HomeMy WebLinkAbout9/21/1993MINUTES A'1TAC1-ILll
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
A G E N D A
REGULAR MEETING
SEPTEMBER 21, 1993
9:00 A.M. - COUNTY COMMISSION CHAMBER
COUNTY ADMINISTRATION BUILDING
1840 25th STREET
VERO BEACH, FLORIDA
COUNTY COMMISSIONERS
Richard N. Bird, Chairman James E. Chandler, County Administrator
John W. Tippin, Vice Chairman
Fran B. Adams Charles P. Vitunac, County Attorney
Carolyn K. Eggert
Kenneth R. Macht Jeffrey K. Barton, Clerk to the Board
9:00 AM 1. CALL TO ORDER
2. INVOCATION - Reverend David Mulford
First Presbyterian Church
3. PLEDGE OF ALLEGIANCE - Comm. Kenneth R. Macht
4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
ADD 11-G-2 Beach & Shore Committee recommendation
ADD 11-H-2 Kimble -Lloyd situation
ADD 13-B Treasure Coast Council of Local Govts.
Delete 10-C
5. PROCLAMATION AND PRESENTATIONS
Disability Employment Awareness Month
Proclamation
6. APPROVAL OF MINUTES
A. Special Meeting 8/23/93
B. Regular Meeting 8/24/93
7. CONSENT AGENDA
A. Release of Easement Request by:
Duane E. Reynolds, II and
John J. Kone, Lot 9, Catalina
Oaks P.R.D.
(Memorandum dated 8/31/93)
B. Bid No. 3115, Elevated Storage
Tank Removal
(Memorandum dated 9/13/93)
C. Award Bid #3120, Water Expansion
Plan Phase III, Contract #1
(Memorandum dated 9-9-93)
D. Award Bid #3122, Water Expansion
Plan, Phase III, Contract #3
(Memorandum dated 9-9-93)
legislative list
211993 BOOK 9uF.59'13)'
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BOOK 90 �,cc 594
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7. CONSENT AGENDA - CONTINUED .
E. Award Bid #3123, Water Expansion Plan
Phase III, Contract $4
(Memorandum dated 9-9-93)
F. Award Bid #4007, Annual Labor Contract
(Memorandum dated 9-9-93)
G. Renewal Service Agreement
(Memorandum dated 9/13/93)
H. Surplus Real Property
(Memorandum dated 9/13/93)
I. Cancellation of Outstanding Taxes
Properties Purchased for County Use
(Memorandum dated 9-9-93)
8. CONSTITUTIONAL OFFICERS AND
GOVERNMENTAL AGENCIES
None
9:05 AM 9. PUBLIC ITEMS
A. PUBLIC DISCUSSION ITEMS
County Staff Proposal to Resolve Certain
Problems in Pine Lake Estates
(Memorandum dated 9/8/93)
B. PUBLIC HEARINGS
None
10. COUNTY ADMINISTRATOR'S MATTERS
A. Sign Language Interpreter Services Agreement
(Memorandum dated 9/7/93)
B. Request by Town of Indian River Shores
for Beach Access Easement to Construct
a Dune Crossover
(Memorandum dated 9/14/93)
C. Internal Revenue Service (IRS) Donation
of Property
(Memorandum dated 9/15/93)
11. DEPARTMENTAL MATTERS
A. COMMUNITY DEVELOPMENT
Appraisal of Korangy LAAC Site
(Memorandum dated 9/15/93)
B. EMERGENCY MANAGEMENT
Approval of FY93-94 EMS County Awards
Grant
(Backup under separate cover)
C. GENERAL SERVICES
None
D. LEISURE SERVICES -
None
11. DEPARTMENTAL MATTERS - CONTINUED
E. OFFICE OF MANAGEMENT AND BUDGET
None
F. PERSONNEL
None
G. PUBLIC WORKS
Maintenance Map of Oslo Road from Lateral J
Canal to Old Dixie Highway
(Memorandum dated 9-10-93)
H. UTILITIES
Central Region Alternate Effluent Disposal
Project Addendum No. 1; Work Authorization
No. 2, IRC Project No. US -90 -23 -ED
(Memorandum dated 9/3/93) _
12. COUNTY ATTORNEY MATTERS
None
13. COMMISSIONERS MATTERS
A. CHAIRMAN RICHARD N. BIRD
B. VICE CHAIRMAN JOHN W. TIPPIN
C. COMMISSIONER FRAN B. ADAMS
D. COMMISSIONER CAROLYN K. EGGERT
E. COMMISSIONER KENNETH R. MACHT
14. SPECIAL DISTRICTS
A. EMERGENCY SERVICES DISTRICT
B. SOLID WASTE DISPOSAL DISTRICT
1. Approval of Minutes, 8/24/93
2. Waste Tire Grant #WT94-29
(Memorandum dated 9/13/93)
15. ADJOURNMENT
ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE AT THIS
MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL WILL
BE BASED.
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING MAY CONTACT THE
COUNTY'S AMERICANS WITH DISABILITIES ACT (ADA) COORDINATOR AT 567-8000 X
408 AT LEAST 48 HOURS IN ADVANCE OF MEETING.
BOOK 90 rm;E595
L- ISFP 21 M'93
Tuesday, September 21, 1993
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission Chambers,
1840 25th Street, Vero Beach, Florida, on Tuesday, September 21,
1993, at 9:00 a.m. Present were Richard N. Bird, Chairman; John W.
Tippin, Vice Chairman; Fran B. Adams; Carolyn K. Eggert; and
Kenneth R. Macht. Also present were James E. Chandler, County
Administrator; Charles P. Vitunac, County Attorney; and Diane
Albin, Deputy Clerk.
The Chairman called the meeting to order.
Reverend David Mulford of First Presbyterian Church gave the
invocation, and Commissioner Macht led the Pledge of Allegiance to
the Flag.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Commissioner Adams requested the addition of Item 11.G.2.
Report of Beach and Shore Preservation Advisory Committee.
Commissioner Tippin requested the addition of Item 13.B.,
Treasure Coast Council of Local Governments Legislative Issue List.
Administrator Chandler requested the addition of Item 11.H.2.,
Discussion of Kimball -Lloyd Situation.
Chairman Bird requested the deletion of Item 10.C., Proposal
on the Internal Revenue Service property.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously approved
the addition and deletion of the above items.
BOOK 90 f't.G 596
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BOOK 90 Facr 597
Chairman Bird commented that a letter arrived late yesterday
from Breakwaters International asking to be on the agenda this
morning. Since the requested discussion relates to the beach
project, Chairman Bird felt that they should first make a
presentation to the Beach and Shore Preservation Advisory Committee
rather than addressing the BCC directly and bypassing the
committee.
PROCLAMATIONS AND PRESENTATIONS
The Chairman asked that the following Proclamation be made a
part of the record:
PROCLAMATION
DESIGNATING THE MONTH
OF OCTOBER, 1993 AS
DISABILITY EMPLOYMENT
AWARENESS MONTH IN
INDIAN RIVER COUNTY, FLORIDA
WHEREAS, legislation has been enacted at the state and
national levels to make employment discrimination against persons
with disabilities illegal; and
WHEREAS, the Governor's Alliance for Employment of Disabled
Citizens in -its seventh year continues to strive to increase the
opportunity for work for Floridians with disabilities; and
i WHEREAS, Florida's private and public sector workforce is
enhanced by the diversity of its employees with disabilities; and
WHEREAS, the coordinated efforts of employers, job placement
service providers and consumer action groups, are the catalysts
for expediting employment for Floridians with disabilities; and
WHEREAS, October has been proclaimed NATIONAL DISABILITY ,
AWARENESS MONTH to honor outstanding employees with disabilities,
employers of persons with disabilities and programs which serve
as a bridge between employers and job -seekers with .disabling
conditions:
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS, INDIAN RIVER COUNTY, FLORIDA that the month of
October, 1993 be designated as
DISABILITY EMPLOYMENT AWARENESS MONTH
in Indian River County, and the Board further urges all residents
to recognize and celebrate the employment contributions of
persons with disabilities and to energize their commitment to
building and }being a strong, diverse labor force.
Adopted this 21 day of September, 1993.
2
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Richard N. Bird, Chairman
I
APPROVAL OF MINUTES
The Chairman asked if there were any additions or corrections
to the Minutes of the Special Meeting of August 23, 1993. There
were none.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board approved the Minutes
of the Special Meeting of August 23, 1993, as
written.
The Chairman asked if there were any additions or corrections
to the Minutes of the Regular Meeting of August 24, 1993. There
were none.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board approved the Minutes
of the Regular Meeting of August 24, 1993, as
written.
CONSENT AGENDA
A. Request for Release of Easement - Duane E. Reynolds, II and
John J. Kone - Lot 9, Catalina Oaks P.R.D.
The Board reviewed the following memo dated August 31, 1993:
TO: James E. Chandler
County Administrator
DEPARTMENT HEAD CONCURRENCE:
.2-
ert eatin , IC
Community Development DiZr
THROUGH: Roland M. DeBlois, AICP
Chief, Environmental Planning
& Code Enforcement
FROM: Charles W. Heatho.wA/
Code Enforcement Officer ,
DATE: August 31, 1993
SUBJECT: RELEASE OF EASEMENT REQUEST BY:
Duane E. Reynolds, II & John J. Kone
Lot 9, Catalina Oaks P.R.D.
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at their regular
meeting of September 21, 1993.
3
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DESCRIPTION AND CONDITIONS:
The County has been petitioned by Duane E. Reynolds II and John J
Kone, owners of the subject property, for the release of a four (4)
foot portion of the northerly ten. (10) foot utility easement of Lot
91 Catalina Oaks P.R.D.. It is the petitioners' intention to
construct an addition to an existing single-family residence on the
subject property.
