HomeMy WebLinkAbout2018-038WORK ORDER NUMBER 2018006-1
SECTOR 3 BEACH AND DUNE RESTORATION PROJECT
2018 POST CONSTRUCTION
SEA TURTLE NEST MONITORING SERVICES
This Work Order Number 2018006-1 is entered into as of this 20th day of
February , 2018 pursuant to that certain Engineering and Biological Support Services
Contract for Sector 3 Agreement for Professional Services entered into as of January, 2018
("Agreement"), by and between Indian River County, a political subdivision of the State of Florida
("COUNTY") and Aptim Environmental and Infrastructure, Inc. ("CONSULTANT") and The
Transet Group, Inc. D.B.A Ecological Associates, Inc. ("SUB -CONSULTANT").
The COUNTY has selected the CONSULTANT to perform the professional services set forth on
Exhibit 1, attached to this Work Order and made part hereof by this reference. The professional
services will be performed by the SUB -CONSULTANT for the fee schedule set forth in Exhibit
3, attached to this Work Order and made a part hereof by this reference. The SUB -CONSULTANT
will perform the professional services within the timeframe more particularly set forth in Exhibit
3, attached to this Work Order and made a part hereof by this reference all in accordance with the
terms and provisions set forth in the Agreement. The CONSULTANT will perform the
professional services within the timeframe more particularly set forth in Exhibit 2, attached to this
Work Order and made a part hereof by this reference all in accordance with the terms and
provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing
contained in any Work Order shall conflict with the terms of the Agreement and the terms of the
Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth
herein.
IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date
first written above.
CONSULTANT
Aptim Environmental & Infrastructure, Inc.
By: Z�5� eEf�7_
Thomas P. Pierro, PE, D.CE
Title://r�y Or t�Gr�dl�cf/ir
Date: .7. i I y/ 201
BOARD OF COUNTY COMMISSIONER�•�
.... • s
OF INDIAN RIVER COUNTY ; oJ�• '• • • �y��
By: ( i
Peter D. O'Bryan, Chairman
Attest: Jeffrey R. Smith, Clerk of Courtait�dvE`R..out..4
Comptroller ••
By: Wwa,
(Seal) Deputy Clgrk
Jason E. ro , County
Appr v fo c
By:
William K. eBm
Deputy County Attorney
At
APTIM
February 9, 2018 (revised from 1/31/2018)
Mr. James Gray
Indian River County
Public Works - Coastal Engineering Division
1801 27th St, Building A
Vero Beach, FL 32960
Subject: Indian River County, FL
2018 Sea Turtle Monitoring
Sector 3 — 2018006 — Work Order #1
Dear James:
Aptim Environmental & Infrastructure, Inc.
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
TeL +1 561 391 8102
Fax: +1 561 391 9116
www.aptim.com
This proposal outlines a scope of work for Aptim Environmental & Infrastructure, Inc. (APTIM) to provide
professional services to Indian River County (the County) for permit -required sea turtle monitoring for 2018 in
support of the Sector 3 Beach and Dune Restoration Project. The sea turtle monitoring will be managed and
coordinated by APTIM, and conducted by APTIM's approved subconsultant, Ecological Associates, Inc. (EAI). The
cost was developed following the provisions of the Professional Services Agreement between Indian River County
and APTIM, dated January 9, 2018, to provide Engineering and Biological support services for the Sector 3
(Wabasso Beach) Beach and Dune Renourishment Project (RFQ#2018006).
