HomeMy WebLinkAbout6/28/1994r � MINUTES'T'I'TACHED
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
AG'ENDA
REGULAR MEETING
TUESDAY, JUNE 28, 1994
9:00 A.M. - COUNTY COMMISSION CHAMBER
COUNTY ADMINISTRATION BUILDING
1840 25TH STREET
VERO BEACH, FLORIDA
COUNTY COMMISSIONERS
John W.
Tippin, Chairman ( Dist. 4)
James E. Chandler,
County
Administrator
Kenneth
R. Macht,
Vice Chairman ( Dist. 3 )
Fran B.
Adams
( Dist. 1)
Charles P. Vitunac,
County
Attorney
Richard
N. Bird
(Dist. 5)
Carolyn
K. Eggert
(Dist. 2)
Jeffrey K. Barton,
Clerk to
the Board
9:00 A. M. 1.
CALL TO ORDER
2.
INVOCATION -
None
3. PLEDGE OF ALLEGIANCE - Comm. Carolyn K. Eggert
4. ADDITIONS TO THE AGENDA/ EMERGENCY ITEMS
14-B-5 Streetman Landfill Contract to Solid Waste Disposal
District
S. PROCLAMATION AND PRESENTATIONS
None
6. APPROVAL OF MINUTES
Regular Meeting of May 24, 1994
7. CONSENT AGENDA
A. Committee Lists
( memorandum dated June 17, 1994 )
B. Childrens Services Advisory Committee /
Appointment of Susan Fields
(memorandum dated June 22, 1994)
C. Semi -Annual Bond Review
(memorandum dated June 15, 1994)
D. Suca Network Marketing, Inc.'s Request for
Final Plat Approval for a Subdivision to be
Known as Gracewood Lane
( memorandum dated June 21, 1994 )
JUN 28 1994
7. CONSENT AGENDA (cont'd.) :
E. Providing Authority for Sheriff to Establish
a Wrecker Service
( memorandum dated June 16, 1994 )
F. Public Hearing Date for Pretreatment Request
for Pollutants
( memorandum dated June 17, 1994 )
G. Bid Award - IRC Bid #4082 / Sandridge Golf
Course Second 18 Maintenance Barn
( memorandum dated June 21, 1994 )
H. Award of Bid #4087 / 1/2 Batwing Mower
(memorandum dated June 20, 1994)
8. CONSTITUTIONAL OFFICERS AND
GOVERNMENTAL AGENCIES
Occupational License Equity Study Commission -
Final Report
( memorandum dated June 16, 1994 )
9:05 a. m. 9. PUBLIC ITEMS
A. PUBLIC DISCUSSION ITEMS
Request by John Olbermann to Address the Board
Concerning Proposal for County -Owned Shooting
Range
( letter dated June 21, 1994 )
B. PUBLIC HEARINGS
AN ORDINANCE OF INDIAN RIVER COUNTY,
FLORIDA, AMENDING CHAPTER 305, COURTS,
TO INCLUDE A NEW PART IV D.U.I.
IMPOUNDMENT AND IMMOBILIZATION TRUST
FUND
( memorandum dated June 21, 1994 )
10. COUNTY ADMINISTRATOR'S MATTERS
None
11. DEPARTMENTAL MATTERS
LIP
B.
r4'
COMMUNITY DEVELOPMENT
None
EMERGENCY SERVICES
Federal Facilities and Equipment Grant
( memorandum dated June 17, 1994 )
GENERAL SERVICES
1. IRC Courthouse Project, Change Order #10
(memorandum dated June 21, 1994)
2. County Commission Meetings Agenda
( memorandum dated June 21, 1994 )
=I
11. DEPARTMENTAL MATTERS (cont'd. ):
C. GENERAL SERVICES (cont'd. ):
3. Bid Award - IRC Bid #4085 / Oslo Rd. & Old
Dixie Force Main E Roadway Improvements
( memorandum dated June 21, 1994 )
D. LEISURE SERVICES
None
E. OFFICE OF MANAGEMENT AND BUDGET
None
F. PERSONNEL
Health Insurance Request For Proposals
( memorandum dated June 22, 1994 )
G. PUBLIC WORKS
Fourth of July Festival and Parade
Sebastian River Area
( memorandum dated June 20, 1994 )
H. UTILITIES
1. Professional Land Survey Services, Water
Line Replacement Project, Tropic Colony
Subdivision
( memorandum dated June 17, 1994 )
2. Professional Land Survey Services, Water
Line Replacement Project, Whispering Palms
Subdivision
(memorandum dated June 17, 1994)
3. Force Main from Grove Isle to Vero Shores,
Change Order No. 1, IRC Bid #4007
( memorandum dated June 17, 1994 )
4. 58th Ave. Water Main Project
(memorandum dated June 20, 1994)
12. COUNTY ATTORNEY
Surrender of Lease on the Old Health Dept. Building
by the Coalition for the Homeless
( memorandum dated June 22, 1994 )
13. COMMISSIONERS ITEMS
A. CHAIRMAN JOHN W. TIPPIN
Discussion of Water Control District
Permit Conditions
B. VICE CHAIRMAN KENNETH R. MACHT
New Courthouse Corner -Stone Laying Ceremony
(letter dated June 21, 1994)
PAGE
13. COMMISSIONERS ITEMS (cont'd. ):
C. COMMISSIONER FRAN B. ADAMS
D. COMMISSIONER RICHARD N. BIRD
E. COMMISSIONER CAROLYN K. EGGERT
14. SPECIAL DISTRICTS
A. EMERGENCY SERVICES DISTRICT
None
B. SOLID WASTE DISPOSAL DISTRICT
1. Approval of Minutes - Meeting of 5/24/94
2. Caterpillar 826 Compactor Replacement
Total Cost Agreement
(memorandum dated June 7, 1994)
3. Fluorescent Lamp Collection Service
(memorandum dated June 7, 1994)
4. Franchise Subcontract
( memorandum dated June 7, 1994 )
15. ADJOURNMENT
PAGE
ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE
AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF
THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL WILL BE BASED.
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING MAY
CONTACT THE COUNTY'S AMERICANS WITH DISABILITIES ACT (ADA)
COORDINATOR AT 567-8000 X 408 AT LEAST 48 HOURS IN ADVANCE OF
MEETING.
Tuesday, June 28, 1994
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission Chambers,
1840 25th Street, Vero Beach, Florida, on Tuesday, June 28, 1994,
at 9:00 a.m. Present were John W. Tippin, Chairman; Kenneth R.
Macht, Vice Chairman; Fran B. Adams; Richard N. Bird; and Carolyn
K. Eggert. Also present were James E. Chandler, County
Administrator; William G. Collins II, Deputy County Attorney;
Patricia Ridgely and Patricia Held, Deputy Clerks.
The Chairman called the meeting to order and Commissioner
Eggert led the Pledge of Allegiance to the Flag.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Deputy County Attorney Collins requested the addition to the
Solid Waste Disposal District meeting of Item 14-B-5, Streetman
Contract for Purchase of Property near the Landfill.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously
approved the addition to the Agenda.
A w,.! ! I1
The Chairman asked if there were any corrections or additions
to the Minutes of the Regular Meeting of May 24, 1994. There were
none.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously
approved the Minutes of the Regular Meeting of
May 24, 1994, as written.
JUN 28 1994 BOOK
JUN 291994 BOOK 0 2 PAGE• 6�-)' r
CONSENT AGENDA
Attorney Collins requested that Item D be removed from the
Consent Agenda for discussion, and Commissioner Adams requested
that Item H be removed also.
A. Committee Lists - New Housing Representative
The Board reviewed the following memo dated June 17, 1994.
TO: Janice Masi, Secretary DATE: June 17, 1994 FILE:
Board of County Commissioners
SUBJECT: Committee Lists
FROM: Larola F. B. Gamble REFERENCES:
Executive Director
I.R.C. Housing Authority
Due to Guy Decker's retirement, his name should be removed from
lists/boards that require housing representation.
In lieu thereof, the undersigned should be placed on those lists/
boards.
