HomeMy WebLinkAbout5/10/1994= MINUTES�,TTACHED =
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
_ AGENDA
REGULAR MEETING
TUESDAY, MAY 10, 1994
9:00 A.M. - COUNTY COMMISSION CHAMBER
COUNTY ADMINISTRATION BUILDING
1840 25TH STREET
VERO BEACH, FLORIDA
COUNTY COMMISSIONERS
John W. Tippin, Chairman ( Dist. 4)
Kenneth R. Macht, Vice Chairman (Dist. 3)
Fran B. Adams ( Dist. 1)
Richard N. Bird (Dist. 5)
Carolyn K. Eggert ( Dist. 2 )
9:00 A. M. 1. CALL TO ORDER
i
James E. Chandler, County Administrator
Charles P. Vitunac, County Attorney
Jeffrey K. Barton, Clerk to the Board
2. INVOCATION - None
3. PLEDGE OF ALLEGIANCE - Comm. Kenneth R. Macht
4. ADDITIONS TO THE AGENDA/ EMERGENCY ITEMS
7-J Appointment to Environmental Code Hearing Board
a U.S. Fish & Wildlife presentation of revenue sharing check
11-E Discussion of May 16 budget workshop with Constitutionals
13-A-1 Scheduling of meeting with Judge Vocelle on budget matters
13-A-2 Set meeting date with County Attorney on insurance claim
13-D Future Link project
5. PROCLAMATION AND PRESENTATIONS
None
6. APPROVAL OF MINUTES
A. Special Meeting of April 7, 1994
B. Special Meeting of April 28, 1994)
7. CONSENT AGENDA
A. Received 8 Placed on File in Office of Clerk:
Report of Convictions, Morith of April, 1994
B. Request to Establish Hearing Date to Consider
Indian River Mall (DeBartolo) Development of
Regional Impact (D. R. I .) Request
(memorandum dated May 3, 1994)
C. Wal-Mart Stores, Inc.'s Request for Planned
Development Final Plat Approval for Wal-Mart
at Vero Beach
(memorandum dated April 29, 1994)
D. Award Bid #4061 / Grove Maint. Annual Contract
(memorandum dated May 2, 1994)
MAY 10 ASN14
CONSTITUTIONAL OFFICERS AND
7. CONSENT AGENDA (cont'd. ):
E.
Award Bid #4070 /
Effluent Reuse Transmission
_
Line
A. PUBLIC DISCUSSION ITEMS
(memorandum dated
April 28, 1994)
F.
Award Bid #4052 /
Fire Extinguisher Services
10.
( memorandum dated
May 2, 1994 )
G.
Award Bid #4078 /
Three (3) Laptop Computers
(memorandum dated
April 28, 1994)
H.
County Tax Deed Applications
B. EMERGENCY SERVICES
(memorandum dated
May 3, 1994)
I.
EDA Grant Extension
( memorandum dated
May 3, 1994 )
PAGE
B.
CONSTITUTIONAL OFFICERS AND
GOVERNMENTAL AGENCIES
None
9:05 a. m. 9.
PUBLIC ITEMS
A. PUBLIC DISCUSSION ITEMS
None \
B. PUBLIC HEARINGS
None
10.
COUNTY ADMINISTRATOR'S MATTERS
None
11.
DEPARTMENTAL MATTERS
A. COMMUNITY DEVELOPMENT
None
B. EMERGENCY SERVICES
None
C. GENERAL SERVICES
None
D. LEISURE SERVICES
None
E. OFFICE OF MANAGEMENT AND BUDGET
1994/95 Budget Workshop Schedule
(memorandum dated May 2, 1994)
F. PERSONNEL
None
U
11. DEPARTMENTAL MATTERS (cont'd. ):
G. PUBLIC WORKS
1. CR 510 / 66th Ave. R -O -W Acquisition;
Rosella J. Whitfield Parcel
(memorandum dated May 3, 1994)
2. Request From Property Owners Along 9th Crt.
SW Between Oslo Rd. I:" 11th St. SW for
County to Maintain 8 Pave 9th Crt. SW & to
Pave Only 11th St. SW Between 18th Ave. 6
9th Crt. SW
( memorandum dated May 3, 1994 )
3. CR 512 Widening, Phase I - Award of Bids
( memorandum dated May 4, 1994) _
H. UTILITIES
1. Developer's Agreement Between Indian
River County and Laurel Homes
( memorandum dated May 2, 1994)
2. Master Planned Water Service Main on
26th Street
(memorandum dated April 29, 1994)
3. I.R. Mem. Hosp. West Perimeter Roadway.
(memorandum date -I April 29, 1994)
4. 16th Street Water Line
(memorandum dated April 29, 1994).
12. COUNTY ATTORNEY
None
13. COMMISSIONERS ITEMS
A. CHAIRMAN JOHN W. TIPPIN
B. VICE CHAIRMAN KENNETH R. MACHT
Request for User Conference
( letter dated May 4, 1994)
C. COMMISSIONER FRAN B. ADAMS
D. COMMISSIONER RICHARD N. BIRD
11 AY 10 u 4
�V A -Y 1®1994
13. COMMISSIONERS ITEMS (cont'd. ):
E. COMMISSIONER CAROLYN K. EGGERT
14. SPECIAL DISTRICTS
A. EMERGENCY SERVICES DISTRICT
None
B. SOLID WASTE DISPOSAL DISTRICT
1. Approval of Minutes - Meeting of 3/1/94
2. Approval of Minutes - Meeting of 3/8/94
3. Approval of Minutes - Meeting of 3/15/94
4. Property Appraisals - Property Adjacent to
the Landfill
( memorandum dated April 22, 1994 )
15. ADJOURNMENT
ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE
AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF
THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL WILL BE BASED.
