HomeMy WebLinkAbout9/13/1994� MINUTATTACI-IEIr
AGENDA
S$PTZdM 13, 1994
9:00 A.M. - COUNTY CON IISSION SER
COUNTY ADMINISTRATION BUILDING
1840 25TH STREET
VERO BRACH, FLORIDA'
COUNTY COI1WSSION 1RS
John W. Tippin, Chairman (Dist. 5) James E. Chandler, County Admi*+;stratc
Kenneth R. Macht, Vice Chairman (Dist. 3)
Fran B. Adams (Dist. 1 Charles P. Vitunac, County Attorne
Carolyn K. Eggert (Dist. 2)
Richard N. Bird (Dist. 4) Jeffrey K. Barton, Clerk to the Boaz
9:00 A.M. 1. C— TO ORDER
2. I18VOC�TICBT
3. PLEDGE OF ALI,EGIANC:E Carolyn K. Eggert.
County Commissioner
4. ADDITIONS TO T 0 AGMtQ
A/MRGMICY ITEM
Chairman Tippin Item ;13-A-2, support of the Healthy Start Program.
Commissioner Adams Item 13-C-1, historical status County Courthouse
13-C-2, discussion about rafts
5. PROCLA1MlTION AND PRES T-TOKS
Proclamation designating month of October
as Domestic Violence Month
6. APPROVAL OF S
None
7. COUSENT AGENDA
A. Award Bid #5003, Curb A Gutter,
Co -wide Annual Contracts
(Memo dated 8-29-94)
B. Award Bid #5004, Straight Sand End
Walls Co -wide Annual. Contracts
(Memo dated 9-1-94)
C. Report on Occupational License Taxes
Collected During Month of August
(Memo dated 9-6-94)
D. Reject Bid #4077, Provide & Install
Hardrrar- & Software for New
Courthouse /Office of Mgt. & Budget
(Memo dated 9-6-94)
9:05 A.M. 9. PMMIC ITEM
A. PUBLIC DISCQSSION irm
North Beach Civic Association
Request to Discuss Bike Path
(Letter dated 9-1-94)
B. PUBLIC HBARINGS
None
10. CQUATY ADMMSTRAMR I S M=S
Budget Status Report
(Memo dated 9-7-94)
11.
A. CQMKDIM lr DBVVSIIAP T
Authorization to Submit a Florida
COMMInities Trust Grant Application
for Cost -Share Acquisition of Scrub
Habitat in the City of Sebastian
(Memo dated 9-6-94)
B. MERCY SBRVICHS
None
C. GBNSRAL SERVICgS
IRC Courthouse Project C.O.#14
Clerks Office
(Memo dated 8-29-94)
• «' • r• ►• �'�y�'a M It tit
G .PUBLIC WOR H
1. Traffic Control Device Ledger
(MMO dated 8-30-94)
2. FY93/94-FY94/95 Road Resurfacing
Program
(Memo dated 9-7-94)
H. UTILITIES
1. Sever Lateral and Repacement
Project, Pinevier Park S/D
and 38th Place, IRC Project
No. IIS -94 -16 -CS, Bid No. 4007
Work Authorization No. 24
(Memo dated 9-7-94)
� s �
� • � Y�Y� � • �+ Vit.
2. Water Expansion Plan
Phase V, Resolutions I II,
IRC Project No. UK -93 -33 -DS
(Memo dated 9-2-94)
3. Vero Shores Lift Station
Project, IRC Project No.
IIS -93 -31 -CW, C.O.# 1
(Memo dated 9-1-94)
•i:►z �;� rs� • :1jaiw4o
Discussion
regarding Policy on
Videotaping
(Invoice dated 8-7-94) -
SIT
B. .SOLID WASTE DISPOSAL DISTRICT
1. meetingrof Minutes of 7-26-94
2. Award Bid #4093, Recycling
Containers
(Memo dated 8-30-94)
3. 1994-95 Waste Tire Grant
Acceptance Signature
(Memo dated 8-30-94)
4. Segment I Closure
(Memo dated 8-31-94)
1S .
ANYONE WHO lily WISH TO APPEAL ANY DECISION WHICH MAA BE MDR AT THIS
nMM
WILL NEED TO EMSME THAT A VZRBATn4 RNMRD OF THE PROCEEDINGS IS MDR WHICH
INCLUDES THE TBS'TI�DNY AND EV MMM UPON MICH THE APPEAL WILL BE BASED.
MYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS I489TING MAY CONTACT THE
COMM' S AFRICANS WITS DISABn.rrr��pR AT 567-8000 % 223
AT LEAST 48 HOURS Iff ADVANCE OF eACT . (ADA) OOORD
Tuesday, September 13, 1994
The Board of County Commissioners of Indian River County,
Florida, met in Regular Session at the County Commission Chambers,
1840 25th Street, Vero Beach, Florida, on Tuesday, September 13,
1994, at 9:00 a.m. Present were John W. Tippin, Chairman; Kenneth
R. Macht, Vice Chairman; Fran B. Adams; Richard N. Bird; and
Carolyn K. Eggert. Also present were James E. Chandler, County
Administrator; Charles P. Vitunac, County Attorney; and P. J.
Jones, Deputy Clerk.
Chairman Tippin called the meeting to order, and Commissioner
Eggert led the Pledge of Allegiance to the Flag.
ADDITIONS TO THE AGENDA
Chairman Tippin requested the addition to today's Agenda of
Item 13-A-2, support of the Healthy Start Program.
Commissioner Adams requested the addition to today's Agenda of
Item 13-C-1, discussion of a letter from Anthony Masi regarding the
historical status of the Indian River County Courthouse and Item
13-C-2, discussion about the many rafts being washed ashore.
ON MOTION by Commissioner Bird, SECONDED by
Commissioner Eggert, the Board unanimously added the
above items to the Agenda.
PROCLAMATION - DOMESTIC VIOLENCE AWARENESS MONTH
Chairman Tippin read aloud the following Proclamation:
September 13, 1994
aooK, _ F'" E' 411
BOOK 0 3 FAGE245
PROCLAMATION
DESIGNATING THE MONTH OF OCTOBER, 1944
AS DOMESTIC VIOLENCE AWARENESS MONTH
IN INDIAN RIVER COUNTY, -FLORIDA
WHEREAS, battery is the single most common cause of injury
to women, claiming more lives than muggings, rapes and auto
accidents; and
WHEREAS, the profile of a perpetrator transcends all levels,
including socioeconomic, educational, racial and sexual
preference; and
_WHEREAS, family violence eats at the core of future
generations in which 60W of the -boys who witness family violence
become batterers and 50* of the girls become victims; and
WHEREAS, women remain in a violent relationship because of
shame, social stigma, fear, economic and child support
insecurities and/or traditional values allowing our society to be
a contributor to her imprisonment and lack of self-support; and
WHEREAS, nine out of ten batterers do not even believe they
need to stop their violent activities, which solidifies societal
condonation of family abuse and reveals the lack of community
concern; and
WHEREAS, violence is *a learned behavior that can be
unlearned, the cycle of which, when broken, restores equal
respect to the victim and recognizes her right to a loving
relationship free from the fears of humiliation and intimidation:
NOW, THEREFORE, BE IT PROCLAIMED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA that the month of
October, 1994 be recognized as
DOMESTIC VIOLENCE AWARENESS MONTH
in Indian River County, and the Board, in recognition of the
important work done by the domestic violence programs, urges all
citizens to actively participate in the scheduled activities and
programs sponsored by SafeSpace, Inc. to work toward the
elimination of personal and institutional violence against women.
