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HomeMy WebLinkAbout01/23/2018 (2)j�vER Z �G� ORt�i COUNTY COMMISSIONERS Peter D. O'Bryan, Chairman, District 4 Bob Solari, Vice Chairman, District 5 Susan Adams, District 1 Joseph E. Flescher, District 2 Tim Zorc, District 3 BOARD OF COUNTY COMMISSIONERS INDIAN RIVER COUNTY FLORIDA COMMISSION AGENDA TUESDAY, JANUARY 23, 2018 - 9:00 AM Commission Chambers Indian River County Administration Complex 1801 27th Street, Building A Vero Beach, Florida, 32960-3388 www.iregov.com Jason E. Brown, County Administrator Dylan Reingold, County Attorney Jeffrey R. Smith, Clerk of the Circuit Court and Comptroller 1. CALL TO ORDER 2.A. A MOMENT OF SILENT REFLECTION FOR FIRST RESPONDERS 2.11. INVOCATION Pastor Chantha Chhim, First Church of God 3. PLEDGE OF ALLEGIANCE Commissioner Susan Adams 4. ADDITIONS/DELETIONS TO THE AGENDA / EMERGENCY ITEMS 5. PROCLAMATIONS and PRESENTATIONS 5.A. Quarterly Recycling Update - January 2018 6. APPROVAL OF MINUTES 6.A. Regular Meeting of December 19, 2017 7. INFORMATION ITEMS FROM STAFF OR COMMISSIONERS NOT REQUIRING BOARD ACTION 7.A. 2018 Election of Development Review and Permit Process Advisory Committee Chairman and Vice Chairman 8. CONSENT AGENDA January 23, 2018 Page 1 of 4 8.A. Checks and Electronic Payments January 5, 2018 to January 11, 2018 8.B. Federal Lobbying Concerning All Aboard Florida 8.C. First Amendment to the Indian River County Courthouse Renovation Professional Architectural and Engineering Services Consultant Agreement 8.1). Right -of -Way Acquisition - 66th Avenue Widening Project Owner: Karen Beck - 7580 66th Ave, Vero Beach, FL 32967 8.E. Roadway Network Safety Proposal: Installation of Cul -De -Sac on 12th Avenue and Removal of Connection to 1 st Street S W 8.F. IRC -Fairgrounds Parking Phase II Bid Number 2017061 Site Grass Parking 8.G. Notice of Application for Indian River Lagoon National Estuary Program Grants for Various Projects 8.H. Approval of Blue Goose Construction Work Authorization No. 2018-001 11128th Court Water Main Extension" 8.I. Approval of First Amendment to the Fair Associations Agreement for Use of the Indian River County Fairgrounds 8.1 Notice of Application for Indian River Lagoon National Estuary Program Grant for West Wabasso Phase II Septic to Sewer Project 8.1— Notice of Application for Indian River Lagoon National Estuary Program Grants for Jones' Pier Conservation Area & Approval of MBV Work Order No. 10. 8.L. Hurricane Matthew HMGP Grant Funding #4283-60 - Countywide Wildfire Management Application Status & Environmental Science Associates, Inc., Scope of Services Dated January 17, 2018. 9. CONSTITUTIONAL OFFICERS and GOVERNMENTAL AGENCIES 10. PUBLIC ITEMS A. PUBLIC HEARINGS 10.A.1. Public Hearing for Amendment to Section 100.03 "Amendment or Repeal of Ordinances" of Chapter 100 "General Provisions" of the Code of Indian River County, Codifying and Publishing the Ordinances to Readopt the Code up to and Including Supplement 124 - LEGISLATIVE B. PUBLIC DISCUSSION ITEMS C. PUBLIC NOTICE ITEMS January 23, 2018 Page 2 of 4 10.C.1. Public Notice of Public Hearing Scheduled for February 6, 2018 to Consider Approving a Special Assessment Project in Connection with a Water Main Extension Along 103rd Court from 88th Street to S. 89th Street Within a Portion of Blocks E and H, Vero Lake Estates Subdivision, Unit H-3, Located in Indian River County, Florida - LEGISLATIVE 11. COUNTY ADMINISTRATOR MATTERS 12. DEPARTMENTAL MATTERS A. Community Development B. Emergency Services C. General Services 1. Human Services 2. Sandridge Golf Club 3. Recreation D. Human Resources 12.D.1. Approval to Carve Out Pharmacy Benefit and Select New Pharmacy Benefit Manager effective May 1, 2018 E. Office of Management and Budget 12.E.1. Chambers Audio/Video Upgrade F. Public Works G. Utilities Services 12.G.1. Sole Source for Landia Inc. 13. COUNTY ATTORNEY MATTERS 14. COMMISSIONERS MATTERS A. Commissioner Peter D. O'Bryan, Chairman B. Commissioner Bob Solari, Vice Chairman C. Commissioner Susan Adams D. Commissioner Joseph E. Flescher E. Commissioner Tim Zorc 14.E.1. Welcome Entry Signs at Key Locations in Indian River County 15. SPECIAL DISTRICTS AND BOARDS A. Emergency Services District January 23, 2018 Page 3 of 4 B. Solid Waste Disposal District C. Environmental Control Board 16. ADJOURNMENT Except for those matters specifically exempted under the State Statute and Local Ordinance, the Board shall provide an opportunity for public comment prior to the undertaking by the Board of any action on the agenda, including those matters on the Consent Agenda. Public comment shall also be heard on any proposition which the Board is to take action which was either not on the Board agenda or distributed to the public prior to the commencement of the meeting. Anyone who may wish to appeal any decision which may be made at this meeting will need to ensure that a verbatim record of the proceedings is made which includes the testimony and evidence upon which the appeal will be based. Anyone who needs a special accommodation for this meeting may contact the County's Americans with Disabilities Act (ADA) Coordinator at (772) 226-1223 at least 48 hours in advance of meeting. Anyone who needs special accommodation with a hearing aid for this meeting may contact the Board of County Commission Office at 772-226-1490 at least 20 hours in advance of the meeting. The full agenda is available on line at the Indian River County Website at www.ircQov.com The full agenda is also available for review in the Board of County Commission Office, the Indian River County Main Library, and the North County Library. Commission Meetings are broadcast live on Comcast Cable Channel 27 Rebroadcasts continuously with the following proposed schedule: Tuesday at 6:00 p.m. until Wednesday at 6:00 a.m., Wednesday at 9:00 a.m. until 5:00 p.m., Thursday at 1:00 p.m. through Friday Morning, and Saturday at 12:00 Noon to 5:00 p.m. January 23, 2018 Page 4 of 4 Public Presentation INDIAN RIVER COUNTY r1v�RC'� ' SOLID WASTE DISPOSAL DISTRICT z. e ABOARD MEMORANDUM�'�� Date: January 11, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Thru: Himanshu H. Mehta, P.E., Managing Director, Solid Waste Disposal District (SWDD) Prepared By: Stephanie C. Fonvielle, Recycling Education and Marketing Coordinator, SWDD Subject: Quarterly Recycling Update — January 2018 Quarterly Update As of October 1, 2017, Indian River County entered into the third fiscal year of single stream recycling. Outgoing recycling tonnages fluctuate on a month-to-month basis; however, over the past three years, recycling tonnages during the first quarter of have been increasing since single stream recycling was implemented on October 1, 2015. Month FY2015/16 Tonnages g FY2016/17 Tonnages FY2017/18 Tonnages October 1,278 1,554 1,364 November 1,309 1,861 2,191 December 1,851 11786 1,774 Average Monthly Tonnage 1,479 1,734 1,776 Recycling Collection Events The Solid Waste Disposal District (SWDD) partnered with Southeast Secure Shredding to host the Fall Paper Shredding Event on November 18, 2017. The event brought in 563 cars and recycled 17,848 lbs. of paper, which is slightly higher than last fall's event that brought in 450 cars and recycled approximately 15,500 lbs. of paper. With the growing popularity of the Paper Shredding Events, SWDD had requested the presence of two deputies from the Indian River County Sheriff's Office to be onsite to assist with any traffic backing up onto US Highway 1. Backups onto US Highway 1 were rare and very brief, but SWDD was grateful to the Sheriff's Department and the deputies who volunteered. In the spring, we will host another Paper Shredding Event at Southeast Secure Shredding (3910 US Highway 1) on April 7, 2018, from 9 am to 2 pm. Our next recycling event is the Electronics and Household Hazardous Waste Event on January 27,, 2018, at the North County Pool from 9 am to 12 pm. NWI Recycling has generously donated a brand new laptop that will be raffled off to residents who recycle at the event. Advertising and Outreach General recycling advertisements are currently running on various networks through Comcast and a recycling poster is on display in the lobby of the AMC Theater. General recycling information appears in Vero Voice magazine on a monthly basis, and weekly recycling information appears in the Vero Flash email newsletter. During the holidays, we launched our annual holiday recycling campaign where advertisements were placed in newspaper and radio broadcasts reminding residents to recycle wrapping paper and cardboard boxes in the blue cart, and bring their live Christmas trees to one of the five customer convenience centers. Indian River County School Recycling Pilot Program One of the most exciting accomplishments of the first quarter was the preparation for the Indian River County School Recycling Pilot Program. With a collaborative effort between SWDD, the School District of Indian River County, Waste Management, the Carton Council and Keep Indian River Beautiful, the pilot program was successfully launched at the four pilot schools on January 8, 2018. SWDD will discuss the pilot program launch in more detail during the second quarterly update. 2 INFORMATIONAL ITEMS January 23, 2018 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM To: Members of the Board of County Commissioners Date: January 17, 2018 Subject: 2018 ELECTION OF DEVELOPMENT REVIEW & PERMIT PROCESS ADVISORY COMMITTEE (DRPPAC) CHAIRMAN AND VICE CHAIRMAN From: Misty L. Pursel Commissioner Assistant & Recording Secretary At the January 17, 2018 DRPPAC meeting, the members voted to re-elect Ms. Debb Robinson as Chairman, and Mr. Joe Paladin as Vice Chairman of the Development Review and Permit Process Advisory Committee for the year 2018. No Board action is required. 3 JEFFREY R. SMITH, Clerk of Circuit Court & Comptroller Finance Department 1801 27'" Street Vero Beach, FL 32960 CPA, CGFO, CGMA TO: HONORABLE BOARD OF COUNTY COMMISSIONERS FROM: ELISSA NAGY, FINANCE DIRECTOR THRU: JEFFREY R. SMITH, COMPTROLLER DATE: January 11, 2018 SUBJECT: APPROVAL OF CHECKS AND ELECTRONIC PAYMENTS January 5, 2018 to January 11, 2018 In compliance with Chapter 136.06, Florida Statutes, all checks and electronic payments issued by the Board of County Commissioners are to be recorded in the Board minutes. Approval is requested for the attached lists of checks and electronic payments, issued by the Comptroller's office, for the time period of January 5, 2018 to January 11, 2018. fl CHECKS ISSUED TRANS NBR DATE VENDOR AMOUNT 362353 01/11/2018 PORT CONSOLIDATED INC 58,699.10 362354 01/11/2018 JORDAN MOWER INC 596.17 362355 01/112018 SUNCOAST WELDING SUPPLIES INC 64.75 362356 01/112018 COMMUNICATIONS INTERNATIONAL 23,84438 362357 01/112018 RANGER CONSTRUCTION IND INC 981.51 362358 01/11/2018 VERO CHEMICAL DISTRIBUTORS INC 215.90 362359 01/112018 RICOH USA INC 60.48 362360 01/112018 CHISHOLM CORP OF VERO 8,472.00 362361 01/112018 VELDE FORD INC 446.17 362362 01/112018 SAFETY PRODUCTS INC 935.68 362363 01/112018 PARALEE COMPANY INC 500.00 362364 01/112018 DELTA SUPPLY CO 35.87 362365 01/112018 E -Z BREW COFFEE & BOTTLE WATER SVC 60.44 362366 01/112018 GRAINGER 2,210.37 362367 01/112018 KELLY TRACTOR CO 2,015.98 362368 01/112018 GENES AUTO GLASS INC 310.00 362369 01/112018 GRAYBAR ELECTRIC 176.22 362370 01/112018 LFI FORT PIERCE INC 2,797.20 362371 01/112018 LFI FORT PIERCE INC 7,127.10 362372 01/112018 SWE INC 325.00 362373 01/112018 PATTERSON POPE INC 691.59 362374 01/112018 PETES CONCRETE 2,450.00 362375 01/112018 TIRESOLES OF BROWARD INC 17,498.28 362376 01/112018 BARTH CONSTRUCTION INC 115,574.98 362377 01/112018 AMERICAN WATER CHEMICALS INC 7,267.36 362378 01/112018 DELL MARKETING LP 55,003.90 362379 01/112018 THE GOODYEAR TIRE & RUBBER COMPANY 50.00 362380 01/112018 BLAKESLEE SERVICES INC 710.00 362381 01/112018 BAKER & TAYLOR INC 2,354.98 362382 01/112018 MIDWEST TAPE LLC 202.93 362383 01/112018 MWI CORP 1,106.57 362384 01/112018 CUSTOM PUMP AND CONTROLS INC 9,635.00 362385 01/112018 BAKER DISTRIBUTING CO LLC 140.76 362386 01/112018 NEWSBANK INC 7,524.40 362387 01/112018 CENGAGE LEARNING INC 630.65 362388 01/112018 PALM TRUCK CENTERS INC 82.67 362389 01/11/2018 DEERE & COMPANY 172.96 362390 01/112018 COMMUNITY ASPHALT CORP 36,740.62 362391 01/11/2018 CLERK OF CIRCUIT COURT 190.32 362392 01/112018 CITY OF VERO BEACH 7,988.42 362393 01/11/2018 HAPPY SOFTWARE INC 12,589.00 362394 01/112018 CHAPTER 13 TRUSTEE 201.08 362395 01/112018 UNITED PARCEL SERVICE INC 136.67 362396 01/112018 JANITORIAL DEPOT OF AMERICA INC 1,220.33 362397 01/112018 FLORIDA FISH & WILDLIFE 6,933.59 362398 01/112018 TREASURE COAST HOMELESS SERVICES 3,817.50 362399 01/112018 PUBLIX SUPERMARKETS 44.38 362400 01/112018 ACUSHNET COMPANY 3,251.37 362401 01/112018 DEANGELO BROTHERS INC 278.00 362402 01/112018 TIMOTHY ROSE CONTRACTING INC 589,769.50 362403 01/112018 CALLAWAY GOLF SALES COMPANY 206.57 362404 01/112018 FLORIDA POWER AND LIGHT 6,535.12 362405 01/11/2018 PEACE RIVER ELECTRIC COOP INC 114.85 362406 01/112018 STRUNK FUNERAL HOMES & CREMATORY 425.00 362407 01/112018 GOVERNMENT FINANCE OFFICERS ASSOC 150.00 362408 01/112018 JASON E BROWN 285.00 362409 01/112018 NOTARY PUBLIC UNDERWRITERS INC 56.00 362410 01/112018 HUMANA 44.72 5 TRANS NBR DATE VENDOR AMOUNT 362411 01/11/2018 SPRING HILL SUITES 149.00 362412 01/11/2018 DAVCO ELECTRICAL CONTRACTORS CORP 916.57 362413 01/112018 SIMPLEXGRINNELL LP 1,331.00 362414 01/112018 BRIDGESTONE AMERICAS INC 2,789.63 362415 01/112018 RUSSELL PAYNE INC 4,948.02 362416 01/112018 CELICO PARTNERSHIP 5,574.81 362417 01/112018 FLORIDA FARM BUREAU 45.00 362418 01/112018 DOWN UNDER TANK TESTING OF FLORIDA INC 1,820.00 362419 01/112018 CINTAS CORPORATION NO 2 255.27 362420 01!112018 RJM GROUP LLC 2,000.00 362421 01/11/2019 VAN WAL INC 920.00 362422 01/112018 JOHNS EASTERN COMPANY INC 51,500.00 362423 01/112018 MBV ENGINEERING INC 1,450.00 362424 01/112018 KEITH D MILLER 72.93 362425 01/112018 STAPLES CONTRACT & COMMERCIAL INC 58.55 362426 01/112018 GLOVER OIL COMPANY INC 35,277.36 362427 01/112018 ADMIN FOR CHILD SUPPORT ENFORCEMENT 281.23 362428 01/112018 ADMIN FOR CHILD SUPPORT ENFORCEMENT 285.04 362429 01/112018 ADMIN FOR CHILD SUPPORT ENFORCEMENT 159.05 362430 01/112018 SEBASTIAN RIVER AREA CHAMBER OF COMMERCE 7,478.56 362431 01/112018 GERELCOM INC 1,228.00 362432 01/112018 CAROLE J MADIGAN 1,274.00 362433 01/112018 ARDAMAN & ASSOCIATES INC 421.00 362434 01/112018 1ST FIRE & SECURITY INC 120.00 362435 01/112018 PETER OBRYAN 15.53 362436 01/112018 ARJUNA WERAGODA 93.45 362437 01/112018 ANIMAL MEDICAL SERVICES PA 104.00 362438 01/112018 MUNICIPAL WATERWORKS INC 200,248.00 362439 01/112018 MOORE MEDICAL LLC 1,344.98 362440 01/112018 GLOBALSTAR USA 190.06 362441 01/112018 OHIO CHILD SUPPORT 158.27 362442 01/112018 CEMEX 483.00 362443 01/112018 BILLYS AUTO SERVICE INC 1,900.47 362444 01/112018 K'S COMMERCIAL CLEANING 2,583.89 362445 01/112018 VERO BEACH EXCHANGE CLUB 200.00 362446 01/112018 TERESA PULIDO 180.00 362447 01/112018 WINSUPPLY OF VERO BEACH 1,997.88 362448 01/112018 LARIAT ENTERPRISES INC 423.98 362449 01/112018 KEMPER BUSINESS SYSTEMS 30.25 362450 01/112018 BOULEVARD TIRE CENTER 438.15 362451 01/112018 ECMC 266.63 362452 01/112018 FLORIDA ARMATURE WORKS INC 648.10 362453 01/112018 OVERDRIVE INC 2,198.43 362454 01/112018 ELITE TENT COMPANY 200.00 362455 01/112018 MHG TALLAHASSEE AL LP 518.00 362456 01/112018 ORLANDO FREIGHTLINER INC 589.94 362457 01/112018 GFA INTERNATIONAL INC 9,954.00 362458 01/112018 MOORE MOTORS INC 249.95 362459 01/112018 VINCENT BURKE 1%.97 362460 01/112018 LOWES HOME CENTERS INC 2,836.57 362461 01/112018 CARDINAL HEALTH 110 INC 326.01 362462 01/112018 DEAN MEAD EGERTON BLOODWORTH CAPOUANO & 12,487.50 362463 01/112018 BURNETT LIME CO INC 6,388.20 362464 01/112018 PENGUIN RANDOM HOUSE LLC 179.40 362465 01/112018 SCADA SOLUTIONS LLC 2,300.00 362466 01/112018 ALEX BATT 250.00 362467 01/112018 SUSAN ADAMS 79.57 362468 01/112018 FAMILY SUPPORT REGISTRY 156.45 362469 01/112018 REI ENGINEERS INC 3,475.00 362470 01/112018 THE LAW OFFICES OF 1,702.00 6 TRANS NBR DATE VENDOR AMOUNT 362471 01/112018 MICHAEL EDWARD HAMILTON 300.00 362472 01/112018 SYLIVIA MILLER 1,558.00 362473 01/112018 HAWKINS INC 703.25 362474 01!112018 ENCORE ONE LLC 2,271.86 362475 01/112018 ANDERSEN ANDRE CONSULTING ENGINEERS INC 2,942.50 362476 01/112018 SCRIPPS NP OPERATING LLC 47.85 362477 01/112018 SCRIPPS NP OPERATING LLC 576.75 362478 01/112018 TRIBOND LLC 8,167.44 362479 01/112018 RED THE UNIFORM TAILOR 