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING MAY
CONTACT THE COU-NTY'S AMERICANS WITH' DISABILITIES ACT (ADA)
COORDINATOR AT 567-8000 X 408 AT LEAST 48 HOURS IN ADVANCE OF
MEETING.
s
Tuesday, May 10, 1994
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission Chambers,
1840 25th Street, Vero Beach, Florida, on Tuesday, May 10, 1994, at
9:00 a.m. Present were John W. Tippin, Chairman; Kenneth R. Macht,
Vice Chairman; Fran B. Adams; Carolyn K. Eggert; and Richard N.
Bird. Also present were James E. Chandler, County Administrator;
Charles P. Vitunac, County Attorney; and Barbara Bonnah, Deputy
Clerk.
Chairman Tippin called the meeting to order, and Commissioner
Macht led the Pledge of Allegiance to the Flag.
ADDITIONS TO THE AGENDAZEMERGENCY ITEMS
Commissioner Macht requested the addition as item J on the
Consent Agenda of the appointment of Richard Baker to the
Environmental Control Hearing Board.
Commissioner Eggert requested the addition as item 8 of a
presentation of refuge revenue sharing payment by Paul Tritak of
U.S. Fish & Wildlife.
Commissioner Tippin requested the addition of a brief
discussion of the forthcoming budget workshop with the
Constitutional officers.
Chairman Tippin also requested the addition under his items of
a request from Judge Vocelle to schedule a meeting with the Board
to discuss budget matters.
Chairman Tippin also requested the addition of scheduling a
meeting with the County Attorney relative to an insurance claim.
Commissioner Bird requested the addition of a letter of
support for "Future Link," a pilot project operated jointly by the
Private Industry Council and IRC School District.
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MAY 10 BOOK R� `F��
iONr.-72
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Bird, the Board unanimously added the
above items to the Agenda.
APPROVAL OF MINUTES
The Chairman asked if there were any corrections or additions
to the Minutes of the Special Meetings of April 7, 1994 or April
28, 1994. There were none.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
the Minutes of the Special Meetings of 4/7/94 and
4/28/94, as written.
CONSENT AGENDA
Commissioner Adams requested that Item D be removed for
discussion, and Commissioner Bird requested that Item G be removed
also.
A. Received & Placed on File in Office of the Clerk to the Board:
Report of Convictions, Month of April, 1994
B. Scheduling of Hearing Date to Consider Indian River Mall
(DeBartolo) Development of Regional Impact Request
The Board reviewed the following memo dated 5/3/94:
TO: James E. Chandler
County Administrator
DI ION HEAD CONCURRENCE:
be Rea in , AMP
Community Developm nt Pctor
FROM: Stan BolingAICP
Planning Director
DATE: May 3, 1994
SUBJECT: Request to Establish Hearing Date to Consider Indian
River Mall (DeBartolo) Development of Regional Impact
(D.R.I.) Request
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of May 10, 1994.
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MAY 10 1994
eooK 92 pAu -374
C. Wal-Mart Stores Inca's Request for Planned Development Final
Plat Anproval for Wal-Mart at Vero Beach
The Board reviewed the following memo dated 4/29/94:
TO: James E. Chandler
County Administrator
DIVISION HEAD CONCURRENCE:
Robert M. Keats , P
Community Developmeiie Director
THROUGH: Stan Boling.ACP AICP
Planning Director
FROM: John W. McCoy, AICP
Senior Planner, Cur ent Development
DATE: April 29, 1994
SUBJECT: Wal-Mart Stores, Inc.'s Request for Planned Development
(P.D.) Final Plat Approval for Wal-Mart at Vero Beach
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of May 10, 1994.
DESCRIPTION AND CONDITIONS:
Wal-Mart at Vero Beach is a boundary plat of a 32.94 acre parcel
located in the southeast quadrant of the 58th Avenue/S.R. 60
intersection., approximately 300' east of 58th Avenue. The parcel
is the site of the Wal-Mart/Sam's P.D. project. As a P.D., the
site must be platted prior to the issuance of a Certificate of
Occupancy (C.O.) for any portion of the project. The final plat
will create one 32.94 acre commercial parcel owned by Wal-Mart
Stores, Inc., and will establish stormwater. management tracts,
conservation easements, utilities easements, and public
ingress/egress easements.
On December 10, 1992, the Planning and Zoning Commission granted
preliminary PD plat approval for the Wal-Mart at Vero Beach. The
applicant subsequently obtained site plan approval for all
infrastructure improvements and the Wal-Mart and Sam's stores.
Currently, the Wal-Mart store and site improvements have been
constructed in substantial conformance with approved plans. The
developer, Wal-Mart Stores,. Inc. through its agent Schorah _&
Associates, Inc., is now requesting final plat approval and has
submitted the following:
1. A P.D. final plat
preliminary plat.
in conformance with the approved P.D.
4
DESCRIPTION AND CONDITIONS:
On December 20, 1993, on behalf of the Edward J. DeBartolo
Corporation, Greiner, Inc. applied for Development of'Regional
Impact (D.R.I.) approval for the Indian_River Mall project. The
project, which proposes development of a regional mall facility, a
community shopping center, and several principal commercial out -
parcels, is currently under review by the Treasure Coast Regional
Planning Council. Through the normal DRI review process,
jurisdictional agencies and county staff have reviewed the proposed
project and have provided comments to regional planning council
staff. Council staff are now preparing their report and
recommendation to the full Council.
Council staff have indicated to county planning staff that the full
Council should consider the DRI request at its June 17, 1994
regular meeting. The county must now notify the planning council
as to the date of the hearing at which the D.R.I. request will be
considered by the Board of County Commissioners. Once the county
notifies the TCRPC of the county public hearing date, the TCRPC
will finalize and schedule the date of its hearing at which it will
consider the request and make its report and recommendations to the
county.
ANALYSIS:
The county is required to publish -the hearing date at least 60 days
in advance of the actual hearing. The hearing date should allow
enough time to receive the planning council's recommendation as
well as the recommendation of the Planning and Zoning Commission.
