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HomeMy WebLinkAbout8/23/1994MINUTEStWTTACHEDM BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA AGENDA REGULAR MEETING TUESDAY, AUGUST 23, .1994 9:00 A.M. - COUNTY COMMISSION CHAMBER COUNTY ADMINISTRATION BUILDING 1840 25TH STREET VERO BEACH, FLORIDA COUNTY COMMISSIONERS John W. Tippin, Chairman (Dist. 4) Kenneth R. Macht, Vice Chairman (Dist. 3) Fran B. Adams (Dist. 1) Richard N. Bird (Dist. 5) Carolyn K. Eggert ( Dist. 2 ) 9: 00 A. M. 1. CALL TO ORDER James •E. Chandler, County Administrator Charles P. Vitunac, County Attorney Jeffrey K. Barton, Clerk to the Board 2. INVOCATION - None 3. PLEDGE OF ALLEGIANCE - Comm. Kenneth R. Macht 4. ADDITIONS TO THE AGENDA/ EMERGENCY ITEMS PAGE 7.I. Resolution supporting efforts to secure permits on PEP reef installation S. PROCLAMATION AND PRESENTATIONS None 6. APPROVAL OF MINUTES Regular Meeting of July 12, 1994 7. CONSENT AGENDA A. Received E Placed on File in Office of Clerk to the Board: Regular Meeting Notice - Vero Lakes Water Control District B. Miscellaneous Budget Amendment 023 (memorandum dated August 16, 1994) C. Award Bid #4092 / Lake Management (memorandum dated August 9, 1994) D. I.R.C. Health Unit - HRS Leased Space (memorandum dated August 15, 1994) E. Request for Letter of Support for National Estuary Program Grant Application (memorandum dated August 16, 1994) F. Environmental Learning Center - Fourth Annual 5K Road Race - Request for Road Closure (memorandum dated August 15, 1994) G. Release of Utility Liens (memorandum dated August 16, 1994) H. Award of Bid #4088/Two Rotary Mowers (memorandum dated August 10, 1994) S. CONSTITUTIONAL OFFICERS AND GOVERNMENTAL AGENCIES None 9:05 a. m. 9. PUBLIC ITEMS A. PUBLIC DISCUSSION ITEMS None B. PUBLIC HEARINGS None 10. COUNTY ADMINISTRATOR'S MATTERS None 11. DEPARTMENTAL MATTERS A. COMMUNITY DEVELOPMENT Concerned Citizens of Wabasso Request to Establish Additional Development Regulations for the Wabasso Area (memorandum dated August 16, 1994) B. EMERGENCY SERVICES None C. GENERAL SERVICES Award Bid #4075/West Regional WWTP - IMCD Expansion (memorandum dated August 15, 1994) D. LEISURE SERVICES None E. OFFICE OF MANAGEMENT AND BUDGET None F. PERSONNEL None G. PUBLIC WORKS 1. Assignment of Professional Civil Engineer- ing Agreement / 4th St. Widening - Keith and Schnars, Inc. (memorandum dated August 17, 1994) 2. Indian River County / Vero Beach Break- water. Erosion Control Line (memorandum dated August 16, 1994) 3. Sandridge Maintenance Barn - Change Order No-. - 1 (memorandum dated August 15, 1994) H. UTILITIES St. Rd. 60 Commercial Node Utilities (memorandum dated August 15, 1994) 12. COUNTY ATTORNEY None 13. COMMISSIONERS ITEMS A. CHAIRMAN JOHN W. TIPPIN B. VICE CHAIRMAN KENNETH R. MACHT C. COMMISSIONER FRAN B. ADAMS D. COMMISSIONER RICHARD N. BIRD 1. Recommendation that the Gifford Central Little League, District 17, Be Allowed to Have the Concession Rights for Little League Activities at Gifford Park 2. Recommendation That Staff Begin Explora- tory Talks with Landowners in the Area of the Junior High School and the New High School for Approximately 80 Acres as a Potential North County Recreational Site E. COMMISSIONER CAROLYN K. EGGERT 14. SPECIAL DISTRICTS A. EMERGENCY SERVICES DISTRICT None B. SOLID WASTE DISPOSAL DISTRICT 1. Approval of Minutes - Special Meeting of July 14, 1994 2. Approval of Minutes - Meeting of 7/19/94 3. Steel Maintenance Building - Final Payment (memorandum dated August 15, 1994) 4. Request to Schedule Petition Hearing - SWDD Assessment Fees (memorandum dated August 12, 1994) 15. ADJOURNMENT ANYONE WHO --MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL WILL BE BASED. ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING MAY CONTACT THE COUNTY'S AMERICANS WITH DISABILITIES ACT (ADA) COORDINATOR AT 567-8000 X 408 AT LEAST 48 HOURS IN ADVANCE OF MEETING. 0 Tuesday August 23, 1994 The Board of County Commissioners of Indian River County, Florida, met in Regular Session at the County Commission Chambers, 1840 25th Street, Vero Beach, Florida, on Tuesday, August 23, 1994, at 9:00 a.m. Present were John W. Tippin, Chairman; Kenneth R. Macht, Vice Chairman; Fran B. Adams; Richard N. Bird; and Carolyn K. Eggert. Also present were James E. Chandler, County Administrator; Charles P. Vitunac, County Attorney; and Patricia Ridgely, Deputy Clerk. The Chairman called the meeting to order, and Commissioner Macht led the Pledge of Allegiance to the Flag. ADDITIONS TO TIS AGENDA/EMERGENCY ITEMS Commissioner Adams requested the addition as Item I on the Consent Agenda of a resolution supporting efforts to secure permits on PEP reef installation. ON MOTION by Commissioner Adams, SECONDED by Commissioner Bird, the Board unanimously added the above item to the Consent Agenda. APPROVAL OF NIINUTES The Chairman asked if there were any additions or corrections to the Minutes of the Regular Meeting of July 12, 1994. There were none. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Adams, the Board approved the Minutes of the Regular Meeting of July 12, 1994, as written. 1 BOOK PAGE 10e 3 August 23, 1994 BOOK 93 PAGE 104 CONSENT AGENDA Commissioner Adams requested that Item B. be removed from the Consent Agenda for discussion. A. Report Received & placed on file in the office of Clerk to the Board: Vero Lakes Water Control District Regular Meeting Notice. B. Miscellaneous Budget Amendment 023 OMB Director Joe Baird reviewed the following memo dated August 16, 1994, and clarified the handwritten numbers in item #3 of the memo in response to Commissioner Adams' inquiry. TO: Members of the Board of County Commissioners DATE: August 16, 1994 SUBJECT: MISCELLANEOUS BUDGET AMENDMENT 023 CONSENT AGENDA FROM: Joseph A. Baird OMB Director DESCRIPTION AND CONDITIONS The attached budget amendment is to appropriate funding for the following: 1. The AIS Department of the Emergency Service District received a grant from the Department of Transportation for the Child Safety Seat Program. This amendment allocates the funding 2. The State of Florida, Department of Labor, has charged Indian River County for Unemployment Compensation payments to former employees. A budget amendment is required to reflect these payments. 