The current zoning classification of the subject property is RM -10,
Multi -family Repidential District, allowing up to ten (10) units
per acre.
ALTERNATIVES AND ANALYSIS:
The request has been reviewed by Southern Bell Telephone Company,
Vero Beach Power Company, T.C.I Cable Corporation, the Indian River
County Utilities Department and the Road & Bridge and Engineering
Divisions. Based upon their reviews it has been determined that
there would be no adverse impact to utilities being supplied to the
subject property.
RECOMMENDATION:
Staff recommends to the Board, through the adoption of a
resolution, release of a four (4) foot portion of the northerly ten_
(10) foot utility easement, being the southerly four (4) feet of
the northerly ten (10) feet of Lot 9, Catalina Oaks P.R.D.,
according to the plat thereof as recorded in Plat Book 13, Pages 7,
7A, & 7B of the Public Records of Indian River County, Florida.
and
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously adopted
Resolution 93-166 abandoning a portion of certain
easements on Lot 9, Catalina Oaks P.R.D., as
recommended by staff.
RESOLUTION NO. 93-166
A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA
ABANDONING A PORTION OF CERTAIN EASEMENTS ON LOT
9, CATALINA OAKS P.R.D., ACCORDING TO THE PLAT
THEREOF AS RECORDED IN PLAT BOOK 13, PAGES 7, 7A &
7B OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY,
FLORIDA
WHEREAS, Indian River County has easement as described below,
WHEREAS, the retention of those easements serves no public
purposes,
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Indian River County, Florida that:
This release of easement is executed by Indian River County,
a political subdivision of the State of Florida, whose mailing
address is 1840 25th Street, Vero Beach, Florida 32960, Grantor, to
4
M M M
Duane E. Reynolds, II & John J. Kone, their successors in
interest, heirs and assigns, whose mailing address is 591 10th
Place, Vero Beach, Florida 32960, Grantees, as follow:
Indian River County does hereby abandon all right, title, and
interest that it may have in the following described easements:
a four (4) foot portion of the ten (10) foot utility
easement of Lot 9, Catalina Oaks P.R.D., being the
southerly four ( 4 ) feet of the northerly ten (10 ) feet of
Lot 9, according to the plat thereof as recorded in Plat
Book 13, Pages 7, 7A & 7B of the Public Records of Indian
River County, Florida
Tax Parcel Number: 12-33-39-00044-0000-00009.0
THIS RESOLUTION was moved for adoption by Commissioner
Eggert , seconded by Commissioner
Adams
, and
adopted on the 21 day of September
, 1993, by
the
following vote:
Commissioner
Richard
N. Bird
Aye
Commissioner
John W.
Tippin
Aye
Commissioner
Carolyn
K. Eggert
Aye
Commissioner
Kenneth
R. Macht
Aye
Commissioner
Fran B.
Adams
Aye
this
The Chairman declared the resolution duly passed and adopted
21
day of September , 1993.
B. Bid #3115, Elevated Storage Tank Removal
The Board reviewed the following memo dated September 13,
1993:
5
��� 1993 BOOK 90 FAGsO®
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F F- �� 601
DATE: SEPTEMBER 13, 1993
TO: JAMES E. CHANDLER
COUNTY ADMINISTRAT
FROM: TERRANCE G. PINT
DIRECTOR OF UTIL TY ICES
PREPARED TERRY H. DRUM
AND STAFFED ENVIRONMENTAL SPECIALIST
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT: BID N0. 3115
ELEVATED STORAGE TANK REMOVAL
BACKGROUND
On July 14, 1993, a bid package was prepared for the purchase and
removal of the 500,000 gallon Torro Sphere elevated water tower located
at the South County Water Treatment Plant. The bid was advertised for
the month of July in the Florida Specifier and for a two-week period in
the local Press Journal. The bid opening date was August 11, 1993, and
only one bid was received (see attached bid package).
ANALYSIS
The one bid received was from Jack Ethridge Tank Company, Inc., for
$12,125.00, to be paid by Indian River County to have the subject water
tower removed. This negative bid also stated that this firm wanted a
503% deposit of the amount to be received in the form of a certified
check prior to proceeding with the job. This bid was rejected by the
Department of Utility Services.
On March 29, 1993, a letter was received (see attached) from Utility
Service Co., Inc., reflecting an offer of $5,000.00 for the removal of
the subject water tower. This work would be done according to all
Indian River County requirements.
After rejecting the only bid received, contact was then made with
Utility Service Company, Inc., to obtain a signed agreement and scope
of services (see attachment).
RECOMMENDATION
The staff of the Department of Utility Services recommends that the
Board of County Commissioners authorize the sale and removal of the
water tower and execute the attached agreement for the amount of
$5000.00.
ON MOTION by Commissioner Eggert, seconded by
Commissioner Adams, the Board unanimously approved
the contract with Utility Service Company, Inc. in
the amount of $5,000 for sale and removal of the
water tower at the South County Water Treatment
Plant, as recommended by staff.
CONTRACT IS ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
;1
C. Bid #3120, Water Expansion Plan Phase III, Contract #1
The Board reviewed the following memo dated September 9, 1993:
DATE: September 9, 1993
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Directo
r 4
General Services
e
FROM: Fran Boynton Powell,
Purchasing Manage
SUBJ: Award Bid 13120/Water Expansion Plan Phase III
Contract 11 - Utilities Department
BACKGROUND INFORMATION:
Bid Opening Date:
August 26, 1993
Advertising Dates:
August 4, 11, 18, 1993
Specifications Mailed to:
Twenty -Six (26) Vendors
Replies:
Six (6) Vendors
BID TAB
LUMP SUM PRICE
Tri -Sure Corporation
$372,643.50
Auburndale, FL
Driveways, Inc
$388,110.58
Titusville, FL
Timothy Rose Contracting
$402,021.46
Vero Beach, FL
Forsberg Construction
$469,360.60
Punta Gorde, FL
Speegle Construction
$488,000.00
Cocoa, FL
Gianetti Contracting
$581,57.1.00
Pompano Beach, FL
TOTAL AMOUNT OF BID
$372,643.50
SOURCE OF FUNDS Utilities General Impact Fees
ESTIMATED BUDGET $474,159.80 -
(Amount represents all
four contracts for this project is $2,166,044.27.)
RECOMMENDATION
Staff recommends that the bid
be awarded to Tri -Sure CogR
as the lowest, most responsive
and responsible bidder
meeting specifications as set
forth in the Invitation to
Bid.
In addition, staff requests Board approval of the attached
Agreement when all the requirements are met and approved
as to form by the County Attorney.
7
BOOK 90 F-nW-r W J
SEP 1993 BOOK 90 P;F 603 1
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ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously awarded
Bid #3120 for Water Expansion Plan Phase III,
Contract #1 to Tri -Sure Corporation in the total
amount of $372,643.50, as recommended by staff.
CONTRACT IS ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
D. Bid #3122 - Water Expansion Plan Phase III, Contract #3
The Board reviewed the following memo dated September 9, 1993:
DATE: September 9, 1993
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler,
County Administrator
H.T. "Sonny" Dean,
Direct
General Services
'`
FROM: Fran Boynton Powell,
Purchasing Manager
SUBJ: Award Bid 13122/Water
Expansion Plan Phase III
Contract #3
Utilities Department
BACKGROUND INFORMATION:
Bid Opening Date:
September 1, 1993
Advertising Dates:
August 4, 11, 1993
Specifications Mailed to:
Twenty -Six (26) Vendors
Replies:
Four (4) Vendors
BID TAB
LUMP SUM PRICE
G.E French
$187,647.00
Okeechobee, FL
Timothy Rose Contracting
$192,317.45
Vero Beach, FL
Treasure Coast Contracting
$212,760.79
Vero Beach, FL
Driveways, Inc
$228,485.98
Titusville, FL
TOTAL AMOUNT OF BID
$187,647.00
SOURCE OF FUNDS Utilities
General Impact Fees
ESTIMATED BUDGET: $263,034.75.- (Amount represents all
four (4) contracts for this projectis $2,166,044.27.)
RECOMMENDATION
Staff recommends that the bid be awarded to G.E.re c
as the lowest most responsive and responsible bidder
meeting specifications as set forth in the Invitation to
Bid.
In addition, staff requests Board approval of the attached
Agreement when all the requirements are met and approved
as to form by the County Attorney.
8
r
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously awarded
Bid #3122 for Water Expansion Plan Phase III,
Contract #3 to G. E. French in the total amount of
$187,647.00, as recommended by staff.
CONTRACT IS ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
Bid #3123 - Water Expansion Plan Phase III - Contract #4
The Board reviewed the following memo dated September 9, 1993:
DATE: September 9, 1993
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
General Services
FROM: Fran Boynton Powell, Purchasing Manager
AP0.11,
SUBJ: Award Bid 13123/Water Expansion Plan Phase III
Contract 14
Utilities Department
BACKGROUND INFORMATION:
Bid Opening Date:
Advertising Dates:
Specifications Mailed to:
Replies:
BID TAB
G.E. French
Okeechobee, FL
Timothy Rose Contracting
Vero Beach, FL
Driveways, Inc
Titusville, FL
Treasure Coast Contracting
Vero Beach, FL
Strickler Brothers
Ft Myers, FL
TOTAL AMOUNT OF BID
September 1, 1993
August 11, 18, 1993
Twenty -Seven (27) Vendors
Five (5) Vendors
LUMP SUM PRICE
$106,269.55
$110,362.65
$118,968.24
$131,972.27
$195,120.10
$106,269.55
SOURCE OF FUNDS Utilities General Impact Fees
ESTIMATED BUDGET $142,723.75 - (Amount represents all
four contracts for this project is $2,166,044.27.)
