HomeMy WebLinkAbout2018-036WORK ORDER NUMBER 2018007-1
SECTOR 7 (PORPOISE POINT) BEACH AND DUNE RESTORATION PROJECT
DESIGN AND PERMITTING SERVICES
This Work Order Number 2018007-1 is entered into as of this 7nth day of
February , 2018 pursuant to that certain Contract Agreement relating to Engineering
and Biological support services for Sector 7 (Porpoise Point) Beach and Dune
Renourishment Project entered into as January 9, 2018 ("Agreement"), between Indian
River County, a political subdivision of the State of Florida ("COUNTY") and Coastal
Technology Corporation ("CONSULTANT").
The COUNTY has selected the Consultant to perform the professional services set
forth on Exhibit 1, attached to this Work Order and made part hereof by this reference. The
professional services will be performed by the Consultant for the fee schedule set forth in
Exhibit 2, attached to this Work Order and made a part hereof by this reference. The
Consultant will perform the professional services within the timeframe more particularly set
forth in Exhibit 2, attached to this Work Order and made a part hereof by this reference all
in accordance with the terms and provisions set forth in the Agreement. Pursuant to
paragraph 1.3 of the Agreement, nothing contained in any Work Order shall conflict with
the terms of the Agreement and the terms of the Agreement shall be deemed to be
incorporated in each individual Work Order as if fully set forth herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of
the date first written above.
CONSULTANT BOARD OF COUNTY COMMISSIONERS
Coastal Technology Corporation OF INDIAN RIVER COUNTY
By:
Michael Wa ther, P.E.",D.CE'
Title: Vice President
Attest: Jeffrey R. Smith, Clerk of CourN' ,
Comptroller
Date: February 9, 2018
By:
a"��,Ade_
(Seal) Deputy Clerk
By: IL
Jason . BibeBraal.
ounty
Approved d lagaBy:
illiam K. Der
County Attorney
Indian River County Work Order Number 2018007-1
Sector 7 Beach and Dune Restoration Project Exhibit 1 - Scope of Work
Exhibit 1
Introduction:
The "Indian River County Beach Preservation Plan Update' (P/an, dated February 2015)
recommends re -nourishment of beaches within Sector 7, which extends from Florida Department
of Environmental Protection (FDEP) reference monuments R-97 to R-108 (Project). Construction
and re -nourishment of the Projectarea is anticipated between November 2019 and May 2020 -
outside the sea turtle nesting season. To implement the Project, this Work Order includes:
• pre -application conferences with state and federal regulatory staff,
• an outreach meeting with residents of the Projectarea,
• updating sand sources,
• preliminary and final design of the Project, and
• permit applications and processing.
The following describes the specific work under this Work Order.
Task 1 — Pre -Application Conferences
CONSULTANT will meet with COUNTY staff to discuss and identify COUNTY goals and
objectives for the Project. CONSULTANT will arrange, attend, and chair two pre -application
conferences via telephone including COUNTY staff with: (1) Florida Department of
Environmental Protection (FDEP) regulatory and project management staff, and (2) U.S. Army
Corps of Engineers (USACE) regulatory staff — also inviting federal commenting agencies
(NMFS, USF&WS, EPA). In general, the purpose of the pre -application conferences shall be
to present the expected scope of the Projectand identify:
• the Projectis proposed as a re -nourishment maintenance event that is not anticipated
to cause additional impacts to hardbottom above what have already been mitigated
by the COUNTY,
• any Project issues and means to address these issues,
• requirements for obtainment of permits,
• items required to be submitted for upland mine(s) to be used as a sand source,
• upland sand and offshore sand QC/QA requirements, and
• nearshore hardbottom monitoring requirements (pre- & post -construction).
CONSULTANT will prepare a written summary for each pre -application conference.
Task 2 — Public Outreach Meeting
CONSULTANT will arrange, attend, and chair one meeting with COUNTY staff and beach-
front property owners — as arranged through the South Beach Property Owners Association.
