HomeMy WebLinkAbout9/28/1993� r �
MINUTES ATTACHED
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
AGENDA
REGULAR MEETING
TUESDAY, SEPTEMBER 28, 1993
9:00 A.M. - COUNTY COMMISSION CHAMBER
COUNTY ADMINISTRATION BUILDING
1840 25TH STREET
VERO BEACH, FLORIDA
COUNTY COMMISSIONERS
Richard N. Bird, Chairman (Dist. 5)
John W. Tippin, Vice Chairman ( Dist. 4)
Fran B. Adams ( Dist. 1)
Carolyn K. Eggert ( Dist. 2 )
Kenneth R. Macht (Dist. 3)
James E. Chandler, County Administrator
Charles P. Vitunac, County Attorney
Jeffrey K. Barton, Clerk to the Board
9:-00 A. M. 1. CALL TO ORDER
2. INVOCATION - None
3. PLEDGE OF ALLEGIANCE - Comm. Fran B. Adams
4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
5. PROCLAMATION AND PRESENTATIONS
None
6. APPROVAL OF MINUTES
Regular Meeting of September 7, 1993
7. CONSENT AGENDA
A. Contract Administration Seminar
- ( memorandum dated September 21, 1993 )
B. •
Release of Utility Liens
( memorandum dated
September 17, 1993 )
C.
Agreement for Provision of Required Improvement
( Left Turn Lane for CGN Subdivision)
( memorandum dated
September 16, 1993 )
D.
Award Bid #4011 /
Ready Mix Concrete
( memorandum dated
September 16, 1993 )
E.
Award Bid #3124 /
Carpeting for Mair Library
( memorandum dated
September 14, 1993 )
F.
Award Bid #4012 /
Traffic Signal Equipment
( memorandum dated
September 17, 1993 )
SEP 2 81993
BOOK 0 [A F �:�
SEP 28 1993
-7
BOOK goF.,UF 637
7. CONSENT AGENDA (cont'd. ):
G. Indian River County Courthouse Project
Threshold Inspection and Materials Testing
Service
( memorandum dated September 20, 1993 )
H. Fleet Management - Budget Amendment 025
( memorandum dated September 22, 1993 )
8. CONSTITUTIONAL OFFICERS AND
GOVERNMENTAL AGENCIES
None
9:05 a.m. 9. PUBLIC ITEMS
A. PUBLIC DISCUSSION ITEMS
The Masters Group, Inc., and Breakwaters
International, Inc. Request to Speak Re:
The Reef System Beach Renourishment Project
(letter dated Sept. 22, 1993)
B. PUBLIC HEARINGS
None
10. COUNTY ADMINISTRATOR'S MATTERS
None
11. DEPARTMENTAL MATTERS
A. COMMUNITY DEVELOPMENT
None
B. EMERGENCY SERVICES
1. Approval of FY -93/94 Hazardous Materials
Emergency Planning Agreement
( memorandum dated September 17, 1993 )
2. Approval of FY 93/94 Radiological Emergency
Preparedness Agreement (FPEL Grant)
( memorandum dated August 18, 1993)
C. GENERAL SERVICES
None
D. LEISURE SERVICES
None
E. OFFICE OF MANAGEMENT AND BUDGET
None
11. DEPARTMENTAL MATTERS (cont'd. ):
F. PERSONNEL
Property Insurance Renewal 1993-94
( memorandum dated September 21, 1993 )
G. PUBLIC WORKS
1. Amendment to FB I P Grant Agreement - Round
Island Park Improvements
( memorandum dated September 21, 1993 )
2. American Coastal Engineering, Inc. Contract
(contract being negotiated - backup will
be provided separately)
H.
UTILITIES
1. Third Amendment to Agreement Between Indian
River County, St. Johns River Water Manage-
ment District, and University of Florida to
Perform Study on Use of Reclaimed Water on
County Utility Citrus Groves
( memorandum dated September 17, 1993 )
2. West Regional Wastewater Treatment Plant
Wetlands Site Plan & Stormwater Permitting
( memorandum dated September 20, 1993 )
3. Engineering Selection for Design and Con-
struction Inspection of Various Water
Mains and Subdivision Distribution Systems
and/or Wastewater Collection or Trans-
mission Systems Throughout Indian River
County, Including Assessments Related to
the Projects
( memorandum dated September 17, 1993)
12. COUNTY ATTORNEY
None
13. COMMISSIONERS ITEMS
A.
CHAIRMAN RICHARD N. BIRD
B.
VICE CHAIRMAN JOHN W. TIPPIN
C.
COMMISSIONER FRAN B. ADAMS
BOOK 90 F,nuC 638
SEP 281993
13. COMMISSIONERS ITEMS (cont'd. ):
D. COMMISSIONER CAROLYN K. EGGERT
E. COMMISSIONER KENNETH R. MACHT
14. SPECIAL DISTRICTS
A. EMERGENCY SERVICES DISTRICT
None
B. SOLID WASTE DISPOSAL DISTRICT
1. Interlocal Agreements
( memorandum dated September 14, 1993 )
2. Land Clearing Disposal Fees
( memorandum dated September 15, 1993 )
3. Recycling 8 Education Grant, No. RE93-29
( memorandum dated September 20, 1993 )
15. ADJOURNMENT
BOOK 90 F',4c' 6=39
ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE
AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF
THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL WILL BE BASED.
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING MAY
CONTACT THE COUNTY'S AMERICANS WITH DISABILITIES ACT (ADA)
COORDINATOR AT 567-8000 X 408 AT LEAST 48 HOURS IN ADVANCE OF
MEETING.
Tuesday, September 28, 1993
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission Chambers,
1840 25th Street, Vero Beach, Florida, on Tuesday, September 28,
1993, at 9:00 a.m. Present were Richard N. Bird, Chairman; John W.
Tippin, Vice Chairman; Fran B. Adams; Carolyn K. Eggert; and
Kenneth R. Macht. Also present were James E. Chandler, County
Administrator; Charles P. Vitunac, County Attorney; and Patricia
Held, Deputy Clerk.
The Chairman called the meeting to order.
