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HomeMy WebLinkAbout10/20/1992BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA AGENDA REGULAR MEETING TUESDAY, OCTOBER 20, 1992 9:00 A.M. - COUNTY COMMISSION CHAMBER COUNTY ADMINISTRATION BUILDING 1840 25TH STREET VERO BEACH, FLORIDA COUNTY COMMISSIONERS Carolyn K. Eggert, Chairman (Dist. 2) Margaret C. Bowman, Vice Chairman ( Dist. 1) Richard N. Bird (Dist. 5) Don C. Scurlock, Jr. (Dist. 3) John W. Tippin ( Dist. 4) 9: 00 A. M. 1. CALL TO ORDER James E. Chandler, County Administrator Charles P. Vitunac, County Attorney Jeffrey K. Barton, Clerk to the Board 2. INVOCATION - Rev. Elinor O'Malley, Minister Science of Mind Center 3. PLEDGE OF ALLEGIANCE - Comm. Carolyn K. Eggert 4. ADDITIONS TO THE AGENDA/ EMERGENCY ITEMS 1. As Item 7H - Ken Macht's Bond (Reissued due to error on bond when originally issued) 2. As Item 8A - Continuation of Courthouse Advisory Committee 3. As Item 12B - Heritage Village Unpaid Utility Bills S. PROCLAMATION AND PRESENTATIONS None 6. APPROVAL OF MINUTES A. Minutes of Regular Meeting of August 4, 1992 B. Minutes of Regular Meeting of August 11, 1992 C. Minutes of Special Meeting (Prel. Budget) of September 9, 1992 7. CONSENT AGENDA A. Release of Easement Request By: GHA, Grand Harbor Limited, Tract "T" - Grand Harbor, Plat 4 ( memorandum dated October 6, 1992 ) B. Indian River County, Dept. of Utility Services' Request for Site Plan 6 Special Exception Use Approval Extension ( memorandum dated October 2, 1992 ) C. Lease Agreement "Caddymaster Company" ( memorandum dated October 12, 1992 ) CT 20 j9pZ BOOK 87 PmE 842 OCT 2 ® iqu Bou 87 PAGE S43 7. CONSENT AGENDA (cont'd. ): D. Award of Bid 3012 / Caustic Soda ( memorandum dated October 12, 1992 ) E. Award of Bid #3014, #3015 / Reroofing Felismere Fire Station E Reroofing Fire Station #3 ( memorandum October 13, 1992 ) F. Release of Utility Liens ( memorandum dated October 13, 1992 ) G. Cancelling Taxes on R/W Acquisition ( memorandum dated October 7, .1992 ) S. CONSTITUTIONAL OFFICERS AND GOVERNMENTAL AGENCIES None 9:05 a.m. 9. PUBLIC ITEMS A. PUBLIC DISCUSSION ITEMS None B. PUBLIC HEARINGS None 10. COUNTY ADMINISTRATOR'S MATTERS A. Pension Fund r ( memorandum dated October 13, 1992) B. I.R. Correctional Institution Contract ( memorandum dated September 30, 1992 ) 11. DEPARTMENTAL MATTERS A. COMMUNITY DEVELOPMENT 1. Lease of County's Air Curtain Incinerator ( memorandum dated October 14, 1992 ) 2. Unlicensed Contractor Citation Ordinance Implementation Procedures Manual ( memorandum dated October 13, 1992 ) B. EMERGENCY SERVICES None C. GENERAL SERVICES 1. Indian River County Judicial Complex Construction Bid Award ( memorandum dated October 12, 1992 ) 2. Indian River County Courthouse Project Centex Rooney Contract - Amendment I ( memorandum dated October 13, 1992 ) It 11. DEPARTMENTAL MATTERS (cont'd.): D. LEISURE SERVICES None E. OFFICE . OF MANAGEMENT AND BUDGET None F. PERSONNEL None G. PUBLIC WORKS Request for Second Extension of Oak Terrace S/D - Land Development Permit No. 058 ( memorandum dated October 12, 1992 ) H. UTILITIES 1. Developer's Agreement with Sebastian Associates, Ltd., A Florida Limited Partnership, C/O JLJ Realty, Inc., Riverwalk Shopping Center (Mr. James H. Nobil) ( memorandum dated October 12, 1992 ) 2. Water and Wastewater Line Installment - Across 90th Avenue at State Road 60 _ ( memorandum dated October 8, 1992 ) 3. Wastewater Service to River's Edge S/D ( memorandum dated October 8, 1992 ) 12. COUNTY ATTORNEY Second Amendment to Agreement Designating the Chamber of Commerce as the Official County Tourist Bureau ( memorandum dated October 7, 1992 ) 13. COMMISSIONERS ITEMS A. CHAIRMAN CAROLYN K. EGGERT Physical Arts Center ( letter dated October 2, 1992 ) B, -VICE CHAIRMAN MARGARET C. BOWMAN Request from I.R.C. Council on Aging, Inc. for $2,000 Appropriation to Purchase Materials for Signage ( letter dated October 6, 1992 ) C. COMMISSIONER RICHARD N. BIRD D. COMMISSIONER DON C. SCURLOCK, JR. _ OCT ® BOOK 87 PAGE b4 � 199 OCT 20 igq;L boa 87 Pr�P,C 845 13. COMMISSIONERS ITEMS (cont'd.) : E. COMMISSIONER JOHN W. TIPPIN 14. SPECIAL DISTRICTS A. EMERGENCY SERVICES DISTRICT None B. SOLID WASTE DISPOSAL DISTRICT None 15. ADJOURNMENT ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL WILL BE BASED. ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING MAY CONTACT THE COUNTY'S AMERICANS WITH DISABILITIES ACT (ADA) COORDINATOR AT 567-8000 X 408 AT LEAST 48 HOURS IN ADVANCE OF MEETING. Tuesday, October 20, 1992 The Board of County Commissioners of Indian River County, Florida, met in Regular Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday, October 20, 1992, at 9:00 o'clock A. M. Present were Carolyn K. Eggert, Chairman; Margaret C. Bowman, Vice Chairman; Richard N. Bird; Don C. Scurlock, Jr.; and John W. Tippin. Also present were James E. Chandler, County Administrator; Charles P. Vitunac, County Attorney; Jeffrey K. Barton, Clerk to the Board, and Deputy Clerks Barbara Bonnah and Diane Albin. The Chairman called the meeting to order. Rev. Elinor O'Malley, Minister, Science of the Mind Center, gave the Invocation, and Chairman Eggert led the Pledge of Allegiance to the Flag. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS Chairman Eggert requested the addition of Item 7H, Ken Macht's bond, which had to be reissued because the date was incorrect. Clerk to the Board Jeffrey K. Barton requested the addition of Item 8A, disussion regarding continuance of the Courthouse Advisory Committee. Attorney Vitunac requested the addition of Item 12B, Heritage Village utilities case. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bird, the Board unanimously added the above items to the Agenda. Boa 8 7 PATE 846 BOOK 87 PAGE 84 1 APPROVAL OF MINUTES The Chairman asked if there were any additions or corrections to the Minutes of the Regular Meetings of August 4, 1992 or August 11, 1992. There were none. ON MOTION by Commissioner Bird, SECONDED by Commissioner Tippin, the Board approved the Minutes of the Regular Meetings of 8/4/92 and 8/11/92, as written. The Chairman asked if there were any additions or corrections to the Minutes of the Special Meeting of September 9, 1992. There were none. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bowman, the Board approved the Minutes of the Special Meeting of 9/9/92 as written. CONSENT AGENDA A. Release of Easement Re est by: GHA Grand Harbor Limited Tract "T" - Grand Harbor Plat 4 The Board reviewed the following memo dated October 6, 1992: TO: James E. Chandler County Administrator DIVISION HEAD CONCURRENCE: r oberAM _. Keating AIC Community DevelopPentT� rector THROUGH: Roland M. DeBlois,'A'ICP Chief, Environmental Planning & Code Enforcement Officer FROM: Charles W. Heath Code Enforcement Officer DATE: October 6, 1992 SUBJECT: RELEASE OF EASEMENT REQUEST BY: GHA, Grand Harbor Limited Tract "T" —Grand Harbor - Plat 4 It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of October 20, 1992. 2 DESCRIPTION AND CONDITIONS: The County has been petitioned by GHA, Grand Harbor Limited, owner of the subject property, for the release of three (3) portions of platted utility easements in Tract "T", Grand Harbor - Plat 4. It is the petitioner's intention to construct a golf club building, and golf cart storage building on the subject property. The petitioner will formally dedicate new easements to the County prior to this abandonment being recorded. The current zoning classification of the subject property is RM -6, Multi -Family Residential District. The Land Use Designation is M- 1, allowing up to six (6) units per acre. ALTERNATIVES AND ANALYSIS: The request has been reviewed by Southern Vero Beach Electrical Transmission and United Artists Cable Corporation, and Utilities Department and the Road & Divisions. Based upon their reviews, it the applicant be required to dedicate new County before any formal abandonment is Records of Indian River County. RECOMMENDATION: Bell Telephone, City of Distribution Department, the Indian River County Bridge and Engineering is staff's position that Utility easements to the recorded in the Public Staff recommends that the .Board, through the adoption of a resolution, release the three (3) portions of those utility easements in Tract "T", Grand Harbor - Plat 4,. being those portions described as "Parcels A", B & C", attached as "Exhibit All herein, Plat Book 12, Page 70, Section 24 Township 32 South, Range 39 East, of the Public Records of Indian River County, Florida. Staff recommends that the release of easements not be recorded in the public records until the applicant has dedicated new utility easements to the County as described herein. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bosman, the Board unanimously approved staff's recommendation and adopted Resolution 92- 186, abandoning certain easements in Grand Harbor Plat 4 Subdivision, Tract "T". 