Dated this 13 day of September, 1994.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
•.sr
Jo W. Tippi irman
A. Award Bid #5003, Curb & Gutter, Co -wide Annual Contracts
The Board reviewed the following Memorandum dated August 29,
1994:
September 13, 1994 2
TO:
THRU:
FROM:
SUBJ:
BOARD OF COUNTY COMMISSIONERS
DATE: August 29, 1994
James E. Chandler, County Admini trator
H.T. "Sonny" Dean, Directo
Department of General Services
Fran Boynton Powell, Purchasing Manage
Award Bid 05003/Curb and Gutter
County Wide Annual Contracts
BACKGROUND INFORMATION:
Bid Opening Date:
Advertising Dates:
Specifications Mailed to:
Replies:
No Bids:
August 10, 1994
July 27, Aug 3, 1994
Nineteen (19)
One (1)
Five (5)
BID TABULATION UNIT PRICE
Pavco Construction SEE ATTACHED TAB
Melbourne, FL 'SHEET
RECQM-KENDATION
Staff recommends the following:
1. Award the bid to Pavco Construction as the sole bid for
Curb and Gutter.
2. Establish an Open End Contract with Pavco Construction
with a not to exceed amount of $10,000.00 during the
period.
3. Authorize the Purchasing Manager to renew this contract
subject to satisfactory performance, zero cost
increase, vendor acceptance, and the determination that
renewal is in the best interest of the County.
ON MOTION by Commissioner Eggert, SECONDED
by Commissioner Bird, the Board
unanimously awarded Bid #5003 to Pavco
Construction for annual contract for curb
and gutters, as set out in the above staff
recommendation.
B. Award Bid #5004. Straight Sand End Walls Co -wide Annual Contracts
The Board reviewed Memorandum of September 1, 1994:
DATE: September 1, 1994
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director Ado
Department of General Services
FROM: Fran Boynton Powell, Purchasing Managez ,
SUBJ: Award Bid #5004/Straight Sand End Walls
County Wide Annual Contracts
September 13, 1994 3
BACKGROUND INFORMATION:
Bid Opening Date:
Advertising Dates:
Specifications Mailed to:
Replies:
BID TABULATION
K & S Rip Rap Service
Vero Beach, FL
BOOK 93 F'AuE ?47
August 10, 1994
July 27, Aug 3, 1994
Eight (8) Vendors
One (1) Vendor
UNIT PRICE
SEE ATTACHED TAB
SHEET
RECOMMENDATION
Staff recommends the following:
1. Award the bid to K-& S Rib Ran Services as the sole bid
for Straight Sand End Walls.
2. Establish an Open End Contract with K & S Rip Services
with a not to exceed amount of $20,000.00 during the
period October 1, 1994 through September 30, 1995. Last
years expenditures were $18,160.00.
3. Authorize the Purchasing Manager to renew this contract
subject to satisfactory performance, zero cost increase,
vendor acceptance, and the determination that renewal is
in the best interest of the County.
ON MOTION by Commissioner Eggert, SECONDED
by Commissioner Bird, the Board
unanimously awarded Bid #5004 to K & S Rip
Rap Services for annual contract for
straight sand end walls, as set out in the
above staff recommendation.
C. Report on Occupational License Taxes Collected During Month of
August
The Board reviewed Memorandum of September 6, 1994:
NEMOBANDUM
TO: Board of County Commissioners
FROM: Karl Zimmermann, Tax Collecto
SUBJECT: Occupational Licenses
DATE: September 6, 1994
Pursuant to Indian River County Ordinance No. 86-59, please be
informed that $73,462.29 was collected in occupational license
taxes during the month of August, representing the issuance of
2,928 licenses.
September 13, 1994 4
s
ON MOTION by Commissioner Eggert, SECONDED
by Commissioner Bird, the Board
unanimously accepted the occupational
license report of August, 1994.
D. Reject Bid #4077. Provide & Install Hardware & Software for New
Courthouse
The Board reviewed Memorandum of September 6, 1994:
DATE: September 6, 1994
TO: BOARD OF COUNTY COMMISSIONERS
THRU: James E. Chandler, County Administrator
H.T. "Sonny" Dean, Director
Department of General Services
-- FROM: Fran Boynton Powell, Purchasing Manager
SUBJ: Reject Bid #4077/Provide and Install Hardware &
Software for New Courthouse
Office of Management and Budget
BACKGROUND IUDI M ION:
Bid Opening Date: May 4, 1994
Advertising Dates: April 18, 25, 1994
Specifications Mailed to: Thirty Seven (37) Vendors
Replies: Seven (7) Vendors
Three (3) No Bids
\ VENDOR TOTAL PROJECT COST
System Solutions $50,270.04
Palm Bay, FL
CPT of South Florida •$50,791.03
Ft Lauderdale, FL
Innovative Computer Techniques $55,630.00 (No
Vero Beach, FL Installation Included)
Computers By Design .$56,996.00
Tampa, FL
Vetrol Data $60,994.00
Vero Beach, FL
Progressive Data Management $61,914.00
Vero Beach, FL '
Data General
Maitland, FL Bid Incomplete
SOURCE OF -FUNDS: Court Facilities Office Furniture and
Equipment
BUDGETED FUNDS: $38,568.00 ,
RECON90MATION
Staff recommends that all the bids be rejected, the
specifications revised, and this project be re -bid.
September 13, 1994
5 BOOK - FA � �
VOK 93 PAGE 249
ON MOTION by Commissioner Eggert, SECONDED
by Commissioner Bird, the Board
unanimously rejected all bids and accepted
the recommendations of staff that the
specifications be revised and the project
re -bid.
PUBLIC DISCUSSION - NORTH BEACH CIVIC ASSOCIATION
REQUEST TO DISCUSS BIKE PATH
The Chairman asked if anyone wished to be heard in this
matter.
Bob Bruce of the North Beach Civic Association presented the
following letter:
North Beach Civic Association
12396 North AIA
Vero Beach, Florida 32963
(407) 589-7996
- September 1, 1994
James Chandler
Indian River County
1840 25th Street
Vero Beach, Florida 32960
Jim,
North Beach Civic Association represents property owners on the barrier island from County Road
510 north to the Sebastian Inlet. We are In the process of getting signatures on a petition to have
the county construct a bike path on the west side of Al from CR 510 to the Sebastian Inlet.
According to Jim Davis, Indian River County will fund 50% of the cost of this bike path and the
property owners In the area will fund the other 50%, with the possibility of the property owners
portion being reduced by certain grants (MPO grants, etc.).
Who pays for that portion of the land in the area that is owned by governmental entities:
Wabasso Beach Park (IRC)
Golden Sands Park (IRC)
Treasure Shores Park (IRC)
Ocean Hideaway (IRC & USFWS Joint managed)
Ambersand Beach Access (IRC)
Sebastian Inlet State Park (DEP)
Archie Carr National Wildlife Refuge (USFWS, DEP)
Pelican Island National Wildlife Refuge (USFWS, DEP)
Al A is very near the Indian River In some sections of the route of the bike path. This will probably
Increase the cost of this particular bike path.
Given the above questions, NBCA has been unable to determine the answer to the question we are
asked the most by the property owners -- "How much will this bike path cost each of us?'.
I contacted Barbara Meyers (633-2085) with Brevard County to see how they handled the above
Issues. She informed me that their bike path was paid for entirely by Brevard County through their
local option gas tax. She did Inform me that Brevard's goal Is to have a bike path on AI A that
goes from county line to county line and she said they were "excited" that Indian River County was
considering a connecting segment of the Al A bike path.
