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HomeMy WebLinkAbout3/30/1993BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA AGENDA SPECIAL MEETING TUESDAY, MARCH 30, 1993 9:00 A.M. - COUNTY COMMISSION CHAMBER COUNTY ADMINISTRATION BUILDING 1840 25TH STREET VERO BEACH, FLORIDA COUNTY COMMISSIONERS Richard N. Bird, Chairman (Dist. 5) John W. Tippin, Vice Chairman ( Dist. 4) Fran B. Adams ( Dist. 1) Carolyn K. Eggert ( Dist. 2 ) Kenneth R. Macht ( Dist. 3 ) James E. Chandler, County Administrator Charles P. Vitunac, County Attorney Jeffrey K. Barton, Clerk to the Board 9:00 A. M. 1. Presentation by Attorney Jerome Quinn 2. Presentation of Utility Master Plan by Brown and Caldwell ADDITIONS TO THE AGENDA/EMERGENCY ITEMS 1) Discussion re possible need for a joint meeting with the Vero Beach City Council to workshop several items. 2) Further direction from the Board re selection of replacement for Executive Aide Liz Forlani who is retiring April 30. 3) Indian River County Courthouse project, indoor air quality consultant. ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL WILL BE BASED. ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING MAY CONTACT THE COUNTY'S AMERICANS WITH DISABILITIES ACT (ADA) COORDINATOR AT 567-8000 X 408 AT LEAST 48 HOURS IN ADVANCE OF MEETING. MAR 3 0 1993 BOOK° L--7- SPECIAL MEETING March 30, 1993 The Board of County Commissioners of Indian River County, Florida, met in Special Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Wednesday, March 30, 1993, at 9:00 o'clock A.M. Present were Richard N. Bird, Chairman; John W. Tippin, Vice Chairman; Fran B. Adams; Carolyn K. Eggert; and Kenneth R. Macht. Also present were James E. Chandler, County Administrator; Charles P. Vitunac, County Attorney; and Barbara Bonnah, Deputy Clerk. The Chairman called the meeting to order. ADDITIONS TO THE AGENDAZEMERGENCY ITEMS Chairman Bird requested the following additions to today's Agenda: 1) A discussion regarding the possible need for a joint meeting with the Vero Beach City Council to workshop several items. 2) Further direction from the Board regarding the replacement for Executive•Aide Liz Forlani who is retiring April 30. 3) Indian River County Courthouse project, indoor air quality consultant. kk ON MOTION by Commissioner Eggert, SECONDED by Commissioner Adams, the Board unanimously added the above items to today's Agenda. ANNOUNCEMENT/PRESENTATION BY DISNEY VACATION DEVELOPMENT, INC. Jerome Quinn, local attorney, thanked the Commission for allowing time on the Agenda this morning for Bob Shinn, senior vice president of Disney Development Company, to make a brief announcement of their interest and activities in Indian River County. Mr. Shinn noted that this announcement is somewhat premature because their business and development plans for their activities have not been fully worked out. However, due to the speculation about these activities, they felt it was extremely important to make their intentions known at this early date. Today, Disney MAR 3 0 1993 eooK 8UJ a�1 MAR 3 0 1993 Boor $9 FasF Vacation Development, Inc., a subsidiary of The Walt Disney Company, is very excited to announce plans for developing a residential resort in Indian River County. About one and a half years ago they began looking for oceanfront property to build a residential resort that would meet many very special requirements. Gordon Nutt's parcel of land located near AIA and CR -510 was chosen as the most desirable site and Disney entered into an option agreement to acquire the property in phases over the next few years. Their development plans are being designed to complement the natural environment and meet Disney's high standards of quality. This new development adds a new dimension of excitement to Disney as it will be the first resort project that will not be located at one of their theme parks. Although all plans have yet to be finalized, the proposed development will include a 120 -room inn and 60 vacation villas which will be built fronting the ocean in northeastern seaboard style architecture. The master development plan, contingent on obtaining all necessary approvals, calls for an additional 260 vacation villas on 2 adjoining parcels. Mr. Shinn noted that during their initial investigation period, Disney consulted with various architects, engineers and planners, and he assured the Board that the proposed development will be in compliance with environmental regulations, zoning, densities, traffic patterns, water and wastewater requirements, and local architecture and aesthetics. The new resort could create as many as 350 jobs in this county. Construction is expected to begin in the spring of 1994 with completion of the first phase targeted for the summer of 1995. Mr. Shinn distributed copies of the following news release and reviewed very briefly the preliminary artist's rendering of the project. 