HomeMy WebLinkAbout2/16/1993�MINUTES RTTACHED
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
AGENDA
REGULAR MEETING
TUESDAY, FEBRUARY 16, 1993
9:00 A.M. - COUNTY COMMISSION CHAMBER
COUNTY ADMINISTRATION BUILDING
1840 25TH STREET
VERO BEACH, FLORIDA
COUNTY COMMISSIONERS
Richard N. Bird, Chairman (Dist. 5)
John W. Tippin, Vice Chairman (Dist. 4)
Fran B. Adams ( Dist. 1)
Carolyn K. Eggert ( Dist. 2 )
Kenneth R. Macht (Dist. 3)
James E. Chandler, County Administrator
Charles P. Vitunac, County Attorney
Jeffrey K. Barton, Clerk to the Board
9:00 A. M. I. CALL TO ORDER
2. INVOCATION - Rabbi Jay Davis
Temple Beth Shalom
Rabbi Davis had an emergency and did not appear.
3. PLEDGE OF ALLEGIANCE - Comm. Kenneth R. Macht
4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Item 11.G.4., Authorization for Grant Extension
for Round Island Park Improvements
S. PROCLAMATION AND PRESENTATIONS
Adoption and Presentation of Proclamation Designating
Feb. 20 8 21, 1993 as "Purple Heart Weekend"
6. APPROVAL OF MINUTES
Regular Meeting of 1/12/93
7. CONSENT AGENDA
A. Received and placed on file in Office of Clerk
to the Board:
I.R. Mem. Hosp. Annual Schedule of Meeting
FY 1993
Notice of Florida Public Service Commission
Hearing on 2/24/93 at 6:30 p.m. in Lake Worth,
FL Re: Southern Bell
Report of Convictions, month of January, 1993
Fellsmere Water Control District Audit Reports,
FYE 9/30/92
Original Surety Bonds for Following Newly
Elected I.R.C. Hosp. Dist. Trustees: Duncan
Chalmers, Paul A. Graham, MD, Margaret Ingram,
S Broadus F. Sowell, MD
�E �6199� BOOK
BOOK
7. CONSENT AGENDA (cont1d.):
B. Occupational License Taxes Collected During
Month of January, 1993
( memorandum dated Feb. 4, 1993 )
C. Purchase of Computer for Commissioners' Use
( memorandum dated February 4, 1993 )
D. Award Bid #3047 / Asphalt Patch Paving
( memorandum dated February 9, 1993 )
E. Release of Utility Liens
( memorandum dated February 8, 1993 )
F. Cancellation of Outstanding Taxes
Property Purchased for County Use
( memorandum dated February 8, 1993 )
G. Release of Indemnification Agreements -
14th Street
( memorandum dated February 4, 1993 )
H. Resignation of Dorothy A. Hudson from the Bd.
of Zoning Adjustment
(letter dated Feb. 8, 1993)
8. CONSTITUTIONAL OFFICERS AND
GOVERNMENTAL AGENCIES
None
9:05 a. m. 9. PUBLIC ITEMS
A. PUBLIC DISCUSSION ITEMS
None
B. PUBLIC HEARINGS
None
10. COUNTY ADMINISTRATOR'S MATTERS
Overview of Current Consultants
( memorandum dated February 10, 1993
11. DEPARTMENTAL MATTERS
A. COMMUNITY DEVELOPMENT
None
B. EMERGENCY SERVICES
None
C. GENERAL SERVICES
I.R.C. Health Clinic / HRS Request Lease Space
( memorandum dated February 8, 1993 )
D. LEISURE SERVICES
None
P4�E J
11. DEPARTMENTAL MATTERS (cont'd. ):
E. OFFICE OF MANAGEMENT AND BUDGET
None
F. PERSONNEL
None
G. PUBLIC WORKS
1. Acceptance of Quitclaim Deed
I.R. Boulevard, Phase IV
( memorandum dated February 5, 1993 )
2. Grand Harbor Golf Cart Underpass/ Tunnel
( memorandum dated February 5, 1993 )
3. I.R. Blvd. Ph. IV Tree Location
( memorandum dated February 9, 1993 )
H. UTILITIES
Water Main Replacement - Project No. 2
Change Order 2 and Final Pay Request - Ixora
Park S/ D, Glen Acres S/ D, Cooks S/ D, & 18th Ave.
( memorandum dated February 2, 1993 )
12. COUNTY ATTORNEY
None
13. COMMISSIONERS ITEMS
A. CHAIRMAN RICHARD N. BIRD
B. VICE CHAIRMAN JOHN W. TIPPIN
C. -COMMISSIONER FRAN B. ADAMS
D. COMMISSIONER CAROLYN K. EGGERT
E. COMMISSIONER KENNETH R. MACHT
900K 88 PAGE 8.�
� FEB 16 199 _A
r FEB i.P 1901
14. SPECIAL DISTRICTS
A. EMERGENCY SERVICES DISTRICT
1. Approval of Minutes - Meeting of 12/22/92
2. Approval of Minutes - Meeting of 1/12/93
3. Water Distribution Systems - Importance
to Fire Suppression Activities and ISO
Insurance Ratings
( memorandum dated January 19, 1993 )
B. SOLID WASTE DISPOSAL DISTRICT
None
15. ADJOURNMENT
BOOK 88 PA",F. 835
ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE
AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF
THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL WILL BE BASED.
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING MAY
CONTACT THE COUNTY'S AMERICANS WITH DISABILITIES ACT (ADA)
COORDINATOR AT 567-8000 X 408 AT LEAST 48 HOURS IN ADVANCE OF
MEETING.
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0
Tuesday, February 16, 1993
The Board of County Commissioners of Indian River County,
Florida met in Regular Session at the County Commission Chambers,
1840 25th Street, Vero Beach, Florida on Tuesday, February 16, 1993
at 9:00 A. M. Present were Richard N. Bird, Chairman; John W.
Tippin, Vice Chairman; Fran B. Adams; Carolyn K. Eggert; and
Kenneth R. Macht. Also present were James E. Chandler, County
Administrator; Charles P. Vitunac, County Attorney; and Patricia
Held, Deputy Clerk.
The Chairman called the meeting to order.
Commissioner Kenneth R. Macht led the Pledge of Allegiance to
the Flag.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
County Administrator Jim Chandler requested the addition of
Item 11.G.4., Authorization for a Grant Extension for Round Island
Park Improvements.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Macht, the Board unanimously added the
above item to the Agenda.
PROCLAMATIONS AND PRESENTATIONS
Chairman Bird read aloud the following Proclamation and
presented it to the representatives of the Military Order of the
Purple Heart, Edwin E. (Ned) Potter and Solomon A. (Curly) Wiseman:
.BOOK 8, PA,F 82-
jr
FEB
PR.