3 OCT 2 0 1992 OCT 2 01992 to and BOOK 87 PAGE 849 RESOLUTION NO. 92-186 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA ABANDONING •CERTAIN EASEMENTS IN GRAND HARBOR PLAT 4 SUBDIVISION, TRACT "T", ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOR 12, PAGE 70, OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA. WHEREAS, Indian River County has easements as described below, WHEREAS, if those easements are replaced by alternate easements, the retention of those easements will serve no public purposes, WHEREAS, the Grantee below has agreed to dedicate substitute easements and relocate utilities, prior to the recording of this resolution, NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Indian River County, Florida that: This release of easement is executed by Indian River County, a political subdivision of the State of Florida, whose mailing address is 1840 25th Street, Vero Beach, Florida 32960, Grantor, to GHA, Grand Harbor, Ltd. their successors in interest, heirs and assigns, whose mailing address is 2121 Grand Harbor Boulevard, Vero Beach, Florida 32967, Grantee, as follow: Indian River County does hereby abandon all right, title, and interest that it may have in the following described easements: SEE ATTACHED EXHIBIT "A" THIS RESOLUTION was moved for adoption by Commissioner, Scurlock seconded by Commissioner Bowman , and adopted on the vote: 20th day of October , 1992, by the following Commissioner Carolyn R. Eggert Ave Commissioner Richard N. Bird Aye Commissioner Margaret C. Bowman Aye Commissioner Don C. Scurlock, Jr. Aye Commissioner John Tippin Aye 4 I The Chairman declared the resolution duly passed and adopted this 20th day of STATE OF FLORID ) COUNTY OF INDIAN RIVER) - October , 1992. BOARD OF COUNTY, COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA By d Caroly K. E Attest By Jeffrey K. Barton Clerk I HEREBY CERTIFY, that on this day, before me, an officer duly authorized in the State and County aforesaid, to take acknowledgements, personally appeared Carolyn K. Eggert and Jeffrey K. Barton well know to me to be the Chairman of the Board of County Commissioners and Clerk, respectively, of Indian River County, a Political subdivision of the State of Florida, and they acknowledged executing the same. WITNESS my hand and official seal in the County and State last aforesaid this -�V-CLday of 1992. My Commission Expires: PATRICIA BARGO HELD Ndant Pub - Stata of Florida Ply comm. sxpaes August 28,1993 P 4 6.5578 E OCT 2 0 1992 Notary Publ c PATale t,q 8,1-r.& M�-O PATRICIA BARGO HELD Notary Public, ata:c of Florid,. !!v c^mm. ox,:'Ir�13 August 28,1993 "7% t BOOK 87 PAGE 850 r OCT 2 0 1992 BOOK 87 FACE 851 B. IRC Utilities' Re est for Site Plan and Special Exception Use Approval Extension - Expansion of North Beach Wastewater Treatment Facility The Board reviewed the following memo dated October 2, 1992: TO: James Chandler County Administrator DI ON HEAD CONCURRENCE: ert M. K at n AI Community DevelopinentAirector THROUGH: Stan Boling, ICP Planning Director FROM: John W. McCoy, AICD Senior Planner, Current Development DATE: October 2, 1992 SUBJECT: Indian River County, Department of Utility Services! Request for Site Plan and Special Exception Use Approval Extension It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of October 20, 1992. DESCRIPTION AND CONDITIONS: On September 24, 19911 the Board of County Commissioners approved a special exception request submitted by Kimball Lloyd and Associates, Inc., on behalf of the Indian River County Department Of Utility Services. The special exception use conditional approval, and corresponding major site plan conditional approval, were given to construct an expansion of the North Beach Wastewater Treatment Facility located at 8767 S --R. A -1-A, adjacent to the Sea Oaks development. The original "'expiration date of the approval was September 24, 1992. Indian River County Department of Utility Services has now requested that an extension to the special exception and site plan approval expiration date be granted. Due to a shift in priorities, Indian River County Department of Utility Services has been unable to commence construction. This project was originally reviewed and approved under the County's old LDRs. Pursuant to Section 23•2(g)(2) of the County's old LDRs, the request to extend the site plan and special exception use approval may be granted since it was submitted prior to the September 24, 1992 expiration date. The Board of County Commissioners may now act upon this request. 6 ANALYSIS: Although County regulations have changed with adoption of the new LDR's, the members of the Technical Review Committee (TRC) concur that the changes as applied to the subject project are not significant enough to require any site plan revisions or redesign. All Technical Review Committee (TRC) staff members have recently signed -off on the applicant's request for extension of the special exception use*'and site plan approval. As allowed under the provisions of the applicable site plan ordinance, Indian River County Department Of - Utility Services is requesting a full one year extension of the special exception use and site plan approval expiration date. Pursuant to the applicable site plan regulations, the Board of County Commissioners may approve, approve with conditions, or deny the requested extension. In staff's opinion, the request should be granted. RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Indian River County Department of Utility Services' request for a one (1) year extension of the special exception use and site plan approval. The new special exception approval and site plan expiration date will be September 24, 1993. All conditions applied to the original approval shall apply. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bowman, the Board unanimously approved a one-year extension of the special exception use and site plan approval set forth in the above memo, as recommended by staff, with a new expiration date of September 24, 1993. C. Lease Agreement "Caddymaster Company" The Board reviewed the following memo dated October 12, 1992: DATE: OCTOBER 12, 1992 TO: BOARD OF COUNTY COMMI IONERS SUBJECT: LEASE AGREEMEN " D STER COMPANY" FROM: BOB KOMARINETZ I TOR OF GOLF DESCRIPTION AND'ANALYSIS Caddymaster is .a remote controlled walking electric golf cart. It will carry the golf bag and follow the golfer down the fairway as he plays. There is no cost for the Caddymaster to the Sandridge Golf Club and the revenues will be split according to the lease agreement. RECOMMENDATION Staff recommends the approval of the lease with Caddymaster. 6 OCT 20199 Boa psa 852 BOOK ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bowman, the Board unanimously approved the lease agreement with Caddymaster Company, as recommended by staff. COPY OF AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 87 PnUE853 D. Award of Bid 3012 - Caustic Soda The Board reviewed the following memo dated October 12, 1992: DATE: October 12, 1992 TO: BOARD OF COUNTY COMMISSIONERS TBRU: James E. Chandler, County Administrator H.T. '•Bonny" Dean, Director Department of General Services FROM: Fran Boynton Powell, Purchasing Manager SUBJ: Award of Bid 3012/Caustic Soda Utilities Department BACKGROUND INFORMATION: Bid Opening Date: August 19, 1992 Advertiseihent'Dates: August 5, 12, 1992 specifications mailed to: Fourteen (14) Vendors Replies: Four (4) VENDOR BID TABULATION (Est ated Usage 3600 Gallons) Jones Chemical 1.10 Per Gallon Ft Lauderdale, FL PB 6 8 Chemical 1.14 Per Gallon Orlando, FL Apperson Jacksonville, FL Harcross Chemical Tampa, FL 1.325 Per Gallon 365.15`Per Dry Ton RECOMMENDATION: staff recommends the following: 1. Award. the bid to Jones Chemicals for the Caustic Soda. 2. Establish an Open -End Contract with Jones Chemicals with a not to exceed amount of $25,000.00 during the contract period. 3. Authorize the Purchasing Manager to renew this contract subject to satisfactory performance, zero cost increase, vendor acceptance, and the determination that renewal is in the best interest of the County. 8 ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bowman, the Board unanimously awarded Bid 3012 to Jones Chemicals in an amount not to exceed $25,000.00, as recommended by staff. E. Award of Bid #3014. #3015 - Reroofing Fellsmere Fire Station and Reroofing Fire Station #3 The Board reviewed the following memo dated October 13, 1992: DATE: October 13, 1992 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny" Dean, Director Department of General Servia FROM: Fran Boynton Powell, Purchasing Manager SUBJ: Award of Bid #3014, #3015 Reroofing Fellsmere Firestation i Reroofing Fire Station #3 Emergency Services BACKGROUND INFORMATION: On August So 1992, the Purchasing Division advertised in the Press Journal and mailed out bid packages to ten (10) vendors requesting bids for the reroofing of Fire Station #3 at the Airport and the Fire Station in Fellsmere . The bid opening date was set for August 19, 1992 at 2:00 P.M. and no bids were received. Vendors Contacted said their work schedule would not permit them to submit a bid at this time. ANALYSIS: Due to the critical needs for these repairs, the Department of Emergency Services personally contacted the vendors and were successful obtaining one bid from Lucas Waterproofing. This vendor has -done similar work for the County in the past. The prices are as follows: Fellsmere Fire station Fire station #3 (Airport) OCT 2 0 1992 BID AMOUNT $ 9,800.00 $15,990.00 Bm 87 fA-H 654 OCT 2 d 1992 BOOK 87 DI'JE 855 7 RECOMMENDATION: That the bid be awarded to Lucas Waterproofing as the only responsive and responsible bidder meeting specifications as set forth in the Invitation to Hid. TOTAL AMOUNT OF BID: $25x790.00 SOURCE OF FUNDS: Emergency Services District Roofing BUDGETED AMOUNT: $26o,000.00 ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bowman, the Board unanimously awarded Bid #3014 in the total amount of $9,800.00 and #3015 in the total amount of $15,990.00 to Lucas Waterproofing, as