4,052.34 362480 01/112018 JENNIFER E PROPER 70.00 362481 01/112018 CATHEDRAL CORPORATION 4,420.51 362482 01/112018 UNIFIRST CORPORATION 2,138.67 362483 01/112018 VCA ANIMAL HOSPITALS INC 255.05 362484 01/112018 SITEONE LANDSCAPE SUPPLY LLC 420.64 362485 01/112018 GOTTA GO GREEN ENTERPISES INC 389.75 362486 01/112018 ADVANCE STORES COMPANY INCORPORATED 254.00 362487 01/112018 EGP DOCUMENT SOLUTIONS LLC 414.11 362488 01/112018 NORTH AMERICAN OFFICE SOLUTIONS INC 25.00 362489 01/112018 PTE GOLF LLC 241.97 362490 01/112018 STEVES FROZEN CHILLERS OF FLORIDA SPACE COAS" 417.00 362491 01/112018 AMERICAN TRAINCO LLC 1,100.00 362492 01/112018 REBECCA CARSWELL 60.00 362493 01/112018 COVERALL NORTH AMERICA INC 2,230.00 362494 01/112018 PEOPLE READY INC 16,024.80 362495 01/112018 WILLIS SPORTS ASSOCIATION INC 1,151.76 3624% 01/112018 COLE AUTO SUPPLY INC 2,076.71 362497 01/112018 MARISAALEXANDER 150.00 362498 01/112018 KONICA MINOLTA BUSINESS SOLUTIONS 57.07 362499 01/112018 ALLAN D KELLERMAN 9,850.00 362500 01/ 11/2018 ADVANCED ROOFING INC 308,822.89 362501 01 112018 BOWMAN CONSULTING GROUP LTD 171,960.20 362502 01 1 1 2018 RELX INC 100.00 362503 01 112018 STUART RUBBER STAMP & SIGN CO INC 691.98 362504 01 11:2018 CORE & MAIN LP 9,053.91 362505 01/112018 STEWART MATERIALS LLC 1,833.90 362506 01/112018 BROWNELLS INC 2,398.70 362507 01/112018 GOMEZ BROTHERS IRRIGATION LLC 2,572.00 362508 01/112018 WOERNER AGRIBUSINESS LLC 466.00 362509 01/112018 ADIDAS AMERICA INC 771.96 362510 01/112018 DJD EQUIPMENT HOLDINGS LLC 2,859.85 362511 01/112018 ERIC SAUERS 50.00 362512 01/112018 NOREEN HAYES 62.88 362513 01/112018 JOHN BOYER 152.54 362514 01/112018 UTIL REFUNDS 46.44 362515 01/112018 UTIL REFUNDS 35.78 362516 01/112018 UTIL REFUNDS 42.61 362517 0111'2018 UTIL REFUNDS 73.58 362518 01 1 1 2018 UTEL REFUNDS 16.81 362519 01 112018 UTIL REFUNDS 35.25 362520 01 1 1 2018 UTIL REFUNDS 79.56 362521 01 1 1 '2018 UTIL REFUNDS 33.42 362522 01 1 1 2018 UTIL REFUNDS 34.10 362523 01 11 '2018 UTIL REFUNDS 2.83 362524 01 1 1 '2018 UTIL REFUNDS 66.64 362525 01 1 1 '2018 UTIL REFUNDS 55.76 362526 01 1 1 '2018 UTIL REFUNDS 19.89 362527 01 I 1 '2018 UTIL REFUNDS 71.51 362528 01 11'2018 UTIL REFUNDS 30.87 362529 01 112018 UTIL REFUNDS 357.88 362530 0l' 11/2018 UTIL REFUNDS 44.80 TRANS NBR DATE VENDOR AMOUNT 362531 01/11/2018 UTIL REFUNDS 73.66 362532 01/11/2018 UTIL REFUNDS 38.61 362533 01/110-018 UTIL. REFUNDS 133.34 362534 01/11/2018 UTIL REFUNDS 3.79 362535 01/11/2018 UTIL REFUNDS 56.50 362536 01/11/2018 UTU, REFUNDS 26.58 362537 01/11/2018 UTIL REFUNDS 35.74 362538 01/11/2018 UTIL REFUNDS 50.00 362539 01/11/2018 UTIL REFUNDS 71.97 362540 01/11/2018 UTIL. REFUNDS 44.21 362541 01/112018 UTIL REFUNDS 44.49 362542 01/112018 UTIL. REFUNDS 124.15 362543 01/112018 UTIL REFUNDS 43.53 362544 01/112018 UTIL REFUNDS 84.63 362545 01/112018 UTIL REFUNDS 1.93 362546 01/112018 UTIL REFUNDS 59.62 362547 01/112018 UTIL REFUNDS 67.68 362548 01/112018 UTIL REFUNDS 84.00 362549 01/112018 UTIL REFUNDS 87.80 362550 01/112018 UTIL REFUNDS 52.69 362551 01/112018 UTIL REFUNDS 24.45 362552 01/112018 UTIL REFUNDS 83.05 362553 01/112018 UTIL REFUNDS 69.80 362554 01/11/2018 UTIL REFUNDS 47.16 362555 01/112018 UTIL REFUNDS 51.38 362556 01/112018 UTIL REFUNDS 91.79 362557 01/11/2018 UTIL REFUNDS 20.30 362558 01/112018 UTIL REFUNDS 50.74 362559 01/112018 UTIL REFUNDS 79.56 362560 01/11/2018 UTIL REFUNDS 95.18 362561 01/112018 UTIL REFUNDS 18.78 362562 01/112018 UTIL REFUNDS 101.45 Grand Total: 1,944,829.17 8 ELECTRONIC PAYMENTS - VISA CARD TRANS. NBR DATE VENDOR AMOUNT 1012612 01/052018 AT&T 15,474.03 1012613 01/052018 OFFICE DEPOT BSD CUSTOMER SVC 970.69 1012614 01/052018 T -MOBILE USA INC 13.50 1012615 01/052018 COLKITT SHEET METAL & A/C INC 2,570.00 1012616 01/052018 DEMCOINC 735.44 1012617 01/05/2018 ABCO GARAGE DOOR CO INC 121.50 1012618 01/052018 ALLIED UNIVERSAL CORP 9,949.57 1012619 01/05/2018 COMO OIL COMPANY OF FLORIDA 88.89 1012620 01/052018 SOUTHERN JANITOR SUPPLY INC 92.00 1012621 01/052018 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 241.38 1012622 01/052018 SPINNAKER VERO INC 123.00 1012623 01/082018 PARKS RENTAL & SALES INC 89.99 1012624 01/082018 ROBINSON EQUIPMENT COMPANY INC 3,894.67 1012625 01/082018 COPYCOINC 144.27 1012626 01/082018 HENRY SCHEIN INC 829.54 1012627 01/08/2018 NORTH SOUTH SUPPLY INC 131.21 1012628 01/08/2018 INDIAN RIVER BATTERY 1,087.40 1012629 01/08.2018 RING POWER CORPORATION 3,681.56 1012630 01/082018 MIKES GARAGE & WRECKER SERVICE INC 700.00 1012631 01/08.x2018 GALLS LLC 350.50 1012632 01/082018 IRRIGATION CONSULTANTS UNLIMITED INC 76.15 1012633 01/082018 THE EXPEDITER 124.83 1012634 01/082018 GROVE WELDERS INC 288.54 1012635 01/082018 SOUTHERN COMPUTER WAREHOUSE 3,084.16 1012636 01/082018 TOTAL TRUCK PARTS INC 150.50 1012637 01/082018 GLOBAL GOLF SALES INC 2,997.24 1012638 01/082018 SHRIEVE CHEMICAL CO 2,315.38 1012639 01/082018 RECHTIEN INTERNATIONAL TRUCKS 330.99 1012640 01/082018 HYDRA SERVICE (S) INC 2,196.00 1012641 01/082018 FPS OFFICE SOLUTIONS LLC 72.99 1012642 01/092018 AT&T 3,778.14 1012643 01/092018 OFFICE DEPOT BSD CUSTOMER SVC 862.77 1012644 01/092018 WASTE MANAGEMENT INC 3,917.69 1012645 01/092018 COMCAST 170.74 1012646 01/092018 EVERGLADES FARM EQUIPMENT CO INC 3,760.18 1012647 01/092018 DEMCOINC 201.90 1012648 01/092018 APPLE INDUSTRIAL SUPPLY CO 534.18 1012649 01/092018 SMITH BROTHERS CONTRACTING EQUIP 1%.37 1012650 01/092018 ALLIED UNIVERSAL CORP 12,554.47 1012651 01/092018 COMPLETE RESTAURANT EQUIPMENT LLC 1,802.94 1012652 01/092018 APPLE MACHINE & SUPPLY CO 172.00 1012653 01/092018 ROGER CLEVELAND GOLF INC 390.03 1012654 01/092018 COMO OIL COMPANY OF FLORIDA 223.84 1012655 01/092018 AUTO PARTNERS LLC 394.26 1012656 01/102018 INDIAN RIVER BATTERY 990.15 1012657 01/102018 INDIAN RIVER OXYGEN INC 2,657.00 1012658 01/102018 GALLS LLC 142.88 1012659 01/102018 IRRIGATION CONSULTANTS UNLIMITED INC 82.89 1012660 01/102018 SOUTHERN COMPUTER WAREHOUSE 1,792.26 1012661 01/102018 ROGER CLEVELAND GOLF INC 180.00 1012662 01/102018 TOTAL TRUCK PARTS INC 280.63 1012663 01/102018 PRIDE ENTERPRISES 58.52 1012664 01/102018 RECHTIEN INTERNATIONAL TRUCKS 114.95 1012665 01/102018 GREAT SOUTHERN CONSTRUCTION 1,423.53 1012666 01/10/2018 SOUTHERN JANITOR SUPPLY INC 3.669.19 1012667 01/102018 WACO FILTERS CORPORATION 6.487.50 1012668 01/102018 L&L DISTRIBUTORS 686.09 1012669 01/102018 PACE ANALYTICAL SERVICES INC 9.750.50 TRANS. NBR DATE VENDOR AMOUNT 1012670 01'10'2018 NEXAIR LLC 834.16 Grand Total: 111,035.68 10 ELECTRONIC PAYMENTS - WIRE & ACH TRANS NBR DATE VENDOR 5656 01/05/2018 IRC CHAMBER OF COMMERCE 5657 01/05/2018 INDIAN RIVER COUNTY SHERIFF 5658 01/05/2018 WRIGHT EXPRESS FSC 5659 01/05/2018 KIMLEY HORN & ASSOC INC 5660 01/05/2018 IRC CHAMBER OF COMMERCE 5661 01/11/2018 ATLANTIC COASTAL LAND TITLE CO LLC 5662 01/11/2018 ATLANTIC COASTAL LAND TITLE CO LLC Grand Total: AMOUNT 16,501.92 1,479,343.00 19,975.73 19,695.34 14,636.96 31,766.48 49,121.75 1,631,041.18 11 County Attorney's Matters - B. CC. 1. 23.18 Ofce of 1910 INDIAN RIVER COUN Dylan Reingold, County Attorney William K DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold, County Attorney DATE: January 12, 2018 SUBJECT: Federal Lobbying Concerning All Aboard Florida i• oX""IIIIr11, ATTORNEY On August 14, 2017, I executed an agreement between McDermott Will & Emery and Indian River County, as authorized by the County Administrator, for McDermott Will & Emery to represent Indian River County on federal lobbying efforts relating to the proposed All Aboard Florida project. The agreement was for $50,000 for six months and will expire on January 31, 2018. Under that agreement, McDermott Will & Emery assisted Indian River County in lobbying efforts with both federal legislators and federal agencies. It is important to note that McDermott Will & Emery also represents Martin County and CARE -FL with respect to the All Aboard Florida project. However, the engagement with Indian River County was solely for federal lobbying and did not include litigation representation. The main members of the McDermott Will & Emory who have represented Indian River County are Stephen Ryan, former Congressman Jeff Miller and Erica Stocker. At this time, I believe continuing the federal lobbying is an important component in promoting Indian River County's interests with respect to the proposed All Aboard Florida project. Thus, I am presenting another contract with McDermott Will & Emery for six additional months, to run through July 31, 2018. The agreement includes a fixed monthly fee of $10,000, paid at the beginning of each month for the first five months, with no charge for the final month, for a total of $50,000. FUNDING Funds for this expenditure are budgeted and available in General Fund/County Attorney/Legal Services/All Aboard Florida, Account # 00110214-033110-15023 RECOMMENDATION The County Attorney's Office recommends that the Chair allow for public comment on this matter and then have the Board vote to approve the agreement with McDermott Will & Emery and authorize the County Attorney to execute the agreement. 12 F:Wror ylf wda1GENF17AL18 C Ct4S,.&W.DM/Ah—dFkt& Fedrm9lnD6yengCx McDermott Will & Emery Boston Brussels Chicago Dallas Dusseldorf Frankton Houston London Los Angeles Miami Milan Munich New York Orange County Paris Rome Seoul Silicon Valley Washington, D.C. Strategic alliance with MWE China Law Offices (Shanghai) January 9, 2018 Mr. Dylan Reingold County Attorney Indian River County 1801 27thStreet Vero Beach, FL 32960-3365 Re: 2018 Retention Agreement Dear Mr. Reingold: Stephen M. Ryan Attorney at Law sryan®mwe.com +1 202 756 8333 Privileged and Confidential Attorney/Client Communication Thank you for again selecting McDermott Will & Emery LLP ("McDermott") to represent Indian River County, Florida (the "County") with respect to its federal government advocacy efforts to complement the County's ongoing legal and state government advocacy efforts related to the proposed All Aboard Florida ("AAF") passenger rail project and related increases in freight rail, from February 1, 2018 through July 31, 2018. The terms of our representation are set forth in this letter and in the Additional Terms of Engagement ("Additional Terms") that accompany this letter. Our attorney-client relationship will continue when the County and McDermott have agreed to the material terms of our engagement. Former Congressman Jeff Miller and I will continue to be principally responsible for services provided to the County and will be assisted by Ms. Erica Stocker. As circumstances warrant, other lawyers or non -lawyer professionals will be assigned to work on the County's matter. It is important that all information provided to us is complete, accurate and up to date so that we can represent your interests fully. Accordingly, please ensure that we are notified of any changes or variations to that information which may arise after the date it is provided to us, as well as any new circumstances which might be relevant to the work we are undertaking for you. Our fees reflect the value of our services and are based on hourly billing rates that take into account the complexity of the matter, the skill and experience required to perform the services, the time constraints imposed by the circumstances, the size of the matter, and the efficiencies we bring to bear on the matter, among other factors. We have agreed to charge a fixed fee of $10,000 per month, plus any disbursements such as domestic travel, beginning February 1, 2018 U.S. practice conducted through McDermott Will & Emery LLP. 13 500 North Capitol Street, N.W. Washington DC 20001-1531 Telephone: +1 202 766 8000 Facsimile: +1202 756 8087 www.mwe.com January 9, 2018 Page 2 through July 31, 2018. The monthly fee will be paid at the beginning of each month (not in arrears) for the first five months, with no charge for the final month, for a total of $50,000 for the six month engagement. After the six month engagement, McDermott and the County will mutually decide whether to continue the engagement and McDermott will offer similar pricing for any extension of the Agreement. In the event that the filing of litigation related to the U.S. Department of Transportation results in reduced federal advocacy efforts during the course of this engagement, McDermott will only charge for the time spent on advocacy activities each month, whenever that amount is less than the agreed upon $10,000 per month fixed fee and no unbilled carry forward fees from prior months exist. Our representation of the County does not extend to the County's employees, governmental entities, agencies, departments or bureaus or other entities in which it owns an interest (even a substantial interest). In order to avoid misunderstandings concerning potential conflicts of interest, it is our policy to clarify the identity of our clients and the circumstances under which we may represent other clients with interests which are or may be adverse to the County. McDermott is registered under the LDA to lobby for Citizens Against Rail Expansion in Florida (CARE FL), and provides legal services to CARE FL as well as Martin County. We do not lobby for Martin County. CARE FL and Martin County have agreed in writing to waive any conflict with the County for the services in this agreement. By executing this agreement, Indian River County continues to waive any conflict with CARE FL and with Martin County relating to these issues. They have signed corresponding waivers. McDermott represents, and in the future will represent, many other clients. During the time we are working for the County, one or more existing or future clients may ask McDermott to represent them in an actual or potential transaction or contested matter, including litigation or other dispute resolution proceedings, adverse to the County's interests. By entering into this engagement, the County agrees that McDermott can accept all such representations, even if the other client's interests are or may become directly adverse to the County's interests, unless the matter is substantially related to a matter in which we are representing the County, or will require disclosure of the County's confidential information. (All such representations are referred to as "Permitted Representations".) The County waives all actual and potential conflicts of interest that might exist because of any Permitted Representations undertaken by McDermott, and will not assert that any engagement of McDermott for the County is a basis to challenge or to disqualify McDermott from undertaking or continuing any Permitted Representation. 14 January 9, 2018 Page 3 Unless we are otherwise instructed by the County in writing at or prior to the completion of the matter for which the County has engaged us, we may, after a reasonable period of time has passed, at our discretion, destroy all documents and data (including hard copies, electronically stored information and any other data stored on other forms of media) and any other materials that we have stored or otherwise remain in our possession relating to a matter for which our services have been completed or terminated. When we complete the services the County has retained us to perform, our attorney-client relationship will be terminated. If the County later retains us to perform further or additional services, our attorney-client relationship will be revived subject to these terms of engagement unless we change the terms in writing at that time. Accompanying this letter are the Additional Terms, which are incorporated herein. If the County has questions concerning any of the information presented here, or should the County have a concern or question at any time during our representation, please call me. The County has the right to consult with other counsel concerning the terms of this engagement letter. By executing this engagement letter, the County is confirming that the County understands and accepts all of the terms set forth in this letter and in the Additional Terms and that this letter has been signed by the County voluntarily and with the benefit of the information necessary to make a fully informed decision to agree to these terms. The County intends for its consent to be effective and fully enforceable and to be relied upon by McDermott in accepting the representation of the County. The County agrees and acknowledges that in the case of inconsistency between the County's outside counsel guidelines, proposed terms, or billing instructions and the terms of this engagement letter, this engagement letter takes precedence and controls the terms of our engagement. These terms may not be modified unilaterally and any amendment or modification of these terms will be effective only upon execution of a writing signed by a person within the County and within McDermott authorized to approve such changes. Please sign and return to us the enclosed copy of this letter. Note that the County's request to McDermott to proceed, or acquiescence in McDermott proceeding, will constitute the County's full acceptance of the terms set forth herein and in the attached. 