�_ , 1993
'1. _
P R O C L A M A T I O N
BOOK 88 F,{;r 83 7-7
WHEREAS THE PURPLE HEART MEDAL was designed by GENERAL
GEORGE WASHINGTON as the first BADGE OF MILITARY MERIT to be
awarded for SINGULARLY MERITORIOUS ACTION by a soldier; and
WHEREAS on May 3, 1783, General George Washington
awarded the first PURPLE HEARTS to SGTS. ELIJAH CHURCHILL
and WILLIAM BROWN, two of only three recipients of the award
during -the REVOLUTIONARY WAR; and
WHEREAS through the diligent efforts of GENERAL
DOUGLAS MacARTHUR, the War Department announced the
reinstatement of the PURPLE HEART MEDAL in 1932 for persons
who had suffered a wound which was received in action with
an enemy, and which required treatment by a medical officer,
since such wound could, in the judgment of the commander, be
construed as resulting for a SINGULARLY MERITORIOUS ACT OF
ESSENTIAL SERVICE; and
WHEREAS today, through progressive Presidential
Orders, eligibility for the PURPLE HEART has been extended to
all branches of the military and to civilian nations of the
United States who are wounded while serving under competent
authority with an armed force, so that, in the words of
GENERAL GEORGE WASHINGTON, "THE ROAD TO GLORY IN A PATRIOT
ARMY AND A FREE COUNTRY IS THUS OPEN TO ALL"; AND
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that February
20 and 21, 1993 be designated as
"PURPLE HEART WEEKEND"
in honor of recipients of the PURPLE HEART MEDAL who reside
in Indian River County, Florida.
Approved and adopted on February 16, 1993.
BOARD OF COUNTY.COMMISSIONERS
OF INDIAN RIVER COUNTY, FLORIDA
0-1
By,
i�L�•
RICHARD N. BIRD
CHAIRMAN
2
E7
APPROVAL OF MINUTES
The Chairman asked if there were any additions or corrections
to the Minutes of the Regular Meeting of January 12, 1993. There
were none.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Macht, the Board approved the Minutes
of the Regular Meeting of January 12, 1993 as
written.
CONSENT AGENDA
A. Reports
The following documents were received and placed on file in
the office of Clerk to the Board:
Indian River Memorial Hospital Annual Schedule of Meetings for
Fiscal Year 1993
Notice of Florida Public Service Commission Hearing on 2-24-93
in Lake Worth Re: Southern Bell
Report of Convictions, Month of January. 1993
Fellsmere Water Control District Audit Reports for Fiscal
Year Ending 9-30-92
Original Surety Bonds for the following newly -elected Indian
River County Hospital District Trustees:
Duncan Chalmers
Paul A. Graham, M.D.
Margaret Ingram
Broadus F. Sowell, M.D.
B. Occupational License Taxes Collected - Month of January 1993
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Macht, the Board unanimously accepted
the following report from Tax Collector Karl
Zimmermann summarizing Occupational License Taxes
collected during the month of January 1993.
TO: Board of County Commissioners
FROM: Karl Zimmermann, Tax Collector
SUBJECT: Occupational Licenses
DATE: February 4, 1993
Pursuant to Indian River County Ordinance No. 86-59, please be
informed that $4,172.95 was collected in occupational license taxes
during the month of January, representing the issuance of 178
licenses.
3
BOOK E•�
FEB 16 1993
Fr_ FEB 16 1993 n 7
BOOK F',,GF 8.
C. Purchase of Computer for Commissioners' Use
The Board reviewed memo from Commissioner Ken Macht dated
February 4, 1993:
TO: Board Of County Commissioners
FROM: Commissioner Macht 4/W
RE: Purchase of a computer for Commissioner's use
DATE: February 4, 1993
I am requesting -authorization to purchase a
computer and printer to be used by the Commissioners. The
attached bid received is for $1,694. Funding would come from
General Fund Contingency.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Macht, the Board unanimously approved
purchase of a computer and printer at a cost of
$1,694.00 to be used by the Commissioners.
D. Award Bid #3047 - Asphalt Patch Paving
The Board reviewed memo from Purchasing Manager Fran Boynton
Powell dated February 9, 1993:
February 9, 1993
TO: BOARD -OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Service
FROM: Fran Boynton Powell, Purchasing Manage
SUBJ: Award Bid #3047/Asphalt Patch Paving
Utilities Department
BACKGROUND INFORMATION
Bid Opening Date: December 23, 1992
Advertising Dates: December 9, 16, 1992
Specifications Mailed To: Seven (7) Vendors
Replies: Four (4) Vendors
VENDOR BID TABULATION•
Trodglen Paving $ 6,455.40
Vero Beach, FL
Driveways, Inc $ 8,266.13
Titusville, FL
Martin Paving- $13,901.00
Daytona, FL
Indian River Contracting NO BID
Winter Beach, FL
TOTAL AMOUNT OF BID: $ 6,455.40
SOURCE OF FUNDS: Sewer Utilities, Water Utilities Paving
Material Account
BUDGETED AMOUNT: $ 7,000.00
4
s � r
RECOMMENDATION:
Staff recommends the following:
1. Award to Trodglen Paving, as the overall lowest,
most responsive and responsible bidder.
2. Establish an Open End Contracts with Trodglen Paving,
with a not to exceed amount of $7,000.00 during the
contract period.
3. Authorize the Purchasing Manager to renew these
contracts subject to satisfactory performance, zero
cost increase, vendor acceptance, and the
determination that renewal is in the best interest of
the County.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Macht, the Board unanimously awarded
Bid #3047 to Trodglen Paving and approved an open-
end contract for asphalt patch paving with a not -to -
exceed amount of $7,000.00 during the contract
period, as recommended by staff.
E. Release of Utility Liens
The Board reviewed memo from Lea R. Keller, CLA, dated
February 8, 1993:
TO: BOARD OF COUNTY COMMISSIONERS
-- R. P4_��
FROM: Lea R. Keller, CLA, County Attorney's Office
DATE: February 8, 1993
RE: RELEASE OF UTILITY LIENS
The attached
lien releases
are in proper
form for the Board of County
Commissioners
to authorize
the Chairman
to sign them so that they can
be recorded.
They are as
follows:
(1) Satisfactions of Impact Fee Extension
in the names of :
APARICIO
McGRIFF
MILLER
VOLO
(2) Release of Lien from Glendale Lakes Water Project
in the name of :
HUNTER
5
FEB1 6 1993 BOOK �� Far_:E 840
� i
A�
NOOK 88 F-,vF 84,
(3) Releases of Liens from Phase I Water Project in the
names of :
ANTOLICK
BRYAN
CATTAFI
CHIAPPONE
CICILIAN
DEROSA
ENLOE
FILAS
GILBERT
GOULD
KING
KURUTZ
MEEKER
PALUMBO
PINERA
RILEY
ROTTER
VUKOVICH
WALLACE
(4) Release of Liens from Phase II Water Project in the
names of:
FRASER
TUCKER
WARREN
(5) Release of Lien from Royal Poinciana Project
in the name of :
BRYAN
(6) Releases of Liens from Seminole Shores et al.
Water Project in the names of :
BOSKUS (2)
SCHOMMER (2)
POST
(7) Release of Lien from Summerplace Water Project
in the name of:
OVERTON
REQUEST: The Board approve the documents and authorize the
Chairman to sign them.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Macht, the Board unanimously approved
the satisfactions and releases as listed in staff's
memorandum.
