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HomeMy WebLinkAbout12/23/1992SPECIAL MEETING Wednesday December 23, 1992 The Board of County Commissioners of Indian River County, Florida, met in Special Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Wednesday, December 23, 1992, at 9:00 o'clock A. M. Present were Carolyn K. Eggert, Chairman; Richard N. Bird, Vice Chairman; Fran B. Adams; Kenneth R. Macht; and John W. Tippin. Also present were James E. Chandler, County Administrator; Charles P. Vitunac, County Attorney; and Diane Albin, Deputy Clerk. The Chairman called the meeting to order and announced that this is a departmental presentation meeting, and Attorney Vitunac announced that the public workshop has been properly advertised, as follows: VERO BEACH PRESS -JOURNAL Published Daily Vero Beach, Indian River County, Florida COUNTY OF INDIAN RIVER: STATE OF FLORIDA Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath says that he is Business Manager of the Vero Beach Press -Journal, a daily newspaper published at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being a in the / Court, was pub- lished in said newspaper in the issues ofSi�_7 Affiant further says that the said Vero Beach Press -Journal is a newspaper published at Vero Beach, in said Indian River County, Florida, and that the said newspaper has heretofore been continuously published in said Indian River County, Florida, each daily and has been entered as second class mail matter at the post office in Vero Beach, in said Indian River Coun- ty, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. A Sworn to and subscribed (SEAL) this Z day of �2X/D. 19 4,;�- f % E fifrtfmry PeF.lfc, Strata of Florkir� +fib► Cammnl�aytin A" PUBLIC NOTICE The Board of Styr Cars rmers of Indian River Canty will hold Pueuc WORKWOPs In the County arriber Ill the Administratim Wdrdire, 1840 25th Street. All Interested are MW W to attend and partk4pate In the following �, November 19, f992 - 9:00 A.M. - Sewer and water overvkw W ay, November 25, 1992 - 9:0 A.M. - As- ,M.M Procedure fou Sewn am water Thursday, December 3. 1992 - 9:00 A.M. - Som Waste septage/SWdge overview MT o as �December Char 1�-W7�P.M =a - and other pubes concerns Wednesday December 23, 1992 - 9:00 A.M. -0ver- vEi�ewq �of Woks, gconmurhy . General Ser iv cense Personnel, R si k�M ng agement and Golf/Recreallom Anyone who may wish to appeal any decision which may be made at ihta will creed to ensure that a veftthn record of the proceedings is made, which ioiudes, testimony and evidence upon which . the m�ls based. who ,deetld��spp a apedal sco m mode - may contact the Coun- ttlyan farthis AmM a- with Disab911es Act (ADA}} Coordinator at 557-8000 x408 at kraal 46 haus In advance of meeting. Nov. 12, 1992.. 949342 807 88 E:+U .'771 -..gA 3 1112 Boa PnE .3 72 The Board reviewed the following memo dated December 17, 1992: oard of County Commissioners DATE: December 17, 1992 FILE: • A711. SUBJECT: FROM E. Chandler Administrator REFERENCES: Attached are general outlines of each departmental presentation for the Commissions Orientation meeting December 23rd at 9:00 a.m. The presentations have been scheduled as follows: Community Development Emergency Services Public Works Recreation Golf General Services. Personnel - Budget The first three department presentations will not exceed 40 minutes each. COMMIINITY DEVELOPMENT Community Development Director Bob Keating and Planning Director Stan Boling gave a slide presentation. Director Keating commented that his department handles permitting, inspecting, enforcing, and providing information to the public and also makes recommendations to the Board either directly or through committees. The divisions within the Community Development Department are as follows: Building - Ester Rymer, Director Long -Range Planning - Sasan Rohani Current Planning - Stan Boling Environmental Planning/Code Enforcement - Roland DeBlois Metropolitan Planning Organization (MPO) - Bob Keating Director Keating then presented slides showing the functions of each division within the department and various charts and graphs showing the number of permits issued, total citations issued, and other statistics. He discussed 2 inspections, the 3 0X11 ry SUBJECT: FROM E. Chandler Administrator REFERENCES: Attached are general outlines of each departmental presentation for the Commissions Orientation meeting December 23rd at 9:00 a.m. The presentations have been scheduled as follows: Community Development Emergency Services Public Works Recreation Golf General Services. Personnel - Budget The first three department presentations will not exceed 40 minutes each. COMMIINITY DEVELOPMENT Community Development Director Bob Keating and Planning Director Stan Boling gave a slide presentation. Director Keating commented that his department handles permitting, inspecting, enforcing, and providing information to the public and also makes recommendations to the Board either directly or through committees. The divisions within the Community Development Department are as follows: Building - Ester Rymer, Director Long -Range Planning - Sasan Rohani Current Planning - Stan Boling Environmental Planning/Code Enforcement - Roland DeBlois Metropolitan Planning Organization (MPO) - Bob Keating Director Keating then presented slides showing the functions of each division within the department and various charts and graphs showing the number of permits issued, total citations issued, and other statistics. He discussed 2 inspections, the Comprehensive Plan and expressed pride in the fact that the State of Florida suggested some northern panhandle communities use our County plan as a model when designing their plans. Commissioner Tippin asked, and Director Keating confirmed that the Treasure Coast Regional Planning