2 -- Disney Vacation Development, Inc. A subsidiary of The ;Or Company Company For more information: Keri Lowe (407)827-1955 DISNEY VACATION DEVELOPMENT ANNOUNCES PLANS TO EXPAND TO FLORIDA COAST LAKE BUENA VISTA, Fla. -- Disney's first resort outside of its theme -park locations is planned for an. oceanfront site near Vero Beach, Fla., It was announced here today. Disney Vacation Development Inc., (DVD), a subsidiary of The Walt Disney Co., revealed that It has entered into a contractual agreement to acquire oceanfront property near Al A and County Road 510. The proposed development, which is intended to become part of the successful Disney Vacation Club, is contingent upon obtaining all necessary federal, state and county approvals. "We believe that the Vero Beach site is one of the best in the nation and fully expect it to become part of the Disney Vacation Club," said Mark Pacala, general manager and senior vice president of DVD. Initial plans for the resort, inspired by Northeastern seaboard -style architecture, call for a 120 -room inn and 60 vacation villas, expected to be available during summer 1995. The master development plan calls for an additional 260 vacation villas on two adjoining parcels. The new development will be Disney'! first resort project not located at one of its theme parks. Construction of the first vacation villas in Vero Beach will be a natural progression for the Disney company and its long-time commitment to Florida, company officials said. All of the vacation villas will be constructed with Disney's superior standards for detail and quality. "We think that these luxurious seaside villas will be a harmonious addition to an area that's known for its natural beauty," said Pacala. Pending government approval, construction of the first phase is targeted for spring 1994. 6751 Forum Dr., Suite 200, Orlando, FL 32831 (407) 939-3000 Fax: (407) 939-3333 3 _> MAR 0 1993 Boole Fa�E B L-7 �, R eooK 89 PACE 184. '��.....u+�..�_iioib.. �''.'�, d -•4 �, ,r.. �r � �. d � I� M �=.1 IIIw.y 'r.•. �. .yYii •i/i /.'i rb a. II �r� .'� •'-'1Y� W�IW��'�'� ..'Rd`iY' �� .. ... ... ISI �r Commissioner Eggert understood that the resort would be located in the southeast/southwest quadrants of AIA and CR -510. In answer to Commissioner Macht's question, Mr. Shinn advised that the hotel facilities could be accessed at the main desk or local travel agency without someone having to go through Disney reservations. Meeting rooms, restaurants and other facilities associated with the hotel can be used by local groups and organizations. Commissioners Adams and Eggert felt this was very encouraging. Commissioner Tippin felt it was fantastic. Commissioner Macht felt it was electrifying. Chairman Bird echoed the others' excitement about the announcement. He recalled the concern and apprehension by the Board of County Commissioners over the years about how that particular parcel was going to develop. Everyone hoped- the eventual outcome would be a very high quality type of project that 4 -- would lend itself and blend itself into the atmosphere and the ambience we have here in Indian River County. Although this is preliminary and premature, it seems that we are heading in that direction with this Disney project. Commissioner Macht felt their couldn't be a better use at a better time by a better organization than Disney. Mr. Shinn emphasized that they are very happy about this opportunity and very pleased to be here in Indian River County. They spent an extensive amount of time researching resort locations and communities and they feel that Indian River County and Vero Beach embody everything that Disney is looking for in a new location. Chairman Bird asked if there is any thought of making any transportation connection between here and Disney World, and Mr. Shinn advised that they will facilitate transportation because this resort is part of their Disney Vacation Club development and they are hopeful that visitors to Disney World will want to extend their vacation to stay in this resort in Vero Beach. Commissioner Eggert asked for clarification on the vacation club as there seems to be a little confusion about time sharing, and Mr. Shinn explained that through the purchase of real estate interest, you become an automatic member of the Disney Vacation Club in Orlando. The club has a broad array of opportunities, among which are accommodations and lodging at the Disney Vacation Club, and it is their intention to develop this resort as part of that program. Mr. Shinn thanked the Board for all their encouraging comments and he looked forward to working with the County to bring this project to fruition. Commissioner Adams wished them Godspeed in their endeavors. SCHEDULING OF A JOINT WORKSHOP MEETING WITH THE VERO BEACH CITY COUNCIL Chairman Bird noted that there are several areas of concern that the Board feels should be discussed at a workshop meeting with the Vero Beach City Council. One of those concerns is the sludge plant to be built next to the Vero Beach Power Plant. Another concern, expressed by the small business community, is the layering on of occupational licenses. In addition, the Board would like an update or recommendation on the Joint City/County Recreation Study. After considering possible dates, the Board directed Administrator Chandler to schedule a joint meeting on Wednesday, April 21, 1993, at 9:00 o'clock A.M. in the 1st Floor Conference Room. 5 MAR 3 01993 BooK 89 �as:5 r MAR 3 4 193 BOOK 09 PACE Chairman Bird asked the Commissioners to give any further ideas for discussion items to Administrator Chandler. REPLACEMENT FOR EXECUTIVE AIDE LIZ FORLANI Chairman Bird advised that five people applied for the position of Executive Aide. Resumes were received from four existing county employees and one who is not. He felt the question before the Board today is how to proceed with making a final selection since this person