15 January 9, 2018 Page 4 Sincerely, ;4 /- A .9f -- Stephen M. Ryan Enclosure Agreed to and accepted (including the Additional Terms): INDIAN RIVER COUNTY Dylan Reingold Title: County Attorney Date: 16 ADDITIONAL TERMS This document sets forth McDermott Will & Emery LLP's additional standard terms of engagement for providing legal services. These terms are an integral part of our agreement with you. You should review this document carefully and retain it for your files. Ifyou have any questions, please contact us promptly. O U R S E R V I C E S T O Y O U— In our engagement letter with you, we specify the matter in which we will be representing you. It is important that you have a clear understanding of the legal services we will provide. If at any time you have questions regarding the scope of our services, please communicate with your principal contact at the Firm. We will represent you zealously and act on your behalf to the best of our ability. Whenever we provide you with an expression regarding the potential outcome of your matter, we will use our best professional judgment. However, we cannot guarantee the outcome of any matter. Any expression of our professional judgment regarding your matter or the potential outcome is limited by our knowledge of the facts and based on the law at the time. It is also subject to any unknown or uncertain factors or conditions beyond our control. W H O I S O U R C L I E N T ? — It is our policy to represent only the person or entity identified in our engagement letter. Unless specifically stated to the contrary in that letter, our representation of you does not extend to any of your affiliates. For example, if you are a corporation, our representation does not include any of your parents, subsidiaries, employees, officers, directors, shareholders, or any entities in which you own an interest (even a substantial interest). If you are a partnership, our representation does not extend to the individual partners of the partnership. If you are a trade association, our representation excludes members of the trade association. If you are an individual, our representation does not include your spouse, siblings, or other family members, successors in interest, or any entities in which you own an interest (even a substantial interest). If you are a trustee or other fiduciary, our representation does not include beneficiaries or other persons to whom you owe a duty. When we deal with a representative or agent of an entity, we represent only the entity and not the representative or agent. The advice and communications which we render on your behalf are not intended to be disseminated to or relied upon by any other parties without our written consent. We sometimes include a specific disclaimer in correspondence or other work product to this effect, but the absence of such a disclaimer does not create an exception or otherwise entitle others to rely on our work or advice. F E E E S T I M A T E S — Cl ients frequently ask us to estimate the total fees and other charges they are likely to incur in connection with a particular matter. We are pleased to respond to such requests whenever possible with an estimate based on our professional judgment. This estimate always carries the understanding that, unless we agree otherwise in writing, it does not represent a maximum, minimum, or fixed -fee quotation. The ultimate cost frequently is more or less than the amount estimated. OTHER CHARGES —As an adjunct to providing legal services, we may incur and pay a variety of charges on your behalf or charge for certain ancillary support services. When we incur such charges on your behalf or charge for such ancillary support services, we will include them in our billing statements. These charges may include, among other things, telephone, messenger, courier, express delivery services, McDermott Will & Emery UP facsimile communications (which typically include a per page charge in addition to the cost of the telephone usage), document printing, reproduction, scanning and imaging, data storage and processing (which typically include per gigabyte charges based on the volume of data), filing fees, deposition and transcript fees, witness fees, travel expenses, computer research, and charges by outside experts and consultants. Certain of these services, particularly those that involve significant technology and/or support services such as imaging and storing electronic data and documents and the use of specialized software for legal research and data processing, may be provided by McDermott at a profit. It is our general policy to arrange for outside providers of services (such as the fees of outside consultants, expert witnesses and court reporters) to bill you directly. You agree to pay those bills promptly and to provide us notice that such payment has been made. BILLING ARRANGEMENTS, TERMS OF PAYMENT AND RETAINERS— We will bill you on a regular basis—normally, each month—for both fees and other charges. You agree to make payment upon receipt of our statement. Sometimes we ask for an advance retainer which will be credited towards your legal fees and expenses on a monthly basis, unless we agree to a different arrangement. If the retainer proves insufficient to cover current fees and other charges on a regular basis, we may ask you to replenish or increase it, and you agree to do so if asked. Should your account become delinquent and satisfactory payment terms are not arranged, we may withdraw, or seek to withdraw, from the representation consistent with the applicable rules and pursue collection of the amounts owed. You will remain responsible for payment of our legal fees rendered and charges incurred prior to such withdrawal. We look to you, the client, for payment regardless of whether you are insured to cover the particular risk or have the right to be reimbursed from someone else. You are responsible to pay us in accordance with the terms agreed to in this engagement, even if you engage us to collect or seek reimbursement from an insurer or other third party pursuant to contracts, statutes or insurance policies. TERMINATION — You may terminate our representation at anytime, with or without cause, by notifying us, and subject to court approval when required for matters in litigation. We will return your papers and other property to you promptly upon receipt of your request for those materials unless they are subject to a lien under applicable law. We will retain our own files pertaining to the matter or case, including our drafts, notes, internal memos, and work product. Your termination of our services will not affect your responsibility for payment of legal services rendered and other charges incurred before termination and in connection with an orderly transition of the matter. We have the right to withdraw from our representation of you if, among other things, you fail to honor the terms of our engagement letter and/or the Additional Terms, you fail to make payment of any of our statements in a timely manner, you fail to cooperate or to follow our advice on a material matter, or any fact or circumstance occurs that would, in our view, render our continuing representation unlawful or unethical, or we determine that we are otherwise permitted under applicable law and rules to withdraw from the representation. If we elect to withdraw, you will take all steps necessary to free us of any obligation to perform further services, including the execution of any documents necessary to complete our withdrawal. Notwithstanding such termination, you will remain obligated to pay us for all services provided and to reimburse us for all costs and expenses paid or incurred on your behalf, including those required for the orderly transition of the engagement. McDermott Will & Emery JA Our representation of you will be considered terminated at the earlier of (a) your termination of our representation and the completion of any work that may be required incidental to withdrawal from an ongoing matter, such as work that is appropriate to accomplish an orderly transition to other counsel, work required to obtain permission to withdraw from a court or other tribunal, and work that is required to be performed prior to the time that such permission is granted, (b) our withdrawal from our representation of you or (c) the completion of our work for you. In addition, in the event there has been no work performed by us on your behalf for six consecutive months, and no more work is contemplated, our attorney-client relationship will have been terminated. PRIVILEGE - Our communications to and from you, including billing statements, may include attorney client privileged information or attorney work product. You should take reasonable steps to protect them from disclosure to third parties so as to maintain those privileges and protections. M c D E RM 0 T T I S PRIVILEGE -From time to time, issues may arise that raise questions as to our duties to you. We believe that it is in our clients' interest, as well as McDermott's interest, that in the event legal ethics or related issues arise during a representation, we receive experienced legal advice concerning our obligations. Accordingly, you agree that if we determine in our sole discretion during the course of the representation that it is necessary or appropriate to consult with McDermott lawyers designated to render legal advice to McDermott and its lawyers or to consult with outside lawyers, we have your consent to do so and any communications among lawyers working on the matter and McDermott lawyers or outside lawyers designated to render legal advice to McDermott and its lawyers will be privileged. SECURE COMMUNICATIONS — Our email server is configured to encrypt emails if your email system supports it. We recommend that encryption be used to protect communications with us that include confidential information. You should discuss with your principal contact at the Firm any special measures that you require regarding email encryption. In addition, the Firm has available cloud solutions to facilitate our collaboration and document sharing with you that we can discuss with you when appropriate. If you prefer to use a cloud solution other than those provided by the Firm, we recommend that you carefully assess the data security offered by that solution. We discourage you from using text or instant messaging to communicate with us. These forms of communication are not encrypted and are vulnerable to interception. ANTI -BRIBERY AND ANTI -CORRUPTION — We do not engage in bribery or corruption of any kind, and do not tolerate bribery or corruption by others to further the goals and objectives of our representations. We reserve the right to terminate our engagement if we learn of such improper conduct. (Last Revised 7/2017) 19 McDermott Will & Emery LLP/7 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka P.E., Public Works Director FROM: Andy Sobczak, Infrastructure Project Manager SUBJECT: First Amendment to the Indian River County Courthouse Renovation Professional Architectural and Engineering Services Consultant Agreement DATE: January 10, 2018 DESCRIPTION AND CONDITIONS On December 1, 2015 the Board of County Commissioners approved an Architectural and Engineering Services Agreement for building renovations at the Indian River County Courthouse with the Architectural Design Firm Pierce, Goodwin, Alexander, Linville (PGAL). While the renovation project involves the conversion of vacant space into a new courtroom, and the relocation of Land Records and the Juvenile Department, services under the agreement include, interior design, alarm, security, electrical and technology services. During the design phase of the project, which is substantially complete, several additional project components were identified. The additional components include, redesign of a traffic counter, addition of a transaction window, a new wall, door, and window in the Clerk of the Circuit Court's reception area, and modifications to courtroom audio/visual systems. While the type of services proposed are consistent with those specified in the Consultant's Agreement with the County, an amendment to the Consultant Agreement must be approved to add the services. FUNDING Funding for the First Amendment to the Indian River County Courthouse Renovation Professional Architectural and Engineering Services Consultant Agreement in the amount of $9,000.00 is included in the FY 17-18 CIE and budgeted in Court Facility Surcharge/Facilities Mgmt./New Courtroom Facilities, Acct #14022019-066510-12009. RECOMMENDATION Staff recommends that the BCC approve the First Amendment to the Indian River County Courthouse Renovation Professional Architectural and Engineering Services Consultant Agreement, and authorize the Chairman to execute the Amendment in the lump sum amount of $9,000.00. 20 DISTRIBUTION Michael Smykowski, Budget Director ATTACHMENTS Indian River County Courthouse Renovation Professional Architectural and Engineering Services Consultant Agreement First Amendment to the Indian River County Courthouse Renovation Professional Architectural and Engineering Services Consultant Agreement PGAL Scope of Services TLC Optional Additional Service Agreement APPROVED AGENDA ITEM FOR JANUARY 23.2018 F:\Pubbc Works\ENGINEERWG DIVISION PROJECT$\1728 IRC Courfl� lk a ations Pmject\l-Adnun\Ageda Itam\Coutthouse Additional Saviors Agreement Atmdmmt.doc 21 INDIAN RIVER COUNTY COURTHOUSE RENOVATION PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES CONSULTANT AGREEMENT THIS RENOVATION PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES CONSULTANT AGREEMENT, (Aeement2entered into this 1st day of1?2STb $015 between INDIAN RIVER COUNTY, a Political subdivision of the State of Florida, 180127th Street, Vero Beach, FL. 32960, hereinafter referred to as the COUNTY, and PGAL, a Texas corporation, 791 Park of Commerce Blvd. Suite 400, Boca Raton, Florida 33487 hereinafter referred to as the CONSULTANT. WITNESSETH The COUNTY and the CONSULTANT, in consideration of their mutual covenants, herein agree with respect to the performance ofprofessional architecture; interior design; electrical, and mechanical engineering; construction budgeting, contract documents, and related services by the CONSULTANT, and the payment for those services by the COUNTY, as set forth below The CONSULTANT shall provide professional consultant services and related professional advice including: architecture; interior design, technology, fire sprinkler, electrical, and mechanical engineering; construction budgeting, preparation ofworking drawings. contract documents cost estimating and related construction administration services, contract procurement services, heating, air conditioning alarm security and related services herein after, CONSULTING SERVICES to the COUNTY for those phases of the project described below as the INDTAN RIVER COUNTY Courthouse Renovations, located at 2000 16th Ave., Vero Beach FL 32960, and the CONSULTANT shall serve as the COUNTY's professional representative for the project as set forth herein, and any related or similar project as the COUNTY may deem necessary; and shall give CONSULTING SERVICES advice to the COUNTY during the performance ofthe services to be rendered. SECTION! -DESCRIPTION Consultant services are required for the preparation of construction plans and C ONSU L TING SE RVI CE S, for the construction improvements necessary for the renovation of the Indian River County Courthouse. The improvements will include: Relocation of the Land Records and the Juvenile Department to the first floor Law Library and converting the vacated area on the second floor into anew courtroom, herein after referred to as the PROJECT. Basic services required of the CONSULTANT are described in Section IV Scope of Services. 