recommended by staff. F. Release of Utility Liens The Board reviewed the following memo dated October 13, 1992: TO: BBooanrd, of Count . Commissioners FROM: Lea R. Keller, CLA, County Attorney's Office DATE: October 13, 1992 RE: CONSENT AGENDA - BCC MEETING 10/20/92 RELEASE OF UTILITY LIENS The following lien -related documents are prepared in proper form for the Board to authorize the Chairman to sign them: I. Release of Special Assessment Lien from North Beach A -1-A Water Main in the names of: MONTOYA / GRIFFIN FALLON 2. Release of Special Assessment Lien from Kings Highway Water Project in the name of: RENNICK 3. Release of Special Assessment Lien from Kingswood West in the name: KINGSWOOD WEST, INC. 4. Release of Special Assessment Lien from _ Old Sugar Mill Water Project in the name of ROCKHILL 10 5. Release of Special Assessment Lien from Phase I Water Project in the names of : KUCHALA PETERSON, SR. GOODMAN REILLY SCHRAW CAMPBELL, JR. EISMAN 6. Release of Special Assessment Lien from River Shores Assessment in the names of: MEYER 7. Release of Special Assessment Lien from 12th Street Water Project in the names of: RUSSELL BOWLING WILLIAMS /PARYZEK SPATES BARNES 8. Release of Special Assessment Lien from Summerplace Water Project in the names of: JACKSON NATIONAL BANK MILLER/FOX 9. Release of Special Assessment Lien from _ Floridacres Water Project in the name of: WARRENTON 10. Partial Release/Special Assessment Lien from Phase I Water Project in the name of : BOLAND/PRINCE ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bowman, the Board unanimously authorized the Chairman to execute the Satisfaction and Releases of Liens, as recommended by staff. SAID SATISFACTIONS AND RELEASES ARE RECORDED IN THE PUBLIC RECORDS OF INDIAN RIVER COUNTY 11 Boa 87 F,�fE 5 OCT 2 01992BOOK 8,7 G. Cancelling Taxes on R/W Acquisition The Board reviewed the following memo dated October 7, 1992: TO: BOARD OF COUNTY COMMISSIONERS FROM: Lea R. Keller, CLA, County Attorney's Office DATE: October 7, 1992 RE: CANCELLING TAXES ON R/W ACQUISITION The County has recently acquired some land for right-of-way purposes, and, pursuant to section 196.28, Florida Statutes, the Board of County Commissioners is allowed to cancel and discharge any taxes owed on the portion of the property acquired for public purposes. Such cancellation must be done by resolution of the Board with a certified copy being forwarded to the Tax Collector. REQUESTED ACTION: Request Board authorize Chairman to sign and then forward to the Tax Collector a certified copy of the attached resolution cancelling the taxes due upon land the County recently acquired for right of way. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bowman, the Board unanimously adopted Resolution 92-187, cancelling certain taxes upon publicly owned lands pursuant to Section 196.28, Florida Statutes, and authorized the Chairman to execute and then forward to the Tax Collector a certified copy of said Resolution. 12 � � r RESOLUTION NO. 92- 187 A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA, CANCELLING CERTAIN DELINQUENT TAXES UPON PUBLICLY -OWNED LANDS, PUR- SUANT TO SECTION 196.281 FLORIDA STATUTES. WHEREAS, section 196.28, Florida Statutes, allows the Board of County Commissioners of each County to cancel and discharge any and all liens for taxes, delinquent or current, held or owned by the county or the state, upon lands heretofore or hereafter conveyed to or acquired by any agency, governmental subdivision, or municipality of the state, or the United States, for road purposes, defense purposes, recreation, reforestation, or other public use; and WHEREAS, such cancellation must be by resolution of the Board of County Commissioners, duly adopted and entered upon its minutes properly describing such lands and setting forth the public use to which the same are or will be devoted; and WHEREAS, upon receipt of a certified copy of such resolution, proper officials of the county and of the state are authorized, empowered, and directed to make proper entries upon the records to accomplish such cancellation and to do all things necessary to carry out the provisions of section 196.28, F.S.; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that any and all liens for taxes, delinquent or current, against the property described in O.R. Book 948, Page 0713, which was recently acquired by Indian River County for right of way purposes on C.R. 510, are hereby cancelled, pursuant to the authority of section 196.28, F.S. The resolution was moved for adoption by Commissioner Scurlock and the motion was seconded by Commissioner Bowman , and, upon being put to a vote, the vote was as follows: Chairman Carolyn K. Eggert Aye Vice Chairman Margaret C. Bowman Aye Commissioner Richard N. Bird Aye Commissioner Don C. Scurlock, Jr.. Aye Commissioner John W. Tippin Aye The Chairman thereupon declared the resolution duly passed and adopted this 20 day of October Attest: Jeffrey �. Barton, Clerk , 1992. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA By t CarolynEggert Ch rman 13 BOOK 87 FA. �� 858 OCT 2 O 1997 BOOK 87 FAGS H. Bond for Kenneth R. Macht ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bowman, the Board unanimously approved corrected bond for Kenneth Macht. COPY OF BOND IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD CLERK OF COURT - COURTHOUSE ADVISORY COMMITTEE Clerk Barton appeared before the Board on behalf of the Courthouse Advisory Committee with the request that the committee be permitted to continue to operate during and after the construction of the new Courthouse. He reported that electronic equipment, such as taping and video equipment, telephone systems and monitors, will need to be installed in the new Courthouse, and the Judges, as well as himself, have requested the continuation of the committee. He added that the new Courthouse should be ready for occupancy in approximately 15 months, which is really not that far away. Commissioner Scurlock asked to hear from Administrator Chandler. Administrator Chandler indicated that continuing the committee should not be a problem. Commissioner Bird asked if a budget had been established, and Administrator Chandler responded affirmatively. Commissioner Scurlock just wanted to make certain that this committee remains an advisory group and that all matters go through the General Services Department. He understood that a chairman to the committee will be appointed after a new Board is seated. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Tippin, the Board unanimously approved of the continuance of the Courthouse Advisory Committee. 14 PENSION FUND Administrator Chandler presented the following memo dated October 13, 1992: TO: Board of County CommissionersDATE: October 13, 1992 FILE: SUBJECT: PENSION FUND /James FROME. Chandler REFERENCES: ounty Administrator When the City of Vero Beach Fire Department was transferred to the South County Fire District, employees were extended an option to remain in the city pension plan. There are currently - ten (10) active members in the Plan. The Board of Trustees of the City of Vero Beach Fireman's Relief and Pension Fund has requested that the number of years used in computing the final average earnings for a prospective retiree be reduced from five years to three years. To offset the expense, the Plan's actuary has proposed increasing the investment earning actuarial assumption from 6.5% to 7%. The rate of return during the last 10 years has averaged 12 percent per year. In discussing the proposal -with - Tom Nason, he advised that the Fund is in an extremely sound financial position. With the actuarial assumption modification, he indicated the proposal would not result in any expense to the County. The reduction in years would be a benefit not received by those Fire Department employees in the State Plan. The State Plan provides for the five year average. The State Plan is a non-contributory plan, as opposed to the employee 7% of salary contribution required by the City Plan. Based on that differential and no projected expense to county, I would concur with the proposed increased benefit. If approved by the Commission, the City will schedule a public hearing to consider adopting an ordinance on second reading to provide for the change. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bird, the Board unanimously approved the proposed changes in the Fire Department employees Pension Plan, as recommended by staff. 15 1. Boa 87 fA�E 66� OCT 201992 OCT 2 ® 1992 BOOK PAr� 61 INDIAN RIVER CORRECTIONAL INSTITUTION CONTRACT The Board reviewed the following memo dated September 30, 1992: TO: Board of County Commissioners DATE' ' FILE: September 30, 1992 THROUGH: James E. Chandler County Administrator SUBJECT: Indian River Correctional I nstitution Contract FROM: Randy Dowling Asst. to Co. Admin. REFERENCES: The County Administrator's office received a letter dated September .22, 1992 from the Indian River Correctional Institution requesting a continuation and consolidation of several contracts that allow their inmates to work at the County's landfill, parks, and Sandridge Golf Course. The inmates will continue to provide recycling and other services at the landfill and lawn maintenance and other services at the parks and golf course. County staff worked *out a scheduling plan and have incorporated it into the contract as Exhibit B. The estimated cost of this program is minimal, mainly providing transportation for several inmates from the Correctional Institution to the place of work and back. County staff recommends that the Board approve this contract and authorize the Board Chairman to sign the contract. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bowman, the Board unanimously approved the contract for inmate services, as recommended by staff. CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 16 LEASE OF COUNTY'S AIR CURTAIN INCINERATOR Community Development Director Robert M. Keating and Public Works Director James Davis presented the following memo dated October 14, 1992: TO: James Chandler County Administrator FROM: Robert M. Keating, AICP 4140( Community Development Director James Davis, Director Public Works Department CN DATE: October 14, 1992 SUBJECT: LEASE OF COUNTY'S AIR CURTAIN INCINERATOR It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of October 20, 1992. DESCRIPTION & CONDITIONS: In conjunction with adoption of the County's land development regulations and at the request of county residents, the Board of County Commissioners, in 1990, enacted regulations that required the use of an air curtain incinerator for the burning of non - agriculturally generated land clearing debris. Recently, the Board amended these regulations, making several changes including the reduction of required separation distances. The air,;curtain incinerator requirements protect residents in the proximity of a burn site by limiting the amount and duration of smoke that would be produced by open burning. For that reason, the air curtain requirement is particulari a i burn sites. y ppropr ate for urban area Recent events, however, have limited the availability of air curtain incinerators. Because of Hurricane Andrew and the debris produced by that storm, many air curtain incinerators have been sent to South Florida. Consequently, no air curtains are locally available, and the prospects for availability of air curtains within the next nine months are low. This situation has produced a hardship on one developer who has cleared a project site and removed commercially mulchable material, with the intent of burning stumps and citrus trees. In this case, the developer has been unable to secure an air curtain to burn this debris. While no air curtains are commercially available in this area, the Public Works Department does have a mobile air curtain incinerator which is currently being used to burn debris generated by clearing the right-of-way for Indian River Boulevard Phase IV. When that clearing is complete in the next few weeks, the County's air curtain will be available for a short time, while it is between jobs. 17 OCT 2 0 1992 BOOK 87 PAGE 863 ALTERNATIVES & ANALYSIS: The present set of circumstances provides an opportunity for the County to work with a private developer to the advantage of each as well as to the benefit of adjacent residents. Recently, Public Works staff assessed the need for its air curtain incinerator and determined that it could be available for alternate use for a short time when it is between jobs. No County projects would be delayed by so doing. With availability of the County's air;curtain incinerator, Public Works could lease the incinerator to the referenced developer at an acceptable rate. Although the County does not usually lease its equipment to a private individual or corporation, the hurricane cleanup is an unusual situation. Given that there would probably be some incinerator down time during the period between jobs, the lease would benefit the County by bringing in a limited amount of revenue. Because of the lack of air curtains in the area, the potential lease would not involve competition with the private sector. For the reasons stated above, staff would support a lease of the, County's air curtain incinerator. RECOMMENDATION: Staff recommends that the Board of County Commissioners authorize the Public Works staff to lease the County's air curtain incinerator at prevailing rates to any interested party when the air curtain is not programmed for other use and only during the duration of the South Florida hurricane cleanup. Director Keating explained that the incinerator would only be used when it was not in use by the County, and that this is only being done during the time when other air curtain incinerators are not available in this area because of the cleanup going on in Miami after Hurricane Andrew. This is being brought to the Board because he has received inquiries from at least one local developer who has started his development and needs to use an air curtain incinerator, as required by the County, to burn land -clearing debris. Staff feels this is a good arrangement for everyone concerned and is consistent with the County's efforts to encourage economic development. Commissioner Scurlock asked how much the County will charge for the use of the incinerator, and how this would compare to the prevailing rates. In addition, he wanted to know how responsibility would be established if the equipment were damaged through abuse. 18 Director Keating responded that the lease agreement would be structured so as to cover damages that might occur. Rates would be based on whether the incinerator was used for a day, or for more than a day. For example, the charge for one day would be $375.00; the second day would be $275.00; and each additional day would be $175.00. The rates established would be based on the rate Public Works paid for renting an incinerator about six months ago. Commissioner Scurlock suggested finding out the current rates, then setting rates accordingly. Administrator Chandler confirmed that there _would be an agreement to cover any damages that might occur. He emphasized that this would be only for the period until air curtain equipment becomes available again. MOTION was made by Commissioner Scurlock, SECONDED by Commissioner Bird, that Public Works staff be authorized to lease the County's air curtain incinerator at prevailing rates to any interested party when the air curtain incinerator is not programmed for other use and only during the duration of the South Florida hurricane cleanup, with provisions in the rental agreement to cover the renter's responsibility for damages. Under discussion, Commissioner Bowman stated she was concerned about liability issues, and Administrator Chandler assured her that liability issues would be covered in the contracts. THE CHAIRMAN CALLED FOR THE QUESTION. It was voted on and carried unanimously. UNLICENSED CONTRACTOR CITATION ORDINANCE IMPLEMENTATION PROCEDURES MANUAL Roland DeBlois, Chief, Environmental Planning and Code Enforcement Section, presented the following memo dated October 13, 1992: 19 L�0 CT 2 01992 a v:t .. TO: James E. Chandler County Administrator DEP TMENT HEAD CONCURRENCE: JG�ert M. Ke t g AIC Community Developmentirector I-p FROM: Roland DeBlois; AICP Chief, Environmental Planning & Code Enforcement Section DATE: October 13, 1992 SUBJECT: Unlicensed Contractor Citation Ordinance Implementation Procedures Manual It is requested that the data presented herein be given formal consideration by the Board of County Commissioners at their regular meeting of October 20,'1992. DESCRIPTION & CONDITIONS On April 21, 1992, the Board of County Commissioners adopted Ordinance 92-09, creating unlicensed contractor citation procedures (as well as general code enforcement citation procedures). At that time, in order to ensure consistency and reasonableness in citation enforcement, the Board directed staff to develop specific implementation guidelines and report back to the Board before the ordinance is used as an enforcement means. A staff procedures manual for unlicensed contractor citation enforcement has now been drafted. For this reason, staff requests Board consideration and authorization to implement the unlicensed contractor citation procedures of Ordinance 92-09. ALTERNATIVES AND ANALYSIS Ordinance 92-09 consists of two main parts: general citation procedures and contracting citation procedures. These two procedures differ based on Florida statute requirements. At this time, staff'have adopted implementation guidelines for contractor citations only; additional guidelines for general code enforcement citations will be forthcoming at a'later date. Contracting Citation Procedures ' The citation procedures section of Ordinance 92-09 was adopted in accordance with Section 489.127, F.S. Different from general citation procedures, no prior notification is required for citations relating to unlicensed contractors. Another major difference is that a contested contracting citation is heard by the Code Enforcement Board rather than by county court. A Code Board decision, however, could subsequently be appealed to circuit court. The staff procedures manual consists of six "programs", outlining steps under the following categories: 1. Complaint unfounded procedure 2. Penalty paid procedure. 3. Penalty not paid procedure 4. Appearance before the Code Enforcement Board 5. Appellate review . 6. Unlicensed contractor citation training program. 