Loading...
HomeMy WebLinkAbout11/14/2017 (3)cm ',,W 1 Indian River County Florida Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.ircgov.com Meeting Minutes - Final Tuesday, November 14, 2017 9:00 AM Commission Chambers Board of County Commissioners Joseph E. Flescher, Chairman, District 2 Peter D. O'Bryan, Vice Chairman, District 4 Susan Adams, District 1 Bob Solari, District 5 Tim Zorc, District 3 Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller Rhonda D. Zirkle, Deputy Clerk , -AW r.. Board of County Commissioners Meeting Minutes - Final November 14, 2017 1. CALL TO ORDER 2. ROLLCALL Present: 5 - Chairman Joseph Flescher Vice Chairman Peter O'Bryan Commissioner Susan Adams Commissioner Bob Solari Commissioner Tim Zorc 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.B. INVOCATION Stan Boling, Community Development Director 3. PLEDGE OF ALLEGIANCE Commissioner Susan Adams 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Adams, to approve the Agenda, as presented. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc 5. PROCLAMATIONS and PRESENTATIONS 5.A. 17-1168 Presentation by Indian River County Tax Collector, Carole Jean Jordan, on Summary of Current Operations Recommended Action: No Action Required Attachments: Tax Collector's Memorandum Indian River County Florida Tax Collector Carole Jean Jordan began her presentation by thanking her staff, along with Robbie Brackett, for a job well done during the recent renovation of the West office on 82nd Avenue. She gave an overview of the various office services, changes and challenges, including her excitement for the new Sebastian location, and the tentative approval for Transportation Security Administration (TSA) prechecks that will soon take place at the West office location. Ms. Jordan was proud to relay that, with this year's Budget funds return of $2,732,505, the Tax Collector's office has given back just over $25,000,000 since she took office in 2008. Page 1 In Board of County Commissioners Meeting Minutes - Final November 14, 2017 Read and Presented 5.B. 17-1169 Presentation by Felix Cruz, Executive Director, Youth Guidance Mentoring and Activities Program Recommended Action: No Action Required. Youth Guidance Mentoring and Activities Program Executive Director Felix Cruz recognized his staff, and thanked the Board for their support with the purchase of the Old Library, where Youth Guidance has been located since 1973. He confirmed that Youth Guidance has been working with the Vero Beach Historical Society on designating the building for Historical Preservation, with plans to rename it Rita Dion Mentoring Academy. In addition, Mr. Cruz presented plaques of appreciation to Cathy Daniel and Gene Kemp, both from Facilities Management, and to the Board of County Commissioners. Read and Presented 6. APPROVAL OF MINUTES 6.A. 17-1170 Regular Meeting of October 03, 2017 Recommended Action: Approve Attachments: 100 32017 B C C D ra ft Approved 6.B. 17-1165 Regular Meeting of October 10, 2017 Recommended Action: Approve Attachments: 10102017BCC Approved A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Solari, to approve the Regular Meeting Minutes of October 03, 2017 and October 10, 2017, as written. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REOUIRING BOARD ACTION Indian River County Florida Page 2 Board of County Commissioners Meeting Minutes - Final November 14, 2017 8. CONSENT AGENDA A motion was made by Vice Chairman O'Bryan, seconded by Chairman Flescher, to approve the Consent Agenda, as amended, pulling Item 8.E. for discussion. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc 8.A. 17-1161 Checks and Electronic Payments October 27, 2017 to November 2, 2017 Recommended Action: Approve the list of checks and electronic payments issued by the Comptroller's office for the time period of October 27, 2017 to November 2, 2017 Attachments: Finance Department Staff Report Approved 8.B. 17-1177 Quarterly Investment Report for the Quarter Ending 09/30/17 Recommended Action: Accept the Quarterly Investment Report Attachments: Finance Department Staff Report Approved 1%WW 8.C. 17-1178 Quarterly OPEB Trust Report Quarter Ending 09/30/17 Recommended Action: Accept the Quarterly OPEB Trust Report r.. Attachments: Finance Department Staff Report Approved 8.D. 17-1179 Quarterly Tourist Development Tax Report for the Quarter Ending 09/30/17 Recommended Action: Accept the Quarterly Tourist Development Tax Report Attachments: Finance Department Staff Report Approved 8.E. 17-1180 Internal Audit Division of the Clerk's Office Recommended Action: Accept the fiscal year 2017 annual report of the Internal Audit Division Attachments: Finance Department Staff Report Indian River County Florida Page 3 Board of County Commissioners Meeting Minutes - Final November 14, 2017 Clerk of the Circuit Court and Comptroller Jeffrey R. Smith highlighted numerous responsibilities, including the internal audits of the Clerk's Office and the Board of County Commissioners. He congratulated a member of his staff, Ed Halsey, who recently became a Certified Internal Auditor, and applauded him for his diligence regarding the quarterly increase of tourist taxes collected from hotels and short-term rentals. Mr. Smith also