HomeMy WebLinkAbout2018-001 R..
Board of County Commissioners
1801 27th Street
Vero Beach, Florida 32960
Telephone: (772) 567-8000 FAX: 772-778-9391
Project:
WORK ORDER NO. 5 (Engineering)
FOR
PROFESSIONAL SERVICES AGREEMENT
FOR PROFESSIONAL CIVIL ENGINEERING SERVICES CONTRACT
WITH
Masteller & Moler, Inc.
HOBART PARK BASEBALL FIELDS - IRC Project No. 1759
This Work Order No. 5 is in accordance with the existing AGREEMENT dated November 4th, 2014 and the
Extension of Continuing Contract Agreement dated October 24th, 2017 between Masteller & Moler, Inc.
(ENGINEER) and Indian River County(COUNTY). This Work Order No. 5 amends the agreement as follows:
SECTION I -PROJECT LIMITS
This Work Order No. 5 is for the ENGINEER to perform professional engineering services in connection with
the planning,design, and permitting of the conversion of one (1)of the existing two (2) softball/little league
regulation style fields to a Pro/College/High School (College) regulation style baseball field. In addition, one
(1) new softball/ little league regulation style field, an infield practice area, and replacement of the existing
concession/ restroom facilities are proposed.
The development limits shall be defined as the portion of Hobart Park situated on the east side of 58th Avenue
(Kings Highway) at 77th Street (Hobart Road) west of the Indian River Farms Lateral G canal. The portion of
Hobart Park at the northeast corner of 58th Avenue (Kings Highway) and 77th Street(Hobart Road) currently
contains two (2) softball/little league regulation style fields. It is understood Indian River County desires to
make modifications to the northern field to convert it to a Pro/College/High School (College) regulation style
baseball field including modified site lighting. The dimensions of the College field shall meet the criteria of
"Rule 1 / The Game, Playing Field and Equipment" in Baseball 2017 and 2018 Rules as published by the
National Collegiate Athletic Association (NCAA). The southern of the two (2) existing fields is to remain
unchanged in its current position and will not be lighted. A new softball/little league regulation style of the
same size as the existing southern field is to be added and situated facing east between the modified northern
and existing southern fields.
The existing concession / press box / restroom facilities on the current north field are proposed to be
demolished and replaced with more appropriately sized modernized facilities. The new concession / press
box/ restroom facilities will be connected to Indian River County's potable water and wastewater systems.
The project will include adequately sized restroom facilities that are also ADA compliant.
IRC Project No. 1759
HOBART PARK BASEBALL FIELDS—Work Order No. 5 MM File#1756
Page 2 of 5
The site is proposed to be provided with an infield practice area directly west of the existing southern field.
Stabilized field parking is proposed to be located to the north of the infield practice area with sufficient
concrete paved spaces to accommodate ADA requirements. Concrete sidewalks meeting ADA standards shall
be provided from the ADA parking stalls to ADA seating at bleachers for each of the three (3) planned fields.
Stabilized field parking with no specific alignment will also be planned north of the College style field. The
parking areas will be accessed from 58th Avenue (Kings Highway) by new driveway connections. The existing
driveway access to the site on 77th Street(Hobart Road) is intended to be gated/closed to public access.
The project will include properly sized concrete pads for bleachers. The bleachers shall be provided by
County. The portions of the concrete pads for pedestrians will meet ADA regulations.
The site's stormwater treatment and attenuation system will be provided by an expansion to the existing dry
retention system on the east side of the Parks Division Main Office.
SECTION II-SCOPE OF SERVICES
As agreed upon between ENGINEER and the COUNTY, the ENGINEER shall provide Professional Engineering
services to complete all tasks as outlined in this Work Order No. 5 as follows:
Schematic Design:
We shall develop a Conceptual Site Plan depicting the proposed horizontal location of the planned baseball
fields and vertical construction improvements along with locations for supporting parking, infield practice
area, site lighting for the north and east fields,ADA compliant parking spaces and pedestrian sidewalks, and
driveway connections to 58th Avenue.
