HomeMy WebLinkAbout12/05/2017 (2)Indian River County Florida
Indian River County Administration Complex
1801 27th Street, Building A
Vero Beach, Florida, 32960-3388
www.ircgov.com
Meeting Minutes - Final
Tuesday, December 5, 2017
9:00 AM
Commission Chambers
Board of County Commissioners
Peter D. O'Bryan, Chairman, District 4
Bob Solari, Vice Chairman, District 5
Susan Adams, District 1
Joseph E. Flescher, District 2
Tim Zorc, District 3
Jason E. Brown, County Administrator
Dylan Reingold, County Attorney
Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller
Shelli Kasper, Deputy Clerk
Board of County Commissioners Meeting Minutes - Final December 5, 2017
1. CALL TO ORDER
ROLLCALL
Present: 5 - Chairman Peter O'Bryan
Vice Chairman Bob Solari
Commissioner Susan Adams
Commissioner Joseph Flescher
Commissioner Tim Zorc
2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS
2.B. INVOCATION
Pastor D. Derrick West, Genesis Church
Community Development Director Stan Boling gave the Invocation in Pastor D.
Derrick West's absence.
3. PLEDGE OF ALLEGIANCE
Dylan Reingold, County Attorney
4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS
A motion was made by Commissioner Flescher, seconded by Vice Chairman Solari,
to approve the Agenda, as presented. The motion carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
5. PROCLAMATIONS and PRESENTATIONS
6. APPROVAL OF MINUTES
6.A. 17-1210 Regular Meeting of October 17, 2017
Recommended Action: Approve
Attachments: 10172017BCC
A motion was made by Vice Chairman Solari, seconded by Commissioner Adams, to
approve the Regular Meeting Minutes of October 17, 2017, as written. The motion
carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD
ACTION
Indian River County Florida Page 1
Board of County Commissioners Meeting Minutes - Final December 5, 2017
7.A. 17-1229 Proclamation Honoring Cynthia Carter on Her Retirement From Indian River
County Board of County Commissioners Department of General Services,
Library Services Division with Twenty -Four Years of Service
Attachments: Proclamation
Chairman O'Bryan congratulated Cynthia Carter on her retirement.
No Action Taken or Required
7.B. 17-1227 Proclamation Honoring Rebecca Mitchell on Her Retirement From Indian
River County Board of County Commissioners Department of Veteran
Services with Thirteen Years of Service
Attachments: Proclamation
Chairman O'Bryan congratulated Rebecca Mitchell on her retirement.
No Action Taken or Required
7.C. 17-1240 2018 Treasure Coast Regional Planning Council Comprehensive Economic
Development Strategy Committee District Appointment
Recommended Action: Informational
Attachments: Staff Report
Appointment Letter
No Action Taken or Required
7.D. 17-1242 2018 Board of County Commissioners Committee Assignments
Recommended Action: No action required
Attachments: Commissioner's Memorandum
Committee Assignments
Commissioner Flescher commented on the Committee Assignments for 2018, and
noted that the listed assignments are for public information, and not necessarily
committee appointments.
Chairman O'Bryan mentioned that he wished to keep Vice Chairman Solari's
committee assignments light, allowing him to devote more time to the Constitution
Revision Commission.
Indian River County Florida Page 2
Board of County Commissioners Meeting Minutes - Final December 5, 2017
No Action Taken or Required
7.E. 17-1245 Indian River County Hospital District Meeting Schedule Change
Recommended Action: No Action Required
Attachments: Notification Letter
No Action Taken or Required
7.F. 17-1238 Update On All Aboard Florida/Vero Electric Expenses
Recommended Action: No Action Required
Attachments: Staff Report
All Aboard FL Expenses
FP&L-Vero Beach-FMPA expenses
No Action Taken or Required
7.G. 17-1225 2017-2018 City of Vero Beach Council Information
Recommended Action: Informational Item
Attachments: Staff Report
City of Vero Beach Appointments 11212017
No Action Taken or Required
7.1-1. 17-1253 2017-2018 City of Sebastian Council Committee Information
Recommended Action: Informational
Attachments: Staff Report
City of Sebastian council members appointments
No Action Taken or Required
8. CONSENT AGENDA
Indian River County Florida Page 3
Board of County Commissioners Meeting Minutes - Final December 5, 2017
A motion was made by Commissioner Flescher, seconded by Commissioner Adams,
to approve the Consent Agenda, as presented. The motion carried by the following
vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
8.A. 17-1209 Checks and Electronic Payments November 10, 2017 to November 16, 2017
Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's
office for the time period of November 10, 2017 to November 16, 2017
Attachments: Finance Department Staff Report
Approved
8.B. 17-1233 Checks and Electronic Payments November 17, 2017 to November 23, 2017
Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's
office for the time period of November 17, 2017 to November 23, 2017
Attachments: Finance Department Staff Report
Approved
8.C. 17-1230 FY 2016-2017 Records Disposition Compliance Statement and Records
Management Liaison Officer Form, Board of County Commission
Recommended Action: It is recommended that the Chairman be authorized to sign the Records
Management Compliance Statement for Fiscal Year 2016-2017 for the Indian River
County Board of County Commission
Attachments: Staff Report
2016-2017 State BCC Records Compliance Letter
2016-2017 Board of County Commission Compliance Statement
Approved
8.D. 17-1208 Harmony Reserve LLC's Request for Final Plat Approval for Harmony
Reserve PD Phase 2 [PD -14-10-12 / 97080101-79738]
Recommended Action: Staff recommends that the Board of County Commissioners grant final plat
approval for Harmony Reserve PD Phase 2.
