HomeMy WebLinkAbout8/9/1994MINUTES ATTACIIED
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
A G E N'D A
REGULAR MEETING
TUESDAY, AUGUST 9, 1994
9:00 A.M. - COUNTY COMMISSION CHAMBER
COUNTY ADMINISTRATION BUILDING
1840 25TH STREET
VERO BEACH, FLORIDA
COUNTY COMMISSIONERS
John W. Tippin, Chairman ( Dist. 4)
Kenneth R. Macht, Vice Chairman (Dist. 3)
Fran B. Adams ( Dist. 1)
Richard N. Bird (Dist. 5)
Carolyn K. Eggert ( Dist. 2 )
9: 00 A. M. 1. CALL TO ORDER
James E. Chandler, County Administrator
Charles P. Vitunac, County Attorney
Jeffrey K. Barton, Clerk to the Board
2. INVOCATION - None
3. PLEDGE OF ALLEGIANCE - Comm. Fran B. Adams
4. ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
PAGE
Item 13.D. Application for Florida Recreation
Development Assistance Program (FRDAP)
Grant for Parks & Recreation
S. PROCLAMATION AND PRESENTATIONS
None
6. APPROVAL OF MINUTES
None
7. CONSENT AGENDA
A. Received 6 Placed on File in Office of Clerk
to the Board:
Delta Farms Water Control Dist., 1994/95 Budget
Report of Convictions, month of July, 1994
B. Occupational License Fees Collected During
Month of July, 1994
(memorandum dated August 2, 1994)
C. Approval for Any Commissioner to Attend 1994
Legislative Conference
(memorandum dated July 29, 1994)
D. Approval to Designate Ken Macht to Serve on
Juvenile Justice Council
August 9, 1994
L.-,
August 9, 1994
7. CONSENT AGENDA (cont'd.) :
E. Amendment to Maintenance Agreement Between
SJRWMD and County
(memorandum dated July 29, 1994)
F. Easement for Underground Electrical Line in
the Vicinity of the Courthouse Parking Garage
( memorandum dated August 2, 1994 )
8. CONSTITUTIONAL OFFICERS AND
GOVERNMENTAL AGENCIES
None
9:05 a.m. 9. PUBLIC ITEMS
A. PUBLIC DISCUSSION ITEMS
None
B. PUBLIC HEARINGS
1. Tabernacle Baptist Church, Inc.'s Request
for Special Exception Use Approval to
Expand an Existing Place of Worship
(memorandum dated July 26, 1994)
2. Consideration of Able Aviation and Air
Ambulance, Inc., Request for an EMS Certi-
ficate of Public Convenience and Necessity
to Provide Non -Emergency Advanced Life
Support Interfacility Transport Services
( memorandum dated August 2, 1994 )
(tabled from meeting of July 5, 1994)
10. COUNTY ADMINISTRATOR'S MATTERS
Health Insurance - Agent of Record
(memorandum dated August 3, 1994)
11. DEPARTMENTAL MATTERS
A. COMMUNITY DEVELOPMENT
None
B. EMERGENCY SERVICES
None
C. GENERAL SERVICES
None
D. LEISURE SERVICES
None
E. OFFICE OF MANAGEMENT AND BUDGET
None
11. DEPARTMENTAL MATTERS (cont'd) :
F. PERSONNEL
None
G. PUBLIC WORKS
1. Construction Material Testing - Force MA -in
& Roadway Improvements Old Dixie Highway
and Oslo Road
(memorandum dated August 1, 1994)
2. Request to Add Four Street Lights Located
on Highland Drive West of US 1
(memorandum dated August 2, 1994)
H. UTILITIES
None
12. COUNTY ATTORNEY
None
13. COMMISSIONERS ITEMS
A. CHAIRMAN JOHN W. TIPPIN
B. VICE CHAIRMAN KENNETH R. MACHT
C. COMMISSIONER FRAN B. ADAMS
D. COMMISSIONER RICHARD N. BIRD
E. COMMISSIONER CAROLYN K. EGGERT
August 9, 1994
I
August 9, 1994
14. SPECIAL DISTRICTS
A. EMERGENCY SERVICES DISTRICT
None
B. SOLID WASTE DISPOSAL DISTRICT
1. Fellsmere Recycling/Transfer Station
Appraisal Services
(memorandum dated July 29, 1994)
2. Regional Solid Waste Disposal Facility
( memorandum dated August 1, 1994 )
3. Award Bid #4051 / Two Roll -Off Trucks
(memorandum dated July 25, 1994)
15. ADJOURNMENT
ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE
MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM
RECORD OF—THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY
AND EVIDENCE UPON WHICH THE APPEAL WILL BE BASED.
ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING
MAY CONTACT THE COUNTY'S AMERICANS WITH DISABILITIES ACT (ADA)
COORDINATOR AT 567-8000 X 408 AT LEAST 48 HOURS IN ADVANCE OF
MEETING.
Tuesday, August 9, 1994
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission Chambers,
1840 25th Street, Vero Beach, Florida, on Tuesday, August 9, 1994,
at 9:00 a.m. Present were John W. Tippin, Chairman; Kenneth R.
Macht, Vice Chairman; Fran B. Adams; Richard N. Bird; and Carolyn
K. Eggert. Also present were James E. Chandler, County
Administrator; Charles P. Vitunac, County Attorney; and Patricia
Ridgely and Patricia Held, Deputy Clerks.
The Chairman called the meeting to order, and Commissioner
Fran B. Adams led the Pledge of Allegiance to the Flag.
ADDITIONS TO THE AGENDA/EMERGENCY ITEMS
Commissioner Bird requested the addition of Item 13.D.,
application for Florida Recreation Development Assistance Program
(FRDAP) grant for Parks and Recreation.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously
added the above item to the Agenda.
Administrator Chandler announced the need for a brief caucus
in the County Attorneys office at the conclusion of the Board
meeting on the status of negotiations with Firefighters and EMS
contracts.
CONSENT AGENDA
A. Reports
Received and placed on file in the Office of'the Clerk to the
Board:
1. Delta Farms Water Control District 1994-95 Budget
2. Report of Convictions, Month of July 1994
1 BOOK UIJ
August 9, 1994
I
BOOK
B. Occupational License Fees Collected During July 1994
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously
accepted the following report from Tax
Collector Karl Zimmermann summarizing
Occupational License Taxes collected during
the month of July 1994.
TO: Board of County Commissioners
FROM: Karl Zimmermann, Tax Collector
SUBJECT: Occupational Licenses
DATE: August 2, 1994
Pursuant to Indian River County Ordinance No. 86-59, please be informed
that $1,477.00 was collected in occupational license taxes during the
month of July, representing the issuance of 112 licenses.
C. Approval for Commissioners to Attend 1994 Legislative Conference
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously
approved Board members' attendance at the
Florida Association of Counties 1994
Legislative Conference scheduled November 30
to December 2 in Tallahassee.
D. Designation of Ken Macht to Serve on Juvenile Justice Council
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously
designated Ken Macht to serve on the Juvenile
Justice Council.
E. St. Johns River Water Management District -
Amen(finent to Maintenance Agreement
The Board reviewed the following memo dated July.29, 1994:
E
August 9, 1994
DATE:
TO:
FROM:
SUBJECT:
C
July 29, 1994
Alice White, Indian River BOCC office
Latane N. Donelin, Division of Land Manageme
St. Johns River Water Management District
AMENDMENT TO MAINTENANCE AGREEMENT BETWEEN DISTRICT AND COUNTY.
Per our recent conversation, enclosed are two (2) originals of the Amendment to the
current Maintenance Agreement between the District and the County, as approved by
legal staff from both agencies and by the July 1994 District Governing Board. The
memo provided to the Governing Board for consideration is attached for your
reference. A copy of the 'note' to Commissioners Dick Bird and Fran Adams in June,
referencing this amendment is attached.
Please keep me informed of the consideration of this Agreement Amendment by the
BOCC. You can reach me at SC 860-4377. Thank you for your assistance in this
matter.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously
approved Amendment Number One to the
Maintenance Agreement with the St. Johns River
Water Management District, as requested.
PARTIALLY EXECUTED AMENDMENT ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
F. Easement for Underground Electrical Line in the Vicinity of the
Courthouse Parking Garage
The Board reviewed the following memo dated August 2,
1994:
TO: Board of County Commissioners
FROM: Charles P. Vitunac, County Attorney
DATE: August 2, 1994
RE: Easement for Underground Electrical Lina
in the Vicinity of the Courthouse Parking Garage -
In connection with the new parking garage construction it is necessary
for the County to grant an easement to the City of Vero Beach to run
some electrical lines underneath the property.
Accordingly our office has prepared the attached easement and
recommends that the Board authorize the Chairman to execute it.
Requested Action: Board authorize the Chairman to execute the attached
easement on behalf of the County Commission.
3bR 1
PUCK b 3 F.1��e
August 9, 1994
1
BOOK a PAS 42
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously
approved an easement for underground
electrical line, as recommended by staff.