I am also requesting mission statements or other information for
background and purpose.
L ola F. B. Gamble, RAM, PHM
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously
placed the name of Larola F. M. Gamble,
Executive Director of the Indian River County
Housing Authority, to lists and boards that
require housing representation, to replace Guy
Decker, who retired.
E
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B. Children's Services Advisory Committee - Appointment of Susan Fields
The Board reviewed the following memo dated June 22, 1994.
To: Board of County Commissioners
From: Kenneth R. Macht, Commission Vice -Chairman
Date: June 22, 1994
Re: Children's Services Advisory Committee
Frances Wagner has been a member of the Children's
Services Advisory Committee representing the Indian River
County Council of PTAs. Her term of office as president of
that Council has ended and Susan Fields will be taking her
place. Please approve Ms. Fields as the ex officio designee
on the Children's Services Advisory Committee.
KRM : j we
Enclosure
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously
appointed Susan Fields, new president of the
Indian River County Council of PTAs, as the ex
officio designee to the Children's Services
Advisory Committee.
C. Semi -Annual Bond Review
The Board reviewed the following memo dated June 15, 1994.
Tot James E. Chandler, County Administrator
TBRUt Jack Price, Personnel Director
FRONS Beth Jordan, Risk Manager,/
DATE: 15 3une 1994 '1'��l
SUBJECT: semi -Annual Bond Review
Please consider this item for the Board of County Commissioners'
June 28, 1994 consent agenda.
BACKGROUND
Chapter 137.05, Florida Statutes, requires the Board of County
Commissioners to review the bonds of the County officers twice
annually. The Board last reviewed the bonds on January 18, 1994.
ANALYSIS
We have reviewed copies of the bond for each Commissioner and
Constitutional Officer and, upon review, found them to be
sufficient in keeping with the statutory requirements.
RECOMMENDATION
Following review, no further action is required of the Board.
3 BOOK 92
JUN 2 1994
I
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BOOK 0? PAGE 700
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously
accepted the semi-annual bond review report
from Risk Manager Beth Jordan.
D. Request for Final Plat Approval for Gracewood Lane Subdivision
Suca Network Marketing, Inc.
The Board reviewed the following memo dated June 21, 1994.
TO: James Chandler
County Administrator
DIV ION HEAD CONCURRENCE:
Robert M. Re t ng, AICD
Community Developm nt Di actor
.18
THROUGH: Stan Boling, AICP
Planning Director
FROM: Eric Blad iXv
Staff Planner, Current Development
DATE: June 21, 1994
SUBJECT: Suca Network Marketing, Inc. 's Request for Final Plat
Approval for a Subdivision to be Known as Gracewood Lane
[SD-94-01-01/IRC #93090029-001]
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of June 28, 1994.
DESCRIPTION AND CONDITIONS:.
Gracewood Lane is a proposed 12 acre single family subdivision
containing 14 -lots. The subject site is located between Smugglers
Cove and the Wyn Cove Subdivisions, or approximately 2 miles south
of the 17th Street bridge on the east side of A -1-A. The property
is zoned RS -3, Residential Single Family (up to 3 units per acre)
and is to be developed at a density of 0.86 units per acre.
On November 18, 1993, the Planning and Zoning Commission granted
preliminary plat approval for Gracewood Lane Subdivision. A land
development permit has been issued for construction of the required
subdivision improvements. The final plat request was submitted
with the following documents:
1. A plat in conformance with the originally approved preliminary
plat;
2. An Engineer's Certified Cost Estimate to complete construction
of the Required Subdivision Improvements;
3. A Contract for Construction of Required Subdivision
Improvements;
4. A security agreement, acceptable to the County Attorney's
Office, to guarantee the submitted Contract for Construction.
4
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ANALYSIS:
The developer has obtained a land development permit for
construction of the subdivision, and the majority of the required
subdivision improvements, i.e. roadways and utility services, have
been completed by the developer. The developer desires to proceed
with recording the subdivision plat and proposes to "bond -out" for
construction of the remaining required subdivision improvements
pursuant to provisions of land development regulations (LDRs)
section 913.10. A certified engineers cost estimate for completion
costs of the remaining improvements, i.e. a sidewalk segment,
streetlighting, remaining landscaping, has been accepted by the
Public Works Department. The developer has submitted a Contract
for Construction of required subdivision improvements and posted
suitable security, approved by the County Attorney's Office, to
guarantee the Contract. The contract is to be executed by.the
developer prior to the June 28th Board meeting date. With these
documents, the developer has complied with the appropriate
requirements to obtain final plat approval.
RECOMMENDATION:
Based upon the analysis performed, staff recommends that the Board
of County Commissioners grant final plat approval for Gracewood
Lane Subdivision, authorize the Chairman to execute the Contract
for Construction, and accept the posted security to guarantee the
Contract for Construction.
Deputy County Attorney Collins advised the Board that
completed documents had not been received, and he recommended that
approval be conditioned on receipt of same.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Eggert, the Board unanimously
granted final plat approval for Gracewood Lane
Subdivision, authorized the Chairman to
execute the Contract for Construction, and
accepted the posted security to guarantee the
Contract for Construction, conditioned upon
the receipt of properly executed contract and
security, as recommended by staff.
CONTRACTS ARE ON FILE
E. Set Public Hearing to Consider an Ordinance Providing Authority for
Sheriff to Establish a Wrecker Service
The Board reviewed the following memo dated June 16, 1994.
TO:
Board of
County Commissioners
FROM:
Terrence
P. O'Brien, Assistant
County Attorney
DATE: June 16, 1994
SUBJECT: PROVIDING AUTHORITY FOR SHERIFF TO ESTABLISH A
WRECKER SERVICE
The attached proposed ordinance was requested by the Sheriff. A
public hearing date of July 26, 1994 is recommended.
JUN 28 1994 5 MOK 92 FADE 701
JUN 2 s 1994
BOOK 92 PAGE i 02;
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously
scheduled a public hearing on July 26, 1994,
to consider an ordinance providing authority
for the Sheriff to establish a wrecker
service.
F. Pretreatment Request for Pollutants - Set Public Hearing
The Board reviewed the following memo dated June 17, 1994.
TO: Board of County Commissioners
FROM: Terrence P. O'Brien - Assistant County Attorney
DATE: June 17, 1994
SUBJECT: PUBLIC HEARING DATE FOR PRETREATMENT REQUEST
FOR POLLUTANTS
The proposed ordinance has been prepared to comply with, among other
things, federal laws and regulations governing the pretreatment of
pollutants in wastewater systems.
REQUEST: A hearing date of July 19, 1994 is recommended.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously
scheduled a public hearing on July 19, 1994,
to consider an ordinance providing for the
pretreatment of pollutants in wastewater
systems to comply with applicable State and
Federal regulations.
(The Public Hearing was later rescheduled for July 26, 1994)
G. Award Bid #4082 - Sandridge Golf Club Second 18 Maintenance Barn
The Board reviewed the following memo dated June 21, 1994.
C
DATE: June 21, 1994
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler,
County Adm istrator
H.T. "Sonny" Dean,
General Services
Directo
jq —
FROM: Fran Boynton Powell, Purchasing Manager
SUBJ: Award Bid 04082/Sandridge Maintenance Barn
Improvements
Public Works Department
BACKGROUND INFORMATION:
Bid Opening Date:
April 20, 1994
Advertising Dates:
April 6, 13, 1994
Specifications Mailed to:
Twenty-Four (24) Vendors
Replies:
Six (6 Vendors
VENDOR
BID TOTAL CORRECTED TOTAL
Bill Bryant & Associates
$ 59,625.00 $ 59,400.30
Vero Beach, FL
Barth Construction
$ 62,401.46
Vero Beach, FL
Jim Wright Construction
$ 62,987.00 $ 62,863.62
Vero Beach, FL
Hunley-Hubbard Construction $ 63,949.64 $ 63,949.34
Vero Beach, FL
TOTAL AMOUNT OF BID $ 59,400.30
SOURCE OF FUNDS Sandridge Golf Course Operations
ESTIMATED BUDGET $ 60,000.00
RECOMMENDATION
Staff recommends that the bid be awarded to Bill Bryant &
Associates as the lowest, most responsive and responsible
bidder meeting specifications as set forth in the
Invitation to Bid.