3. The City of Sebastian has requested reimbursement of expenses for the Barber Street Sports Complex for fiscal years 1992/93 and 1993/94. There was $90,000: budgeted last fiscal year and $59,000 budgeted for fiscal year 1993/94. The pay request is in the amount of $66,825 for 1992/93 and $48,169 for 1993/94. This entry will appropriate the funding. 4114,9 q 4 — x SQ, 000 55 4. To allocate donations received by the North County Library, RECOMMENDATION Staff recommends that the Board of County Commissioners approve the attached budget amendment 023. K August 23, 1994 ON MOTION by Commissioner Adams, SECONDED by Commissioner Eggert, the Board unanimously approved budget amendment 023. TO: Members of the Board of County Commissioners FROM: Joseph A. Elainva OMB Director BUDGET AMENDMENT: 023 DATE: Aueust 16.1994 Entry Number FuruLIDepartment/Account Name Account Number Increase Decrease 1. REVENUE - EMERGENCY SERV. DISTRICT/ALS FDOT Child Safety Seat 114-000-334-293.00 $36,743 $0 EXPENSE EMERGENCY SERV. DISTRICT/ALS Outside printing 114-253-526-034.72 $179 $0 Medicine/Medical Supplies 114-253-526-035.27 $25,984 $0 Other Operating 114-253-526-03529 $10,580 $0 2. EXPENSE GENERAL FUND/Animal Control Unemployment Compensation 001-250-562-012.15 $2,750 $0 GENERAL FUND/Clerk of Court Unemployment Compensation 001-309-513-012.15 $1,845 $0 GENERAL FUND/Supervisor of Elections Unemployment Compensation 001-700-519-012.15 $5 $0 GENERAL FUND/ Reserve for Contingency 001-199-581-099.91 $0 $4,600 EXPENSE EMERGENCY SERV. DISTRICT/ALS Unemployment Compensation 114-253-526-012.15 $1,318 $0 EMERGENCY SERV. DISTRICT/ALS Reserve for Contingency 114-253-526-099.91 $0 $1,318 EXPENSE SWDD/Refuse Unemployment Compensation 411-209-534-012.15 $1,682 $0 SWDD/Recycling Unemployment Compensation 411-255-534-012.15 $954 $0 SWDD/La WO Cash Forward - September 30 , 411-217-534-099.92 $0 $2,636 EXPENSE COUNTY BUILDING/BUILDING DEPARTMENT/Unemployment Comp. 441-233-524-012.15 $750 $0 Other Professional Services 441-233-524-033.19 $0 $750 EXPENSE UTILrM/Water Unemployment Compensation 471-219-536-012.15 $61 $0 UTILITIFS/Water Cash Forward 471-219-536-099.92 $0 $61 3 August 23, 1994 600K 93 PAGE 10' 5 BOCK 93 PAGE 106 Entry Number Funds/Department/Account Name Account Number Increase Decrease 3. EXPENSE FROM: Fran Boynton Powell, Purchasing Manager MSTU/Recreation-CIP 004-10&572-066.51 $55,994 $0 BACKGROUND INFORMATION: Reserve for Contingency 004-199-581-099.91 $0 $55,994 June 23; 30, 1994 Specifications Mailed to: Twelve (12) Vendors Replies: Two (2) Vendors 4. REVENUE Environmental Waterway Mgmt $ 91900.00 Orlando, FL $ 825.00 Monthly GENERAL FUND/North County Library $13,200.00 Deerfield Beach, FL $ 1,100.00 Monthly SOURCE OF FUNDS Golf Course Operations Donations -North County Library 0014X)0-366-097.00 $1,227 $0 Donations -Books 0014000-366-100.00 $1,002 $0 EXPENSE General Fund/North County Library North County Library Books 001-112-571-035.45 $2,229 d$0 C. Bid Award #4092 - Sandridge Golf Club - Lake Management The Board reviewed the following memo dated August 9, 1994: DATE: August 9, 1994 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator �G H.T. "Sonny" Dean, Director Department of General Servic FROM: Fran Boynton Powell, Purchasing Manager SUBJ: Award Bid #4092/Lake Management Sandridge Golf Cub BACKGROUND INFORMATION: Bid Opening Date: July 6, 1994 Advertising Dates: June 23; 30, 1994 Specifications Mailed to: Twelve (12) Vendors Replies: Two (2) Vendors VENDOR TABULATION SHEET Environmental Waterway Mgmt $ 91900.00 Orlando, FL $ 825.00 Monthly Ameraquatic Inc $13,200.00 Deerfield Beach, FL $ 1,100.00 Monthly SOURCE OF FUNDS Golf Course Operations Other Professional Services Account BUDGETED AMOUNT RECOMMENDATION $13,000.00 Staff recommends that the bid be awarded to Environmental Waterway Mgmt as the low bidder meeting specifications as set forth in the Invitation to Bid. 4 August 23, 1994 ON MOTION by Commissioner Eggert, Commissioner Bird, the Board SECONDED by unanimously awarded bid #4092 to Environmental Waterway Management in the amount of $9,900.00 ($825/mo.), as recommended by staff. D. I.R.C. health Unit - HRS Leased Space The Board reviewed the following memo dated August 15, 1994: DATE: AUGUST 15, 1994 TO: HONORABLE BOARD OF COUNTY COMMISSIONERS THRU: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: H.T. "SONNY" DEAN, DIRECTOR -A DEPARTMENT OF GENERAL SERVICES BUBJECT: INDIAN RIVER COUNTY HEALTH UNIT - HRS LEASED SPACE BACKGROUND: Since 1991 HRS has been leasing space in the Indian River County Health Unit. The present lease calls for 570 square feet at $10.75 per foot and will expire in November of this year. HRS has requested renewal of the lease for a period of five years and to coincide with the fiscal year of October 1, 1994, through' September 30, 1999. The lease will contain a sixty day cancellation clause which can be executed by either party. RECOMMENDATIONS: Since, there is not a demand for the subject space. staf f recommends renewal of tie lease at the present rate of $10.75 per square foot, or $6,127.56 per year. It is also requested that the Board Chairman be authorized to execute the applicable documents. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously approved renewal of the lease to HRS for space in the County Health Building at the present rate of $10.75 per square foot or $6,127.56 per year. LEASE AGREEMENT ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 5 August 23, 1994 BOOK 93 FADE 107 BOOK 93 PAGE 108 E. Letter of Support for National Estuary Program Grant Application The Board reviewed the following memo dated August 16, 1994: TO: James Chandler County Administrator FROM: Robert M. Keating, AICP 4A4k Community Development Director DATE: August 16, 1994 SUBJECT: REQUEST FOR LETTER OF SUPPORT FOR NATIONAL ESTUARY PROGRAM GRANT APPLICATION It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of August 23, 1994. DESCRIPTION & CONDITIONS: In 1990, the Indian River Lagoon was designated as an estuary of national significance. Subsequently, the Indian River Lagoon National Estuary Program Management Conference was established. Since then, the IRLNEP Management Conference has been preparing a comprehensive conservation and management plan (COMP). The purpose of the CCMP is to structure a plan for the restoration of the lagoon. Among the issues being addressed by the NEP are lagoon water quality problems associated with septic tanks. There is, however, little specific data on the issue of- septic tank impacts to surface water bodies. Now, the NEP has the opportunity to obtain a demonstration project grant from EPA to undertake a septic tank study. To enhance the chances of the NEP receiving the requested demonstration project grant, NEP staff have requested that local governments participating in the management conference send a letter of support to EPA. To assist local governments, NEP staff transmitted a draft letter which can be modified and sent to EPA. ANALYSIS: As proposed, the septic tank study would benefit Indian River County, as well as the NEP. Not only may the study results prove useful in planning sanitary sewer line extensions, but these results could also affect the County's existing utility connection Policies. Most importantly, this project will not cost the County any money. For these reason, staff recommends that the Board authorize the chairman to sign -and send the attached letter to EPA. That letter is a modified version of the draft letter sent out by NEP staff which underscores the County's support for the proposed septic tank study. 6 August 23, 1994 RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the attached letter, authorize the chairman to sign the letter, and direct staff to transmit the signed letter to EPA. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously approved transmission of letter in support of National Estuary Program Grant to Darrell Brown, United States Environmental Protection Agency, as recommended by staff. COPY OF LETTER ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD F. Request for Road Closure by Environmental Learning Center for Fourth Annual 5K Road Race The Board reviewed the following memo dated August 25, 1994: TO: James E. Chandler, County Administrator THROUGH: James W. Davis, P.E., Public Works Directo FROM: J. William Strange, P.E. County Traffic Engineer SUBJECT: $nvironmental Learning Center Fourth Annual 5K Road Race Request for Road Closure DATE: August 15, 1994 The Environmental Learning Center is proposing to conduct its Fourth Annual "Wabasso Bridge 5K Run" at 8:00 AN on Saturday, November 5, 1994. The 3.1 mile run will start and end at the Environmental Learning Center on Live Oak Drive and will utilize CR 510, the high bridge, and an additional segment of CR 510 west of SR AIA. It is anticipated that between 100 and 200 runners of all ages will participate in this race which is projected to consume- approximately 45 minutes. The race participants will include persons from "8 thru 80 years of age" and the race course will involve the participants running on the eastbound lane on CR 510. The County Traffic Engineer has determined that, one lane of traffic may be closed if one lane is kept open to traffic (alternating eastbound and westbound traffic) from 8:00 AN to 9:00 AN during the race with Indian River Sheriff deputies on duty at both the easterly and westerly Portions of the lane closure. Additional event personnel would direct 7 August 23, 1994 BOOK 93 FACE 109 BOOK PAGE JJCl traffic at intersecting roads and driveways along the roadway during the race. The closure of Live Oak Drive from CR 510 to the Environmental Learning Center is also required. The Environmental Learning Center will have emergency and support vehicles along the route to assist any person or persons who cannot complete the run within one hour. A refreshment stand will be provided as well. The formal request for the lane closure and the Environmental Learning Centers co-insurance affidavits are attached to this request. The request for approval of the Indian River County Board of County Commissioners to allow the Environmental Learning Center to hold its Annual Road Race is the proposal before the Board at this time. The following conditions shall apply: a) The Environmental Learning Center will provide Indian River County with hold harmless insurance documents naming Indian River County, prior to issuance of the required permit. b) Traffic cones shall be placed along the center -line of the CR 510 roadway at 100 feet, or less, intervals for the entire length of the race. c) Law enforcement vehicles and uniformed personnel shall be present for the purpose of establishing traffic control. d) All required roadway and race permits will be secured. Given the benefits which will accrue to the general public from this Environmental Learning Center event, the very limited time period involved, and the minimal inconvenience to the general motoring public staff recommends that traffic restrictions ( one lane traffic) be imposed on that segment of CR 510 from Live Oak Drive, easterly to approximately 100 yards west of SR AlA from 8:00 An to 9:00 AN on the date of the event, November 5, 1994. The closure of Live Oak Drive from the Environmental Learning Center northerly to CR 510, from 7:30 An to 9:00 AN on the same date is also approved. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously approved the request to close Live Oak Drive as set out in staff's recommendation. 