Commissioner Fran Adams led the Pledge of Allegiance to the
Flag.
APPROVAL OF MINUTES
The Chairman asked if there were any additions or corrections
to the Minutes of the Regular Meeting of September 7, 1993. There
were none.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board approved the Minutes
of the Regular Meeting of September 7, 1993, as
written.
CONSENT AGENDA
Commissioner Eggert requested that Item E be removed for
discussion..
A. Contract Administration Seminar
The Board reviewed memo from Commissioner Ken Macht dated
September 21, 1993:
SSP 281993 boaK
TO:
FROM:
DATE:
RE:
Board of County Commission
Commissioner Kenneth R. Macht
September 21, 1993
Contract Administration Seminar
BOOK 90 PAGF 641
I am requesting approval of out of county travel for me to attend
one of the meetings in the FAU Institute of Government's Workshop
Series for Local Officials. The meeting will be held on October
22, 1993 in West Palm Beach and will deal with contract
administration.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board unanimously approved
out -of -county travel for Commissioner Macht to
attend the seminar on contract administration on
October 22, 1993, in West Palm Beach.
B. Release of Utility Liens
The Board reviewed memo from Lea R. Keller, CLA, dated
September 17, 1993:
TO: BOARD OF COUNTY COMMISSIONERS
FROM: `Leh R. Keller, CLA County Attorney's 's Office
DATE: September 17, 1993
RE: RELEASE OF UTILITY LIENS
The attached lien releases are in proper form for the Board of County
Commissioners to authorize the Chairman to sign so that they can be
recorded. The names and projects are:
1. Satisfactions of Impact Fee Extensions:
DENMAN
DUNN
FERRETTI
FITZPATRICK
GRELLA
KIRKLAND
PHILLIPS
RODGERS
TROCKE
TRUMBLE
2
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board unanimously approved
the lien releases as prepared by staff.
SAID RELEASES
ARE RECORDED IN THE PUBLIC RECORDS OF INDIAN RIVER COUNTY
C. Agreement for Provision of Required Improvement
The Board reviewed memo from Deputy County Attorney William G.
Collins II dated September 16, 1993:
TO: The Board of County Commissioners
FROM: vstj William G. Collins II - Deputy County Attorney
DATE: September 16, 1993
SUBJECT: Agreement for Provision of Required Improvement
(Left -Turn Lane for CGN Subdivision)
As a part of the plat approval process for the CGN Subdivision located north
of 37th Street, on either side of 12th Court, the developer was required to
provide a left -turn lane off 37th Street onto 12th Court at such time as
traffic volumes warranted.
The developer and the County entered into an agreement dated June 5, 1990
whereby the developer agreed to post security to guarantee performance.
This agreement was modified by the parties on August 6, 1991 because the
parties suspected the traffic patterns would be altered when 37th Street was
connected to Indian River Boulevard northerly extension and they wanted to
determine the impacts of that connection.
Since that time there has been considerable discussion between the developer
and the Public Works Department as to the most efficient way to construct
the improvements. The County is projecting the 3-laning of 37th Street
within the next 18 months, and rather than have a left -turn lane constructed
which would be torn up during the reconstruction of 37th Street, the
developer wishes to "pay off" their obligation to the County, by cash payment
of $58,250 which money would be utilized to provide the left -turn lane at
37th Street and 12th Court at the time 37th Street is widened.
RECOMMENDATION:
Approve the "Agreement for the Provision of Required Improvement" at CGN
Subdivision (SD -89-03-002) and authorize the Chairman's signature.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board unanimously approved
Agreement for the Provision of Required Improvement
with CGN Subdivision, as recommended by staff.
SAID AGREEMENT
IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD
3
Fp
1��� BOOK 9® F'Ai;r 642
UP
iia 8 1993 9n
Boor 90 F-Acr 643 -7
D. Award Bid #4011 - Ready Mix Concrete
The Board reviewed memo from Purchasing Manager Fran Boynton
Powell dated September 16, 1993:
DATE: September 16, 1995
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Service
FROM: Fran Boynton Powell, Purchasing Manager
e*1
SUBJ: Award Bid #4011/Ready Mix Concrete
County Wide Annual Contracts
BACKGROUND INFORMATION:
Bid Opening Date: September 1, 1993
Advertising Dates: August 18, 25, 1993
Specifications Mailed to: Fourteen (14)
Replies: Two (2)
BID TABULATION COST PER CUBIC YARD
Min Load
2500 psi 3000psi 4000psi
Charge
Rinker Materials
$44.50
$46.25
$49.75
-0-
Vero Beach, F1
Russell Concrete
$43.50
$44.50
$47.50
$10.00
Vero Beach, F1
per yd.
Staff recommends the following:
1. Award the bid to Rinker Materials as the overall lowest
most responsive and responsible bidder meeting
specifications. Information provided by Road and Bridge
indicates that 73$ of all deliveries made last year fell
below the minimum load amount. Rinker's Materials does not
have an additional charge per yard.
2. Establish an Open End Contract with Rinker Materials.
Last year's expenditures totaled $53,205.00.
3. Authorize the Purchasing Manager to renew this contract
subject to satisfactory performance, zero cost increase,
vendor acceptance, and the determination that renewal is in
the best interest of the County.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board unanimously awarded
Bid #4011 to Rinker Materials for Ready Mix Concrete
as set out in staff's recommendation.
4
E. Award Bid #3124 - Carpeting for Main Library
The Board reviewed memo from Purchasing Manager Fran Boynton
Powell dated September 14, 1993:
DATE: September 14, 1993
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Admi •strator
.H.T. "Sonny" Dean, Directo
General Services
FROM: Fran Boynton Powell, Purchasing Manager
SUBJ: Award Bid #3124/Carpeting for Main Library
Buildings and Grounds
BACKGROUND INFORMATION:
Bid Opening Date:
Advertising Dates:
Specifications Mailed to:
Replies:
Indian River Tile
and Carpet
Interior Cont.
services
Sherwin Williams
Capital Carpet
Care
ITEM #1
September 3, 1993
August 11, 18, 1993
Ten (10) Vendors
Four (4) Vendors
ITEM #2 ITEM #3
Area 1
Type 1
Area 1
Type 2
Area 2
Type 2
$26,101.00
$20,665.00
$6,239.93
$30,739.00
* $24x609.00
*$5,952.00
$35,644.00
$27,868.00
$6,993.25
$42,558.66
$33,494.71
$7,688.19
F
Area 1 is the first floor of the Main Library including
the staircase and landing.