September 13, 1994 6
r
r
NBCA requests that an agenda item be added to the September 13th meeting of the Board of
County Commissioners under the title of Public Discussion. We will request at that time that the
Board direct staff to answer the questions raised above and derive, an approximate cost per
property unit for the bike path.
".. Regards ,
Bob Bruce 1�
Vice President, NBCA
Mr. Bruce advised that the State is willing to match 75% of
the funds for the bike path within the state park area.
Commissioner Macht inquired about the assessment for the
entire bike path and staff advised that there could be difficulty
in arriving at an equitable mix for the assessments to the property
owners due to the large size of some of the parcels. Public Works
Director Jim Davis advised that the total project is 7.5 miles and
the County contribution usually has been 50%. There are 312
residential units out of 510 total units, with the balance being
large commercial tracts. Even with the state park contribution,
the assessments probably would be much more than those to build the
south beach path. Director Davis advised that the Public Works
Department feels that this would be a more difficult project than
the south beach path project, although it can be accomplished. He
anticipated that the assessment would be approximately $1,500 per
property owner.
Commissioner Macht felt that the County seems to be
concentrating on the barrier island instead of the mainland, but
Director Davis noted that there are 5 or 6 mainland paths in.the
works.
Commissioner Adams requested that some costs be established,
and Commissioner Eggert agreed that it would be helpful if the
Board could get more specific and possibly investigate what has
been done in the last several years to get a better look at the
total picture.
Joanna Dunlap of the North Beach Civic Association suggested
an approach from a different standpoint. She pointed out that a
great deal of new traffic will be generated by the new Disney
project. Ms. Dunlap suggested an alternative of repaving and/or
widening the shoulders, or consideration of a macadam path rather
than a concrete path, which would be less expensive.
Chairman Tippin advised that the discussion would continue at
the 10:30 a.m. meeting of the Bike Path Committee on Wednesday,
September 14, 1994.
September 13, 1994 7
BooK 9 3 PA,Ur 2l5(
I
BOOK 93 FA E 51
Bill Coolage, a resident of Vero Beach, remarked that he has
noted many bicycle riders going the wrong way in traffic with no
reflective clothing and/or gear and suggested that insistence be
placed on adhering to the proper bicycle traffic rules and
regulations.
Budget Status Report - Employee Raises
The Board reviewed a Memorandum dated September 7, 1994:
TO: Members of the Board
of County Commissioners
DATE: September 7, 1994
SUBJECT: B GET STATU MORT
FROM: ames E. Chand Josep A. Baird
County Administrator OMB Director
DESCRIPTION AND CONDITIONS
The Board of County Commissioners at the July budget workshops directed staff to review
altematives for funding employee salary adjustments. In addition they requested we try to find money
to increase the conhi mflon to the Humane Society. Staff has been reviewing all revenue and expense
projections in an effort to find any additional money. The following is a summary of the material
items reviewed as potential sources for employee raise money:
1. Grant from School Board for School Resource Officers (SRO) The
School Board has tentatively approved $120,000 in funding for the School
Resource Officers which the County has not included in the budgeted
revenue projections . Final determination on the S.RO. amount will not
be made until the School Board's final budget hearing. However, after
discussion with the Sheriff 's staff they indicated it is the Sheriffs
understanding that S.R.O. revenue was for his department and could be
used to increase his budget.
2. Health and We Insurance - After the July workshops the health insurance
consultant revised the cost estimate. This produced a savings of
$179,853 in the taxing districts (General Fund, M.S.T.U., Transportation
Fund and EMS). The Sheriffs staff indicated that it is Sheriffs
understanding since his total budget has been reduced to the current year's
`- level there would be no further reduction and the $67,234 in health
insurance savings stays with the Sheriffs Department. Therefore, only
$112,619 in health insurance savings is applied towards the raises in the
taxing funds.
3. Half Cent Sales Tax Revenue - The state increased the Half. Cent Sales
Tax projections for Indian River County by $57,680 from the original
estimate.
4. M.P.O. Planner - Staff moved all M.P.O. Planner costs to the M.P.O. fund
producing a net savings of $21,557 in the M.S.T.U. fund.
5. Federal Prisoner Revenue - The Sheriffs department increased the Federal
Prisoner revenue estimate by $82,125. Staff included 95% or $78,019 to
be used in a raise pool.
_ 6. Schlitt Insurance Savings - The Board of County Commissioners
approved cancelling the Schlitt contract which produced a savings of
$5,000.
September 13, 1994 8
7.. Cash Forward - In reviewing the Cash Forward balances in all the taxing
funds, we were comfortable in increasing the M.S.T.U. balance by $3,952
and the Transportation Fund by $13,300.
8. Contin - As a last resort we reduced contingencies in the M.S.T.U.
' by $22,159 and Transportation Fund by $13,291.
9. Delinquent Taxes - After further review we were able to increase
delinquent tax revenue in the General Fund by $24,404 and EMS Fund by
$20,000.
After stretching all revenues as far as was reasonably possibly and re-evaluating the expenses in the
taxing fiords, we were able to find $409,997 for employee raises equal to a 1.33% increase effective
October 1, 1994 or a r/o increase effective February 1, 1995. Utilizing the same pool of money we
could give an across the board raise of approximately $343.00 per full-time employee ($170.00 per
part-time employee.) The additional contribution to the Humane Society would have to be deducted
from the salary pool of money, which we do not recommend.
RECOMMENDATTON
Staff recommends Board of County Commissioners approve a 2% increase for employees raises
effective February 1, 1995.
County Administrator James E. Chandler advised that the County
has, over the last several weeks, identified sources of funding but
the budget is still very tight for the coming year. The additional
funding sources are the health insurance program, federal prisoner
revenue, and miscellaneous accounts, for a total of $409,000.
Administrator Chandler listed the following alternatives for
employee raises: (1) 1.33% across the board to be effective
10/01/94, (2) 2% if deferred to 02/01/95, or (3) a flat amount of
approximately $345.00 per employee. Administrator Chandler
recommended a 2% increase effective 02/01/95.
Commissioner Eggert understood that the raise base would be
the 2% increase and expressed her concern about the funding for the
Council on Aging and the Humane Society. Administrator Chandler
advised that an additional $14,000 is being funded to the Humane
Society.
Commissioner Bird asked to hear from the Sheriff's Department,
and Sheriff Gary Wheeler advised that his understanding was that
the federal prisoner revenue funds would not be touched by the
Commission and that the $67,000 savings would stay in his budget.
He also advised that $120,000 from the State has many strings
attached, some of which are security for the after-school programs;
he was not assured that his department would be getting the entire
amount. They are working on a contract through County Attorney
Vitunac outlining the ordering process and what is expected from
his department. The Department currently received $40 per day per
federal prisoner.
The Sheriff also advised the Commission that he presently has
29 federal prisoners and would anticipate the numbers staying in
September 13, 1994 9 BOOK 93 FAut
BOOK 93 PAGE
the range of 24-29. Their expectations of 60 to 70 Cuban rafters
did not materialize.
Commissioner Adams asked if the Sheriff's Department could
take prisoners from other overcrowded counties, and Sheriff Wheeler
explained that is a possibility but the cost of transporting
prisoners is prohibitive.