SAID SATISFACTIONS AND RELEASES
ARE RECORDED IN THE PUBLIC RECORDS OF INDIAN RIVER COUNTY
6
F. Cancellation of Outstanding Taxes on Property Purchased for
County Use
The Board reviewed memo from Lea R. Keller, CLA, dated
February 8, 1993:
TO: BOARD OF COUNTY COMMISSIONERS
FROM: Lea R. Keller, CLA, County Attorney's Office
DATE: February 8, 1993
RE: CANCELLATION OF OUTSTANDING TAXES
PROPERTY PURCHASED FOR COUNTY USE
The County has recently acquired two parcels for right-of-way
purposes --one on 33rd Street (Cherry Lane) and one on 45th Street
east of U.S. #1, and pursuant to Section 196.28, Florida Statutes, the
Board of County Commissioners is allowed to cancel and discharge any
taxes owed on the portion of the property acquired for public
purposes. Such cancellation must be done by resolution of the Board
with a certified copy being forwarded to the Tax Collector.
REQUESTED ACTION: Board authorize the Chairman to sign the
attached resolutions cancelling taxes upon lands the County recently
acquired.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Macht, the Board unanimously adopted
Resolution 93-35 and Resolution 93-36, cancelling
outstanding taxes on property purchased for County
use, as recommended by staff.
6
BOOK 88 P`E 842
BOOK
88 F., CE S43
a/!i/HSCl�gal) Li'L+'S'U/ Vl`� CC
55
Re: R/W 33rd Street - Cherry Lane
RESOLUTION NO. 93- •,
A RESOLUTION OF INDIAN RIVER COUNTY,
FLORIDA, CANCELLING CERTAIN DELINQUENT
TAXES UPON PUBLICLY -OWNED LANDS, PUR-
SUANT TO SECTION 196.28, FLORIDA STATUTES.
WHEREAS, section 196.28, Florida Statutes, allows the Board of County
Commissioners of each County to cancel and discharge any and all liens for
taxes, delinquent or current, held or owned by the county or the state,
upon lands heretofore or hereafter conveyed to or acquired by any agency,
governmental subdivision, or municipality of the state, or the United States,
for road purposes, defense purposes, recreation, reforestation, or other
public use; and
WHEREAS, such cancellation must be by resolution of the Board of
County Commissioners, duly adopted and entered upon its minutes properly
describing such lands and setting forth the public use to which the same are
or will be devoted; and
WHEREAS; upon receipt of a certified copy of such resolution, proper
officials of the county and of the state are authorized, empowered, and
directed to make proper entries upon the records to accomplish such
cancellation and to do all things necessary to carry out the provisions of
section 196.28, F.S.;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, ' that any and all
liens for taxes, delinquent or current, against the property described in
O.R. Book 960, Page 2157, which was recently acquired by Indian River
County for right of way purposes on 33rd Street ( Cherry Lane) , are hereby
cancelled, pursuant to the authority of section 196.28, F.S.
The resolution was moved for adoption by Commissioner Eggert ,
and the motion was seconded by Commissioner Macht , and, upon being
put to a vote, the vote was as follows:
Chairman Richard N. Bird Aye
Vice Chairman John W. Tippin Aye
Commissioner Carolyn K. Eggert Aye
Commissioner Fran B. Adams Aye
Commissioner Kenneth R. Macht Aye
The Chairman thereupon declared the resolution duly passed and
adopted this A 6 day of February , 1993.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
B1
y
Richard N. Bird
Chairman
8
� r �
Z/8/03RE90/ VIC
Re: R/W 45th Street East of US #1 .56
RESOLUTION NO. 93-
A RESOLUTION OF INDIAN RIVER COUNTY,
FLORIDA, CANCELLING CERTAIN DELINQUENT
TAXES UPON PUBLICLY -OWNED LANDS, PUR-
SUANT TO SECTION 196.28, FLORIDA STATUTES.
WHEREAS, section 196.28, Florida Statutes, allows the Board of County
Commissioners of each County to cancel and discharge any and all liens for
taxes, delinquent or current, held or owned by the county or the state,
upon lands heretofore or hereafter conveyed to or acquired by any agency,
governmental subdivision, or municipality of the state, or the United States,
for road purposes, defense purposes, recreation, reforestation, or other
public use; and
WHEREAS, such cancellation must be by resolution of the Board of
County Commissioners, duly adopted and entered upon its minutes properly
describing such lands and setting forth the public use to which the same are
or will be devoted; and
WHEREAS, upon receipt of a certified copy of such resolution, proper
officials of the county and of the state are authorized, empowered, and
directed to make proper entries upon the records to accomplish such
cancellation and to do all things necessary to carry out the provisions of
section 196.28,. F.S.;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that any and all
liens for taxes, delinquent or current, against the property described in
O.R. Book 959, Page 2768, which was recently acquired. by Indian River
County for right of way purposes on 45th Street east of U.S. #1, are
hereby cancelled, pursuant to the authority of section 196.28, F.S.
The resolution was moved for adoption by Commissioner Eggert ,
and the motion was seconded by Commissioner Macht , and, upon being
put to a vote, the vote was as follows:
Chairman Richard N. Bird Aye
Vice Chairman John W. Tippin Aye
Commissioner Carolyn K. Eggert Aye
Commissioner Fran B. Adams Aye
Commissioner Kenneth R. Macht Aye
The Chairman thereupon declared the resolution duly passed and
adopted this 16 day of February , 1993.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
By
Richard N. Bird
Chairman
9
FEB 1 6 1993 Brox PvE 844
rFEB 16 1993
G. Release of Indemnification Agreements - 14th Street
The Board reviewed memo from Deputy County Attorney William G.
Collins II dated February 4, 1993:
TO: The Board of County Commissioners
FROM: ' J(, William G. Collins II - Deputy County Attorney
DATE: February 4, 1993
SUBJECT: Release of Indemnification Agreements - 1114th Street"
In 1984 the County received an indemnification agreement from the
Ekonomous as developers of property to the north of 14th Street.
Subsequently the Council on Aging executed a similar indemnification
agreement to the County in 1988. The purpose of the agreements was to
indemnify the County in the event that the County was named as a party to
a trespass suit by virtue of approving site plans for property which would
utilize "14th Street" to access U.S. 1 between the old Clock Restaurant and
the Home & Patio Shop. In fact, that strip of property was owned by Grace
LaCava.
Indian River County has purchased a 35' by 300' strip of right-of-way from
the Estate of Grace LaCava, and more recently obtained an additional 25' by
210' strip from Southgate Mobile Home Park.
Now that all the "right-of-way" is in County hands, there is no need for
continuation of the indemnification agreements.
RECOMMENDATION:
Authorize the County Administrator to execute Releases for delivery to the
Council on Aging, the Ekonomous and their successor Dorothy Faber,
Trustee.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Macht, the Board unanimously approved
Releases of Agreement with Christopher Ekonomou,
Kathryn Ekonomou and Michael Ekonomou and with the
Indian River County Council on Aging, Inc., as
recommended by staff.
SAID RELEASES OF AGREEMENTS
ARE RECORDED IN THE PUBLIC RECORDS OF INDIAN RIVER COUNTY
H. Resignation of Dorothy A. Hudson from the Board of Zoning
Adjustment
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Macht, the Board unanimously accepted,
with regret, the resignation of Dorothy A. Hudson
from the Board of Zoning Adjustment.