Area 2 is the main meeting room.
Type 1: Collins & Aikman Mfg carpet called Monet -SL
Type 2: Collins & Aikman Mfg carpet called Sentinel
* - Asterisk indicates recommended award.
ANALYSIS
ALTERNATIVE NO. 1 - Award Item 1 and Item 3 for a total of
$36,691.00 to Interior Contracting Services. This will
require. a budget ammendment of $2,941.00 from
contingencies.
ALTERNATIVE NO. 2 - Award Item 2 and Item 3 for a total of
$30,561.00 to Interior Contracting Services. This award is
the only carpet under budget and no ammendment is
necessary.
5
BOOK 90 644
RFP 2 8 1993
COMMENDATION
BOOK 90 F,kGF 6 45
The apparent low bidder, Indian River Carpet and Tile was
disqualified because their bid did not include removal of
the existing carpeting as specified in the bid.
Staff recommends accepting Alternative No. 2 and awarding
the bid to Interior Contracting Service as the lowest,
most responsive and responsible bidder meeting
specifications as set forth in the Invitation to Bid. (See
attached Department recommendation).
TOTAL AMOUNT OF BID: $30,561.00
ESTIMATED BUDGET $33,750.00
SOURCE OF FUNDS Bldg Opr-County Buildings Carpeting
001-220-519-041.22
Commissioner Eggert explained that the carpeting in the main
library became a problem early on and now needs replacement. When
replacement of the carpeting was first discussed, the plan was to
replace only the worn sections in the main areas of the first and
second floor, and the guesstimated cost was $33,000. A valiant
effort was made to keep the cost within that amount and to match
the color. The decision was made to utilize the extra carpeting
that was in storage plus the good sections of the first floor
carpeting to replace the worn sections on the second floor, and to
replace the carpeting in the main room and the multipurpose room on
the first floor with new carpeting. Commissioner Eggert displayed
samples and indicated the heavier grade which is a close color
match to the carpeting currently in the library. This same type
of carpeting will be installed in the courthouse. It has a backing
that does not allow dirt to pass through, which will eliminate
staining from below, and the heavier grade will provide longer
wear. Commissioner Eggert recommended the better grade of carpet
be placed in both rooms, which will require additional funds of
approximately $4,546.91, for a total cost of $38,296.91.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Eggert, the Board unanimously approved
additional funds in the amount of $4,547 for carpet
replacement in the Main Library as recommended by
Commissioner Eggert, for a total cost of $38,297.
SAID CONTRACT
IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD
F. Award Bid #4012 - Traffic Signal Equipment
The Board reviewed memo from Purchasing Manager Fran Boynton
Powell dated September 17, 1993:
September 17, 1993
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Direc
General Services
FROM: Fran Boynton Powell, Purchasing Managerle
SUBJ: Award Bid #4012/Traffic Signal Equipment
Traffic Engineering
BACKGROUND INFORMATION:
Bid Opening Date:
Advertising Dates:
Specifications Mailed to:
Replies:
BID TAB
Control Specialists
Orlando, FL
Econolite Control
Jacksonville, FL
Indicator Controls
Altamonte Springs, FL
TW Comcorp
Orlando, FL
Traffic Control Componet
Haines City, FL
Traffic Parts Inc
Sebring, FL
September 2, 1993
August 19, 26, 1993
Sixteen (16) Vendors
Six (6) Vendors
LUMP SUM PRICE
SEE ATTACHED BID
TABULATION
Staff recommends that this bid be awarded on an item by
item "low bid" meeting specifications.
1. Award this bid as follows:
Items Vendor
9, 22, 28, 32 Control Specialists Co
17 Econolite Control Product
1-8, 10-14 TW Comcorp Co
15, 16, 18, 19, 20 Traffic Parts Inc
21, and 23
2. Establish an Open End Contract with all vendors listed
above. Last year's expenditure totaled $47,700.00.
3. Authorize the Purchasing Manager to renew these
contracts subject to satisfactory performance, zero
cost increase, vendor acceptance, and the
determination that renewal is -in the best interest of
the County.
W
L7P
1993 BOOK 9Q 646
BOOK
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board unanimously awarded
Bid #4012 for Traffic Signal Equipment on an item -
by -item low bid meeting specifications as set out in
staff's memorandum.
90 F k -F. 47-1
G. Indian River County Courthouse Project Threshold Inspection and
Materials Testing Service
The Board reviewed memo from General Services Director Sonny
Dean dated September 20, 1993:
DATE: SEPTEMBER 20, 1993
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTO
DEPARTMENT OF GENERAL SERVICE
SUBJECT: INDIAN RIVER COUNTY COURTHOUSE PROJECT
THRESHOLD INSPECTION AND MATERIALS TESTING SERVICES
BACKGROUND:
In October 1992, the Board approved an amendment to the contract with
Centex Rooney, our construction management firm, to provide Threshold
Inspection and Materials Testing Services for the subject project.
Rooney subcontracted this work with a certified firm and passed the
cost straight through to the County without any additional mark up.
The estimated cost for these services was authorized not to exceed
$70,000.
ANALYSIS:
As of this date, the contractor, James A. Cummings is approximately
44 days behind schedule. This delay has necessitated the Threshold
Inspector to go beyond his original estimated hours to perform the
work as required by State Law. The increase in hours has caused the
cost to escalate by $7,500.
The original contract cost to cover materials testing was based on
the number of yards of concrete and the estimated number of pours to
install that material. The contractor is entitled to use his
own "ways and means" and the number of pours was different than
estimated. This caused an increase in cost by $17,500.
RECOMMENDATIONS:
Staff recommends the Board approve payment of $25,000 for additional
services to Centex Rooney based on the original contract and unit
cost.