8 August 23, 1994 G. Release of Utility Liens The Board reviewed the following memo dated August 16, 1994. TO: BOARD OF COUNTY COMMISSIONERS FROM: Lea R. Keller, CLA, County Attorney's office DATE: August 16, 1994 RE: RELEASE OF UTILITY LIENS The attached lien -related items are in proper form for the Board of County Commissioners to authorize the Chairman to sign so that they can be recorded. The names and projects are: 1. Club Grove Estates Special Assessment: CRABEN MARINARO/BELL - EAKIN 3. 12th Street Water Special Assessment: 4. Phase I Water Project Special Assessment: BRAND S. Phase III Water Special Assessment: BEATTY BOLAND KREIDER LEMEN KORICA/SCRULTES STOODLEY TEGTMEIER ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously approved the Releases of Liens, as listed in staff's recommendation. RELEASES OF LIENS ARE RECORDED IN THE PUBLIC RECORDS OF INDIAN RIVER COUNTY 9 August 23, 1994 BOOK 93 PAGE ill BOOK NU11-2 H. Bid Award #4088/Two Rotary Mowers - Sandridge Golf Club The Board reviewed the following memo dated August 10, 1994. DATE: August 10, 1994 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny" Dean, Director / General Services FROM: Fran Boynton Powell, Purchasing Manaqe SUBJ: Award Bid #4088/7wb 42) Potary Mower Sandridge Golf CkAj 6 BACKGROUND INFORMATION• Bid Opening Date: Advertising Dates: Specifications Mailed to: Replies: VENDOR True Value Vero Beach, FL Pippin Tractor Ft Pierce, FL Vero Lawamover Vero Beach, FL Robinson Equipment Mims, FL Field Equipment Ft Pierce, FL NOTE: June 8, 1994 May 25, June 1, 1994 Eighteen (18) Vendors Five (5) Vendors UNIT BID PRICE *$3,990.00 Honda HRC 7020 *$4,700.00 Gravely Promaster 300 w/60" mower deck $6,067.92 eaag STEM 22CV $6,150.00 Ransomes 943101 $6,795.00 Scag STHM 22CV * Lawnmowers did not meet minimum equipment specifications or perform well in the field testing as outlined in the Department's letter of recommendation (Exhibit A). TOTAL AMOUNT OF BID $12,135.84 ESTIMATED BUDGET $19,000.00 SOURCE OF FUNDS: Golf Course Operations Other Machinery and Equipment - 418-221-572-066.49 ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously awarded Bid #4088 to Vero Lawnmower for 2 Rotary Mowers in the amount of $6,067.92, as recommended by staff. 10 August 23, 1994 I Resolution Supporting Efforts to Secure Permits on PEP Reef Installation ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously approved Resolution 94-104 supporting efforts to secure permits to authorize the installation of an experimental project, the PEP Reef for beach stabilization and erosion control. RESOLUTION NO. 94- 104 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, SUPPORTING EFFORTS TO SECURE. PERMITS TO AUTHORIZE THE INSTALLATION OF AN EXPERIMENTAL PROJECT, THE PEP REEF FOR BEACH STABILIZATION AND EROSION CONTROL. WHEREAS, since 1930, the beach in Vero Beach has generally eroded, and numerous projects have been proposed over the last 20 years to provide protection to the beach property, including various nourishment projects, alternative technology, and combinations thereof; and WHEREAS, the beach front continues to be vulnerable to extensive damage, e.g., the 2.6 million dollars in damage experienced by the Thanksgiving Day Storm of 1984, a severe northeasterly storm which is typical of the_ storm events. experienced in the Vero Beach vicinity; and WHEREAS, in recognition of the concerns of its citizens for severe beach erosion which threatens homes, livelihoods, significant capital Investment and the tax base of the coastal communities, and the responsibility of government to provide for the health, safety, and welfare of its citizens, the County has continuously pursued solutions to the beach erosion problem; and WHEREAS, in 1992 the County assumed local sponsorship of an erosion control project and formed the Indian River County Beach and Shore Preservation Advisory Committee; and 11 BOOK 93 PAGE August 23, 1994 BOOK cj FACE WHEREAS, the County authorized the hiring of a coastal engineer to dedicate his efforts to managing the County beaches and erosion problems; and WHEREAS, in September 1993, after evaluation of many options for preservation and management of the County's beaches, the Committee researched beach nourishment, alternative technology, funding issues, and environmental concerns, and unanimously recommended to the Indian River County Commissioners to proceed -with an experimental PEP reef project for Vero Beach; and WHEREAS, the County entered into a contract with American Coastal Engineering, Inc. on September 23, 1993, for the design, permitting, and installation of a PEP reef; and WHEREAS, the County and American Coastal Engineering, Inc. together have vigorously pursued obtaining permits from the various regulatory agencies for the installation of the reef to be completed by September, 1994, and the County has committed funds for permitting fees, physical modeling, numerical modeling, and monitoring cost in addition to the funding of the PEP reef; and WHEREAS, the delays experienced have prevented the installation of the PEP reef prior to the anticipated stormy seasons .of the fall in 1994; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. The Board continues to be concerned with the potential damage to the beach and shoreline of Vero Beach and Indian River County. 2. The Board remains committed to implementing an experimental PEP_ reef project in Vero Beach. 3. The Board urges the regulatory agencies to expedite the solutions to any remaining issues for permitting of said project. 4. The Board will continue to pursue the implementation of the PEP reef project with a revised installation schedule for early 1995, weather permitting and upon receipt of all regulatory agency approvals. 