22 SECTION II- GENERAL RESPONSIBILITIES (1) Design services required by the Agreement shall be performed by qualified registered Florida architects, engineers and other design professionals. The contractual obligations of such professional persons or entities are undertaken and performed in the interest of the COUNTY. (2) The agreements between the CONSULTANT and the persons or entities identified in this Agreement, and any subsequent modifications, shall be in writing. These agreements, including financial arrangements with respect to this Project, shall be promptly and fully disclosed to the COUNTY upon request (3) If the CONSULTANT believes or is advised by other design professionals retained to provide services on the Project that implementation of any instruction received from the COUNTY would cause a violation of any applicable law, the CONSULTANT shall notify the COUNTY in writing. The CONSULTANT shall not be obligated to perform any act which he believes will violate any applicable law. SECTION III - COUNTY OBLIGATIONS The COUNTY agrees to provide the following material, data, or services as required in connection with the work to be performed under this Agreement: (1) Provide the CONSULTANT with all available drawings, and other documents in the possession of the COUNTY pertinent to the Project. (2) The COUNTY shall make provisions for the CONSULTANT to enter the facility as required for the CONSULTANT to perform his CONSULTING SERVICES. (3) The COUNTY will promptly execute all permit application's prepared by CONSULTANT that are necessary to expedite the acquisition of any local, state or federal permits made necessary by the Project. (4) The COUNTY designates the Facility Manager or his designee, as Project Manager for the Project. (5) The COUNTY shall attend meetings with agencies having jurisdiction and approval authority for this Project, when requested by CONSULTANT (6) The COUNTY shall select final colors for the interior and exterior finishes selected by the CONSULTANT SECTION IV- SCOPE OF SERVICES The CONSULTANT agrees to perform professional services in connection with the Project as required and as set forth in the following: (1) GENERAL (a) The CONSULTANT will provide CONSULTING SERVICES for the preparation of building construction plans, for an updated opinion of probable cost at the end of the Design Development Phase, field observations and reports, and related 2 23 construction administration services, for the interior building improvements necessary for the PROJECT. (b) The CONSULTANT shall prepare all building architectural and building engineering system designs, including technology, mechanical, fire protection, and electrical systems. (c) The CONSULTANT shall comply with Indian River County adopted Policy No. AM- 1101.1, which requires that all buildings commenced after July 1, 2008 shall comply with the requirements of s. 255.2575 Florida Statutes. The statute requires that the Project must comply with a sustainable building rating system or a national model green building code. (d) CONSULTANT will endeavor not to duplicate any previous work done on the Project. After written authorization to proceed, the CONSULTANT shall consult with the COUNTY staff to clarify and define the COUNTY'S requirements for the Project and review all available data, after which, ameeting with the CONSULTANT and County will beheld. (e) The CONSULTANT will attend conferences with the COUNTY and its representatives upon the request of COUNTY. (0 In order to accomplish the work described under this Agreement in the time frames set forth in this Agreement, the CONSULTANT will maintain an adequate staff of registered Architects, Engineers, technicians, and other employees and consultants on the work at all times. (g) By executing this Agreement, the CONSULTANT represents to the COUNTY that the CONSULTANT is professionally qualified to act as the architect for the Project and is licensed to practice architecture by all public entities having jurisdiction over the CONSULTANT and the proj ect. The CONSULTANT further represents to the COUNTY that the CONSULTANT will maintain all necessary licenses, permits or other authorizations necessary to act as architect for the Project until CONSULTANT'S remaining duties, hereunder have been satisfied. The CONSULTANT assumes full responsibility and will indemnify the COUNTY for the improper acts and omissions of its consultants or others employed or retained by the CONSULTANT in connection with the Project. (h) The professional services are to be provided in accordance with the generally accepted professional architectural, engineering, design and surveying practices currently practicing under similar circumstances at the same time and in the same of similar locality. (i) The Consultant will be responsible for scheduling the design team meetings and coordinating the construction documents generated by its sub-consultants involved in this Project. 0) Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY or the CONSULTANT. (k) Execution of this Agreement by the CONSULTANT constitutes a representation that the CONSULTANT has become familiar with the Project site and the local conditions under which the Project is to be implemented. (1) The CONSULTANT shall comply with all federal, state, and local laws applicable to this Project. The CONS IJLTANT will endeavor to design the Project in such amanner 3 24 as to be in conformance with all current applicable federal, state and local laws, including current accessibility guidelines as of the signing of this Agreement. (m) The CONSULTANT will prepare all necessary sketches to accompany applications for any required federal, state, or local permits. (n) The CONSULTANT will cooperate fully with the COUNTY in order that all phases of the work may be properly scheduled and coordinated. (o) The CONSULTANT shall report the status of this Project to the County's Project Manager upon request and hold all drawings, calculations and related work open to the inspection of the Project Manager or his authorized agent at any time, upon reasonable request. (p) The CONSULTANT, will prepare all permit applications, and will prepare and furnish copies of the drawings, specifications and contract documents, as required for federal, state and local agencies from which approval of the Project must be obtained. All original documents, tracings and the like, including items furnished to the CONSULTANT by the COUNTY pursuant to this Agreement, are and shall remain the property of the COUNTY, and shall be delivered to the COUNTY upon completion of the work. (q) The drawings prepared by the CONSULTANT will be of sufficient detail to permit the actual location of the proposed building improvements on the ground. (r) Any additional work required by regulatory agencies pursuant to regulations established after the date of this Agreement shall be an additional service, and the COUNTY shall compensate the CONSULTANT in accordance with SECTION VII Additional Work, of this Agreement and in an approved amendment to this Agreement. (s) The CONSULTANT agrees that all hiring must follow all applicable labor laws as follows: 1. The CONSULTANT and his sub -consultants shall maintain such insurance as will protect it from claims by employees under the Worker's Compensation Act and from claims by employees for bodily injury or death which may arise fi-om the performance of its services under this Agreement. 2. The CONSULTANT and his sub -consultants will assure compliancewith Title VI of the Civil Rights Act of 1964 (P.L. 88-352) as amended, (42 U.S.C. 2000d) and the requirements imposed by the regulations of the Department of Commerce (15 C.P.R. Part 8) issued pursuant to that Title. In accordance therewith no person in the United States shall, on the grounds of race, be subjected to discrimination under any program or activity for which Indian River County receives state financial assistance. 3. The work will be conducted in compliance with the Americans with Disabilities Act of 1990,42 U.S.C. 12101 ET. Seq, and the Regulations adopted pursuant to that act, to the extent required by the law. 4. In accordance with Florida Statutes, the COUNTY encourages the CONSULTANT to the greatest extent possible, to give consideration to increasing the number of contractors/vendors that are minority businesses. 4 25 (2) CONSULTANTS SCOPE OF WORK AND PRODUCT DELIVERABLES (a) PHASE 1 - CONSULTANT PROGRAMMING/SCHEMATIC PHASE: 1. The CONSULTANT shall coordinate with their design team and the COUNTY'S Project Manager. 2. The CONSULTANT shall implement a space -allocation and building design program. The program is designed to optimize space and efficiency and comfort for the user. A Program Committee shall be formed and the committee will be chaired by the CONSULTANT, and will include representatives of INDIAN RIVER COUNTY and key sub -contracted consultants. The program implementation will include researching the project type, establishing goals and objectives, gathering relevant information, identify strategies, determine quantitative requirements, and summarizing the program. 3. The CONSULTANT shall prepare a written narrative to validate the program. 4. The CONSULTANT shall prepare schematic level floorplans. (b) PHASE 2 - DESIGN DEVELOPMENT PHASE: 1. CONSULTANT shall prepare Design Development Documents consisting of design development drawings, outline specifications and other documents sufficient to establish the size, quality and character of the project development, including the architectural, interior design, technology, mechanical and electrical systems, and other such elements of the project as may be appropriate. Drawings shall be a refinement of the schematic drawings, and shall further define the project scope, relationships, forms, size and appearance. Drawings and specifications shall include: (i) Building Plans, sections, elevations, lypical construction details, equipment lay -out. (iii) Specifications: identify major materials, systems and quality levels. 2. The CONSULTANT shall prepare an updated detailed building construction plan based on the preliminary Design Development Documents, and reconcile design with the Project budget. (c) PHASE 3- 50% CONSTRUCTION DOCUMENTS 1. The CONSULTANT will perform all necessary CONSULTING SERVICES and incidental work for the interior renovations. Based on the design development documents, 50% construction document plans and technical specifications shall be prepared, establishing in detail the material and systems required for the Project, including the incorporation of energy efficient sustainable building and site design principles and systems required by FS §255.2575. The Program Committee will meet and review plans to insure they meet the needs of the COUNTY. 26 (d) PHASE 4-100% CONSTRUCTION DOCUMENTS 1. The CONSULTANT will further develop the 50% constriction documents for permitting and bidding purposes. 2.The CONSULTANT shall Design and RLepare a co m Tete set of construction plans for the. building suitable for obtaining County Site Plan Approval Building Permits and Health Department permits. and other Hermits required for the work. The design shall be in accordance with the 2014 Florida Buildin Code and currcnt Life Safety Code. These plans shall include: (i) Architectural (ii) Mechanical (iii) Electrical (iv) Fire protection systems (v) Security systems (vi) Information technology systems a. Security Muirements and coordination b.Voice and data systems (vii) Energy Code Calculations/ model ing per Florida Building Code (F B C L (e) PHASE 5 -BIDDING AND PERMIT I. In general, the CONSULTANT will assist the COUNTY with bid procurement including assistance in the preparation of procurement documents and information for General Contractor hard bid delivery system. Scrvices may include: (i) Description of time, place and conditions of bidding and construction. (ii) Bidding and Proposal forms (iii) Form of Agreement - between owner and contractor. (iv) Conditions of the Contract -standard, supplementary, and other special conditions. 2. The CONSULTANT will assist the COUNTY with Construction Procurement services, including: (i) Prepare and provide bid sets for general contractor use in securing bids. (ii) Coordinate and attend meetings and negotiations with the perspective Contractors and sub -contractors. Respond to Requests for Information (RFI'sl sent by bidders, and prepare Addendums and plan modifications, if necessary. (iii) Bid validation. (iv) Prepare Notice of Award and assist IRC in finalizing construction contract. 3. Building permits: Assist contractor with the building permit review process. Provide plans, specifications and supporting documentation. Prepare response to 6 27 building official review and necessary plan modifications. (Note: This is completed before bidding and construction contract award.) (f) PHASE 6 -CONSTRUCTION PHASE: 1. The CONSULTANT shall assist the COUNTY with the Contract Administration including: attend progress meetings, review shop drawings and contractors submittals, and provide routine site observations to verify the work is proceeding in accordance with the plans and specifications for the purposes of certification upon completion ofthe work. Observations shall be documented with written reports and digital photographs. The CONSULTANT will coordinate the responsibility for document review, meeting attendance, and observations with architect and other consultants. The construction period is estimated to be ten (10) to twelve (12)months, Construction Administration and observation fees have been estimated by the CONSULTANT based on this time frame, and the tasks and frequency of services listed below. Anticipated tasks and services include: (i) Building: a. Coordinate and attend pre -construction meetings. (2) b. Attend progress meeting with contractor (1 /wk.) C. Review shop drawings (1 submittal) d. Review contractors pay requests (1 /month) e. Periodic observations ofthe bldg. construction (I+ -]wk-) f. Observations from M.E.P. (spell out MEP) Consultants as needed g. Substantial completion observations punch list (1) h. Final observation Ifinal completion determination (1) (ii) Changes to Work: Oversee changes to work, field directives, and minor plan changes, administer construction change orders. SECTION V - TIME FOR COMPLETION (1) The time for completion of each project phase shall be as follows: (a) Agreement between the CONSULTANT and the COUNTY- 30 days (b) Phase One -Programming, Schematic Design Phase- 45 days (c) Phase Two -Design Development Phase- 45 days (d) Phase Three -50% Construction Documents- 45 days (e) Phase Four- 100% Construction Documents -45 days (f) Phase Five- Bidding and Permit- 60 days (g) Phase Six -Construction Administration- ten (10) to twelve (12) months (h) Occupy Facility - TBD (2) Commencement dates shall be established in a "Notice to Proceed" from the COUNTY for each phase. 