Commissioner Adams opened a discussion as to longer term
planning for the budget so that planning can be done early in
attempting to hold the line. She understood that revenues are
dropping, the tax rolls are dropping and the County has cut back to
compensate. The new courthouse is now on line, which has left the
County with room for little or no growth.
Administrator Chandler emphasized that a real crunch has
occurred in the last 2 years. Current revenues are down
$1,300,000; however, the County may be looking at somewhat improved
conditions for the next year.
Commissioner Macht complimented the staff on a very fine job
in holding the line on taxes and remarked that most taxpayers are
not aware the hospital and school districts are raising their base.
The taxpayers get a big tax increase and do not see that the County
is offsetting the impact. We need to communicate that to the
public. We also need to communicate to the public that the County
cannot continue to do this. Commissioner Macht wanted a 2%
increase for employees, but he preferred an across-the-board $345.
Administrator Chandler expressed his concern that the County
maintain its competitiveness with private industry.
COMMISSIONER MACHT'S MOTION THAT A ONE-TIME, ACROSS-THE-BOARD
INCREASE OF $345 BE GIVEN, DIED FOR LACK OF A SECOND.
ON Motion by Commissioner Adams, SECONDED
by Commissioner Eggert, the Board, by a 4-
1 vote (Commissioner Macht dissenting),
approved a 2% increase in employee
salaries to be effective February 1, 1995.
Submittal of Florida Communities Trust Grant Application/Scrub Habitat
in Sebastian
The Board reviewed a Memorandum dated September 6, 1994:
September 13, 1994 10
The Florida Communities Trust (FCT) recently announced its fourth
year funding cycle for local governments to apply for environmental
land acquisition funds. The deadline for applications under this
new cycle is September 21, 1994. Approximately $2.1 million in
state match is potentially available to Indian River County this
cycle. County match for awarded funds would come from county
environmental land acquisition bond referendum monies.
Staff requests authorization from the Board of County Commissioners
to submit an FCT application, for 50% cost -share acquisition
funding, of xeric scrub habitat in the City of Sebastian.
Sebastian Scrub/ Scrub HCP
This past September, when the Land Acquisition Advisory Committee
(LAAC) was receiving site nominations for the present fiscal year,
Sebastian Community Development Director Bruce Cooper submitted a
general LAAC site application to staff for xeric scrub acquisition
within the Sebastian City limits. This submittal was done to
address the potential need for scrubacquisition under a county-
wide Habitat Conservation Plan (HCP) being prepared by the County.
The purpose of this HCP is to mitigate scrub jay habitat loss in
accordance with the federal Endangered Species Act.
At that time, and at the time that LAAO was ranking site
nominations early this year, it was unclear whether the Sebastian
City Council would authorize the City's participation in an HCP.
On that basis, LAAC voted to table the project nomination review
until the specific scrub properties were identified, and until the
City Council expressed support of scrub acquisition within City
limits.
The Sebastian City Council has since voted to participate in a
county -wide scrub jay HCP. In coordination with the U.S. Fish and
Wildlife Service (FWS), scrub that has been identified for
acquisition includes a +66 acre tract (that was previously
submitted for FCT funding, but was withdrawn), and +180 undeveloped
single-famlAy lots within Sebastian Highlands. _
LAAC Review & Recommendations
The Land Acquisition Advisory Committee, at its regular meeting on
July 27, •1994, voted to endorse re -submittal of an FCT grant
application for the +66 acre scrub property owned by Atlantic Gulf
Communities (see attached). At the meeting, however, LAAC
requested more information concerning management issues relating to
an expansion of the FCT application toinclude + in the
Sebastian Highlands. _180 lots
Se tember
p 13, 1994 11 8009 93 F,gGE 254
TO: James E. Chandler
County Administrator
DEPNT HEAD CONCURRENCE:
Z
Rea q AICP/
Community Developm nt Df ector
D
FROM: Roland M. DeBlois, AICP
Chief, Environmental Planning
DATE: September 6, 1994
RE: Request for County Commission Authorization to
Submit a Florida Communities Trust Grant
Application for Cost -Share Acquisition of
Scrub Habitat in the City of Sebastian
It is requested that the data herein presented be given
consideration by the Board of County Commissioners
formal
at its
meeting of September 13, 1994.
regular
DESCRIPTION AND CONDITIONS
The Florida Communities Trust (FCT) recently announced its fourth
year funding cycle for local governments to apply for environmental
land acquisition funds. The deadline for applications under this
new cycle is September 21, 1994. Approximately $2.1 million in
state match is potentially available to Indian River County this
cycle. County match for awarded funds would come from county
environmental land acquisition bond referendum monies.
Staff requests authorization from the Board of County Commissioners
to submit an FCT application, for 50% cost -share acquisition
funding, of xeric scrub habitat in the City of Sebastian.
Sebastian Scrub/ Scrub HCP
This past September, when the Land Acquisition Advisory Committee
(LAAC) was receiving site nominations for the present fiscal year,
Sebastian Community Development Director Bruce Cooper submitted a
general LAAC site application to staff for xeric scrub acquisition
within the Sebastian City limits. This submittal was done to
address the potential need for scrubacquisition under a county-
wide Habitat Conservation Plan (HCP) being prepared by the County.
The purpose of this HCP is to mitigate scrub jay habitat loss in
accordance with the federal Endangered Species Act.
At that time, and at the time that LAAO was ranking site
nominations early this year, it was unclear whether the Sebastian
City Council would authorize the City's participation in an HCP.
On that basis, LAAC voted to table the project nomination review
until the specific scrub properties were identified, and until the
City Council expressed support of scrub acquisition within City
limits.
The Sebastian City Council has since voted to participate in a
county -wide scrub jay HCP. In coordination with the U.S. Fish and
Wildlife Service (FWS), scrub that has been identified for
acquisition includes a +66 acre tract (that was previously
submitted for FCT funding, but was withdrawn), and +180 undeveloped
single-famlAy lots within Sebastian Highlands. _
LAAC Review & Recommendations
The Land Acquisition Advisory Committee, at its regular meeting on
July 27, •1994, voted to endorse re -submittal of an FCT grant
application for the +66 acre scrub property owned by Atlantic Gulf
Communities (see attached). At the meeting, however, LAAC
requested more information concerning management issues relating to
an expansion of the FCT application toinclude + in the
Sebastian Highlands. _180 lots
Se tember
p 13, 1994 11 8009 93 F,gGE 254
800K 93 FAGS 255
Subsequently, at the August 31, 1994 LAAC meeting, Brian Toland of
the U.S. Fish and Wildlife Service presented information on the
importance and manage -ability of' the identified lots for scrub jay
habitat. After review and discussion, however, LAAC voted 8 to 7
not to endorse inclusion of the +180 Sebastian Highlands lots in
the FCT grant application.
City of Sebastian
Since the August 31, 1994 LAAC meeting, City of Sebastian
representatives have contacted staff to express concern about the
potential exclusion of the Sebastian Highlands lots from
acquisition funding. This concern stems from the fact that the
subject +180 lots represent the crux of negotiations between the
City and the Fish and Wildlife Service, as to the minimum number of
lots needing protection to pro -actively allow single-family lot
development, without substantial delays, in compliance with the
federal Endangered Species Act.
ALTERNATIVES & ANALYSIS
The County Commission has directed staff to coordinate with the
City of Sebastian to develop a county -wide scrub jay HCP. Under
this plan, scrub acquisition, particularly within Sebastian, will
be an essential part of the HCP.