In addition, staff requests Board approval of the attached
Agreement as to form, when all requirements are met and
approved by the County Attorney.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously
awarded Bid #4082 to Bill Bryant & Associates
in the amount of $59,400.30 and authorized the
Chairman to execute the Agreement when all
requirements are met and approved by the
County Attorney, as recommended by staff.
CONTRACT WILL BE PLACED ON FILE IN THE OFFICE OF CLERK TO
THE BOARD WHEN FULLY EXECUTED AND RECEIVED.
JUN 28 1994 1
7 BOOK WPAGE 1��1►3
BOOK 72 PAGE 704
JUN 28 1994
H. Award Bid #4087 - 1/2 Batwing Mower
The Board reviewed the following memo dated June 20, 1994.
DATE: June 20, 1994
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Admi istrator
H.T. "Sonny" Dean, Director
General Services
FROM: Fran Boynton Powell, Purchasing Manage
SUBJ: Award Bid 14087/1/2 Batwing Mower
Utilities Department
BACKGROUND INFORMATION:
Bid Opening Date: June 15, 1994
Advertising Dates: May 25, June 1, 1994
Specifications Mailed to: Twenty (20) Vendors
Replies: Three (3) Vendors
VENDOR BID TOTAL
Pippin Tractor $ 5,975.00
Ft Pierce, FL
Sunrise Ford Tractor $ 61333.00
Ft Pierce, FL
Robinson Equipment $ 7,080.00
Mims, FL
TOTAL AMOUNT OF BID $ 51975.00
SOURCE OF FUNDS Sewer Utilities Other Machinery and
Equipment
ESTIMATED BUDGET $11,000.00
RECOMMENDATION
Staff recommends the bid be awarded to Pippin Tractor
as the lowest most responsive and responsible bidder
meeting specifications as set forth in the Invitation to
Bid.
Commissioner Adams led discussion regarding duplication of
efforts and equipment and suggested that Public Works coordinate
with Utilities on the purchase of specialized equipment.
Administrator Chandler advised that this particular mower was
intended f or use in the of f luent reuse areas at Bent Pines. He
explained that Utilities personnel maintain areas around water and
wastewater treatment plants and effluent reuse areas, and Public
Works does rights-of-way, parks, et cetera.
8
Commissioner Eggert suggested that one group do all of this
type of maintenance.
Commissioner Adams agreed, and the Board directed
Administrator Chandler to research the feasibility of one
department doing all the mowing.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Eggert, the Board unanimously
awarded Bid 14087 for 1/2 Batwing Mower to
Pippin Tractor in the amount of $5,975, as
recommended by staff.
G -I ' � �1;I M 31 _
REPORT
The Board reviewed the following memo dated June 16, 1994.
TO: Occupational License Equity Study Commission
FROM: Terrence P. O'Brien - Assistant County Attorney
DATE: June 16, 1994
RE: FINAL REPORT
Attached is the final report adopted by the Study Commission. It
will be presented to the Board of County Commissioner on June 28,
1994.
OMB Director Joe Baird made the following presentation.
TO: Board of County Commissioners
FROM: Occupational License Equity Study Commission
DATE: June 15, 1994
SUBJECT: FINAL REPORT OF THE COMMISSION
This Commission (hereafter Committee) was established by Resolution
94-14 of the Board of County Commissioners of Indian River County.
Purpose and Function.
The purpose of the Committee was to examine and review the
Occupational License Ordinance, Chapter 207 of the Code of Ordinance
of Indian River County, regarding classifications and rate structure,
and to recommend revisions to such classifications and rate structure
for the occupational license. The Committee was to be guided by the
following objectives in formulating its recommendations:
9
JUN 28 1994 BOOK 92 PAGE705
BOOK 92 PAUU lQ
(1) The Committee shall review the businesses,
professions, and occupations within each classification and recommend
any reclassifications or new classifications.
(2) The Committee shall recommend a classification for any
business activity not currently paying an occupational license tax.
(3) The Committee shall review the rates of each
classification, and recommend any fee changes -necessary to establish
equity between the rates for such classification.
After considering objectives (1) through (3) above, the Committee was
directed to propose a rate structure that would not generate a decrease
in revenues. It was determined that the target revenue goal would be
approximately $140, 000. 00.
Under the guidelines given to the Committee by the Board of County
Commissioners, the County will collect an occupational license tax only
for businesses located in the unincorporated area and there will be no
distribution to the municipalities of taxes collected .
Committee Deliberation
The Committee met on six separate occasions with County staff and the
Tax Collector and his staff. One of the major problems was to
determine the loss of revenue that would result from not issuing county
occupational tax license in the incorporated areas of the County. In
addition, an attempt was made to determine the actual number of
licenses that would be issued under the new procedures; however, this
was not possible with the data available.
After much debate, the Committee reached a consensus that a single fee
for each business would be the most equitable approach. This in effect
restricted the Committee, by statute, to a maximum tax of a 200%
increase in the current minimum tax of $14.00 ($42.00) . It shall be
noted that this revised tax may, by statute, be increased only by 5%
every other year.
Relying on figures provided by County staff, it was estimated that
approximately 4000 licenses would be issued. Initially, the Committee
was allocating to collection cost 2% of the money collected; however, the
Tax Collector did a study and concluded that 2% was not sufficient to
cover cost. The Committee feels that an increase to 10% of the money
collected would be appropriate for the tax collection and the Tax
Collector has agreed to this percentage for the first year of
implementation. In light of this information, a single fee of $40.00 was
recommended. A transfer fee of 10% was recommended.
Inasmuch as a single fee is being proposed classifications of businesses
is no longer necessary.
The current ordinance has exemptions for certain activities (e.g.,
banking and insurance) that are not exemptions under Chapter 205,
F.S. The Committee feels that except for minors under 18 the only
exemptions should be those set forth in Chapter 205, F.S.
Currently, independent sales representatives (Avon, Amway,
Tupperware, etc.) are not licensed in the County. The Committee feels
that these persons should be required to be licensed.
With respect to Flea Markets, the Committee feels that the owner of the
flea market should be licensed and each person selling from a stall
should be licensed.
With respect to special events, unless exempt under Chapter 205, F.S.,
each vendor should be licensed.
10
The Committee feels that there should be no half year proration of the
new single fee.
In view of the foregoing it is recommended that a single fee of $40.00
be adopted and consequential changes be made in the existing code to
reflect the recommendations of this committee.
This report was adopted by the Committee at its meeting of the 15th
day of June, 1994 by the following vote:
Chairman Pete Clements absent
Vice Chairman Nancy Fletcher yes
Member George Gross yes
Member Tom Lowe yes
Member Amy Zwemer absent
Director Baird explained that the proposed plan cannot be
implemented until the municipalities develop their new fee
schedules, since their income will be affected.
Commissioner Bird felt that the fees should be prorated
because a $40 fee to everyone was unfair and inequitable since the
smallest merchant would pay the same as the largest. He agreed.
that the Board should wait for the municipalities to adopt their
fee schedules.
Commissioner Macht felt that the occupational license fees
should not be based on size. He pointed out that businesses pay
Federal and State taxes based on the size of their property,
business, volume, et cetera.
Discussion ensued regarding the fairness of the proposed plan
and that the fees are actually a tax and provide a way of tracking
businesses in the county. Licensing is not intended to discourage
any specific business nor give the County's stamp of approval.
George Gross, a member of the study commission, advised that
they addressed many issues, considered all factors, and he felt the
recommendation was fair.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Macht, the Board unanimously
accepted the report of the Occupational
License Equity Study Commission and deferred
action until after the municipalities develop
their rate schedules for occupational license
fees.
Attorney Collins advised that the next step would be to
schedule a public hearing to consider the ordinance, but we have
until October 1, 1995 to revise the rate structure.
Commissioner Tippin extended the Board's thanks for the
Committee's time and dedication.