Indian River County Florida Page 4
Board of County Commissioners Meeting Minutes - Final December 5, 2017
Attachments: Staff Report
Application
Location Map
Plat Layout
Contract for Construction of Required Improvements
Approved
8.E. 17-1212 Consideration of the Affordable Housing Advisory Committee (AHAC) 2017
Incentives Review and Recommendation Report
Recommended action: Staff and the Affordable Housing Advisory Committee recommend that the Board
of County Commissioners approve the proposed 2017 AHAC report by adopting
the resolution, and direct staff to submit a copy of the report to the FHFC for
review.
Attachments: Staff Report
2017 AHAC Report
Resolution for 2017 AHAC Report
AHAC Unapproved Minutes
Approved Resolution 2017-117, approving the Indian River County Affordable
Housing Advisory Committee (AHAC) 2017 Report, and directed staff to submit a
copy of the report to the FHFC for review.
8.F. 17-1216 Consideration of Revised Indian River County Local Housing Assistance Plan
for Fiscal Years 2018-2019, 2019-2020, and 2020-2021
Recommended action: Staff and the Affordable Housing Advisory Committee recommend that the Board
of County Commissioners approve the new Indian River County Local Housing
Assistance Plan by adopting the resolution and authorizing the Chairman to sign the
certification page.
Attachments: Staff Report
2018-2021 LHAP
Resolution
LHAP Certification Form
AHAC Unapproved Minutes
Approved Resolution 2017-118, approving the Local Housing Assistance Plan as
required by the State Housing Initiatives Partnership Program Act, Subsections
Indian River County Florida Page 5
Board of County Commissioners Meeting Minutes - Final December 5, 2017
420.907-420.9079, Florida Statutes; and Rule Chapter 67-37, Florida Administrative
Code; authorizing and directing the Community Development Director to execute any
necessary documents and certifications needed by the State; authorizing the
submission of the Local Housing Assistance Plan for review and approval by the
Florida Housing Finance Corporation; and providing for an effective date; and
authorized the Chairman to execute the certification page.
8.G. 17-1206 Lease Extension - CR510 Widening and Improvements Project Acquired
Property Kevin Harwood - 5220 85th Street, Vero Beach, FL 32967
Recommended action: Staff recommends the Board approve the Lease Extension for the property located
at 5220 85th Street to Kevin Harwood, and authorize the Chairman to execute the
extension on behalf of the Board.
Attachments: Staff Report
Renewal of Lease Aoreement
Approved staffs recommendation
8.H. 17-1234 Request for Authorization for County Administrator or his Designee to
execute a Maintenance Memorandum of Agreement (MMOA) with the
Florida Department of Transportation (FDOT) for GoLine Bus Shelters on
State Road 60 and State Road 5/US Highway 1, and authorization for the
County Administrator or his Designee to execute future FDOT
Transportation Facility MMOAs for GoLine Bus Shelters located on State
Roadways within Indian River County
Recommended Action: Staff recommends that the Board of County Commissioners approve the Resolution
authorizing the County Administrator or his Designee to execute a Maintenance
Memorandum of Agreement with the Florida Department of Transportation for the
construction of six bus shelters along State Road 60 and State Road 5/US Highway
1, and authorizing the County Administrator or his Designee to execute future
FDOT Transportation Facility MMOAs for GoLine Bus Shelters along State
Highways within Indian River County.
Attachments: Staff Report
Resolution
GoLine Shelter Location Map
Approved Resolution 2017-119, authorizing the County Administrator or his designee
to execute a Maintenance Memorandum of Agreement (MMOA) with Florida
Department of Transportation (FDOT) for GoLine bus shelters along State Road 60
and State Road 5/US Hwy 1, and authorizing the County Administrator or his
designee to execute future FDOT MMOA's for GoLine bus shelters located along
State Highways within Indian River County.