Council reviews Comprehensive Plans and currently has the right to recommend approval or disapproval, although this may change in the future. EMERGENCY SERVICES Emergency Services Director Doug Wright gave a slide presentation on the Indian River County Emergency Services District and the Department of Emergency Services and introduced several members of his staff: Otis Humanes - Fire Chief Jim Judge - Emergency Medical Services Nathan McCollum - Radiological Preparedness Nancy Errett - Animal Control Etta LoPresti - Administrative Secretary Director Wright gave a brief history of the transition of emergency services within the County beginning in 1985. At that time there were three fire districts, emergency services volunteers and several different volunteer fire departments. The paramedics worked out of the hospital and a separate agency operated the ambulance service. The services were not coordinated. A committee was formed in 1987 to evaluate the organization of the fire districts and providers of emergency medical services. In 1989 the County applied for a Certificate of Public Convenience and Necessity for EMS (ALS) service. The number of emergency medical service volunteers was declining, and the County took over emergency medical services in July 1989. On November 27, 1990, the Board adopted Ordinance 90-25 creating a countywide Emergency Services District and providing for an election to be held authorizing a levy of up to 3-1/2 mills, etc. The Indian River Volunteer Ambulance Service donated its equipment to the County, and all of the communities except Indian River Shores became a part of the IRC Emergency Medical Services District. Director Wright emphasized that volunteers are still an important part of the Fire Department and Emergency Medical Services. He discussed the County's current disaster relief plans and the fact that Hurricane Andrew resulted in the recognition that the County plan needs to be revamped. Slides were shown demonstrating that most of the buildings would be under water from surge associated with Category 4 or 5 hurricanes. 3 DECL- 2 31992 Boa 88 F4,;t373' -7 BOOK 88 FAE 3 P 4 Director Wright mentioned that Jim Judge, Director of Emergency Medical Services, has won about every award in the State for the exemplary performance of his division. Director Wright concluded by discussing the need for more funds and his hope that the County will be able to provide the necessary funds in future years. He mentioned that grants have helped somewhat, and his staff will continue to look for more grant money. PUBLIC WORKS Director Jim Davis gave a presentation of the Public Works Department. Public Works has the following six divisions: Road and Bridge - Albert VanAuken, Superintendent Petition Paving - Albert VanAuken, Superintendent Engineering - Roger Cain, Superintendent Traffic Engineering - Jim Davis, Acting Superintendent Parks - Rex Hailey, Superintendent Fleet Management - Don Turner, Manager Director Davis gave a brief history of the Public Works Department, which was conceived in 1981. Road and Bridge is the largest division. .There are currently 600 miles of roads in Indian River County, almost half of them paved. The unpaved roads are graded on a regular basis. Commissioner Tippin asked how Road and Bridge decides when a road needs to be graded, and Director Davis explained that each grader has its own route and staff tries to maintain the roads on four- to six-week intervals. The graders often work overtime during the rainy season. Director Davis discussed traffic impact fees, which have generated about $12 million since inception; the 6 -cent local option gas tax that is primarily used for capital projects in unincorporated areas and generates about $2 million a year; and the State Department of Transportation (DOT) fund which allocates funds through a grant program. He mentioned that the Indian River Boulevard project received about a million dollars from DOT. In addition, there is a local option 1 -cent sales tax which should provide funds for right-of-way acquisition in the future. There was discussion about various road widening and paving projects, and Director Davis reported that there are about 17 to 20 projects in progress, He stressed that the goal is to eventually pave all county roads. 4 M M RECREATION Pat Callahan, Recreation Director, gave an overview of the Recreation Department. Charles Park was hired in 1958 as the first professional in recreation and was hired by a group called Indian River Recreation, Inc., and the City of Vero Beach paid his salary. Between 1958 and 1976 the City funded all recreation programs. However, the County donated in-kind services, including land. From 1976 to 1987 the Parks Department was operated by the County and the City handled all recreation services, although the County contributed funds to the City for various programs. Currently the Recreation Department is a combined operation of the City and the County. Director Callahan described the various activities provided by the Recreation Department, including supervised games at Gifford and South County Parks, softball leagues, crafts, Teens United for Fun (T.U.F.F.), and various annual special events. The County Recreation Department administers the lifeguard program at County beach parks, and the City administers the lifeguard program at City parks. Commissioner Adams commended Director Callahan and her staff for all their efforts and help. Commissioner Bird mentioned that the goals of Parks and Recreation have been to provide equal and affordable recreation opportunities county -wide, and he feels we are getting closer to those goals. GOLF Bob Komarinetz, Golf Course Director, gave a presentation on the Sandridge Golf Club. Information was distributed to the Board summarizing the history of the golf course and current expansion plans. Director Komarinetz mentioned that the golf course is open every day of the year except Christmas Day. The best 14 -year-old player in the United States is one of Sandridge's junior golfers. Director Komarinetz expressed pride in the golf courses and all that has been accomplished since the original course opened in 1987. He indicated that construction of the second 18 holes and a clubhouse were recently completed and the New Lakes Course is open for play. Sandridge Golf Club employs a staff of 61 with a total operational budget of $3 million. Commissioner Bird mentioned that Sandridge has supported itself financially since the beginning, and that government surveys have revealed that golf is one of the important features that bring visitors and tourists to a community. 