8
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board unanimously approved
Amendment #2 to the Contract with Centex Rooney in
the amount of $25,000 for additional Threshold
Inspection and Materials Testing Services -on the
Courthouse Project, as recommended by staff.
AMENDMENT #2 TO AGREEMENT
IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD
H. Fleet Management - Budget Amendment 025
The Board reviewed memo from OMB Director Joe Baird dated
September 22, 1993:
TO: Members of the Board
of County Commissioners
DATE: September 22, 1993
SUBJECT: FLEET MANAGEMENT - BUDGET AMENDMENT 025
CONSENT AGENDA
FROM: Joseph A. Baird
OMB Director 9
DESCRIPTION AND CONDITIONS
Our Fleet Management department will close the fiscal year in a deficit position. Money needs to
be transferred to alleviate this problem.
RECOMMENDATION
Staff recommends that the Board of County Commissioners approve the attached budget amendment
025.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board unanimously approved
Budget Amendment 025:
9
Bom 90 Fm;F 64.8
pr -
2s 1993
TO: Members of the Board
of County Commissioners
FROM: Joseph A. Baird
OMB Director
BOOK 90 FAGF 649 -7
BUDGET AMENDMENT: 025
DATE: September 22, 1993
Entry
Number
Funds/Department/Account Name
Account Number
Increase
Decrease
1.
EXPENSE
GENERAL FUND
Reserve for Contingency
001-199-581-099.91
$0
$50,000
Funds Transfer Out
001-199-581-099.21
$50,000
$0
EXPENSE
TRANSPORTATION FUND/Road & Bridge
Insurance
111-214-541-03459
$0
$40,000
Funds Transfer Out
111-199-581-099.21
$60,000
$0
Paving Markers
111-214-541-035.31
$0
$20,000
REVENUE
FLEET MANAGEMENT
Funds Transfers In
501-000-381-020.00
$110,000
$0
Auto. Maintenance
501-000-395-010.00
$0
$110,000
THE MASTERS GROUP, INC._, AND BREAKWATER INTERNATIONAL. INC.
REQUEST TO SPEAR REGARDING THE REEF SYSTEM BEACH RENOURISHMENT
PROJECT
The Board reviewed the following letter from The Masters
Group, Inc., dated September 22, 1993:
10
sP-22-93 WED 7:16 MASTERS GPOUP INC. 4696615 P.01
THE
GROUP STERS
1993 N
GENERAL
MARINE & HEAVY
CONSTRUCTION
CO C047528
Date: 9/22/93:
c°MMrsz - UN c `y F A x T R A N 9 Y I S S I O R;
TO: Board of County Commissioners
Indian River County'
407-770-5095
FROM: *Bobbie Sandelli
President
'RE: We are requesting that The Masters Group, Inc., and
Breakwaters International, Inc., be placed on the
Agenda for the Board meeting of September 28th to
discuss the decision of September 21st to negotiate
f contract with a single vendor for the reef system
beach renourishment project.
-We -further feel that no contract should be entered
into until we appear at that meeting.
11
i
BOOK 9Q PAG;. 6'.�
LEP 281993
FF"�F P 2 8 1993
BOOK 90 FAcF 651
Chairman Bird admitted that he was surprised to see this
matter on the agenda because he thought it was handled the previous
week when the Board decided the Masters Group should make their
presentation to the Beach & Shore Preservation Advisory Committee
(BSPAC) and work through our committee system as we normally do.
County Administrator Jim Chandler acknowledged that the
decision was made, but he explained that in the normal course of
events, when a request is received from someone to be placed on the
agenda, staff is required to place it on the agenda and allow the
Board to decide whether to hear the item or not. There was a
second consideration in this situation. The Board's direction was
for the Masters Group to make their presentation to the BSPAC but
that committee would not meet before today's Board meeting. The
Board also directed staff to prepare a contract with American
Coastal Engineering for formal consideration at today's meeting.
With that combination of factors, staff decided to place the item
on the agenda and allow the Board to make the decision.
Chairman Bird understood the circumstances but pointed out
that we use our committee system effectively. The parallel
situation could be drawn in many cases where we award bids or
contracts and then someone comes along claiming to have a better
product. Chairman Bird wanted to avoid circumventing our
committees.
County Attorney Charles Vitunac explained that Commissioner
Adams inferred that the group is here on a procedural question and
that the technical portions will be discussed with the BSPAC.
Commissioner Adams explained that after last week's meeting,
Ms. Sandelli indicated she wanted to appear before the Board to
discuss the decision to award a contract to American Coastal
Engineering for an artificial reef. Ms. Sandelli's request to
appear before the Beach and Shore Preservation Advisory Committee
was communicated by FAX on Friday, which meant she could not be
heard by that committee before today's Board meeting. Commissioner
Adams further advised that the BSPAC's October agenda left no room
for Ms. Sandelli but she could be included on the November agenda.
Chairman Bird recognized the representative of the Master's
Group.
Alfred Sandelli, vice president and construction manager for
the Masters Group, Inc., appeared before the Board. He related his
experience as a licensed general contractor in the state of Florida
working for municipalities throughout the Treasure Coast area. He
clarified that he did not represent Breakwaters International,
Inc., but for the past 3 years he has studied their system and
looks forward to working with them. Mr. Sandelli refuted
12
accusations that they were dropping bombs on the PEP reef project.
The announcement of the PEP reef project was a surprise to the
Masters Group and they were not able to get on the Board's agenda
last week to make their presentation on reef systems. Furthermore,
he saw no clear indication on last week's agenda that a contract
was to be awarded at today's meeting. He stated that the BSPAC had
knowledge of Breakwaters International's system as far back as July
of this year. Mr. Sandelli reported that at the statewide meeting
on Beaches and Shores at Amelia Island, he personally contacted
Indian River County's committee members regarding Breakwaters
International's projects. He thought the proprietary PEP reef
system is similar in appearance to Breakwaters' system but that
Breakwaters' system has advantages which he will present to the
BSPAC. Mr. Sandelli listed projects in New Jersey where he
believed the sea conditions are more severe and where Breakwaters'
system serves very well. With that information, he felt that
Breakwaters' system should be considered for the County's project
on a competitive bid basis. He thought that the chances of getting
public funding on a sole source or a proprietary reef system were
limited. He further thought that some of the presentations to the
Board and BSPAC detracted from Breakwaters' good points and
included negative and misleading information. He thought that the
County's engineers and other engineering firms should procure
funding permits and write specifications for a project like this
reef and then go out for bids. He stressed that the Commissioners
have a duty to see that the community gets the most for its money,
and he believed that the competitive process could provide the
opportunity to get a quality system by Breakwaters. He assured the
Board that the Masters Group is not trying to derail the project
but rather to put the project on the right track for successful
completion.