COPY OF EASEMENT IS ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
PUBLIC HEARING - TABERNA LE BAPTIST CHURCH, INC.'S
REQUEST FOR SPECIAL EXCEPTION USE APPROVAL TO EXPAND
AN EXISTING PLACE OF WORSI[P
The hour of 9:05 a.m. having passed, the County Attorney
announced that this public hearing had been properly advertised as
follows:
VERO BEACH PRESS -JOURNAL
Published Daily
Vero Beach, Indian River County, Florida
COUNTY OF INDIAN RIVER: STATE OF FLORIDA
Before the undersigned authority personally appeared J. J. Schumann, Jr. who on oath
says that he is Business Manager of the Vero Beach Press -Journal, a daily newspaper published
at Vero+ Beach in Indian River County, Florida; that the attached copy of advertisement, being
t in the matter ot(_/
In the Court, was pub•
lished in said newspaper in the Issues
v
Affiant further says that the said Vero Beach Press•Joumal Is a newspaper published at
Vero Beach, in said Indian River County, Florida, and that the said newspaper has heretofore
been continuously published in said Indian River County, Florida. each daily and has been
entered as second class mall matter at the post office in Vero Beach, in said Indian River Coun•
ty, Florida. for a period of one year next preceding the first publication of the attached copy of
advertisement; and afflant further says that he has neither paid nor promised any person, firm
or corporallon any discount, rebate, commission or refund for the purpose of securing this
ao "—Sentect-fgr publication in the said newspaper.
Tswogmto aaosutucdbed tefore•gne this. day of A.D. 19
�•hlyiamm..^ras�;ita - •'`.:` � -� ;_�...•+
tBusiness Manager)
BARBPRA C. SPRAtiUFNOTARY PUBLIC.
• Mc. C�C,;.�ii2 :• Stated Rm,7a My Conmreaon E,a June 29.1997
1-1— Cwwwz
...-. -�
Nolaty: BARBARA C SPRAGUE
Notice of hunng ttooccft Wandlig of spe-
v
dal exception use
abed Church. The for
b pre -
sentry owned by Tabernacle Bapate Qaach. htc , J
and bated at 5, Dad Dixie FBtway in Section 13. 1
X33 and Range 39. See above map for i
=WWpubpC tleadng. at wtit:h panties in Intal and +
cifTzena shall have an opporWrity to be heard, w9b, the Board of Calrity —
i
.=River County, Florida, In dte Calmly Convoke
Ston Chambers of the Camty Admirtstratbn &alld-
kW, located at 1840 25th Street Vero Beach, Flor-
an Tuesday, August 9, 1994at 9,05aim
Anyone who may wish to any decisbn
whist may be made at this meetng .wB need to en-
sure flet a verbatim . retard of the preoee>d1 go is
marts, which teshimary and evidence upon
which the appeal is based.
ANYONE WHO NEEDS A SPECIAL. ACCOMMODA-
TION FOR THIS MEETING MUST CONTACT THE
COUNTY'S AMERICANS WI rH OISABIUTIES ACT
(ADA) COORDINATOR AT 567-8010 X223 AT
LEAST 48 HOURS W ADVANCE OF THE MEET-
ING.
INDIAN RIVER COUNTY
BOARD OF COUNTY COMMISSIONERS 1
BY-s,icm W. Ttppin, Cheaman
Judy 20.1994 1116294
Planning Director Stan Boling reviewed the following memo
dated July 26, 1994:
4
August 9, 1994
177
TO: James E. Chandler
County Administrator
DIVISION HEAD CONCURRENCE:
RAU
Mort M. R a in , AIC
Community Devel went rector
THROUGH: Stan Boling AICP
Planning Director
FROM: Eric Blad 41,X
Staff Planner, Current Development
DATE: July 26, 1994
SUBJECT: Tabernacle Baptist Church, Inc .'s Request for Special
Exception Use Approval To Expand an Existing Place Of
Worship [SP-MA-94-08-33/IRC #94050102-003]
It is requested that the data herein presented be given formal
consideration by the Board of County Commissioners at its regular
meeting of August 9, 1994.
DESCRIPTION AND CONDITIONS:
Mosby and Associates, Inc., on behalf of Tabernacle Baptist Church,
Inc.. has submitted an application for major site plan approval and
special exception use approval to enlarge the existing place of
worship and to construct a parsonage on the subject site. The
subject site is located at 51 Old Dixie Highway, on the west side
of Old Dixie Highway between lot Street S.W. and the South Relief
Canal. Since the site is located within an RS -6 zoning district,
special exception use approval must be granted by the county for
the expansion of the existing church facilities and the proposed
parsonage.