Floor plans for the design for the vertical construction elements consisting of the new concession/press box
/ restroom facilities will be provided by an architectural sub-consultant based on an agreed upon
programming schedule. We anticipate using Donadio & Associates for the architectural services on this
project.
The Conceptual Site Plan shall be submitted to County for review and comment. We shall make reasonable
revisions to the Conceptual Site Plan to address comments. Once the Conceptual Site Plan has been approved
by the County it shall be considered the approved Base Plan for the project.
Design Development:
Following approval of the Conceptual Site Plan, we shall develop Preliminary Site Plan horizontal & grading
designs for the project to include the existing southern baseball field, new northern College style field, and
new east Softball / Little League field along with supporting parking facilities, infield practice area, site
lighting, ADA compliant parking & pedestrian sidewalks, driveway connections to 58th Avenue, water &
wastewater services, and landscape improvements. The Preliminary Designs will depict both horizontal and
vertical information for the proposed site work improvements.
The Preliminary Site Plan shall be supported by a Stormwater Management Report containing treatment and
attenuation modeling and storm conveyance computations. The computations will also include flood balance
calculations (if required). It is understood the County prefers the stormwater system to be an expansion of
the existing dry retention system which serves the Parks Division Main Office.
IRC Project No. 1759
HOBART PARK BASEBALL FIELDS—Work Order No. 5 MM File#1756
Page 3 of 5
The Preliminary Site Plan will be supported by a Sewage Lift Station Report containing computations for sizing
the selected pumps adequate to handle the peak flows expected from the project.
The Preliminary Site Plan will include a Landscape Plan meeting Indian River County's code. The Landscape
Plans,we anticipate will be prepared by our landscape sub-consultant, Sartain &Associates.
The Preliminary Site Plan will include the locations for site lighting poles for the new College field and new
softball field. The design of the site lighting facilities including signed and sealed structural designs for the
poles and lighting contours, we anticipate will be provided by the lighting equipment vendor at no cost to
the County. We will, however, utilize the services of our electrical sub-consultant to provide the designs for
extension of power to the new lighting facilities. (No additional site lighting fixtures are proposed for the
grass parking areas to the north of the College level field. It is understood the College level field lighting will
provide sufficient spillover.)
The Preliminary Site Plan will include the location for properly sized concrete pads to support bleachers. The
structural design of the concrete slabs will be designed by our structural sub-consultant, ML Engineering.
(The bleachers we understand will be provided by the County. The design of the bleachers is not included in
our scope and/or fees.)
Permitting/Construction Plans:
The Preliminary Site Plan designs shall be submitted to the County for review and comment and shall also be
used for acquisition of approvals / permits for the project. We shall make reasonable revisions to the
Preliminary Site Plan design to address comments from the County and permitting agencies.
We shall make application for approvals/permits for this project as follows:
Indian River County Site Plan Approval
Indian River County Land Clearing Permit
Indian River County Tree Removal Permit
Indian River County Type B Stormwater Permit
Indian River County Utilities Permit
Indian River County Right-of Way Permit (Driveway&Water/Wastewater)
Department of Health Onsite Sewage Disposal System Abandonment Permit
St.Johns River WMD Environmental Resource Permit
Florida DEP Water General Permit
Florida DEP Wastewater Permit
Indian River Farms WCD Drainage Connection Permit(if Required)
It is anticipated the addition of one (1)little league field to the site will not result in a need for a Traffic Impact
Analysis for this project.
We shall address reasonable comments received from approval/permitting agencies regarding our designs.
Once the comments have been addressed and all approvals/ permits issued, the plans shall be considered
Final Site Plans. We shall provide sets stamped "Bid Sets" as outlined under the Deliverables section of this
proposal.