7 28 SECTION VI - COMPENSATION (1) Compensation: The COUNTY agrees to pay and the CONSULTANT agrees to accept for CONSULTING SERVICES rendered pursuant to this Agreement, fees in accordance with the following: Total design services including all deliverables shown in "Exhibit A". Total Lump Sum - $157,450 (2) Payment Schedule (a) The COUNTY shall make monthly partial payments to the CONSULTANT Payments shall be, proportion to the percentage of work completed for each Phase of work provided, and payments shall also include all reimbursable costs for the billing period. Retainage may be withheld in accordance with "Section IX -Partial Payments" A (b) The value of each Phase of the CONSULTANTS work and product deliverables shall be in accordance with the following schedule. Phase 1-Programming/Schematic: $4,724 Phase 2- Design Development $31,490 Phase 3- 50% Construction Documents: $31,490 Phase 4- 100% Construction Documents: $31,490 Phase 5 -Bidding and Permit: $11,021 Phase 6 -Construction Observation: $47,235 TOTAL $157,450 (c) The payments shall be due in accordance with F.S. 218, Local Government Prompt Payment Act. SECTION VII - ADDITIONAL WORK (1) In the event changes are requested by the COUNTY to the contract plans after said plans have been approved and accepted by the COUNTY and upon the issuance of an amendment to this Agreement for said additional work by the COUNTY, said additional work may commence upon receipt of a Notice to Proceed. (2) Compensation for Additional Work shall be at a price to be negotiated between the CONSULTANT and the COUNTY, based on the CONSULTANT'S approved hourly rate schedule shown below. Principal $200 Project Manager $195 Project Designer/Project Architect $185 8 29 Assistant Architect $110 Interior Designer $150 Technical I CADD Drafting $ 85 Administration $ 80 SECTION VIII - EXTRA WORK (1) In the event extra work is necessary by the CONSULTANT due to a change in scope of the project, and upon the issuance of an amendment to this Agreement for said Extra Work by the COUNTY, said Extra Work may commence upon receipt of a Notice to Proceed. (2) Compensation for Extra Work shall be at a price to be negotiated between the CONSULTANT and the COUNTY, based on the CONSULTANTS approved hourly rate schedule. SECTION IX- PARTIAL PAYMENTS (1) The COUNTY shall make monthly partial payments to the CONSULTANT. (2) The CONSULTANT shall submit duly certified invoices to the COUNTY'S Project Manager. (3) The COUNTY shall withhold from each progress payment made to the CONSULTANT an amount not exceeding 10 percent of the payment as Retainage until 50 -percent completion of the contracted design services. (4) After 50 -percent completion of the design services purchased pursuant to the Agreement, the COUNTY shall reduce to 5 percent the amount of Retainage withheld from each subsequent progress payment made to the CONSULTANT. (5) Final payment and release of 5 percent retainage shall be made when CONSULTANT has, in the COUNTY'S opinion, successfully completed all aspects included in this Agreement (and any amendments) and has submitted complete and legally effective releases or waivers (satisfactory to OWNER) of all Lien rights arising out of or Liens filed in connection with the Work. SECTION X -RIGHT OF DECISIONS (1) All services shall be. performed by the CONSULTANT to the satisfaction: of the COUNTY'S Project Manager, who shall decide all questions, difficulties, and disputes of whatever nature which may arise under or by reason of this Agreement and according to the prosecution and fulfillment of the service herewider, and the character, quality, amount and value thereof, and the Project Manager's decision upon all claims questions and disputes shall be final conclusive and binding upon the parties hereto unless such determination is clearly arbitrary or unreasonable. (2) Adjustments of compensation and time because of any major changes in the work that might become necessary or be deemed desirable as the work progresses shall be reviewed by the COUNTY'S Project Manager. In the event that the CONSULTANT does not concur in the judgment of the COUNTY'S Project Manager as to any decisions made 9 30 by him, he shall present his written objections to the County Administrator; and the COUNTY'S Project Manager and the CONSULTANT shall abide by the decision of the County Administrator of Indian River County, unless the decision is clearly arbitrary or unreasonable. The CONSULTANT may appeal the decision to the Board of County Commissioners. SECTION XI - OWNERSHIP AND REUSE OF DOCUMENTS (1) Ownership All reports, tracings, plans, specifications, contract documents, and other data developed by the CONSULTANT for the purpose of this Agreement shall become the property of the COUNTY and shall be made available by the CONSULTANT at any time upon request of the COUNTY. When all work contemplated under this Agreement is complete, all of the above data shall be delivered to the Director ofthe Public Works Department. (2) Reuse of Documents All documents, including but not limited to drawings and specifications, prepared by the CONSULTANT pursuant to this Agreement are related exclusively to the services described herein. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of this project or on any other project. Any such utilization or adaptation will entitle the CONSULTANT to further compensation at rates to be agreed upon by the COUNTY and the CONSULTANT. The CONSULTANT shall not be held liable for any reuse of the documents and shall not be held liable for any modifications made to the documents by others. SECTION XII -NOTICES Any notices, reports or other written communications from the CONSULTANT to the COUNTY shall be considered delivered when posted by certified mail or delivered in person to the COUNTY'S project manager. Any notices, reports or other communications from the COUNTY to the CONSULTANT shall be considered delivered when posted by certified mail to the CONSULTANT at the last address left on file with the COUNTY or delivered in person to said CONSULTANT or his authorized representative. Such in person deliveries shall be evidenced by signed receipts. SECTION XIII - TERMINATION The obligation to provide further services under this Agreement may be terminated by either party upon thirty (30) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party or if the COUNTY determines it not in the public interest to continue this Agreement. In the event of any terminations, the CONSULTANT will be paid for all services rendered to the date of termination, all expenses subject to reimbursement hereunder, and other reasonable expenses incurred by the CONSULTANT as a result of such termination. The CONSULTANT will deliver to the COUNTY all work performed prior to termination of the Agreement. 10 31 SECTION XIV -AUDITS The COUNTY reserves the right to audit the records of the CONSULTANT related to this Agreement at any time during the execution of the work included herein and for a period of one year after final payment is made. SECTION XV - SUBLETTING The CONSULTANT shall not sublet, assign, or transfer any work under this Agreement without the written consent of the COUNTY. When applicable and upon receipt of such consent in writing, the CONSULTANT shall cause the names of the architectural firm or engineering firms, responsible for the major portions of each separate specialty of the work to be inserted on reports or other data. It is anticipated that the CONSULTANT shall sub -contract the following portions of the work: -Architecture: -Mechanical, Electrical, Plumbing, and Fire Protection Engineers: -Acoustical Engineers: SECTION XVI -WARRANTY The CONSULTANT warrants that he has not employed or retained any company or person other than bona fide employees working solely for the CONSULTANT to solicit or secure this Agreement and that he has not paid or agreed to pay any company or person other than a bona fide employee working solely for the DESIGNER any fee, commission, percentage fee, gifts or any other considerations, contingent upon or resulting from the award or making of this Agreement For breach violation of this warranty, the COUNTY shall have the right to annul this Agreement without liability. SECTIONXVi1-DURATION OF AGREEMENT This Agreement shall remain in full force and effect fora period of two (2) years after the date of execution thereof or until completion -of all project phases as specified by the COUNTY'S Project Manager, whichever occurs later, or unless otherwise terminated pursuant to Section XIII of this Agreement. SECTION XVIII- INSURANCE AND INDEMNIFICATION During the performance of the work covered by this Agreement, the CONSULTANT shall provide the COUNTY with evidence that the CONSULTANT has obtained and maintains the insurance listed in the Agreement. (1) CONSULTANT shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, his agents, representatives, employees or sub -consultants. The cost of such insurance shall be included in the CONSULTANT's Basic Compensation. Architects and Engineers under subcontract with the CONSULTANT 11 32 shall have their own Professional Liability Insurance. (2) Minimum Scope of Insurance (a) Worker's Compensation as required by the State of Florida. Employers Liability of $100,000 each accident, $500,000 disease policy limit, and $100,000 disease each employee. (b) General Liability $1,000,000 combined single limit per accident for bodily injury and property damage. COUNTY shalt be an additional insured. Auto Liability $1,000,000 combined single limit per accident for bodily injury and property damage for owned and non -owned vehicles. COUNTY shall be an additional insured. (e) Auto Liability $1,000,000 combined single limit per accident for bodily uijuiy and property damage for owned and non -owned vehicles. COUNTY shall be an additional insured. (d) Professional Liability Insurance providing coverage for negligent acts, errors, or omissions committed or alleged to have been committed by CONSULTANT with a limit of$500,000 per claim/annual aggregate. There shall be no more than $200,000 deductible per claim amount unless the CONSULTANT provides a Certified Copy of a financial report which has been approved by the County Risk Manager. This insurance shall extend coverage to loss of interest, earning, profit, use and business interruption, cost of replacement power, and other special, indirect and consequential damages. (3) Any deductibles or self-insured retentions greater than $200,000 must be Approved by the Risk Manager for Indian River County with the ultimate responsibility for same going to the CONSULTANT. (4) CONSULTANTS insurance coverage shall be primary. (5) All above insurance policies shall be placed with insurers with a Best's rating of no less than A. The insurer chosen shall also be licensed to do business in Florida. (6) The insurance policies procured shall be "Claims Made" policies or as generally available on the open insurance market. (7)The Insurance Carriers shall supply Certificates of Insurance evidencing such coverage to the Indian River County Risk Management Department prior to the execution of this Agreement. (8)The insurance companies selected shall send written verification to the Indian River County Risk Management Department that they will provide 30 days written notice to the Indian River County Department of Risk Management of its intent to cancel or terminate said policies of insurance. (9) CONSULTANT shall include all sub -consultants as insured under its policies or shall furnish separate certificates and endorsements for each sub- consultant. All coverages for sub -consultants shall be subject to all of the requirements stated herein. (10) CONSULTANT hereby agrees to indemnify Indian River County and Representatives thereof from all claims arising solely from negligent acts, errors or omissions of the CONSULTANT or CONSULTANT'S REPRESENTATIVES in the performance of Professional Services under this Agreement and for which CONSULTANT is legally liable. 12 33 SECTION XIX - ENTIRETy OF AGREEMENT A. This writing embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. B. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in writing and signed by both parties hereto. C. This Agreement, regardless' of where executed, shall be governed by and construed in accordance with the laws of the State of Florida. D. The Request for Qualifications No 2015-2015028 dated April 21 2015 and CONSULTANT'S req --es thereto dated October 15 2015 are hereb into rated by reference and shall be considered art of this A eement. IN WITNESS WHEREOF the parties hereto have executed these presents this of. CONSULTANT COMPANY NAME: PG L tedname:lAP A.1465-It..t4L_ Title: -r 0c trpct_ Date: 11 1.1 11j Approved as to form and legal Sufficiency: (Z William K. De raal De u County Attorney OWNER: BOARD OF COUNTY COMMSIONERS INDIAN RIVER COUNTY, FLORIDA Bob Solari, Chairman Da proved by BCC: .' of L .. 1a oQl —L)Qcesaber—1 , 2015 . Smith Court and Comptroller BY Q,�Z, Leona Allen Deputy Clerk Approved: 13 34 Deliverables- Included in Basic Services (Exhibit "A") PHASE ITEM QUANTITY NOTES Programming /Schematic Design Drawings 7 Sets Full or half-size per IRC direction (50% and 100% Combined) Outline specs 7 Sets Full or half-size per IRC direction Narrative 7 Sets Full-size signed and sealed Deliveries Prelim Materials As Needed Signed and sealed As Needed Mileage/Travel As Needed Deliveries As Needed Design Development Drawings 7 Sets Mileage/Travel Needed As Full or half-size per IRC direction (50% and 100% Combined) Outline specs 7 Sets As Needed Color Boards 2 Sets Full-size signed and sealed Deliveries Mileage/Travel As Needed Signed and sealed As Needed Deliveries As Needed Construction Documents Drawings 7 Sets Mileage/Travel Needed As Full or half-size per IRC direction (50% and 100% Combined) Final Specs 7 Sets As Needed S/S Drawings 3 Sets Full-size signed and sealed Deliveries S/S Specs 3 Sets Signed and sealed As Needed Mileage/Travel As Needed Deliveries As Needed GMP I Bidding/ PermitI Mileage/Travel As Needed Deliveries As Needed Construction Administration Misc. Printing As Mileage/Travel Needed As Deliveries Needed Post Occupancy Misc. Printing As Needed Mileage/Travel As Needed Deliveries As Needed Notes 14 35 FIRST AMENDMENT TO THE INDIAN RIVER COUNTY COURTHOUSE RENOVATION PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES CONSULTANT AGREEMENT WHEREAS, Per Section VIII of the Indian River County Courthouse Renovation Professional Architectural and Engineering Services Consultant Agreement dated December 1, 2015 ("AGREEMENT"), Indian River County and PGAL seek to amend the AGREEMENT to include the additional professional services as specified in the attached PGAL Invoice for additional service dated January 8, 2018 for the total lump sum payment of $9,000.00. CONSULTANT: PGAL By: By: dney Crockett Title: nior Associate BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY BCC Approved Date: Peter D. O'Bryan, Chairman Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney 36 ARCHITECTURE ENGINEERING INTERIORS PLANNING January 8, 2018 Richard B. Szpyrka, P.E. Public Works Director Indian River County 1801 27th Street, Vero Beach, FL 32960 Re: Indian River County Courthouse Renovations Add service for Traffic Counter and Technology Changes Dear Richard, The following is an add service for the work to be done at the traffic counter, clerk's office and Courtroom. SCOPE OF SERVICES Redesign Traffic Counter to add one additional transaction window at the end of the existing counter The casework, windows, walls, flooring, and ceilings to be renovated as required for the additional station. This work also includes a new wall, door and window at the clerk's office reception area and changes to the audio/visual system in the courtroom as requested by Steve Shaw. COMPENSATION The fixed fee for the above Additional Services shall be $9,000 broken down below PGAL $2,500 TLC $6,500 Total $9,000 37 791 Park of Commerce Blvd., Suite 400 T 561988 4002 PGAL.COM Boca Raton, FL 33487 r 561988 3002 AA0003337 EB00008240 If the terms of this Agreement meet with your approval, please sign and return one copy of this Letter as authorization to proceed. Sincerely, ?Rneyy Crockett, AIA, LEED AP Senior Associate Cc: file Attachments: TLC Optional Additional Service Agreement 38 OPTIONAL ADDITIONAL SERVICE AGREEMENT PROJECT NAME: Indian River Courthouse TLC PROJECT No. 515063 OWNER: Indian River DATE: 12!7/17 CLIENT/ARCHITECT: PGAL TLC Engineering for Architecture, Inc. (TLC) is proceeding with providing optional additional services as described below per paragraph(s) "Add services" of the agreement ("Agreement") between PGAL and TLC dated December 8'", 2014. Additional Services Description: 1. Changes to power and data location for traffic desk. These changes were already done. The fee for these changes are: a. Electrical changes: $1,000 b. Technology changes: $ 500 $1,500 2. Changes to the Audio/visual system to the Courtroom per email by Steve Shaw dated 12/7/2017. a. Technology changes: $5,000 The fee for these additional services is $6,500 Authorization by PGAL to proceed with this change in the Agreement for these optional additional services constitutes a commitment by PGAL to pay the TLC fee and represents that authorization has been received by PGAL from its client/owner. Please affirm or deny authorization to proceed with these optional additional services by checking the appropriate box, signing below and faxing TLC this notice within two (2) days of the above date. Yours truly, TLC ENGINEERING FOR ARCHITECTURE, INC. Ogg* w -.a �U I '�• / ; - lWltl;,[ Tom' °F, c+iwwm«� co"m Yb..,) 22044W 0r. x171 x.a 0134,5&000 Santiago Beron, RCDD, CTS -D Project Manager a«W.rnt, 01104 l� Taw North, RCDD Division Director TLC is authorized L_J is not authorized [_] to proceed with the above-described additional services: PGAL BY: Print Name and Title Date TLC ENGINEERING FOR ARCHITECTURE, INC. 39 4890 West Kennedy Boulevard . Suite 250 . Tampa, FL 33609-5003 Phone 813.637.0110 www.tic-engineers.com Fax 813.637.0013 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Directo FROM: Monique Filipiak, Land Acquisition Specialist SUBJECT: Right -of -Way Acquisition — 66th Avenue Widening Project Owner: Karen Beck - 7580 