8.1. 17-1235 Work Order No. 3, Jay Ammon Architects, Inc. Indian River County
Courthouse Roof Replacement
Indian River County Florida Page 6
Board of County Commissioners Meeting Minutes - Final December 5, 2017
Recommended Action: Staff recommends that the BCC approve Work Order 43 for Jay Ammon Architects,
Inc. to design, assist in bidding, and perform construction administration services
for the replacement of the existing Courthouse roof, including coordination with an
ongoing Courthouse seal and wall restoration project, and authorize the Chairman
to execute Work Order #3 in the lump sum amount of $47,431.00.
Attachments: Staff Report
Work Order No. 3
Approved stafrs recommendation
8.J. 17-1247 Health Department Chiller Supply Line Installation
Recommended Action: Staff recommends the Board waive the bid requirement for this work, approve the
quote for Option 1 from Mid -State Mechanical in the amount of $69,527.00 and
authorize the Purchasing Manager to issue a Purchase Order.
Attachments: Staff Report
Mid State Quote
Hill York Quote
Precision Quote
Approved staffs recommendation
8.K. 17-1224 Amendment to Elevated Water Tank Space License Agreement with
T -Mobile South LLC
Recommended Action: Staff recommends the approval of the Second Amendment to the Elevated Water
Tank Space Agreement with T Mobile South LLC and requests that the Board of
County Commissioners authorize the Chairman to execute the lease on their behalf.
Attachments: Staff Report
Amendment
Approved staffs recommendation
8.L. 17-1239 Request for Additional Hours for Task 4 for Automated Meter Reading
(AMR)/Advanced Metering Infrastructure (AMI)
Indian River County Florida Page 7
Board of County Commissioners Meeting Minutes - Final December 5, 2017
Recommended Action: Staff recommends the Board of County Commissioners authorize payment of
ninety additional hours for work on Task 4, which covered the work affiliated with
the inclusion of the Meter Data Management Systems component in RFP 2017-041
for a total cost of $17,550.
Attachments: Staff Report
Approved staff's recommendation
8.M. 17-1243 2018 Treasure Coast Regional Planning Council (TCRPC) Appointments
Recommended Action: Review and Approve
Attachments: Commissioner's Memorandum
TCRPC Notification Letter
TCRPC Members List
Approved the appointment of Members, Commissioner Peter D. O'Bryan;
Commissioner Susan Adams; Councilman Anthony W. Young; and Councilman Bob
Auwaerter; and Alternates Commissioner Joseph E. Flescher; Commissioner Tim
Zorc; City of Sebastian Council Member Ed Dodd; and Mayor Harold Ofstie of the
Town of Orchid; to the 2018 Treasure Coast Regional Planning Council.
8.N. 17-1248 Annual Resolution re: Delegation of Authority Concerning Declarations of
State of Local Emergencies and to Act in a State Declared Emergency
Affecting Indian River County
Recommended Action: Adopt the resolution delegating authority to the County Administrator, or his
designee, to declare states of local emergencies and to act in a state declared
emergency affecting Indian River County effective from December 5, 2017 through
December 31, 2018.
Attachments: Staff Report
Resolution
Approved Resolution 2017-120, delegating authority to the County Administrator to
declare States of Local Emergencies and to act in a State of Florida Declared
Emergency affecting Indian River County; rescinding Resolution No. 2016-120
effective December 5, 2017; and providing an effective date.
8.0. 17-1249 Annual Resolution Delegating the Authority to the County Administrator or
his Designee, to Execute Resolutions Calling Letters of Credit as Necessary
during a Declared State of Local Emergency or Declared State of Florida
Emergency Affecting Indian River County
Indian River County Florida Page 8
Board of County Commissioners Meeting Minutes - Final December 5, 2017
Recommended Action: Adopt the resolution delegating authority to the county Administrator, or his
designee, to execute resolutions calling letters of credit as necessary during a
declared state of local emergency or declared State of Florida emergency affecting
Indian River County from December 5, 2017 through December 31, 2018.
Attachments: Staff Report
Resolution
Approved Resolution 2017-121, delegating authority to the County Administrator or
his designee, to execute resolutions calling Letters of Credit as necessary during a
Declared State of Local Emergency or Declared State of Florida Emergency affecting
Indian River County; rescinding Resolution No. 2016-121 effective December 5, 2017;
and providing an effective date.