Scope of Work
APTIM will oversee the scope of work proposed by EAI and provide the necessary administrative coordination to
the County. EAI has provided the enclosed proposal and cost breakdown for sea turtle monitoring tasks, which
states:
Services described herein conform to biological monitoring requirements stipulated in Florida Department of
Environmental Protection (FDEP) JCP Permit #0285993 -001 -JC (and associated modifications) and applicable
U.S. Fish and Wildlife Service (USFWS) Biological Opinions (BOs) for the Sector 3 Project. This work will satisfy
requirements for:
Year 3 post -construction monitoring for the Sector 3 Dune Repair Project (R-24 to R-55)
The following tasks under this work order will be performed, as detailed in Exhibit A:
Weekly post -construction escarpment monitoring
Post -construction sea turtle monitoring
Marking and monitoring of a representative sample of nests to determine nest fate and reproductive
success
i Comprehensive nighttime lighting evaluations
Data management and reporting, as conditioned in regulatory permits for the project
Proj. #631235921
APTIM February 9, 2018
` Page 2 of 2
Fee Proposal
The lump sum cost for this work is $131,824.77.
Thank you for the opportunity to serve Indian River County. We look forward to continuing to provide professional
services to the County. Please do not hesitate to call if you have any questions.
Sincerely,
William Reilly, P.E.
Senior Coastal Engineer
Aptim Environmental & Infrastructure, Inc.
Enclosure
cc: Thomas Pierro, P.E. D.CE, APTIM
Stacy Buck, APTIM
Debbie Neese, APTIM
Kendra Cope, IRC
At
APTIM
Electronic signature ed
via email dated 2/9/10182018
Authorized Corporate Signature
Thomas Pierro
Printed Name
rector of Operations
Title
Sector 3 - 2018006 - Work Order #1
2018 Sea Turtle Monitoring
Indian River County, FL
Summary of Cost by Task
SPM REVISION: 2018- RE`: to t
PROJECT NUMBER: 63,235921
Task Number Task Name Labor Sub- Equipment Materials Mobilization/ Totals
contractors Trav e I
Task 1 2018 Sea eMrr Monitoring i 880.00 S 131,184.77 s S $ S 131,824.77
Labor Title
Sector 3
2018 Sea Turtle Monitoring
Task 1
Labor Bill Labor
Rate Hours Cost
Project Manager/Sr. Coastal Eng.
$ 165.00 4
$ 660.00
Subcontractors
$ 124,918.83
5% coordination of Subcontractors
$ 6,245.94
Equipment
- -
$
Materials
$
Mobilization/Travel
$ -
TOTAL
4
$ 131,824.77
Subrritted By: William Reilly
Submitted To: Indian River County
Submission Date: 2/9/2018
Sector 3 — 2018006 — W0#1: 2018 Sea Turtle Monitoring Proj. #631235921
Ms. Stacy E. Buck
Senior Marine Biologist
APTIM
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
ECOLOGICAL ASSOCIATES, INC.
February 8, 2018
Re: Scope of Work and Cost Proposal for Sector 3 Post -construction Sea Turtle
Monitoring, Indian River County, Florida — 2018.
Dear Ms. Buck:
Ecological Associates, Inc. (EAI) is pleased to submit its Scope of Work (SOW) and Cost
Proposal for providing Professional Environmental Services in support of Indian River
County's Sector 3 Beach Restoration Project. Services described herein conform to
biological monitoring requirements stipulated in Florida Department of Environmental
Protection (FDEP) JCP Permit #0285993 -001 -JC (and associated modifications) and
applicable U.S. Fish and Wildlife Service (USFWS) Biological Opinions (BOs) for the
Sector 3 Project. This work will satisfy requirements for:
➢ Year 3 post -construction monitoring for the Sector 3 Dune Repair Project (R-24 to
R-55)
EAI will perform the following tasks under this SOW, as detailed in Exhibit A:
➢ Weekly post -construction escarpment monitoring;
➢ Post -construction sea turtle monitoring;
➢ Marking and monitoring of a representative sample of nests to determine nest fate
and reproductive success;
➢ Comprehensive nighttime lighting evaluations; and
➢ Data management and reporting, as conditioned in regulatory permits for the
project.
All sea turtle monitoring activities will be performed under Florida Fish and Wildlife
Conservation Commission (FWC) Marine Turtle Permit MTP -010 in accordance with
current or future superseding conditions and guidelines issued by the permitting agency.
