic 58 beverages by persons under age 21; P528 59 60 2. 3. Section 784.03(1), relating to battery; Section 806.13, relating to criminal mischief; 61 4. Section 810.08 or s. 810.09, relating to trespass; 62 5.. Section 812.014(2)(e) or (3)(a), relating to theft; 63 6. Section 812.015(2), relating to theft from a merchant, 64 65 farmer, 7. or transit agency; Section 843.02, relating to resisting an officer without 66 67 68 violence; 8. Section 870.01(1), relating to an affray; 9. Section 877.03, relating to breach of the peace or 69 70 disorderly conduct; 10. Section 893.13(6)(b), relating to possession of certain 71 72 amounts 11. of cannabis; or Section 893.147, relating to use, possession, 73 manufacture, delivery, transportation, advertisement, or retail 74 75 76 sale of drug paraphernalia. (b) May issue a civil citation to the juvenile or require the juvenile's participation in a similar diversion program if 77 the misdemeanor offense is not specified in paragraph (a). 78 79 (4) program, Under a juvenile civil citation or similar diversion a law enforcement officer who makes contact with a 80 juvenile who admits having committed a second or a third 81 misdemeanor offense may issue a civil citation to the juvenile 82 or require the juvenile's participation in a similar diversion 83 program, regardless of whether the misdemeanor offense is 84 85 specified in paragraph (3)(a). (5) If a juvenile is arrested for a misdemeanor offense 86 87 subject to paragraph (3)(b) or subsection (4), the law enforcement officer must provide written documentation as to why P529 88 the arrest was warranted. 89 (6) A law enforcement officer shall advise a juvenile who 90 is eligible under subsection (3) or subsection (4) that the 91 juvenile has the.option to refuse the civil citation or other 92 similar diversion program and be referred to the department, and 93 that the juvenile may elect this option at any time before full 94 completing the community service assignment required under 95 subsection (8). Participation in a civil citation or similar 96 diversion program is not considered a referral to the 97 department. 98 (7) Upon issuance of the civil citation or documentation 99 requiring a similar diversion program, the law enforcement 100 officer shall send a copy to the entity designated to operate 101 the program, the parent or guardian of the juvenile, and the 102 victim. The operating entity, appropriate intake office, or a 103 designee of the entity or intake office shall enter such 104 information into the Juvenile Justice Information System or the 105 Prevention Web system. 106 (8) A juvenile who elects to participate in a civil 107 citation or similar diversion program must completeassess 108 up to 50 community service hours,— and participate r-eEfti±re 109 in intervention services as indicated by an 110 assessment of the needs of the juvenile, including family 111 counseling, urinalysis monitoring, and substance abuse and 112 mental health treatment services. 113 (a) The juvenile shall report to the entity designated to 114 operate the program, or its designee, within 10 business days 115 after the date of issuance of the civil citation or 116 documentation for a similar diversion program. P530 117 118 department, and the -department shall enter apprreprrlate 119 informatlen intethe -juvenile of€ems-_nfeEmatlen sustefft. Us-& 120 of -the-e3-TOTil elt"1-tien er similaE diyersren pEegicam ±-s net 121 liFftited- t efiEst tiffie FftlsdemeaneEsand may e-tdse d in up -tele 122 suseglteat misdemoteamorers . if a aErecti-m,�'�1aw enfereeffien 123 e f€i eeE must p re v i Ei e w Lc i tte n de euffientat i e n as t ewhy an -e res t 124 nted. 125 (b) At the conclusion of a juvenile's participation in a 126 civil citation pregram or similar diversion program, the entity 127 agen-ey operating the program shall report the outcome of the 128 juvenile's participation in the program to the department. 129 (c) If the juvenile fails to timely report for a community 130 service assignment, complete the assignment, or comply with 131 assigned intervention services within the prescribed time, or if 132 the juvenile commits a new misdemeanor offense, the law 133 enforcement officer may issue a report alleging that the 134 juvenile has committed a delinquent act, at which time a 135 juvenile probation officer shall process the original delinquent 136 act as a referral to the department and refer the report to the 137 state attorney. for review The-Issidanee of a e-ivil elta ien 4: -s - 138 :a138 net -eensi d eyed a ref er re l -t e the e p a r t --t c n t. 139 (9)+2+ The department shall develop guidelines for ire 140 civil citation and similar diversion programs pregEam which 141 include intervention services that are based on idpen proven 142 civil citation or similar diversion programs in within the 143 state. 144 (10) This section does not apply to: 145 (a) A juvenile who is alleged to have committed, or is P531 146 charged with, and awaiting final disposition of an offense that 147 would be a felony if committed by an adult. 148 (b) A juvenile who has entered a plea of nolo contendere or 149 guilty to, or has been found to have committed, an offense that 150 would be a felony if committed by an adult. 151 (c) A misdemeanor offense arising out of an episode in 152 which the juvenile is also alleged to have committed an offense 153 that would be a.felony if committed by an adult. 154 (11) This section does not modify the authority of a law 155 enforcement officer who, upon making contact with a juvenile who 156 is alleged to have committed a misdemeanor offense, elects to 157 issue only a simple warning to the juvenile or notice to a 1581 juvenile's parent or guardian of the alleged offense. 159 3) Upen _seeing sueh eit-at en, trti're law en ereeFftent effleei' 160 shall send a -eepy t e- the eeidnty shelf, state atter-neythe 161 a-pprepi4ate intake effiee-ef the de Ment, eic the eeffffRunity 162 ser-v±ee-peEferfftanee Fteniter- designated by the depaEtfftent, the 163 parent eEgiaarellan enthe -ehile, and the viet-ixft. 164 (4) The -e-hi l d smell E epe it --to- the ee n ~� i t y_ 165 peEfeEfftaneemote niteLwithin :7 wer-king days -afteithe -elate - e f 166 __wee -e f the -ems t ie n . The w ems -ass -i gnxffient shall b-& 167 a-eeeR+plisked at a i -ate -e fnet ieeTtha n 5 hems per week. The 168 Fftenitei=-shall: advise the intake effie= ipmediately upen 169 rep_e,-ting by the te the Fteiriteic, that the-enlld has 170 feet iF ewe r to d and the -expe e t e d date upe n wh i e h eefftp 1 -et -ie n ewe 171 week assi-g-nffient will: be----"'p'-=shed-.