8.P. 17-1250 Annual Resolution re: Signatories
Recommended Action: Adopt the resolution and authorize the newly selected Chairman as well as the
Clerk to sign the resolution and the respective Certificate of Facsimile Signature;
and to instruct the Clerk to the Board of County Commissioners to transmit to the
Department of State each original Certificate of Facsimile Signature which bears
the original manual signatures of those Indian River County officers authorized to
use facsimile signatures in lieu of manual signatures.
Attachments: Staff Report
Resolution
Certificate of Facsimile Signature (2)
Authorized: 1) the newly selected Chairman as well as the Clerk to execute
Resolution 2017-122, directing depositories of County funds to honor certain
authorized signatures on County checks, warrants, and other orders for payment;
providing for Board of County Commissioners and Clerk of the Circuit Court
Signatories and; rescinding Resolution No. 2016-122 effective November 21, 2017
which speaks to authorized signatures on County checks, warrants, and other orders
for payment; and providing an effective date; and 2) instructed the Clerk to the Board
of County Commissioners to execute and transmit to the Department of State each
original Certificate of Facsimile which bears the original manual signatures of those
Indian River County Officers authorized to use facsimile signatures in lieu of manual
signatures.
8.Q. 17-1252 Gifford Youth Achievement Center_- Comcast Utility Easement Access
Recommended Action: Staff respectfully requests that the attached form be approved and the County
Administrator be authorized to execute the document.
Attachments: Staff Report
Access Consent Form
Indian River County Florida Page 9
Board of County Commissioners Meeting Minutes - Final December 5, 2017
Approved staffs recommendation
8.R. 17-1237 Approval of Sandridge Golf ID Card Printer Replacement Allowing Trade -In
Recommended Action: Staff recommends that the Board approve the trade-in of the current Evolis Dualys Dual
side printer and approve the purchase of a new Evolis Primacy Dual Side Color Printer.
Attachments: Staff Report
Proposal for Sandridge GC Upgrade 111617
Approved staffs recommendation
8.S. 17-1259 Extension of Old Vero Ice Age Display on Second Floor of Building A,
County Administration Building
Recommended Action: Staff recommends the Board approve the request to extend the Old Vero Ice Age
Sites Committee display until September 2018 and authorize the Public Works
Director to execute the Hold Harmless Agreement.
Attachments: Staff Report
Hold Harmless Agreement
Approved staffs recommendation
9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES
10. PUBLIC ITEMS
A. PUBLIC HEARINGS
PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARINGS ARE
ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
10.A.1. 17-1158 Dee Brown's Request for Abandonment of the Portion of 21st Place
Between 97th Road and East 98th Avenue Lying South of Lots 1-3,
Block I -I and North of Lots 7-9, Block H -H of Vero Tropical Gardens, Unit
2 [ROWA-17-07-04 / 2003090183-79125] (Legislative)
Recommended Action: Staff recommends that the Board of County Commissioners abandon its rights
to the subject right-of-way and authorize the chairman to execute the
abandonment resolution, with the following condition: 1. A 20' wide drainage
easement shall be retained along the centerline of the subject portion of 21S`
Place right-of-way.
Indian River County Florida Page 10
Board of County Commissioners Meeting Minutes - Final December 5, 2017
Attachments: Staff Report
Application
Location Maps
Abandonment Resolution
Community Development Director Stan Boling, through the use of a
PowerPoint Presentation, provided an analysis of the proposed right-of-way
abandonment and explained that the abandonment would not affect access to
any surrounding properties. Director Boling mentioned that there was a possible
need for drainage improvements in the future and recommended that the
proposed abandonment retain a minimum 20 -foot wide drainage easement
along the centerline of the subject portion of 21 st Place right-of-way to
accommodate possible future drainage improvements.
The Chairman opened the Public Hearing for comments. There being none, the
Chairman closed the Public Hearing.
A motion was made by Commissioner Flescher, seconded by Vice Chairman
Solari, to approve: 1) Staffs recommendation; and 2) Resolution 2017-123,
providing for the closing, abandonment, vacation and discontinuance of the
portion of 21st Place right-of-way running between 97th Road and east 98th
Avenue lying south of Lots 1-3, Block 1-1 and north of Lots 7-9 Block H -H of the
Vero Tropical Gardens, Unit 2 Subdivision as shown in Plat Book 6, Page 64 of
the Public Records of Indian River County, as described herein; said
abandonment subject to retaining a drainage easement. The motion carried by
the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
10.A.2. 17-1226 County Initiated Request to Amend the 5 Year Capital Improvements
Program and the Supporting Data and Analysis of the Capital
Improvements Element of the Comprehensive Plan for the Period FY
2017/18 - 2021/22. Plan Amendment Number: CPTA 2017080149-80103
(Legislative)
Recommended action: Based on the analysis conducted, staff recommends that the Board of County
Commissioners approve the update to the 5 Year Capital Improvements
Program for the period FY 2017/18 - 2021/22 and supporting data and analysis
of the Capital Improvements Element (CIE) of the Comprehensive Plan by
adopting the ordinance.