Commissioner Eggert clarified that since November 1992 the
Board has conducted workshops and held joint meetings with the City
Council of Vero Beach, and one of the topics discussed was the use
of tourist tax funds to preserve the beach and shore. These
discussions were reported in the newspaper, so there has been
plenty of public notice about this project.
Chairman Bird asked whether the Masters Group, Inc., has
installed reefs based on competitive bids.
Tamara..Garafa, customer relations manager at Breakwaters
International, responded that their technology is new and has been
installed under contracts with private property owners. In one
instance, Mr. Crater, president of Breakwaters International,
subsidized an installation to demonstrate the system. Currently
13
BOOK 90 PnF.6519-1
BOOK 90 rnu 653
Breakwaters International is involved in a pilot reef project on
Long Island Sound based on a direct contract with the Township of
Avalon, New Jersey. She predicted that as public projects become
more common, the competitive process will be best. ' Ms. Garafa
quoted an article from the Vero Beach Press Journal which credited
Commissioner Adams with the statement that the County could not
accept competitive bids because there is only one patented PEP
reef. Ms. Garafa argued that submerged artificial reefs have been
in existence for centuries, and Breakwaters has a system comparable
to the PEP reef. Ms. Garafa offered to give more details on the
comparable and differing features of the two systems. She assured
the Board that her company could do the permitting work at a lower
cost and in less time. She detailed their past performance and
asked if the Board would allow Breakwaters' project engineer, Mr.
Christopher Schmidt, to speak on the technology.
Chairman Bird preferred to limit the discussion to procedure
and leave the technical aspects to the BSPAC.
Commissioner Adams advised that the BSPAC prefers to hire a
company with knowledge and experience in Florida permitting and
mitigation. She assured Ms. Garafa that we have not gone into this
project blind; we have worked with engineers and state and federal
agencies. Commissioner Adams resented the way the project
continually is picked apart. She preferred that Breakwaters
International appear before the BSPAC. Commissioner Adams asked
whether Breakwaters International is licensed to bid in Florida,
and Ms. Garafa responded that they currently are not but have made
application and can start projects.
Commissioner Adams preferred to do business with companies
with a local track record because we have a lot at stake. If
Breakwaters International has a good product, BSPAC will be happy
to listen to their presentation. The County has made a decision on
the PEP reef project.
Commissioner Macht also favored doing business with a company
which is knowledgeable about permitting in Florida and experienced
in this field. He reminded Ms. Garafa that the subject contract is
for a portion of the ultimate extension of the reef. It will be 2
or 3 years before we can make a definitive judgment about whether
the system is going to work and to what degree. It would not be in
the best interests of the taxpayers to experiment with another
system.
Commissioner Eggert agreed, and felt that Breakwaters
International should make their presentation to BSPAC for possible
future reef construction.
14
Chairman Bird encouraged Breakwaters International to make
their presentation to BSPAC and to stay in close contact with our
plans.
Ms. Garafa understood the reasons for dealing with a home-
based company but reminded the Board that this reef system is of
interest to people all over the world.
APPROVAL OF FISCAL YEAR 1993-94 HAZARDOUS MATERIALS EMERGENCY
PLANNING AGREEMENT
The Board reviewed memo from Emergency Management Coordinator
John King dated September 17, 1993:
TO: James Chandler
' County AdmiLnist
THROUGH: Doug Wright, Director
Department of Emergency Services
.L
FROM: John King, Emergency Management Coordinator
Department of Emergency Services
DATE: September 17, 1993
SUBJECT: APPROVAL OF. FY -93/94 HAZARDOUS MATERIALS EMERGENCY
PLANNING AGREEMENT
It is respectfully requested that the information contained herein
be given formal consideration by the Board of County 'Commissioners
at the next scheduled meeting.
DESCRIPTION AND CONDITIONS:
On October 17, 1986, the Superfund Amendments and Re -authorization
Act of 1986 (SARA) was enacted into law. Title III of the SARA
legislation established requirements for federal, state, and local
governments as well as industry regarding emergency planning and
reporting on hazardous/toxic chemicals. Subsequently, Indian River
County developed a Hazardous Materials Emergency Plan which was
endorsed by the Department of Community Affairs and then approved
as Resolution 89-28 by the Board of County Commissioners.
Recognizing the threat that hazardous materials pose to both the
population and the environment, the State Legislature has extended
grant funds to update Indian River County's Hazardous Materials
Emergency Plan. The Department of Community Affairs, Division of
Emergency Management, is authorized to appropriate funds in the
amount of $12,970.00 for maintenance of existing sites and
inclusion of facilities that have not reported previously. This is
a fixed fee, performance-based contract with payment contingent
upon a schedule of deliverables.
ALTERNATIVES AND ANALYSIS:
The Hazardous Materials Emergency Plan includes site-specific
information on each known facility that contains threshold levels
of chemicals identified in the legislation. Each site must be
visited by staff for completion and determination of an analysis
15
LSEP 281993
BOOK 90 F�,vu,r 654
BOOK 90 FA,,.655
related to hazards and vulnerability including information that
could adversely affect the surrounding area or an emergency
responder at the respective site. Evacuation routes must be
determined as well as calculations related to the extent of plume
exposures that could exist should a spill or release occur based on
known substances at the site.
Once completed, the Hazardous Materials Emergency Plan will be
distributed to the various emergency responders in the County.
Staff recognizes that this is a very useful and important document
to emergency response personnel in that some knowledge of the
chemicals at a site will be available prior to arriving at the
known location.