66th Ave, Vero Beach, FL 32967 DATE: January 10, 2018 DESCRIPTION AND CONDITIONS Public Works is progressing with Right -of -Way acquisition for the planned improvements of 66th Avenue between 69th Street - 85" Street. The proposed improvements include widening the existing two-lane roadway to a four lane divided roadway, traffic signals, bridge replacement, drainage improvements, grassed or landscaped median and sidewalks. Karen Beck owns a 7.11 acre parcel which is zoned A-1. To accommodate the future planned improvements on 66th Avenue, the County needs to acquire 0.13 acres of the parcel for right-of-way purposes. The County obtained an appraisal of the property indicating a value of $15,500.00. Land Value Part Taking $3,000.00 Landscaping in Taking $2,500.00 External Obsolescence $6,500.00 Cost to Move Carport $3,500.00 Total Just Compensation $15,500.00 The County offered the appraised value of $15,500.00 to purchase the 0.13 acres, and Ms. Beck agreed to the offer. FUNDING Funding is budgeted and available in Account No. 31521441-066120-16009, Optional Sales Tax, 66`h Avenue (69th Street - 85" Street). RECOMMENDATION Staff recommends the Board approve the Purchase Agreement for the 0.13 acres of property located at 7580 66th Ave, Vero Beach, FL 32967, and authorize the Chairman to execute the purchase agreement on behalf of the Board. ATTACHMENTS One Original Purchase Agreement APPROVED AGENDA ITEM FOR: January 23 2018 F:\Public Works\ENGINEERING DIVISION PROJECTS\1505-66th Ave Widening_49th St to 81st St\2-Right of Way\BCC Agenda Memos\Karen 40 Beck\Karen Beck Agenda Memo.doc AGREEMENT TO PURCHASE AND SELL REAL ESTATE BETWEEN INDIAN RIVER COUNTY AND KAREN S. BECK THIS AGREEMENT TO PURCHASE AND SELL REAL ESTATE ("Agreement") is made and entered into as of the day of , 2018, by and between Indian River County, a political subdivision of the State of Florida ("the County"), and Karen S. Beck ("the Seller) who agree as follows: WHEREAS, Seller owns property located at 7580 66th Avenue, Vero Beach, Florida. A legal description of the property is attached to this agreement as Exhibit "A" and incorporated by reference herein; and WHEREAS, the County is scheduled to do road improvements on 66th Avenue between 49th Street and 81St Street in the future and the road expansion will impact the Seller's property; and WHEREAS, in order for the County to proceed with its road expansion plans, the County needs to purchase property to be used as right-of-way from landowners along and adjacent to 66th Avenue, and WHEREAS, the County contacted the Seller and offered to purchase right-of-way of approximately 5,512 square feet or 0.13 acres of property as depicted on Exhibit "A", and WHEREAS, the Parties agree this is an arm's length transaction between the Seller and the County, without the threat of eminent domain. NOW, THEREFORE, in consideration of the mutual terms, conditions, promises, covenants and premises hereinafter, the COUNTY and SELLER agree as follows: 1. Recitals. The above recitals are affirmed as being true and correct and are incorporated herein. 2. Agreement to Purchase and Sell. The Seller hereby agrees to sell to the County, and the County hereby agrees to purchase from Seller, upon the terms and conditions set forth in this Agreement that certain parcel of real property located at 7580 66th Avenue, Vero Beach, Florida and more specifically described in the legal description attached as Exhibit "A", fee simple, containing approximately 5,512 square feet, all improvements thereon, together with all easements, rights and uses now or hereafter belonging thereto (collectively, the "Property"). 2.1 Purchase Price, Effective Date. The purchase price ("Purchase Price") for the Property shall be $15,500.00 (Fifthteen Thousand and Five Hundred 00/100 Dollars). The Purchase Price shall be paid on the Closing Date. The Effective Date of this Agreement shall be the date upon which the County shall have approved the execution of this Agreement, either by approval by the Indian River County Board of County Commissioners 41 I' at a formal meeting of such Board or by the County Administrator pursuant to his delegated authority. 3. Title. Seller shall convey marketable title to the Property by warranty deed free of claims, liens, easements and encumbrances of record or known to Seller; but subject to property taxes for the year of Closing and covenants, restrictions and public utility easements of record provided (a) there exists at Closing no violation of any of the foregoing; and (b) none of the foregoing prevents County's intended use and development of the Property ("Permitted Exceptions"). 3.1 County may order an Ownership and Encumbrance Report or Title Insurance Commitment with respect to the Property. County shall within fifteen (15) days following the Effective Date of this Agreement deliver written notice to Seller of title defects. Title shall be deemed acceptable to County if (a) County fails to deliver notice of defects within the time specified, or (b) County delivers notice and Seller cures the defects within thirty (30) days from receipt of notice from County of title defects ("Curative Period"). Seller shall use best efforts to cure the defects within the Curative Period and if the title defects are not cured within the Curative Period, County shall have thirty (30) days from the end of the Curative Period to elect, by written notice to Seller, to: (i) to terminate this Agreement, whereupon shall be of no further force and effect, or (ii) extend the Curative Period for up to an additional 90 days; or (iii) accept title subject to existing defects and proceed to closing. 4. Representations of the Seller. 4.1 Seller is indefeasibly seized of marketable, fee simple title to the Property, and is the sole owner of and has good right, title, and authority to convey and transfer the Property which is the subject matter of this Agreement, free and clear of all liens and encumbrances. 4.2 From and after the Effective Date of this Agreement, Seller shall take no action which would impair or otherwise affect title to any portion of the Property, and shall record no documents in the Public Records which would affect title to the Property, without the prior written consent of the County. 4.3.1 There are no existing or pending special assessments affecting the Property, which are or may be assessed by any governmental authority, water or sewer authority, school district, drainage district or any other special taxing district. 5. Default. 5.1 In the event the County shall fail to perform any of its obligations hereunder, the Seller shall, at its sole option, be entitled to: (i) terminate this Agreement by written notice delivered to the County at or prior to the Closing Date and thereupon neither the Seller nor any other person or party shall have any claim for specific performance, damages, or otherwise against the County; or (ii) waive the County's default and proceed to Closing. 5.2 In the event the Seller shall fail to perform any of its obligations hereunder, the 42 County shall, at its sole option, be entitled to: (i) terminate this Agreement by written notice delivered to the Seller at or prior to the Closing Date and thereupon neither the County nor any other person or party shall have any claim for specific performance, damages or otherwise against the Seller; or (ii) obtain specific performance of the terms and conditions f hereof; or (iii) waive the Seller's default and proceed to Closing: 6. Closing. 6.1 The closing of the transaction contemplated herein ("Closing" and "Closing Date") shall take place within 45 days following the execution of the contract by the Chairman of the Board of County Commissioners. The parties agree that the Closing shall be as follows: (a) The Seller shall execute and deliver to the County a warranty deed conveying marketable title to the Property, free and clear of all liens and encumbrances and in the condition required by paragraph 3. (b) If Seller is obligated to discharge any encumbrances at or prior to Closing and fails to do so, County may use a portion of Purchase Price funds to satisfy the encumbrances. (c) If the Seller is a non-resident alien or foreign entity, Seller shall deliver to the County an affidavit, in a form acceptable to the County, certifying that the Seller and any interest holders are not subject to tax under the Foreign Investment and Real Property Tax Act of 1980. (d) The Seller and the County shall each deliver to the other such other documents or instruments as may reasonably be required to close this transaction. 6.2 Taxes. All taxes and special assessments which are a lien upon the property on or prior to the Closing Date (except current taxes which are not yet due and payable) shall be paid by the Seller. 7. Personal Property. 7.1 The Seller shall have removed all of its personal property, equipment and trash from the Property. The Seller shall deliver possession of the Property to County vacant and in the same or better condition that existed at the Effective Date hereof. 7.2 Seller shall deliver at Closing all keys to locks and codes to access devices to County, if applicable. 8. Closing Costs; Expenses. County shall be responsible for preparation of all Closing documents. 8.1 County shall pay the following expenses at Closing: 8.1.1 The cost of recording the warranty deed and any release or satisfaction obtained by Seller pursuant to this Agreement. 43 8.1.2 Documentary Stamps required to be affixed to the warranty deed. 8.1.3 All costs and premiums for the owner's marketability title insurance commitment and policy, if any. 8.2 Seller shall pay the following expenses at or prior to Closing: 8.2.1 All costs necessary to cure title defect(s) or encumbrances, other than the Permitted Exceptions, and to satisfy or release of record all existing mortgages, liens or encumbrances upon the Property. 9. Miscellaneous. 9.1 Controlling Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Florida. Venue shall be in Indian River County for all state court matters, and in the Southern District of Florida for all federal court matters. 9.2 Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to this transaction and supersedes all prior agreements, written or oral, between the Seller and the County relating to the subject matter hereof. Any modification or amendment to this Agreement shall be effective only if in writing and executed by each of the parties. 9.3 Assignment and Binding Effect. Neither County nor Seller may assign its rights and obligations under this Agreement without the prior written consent of the other party. The terms hereof shall be binding upon and shall inure to the benefit of the parties hereto and their successors and assigns. 9.4 Notices. Any notice shall be deemed duly served if personally served or if mailed by certified mail, return receipt requested, or if sent via "overnight" courier service or facsimile transmission, as follows: If to Seller: Karen S. Beck 7580 66th Avenue Vero Beach, FL 32967 If to County: Indian River County 1801 27th Street Vero Beach, FL 32960 Attn: Land Acquisition/Monique Filipiak Either party may change the information above by giving written notice of such change as provided in this paragraph. 9.5 Survival and Benefit. Except as otherwise expressly provided herein, each agreement, representation or warranty made in this Agreement by or on behalf of either 44 party, or in any instruments delivered pursuant hereto or in connection herewith, shall survive the Closing Date and the consummation of the transaction provided for herein. The covenants, agreements and undertakings of each of the parties hereto are made solely for the benefit of, and may be relied on only by the other party hereto, its successors and assigns, and are not made for the benefit of, nor may they be relied upon, by any other person whatsoever. 9.6 Attorney's Fees and Costs. In any claim or controversy arising out of or relating to this Agreement, each party shall bear its own attorney's fees, costs, and expenses. 9.7 Counterparts. This Agreement may be executed in two or more counterparts, each one of which shall constitute an original. 9.8 County Approval Required: This Agreement is subject to approval by the Indian River County Board of County Commissioners as set forth in paragraph 2. 9.9 Beneficial Interest Disclosure: In the event Seller is a partnership, limited partnership, corporation, trust, or any form of representative capacity whatsoever for others, Seller shall provide a fully completed, executed, and sworn beneficial interest disclosure statement in the form attached to this Agreement as an exhibit that complies with all of the provisions of Florida Statutes Section 286.23 prior to approval of this Agreement by the County. However, pursuant to Florida Statutes Section 286.23 (3) (a), the beneficial interest in any entity registered with the Federal Securities and Exchange Commission, or registered pursuant to Chapter 517, Florida Statutes, whose interest is for sale to the general public, is exempt from disclosure; and where the Seller is a non-public entity, that Seller is not required to disclose persons or entities holding less than five (5%) percent of the beneficial interest in Seller. 45 IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first set forth above. INDIAN RIVER COUNTY, FLORIDA BOARD OF COUNTY COMMISSIONERS Peter D. O'Bryan, Chairman Approved by BCC ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller Deputy Clerk Approved: Jason E. Brown, County Administrator Approved as to Form and Legal Sufficiency.- William ufficiency: William K. DeBraal, Deputy County Attorney Karn S. Beck Date 46 N W*E 0 S 1GO' GRAPHIC SCALE EXHIBIT A CURVE TABLE CURVE LENGTH RADIUS ANGENJ CHORD I BEARING I DELTA C1 1 327.18 13073.001 163.74 1327.02 1 S03'35'04'W 1 06'06'01' L It m S89 P.O. B. / SOUTH UNE OF THE )' NORTH 20 ACRES WE TRACT 4 NORTH UNE OF THE SOUTH 17.11 ACRES o TRACT 4 0 CD rn 47 8 1 I vi PARCEL 122 Z — EASEMENT LINE z r ��pNii 5,513 SQ.FT. PROPERTY LINE o°'3 ��uy wz 0.13 ACRES 0: dcl I 0w? ¢ Mm0 I ; Ad -i btrotfw Coda puraumt to Sxt:m 4720Y7, Florfdo Stotutss, and P.O.C. PONT OF COMMENCEMENT to�ht��ga P.O.B. POINT OF BEGINNING bast of my knaetsdg. and b tf.f. Subject t u and notoUms shorn hrson. R/WRIGHT OF WAY ORB OFFICIAL RECORDS BOOK ORB to PG PAGE FDOT ENT OF to Z a0 0 TTRRANIDA SPORTATION DA M- JUL 2 O w °- Licensed SLrmy - and Mapper. U Q`ty 9£"WAR" a�^ WD Kimley*Horn In mN LEGAL DESCRIPTION AND SKETCH OF WD wwM Z o o cq PARCEL 122 1 OF 2 J NO z M «s »rx srmr.u"'°°.ao euotna»w txvm n:-se.-.rm nuc m -w a N INDIAN RIVER COUNTY, FLORIDA Q w m ZI I 047035041 I z� I Lu Q _In Z 32390500001004000004.0 ORB 2238, PG 2456 L) W W V, Q Q J Q z 2n a TRACT 4 a (0 Q < INDIAN RIVER FARMS CO. m M (0 _3 PLAT BOOK 2, PAGE 25 w (ST. LUCIE) 50' 50j'�� in 47 LEGEND SECTION LINE — — EASEMENT LINE PROPERTY LINE We oerUlles that o legal d..c4pt7an and *.toh of the propwtyhon, PROPOSED RIGHT OF WAY hrson — mods under my supardslm and that W. legal dwa*,U- PARCEL and sketch meets Me atmdards of proatks set ft -0 by the Flatda Goad of Prole"(wof Sur ,yvrs and Moppet h chapter 5J-17, Florida — — RIGHT OF WAY LINE Ad -i btrotfw Coda puraumt to Sxt:m 4720Y7, Florfdo Stotutss, and P.O.C. PONT OF COMMENCEMENT that Ml. drvekrg le a hu. and a—f. r.p—I thereof to Me P.O.B. POINT OF BEGINNING bast of my knaetsdg. and b tf.f. Subject t u and notoUms shorn hrson. R/WRIGHT OF WAY ORB OFFICIAL RECORDS BOOK ORB PG PAGE FDOT ENT OF EC pEyETV7, p,gM. NO. 5179 4 2017 TTRRANIDA SPORTATION DA M- JUL 2 SECT. SECTION Not wild elMout Ma dgrrature and the oHghd rolsad sad of a Flartda Licensed SLrmy - and Mapper. eWe 9£"WAR" a�^ WD Kimley*Horn 7/10)7 LEGAL DESCRIPTION AND SKETCH OF WD ©,,,oacreaa m.:ma.a.a PARCEL 122 1 OF 2 orm®^ EM «s »rx srmr.u"'°°.ao euotna»w txvm n:-se.