At its regular meeting of July 14, 1994, the Planning and Zoning
Commission voted 5-0 to approve the major site plan subject to
Board of County Commissioners' approval of the special exception
use request, and to recommend that the Board of County
Commissioners approve the special exception use request with the
conditions listed at the end of this report.
The Board of County Commissioners is now to consider the
application for special exception use and grant approval, approval
with conditions, or deny the requested special exception use.
Pursuant to section 971.05 of the land development regulations
(LDRs), the Board of County Commissioners is to consider the
appropriateness of the request for the subject site and the
surrounding area. The county may attach any conditions and
safeguards necessary to mitigate impacts and to ensure
compatibility of the use to the surrounding area._
ANALYSIS:
1. Zoning Classification: RS -61 Residential Single Family (up to
6 units per acre)
2. Land Use Designation:
acre)
August 9, 1994
L-2, Low Density (up to 6 units per
5
.1
BOOK 93 44
3. Surrounding -Land Use & Zoning:
North:
South Relief Canal, Vacant/RS-6
South:
1st Street S.W., Residences/RS-6
East:
Residences, Old Dixie Highway/RS-6 and CL
West:
Commercial, Vacant/CH, RS -6
4. Total Area of
Development: 722,225 sq. ft. or 16.58 acres
5. Building Area:
21,189 sq. ft. existing
12,008 sq. ft. Proposed net increase*
33,197 sq. ft. post development
6. Impervious Surface: 76,645 sq. ft. - existing
14,358 sq. ft. - net increase
91,003 sq. ft. - post development
7. Open Space:
Required: 40%
Provided: 87%
Note: The site plan data calculations section for impervious
surface and for open space square footage includes the
applicant's acknowledgement that grass parking areas are not
credited toward meeting the open space requirement.
8. Traffic Circulation: The site will continue to utilize the
Old Dixie Highway driveway as the primary access to the site,
as well as two access points off 1st Street S.W. as secondary
access points. The parsonage will be accessed via the
existing internal traffic circulation system. Access to the
site and the internal traffic circulation plan have been
approved by the Traffic Engineering Division.
9. Off -Street Parking: Pursuant to the provisions of Chapter 954
for off-street parking, the church is required to provide
parking at a ratio of one parking space for every 3 seats and
two (2) parking spaces for the parsonage.
Required parking: 98 spaces
Proposed parking: 98 spaces
10. Stormwater Management: The stormwater management plan has
been approved by the Public Works Department, and a Type "A"
stormwater permit will be issued.
11. Utilities: The site is currently serviced by county potable
water and on-site septic systems. County wastewater service
is not available to the site at this time. Therefore, the
applicant must execute a Developer's Agreement with county
utilities in regards to future connection to a county
wastewater system. Based on the agreement,the Department of
Utility Services and Environmental Health Department have
approved these utility provisions.
12. Health -and Rehabilitative Services (HRS): The Environmental
Health Services Unit for the county has no objection to the
proposed site plan application or the special exception use
approvals. Prior to the release of the approved site plan for
construction, the applicant must apply for and receive the
applicable HRS permits for the proposed septic systems.
C
August 9, 1994
O
L
M
M
13. Landscape Plan: The landscaping plan is in accordance with
Chapter 926 requirements, and provides the buffers required
for places of worship. Since the property is adjacent to
single-family residences, the required Type "C" buffer
depicted along the east boundaries will be field -.inspected and
approved by staff prior to the issuance of a certificate of
occupancy for the project.
14. Environmental Issues: The subject site, being 16.58 acres in
size, exceeds the 5 acre native upland set aside threshold of
section 929.05. Therefore, section 929.05 applies. Section
929.05 requires that 15% (or 10% in a contiguous clump) of the
upland area must be set aside in a protected conservation
area. Prior to the release of the approved site plan, the
conservation easement document must be approved by
Environmental Planning staff and the County Attorney's Office
and recorded in the public records.
15. Dedications and Improvements: No additional right-of-way is
required from the site's frontage along Old Dixie Highway or
1st Street S.W.
16. Specific Land Use Criteria: The application must satisfy all
applicable criteria for a place of worship. The place of
worship specific land use criteria are as follows:
a. No building or structure shall be located closer than
thirty (30) feet to any property line abutting a
residential use or residentially designated property;
b. Access shall be from a major thoroughfare unless
otherwise approved by the public works department;
c. Any accessory residential use, day care facility or
school upon the premises shall provide such additional
lot area as required for such use by this section and
shall further be subject to all conditions set forth by
the reviewing procedures and standards for that
particular use. Accessory residential uses may include
covenants, monasteries, rectories or parsonages as
required by these regulations;
d. Type "C" screening shall be provided along all property
boundaries where the facility is located adjacent to a
single-family residentially designated property. Type
"D" screening shall be provided along all property
boundaries when the facility is located adjacent to a
multi -family residential designated property.