9
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Fp�_ SEp zi 1993
BooK90 uu 605 -7
RECOMMENDATION
Staff recommends that the bid be awarded to G.E. French
as the lowest, most responsive and responsible bidder
meeting specifications as set forth in the Invitation to
Bid.
In addition, staff requests Board approval of the attached
Agreement when all the requirements are met and approved
as to form by the County Attorney.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously awarded
Bid #3123 for Water Expansion Plan Phase III,
Contract #4 to G. E. French in the total amount of
$106,269.55, as recommended by staff.
CONTRACT IS ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
F. Bid Award #4007 - Annual Labor Contract - Utilities Department
The Board reviewed the following memo dated September 9, 1993:
DATE: September 9,-1993
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Admin'strator
H.T. "Sonny" Dean, Director
General Services
FROM: Fran Boynton Powell, Purchasing Manager' ^
SUBJ: Bid Award 14007/Annual Labor Contract
Utilities Department
BACKGROUND INFORMATION:
Bid Opening Date: August 26, 1993
Advertising Dates: August 5, 11, 18, 1993
Specifications Mailed to: Twenty-five (25) Vendors
Replies: Three (3) Vendors
BID TAB HYPOTHETICAL PROJECT CORRECTED BID TOTAL
COST (see attached
list)
Driveways, Inc. * $121,276.50 $124,593.11
Titusville, F1
Treasure Coast Cont * $124,980.82 $125,312.63
Vero Beach, F1
G.E. French Const. $230,805.46
Okeechobee, F1
* Asterisk represents mathematical errors made by vendors on the
original tabulation, the totals in the right column are corrected
totals.
10
TOTAL AMOUNT OF BID $124,593.11
SOURCE OF FUNDS Water Utilities Other Improvements Except
Building Funds
ESTIMATED BUDGET
$344,000.00
RECOMMENDATION
Staff recommends that the bid be awarded to Driveways, Inc. as
the lowest, most responsive and responsible bidder meeting the
specifications for the annual contract. (See attached memorandum)
In addition, staff requests approval. by the Board for the
Chairman to execute the attached contract when all requirements are
met and approved as to form by the County Attorney.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously awarded
Bid #4007 to Driveways, Inc., in the total amount of
$124,593.11, as recommended by staff.
CONTRACT WILL BE PLACED ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
WHEN FULLY EXECUTED AND RECEIVED
G. Renewal of 3rd Party Claims Administration Services Agreement
The Board reviewed the following memo dated September 21,
1993:
TO: James E. Chandler, County Administrator
THRU: Jack Price, Personnel Director
FROM: Beth Jordan, Risk Manage
ffir
DATE: 13 September 1993
SUBJECT: Renewal; Service Agreement
Please consider the following for inclusion on the Board's consent agenda for the
September 21, 1993.
Background
In 1992, the County utilized the services of Waters Risk Management to secure insurance
coverages and support services for a three-year period beginning October 1, 1992. As
part of that process, Insurance Servicing & Adjusting Company (ISAC) was awarded third
party claims administration services for a three-year period.
11
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BOOK 90 PPCF, 607
Analysis
Under terms reached during the 1992 competitive bid process, ISAC's cost for services
is fixed for a three-year period. The renewal, therefore, is under the identical terms,
conditions and costs as for the 1992-93 policy year.
Recommendation
Staff recommends the Board approve the renewal Service Agreement with ISAC under
the same terms, conditions and costs as for 1992-93, and that the Chairman be
authorized to sign two (2) original documents, one to be retained by the County and one
to be returned to ISAC.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board approved the renewal
Service Agreement with Insurance Servicing &
Adjusting Company for the period October 1, 1993,
through September 30, 1994, as recommended by staff.
AGREEMENT IS ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
H. Sale of Surplus Real Property - Sebastian Grove Estates
The Board reviewed the following memo dated September 13,
1993:
DATE: SEPTEMBER 13, 1993
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
jj��
FROM: H.T. "SONNY" DEAN, DIRECT02401 "I
DEPARTMENT OF GENERAL SERVICES
SUBJECT: SURPLUS REAL PROPERTY
BACKGROUND:
Two realtors in the Sebastian area have made a request to purchase a
County owned 701 x 125' lot on High Street in Sebastian Grove
Estates. Florida Statutes' 125.35 provides for the sale of
surplus public property by sealed bids after proper advertisement..
t
ANALYSIS:
A survey of all County Departments was made to ascertain whether or
not this property could be used in the future for their individual
operations. All responses indicated the land was of no value within
their responsibility.
12
® i �
RECOMMENDATIONS:
Based on the fact the County has no need for this property staff
recommends it be declared surplus. it is also requested that
authorization be granted to proceed with sale to the public in
accordance with state statutes.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously authorized
staff to declare the above real property surplus and
proceed with sale of same, as recommended by staff.
I Cancellation of Outstanding Taxes - Property Purchased for
County Use.
The Board reviewed the following memo dated September 9, 1993:
TO: BOARD OF COUNTY COB'IlrIISSIONERS
FROM: Lea'R. Keller, CLA, County Attorney's Office
THRU: Charles P. Vitunac, County Attorney
DATE: September 9, 1993
RE: CANCELLATION OF OUTSTANDING TAXES
PROPERTIES PURCHASED FOR COUNTY USE
The County recently acquired some rights-of-way, and, pursuant to
Section 196.28, Florida Statutes, the Board of County Commissioners is
allowed to cancel and discharge any taxes owed on the portion of the
property acquired for public purposes. Such cancellation must be done
by resolution of the Board with a certified copy being forwarded to the
Tax Collector.
REQUESTED ACTION: Board authorize the Chairman to sign the
attached resolutions cancelling taxes upon lands the County recently
acquired.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, th4
Resolution 93-167 and
delinquent taxes upon
recommended by staff.
Board unanimously adopted
93-168, cancelling certain
publicly -owned lands, as
13
BOOK _., .a90 f'A, X08
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STAMILE
RESOLUTION NO. 93- 167
BOOK 90 PAGE609
A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA,
CANCELLING CERTAIN DELINQUENT TAXES UPON
PUBLICLY -OWNED LANDS, PURSUANT TO SECTION 196.28,
FLORIDA STATUTES.
WHEREAS, section 196.28, Florida Statutes, allows the Board of County
Commissioners of each County to cancel and discharge any and all liens for
taxes, delinquent or current, held or owned by the county or the state,
upon lands heretofore or hereafter conveyed to or acquired by any agency,
governmental subdivision, or municipality of the state, or the United States,
for road purposes, defense purposes, recreation, reforestation, or other
public use; and
WHEREAS, such cancellation must be by resolution of the Board of
County Commissioners, duly adopted and entered upon its minutes properly
describing such lands and setting forth the public use to which the same are
or will be devoted; and
WHEREAS, upon receipt of a certified copy of such resolution, proper
officials of the county and of the state are authorized, empowered, and
directed to make proper entries upon the records to accomplish such
cancellation and to do all things necessary to carry out the provisions of
section 196.28, F.S.;
NOW, THEREFORE, BE IT RESOLVED BY THE
BOARD
OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA,
that any and all
liens for taxes, delinquent or current, against the
property
described in
O.R. Book 985, Page 442 which was recently acquired by Indian
River County
for right of way purposes on County Road #510 and A -1-A,
are hereby
cancelled, pursuant to the authority of section 196.28,
F.S.
The resolution was moved for adoption by Commissioner
Eggert ,
and the motion was seconded by Commissioner Adams
and,
upon being
put to a vote, the vote was as follows:
Chairman Richard N. Bird
Aye
Vice Chairman John W. Tippin
Aye
Commissioner Carolyn K. Eggert
Aye
Commissioner Fran B. Adams
Aye
Commissioner Kenneth R. Macht
Aye
The Chairman thereupon declared the resolution duly passed and adopted
this 21 day of September , 1993.
Attest:
Jeffrey K. B pn, Clerk
' ,
14
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
By
Richard N. Bird
Chairman
Re: R/W - Indian River Blvd.
45th Street E of U.S. #1
Parcel f26-32-39-1
RESOLUTION NO. 93- 168
A RESOLUTION OF INDIAN RIVER COUNTY, FLORIDA,
CANCELLING CERTAIN DELINQUENT TAXES UPON
PUBLICLY -OWNED LANDS, PURSUANT TO SECTION 196.28,
FLORIDA STATUTES.
WHEREAS, section 196.28, Florida Statutes, allows the Board of County
Commissioners of each County to cancel and discharge any and all liens for
taxes, delinquent or current, held or owned by the county or the state,
upon lands heretofore or hereafter conveyed to or acquired by any agency,
governmental subdivision, or municipality of the state, or the United States,
for road purposes, defense purposes, recreation, reforestation, or other
public use; and
WHEREAS, such cancellation must be by resolution of the Board of
County Commissioners, duly adopted and entered upon its minutes properly
describing such lands and setting forth the public use to which the same are
or will be devoted; and
WHEREAS, upon receipt of a certified copy of such resolution, proper
officials of the county and of the state are authorized, empowered, and
directed to make proper entries upon the records to accomplish such
cancellation and to do all things necessary to carry out the provisions of
section 196.28, F.S.;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that any and all
liens for taxes, delinquent or current, against the property described in
O.R. Book 986, Page 831 which was recently acquired by Indian River County
for right of way purposes on Indian River Boulevard and 45th Street located
east of U.S. Highway #1, are hereby cancelled, pursuant to the authority of
section 196.28, F.S.