In addition to the DRI request, staff must schedule a public
hearing for the comprehensive plan amendment and rezoning requests
that are necessary for project approval. Therefore, the DRI
request should be scheduled for a time when;- at one meeting, the
Board of County Commissioners can consider and take final- action on
the comprehensive plan amendment, rezoning, and DRI requests.
A hearing date set for the July 19, 1994 regular Board of County
Commissioners meeting would meet the 60 day state notice
requirement and allow adequate review time for the _regional
planning council and the Planning and Zoning Commission. A July
19, 1994 hearing date would also- accommodate the Board's final
hearing on the project's comprehensive plan amendment and rezoning
requests.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners set a time
certain public hearing date to consider the Indian River Mall DRI
request for the July 19, 1994 regular Board of County Commissioners
meeting.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously scheduled
a public hearing for the regular BCC meeting July
19, 1994 to consider the Indian River Mall DRI
request.
3
MAY 10 1994
R00K r PAU.373
I
s
project building. All required on-site improvements will be
private; therefore, there is no requirement for a subdivision
warranty maintenance agreement to guarantee publicly dedicated
improvements. All off-site improvements will be separately
warranted. Since the final plat is acceptable, the provision of
required internal. improvements is controlled through the PD site
plan process, and since required improvements necessary to provide
service to the tract have been constructed, the developer has
complied with all appropriate requirements to obtain P.D. final
plat approval of the subject parcel.
RECOMMENDATION:
Staff recommends that the Board of County Commissioners grant final
plat approval for the Wal-Mart at Vero Beach P.D. final plat.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously granted
final plat approval for the Vero Beach Wal-Mart
Planned Development, as recommended by staff.
D. Award Bid #4061/Grove Maintenance Annual Contract
, The Board reviewed the following memo dated 5/2/94:
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Servic-41
es
FROM: Fran Boynton Powell, Purchasing Manage
SUBJ: Award Bid #4061/Grove Maintenance
Annual Contract
Utilities Department
BACKGROUND INFORMATION:
Bid Opening Date:
Advertising Dates:
Specifications Mailed to:
Replies:
BID TABULATION
Arapaho Citrus Management
Ft. Pierce, F1
5
MAY J 0 1994
May 2, 1994
March 16, 1994
March 3, 9, 1994
Fifteen (15) Vendors
One (1) Vendor
One No Bid
UNIT PRICE
SEE ATTACHED TAB
SHEET
I
Boor 99 FrAJF •376
MAY 10 1994
—RECOMMENDATION
Staff recommends the following:
1. Award the bid to Arapaho Citrus Management as the sole
bidder for the contract for grove maintenance with the
exception of line item 5, page 18 (Drainage
Maintenance), this will be done by the Utilities
Department along with the mowing.
2. Establish an Open End Contract with Arapaho Citrus
Management with a not to exceed amount of $45,000.00
during the Contract period. Last year's expenditures
was $43,266.01.
3. Authorize the Purchasing Manager to renew this contract
subject to satisfactory performance, zero cost
increase, vendor acceptance, and the determination that
renewal is in the best interest of the County.
Commissioner Adams asked for further explanation of the costs
because it seemed to her that $45,000 is an awful lot of money
since we only received $2,000 from the sale of oranges.
Administrator Chandler explained that we did make a few
hundred dollars above our expenses on this portion of the grove,
which is the area that we plan on developing into wetlands as part
of our wastewater treatment master plan. When that portion is
deleted from the $45,000 contract for next year, a unit price will
be applied to -each aspect of the groves.
Commissioner Adams also was concerned that the one bid we
received wasn't from a management firm in this county. She would
like to see this rebid.
General Services Director Sonny Dean related how difficult it
has been in the past to get firms to bid on this. This year we
sent out 15 requests for bids and this is the only bid we received.
Utilities Director Terry Pinto noted that although we just
broke even on the grove itself, we did get rid of 26 million
gallons of effluent on that grove.
Chairman Tippin suggested that we offer more alternatives in
the bidding.
MOTION WAS MADE by Commissioner Adams, SECONDED by
Commissioner Macht, that the Board direct staff to
rebid this item with more alternatives.
Under discussion, Commissioner Bird pointed out that we are
breaking even and getting rid of a lot of effluent. In addition,
he noted that the owner of the only firm -that bid lives in Indian
River County.
Commissioner Adams -wanted to see a• breakdown on costs and
sales for the last three years.
THE CHAIRMAN CALLED FOR THE QUESTION. The Motion
was voted on and carried by a 4-1 vote, Commissioner
Bird dissenting.
E. Award Bid #4070/Effluent Reuse Transmission
The Board reviewed the following memo dated 5/2/94:
DATE: April 28, 1994
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. -Chandler, County Administrator
H.T. "Sonny" Dean, Director
General Services
FROM: Fran Boynton Powell, Purchasing Manager
SUBJ: Award Bid #4070/Effluent Reuse Transmission Line
Utilities Department
BACKGROUND INFORMATION:
Bid Opening Date:
Advertising Dates:
Specifications Mailed to:
Replies:
VENDOR
JoBear, Inc
Palm Bay, F1
Speegle Construction
Cocoa, FL
Stormwater & Underground
Titusville, FL
Derrico Construction
Melbourne, FL
April 20, 1994
March 23, 30, Apr 6, 1994
Thirty -Three (33) Vendors
Four (4) Vendors
BID TOTAL
$627,930.50
$689,000.00
$691,085.00
$760,000.00
TOTAL AMOUNT OF BID $627.,930.50
SOURCE OF FUNDS 472-000-169-218.00 Utilities Sewer Impact
Fees
ESTIMATED BUDGET $960,740.00
RECOMMENDATION
Staff recommends that the bid be awarded to JoBear, Inc as
the lowest, most responsive and responsible bidder meeting
specifications as set forth in the Invitation to Bid.
In addition, staff requests Board approval of the attached
Agreement altd, form, w� all requirements are met and
approved by,*"he County At`'Orney.