20 The manual also contains two appendices: Appendix "A" - Contracting Citations Evidence Requirements, and Appendix "B" - Sample Contracting Citation. Two staff workshops were held in late September involving building division, code enforcement; planning, and attorney staff. At the workshops, the draft manual was reviewed in detail, and hypothetical contractor violations were discussed. Twomain conclusion came out of the workshops. First, it was clear that the primary enforcers of contractor violations would be building inspector staff, in close radio contact with office staff to aid in violation determination. Moreover, the procedure would entail verbal (over the radio) authorization from the building director and/or community development director prior to citation issuance. Second, there was a staff consensus that contractor citation issuance should be limited to "clear cut" cases of violation where evidence is substantial. Problematic "gray" cases, such as may arise with owner/builders, for example, will not be pursued unless staff have a clear determination of violation with appropriate evidence. The county building division issues permits and conducts building inspections for both the County and the City of Vero Beach. Recently, Vero Beach has adopted a contractors citation ordinance similar to that adopted by the Board. As a result, county building inspectors will eventually be in a position to issue citations in both the city and the unincorporated county. Staff are in the process of coordinating with the city to finalize citation procedures as they relate to construction within city limits. In the interim, building staff will implement the citation ordinance only within county jurisdiction. Alternatives The Board's alternatives in this matter include: 1. Approve the draft procedures manual as is and authorize staff to begin using citations as a contractor violation enforcement means; 2. Approve the draft procedures manual with modifications and authorize staff to begin using citations for contractor violation enforcement; or 3. Reject the draft procedures manual and require that it be substantially redrafted and brought back to the Board prior to citation enforcement. RECOMMENDATION Staff recommends that the Board of County Commissioners approve the Unlicensed Contractor Enforcement Procedures Manual and authorize staff to begin using citations as a contractor violation enforcement means. ATTACHMENTS 1. Draft Unlicensed Contractor Enforcement Procedures Manual (on file in the BCC office). 2. BCC minutes excerpt dated April 21, 1992. 21 OCT 2 0 1992 bou 871k,,J.806 OCT 2 ®1992 POCK 8 / F.'•.,F. 8 a' 7 Mr. DeBlois reported that building inspectors are the ones most likely to be issuing the citations. Also, clear cut cases of blatant violation would be more likely to be pursued. He stressed that staff really needs to be conservative and go in with good evidence, especially when the citation is first issued. Further, proper authorization would be required before issuance of the citation. Cases would go back to the Code Board if they are challenged. Commissioner Scurlock asked whether individuals placing bids on county projects are required to have an occupational license. Attorney Vitunac advised that all contractors must have both a license as well as a competency card. Commissioner Scurlock then asked if County employees must exhibit competency in a particular type of work if that work is done in-house. Building Director Ester Rymer conveyed that the County is exempt from state requirements on licensing. Commissioner Scurlock questioned whether the County should not come up to the same standards as the private sector. Commissioner Tippin expressed the concern that if we"have a law on the books, we need to have the means to enforce it. For example, a lawn maintenance licensed contractor is not allowed to replace broken sprinkler heads. They are lawn contractors, not irrigation system contractors. If someone complains, then staff is required to do something about it. In most instances, it is an irrigation system contractor who has registered the complaint. Chairman Eggert specified that, if routine repair is being done, this is not the same as expansion. Director Keating pointed out that this is one of the most difficult issues in code enforcement - the gray areas - such as just replacing sprinkler heads as opposed to replacing pipe, or expanding the system. Commissioner Tippin recommended that human reason be practiced in all of these cases. Chairman Eggert stressed that not enough has been done to inform the public as to when a licensed contractor is needed. Director Rymer mentioned that staff has been doing this all along, and mostly have a good track record. The only difference now is that violators will be fined. Commissioner Eggert felt that if we are going to fine someone $500.00, we have to tell the people in the community what they cannot do in order to avoid a fine. 22 Commissioner Scurlock suggested that a warning be given before the fine is actually assessed, and Mr. DeBlois stated that this would be incorporated. Director Keating added that discretion is given to the field officers in this regard; the authorization requirement is there to avoid charging a $500.00 fine in those gray areas. He added that there is a verbal warning opportunity here. Commissioner Bird wanted to know whether the Code Enforcement Board has the option of reducing the amount of the fine. Director Keating answered that the case can either be dismissed or a fine assessed, but the fine cannot be reduced. ON MOTION by Commissioner Bird, SECONDED by Commissioner Scurlock, the Board unanimously approved the Unlicensed Contractor Enforcement Procedures Manual and authorized staff to begin using citations as a contractor violation enforcement means, and try to find a way to implement a warning system. A COPY OF SAID MANUAL IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD INDIAN RIVER COUNTY JUDICIAL COMPLEX CONSTRUCTION BID AWARD Director of General Services Sonny Dean presented the following memo dated October 12, 1992: DATE: OCTOBER 12, 1992_: TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: H.T. "SONNY" DEAN, DIRECTO DEPARTMENT OF GENERAL SERVICES SUBJECT: INDIAN RIVER COUNTY JUDICIAL COMPLEX CONSTRUCTION BID AWARD BACKGROUND: On January 21, 1992, the Board approved the subject project as recommended and authorized staff to proceed with final design for bidding. ANALYSIS: On September 1, 1992 the project was advertised for bid and bids were opened on Tuesday, October 6, 1992. There were twelve contractors that purchased plans but only seven submitted bids. The results were as follows: 23 OCT 01992 POOF 7 i►lsz 808 OCT 20 1.997 Base Bid - Court- house and 6arage Alt. II -IFAS Outer Skin. Alt. III -7th Courtroom Alt. IV -Natural Limestone Alt. V4ranite Pavers Alt. VI --Three Ply Roof Alt. vii- ReciprvAiq Chill. Alt. I1 -CM carpeting TOTAL mot 87 wif .� INDIAN RIVER COUNTY COURTHOIISE BIDS BIL7M Ca6T. BIMI Calif. FM i MM MM DL TICKER, INC. MMI CAST IEIT1 CO. 13,1629"0." 129791910.0 129745,NLN 1295779"0." 129127,N0." 129921910." 13, 5009100. N 3!0,ULU 275, "O.N M9,"I.N 2949OLN 21591"." 333, 860." 305, N0. N i 1139 UL N 124,"0." 146, N0.10_ 14%6". N 134,"0." 1090"." 1279m. 959OL M 21,1"." 769 "0. N 22, 686." 37, N0. N 60, N0. N 19, 860. N N, NL N 799OL M 7291". N 66, 4N.N 649OL M 619OL M 749 9M. N -AWL" -139000.10 -409 N0. N -159UL N -6,00.0 -179MLIM -51,99L89 -159"0.N -159"0.89 -Li9N1." K -119"0." -10,860.0 -8,860." 195,NLM 18795"." 18;NLW 1799100." Z MLW 179,M.N 1"99OLM 13,912,"0." 13,44895"." 139456,"1." 1392Ty6"." 1394619"1.10 139633 OLIS 14,227,100." Estimated budget for the construction was $13,480,000. Staff along with our Construction Manager, Centex Rooney and Architect, PGA&L recommends award of bid to James A. Cummings, Inc. at a total bid of $13,272,600 which includes base bid plus: Alternate II EIFAS Exterior Finish Alternate III Finishing 7th Courtroom Alternate IV Using Natural Limestone Alternate V Installing Granite Pavers Alternate VI Three Ply Roof Alternate VII Using Reciprocating Chillers Alternate IX Installing C & A Carpet Commissioner Bird commented that he hoped local suppliers be used as much as possible, and Director Dean replied that in addition to using local suppliers, some of the sub -contractors are local. 24 ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bowman, the Board unanimously awarded the bid for the Indian River County Judicial Complex construction contract to James A. Cummings, Inc. in the total amount of $13,272,600, as set out in the above staff recommendations. CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD INDIAN RIVER COUNTY COURTHOUSE PROJECT Director Dean presented the following memo dated October 13, 1992: DATE: OCTOBER 13, 1992 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: H.T. "SONNY" DEAN, DIRECTOR DEPARTMENT OF GENERAL SERVICES SUBJECT: INDIAN RIVER COUNTY COURTHOUSE PROJECT CENTER ROONEY CONTRACT - AMENDMENT I BACKGROUND: In accordance with Florida State Statute 553.79 (5) (a), the subject Project will require a "Threshold Inspector". The purpose is for a structural inspection plan to provide specific inspection procedures and schedules so that the building can be adquately inspected for compliance with the permitted documents. This is an independent, licensed person who is registered with the State and Indian River County for such work. The project will also require Materials Testing and Inspection Services. The Material Testing will include all soil borings, soil tests and concrete testing. 