10
i r �
OVERVIEW OF CURRENT CONSULTANTS
The Board reviewed memos from County Administrator Jim
Chandler, dated February 10, 1993, and from General Services
Director Sonny Dean, dated February 3, 1993:
TO: Board of County Commissioners DATE: February 10, 1993 FILE:
SUBJECT:
FRO •James E. Chandler REFERENCES:
• County Administrator
In response to the Board's request, an overview will be presented at the
February 16, 1993 meeting of current consultants and method of selection.
Attached is a copy from the Purchasing Manual of the procedures that are
followed in selecting consulting firms.
Also attached are listings by department of the consulting firms currently
retained.
A detailed presentation will be made at the February 16th meeting.
DATE: FEBRUARY 3, 1993
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF GENERAL SERVI
SUBJECT: INFORMATION MEMORANDUM
CONSULTANTS' COMPETITIVE NEGOTIATION ACT
As per your request, the following information is submitted:
Any time a Department under the Board of County Commissioners has
need for consulting services within the scope of the practice of
architecture, professional engineering, landscape architecture, or
registered land surveying, the selection process must be in
accordance with Florida Statues Chapter 287.055 (Consultants'
Competitive Negotiation Act).
The procedure for this process is outlined in detail,'under Article
Six of the County's Purchasing Manual as adopted by the Board of
County Commissioners. A copy of this Section is attached for your
information.
11
FEB 161993 BOOK 88 F��r;E 846
FEB 16 19
BOOK $8 Fbf,'r
Administrator Chandler explained that the County's procedure
for selecting consultants follows the State -mandated Consultants'
Competitive Negotiations Act (CCNA) procedures and is spelled out
in the County's Purchasing Manual under Article Six, Procurement of
Services. The State has adopted a threshold which is applicable to
architects, consulting engineers, and landscape engineers. The
County has expanded on that and conforms to CCNA procedures in
selecting every consultant. The County follows two basic
procedures in hiring consultants. For a specific project, we
prequalify several firms, rank them, and make a selection and
negotiate for a specific project. In other areas we prequalify and
maintain a list of firms and when we have a need, for example, for
surveyors or underwriters, we get quotes from the prequalified
firms and make recommendations for approval by the Board. That
list is kept for two to three years. We also maintain a list of
prequalified consultants for major projects such as designing,
constructing and inspecting water, wastewater and solid waste
disposal plants, and this list of consultants is kept for three to
five years.
Administrator Chandler outlined the lists of consultants which
are currently under contract for the various departments:
SOLID WASTE DISPOSAL DISTRICT
ENGINEERING SERVICES PROJECTS
PROJECT NAME CONSULTANT ENGINEEAING CONSULTANT CONTRACT
1MTc9MFw neTF
STATUS
r
ASSESSMENT EVALUATION MAY 19, 19M
& WASTESTREAM STUDY MALCOLM PIRNIE CONTRACTYET TO CONTRACT APPROVAL BY BOARD
BE APPROVED REQUIRED & PENDING
ECONOMIC AND FINANCIAL
N/A
CH2M HILL
APRIL 18, 1989
CURRENTLY PREPARING ANNUAL
SERVICES AS NEEDED
REPORT & FULL COST ACCOUNTING
REPORTWITH WORK ORDER APPROVAL
CONTINUING SERVICES FOR
CAMP DRESSER & MCKEE
NOVEMBER 6, 1985
SERVICES FOR LANDFILL STUDIES,
SOLID WASTE MANAGEMENT
OPERATIONS AND PERMITTING
MASTER AGREEMENT FOR
CAMP DRESSER & MCKEE
NOVEMBER 1. 1988
CONTINUING SERVICES CONTRACT
ENGINEERING SERVICES
USED FOR ENTERING INTO
CONTRACTS ON RELATED PROJECTS
CONSTRUCTION/DEMOUTION
N/A
CAMP DRESSER & MCKEE
AUGUST 7,1990
PROJECT REQUIRES COMPLETION
DER PERMIT APPLICATION
BY RESUBMITTAL OF APPLICATION
WITH ADDITIONAL INFORMATION
CONTRACT MODIFICATION REQUIRED
STORMWATER MANAGEMENT
N/A
CAMP DRESSER & MCKEE
AUGUST 7,1990
OPEN APPLICATION PENDING
DER PERMIT APPLICATION
SEPT 19, 1990
MODIFICATION OF ENGINEERING
(MODIFICATION)
CONTRACT FOR SUBMITTAL OF '•
ADDITIONALLY REQUIRED INFO
WETLANDS MITIGATION
N/A
CAMP DRESSER & MCKEE .
JULY 21,1992
OPEN APPLICATION PENDING
MODIFICATION OF ENGINEERING
CONTRACT FOR SUBMITTAL OF
ADDITIONALLY REQUIRED INFO
OFFICE & MAINTENANCE
N/A
CAMP DRESSER & MCKEE
JULY 28,1992
CURRENT CONTRACT FOR THE
BUILDING CONSTRUCTION
DESIGN AND CONSTRUCTION OF
OFFICE & MAINTENANCE BUILDING
12
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W
i
CONSULTANT
CONTRACT
INTERVIEW
APPROVAL
PROJECT NAME
------------------------------------------------
DATE
---------
CONSULTANT
-----------------------
DATE
.........
STATUS
------------------
ARTIFICIAL WETLAND
1-30-92
MASTELLER & MOLER
6-2-92
READY TO GO TO DESIGN STAGE
EFFLUENT DISPOSAL STUDY
BLUE CYPRESS WWTP
5-21-90
P.E.C., INC.
11-6-90
COMPLETE
CENTRAL REGION EFFLUENT DISPOSAL (BENT PINE)
2-6-91
P.E.-C., INC.