- 172 ='.172 -(5) if the -ehia l d fails-te E eper=t-ift el y f e r 173 a -s signi:ften t , eefttplet e -a -w -e LAE ass -i g nE teet -e r eentpa y with assigned 174 inteEventien-ser-vices within the-picesciibed timate,-e3F 44t4to P532 175 jtivenile—eeRimits—arabsequent misdemeane_r-, the e€ercef?_=- 17 6 e f f i e emshall issue -a r e p e r t alleging the -en} 1Ei has gni t t eta 177 del-nquent-aet, atz yahieh peint-a juvenile prebatlen effleeic 178 shall p3Feeess-the eriginal de3inqicient aet as --a r-eferral fie the 179 dep ar teen t and E e f e r t h eicep e rhe the state a t to r=ed -€ems 180 iceview. 181 -(6) Pit the -late-efis-s treeee-ems e eitatien by the -law 182 enfereement effieems-sixeh effieef shall vise the-eh!!d tha-t- 183 the-eh!!d has -the -epren to Eefldse-the e-rtatien and te-be 184 referred t eth e intake o f €i ee-eche-dam a r tm eet. Th -at -e p t l e n may 185 be e3teiaelseei at any time b e f e ne e emplet rarer -e f t h e w e r -k 186 . 187 Section 2. Paragraph (b) of subsection (3) of section 188 943.051, Florida Statutes, is amended to.read: 189 943.051 Criminal justice information; collection and 190 storage; fingerprinting. - 191 (3) 192 (b) A minor who is charged with or found to have committed 193 the following offenses shall be fingerprinted and the 194 fingerprints shall be submitted electronically to the 195 department, unless the minor participates in iet a civil 196 citation or similar diversion program pursuant to s. 985.12: 197 1. Assault, as defined in s. 784.011. 198 2. Battery, as defined in s. 784.03. 199 3. Carrying a concealed weapon, as defined in s. 790.01(1). 200 4. Unlawful use of destructive devices or bombs, as defined 201 in s. 790.1615(1). 202 5. Neglect of a child, as defined in s. 827.03(1)(e). 203 6. Assault or battery on a law enforcement officer, a P533 204 firefighter, or other specified officers, as defined in s. 205 784.07(2)(a) and (b) 206 7. Open carrying of a weapon, as defined in s. 790.053. 207 8. Exposure of sexual organs, as defined in.s. 800.03. 208 9. Unlawful possession of a firearm, as defined in s. 209 790.22(5). 210 10. Petit theft, as defined in s. 812.014(3). 211 11. Cruelty to animals, as defined in s. 828.12(1). 212 12. Arson, as defined in s. 806.031(1). 213 13. Unlawful possession or discharge of a weapon or firearm 214 at a school-sponsored event or on school property, as provided 215 in s. 790.115. 216 Section 3. Paragraph (b) of subsection (1) of section 217 985.11, Florida Statutes, is amended to read: 218 985.11 Fingerprinting and photographing.- 219 (1) 220 (b) Unless the child is participating in isisstiea a civil 221 citation or similar diversion program 222 pursuant to s. 985.12, a child who is charged with or found to 223 have committed one of the following offenses shall be 224 fingerprinted, and the fingerprints shall be submitted to the 225 Department of Law Enforcement as provided in s. 943.051(3)(b): 226 1. Assault, as defined in s. 784.011. 227 2. Battery, as defined in s. 784.03. 228 3. Carrying a concealed weapon, as defined in s. 790.01(1). 229 4. Unlawful use of destructive devices or bombs, as defined 230 in s. 790.1615(1). 231 5. Neglect of a child, as defined in s. 827.03(1)(e). 232 6. Assault on a law enforcement officer, a firefighter, or P534 233 other specified officers, as defined in s. 784.07(2)(a). 234 7. Open carrying of a weapon, as defined in s. 790.053. 235 8. Exposure of sexual organs, as defined in s. 800.03. 236 9. Unlawful possession of a firearm, as defined in s. 237 790.22(5). 238 10. Petit theft, as defined in s. 812.014. 239 11. Cruelty to:animals, as defined in s. 828.12(1). 240 12. Arson, resulting in bodily harm to a firefighter, as 241 defined in s. 806.031(1). 242 13. Unlawful possession or discharge of a weapon or firearm 243 at a school -sponsored event or on school property as defined in 244 s. 790.115. 245 246 A law enforcement agency may fingerprint and photograph a child 247 taken into custody upon probable cause that such child has 248 committed any other violation of law, as the agency deems 249 appropriate. Such fingerprint records and photographs shall be 250 retained by the law enforcement agency in a separate file, and 251 these records and all copies thereof must be marked "Juvenile 252 Confidential." These records are not available for public 253 disclosure and inspection under s. 119.07(1) except as provided 254 in ss. 943.053 and 985.04(2), but shall be available to other 255 law enforcement agencies, criminal justice agencies, state 256 attorneys, the courts, the child, the parents or legal 257 custodians of the child, their attorneys, and any other person 258 authorized by the court to have access to such records. In 259 addition, such records may be submitted to the Department of Law 260 Enforcement for inclusion in the state criminal history records 261 and used by criminal justice agencies for criminal justice P535 Consent Agenda December 5, 2017 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM To: Members of the Board of County Commission Date: November 22, 2017 Subject: FY 2016-2017 Records Disposition Compliance Statement and Records Management Liaison Officer Form Emergency Services District From: Doris E. Roy, Records Management Liaison Officer Assistant to the County Administrator Description Florida Public Agencies are required to maintain specific information documenting the disposition of public records. According to Rule 1B-24.003(11), Florida Administrative Code, each agency is required to submit an annual statement to the Division of Library and Information Services, Florida Department of State, which includes a signed records management compliance statement attesting to the agency's compliance with Florida public records disposition laws, rules, and procedures. Attached is the annual Records Management Compliance Statement for Fiscal Year 2016-2017 for the Indian River County Emergency Services District. Recommendation It is recommended that the Chairman be authorized to sign the Records Management Compliance Statement for Fiscal Year 2016 - 2017 for the Indian River County Emergency Services District. Attachments: Letter dated November 1, 2017 from the Florida Department of State Record Disposition Compliance Statement P537 TYtL �Sj•?.