informed the Board of a successful program initiated with the State of Florida, which allowed for the sharing of tourist tax and sales tax information, generating leads that resulted in tourist tax revenue. Vice Chairman O'Bryan expressed gratitude towards Mr. Smith and Mr. Halsey for keeping the finances clean and being good stewards of taxpayer dollars. A motion was made by Vice Chairman O'Bryan, seconded by Commissioner Solari, to accept the Fiscal Year 2017 Annual Report of the Internal Audit Division. The motion carried by the following vote: Aye: 5 - Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc 8.F. 17-1164 Dori Slosberg Driver Education Safety Act - Indian River County Traffic Education Program Trust Fund Report through 09/30/17 Recommended Action: Accept the report Attachments: Finance Department Staff Report *W Traffic Education Fund Report Approved 8.G. 17-1159 Lobbyist for 2018 Legislative Session Recommended Action: The County Attorney's Office recommends that the Board enter into an agreement with Anfield Consulting, Inc., for lobbying services for the term of January 1, 2018, to December 31, 2018, and authorize the County Administrator to execute the referenced agreement. Attachments: Staff Report Agreement for Professional Services - Anfield Approved staffs recommendation 8.H. 17-1137 Approval of Renewal of the 800 MHz Communications System Infrastructure Maintenance Contract with Communications International Inc. Recommended action: Staff recommends the Board approve the 800 MHz Communications system Master Service Agreement with Communications International Inc. Indian River County Florida Page 4 Board of County Commissioners Meeting Minutes - Final November 14, 2017 Attachments: Staff Report %`" Master Service Agreement (Contract Number CI -10-146) Cost Summary IRC backbone 2017- 2018 CPI Letter Sole Source Letter Approved staffs recommendation 8.1. 17-1167 Work Order No. 5 to Masteller and Moler for the Design of Water Distribution in Study Area 2 North Sebastian Recommended action: Staff recommends approval of Work Order No. 5 authorizing the referenced professional services and requests the Board of County Commissioners to authorize the Chairman to execute Work Order No. 5 on their behalf for a lump sum amount of $69,640.00 to Masteller and Moler, Inc. Attachments: Staff Report Work Order No 5 and supporting documents Approved staffs recommendation 8.J. 17-1176 Interlocal Agreement Between Indian River County and City of Vero Beach for Emergency Berms/Dunes on Beaches/Beach Restoration Due to Named Storms Recommended Action: The County Attorney's Office recommends that the Board vote to approve the proposed Interlocal Agreement Between Indian River County and City of Vero Beach for Emergency Berms/Dunes on Beaches/Beach Restoration Due to Named Storms Attachments: Staff Report Interlocal Agreement Approved staffs recommendation 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS PROOF OF PUBLICATION OF ADVERTISEMENT FOR HEARINGS IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 10.A.1. 17-1160 Ordinance Change to Allow for Reduction of Equivalent Residential Units (ERUs) on Single Family Homes - LEGISLATIVE Recommended Action: The County Attorney's Office recommends that the chair open the public hearing and after taking public comment vote to approve the draft ordinance. Indian River County Florida Page 5 Board of County Commissioners Meeting Minutes - Final November 14, 2017 Attachments: Staff Report Draft Ordinance Proof of Publication County Attorney Dylan Reingold gave a brief explanation of Equivalent Residential Units (ERUs) and specified the reason for the proposed ordinance change. The Chairman opened the Public Hearing. Bob Johnson, Coral Wind Subdivision, sought and received clarification from Attorney Reingold and members of the Board regarding the difference between ERUs for single-family homes versus villas. There being no other speakers, the Chairman closed the Public Hearing. A motion was made by Commissioner Solari, seconded by Vice Chairman O'Bryan, to adopt Ordinance 2017-014, amending Section 201.07 (Equivalent Residential Units) of Part I (In General) of Chapter 201 (County Water and Sewer Services) of the Code of Indian River County, Florida in order to allow single-family residential customers with more than one ERU under certain ,law circumstances to reduce the allocation to one ERU; and providing for codification, severability, repeal of conflicting provisions, and an effective date. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc B. PUBLIC DISCUSSION ITEMS 10.8.1. 17-1181 Request to Speak from Patricia Hunt Regarding Public Records Request - Court House/Sheriff's Department and Require Drug Testing for Drug Court Judges Recommended Action: No Action Required Attachments: Request to Speak Form (Clerk's note: This item was heard following Item 10.B.2., and is placed here for continuity) Patricia Hunt sought information from members of the Board and County Attorney Dylan Reingold. Attorney Reingold directed Ms. Hunt to the Judicial Qualifications Commission for issues regarding judges, and to the Governor's Office or State Attorney's 14ow Office for issues regarding Constitutional Officer. Indian River County Florida Page 6 CM Board of County Commissioners Meeting Minutes - Final November 14, 2017 No Action Taken or Required 10.8.2. 