Applying for FCT funds under the present grant cycle will guarantee
the availability of state matching funds to assist in fulfilling
HCP requirements. Although the Habitat Conservation Plan has not
yet been finalized, it is expected to be completed in the coming
year. Moreover, an FCT application for the +66 acre "Sebastian
Scrub" Tract is already substantially completed, due to the
previous submittal that was withdrawn.
Given FCT project acquisition time frames, staff expect the HCP
will be completed prior to a closing on any acquisition of
Sebastian scrub. Therefore, the County would have the opportunity
to withdraw an FCT Sebastian scrub application, if the application
is for some reason found to be inconsistent with acquisition needs
specified in the finalized HCP.
Management Issues
LAAC's split vote - on the issue of whether or not to include the
+180 Sebastian,Highlands lots in the FCT application - hinged on
the issue *of management and protection of scrub within a developing
platted subdivision. Although some of the identified lots are
intermixed with sparse development, most of- the lots are
consolidated in the vicinity of Pelican Island Elementary School.
As presented to LAAC, management would occur with cooperation from
the Division of Forestry and the Fish and Wildlife Service, and
would largely consist of periodic (annual or less frequent)
mechanical clearing, to "open up" scrub vegetation to provide
Optimum habitat for scrub jays. Any prescribed burning of habitat,
as applicable, would be done on an incremental small scale basis,
in close coordination with the Division of Forestry and Fire
Division to address safety concerns.
RECOMMENDATION
Staff recommends that the Board of County Commissioners authorize
staff to re -submit the "Sebastian Scrub" FCT application for this
year's FCT cycle for 50% cost -share, expanding the application to
include the 180 single-family lots in Sebastian Highlands.
September 13, 1994 12
ON Motion by Commissioner Eggert, SECONDED
by Commissioner Adams, the Board
unanimously approved the recommendations
of staff to re -submit the "Sebastian
Scrub" FCT application for this year's FCT
cycle for 50% cost -share, expanding the
application to include the 180 single-
family lots in Sebastian Highlands.
Courthouse Project, Change Order No. 14, Clerk's Office
The Board reviewed Memorandum of August 29, 1994:
DATE: AUGUST 29, 1994
TO: HONORABLE BOARD OF COUNTY COMMISSIONERS
THRU: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: H. -T. "SONNY" DEAN, DIRECTO
DEPARTMENT OF GENERAL SERVICES
SUBJECT: INDIAN RIVER COUNTY COURTHOUSE PROJECT
CHANGE -ORDER NUMBER 14 - CLERKIS OFFICE
BACKGROUND:
Clerk of the Court, Jeff Barton
portion of the new courthouse
administrative office area.
has made a request to modify a
that is designated as his
Mr. Barton has asked to delete the carpet that is scheduled for
that area so he can paint the floors and install his own carpet
and/or rugs. A deduct of $400.00 has been offered by the
contractor for deletion of carpet installation. The County has
paid $2,242.00 for the carpet and installation cost. The material
not used could be stored with our construction inventory and used
sometime in the future, since all the carpet in that facility ia
the same color.
RECOMMENDATIONS:
Staff is requesting Board action on the subject Change Order. The
result of this action will be' immediately transmitted to the
contractor in an effort to save on cost and contract time should
changes be required.
Commissioner Eggert inquired as to how much additional carpet
had been purchased, and General Services Director Sonny Dean
advised that it was approximately 10%. He would check to find out
the difference in maintenance costs.
Commissioner Macht believed that the Board needs to maintain
a standard of decor because if we allow everyone to go their own
way, it will be a cost nightmare in the future.
Commissioner Eggert reminded the Board that the Clerk was
given permission some years ago to purchase his own furnishings.
September 13, 1994 13 BOOK PAGE 466
BOOK 93 PKU E 257
Clerk Jeffrey Barton confirmed that he had been given
permission to purchase furnishings from the RTC which saved the
County a great deal of money. He also stated that it was his
understanding that the decorator had examined the furnishings and
would delete the carpeting as it did not match the furnishings.
The decorator did delete the furnishings but did not follow the
specs in the building as a number of things were not deleted which
should have been. Mr. Barton also advised that the area under
discussion is a future walkway to Courtroom 9 and has a terrazzo
floor. Several office areas also have terrazzo and some have
concrete which will eventually be covered with carpeting. The
borders around the area rugs will be painted to match the terrazzo
flooring.
Commissioner Macht noted that different floorings presents a
problem for the maintenance crews, but Mr. Barton stressed that the
furnishings were purchased with these things in mind.
Commissioner Eggert reiterated that permission has already
been given to allow the deletion of the carpeting.
Chairman Tippin then remarked that he was not going to second
guess past decisions of the Board.
Commissioner Adams remarked that she did not think the
furniture was in question, and Mr. Barton explained that the
furniture that was purchased does not go with the carpeting and
that the carpeting should never have been purchased for use in that
area.
Director Dean advised that most of the furniture in the front
of the new building is new while some of the furniture for use in
the back part of the building is used.
ON Motion by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board, by a 4-1 vote
(Commissioner Macht dissenting), approved Change
Order #14 as recommended by staff.
CHANGE ORDER NUMBER 14
I5 ON FILE IN THE OFFICE OF CLERK TO THE BOARD
September 13, 1994 14
Traffic Control Device Ledger
The Board reviewed the Memorandum of August 30, 1994:
TO: \County
James E. Chandler,
Administrator
THROUGH: James W. Davis, P.E. ��\�%
Public Works Director
FROM: J. William Strange, P.E.
Traffic Engineer
SUBJECT: Traffic Control Device Ledger
DATE: Augubt 30, 1994
DESCRIPTION AND CONDITIONS
The Public Works Director is to provide a Traffic Control Device
Ledger update for ratification by the Board of Commissions as
specified by Section 312.18 of Indian River County Code.
RECOMMENDATIONS & FUNDING
It is recommended that this ledger update be approved. There is no
funding impact generated by this action.
ON Motion by Commissioner Eggert, SECONDED
by Commissioner Adams, the Board
unanimously approved the ledger update
pursuant to staff's recommendations and
unanimously adopted Resolution 94-109
approving traffic control devices
authorized by the Director of Public
Works.
RESOLUTION NO. 94- 10
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY,
FLORIDA, APPROVING TRAFFIC CONTROL
DEVICES AUTHORIZED BY THE DIRECTOR OF
PUBLIC WORKS.
WHEREAS, the Board of County Commissioners has directed the
director of public works to maintain a ledger reflecting the traffic
control devices in the unincorporated area (Section 312.18, Indian ,
River County Code); and
WHEREAS, the code requires this ledger to be presented to the
Board of county Commissioners for approval; and
September 13, 1994
15
BOOK cue F.vF �68
POOF 93 F -AGE 259
WHEREAS, the ledger has been presented and is attached as
Exhibit "A" to this Resolution,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA
that:
The Board of County Commissioners hereby accepts and approves
the traffic control device ledger which is Exhibit "A" to this
• resolution.
The resolution was moved to adoption by Commissioner
Eggert and the motion was seconded by Commissioner
Adams , and, upon being put to a vote, the vote was as
follows:
Chairman John W. Tippin Aye
Vice Chairman Kenneth R. Macht Aye
Commissioner Richard N. Bird Aye
Commissioner Carolyn K. Eggert Ay e
Commissioner Fran B. Adams Aye
The Chairman thereupon declared the resolution duly passed and
adopted this 13 day of S e; t e m b e r, 1994.