The COUNTY will provide a sample Temporary Construction Easement as a meeting handout
for general information. In general, the purpose of the meeting shall be to discuss the Sector
7 Projectarea including:
• the general scope of the Project,
• public access,
• the Temporary Construction Easement, and
• construction access and the associated construction costs.
CONSULTANT will prepare a written summary of the meeting.
Page 1 of 5
February 9, 2018
Indian River County Work Order Number 2018007-1
Sector 7 Beach and Dune Restoration Project Exhibit 1 - Scope of Work
Task 3 — Prequalification of Upland Sand Sources
FDEP is expected to require identification of details regarding the potential upland sand
sources for FDEP assessment prior to FDEP issuance of a permit for Project construction. In
general, CONSULTANT will assist the COUNTY with a solicitation to prequalify acceptable and
potential upland sand sources to be identified in the permit applications.
CONSULTANT will develop minimum "Geotechnical Standards" for beach fill based upon the
Geotechnical Standards & Requirements included in the COUNTY's initial Sector 3 Project —
updated to reflect:
• existing governing statutes (161 F.S.) and rules (6213-33 & 6213-41 F.A.C.),
• the results of the pre -application meeting held with FDEP under Task 1,
• the expected equilibrated profile of sand fill and associated impacts upon hardbottom,
• compatibility with native beach material characteristics based upon: mean grain size,
percent fines, sorting, percent carbonate, and Munsell color (wet/dry).
CONSULTANT will develop "Geotechnical Requirements" for documentation of potential
upland sand sources — to be provided by potential upland sand suppliers; such requirements
are expected to include:
• documentation of compliance with the updated Geotechnical Standards,
• representative samples of the sand fill proposed to be provided, and
• as available:
o a topographic survey of the upland sand source site;
c a sufficient number of core borings to define the sub -surface stratigraphy;
o sediment characteristics for each in-situ sediment layer including:
(a) grain size distribution,
(b) percent carbonate,
(c) percent silt, and
(d) Munsell color (wet/dry);
o sediment characteristics of proposed processed sand material with a description
of the processing methods;
o an assay of the above - signed and sealed by a Professional Geologist or Engineer;
the quantity of sand available and capacity of the mine to produce suitable sand, and
additional information as may be requested by FDEP at the pre -application meeting.
The COUNTY will prepare a Draft Solicitation for prospective suppliers to provide sand for
nourishment of COUNTY beaches; the Draft Solicitation shall include COUNTY requirements
associated with operation of a sand -mine and/or sand -hauling within County limits, including
the Geotechnical Standards and Geotechnical Requirements described above.
The COUNTY will provide the Draft Solicitation to CONSULTANT and meet with CONSULTANT
to review and finalize the Solicitation; the COUNTY will incorporate revisions as warranted.
The COUNTY shall publish the Solicitation, address questions of prospective suppliers, and
receive responses from potential suppliers. The COUNTY shall provide copies of all responses
to CONSULTANT, who will assess the proposed sand sources, and recommend sand source
suppliers to be pre -qualified for use in construction of the Project. The COUNTY will notify the
prospective sand source suppliers of the Solicitation results. CONSULTANT will prepare a
written summary of the above as an Appendix for the Task 5 - Preliminary Design Document.
Page 2 of 5
February 9, 2018
Indian River
Work Order Number 2018007-1
Sector 7 Beach and Dune Restoration Project Exhibit 1 - Scope of Work
Task 4 — Offshore Sand Source Evaluation and Delineation
The COUNTY will provide available information (data, surveys, and reports) regarding the
COUNTY's offshore borrow area and Sector 7 native beach characteristics. Based on this
information, the CONSULTANT will:
• extract existing data summarizing the offshore borrow area and native beach including:
c core -logs for the offshore borrow area;
o granularmetric data for sediment samples including: median grain size (d50), mean
grain size, munsell color, percent silt and percent carbonate content, and
o cumulative frequency plots for each sediment sample;
• delineate a proposed borrow area for the Project,
• develop "composite statistics" and "a cumulative frequency curve of the composite" for
the proposed borrow area;
• analyze compatibility of the proposed borrow area and native beach sediments; and
• prepare a written summary of the above as an Appendix for the Task 5 Preliminary
Design Document.