RECOMMMATION:
Staff recommends approval of the FY -93/94 Hazardous Materials
Emergency Planning Agreement and requests the Board of County
Commissioners authorize the Chairman to execute the appropriate
documents to secure the funding of $12,970.00 as proposed.
Staff also recommends that the funds be utilized in the Division of
Emergency Management budget (208) to purchase computer
hardware/ software, GPS equipment, reference books, binders, binder
dividers, and printing expenses. This equipment and expenses are
required to complete the grant as noted in the scope of work and
contract documents. The Office of Management & Budget has been
provided with more specific information concerning the equipment
and supplies referenced above.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously approved
the Fiscal Year 1993-94 Hazardous Materials
Emergency Planning Agreement, as set out in staff's
memorandum.
PARTIALLY EXECUTED COPY OF AGREEMENT
IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD
APPROVAL OF FISCAL YEAR 1993-94 RADIOLOGICAL EMERGENCY PREPAREDNESS
AGREEMENT (FP&L GRANT)
The Board reviewed memo from Emergency Services Director Doug
Wright dated August 18, 1993:
16
TO: Board of County Commissioners
THROUGH: Jim Chandler, County Administrator
FROM: Doug Wrights Director
Emergency Services
DATE: August 18, 1993
SUBJECT: Approval of FY 93/94 Radiological Emergency Preparedness
Agreement (FP&L Grant)
It is respectfully requested that the information contained herein be
given formal consideration by the Board of County Commissioners at
the next regular scheduled meeting.
DESCRIPTION AND CONDITIONS
Each year representatives from the Florida Department of Community
Affairs, Florida Power and Light Company, and the Indian River County
Department of Emergency Services negotiate the Radiological Emergency
Preparedness Agreement (Grant). The Agreement is predicated on
responsibilities defined by the United States Nuclear Regulatory
Commission in Rule 10 CFR, Part 50 and 70, and NUREG 0654, FEMA -REP -
1, Revision 2.
During negotiations this year , an agreement was reached wherein
Indian River County will receive $65,500.00 in grant funds to enable
the County to carry out its responsibilities as provided in the above
referenced authorities. This represents an increase of $4,035.00
from the previous year.
ALTERNATIVES AND ANALYSIS
The Agreement provides for the County to participate in the following
radiological emergency planning and preparedness activities:
1. Recurring maintenance and major revisions to the local
radiological emergency plans and implementing procedures;
2. Participation in exercises and evaluation of exercises;
3. Provides funds for a full time REP Analyst position to
maintain plans, calibrate radiological monitoring
equipment, develop improved traffic control plans for
evacuation, improve procedures for reception and
decontamination center, and update shelter surveys required
for a host county.
4. Provides funds for a part time Administrative Secretary to
aid in REP planning and administrative requirements.
5. Maintain close liaison with adjacent risk and host counties
for the purpose of interfacing emergency plans and
activities.
This is the third year that FP&L has agreed to fund the salary,
benefits, and associated expenses for a REP Analyst to complete
requirements of the referenced authorities. The scope of work and
additional demands placed on counties by state and federal agencies
precluded county staff from completing the tasks on a part time basis
as was being done prior.
17
LOOK 9101Fr,r C , 65
L_3FP�1993
BOOK 90 �1 nr
�,,,r 657
The REP Analyst position is 100% funded by FP&L. The salary and
benefit package mirrors the county personnel system. Funds are also
included for the vehicle allowance for the Analyst position.
Funds in the amount of $8,500 have been allocated to provide part-
time administrative assistance in planning functions related to
Radiological Emergency Preparedness, Response and Recovery. In the
past year, FP&L funded 15% or $4,015 of an existing administrative
position salary to accomplish the FP&L tasks with 85% or $22,754 of
the salary being funded by the general fund. However, this employee
does not have the time to continue with these tasks.
Therefore, to preclude the general fund from contributing any
additional funds to the grant, staff plans to utilize the $4,485
balance from the $8,500 allocated by FP&L for administrative
assistance by increasing the number of hours worked by a part time
secretary at the Fire Division from 24 to 29 hours per pay period.
The balance of the FP&L grand funds related to administrative
assistance will be placed in the overtime account of the FP&L budget
to be used as needed during the fiscal year.
No new position will be created as a result of the acceptance of this
grant. It should be noted that if at any time the grant is not
funded by FP&L, the County would have no obligation to pick up the
expenses now covered by the grant.
The total salary and benefit package for the full time position and
the administrative assistance totals $53,340.00. The balance of the
$65,500.00 'will be utilized in the total REP program in the county
during the fiscal year.
RECOMMENDATION
Staff recommends the Board approve the FY 93/94 Radiological
Emergency Preparedness Agreement as noted above and authorize the
Chairman to execute the necessary documents.
Staff also recommends approval of a budget amendment as necessary for
the funds to be received and allocated to the FP&L budget account.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Tippin, the Board unanimously approved
the Fiscal Year 1993-94 Radiological Emergency
Preparedness Agreement, as recommended by staff.
SAID AGREEMENT
IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD
18
COUNTY PROPERTY INSURANCE RENEWAL 1993-94
The Board reviewed memo from Risk Manager Beth Jordan dated
September 21, 1993:
TO: James E. Chandler, County Administrator
THRU: Jack Price, Personnel Director
FROM: Beth Jordan, Risk Manager
DATE: 21 September 1993
SUBJECT: Property Insurance Renewal 1993-94
The following is presented for Board consideration on September 28, 1993, for renewal
of the County's commercial property insurance coverages.
Background
In 1992, with the assistance of Waters Risk Management Consultants, the County
reviewed competitive bids for its commercial insurance coverages. At that time, the
Board adopted the recommendations of Waters and staff, awarding general liability and
workers' compensation lines to the Florida Municipal Insurance Trust (Florida League of
Cities) and the property, inland marine (heavy equipment, radios, etc.) and
boiler/machinery lines to Appalachian Insurance Company through Schwab & Company,
broker, Miami.