6-4-91
READY FOR CONSTRUCTION
DEEP.WELL
4-12-91
CH2M HILL
9-24-91
PERMITTING
GIFFORD WWTP PH. 2
1-28-88
MASTELLER & MOLER
10-11-88 _
ON HOLD (STILL HAVE INSPECTION SERVICES
IN ORIGINAL CONTRACT
GIFFORD WWTP MODIFICATIONS
•
1-28- 88
MASTELLER & MOLER
_ _
10 11 88
UNDER RENEGOTIATION
MASTER PLAN UPDATES
12-6-91
BROWN AND CALDWELL
3-24-92
WINDING DOWN
F-►
W
NORTH COUNTY SEWER COLLECTION/RFP
9-7-90
KIMBALL/LLOYD
11-6-90
ON HOLD
NORTH COUNTY WATER DIST., PHASE 1
5-7-90
PBS&J
9-25-90
95% COMPLETE
NORTH COUNTY WATER TREATMENT PLANT
1-28-88
CAMP DRESSER & MCKEE
10-11-88
OUT TO 8I0
NORTH COUNTY WWTP PH. 2 & EFFLUENT DISPOSAL
2-27-91
MASTELLER & MOLER
5-7-91
ONGOING DESIGN AND PERMITTING
NORTH COUNTY WATER DISTR. CONTINUING SERVICES
6-4-90
PBS&J
11-6-90
TERMINATED
OSLO ROAD EAST
KIMLEY-HORN12-11-90
ON HOLD
OSLO ROAD FORCE MAIN
1-28-88
MASTELLER & MOLER
10-11-88
GOING OUT TO BID
REUSE ORDINANCE (CONTINUATION OF SEA OAKS PROJECT)
5-11-90
MCQUEEN & ASSOCIATES
10-15-91
READY TO GO TO BCC FOR CONSENT
FOR PUBLIC HEARING
ROSELAND WATER TOWER
5-1-92
MOCK, ROOS & ASSOCIATES
8-25-92
ADVERTISING FOR BID
SEA OAKS WWTP EXPANSION
5-11-90
KIMBALL -LLOYD
8-14-90
ON HOLD
SLUDGE/SEPTAGE
1-28-88
CAMP DRESSER & MCKEE
10-11-88
90% COMPLETE
SOUTH CO. R.O. PLANT, PHASE 2
1-28-88
CAMP DRESSER & MCKEE
10-11-88
UNDER CONSTRUCTION
SOUTH CO. WELLFIELD C.U.P. AND WELLS
3-21-91
P8S&J
5-21-91
OUT TO BID
00
SOUTH CO. WWTP
1-11-91
CAMP DRESSER & MCKEE
7-16-91
FINAL DESIGN ,
0
VISTA (OSLO ROAD CONTRACT 2)
1-28-88
MASTELLER & MOLER
10-11-88
OUT TO BID
7--
C-1
cl
n,
00
1
1
1
CONSULTANT
CONTRACT
INTERVIEW
APPROVAL
PROJECT NAME
--------------- -
------------------------•---
DATE
---------
CONSULTANT
-----------------------
DATE
---------
STATUS
------------------
WATER EXPANSION PLAN PHASE 1
1-11-91
MASTELLER & MOLER
3-5-91
COMPLETE
WATER EXPANSION PLAN PHASE II
1-11-91
MCQUEEN & ASSOCIATES
3-5-91
OUT FOR BID
WATER EXPANSION PLAN PHASE 111
1-11-91
CARTER ASSOCIATES
3-5-91
IN FOR PERMITTING
WATER EXPANSION PLAN PHASE IV
1-11-91
MASTELLER & MOLER
3-5-91
NOT NEGOTIATED YET
WATER EXPANSION PLAN PHASE V ,
1-11-91
MCQUEEN & ASSOCIATES"
3-5-91
NOT NEGOTIATED YET
WATER EXPANSION PLAN PHASE V1
1-11-91
CARTER ASSOCIATES
3-5-91
NOT NEGOTIATED YET
WEST -CENTRAL REUSE MAIN
8-29-91
MCQUEEN & ASSOCIATES
11-12-91
READY FOR CONSTRUCTION
WEST REGIONAL EFFLUENT PUMPING STATION
1-28-88
CAMP DRESSER & MCKEE
10-11-88
OUT TO BID
WEST REGIONAL WWTP DESIGN
1-28-88
MASTELLER & MOLER
10-11-88
ON HOLD (STILL HAVE INSPECTION SERVICES
IN ORIGINAL CONTRACT)
WEST REGIONAL WTP MODIFICATIONS
1-28-88
MASTELLER & MOLER
10-11-88
UNDER RENEGOTIATION
TO: James E. Chandler, County Administrator
FROM: James W. Davis, P.E.
Public Works Director
SUBJECT: List of Consultants on Public Works Projects
DATE: January 28, 1993 FILE: consult.jan
The following consultants are currently under contract with
the County for professional services associated with Public
Works Department projects:
1) Boyle Engineering Corp, Orlando F1.
Indian River Blvd Phase III - Design Complete
Construction Management $163,000 fee - All work complete
2) Glace & Radcliffe, Inc., Orlando, FL
Indian River Blvd. Phase IV & Connecting Roads
Design Complete $307,577 fee - 99% complete
3) Kimley-Horn Inc., Vero Beach
Sandridge Golf Course - 2nd 18
Design Fee approx. $117,423 - 90% complete
Vero Lake Estates Drainage Study
Report Complete fee approx. $78,000 - 100% complete
Oslo Rd West of US 1 - Design fee $58,467 - 99% complete
4) Kimball Lloyd, Inc., Vero Beach
CR512 Widening Design fee $272,775.32 - Phase 1 95% complete
Phase 2 70% complete
Miscellaneous Intersections - Phase III - 6 intersections
Design 99% Complete - Total Contract $82,258 - 90% Complete
5) Carter Associates, Inc., Vero Beach
Incidental Engineering Services -
Indian River Blvd. Phase III Contract Amount $8,300
90% complete
Firing Range Master Plan fee $5,654 - Inactive at this time
6) Peterson & Votapka, Inc., Vero Beach
Gifford Park Improvements; Contract Amount $ 3,500 -Complete
7) H.F. Lenz, Inc., Melbourne
Barber Ave. Widening/Signalization
Approx. contract $8,500 - 70% complete
8) Eklund & Dritenbas, Inc., Architects - Vero Beach
Fairground Restroom Building 7.5% Design Fee - Approx. $8,500
90% complete
9) Mosby & Assoc., Inc., Vero Beach, Hobart Ballfield Lighting
fee $7,500 - Work complete
15
FEB 161993 mm Fw
BOOK 88 PA;,% 85-11
10) Gee and Jensen Inc., West Palm Beach, Kings Highway ROW
Acquisition and Widening; Design fee $69,977 - 60% complete
CR510 @ AlA Intersection Improvements; Design fee $59,508
95% complete
11) Marshall & McCully, Inc., Vero Beach, Hobart Road Paving
Design Fee $8,793.75 - Design complete
Cherry Lane, 1st St SW, and Walker Ave. Paving;
Design Fee - $25,500; Design complete
12) Coastal Tech, Inc., Vero Beach, Round Island Park Improvements,
Design fee $13,500
DER Beach Nourishment Project Application fee - NTE $1,500
Complete
13. Williams, Hatfield & Stoner, Inc., Port St. Lucie,
43rd Ave Bridge Replacement over Main Canal,
Design fee $71,400; 50%complete
14. TransAmerican Environmental Inc., Ft. Lauderdale
Fleet Management - Underground Fuel Tank Contamination
Assessment Fee $8,500
Environmentrics, Vero Beach; Lab Fee $4,500
DATE: JANUARY 12, 1993
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF GENERAL SERVICES
SUBJECT: LIST OF ACTIVE CONSULTANTS
The following consultants are presently under contract with Indian
River County and working under auspices of General Services
Department:
Centex Rooney - Construction Program Manager for Judicial
Complex
Pierce, Goodwin, Alexander and Linville - Architect for
Judicial Complex
Precision Contracting Services - Consultant to design
build CCTV Prisoner Handling System. (Will be under
contract in February.
16
M M M
TO: James E. Chandler
County Administrator
DATE: January 27, 1993
SUBJECT: CONSULTANTS
FROM: Joseph A. Bair
OMB Director
TYPE OF CONSULTANT.
FIRM NAME
INDIVIDUAL
Financial Advisor
Fishkind & Associates
Art Diamond
Underwriter
Wm. R. Hough & Co.