Task 5 — Preliminary Design
The COUNTY will provide the CONSULTANT with digital copies of the previous work products
produced in support of the initial nourishment of the Sector 7 Project including the Biological
Opinion, Permit Sketches, Design Document, Geotechnical Analysis, Environmental
Assessment. CONSULTANT will:
• Visit the site to photo -document the existing condition of the beach and dune system
and Collect and analyze sand samples (at dune, berm, and lower berm) to evaluate the
sediment characteristics of the existing beach at eleven (11) reference -monuments in
the Project area from R-97 to R-107. The sediment testing (up to 33 samples) will
identify the mean grain size, percent fines, sorting, percent carbonate, and Munsell
color (wet/dry).
• Evaluate in detail two alternatives for the Project including: (a) no additional action and
(b) re -nourishment to restore the Sector 7 fill template previously constructed in 2007.
For each of alternative, CONSULTANT will assess:
c potential impacts of the Project upon existing environmental resources including
but not limited to hardbottom, benthic infauna, state/federally protected species,
nesting marine turtles, and shorebirds, and
o the alternative's ability to fulfill the COUNTY's objectives and design criteria.
For Preliminary Design, CONSULTANT will:
• Use the latest beach profile surveys provided by the COUNTY (expected February
2018), to assess the sand -fill volume requirements needed to restore the fill template;
• Provide an opinion of probable construction costs — employing upland sand sources
via truck -haul, and alternately using the COUNTY's offshore borrow area;
• Prepare 8'/z "by 11" permit sketches (Preliminary Design Drawings) to be submitted to
FDEP and the USACE in formal permit applications under Task 8;
• Prepare a Design Documentthat summarizes the results of the preliminary design.
CONSULTANT will meet with the COUNTY to review the sketches and Design Document.
Page 3 of 5
February 9, 2018
Indian River County Work Order Number 2018007-1
Sector 7 Beach and Dune Restoration Project Exhibit 1 - Scope of Work
Task 6 — Final Design
Upon obtainment of permits under Task 9 or upon request by the COUNTY, CONSULTANT will
prepare 24" x 36" Drawings and Technical Specificationsfor the Project to allow construction
by employing upland sand sources via truck -haul, and alternately using the COUNTY's offshore
borrow area — expected to restore the fill template previously permitted by the USACE and
FDEP. The COUNTY will prepare Contract Documents - expected to be used for bidding and
award of a construction contract by the COUNTY; the COUNTY will specifically provide the
"front-end" documents and incorporate the Drawings and Technical Specifications into the
Contract Documents — to be reviewed by CONSULTANT. The COUNTY will provide the
Contract Documents prepared for the initial nourishment of the Sector 7 Project and the
Renourishment of the Sector 3 Project. CONSULTANT will meet with the COUNTY to review
the Contract Documents.
Task 7 — Supporting Documents
To support the future permit applications to be prepared under Task 8, CONSULTANT will
prepare and submit supporting documents including:
a) Physical Monitoring Plan,
b) Sediment Quality Control/Quality Assurance Plan — For Upland Sand Mines,
c) Sediment Quality Control/Quality Assurance Plan — For Offshore Sand Source,
d) Turbidity Monitoring Plan — with Justification for a mixing zone variance,
e) Biological Monitoring Plan — with EAI and CSA review, and
f) Environmental Assessment described below.