The resolution was moved for adoption by Commissioner Eggert
and the motion was seconded by Commissioner Adams and, upon being
put to a vote, the vote was as follows:
Chairman Richard N. Bird Aye
Vice Chairman John W. Tippin Aye
Commissioner Carolyn K. Eggert Aye
Commissioner Fran B. Adams Aye
Commissioner Kenneth R. Macht Aye
The Chairman thereupon declared the resolution duly passed and adopted
this 21 day of September , 1993.
1! ZZI-At'� -
sat:
JeffreyR. jarton, Clark
Ile,
y
15
SEP 2J 1993
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
By
Richard N. Bird
Chairman
BOOK 90 Pa,E 610
SEP 93 BOOK 90 F.acr. 011
STAFF PROPOSAL TO RESOLVE CERTAIN PROBLEMS IN PINE LAKE ESTATES
Planning Director Stan Boling made the following presentation:
TO: James E. Chandler
County Administrator
DIVISION HEAD CONCURRENCE
-R4:Obert M. eati g, P
Community Deevvelopme Director
FROM: Stan Boling,, AICP
Planning Director
DATE: September 8, 1993
SUBJECT: County Staff Proposal to Resolve Certain Problems in Pine
Lake Estates
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of September 21, 1993.
BACKGROUND AND CONDITIONS:
General Background
Pine Lake Estates is an unrecorded, unapproved "subdivision"
located on the south side of CR 512, between 104th Avenue and 106th
Avenue (see attachment #1). In 1961, a Pine Lake Estates
informational map was recorded in the public records. The map
depicted 193 "lots" and "rights-of-way". However, the map was not
a plat under state and county law; therefore, the recorded map did
not create legal rights-of-way and lots.
More than 20 years ago, the Property Appraiser's Office tax parcel
maps began depicting all of the blocks, lots, and rights-of-way
shown on the informational map as if a real plat had been recorded;
dozens of separate tax parcels were established. In some
instances, single "lots" were established as individual tax
parcels; in other cases several "lots" under common ownership were
established as single tax parcels. The current pattern of tax
parcel configurations was established during the 1970's and early
1980's.
Currently, there are 72 separate tax parcels ranging in size from
70' X 128' (one "lot") to a parcel the size of eight "lots"
combined (see attachment #2). Also, to date, seven residences have
been constructed on various parcels, and some unpaved roadways have
been established within Pine Lake Estates. The southern two-thirds
of the development is zoned RS -1 (Residential Single Family up to
1 unit/acre), and the northern one-third, near CR 5121 is zoned CG
(General Commercial).
Staff/Property Owners Meeting
On March 30, 1993, staff of the planning division, public works
department, and county attorney's office, along with Commissioner
Fran Adams, met with Pine Lake Estates property owners to identify
and discuss problems in the Pine Lake Estates -development (see
16
M M
attachment #3). Since that meeting, various staff have researched
and discussed the various issues involved and have coordinated with
Commissioner Adams. As a result, staff has come to a consensus on
an approach that it feels will help resolve several problems.
The Problems
There are three basic problem areas that the property owners and
staff wish to address. These are:
1. Parcel "Buildability": Since no plat has been filed, few of
the existing parcels have been created in a legal manner.
Parcels which are not legal, grandfathered -in parcels are not
buildable at this time. Thus, there is a need for many of the
parcels to be grandfathered -in and made legal for future
development (e.g. single family residences).
2. Road right-of-way: Since no plat has been filed, no dedicated
road rights-of-way have been created and no single entity is
responsible for, or able, to make road improvementd. There is
a need to establish road rights-of-way that provide formal,
legal access to all parcels, and which will allow for possible
future improvements and maintenance.
3. Road and Drainage Improvements: Since no dedicated road
rights-of-way exist, there is no legal mechanism yet in place
to allow for coordinated road improvements or maintenance.
Eventually, there will be a need to improve road and drainage
facilities that serve parcels.
Although concerted action by the property owners could resolve
these problems, staff concludes that such concerted action will not
be forthcoming and that the county will need to take the
initiative. It is also staff's position that the Pine Lake Estates
property owners, rather than the general public, should bear the
costs involved in resolving these problems, since the property
owners will directly benefit from such actions.
Requested Board Action
Staff has mailed a copy of this report and an invitation to the
September 21st "public discussion" Board of County Commissioners
meeting to all Pine Lake Estates property owners, as identified on
available tax records. Staff requests that the Board consider
staff's proposal (contained in this report), receive input from
property owners, and direct staff to initiate actions to resolve
the problems previously described.
ANALYSIS:
Unique Circumstances Surrounding Pine Lake Estates
The basis of staff's recommended solutions is that the Pine Lake
Estates situation is unique. During public proceedings to down -
zone portions of Pine Lake Estates to one acre zoning (held on
August 18, 1982 and on January 5, 1983), the Board of County
Commissioners established a policy of allowing development of Pine
Lake Estates to proceed under the restrictions of one unit per acre
zoning, while at the same time recognizing and grandfathering -in
then -existing parcels of record that were smaller than one acre.
In addition, in August of 1982, the county and the original Pine
Lake Estates developer commenced, but never completed, a process to
establish county rights-of-way in Pine Lake Estates. That process
17
BOOK PtAGE
LSFP 2i 1993
r- S E p 2
110, _
BOOK 90 PAUE613
resulted in the original developer, Bertha Weissman, recording a
"Declaration of Intent to Dedicate Rights -of -Way" (see attachment
#4). However, the rights-of-way have not yet been legally
described, and the county has not yet officially accepted the
dedication. Furthermore, based upon the Board's pronouncements and
the mapping of Pine Lake Estates as a standard subdivision in the
Property Appraiser's tax parcel maps, some building permits were
issued in the 1980's to develop Pine Lake Estates parcels.
Staff Recommended Solutions
Based upon the unique, past treatment of Pine Lake Estates by the
County, it is staff's opinion that formal actions should be taken
to try to bring Pine Lake Estates up to a legal, developable
standard. Therefore, in staff's opinion, the following actions
should be taken:
1. Make parcels of record buildable. Although the "subdivision"
was illegally created without proper plat approval, past
county actions regarding parcel development, rezoning, and
rights-of-way issues form unique circumstances surrounding
Pine Lake Estates that warrant variance consideration. The
Board of County Commissioners should grant variances from
certain provisions of the subdivision ordinance to allow
development of Pine Lake Estates parcels that were of record
in January, 1983. [Note: On January 1, 1983, there were 72
parcels of record in Pine Lake Estates. Presently, there are
still only 72 parcels of record.]
Cost: Normally, a subdivision variance request costs $500.00;
however, the Board of County Commissioners could waive such a
fee if it determines that the county should initiate the
variance action.
2. Establish county rights-of-way within Pine Lake Estates. The
Board of County Commissioners should authorize county forces
to survey road rights-of-way throughout Pine Lake Estates, as
shown on the Pine Lake Estates map and referenced in the
Declaration of Intent to Dedicate Right -of -Way executed by
Bertha Weissman on August 19, 1982 (see attachment #4). After
the surveying information is obtained and the rights-of-way
are legally described, the Board of County Commissioners
should approve a resolution accepting the Weissman right-of-
way dedication, and should authorize staff to record the
resolution in the public records. The county would accept the
rights-of-way but would not accept any maintenance
responsibility of the roads.
Cost: Surveying costs: $9,278.33 (see attachment #5). All
costs to be borne by the Pine Lake Estates property owners.
3. Allow improvement of roads and drainage by private property
owners. By accepting the road rights-of-way, the county would
control activities and development affecting its rights-of-
way. Although the county would have no responsibility or
obligation to improve or maintain the rights-of-way, it could
permit private property owners to perform individual or
concerted improvements and maintenance within the rights-of-
way. Permission for such activities would be granted via the
issuance of county right-of-way permits.
Note: Staff's proposal will not immediately solver any
Physical road or drainage problems in Pine Lake Estates.
However, if staff's recommendation is implemented, then in the
18
future, property owners could request and receive approval to
set-up special assessments for specific projects to improve
and maintain Pine Lake Estates road and drainage facilities.
Regarding estimated costs for road improvements, see
attachment #6.
Costs: Right-of-way permit application fee: $10.00 for each
permit application. Assessment costs for any future
improvements would have to be determined at the time such
assessments are proposed, and would require approval of the
Board of County Commissioners at a public hearing.
Assessing Costs
As previously stated, it is staff's position that the Pine Lake
Estates property owners should pay for any and all actions and
improvements that benefit their properties. Subdivision lot owners
throughout the county, through the cost of purchasing their lots,
have paid for the costs of properly subdividing and improving the
developments in which they live. The same responsibilities and
costs should be borne by the Pine Lake Estates property owners. It
is staff's position that there will need to be an assessment
project, to fund the necessary surveying costs. Such an assessment
project would be comparable to those done for road paving or
utility line extensions.
Currently, the Pine Lake Estates area is divided into two zoning
districts. The northern 1/3 of the area is zoned CG, General
Commercial, while the southern 2/3 of the area is zoned RS -1,
Residential Single Family up to 1 unit per acre. Certain
development regulations, including paving requirements, will apply
to the commercially zoned parcels that will not apply to the single
family construction that will occur on the RS -1 zoned portion.
Regardless, staff's position is that assessments should be levied
on all lot owners in Pine Lake Estates, through an assessment
project process similar to other assessment projects which have
been performed by the county.
Costs to County: Staff and legal work to formalize and legalize
approvals for development of Pine Lake Estates (see Recommended
Solutions items #1, and #2).
Costs to Pine Lake Estates Property Owners: $9,278.33 for
surveying costs, paid by assessment. Possible methods of
assessment are as follows:
#1. Per "lot" (cost for each 70' X 128' "lot").
#2. Per parcel (same cost for each "buildable" tax parcel,
regardless of size or frontage).