5 DEC 2 3 1992 BOOK F:, BOOK 88F 3 8 Director Komarinetz closed by suggesting that everyone visit the golf course, and that one of his goals is the Golf Course Digest award for best course built in 1992. GENERAL SERVICES General Services Director Sonny Dean then gave a presentation of his department. The Department of General Services includes the following divisions: Directors' Offices - Two employees maintain all property leases and telecommunications systems, except 911. Central Services - Four employees are responsible for mail, photocopying, facsimile transmission and reception, and telephone switchboard operation. Buildina and Grounds - Twenty-five employees maintain all County facilities, which includes over 30 buildings and 400,000 square feet, and over 15 acres of grass and landscaping at 9 locations. Purchasing - Four employees processed 3,875 purchase orders, 117 bid items and $40,000 in inventory during the 1991-92 fiscal year. Main and North County Libraries - A total of 46 employees handle approximately 51,500 in circulation and 37,500 patrons per month. Law Library - The law library has just one employee, who handled 3,948 attorney visits, 1,743 attorney telephone calls, 3,286 public visits, and 1,889 public telephone calls during the 1991-92 fiscal year. Probation - Six employees carry an average of 550 cases per month and collected $91,113.00 during fiscal 1991-92. Veterans Services - Four employees average about 700 calls per month. Agriculture Extension Services - Four employees average 150 office visits, 500 telephone calls and 50 field trips per month. The Master Gardener Program is administered by this division. Soil and Water Conservation District - Two employees provide advice to the public and perform soil and water analysis. Housing and Rental Assistance - Six employees assist residents in finding subsidized housing. Most of the funding for this program comes from the Federal government. 6 PERSONNEL Personnel Director Jack Price gave a review of his department, which is divided into personnel and risk management. The primary functions of personnel are wage and salary administration, screening job applicants, fringe benefits administration, payroll, policy development and administration, and employee/labor relations. Director Price discussed the recent accomplishments of the Personnel Department, including reducing of employee turnover, limiting health care cost increases, conducting employee and management training series; and reducing the 1993 budget for both Risk Management and Personnel. Current projects are refining and improving the newly developed Preferred Provider Organization (PPO) program and to improve County employees' understanding of the program. Goals for the immediate future are to complete the Administrative Policy Manual, sustain a competitive, cost effective health care plan, and design and conduct a Management Development Training program. Elizabeth Jordan, Risk Manager, gave a summary of the responsibilities of her Division, which are loss prevention and loss control. Recent accomplishments include reduction of general and automobile liability claims and initiation of periodic drivers' license checks. A defensive driving course is conducted quarterly and is required to be taken by all drivers of County vehicles. Goals for the near future are to increase participation of Constitutional officers in the self-insurance pool, assist in updating the Administrative Policy Manual, and assist in the Emergency Preparedness plan for natural disasters. Information was distributed to the Board, including an analysis of fiscal 1991-92 for general liability, automobile and workers' compensation. BUDGET Joe Baird, Director of Office of Management and Budget (OMB), gave the Board a copy of the 1992-93 Annual Budget. He advised that his department currently has three employees and all budget - related documents are prepared in-house. The planning process begins in March, and the budgets are sent back to the departments with recommended changes and modifications in April. By June the departmental budgets are back in the OMB for final review. The budget hearings begin in July and the final budget hearings are held in September. Other responsibilities of the OMB are financing, bond issues, projections, analyzing county fiscal policies, supervising budgeting procedures and activities; reviewing all requisitions and performing fiscal contract 7 DEC 23 1993do j ai •.1 1' DEC 2 3 1993 to 88 %, - -7 is management, and performing cost of service analysis. Goals and Objectives include improving the cost effectiveness and efficiency of public service, tightening controls over purchase and personnel requisitions, and begin automating the Capital Improvement program to satisfy legal requirements and the needs of the county. There being no further business, on Motion duly made, seconded and carried, the Board adjourned at 12:31 o'clock P.M. ATTEST: J. Barton, Clerk Carol . Ee- -Z�Lt- gge Chairman 8