HomeMy WebLinkAbout5/31/1994MINUTES ATTACHED
BOARD OF COUNTY COMMISSIONERS
--INDIAN RIVER COUNTY,- FLORIDA
AGENDA
SPECIAL MEETING
TUESDAY, MAY 31, 1994
9:30 A.M. - COUNTY COMMISSION CHAMBER
COUNTY ADMINISTRATION BUILDING
1840 25TH STREET
VERO BEACH, FLORIDA
COUNTY COMMISSIONERS
John W.
Tippin, Chairman
( Dist. 4)
James E. Chandler,
County
Administrator
Kenneth
R. Macht,
Vice Chairman (Dist.
3)
Fran. B.
Adams
( Dist.
1)
Charles P. Vitunac,
County
Attorney
Richard
N. Bird
(Dist.
5)
Carolyn
K. Eggert
( Dist.
2)
Jeffrey K. Barton,
Clerk to
the Board
9:30 A. M. PRE -BUDGET WORKSHOP
ADDITION TO AGENDA
Appointment of George Hamner, Jr., to Planning & Zoning Commission
ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE
AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF
THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL WILL BE BASED.
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING MAY
CONTACT THE COUNTY'S AMERICANS WITH DISABILITIES ACT (ADA)
COORDINATOR AT 567-8000 X 408 AT LEAST 48 HOURS IN ADVANCE OF
MEETING.
MAY 3 11994
SPECIAL MEETING
Tuesday, May 31, 1994
The Board of -County Commissioners of Indian River County,
Florida, met in Special Session at the County Commission Chambers,
1840 25th Street, Vero Beach, Florida, on Tuesday, May 31, 1994, at
9:30 a.m. Present were John W. Tippin, Chairman; Kenneth R. Macht,
Vice Chairman; Fran B. Adams; Richard N. Bird; and Carolyn K.
Eggert. Also present were James E. Chandler, County Administrator;
Charles P. Vitunac, County Attorney; and Patricia Held, Deputy
Clerk.
The Chairman called the meeting to order.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Commissioner Bird requested the addition of appointment of
George Hamner, Jr., to the Planning and Zoning Commission.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Adams, the Board unanimously added the
above item to the Agenda.
Commissioner Bird announced that he wished to appoint George
Hamner, Jr., to the Planning & Zoning Commission as a member from
the South Beach area. Dorothy Hudson resigned from that committee
and this appointment would fill that vacancy.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously appointed
George F. Hamner, Jr., to the Planning & Zoning
Commission as representative from District 5.
BOOK 92 PAF 55.1
Fr- -7
MAY 3 11994 Boa 92 PAGE552
PRE -BUDGET WORKSHOP
Administrator Chandler explained that the backup material
distributed to the Board members contained very, very rough
preliminary figures which will change on a daily basis as he and
staff get deeper into the budget process. Final proposed budget
figures will be presented to the Board in July. Administrator
Chandler explained that the figures on the revenue side of the
budget are very, very tentative because we have not received
projections on State -shared revenue. The Tax Collector's
preliminary tax roll will also be very, very preliminary and
Administrator Chandler does not expect any miracles that will make
the budget process any less difficult.