-.rm nuc m -w PNaJ•"7Na INDIAN RIVER COUNTY, FLORIDA ..uou,-Naa�mr 047035041 47 A VENUE 1 122 LEGAL DESCRIPTION RIGHT OF WAY PARCEL ALL THAT CERTAIN PIECE, PARCEL OR TRACT OF LAND SITUATE, LYING AND BEING A PORTION OF TRACT 4, SECTION 5, TOWNSHIP 32 SOUTH, RANGE 39 EAST, ACCORDING TO THE LAST GENERAL PLAT OF LANDS OF THE INDIAN RIVER FARMS COMPANY AS RECORDED IN PLAT BOOK 2, PAGE 25 OF THE PUBLIC RECORDS OF ST. LUCIE COUNTY, FLORIDA, NOW LYING AND BEING IN INDIAN RIVER COUNTY, FLORIDA; SAID LANDS BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS, TO WIT; BEGINNING AT THE NORTHWEST CORNER OF THE SOUTH 17.11 ACRES OF SAID TRACT 4, THENCE, BEARING SOUTH 89'50'32" EAST, ALONG THE NORTH LINE OF SAID SOUTH 17.11 ACRES OF TRACT 4, A DISTANCE OF 17.40 FEET TO A POINT; THENCE, LEAVING SAID NORTH LINE, BEARING SOUTH 00'32'02" WEST, A DISTANCE OF 99.00 FEET TO A POINT; SAID POINT BEING THE BEGINNING OF A CURVE CONCAVE WESTERLY, HAVING A RADIUS OF 3,073.00 FEET, A CENTRAL ANGLE OF 06'06'01 A CHORD LENGTH OF 327.02 FEET BEARING SOUTH 03'35'04" WEST; THENCE, SOUTHERLY ALONG THE ARC OF SAID CURVE, A DISTANCE OF 327.18 FEET TO A POINT ON THE WEST UNE OF SAID TRACT 4; THENCE, BEARING NORTH 00'32'02" EAST, NON—TANGENT TO LAST DESCRIBED CURVE, ALONG SAID WEST LINE, A DISTANCE OF 425.46 FEET TO THE POINT OF BEGINNING. THE ABOVE DESCRIBED PREMISES CONTAIN AN AREA OF 5,512 SQUARE FEET OR 0.13 ACRES, MORE OR LESS. SUBJECT TO ALL EASEMENTS, CONDITIONS AND RESTRICTIONS AS CONTAINED WITHIN THE CHAIN OF TITLE. SURVEYORS NOTES 1) THIS IS A SKETCH OF LEGAL DESCRIPTION ONLY, NOT A BOUNDARY RETRACEMENT SURVEY. 2) THE BEARING BASE FOR THIS SURVEY, IS THE EAST UNE OF SECTION 6. SAID UNE BEARS NORTH 00'32'02" EAST. 3) THE SCALE OF THIS DRAWING MAY HAVE BEEN DISTORTED DURING REPRODUCTION PROCESSES. 4) THIS LEGAL DESCRIPTION AND SKETCH IS BASED ON THE PRELIMINARY RIGHT OF WAY MAP FOR 66TH AVENUE PREPARED BY BURDETTE AND ASSOCIATES, DATED 10-10-06, AS DIRECTED BY INDIAN RIVER COUNTY, FLORIDA. NDATE � KimleyoHorn 7/10/17 LEGAL DESCRIPTION AND SKETCH OF S "mkMR oro PARCEL 122 2 OF 2 EM ' °4 `°` �" `�'�° PROX7 ka INDIAN RIVER COUNTY, FLORIDA nac m-aw-++m nc m-'ictian 047035041 ■ruour-xaum INDIAN RIVER COUNTY, FLORIDA MEMORANDUM b E TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director FROM: James W. Ennis, P.E., PMP, County Engineer SUBJECT: Roadway Network Safety Proposal: Installation of Cul -De -Sac on 12th Avenue and Removal of Connection to 1st Street SW DATE: January 11th, 2018 DESCRIPTION AND CONDITIONS Over the past 5 -years the Public Works Department has noted that 6 incidents have occurred where vehicles have left the roadway and entered the canal that is parallel to 12th Avenue (unpaved) between 1st St. SW (paved) and 2"d St.(paved). Departures from the roadway at this location are particularly dangerous as this canal directly connects to the South Relief Canal and is in excess of 15 feet deep. Additionally, the canal slopes at this location exceed a 1 to 1 ratio which is considered non-recoverable for passenger vehicles. After a review of the roadway geometry, available right-of-way, and accident report details at the intersection of 12th Avenue and 1st St. SW it was determined that the most cost-effective solution to improve roadway safety is to close 1St St. SW at 13th Avenue and install a cul-de-sac at the southern end of 12th Ave. As a result of this change traffic previously traveling to and from 1st St. SW will have the opportunity to use 13th through 18th Avenues resulting in negligible impacts in distance travelled to and from their destinations. This should also result in a reduction in traffic volumes, and subsequently maintenance grading requirements, along the unpaved section of 12th Avenue. The estimated cost for this project is $20,000.00. FUNDING Funding is available for the necessary improvements to implement this road closure in Miscellaneous Intersection Improvements -Account No. 31521441-066510. RECOMMENDATION Staff recommends that the Board of County Commissioners approve the closure of 1st St. SW at 13th Avenue and construct a cul-de-sac at the southern terminus of 12th Avenue ATTACHMENT Proposed Roadway Re -alignment and Cul -De -Sac Plan Sheet APPROVED AGENDA ITEM FOR JANUARY 23, 2018 49 F:\Public Works\ENGINEERING DIVISION PROJECTS\1723 12th Avenue & 1 st Street SWU-Admin\Agenda Items\IRC-1723_BCC Memo_I2th Closure.doc Cz z • /w N �! �Y11 h��N CW °J S'O'N \\ � � \\\ ••••• Y O 0;5 r �. �ti � Ne ii�N fir¢ \\ • r�r I 4 N N \ \ ~ + rle ' = y 1 t r \ Sl �N ••• \� \\ \Op 4 \ VWp o� • y ---------- -------------------------- ----�- t �rn� \ � � �� rt+ I c0 \ n c LLJ N o lit V co 1 r`r+ W o w I a \\ m 2 \ + w t m I Zenrtt+b.' + I W d \. z I 0. ar + K � 0 0;5 ' r r+ Ott = O6 �1 +e+ + + + °z{ k n • • • !B e+ t 1L10 o q6 !B rry. 1 II rn w ••• -I- ------------------ �r-------g+' a o r t rr6t+1D ° 0101 3nN3Ar Hirt'1oz ptl \\ + ^ + °r°r ti°�q lr�r°t eek : uma y° 'I•Oy M1o'�+ aL���M1°' I +r _ONS . i<F�.B "A _ONO_ -- N 2131VM �T i J'TIO t j 40 . \ 1N. 1 t.. a = 4Ra S \� 0 Z U W QoK 2 7rNri °W�$ + i 2 oe ► am a V) WON z r b r ,n g e a p�p55 •o'0 M'!'d ►'l h toN m" = 3nN3Av Hll a c i -. K Q J a -1 W v .. � Z- 0 . r of . In ..r. r. cr. 6 U 3,99,OZ.00 N 04 404 25 Ck Z 3`J03 N 'OZ r 51 dol (. 30�3H �i \ � �\ e ° oe Cz z • /w N �! �Y11 h��N CW °J S'O'N \\ � � \\\ ••••• Y O 0;5 r �. �ti � Ne ii�N fir¢ \\ • r�r I 4 N N \ \ ~ + rle ' = y 1 t r \ Sl �N ••• \� \\ \Op 4 \ VWp o� • y ---------- -------------------------- ----�- t �rn� \ � � �� rt+ I c0 \ n c LLJ N o lit V co 1 r`r+ W o w I a \\ m 2 \ + w t m I Zenrtt+b.' + I W d \. z I 0. ar + K � 0 0;5 ' r r+ Ott = O6 �1 +e+ + + + °z{ k n • • • !B e+ t 1L10 o q6 !B rry. 1 II rn w ••• -I- ------------------ �r-------g+' a o r t rr6t+1D ° 0101 3nN3Ar Hirt'1oz ptl \\ + ^ + °r°r ti°�q lr�r°t eek : uma y° 'I•Oy M1o'�+ aL���M1°' I +r _ONS . i<F�.B "A _ONO_ -- N 2131VM �T i J'TIO t j 40 . \ 1N. 1 t.. a = 4Ra S INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Richard B. Szpyrka, P.E., Public Works Director James W. Ennis, P.E., PMP, County Engineer FROM: William Johnson, P.E., Roadway Production Engineer SUBJECT: IRC -Fairgrounds Parking Phase II - Bid Number 2017061 Site Grass Parking DATE: October 16, 2017 DESCRIPTION AND CONDITIONS On August 16, 2017, the Indian River County Purchasing Division received four (4) bids to construct the Fairgrounds Parking Phase II. The low bid received from Construction Management of Florida, Inc. in the amount of $430,308.78 is in excess of the Engineer's Estimate. Advertised Bids Opened August 16, 2017 Bidder Bids Totals CONSTRUCTION MANAGEMENT OF FLORIDA, INC. $430,308.78 JOBEAR CONTRACTING, INC. $434,020.40 BLUE GOOSE CONSTRUCTION, LLC. $447,505.91 CATHCO, INC. $480,303.59 The Engineer's Estimate was calculated to be $184,031.50 and is $246,277.28 less than the lowest bid received. The project consists of site preparation, grading for the construction of a grassed parking area that will increase the parking capacity at the Indian River County Fairgrounds, a retention area, and a wooden fence to protect onsite wetlands being preserved. Due to the significant cost, Public Works Road & Bridge will construct the project in phases as workload allows. FUNDING This project was originally funded under Account No. 00121072-036750. However, due to the significant cost difference funding is not available for the project based on the above bid results. 51 F \Public Works\ENGINEERING DIVISION PROJECTS\1617 IRC Fairgrounds Parking Phase ❑\I-Admin\agenda items\IRC-1617_BCC Agenda -Bid Rei docx Page Two IRC -Fairgrounds Parking Phase II William Johnson, PE, Roadway Production Engineer RECOMMENDATION Staff recommends the Board of County Commissioners reject all bids for the project. Staff also recommends that the Board of County Commissioners approve the construction of the project by Public Works Road & Bridge in phases as workload allows, and authorizes the purchase of materials for the project from the currently allocated funding account. ATTACHMENTS 1. Engineer's Cost Estimate / Bid Comparison APPROVED AGENDA ITEM FOR JANUARY 23, 2018 52 F:\Public Works\ENGINEERING DIVISION PROJECTS\1617 IRC Fairgrounds Parking Phase 11\1-Admin\agenda items\IRC-1617_BCC Agenda -Bid Rej.docx �l C, m N ! N N " N ^ n C m R m a a m m y 26 m O C mm < 4o> p Y> U W J Q8 m m m O m I y z 25 25 25 m^ m m N$CtC CL a � iS y N 0 WO W O _ O e�� U as YI m Y = J Z'! ! I y s y �-j u U U N y ug m I � I o W I I w rc w a Ix I CI �i y =i W W LLI wj i rc 3 � 0 =1 a x a = p Y P 5 a w n r = 0 O D W uw; a b w l a ir w C 2 o C o I< m =i6 op o a LL WI 2I m U W Z y W K V z o a'z WI W 3 yr r Y �i rc e U r g U U Z ]I U U O 2 WI Y U QQ b Z w � w Y= 3 Q1Q: i K j K 2 y. J U 6' j K i o m W i a �i G'. W., Wo K J_ < j �I (J; W' U yl Z. W g OW KI W OLL K W y z S 'I to yi j UI d' pI !E i rC ii f0 U Ki W w?i a n y <� LL I o INDIAN RIVER COUNTY, FLORIDA e"6 BOARD MEMORANDUM • TO: Jason E. Brown County Administrator THROUGH: Richard B. Szpyrka, P.E. Public Works Director FROM: James D. Gray, Jr.OP& Coastal Engineer SUBJECT: Notice of Application for Indian River Lagoon National Estuary Program Grants for Various Projects DATE: January 16, 2018 DESCRIPTION AND CONDITIONS On January 8, 2018 the County received notification from the Indian River Lagoon Council that the Indian River Lagoon National Estuary Program (IRLNEP) is seeking grant proposals for its FY 2018-2019 grant program. Grants for various project categories are available: (1) Restoration Projects ($860,000 funding available); (2) Science and Innovative Technologies Projects ($300,000 funding available); (3) Citizen Engagement an Education Projects ($100,000 funding available); and (4) Resilient Coastal Communities Planning Project ($52,050 funding available). The Public Works Department proposes to apply for the following grants: 1. Stormwater Division - Restoration Projects grant for the North Relief Canal Managed Aquatic Plant System (requesting $250,000). 2. Stormwater Division - Science and Innovative Technologies Projects grant for the North Relief Canal Managed Aquatic Plant System (requesting $50,000). 3. Coastal Division — Citizen Engagement and Education Project grant for Round Island Park (requesting $5,000) The purpose of this Agenda Item is to request the County Commission's approval to apply for the referenced grants. The main purpose of the IRLNEP grants is to fund projects that will increase the health of the Indian River Lagoon. Grant Proposal Schedule • January 8, 2018 — IRLNEP Grant Proposal Notification • January 19, 2018 — Mandatory Pre -Proposal Statement of Intent • January 24, 2018 — Mandatory Pre -Proposal Meeting (Webinar) • February 26, 2018 — Proposals due F:\Public Works\JamesG\National Estuary Program\2018 NEP Grant\Round Island Oyster ReeMgenda Items\Agenda 54 - Consent - Permission to Apply for IRLNEP Grants.docx Page 2 BCC Agenda Item - CONSENT Notice of Application for Indian River Lagoon National Estuary Program Grants for Various Projects January 16, 2018 FUNDING Estimated costs for these projects have not been determined, but will likely range from several thousands of dollars to several million. Matches for the grants vary from 50% to 75% percent of the project cost. Local funding for the projects must be finalized. If awarded, the grant agreement(s) will be presented to the Board of County Commissioners for final funding approval and grant execution. RECOMMENDATION Staff is requesting authorization to submit grant application packages to the IRLNEP for the above referenced projects and to authorize staff to sign the grant applications after review by the County Attorney for legal sufficiency, if required. ATTACHMENTS IRLNEP Pre -Proposal Letters of Intent APPROVED AGENDA ITEM FOR: JANUARY 23, 2018 F:\Public Works\JamesG\National Estuary Program\2018 NEP Grant\Round Island Oyster Reef\Agenda Items\Agenda 55 - Consent - Permission to Apply for IRLNEP Grants.docx Board of County Commissioners 1801 27th Street, Vero Beach, Florida 32960 Telephone: (772) 567-8000 FAX: 772-778-9391 January 16, 2018 Indian River Lagoon National Estuary Program Frank Sakuma, Chief Operating Officer sakuma(@irlcouncil.ore Subject: LETTER OF INTENT to apply for a RESTORATION PROJECT GRANT for: INDIAN RIVER COUNTY'S ROUND ISLAND OYSTER REEF PROJECT Dear Mr. Sakuma: Indian River County intends to apply for a Restoration Project Grant for the above referenced habitat restoration project. In accordance with the Indian River Lagoon National Estuary Program's Request for Proposals Category 3: Citizen Engagement and Education Projects, we are providing the following information: • Requesting Organization Name and Contact Information for Project Lead Requesting Organization: Indian River County Public Works Coastal Engineering Division 1801 271h Street Vero Beach, FL 32960 Project Lead: James Gray, Jr., Natural Resources Manager 772-226-1344 &gray@ircov.com • Participating Organizations or Institutions Confirmed: Rotary Sunrise Club and Indian River County Power Squadron Possible: Florida Department of Environmental Protection —Aquatic Preserves Keep Indian River Beautiful Coastal Connections, Inc. — Non Profit • Brief Summary of the Project and its Benefits to the Indian River Lagoon When Implemented Round Island Riverside Park is a large County owned park located in southern Indian River County. Amenities include ample parking, boat ramps and canoe launches, children's playgrounds, several picnic pavilions, and a lagoon observation boardwalk. Indian River County intends to engage and educate the public on the importance of a healthy lagoon system by showcasing an oyster reef deployed within a public park. Through involvement of community volunteers and students, an oyster reef/living shoreline demonstration project will be constructed adjacent to a heavily utilized lagoon observation boardwalk within the County's Round Island Park. 56 Letter of Intent — IRLNEP Grant Page 2 Innovative educational signs and information will be developed to further highlight the project and surrounding ecosystem. The County intends to continue to showcasing the project though presentations and school interaction. • Project Funding Request, Major Expenses, and Anticipated Matching Funds Funding Request: $5,000 (50% of anticipated $10,000 Project Costs) for project construction and signage Major Expenses: Project education development and supplies Anticipated Matching Funds: The County has received several hundred fully assembled oyster mats from Coastal Conservation Association. All other necessary matching funds will be provided by Indian River County. If you have any questions, please feel free to call me at (772) 226 1344. Thank you for your time and attention. Sincerely, %- Ja es Gray, Jr N tural Resources Manager 57 INDIAN RIVER COUNTY PUBLIC WORKS DEPARTMENT STORMWATER DIVISION 180127" STREET VERO BEACH, FLORIDA 32960 Phone: (772) 226-1562 January 10, 2018 Indian River Lagoon National Estuary Program Frank Sakuma sakuma(a)-irlcouncil.org Subject: LETTER OF INTENT to apply for a RESTORATION PROJECTS GRANT for INDIAN RIVER COUNTY'S NORTH RELIEF CANAL MANAGED AQUATIC PLANT SYSTEM Dear Mr. Sakuma: Indian River County intends to apply for a Restoration Projects Grant for the above referenced pollution reduction project. In accordance with the Indian River Lagoon National Estuary Program's Request for Proposals Category 1: Restoration Projects, we are providing the following information: Requesting Organization Name and Contact Information for Project Lead Requesting Organization: Indian River County Public Works Stormwater Division 1801 27th Street Vero Beach, FL 32960 Project Lead: Keith McCully, P.E. 772-226-1562 kmccully(a)-irc-gov.com Participating Organizations or Institutions Confirmed: None at this time Possible: St. Johns River Water Management District Florida Department of Environmental Protection Florida Legislature United States Environmental Protection Agency Brief Summary of the Project and its Benefits to the Indian River Lagoon When Implemented The North Relief Canal (NRC) Managed Aquatic Plant System (MAPS) will protect the IRL from nitrogen and phosphorus discharges from the Indian River Farms Water Control District's North Relief Canal. A year-long pilot plant study on NRC water indicates that the most efficient nutrient Page 1 of 2 F:\PUBLIC WORKS\KEITHM\STORMWATER PROJECTSVVIANAGED AQUATIC PLANT SYSTEMIIRLNEP GRANTS'.RESTORATION GRANTWATEMENT OF INTENT - RESTORATION.DOC W reduction treatment train to reduce nitrogen and phosphorus will consist of water lettuce scrubbers that will remove the majority of the nutrients and settable suspended solids from the water, followed by an algal treatment unit for additional nutrient polishing and reoxygenation. This may be followed by a created wetland to offer additional detention time that may assist in removing organic forms of nitrogen and phosphorus that are typically not easily removed by plants. A simplified flow schematic of the envisioned system follows: North Relief Water Lettuce Algal Created Canal Water Scrubbers Reoxygenation 10 Wetland Unit System Harvested Water Return of Treated Water Lettuce and Algae for """""""'� to the North Relief Compost Production Canal Water Our review of