7
MAY ® �9 � R , 77
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BooK 92 Pkur..3 J O
MAY 10 1994
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously awarded
Bid #4070 to JoBear, Inc. in the amount of
$627,930.50, as recommended by staff.
CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
F. Award Bid #4052/Fire Extinguisher Services
The Board reviewed the following memo dated 5/2/94:
DATE: May 2, 1994
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Admin'strator
H.T. "Sonny" Dean, Directo
Department of General Servi s
FROM: Fran Boynton Powell, Purchasing Manager
SUBJ: Award Bid #4052/Fire Extinguisher Services
County Wide Annual Contracts
BACKGROUND INFORMATION:
Bid Opening Date: March 2, 1994
Advertising Dates: February 16, 23, 1994
Specifications Mailed to: Seven (7) Vendors
Replies: -Two (2) Vendors
BID TABULATION UNIT PRICE
AA Fire Equipment SEE ATTACHED TAB
Stuart, FL --SHEET
Fire Equipment Services Inc
Ft Pierce, FL
RECOMMENDATION
Staff recommends the following:
1. Award the bid to AA Fire Equipment as the low bid for
Fire Extinguisher Services.
2. Establish an Open End Contract with AA Fire Eauipment
with a not to exceed amount of $10,000.00 during the
Contract period. Last year's expenditures totaled
$8,500.00.
3. Authorize the Purchasing Manager to renew this contract
subject to satisfactory performance, zero cost
increase, vendor acceptance, and the determination that
renewal is in the best interest of the County.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously awarded
Bid #4052 to AA Fire Equipment, as recommended by
staff.
8
G. Award Bid #4078 -- Lap Top Computers - Emergency Services
The Board reviewed the -following memo dated 4/28/94:
DATE: April 28, 1994
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
General Services
FROM: Fran Boynton Powell, Purchasing Manager
SUBJ: Award Bid #4078/Three (3) Laptop Computers
Emergency Services
BACKGROUND INFORMATION:
Bid Opening Date:
Advertising Dates:
Specifications Mailed to:
Replies:
�•-
C & C Computer Service
Melbourne, FL
Communications International
- Vero Beach, FL
Vetrol Data
Vero Beach, FL
Applied Quality Communications
Palm Bay, FL
TOTAL AMOUNT OF BID
April -18, 1994
April 4, 11, 1994
Fourteen (14) Vendors
Four (4) Vendors
•BID TOTAL
$11,913.00
$13,350.00
$13,716.28
$17,923.53
$11,913.00
SOURCE OF FUNDS Emergency Management Preparedness and
Assistance Trust Fund. 001-238-515-066.41
ESTIMATED BUDGET
RECOMMENDATION
$14,700.00
Staff recommends the bid be awarded to C & C Computer
Service as the lowest, most responsive and responsible
bidder meeting specifications as set forth in the
Invitation to Bid.
Commissioner Bird inquired about the use of the lap top
computers, and Emergency Management Coordinator John King advised
that the computers would be used out in the field to bring up
agricultural chemical bases, emergency evacuation plans, phone
numbers for critical facilities such as nursing homes and hospitals
and responsible officials. At the present time we are using pencil
MAY 10 1994
9
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MAY 10 1994 E00K 99 P,,--3-80
and paper and when he goes out into the field, he carries two brief
cases of references.
In response to Commissioner Adams' question, Mr. King
explained that these are not the same computers that were requested
for the ambulances.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Eggert, the Board unanimously awarded
Bid 14078 to C & C Computer Service in the amount of
$11,913, as recommended by staff.
H. County Tax Deed Applications
The Board reviewed the following memo dated 5/3/94:
TO: Board
' of County Commissioners
6 t-' �•
FROM: Lea R. Keller, CLA, County Attorney's Office
THRU: Charles P. Vitunac, County Attorney
DATE: May -3, 1994
RE: COUNTY TAX DEED APPLICATIONS
The Board of County Commissioners at its meeting August 3, 1993, approved and
authorized the County to file several tax deed applications with the Tax
Collector on properties with outstanding tax certificates. As part of the
process of transferring title to the County, the Clerk's Office has notified
us that they are ready to proceed with the following tax deed sales and,
therefore, the following sums are due:
(1) Certificate #91-5366 $167.37
(2) Certificate $91-5401 $199.98
TOTAL $367.35
REQUESTED ACTION: Staff recommends that the Board authorize the
payment of the above amount to the Clerk of the Circuit Court.
ON MOTION by Commissioner Eggert, SECONDED by _
Commissioner Adams, the Board unanimously authorized
payment of $367.35 to the Clerk of the Circuit
Court, as recommended by staff.
10
I. EDA Grant Extension
The Board reviewed the following memo dated 5/3/94:
TO: The Honorable Members of the
Board of County Commissioners
FROM: Robert M. Keating, AICP 64K
Community Development Director
DATE: May 3, 1994
SUBJECT: EDA Grant Extension
It is requested that the information herein presented be given
formal consideration by the Board of County Commissioners at their
regular meeting of May 10, 1994.
DESCRIPTIONS & CONDITIONS
In July, 1993, the U.S. Department of Commerce, Economic
Development Administration (EDA) 'awarded the County.a $75,000
grant. This grant required a $25,000 match, bringing the total
project budget to $100,000.
At the time of -the grant award, it -was recognized that the amount
of work involved (update of the commercial/industrial data source,
preparation a of promotional brochure, preparation of an economic
base study, development of a fiscal impact model, and preparation
of an economic development strategy plan) would require more than
the one year time frame of the grant. For that reason, EDA staff
acknowledged at the beginning of the grant period that. the first
year grant may require an extension. At that time, EDA staff also
indicated.that a second year grant would probably be forthcoming.