Attachments: Staff Report
Comprehensive Plan Text Amendment Application
Comprehensive Plan Text Amendment Adoption Ordinance
Strike Through and Underline Version of CIE
5 Year Schedule of Capital Improvements
Indian River County Florida Page 11
Board of County Commissioners Meeting Minutes - Final December 5, 2017
Community Development Director Stan Boling, through the use of a
PowerPoint Presentation, explained the purpose of the text amendment to the
Comprehensive Plan, and provided details regarding the adoption process as
well as the preparations involved with the Capital Improvements Element of the
Plan. He highlighted the revisions made to the 5 Year Capital Improvements
Program (CIP) and summarized the expenditures by category, noting the
County's commitment to cleaning up the Indian River Lagoon.
A short discussion ensued amongst the Board, Director Boling, and Public
Works Director Rich Szpyrka regarding the timelines of the 43rd Avenue and
State Road 60 project and the associated demolitions of the Mermaid Car Wash
and Mark's Mobil Station.
Chairman O'Bryan opened the Public Hearing.
Bob Johnson, Coral Winds Subdivision, sought and received information from
the Board regarding unfinished projects from 2016 and costs associated with
All Aboard Florida.
There being no additional speakers, Chairman O'Bryan closed the Public
Hearing.
A motion was made by Vice Chairman Solari, seconded by Commissioner Zorc,
to adopt Ordinance 2017-015, amending the text of the Comprehensive Plan's
Capital Improvements Element by updating the County's 5 Year Capital
Improvements Program (CIP) schedule and related data and analysis sections;
and providing severability and effective date. The motion carried by the following
vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
B. PUBLIC DISCUSSION ITEMS
103.1. 17-1211 Request to Speak from Mark Yanno Regarding Oslo Boat Ramp
Recommended Action: No Action Required
Attachments: Request to Speak Form
Mr. Yanno's letter
Mark Yanno, 1001 4th Street, read and presented his composed letter opposing
the Oslo Boat Ramp project. He made suggestions to better the health of the
seagrass in the vicinity, and spoke of the negative impacts to the conservation
area if the expansion project moves forward.
Indian River County Florida Page 12
Board of County Commissioners Meeting Minutes - Final December 5, 2017
Chairman O'Bryan addressed several comments made by Mr. Yanno in his
presentation regarding the Oslo Boat Ramp project, and clarified that the
project did not involve an expansion of the ramp or the addition of parking, but
that it included renovations that would improve the health of the Lagoon.
A lengthy discussion ensued amongst the Board and Mr. Yanno, with each
voicing their thoughts and concerns about the welfare of the Indian River
Lagoon, and how it affected the wildlife and the conservation area.
No Action Taken or Required
C. PUBLIC NOTICE ITEMS
11. COUNTY ADMINISTRATOR MATTERS
12. DEPARTMENTAL MATTERS
A. Community Development
12.A.1. 17-1236 Condemnation, Demolition and Removal of Unsafe Structures Located at
1041 10th Court S.W.; 8720 92nd Avenue; 6290 84th Street; and 3770
69th Street
Recommended Action: Staff recommends that the Board of County Commissioners declare the
referenced structures unsafe and a nuisance and order the buildings demolished,
with related debris removed from the property by a private vendor approved
through standard bid procedures. Staff further recommends that the Board adopt
the executed resolution authorizing the Building Official to report the county's
demolition and debris removal cost for said structures to the County Attorney
for the preparation and recording of a lien to be placed on the real property of
the owners of the demolished unsafe structures for the purpose of recovering
the County's demolition costs.
Attachments: Staff Report
Resolution
Condemnation List
Pictures of Condemned Structures
County Building Official Scott McAdam, through the use of a PowerPoint
Presentation, provided a description and conditions of four (4) properties that
have been deemed unsafe and detrimental to the health, safety, and welfare of
the general public.
Bob Johnson, Coral Wind Subdivision, asked who would own the land once the
structures were demolished. County Attorney Dylan Reingold clarified that the
County places a lien on the property for the demolition and removal of the
related debris, and that the property was still owned by the original owner.