BOARD OF COUNTY COMMISSIONERS
Attest: INDIAN RIVER COUNTY, FLORIDA
Byi%�
Je y K. B r , Clerk tJohn W. Tipp'
Dy;ccaj, \Xhairman
Road Resurfacing Program/FY 93/94 -FY 94/95
The Board reviewed the Memorandum of September 7, 1994:
TO: James E. Chandler,
County Administrator
FROM:
SUBJECT:
RE:
DATE:
James W. Davis, P.E.,�C
Public Works Director 4 --
FY 1993/94 and FY 1994/95 Road Resurfacing Program
Terry Cook, Road and Bridge Supt. to
James Davis dated June 6, 1994
September 7, 1994 FILE: PY-SURF2.AGN
DESCRIPTION AND CONDITIONS
On February 2, 1994, the Board approved the attached 1993/94 Road
Resurfacing program. All projects have been completed except for the
finish surface course on CR507 north of Fellsmere and 4th Street from
27th Avenue to Old Dixie Highway. Due to a delay in CR507 culvert
replacements, the Public Works staff is not recommending that the final
September 13, 1994 16
surface course be placed ori CR507 until late October, 1994. Shoulder
widening and drainage improvements will be accomplished in September and
early October. There will remain approximately $80,000 unencumbered in
the 1993/94 road resurfacing fund due to the delay in the CR507 final
surface course. Staff would proposed' -using this $80,000 to resurface
the following roads originally proposed for resurfacing in the FY
1994/95 program ($420,000 budgeted in 94/95 for paving materials):
FY 93/94
82nd Avenue from 8th Street to 12th Street
30th Street from Usi to VB Country Club
$15,970
8th Street from 82nd Avenue to 90th Avenue
$14,088
$77,578
Based upon an inspection of the County Road
are recommended to be resurfaced during
system, the following roads
the
'October 1, 1994:
94/95 Fiscal year
commencing
CR507 North of Fellsmere
Final Surface Course
3.5 miles
$ 80,000
66th Avenue from 33rd Street to 45th Street
Oslo Road from 43rd Avenue to 58th Avenue
1.5 miles
$ 72,600
Oslo Road from 74th Avenue to 82th Avenue
1.0'mile
$ 31,600
90th Avenue - North of 12th St to Heron Cay
12th Street from 20th Avenue
1.0 mile
.3 mile
$ 31,100
$ 5,340
to 12th Ave.
1h� SW from 9th St Sw to 13th St Sw
•5 mile
$ 20,000
Old Dixie Hwy from 49th St to 65th St.
4th Street - 27th Avenue
•5 mile
2.0 miles
$ 10,490
$ 70,000
to 10th Avenue
.,____5th Street SW - 43rd Avenue to 27th Avenue
1.3 miles
$ 35,000
43rd Avenue - 9th Street SW to 1st Street Sw
1.0 miles
$ 30,000
1.0 miles
535.000
RECO�nmamIONs A*?D g[Il1TDi'N
$420, 530
Staff recommends the above list of resurfacing projects be
Funding to be from the Road and Bridge
approved.
Division
11-214-541-035.31.
paving materials
account
ON Motion by Commissioner Eggert, SECONDED
by Commissioner Bird, the Board
unanimously approved the resurfacing
projects listed in staff's recommendation,
with funding from the Road and Bridge
paving materials account.
Sewer Lateral and Replacement Project, Pineview Park S/D and 38th
Place/Work Authorization No. 24
The Board reviewed Memorandum dated September 7, 1994:
September 13, 1994 17 g �g
ROOK �� P�1uE,�U
DATE:
TO:
FROM:
PREPARED
AND STAFFED
BY:
September 7, 1994
JAMES E. CHANDLER
COUNTY ADMINISTRAT
TERRANCE G. PI O
DIRECTOR OF UTILI ERVICES
TERRY H. DRU104Y
ENVIRONMENTAL SPECIALIST`
DEPARTMENT OF UTILITY SERVICES
FooK 93 mu 261
SUBJECT: SEWER LATERAL AND REPLACEMENT PROJECT
PINEVIEW PARR SUBDIVISION AND 38TH,•PLACE_=.
WORK AUTHORIZATION NO. 24
BACKGROUND
on September 21, 1993, the Board of County Commissioners approved
the award of the labor contract bid to Driveways, Inc. (See
attached agenda item and minutes). The Department of Utility
Services proposes to use this labor contract to replace the sewer
lateral/clean out system within the above subject areas.
This is in response to the continuing problems of a sewer blockage,
sewer leakage and storm water infiltration within the Pineview Park
subdivisionts old sewer lateral/ cleanout system. This outdated
system consists of materials that no longer meet our current
utility specifications.
On July 29, 1994, a purchase order was issued to Driveways, Inc.,
the labor contractor, to complete 47th Street within the Pineview
Park subdivision. This project has been completed and has shown
the Department what possible problems lie ahead in the completion
of the above subject project. With this insight, we propose to
replace 1,941 L.F. of existing sewer laterals, with approximately
115 cleanouts, along with exploratory excavation and dewatering.
ANALYSIS
The cost of the labor to construct the sewer lateral/cleanout
system under the labor contract is estimated at $87,875.51. All
items are unit prices and will only be utilized if required. (See
attached work authorization, No. 24) Due to the water table in the
area, a large amount of dewatering costs are projected. The pipe,
cleanout and fittings will be supplied by the County at a cost of
$3,180.00. Inhouse engineering inspection and administration costs
are estimated to be $8,790.00.
The construction of these sewer laterals is a part of a continuing
effort by the Department of Utility Services to stop storm water
infiltration in the wastewater system. Funding for this project
will be from renewal and replacement funds.
CaMNI NDATIO
The staff of the Department of Utility Services recommends that the
Board of County Commissioners execute the subject agreement, which
approves work authorization No. 24 to construct the subject project
with Driveways, Inc., for the amount of $87,875.51 and authorize
expenditure of $11,970.00 for materials and in-house support, for
a total project cost of $99,845.51.
September 13, 1994 18
r
ON Motion by Commissioner Eggert, SECONDED by
Commissioner Bird, the Board unanimously approved
Work Authorization No. 24 with Driveways, Inc. in
the amounts set out in staffs' recommendations.
AGREEMENT IS ON FILE IN THE OFFICE OF THE CLERK
TO THE BOARD
Water Expansion Plan Phase V, Resolutions I & II
The Board reviewed the Memorandum dated September 2, 1994:
DATE: SEPTEMBER 2, 1994
TO: JAMES E. CHANDLER
COUNTY ADMINISTRATOR
FROM: TERRANCE G. PI
DIRECTOR OF UTILITY SERV
PREPARED JAMES D. CHASTAIN
AND STAFFED MANAGER OF ASSESS PROJECTS
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT: RATER EXPANSION PLAN - PHASE V
RESOLUTIONS I AND II
INDIAN RIVER COUNTY PROJECT NO. UW -93 -33 -DS
On October 23, 1990, the Indian River County Board of County
Commissioners gave conceptual approval of the installation of water
facilities as part of the water main extension growth plan. The
Department of Utility Services has developed a phased plan to meet
the Comprehensive Plan requirements. Phase I was completed in
January 1993, Phase II in December 1993., and Phase III in July 1994.
On November 9, 1993, the Board of County Commissioners approved
proceeding with proposed Phases IV, V, and VI. On September 28,
1993, the Board of County Commissioners approved continuing service
agreements for design, construction, and inspection services for
water projects with:
H. F. Lenz Company
Masteller and Molar, Inc.
Carter Associates, Inc.