JUN 28 1994 11 BOOK
92 PiU 10 �
BOOK
92 PAGE 08
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously
agreed that the Committee should be kept
intact until the public hearing and a decision
of the Board.
PUBLIC DISCUSSION ITEM - JOHN OLBERMANN'S PROPOSAL FOR
r"OUN Il .lel 1 y�IT1y M 1��!'i�7:�1
The Board reviewed the following letter dated June 21, 1994.
Mr. Jim Chandler
County Administrator
Vero Beach, FL
Dear Jim,
I would like to address the County Commissioners at the meeting on Tuesday,
June 289 1994 concerning my proposal for a County owned and operated shooting
range.
I would also present results of a recent survey.
As president of the NRA Member's Council of Indian River County, I will be
representing the Council and the one thousand two hundred National Rifle
Association members in the County.
Sincerely,
94 OAO"V-e��
ohn 01bermann
John Olbermann apologized for late delivery of the 33 pages of
back up material distributed to the Commissioners. He presented
his proposal in detail, including survey results from 42 Indian
River, 11 St. Lucie, 4 Martin, and 1 Palm Beach County respondents.
Discussion ensued regarding the groups which were surveyed and
how the shooting range would be supervised and safely operated
under Mr. Olbermann's proposal. The Commissioners expressed
concern not only about funding the property acquisition, but also
construction and operation of the range.
Mr. Olbermann responded that he had volunteers to supply
materials and labor after the property was acquired.
Commissioner Bird felt it would be feasible to construct and
operate a small, inexpensive range for the average person to use,
and that is the direction currently being followed by the Land
Acquisition Advisory Committee. However, he felt that Indian River
County could not support a world class shooting range.
12
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Discussion ensued regarding the City of Vero Beach's shooting
range. Mr. Olbermann advised that it was open only two days a
week, had restricted hours, and the cost was beyond what members
could pay. Commissioner Bird concluded that the search should
continue for a suitable site, see how much enthusiasm there is, and
look to Mr. Olbermann and his group to see what kind of
contributions would be forthcoming.
PUBLIC HEARING - PROPOSED ORDINANCE AMENDING CHAPTER
3050 COURTS,TO INCLUDE A NEW PART IV, D.U.I. M1P0UNDNWM
AND EMMOBILIZATION TRUST FUND
The hour of 9:05 a.m. having passed, the County Attorney
announced that this public hearing has been properly advertised as
follows:
VERO BEACH PRESS -JOURNAL
Published Daily
Vero Beach, Indian River County, Florida
COUNTY OF INDIAN RIVER: STATE OF FLORIDA
Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath
says that he Is Business Manager of the Vero Beach Press -Journal, a daily newspaper published
at Vero Beach in Indian River County, Florida; that the attached copy of advertisement, being
in the matter of '-�
in the
Court, was pub-
lished in said newspaper In the Issues of
Affiant further says that the said Vero Beach Press -Journal is a newspaper published at
Vero Beach, In said Indian River County, Florida, and that the said newspaper has heretofore
been continuously published in said Indian River County, Florida, each daily and has been
entered as second class mail matter at the post office in Vero Beach, in said Indian River Coun-
ty, Florida, for a period of one year next preceding the first publication of the attached copy of
advertisement; and affiant further says that he has neither paid nor promised any person, firm
or corporation any discount, rebate, commission or refund for the purpose of securing this
adverpsenleril,for publication in the said newspaper.
�•'
,.�'�ul�joiin� nd subs ribbed beforg,,me thi �"� day of A.D. 19
MY vomr". Exrile, * is',
June YJ, 1?'j7
No. CC3t)tk i2 �� —
tP.
BARBARA C SPRAGUE, NOTARY PORLi(IBusiness Manager)
Stale of Florida. My CommSssm Lxp .lucre 29. 1907
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The Board reviewed the following memo dated June 21, 1994.
JUN 28 1994 13 BOOK , 92 PAGE7W '
.ROOK � t?UE `��1��
JUN 2 � 1994 P
TO: Board of County Commissioners
FROM: Terrence P. O'Brien - Assistant County Attorney
DATE: June 21, 1994
RE: PUBLIC HEARING - June 28, 1994
SUBJECT: PROPOSED ORDINANCE ENTITLED:
AN ORDINANCE OF INDIAN RIVER COUNTY,
FLORIDA, AMENDING CHAPTER 3051 COURTS,
TO INCLUDE A NEW PART IV D. U. I.
IMPOUNDMENT AND IMMOBILIZATION TRUST
FUND.
This item came before the Board on May 24, 1994 and was approved for
public hearing. The attached ordinance amends Sections 305 of the
Indian River County Code as described above.
REQUEST: Staff recommends approval of the attached proposed
ordinance.
Deputy County Attorney Collins explained the Florida Statute
which provides for impoundment and immobilization of a vehicle
involved in a DUI. He described how the proposed ordinance would
authorize creation of a trust fund for the orderly collection and
disbursement of monies collected, and that the funds are to be
utilized by the Sheriff for law enforcement purposes.
Sheriff Wheeler advised that the impoundment and
immobilization program is underway. He explained that M.A.D.D.
(Mothers Against Drunk Drivers) had purchased 14 "Clubs" that were
being used by Sheriff Department volunteers to immobilize the
vehicle at the owner's house. The Club is later removed at the
appropriate time.
Sheriff Wheeler advised that funds in the amount of $1,020
have been collected already, are being held in a 2 -signature
account, and the proposed ordinance was necessary to set up the
trust fund. Funds will be used to purchase equipment, such as
video cameras for deputies' cars to help DUI enforcement.
Commissioner Bird inquired what would happen if an individual
was convicted and their spouse required the automobile and Sheriff
Wheeler explained that the Judge takes all things into
consideration before making his decision.
Attorney Collins briefly explained the appeal process, and
Sheriff Wheeler advised that they had no problems since the program
began.
14
J
The Chairman opened the public hearing and asked if anyone
wished to be heard in this matter. There being none, he closed the
public hearing.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously
adopted Ordinance No. 94-18 amending Chapter
305, Courts, to include a new Part IV, D.U.I.
Impoundment and Immobilization Trust Fund.
ORDINANCE 94- 18
AN ORDINANCE OF INDIAN RIVER COUNTY,
FLORIDA, AMENDING CHAPTER 3051 COURTS,
TO INCLUDE A NEW PART IV D.U.I.
IMPOUNDMENT AND IMMOBILIZATION TRUST FUND.
WHEREAS, Section 316.193(6) (d) allows for the imposition of an
additional penalty for persons convicted of D.U.I.; and
WHEREAS, said penalty is impoundment or immobilization of the
convicted persons vehicle; and
WHEREAS, said section allows for the imposition of all costs and
fees for impoundment and immobilization; and
WHEREAS, the Sheriff has started a program of immobilization; and
WHEREAS, the herein established trust fund will provide an
orderly method for the collection and disbursement of costs and fees in
connection with the program,
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, that:
SECTION 1. AMENDMENT.
A new Part IV to Chapter 305 is added to read as follows:
Part IV. D.U.I. Impoundment and Immobilization Trust Fund
r
Section 305.30. Authority.
This part is enacted pursuant to Florida Statutes Chapter 125 and
Section 316.193(6)(d).
Section 305.31. Creation and Accounting.
Pursuant to Chapter 316.193 (6) (d) , F . S . , whenever an impoundment or
immobilization is ordered as part of a D.U.I. penalty, the costs and fees
collected by the Sheriff shall be placed by the Sheriff in a special trust
fund account called the "D . U . I . Impoundment and Immobilization Trust
Fund". Said trust fund to be managed and administered by the Sheriff
in accordance with this part.
15
JUN 28 1994 �+
BOOK 9 "ill
PAGE ll
L- I
1 1.
Section 305.32.
Expenditures.
,h
BOOK 92 RU't 712
All costs associated with program may be reimbursed to the Sheriff or
other local law enforcement agencies. The Sheriff on a quarterly basis
shall submit to the Board of County Commissioners a full report of
funds collected and expended.