CONSULTANT will review the Construction Easement prepared by the COUNTY. Based on the
proposed Project design and data available via the COUNTY, CONSULTANT will compile a
DRAFT Environmental Assessment (EA) to demonstrate the Project's compliance with: the
National Environmental Policy Act (NEPA) of 1969, Section 7 of the Endangered Species Act
(ESA) of 1973 (as amended), and the Essential Fish Habitat (EFH) provisions of the Magnuson -
Stevens Fishery Conservation and Management Act. CONSULTANT, via subcontracts with EAI
and CSA, will assess potential impacts to hardbottom, shorebirds, borrow area benthic
infauna, beach infauna, and state/federally protected species. The EA will be based upon
available literature and existing data.
Task 8 — Permit Applications
CONSULTANT will prepare and submit applications to (a) FDEP for a Joint Coastal Permit, and
(b) the USACE for a Standard Permit as is expected to be required by the USACE per current
policies — effective October 1, 2017. Unless otherwise prescribed by the COUNTY,
CONSULTANT will be identified and serve as the COUNTY's Agent for the permit process. The
applications shall include the following information:
a) each application form item in FDEP Form 73-500 and USACE "ENG FORM 4345";
b) permit sketches (Preliminary Design Drawings) prepared under Task 5;
c) Pre -Application conference report developed under Task 1;
d) Design Document from Task 5;
e) Supporting Documents — from Task 7;
f) Items to be provided by the COUNTY including:
Page 4of5
February 9, 2018
Indian River County Work Order Number 2018007-1
Sector 7 Beach and Dune Restoration Project Exhibit 1 - Scope of Work
■ previously issued Sector 7 FDEP permit, USACE permit, and title determination
from the FDEP DSL;
• evidence that the COUNTY "has sufficient control and interest in the riparian
upland property";
• "A legal property description" of the proposed borrow area and fill area within
submerged state lands;
• Topographic and bathymetric survey drawings of the proposed Projectsite(s);
• the latest Sector 7 biological and physical monitoring reports; and
• a copy of the COUNTY's Sea Turtle Lighting Ordinance and description of lighting
enforcement actions.
CONSULTANT will review the draft applications with the COUNTY and incorporate revisions
as appropriate, prior to submitting the applications to FDEP and USACE.
TASK 9 — Permit Processing
CONSULTANT will request and participate in an Application Review Meeting to be scheduled
with FDEP about two weeks after FDEP and USACE receipt of the applications. FDEP and
CONSULTANT will invite representatives from the FWC, USFWS, NMFS and USACE to the
Application Review Meeting to discuss:
• status of FDEP and USACE permits,
• any data and/or information needed to complete the applications, and
• any required mitigation and corresponding monitoring.
CONSULTANT will make informal contact with FDEP and USACE staff to address staff
questions regarding the application and Project. CONSULTANT will compile, clarify, and
provide existing information as may be requested by FDEP and USACE. CONSULTANT will
represent the Project before regulatory staff toward obtainment of permits and to negotiate
acceptable permit conditions, as may be required by the USACE and FDEP, and as acceptable
to the COUNTY. It is expected that the FDEP and USACE will each make two requests for
additional information (RAI) and that one teleconference meeting with FDEP and separately
with USACE will be required. If acceptable to USACE staff, CONSULTANT will:
• provide a draft of the required USACE Public Notice,
• provide a draft of the USACE letter request to initiate formal consultation with NMFS
and the USFWS, and
• draft the USACE Finding of No Significant Impact (FONSI).
CONSULTANT will request and obtain a written "Notice to Proceed" from FDEP. CONSULTANT
will assist the COUNTY with requesting publication of the "Notice of Intent to Issue". At least
thirty (30) days prior to the requested date of the "Notice to Proceed", CONSULTANT will
submit the following information for review and approval by FDEP:
(a) proof of publication,
(b) final construction Drawings, and
(c) resumes of shorebird and turbidity monitors.
It is expected that the above (including design details/analysis) will be sufficient to meet the
application requirements. The agencies may require additional surveys, studies, and/or
analysis which may be provided by CONSULTANT as needed.
Page 5 of 5
February 9, 2018
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