Administrator Chandler explained in detail each of the
following budget categories:
1994/95 PROPOSED BUDGET
COMPARISON BY FUND AS OF MAY 27,1994
FUND
NAME OF FUND
ACTUAL
1993/94
BUDGET
PROPOSED
1994/95
BUDGET
INCREASE
DECREASE
PERCENTAGE
OF INCREASE/
DECREASE
001
General Fund
$39,730,653
$41,297,005
$1,566,352
3.94 %
004
Municipal Service Fund
$13,621,824
$13,576,804
($45420,'
(0.33)%
101
Road Improvement Fees
$10,220,000
$8,000,000
(S2,220,000'
(21.72)%
103
Police Academy Trust Fund
$60,040
$65,265
$5,225
8.70%
106
Court Facilities Fund
$163,218
$17,500
$145,718
89.28)%
107
IRC Housing Authority
$98,853
$89,458
$9,395
(9.50)%
108
Section 8/Rental Assistance
$1,294,016
$1,335,622
$41,606
3.22%
109
Secondary Road Construction
$6,900,000
$6,400,000
$500,000
(7.25)%
111
Transportation Fund
$9,205,231
$8,977,272
$227,959
(2.48)%
112
Special Law Enforcement
$86,015
$38,000
$48,015
(55.82)%
113
Parks Development
$22,850
$23,800
$950
4.16%
114
Emergency Services Districts
$11,493,614
$11,489,163
$4,451
(0.04)%
117
Tree Ordinance Fines
$45,000
$46,000
$1,000
2.22%
119
Tourist Development Fund
$636,491
$541,500
$94,991
(14.92)%
120
911 Surcharge
$385,442
$369,977
$15,465
(4.01)%
121
Drug Abuse Fund
$40,500
$173,521
$133,021
328.45 %
122
Local Gov't. Crim. Justice Mediation)
$47,500
$20,000
($27,500
(57.89)%
123
IRCLHAP/SHIP
$65#600
$250,000
$184,400
281.10%
124
Metro Plan Organization
$271,567
$233,053
($38,51
(14.18)%
125
Land Acquisition Adv. Comm.
$0
$0
$0
N/A%
126
Multi Jur. TF Sp. Law Enforce.
$0
$73,000
$73,000
N/A%
181
Gifford Streetlighting
$52,940
$52,012
($928
(1.75)%
182
Laurelwood Streetlighting
$10,746
$9,695
$1,051
(9.78)%
'183
Rockrid e Streetlighting
$8,051
$7,895
$156
(1.94)%
184
Vero Highlands Streetlighting
$65,209
$65,234
$25
0.04%
185
Vero Lakes Estates
S213,060
$215,060
$2,000
0.94 %
186
Porpoise Point Streetlighting
$1,771
$1,721
$50
(2.82)%
187
Single Streetlights
$5,650
$5,650
$0
0.00 %
188
Laurel Court Streetlighting
$1,007
$1,007
$0
0.00%
189
Tierra Linda.Streetli htin
$2,731
$2,731
$0
0.00 %
190
Vero Shores Streetlighting
$6,200
$6,200
$0
0.00 %
191
Ixora/Eastview Streetlighting
$8,583
$8,583
$0
0.00 %
192
Royal Poinciana Streetli htin
$14,005
$14,005
$0
0.00%
193
Roseland Streetli htin
$3,636
$3,636
$0
0.00 %
194
Whis erin Pines Streetli htin
$0
$2,100
$2,100
N/A%
196
wall'er's Glen Streetli htin
$2,951
$2951
$0
0.00%
197
Glendale Lakes Streetli htin '
51,937
S1,9371
$0
0.00%
2
1994195 PROPOSED BUDGET
COMPARISON BY FUND AS OF MAY 27,1994
FUND
NAME OF FUND
ACTUAL
1993/94
BUDGET
PROPOSED
1994/95
BUDGET(DECREASE)
INCREASE
PERCENTAGE
OF INCREASE/
(DECREASE)
198
Floralton Beach Streetlightifig
11,823
$1,824
$1
0.05 %
203
Library Bond Issue
$1,653,495
$0
$1,653,495
(100.00)%
204
Refund and Improvement Bonds
$1,382,424
$1,385,128
$2,704
0.20 %
309
Indian River Blvd.-North"
lvd: North$5,600,000
$3,000,000
$2,600,000
(46.43)%
315
Optional One Cent Sales Tax
$7,500,000
$5,516,653
($1,983,347'
(26.44)%
316
Gifford Road Improvements
$680,000
$400,000
$280,000
(41.18)%
411
Solid Waste Disposal District
$8,513,329
$8,912,816
$399,487
.4.69%
418
Golf Course
$2,979,658
$2,901,373
$78,285
(2.63)%
441
County Building Dept.
$867,566
$838,181
($29,385
(3.39)%
471
Utilities
$13,835,137
$15,710,544
$1,875,407
13.56 %
472
Utilities -impact Fee
$2,410,625
$5,582,946
$3,172,321
131.60%
501
Fleet Management
$1,159,657
$1,139,085
$20,572
(1.77)%
502
Self -Insurance
$1,071,178
S1.070229
$949
0.09)%
TOTAL FUNDS
L-1142,441,783
$139,876,136
9 565 647
1.80
(1) Enterprise funds are net of capital in accordance with Generally Accepted Accounting Principles (GAAP).