#3. Per front foot (cost for each lineal foot of road frontage).
#4. Per square foot (cost per square foot of "buildable" parcel
area).
Recommended Assessment Method:
Staff recommends that the surveying costs be assessed on a per
"lot" basis, as described in method #1, above. Under method #1,
the $9,278.33 total cost would be divided by the 193 "lots" for a
resulting cost of approximately $48.08 per "lot".. Thus, under
method #1, an owner of a single "lot" would pay $48.08 while an
owner of a parcel consisting of 4 lots would pay -$192.32.
19
BOOK
SEP "11993
r SEP 2�.1�9�
ALTERNATIVES:
BOOK n F"i-GE,615 -7
Several alternatives to staff's proposal (as contained in this
report) have been discussed by staff and were reviewed at the March
30th meeting with the Pine Lake Estates property owners. Such
alternatives include the following:
1. Do nothing. Grandfathered -in parcels would remain
"buildable", all others would remain unbuildable. Road right-
of-way and improvements issues would remain unaddressed.
2. Private road plat. Property owners would need to act together
to file a joint application to establish legal, private road
rights-of-way through Pine Lake Estates. Certain parcel
"build -ability" issues would remain unaddressed, and concerted
action of property owners would be essential.
3. Subdivision project initiated, constructed, finalized. This
alternative would also require concerted action by private
owners to pick-up where the original "developer" left -off and
bring the project up to current subdivision standards.
Complex, coordinated action by the property owners and
substantial funding would be required.
In staff's opinion, all three of these alternatives have major
disadvantages. However, the solutions recommended by staff would
be affordable, would not require extensive private coordination
among property owners, and would be effective enough to
grandfather -in and make "buildable" existing parcels while
providing a means for possible future improvements within the to -
be -established road rights-of-way.
RECUMENDATIUM:
Staff recommends that the Board of County Commissioners consider
staff's three recommended solutions, receive input from Pine Lake
Estates property owners, and authorize staff to initiate actions
(including initiating the assessment project process) to resolve
problems previously described in this report.
Director Boling used an overhead projector to show the Board
the location of the subject area. He commented that there are
about 60 acres in Pine Lake Estates. A site plan review in 1990
revealed that the subdivision was not legally platted. The
original developer is deceased, but in March of this year the
County Attorney's office located a Declaration of Intent to
Dedicate Right -of -Way that she executed in 1982. That instrument,
along with a few other actions the Board can take, is the key to
establishing road rights-of-way and making the lots buildable.
Chairman Bird agreed that Pine Lake Estates property owners
have an access problem. He asked what is needed to bring the roads
up to County standards so they could be graded by the County.
Public Works Director Jim Davis explained that engineering
staff analyzed some alternatives for improving the roads. The
County historically has done a 100% special assessment to the
20
benefitted owners in the area to bring the roads and drainage
facilities up to County standards. An alternative would be to
construct unpaved roads similar to those in Vero Lake Estates and
add them to the grader route, but that would result in recurring
maintenance costs to the County. He directed the Board's attention
to the following memo dated June 10, 1993:
TO: Roger D. Cain, P.E.
County Engineer
FROM: Michelle A. Gentile, CET
Civil Engineer
SUBJECT: Cost Estimate for Upgrading Roads in Pine Lake Subdivision
DATE: June 10, 1993
Per your request, I have obtained cost estimates for the property owners in the Pine Lake
Subdivision. I have met with Terry Cook and discussed the Pine Lake Subdivision roads and asked
him if he could supply me with some costs for clearing, grading and shell material.
The attached map shows approximately 7,211 L.F. of roadway that needs to be unproved. Based
on Terry's costs, construction of this unimproved roadway would be approximately $12.25 per
Lineal Foot.
The following is a list of the interior roads located within Pine Lake Subdivision:
Interior Street Name Lineal Foot Front Footage
104th Court
1930 L.F.
3,610 FF
105th Avenue
1560 L.F.
2,850 FF
105th Court
1940 L.F.
3,600 FF
92nd Place
540 L.F.
1,140 FF
93rd Lane
256 L.F.
512 FF
93rd Place
985 L.F.
1.650 FF
7211 L.F.
13,392 FF
The following exterior roads border Pine Lake Subdivision:
Exterior Street Name Lineal Foot Front Footage
104th Avenue 1930 L.F. 3,800 FF
106th Avenue 1940 L.F. 3,720 FF
3870 L.F: 7,520 FF
Additional costs to pave these roads would amount to $47,407.50.
21
�9�� BOOK 90 f -n- 616
SEP 211993
Page 2
Pine Lake Subdivision
June 10, 1993
BOOK 90, FAGE6-17
The following is a breakdown of the estimated costs for these improvements and the approximate
costs to the Property Owners:
Cost per Front Foot
Total Estimated Costs Total Front Footage dost per FF
(See Attached)
i teri r
$88,329.85 13,392* $6.60
Interior & Exterior
$135,737.35 20,912* $6.50
Costep r Square Foot
Total Estimated Costs Total Sauare Footaee Cost ner Sauare Foot
(See Attached)
Interior
$88,329.85 1,452,400* $.06
Interior & Exterior
$135,737.35 1,916,500* $.07
Cost per Parcel
Total Estimated Costs
(See Attached)
Int rior
$88,329.85 40* $2,208.25
Exterior & Interior
$135,737.35 44* $3,084.94
* These are approximate figures and should give you a general idea of the costs involved. A
survey should be developed for a more accurate account of the square footage and number
of parcels in this area.
Director Davis pointed out that the above estimates were based
upon burning debris in the right—of—way, so the costs might
increase now that burning debris is prohibited.
chairman Bird opened the public discussion and asked if anyone
wished to be heard in this matter.
W
- M
Juanita Hunnicutt, Pine Lake Estates property owner and real
estate agent, recounted that she sold lots in Pine Lake Estates to
people who expected to be able to build there. She urged the Board
to authorize staff to proceed with a survey and obtaining road
rights -of way. She directed the Board's attention to the overhead
projector and pointed out some parcels that have no access. She
felt that individual property owners should not be burdened with
the cost of building their own roads. She also pointed out that
people who already built their homes in Pine Lake Estates and made
their own improvements probably are unwilling to contribute to the
cost of building roads to the other parcels. Ms. Hunnicutt
stressed that Pine Lakes Estates property owners have paid taxes
since 1960 and received no benefits while Vero Lake Estates
property owners have paid a similar amount of taxes and received
County services, including clearing and grading, drainage ditches,
police and fire protection, and mosquito control. She recommended
that the County establish and improve roads to the same standard as
Vero Lake Estates and assess property owners accordingly. She
noted that the County probably could get the survey done for less
than $9,000 if competitive bids were obtained.
Todd Wallner, property owner in Pine Lake Estates, contended
that residents have invested time and money building their own
roads. He pointed out that the road graders lift their blades up
and mosquito sprayers turn off their equipment when they drive
through Pine Lake Estates. He felt the additional cost to the
County of providing such services to Pine Lake Estates would be
insignificant. He wanted people to be able to build on the lots
they purchased but personally did not want to pay any money. He
asked why the County could not continue issuing building permits.
Deputy County Attorney Will Collins responded that state law
prohibits the County from issuing building permits on unplatted
property. A survey needs to be performed and legal descriptions
created in order for the County to accept dedication of right-of-
way. All the lots would then have frontage and this would also
allow people to petition for paved roads in the future.
Director Keating confirmed that people can obtain building
permits after rights-of-way are created, even if there is no
physical street in front of their property.
Peter Badal, Pine Lake Estates resident, spoke in support of
getting Pine Lake Estates surveyed so the lots will be buildable.
He indicated his willingness to pay $48.08 per lot on property he
23
6h..�
19,93 800K , 90 F'AUE618
F1' --
RFP 21 199
B OK 90 FAGE 61
owns in the subdivision to cover the cost of the survey. He hoped
the zoning would be kept at one house per acre.
Chairman Bird asked if anyone else wished to be heard. There
being none, he closed the public discussion.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously authorized
staff to initiate a variance application from
certain provisions of the subdivision ordinance to
allow development of Pine Lake Estates parcels that
were of record as of January 1983; directed staff to
have the road rights-of-way surveyed and assess the
property owners at the rate of about $48.0.8 per lot
to cover the cost of the survey; and accept
dedication of said rights-of-way, as set out in
recommended solutions 1 and 2 of staff's memorandum..
ON MOTION By Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously authorized
staff to waive the $500 variance fee.
Deputy County Attorney Collins advised that after the survey
is completed and we have a legal description, a resolution to
accept the dedication will be prepared. A public hearing will be
held on the survey assessment.
SIGN LANGUAGE INTERPRETER SERVICES AGREEMENT
The Board reviewed the following memo dated September 7, 1993:
24
TO: Board of County Commissioners DATE: September 7, 1993 FILE:
THRU: James E. Chandler �
County Administrator
SUBJECT• ' Sign Language Interpreter
Services Agreement
2�
FROM: Randy Dowling 1 REFERENCES:
Ass t. to Co. Admin.
To comply with the Americans with Disabilities Act (ADA), the Board approved a
sign language interpreter services agreement with the Deaf Service Center of the
Treasure Coast, Inc. This agreement, effective from October 1, 1992 to
September 30, 1993, provides sign language interpreting services for the Board's
public meetings upon request. The Board contributed $5,000 to the Deaf Service
Center for having this service available. To date, no interpreting service
request has been made by the Board. The Deaf Service Center, at a recent
budget workshop, indicated that it could have difficulty fulfilling the terms of
the current agreement if requested. The Board decided not to fund this
organization for FY 1993-94.
