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From:
Sent:
To:
Subject:
Attachments:
RICK SCOTT
Governor
Cloud, Liz <Liz.Cloud@DOS.MyFlorida.com>
Tuesday, October 08, 2013 1:48 PM
Maureen Gelfo
FW: Filing of County Ordinances Electronically
image001 jpg; workingtoday50 jpg; vivafl45.png; Guidelines.doc
TO: Clerks of Court
FROM: Liz Cloud, Program Administrator
DATE: September 17, 2013
SUBJECT: Filing of County Ordinances Electronically
KEN DETZNER
Secretary of State
UIRED
As I am sure you know, the 2013 legislature passed legislation that changes the manner by which your county
ordinances are to be filed with the Florida
Department of State (Department), and the manner by which we, the Department, will acknowledge that filing. "An act
relating to paper reduction",
Chapter 2013-192, amended section 125.66, Florida Statutes, to require the clerks of the board of county commissioners
to file ordinances and amendments,
as well as emergency ordinances, by e-mail to the Department. We will, in turn, acknowledge receipt of such
documents by return e-mail.
Currently, the certified copies of ordinances received for filing are maintained in the Administrative Code and Register
Section, along with a copy
of the acknowledgement letter generated by the Department for each document filed. Each county's ordinances are
kept together and at the end of the
calendar year are transmitted, together, to the State Archives for recording and storage. They remain available for
research or other purposes in perpetuity.
As this bill is specifically entitled "An act relating to paper reduction," the continuation of the current manner of
archiving would defeat the purpose of the
statutory amendment. Accordingly, we intend to archive these public records electronically. In preparation for this
transition, we have prepared the
attached guidelines for filing your documents by e-mail in a manner consistent with existing Department of State rules
and in a fashion that will allow for
uniform storage and retrieval of those documents.
If the ordinances for your county are processed by someone outside of your office, please forward this information to
those individuals. We will work through
the transition together and enjoy the reduction of postage and office -supply expenditures it is designed to achieve.
Thank you for your cooperation going forward.
Liz Cloud
Administrative Code and Register Section
Department of State
500 South Bronough Street
Tallahassee, Florida 32399-0250
(850)245-6271
Liz Cloud
Administrative Code and Register Section
Department of State
500 South Bronough Street
Tallahassee, Florida 32399-0250
(850)245-6271
@ItsWorkingFL
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TODAY
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