Indian River County Florida Page 13
Board of County Commissioners Meeting Minutes - Final December 5, 2017
A motion was made by Vice Chairman Solari, seconded by Commissioner
Flescher, to approve: 1) Staffs recommendation, and 2) Resolution 2017-124,
providing for the demolition of unsafe structures and the recovery of costs. The
motion carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
B. Emergency Services
12.13.1. 17-1241 Request for Sole Source Request to AK Associates for Upgrades to the
County's E911 System and Text to 911 Integration
Recommended Action: Staff recommends the Board waive the requirement for bids and declare AK
Associates as the Sole Source Provider for the E911 Hardware Upgrade and
Text to 911 project. Staff also recommends the Board authorize the Purchasing
Division to issue Purchase Orders to AK Associates for the upgrade,
maintenance and any other periodic upgrades approved by the Budget Office.
Attachments: Staff Report
Sole Source Letter AK-Solacom
GeoDiverse Guardian Quote
Text to 911 Quote
General Statement of Work -Service Agreement
Emergency Services Director and Fire Chief John King explained that the
County's E911 system had reached the end of life and that the equipment
needed to be upgraded to accommodate the integration of the "Text to 911"
project.
Commissioner Zorc made comparisons between the three (3) Public Safety
Answering Points (PSAPs) located in Orange County and the three (3) PSAPs
located in Indian River County, and noted the difference in population between
the two counties.
Bob Johnson, Coral Wind Subdivision, expressed his opinion about having to
pay the 911 surcharge on a landline phone, as well as a paying the surcharge on
a cell phone.
A motion was made by Commissioner Zorc, seconded by Commissioner
Flescher, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
C. General Services
1. Human Services
Indian River County Florida Page 14
Board of County Commissioners Meeting Minutes - Final December 5, 2017
2. Sandridge Golf Club
3. Recreation
D. Human Resources
E. Office of Management and Budget
F. Public Works
12.F.1. 17-1244 Designation of Trane U.S. Inc., as Sole Source Provider for HVAC Control
Systems and Service Contracts for the Control Systems
Recommended Action: Staff recommends the Board of County Commissioners declare Trane U.S. Inc.,
as the County's sole source provider for HVAC control systems and annual
service contracts for the control systems. Staff also recommends that the Board
of County Commissioners authorize Purchasing to issue a Purchase Order for
$25,880.00 for Trane Building Advantage Agreement Annual Service Contract.
Finally, staff recommends the Board authorize the Purchasing Manager to sign
the annual service agreements, after they have been reviewed and approved by
the County Attorney as to form and legal sufficiency.
Attachments: Staff Report
Trane Controls Service Agreement
Public Works Director Rich Szpyrka provided details regarding the replacement
of the old Johnson Control Systems with new Trane heating, ventilation and air
conditioning (HVAC) systems. He explained that the original control systems
were not compatible with the new systems that Trane uses, and requested to use
Trane U.S., Inc. as the County's sole source provider for HVAC control systems
and annual service contracts for the control systems.
Commissioner Zorc suggested that in the future, bid documents use only one
vendor/manufacturer to accomplish all the related services for a particular
capital project instead of using multiple vendors/manufacturers. He felt that the
use of more than one vendor or manufacturer led to compatibility issues and
additional unnecessary expense.
A motion was made by Commissioner Flescher, seconded by Commissioner
Adams, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
G Utilities Services
Indian River County Florida Page 15
Board of County Commissioners Meeting Minutes - Final December 5, 2017
12.6.1. 17-1221 John's Island Water Management Reclaimed Water Agreement
Recommended Action: Staff recommends the Board of County Commissioners approve the reclaimed
water agreement with John's Island Water Management for the supply of 1
MGD reclaimed water for a 25 -year period with an effective date upon
signature by the Board of County Commissioners.
Attachments: Staff Report
Map of Proposed Line
Sample Reclaimed Water Calculations
25 -year Reclaimed Water Agreement with JIWM
Director of Utility Services Vincent Burke used a PowerPoint Presentation to
provide an analysis on the project for John's Island Water Management (JIWM)
to connect to the existing Indian River County's re -use line for reclaimed water.
He explained the timelines for the proposed project and highlighted the specific
terms contained in the 25 -Year Reclaimed Water Agreement with JIWM.
James Moller, President of John's Island Water Management, assisted Director
Burke as he provided answers to the Board's questions about specific details of
the project.
Paul Fafeita, 955 82nd Avenue, made inquiries about the potential
environmental impacts involved with the installation of pipe under the Indian
River Lagoon.
A motion was made by Commissioner Flescher, seconded by Vice Chairman
Solari, to approve staff's recommendation. The motion carried by the following
vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
The Chairman called for a recess at 10:41 a.m., and reconvened the meeting at
10:50 a.m. with all members present.