Analysis
Following Hurricane Andrew, the County found itself in the same position as other local
governments and private citizens as major insurance carriers cancelled br non -renewed
policies. We were notified that while Appalachian wanted to maintain the County's
business due to our excellent loss history, it had approached the Florida Department of
Insurance with plans to cancel its larger South Florida customers. The Department
refused to allow Appalachian to pick its customers in that manner, advising Appalachian
that it either had to underwrite all or none of its customers. Appalachian chose the latter
and withdrew from the Florida commercial property market.
Immediately, Schwab & Company contacted 22 major commercial carriers to put together
a program for Indian River County. Those carriers were effectively a "Who's Who" of
major companies: Fireman's Fund, Royal, General Star, etc. Because of their losses due
to Andrew, none was willing to underwrite the County alone, and instead, formed a
consortium to underwrite specific layers of coverage, which will be outlined below. At the
same time, staff• contacted the Florida League of Cities, former long-time carrier for the
County, and requested a quote to re-enter their coverage. As can be imagined, the
League was literally inundated with similar requests from local governments, including the
City of Vero Beach which was refused a quote. Only because of our long-standing
relationship and. excellent loss history with the League were we afforded a quote.
For 1992-93, property insurance premium for the County was $67,000.00, with a
$10,000.00 per occurrence deductible for most losses, effectively making the County its
own self -insurer. The League of Cities has proposed a policy with a $5,000.00 deductible
for most losses and with a 20/o/$5,000.00 windstorm deductible and one-half of 1 % water
damage, deductible for property located within one-half mile of coastal waters. Premium
will be $200,965.00. 19
P 2 1993 BOOK 90 FvUL b58
�P
Fr—
SEP 60 8 1993
BOOK 90 PAGE 659
By contrast, Schwab has proposed a consortium made up of General Star Indemnity
Company, Royal Insurance Company, Lexington Insurance Company, Westchester
Insurance Company, Royal Indemnity Company and Fireman's Fund Insurance Company.
Again, there is a $5,000.00 deductible for most losses, but windstorm carries a
$500,000.00 deductible. In addition, the proposed premium is $457,038.23. Besides the
obvious premium costs, staff is also concerned about claims handling with such a large
number of insurers. Although their proposal is layered, that is, General would take the
first $2 million of loss, followed by Royal and Lexington jointly sharing the next $3 million
layer, etc., we see this as a potentially chaotic situation in the event of a large loss. Due
to the complexity of this proposed program and the reluctance of any one carrier to
commit to a layer of coverage without a similar commitment from other carriers, it was
sent by facsimile on September 17 with a hard copy to follow. Copies of both the League
and Schwab consortium proposals are available in the Risk Management office.
We have been assured both by the League and Schwab that the dramatic increase in
premium will be short-term, with premium decreases by next year, unless there is another
catastrophic natural disaster in Florida.
Recommendation
Staff recommends property, inland marine and boiler/machinery coverage be placed with
the Florida Municipal Insurance Trust, Florida League of Cities, at , a premium of
$200,965.00 for 1993-94.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Eggert, the Board unanimously approved
insurance coverage with Florida Municipal Insurance
Trust, Florida League of Cities, at a premium of
$200,965 for 1993-94, as set out in staff's
memorandum.
AMENDMENT TO FBIP GRANT AGREEMENT - ROUND ISLAND PARR IMPROVEMENTS
The Board reviewed memo from Capital Projects Manager Terry
Thompson dated September 21, 1993:
20
TO: James Chandler
County Administrator
THROUGH: James W. Davis, P.E.
Public Works Directo
:-,�:?>
FROM: Terry B. Thompson, P.E.
Capital Projects Manager
SUBJECT: Amendment to FBIP Grant Agreement
Round Island Park Improvements
DATE: September 21, 1993
DESCRIPTION AND CQr1DITIONS
On February 18, 1992, Indian.River County accepted a $150,000 Florida
Boating Improvement Program (FBIP) Grant for Round Island Park
Improvements. The County has requested an additional $88,000 in FBIP
funds because the cost of the boat ramp, site work and paving exceeded the
preliminary estimates.
The attached Amendment increases the FBIP project funding to $238,000.
The current unobligated balance of FBIP funds available to Indian River
County is $140,523.22. This Amendment will reduce the unobligated balance
to $52,523.22.
RECOMIl MMATIONS AND PONDING
Staff recommends that the Chairman be authorized to execute the attached
Amendment to the Agreement.
The $238,000 FBIP grant is the County's match for a $130,000 grant the
County accepted from the Florida Inland Navigation District.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously approved
the Amendment to the Agreement for Florida Boating
Improvement Program Grant for Round Island Park
Improvements, increasing the approved amount of the
project to $238,000, as set out in staff's
memorandum.
AMENDMENT TO AGREEMENT
IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD
21
BOOK 90 f'A,UE 660
Fr'_
SEP 28 193
BOOK 90 DU 661 �
AMERICAN COASTAL ENGINEERING, INC., CONTRACT
The Board reviewed a copy of the proposed contract
distributed by Executive Aide Alice E. White.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Tippin, the Board unanimously approved
contract with American Coastal Engineering, Inc.,
for a Prefabricated Erosion Prevention Reef, as
recommended by staff.
SAID CONTRACT
IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD
THIRD AMENDMENT TO AGREEMENT BETWEEN INDIAN RIVER COUNTY ST. JOHNS
RIVER WATER MANAGEMENT DISTRICT, AND UNIVERSITY OF FLORIDA FOR A
STUDY ON USE OF RECLAIMED WATER ON COUNTY UTILITY CITRUS GROVES
The Board reviewed memo from Utility Services Director Terry
Pinto dated September 17, 1993:
DATE: SEPTEMBER 17, 1993
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINTO
DIRECTOR OF UTILI VICES
PREPARED ROBERT O. WISEMEN, P.E.
AND STAFFED ENVIRONMENTAL ENGINEER
?J1
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT: THIRD AMENDMENT TO AGREEMENT BETWEEN INDIAN RIVER
COUNTY, ST. JOHNS RIVER WATER MANAGEMENT DISTRICT,
AND UNIVERSITY OF FLORIDA TO PERFORM STUDY ON USE
OF RECLAIMED WATER ON COUNTY UTILITY CITRUS GROVES
BACKGROUND
On September 26, 1989, the Chairman of the Board of County
Commissioners executed the above -referenced agreement involving the
joint venture for subject study. The agreement later was amended on
September 12, 1990 and July 19, 1991. The University of Florida,
Institute of Food and Agricultural Sciences (IFAS), is conducting
the final portion of the study. The second amendment to the
agreement expires September 30, 1993.