SECTION 2. SEVERABILITY.
If any section, or any sentence, paragraph, phrase, or word of
this ordinance is for any reason held to be unconstitutional,
inoperative, or void, such holding shall not affect the remaining
portions of this ordinance, and it shall be construed to have been the
legislative intent to pass the ordinance without such unconstitutional,
invalid or inoperative part.
SECTION 3. EFFECTIVE DATE.
This ordinance shall become effective upon becoming law.
Approved and adopted by the Board of County Commissioners of
Indian River County, Florida, on this 2Ft day of -1„ e , 1994.
This ordinance was advertised in the Vero Beach Press -Journal
on the 2_Z_ day of May 1994, for a public hearing to be held
on the 2$— day of .1tin e 1994, at which time it was moved for
adoption by Commissioner FqUP r t , seconded by Commissioner
Adams , and adopted by the following vote:
Chairman John W. Tippin Aye
Vice Chairman Kenneth R. Macht Aye
Commissioner Carolyn K. Eggert Aye
Commissioner Richard N. Bird Aye
Commissioner Fran B. Adams Aye
Inset Rive' Ca Aforoved Date
Admin.
Legal
Budget
Dept
Risk Mgr.
BOARD OF COUNTY COMMISSION
INDIAN RIVER COUNTY, FLORIDA
By
o �n W W. Tipp , airman
Attest By o�
Acknowledgement by the Department State of the S ate of Florida,
this 5th day of July , 1994.
Effective date: Acknowledgement from the Department of State received
on this 9th day of July , 1994, at 10:00 a.m/15XIM. and filed in
the Office of the Clerk of the Board of County Commissioners of Indian
River County, Florida.
16
y 1 51 t7n
The Board reviewed the following memo dated June 17, 1994.
TO: Board of Co my ommissioners
THROUGH: Doug Wrightl Director
Department of Emergency Services
FROM: John King, Emergency Management Coordinator
Division of Emergency Management
DATE: June -171 1994
SUBJECT: FEDERAL FACILITIES AND EQUIPMENT GRANT
It is respectfully requested that the information contained herein
be given formal consideration by the Board of County Commissioners
at the next scheduled meeting.
DESCRIPTION AND CONDITIONS:
The Department of Emergency Services, .Division of Emergency
Management, has received notice that we have been selected to
receive ,$500 in grant funds from the federal Facilities and
Equipment Program. The funds are to reimburse costs associated with
the establishment and enhancement of Radio Amateur Civil Emergency
Services (RACES) equipment in support of Emergency Management
functions.
ALTERNATIVES AND ANALYSIS:
The Division of Emergency Management received approval in the
FY -93/94 budget to purchase emergency radios to coordinate County
efforts with Special Needs Shelters and public shelters operated by
private non-profit emergency providers. Since this communications
project is supported, in part, by local RACES volunteers, it
qualifies for reimbursement under the proposed grant.
ION:
Staff recommends the Board of County Commissioners approve the
grant funds for reimbursement of County expenditures in the amount
of $500 and authorize the Chairman to execute the attached
agreements.
Staff also recommends approval of the necessary budget amendment to
create a separate fund account for audit purposes as relates to
these monies.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Eggert, the Board unanimously
approved the use of grant funds for
reimbursement of County expenditures on
(RACES) equipment in the amount of $500 and
authorized the execution of Ae Agreement with
the Florida Department of Community Affairs.
PARTIALLY EXECUTED COPY OF GRANT AGREEMENT ON
FILE IN THE OFFICE OF THE CLERK TO THE BOARD
JUN 28 1994 17 BOOK 92 PAGt 713'
L
JUN 28 1994 Boos Lv pn.. 71
IRC COURTHOUSE PROTECT, CHANGE ORDER #10
The Board reviewed the following memo dated June 21, 1994.
-®------------- ------ ----------- -----------------------------------
DATB: JUNE 21, 1994
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTO al
DEPARTMENT OF GENERAL SERVICE
SUBJECT: INDIAN RIVER COUNTY COURTHOUSE PROJECT
CHANGE ORDER NUMBER 10
-----------------------------------------------------------------
BACKGROUND:
This proposed change order to the contract between James A.
Cummings, Inc., and Indian River County is necessitated due to the
following construction changes on the subject project:
Item #1
Change door hardware on Law Library
$ 3,856.00
to allow Monitoring of entry after
hours. (OWNER)
Item #2
Deletion of accessories for Public
(8,448.00)
Elevator Cabs that were included in
cash allowance. (ARCHITECT)
Item #3
Increase size of louver in Mechanical
21364.00
Room. (IAQ CONSULTANT)
Item #4
Increase size of Telephone/Electrical
2,256.00
Room. (OWNER)
Item #5
Add air supply grill located in Lobby,
1,998.00
(ARCHITECT)
Item #6
Raising Type 15' window sills 8",
1,483.00
(ARCHITECT)
Item #7
Lowered ceiling and installed GWB headers
122.00
in Vestibule 3195 (ARCHITECT)
Item #8
Added GWB enclosure around exposed rain-
726.00
leader in Rooms 2214 & 3195. (ARCHITECT)
Item #9
Modified Judge's Benches to accommodate
12,649.00
CCTV Units. (ARCHITECT/OWNER)
Item #10
Add electrical circuits for undercounter
5,273.00
refrigerators were left out of plans.
Added Fire Alarms required by Fire Marshall
(ARCHITECT)
Item #11
Relocate wall hydrant due to moving wall
371.00
louver. (IAQ CONSULTANT)
18
Item
#12
Two hollow metal doors scheduled
1,092.00
incorrectly on drawings. (ARCHITECT)
Item
#13
Added and deleted some fire dampers.
3,966.00
(ARCHITECT)
Item
#14
Add goose neck vent on roof for elevator
915.00
shift Number 2. (ARCHITECT)
Item
#15
Lay -in -tile ceiling incorrectly specified.
1,363.00
Ceiling deleted, light fixtures changed.
Item
#24
(ARCHITECT)
2,458.00
Item #16 Deleted Rynar finish on flagpoles. ( 630.00)
(ARCHITECT/OWNER)
Item #17 Relocate electrical feeder to relocated 3,272.00
transformer. (ARCHITECT)
Item #18 Add GWB partition between Elevators on 330.00
Penthouse. (ARCHITECT)
Item #19 Change wood door to metal as required by 174.00
Fire Code. (ARCHITECT)
Item
#20
Raise window sill height for Type 16
69.00
windows. (ARCHITECT)
Item
#21
Change building expansion joint cover
-D-
in carpeted areas. (ARCHITECT)
Item
#22
Lighting in Judges Parking lot omitted
6,365.00
from plans.
Item
#23
Add millwork counter and stud wall that -
799.00
was left off plans. (ARCHITECT)
Item
#24
Deleted tiebeam at 3 radiuses sections
2,458.00
on third floor and thicken slab.
(ARCHITECT)
Item
#25
Change two door frames from Type 2 to
770.00
Type 5. (ARCHITECT)
Item
#26
Change light fixture in Judges vestibule
-0-
(ARCHITECT)
Item #27 Add enclosure at head of Interstitial 519.00
Windows. Not shown on plans. (ARCHITECT)
TOTAL $44,120.00
Gary Glenewinkel, representing Centex Rooney, explained that
of the $421,000 changes to the project to date, approximately
$230,000 were owner -generated, and roughly $77,000 were due to
coordination between the various engineering disciplines and
changes to the documents, and about $115,000 resulted from code
revisions and unknown site conditions.
Discussion ensued regarding Items 2, 9, 22, window changes,
and the anticipated completion date.
JUN 28 1994 19 500.
_I
�
Joe sorci, architect, assured them that all change orders and
responsibility for same could be discussed in great detail, but his
firm's commitment stands, and the construction manager is keeping
tally of all change orders. They are committed to timely
completion of the courthouse, and at the end, all parties will meet
and work out details as to who owes what and for what reason.
Mr. Glenewinkel advised that the building is supposed to be
finished the end of August and progress is being closely monitored.