To continue to comply with the ADA, county staff has located a sign language
interpreter who has agreed to provide interpreting services to the Board when
requested for public meetings. Attached is an agreement. County staff
recommends that the Board approve this agreement and authorize the Board
Chairman to sign the agreement.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Macht, the Board unanimously approved
agreement with Diana Bryant for sign language
interpreter services for the period October 1, 1993
through September 30, 1994, for a total cost not to
exceed $5,000, as recommended by staff.
AGREEMENT IS ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
REQUEST BY TOWN OF INDIAN RIVER SHORES FOR BEACH ACCESS EASEMENT TO
CONSTRUCT A DUNE CROSSOVER
The Board reviewed the following memo dated September 14,
1993:
25
UP 211993 BOOK 90
SP 21 mqi
n 6�
BOOK 90 PAGE 6�1
TO: MEMBERS OF THE PARKS'& RECREATION COMMITTEE
THROUGH: James E. Chandler, County Administrator
FROM: James W. Davis, P.E.,
Public Works Directo
SUBJECT: Request by Town of Indian River Shores
REF. LETTER: J.C. Dorsky to James Chandler dated
Sept. 7, 1993
DATE: September 14, 1993 FILE: TRACK.SEP
The Town of Indian River Shores has recently obtained title from
the County to the vacant parcel north of the Tracking Station Beach
park. The parcel has no direct ocean frontage, but a thin
appendage of the existing Tracking Station Park connects the five
acre Indian River Shores parcel to the Atlantic Ocean. The Town,
at this time, is requesting permission to construct a dune
crossover to the Atlantic Ocean across the County property. Staff
has no objection to this request and recommends granting to the
Town a beach access easement to the Ocean.
J. C. Dorsky, manager of the Town of Indian River Shores,
explained that residents from the west side of AIA requested access
to the beaches within walking distance of their homes. The Town of
Indian River Shores will hold a meeting next Thursday on this
matter and he wanted to find out prior to that meeting whether the
Commissioners agree to a crossover being constructed across County
property.
Administrator Chandler indicated that staff has no objections
and that the Town of Indian River Shores will pay all costs
associated with the project.
Commissioner Eggert asked, and Mr. Dorsky confirmed, that the
crossover would be available for public use. He mentioned that a
gate will be installed, and the gate would be locked at 7:00 p.m.
every night.
MOTION WAS MADE by Commissioner Eggert, SECONDED by
Commissioner Tippin to grant permission to the Town
of Indian River Shores to construct a dune crossover
to the Atlantic Ocean across County property located
at the Tracking Station Beach park.
Under discussion, Commissioner Macht indicated he would like
a guarantee that the public would be allowed to use the crossover,
and that when the gate.is closed it is closed to everybody.
26
COMMISSIONER EGGERT AMENDED HER MOTION TO PROVIDE THAT
THE DUNE CROSSOVER WILL BE ACCESSIBLE TO THE PUBLIC AND
WHEN THE GATE IS CLOSED IT IS CLOSED TO EVERYBODY
The Chairman called for the question.
It was voted on and carried unanimously.
APPRAISAL OF KORANGY LAAC SITE
Commissioner Bird announced a conflict of interest because his
company represents the owners of the property and filed the
necessary form with the Clerk's office. He turned the meeting over
the Vice Chairman Tippin and left Chambers.
The Board reviewed the following memo dated September 15,
1993:
TO: James E. Chandler
County Administrator
DEPARTMENT HEAD CONCURRENCE:
IQ -d. 11 0 4- - -
Robert Jr. Keati , ATOW
Community Develop-m�ejna irector
FROM: Roland M. DeBlois;-AICP
Chief, Environmental Planning
DATE: September 15, 1993
RE: Appraisal of Korangy LAAC Site
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of September 21, 1993.
DESCRIPTION AND CONDITIONS
The Korangy property is approximately 132 acres in size, located at
the north end of Jungle Trail (see attached). The property is one
of 10 sites presently under consideration for environmental land
acquisition by the County Land Acquisition Advisory Committee
(LAAC). This LAAC site consists of approximately 8 acres of
coastal/tropical hammock, ±118 acres of estuarine wetlands, and +6
acres of nuisance exotic species. The site is adjacent to the
Pelican Island National Wildlife Refuge and the Archie Carr
National Sea Turtle Refuge, and provides an important linkage
between these two refuges. The subject property also contains a
significant archaeological site.
Within the past year, the Korangy tract has been subject to
bankruptcy proceedings. The Trust for Public Land (TPL) has been
monitoring the process and presently has the tract under option.
In a letter dated July 20, 1993, Greg Chelius of TPL indicates that
TPL is completing groundwork relating to acquisition of the
property. In his letter, Mr. Chelius explains that it is TPL's
27
2 1�� BOOK J.Q J. IAGF.6?2
SF? 211993
BOOK F'AGF 6;9*3
intent to acquire the property and convey it to a government entity
at fair market value (see attached). Mr. Chelius has requested
that the County proceed to appraise the subject property and
consider acquiring it from the TPL at fair market value.
LAAC considered Mr. Chelius' request at the Committee's regular
meeting of August 251, 1993. After discussion, LAAC voted to
recommend that the Board authorize a county appraisal of the
Korangy tract, whereby the appraised value of the property will aid
in the determination of whether the County should consider
acquiring the tract from the TPL, within the time frame of the
TPL's purchase option which expires at the end of November.
ALTERNATIVES & ANALYSIS
The U.S. Fish and Wildlife Service (FWS) has expressed an interest
in acquiring the property and has taken efforts to do so, but
presently does not have sufficient funds to proceed. The Florida
Department of Environmental Protection (DEP) Conservation and
Recreation Lands (CARL) Program is reviewing the north portion of
the subject property along S.R. AlA for possible inclusion in the
Archie Carr CARL project boundaries. Also, the St. Johns River
Water Management District (SJRWMD) has identified the Korangy tract
in its 1993 Five -Year Plan for acquisition consideration.
Although not under contract with a government agency to publicly
acquire the Korangy tract for conservation, TPL has moved ahead
with efforts to secure the tract from private development, with
expectations that a government agency would eventually acquire the
land at fair market value. Given the interest in the tract
expressed by various levels of government, all with the common
interest of resource conservation, this expectation is reasonable.
More so than the state or the federal government, Indian River
County is in a position to move ahead with acquisition of the
subject property in a short time frame. However, as expressed in
the Land Acquisition Guide, it is the County's objective to seek
cost -share funds from state or federal agencies in an effort to
leverage county monies.
As such, it is prudent for the County to fully determine whether a
cost -share acquisition is a possibility, within a time frame such
as not to jeopardize the opportunity for public acquisition of the
property. TPL's position is that the County should consider
acquiring the property on its own, within the TPL's option time
frames, or potentially lose the opportunity to acquire the tract
from a willing seller or at fair market value.
LAAC voted to recommend authorization of an appraisal for purposes
of establishing a close estimate of acquisition cost, to determine
if conditions warrant the County acquiring the property on its own,
instead of waiting for potential cost -share funds.
RECOMMENDATION
Staff recommends that the Board authorize staff to solicit bids
from property appraisal firms on the LAAC Appraisers Master List,
for an appraisal of the Korangy LAAC site.
28
MOTION WAS MADE by Commissioner Adams, SECONDED by
Commissioner Macht to authorize staff to solicit
bids from property appraisal firms on the LAAO
Appraisers Master List for an appraisal of the
Korangy LAAC site, as recommended by staff.
Under discussion, Roland DeBlois, chief of environmental
planning, confirmed that staff will have this appraisal performed
as soon as possible.
VICE CHAIRMAN TIPPIN CALLED FOR THE QUESTION.
It was voted on and carried unanimously (4-0, Commissioner
Bird having left the meeting).
MEMORANDUM OF VOTING CONFLICT IS ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
Chairman Bird returned to Chambers and retook the gavel.
APPROVAL OF FY 93-94 EMS COUNTY AWARDS GRANT
The Board reviewed the following memo dated September 15,
1993:
TO: Board' -of County Commissioners
THROUGH: James Chandler
County Admiaistkator
FROM: Doug Wright r Director
Department of Emergency Services
DATE: September 15, 1993
SUBJECT: Approval of FY 93-94 EMS County Awards Grant
It is respectfully requested the information contained herein be
given formal consideration by the Board of County Commissioners at
the next scheduled meeting.
DESCRIPTION AND CONDITIONS
The Department of Health and Rehabilitative Services, Office of
Emergency Medical Services (EMS), is authorized by Chapter 401,
Part II, Florida Statutes, to distribute county grant funds. The
funds are then made available to eligible county governments to
improve and expand their prehospital Emergency Medical Services.
The grant program is an innovative process which enables EMS
agencies to enhance EMS systems through the Board of County
Commissioners. The EMS grant has been prepared describing program
needs and proposing grant objectives as well as time frames for
cgmpletion.
29
N
SEP 211993 BOOK 96 FAcr. 64
-- - ---
SEP 211993
Boa 99 F62 5
It should be noted that the grant conditions require the County to
ensure that the EMS grant funds will not be used to supplant or
replace any existing EMS budget allocations and the resolution must
include a statement to that effect. The grant conditions also
require a separate accounting of the EMS funds from all other
funds.
ALTERNATIVES AND ANALYSIS
The county grant funds are derived from surcharges on various
traffic violations. Funding in the amount of $47,526.13 has been
allocated to Indian County for FY 93-94. The grant funds will be
utilized as indicated in the grant. for equipment and services to
improve and expand the Advanced Life Support EMS prehospital
system. The equipment proposed and justification for purchase in
the expenditure plan is as follows:
DataCard Photo Imagecard Printing System - This photo ID printing
system would be used by EMS and other entities in the county to
create a tamper -evident photo ID card for personnel. The
department would be able to instantly issue identification cards
to county employees, emergency services volunteers, and
volunteers during time of disaster at any location. Electronic
images and ID information can be stored for..future use or security
access verification, card reissuance and file updates. The
current ID system was given to emergency services by the hospital
in 1989 and is unserviceable.