ANALYSIS
The St. Johns River Water Management District has requested the
extension time to complete the work (Phase IV, see Exhibit A) in
approximately eight months (to end May 1, 1994). Per the addendum,
no County contribution will be required in this phase of the study.
22
RECOMMENDATION
The Department of Utility Services recommends the approval of the
extension and authorizes the Chairman of the Board of County
Commissioners to execute Addendum No. 3 of said agreement.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Tippin, the Board unanimously approved
the Third Amendment to the Agreement between the St.
Johns River Water Management District, Indian River
County and the University of Florida for a study on
use of reclaimed water on County Utility citrus
groves, as recommended by staff.
SAID AMENDMENT TO AGREEMENT
IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD
WEST REGIONAL WASTEWATER TREATMENT PLANT WETLANDS SITE PLAN AND
STORMWATER PERMITTING
The Board reviewed memo from Utility Services Director Terry
Pinto dated September 20, 1993:
DATE: SEPTEMBER 20, 1993
TO: JAMES E. CHANDLER
COUNTY ADMINISTRA O
FROM: TERRANCE G. PINTO
DIRECTOR OF UTILI VICES
STAFFED AND
PREPARED BY: WI MCCAIN
CAPITAL ENGINEER
DEP A OF UTILITY SERVICES
SUBJECT: WEST REGIONAL WASTEWATER TREATMENT PLANT/WETLANDS
SITE PLAN AND STORM WATER PERMITTING -
BACKGROUND:
On July 27, 1993, the Board of County Commissioners approved a
contract with Malcolm Pirnie for the design of an expansion of our
West Regional Wastewater Treatment Plant to 2 MGD (see attached
agenda item and minutes). As stated in that agenda item, we also
have the firm of Masteller & Moler, Inc., under contract for the
design of a 6 MGD wetland effluent disposal system. The Utilities
Department feels Masteller & Moler, Inc., would be the most suited
engineering firm to handle the site plans for the projects, as they
are designing the largest portion of the combined projects, and to
avoid duplication of efforts, etc. Along with the site plans, all
drainage permits from the Florida Department of Environmental
Protection and Indian River County will also be acquired.
23
BOOK 90 F -A- r.662
ANALYSIS:
BOOK 90 PAGE 663
We have negotiated a contract with Masteller & Moler, Inc., for the
above-described services (see attached). The proposed negotiated
fee for these services is $18,000.00, with a $5,000.00 contingency
to be authorized by the Director of Utility Services, if required.
The Utilities Department staff feels this is fair compensation for
the scope of services as outlined. A detailed scope of services is
provided in the attached work authorization. Payment for these
services will be from the impact fee fund.
The staff of the Department of Utility Services recommends that the
Board of County Commissioners, approve the attached work
authorization with Masteller & Moler, Inc.,.as presented.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Eggert, the Board unanimously approved
Work Authorization #3 with Masteller & Moler, Inc.,
as set out in staff's memorandum.
WORK AUTHORIZATION #3
IS ON FILE IN THE OFFICE OF CLERK TO THE BOARD
ENGINEERING SELECTION FOR DESIGN AND CONSTRUCTION INSPECTION OF
VARIOUS WATER MAINS AND SUBDIVISION DISTRIBUTION SYSTEMS ANDLQR
WASTEWATER COLLECTION OR TRANSMISSION SYSTEMS THROUGH INDIAN RIVER
COUNTY, INCLUDING ASSESSMENTS RELATED TO THE PROJECTS
The Board reviewed memo from Utility Services Director Terry
Pinto September 17, 1993:
24
DATE: SEPTEMBER 17, 1993
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINTO
DIRECTOR OF UTI CES
STAFFED AND
PREPARED BY: H. D. "DUKE" OSTER, P.E.
ENVIRONMENTAL ENGINEER
DEPARTMENT OF UTILITY SERVICES
SUBJECT: ENGINEERING SELECTION FOR DESIGN AND CONSTRUCTION
INSPECTION OF VARIOUS WATER MAINS AND SUBDIVISION
DISTRIBUTION SYSTEMS AND/OR WASTEWATER COLLECTION
OR TRANSMISSION SYSTEMS THROUGHOUT INDIAN RIVER
COUNTY, INCLUDING ASSESSMENTS RELATED TO THE
PROJECTS
RFP NO. 3100
On August 24, 1993, the Board of County Commissioners approved the
selection of the following firms to provide the subject design and
construction inspection services for the above -referenced projects:
Carter Associates, Inc., water and wastewater
Masteller & Moler, Inc., water and wastewater
N:F..Lenz Company, water only
ANALYSIS:
Continuing service agreements were prepared and reviewed with the
selected firms for their concurrence. All three firms executed said
agreement, and the staff of the Department of Utility Services is
now requesting approval of these agreements by the Board of County
Commissioners. Individual work authorizations will be negotiated as
necessary with each consultant on a rotational basis.
The Department of Utility Services recommends that the Board of
County Commissioners approve the attached continuing service
agreements and authorize this department to prepare work
authorizations to these firms to provide services in accordance with
the terms of the agreements.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously approved
the continuing service agreements with Carter
Associates, Inc., Masteller & Moler, Inc., and H. F.
Lenz Company, as set out in staff's memorandum.
AGREEMENTS (5)
ARE ON FILE IN THE OFFICE OF CLERK TO THE BOARD
25
BOOK 90
r SEP 2 8 1993
BOOK 9 ,
® uuc 665
SOLID WASTE DISPOSAL DISTRICT
The Chairman announced that immediately upon adjournment the
Board would reconvene sitting as the Board of Commissioners of the
Solid Waste Disposal District. Those Minutes are being prepared
separately.
There being no further business, on Motion duly made, seconded
and carried, the Board adjourned at 9:37 a.m.
ATTEST:
J. rton, Clerk
Richard N. Bird, Chairman
26