Masteller and Moler, Inc., was selected for these services on Phase
V. We are now ready to begin the assessment process associated with
this project (see attached minutes and agenda item).
ANALYSIS
Attached are Resolutions I and II for the assessment project. The
project will generally serve the following described areas:
September 13, 1994
,�_
FOOK 93 FAGF �6'
a
BOOK 93 PAGE. 263
subdivision
Unit
Lots
IDs
Location
Glendale Park
(A portion of
44
21
South of 8th Street to 6th
Oslo Park)
Street, 13th and 14th
Avenues
179
124
North side of Oslo Road,
7th Street, SW to 9th
3
120
74
Street, SW, 10th Avenue,
4
116
85
SW to 12th Avenue, SW
5
163
129
-27th Avenue, SW
6 199 154
7 209 127
Grovenor Estates 1 9th Street, SW to 15th
Street, SW
2 31st Avenue, SW to 39th
A
2A 391 329 venue, SW
..Non -platted parcels -�--30 30 Throughout the above areas
- Total 1451 1073
The attached map displays the area to benefit from the assessment
project. The total estimated project cost is $1,945.,240.46,•less a
non -assessed transmission main cost of $62,445. 'The total estimated
cost to be assessed is $1,882,795.46. The total -estimated cost per
square foot is $0.152621. This project is to be paid through the
assessment of property owners along the proposed water line route.
In the interim, financing will be through the use of impact fee
funds.
Ninety-eight percent of the properties are substandard or
"undersized," according to Indian River County's Comprehensive Plan
and the County Public Health Unit, Division of Environmental Health,
which require that new lots utilizing well and septic systems be a
minimum of one-half acre. If served by a public water system, the
lot may be reduced to one-quarter acre in size. Lots not meeting
these minimum standards are called "undersized lots."
�._ •.v�aisi� •
The staff of the Department of Utility Services recommends that the
Board of County Commissioners approve the attached resolutions and
set the public hearing date.
ON Motion by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously adopted
Resolution 94-110 providing for Phase V of the Water
Main Extension Growth Plan; providing the total
estimated cost.
ON MOTION by Commissioner Eggert, SECONDED by
Commissioner Adams, the Board unanimously approved
Resolution 94-111 setting a time and place for
public hearing on Phase V of the Water Main
Extension Growth Plan.
September 13, 1994 20
Providing (First Reso.)
RESOLUTION NO. 94- 110
A RESOLUTION OF INDIAN RIVER COUNTY,
FLORIDA, PROVIDING. FOR PHASE V OF THE
WATER MAIN EXTENSION GROWTH PLAN;
PROVIDING THE TOTAL ESTIMATED COST,
METHOD OF PAYMENT OF ASSESSMENTS, NUMBER
OF ANNUAL INSTALLMENTS, AND LEGAL
DESCRIPTION OF THE AREA ' SPECIFICALLY
` SERVED.
WHEREAS, the Board of County Commissioners of Indian River
County has determined that the improvements herein described are
necessary to promote the public welfare of the county and has deter-
mined to defray the cost thereof by special assessments against certain
properties to be serviced by Phase V of the Water Main Extension
Growth Plan, located generally in various subdivisions off Oslo Road
and 27th Avenue, hereinafter referred to as Project No. UW -93 -33 -DS;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows:
1. The County does hereby determine that Phase V of the Water Main
Extension Growth Plan shall be installed in 1073 properties, which
are located generally as described above, and the cost thereof
shall be specially assessed in accordance with the provisions of
Sections 206.01 through 206.09 of the Code of Indian River
County.
2. The total estimated project assessment cost of the above-described
improvements is shown to be $1,882,795.46 or $0.152621 per square
foot to be paid by the property specially benefited as shown on
the assessment plat on file with the Department of Utility Services.
3. A special assessment in the amount of $0.152621 per square foot
shall be assessed against each of the properties designated on the
assessment plat. This assessment may be raised or lowered by
action of the Board of County Commissioners after the public
hearing, at the same meeting, as required by the referenced
County Code.
4. The special assessments shall be due and payable and may be paid
in full within 90 days after the date of the resolution of the Board
with respect to credits against the special assessments after
completion of the improvements (the "Credit Date") without
interest.
September 13, 1994 21 BooK 93 FAGUE 64
265 a�
BOOK 9 F UE 265
If not paid
in full, the
special assessments may be paid
in ten
equal yearly
installments
of principal plus interest. If not paid
when due,
there shall
be added a penalty of 1-1/2%
of the
principal not paid when
due. The unpaid balance of the
special
assessments
shall bear interest at a rate of 8% from the
Credit
Date until paid.
5. There is presently on file with the Department of Utility Services a
plat showing the area to be assessed, plans and specifications, and
an estimate of the cost of the proposed improvements. All of these
are open to inspection by the public at the Department of Utility
Services.
6. An assessment roll with respect to the special assessments shall
promptly be prepared in connection with the special assessments.
7. Upon the adoption of this resolution, the Indian River County
Utility Services Department shall cause this resolution (along with
a map showing the areas to be served) to be published at least
one time in the Vero Beach Press Journal before the public hearing
required by Section 206.04.
The resolution was moved for adoption by Commissioner
Eggert , and the motion was seconded by Commissioner Adams
and, upon being put to a vote, the vote was as follows:
Chairman John W. Tippin A y e
Vice Chairman Kenneth R. Macht Aye
Commissioner Richard N. Bird Aye
A
Commissioner Carolyn K. Eggert ; e
Commissioner Fran B. Adams Aye
The Chairman thereupon declared the resolution duly passed and
adopted this 13 day of Se r a t e m b e r , 1994.
BOARD OF COUNTY COMMISSIONERS
INDIAN RIVER COUNTY, FLORIDA
Attest:
By �--�
/ 4—)t4o
n in
Jef y K. B��pvm�, Clerk ` Chairman
September 13, 1994 22
s � �
Time and Place (Second Reso.)
RESOLUTION NO. 94- 111
A RESOLUTION OF INDIAN RIVER COUNTY,
FLORIDA, SETTING A TIME AND PLACE AT WHICH
THE OWNERS OF PROPERTIES. ' LOCATED
GENERALLY IN VARIOUS SUBDIVISIONS OFF OSLO
ROAD AND 27TH AVENUE, AND OTHER
t INTERESTED PERSONS, MAY APPEAR BEFORE THE
BOARD OF COUNTY COMMISSIONERS AND BE
HEARD AS TO THE PROPRIETY AND ADVISABIL-
ITY OF CONSTRUCTING PHASE V OF THE WATER
MAIN EXTENSION GROWTH PLAN, AS TO THE
COST THEREOF, AS TO THE MANNER OF PAY-
MENT THEREFOR, AND AS TO THE AMOUNT
THEREOF TO BE SPECIALLY ASSESSED AGAINST
EACH PROPERTY BENEFITED THEREBY.