Cellular Phones For Emergency Vehicles - Cellular phones would be
used for EMS emergency vehicles. The dispatch personnel at the
911 Center have opted not to utilize the emergency medical
dispatch program due to inherent liability of a dispatcher giving
medical advice to citizens involved in trauma or.life threatening
events. The cellular phones will provide the capability for the
responding emergency vehicle to talk directly with the people
involved in life saving efforts before arrival on scene with the
dispatch center being able to patch the call through to the
emergency crews. This would also provide a means for EMS
personnel tO discuss sensitive medical and confidential
information to local hospitals and the Emergency Operations
Center. Critical medical information could be effectively and
clearly relayed in areas where normal radio communication is
unclear due to distance, such as areas north and south of the
Turnpike, including Yeehaw Junction, Sebastian Inlet, and the
south county line. The grant would pay the recurring charges for
the first year and then the county would need to budget
approximately $3,000 each year for this service.
Child Safety Seats - Staff would purchase folding child safety
seats. When children are transported via an ambulance, either as
the patient or as a family member, proper child restraint is
crucial. Since emergency vehicles must carry large amounts of
equipment, standard car seats have not been an option and the car
seat planned for purchase is collapsible for minimal storage
requirements.
IV Infusion Pumps - Changes in the American Heart Association
Advanced Cardiac Life Support guidelines include introduction of
intravenous nitroglycerine to the prehospital setting. This
medication is recommended as the standard of care for cardiac
patients. In order to properly administer this medication, an
infusion pump is required to properly control the exact amount
administered to the patient. The infusion pumps would also be
utilized with other medications currently utilized in patient
care.
Computer System - This hardware and software would be used in all
facets of the EMS training program including, but not limited to
documentation and course material preparation. It would provide
the EMS Training Officer the ability to prepare course outlines,
training rosters, base files, certifications, and other
training/educational needs.
Alphanumeric, raging System Software and Pagers - The paging system
software and pagers would upgrade the county's present paging
system to alphanumeric capability. Alphanumeric paging is
accomplished through both modem and serial connections by sending
detailed messages to key personnel. This would allow for priority
paging, system log records, information storage, and repeat
paging. It would also alleviate the current amount of staff time
spent attempting to contact EMS personnel by phone for overtime,
standby duty, and emergency coverage. Messages could be directed
to_ an individual paramedic, an entire shift, or the entire EMS
staff.
RECOZOMDATION
Staff recommends approval of the FY 93-94 EMS Grant and Resolution
to purchase the equipment as noted in the attachments and agenda
item. Staff further recommends that the Board of County
Commissioners authorize the Chairman to execute the necessary
documents to obtain funds from HRS in the amount of $47,526.13 and
authorize budget amendments as required to receive and expend the
grant funds for the items noted in the expenditure plan.
MOTION WAS MADE by Commissioner Eggert, SECONDED by
Commissioner Adams, to adopt Resolution 93-169,
authorizing the application for funding County
Emergency Medical Services (EMS) grant awards to be
submitted to the State of Florida Department of
Health and Rehabilitative Services.
Under discussion, Director Wright confirmed that the cellular
phone service is a recurring cost and will have to be funded out of
County funds in future fiscal years. These recurring costs are
expected to be approximately $3,000 per year and represent charges
for air time and the monthly base rate for the use of the cellular
phones.
Commissioner Adams commented that the Bell South Mobility
reception is poor in certain parts of the County, and Director
Wright mentioned that a new tower is being constructed which should
correct that problem.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried unanimously.
COPY OF GRANT APPLICATION IS ON FILE
IN THE OFFICE OF THE CLERK TO THE BOARD
31
BOOK
SEP 211993
r"--
3FP 21. 1993
RESOLUTION NO. 93-169
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA,
AUTHORIZING THE APPLICATION FOR FUNDING COUNTY
EMERGENCY MEDICAL SERVICES (EMS) GRANT AWARDS
TO BE SUBMITTED TO THE STATE OF FLORIDA
DEPARTMENT OF HEALTH AND REHABILITATIVE
SERVICES.
BOOK 90
WHEREAS, The Florida Department of Health and Rehabilitative
Services has announced that applications for funding County
Emergency Medical Services (EMS) Grant awards are now being
accepted and a grant application has been prepared for Indian River
County; and
WHEREAS, an application for grant funds for fiscal year 1993-
94 has been prepared by the County; and
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COM-
MISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that the Chairman is
authorized to sign and execute the application for EMS grant funds
certifying that monies from the EMS Grant Program For Counties will
improve and expand the County's pre -hospital EMS system and that
the funds will not be used to supplant existing County EMS budget
allocations.
The foregoing Resolution was offered by Commissioner
Eggert who moved its adoption. The motion was seconded
by Commissioner Adams and, upon being put to a vote, the
vote was as follows:
Chairman Richard N. Bird
Vice -Chairman John W. Tippin
Commissioner Carolyn K. Eggert
Commissioner Fran B. Adams
Commissioner Kenneth R. Macht
Aye
Aye
Aye
Aye
Aye
The Chairman thereupon declared the resolution duly passed and
adopted this 21 day of September , 1993.
TTEST:
K
)a4ey K. ,P&ar on erk
BOARD OF COUNTY COMMISSIONERS
INDIAN RI C TY, FLORIDA
BY:
Richard N. Bird, Chairman
32
MAINTENANCE MAP OF OSLO ROAD FROM LATERAL "J" CANAL TO OLD DIXIE
HIGHWAY
The Board reviewed the following memo dated September 10,
1993:
TO: James E. Chandler,
County Administrator
THROUGH: James W. Davis, P.E., 9
Public Works Directo
FROM: Terry B. Thompson, P.E.OK
Capital Projects Manager
SUBJECT: Maintenance Map of Oslo Road from Lateral "J"
Canal to Old Dixie Highway
DATE: September 10, 1993 FILE: oslo.agn
DESCRIPTION AND CONDITIONS
The County is in the process of purchasing right-of-way on Oslo
Road from Old Dixie to 500 feet west of Old Dixie. The right-of-
way is needed for scheduled intersection improvements at Oslo Road
and Old Dixie and installation of the Oslo Road force main. The
cost of this right-of-way can be substantially reduced by filing a
maintenance map of Oslo Road from Old Dixie to the Lateral "J"
Canal.
The County Surveyor has prepared a maintenance map of Oslo Road
that depicts a baseline with measurements to either side of the
edge of pavement at 100 foot intervals. The width of the
maintained right-of-way varies from 24 feet to 33 feet from edge of
pavement to edge of pavement.
The filing of a maintenance map duly certified by the Chairman and
the Clerk of the Board of County Commissioners reciting on it that
the road has vested in the County by virtue of its construction by
the County and the fact that it has been maintained or repaired
continuously and uninterrupted for four years by the County
constitutes prima facie evidence of ownership of the land by the
County, and -the road is deemed dedicated to the public to the
extent and width that has been actually maintained.
RECOMMENDATIONS AND FUNDING
Staff recommends that the Board authorize the Chairman, by his
signature on the maintenance map, to certify that the road shown
thereon, has vested in the County by means of the maintenance map
provisions of Florida Statue 95.361(1)(a)(1991).
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Eggert, the Board unanimously approved
staff's recommendation to authorize the Chairman to
certify that the road shown on the maintenance map
has been vested in the County under the provisions
of the maintenance map provisions of Section
95.361(1)(a)(1991) of the Florida Statutes.
33
SEP 211993 .Booz 90 u, RM.
6U011 �,f�r e"] �
SEP 1 `�9� 9® F. 62,9
BEACH AND SHORE PRESERVATION ADVISORY COMMITTEE
The Board reviewed the following memo dated September 18,
1993:
MEMORANDUM
TO: FELLOW COUNTY COMMISSIONERS
FROM: FRAN ADAMS
RE: BEACH AND SHORE PRESERVATION ADVISORY COMMITTEE
DATE: SEPTEMBER 18, 1993
At the Thursday Beach and Shore Preservation Advisory
Committee meeting, the Committee recommended in a motion
(5-0) to the County Commission to proceed with a contract
with American Coastal Engineering to permit and construct
the P.E.P. Reef for our first project in Indian River
County.
We respectfully request that the County Commission
approve the concept of a beach restoration and protection
project in the form of a PEP Reef for a distance of 4000't
and the cost of the project to be borne by the committed
Tourist Development funds.
We further request that the Commission enter into
contract with American Coastal Engineering for the design,
permit+tune construction of the proprietary reef. The
details of the contract will be worked out with the legal
department.
Public Works Director Jim Davis recounted that last April the
Beach and Shore Preservation Advisory Committee (BSPAC) recommended
initiating a near -shore hardbottom mapping survey and a summertime
biological monitoring study of the shoreline from the Tracking
Station Park to Riomar Reef. This survey was recommended by the
Florida Department of Environmental Protection after a review of
some of the work done by the City of Vero Beach a few years ago.
Coastal Technology Corporation was selected to perform the study.
The Committee and the consultant agreed that we also should
research various erosion control methods, and that task was
included in the scope of work to be performed by the consultant.
The alternatives included dewatering, sand renourishment, and off-
shore breakwaters. A National Economic Development analysis was
performed to determine which methods would have a positive economic
benefit. This is the process the federal government uses to
determine which methods of erosion control merit federal funding.