He advised he and General Services Director Dean will review the
schedule versus actual progress, and make a judgment on whether the
contractor is going to make that date.
Commissioner Macht observed it was a 30 -day change from the
last report and the completion date keeps slipping. The building
was to have been completed last January, and now they're talking
about a shaky August date.
Administrator Chandler expressed concern about an end -of -
August completion date. He stated that he had reviewed each of the
changes and, in spite of shared frustration, there was no question
they were necessary. He went on to say the project manager
reviewed changes and made his recommendation. The changes are
well-documented and after completion of the project, they will be
reviewed and sorted out, and Administrator Chandler was confident
of complete recovery.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Eggert, the Board unanimously
approved the change orders listed in the memo,
as recommended by staff.
AMENDMENTS 3 AND 4 ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
20
CABLE TV
The Board reviewed the following memo dated June 21, 1994.
DATE: JUNE 21, 1994
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H.T. "SONNY" DEAN, DIRECTOR,
DEPARTMENT OF GENERAL SERVICES
SUBJECT: COUNTY COMMISSION MEETINGS AGENDA
Currently, the agenda for weekly meetings is being advertised in the
Press Journal at a average price of $165.00 and in the SVn newspaper
ata price of $140.00. We are also advertising these agendas on both
cable networks at a total price of $25.00 per week. This equates to
a total weekly cost -of $338.00 for both media's.
Staff is requesting direction from the Board as to whether there is a
need to continue advertising with both the newspapers and cable TV
companies.
Administrator Chandler advised that he had recently authorized
the agenda to be shown on cable TV. TCI charged $25/week and
Falcon was at no charge.
Deputy County Attorney Collins said he thought publication of
the agenda was not technically required, but there could be
problems if important action were taken without adequate notice.
Administrator Chandler said there was no legal requirement to
publish the agenda. He also informed the Board that he has
requested that the Agenda be published on the County page each
time, and the representative of the Press Journal assured him that
they attempt to do so when possible.
Bill Hoolage, 11 Vista Gardens Trail, felt that viewers have
an advantage now that Cable Channel 13 runs a notice on when a
meeting will be broadcast.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Eggert, the Board unanimously
approved continuation of the publication of
the agenda as done currently and set out in
the memo.
SUN 28 1994 21
-I
i
BOOK 92 FAt; 718
rr . !A r 1011 r tD20 ,i ;.
ROADWAY EMPROVEVIEW
The Board reviewed the following memo dated June 21, 1994:
DATE: June 21, 1994
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
General Services
p
FROM: Fran Boynton Powell, Purchasing Manager
SUBJ: Award Bid #4085/Force Main and Road Improvements
Oslo Road & Old Dixie Highway
Public Works Department
BACKGROUND INFORMATION:
Bid Opening Date:
Advertising Dates:
Specifications Mailed to:
Replies:
VENDOR
Dickerson Florida, Inc
Stuart, FL
Ranger Construction
Ft Pierce, FL
June 15, 1994
May 13, 20, 1994
Fifty (50) Vendors
Three (3) Vendors
BID TOTAL
$1,049,006.01
$1,170,691.65
CORRECTED TOTAL
Martin Paving Company $1,185,295.00 $1,185,299.43
Daytona Beach, FL
TOTAL AMOUNT OF BID $1,049,006.01
SOURCE OF FUNDS Funding for the road constrution in the
amount of $652,508.77 is from Account 1101-156-541-067.25.
Funding for the force main in the amount of $396,497.24 is
from Account 1472-000-169-112.00.
.ESTIMATED BUDGET .$1,049,006.01
RiCOMMENDATION
Staff recommends that the bid be awarded to Dickerson
Florida, Inc as the lowest, most responsive and
responsible bidder meeting specifications as set forth in
the Invitation to Bid.
In addition, staff requests Board approval of the attached
Agreement as to form, when all requirements are met and
approved by the County Attorney.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Macht, the Board unanimously
awarded Bid #4085 for Force Main and Roadway
Improvements at Oslo Road and Old Dixie
Highway to Dickerson Florida, Inc., in the
amount of $1,049,006, and authorized the
Chairman to execute the agreement as
recommended by staff.
CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD
22
HEALTH INSURANCE - REPORT ON REQUEST FOR PROPOSALS
The Board reviewed the following memo dated June 22, 1994.
TO: Members of the Board
of County Commissioners
DATE: June 22, 1994
SUBJECT: HEALTH PLAN RFP SELECTION
FROM: Jack Price Joseph A. Bair
Personnel irector OMB Director
DESCRIPTION AND CONDITIONS
Requests for Proposals were issued in April, 1994 for the employee Health and Life
Insurance benefits. Seventeen proposals have been reviewed by the County's consultant,
Siver Insurance Management Consultants, and the Health Plan Committee. ,.
As shown on the attached proposal exhibit, there is an opportunity to improve the cost
effectiveness of the program with plan design changes, competitive bidding in the
marketplace, and provider negotiations.
The lowest bidder for 1994/95 health insurance was Acordia Benefits of Florida with a
maximum cost to the County of $4,401,778 which we estimate to be $750,000 less than the
current year costs. This savings in health insurance will help the County, substantially, in
reaching its goal of no tax increase.
Final agreements with providers are not complete but the Committee and Siver Consultants
are convinced that the County's interests are best represented by confirming service through
the current provider, Acordia Benefits of Florida. A formal presentation and final award
is planned for the -Board of County Commissioners meeting July 19, 1994 with the Siver
representative in attendance.
RECOMMENDATION
The Board of County Commissioners tentatively award the bid to Acordia Benefits of
Florida, and authorize staff and Siver Consultants to proceed in working out all contract
details as well as prepare an employee communication plan in order to implement the plan
savings effective October 1, 1994.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Adams, the Board unanimously
tentatively awarded the bid to Acordia
Benefits of Florida and authorized staff and
Siver Insurance Management Consultants to
proceed to work out all contract details as
well as prepare an employee communication plan
in order to implement the plan savings
effective October 1, 1994, as recommended by
staff.
23
b00K 0 2 PAGE: 7.1
JUN 28
1994 500K U? PAGE
FOURTH OF MY FESTIVAL AND PARADE - SEBASTIAN RIVER
The Board reviewed the following memo dated June 20, 1994.
TO: James Chandler
County Administrator
THROUGH: James W. Davis, P.E.
Public Works Director
FROK: J. William Strange, P.E.
County Traffic Engineer
SUBJECT: Fourth of July Festival and Parade
Sebastian River Area
RE: Letter from Mr. Malek to Jeanne Bresett
Dated June 16, 1994
DATE: June 20, 1994
The Fourth of July Festival and Parade Committee for Sebastian are
planning a parade consisting of approximately 75 entries (vehicles
and pedestrians) and festivities on July 41 1994.
The parade is proposed to take place on Indian River Drive from the
south end at U.S. 1 north to Davis Street.
The committee is requesting permission to close to traffic on July
41 1994, during the period of 6:30 AM to 10:00 AM the following:
1. Indian River Drive from the south end at U.S. 1, north to
Roseland Road.
2. 'V CR 512 from just east of Sparkys of Sebastian's driveway
to Indian River Drive.
The Committee is also requesting permission to close CR 512 from
just east of Sparkys of Sebastian's driveway to Indian River Drive
during the period of 10:00 AM to 11:30 PM, July 4, 1994.
Emergency access will be maintained at all times. Indian River
County Traffic Engineering will supply barricades to the site.
Advanced publicity in local newspapers will be employed by the
festival committee to inform citizens of the event.
The request for approval of the Indian River County Board of County
Commissioners to hold the Fourth of July Parade and Festivities
along Indian River Drive as described above is the proposal before
the Board at this time. The Board may grant or deny this request.
There will be very little consequence to public traffic as a result
of these closings. This closure will ensure the safety of the
parade participants and will lessen any potential vehicular
conflict with the participants.
24
Staff recommends the Board of County Commissioners approve the
requests with the following conditions:
1. The Fourth of July Committee maintain access to emergency
vehicles at all times.
2. All points of closure are manned as agreed for the
duration of the event.