WHEREAS, the Board of County Commissioners of Indian River
County has, by Resolution No. 94-110 , determined that it is
necessary for the public welfare of the citizens of the county, and
particularly as to those living, working, and owning property within
the area described hereafter, that a waterline be installed in
approximately 1073 properties hereinafter described; and
WHEREAS, it has been determined that the cost to be specially
assessed with respect thereto shall be $0.152621 per square foot; and
WHEREAS, the Board of County Commissioners has caused an
assessment roll to be completed and filed with the Clerk to the Board;
and
WHEREAS, Section 206.06, Indian River County Code, requires
that the Board of County Commissioners shall fix a time and place at
which the owners of the properties to be assessed or any other persons
interested therein may appear before the Board of County
Commissioners and be heard as to the propriety and advisability of
constructing such water main extension, as to the cost thereof, as to
the manner of payment therefor, and as to the amount thereof to be
assessed against each property benefited thereby,
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF INDIAN RIVER COUNTY, FLORIDA, as follows:
1. The County Commission shall meet at the County Commission
^ . Chambers in the County Administration Building at the hour of r
9:05 a.m. on Tuesday, October 4, 1994, at which time the owners
of the properties to be assessed and any other interested persons
may appear before said Commission and be heard in regard
thereto. The area to be improved and the properties to be
September 13, 1994 23
BOOK 93 Fa,c �b6
Bc"' a 7
GG W F'a,U26
specially benefited are more particularly described upon the
assessment plat and the .assessment roll with regard to the special
assessments.
2. All persons interested in the construction of said improvements and
the special assessments against the properties to be specially
benefited may review the assessment plat showing the area to be
assessed, the assessment roll, the plans and specifications for said
Improvements, and an estimate of the cost thereof at the office of
the Department of Utility Services any week day from 8:30 a.m.
until 5:00 p.m.
3. Notice of the time and place of this public hearing shall be given
by two publications in . the Press Journal Newspaper one week
ap&rt. The last publication shall be at least one week prior to the
date of the hearing. The Indian River County Department of
Utility Services shall give the owner of each property to be
specially assessed at least ten days notice in writing of such time
and place, which shall be served by mailing a copy of such notice
to each of such property owners at his last known address.
The resolution was moved for adoption by Commissioner
Egg -art , and the motion was seconded by Commissioner Adams ,
and, upon being put to a vote, the vote was as follows:
Chairman John W. Tippin Aye
Vice Chairman Kenneth R. Macht Aye
Commissioner Richard N. Bird Aye
Commissioner Carolyn K. Eggert Aye
Commissioner Fran B. Adams Aye
The Chairman thereupon declared the resolution duly passed and
adopted this 13 day of -Syn t
a 7n h p r , 1994.
BOARD OF COUNTY COMMISSIONERS -
INDIAN RIVER COUNTY, FLORIDA
Attest:
%
�-
& 4 )
By W
'� John W. pfi
�'
Jeff K. Baro Clerk
Chairman
Attachment: ASSESSMENT ROLL
September 13, 1994 24
Vero Shores Lift Station Project. C.O. #1
The Board reviewed a Memorandum dated September 1, 1994:
TO: JAMES E. CHANDLER
COUNTY ADMINISTRA O SEPTEMBER 1, 1994
FROM: TERRANCE G. PIN
DIRECTOR OF UTILI SERVICES
PREPARED ROBERT 0. WISEMEN, P.E.T/�)
AND STAFFED ENVIRONMENTAL ENGINEER R
BY: DEPARTMENT OF UTILITY SERVICES
SUBJECT: VERO SHORES LIFT STATION PROJECT
INDIAN RIVER COUNTY PROJECT NO. US -93 -31 -CS
CHANGE ORDER NO. 1
On May 24, 1994, the Indian.,River County Board of County
Commissioners approved and awarded construction of the Vero Shores
lift station project to Timothy Rose Contracting, Inc. (see attached
agenda item). The original contract cost was $76,540.00.
ANALYSIS
Construction has proceeded an schedule. Several items need to be
added to the construction of the project. Sod is to be installed to
prevent washout during the rainy season, installation of an inside
drop pipe to solve an odor problem, and a fiberglass liner needs to
be installed to prevent hydrosulfide from attacking the new wet well
concrete. Placement of the liner at this time will save the County
future maintenance/replacement costs. These adjustments result in
Change Order No. 1 in the amount of $10,143.00. This increases the
contract price to $86,683.00.
The Department of Utility Services recommends approval of Change
Order No. 1 in the amount of $10,143.00 and adjustment of the
contract price to $86,683.00.
Utilities Director Terry Pinto advised that this change order
involves an improvement which was not available until recently; and
Robert O. Wisemen, environmental engineer, advised that the cost to
paint the concrete would be approximately $2,000 each time the
necessity arises and that the lining will save a lot of money in
the long run.
ON Motion by Commissioner Macht, SECONDED
by Commissioner Eggert, the Board
unanimously approved Change Order #1
through #4 with Timothy Rose Contracting,
Inc. in the amount set out in staff's
recommendation.
CHANGE ORDER #1 THROUGH #4 IS ON FILE IN THE OFFICE
OF THE CLERK TO THE BOARD
September 13, 1994 25 BOOK 5� PAGE ?65
I
BOOK 93 PAF. 269
Discussion regarding Policy on Videotanin
Chairman Tippin opened the discussion regarding the School
Board invoice for $310 for on -air time and videotape for the Tax
Collector's meeting of August 24, 1994. He felt the Board needs to
establish some policy regarding payment of items of this nature.
Commissioner Macht commented that he would be glad to pay the
invoice as he feels the Tax Collector should be applauded for his
efforts in educating the public.
Commissioner Adams mentioned that she personally has spent a
lot of time explaining how to read the tax bills and believed the
Tax Collector did a good job with this effort. Commissioner Bird
inquired as to whether the Tax Collector could pay this invoice
from fees collected.
Commissioner Macht suggested the Board pay this invoice but
Commissioner Adams felt that might set a dangerous precedent. She
suggested that the invoice be split with the Tax Collector's
office. �2�4.5,
Pill INDIAN RIVER COUNTY TAX
To: COLLECTOR
1840 25TH STREET
VERO BEACH, FLORIDA 32960
rnnrsw uTvrm mINN SCHOOL, DIS
INVOICE
Date Invoice
8/ 7/94 1004
1990 25TH STREET.
VERO BEACH, FwRIDA 32960
ATM: ACCOUNTIN .- 94824 .
Terms
Project
Net 30
SPECIAL M' E' M ING
Quantity
Description
Rate
Amount
3
1
ON -AIR TIME FOR TAR COLLECTOR DYING ON
8/24/94.
VIDEOTAPE FOR ABOVE FETING.
100.00
10.00
300.00
10.00
TOTAL:
310.00
BALANCE DUE: 310.00
ON Motion by Commissioner Eggert, SECONDED
by Commissioner Bird, the Board
unanimously approved splitting the invoice
with the Tax Collector's Office and set a
policy whereby these types of requests be
pre -approved by the Board.
Alice White, Executive Aide to the Board, asked if other
County departments could borrow original tapes and the Board
authorized a backup copy of each tape.
September 13, 1994 26
_I
Discussion regarding use of old Courthouse
The Board agreed to postpone discussion on the historical
significance of the old courthouse building and wings for 10 days
until the time of the next Advisory Meeting.
Rafts washed Ashore -rUBAN REFUGEES
There are presently 34 rafts on the beaches. The DOT has
removed 5 and will be removing the balance. The County cannot put
heavy equipment on the beaches and the removal would be a
mountainous undertaking. The DOT has charged as much as $2,000 per
raft to remove them. Commissioner Adams advised that further
discussion will be held in approximately one week.
SOLID WASTE DISPOSAL DISTRICT
The Chairman announced that immediately upon adjournment, the
Board would convene as the Board of Commissioners of the Solid
Waste Disposal District. Those Minutes are being prepared
separately.
There���b
4 " y'.kxho further business, on Motion duly made, seconded
and carrtY,�., the yard adjourned at 10:55 a.m.
ATT11",
12
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Minutes Approved: c I
September 13, 1994
27
BOOK
I