` FLORIDA DEPARTMENT Of STATE RICK SCOTT KEN DETZNER Govemor Secretary of State November 1, 2017 Ms. Doris E. Roy Indian River County Emergency Services District 1801 27th Street Building A Vero Beach, FL X2960-3388 Dear Ms. Roy: As a Florida public agency, you are required by Rule 1 B-.24.003(11), Florida Administrative Code, to submit annually to the Division of Library and Inforination Services "a signed statement attesting to the agency's compliance with records dispositions laws, rules, and procedures." Based on these annual statements, an annual report on statewide compliance is submitted to the Legislature and tine Executive Office of the Governor for their consideration and action. For your convenience; we are providing the enclosed Records Management Compliance Stalement to report your agency's compliance status. Please complete all information in Section 1, the Compliance Certification, and make any necessary additions or corrections in Sections Il -and 'III. Please return one signed copy of the form (do not return this letter) to the mailing address or email address indicated at the bottom of the form by December 29, 2017. We appreciate your prompt attention to this matter. if we can be of service to your agency; please do .not hesitate to contact us at .850.245.6750 or recinut@dos.myflorida.com. Sincerely, Beth Golding, Bureau Chief, Archives and Records Management Division of Library and Inforniation Services BG/btl Enclosure Division of Library and Information Services R.A. Gray Building a 500 South Bronough Street • Tallahassee, Florida 32399 850.245.6600 , 850.245.6735 (Fax) • info.florida.gov RECORDS MANAGEMENT COMPLIANCE STATEMENT Fiscal Year 2016-2017 Agency ID: N0000164 'Section 257.36(5), Florida Statutes: "For the purposes of this section, the term agency shall mean any state, county, district, or municipal officer, department, division. bureau, board, commission, or other separate unit of government created of established by law. It is the duty of each agency to; (a) Cooperate with the division in complying with the provisions of this chapter and designate a records management liaison officer. (b) Establish and maintain an active and continuing program for the economical and efficient management of records." 'Rule iB$4.003(9), Florida Administrative Code: 'Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29. F.S., Photographic or electronic copies.... Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being disposed of, agencies shall identify and document the following: 1. Records retention schedule number; 2. Item number: 3. Record series title; 4. Inclusive dates of the records; 5. Volume in cubic feet for,paper records; for electronic records, record the number of bytes and/or records and/or files if known, or Indicate that the disposed records were in electronic form; and 6. Disposition action (manner of disposition) and date." Please complete .and return this compliance statement by December 29, 2017 (submit one copy only, please) to: Department of State Records Management Program, Mail Station 9E OR recmgt@dos.myflorida.com Tallahassee, FL 32399-0260 P539 I. This agency is in compliance with Section 257.36(5), Florida Statutes,' and Rule 1 B-24.003(9), Florida Administrative Code,2 for all public records regardless of medium or format (e.g., paper; electronic, C O including email; microfilm; audio; video; etc.). M Ej Yes ❑ No (Unmarked responses will be recorded as not in compliance.) w:. 2. This agency disposed of 95.50 cubic feet of records during the fiscal year indicated above. o V 3. This agency disposed of records in electronic form during the fiscal year indicated above. ❑ Yes ® No (it is not necessary to indicate volume of electronic records disposed.) V d c4. El Check here if you would like to be contacted for assistance. Indicate your questionslareas of concern on . the reverse side of this form. Agency Head Signature: Date: 0 Name of Agency Head (please print): Peter D. 0:' Bryan Title of Agency Head (please print): Chairman, Board of County Commissioners C Please indicate changes to Agency Information on the lines provided on the right. Current Information= 14 E Please do not erase or cover information below. Indicate changes or additions on the lines below. OG v - Agency Name: Indian River County Emergency Services District V= Agency Head: Mr. Joseph E. Flescher Peter D. 0' Bryan W V Address: 1801 27th Street = Building A Vero Beach, Florida 32960-3388 Q Section 257.36(5)(a), Florida Statutes,' requires public agencies to designate a Records Management Liaison Officer (RMLO). Please indicate changes to RMLO Information on the lines provided on the right. If Current Information is blank, = please designate an RMLO for your agency on the lines provided on the right. :r Current .Information: — M Please do not erase or cover information below. Indicate changes or additions on the lines below, O O RMLO: Ms. Doris E. Roy V C Address: 1801 27th Street 41 Building A U) 0 Vero Beach, FL 32960-3388 Phone: (772) 226-1408 Ext.: Email: droy@ircgov.com 'Section 257.36(5), Florida Statutes: "For the purposes of this section, the term agency shall mean any state, county, district, or municipal officer, department, division. bureau, board, commission, or other separate unit of government created of established by law. It is the duty of each agency to; (a) Cooperate with the division in complying with the provisions of this chapter and designate a records management liaison officer. (b) Establish and maintain an active and continuing program for the economical and efficient management of records." 'Rule iB$4.003(9), Florida Administrative Code: 'Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29. F.S., Photographic or electronic copies.... Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being disposed of, agencies shall identify and document the following: 1. Records retention schedule number; 2. Item number: 3. Record series title; 4. Inclusive dates of the records; 5. Volume in cubic feet for,paper records; for electronic records, record the number of bytes and/or records and/or files if known, or Indicate that the disposed records were in electronic form; and 6. Disposition action (manner of disposition) and date." Please complete .and return this compliance statement by December 29, 2017 (submit one copy only, please) to: Department of State Records Management Program, Mail Station 9E OR recmgt@dos.myflorida.com Tallahassee, FL 32399-0260 P539 I58 6 INDIAN RIVER COUNTYY�'���,o SOLID WASTE DISPOSAL DISTRICT 1 oRtoA BOARD MEMORANDUM Date: November 20, 2017 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E.; Director of Utility Services Prepared By:. Himanshu H. Mehta, P.E., Managing Director, Solid Waste.Disposal District Subject: Final Pay to CDM Smith for CCNA 2014 Work Order No. 07 — 2017 Permit Compliance Monitoring and Reporting DESCRIPTIONS AND CONDITIONS: On December 20, 2016, the Solid Waste Disposal District (SWDD) Board approved CCNA 2014 Work Order No. 07 to CDM Smith to provide for Engineering Services with the Indian River County 2017 Permit Compliance Monitoring and Reporting. The authorization was executed with a not -to -exceed budget of $99,193. ANALYSIS: CDM Smith has satisfactorily completed all the assignments described in the scope of work for the total invoiced amount, including the final invoice of $3,300.15. After final payment, the total amount paid to CDM Smith will be $99,193. Attached is CDM Smith's letter report describing in more detail the services provided under each task. FUNDING: Funding for this work is budgeted and available in the Engineering Services account, which is funded from SWDD assessments and user fees. Description Account Number Amount Engineering Services 41121734-033130 $3,300.15 RECOMMENDATION: SWDD staff recommends that its Board approve CDM Smith's final invoice amount of $3,300.15. ATTACHMENT(s): 1. CDM Smith Project Completion Report & Final Invoice @ BCL@600D42F8.doc Page 1 of 1 P540 CSDmMi t h 1701 Hlgh%6y A -1-A, Supe 301 V 13 2017 Vero @each, Florida 32663 tel. 772431.4301 i , [*X!,773.231r4332 l Rivw t November 6, 2017 Mr. Himanshu H. Mehta, PX Managing Director .Indian River County Solid'Waste Disposal District. 1325 74th Avenue SW Vero Reach, Florida 32468 :Subject: Indian River County Solid Waste Disposal District 2017 Annual Permit tompliance:a.nd Monitoring Final Invoice Dear Mr. Mehta: Transmitted :herewith is a ,project completion, report for the above referenced project. this work was completed in accordance with the Continuing Contract Agreement fdr Professional Servicess between Indian River County (IRC) Solid Waste Disposal District (SWDD) and CDM Smith Inc: (CDm Smith'), dated December 6; 2011 and extended on November 4, 20.14, under Work Order No. CCNA2014-WO No. 7 dated December 20, 2016. This project cbmpletion reportis.to serve as 'additional information to the final inVolce (Invoice No. 90030544). IRC SWDD is required to perform:environmentalcompliance monitoring and reportingfor water ,and air quality in accordance with the IRC Land fill's operating permits. During calendaryear 2017, IRC SWDD :was required to submit -semi-annual reports of groundwater and surface wager quality at the IRC Landfill to the Florida Departmentof Environmental Protection (FDEP). This was done in accordance with Chapter fit -701.510, F.A.C.. the Solid Waste Operation Permit for the Class 1 landfill (Permit No. 0128769.024 -SO -MM) modified by the FDEP on January 14, 201.6 [which includes by reference the Water Quality Monitoring Plan (WQMP) for the Class 1 landfill in Appendix 3 of the permit], -and the Solid Waste Operation Permit for the construction and demolition (C&D) landfill (Peffait No. SQ31-0128769-02.1) dated September 17, 2012' [Which includes by reference.the Monitoring Plan Implementation Schedule (MPIS) revised March 7, 2011, in Appendix 3 of the .permit], D-uring performance of this Work Order, the IRC Landfill was operating under;a title V Air Operation Permit (Permit No. 0610015-004•AV), which was issued on July 16, 2012, that contains monitoring and reporting requirements related to the landfill gas collection and control system. IRC WATER+ ENVIRONMENT +TRANSPORTABON + ENERGY+ FACILITIES P541 CSDmMi t h Mr., Himanghu H; Mehta; P.E. November $; `201y Page 2 SWDD is required to prepaie and submit the following to.17DEP acid the U.S.- EnAronmental Protection Agency: (USEPA), Region 4: • Annual Statement, of Complianci • Annual Operating Report a Ann0al Emissions F0 a Visible Emissions Test MC SWDD,is also required to perform miscellaneous s, Mptfng and monitoring activities lo compliance "with the solid waste operation permits and the Muld-Sector Generic Remit (MSGP) for stormwater disch.arge (FLROK-03,5-003). `Thi.s project included providing the .reqiiired.,Oer-Mitcompliance and, monitoring services AindtW the full,owifig tasks:. v Task 1.0 - Project Quality Management a Task 2;0 -Seml4nnual Water QUIality.Sarnpling and Reporting .a task 3.0 - Title V Penhit Compliance and Reporting m Task 4.0 - General Technical and Miscellaneous Permit Compliance.Assistance TASK 1.0 -'PROJECT QUALITY .MANAGEMENT Activities per -formed under this task consisted of those generally administrative functions required to assure that the project remained on schedule, within budget, and that the quality of the work 0) produtts defined within this scope was cansi I stentwith CDM Smith' s standards and !RC. SWOD's expectations. CDM Smith coordinated with IRC SMD staff for project planning. Preparation of invoices and project administration was also performed under this task. TASK 2.0 - SEMI-ANNUAL WATER QUALITY SAMPLING AND REPORTING Under this task, COM SmIdi assisted IRC SWDD with the semi--abnival water quality sampling, monitoring, And reporting in accordance with Chapter ,.62-701.510,-F.A.C. CDM Smith contracted ,With Ideal Tech Service, Inc. (ITS)groundwater and surface, -water sampling. to perform the gr g. The J121ittiom a P542 I I w - CDM ith Mr. Himanshu H. Mehta, 'R.E. November 8, 2017 Wage 