13. COUNTY ATTORNEY MATTERS
13.A. 17-1258 Second Amendment to Developer's Agreement for Millstone Landing PD
Recommended Action: Staff recommends the Board approve the Second Amendment to Developer's
Agreement for Millstone Landing PD pertaining to the completion of 23rd Street
SW improvements and authorize the Chairman to execute it on behalf of the Board.
Indian River County Florida Page 16
Board of County Commissioners Meeting Minutes - Final December 5, 2017
Attachments: Staff Report
Agreement
Proposed Second Amendment
Deputy County Attorney Bill DeBraal provided background on the amendment to
the Developer's Agreement for Millstone Landing Planned Development (PD)
adding the requirement of paving 23rd Street SW. He explained that the completion
of the improvements were to be made by the issuance of the 450th Certificate of
Occupancy (CO) or July 1, 2018, whichever came first.
Chairman O'Bryan verified with Attorney DeBraal that this Agreement had nothing
to do with the current agreement for the improvements to 17th Street SW, or the
milestones related to the intersection that Millstone was to complete.
A motion was made by Vice Chairman Solari, seconded by Commissioner Flescher,
to approve staffs recommendation. The motion carried by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
14. COMMISSIONERS MATTERS
A. Commissioner Peter D. O'Bryan, Chairman
B. Commissioner Bob Solari, Vice Chairman
C. Commissioner Susan Adams
D. Commissioner Joseph E. Flescher
E. Commissioner Tim Zorc
14.E.1. 17-1255 Update and Discussion on the Greenfield Resources Privately Funded Indian
River Lagoon Pilot Project
Recommended Action: Discussion
Attachments: Commissioner's Memorandum
Indian River Lagoon - Greenfield Resources Data from October 2017
Greenfield Proiect Water Analysis Main Relief Summary 11292017
Greenfield Results from Lagoon Test 11282017
Privately Funded Indian River Lagoon Pilot Project
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Board of County Commissioners Meeting Minutes - Final December 5, 2017
Commissioner Zorc provided an update on a project in which Greenfield
Resources, a Michigan-based company, conducted testing of the water in the
Main Relief Canal in an attempt to find a solution to treat the Indian River
Lagoon. He compared the results of the data collected by Greenfield with the
results collected by Indian River County and because of inconclusive results,
extended an invitation for Greenfield Resources, at their own expense, to return
to Indian River County to conduct additional testing.
The Board expressed their opinions about the project, and though they felt the
results were not favorable, supported an invitation to Greenfield Resources to
return to Indian River County to conduct additional testing, at their own
expense, as long as the invitation included the parameters necessary for the
project to move forward.
No Action Taken or Required
14.E.2. 17-1256 Discussion and Action Request - Bethel Creek Concept Pilot Project
Recommended Action: Discussion and Action Request
Attachments: Commissioner's Memorandum
Bethel Creek Slides
Commissioner Zorc spoke about the research and discussions that he has had
regarding the Bethel Creek concept pilot project for a 1 -year temporary pump
connection from the Atlantic Ocean to Bethel Creek and Indian River Lagoon,
and requested to broaden the discussions with additional interested parties to
determine the feasibility of the project.
During lengthy discussion, the Board expressed their opinions and concerns
about the concept pilot project, and felt that one (1) year would not be enough
time to gather pertinent information. The Board communicated that they would
allow further discussions to take place in an effort to refine the details of the
project, but discouraged placing additional burdens upon staff.
Mark Yanno and Brendan Burke, 516 Conn Way, agreed that water quality
should be top priority, and spoke in favor of continuing with ideas to help
Bethel Creek.
No Action Taken or Required
14.E.3. 17-1257 Discussion to add Juvenile Justice and the Civil Citation Program to the
Legislative Agenda
Recommended Action: Discussion
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Board of County Commissioners Meeting Minutes - Final December 5, 2017
Attachments: Commissioner's Memorandum
Juvenile Justice Civil Citation Legislation Issues
Senate Bill 644 Juvenile Justice Citations
Commissioner Zorc made comments about the 19th Judicial Circuit's Juvenile
Justice Program and the conflicts in the reporting that arise between the Civil
Citation Program that law enforcement follows, and the Civil Citation
Guidelines that the State follows.
Assistant County Attorney Kate Cotner, provided background on the concerns
associated with the Juvenile Justice Civil Citation Program, and stated that the
Program was currently under review by the State of Florida. She mentioned the
pending Senate Bill 644, and House Bill 489, and communications that she has
had with the local Sheriffs Office. She asked the Board for permission to meet
with the Department of Juvenile Justice (DJJ), the sponsors of the pending
Bills, and with Legislative members to advocate for officer discretion, address
victim's rights, and to oppose language that makes a law enforcement officer
solely responsible for certain paperwork.