12 August 23, 1994 M - 5. The Executive Aide to the Board of County Commissioners is directed to forward copies of this resolution to the Secretary and Assistant Secretary of the Department of Environmental Protection and the Director of the Division of Beaches and Shores. The resolution was moved for adoption by Commissioner Eggert , and the motion was seconded by Commissioner B i r d , and, upon being put to a vote, the vote was as follows: Chairman John W. Tippin A y e Vice Chairman Kenneth R. Macht A y e Commissioner Richard N. Bird Aye Commissioner Carolyn K. Eggert Aye Commissioner Fran B. Adams Aye The Chairman thereupon declared the resolution duly passed and adopted this 23 day of August , 1994. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Attest: By ! 2� Ohn W. Je fr K Barton�-7Cl rk i Chairman v /! "C3�c 13 August 23, 1994 0 pproved Da le Admin. Legal Budget Uep• Risk, Mgr. BOOK 93 PAGE 115 boo 93 PAGE 116 ADDITIONAL DEVELOPMENT REGULATIONS FOR THE WABASSO AREA REQUESTED BY CONCERNED CITIZENS OF WABASSO Community Development Director- Bob Keating reviewed the following memo dated August 16, 1994. TO: James Chandler County Administrator - FROM: Robert M. Keating, AICPRA4K Community Development Director DATE: August 16, 1994 SUBJECT: CONCERNED CITIZENS OF WABASSO REQUEST TO ESTABLISH ADDITIONAL DEVELOPMENT REGULATIONS FOR THE WABASSO AREA It is requested that the information herein presented be given formal consideration by the Board of County Commissioners at its regular meeting of August 23, 1994. DESCRIPTION & CONDITIONS: On July 17, 1994, the Concerned Citizens of Wabasso sent a letter to County Administrator James"Chandler, requesting that the County establish additional development regulations for the Wabasso area. In that letter, the group also asked that this request be discussed at the August 23, 1994 meeting of the Board of County Commissioners. According to - the July 17th letter, the principal concern of Concerned Citizens of Wabasso is aesthetics. Anticipating that commercial development may increase significantly along the CR 510 corridor from Kings Highway to SR AIA and along the US#1 corridor from 81st Street to 95th Street, the group wants to ensure that future development in this area "preserves the natural beauty of this area as much as possible." To ensure that this occurs, the group is requesting that the Board establish a specific set of upgraded requirements which would apply to development in this area. ALTERNATIVES•& ANALYSIS: Prior to the July 17th letter having been sent, staff had discussed this issue with representatives of Concerned Citizens of Wabasso. In those discussions, staff had indicated that corridor plans and/or overlay zoning districts could be established for areas where additional regulations are warranted. Corridor plans are usually done for areas with special characteristics. In such cases, it is usually recognized that general development regulations which apply jurisdictionwide may not be adequate to address issues relating to a particular corridor. Such issues can involve access, landscaping, signage, land use, and others. 14 August 23, 1994 � s � The Jungle Trail Management Plan is one example of a corridor plan. Another example is S.R. 60. There, the County has imposed a 75 foot building setback as an overlay requirement. In Wabasso, there are several reasons to consider developing a corridor plan. First, there will probably be increasing pressure for developing vacant land along CR 510 and for redeveloping sites along US#1. Second, the Wabasso area, and CR 510 in particular, provide an entrance to the north barrier island and, therefore, should maintain an aesthetic appearance. Finally, there is local support from a group of area residents for enhanced development regulations. Development of a corridor plan for the Wabasso area portions of CR 510 and US#1 would allow the Board to look at the particular issues in this area and, if warranted, develop specific regulations applicable to this area. In preparing a corridor plan, planning staff would work with local residents, undertake an existing land use analysis, identify issues, problems, and objectives, and develop a plan. Any proposed regulations resulting from the plan would need to be formally enacted as amendments to the County's land development regulations. To initiate the corridor planning process, staff must first receive authorization by the Board of County Commissioners: The process would then take several months, with planning staff preparing the plan in-house. Because of Wabasso's special characteristics, its location at the entrance to the north barrier island, and the potential for commercial development activity in the area, staff supports the request by the Concerned Citizens of Wabasso. RECOMMENDATION: Staff recommends that the Board of County Commissioners authorize staff to develop a corridor plan for those portions of CR 510 and US#1 in the Wabasso area. Director Keating advised that what the group is requesting is consistent with several policies in the Comprehensive Plan to promote desirable development. He felt that it is appropriate for the group to come before the Board and request that the County initiate a corridor planning program. Tom Lowe, a 14 -year resident and businessman of Wabasso, representative of the Concerned Citizens of Wabasso, indicated that Director Keating had given a good summary of their desires to make the Wabasso U.S.#1 area a little bit more special than other U.S.#1 shopping areas, which would be possible if planning was initiated before the development. David Risinger of Urban Resource Group (a division of Kimley Horn) predicted that the CR -510 corridor from I-95 to A -1-A has potential to become a growth corridor and new front door to Indian River County. Through a slide presentation, showing areas in other counties, he described how appropriate planning would provide an aesthetically pleasing entry without discouraging new businesses. 