Recently, County staff met with EDA staff and discussed a possible
extension of the existing grant as well as the possibility of
receiving a second year grant. Not only did EDA concur with County
staff's request for an extension of the existing grant, but also
indicated that prospects were good for second year funding. In
addition, EDA agreed with staff that purchasing existing fiscal
impact software that can be customized, rather than developing a
new model, would be more cost effective.
As a result of its meeting with staff, EDA transmitted a proposed
grant amendment to the County. A copy of that proposed amendment
is attached to this agenda item. At this time, it is necessary for
the Board to take action on the proposed amendment.
ANALYSIS
The proposed grant amendment to extend the existing EDA grant is
not unexpected. In fact, such an extension was discussed at the
time of the grant award. Making the extension even more necessary
was a delay in hiring an Economic Development Planner.
As proposed, the extension would correspond to revised timeframes
for completing economic development activities. These timeframes
and the extension were discussed by the County's Economic
Development Council at its April meeting. At that time, the
Council concurred with the proposed extension.
11
MAY 101994
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MAY 10 1BOOK. 9 2 ck
RECOMMENDATION
Staff recommends that the Board of County Commissioners approve the
proposed EDA grant extension and budget amendment and authorize the
chairman to execute the proposed grant amendment.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously approved
the proposed EDA grant extension and budget
amendment and authorized the Chairman to execute the
proposed grant amendment.
GRANT AMENDMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
J. Appointment of Richard Baker to Environmental Control Hearing
Board
The Board reviewed the following memo dated 5/10/94:
MEMORANDUM
TO: Board of County Commissioners
FROM: Commissioner Ken Macht RX
DATE: May 10, 1994
SUBJECT: Appointment to the Environmental
Control Hearing Board
I respectfully request the Commission to appoint Dr.
Richard Baker of the Florida Entomology Labs to the
Environmental Control Hearing Board to replace former
member, John Orcutt, as Member at Large.
I believe Dr. Baker will be an asset to that Board and
will make many valuable contributions to its continued good
works.
ON' MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously appointed
Richard Baker to the ECRB.
12
U.S. FISH & WILDLIFE = PRESENTATION OF REFUGE REVENUE SHARING
PAYMENT
Paul Tritak of the U.S. Fish & Wildlife read aloud the
following letter and presented to the -Commission a check in the
amount of $12,025.00.
IN REPLY REFER TO:
United States Department of the Interior
Dear Sir or Madam:
FISH AND WILDLIFE SERVICE
1875 Cennuy Boulevard
Adana. Georgia 30345
LA -Payments to Counties
The Fish and Wildlife Service is pleased to present rnri i an R ivPr
County/Parish its refuge revenue sharing payment in the amount of $ n s _ n This
payment for fiscal year 1993 (October 1, 1992 - September 30, 1993) is authorized by the
Refuge Revenue Sharing Act of 1978, Public Law 95-469. Funds credited to the National
Wildlife Refuge Fund are derived from income generated nationally on Service lands, such as
oil and gas revenues, sale of timber products, gravel, grazing receipts, and other products.
The Act authorizes payment to counties in which Fish and Wildlife Service -owned lands are
located, based upon the following methods of computation, whichever is greater:
(1) Three-fourths of 1 percent (0.75 percent) of the fair'market (appraised) value of
fee lands located within the county.
(2) Seventy-five cents per acre of the fee lands located within the county.
(3) Twenty-five percent of net receipts collected by the Fish and Wildlife Service for
certain activities permitted on fee lands located within the county.
This year's fund did not contain sufficient receipts to make full payment to counties as computed
above. Although Congress, as authorized, did_ appropriate additional funds, the amount
appropriated was not sufficient to provide for a full entitlement payment. The amount of
payment for fiscal year 1993 represents 77.8 percent of the total entitlement.
In addition, the reason that payments to certain counties have significantly increased or decreased
from last year's may be due to reappraisals or the acquisition of additional lands.
Should you have any questions about this payment, please do not hesitate to contact us.
Sincerely yours,
James W. Pulliam, Jr.
Regional Director
13
BOOK 92 P,AGF.3-83
J
MAY 10 1994 nor 96 PA c, F .3 S4
1994195 BUDGET WORKSHOP SCHEDULE
Following a brief discussion, the Board scheduled the 1994/95
budget workshop for Wednesday, June 13, 1994, at 1:30 p.m.
OMB Director Joe Baird advised that the workshop on the
general budget may take longer than one day.
SCHEDULING OF PRELIMINARY BUDGET WORKSHOP FOR CONSTITUTIONAL
OFFICERS
Following a brief discussion, the Board scheduled a
preliminary budget workshop for the Constitutional officers on
Monday, May 16, 1994 at 9:00 a.m. The Sheriff's budget will be
heard after the budgets of the Clerk, Supervisor of Elections,
Property Appraiser, and Tax Collector.
RIGHT-OF-WAY ACQUISITION -- CR -510166TH AVENUE -- WHITFIELD PARCEL
The Board reviewed the following memo dated 5/3/94:
TO: James E. Chandler
County Administrator
THROUGH: James W. Davis, P.E..
Public Works Direct
AND
Roger D. Cain, P.E.•
County Engineer
FROM: Donald G. Finney, SRA
County Right -of -Way Agent
SUBJECT: CR 510/66th Avenue Right -of -Way Acquisition; Rosella J.
Whitfield Parcel
DATE: May 3, 1994
DESCRIPTION AND CONDITIONS
Indian River County is planning to widen the intersection at
County Road 510 and 66th Avenue. This parcel is located on the
east side of 66th Avenue north of the corner at CR 510.
The owner has accepted the $14,554 appraised value for the grove
right-of-way parcel. The owner has agreed to and executed a
contract at $14,554 with an.Addendum. The Addendum addresses the
county removal of a barn and adding material for the relocated
trailer loading area. This is a feasible settlement. There are
no attorneys fees or other costs.
RECOMMENDATION _
The county staff feels this is a reasonable settlement without
having to litigate and recommends approval.