Staff has verified that the site plan application satisfies
all of the applicable specific land use criteria.
RECOMMNDATION:
Based on the analysis performed, staff recommends that the Board of
County Commissioners grant special exception use approval for the
Proposed expansion to the existing place of worship and
construction of a new parsonage, subject to the following
condition:
1. Prior to site plan release, the applicant must apply for and
obtain the applicable HRS permits for proposed septic systems.
2. That prior to site plan release, the applicant shall record a
conservation easement over the upland set aside area. The
conservation easement document must be acceptable to
Environmental Planning staff and the County Attorney's Office.
7
BOGK � F'Ar ��
August 9, 1994
BOOK 93 DI'JE 4
The Chairman opened the public hearing and asked if anyone
wished to be heard. There being none, he closed the public
hearing.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Adams, the Board unanimously
granted special exception use for the proposed
expansion to the existing place of worship and
construction of a new parsonage subject to the
conditions set out in staff's recommendation.
PUBLIC HEARING - REOUEST OF ABLE AVIATION AND AIR
AMBULANCE. INC. - EMS CERTIFICATE OF PUBLIC CONVENIENCE
AND NECESSITY TO PROVIDE NON -EMERGENCY ADVANCED LIFE
SUPPORT INTERFACILITY TRANSPORT SERVICES
County Attorney Charles Vitunac announced that the public
hearing was continued from July 5, 1994.
Emergency Services Director Doug Wright reviewed the following
memo dated August 2, 1994:
TO: Honorable Board of County Commissioners
THROUGH: Jim Chandlr, unty Administrator
FROM: Doug Wrigh;, Director
Emergency Services
DATE: August 2, 1994
SUBJECT: Public Hearing to Consider Able Aviation and Air Ambulance,
Inc., Request for an EMS Certificate of Public Convenience
and Necessity to Provide Non -emergency Advanced Life
Support Interfacility Transport Services
It is respectfully requested that the information contained herein be
given formal consideration at a public hearing by the Board of County
Commissioners at the meeting scheduled for August 9, 1994.
DESCRIPTION AND CONDITIONS
On July 5, 1994, the Board of County Commissioners held a public
hearing to- consider an application from Able Aviation and Air
Ambulance, Inc., for a Certificate of Public Convenience and
Necessity to provide ALS/BLS non -emergency EMS interfacility
transport in Indian River County. The public hearing to consider the
application is required pursuant to Chapter 304 of the Indian River
County Code.
8
August 9, 1994
After hearing the staff recommendation, comments from the applicant,
and discussion among the Commissioners, the Board voted to continue
the public hearing until August 9, 1994, for the purpose of obtaining
additional information regarding the transport needs in the north
county area.
On July 11, 1994, the EMS Director met with the Executive Director of
the Sebastian River Medical Center regarding the hospital's
interfacility transport needs. During the meeting, it was evident
that county staff needed to provide additional information to the
facility regarding certificate requirements and therefore, an
overview of the EMS certificate process and the different categories
of EMS service levels authorized and available from local providers
was explained in detail.
Although it was not stated that additional interfacility transport
providers were required, the facility did allude to the fact that it
was the hospital's preference to use Able Ambulance in lieu of the
service provided by the Indian River Memorial Hospital transport
service for various reasons. The facility indicated support for Able
Ambulance to provide this service.
As stated in the prior meeting with the Board, the Indian River
Memorial Hospital Transport Service is the only other provider for
ALS/BLS non -emergency interfacility transport within the County. The
Hospital opposes the issuance of a certificate to Able Ambulance,
although it was indicated they would be amenable to working out some
form of a mutual aid agreement with Able Ambulance.
ALTERNATIVES AND ANALYSIS
The EMS Director met with Able Ambulance officers Gary Burdsall and
Eric Price on July 29, 1994. At the meeting, staff was provided with
information which supported the issuance of a certificate.
As of August 2, 1994, sufficient information has been received by the
EMS Director from local facilities in the County, not provided
earlier, that would warrant the issuance of a certificate of public
convenience and necessity for EMS interfacility transport for Able
Ambulance.
The EMS Director has personally visited the central facility of Able
Ambulance at the St. Lucie Airport and found the organization to be
well equipped, responsive to calls, and sufficiently staffed to serve
Indian River County as an additional provider of ALS/BLS non-
emergency interfacility EMS transport service.