Ed Bulleit
Bond Counsel
Rhoads & Sinon
Charles Sieck
The bond counsel is really the County Attorney's Office consultant
TO: Jim Chandler, Cpunty Administrator
FROM: Doug Wrigh�, Director
Emergency Services
DATE: January 11, 1993
SUBJECT: List of Consultants Utilized by Emergency Services
Pursuant to your request, please be advised that the Department of
Emergency Services is currently utilizing only one consultant as
follows:
Camp, Dresser & Mckee, Inc., Fort Lauderdale, Florida
The consultant is performing engineering services to prepare a
contamination assessment report (CAR) for Emergency Services Station
No. 3 near the airport. The report is required to determine the
existence of potential contamination from miscellaneous leakage and
spills associated with a former aboveground storage tank. This
report is required before closure of the tank site can be finalized.
CDM was recommended by the Purchasing Department for this work since
the company has a current contract -with the Utilities Department for
similar work.
kVA
Sao �
FEB 6 199 � r
Box 88 f!tF 853
Commissioner Eggert noticed that some of the Utilities
contracts were approved several years ago and asked if we are still
happy with those firms. She was concerned because there may have
been personnel changes in some firms during that long period of
time.
County Administrator Jim Chandler responded that consultants
are prequalified and when we have a specific project, we go through
the interview process and the personnel factor is taken into
consideration. If there has been a change in the key personnel and
it is not satisfactory, that would be an important element.
Commissioner Tippin led discussion regarding a specific
contract to relocate the solid waste transfer station in Fellsmere.
He indicated that the contract called for a budget of $6,000 for
landscaping with a fee of up to $5,000 for a landscape architect to
design the landscaping. He thought that was out of line. He also
mentioned that the specifications called for Schedule 80 PVC pipe
when Schedule 40 is more than ample and he felt there was a $6,000
error. He was even more concerned that an average layman seeing
this type of error would suspect the whole contract. Commissioner
Tippin hoped this was an isolated case. He asked who polices a
consultant's proposals. He does not have the expertise nor the
time to study engineering documents that come before the Board for
approval. He considered it his responsibility to pay close
attention to the details and get the best "bang for the buck" for
the County.
Director Pinto stated that one way of policing the contracts
is to compare them with similar projects. However, sometimes an
item in specifications is missed. He admitted that he did go over
the design that Commissioner Tippin referred to and did not look at
the irrigation specifications. He was looking at controls and
tanks.
Commissioner Eggert noted that we have had problems with
irrigation and landscaping costs in other projects.
Administrator Chandler assured the Board that staff reviews
specifications, but some details are beyond our expertise.
Commissioner Macht led discussion regarding personnel in the
consulting firms. He thought that the individual who will be
responsible for our contract should be named in the contract in
addition to the name of the firm so that when anything goes wrong
we know who has done the work.
Director Pinto assured the Board that staff does hold
consultants responsible for oversights. He gave an example of the
County's first water treatment plant where a mistake was made by
the engineer and the engineer paid for that mistake.
18
Commissioner Eggert proposed that Commissioners could attend
the presentations when consulting firms are interviewed.
Administrator Chandler suggested that staff could submit the
proposed documents to the Board and any Commissioner who is
concerned with a specific project could attend the interview
process, although that takes a minimum of a half day and sometimes
a full day.
Director Pinto advised that presentations for utilities
projects in the past year were videotaped and are available for
viewing at any time.
Chairman Bird felt that staff seems to be able to scrutinize
and understand larger items whereas on some details of a project,
such as irrigation systems for landscaping, we unfortunately do not
have anybody on staff who is expert enough to judge that.
Commissioner Macht determined that we must have a trail of
accountability. We' must have confidence in our staff and hold them
accountable, and consultants must know that staff is going to hold
them accountable for the proper execution of taxpayers' projects.
Commissioner Macht was concerned about these issues because there
could be implications of multimillion dollar import. He did not
want to be involved in a situation like Martin or Polk Counties.
Chairman Bird viewed the process as beginning with a
determination that we need a consultant. We must rely on the
department heads to judge whether we have the in-house capability
to do a project. If we do not have the in-house capability, staff
must convince the Commissioners that the project is necessary and
that we do not have the in-house ability. A Request For Proposals
(RFP) is drawn up which spells out the type of services we need, we
go to the selection procedure, and staff picks the firm best
qualified for the project. The tough part is negotiating the
price. We want to make the best deal for the County, but if the
firm is screwed down too tight and they don't have the funds to
employ qualified people with the expertise to do the studies and so
forth, then we may not end up with a quality job. Additionally,
comparisons with similar projects throughout the state of Florida
could help to determine the reasonableness of a price.
Administrator Chandler agreed that costs can be compared with
other similar projects. Staff judges other important factors such
as the time estimate, because time translates into hourly rates,
the overhead of the company and their locations, which may add to
travel costs. These specifics are not determined until the firms
are ranked by qualification and negotiations begin. If our first
choice turns out to be too high, we go to the next ranked firm.
Sometimes you find out that the number two firm's price is the same
19
FEB 161993 Boa 88 PP{la
BOOK 88 FAF 8557
as number one and you are not allowed to go back to number one, so
you negotiate with the third choice. That is the frustrating
effect of CCNA in not knowing the actual dollars and cents until
you get into the actual negotiations.
Commissioner Adams wished to know whether state law requires
us to follow CCNA procedures on architects, consulting engineers
and landscape architects, and Administrator Chandler confirmed
that. He added that there are situations where firms have a mix of
disciplines, which presents a questionable situation. It is a
time-consuming process for staff and the consultant to put their
proposals together, but the County has felt it is worthwhile to go
through the entire procedure for consulting services.
Director Pinto stated, and Administrator Chandler agreed that
it is a complex process. We must be cautious, especially in large
projects like a water or wastewater treatment plant which are
highly technical. By hiring the low -bid engineering firm, which
may not have adequate background and personnel, we may pay a
hundred times over for mistakes that are made.
Director Pinto further commented that the RFPs from the
Utilities Department include a request for a list of the projects
the firm has completed over the past five years, the bid price of
those projects, the final price., the estimated time of completion
and the actual time for completion. He contended that if
consultants within the county were asked why they do not flock to
the County for work, the answer would be that it is because staff
negotiates intensely. He assured the Board that he would match our
costs with any place in the state or country. He represented that
we have received $90 million worth of utilities with very few
mistakes.
Commissioner Eggert indicated that she has been asked how
underwriters are qualified.
Administrator Chandler responded that underwriters are
prequalified every two or three years and we keep that list
available. When an individual bond issue comes out we ask for
detailed proposals on that particular bond issue. We then go
through the entire interview procedure on the individuals who are
going to be assigned to it.
Chairman Bird stated that no action was necessary.
INDIAN RIVER COUNTY HEALTH CLINIC - HRS REQUEST TO LEASE SPACE
The Board reviewed memo from General Services Director Sonny
Dean dated February 8, 1993:
411
M M
DATE: FEBRUARY 81 1993
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTOR
DEPARTMENT OF GENERAL SERVI
SUBJECT: INDIAN RIVER COUNTY HEALTH CLINIC
HRS REQUEST LEASE SPACE
BACKGROUND:
In August 1991, on request from HRS, the Board authorized leasing
five offices or 430 square feet of space in the new County Health
Clinic. This lease commenced on December 17, 1991 and was for a
period of two years at a price of $10.75 per square foot.