A motion was made by Commissioner Zorc, seconded by Commissioner
Flescher, to approve the addition of the Department of Juvenile Justice Civil
Citation Programs and related Bills to the Legislative List of Concerns. The
motion followed by the following vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
15. SPECIAL DISTRICTS AND BOARDS
A. Emergency Services District
The Board reconvened as the Board of Commissioners of the Emergency
Services District. Those Minutes will be approved at an upcoming Emergency
Services District meeting.
15.A.1. 17-1231 FY 2016-2017 Records Disposition Compliance Statement and Records
Management Liaison Officer Form, Emergency Services District
Recommended Action: It is recommended that the Chairman be authorized to sign the Records
Management Compliance Statement for Fiscal Year 2016 - 2017 for the Indian
River County Emergency Services District
Attachments: Staff Report
Department of State Notification Letter
Compliance Statement
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Board of County Commissioners Meeting Minutes - Final December 5, 2017
A motion was made by Vice Chairman Solari, seconded by Commissioner
Flescher, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
B. Solid Waste Disposal District
15.13.1. 17-1113 Approval of the Minutes of September 12, 2017
Recommended Action: Approve
Attachments: SWDD09122017
Approved
15.13.2. 17-1142 Approval of Minutes Final Budget Hearing of September 20, 2017
Recommended Action: Approve
Attachments: 09202017SW DDFinalBudget
Approved
15.13.3. 17-1153 Approval of Minutes Budget Hearing of September 13, 2017
Recommended Action: Approve
Attachments: 09132017SW DDBudget
Approved
15.8.4. 17-1166 Approval of Minutes Meeting of October 03, 2017
Recommended Action: Approve
Attachments: 10032017SW DD
A motion was made by Vice Chairman Solari, seconded by Commissioner
Flescher, to approve the Solid Waste Disposal District Minutes of September 12,
2017; the Preliminary Budget Hearing of September 13, 2017; the Final Budget
Hearing of September 20, 2017; and the Minutes of October 3, 2017. The motion
carried by the following vote:
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Board of County Commissioners Meeting Minutes - Final December 5, 2017
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
15.B.5. 17-1222 Final Pay to CDM Smith for CCNA 2014 Work Order No. 07 - 2017 Permit
Compliance Monitoring and Reporting
Recommended Action: Solid Waste Disposal District staff recommends that its Board approve CDM
Smith's final invoice amount of $3,300.15.
Attachments: Staff Report
CDM Smith Project Completion Report and Final Invoice
A motion was made by Commissioner Flescher, seconded by Vice Chairman
Solari, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
15.6.6. 17-1223 Final Pay to CDM Smith for CCNA 2014 Work Order No. 09 - Full Cost
Accounting and Financial Assurance Reporting
Recommended Action: Solid Waste Disposal District staff recommends that its Board approve CDM
Smith's final invoice amount of $2,542.50.
Attachments: Staff Report
CDM Smith Project Completion Report and Final Invoice
A motion was made by Commissioner Adams, seconded by Commissioner
Flescher, to approve staffs recommendation. The motion carried by the following
vote:
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
15.6.7. 17-1232 FY 2016-2017 Records Disposition Compliance Statement and Records
Management Liaison Officer Form, Solid Waste Disposal District
Recommended Action: It is recommended that the Chairman be authorized to sign the Records
Management Compliance Statement for Fiscal Year 2016 - 2017 for the Indian
River County Solid Waste Disposal District
Attachments: Staff Report
Department of State Notification Letter
Compliance Statement
A motion was made by Vice Chairman Solari, seconded by Commissioner
Flescher, to approve staffs recommendation. The motion carried by the following
vote:
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Board of County Commissioners Meeting Minutes - Final December 5, 2017
Aye: 5- Chairman O'Bryan, Vice Chairman Solari, Commissioner Adams, Commissioner
Flescher, and Commissioner Zorc
C. Environmental Control Board
16. ADJOURNMENT
There being no further business, the Chairman declared the meeting adjourned at
11:35 a.m.
Indian River County Florida Page 22
Board of County Commissioners Meeting Minutes — Final
Jeffrey R. Smith, CPA, CGFO, CGMA
Clerk of Circuit Court and Comptroll
By:
De uty Clerk
BCC/SMK/2017 Minutes
UA6'-�)(f
Peter D. O'Bryan,
December 5, 2017
Approved: JAN 16 2018
Indian River County Florida Page 23