25 L- OCT 201992 �� j ANALYSIS: mw 87 w,�871 Our Construction Manager firm, Centex Rooney, -has agreed to provide these services by contracting with a certified firm and passing their cost straight through to the County without any additional charges for Rooney. Rooney's people will be on site, every day and will have authority to make that firm perform as to the letter of the law., Staff feels this arrangement is in the best interest of the County. There is $70,000 in the budget for Threshold Inspection and other testing. Total dollars required to perform all the testing cannot be determined, but a unit price quote was obtained for the various tests. Based on the data we have, it is anticipated these costs will not exceed the budgeted amount. General Services Director Sonny Dean advised that official notice would be coming shortly on the ground breaking for the new Courthouse. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bowman, the Board unanimously approved Amendment I to the Indian River County Courthouse Project contract with Centex Rooney, as recommended by staff. AMENDMENT NO. I IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 26 REQUEST FOR SECOND EXTENSION OF OAR TERRACE SUBDIVISION LAND DEVELOPMENT PERMIT NO. 058 County Administrator James Chandler presented the following memo dated October 12, 1992: TO: James Chandler DATE: County Administrator THROUGH: James. W. Davis, P.E. Public Works Director and Roger D. Cain, P.E. County. Engineer `�'— FROM: David B. Cox, P.E.(ML Civil Engineer SUBJECT: Request for Second Extension of Oak Terrace Subdivision Land Development Permit No. 058 October 12, 1992 REFERENCE: SD -85-09-58/92030081 *001 DESCRIPTION. of T mTTrom _-_.... The subject request was considered by the Board of County Commissioners at their regular meeting of August 11, 1992. The request was denied with the condition that when revised construction plans have been submitted and approved by staff, the extension request could then be recommended for approval. The attached letter dated August 19, 1992 outlined for the applicant the two items that needed to be provided on the revised plans in order for staff to recommend approval of the extension. Both items have now been submitted and approved by staff. ALTERNATIVE4 Atvn erreT vele The applicant has requested a 120 day extension to complete the paving, drainage and utility improvements and to allow processing of the pending final plat application for Phase I to continue. The applicant has fulfilled the two items deemed necessary for staff to recommend approval of the extension. Staff recommends approval of the extension for 120 days with the condition that if the required improvements are not complete at the expiration of the second extension, we would recommend no further extensions be granted until such time as surety is posted for the portion of the construction remaining incomplete. , Commissioner Scurlock asked if this goes beyond our usual extension, and Administrator Chandler answered that it did, but staff is recommending it. ON MOTION by Commissioner Bird, SECONDED by Commissioner Bowman, the Board unanimously agreed to grant a 120 day extension for Oak Terrace Subdivision to complete the paving, drainage and utility improvement, recommendation. as set forth in the above staff `xi OCT 2 01992 tou '1 =.+; F 872 OCT 2 01997- BOOK 87 UE 873 DEVELOPER'S AGREEMENT WITH SEBASTIAN ASSOCIATES LTD. - RIVERWALK SHOPPING CENTER (MR. JAMES H. NOBIL) Director of Utility Services Terry Pinto reviewed the following memo dated October 12, 1992: DATE: OCTOBER 12, 1992 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO DIRECTOR OF UTILI SERVICES STAFFED AND PREPARED BY: ROBERT 0. WISEMEN, P.E. ENVIRONMENTAL ENGINEER DEPARTMENT OF UTILITY SERVICES SUBJECT: DEVELOPER'S AGREEMENT WITH SEBASTIAN ASSOCIATES, LTD., A FLORIDA LIMITED PARTNERSHIP, C/O JLJ REALTY,,• INC" RIVERWALK SHOPPING CENTER (MR. JAMES H. NOBIL) 'BACKGROUND: The proposed water tower for the North County water system is abutting to the developer's Riverwalk Shopping Center, Phase II project (see attached drawing). Originally, the developer came to the County with a plan to construct a water distribution system for the shopping center. The County is aware of the need to upsize the proposed water main to master plan size to serve the new water tower. Based on the location of the tower and this need to upsize, the County has negotiated the construction of the master planned water main with the developer at the time of their development. This will alleviate the need for the County to install a master plan size line to the new water tower in the immediate future. The Department of Utility Services would like to enter into a developer,'s agreement with Sebastian Associates, Ltd., for the construction of this line. ANALYSIS: The County has completed the negotiations with the developer and has come to an agreement. The County agrees to reimburse the developer to a maximum amount of $92,214.32, in accordance with Indian River County Ordinance No. 91-9 for the construction of approximately 2,195 lineal feet of 16" and 220 lineal feet of 12° water main as outlined in Exhibit A (attached). RECOMMENDATION: The staff of the Department of Utility Services recommends that the Board of County Commissioners approve, and the Chairman execute, the attached developer's agreement with Mr. James H. Nobil for the subject water main. 28 ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bowman, the Board unanimously approved, and authorized the Chairman to execute, the agreement with Mr. James H. Nobil for the subject water main, as recommended by staff. AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD WATER AND WASTEWATER LINE INSTALLMENT ACROSS 90TH AVENUE AT STATE ROAD 60 Director Pinto presented the following memo dated October 8, 1992: DATE: OCTOBER 8, 1992 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINT DIRECTOR OF UTIL SERVICES PREPARED WILLIAM F. cCAIN AND STAFFED CAPITAL P S EN ER BY: DEPAR FITY SERVICES SUBJECT: WATER AND WKiSTEWATER LINE INSTALLATION ACROSS 90TH AVENUE AT STATE ROAD 60 - -. BACKGROUND _ On August 25, 1992, the Board of County Commissioners approved the Utilities Department proceeding with water and sewer service to. the commercial node at I-95 and State Road 60. Due to the ongoing DOT road project currently underway at this intersection, we cannot begin with the survey for this area until their project is complete. However, we do need to proceed on an emergency basis to lay water and wastewater lines across 90th Avenue prior to the DOT completing the Route 60/90th Avenue intersection improvements. ANALYSIS The Utilities Department is proposing to acquire quotes from a minimum of three contractors to install the required water and sewer lines (see attached design drawings). The Utilities Department will be providing all materials for the project so the bids will be for installation (labor) only. The cost of installation for these utilities will not exceed $14,000.00; the materials cost will also not exceed $14,000.00, for a total project cost of $28,000.00. The funding for this project will be from the impact fee fund. 29 OCT 2 01992 tm 87 Fnur' 87 LZ r OCT 201992 RECOMMENDATION BOOK 87 F.,L­t 87 The staff of the Department of Utility Services recommends that the Board of County Commissioners approve the above -outlined project on an emergency basis, and approve the expenditure of not more than $281000.00 for the project. Commissioner Scurlock asked if this is a standard agreement, and Utilities Director Terry Pinto stated that it is. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bird, the Board unanimously approved the above project on an emergency basis, with an expenditure of not more than $28,000.00, as recommended by staff. WASTEWATER SERVICE TO RIVER'S EDGE SUBDIVISION Director Pinto presented the following memo dated October 8, 1992: DATE: OCTOBER 8, 1992 TO: JAMES E. CHANDLER COUNTY ADMINISTRATO FROM: TERRANCE G. PINTO DIRECTOR OF UTIL SERVICES PREPARED WILLIAM F MCCAIN AND STAFFED CAPITAL JECTS EN NEER BY: DEPAR OF ITY SERVICES SUBJECT: WAST T VICE TO RIVER'S EDGE SUBDIVISION BACKGROUND Since the completion of the North County Wastewater Collection Main System, the Department of Utility Services has been removing existing package treatment systems and tying them into our regional system. To this end, we are now proposing to construct a force main system from our regional lift station at Riverwalk Shopping Center to River's Edge Wastewater Treatment Plant (WWTP) on Roseland Road, in an effort to abandon the River's Edge plant. In addition to the removal of River's Edge WWTP, the construction of this line will allow for the connection of additional customers along the force main's route. ANALYSIS The proposed project consists of approximately 8,000' of 6" force main and loot of jack and bore, along with an upgrade of an existing lift station at River's Edge. The total estimated project costs are as follows: 30 Construction with 10% contingency Engineering Total (use for budget) $165,000.00 $ 16.500.00 $181,500.00 $182,000.00 The River's Edge (WWTP's) yearly operational costs are approximately $20,000.00 per year. Adding in the cost of permit renewals at an expense for this year of $3,000.00, the cost of operating the plant this year alone will be $23,000.00. The proposed project will pay for itself within ten years or less, allowing for potential equipment replacement. Taking into account the liability associated with ownership and operation of a WWTP; i.e., location of plant discharge to Sebastian River, potential health hazard, and public safety hazard, it makes good sense to remove this plant from service as -soon as possible. Funding for this project will be from the impact fee fund. RECONMUMATION The staff of the Department of Utility Services recommends the Board of County Commissioners approve the above -referenced project, authorize the Utilities Department to obtain quotes for, and proceed with, the required surveying and commence with the in-house design of this project. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bowman, the Board unanimously approved the River's Edge Subdivision wastewater service project and authorized the Utilities Department to obtain quotes for, and proceed with, the required surveying and commence with the in-house design of this project, as recommended by staff. SECOND AMENDMENT TO AGREEMENT DESIGNATING THE CHAMBER OF COMMERCE AS THE OFFICIAL COUNTY TOURIST BUREAU. Deputy County William G. Collins II presented the following memo dated October 7, 1992: TO: The Board of County Commissioners FROM: w �,. William G. Collins II - Deputy County Attorney DATE: October 7, 1992 SUBJECT: Second Amendment to Agreement Designating the Chamber of Commerce as the Official County Tourist Bureau The Indian River County Tourist Development Council met on Thursday, October 1, 1992. • Per Board of County Commission direction, they discussed re -allocating $31,373.00 which had originally been proposed for a contingency reserve. After some discussion, the Tourist Development Council moved that the entire amount be allocated to the Chamber of Commerce as the Official County Tourist Bureau, since in their view the funding of the Tourist Bureau was providing the biggest boost to local tourism and should be supported as much as possible this year, particularly in making a full-fledged effort to encourage international travel to Indian River County. 31 0 CT 2 01992 � toot 8 7 S." r OCT 20 1992 Boa 87 �-Arr.87'7 In furtherance of this goal, the Tourist Council recommended that, the contract with the Chamber of Commerce be revised to delete the limitations on meal expenses for domestic and international travel wholesalers within the County for familiarization trips. Currently they are limited to $3.00 for breakfast, $6.00 for lunch, and $12.00 for dinner. The Council felt that promotional expenses by the Tourist Bureau should not be subject to such stringent limitations. The Council further felt that the prohibition on use of revenues for a travel writer's program should be eliminated, and that the prohibition on use of tourist tax revenues for office equipment for the County Tourist Bureau should be modified to provide that those expenses could be incurred if recommended by the County Tourist Council and approved by the Board of County Commissioners on an individual request basis. RECOMMENDATION: Authorize the Chairman to execute the attached Resolution approving the Second Amendment to the Agreement Designating the Chamber of Commerce as the Official County Tourist Bureau which Resolution further authorizes the Chairman of the Tourist Development Council to execute the Second Amendment on behalf of the County Commission. Commissioner Bird commented that he had chaired the meeting of the Indian River County Tourist Development Council, and it was obvious that they felt very strongly about the recommendations that were made. As far as entertainment is concerned, studies have shown that foreign tourists are an important segment of our tourist industry, and travel writers in particular can be extremely valuable in writing favorable articles about Indian River County. Commissioner Scurlock expressed concern that there were no limits on how much could be spent on one meal, and asked whether they could spend, for example, a thousand dollars on one meal. Attorney Collins assured the Board that if too much money is being spent, the Tourist Development Council will not get as healthy a budget next year. Commissioner Bird commented that you can't take somebody to the Ocean Grill with $12.00. Chairman Eggert did not think it was necessary to put a per - meal limit on expenditures, and if this is abused the Board could always establish a limit later. Commissioner Bowman emphasized that she just would like to see some results, although she was uncertain how the results could be measured. Attorney Collins stated that the Tourist Study that is scheduled to come out in December should show some results. 32 M M M ON MOTION by Commissioner Bird, SECONDED by Commissioner Tippin, the Board unanimously approved staff recommendation and adopted Resolution 92-188, approving the Second Amendment to Agreement Designating the Chamber of Commerce as the Official County Tourist Bureau. RESOLUTION NO. 92 188 A RESOLUTION OF THE BOARD OF- COUNTY COMMISSIONERS OF INDIAN RIVER 'COUNTY, FLORIDA, APPROVING THE "SECOND AMENDMENT TO AGREEMENT DESIGNATING THE CHAMBER OF COMMERCE AS THE OFFICIAL COUNTY TOURIST BUREAU". WHEREAS, on January 17, 1989 the Indian -River County Board of County Commissioners, by and through their advisory Tourist Development Council ("Council") and the Vero Beach -Indian River County Chamber of Commerce, through its Tourist Council ("Chamber") entered into an Agreement Designating the Chamber of Commerce as the Official County Tourist Bureau, which agreement set out mutual covenants and promises as to the funding and operation of the County Tourist Bureau; and WHEREAS, that Agreement was further amended by the "First Amendment to Agreement Designating the Chamber of Commerce as the Official County Tourist Bureau" dated April 7, 1992; and WHEREAS, Council and Chamber wish to modify the original agreement, as amended, based on further operational experience as an Official County Tourist Bureau, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. The "Second Amendment to Agreement Designating the Chamber of Commerce as the Official Csounty Tourist Bureau" (attached hereto) is hereby approved. 33 OCT 2 01992 pm 7 ii n 8 7 OCT 2 0 1992 BOOK 87 ; ,Jj 8`/9 2. The Chairman of the Indian River County Tourist Development Council is hereby authorized to execute said "Second Amendment to Agreement Designating the Chamber of Commerce as the Official County Tourist Bureau". The foregoing resolution was offered by Commissioner Bird and seconded by Commissioner Ti ppi n , and, being put to a vote, the vote was as follows: Chairman Carolyn K. Eggert Aye Vice Chairman Margaret C. Bowman Aye ' Commissioner Richard N. Bird Aye ' Commissioner Don C. Scurlock, Jr. Aye Commissioner John W. Tippin Aye The Chairman thereupon declared the resolution duly passed and adopted this 20th day of October , 1992. BOARD OF COUNTY COMMISSIONERS _ INDIAN RIVER COUNTY, FLORIDA By: e, G Carolyn I Eggert, M rman SAID AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD HERITAGE VILLAGE - UTILITIES CASE Charles Vitunac came before the Board and reported that nobody in Heritage Village has been paying the County utility bills since May, and the unpaid utility bills now total more than $77,000.00. There is a lawsuit pending between the tenants and the landlord, and the judge has ordered that this go to mediation in 30 days, but it could take another year for the lawsuit to be settled. He added that although the County does not take sides in the lawsuit, and does not wish to turn off the water supply to 400 mobile home units, neither can the County continue to provide free service. Filing a lien would not be effective because these are tenants. Commissioner Scurlock asked whether there are penalty and interest charges on unpaid balances. Utility Services Director Terry Pinto responded that the penalty is 1-1/2% a month, and the bills are about $15,000.00 a month. 34 0 M M M Larry Barkett, local attorney, came before the Board and stated that he represents the 600 plus residents of Heritage Village and that Attorney Vitunac is incorrect in saying there is no remedy. He quoted from Section 201.22 of Ordinance 91-9, which says water and sewer charges are chargeable to the property owner and that a lien can be placed on the property. He added that even though the County may bill the tenant or occupant at the request of the owner, this shall in no way relieve the owner of responsibility for payment. The ordinance also says if the owner doesn't pay, you may shut off the water. However, the landlord would be getting off scot free and the residents would be without water. Since the County Attorney signed an agreement with the landlord and the agreement said the landlord would pay for this water, Attorney Vitunac was procedurally incorrect, which is why the Court would not force anyone to pay. He added that the tenant did not order this water and sewer, the landlord did, and now Attorney Vitunac is trying to make the tenants pay something that the landlord agreed to pay. Attorney Vitunac argued that there is a great risk in requiring the landlord to pay off the lien when the tenants are getting free water, because the County may end up being out several hundred thousand dollars. Commissioner Scurlock asked why the County doesn't file a lien, and Director Pinto replied that a new lien would have to be filed every month; the procedure is to shut the water off, then file the lien. Although the County has an agreement with the owner, the water gets shut off when the individual doesn't pay and then a lien can be filed. Commissioner Scurlock then asked if there is any requirement against filing the lien without turning off the water, and Attorney Vitunac answered that the County would then be at great risk to never collect the unpaid water bills. He tried to get each party to come up with some sort of security so the bills could at least get paid, and thus avoid having to turn off the water. He reiterated that staff is just trying to prevent having to turn off the water. Commissioner Scurlock insisted that the Board was not going to turn off the water to 400 households, and if anyone thought that, they must be smoking something. He added that the agreement was between the County and the owner, and it is very firm in the contract that the owner is responsible for payment. 