17-1182 Request to Speak from Wilfred Hart to Thank the Board of County Commission for What They Have Done in the Community Recommended Action: No Action Required Attachments: Request to Speak Form (Clerk's Note: This item was heard prior- to Item 10.B. I., and is placed her for continuity) Wilfred Hart, Jr., 617 19th Place SW, thanked members of the Board and County Administrator Jason Brown, along with several others who he felt were working effectively for the good of the Community. He made mention of the recognition given to his father, as Gifford Park was recently renamed the Victor Hart Sr. Community Enhancement Complex, and voiced his concern for the educated young people who were raised in this area, but were not able to return following college because he felt that there were no high -paying jobs in their field. No Action Taken or Required C. PUBLIC NOTICE ITEMS 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development 12.A.1. 17-1163 Request for Authorization to Explore the Extension of Aviation Boulevard and Other Access Improvements in the vicinity of the 37th Street Corridor Recommended Action: Staff recommends that the Board of County Commissioners authorize staff to further explore the concept of constructing alternatives to 37th Street. Attachments: Staff Report Vacant Land in the Vicinity of the Indian River Medical Center Aviation Boulevard Alternative Alignments New North-South Roadway Corridor Community Development Director Stan Boling, along with Phil Matson, MPO Staff Director, used a PowerPoint Presentation to deliver possible alternatives in an effort to alleviate traffic, along with improving access, on 37th Street between Indian River Boulevard and U.S. Highway 1. Indian River County Florida Page 7 0 Board of County Commissioners Meeting Minutes - Final November 14, 2017 The Board supported staff in exploring alternatives in the vicinity of the 37th Street Corridor. Ideas along with challenges/concerns were discussed, with the consensus being to eliminate as many obstacles as possible before the project would begin. A motion was made by Commissioner Solari, seconded by Commissioner Adams, to approve staffs recommendation. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources E. Office of Management and Budget F. Public Works G Utilities Services 13. COUNTY ATTORNEY MATTERS 14. COMMISSIONERS MATTERS A. Commissioner Joseph E. Flescher, Chairman B. Commissioner Peter D. O'Bryan, Vice Chairman C. Commissioner Susan Adams D. Commissioner Bob Solari E. Commissioner Tim Zorc 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District Indian River County Florida Page 8 cm Board of County Commissioners Meeting Minutes - Final November 14, 2017 The Board reconvened as the Board of Commissioners of the Emergency Services District. The minutes will be approved at an upcoming Emergency Services District meeting. 15.A.1. 17-1062 Approval of Minutes Meeting of August 15, 2017 Recommended Action: Approve Attachments: 08152017 E S D Approved 15.A.2. 17-1114 Approval of Minutes Meeting of September 12, 2017 Recommended Action: Approve Attachments: ESD09122017 Approved A motion was made by Commissioner Solari, seconded by Commissioner Adams, to approve the Emergency Services District Meeting Minutes of August 15, 2017 and September 12, 2017, as written. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc 15.A.3. 17-1162 Approval of FY 2017/2018 EMS County Awards Grant: Purchase of Capital/Operating Equipment Using Non -Matching EMS Grant Funds and Grant Resolution Recommended Action: Staff recommends approval of the FY 2017/2018 EMS Grant and the Resolution to purchase the equipment and services as noted. Staff further recommends the authorization for the Chairman to execute the necessary documents to obtain funds from the Department of Health in the amount of $26,659.00 and authorize budget amendments as required to receive and expend the grant funds. Attachments: Staff Report IRC Grant Budget Form IRC Application Form 11-2017 Resolution Indian River County Florida Page 9 Board of County Commissioners Meeting Minutes - Final November 14, 2017 A motion was made by Vice Chairman O'Bryan, seconded by Chairman Flescher to: Now (1) approve staffs recommendation; and (2) approve Resolution 2017-112ESD, authorizing the application for funding County Emergency Medical Services (EMS) Grant awards to be submitted to the State of Florida Department of Health, Bureau of Emergency Medical Services. The motion carried by the following vote: Aye: 5- Chairman Flescher, Vice Chairman O'Bryan, Commissioner Adams, Commissioner Solari, and Commissioner Zorc B. Solid Waste Disposal District C. Environmental Control Board 16. ADJOURNMENT There being no further business, the Chairman declared the meeting adjourned at 10:29 a.m. Indian River County Florida Page 10 ver. I= Board of County Commissioners Meeting Minutes — Final Jeffrey R. Smith, CPA, CGFO, CGMA Clerk of Circuit Court and Comptroller By:�Lv�I%� Deputy Clerk BCC/RDZ/2017 Minutes Indian River County Florida i Peter D. O'Bryan, Chairman November 14, 2017 Approved: January 9. 2018 Page 11