The Department of Health and Rehabilitative Services has requested an
additional office of 120 square feet. This office would be used by a
Development Services Program Specialist which will be doing contract
management with vendor agencies in District XV.
Stephen Stoltz, Program Supervisor for Development Services in HRS,
has already contacted Dr. Berman, Director of the Indian River County
Health Unit to ascertain availability of the space and he had no
objections to the lease.
RECOMMENDATIONS:
Should the Board agree to lease the additional square footage, staff
would recommend an amendment to the present contract at the same rate
which expires on December 16, 1993. This equates to an additional
$107.50 revenue per month.
In December when the present lease expires, and HRS is still
interested in continuation and the Board is in agreement, it is
recommended that a new two year agreement be negotiated with a five
percent increase in the lease rate.
Commissioner Eggert asked, and Director Dean confirmed that
the rental charge covers the entire cost. Commissioner Eggert also
was concerned that the space which is intended for the dental
volunteer program remain available for them. Director Dean assured
her that the proposed space for HRS is a different area.
Chairman Bird asked whether staff compared this rental charge
with the other space that HRS is leasing, and Director Dean
responded that the other HRS location was used as a guide in
arriving at a price.
Commissioner Eggert thought the lease should be renewed with
an increase of at least five percent. She also pointed out that
21
FB6 ���� BOOK 88 FALE85' -...A
F' FEB 16 199
BOOK 88"' 8577
having the 2 -year lease gives the County flexibility to handle
other services which the State may require us to place in that
health building.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Eggert, the Board unanimously approved
the leasing of 120 additional square feet of space
in the Countyfs Health Building to Health and
Rehabilitative Services at the rate they currently
are paying; if the lease is renewed in December, the
rent should be increased at least five percent.
AGREEMENT FOR MODIFICATION TO INCREASE SPACE
IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD
ACCEPTANCE OF QUITCLAIM DEED
The Board reviewed memo from Capital Projects Manager Terry
Thompson dated February 5, 1993:
TO: James E. Chandler
County Administrator
THROUGH: James W. Davis, P.E.
Public Works Directo
FROM: Terry B. Thompson, P.E.p��
Capital Projects Manager
SUBJECT: Acceptance of Quitclaim Deed
Indian River Boulevard, Phase IV
DATE: February 5, 1993
DESCRIPTION AND CONDITIONS
The Florida Department of Transportation (FDOT) recently
conveyed to Grand Harbor all the land within a drainage
right-of-way located within Grand Harbor except that portion
lying within the Indian River Boulevard right-of-way in
exchange for an alternate drainage right-of-way.
Attached is the Public Purpose Quitclaim Deed that conveys
the FDOT drainage right-of-way that lies within the
right-of-way of Indian River Boulevard (see attached map) to
Indian River County.
Staff recommends that the Board accept the attached
Quitclaim Deed and submit it to the Clerk of the Circuit
Court for recording.
22
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously accepted
the Quitclaim Deed conveying the FDOT drainage
right-of-way that lies within the right-of-way of
Indian River Boulevard to Indian River County, as
recommended by staff.
QUITCLAIM DEED
IS RECORDED IN THE PUBLIC RECORDS OF INDIAN RIVER COUNTY
GRAND HARBOR GOLF CART UNDERPASS/TUNNEL
The Board reviewed memo from Capital Projects Manager Terry
Thompson dated February 5, 1993:
TO: James E. Chandler,
County Administrator
THROUGH: James W. Davis, P.E.
Public Works Directo
FROM: Terry B. Thompson, P.E.C'�
Capital Projects Manager
SUBJECT: Grand Harbor Golf Cart Underpass/Tunnel
DATE: February 5, 1993
DESCRIPTION AND CONDITIONS
Attached is an Agreement for construction of a golf course
tunnel beneath Indian River Boulevard, Phase IV, that has
been executed by GHA Grand Harbor, LTD. The agreement
provides for the tunnel to be included in the Boulevard
construction. All expenses for construction and maintenance
of the tunnel are to be borne by Grand Harbor. The. -license
for use of County right-of-way for the tunnel is attached to
the Agreement as Exhibit "B".
The construction of Indian River Boulevard, Phase IV from
37th Street to 53rd Street was advertised for bid on January
20, 1993. The bid opening is scheduled for March 10, 1993.
REC014K ±[rIDATIONS AND FUNDING
Staff recommends that the Chairman be authorized to execute
the attached Agreement and License.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Eggert, the Board unanimously approved
the agreement for construction of a golf cart
tunnel/underpass beneath Indian River Boulevard, as
recommended by staff.
SAID AGREEMENT, WITH COPY OF PLANS ATTACHED
IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD
F*7
FEB 16 1993 80VK 5
48f1KH � '
r-FFB 1 P 1993
BOOK 88
pi
INDIAN RIVER BOULEVARD PHASE IV TREE RELOCATION
The Board reviewed memo from Capital Projects Manager Terry
Thompson dated February 9, 1993 and a letter from George P. Bunnell
for the Board of Trustees of the Environmental Learnin Ce t
dated January 30, 1993:
TO:
James E. Chandler
County Administrator
THROUGH:
James W. Davis, P.E.
Public Works Director
FROM:
-}�
Terry B. Thompson, P.E J
Capital Projects Manager
SUBJECT:
Indian River Boulevard, Phase IV
Tree Relocation
RE:
Letter from George P. Bunnell to Richard Bird
Dated January 30, 1993
DATE:
February 9, 1993
DESCRIPTION AND CONDITIONS
The County Road and Bridge Department has completed clearing
of the right-of-way for Indian River Boulevard Phase IV
except for an oak hammock north of 37th Street. This
hammock was preserved so that the smaller oaks and cabbage
palms could be relocated to Round Island Park where the
exotic vegetation was recently cleared.
The County does not have the resources to relocate the
larger oaks which are 25 to 30 feet in height, so the
Environmental Learning Center (ELC) was contacted and
offered the opportunity to relocate these larger trees.
Trees of this size cannot be moved over land, so the ELC is
making arrangements to barge them up the river. In the
attached letter, the ELC requests that the County assist
them with their project by providing equipment and labor to
move the trees to the river's edge.
•; I'm 4 1 . 11 0.
Staff feels that this is a worth while project and
recommends that the Board authorize the use of County
equipment and labor to assist the ELC. The cost of
equipment and labor will be offset by the reduced cost of
clearing the area prior to construction of Indian River
Boulevard.
Funding is from account 309-214-541-066.51 - Indian River
Boulevard Phase IV.
24
,AIRMAN
in D. Orcutt, Jr.
"E CHAIRMAN
idm R. Kahle
CRETARY
irpret C. Bowman
EASURER
ien A. Edwards
i:cl'rr6
ring S. Adams
.-len E. Bahl
chard H. Baker
uce D. Barkett
,muel A. Block
nice Breda
eorge P. Bunnell
an Busch
)y C. Howard
At Butler Kent
,omas W. Lockwood
even Mohler
ck B. Reeder
lchael L. Rose
regory W. Smith
ONORARY TRUSTEES
ihn C. Bahl
ichard E. Becker
eter W. Busch
Hallock du Pont, Jr.