15 BOOK 93 PAGE 117 August 23, 1994 BOOK 93 PAGE 118 David Woodward, also of Urban Resource Group, spoke of his experience with the Indiantown Road overlay zoning district and PGA Boulevard special district in Palm Beach County, and other public/private partnerships and districts, a relatively new way to protect a community and provide needed services. He elaborated on five categories for a district plan: 1) site planning guidelines, 2) streetscape and landscape architectural guidelines, 3) architectural design guidelines, 4) special sign guidelines, and 5) zoning code amendments. MOTION WAS MADE by Commissioner Macht, SECONDED by Commissioner Eggert for staff to work with the citizens' group in the manner outlined in staff's memorandum. Commissioner Eggert commented that she had met with the group several times and commended their reasonable and rational approach to the project. Commissioner Macht inquired whether thought had been given to expansion of the old Florida theme which he believed would be very charming, and Director Keating replied that they had not gotten into any specifics. Commissioner Bird remarked that Disney's theme was going to be old Florida -type architecture and atmosphere. Chairman- Tippin asked if anyone else wished to be heard in this matter. Mark Miller, operator of The Trading Post on U.S.#1, had been unaware of the citizen group's efforts until he read an article in the newspaper. He had contacted other business owners and they also knew nothing of the group. Chairman Tippin assured him that his point was well taken and that proper procedures would be followed to inform the public and allow input of any concerned citizen. Commissioner Adams asked that the GIS (Geographic Information System) be used to notify all property owners, and Director Keating confirmed that they would be notifying all the affected property owners using the GIS. Commissioner Bird felt there was an opportunity to enhance the area and property values, but he believed if it was overdone it could create an undue burden on development and property rights. He felt confident that everything would be looked at and a 16 August 23, 1994 reasonable plan would be established to accomplish what was wanted without being overly restrictive. Grandfathering of existing businesses would be an important element. THE CHAIRMAN CALLED THE QUESTION. The motion was voted on and carried unanimously. BID AWARD #4075/WEST REGIONAL WWTP - 1 MGD EXPANSION The Board reviewed the following memo dated August 15, 1994. DATE: August 15, 1994 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator H.T. "Sonny" Dean, Director , General Services ff FROM: Fran Boynton Powell, Purchasing Manage SUBJ: Award Bid #4075/West Regional WWTP - 1MGD Expansion Utilities Department BACKGROUND INFORMATION: Bid Opening Date: Advertising Dates: Specifications Mailed to: Replies: VENDOR J.J. Kirlin Ft Lauderdale, FL Poole and Kent Miami, FL Cardinal Contractors, Inc Sarasota, FL TOTAL AMOUNT OF BID June 9, 1994 Apr 28, May 5,12,19,26, 1994 Eighteen (18) Vendors Three (3) Vendors BID TOTAL $5,441,000.00 $5,567,000.00 $5,965,000.00 $5,441,000.00 SOURCE OF FUNDS Utilities General Impact Fees 472-000-169-187.00 ESTIMATED BUDGET $5,500,000.00 RECOMMENDATION Staff recommends award of bid to J.J. xirlin Inc. as meethe ing lowest, ngspecifresponsive neresponsible pi ssetforthintheInvitation to Bid. In addition, staff requests Board appoval of the attached Agreement as to form, when all requirements are met and approved by the County Attorney. 17 BOOK Sea pAn August 239 1994 BOOK ON MOTION by Commissioner Macht, SECONDED by Commissioner Eggert, the Board unanimously awarded Bid #4075 to J. J. Kirlin, Inc., Ft. Lauderdale, in the amount of $5,441,000.00, for expansion of the West Regional Wastewater Treatment Plant, as recommended by staff. CONTRACT IS ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD ASSIGNMENT OF PROFESSIONAL CIVIL ENGINEERING AGREEMENT - 41H STREET WIDENING - KEITH AND SCHNARS INC. The Board reviewed the following memo dated August 17, 1994. TO: James E. Chandler, County Administrator FROM: James W. Davis, P.E.,• Public Works Director SUBJECT: Assignment of Professional Civil Engineering Agreement - 4th Street Widening - Keith and Schnars, Inc. REF. LETTER: Garth W. Horne, Keith and Schnars to James Davis dated Jul. 18, 1994 DATE:. August 17, 1994 FILE: 4==.A= DESCRIPTION AND CONDITIONS Keith and Schnars, Inc., engineering consultants for the 4th Street widening project, is dissolving and a new firm, Keith and Schnars, P.A. is being organized to assume existing and future contracts. Four of the original six principals with the firms are remaining. Keith and Schnars, P.A., is requesting assignment of the 4th Street widening contract. ALTERNATIVES AND ANALYSIS Staff is satisfied with the design work to date and would prefer that Keith and Schnars, P.A., complete the project. The alternatives are as follows: Alternative No. 1 Authorize the Chairman to execute the "Notice of Assignment" as allowed in the original contract dated January 4, 1994. Alternative No. 2 Deny the request and retain a new consultant. RECOMMENDATIONS AND FUNDING Staff recommends Alternative No. 1 authorizing the Chairman to execute the "Notice of Assignment". 