It appears to staff that the following alternatives are available to
the Board:
1. Deny the application for a certificate to provide non-
emergency interfacility transport.
2. Approve a certificate to provide non -emergency
interfacility transport limited to calls originating in
certain areas or facilities within the county.
3. Approve a certificate of public convenience and necessity
for Able Ambulance to provide ALS/BLS non -emergency
interfacility EMS transport service throughout Indian River
County, subject to the requirements of Chapter 304 of the
Indian River County Code; Chapter 401, Florida Statutes;
and Chapter 1OD-66, Florida Administrative Rule.
9 more J PAGE 47
August 9, 1994
�Q� C�:� i riU
BOOK
RECOMMENDATION
Staff recommends the Board approve alternative #3 and requests
authorization for the Chairman to sign the certificate for the period
of two years as specified in Chapter 304 of the Indian River County
Code.
The Chairman opened the public hearing and asked if anyone
wished to be heard. There being none, he closed the public
hearing.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously
approved a Certificate of Public Convenience
and Necessity for Able Aviation and Air
Ambulance, Inc., to provide ALS/BLS non-
emergency interfacility EMS transport service
throughout Indian River County for a period of
two years, subject to requirements of Chapter
304 of the Code; Chapter 401, Florida
Statutes; and Chapter 10D-66, Florida
Administrative Rule, as set out in staff's
Alternate #3.
HEALTH INSURANCE - AGENT OF RECORD
Administrator Chandler commented from the following:
TO: Board of County Commissioners DATE: August 3, 1994 FILE:
SUBJECT: Health Insurance - Agent of
Record
_^ t
FROM: James E. Chandler REFERENCES:
County Administrator
In preparation for implementation of the new health insurance program,
effective October 1, 1994, Acordia was notified that the County did not require
an agent of -record to service the account. An agent of record, essentially acts
on behalf of -the County, where necessary, in servicing the program with the _--
insurer.
Since 1983, Schlitt Insurance Services, Inc. has been the agent of record.
For the last three years, the fee has been $5,000 per year. Louis Schlitt,
President, Schlitt Insurance Services, Inc. does not concur with the staff
determination and has requested consideration by the Board.
10
August 9, 1994
The staff decision is based on the fact that with the continued development
and modification of our insurance programs, the County has the capability
internally, through Personnel and Risk Management, of --administering the
programs directly with the insurers. In the last several years, the programs
have been successfully administered internally with financially stable results.
The assistance of an agent has not been required. Additionally, with the new
contract, Acordia will have a representative on site two full days a week.
In the past, the services of an agent were required by the County to
develop and administer the programs. Such was the case in 1983, when with the
assistance of Schlitt Services the first contract with Acordia was executed.
Periodically, assistance was necessary in servicing that and subsequent
contracts.
` In 1991, the total health insurance program was re-evaluated and re -bid.
Acordia was the successful bidder. At the time, staff and the county's
insurance consultant questioned the continued .need for an agent. However, as a
result of negotiations the fee was substantially reduced and the determination
made to continue the service for the ensuing contract period.
During the last three years the County has not had the need to request
assistance from the agent to service the contract. Additionally, until the recent
rebid, annual increases have been approximately 1% compared to some of the
previous double digit increases. The recent rebid has resulted in a decrease for
next fiscal year.
The staff determination is not unique, as reflected in the correspondence
from Siver and the 1991 recommendation from Stanford. The City of Ft. Pierce
recently made the same determination with respect to their health insurance
program.
This determination is absolutely not intended as a reflection on Schlitt
Services and their prior contributions to the County. At a time when the
County did not have the capability, Schlitt Services successfully provided the
service needed by the County.
Louis Schlitt, president of Schlitt Insurance Services, Inc.,
described his relationship with the County over the years working
on various programs and the savings achieved through his firm's
participation. He believed there was value in the services
provided and that the County would save money if the relationship
continued. He cautioned that the County would lose certain
advantages if his agency's role was eliminated, and he submitted
that the only disadvantage was their fee. He also raised the point
of fairness and suggested that the bidding system would be
destroyed. He felt there were communication and human relation
difficulties with County staff members and urged the Board to
continue with a local taxpayer as Agent of Record.
Commissioner Bird cited letters from Siver, Acordia of South
Florida, and Stanford and Company which stated that a local agent
was unnecessary. He believed the letters were strong testimony.
Mr. Schlitt stated he was never paid an extra fee, and he
wagered that those companies were paid more than he was.