3 samples were analyzed by Environmental Conservation Laboratories, Inc. (ENCO) under contract to IRC SWDD. Water quality monitoring at the Class I landfill was performed pursuant to Specific Condition D of the Solid Waste Operation Permit for the Class 1 landfill (Permit No. 0128769 -024 -SO -.MM) modified by the FDEP on January 14, 2016. The samples collected from the Class I monitoring wells were analyzed for the routine monitoring parameters listed in Paragraph 11.7 of the WQMP and Chapter 62-701.510(7)(a), P.A.G: Water quality monitoring at the C&D landfill was performed pursuant to .Specific condition D of -solid Waste Operation Permit for the C& D landfill (P.ermlt No. $4131-0128769-021, dated September 17, 2012. The samples collected from the C&D landfill monitoring wells were analyzed for the routine parameters listed in Chapter 62-701.730(8)(c), F.A.C. a.tid Paragraph 9 of the Monitoring Plan Implementation Schedule (MPIS) revised on March 7, 2011. The January 2017 semi-annual sampling event was conducted from January 2 to 5, 2017. For this event, groundwater samples were collected front the 12 intermediate -depth groundwater wells and 13 shallow groundwater wells at the Class I landfill and 10 groundwater monitor wells at the C&D landfill. A surface waiter sample was collected from the designated surface water sampling location. Water levels were treasured in 58 monitor Wells, A surface water level measurement was taken at Staff Gauge No. 12. The July 2017 event was conducted from July 24 to July 26, 2017. For this event, groundwater samples were collected from the 12 intermediate -depth groundwater wells and 13 shallow groundwater wells at the Glass I landfill and 10 groundwater monitor wells at the C&D landfill. A surface water sample was collected from the designated surface water sampling location. Water levels were measured in 58 monitor wells. A surface water level measurement was taken at Staff Gauge No. 12. CDM Smith assisted IRC SWDD in coordinating the analytical testing activities with ENCO, notified the FDEP prior to sampling, reviewed and evaluated the analytical test results, and prepared the semi-annual reports. The January 2017 Water Quality Monitoring Report was submitted to the FDEP on March 30, 2017 and the July 2017 'Water Quality Monitoring Report was submitted to the FDEP on October 11, 2017. TASK 3.0 — TITLE V PERMIT COMPLIANCE AND REPORTING The Title V Air Operation Permit (Permit No. 061001S -004 -AV) for the IRC Landfill contains monitoring and reporting requirements related to the landfill gas collection and control system. In accordance with the Title V permit, CDM Smith assisted IRC SWDD, as described below, in fulfilling all airpermit requirements and conditlonS within the required regulatory timeframes. p,n4«, :I1 P543 Ic Smith 1vlr. Ilimanshir H. Mehta, P.E. November 8, 2017 Page A Statement of Corardiaw COM Smith prepared and submitted the Statement of Compliance for ther6pOrtift period of jonuary through December of 2016 for the IRC Landfill to the FDEP on March 1, 2017 In accordance with Role 42-213.440(1)(a)(2), PAC. Electronic Annual Opera li . ng 19cpQrt CEAW CDM Sm'threparedandsubmittedthe2016reporting.yearEA OR for the iRC Landfill to the FD8P P bta Match 24,2017. Annual missions Fee CDM Smith prepared and subrnitted the 2016.fbportft year Title V fee to.the FDEP on March 27, 2017. TO QM Smith. cdntracted with TRC Environmental Corporation to perform the 2017 7- annual visible emissions -test in order to determine the opacity of the flart. The 2017 visible emissions test was performed 2017andsubmitted to the FDE . PonMayi2 - .. on April 14,201 2017. TASK 4.6. GE_ NERAL TECHNICAL FINICAL AND MISCELiANICOUS PERNIff COMPLIANCE AS919TANCE CDM Smith provided general technical and permit compliance assistance to, IRC SWDD staff on an as needed basis. Under th- is task; CDM Smith performed quarterly monitoring -of the landfill gas migration manitoring.-wells lotatedot the IRC Landfill site botindary, as well asen'd iosedsutttuees located on site, And submitted reports of the results to the FDEP. The reports were submitted to the FDEP on March'23, 2017, N'ne 21, 2017, and September 18., 2017; CDM Smith provided general technical assistance for the Year 2 — 2016 monitoring period of the Multi -Sector Generic Permit (1L7SGgj fnt stormwater discharge. CDM Smith compiled the Discharge Monitoring Reports forthe Year,2 - 2016 niotitbrih - eriod and prepared the 2016 Annual Discharge Report, which was submitted to FDEP on March 6, 2017. CDM Smith also provided some initial evaluation of the exceediinces: of the Maximum Contamination Levels -for sodium and benzene In one of the C&D debris landfill's graundwater monitor wells. This work also included preliminary.discussiahs with FDEP. CDM Smith is turrehtly ,continuing with this work under the Evaluation Monitoring for The W) Debris Landfill Work Order. AZ�21A*� co P544 I�i7iagrs �i1 P545 ,CDM - Smith 021 NAC- $311,=1114 "I 066,kit6kilorl- v 7 'f.d. fak 561241-7084 IINCOAN RIVERIGOUNTY FLORIDA HIMAN$HU H.'M-EHTA 1325, 7*h AVENWE S.,W. VER 0 REACH FL 32968 Jr1r, - 1=1 a i NUV 13 20V - Indian Rim Courdy AnWint Dud: $3,100.15 rwM4 f1sAwla MM aff#A, Or - PC 11'st IMM A 49 04M'I�Or. "o "RolArka; !Ryotce 114(imber. WolwDale: Projedl Numbar� oboOW6081 10/2812917 215832 ),j-FA$EjXawffML,fATq7CEyUkW Services hom October 1, 2017 lo October 28, 2017 tng.ContteciAgl("MV fO FPfinaSSjpljg!Sear W9,dpt#dDedeMW -011, Extension Z ini f�i Ab 66"Mwember-4, 2014 and'.CCNA-2014 dfid Afrid6drii6ift of,Co ern fo�fopal Sa�_ c*s,.; d W. t Nb.- �7,ditb-d lb 16, �bdtvebrl inalan FV4'Couniy CDM Smlthinc,We d4foindbflfig the font inn ; ►iv6lt rk. �q . cethbbr and -for Ptofeessl, 01 -n -al tn n ring l8ervic'es as desotled,belaw-, 0 2-017. PEWIT tOMPLIARM MON11TORING AND REPORTING P546 LUMPSVM,Anaunt HOW IM -$90J03.0Q Logs Previously, BOW - X95,882 TOW Amouril'Dua P546 cum. smith INDIAN RIVER O-OUNTY FLORIDA HIMANSHUH. MEHTA 1325 74thAVENUE S -M, VPO 8EAOHF-L 510-60 Am- o u rit Djj eh. ew.6 UMMI ra OW Vnkh hir PO am too= 'Alwo Am a0384-Mv :Opccwrit Number: Wre,koutin-g-, Inv,dIce.NurhbW4 lhivdiaa Date! . PrbJe6tWOOr 060200418081 011000.138 90030544 10-f2(060 215832 Sf.