Our Proposal fees do not include addressing environmental comments pertaining to wetlands and/or
threatened and endangered species issues. It is understood these environmental services, if needed,will be
provided by the County Environmental Staff.
IRC Project No. 1759
HOBART PARK BASEBALL FIELDS—Work Order No. 5 MM File#1756
Page 4 of 5
The selected Contractor for the project shall be responsible for acquiring and adhering to an NPDES Soil
Erosion and Sediment Control permit.
Items to Be Provided By Client:
To support our design and permitting services on this project, it is understood the County will provide the
following information:
1. Boundary, Topographic & Tree Survey in Autocadd with topographic survey information on
NAVD'88 datum;
2. Soils Investigation to support the Stormwater System Designs;
3. Bleacher Plans with Dimensions;
4. Site Lighting Signed &Sealed Structural (Poles) & Electrical Plans (Fixtures) from Lighting Vendor
Any and all items not specifically set forth in this Work Order are excluded. Specifically excluded items include
but are not limited to: application fees, irrigation plans, and construction services.
SECTION III -TIME FOR COMPLETION &DELIVERABLES/WORK PRODUCT
1. Project shall be completed as follows:
Schematic Design 20 Working Days
Design Development 30 Working Days
Permitting/Construction Plans 90 Working Days
2. Deliverables—The ENGINEER shall provide the COUNTY:
a. Preliminary Construction Plans 2 Sets
b. Final Construction Plans(Bid Sets) 10 Sets
c. Permit Application Forms As Required
d. Related digital AutoCAD and PDF files
SECTION IV-COMPENSATION
The COUNTY agrees to pay, and the ENGINEER agrees to accept a maximum not-to-exceed amount of
$ 66,025.00 for the above-described services rendered as identified in Sections I and II of this Work Order
No. 5 based on the following:
Civil Engineering $ 40,600.00
Architectural Sub-Consultant * $ 16,675.00
Structural Design (Bleacher Slabs Only) $ 1,725.00
Landscape Sub-Consultant $ 4,025.00
Reimbursables ** (not to exceed) $ 3,000.00
Total Maximum Amount Not-To-Exceed $ 66,025.00
*Architectural fees include mechanical/electrical/ plumbing/structural fees for the structures.
**Reimbursement for payment of direct costs, including reproduction, copies, prints, mail, Fed-Ex,
etc. is estimated at$ 3,000.00. Actual cost will vary depending on quantity provided.
We shall invoice monthly for these services based on the percentage of completion of each task.
IRC Project No. 1759
HOBART PARK BASEBALL FIELDS—Work Order No. 5 MM File#1756
Page 5 of 5
All and/or any"Additional Services" not described hereon shall be pre-approved by the COUNTY. Approved
additional services shall be invoiced at the rates disclosed in the approved fee schedule with the ENGINEER
or based upon a negotiated lump sum. We anticipate once the project scope has been better defined, if
desired the following services may be added as "Additional Services": Pressurized Reuse Water Main
Extension, Irrigation System Designs, Bidding Assistance, and Construction Services.
The AGREEMENT is hereby amended as specifically set forth herein. All remaining sections of the
AGREEMENT shall remain in full force and effect, and are incorporated herein.
IN WITNESS WHEREOF the parties hereto have executed these presents this 9th day of January
2018.
CONSULTANT: BOARD OF COUNTY COMMISSIONERS
MASTELLER ' ' OLER, INC 0 INDIAN RIVER COUNTY
>►1 - By: .2-etC-C3\ � ,:• ,F,9
Stephen E. oler, PE Peter D. O'Bryan, Chai an t��.•'• V•' .•'z
Title: Vice President
BCC Approved Date: January 9, 2018 sS' ,�,
. •�:
Attest:Jeffrey R. Smith, Clerk of Court and Com"p �'''�•
By: 0-___fia;ipgic
Deputy Clerk
(1
Approved:
Jason Bro n, County Administrator
Approved as to form and legal sufficiency:
n T. Reingold, County Attorney