Q%123R3%4 BUDQEIIC0WGAAP. WK4
REVISED: 05-27-94
Administrator Chandler pointed out that the budgets submitted
by each of the Departments are extremely lean. There are no
additional full time positions included in any of the BCC budgets
and there is very little capital outlay included. There are two
part-time positions included, one is a lifeguard and another in the
Board office. One full-time position is included in the County
Court budget within the Clerk's budget. There are 10 additional
law enforcement positions in the Sheriff's budget. The budgets
include no funding for salary adjustments with the possible
exception of the constitutional officers.
Administrator Chandler pointed out several entries in the
budgets which were estimates and emphasized that OMB Director Joe
Baird and department heads will continue to work together in this
process. He noted that because we have not received projections of
state -generated revenue nor the County tax rolls, we must deal with
the possibility of a decreased tax roll factor. He recounted that
after the budget was adopted last year and the millage rate was
set, the final tax roll was lower than estimated. At that point
the Board concurred with staff's recommendation not to increase our
millage rate to recoup the revenue which was lost because of the
reduction in the final tax roll. However, we must take into
consideration the differential in our cash forward. He pointed out
that for the last several years we have relied on cash reserves and
we must wean ourselves from relying on those cash reserves because
they are being depleted. Staff's aim is to present a budget with
no increase in taxes in the aggregate. There is a need to decrease
the total budget by $2.4 million.
3
L_ MAY 31 111'S_11�1
BOOK 92 --ma. 553
ma 92 ma 554
Discussion ensued regarding the State -announced 4 percent
increase in employees' salaries.
Commissioner Macht asked if we are obligated to follow suit,
and Administrator Chandler responded that he is not aware of a
requirement to do so.
Commissioner Bird clarified that of the budgets under the
control of the Board, the goal is no increase in taxation. That
means that if a home or property was assessed at the same value as
last year and we apply the millage we control, the taxes would not
increase. He emphasized that the Board controls only around 35 to
40 percent of the total bill. The balance of the tax bill, which
is made up of all the other taxing entities, is beyond the Board's
control.
Commissioner Bird asked, and Administrator Chandler stated
that staff will meet with department heads, constitutional officers
and outside agencies to make recommendations so there will be no
surprises in the proposed budget. The proposed budget which will
be presented in July will include recommendations on the entire
budget, including constitutional officers, state agencies and non-
profit agencies.
Chairman Tippin recognized that staff is dealing with a rough
job and complimented the department heads who are holding the line
and encouraged others to follow suit. He realized that it will
require prioritizing to find $2.5 million to hold the line
throughout the budget.
Director Baird related that the General Fund will be the most
difficult.
Administrator Chandler noted that the Solid Waste Disposal
District had increased expenses in the last _couple of years,
including 7 new positions which were tied to regulatory
requirements. That was done without a rate adjustment. We also
must contend with changes in landfill closure -where the length of
monitoring time was increased from 20 to 30 years. He cautioned
that the SWDD budget is going to be extremely difficult to work
without a rate adjustment.
Chairman Tippin pointed out that while we may expect a little
bit of growth, he saw some insecurity regarding our citrus
industry, which has taken a hit two years in a row. The selling
price of groves is low, and he expressed concern about what is
going to happen in a year or two when the assessment roll reflects
the lower value of the grove properties.
Commissioner Macht congratulated staff and felt the public
should be made aware of the difficulty and significance of staff's
work in view of the pressure placed on County and City government
4
_ M
by irresponsible Federal and State mandates which drive our
expenses beyond our control. Staff has done an impossible job by
coming in with a holding action and in some cases a reduction in
expenses.
OMB Director Joe Baird announced that the next budget workshop
is scheduled for July 13, 1994 at 1:30 p.m.
There being no further business, the Board adjourned at 10:20 a.m.
ATTEST:
1�
J. rton, Clerk
5
John W. Tippin/.�Clhairman
BOOK 92 f'-Aq-�.F 555