-rvices f[om October '1, 2017 to Octobet 28, 2017 In acdordariod -with lk"qnlin , n k9wiropffor —Pr6feisional Zerx4oe% clated Oeceraberj§; 10.11, sdehsjon 4, 2044AM Cr—�- 2.014 And Arhendniont.0f,cowlin-01" t4brProfesdiona. .dated'!Ndveibd , , , Ig – -b .Doce 20., Gi At j.WOA1W- Oqd Wd* 6roar N6, 41'datied' n lndIanPiverCo�hlp3fid,0IJ.M S.M PPO 9 the foji-i 0 ow- Oypice for PrO168A nal Ehqlimefln Serdtbesas.dascii RE; 2047 FYERMITCOMPUANCEMONITOR] G,AND' . EPORTINd PMI IPRO_JECT MGMMOLITY P547 Amount Description petcmt cbrnpi6tb 'Billed IT1T[%$23,300,00 0 1 LessPrWibligly OHIO $22,135.00 Tdtw knotirk 04e P547 CDM Smith PO &K IOM2 luffr" QA -Muga= INDIAN RIVER COUNTY FLQFtIPA HIMANSHU H, MEHTA, Wire RoWnq: th 13,2474 AV Invoice NUmber-.- .9NUESM. Invoice DAW VERO J§E'AG H IFIL 329rA -Proje6t NOrnbec' ,Arn,oufit,DU6:$3,30b,As 0902004180,81 OIIOD0138 90030W 1;012iif 4117 21583-2 the .Upt[Y)uIng Irearnent for P rofestlohalServices,.dated December. q, 2011, I. bohmL'i'Ing dontr@O,,Agreemont fi)r Professional Service's, dated,NoVbmbet,4,1014, and dated Pdt;fibar A. 20`f ,between Indian River;,Cunty an sftft we at# .1vt or Professional Rt -q .017 PE-AMIT-COMPLIANCt MONITORING AND REP0911140 TASK 2 IAAiik14,iWAL--ikATi , ,QLTWSSMIA"NUA 2 0 P548 Lj)ffipsuth AMcOtift' $42;103M penept COMP16to i00.00,%. Billed -ATO $42;709.U0 Leesr,ptimously OHIO $40,667M Total AMOUnt OU6 $2,135A5 0 P548 INDIAN RIVER, COUNTY FLORIDA HIMAKWU H,.M-eHTA 1325 79th:Alil iVUF,S.W.. VERO BEACH FL 39W Amount Dbe:-$3;300:15 a L"lLljMCL D INV6lCE QMBPiR 0N AU itiORWP0NDJ fftulp Folmlo: cm andn Inc. pl_Imh �4�lOZ Acc Upt Number; -060200:06061, YVIM RPOUng: 1511600138 16vd[c* Numb !" 013B0544 'InV616a date'. 10/2W. 'Q17 Project -Number -2,1;5832 �n A+r►endfieiit Qt ronlfnu960 6oniract Agreejneritfor Oro,' sksr@l,s irvlws, dated 'Noverrib'er 4, x6u an --d -cd VVk t�r,d8r, iso 7, dated De{nb9r 20 YQ16, betwn Iridian River Oourity anc G.Dtut Smi`1 furs; we. are renethe (illgwing �nvt56c f ► :Ptofessi4r 1 Englneerlp SeM66 as dmo ibed below. RE pil I`'l=F�bJIIT iGt'ihAIsLIANM It3 0NITORiNG.-AND RERO'}�T'IhfG AS1C 3 #1 TL1/ Tiy'L£ V=RPOR1lNfi W — _ P549 Lurmp"M.ArnoOnt <$l8j040.00 1'rzenl?Ctirsripjete; itl©.b0o 8lited TDI $'18;049:138 - Less 'Previog-s4v t31iiee - �'s;0a1i.�A Tfl'tal. ;60:00 Amount'bue - $0.00 P549 c- mith INDIAN RIVER COUNTY FLORIDA HIMANPHV H.,Mr=HTA 132.5 7411 AVEN Q E S,#, ,yP-RP Bt Ad - -FL 52966 cm P0 am loom Mar" GA I Aowu6t Number.r. Wire Routing: invoice 'Nuffibee*. jnVolbo DOW P,rojkct Num6r. Ambuht.Due- $$,36.0 -is PL -M SE�lMqAM . .. � KINPjgM.ate. 1liRL�SPOIt�I?ffiwvC -- 0002OD41 0081 t06'6544 4 '0,.O/M , 215-882, QVbMbdr k 2ID-14 Ahd GENA -26,14 20 Smith IftcL,, w6..lrp rendering the '0 -u lim Wo* der `7 f -o o�( in o L _G Oioftisslonal JEngi I 1 :9 .v, Rti,2017 PERMIT COMPLIANCE M0NITORING.'AqP,8,F-P6ftvjAG- TASK TECH �T.ANCE P550 Description ,Lum,-p.s'uffi,Ai*-yun1 Amount 100.0p%,. Bflled,'ITD— Le$i.P*Aoudy,EHlled Total ,AmodrA'DJd $0.0Q P550 . 16B � INDIAN RIVER COUNTYR 4 A 4WW .07 K SOLID WASTE DISPOSAL DISTRICT �zo>noA BOARD MEMORANDUM I''y Date: November 20, 2017 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District Subject: Final Pay to CDM Smith for CCNA 2014 Work Order No. 09 — Full Cost Accounting and Financial Assurance Reporting DESCRIPTIONS AND CONDITIONS: On January 10, 2017, the Solid Waste Disposal District (SWDD) Board approved CCNA 2014 Work Order No. 09 to CDM Smith to provide for Annual Financial Reports with the Indian River County Landfill for Full Cost Accounting and Financial Assurance Reporting. The authorization was executed with a not -to -exceed budget of $58,540. ANALYSIS: CDM Smith has satisfactorily completed all the assignments described in the scope of work for a total invoiced amount, including the final invoice of $2,542.50. After final payment, the total amount paid to CDM Smith will be $58,540. Attached is CDM Smith's letter report describing in more detail the services provided under each task. FUNDING: Funding for this work is budgeted and available in the Engineering Services account, which is funded from SWDD assessments and user fees. Description Account Number Amount Engineering Services 41121734-033130 $2,542.50 RECOMMENDATION: SWDD staff recommends that its Board approve CDM Smith's final invoice amount of $2,542.50. ATTACHMENT(s): 1. CDM Smith Project Completion Report & Final Invoice @ BCL@AOOD0877.doc Page 1 of 1 P551 CDM - smith 1701 t%hWay A ].A SUite.301. Vero Sean i oda 32963 tel: 772231/301 {a;: 772 2311332 November 8, 2017 'Mr. Himanshu H. Mehta, P.E. Managing Director Indian River.County Solid Waste Disposal District 1325 74+) Avenue SW Vero Reach; Florida 32968 PWS bySAM Sutiject; Indian River County Solid Waste Disposal District CDM Smith CCNA-2014 WO N0.9 Full CostAecounting and Financial Assurance Reporting. Pinalinvoicee Dear Mr. Mehta:. V 13 2017 Riw owfy UVKM Transmitted herewith is a project completion report for the above reference project 'T,his;work was completed in accordance with the Continuing Contract Agreement for Professional Services between Indian River County (111C) Solid Waste Disposal District(SWiiD) and CDM Smith Inc. (CDM :Smith), dated December 6, 2011 and extended on November 40, 2014, under Work Order No. ,CCNA2014-WO No. 9 dated Ja.nuaiy 1.0, 2017. This project completion report is to serve as additional information to the final invoice (invoice No. 9003055'0). Each year SWDD is required to document full cost accounting and .financial assurance in accordance With Solid Waste Operations Permit. CDM Smith assists IRC SIWDD with some ofthese submittals to the Florida Department of Environmental Protection (FDEP) each year. TASK 1,11—'FULL COSTACCOUNTING EVALUATION FOR FISCAL YEAR 2015=.16 .Under provisions of Chapter 62-708.300(3), Florida Administrative Code (F.A C.), IRC SW DD is required to determine and publicly disclose the full cost of solid waste management Within its service area for Fiscal Year 2015-2016. CDM Smith prepared a.Full Cost Accounting Repart, which was delivered to IRC SWDD on August li, 2011. This report sets forth the full cost of solid waste management for Fiscal Year 2015-2016, in accordance with the requirements of Chapter 62.708, F:A.C. CDM Smith also ;prepared a Public Notice Disclosure