will be working directly for and under the Board of County Commissioners. Commissioner Tippin felt the way to proceed is to review the resumes, rank them 1-5, and interview the top two or three candidates. Commissioner Eggert cautioDed that April 1 is almost here and Mrs. Forlani is leaving April 30. The Board agreed that the procedure would be to rank the five applicants, have them tabulated by Mrs. Forlani, and review the _ results at next Tuesdays meeting. NEW COUNTY COURTHOUSE - INDOOR AIR QUALITY CONSULTANT The Board reviewed the following memo dated 3/26/93: DATE: MARCH 26, 1993 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: H.T. "SONNY" DEAN, DIRECTO DEPARTMENT OF GENERAL SERVICES SUBJECT: INDIAN RIVER COUNTY COURTHOUSE PROJECT INDOOR AIR QUALITY CONSULTANT BACKGROUND: Due to the enormous amount of concern and possible liability involved with the subject project in relation to "Sick Buildings", the Courthouse Committee, on February 12, 1993, recommended a Indoor Air Quality Consultant be employed to review all plans and specifications of the subject project. The consultant would make recommendations, if needed, to help insure the new courthouse would not suffer with indoor air quality problems. 6 - -- ANALYSIS: A Request For Proposals (RFP) was sent to forty-six (46) firms that specialize in this type work. A total of nine companies responded with cost of services ranging from $1,800 to $23,000. A committee composed of staff and Centex Rooney personnel reviewed the proposals and made a determination as to which firm was most qualified to perform this work. This selection was reviewed with the Courthouse Committee at a meeting on Thursday, March 25, 1993, and were in agreement with staff's recommendation. RECOMMENDATIONS: Based on the above, it is recommended that the firm of Gee and Jenson be awarded a contract to review plans of the Indian River Courthouse for the purposes as outlined in the attached RFP, to help insure proper Indoor Air Quality, at a price not to exceed $9,390.00. Also,• authorize the Board Chairman to execute contract as approved by Staff. Funds will come -from the project budget. Commissioner Macht had every confidence that this Courthouse would not be sick, but because of public concern regarding the rash of sick buildings in various parts of the country, he felt this will provide an assurance of an assurance. Chairman Bird asked if the communications system such as telephone, television, etc. is part of the general contract, and General Services Director Sonny Dean advised that it is not. The State's engineer on communications is assisting us in preparing a plan for the telephone system in the Courthouse and we are going to bring a recommendation to the Board to hire a consultant to do the closed television circuit that runs between the Courthouse and the Jail and within the confines of the Courthouse itself-. ON MOTION by Commissioner Macht, SECONDED by Commissioner Eggert, the Board unanimously approved the contract with Gee and Jenson, Inc. in an amount not to exceed $9,390.00, as recommended by staff. CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD PRESENTATION OF UTILITY MASTER PLAN BY BROWN AND CALDWELL Utilities Director Terry Pinto related that over the last 10 years the County has embarked on writing a Master Plan for Utilities and master plans were done separately on wastewater 7 BAR 3 01993 BOO r � 01993 MAR BOOK PAGE �$ reuse, water and sewer. However, the new Comp Plan adopted in 1990 affected some of those plans and the cities of Fellsmere and Sebastian have chosen to do their own thing and not be served by the County. Therefore, we wrote a scope of services and a request for proposal to update our master plan and incorporate the changes in our community. We charged the consultant to take a look at the troublesome problems that we have in our county: 1) The corridors where the major lines go through the county; 2) Where the 20 -year plan called for minimal 2011 lines, to evaluate that and see whether we could build in increments that could serve phases of development until further development expands. Director Pinto advised that the consultants will move through the Master Plan very quickly and if the Commissioners have any specific concerns, they will stop at that point and try to address them. Director Pinto introduced Zack Fuller, vice president of Brown and Caldwell,' who gave a slidefilm presentation of the Master Plan and emphasized that their goal is to make this a living document. SLIDES -- WATER, WASTEWATER AND EFFLUENT REUSE AND DISPOSAL MASTER PLAN: Introduction and Background Purpose: ... integrate previous planning efforts ... update planning to reflect: regulatory change 1990 Comprehensive Land Use Plan changes in utility service areas changes in the urban service area boundaries Urban Service Areas Discharge Areas in the North Region Water Service Areas Wastewater Service Areas Population Trends Water Demand Traffic Analysis Zones Potable Water Demand Projects Wastewater Generation Methodology Map of General Density of Septic Tanks (showing problem areas as identified by Health Dept.) Wastewater Generation Projects - North Region Wastewater Generation Areas 8 -- CONCLUSIONS AND RECOMMENDATIONS - POTABLE WATER SYSTEM Need to look at... 1) spacing and location of wells to fresh water sources. 2) capacity expansion schedules. 3) Water system modeling. 