FUNDING
County Road 510 Account No. 101-153-541-067.36
14
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Macht, the Board unanimously approved
the contract and addendum for acquisition of right-
of-way from Rosella J. Whitfield for the amount of
$14,554, as set out in staff's recommendation.
CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
REQUEST FROM PROPERTY OWNERS ALONG 9TH COURT
The Board reviewed the following memo dated 5/3/94:
TO: James E. Chandler,
County Administrator
FROM: James W. Davis, P.E. _
Public Works Direct
SUBJECT: Request from Property Owners Along 9th Court
SW between Oslo Road and 11th Street SW for
County to Maintain and -Pave 9th Court SW and
to Pave Only 11th Street SW between 18th
Avenue and 9th Court SW
REF. LETTER: Joe Wiggins to Board of County
Commissioners dated April 21, 1994
DATE: May 3, 1994 . FILE: WIGGxxs.A=
DESCRIPTION AND CONDITIONS
Joe Wiggins and neighboring property owners along -9th Court SW
between 9th Street SW (Oslo Road) and 11th Street SW, are
requesting the County to assume maintenance of and pave 9th Court
SW between Oslo Road and 11th Street SW and to pave 11th Street SW
between 18th Avenue SW and 9th Street SW. Ninth Court is one-
quarter mile long, and the north one/eighth mile portion of the
road exists in a 50' wide platted public right-of-way (Pompey's
Subdivision plat recorded in 1946).
At this time, the County has not accepted the deeding of a public
right-of-way along the south one-quarter mile segment of 9th Court.
Mr. Ed Netto has stated that he executed a deed to the County and
would like the right-of-way established. He is also willing to pay
a fair share assessment to pave the road. A total of ten property
owners along 9th Court SW have signed a special assessment petition
to have the road paved. No petition has been received to pave 11th
Street SW between 18th Avenue SW and 9th Court SW.
ALTERNATIVES AND ANALYSIS
The following alternatives are presented:
15
MAY 10 1994
BOOK 92 FAGF 385
I
MAY 101994
BOOK 92 pAcE -W
Alternative No. 1
Formally accept the right-of-way deed along the south
portion of 9th Court. No road currently exists in this
area where the County did not have a recorded plat on
record. Once the right-of-way is accepted, the petition
paving project would be added to the Public Works
Department list of projects and scheduled for public
hearing in late 1995. No petition has been received for
paving 11th Street SW between 18th Avenue SW and 9th
Court SW so no action is recommended.
Alternative No. 2
The property owners currently are requesting the County
to construct an unpaved road between 11th Street SW to
9th Street SW. Stormwater permitting would be required.
Alternative #2 is to accept the right-of-way, construct
an unpaved road at this time, and schedule a public
hearing for special assessment paving in 1995.
Alternative No. 3
Deny the request since the County has not formally
accepted the right-of-way along the south one-half of the
project.
RECONNENDATIONS AND FUNDING
Alternative No. 1 is recommended. No cost will incur until after
the Public Hearing is scheduled.
No petition has been received for paving 11th Street SW between
18th Avenue and 9th Court so no action is recommended. -
Joe Wiggins, speaking on behalf of the residents of 9th Court
SW, presented a request for the County to extend 9th Court SW all
the way to lith Street SW and just grade the road for six months or
so. They have been told that water lines will be installed in six
months and they would like to delay the petition paving until after
the water project.
Edward Netto concurred with Mr. Wiggins.
Public Works Director Jim Davis explained that staff is saying
that we would prefer to wait until the petition paving comes up on
the agenda, at which time we would begin the process of stormwater
permitting. He felt the permitting agencies are getting more
stringent on impervious surfaces, but we can certainly talk to the
St. Johns River Water Management District to see if they would
allow us to put an unpaved road south of the existing road. If
they agree, we don't have a problem. However, by their definition,
marl is 98 percent impervious. The reason we are asking for 60
feet of right-of-way is that it is very difficult to treat the
stormwater in 50 feet of right-of-way. We will do the best we can
to make this work there. Mr. Netto and Mr. Armstead are agreeable
to donating the right-of-way to extend the right-of-way to 11th
Street SW.
16
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously approved
Alternative #1 unless Director Davis can get an
unpaved road in there earlier without having to go
through major permitting, in anticipation of doing
the paving later on after the water lines are
installed.
Mr. Wiggins understood then that they were going to get the
road graded, and Commissioner Bird explained that they would unless
there is a major snag in getting the permitting from the St. Johns
River Water Management District.
CR -512 WIDENING, PHASE I - AWARD OF BIDS
The Board reviewed the following memo dated 5/4/94:
TO:
James E. Chandler
County Administrato--
THROUGH: James W. Davis, P.E
Public Works Direct
FROM: Roger D. Cain, P.E.
County Engineer
SUBJECT: IRC Bid No. 40-64 'U
CR 512 Corridor Improvements; CR 510
Intersection Improvements, Re -Submittal
DATE: May 4, 1994
DESCRIPTION AND CONDITIONS
and CR 512
Per direction of the Board of County Commissioners the bid for the
above project was submitted back to the three (3) contractors who
submitted bids on April 6, 1994. Staff requested that the three
contractors re -submit proposals with corrected earthwork quantities
on May 4, 1994. The following table is a result of that re-
submittal:
CONTRACTOR
ALTERNATE nAa
ALTERNATE uBn
Martin Paving
$2,761,295.88
,
Vero Beach, FL
Cq 7 41 % q;Z p , /;L
Ranger
$2,819,337.78
$2,807,337.78
Construction, Inc.
Ft. Pierce, FL
Dickerson Florida,
$2,869,678.83
$2,854,054.43
Inc.
Stuart, FL
17
MAY 10 1994
BOOK 91 PACs 397
MAY 101994 Boa 9.2, P* 988
In order to meet the Agenda deadline a full review of the bids is
not possible at the time of writing this agenda item, staff will
have a full review for the meeting of the Board of County
Commissioners on May 10, 1994.