based on the full cost of solid waste management in IRC SWDD for'Fiscal Years 26155-2016. +Dart WATER + ENVIRONMENT +TRANSPEIRTAn0N + ENIERGY + FACILMES P552 CDM I Smith Mr. Himanshu H. Mehta, P. -E. Managing Director November 9, 201.7 Page 2 TASK 2.0 - FINANCIAL ASSURANCE SW,DD opetates a Class 1 landfill and a Construction and Demolition (C&D) debris landfill facility through a contract with Republic Services Inc..SWDD Is required by Chapter 62-701; F,A,C..to provide financial assurance .for each of these Facilities annually. Task 2.1 -Onandal Assurance Report GDM Smith prepared documentation that demonstrate. proof of financial assurance for the cost of closing and providing long-term care for the Class 1 landfill, the C&D debris landfill, and the waste tire processing center.,CD Smith submitted the final Financial Assurance Report, which included recommendations for Fiscal Year 20'16.2017 escrow account balances to SW- Pb on Octobe,t 23, '2017., Task 2.2. -:Sarvey and Airspace Assessment Under this task, CDM Smith provided a survey and assessment of consumed airspace, The survey work was performed .by Masteller, Moler, & Taylor, Inc. for the Class I and construction demolition (CO) debris landfills. The survey, work for the Class 1 landfill incl.uded.A complete topogeaphic survey of the "Infill the entire Segment 1 cell, as well as the ditches -and roadways suirrotinding the Class I area. The topographic survey of Me C&D debris landfall site was included in .the waste area, as well as the fence -line and the surrounding ditches and berms adjacent to the C&U debris landfll.site. The starveyvvas transmitted toSWDD on May 1S, 2017. The delivorable from Mastel let, Mo -.1 r, St Taylor, Inc. consisted cif a survey report identifying the date the field survey v�.as completed and the airspace consumed for the Segments 11 and III portions of the,Class I landfill, as well as the C&D debris landfill. The deliverable Included the top6graphie,survey, aerial photograph, and a compar t clink containing the AutoCAD files. CUM Smith .appreciates, elle opportunity to provide these services to IRC SWDD. If you have any questions or require additional Information Aan the.above project, please. contact me: Sincerely, Kevin N. Vann, P.E„ BC -EE Principal Environmental Engineer CDM Smith Inc. KNV/II File. PW_PL1_670641657.5.02.01 P553 COM. S Myth h ATM* Ofd'sMeL $Ailtclo BecA ,P 541241;7084 COUNTY INDIAcN R19ER 'TY FLORIDA. HIMAUSHU H,, MEHTA 13257MI)AVENUESM, V,ERQ BEACH H F -L �2964 KOV 13 2017 in&mRhWC'*U* Am -punt Dual:$2,54150 f* he* loom AMfflffCK3&VO-WU2 0ro* NUMbet. Me Routing' 6y is Nunibal, P't9jel'Number 000200418041 91100138 '216676 ASSURAI'MCE REPPR - G C09T ACtOUNTMAWFINANCIAIL �TIN Descrip'lion Amount LU -Mr dufil illed $5;997 5fl ,Arnoubl.Due P554 c INDIANRIVER COUNTY FLORIDA JAIMANSHU H. MEHtA 1 744, '' , H. N , " " -w- MkostktH FL X2998 2011" •611 .Account kurnber Wfre,koueng., Invdice Mpyn'bor. InV61c,bDate: FINOO MU'Mwf..'- A-maint DOO; $2,$4240 O-ft:WVOIqNqM,Rq c3 Ata CORRLtiSPONDt t . Mimsion - and Ainendrnenfd OaMnufng Contra Agreernentfor Profestilonal C 40,14 W 106 RIVO 6NA, OrderAo., 9, daW January 10-',,, 20-17, b6W�6i* I Nd are rendsilng the followlng—irnv$ 4br"PiOf"iwrjOtn .Rr=- FULL COST ACC-014NINGAWFINAt4d'IA LA tSURANCt REPOOINdf N �U,MSU" qri. d0f0d 000206418081 011 OOM38 0Ob3OW, 1.N2,�R917 216576 Zf6bef 4, 2014 bnd CDM,,Sftflth Inc.; WO Description dMi(Oqt Amount ,4qrnpptfr0 Am $50.850,'40 V$,.-307-50 Total 5,0 $2-,642A At6puqt Due $2,642150 P555 �CJ-SmDM.it.. h 1=11114111 1.0 Pf)MWIBWC2 VDIAN RIVER COWNTY FLORIDA �c! u nt�Wn*' "JrT�fin HIMMSHU H-MEHTA Amount 1325 74th AVENUE InvolceNur6ber Pbrd -h Involoebate: YERO fBtACll'FL 32968 Athbiffit Dd6-f-$2j542.60- 00,0200418681 01.100.0138 8 - :9003MB 1012812917 21657,6 atofi6joirl3n,$. Amendmanof Contlnuing.Contrad Agreement,forProfL*sslonalservices.dated November 4L2014.0.4,d t3i++It�fA ZQ1411Uor1c. Older filo, 9, da�� January 't0; 201i, :�tv�reen IndlanRiver Coi,nty. Cti.4i,Pi�,en� tDYul �inith inc , we fhe fofkrMng Invoice f6r f'roNwlohal tn9lnqetjnq--8oM,&s!ds Oetoff bd6w: RE--'fUtL.069T.ACiC0.UNTIKG AND, FINANPAL ASSVRANPE REPORTWO P556 Description Amount Lo"614MAM00ht Pbrd -h 1001jowa MUM I'M Less Pr WdUsly"B110d Total MIX Ami oust Duo $0.00 P556 Consent Agenda December 5, 2017 159 7 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM To: Members of the Board of County Commission Date: November 22, 2017 Subject: FY 2016-2017 Records Disposition Compliance Statement and Records Management Liaison Officer Form Solid Waste Disposal District From: Doris E. Roy, Records Management Liaison Officer Assistant to the County Administrator Description Florida Public Agencies are required to maintain specific information documenting the disposition of public records. According to Rule 1B-24.003(11), Florida Administrative Code, each agency is required to submit an annual statement to the Division of Library and Information Services, Florida Department of State, which includes a signed records management compliance statement attesting to the agency's compliance with Florida public records disposition laws, rules, and procedures. Attached is the annual Records Management Compliance Statement for Fiscal Year 2016-2017 for the Indian River County Solid Waste Disposal District. Recommendation It is recommended that the Chairman be authorized to sign the Records Management Compliance Statement for Fiscal Year 2016 - 2017 for the Indian River County Solid Waste Disposal District. Attachments: Letter dated November 1, 2017 from the Florida Department of State Record Disposition Compliance Statement P557 FLORIDA DEPARTMENT 0 f STATE RICK SCOTT Governor November 1, 2017 Ms. Doris E. Roy Solid Waste Disposal District Indian River County 1801 27th Street Vero Beach, FL 32960-3388 ;Indian River County NO - 7 2017 Office of the County Administrator KEN DETZNER Secretary of State Dear Ms. Roy: As a Florida public agency, you are required by Rule l B -24:003(l 1), Florida Adnfinistratnve Code., to subinit a.imually to the Division of.Library and Inforination Services "a signed statement attesting to the agency's compliance with records disposition Jaws, rules, and procedures." Based on these annual statements, an