The consultant presented a preliminary report of the results of the
analysis to the BSPAC at last Thursday's meeting indicating that an
offshore breakwater structure similar to the one in Palm Beach
County would have a positive economic benefit in Vero Beach.
34
After looking at the consultant's report, the BSPAC is unanimously
recommending that the County proceed with a prefabricated erosion
protection (PEP) reef and negotiate a contract with American
Coastal Engineering to permit and construct the reef.
MOTION WAS MADE by Commissioner Eggert, SECONDED by
Commissioner Tippin to authorize staff to negotiate
a contract with American Coastal Engineering for the
design, permitting and construction of the
prefabricated erosion protection (PEP) reef and
present it to the Board for approval, as recommended
by the Beach and Shore Preservation Advisory
Committee.
Under discussion, Commissioner Adams commented that this is
the culmination of a 13 -year search for a way to provide protection
for the beaches. She stressed that Indian River County is a
special place with some unique reefs that are an attraction to
divers and are important to our shoreline. The PEP reef seems to
be the least environmentally destructive way to put sand on the
beach. American Coastal Engineering has a design that has shown
success in Florida waters and has been permitted by the State of
Florida, which is no easy task for an experimental project. She
added that the PEP reef must be constructed during the summer
months because of the nature of the bottom. The goal is to have
the reef in place by the end of summer 1994, so the committee will
be working with the consultant and staff to move quickly on this
project. She was pleased that various groups such as Save Our
Shores and Conserve Our Resources have agreed to this alternative.
Discussion ensued concerning the technical aspects of the
project and some of the provisions of the contract.
A gentleman from the audience who represents a company that
builds artificial reefs asked to speak, and Chairman Bird explained
that the proper forum for a presentation would be at a BSPAC
meeting, since we work through the Committee structure.
A lady from the audience, who was with the gentleman, stated
that they had already spoken to the BSPAC about this.
Commissioner Adams responded that the BSPAC already decided on
the PEP reef, which is the only artificial reef that has been
demonstrated to be successful along Florida shorelines. She added
that they are welcome to attend the next beach committee meeting,
which will be held towards the end of October. However, the BSPAC
members have worked hard on this project and do not want to change
course in mid -stream.
35
BOOK 90' F k c U.)
SEP 21 NO
BOOK 90 P GE 6-11
Commissioner Macht indicated he was involved in beach
preservation efforts when he was on the Vero Beach City Council.
Over a million dollars and a lot of time were spent without
anything being accomplished. He was opposed to anything that would
derail the accomplishments of the BSPAC.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried unanimously.
Chairman Bird advised the individuals from the audience that
there is a lot of shoreline in the county and there probably will
be other projects in the future. He encouraged them to attend the
next BSPAC meeting.
Ralph Sexton, representing Save our Shores, indicated his
support of the PEP reef.
CENTRAL REGION ALTERNATE EFFLUENT DISPOSAL PROJECT ADDENDUM NO. 1 -
WORK AUTHORIZATION NO. 2
The Board reviewed the following memo dated September 3, 1993:
DATE:
SEPTEMBER 3, 1993
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINT
DIRECTOR OF UTIL T S CES
STAFFED AND
PREPARED BY: ROBERT O. WISEMEN, P.
ENVIRONMENTAL ENGINES
DEPARTMENT OF UTILITY SERVICES
SUBJECT: CENTRAL REGION ALTERNATE EFFLUENT DISPOSAL PROJECT
ADDENDUM NO. 1; WORK AUTHORIZATION NO. 2
IRC PROJECT NO. US -90 -23 -ED
On June 6, 1991, the Chairman of the Board of County Commissioners
executed the agreement between the Owner, Indian River County, and
the Engineer, Professional Engineering Consultants, Inc., for
engineering services, including study, design, permitting, and
construction administration and inspection of the above -referenced
project to develop a series of rapid infiltration basin systems.
36
M M
In accordance with the master plan, creating a reuse water supply
for golf course irrigation is the highest priority for the primary
effluent disposal method.
The proposed Central Reuse water system is described as follows:
Rapid infiltration basins at Bent Pine will have a capacity of 14
million gallons and act as a central receiving site backup system.
The reuse water transmission which services Sandridge is presently
interconnected with reuse water transmission which services Hawk's
Nest, Grand Harbor, and Bent Pine Golf Courses. The overflow reuse
water from all golf courses, when they are unable to receive water,
shall be directed to the central receiving site at Bent Pine. In
order to recover some of the water in the rapid infiltration basins,
a pumping system must be added to the system, to enable the
reinjection of reuse water back into the reuse system.
ANALYSIS:
Professional Engineering Consultants, Inc., Orlando, Florida, the
primary consultant of the project, has preliminarily designed and
estimated the cost of the pumping station, including a ten percent
contingency, for a total amount of $224,400.00. The negotiated
consultant fee for design, construction administration, and
inspection is derived from the original agreement, in accordance
with the FmHA percentages guidelines.
The professional engineering fees are described in the attached
letter dated August 12, 1993, Page 2, Attachment A, Section 4.
1. Preparation of Process and Instrumentation
Diagram (P&ID), and function description
of the Central Reuse Pumping System $ 1,000.00
2. Design services; lump sum fixed fee, based
on FmHA percentage of construction cost used
in original agreement
(5.9% X $224,400 - rounded up) 13,240.00
3. Resident Project Services; based on
FmHA percentage of total construction
cost used in original agreement
(1.95% X $224,400 - rounded up) 4.376.00
Total to be approved for professional services: $18,616.00
Funding for this project would be from the impact fee fund. Upon
the completion of design, the Department of Utility Services will
negotiate with the existing contractor, Speegle Contracting, Inc.,
Cocoa, Florida, for a change order, which will be brought to the
Board of County Commissioners for approval.
RECOMMENDATION:
The Department of Utility Services recommends the following:
1. Approval of Addendum No. 1 to the agreement, Work
Authorization No. 2, with Professional Engineering
Consultants, Inc.
2. Authorization for the Chairman of the Board of County
Commissioners to execute Addendum No. 1, Work
Authorization No. 2.
37
BOOK 90 FADE �P �
Fr
SEP 21 190,
BOOK 2
3. Authorization for the Department of Utility Services to
negotiate with Speegle Contracting, Inc., Cocoa, Florida,
for a change order to the existing contract.
ON MOTION by Commissioner Tippin, SECONDED by
Commissioner Eggert, the Board unanimously approved
Addendum No. 1, Work Authorization No. 2 to the
agreement with Professional Engineering Consultants,
Inc., at a total cost of $18,616.00, and authorized
staff to negotiate with Speegle Contracting, Inc.,
for a change order to the original contract, as
recommended by staff.
WORK AUTHORIZATION NO. 2, ADDENDUM NO. 1
IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
DISCUSSION OF KIMBALL -LLOYD SITUATION
Utility Services Director Terry Pinto announced, with regret,
that Kimball -Lloyd notified Utilities Department staff that they
are no longer doing business in Indian River County. The company
will continue with its obligations up to the first of December and
then transfer projects which have not been started to other
engineering firms on our list. Kimball -Lloyd will continue with
projects that are already under way until it becomes feasible to
transfer them to another engineering firm for completion.
Administrator Chandler commented that the Public Works and
Engineering Departments also have pending contracts with Kimball -
Lloyd.
TREASURE COAST COUNCIL OF LOCAL GOVERNMENTS 1993 LEGISLATIVE ISSUES
Vice Chairman Tippin announced that the Treasure Coast Council
of Local Governments (TCCLG) is requesting that we endorse their
list of 10 issues to be forwarded to the Legislative Delegation:
LIST OF LEGISLATIVE ISSUES IN PRIORITY ORDER
1993
1. Florida State Retirement System
2. Modifications to Homestead Exemption
3. Establishing a Partial Year Assessment
for New Construction and Renovation
1. Unfunded Mandates Assigned Local Governments
by State a.nd Federal Governments
38
5. Treasure Coast University Campus
6. Prostitution
7. Dry Line Utilities Permitting by Department
of Environmental Protection
8. Mandatory Public Hearings on New Electrical
Transmission Lines
9. St. Lucie.River/Indian River Lagoon Cleanup
10. "See-through" Guardrails on New Bridges
Commissioner Tippin read the above list aloud and commented on
each item.
MOTION WAS MADE by Commissioner Tippin, SECONDED by
Commissioner Adams to endorse the above list of
issues to be forwarded to the 1993 Legislative
Delegation.
Under discussion, Commissioner Eggert stressed that some of
items on the list are of particular importance, such as dry line
utilities permitting, unfunded mandates, and public hearings on
electrical lines. She felt that the County should forward a list
of additional issues, including a request for economic development
or other aid for small counties and environmental mitigation rules
for low income housing.
Administrator Chandler advised that the County Attorney's
office is compiling a list of additional items to be presented at
next week's BCC meeting.
Jim Granse, 36 Pine Arbor Lane, felt that Item 2 is the
probably the most important one on the list and that every
homeowner should pay at least a minimal amount of property tax.
Commissioner Tippin agreed, and he reported that only 47% of
the property owners in Okeechobee County are paying property taxes
because after deducting the homestead exemption there is no taxable
value on the other 53%.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried unanimously.
39
BOK - 90 pn- 34
SEP 2 11993
L
Fr' --
SEP 211993
BOOK 90 PAGE 6:3-5
SOLID WASTE DISPOSAL DISTRICT
The Chairman announced that immediately upon adjournment the
Board would reconvene sitting as the Board of Commissioners of the
Solid Waste Disposal District.
Those minutes are being prepared separately.
There being no further business, on Motion duly made, seconded
and carried, the Board adjourned at 10:22 a.m.
ATTEST:
J. arton, Clerk
40
Richard N. Bird, Chairman