11Jf
August 9, 1994
I
BOOK . 0
Administrator Chandler interjected that Stanford (used in
1991) and Siver (used in 1994) were independent insurance
consultants (experts), that they did not sell insurance and that
they had no affiliation with any insurance carrier or firm.
Stanford totally restructured the County's insurance program and
lowered the percentage of cost increases considerably for the past
three years for a one-time fee of $16,160. Siver won the recent
competitive bid with a major premium reduction for a total fee of
$18,000.
Commissioner Bird asked whether Schlitt was a consultant to
the County or an agent of a company doing business with the County.
Administrator Chandler explained that Mr. Schlitt's agreement
was with Acordia, the carrier, and as Agent of Record, he was
available to help the County administer the Acordia contract as
necessary.
Commissioner Bird interpreted Acordia's letter as saying it
was within our rights to either continue with Schlitt or not.
Administrator Chandler agreed, and added that for the past
three years staff questioned the need for the services of an agent
of record with the related expense.
Commissioner Eggert asked if the letters from Siver and
Stanford had been volunteered or solicited, and Administrator
Chandler responded that their recommendations were requested.
Commissioner Adams believed Mr. Schlitt was not doing it just
for the $5,000, and Mr. Schlitt pointed out that he paid over
$100,000 in taxes to the County, and he felt it was good for the
community. He characterized his service as an independent look,
and he indicated that they also worked with other parts of the
County on some of their insurance needs.
Bill Roolage, concerned citizen, remarked that Mr. Schlitt
performed a service, but he was disappointed that Mr. Schlitt was
looking for a little hand here and -a little hand there rather than
helping the County as a public service and being compensated by
proclamation.
Administrator Chandler advised that the staff recommendation
was reached by himself and Director Price, and Budget Director
Baird and Risk Manager Beth Jordan reviewed it and reached the same
conclusion.
Commissioner Bird observed that if the services were not used,
the money was not well spent.
12
August 9, 1994
Administrator Chandler indicated that Mr. Schlitt was hired in
1991 despite staff's feeling that there was no need. The annual
fee was negotiated down to $5,000 and the agreement was continued
on the basis that we would see if we needed the service, and staff
found that a need did not exist. Administrator Chandler
emphasized, however, that Mr. Schlitt did an unquestionably good
job for the County in the past.
Mr. Schlitt felt that his firm could bring additional savings
to the County and that it was worth $5,000 to have an independent
professional service review a $6,000,000 expenditure.
Commissioner Macht pointed out that the Board directed staff
to cut every possible expense and make minimal use of consultants,
and he believed the Board would be ill-advised to ignore staff's
joint recommendation.
ON MOTION by Commissioner Macht, SECONDED by
Commissioner Eggert, the Board unanimously
supported staff's recommendation not to renew
the services of Schlitt Insurance Services,
Inc., as local insurance agent of record.
CONSTRUCTION MATERUL TESTING - OLD DIXIE HIGHWAY AND
OSLO ROAD FORCE MAIN & ROADWAY IlVIPROVEMENTS
Public Works Director Jim Davis reviewed the following memo
dated August 1, 1994:
13
August 9, 1994
BOOK F,tiGE 51
J
"OK 9
F,1uE 52
TO: James Chandler
County Administrator
THROUGH:James W. Davis, P.E. .
_ Public Works Director
FRM: Terry H. Thompson, P.E LO
Capital Projects Manager
SOBJECT: Construction Material Testing
Force Hain and Roadway Improvements
Old Dixie Highway and Oslo Road
DATE: August 1, 1994
The contract specifications for Oslo Road and old Dixie require
that the contractor arrange and pay for all testing services
associated with the force main construction. The contractor,
Dickerson Florida Inc., is using Fraser Engineering and Testing,
Inc. to perform all testing on the force main.
Testing services for the roadway improvements were not included
in the contractor's scope of work. The County is responsible for
testing services associated with roadway construction. Staff
would prefer that Fraser Engineering and Testing provide these
services so that only one testing lab is working on the project
site.
Attached is an agreement for Fraser Engineering and Testing, Inc.
to provide testing services on the roadway portion of the
construction project. The unit prices in the Agreement are
competitive with other testing firms unit prices. Compensation
is on a unit price basis for the actual testing performed up to a
maximum total "not to exceed" budget of $7,000.
The alternatives are as follows:
Authorize the Chairman to execute the Agreement.
Select another testing firm for testing services.
Staff recommends approval of Alternative No. 1.
Account 101-156-541-06'A.43.
August 9, 1994
t
14
Lj
Funding is from
NKL
MOTION WAS MADE by Commissioner Adams,
SECONDED by Commissioner Bird, to approve the
agreement with Fraser Engineering and Testing;_
Inc., to provide testing services on the
roadway portion of the construction project in
an amount not to exceed $7,000.