E. Gierhart
,rge Gonnie:
Ime Lee Loy
)anforth K. Richardson
Achard G. Schaub, Sr.
,herman N. Smith, Jr.
Aagode S. Woodbury
January 30, 1993
Mr. Richard Bird,
Chairman
Indian River County Commission
Vero Beach, F1
Dear Dick:
ENVIRONMENTAL
L E A R N I N G C E N T E R
The land clearing required to prepare for phase 4 of the
Indian River Blvd. extension is scheduled to begin very soon.
The route passes through a beautiful oak hammock and thus
offers a unique opportunity to relocate or destroy many
valuable trees. You will be pleased to know that county
staff has seized upon the.opportunity and has selected the
specimens they intend to save. The staff has encouraged the
Environmental Learning Center to do the same. The ELC has
flagged mature oaks Which are 25 to 30 feet in height. Trees
of this size cannot be moved over land from the Phase 4
location to the ELC site, and would have to be barged up
river.
The prospect of saving these valuable trees from
destruction, and the challenge of the complicated move,
together with the end result being in the public interest has
drawn a team of volunteer professionals who have become
dedicated to the task. This group brings a wealth of
experience in moving trees of this magnitude on a regular
basis. A relocation project like this involving oaks of such
size and quality would ordinarily cost in the neighborhood of
$8,000 to $10,000 per tree.
A cooperative scenario is being investigated by county
engineers and planners with the ELC group in which the county
might dove -tail its tree saving operation with the ELC
project and thus maximize productive mutual use of county.
equipment and labor in getting the trees to the river's edge.
Equipment and services requiring outside contracting to
transport and relocate them would be arranged by the ELC.
This high visibility project will- no doubt enjoy a great
deal of public approval. It would be a nice contrast to the
public dismay expressed when trees were destroyed recently at
the Beachland school site. This is the kind of effort the
County Commission might find a lot of pleasure and
satisfaction in actively supporting. Your staff is planning
to schedule a presentation by the ELC at a regular commission
meeting soon. We look forward to whatever assistance the
commission feels is warranted.
Sincerely yours,
Geo a P. Bunnell,
Fo the Board of Trustees
25
L F F B 10, 19,1 BOOK 88 PACE 86OJ
r -FEB 16 1993
George Bunnell appeared before Board and commended the Board
and staff for their efforts and cooperation. He also mentioned
that the project of moving the trees on barges up the river has
gained the attention of several magazines.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Eggert, the Board unanimously
authorized the use of County equipment and labor to
assist the Environmental Learning Center in the
relocation of large trees, as recommended by staff.
AMENDMENT TO FBIP GRANT AGREEMENT - ROUND ISLAND PARR IMPROVEMENTS
The Board reviewed memo from Capital Projects Manager Terry
Thompson dated February 12, 1993:
TO: James E. Chandler,
County Administrator
THROUGH: James W. Davis, P.E.,
Public Works Director
FROM: Terry B. Thompson, P.E.
Capital Projects Manager
SUBJECT: Amendment to FBIP Grant Agreement for
Round Island Park Improvements
DATE: February 12, 1993
DESCRIPTION AND 'CONDITIONS
FILE: rifbip.agn
On February 18, 1992, Indian River County accepted a $150,000
Florida Boating Improvement Program Grant for Round Island Park
river access improvements. Scheduled improvements include
construction of paved access road, parking, restroom building,
addition boat ramp and waterfront boardwalk with fishing docks.
The Agreement requires that the project be completed by February
18, 1993 unless the project period has been extended. Staff
requested that the FBIP extend funding on the project one year
because of delays in permitting.
On February 11, 1993, the County received the attached Amendment
that extends the project completion deadline to February 17,
1994. This Amendment must be executed prior to the February.18,
1993 deadline of the original Agreement.
RECOMMENDATIONS AND FUNDING
Staff recommends that the Chairman be authorized to execute the
attached Amendment to the Agreement.
This $150,000 FBIP grant is the County's match for a $130,000
grant that the County accepted from the Florida Inland Navigation
District.
26
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously approved
and authorized the Chairman to execute the Amendment
to Agreement with the State of Florida Department of
Natural Resources for the Round Island Park
Improvements, as recommended by staff.
AMENDMENT TO AGREEMENT
IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD
WATER MAIN REPLACEMENT - PROJECT NO. 2
CHANGE ORDER 2 AND FINAL PAY REQUEST
IXORA PARR, GLEN ACRES AND COORS SUBDIVISIONS, AND 18TH AVENUE
DATE: FEBRUARY 21 1993
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINTO
DIRECTOR OF UTILIIWSERVICES
PREPARED TERRY H. DRUM
AND STAFFED ENVIRONMENTAL SPECIALIST
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT: WATER MAIN REPLACEMENT - PROJECT NO. 2
(I%ORA PARR SUBDIVISION, GLEN ACRES SUBDIVISION,
COOKS SUBDIVISION, AND 18TH AVENUE)
INDIAN RIVER COUNTY PROJECT NO. UW -92 -18 -DS
CHANGE ORDER 2 AND FINAL PAY REQUEST
BACKGROUND
Construction of the subject project has been completed, and the
contractor, Driveways, Inc. of Titusville, Florida, has made
application for final payment. The pay request includes an increase
of $6,546.53 as reflected on Change Order 2 (see attached). The
cost increase -is primarily due to 1) adding a 2 -inch water line
extension at the Ixora Park subdivision to complete a loop system,
which added one jack and bore and a wet tap connection; 2)
additional 6 -inch water line was required on 18th Avenue to avoid a
utility conflict; and 3) an increase in the quantity of sod and
number of fittings used as compared -to the original estimate.
ANALYSIS
All Indian River County requirements have been met, and all testing
has been satisfactorily completed. The original contract price was
$47,161.84. Change Order 1 (see attached) revised the original
contract price to $59,472.28. The approved Change Order 1 added
18th Avenue as an additional water line project. This water line
project along 18th Avenue was in close proximity to Cooks
Subdivision, which is part of the subject project (18th Avenue was
in an area that continued to have low pressure problems within the
system). The final contract price is $66,018.81, which includes
Change Order 2. The contractor has previously been paid $44,576.63;
this leaves a remaining balance of $21,442.18.
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FEB 161993 BOOK 88 PAGE�6�
r FEB 1� 1993
RECOMMENDATION
BOOK 88 FA., 863
The Department of Utility Services recommends approval of the
attached Change Order 2 and the payment request of $21,442.18 as
payment in full for services rendered.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously approved
Change Order No. 2 and the payment request of
$21,442.18, as recommended by staff.
CHANGE ORDER NO. 2 AND PAYMENT REQUEST
ARE ON FILE IN THE OFFICE OF CLERK TO THE BOARD
EMERGENCY SERVICES DISTRICT
Chairman Bird announced that immediately upon adjournment the
Board would -reconvene sitting as the Board of Commissioners of the
Emergency Services District.
Those Minutes are being prepared separately.
There being no further business, on Motion duly made, seconded
and carried, the Board adjourned at 10:03 A. M.
ATTEST:
J. arton, Clerk
28
Richard N. Bird, Chairman