01.1 OCTLL 2 01992 Boot I OCT 2 0 1992 Attorney Barkett pointed out that the tenants did agree to pay the water bill, but only if the rental rates were reduced proportionately. However, Attorney Vitunac wants to take the easy way out by shutting off the service when foreclosing on the owner is the right way to do it. Commissioner Bowman then asked whether the law says that the landlord may pass the water charges on to the tenant. Attorney Barkett replied that this is true, but the law further says this would in no way relieve the owner of his responsibility to pay the water. Commissioner Scurlock commented that the County should file the lien, and then if the County does not win, the County could then go further and turn off the water, and Attorney Vitunac responded that if the Board wants to do it that way, he would be happy to do that. Commissioner Bird asked if the lien would just stay on forever until the owner sold the property, and Attorney Vitunac responded that the County could sue the owner and get a judgment, but the owner has already said he will not pay. Attorney Barkett recommended suing the owner and then executing against him. Commissioner Scurlock reiterated that the lien should; be filed, and all the measures that are available to the County should be pursued. Commissioner Bird asked what the chances are that the County would win a lien foreclosure. Attorney Vitunac explained that in all other instances where the utility bills were not paid, including apartment buildings, the water is turned off or at least a threat to turn off the water is made, and that he had never come across this situation before, where the County didn't turn off the water. Commissioner Scurlock pointed out that this is different than in an apartment building where the tenants can just move out if the water is turned off. These are owners of mobile homes that are sitting on the property, and they can't just move out because the homes are not actually mobile. Attorney Barkett stressed that between 1974 and 1992, the landlord provided free water until all of a sudden he decided he wasn't going to pay the water bill when county water came in. It already has been decided that impact fees cannot be passed on until there is a hearing on the matter. He added that no Court is going to allow a landlord who signed a contract to pass on -the cost of the water to the tenants. 36 M M M Director Pinto emphasized that he hoped the Board would understand the Utilities Department's position - to collect the money in the fastest way possible - and that all staff is doing now is asking the Board for permission to use whatever methods that are within the ordinances to get the money. Commissioner Scurlock asked whether, in terms of cash flow, the Utilities Department could do interim borrowing to cover cash flow until the money has been collected. He felt sure the money could be borrowed at an interest rate of less than 18%. Director Pinto explained that he was not saying the Utilities Department cannot afford to continue to operate, but that this may be an expense to the other customers. Commissioner Scurlock cautioned that the rates charged to the other customers should not be raised to pay for water used by people who will not pay, and that with 18% interest charges, it is not necessary to pass anything on to other customers. Director Pinto explained that staff is only asking the Board today for permission to use whatever methods that are within the ordinances to collect the money as quickly as possible. He added that he was concerned that the Court would say that because the County had the option to shut off the water and did not, the money would not be awarded to the County. Commissioner Scurlock emphasized that the Board was not going to turn off water service to 400 people. MOTION WAS MADE by Commissioner Scurlock, SECONDED by Commissioner Tippin, to go ahead and file the lien, pursue the mediation, and pursue the remedies that are available to try to bring this to a conclusion. Under discussion, Attorney Vitunac requested that the Board clarify whether a lien should be filed for just this month, and the Chairman clarified that continuing liens are to be filed. She added that she hopes this can be brought to a conclusion in 30 days. THE CHAIRMAN CALLED FOR THE QUESTION. It was voted on and carried unanimously. 37 CT 20199 OK V7 fr, JF� 2 W OCT 2 01992 BOOK PHYSICAL ARTS CENTER ,-I 87 FAU833 The Board reviewed the following letter dated October 2, 1992: FLORIDA DEPARTMENT OF STATE Jim Smith Secretary of State DIVISION OF HISTORICAL RESOURCES R.A. Graf, Building 500 South Bronough Tallahassee. Florida n399 -MM Director's Office Telecopier Nummber (FAX) (904) 488-1480 (904) 488-33.53 October 2, 1992 Indian River County Board of Commissioners Indian River County Courthouse 1840 25th Street Vero Beach, Florida 32960 Re: Physical Arts Center Dear Commissioners: We are pleased to advise you that the above referenced site has been proposed for nomination for listing in the National Register Of Historic Places. The nomination proposal will be reviewed by the Florida National Register Review Board in a Public meeting on November 13, 1992. A copy of the meeting agenda is enclosed. If the Review Board finds that this property meets the criteria for listing established by the National Register, a formal nomination will be submitted to the Keeper of the National Register in Washington, D.C., who will make the final decision. The enclosed fact sheets explain the criteria for listing and the results of listing in the National Register, with references to the major laws and Federal regulations relating to listed properties. A copy of the nomination and additional information on the protection provisions, financial incentives, or other aspects of the National Register program may be obtained by calling our Survey and Registration Section at (904) 487-2333. 38 Indian River County Board of Commissioners October 2, 1992 Page Two - If you wish to comment on whether or not this property should be nominated for listing in the National Register, please send me your comments by November 13, 1992. Sincerely, o W. Percy Sta Historic GWP:Mbm - Preservation Officer Enclosures _ ON MOTION by Commissioner Bowman, SECONDED by Commissioner Tippin, the Board unanimously agreed to send a letter to the Florida State Historic Preservation Officer, requesting that the Physical Arts Center be nominated for listing in the National Register of Historic Places. 39 �JK8 7 .� CT 2 0199 OCT 2 01992 800K 87 LvE 835 REQUEST FROM INDIAN RIVER COUNTY COUNCIL ON AGING. INC. FOR $2,000.00 APPROPRIATION TO PURCHASE MATERIALS FOR SIGNAGE The Board reviewed the following letter dated October 6, 1992: TELEPHONE 407 - 569-070 FAX 407 - 567-6944 than River County ncil On Aging, Inc. 694 -14th STREET • P.O. BOX 2102 VERO BEACH, FLORIDA 32%1 October 6, 1992 Commissioner -Margaret Bowman Chairman, Transportation Disadvantaged Local Coordinating Board Board of County Commissioners 1840 25th Street Vero Beach, Florida 32960" Dear Commissioner Bowman: The Council on Aging recently received a grant from the United Way for the purpose of establishing a fixed route bus route for Indian River County. The Purpose of the route is to serve the disadvantaged who are able to get to a bus stop, and are in need of transportation to the Public Agencies. Funds were provided from the United Way Special Response Fund and will support this effort for six months. The Council on Aging is sharing this expense, approximately equally with the United Way. On October 2nd, representatives from the agencies met to discuss the principle pickup locations of their clients in need, the destination points and the areas to be served. Details of this meeting have been forwarded under separate cover. One major area requiring attention is the posting of appropriate signage. Each stop on the fixed route is to have a sign indicating a bus stopand the bus schedule for the route. Mike Duek CosuntpEngineer, was present as agreed to fabricate the signs; however, approximately $2,000 in materials is required to purchase materials acceptable for our community signs. This letter is to request consideration for an appropriation of $2,000 for the County Engineering Department to purchase materials for signage. As transportation continues to be one of the top priorities of our County, we look forward to your favorable reply. S Transportation 40 -isor .-I Administrator Chandler recommended using the contingency fund to pay for the signage. ON MOTION by Commissioner Scurlock, SECONDED by Commissioner Bird, the Board unanimously agreed to appropriate $2,000.00 from the general contingency fund for the County Engineering Department to purchase materials for bus route signage, as recommended by staff. general There being no further business, on Motion duly made, seconded and carried, the Board adjourned at 10:30 o'clock a.m. ATTEST: (:�)1 Q�� J.( ".arton, Clerk 41 CarolYPIK. Egge r�Iljchairman view 87 �OCT 2 0 199 , 0 Boof 87 8S7