Records of monitoring activities during 2018 will be provided to APTIM in a form and at
frequencies mutually agreed upon. Monthly data reports and a year-end summary report
7
Indian River County Sector 3 Sea Turtle Monitoring — 2018
Scope of Work — February 8, 2018
will be provided to APTIM in accordance with Exhibits B (Deliverables) and C
(Schedules).
EAI will submit its monthly billings for services to APTIM in accordance with the fees set
forth in Exhibit D (Costs). No deposit or retainers are required. Implementation of EAI's
services is contingent upon receipt of a Notice to Proceed.
Ecological Associates, Inc. appreciates the opportunity to be of service to APTIM. Please
feel free to give me a call should you have any questions regarding EAI's proposed services
or associated costs.
Sincerely,
/.'/
�4 &q�A�
Niki Desjardin
Senior Project Manager
c: Stan DeForest/President
2
EXHIBIT A
Indian River County Sector 3 Sea Turtle Monitoring — 2018
ECOLOGICAL ASSOCIATES, INC.
P.O. BOX 405
JENSEN BEACH, FLORIDA 34958
SCOPE OF WORK
1) Mobilization. The area to be monitored (Study Area) extends from R-24 south to
R-68 in Indian River County (Sector 3). This includes the Sector 3 Dune Repair
Project and a control beach. Construction of the Dune Repair Project (R-24 to R-
55) was completed in the spring of 2015. The control beach, immediately south of
the Sector 3 Project Area, extends from R-60 to R-68. Post -construction
monitoring activities will commence March 1, 2018 and will continue through
approximately February 2019, as stipulated below. Pre-existing survey zone
boundaries will be verified and re -marked and project -specific data sheets and a
database will be created. A project schedule, as well as field survey schedules, will
be created and maintained throughout the life of the project. All equipment and
supplies necessary to successfully implement this Scope of Work are available.
2) Project Management. An EAI Project manager will oversee all fieldwork and data
management operations and consult with APTIM on permit requirements as
necessary. EAI will coordinate its monitoring activities with other FWC Marine
Turtle Permit Holders within the Project Area to ensure that it does not interfere
with their data collection efforts. EAI will also coordinate its monitoring activities
in a manner that best supports the County's Habitat Conservation Plan (HCP) and
will furnish data collected under this Scope of Work to the County's HCP
Coordinator in a format compatible with the HCP database.
3) Post -construction Nesting Beach Sea Turtle Monitoring and Reporting (FDEP
Specific Condition No. 29). Daily early morning nesting surveys will be conducted
throughout the Sector 3 Study Area beginning March 1 and continuing
uninterrupted through approximately October 31, 2018. Thereafter, the surveys
will be conducted approximately three days each week until the last marked nest
has been evaluated. Monitoring will be performed by EAI staff either on foot or
using ATVs.
During the daily surveys, all emergences (turtle crawls) apparent from the previous
night will be interpreted to determine which species of turtle came ashore and
whether or not it nested. Crawls will be denoted as being either above or below the
previous high tide line.
Throughout the period of monitoring, all nests and false crawls will be enumerated
by pre -established survey zones and their approximate geographic locations
determined by GPS (sub -meter accuracy). Each false crawl will be categorized as
to the stage at which the nesting attempt was abandoned in conformance with FWC
requirements for beach restoration projects. Additionally, all obstacles (e.g.,
3
EXHIBIT A
Indian River County Sector 3 Sea Turtle Monitoring — 2018
scarps, seawalls, etc.) encountered by turtles during their emergences onto the
beach will be documented.
Upon conclusion of sea turtle data analyses for the 2018 nesting season, an
interpretive report, including an assessment of project impacts, if any, will be
submitted to APTIM. This assessment will be based on statistical and other
comparisons of nesting and reproductive success data between treatment and
control areas. EAI will meet with APTIM to review and identify any changes
warranted in the interpretive report. If such changes are made by EAI, a revised
final report will be prepared and submitted to APTIM.