ALTERNATIVES AND ANALYSIS
Alternative 1: - This alternative will be presented to the Board of
County Commissioners at its May 10, 1994 meeting. Unless a full
review reveals a reason to make a recommendation otherwise, staff
will recommend the low bidder Martin Pavina be awarded this
contract. Staff will review for arithmetic errors prior to the
Board of County Commissioners meeting on May 10, 1994.
Alternative 2: - If a review of the bids indicates other than the
low bidder should be awarded the contract, staff will have this
recommendation for the Board of County Commissioners meeting ori May
10, 1994.
RECOMMENDATION AND FUNDING
Staff tentatively recommends Alternative No. 1.
County Engineer Roger Cain pointed out that Martin Paving's
bid on Alternate B should read $2,744,920.12.. He reported that in -
checking on Martin's past jobs with the City of Vero Beach and the
Melbourne Regional Airport, we found their performance was
satisfactory.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Eggert, the Board unanimously awarded
Bid #40-64 to Martin Paving (Alternate B) in the
amount of $2,744,920.12, as recommended by staff.
DEVELOPER'S AGREEMENT WITH LAUREL HOMES - STH ST. OFF 58TH AVE.
The Board reviewed the following memo dated 5/2/94:
DATE: MAY 2, 1994
TO: JAMES E. CHANDLER
COUNTY ADMINISTRAT -
FROM: TERRANCE G. PI �i
DIRECTOR OF UTIL SERVICES
PREPARED
AND STAFFED
BY:
SUBJECT:
WILLIAM
DESPIEMMT"OF UTILITY SERVICES
DEVELOPER'S AGREEMENT BETWEEN INDIAN RIVER COUNTY AND
LAUREL HOMES
18
BACKGROUND
Attached is a proposed developer's agreement with Laurel Homes
for reimbursement of construction of off-site utilities on 8th
Street, east of 58th Avenue. The proposed construction at the
subdivision consists of a Master -planned force main on 8th Street
along with a Master -planned lift station. For details, please see
the attached agreement and location map.
ANALYSIS
The reimbursement is set forth in Ordinance No. 91-9 and is acquired
partially from impact fees associated with this project (see
attached Exhibit B); the remaining reimbursement will come from the
sewer impact fee fund. The total estimated project cost is
$152,145.54, which includes engineering fees, of which the County
will pay 100% upon completion and acceptance of the project.
RECOMMENDATION
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the developer's agreement as
presented.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Eggert, the Board unanimously approved
the Developers Agreement with Laurel Homes, as
recommended by staff.
AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK TO THE -BOARD
MASTER PLANNED WATER SERVICE MAIN ON 26TH STREET
The Board reviewed the following memo dated 4/29/94:
TO: JAMES E. CHANDLER April 29, 1994
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINT
DIRECTOR -OF UTILY SERVICES
PREPARED WILLIAM F. C IN
AND STAFFED CAPITAL O ENGINEER
BY: DEPAR ILITY SERVICES
SUBJECT: MASTER PLANNED WATER SERVICE MAIN ON 26TH ST.
BACKGROUND
On the attached exhibit, ES -8B 'from the Indian River County
Utilities Master Plan executive summary, project No. 15 consists of
a 16" water main on 33rd Street from 58th Avenue West to 74th
Avenue, then South on 74th Avenue to 26th Street again proceeding
West, to 82nd Avenue. We are proposing to locate this line entirely
on;2'6th Street and to provide interconnects with State Road 60 at
74th Avenue and '82nd Avenue. The relocation. of the entire line to
19
MAY 10 1994
BOOK 92 PAU.3S9
I
BOOK 92 PAUF 3,90
26th Street exhibits several benefits over the proposed master plan
routing; It will better accommodate the proposed mall site, it
will provide a secondary source connection to Village Green, Indian
River Estates, it will reduce the interconnection distance from
State Road 60 at 66th Avenue and 74th Avenue, and it will allow
construction of the line prior to road improvements proposed by
public works.
ANALYSIS
We are proposing to design and permit this project with in-house
staff, utilizing the existing survey and road way plans from 66th
Avenue to 72nd Avenue. Outside survey services will be used for
66th Avenue to Kings Highway and from 74th Avenue West to 82nd
Avenue, then South to State Road 60. The proposed additional
survey services will be by price quotation from our short listed
survey firms and not to exceed $10,000. The estimated construction
cost is $1,534,000, with engineering and survey costs not to exceed
$25,000. The total estimated or budgetary cost is $1,559,000.
Funding for this project will be from the impact fee fund.
RECOMMENDATION
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the 26th Avenue Water Main
Project as presented.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Eggert, -the Board unanimously approved
the 26th Avenue Water Main Project as presented by
staff .
I.R. MEMORIAL HOSPITAL WEST PERIMETER ROADWAY
The Board reviewed the following memo dated 4/29/94:
DATE: APRIL 29, 1994
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATO
FROM: TERRANCE G. PINT
DIRECTOR OF UTI VICES
PREPARED H. D. OSTER, P. E.
AND STAFFED ENVIRONMENTAL ENGINEER
BY: DEPARTMENT OF UTILITY SER.ICES
SUBJECT: INDIAN RIVER MEMORIAL HOSPITAL
WEST PERIMETER ROADWAY
BACKGROUND
The subject roadway construction passes directly over an Indian River
County eight inch water main which conflicts with the proposed
construction. To alleviate the conflict, -a 120 foot section of our
line must be lowered approximately three feet.
we
� ® a
ANALYSIS
We -have received a proposal from Indian River Memorial Hospital's
Contractor, Cathco, Inc., to perform the construction at a cost of
$5,800.00. (See attached proposal.) This would include replacement of
the existing 120 foot section, testing and chlorinating. Indian River
Memorial Hospital will pay the contractor and Indian River County will
reimburse Indian River Memorial Hospital. Carter Associates, Inc. is
coordinating this effort at no cost.