annual report.on statewide compliance is submitted to the Legislature and the Executive Office of the Governor for their consideration and action. For your convenience, we are providing the enclosed Records Alanagement-t;onipliance Statement to report your agency's compliance status. Please complete all information in Section 1, the Compliance Certification, and snake any necessary additions or corrections in Sections 11 and I11. Please return one signed copy of the form (do not return this letter) to the mailing address or email address indicated at the bottom of the fonn by December 29, 2017: We appreciate your prompt attention to this matter. If we can be of service to your agency, please do not hesitate to contact us at 850.245.6750 or recingt rr�dosariyiiorida.com. Sincerely, lw,,� Beth Golding, :Bureau. Chief, Archives and Records Management Division of Library and Information Services BG/btl Enclosure Division of Library and Information Services R_.A. Gray Building • 500 South Bronough Street • Tallahassee. Florida 32399 '- 850.245.6600 • 850.245.6735 (Fax) • info.fiorida.gov RECORDS MANAGEMENT COMPLIANCE STATEMENT Fiscal Year 2016-2017 Agency ID:.N0000527 'Section 257.36(5), Florida Statutes: "For the purposes of this section, the term 'agency' shall mean any state, county, district, or municipal officer, department, division; ,bureau, board, commission, or other separate unit of government created or established bylaw; It is the duly of each agency to: (a) Cooperate with the division in complying with the provisions of this chapter and designate a records managementiiaison officer. (b) Establish and maintain an active and continuing program for the economical and efficient management of records" 'Rule 1 B-24.003(9), Florida Administrative Code; "Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29, F.S., Photographic or electronic copies.... Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being disposed of, agencies shall identify and document the following: 1. Records retention schedule number; 2. Item number; 3. Record series title; 4. Inclusive dates of the records; 5. Volume in cubic feet for paper records; .for electronic records, record the number of bytes andior records andfor files If known, or indicate that the disposed records were in electronic form; and 6. Disposition action (manner of disposition) and date." Please complete and return this compliance statement by December 29. 2017 (submit one copy only, please) to: Department of State Records Management Program, Mail Station 9E OR recmgt@dos.myflorida.com Tallahassee, FL 32399-0250 P559 1. This agency is in compliance with Section 257.36(5), Florida Statutes,' and Rule 1 B-24.003(9), Florida Administrative Code,2 for all public records regardless of medium or format (e.g., paper; electronic, = O including email; microfilm; audio; video; etc.). IM Yes 0 No (Unmarked responses will be recorded as not in compliance.) V Lr- 2. This agency disposed of 0 cubic feet of records during the fiscal year indicated above. U This agency disposed of records in electronic form during the fiscal year indicated above. •o 3. 0 Yes 0 No ((t is not necessary to indicate volume of electronic records disposed.) N4. 0 Check here if you would like to be contacted for assistance. Indicate your questions/areas of concern on ev ♦CL the reverse side of this form. Agency Head Signature: Date: VName of Agency Head (please print): Peter D. 0' Bryan Title of Agency Head (please print): Chairman, Board of Country Commissioners - O Please indicate changes to Agency Information on the lines provided on the right. O Current Information: E Please do not erase or cover information below. Indicate changes or additions on the lines below. i` C Agency Name: Solid Waste Disposal District Indian River County O •? Agency Head: Mr. Joseph E. Flescher Peter D. 0' Bryan 4) >+ t� U Address: 1801 27th Street = Cl Building A Cl)Vero Beach, Florida 32960-3365 Q Section 257.36(5)(a), Florida Statutes,' requires public agencies to designate a Records Management Liaison Officer (RMLO). Please indicate changes to RMLO Information on the lines provided on the right, If Current Information is blank, C please designate an RMLO for your agency on the lines provided on the right. Current Information: Please do not erase or cover information below. Indicate changes or additions on the lines below p w RMI -0. Ms. Doris E. Roy Address: 1801 - 27th Street N 0 Vero Beach, FL 32960-3388 J (4 Phone: (772)226-1408 Ext.: Email: droy@ircgov.com 'Section 257.36(5), Florida Statutes: "For the purposes of this section, the term 'agency' shall mean any state, county, district, or municipal officer, department, division; ,bureau, board, commission, or other separate unit of government created or established bylaw; It is the duly of each agency to: (a) Cooperate with the division in complying with the provisions of this chapter and designate a records managementiiaison officer. (b) Establish and maintain an active and continuing program for the economical and efficient management of records" 'Rule 1 B-24.003(9), Florida Administrative Code; "Public records may be destroyed or otherwise disposed of only in accordance with retention schedules established by the Division. Photographic reproductions or reproductions through electronic recordkeeping systems may substitute for the original or paper copy, per Section 92.29, F.S., Photographic or electronic copies.... Prior to records disposition, agencies must ensure that all retention requirements have been satisfied. For each record series being disposed of, agencies shall identify and document the following: 1. Records retention schedule number; 2. Item number; 3. Record series title; 4. Inclusive dates of the records; 5. Volume in cubic feet for paper records; .for electronic records, record the number of bytes andior records andfor files If known, or indicate that the disposed records were in electronic form; and 6. Disposition action (manner of disposition) and date." Please complete and return this compliance statement by December 29. 2017 (submit one copy only, please) to: Department of State Records Management Program, Mail Station 9E OR recmgt@dos.myflorida.com Tallahassee, FL 32399-0250 P559