Liaison activities will be maintained between the committee, Indian
River County Sheriff's Department, City of Sebastian Police
Department, Indian River County Emergency Management, City of
Sebastian, and Indian River County Traffic Engineering.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Eggert, the Board unanimously
granted the request to hold the 4th of July
Parade and Festivities along Indian River
Drive subject to the conditions set out in
staff's recommendation.
PROFESSIONAL LAND SURVEY SERVICES, WATER LINE
REPLACEMENT PROTECT, TROPIC COLONY SUBDIVISION
The Board reviewed the following memo dated June 17, 1994.
DATE: JUNE 17, 1994
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G.W.PIi
DIRECTOR OF UTI7T;T;Y'11EERVVICES
PREPARED TERRY H. DRUM J% v
AND STAFFED ENVIRONMENTAL SPECIALIST
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT: PROFESSIONAL LAND SURVEY SERVICES
WATER LINE REPLACEMENT PROJECT
TROPIC COLONY SUBDIVISION
BACKGROUND
The Department of Utility Services has prepared the above subject
project for the purpose of replacing existing galvanized water lines
with polyvinyl chloride (PVC) as approved in the 1993-1994 budget.
These lines are a continuing maintenance and low pressure problem.
Survey information is needed for the start of the construction plans
for in-house design of this project.
JUN 28 1994 25
800K,9 pAu.. i�.L
JUN 28 1994 BOOK 92 MET&
ANALYSIS
The bid proposal process to obtain survey data for the project
generated two bid responses (attached). Masteller, Moler and Reed,
Inc., was the lowest bidder for surveying services for the water
line replacement project. The low bid for this professional land
surveying service project, along with its respective site location,
is as follows:
Tropic Colony Subdivision $5,090.00 (Masteller, Moler and
Reed, Inc.)
This project is a part of a continuing effort by this Department to
replace galvanized water lines in Indian River County. Funding for
this project will be from the Department's renewal and replacement
funds.
The Department of Utility Services recommends that the Board of
County Commissioners approve and execute the professional -land
surveying proposal submitted by Masteller, Moler and Reed, Inc., for
the surveying work within the Tropic Colony Subdivision.
ON MOTION by Commissioner Adams, SECONDED by
Commissioner Eggert, the Board unanimously
approved the authorization to proceed with
Masteller, Moler and Reed, Inc., for the
surveying work within the Tropic Colony
Subdivision, as recommended by staff.
AUTHORIZATION TO PROCEED IS ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
PROFESSIONAL LAND SURVEY SERVICES, WATER LINE
REPLACEMENT PROTECT, WHISPERING PALMS SUBDIVISION
The Board reviewed the following memo dated June 17, 1994.
.s
DATE: JUNE 17, 1994
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PINT
DIRECTOR OF UTILITY SERVICES
PREPARED TERRY H. DRUM fav
AND STAFFED ENVIRONMENTAL PECIALIST
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT: PROFESSIONAL LAND SURVEY SERVICES
WATER LINE REPLACEMENT PROJECT
WHISPERING PALMS SUBDIVISION
BACKGROUND
The Department of Utility Services has prepared the above subject
project for the purpose of replacing existing galvanized water lines
with polyvinyl chloride (PVC) as approved in the 1993-1994 budget.
These lines are a continuing maintenance and low pressure problem.
Survey information is needed for the start of the construction plans
for in-house design of this project.
26
J
ANALYSIS
The bid proposal process to obtain survey data for the project
generated two bid responses (attached). Masteller, Moler and Reed,
Inc., was the lowest bidder for surveying services for the water
line replacement project. The low bid for this professional land
surveying service project, along with its respective site location,
is as follows:
Whispering Palms Subdivision $3,080.00 (Masteller, Moler and
Reed, Inc.)
This project is a part of a continuing effort by this Department to
replace galvanized water lines in Indian River County. Funding for
this project will be from the Department's renewal and replacement
funds.
RECOIL ENDATION
The Department of Utility Services recommends that the Board of
County Commissioners approve and execute the professional land
surveying proposal submitted by Masteller, Moler and Reed,.,.Inc., for
the surveying work within the Whispering Palms Subdivision.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Adams, the Board unanimously
approved the authorization to proceed with
Masteller, Moler and Reed, Inc., for the
surveying work within the Whispering Palms
Subdivision.
AUTHORIZATION TO PROCEED IS ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
JUN 28 1994 27
-1
,. .
BOOK 92 PALE 724
FORCE MAIN FROM GROVE ISLE TO VERO SHORES, AGE
ORDER NO. 1, BID #4007
The Board reviewed the following memo dated June 17, 1994.
DATE: JUNE 17, 1994
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PI
DIRECTOR OF UTILITY SERVICES
PREPARED ROBERT O. WISEMEN, P.E.
AND STAFFED ENVIRONMENTAL ENGINEER
?JP1
BY:- DEPARTMENT OF UTILITY SERVICES
SUBJECT: FORCE MAIN FROM GROVE ISLE TO VERO SHORES
WORK AUTHORIZATION NO. 21, CHANGE ORDER 1
INDIAN RIVER COUNTY BID NO. 4007
BACKGROUND
On March 15, 1994, the Board of County Commissioners approved the
Labor Contract (Work Authorization No. 21 for Driveways, Inc.) to
construct the above-mentioned force main. The original approved
contract was in the amount of $42,076.99.
ANALYSIS
The project is approximately 40% complete. The field evidence shows
a difference from the initial survey data. Based on actual
conditions in the field, the construction has to be altered from the
original design. Some of the pipe must be replaced by ductile iron
pipe with mechanical .joints, or in some situations, the proposed
force main must be buried 18 inches deeper than the normal depth to
meet FDEP regulations.
Due to fiber optic telephone wire all within the right-of-ways, the
contractor must hand dig the trench. This was reflected as a
hardship item. Also, because of bad soil conditions in some areas
combined with high ground water after rain, the dewatering and
restoration of sodding costs are more extensive than originally
estimated. During construction, the disconnection and reconnection
of the traffic sequence control wire was unavoidable. The cost of
this repair is $1,200.00, payable to the traffic engineering
department. The cost for additional ductile iron pipe is estimated
at $16,150.00.
This change order will increase the original contract amount by
$34,031.20 to a new contract amount of $76,108.19.
RECOMMENDATION
The staff of the Department of Utility Services recommends approval
of the following:
1. Change Order No. 1 in the amount of $34,031.20.
2. A new contract amount adjusted to $76,108.19.
3. Reimbursement to the traffic engineering department in the
amount of $1,200.00 for repair of traffic sequence wire.
4. Purchase of additional DIP in the amount of $16,150.00.
28
��l
Commissioner Macht remarked that this was a large change
order.
Utility Services Director Terry Pinto explained that field
conditions dictated the change. General Development system "as -
built" plans regarding the location of fiber optic lines was
inaccurate. He emphasized the critical need for accuracy in "as -
built" plans for facilities now under construction.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Eggert, the Board unanimously
approved Change Order No. 1, in the amount of
$34,031.20; reimbursement to the traffic
engineering department in the amount of $1,200
for repair of traffic sequence wire; and
purchase of additional ductile iron pipe in
the amount of $16,150, as recommended by
staff.
CHANGE ORDER IS ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
58TH AVENUE WATER MAIN PROTECT
The Board reviewed the following memo dated June 20, 1994.
DATE: JUNE 20, 1994
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PI
DIRECTOR OF UTILITY SERVICES
PREPARED ROBERT 0. WISEMEN, P.E.
AND STAFFED ENVIRONMENTAL ENGINEER
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT: 58TH AVENUE WATER MAIN PROJECT
INDIAN RIVER COUNTY PROJECT NO. UW -94 -05 -DS
BACKGROUND
In 1993, the Department of Utility Services successfully constructed a
transmission water main along Oslo Road to I-95. Along with many other
inquiries for utility service in the 58th Avenue and Oslo Road area,
The Maitland Farms Preschool has requested water services from the
County to replace its water well. This preschool is located
approximately 1000 feet from 58th Avenue at 5th Street, S.W.