Under discussion, Chairman Tippin asked why testing was being
contracted now when the project was nearly complete.
Director Davis responded that prior testing was for
underground utility work, and roadway construction testing was not
included in the scope of services with Dickerson Florida, Inc. The
contractor recently selected Fraser for testing services associated
with construction of the force main, and instead of having two
testing labs mobilized on the site and to be consistent, staff
recommended Fraser.
Commissioner Macht asked if that intersection would be open to
traff is by August 19, and Director Davis responded that there would
be no delay due to our contractor, but the 100' wide railroad
right-of-way is the responsibility of the railroad, and he urged
them to have their section completed also.
The Board members encouraged Director Davis to seek their
assistance if there is a delay caused by the railroad so that the
residents to the west of the area would not be inconvenienced any
more than necessary.
THE CHAIRMAN CALLED FOR THE QUESTION.
It was voted on and carried -unanimously.
AGREEMENT ON FILE IN THE
OFFICE OF THE CLERK TO THE BOARD
REQUEST TO ADD FOUR STREET LIGHTS LOCATED ON HIGHLAND
DRIVE WEST OF US 1
Public Works Director Jim Davis reviewed the following memo
dated August 2, 1994:
15
August 9, 1994
."d
BOOK 93 FAG% 54
TO: James E. Chandler,
County Administrator
FROM: James W. Davis, P.E.,
Public Works DirectorL-�
SUBJECT: Request to Add Four Street Lights Located on
Highland Drive West of US 1
REF. LETTER: Jim Davis to George Hengerer,
President, VB Highlands Property
Owners Assoc. dated Feb. 1, 1994
DATE: August 2, .1994 FILE: SIM AGN
DESCRIPTION AND CONDITIONS
The County has received several requests for the four existing
lights located along Highland Drive west of US 1 to be re -
energized. These lights were not installed when the Vero Beach
Highlands Street Light District was implemented, but they were
installed by General Development many years ago. I have received
permission from Atlantic Gulf Communities to incorporate the lights
in the street light district.
ALTERNATIVES AND ANALYSIS
Staff attempted to contact the property owners association for
their approval but received no response.
Alternative No. 1
Re-energize the four lights along Highland Drive west of
US 1 for approximately $84/year per light.
Alternative No. 2
Leave the lights as they are.
RECOMMENDATIONS AND FUNDING
Staff recommends that the Chairman authorize the Public Works
Department to have the four lights re -energized. Funding to be
from the Vero Beach Highlands Street Light District at a cost of
$84/year per light.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously
approved staff's recommendation.
GRANT APPLICATION FOR FLORIDA RECREATION DEVELOPMENT
ASSISTANCE PROGRAM FOR PARKS AND RECREATION
Commissioner Bird reported that at the last meeting of the
Parks & Recreation Committee there was discussion regarding
improvements at Gifford Park, West Wabasso Park and recreation
facilities --soon to be in the Fellsmere area. He asked Public Works
Director Jim Davis to explain what was needed from the Board to
assist in preparing grant applications for improvements at those
parks.
16
August 9, 1994
Director Davis advised that one requirement of the grant
package is' proof that the projects were discussed at a regularly
scheduled meeting of the applicant's advisory board.. The Parks &
Recreation Committee is the advisory board and that Committee held
hearings and received public input. We will request $50,000 to
build a new Little League baseball field, a large picnic pavilion
structure, and some other improvements for Gifford Park. We will
request $50,000 to improve the baseball field at West Wabasso Park
to bring that field up to Little League standards and to light the
existing field, as well as to resurface the basketball court. An
application will be submitted by the City of Fellsmere requesting
$40,000 for a basketball court. The City of Fellsmere has not
received grants in the last few years, and the State likes to
spread the money around. Staff will attach the minutes of the
Parks & Recreation meetings to the applications and submit them
before August 31.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously
authorized staff to submit the applications to
the State under the Florida Recreation
Development Assistance Program as outlined by
staff.
SOLID WASTE DISPOSAL DISTRICT
Chairman Tippin announced that immediately upon adjournment
the Board would reconvene sitting as the Commissioners of the Solid
Waste Disposal District.
Those Minutes are being prepared separately.
"I, ^There being no further business, on Motion duly , made seconded
' GLAI p ied, the Board adjourned at 9:50 a.m.
r �°
Clerk Jo W. Tippin, firman
APPROVED ( 61 ? 4/ / � d V
17
August 9, 1994
BOOK FACE