RECOMMENDATION
The Department of Utility Services recommends approval of the subject
installation at a cost of $5,800.00 to be -paid for out of renewal and
replacement funds.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously approved
the subject installation at a cost of $5,800 to be
paid for from renewal and replacement funds, as
recommended by staff.
16TH STREET WATER LINE
The Board reviewed the following memo dated 4/29/94:
DATE: APRIL 29, 1994
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINTO
DIRECTOR OF UTIL TY VICES
PREPARED H. D. OSTER, P. E.
AND STAFFED ENVIRONMENTAL ENGINEER
BY: DEPARTMENT OF UTILITY SERVIC S
SUBJECT: 16TH STREET WATER LINE
BACKGROUND
Currently, the residents and businesses of 16th Street and 15th Lane
are served by a 2" water line. This is not sufficient to provide
adequate service to everyone on the line. In addition, there is no
fire protection.
21
ma 92 PnGE 991
I
IN 101994
ANALYSIS
Baas 92 Fnr :392
In order to provide the required fire protection and to adequately
serve future residents, the Department is proposing to construct a 6"
water main along 16th Street and along 15th Place, between 6th Avenue
and U. S. Highway #1. The lines will be tied together along 7th Avenue
providing a partially looped system. (See attached) The estimated
cost of the project is $50,465. This project will be paid with renewal
and replacement funds.
The Department of Utility Services recommends approval of the subject
project in the amount of $50,465.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Bird, the Board unanimously approved
the 16th Street water line construction in the
amount of $50,465, to be paid from renewal and
replacement funds, as recommended by staff.
REQUEST FROM JUDGE VOCELLE TO DISCUSS 1994-95 BUDGET
Chairman Tippin advised that Judge Vocelle has requested to
come before the Board to discuss budget matters.
It was the consensus of the Board to place this matter on the
agenda of the Regular Meeting of May 24, 1994.
SCHEDULING OF MEETING WITH COUNTY ATTORNEY ON INSURANCE CLAIM
The Board agreed to begin the preliminary budget workshop
scheduled for May 31, 1994 at 9:30 a.m. rather than 9:00 a.m. to
accommodate a meeting with the County Attorney on an insurance
claim.
22
�J
REQUEST FOR CONFERENCE OP USERS OF GOVERNMENT CHANNEL 13
The Board reviewed the following letter dated 5/4/94:
May 4, 1994
Honorable Commissioners
Indian River Co. Board of Commissioners
1840 25th Street
Vero Beach, FL 32960
Dear Colleagues,
With the increasing use of Government Channel 13 it
seems desirable to form a schedule of transmission
protocol. To that purpose I suggest a user conference be
convened with representatives of TCI, Falcon, the Indian
River County Schoolboard, all interested cities and Indian
River County Government. Franchise administrators and
city managers should be included.
Respect lly,
Kenneth R. Macht,. Vice Chm.
After a brief discussion, the Board directed staff -to work out
a schedule between users, have the BCC agenda shown on Channel 13,
and check out the volume when the high school crew is televising
BCC meetings.
LETTER OF SUPPORT FOR "FUTURE LINK" PROJECT
The Board reviewed the following request dated 5/4/94:
May 4, 1994
Dick,
AIAY 1994
RECEIVED
WARD D00", \
COMMISSIONERS G
N
Attached is the draft letter and a summary of "Future Link", the
project I discussed with you by telephone. We really would like
to have the support of the County Commissioners, as well as some
commitment for participation in the project. Feel free to revise
this letter as needed. The stronger it is the more support it
lends to.the proposal. Charlene Tardi is our contact person at
the school board. If you have any questions you would like to
run by her, you may call her at 567-7165. Rosemarie Livings was
also present at our first planning meeting on Tuesday, May 3.
MAY 10 1994 23
BOOK 92 Fur. 93
I
GRAY 101994 Boaz 92 Pa-ur 394
As I mentioned on the telephone, DOL has only given us until
Friday, May 13th to respond, so if you can expedite the support
letter it would be greatly appreciated. If you call me at
562-0700, I can have someone pick it up at the county office.
As always, it is a pleasure working with you. Thank you for your
continuing support.
Sincerely,
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Adams, the Board unanimously authorized
the Chairman to sign a letter of support for the
"Future Link" project.
Telephone: f407156741OW
BOARD OF COUNTY COMMISSIONERS
1840 25th Street, Vero Beach, Florida 32960
May 10, 1994
Nan Griggs, Executive Director -
Treasure Coast Private Industry Council, Inc.
3405 N. W. Federal Highway, Suite 101
Jensen Beach, Florida 34957
Dear Ms.. Griggs:
The Indian River County Board of County Commissioners has
reviewed a summary of "Future Link", a pilot project serving
economically disadvantaged, out-of-school youth, mostly dropouts,
operated jointly by the PIC and the Indian River County School
District. We wholeheartedly support funding and implementation
of this project.
Like many other counties, teen pregnancy/parenting, crime,
substance abuse and youth unemployment are major. problems.
Currently, we are unaware of any local programs as comprehensive
as this one, and projects like "Future Link" are sorely needed in
Indian River County if we are to curb these problems.
In support of the project, we are offering to negotiate work
experience and/or internships in various county departments for
youths enrolled in "Future Link", open county departments to
field trips, and coordinate with project staff on other ;needs
which may be appropriately provided by the county. i
We are pleased that Indian River County has been chosen for
a pilot of this caliber. We look forward to seeing the project
in operation and working with you to make it a success.
Sincerply, �-
John W . Tippn
Chairman
24
SOLID WASTE DISPOSAL DISTRICT
The Chairman announced that immediately upon adjournment, the
Board would convene as the Board of Commissioners of the Solid
Waste Disposal District. Those Minutes are being prepared
separately.
There being no further business, the Board adjourned at lo:oo
a.m.
ATTEST:
. Barton, Clerk �J�ohn W. Tippi , Chairman
25
MAY 101994 BOOK 92 Pa` 95
I