JUN 28 1994 29
BOOK 2
soon 2 Put. 726
ANALYSIS
To bring the water to the specified school, the County can interconnect
the existing water main at 1st Street S.W. to the intersection of Oslo
Road and 58th Avenue as Phase I. Then. to boost the pressure in the
system, the water main must be continued on 58th Avenue to 8th Street
as outlined by the master plan. (See attached copy of master plan and
figures.) This. interconnection is Phase II of this project. The
estimated project cost which includes construction cost,survey,
engineering design, permitting, bidding, and construction
administration is outlined as follows:.
Phase I $409,300.00
Phase II 281,800.00
Total estimated project cost $691,100.00
Attached is the lowest proposal to survey the project, submitted by
Carter Associates, Inc., in the amount of $4,300.00.
This project shall be funded through the Utility Water Impact Fee Fund.
RECOMMENDATION
The staff of the Department of Utility Services recommends the approval
of the subject project with a total estimated cost of $691,100.00.
Also, the staff recommends the approval of the survey proposal from
Carter Associates, Inc., in the amount of $4,300.00.
Utility Services Director Terry Pinto, in response to
questions, explained that this water main was primarily to carry
water service north of 12th Street to the north county line,
providing two major transmission lines to the north portion of the
county.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Eggert, the Board unanimously
approved the 58th Avenue water main project
with a total estimated cost of $691,100, and
the survey proposal from Carter Associates,
Inc., in the amount of $4,300, as recommended
by staff.
AGREEMENT IS ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
30
i
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1 YY 1 ► 1 YCI : 1_31 . _1:: DIZ[O Dh 1_ __ ;-PON Y01
/ 1 CI D&I h V ' 9 1) D) V41.,4 m I wy a a11 I
The Board reviewed the following memo dated June 22, 1994.
TO: Board of County Commissioners
FROM:V</William G. Collins II, Deputy County Attorney
DATE: June 22, 1994
RE: Surrender of Lease on the Old Health Department
Building by the Coalition for the Homeless
In the Spring of 1992 the Board of County Commissioners enter6d into a
three-year lease with the Coalition for the Homeless of Indian River
County, Inc. The lease covered the old health department building on
St. Lucie Avenue and ran from April 1, 1992, to March 31, 1995, at a
rental price of $2.00 per square foot per year for a total rental of
$36,906.
The Coalition is surrendering the lease for the remainder of the lease
term (nine months) as to the space they occupy.. The subtenants, the
Mental Health Association and the YMCA, will continue to occupy space in
the building until the expiration of the lease term. Under the terms of
the lease such a surrender is not valid unless accepted by the County in
writing.
With the surrender of the premises by the Coalition there will be a
shortfall in the monthly rental anticipated of $164 per month, which
over the nine-month period comes to a total shortfall of $1,476. An
additional expense which would accrue to the County is the Coalition's
share of the utility bill, which is variable but may amount to
approximately $4,500 for the remaining nine months of the lease.
Alternatives:
1. Accept the Coalition's surrender of the premises and either (a)
attempt to find another non-profit organization willing to occupy
the vacated space for the remaining nine months of the lease; (b)
utilize the vacated space for County office purposes; (c) use the
vacated space for County storage; or (d) let the space remain
vacant.
2. Refuse the surrender and at such time as there was a default in the
payment of -rent allow the subtenants to cure the default (which
they have indicated no willingness or ability to do) or terminate
the lease upon default, resume possession, and re -lease or rent the
property for the remainder of the term for the account of the
Coalition, and recover from the Coalition at the end of the term
the difference between the rent specified in the lease and the rent
received on the re-leasing or renting through civil action.
General Services Director, Sonny Dean, has indicated that the County may
wish to surplus the building at the end of the lease term next spring
rather than extend the lease.
31
JUN 28 1994 800K 92 Pu -
72.7J
JUN 28 1994 8m W PACE 7'?S
Conclusion:
Direction from the Board on the issue of declaring the property surplus
at the end of the term as opposed to extending the lease would be
helpful to the subtenants in their near-term planning for office space.
The staff requests a decision from the Board as to whether the lease
surrender should be accepted, or, whether the staff should await a
default in the rent, attempt to re -rent it for the remainder of the
term, and sue for any deficiency at the end of the lease term.
Administrator Chandler recommended we attempt to work out an
agreement with the subtenants for electrical expenses on the
duration of the contract and release the Homeless Coalition. He
further advised that staff would investigate using the building for
a governmental department or put it up for sale after the lease is
up.
Henry J. Muller, president of Coalition for the Homeless,
thanked the Board for the use of the building for the past 2-1/2
years and listed the work they had done on the building during that
time. He explained that the Coalition's new program requires that
they house some of their clients for limited time periods and the
Old Health Department Building could not be used for that purpose.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Adams, the Board unanimously
accepted the surrender of the lease for the
old Health Department Building as "requested,
•; and commended the Coalition for the Homeless
for the work done in the building.
Staff was directed to look at utilizing the building for
governmental purposes or finding the building to be surplus at the
end of the leases of the subtenants.
32
L
s
The Board reviewed the following letter dated June 2, 1994.
DATE1 June 2, 1994
TO1 JAME8 Z. CHANDLER
COUNT? ADMINISTRATOR
FRONS TERRANCE O..BI
DIRBCTOR OF UT SERVICES
SUBJECTI INDIAN RIVER FARMS HATER CONTROL DISTRICT
We received this draft of permit conditions from the Indian River
Farms Water Control District.
Since the District has stated that they are not responsible for any
damages, regardless of the cause, without limitations including
negligence on their part, I believe these conditions shbuld be
approved by you and the Board of County Commissioners.
Please let me know how you wish to proceed.
Commissioner Tippin advised that the attorney for IRFWCD
produced a set of conditions to be applied when the County uses
their right-of-way for utilities whereby we would hold them
blameless for any and all damages. Our attorney and Director Pinto
recommend approval.
MOTION was made by Commissioner Eggert,
SECONDED by Commissioner Macht, to approve the
right-of-way permit conditions with Indian
River Farms Water Control District.
Deputy County Attorney Collins explained the need for a
special contract with the Indian River Farms Water Control District
and advised that we will assume the risk of placing our lines in
their right-of-way and hold them harmless for any damage. He felt
we can go along with their right-of-way use permit conditions and
added that there are provisions for cancellation upon notice.
Administrator Chandler confirmed Attorney Collins' comments
and recommendations. We will use IRFWCD rights-of-way with full
knowledge of the conditions.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried unanimously.
JUN 281994 33
booK 99 F r
JUN 28 1994 800K 92 �vu "430
NEW COURTHOUSE CORNERSTONE LAYING CEREMONY
The Board reviewed the following letter dated June 21, 1994.
- Cs
Vero Lodge No. 250, R &A. M.
Q%ubr COrtIrlpMflCatlCrfa First Arid Third Tuesdays
P.O. Box 1327, Q6 m
Vero Beach, FL 32961.1327
June 21s 1994
Yr. Sonny Dean. -
1.R -County Adm. Building,-
1840- 25th St . ,
Vero Beach, FL 32960
Dear Yr. Dean,
Vero Lodge Xo. 250, F.& A.M. would like -to
suggest the date of -October 8, 199h, as the time
for the corner -stone laying ceremony for our New
Court House, subject to your.plans and the Grand
Master's itinerary. if this is satisfactory with- _
you we will immediately -contact the Grand master
for his approval. Thank you for your consideration!
of this date.
.;. Cordially,
S wart E.Bart ett,
Secretary
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Macht, the Board unanimously
approved October 8, 1994, for the cornerstone
laying ceremony.
34
SOLID WASTE DISPOSAL DISTRICT
The Chairman announced that immediately upon adjournment, the
Board would reconvene as the District Board of Commissioners of the
Solid Waste Disposal District. Those Minutes are being prepared
separately.
There being no further business, the Board adjourned at 10:45 a.m.
ATTEST:
1
J. K. Barton, Clerk ✓ John W. Tippin, Chai an
JUN 28 1994 35
GOOK 0? E'*' "A