18 August 23, 1994 ON MOTION by Commissioner Adams, SECONDED by Commissioner Macht, the Board unanimously approved Alternative No. 1 and authorized execution of "Notice of Assignment", as recommended by staff. ORIGINAL NOTICE OF ASSIGNMENT ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD INDIAN EVER COUNTY / VERO BEACH BREAKWATER EROSION CONTROL LINE The Board reviewed the following memo dated August 16, 1994. TO: James E. Chandler, County Administrator THROUGH: James W. Davis, P.E., Public Works Directo FROM: Don G. Donaldson, P.E., Coastal Engineer -NZ-1?1;�:�> SUBJECT: Indian River County/Vero Beach Breakwater Erosion Control Line DATE: August 16, 1994 DESCRIPTION AND CONDITIONS FILE: SCL.A= The Florida Department of Environmental Protection has determined that the proposed breakwater will likely result in the acretion of sediments (i.e., the beach will get wider). Therefore, they are requiring the County to establish an erosion control line for the purpose of fixing the landward extent of state submerged lands. This line will prevent adjacent property owners from gaining additional property at the expense of a public project. The state requires that the project sponsor submit a formal request to the Governor and Cabinet asking them to establish an erosion control.line, even though a state regulatory agency has requested one be established. In addition, a public hearing will be held locally to allow public comments on the erosion control line survey prior to the Governor and Cabinet final approval. All work and work products will be performed by the County and the City of Vero Beach personnel. The County survey section has been working with the City of Vero Beach surveyors to locate the erosion control line. Final documents and drawings will be prepared by the County. ALTERNATIVES AND ANALYSIS Alternative No. 1 Adopt the attached resolution. Alternative No. 2 Direct staff to revise the resolution. RECOMMENDATIONS AND FUNDING Staff recommends that the Board adopt the attached resolution. 19 BOOK 93 PAGE August 23, 1994 BOOK 93 mu 122 ON MOTION by Commissioner Adams, SECONDED by Commissioner Eggert, the Board unanimously approved Resolution 94-105 as recommended by staff. RESOLUTION NO. 94- 10 5 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, PETITIONING THE TRUSTEES OF THE STATE OF FLORIDA'S INTERNAL IMPROVEMENT TRUST FUND TO ESTABLISH AN EROSION CONTROL LINE FOR THE PURPOSE OF BEACH RESTORATION WITHIN A PORTION OF CENTRAL INDIAN RIVER COUNTY. WHEREAS, Indian River County has committed to the restoration of its severely eroded beaches; and WHEREAS, the coastal region north of Riomar Point is recognized as an eroded segment of the Indian River County shoreline; and WHEREAS, an erosion control line currently does not exist in Indian River County; and WHEREAS, the County has caused surveys to be made establishing a line prior to the implementation of the beach restoration project pursuant to Chapter 177, Florida Statutes, and approved by the Department of Environmental Protection of the State of Florida, said line to be the basis of the requested erosion control line; and WHEREAS, the petitioner desires that the Board of Trustees of the Internal Improvement Trust Fund carry out the appropriate actions as outlined by Section 161.161, F . S . , NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, that: 1. The Board of County Commissioners of Indian River County hereby petitions the Trustees of the Internal Improvement- Trust Fund to establish an erosion control line on an approximately 1.4 -mile long stretch of beach (from Mango Drive south to Riomar Drive) . 20 August 23, 1994 RESOLUTION NO. 94-105 2. Indian River County hereby consents to the establishment of said erosion control line. The resolution was moved for adoption by Commissioner Adams and the motion was seconded by Commissioner Eggert and, upon being put to a vote, the vote was as follows: Chairman John W. Tippin Aye Vice Chairman Kenneth R. Macht Aye Commissioner Richard N. Bird Aye Commissioner Carolyn K. Eggert A y e Commissioner Fran B. Adams Aye The Chairman thereupon declared the resolution duly passed and adopted this 23 day of August , 1994. BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY, FLORIDA Attest: By ohn W. i J ffy Barton C / Chairman Indian River County Ar:,raved i D ,F; r Administration Budget Le,;a Risk ivisr,�n=rr„ . i 10 Department Division August 23, 1994 f� I 21 BOOK 93 F, n 123 BOOK 93 PAGE 124 SANDRIDGE nMMUNANCE BARN - CHANGE ORDER NO. 1 The Board reviewed the following memo dated August 15, 1994. TO: James Chandler County Administrator THROUGH: James W. Davis, P.E. Public Works*Director- FROM: Terry B. Thompson, P.E. Capital Projects Manager SOBJSLV: Sandridge Maintenance Barn Change Order No. 1 DATE: August 15, 1994 Bill Bryant Associates, Inc. -is under contract with the County for improvements to the Sandridge Maintenance Barn. The attached Change Order provides for connecting a roof drain to the storm drainage, increasing the sump depth on the new washdown drain and deleting the replacement of Bermuda sod over the storm drainage outfall. The Bermuda sod will be replaced by the Golf Course under an annual contract at a lower cost to help defray the cost of the contract increases. The net change in contract price for Change Order No. 1 is $857.00. This added to the current contract amount of $59,400.30 results in a new contract amount of $60,257.30. Staff recommends that the Board approve Change Order No. 1 in the amount of $857.00 for a new contract amount of $60,257.30. Funding is from Account 418-000-169-018.00 ON MOTION by Commissioner Adams, SECONDED by Commissioner Macht, the Board unanimously approved Change Order No. 1, with Bill Bryant Associates, Inc., in the amount of $857.00, for a new contract amount of $60,257.30, as recommended by staff. ORIGINAL IS ON FILE THE OFFICE OF THE CLERK TO THE BOARD 22 August 23, 1994 STATE ROAD 60 COAVAERCIAL NODE UTILITIES - CHANGE ORDER #1 - SPEEGLE CONSTRUCTION The Board reviewed the following memo dated August 15, 1994. DATE: AUGUST 15, 1994 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINTO DIRECTOR OF UTIL SERVICES PARED WILLIAM F. Mc AND STAFFED CAPIT CTS ENGINEER BY: DEP OF UTILITY SERVICES SUBJECT: STATE RO 60 COMMERCIAL NODE UTILITIES IRC PROJECT NOS. US-92-27-CS,.UW-92-26-DS AND US -93 -11 -CS BACKGROUND On November 2, 1993, the Indian. River County Board of County Commissioners approved a contract with Speegle Construction, Inc., for the above -referenced project. The construction is now complete and we are ready to begin finalizing the project with the contractor as well as seek approval for the quantity reconciliation change order. ANALYSIS" The original contract amount was $624,684.00. On the attached change order you will see a reduction in the cost of $20,689.20. The reduction was achieved through quantity reductions and by minor line rerouting. The Utilities Department is also being reimbursed by the Outlet Mall in the amount of $11,455.00 for the stub -out connections constructed in their behalf. This results in a total contract reduction of $32,144.20 or 5% of the project cost. RECOMMENDATION The staff of the Department of Utility Services recommends that the Board of County Commissioners approve the attached change order as presented. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Adams, the Board unanimously approved Change , Order 1 with Speegle Construction, Inc., as recommended in staff's memorandum. ORIGINAL CHANGE ORDER ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 23 August 23, 1994 BOOK 93 FACE 12.5 BOOK 93 FACE 126 GIFFORD PARK CONCESSION RIGHTS GRANTED TO GHTORD CENTRAL LITTLE LEAGUE FOR LITTLE LEAGUE ACTIVITIES Commissioner Bird presented a letter he received from Gifford Central Little League President Reginald Gordon, dated July 25, 1994, as follows: io:rrrwi�a.ne illus Solt .os.tasr Lilian sbai7l. :.a.asrs .bra falkw Ayer &goat AVZL&o sosb.a ,avl in JUL 1994 RECEIVED BOARD COUNTY COMMISSIONERS July 25, 1994 Gifford Central , LITTLE LEAQUE BASEBALL FLORIDA DISTRICT 17 s.D.f 309 - 17 - 21 Chairman Richard N. Bird Park and Recreation Committee 1840 25th Street Vero, Beach, FL 32960 Dear.Mr. Bird Commissioners Administrator Attorney Personnel_,_ Public Works C4:mmUgily Y. Utilities ..._ Finance OMB EmerS. Serv. Risk Mgt. Ottier ac It has come to the Gifford Central Little League's attention that cutbacks and downsizing is a reality here in Indian River County. With this in mind we are requesting the -permission of the Park and Recreation Committee to allow the Gifford Little League full concession rights at the Gifford Park. At the present time there is a growing number of unlicensed vendors selling refreshments such as sodas,'candy, cookies -and etc. with no benefit to the park. If your committee will give the Little League sole concession rights, all profits will be returned to the park. We will reinvest the funds with the ultimate goal of becoming a self sustaining entity with little or no subsidizing from the county. The Little League will provide full and accurate accounting. We are committed to bringing•a change to the Gifford area for years to come; making Gifford Park a valuable asset to Indian River County. Thank you in advance. ASin ely Regin ld Gordon, President Gifford Little League Commissioner Bird advised that the Parks and Recreation Committee considered it appropriate that the Gifford Central Little League be granted the concession rights and recommended approval of the request. He asked if they would need a license to operate. 24 August 23, 1994 Public Works Director Jim Davis felt it would be unnecessary because historically the Little League groups have not been required to be licensed to operate concessions at the ball fields. ON MOTION by Commissioner Macht, SECONDED by Commissioner Adams, the Board unanimously granted Gifford Central Little League the concession rights at Gifford Park for Little League activities. STAFF TO SEEK APPROXIMATELY 80 ACRES FOR POTENTIAL NORTH COUNTY ALL-PURPOSE RECREATIONAL SITE Commissioner Bird advised that the Parks and Recreation Committee recommended staff begin exploratory talks with property owners in the north county area near the junior high and new high school for approximately 80 acres of land for a recreational site. For several years, the committee has discussed the need for at least two large, regional -type recreational sites in the county. One is currently underway in the south part of the county at Oslo Road and 20th Avenue. The central part of the county is covered by the City of Vero Beach parks and programs. Because of new population growth, there is a need in the north part of the county. In addition, a group of citizens have advocated the need for a swimming pool to serve the north county and this proposed site might include a pool. Having the site near the schools would make sense, offering the possibility of joint utilization, assuming willing sellers were found, and money was made available for purchasing property. Commissioner Eggert agreed there was a need for a recreation complex in the north county. Since $500,000 in local option 1 -cent sales tax money won't be available until 1998-99, she wondered if we should take an option to buy or find another source of funding for the purchase. Commissioner Bird responded that it was up to staff to determine and make recommendations for funding. He hoped to acquire a site prior to the receipt of the sales tax revenue. Commissioner Macht mentioned that the Land Acquisition Advisory Committee (LAAO) talked about 26 acres of school property for which there are no long-term plans, and indicated that cooperation with the School Board may be possible. 25 BOOK 93 PAGE 1 7 August 23, 1994 BOOK 93 Pg'E Commissioner Adams asked why we need an 80 -acre site, and Commissioner Bird responded that it was no magic number, but that is the size of the Oslo Road site. Commissioner Eggert asked if staff was continuing to look for land for a shooting range, and Administrator Chandler responded affirmatively. ON MOTION by Commissioner Bird, SECONDED by Commissioner Eggert, the Board unanimously directed staff to begin exploration of acquisition of approximately 80 acres in the north county for use as a recreation site. SOLID WASTE DISPOSAL DISTRICT Chairman Tippin announced that immediately upon adjournment the Board would reconvene sitting as the Commissioners of the Solid Waste Disposal District. Those Minutes are being prepared separately. There being no further business, on Motion duly made, seconded and carried, the Board adjourned -at 9:47 a.m. ATTEST: Minutes 26 August 23, 1994 Jon W. Tippin, C airman