4) General methodology. 5) Diurnal pattern. CONCLUSIONS AND RECOMMENDATIONS - WASTEWATER SYSTEM Need to look at... 1) North Region Wastewater Treatment Plan expansion phasing. 2) Florida Irrigation Guide; citrus irrigation requirements. SUMMARY OF CAPITAL EXPENDITURES Phase I 1) Looping the system to North County and South County to obtain a stronger system. 2) Graph showing recommended improvements. Phase II 1) Loop - Roseland 2) Meeting the needs of fire flow requirements for industrial service areas, i.e. upgrading of piping, etc. _ Year 2010 - Recommended Improvements Charts showing water and wastewater service areas needed in the future, i.e. I-95 and CR -512, and the looping of the system to provide capacity to those areas as they infill. 9 MAR 3 U 1993 BOOK 89FAE 13 L -J COSTS Table ES.30 Projected Capital Expenditures 2010 BOOK 89 Pb,,E � 10 Project Description Estimated Capital Cost* WATER PROJECTS Transmission line project #25 Transmission line project #28 Transmission line project #29 $3,699,000 837,000 915,000 TOTAL CAPITAL COST - WATER PROJECTS $5,451,000 TOTAL ESTIMATED CAPITAL COST $5,451,000 TOTAL CAPITAL COST - WATER PROJECTS 1993-2010 $66,002,000 TOTAL CAPITAL COST - WASTEWATER PROJECTS 1993-2010 $86,650,000 TOTAL ESTIMATED CAPITAL COST 1993-2010 $152,652,000 * all costs in 1993 dollars Concluding the formal presentation, Mr. Fuller asked if there were any questions. Chairman Bird felt the major question would be to ask how the consultants make their projections accurate enough to have the cash flow that we are going to need from impact fees to pay for all the improvements; and to further ask how confident they feel in the formula they are using and how much new growth will it take to support that formula. Director Pinto explained that the impact fee is figured on present dollars. When a system is built, the trigger mechanism is demand which means an impact fee. If the system is not built prior to the demand, we don't get ahead of the impact fee structure. What we really are saying is that we are not going to build unless there is a demand and if there is a demand, someone is going to have to pay the impact fee. If we choose to build in larger increments prior to the actual demand, but based on projections, we would be okay as long as the projections were totally accurate. If they become inaccurate, our existing customer base can become burdened with expansion that is unused. In a public system, you cannot go to the profits of the company to pay for expansion; therefore, only the existing customers would pay. Taking Grand 10 -- Harbor as an example, he pointed out that if we went ahead and built those lines based on their projections and later on that development came to a dead stop, the burden would be on the existing customers and we would be in dire financial shape. He advised that we are going to go back in and do a further analysis of 'what these costs do to our impact fees, but looking at it realistically, these are the improvements that are needed to serve specific areas. If the cost shows that there is an need to increase the impact fees, there is no alternative except to increase the operating service charges. Director Pinto stressed that the impact fee directs the cost of capacity. All the impact fee is saying is that this is what it costs to provide that capacity. When a developer comes in and says he doesn't want to pay these impact fees because they are too high, we might point out that if the County wasn't providing the service, he would have to build his own lines and facilities and that would be his impact fee. All we are saying is that whatever it takes for what we have to do for the developer, that is what it costs to provide that service. Chairman Bird was concerned about excessively high impact fees stifling growth and stopping development from occurring, and Director Pinto admitted that it is a real balancing act to keep the capacity even with the demand. The whole key to helping the developer is in the financing of the impact fees. If a developer comes in and doesn't have the faith in his project to sign whatever documents that are necessary to guarantee his financing, then he should not be developing. If they want to extend the cost over 10 years, they have to sign on the dotted line that the County will spend the money but they have to pay us. Commissioner Adams inquired about the estimated capital costs, and Mr. Fuller explained that the capital costs includes the physical facility as well as the engineering costs to design it and a built-in contingency which are the costs to implement the project. Mr. Fuller extended his thanks to the Commission for their attention this morning and to the Utilities' staff for their assistance in pulling all this information together to allow them to produce a document that will help plan the County's utility needs for the next 17 years. He expressed his excitement on the announcement of the Disney project and advised that the Master Plan will need to be modified because the Disney project probably will change the timing of the Sea Oaks wastewater plant. Chairman Bird thanked Mr. Fuller for his excellent presentation. 11 PEAR j u j99j BROW 8 a .. MA O � � BOOK 89 cAu l"g? There being no further business, on Motion duly made, seconded and carried, the Board adjourned at 11:00 o'clock A. M. ATTEST: s .K. Barton, Clerk Richard N. Bird, Chairman 12 -