4) Nest Marking and Monitoring (FDEP Specific Condition No. 29). A
representative sample of nests (approximately 130 loggerhead, 130 green turtle and
10 leatherback nests) within the Sector 3 Project Area, as well as the control, will
be marked between March 1 and September 15, 2018. The clutch of each marked
nest will be located and surrounded by a series of small stakes connected by brightly
colored surveyor's tape. Each marked nest will be monitored throughout its
incubation period to determine nest fate (e.g. hatched, washed out, depredated,
vandalized, etc.). After an appropriate incubation period, and in accordance with
FWC protocols, nests will be excavated to determine reproductive success. Two
measures of reproductive success will be calculated: hatching success (the
percentage of eggs in the nest that hatch) and emerging success (the percentage of
eggs in the nest that produce hatchlings which successfully escape from the nest).
At the direction of Indian River County, late season nests will be barricaded for
conservation purposes.
5) Pre -season Escarpment Survey and Weekly Post -construction Scarp Monitoring
(FDEPSpecific Condition No. 24). A complete escarpment (scarp) survey will be
conducted within the Sector 3 Project Area during the first week of February 2018
and the results submitted to APTIM. The length, average height category, and
approximate maximum height (as described below) will be recorded for both beach
and dune scarps. As dune scarps effectively mark the landward extent of suitable
nesting habitat, it may not be necessary to monitor these throughout the entire
nesting season. APTIM shall be responsible for seeking clarification from the
USFWS regarding weekly monitoring of dune scarps. EAI will provide data or
clarification regarding this matter where needed.
Additionally, scarp surveys will be conducted on a weekly basis within the Sector
3 Project Area from March I through September 30, 2018. In accordance with
FWC protocol, scarps are functionally defined as an abrupt change in beach slope
(greater than 45°) at least 18 inches in height that persists for a distance of 100 feet
or more. The location of both the northern and southern terminus of each scarp will
be recorded by GPS and average scarp height assigned to one of three categories (0
to 2 feet, 2 to 4 feet, and 4 feet or higher). Additionally, the maximum height of
each scarp will be measured. The location (relative to R monuments), approximate
length, height category, maximum height, and percentage of beach scarped will be
4
EXHIBIT A
Indian River County Sector 3 Sea Turtle Monitoring — 2018
presented in tabular and/or graphic format for reporting purposes. EAI will submit
weekly reports of scarp monitoring data to FWC (m arineturdeOmyfwc.com).
EAI will also notify APTIM of any persistent scarps within the Project Area that
may interfere with sea turtle nesting. APTIM shall be responsible for notifying
FWC of the presence of those scarps and for coordinating any remediation
measures, if required.
6) Nighttime Lighting Evaluations (FDEP Specific Condition No. 27). EAI will
conduct two nighttime lighting evaluations of beachfront properties within the
Sector 3 Dune Repair Project Area to assess compliance with local ordinances as
well as the County's Habitat Conservation Plan. One survey will be conducted in
May 2018, with a follow-up survey between July 15 and August 1. During the
surveys, non-compliant beachfront lighting will be identified, assigned a problem
code, and recorded using highly -accurate GPS systems. A report will be generated
in Excel format (which will include County -specific data fields), identifying each
facility and all non-compliant lights as well as recommended modifications. Geo -
referenced maps will also be created showing the locations of all non-compliant
lights identified during the surveys. Following submission of an annual report on
enforcement actions (to be prepared by Indian River County), and EAI Lighting
Specialist will participate in a meeting with Indian River County and FWC to
discuss the survey reports and marine turtle disorientations documented within the
Project Area.
7) Summary Spreadsheet of Sea Turtle Nesting Activity (FDEP Specific Condition
No. 29). At the end of the 2018 nesting season, an Excel spreadsheet of all nesting
activity and reproductive success will be prepared and submitted electronically to
APTIM, JCP Compliance, and FWC.
EXHIBIT B
Indian River County Sector 3 Sea Turtle Monitoring — 2018
ECOLOGICAL ASSOCIATES, INC., P.O. BOX 405, JENSEN BEACH, FL 34958
DELIVERABLES
Unless otherwise specified below, all reports will be delivered in a format (hard and/or
electronic) and in such quantities as requested by APTIM. All reports will be submitted to
APTIM in accordance with Exhibit C.
Sea Turtle Monitoring
Scarp Monitoring: Data will be reported electronically each week to FWC and APTIM.
APTIM will also be notified by phone or electronically of any scarps that persists
for two consecutive weekly surveys. Results of surveys conducted each month,
including locations, heights, and lengths will tabulated for inclusion in the Monthly
Reports.
Monthly Reports: Records of daily sea turtle monitoring activities, including names of
monitoring personnel and times of monitoring will be maintained for the duration
of monitoring. Within two weeks following the end of each calendar month, EAI
will submit a summary report to APTIM that will include, a log of sea turtle
monitoring activities, number of sea turtle nests and false crawls by species, number
of sea turtle nests marked and evaluated, and results of scarp monitoring. Upon
conclusion of data analyses for the 2018 nesting season, a draft interpretive report,
including an assessment of project impacts, if any, will be submitted to APTIM.
This assessment will be based on statistical and other comparisons of nesting and
reproductive success between treatment and control areas.
Nesting Database: All sea turtle data collected during the project will be incorporated into
an Access database created and maintained by EAI. These data will be provided to
APTIM in an electronic format, as mutually agreed upon, for incorporation into the
County's HCP database. Appropriate QA measures will be implemented to ensure
that data are completely and accurately transferred from field data sheets to the
electronic database.
Lighting Evaluation Reports: Results of nighttime lighting evaluations will be summarized
in an Excel spreadsheet and a geo-referenced map will be compiled and submitted
to APTIM in electronic format.
Summary Spreadsheet: Upon completion of all field monitoring activities, an Excel
spreadsheet tabulating sea turtle monitoring results, as required by FDEP Specific
Condition No. 29, will be prepared and submitted to APTIM, JCP Compliance, and
FWC.
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EXHIBIT D
Indian River Countv Sector 3 Sea Turtle Monitoring — 2018
ECOLOGICAL ASSOCIATES, INC.
P.O. BOX 405
JENSEN BEACH, FLORIDA 34958
COST PROPOSAL — February 8, 2018
PROJECT NAME: Indian River Co. Sector 3 Sea Turtle Monitoring — 2018
(EAI Project No. 18-339)
CLIENT: Ms. Stacy E. Buck
Senior Marine Biologist
APTIM
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Phone: (561) 361-3185 * Email: Stacy.Buck@APTIM.com
PROJECT DESCRIPTION: Daily sea turtle monitoring and related permit -compliance
monitoring along approximately 9.0 miles of beach from R-24 south to R-68 in
Indian River County, Florida, as described in EAI's Scope of Work dated February
8, 2018.
PROJECT DURATION: February 2018 — February 2019.
COSTS: All services will be provided at fixed cost (except where noted), as itemized
below.
TASK'
DESCRIPTION
CHARGE
Mobilization (re-eestablish survey markers, stage equipment
1
and supplies, prepare project -specific procedures and data
$1,105.00
sheets
2
Project management (project oversight, coordination,
$3,105.00
scheduling and reporting)
Post -construction sea turtle monitoring, including daily
3
fieldwork, data entry, QA/QC, and final report (March —
$92,096.43
October 20182
4
Nest marking, monitoring, and reproductive success
$15,984.00
analysis 3
5a
Pre -season scarp survey
$587.80
5b
Weekly scarp monitoring March — September 2018
$3,365.00
6a
Nighttime lighting evaluations
$5,030.60
6b
Post -season lighting meeting with County and agencies
$475.00
7
FDEP permit -required sea turtle monitoring data spreadsheet
$3,170.00
and report
TOTAL COST
$124,918.83
' Corresponds to numbers shown in Scope of Work, Exhibit A.
2 Nesting surveys conducted after October 31, 2018 will be charged at a daily rate of $220.00
3 Nests barricaded as Conservation Nests after September 15, 2018 will be billed at per nest rate of $25.00.