the pilot plant data indicates the NRC MAPS should achieve the following estimated nutrient reductions based on harvested biomass: • TN removal = 8,600 pounds/year • TP removal = 1,500 pounds/year. Pilot plant results indicate the design NRC MAPS flow rate should be around 12 million gallons pumped into the system over a twelve-hour period. The pumping system will be a variable speed system to allow operational flexibility during varying environmental conditions. Project Funding Request, Major Expenses, and Anticipated Matching Funds Funding Request: $250,000 for project construction Major Expenses. Construction costs Anticipated Matching Funds: The County anticipates it will receive over $2,000,000 in matching funds from SJRWMD, FDEP/EPA, and the Florida legislature. All other necessary matching funds will be provided by Indian River County. If you have any questions, please call me at (772) 226-1562. Thank you for your time and attention. Sincerely, W. Keith McCully, P.E. Indian River County Stormwater Division Page 2 of 2 F:IPUBLIC WORKSIKEITHNBSTORMII'ATER PROJEcrs\MANAGED AQUATIC PLANT SYSTEM\IRLNEP GRANTS',RESTORATION GRANT\STATEMENT OF INTENT - RESTORATION.DOC 59 INDIAN RIVER COUNTY PUBLIC WORKS DEPARTMENT STORMWATER DIVISION 180127 1h STREET VERO BEACH, FLORIDA 32960 Phone: (772) 226-1562 January 10, 2018 Indian River Lagoon National Estuary Program Frank Sakuma sakuma(@irlcouncil.orq Subject: LETTER OF INTENT to apply for a SCIENCE AND INNOVATIVE TECHNOLOGIES PROJECTS GRANT for INDIAN RIVER COUNTY'S NORTH RELIEF CANAL MANAGED AQUATIC PLANT SYSTEM Dear Mr. Sakuma: Indian River County intends to apply for a Science and Innovative Technologies Projects Grant for the above referenced pollution reduction project. In accordance with the Indian River Lagoon National Estuary Program's Request for Proposals Category 2: Science and Innovative Technologies Projects, we are providing the following information: Requesting Organization Name and Contact Information for Project Lead Requesting Organization: Indian River County Public Works Stormwater Division 1801 27th Street Vero Beach, FL 32960 Project Lead: Keith McCully, P.E. 772-226-1562 kmccully(cDircgov.com Participating Organizations or Institutions Confirmed: None at this time Possible: St. Johns River Water Management District Florida Department of Environmental Protection Florida Legislature United States Environmental Protection Agency Brief Summary of the Project and its Benefits to the Indian River Lagoon When Implemented The North Relief Canal (NRC) Managed Aquatic Plant System (MAPS) will protect the IRL from nitrogen and phosphorus discharges from the Indian River Farms Water Control District's North Relief Canal. A year-long pilot plant study on NRC water indicates that the most efficient nutrient Page 1 of 2 F:\PUBLIC WORKS\KEITHM\STORMWATER PROJECTSWANAGED AQUATIC PLANT SYSTEMURLNEP GRANTSISCIENCE GR4NT\STATEMENT OF INTENT - SCIENCE.DOC 60 reduction treatment train to reduce nitrogen and phosphorus will consist of water lettuce scrubbers that will remove the majority of the nutrients and settable suspended solids from the water, followed by an algal treatment unit for additional nutrient polishing and reoxygenation. This may be followed by a created wetland to offer additional detention time that may assist in removing organic forms of nitrogen and phosphorus that are typically not easily removed by plants. A simplified flow schematic of the envisioned system follows: North Relief Water Lettuce Algal Created Canal Water No Scrubbers Reoxygenation Wetland Unit System Harvested Water Return of Treated Water Lettuce and Algae for """""""'� to the North Relief Compost Production Canal Water Our review of the pilot plant data indicates the NRC MAPS should achieve the following estimated nutrient reductions based on harvested biomass.- TN iomass: TN removal = 8,600 pounds/year TP removal = 1,500 pounds/year. Pilot plant results indicate the design NRC MAPS flow rate should be around 12 million gallons pumped into the system over a twelve-hour period. The pumping system will be a variable speed system to allow operational flexibility during varying environmental conditions. Project Funding Request, Major Expenses, and Anticipated Matching Funds Funding Request: $50,000 for project construction Major Expenses: Construction costs Anticipated Matching Funds: The County anticipates it will receive over $2,000,000 in matching funds from SJRWMD, FDEP/EPA, and the Florida legislature. All other necessary matching funds will be provided by Indian River County. If you have any questions, please call me at (772) 226-1562. Thank you for your time and attention. Sincerely, W. Keith McCully, P.E. Indian River County Stormwater Division Page 2 of 2 FAPUBLIC WORKS\KEITHM\STORMWATER PROJECTSWANAGED AQUATIC PLANT SYSTEMURLNEP GRANTSISCIENCE GRAN-PSTATEMENT OF INTENT - SCIENCE.DOC 61 I f Consent Agenda Item INDIAN RIVER COUNTY, FLORIDA DEPARTMENT OF UTILITY SERVICES Date: January 17, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: John M. Boyer, P.E., Utilities Engineer Subject: Approval of Blue Goose Construction Work Authorization No. 2018-001 "128th Court Water Main Extension" DESCRIPTION AND CONDITIONS: County residents recently approached the Indian River County Department of Utilities Services (IRCDUS) and requested that the County water system be extended to serve their properties. These residents have entered into a "complex connection" agreement with IRCDUS, and paid a deposit for the design and construction of the water main extension. The resident's cost is based on the construction of a 4" water main, which would be the minimum pipe size forthis application. However, staff also considered the provision of fire protection and phase 2 of the future North County Septic to Sewer project, which will include the construction of 6" water main in the subject neighborhood. Staff therefore decided to construct a 6" water main. Since the fire protection and future connectivity will provide public benefit beyond the participating residents, subject to Board approval, IRCDUS will cover the additional cost for the larger pipe. There are six participating residents that own 9 benefitting properties. The costs are summarized as follows: Estimated Cost of 6" Main: $65,967.85 Residents' Share: $39,355.00 County's Cost: $26,612.85 A breakdown of labor and material cost for the 6" main is presented in the Analysis below. ANALYSIS: Staff has determined the most efficient and timely method to construct the subject water main is to utilize the IRCDUS labor contractor, Blue Goose Construction. A list of the anticipated labor and material quantities was prepared, and bid prices from the Blue Goose Construction contract were used to calculate the labor expense. The total material cost was based on unit prices derived from the Annual Contract for Utility Warehouse Stock. 62 128th Court Water Main Extension Blue Goose WA #2018-001 Construction cost breaks down as follows (see Attachment 1): Labor Expense (Blue Goose Construction): $35,634.06 Materials: $24,643.79 Permits & Services $ 5,690.00 Total Construction Cost: $65,967.85 FUNDING: Funding for this project is derived from the capital funds. Capital fund revenues are generated from impact fees and line extension fees. Growth has contributed to the need for the expansion, and the growth will benefit from said expansion. ACCOUNT NAME ACCOUNT NUMBER AMOUNT 128th Court Water Main 472-169000-18504 $65,967.85 RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Work Authorization No. 2018-001 to retain Blue Goose Construction to construct the water main extension, and to authorize staff to direct purchase materials, permits, and services. ATTACHMENT(s): 1. Cost Estimate — Labor & Material 2. Work Authorization No. 2018-001 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@9COD3B48\@BCL@9COD3B48.docx 63 Indian River County Department of Utilities CONSTRUCTION BUDGET - Labor Contract & Direct Purchase Project: 128th Court Water Main Extension By: John M. Boyer, P.E. Date: January 8, 2018 Extend 6" water main from Roseland Road. LABOR COSTS MATERIAL COSTS (IRC Direct Purchase) Bid Item No. Bid Item Description Estimated Quantity Unit of Measure Labor Unit Price Total Labor Price Material Unit Price Total Material Price 01c Install 6" PVC Water Main 1,064 LF $6.00 $6,384.00 $3.90 $4,149.60 02C Install 6" DIP Water Main 144 LF $9.00 $1,296.00 $6.00 $864.00 9 Install MJ Fittings 1.00 ton $4,100.00 $4,100.00 $4,100.00 $4,100.00 16b Install Stainless Steel Wet Tap Assembly w/ gate valve - (run 10"-16" &branch 4"-8"} and Tap Main 1 EA $1,400.00 $1,400.00 $940.00 $940.00 18g Install Water Service -Single Long with 3/4x5/8" meter and box (more than 50 ft) 6 EA $425.00 $2,550.00 $550.50 $3,303.00 181 Install Water Service -Double Long with 3/4x5/8" meter and box (more than 50 ft) 2 EA $425.00 $850.00 $1,169.70 $2,339.40 181 Install 2' PVC Service Casing 1 EA $400.00 $400.00 $40.00 $40.00 18m Install 3" PVC Service Casing 2 EA $600.00 $1,200.00 $60.00 $120.00 19b Install 6" NRS Resilient Seated Gate Valve or Butterfly Valve 4 EA $125.00 $500.00 $405.00 $1,620.00 20b Install New Fire Hydrant Assembly w/ 6" tapping valve & sleeve 1 EA $2,000.00 $2,000.00 $2,055.00 $2,055.00 23 Test Holes / Potholes 10 EA $250.00 $2,500.00 N/C $0.00 23 Install 2" Blow -off 1 EA $400.00 $400.00 $537.50 $537.50 28 Install Temporary Jumper 1 EA $500.00 $500.00 N/C $0.00 29b Fill, Pressure Test, Chlorinate, & Flush WM 1,208 LF $1.50 $1,812.00 0.00 $0.00 30b Install & Remove Sample Point 4 EA $275.00 $1,100.00 $215.00 $860.00 30c Take & Test Bacteriological Sample 8 EA $150.00 $1,200.00 $0.00 $0.00 86a Lawn Restoration (Topsoil & Sod) Includes Watering 1,182 SY $2.25 $2,660.00 $2.15 $2,541.78 91 Mobilization, Demobilization, MOT (based on 10% Labor Cost): 1 LS $3,085.20 $3,085.20 $0.00 $0.00 Subtotals: Labor: $33,937.20 Material: $23,470.28 Contingency: 5% $1,696.86 5% $1,173.53 Labor: $35,634.06 Material: $24,643.79 TOTAL CONSTRUCTION COST: $60,277.85 FDEP PERMIT FEE: $650.00 Survey & Stake -Out (budget): $2,520.00 Eng. Design (by Staff): $0.00 As -Built Survey (budget): $2,520.00 ESTIMATED CONSTRUCTION BUDGET: $65,967.85 LI F Ub ksUTILITY - EngineennglProjects - utility Construction Pemits%IRC - 128th CT Water Main UCP 4142VldminlCost EslimatelCosl Estimate - 129 Court -Powers WORK AUTHORIZATION DIRECTIVE No. 2018-001 128Th Court, 82nd Court, and 83rd Avenue Water Main Extension BLUE GOOSE CONSTRUCTION DATE OF ISSUANCE: January 9, 2018 EFFECTIVE DATE: January 23, 2018 OWNER: Indian River County CONTRACTOR: Blue Goose Construction CONTRACT: WATER, SEWER AND RECLAIM WATER LINE REPLACEMENT / EXTENSIONS AND MISCELLANEOUS LABOR CONTRACT, BID NO. 2015001, AWARDED September 9. 2014 PROJECT: 128h Court, 82 rid Court, and 83'd Avenue Water Main Extension COUNTY UTILITY PROJECT NO.: UCP #N/A CONTRACTOR'S PROJECT NO.: COUNTY WIP. No. 472-169000-18504 You are directed to proceed promptly with the following work: Description: Connect to existing 12" water main along Roseland Road and extend 6" water main along 128" Court, 82"d Court, and 83rd Avenue. Attachments: (none) Method of determining Contract Price: 0 Unit Prices: Bid Items as established pursuant to Bid No. 2015001, and awarded by the Board of County Commissioners on September 9, 2014 to Blue Goose Construction, Inc. 0 Lump Sum 0 Cost of the Work The Cost of Labor, Contingency and Contract Time is summarized below: Labor Cost = $35,634.06 Estimated( 120 days from NTP I Contract Time: ACCEPT 0: By. Blue Goose Construction Labor ontractor Date: i iy l 9 RECOMM DED: By: John M. Boy , P.E. Utilities EEngi eer Date: APPROVED: By: COUNTY, CHAIRMAN Peter D. O'Bryan Date: F:\Utilities\UTILITY • Engineering\Projects - Utility Construction Permits\IRC - 128th CT Water Main UCP 4142\Admin\Agenda Item\8GC WA 2018.001.doc 65 CONSENT AGENDA BCC Meeting 01/23/2018 INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services Date: January 16, 2018 To: The Honorable Board of County Commissioners Thru: Jason E. Brown, County Administrator From: Michael C. Zito, Assistant County Administrator Subject: Approval of First Amendment to the Fair Associations Agreement for Use of the Indian River County Fairgrounds DESCRIPTIONS AND CONDITIONS: On January 3, 2018, the County received correspondence from the Indian River County Fair Association, Inc. ("Fair Association") requesting approval to amend their current agreement and be permitted to submit an application to the Parks Division for issuance of a standard alcohol permit in accordance with current County Fairgrounds' policy governing events at the Fairgrounds. On January 16, 2018, the Board of County Commissioners reviewed the request and directed staff to prepare the amendment allowing the Fair Association to apply for a permit to conduct the sale of beer and wine at the County Fair, so long as such sale is consistent with section 205.09 of the Indian River County Code of Ordinances and all other state and federal requirements. FUNDING: There is no cost to the County associated with this request. In accordance with the approved Fairgrounds policy, the standard daily rate of $400 paid to the County in advance of issuance of the alcohol permit will apply. The Fair Agreement, in its entirety, will remain in full force and effect. RECOMMENDATION: Staff respectfully recommends the Board approve the First Amendment to the Agreement for Use of the Indian River County Fairgrounds allowing the Fair Association to apply for a Fairgrounds Alcohol Permit, and authorize Chairman to sign the agreement. ATTACHMENT(s): -First Amendment to Agreement for Use of Indian River County Fairgrounds Distribution: Wayne Howard, General Manager, Firefighters' Indian River County Fair Dylan Reingold, Indian River County Attorney Approved for Agenda January 23, 2018 C:\Users\1egistaeAWDataUzM\Temp\BCL Technologies\easyPDF 8\@BCL@ACOD50EC\@BCL@ACOD50EC.doc 66 FIRST AMENDMENT TO AGREEMENT FOR USE OF INDIAN RIVER COUNTY FAIRGROUNDS This Amendment to Agreement for Use of Indian River County Fairgrounds is made and entered into this _ day of 2018, by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida, 180121" Street, Vero Beach, FL 32960 ("County") and the INDIAN RIVER COUNTY FAIR ASSOCIATION, Inc., a Florida not-for-profit corporation, 1818 Commerce Avenue, Vero Beach, FL 32960 ("Indian River Association") and VERO BEACH FIREFIGHTERS ASSOCIATION, INC., a Florida not-for- profit corporation, 1818 Commerce Avenue, Vero Beach, FL 32960 ("Vero Beach Association"). BACKGROUND RECITALS WHEREAS, on January 24, 2017, County, Indian River Association and Vero Beach Association entered into the Agreement for Use of Indian River County Fairgrounds (the "Agreement") which allows for the Indian River Association and Vero Beach Association to jointly operate the County Fair at the Indian River County Fairgrounds; and WHEREAS, Indian River Association and Vero Beach Association wish to serve beer and wine at the County Fair; and WHEREAS, County is agreeable to the sale of beer and wine at the County Fair so long as such sale is consistent with section 205.09 of the Indian River County Code of Ordinances and all other state and federal requirements; NOW THEREFORE, for and in consideration of the mutual covenants set forth herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, County, Indian River Association and Vero Beach Association mutually agree as follows: 1. The Agreement shall be amended to include a new Section 19 as follows: Section 19. Sale of Beer and Wine. Associations shall be permitted to sell beer and wine at the County Fair so long as the Associations satisfy all of the requirements set forth in section 209.09, Indian River County Code of Ordinances. Such requirement includes satisfying any additional insurance and liability obligations required by the County Risk Manager, above and beyond those set forth in this Agreement, and the payment of required fees. 2. All other provisions of the Agreement shall remain in full force and effect. INDIAN RIVER COUNTY INDIAN RIVER COUNTY FAIR ASSOCIATION BOARD OF COUNTY COMMISSIONERS By: By: Peter D. O'Bryan, Chairman Print Name: Title: Approved: 67 ATTEST: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk APPROVED BY: Jason E. Brown, County Administrator APPROVED AS TO FORM AND LEGAL SUFFICIENCY Dylan Reingold, County Attorney VERO BEACH FIREFIGHTERS ASSOCIATION, INC. By: Print Name: Title: W: I�- INDIAN RIVER COUNTY, FLORIDA . DEPARTMENT OF UTILITY SERVICES F? URIh' Date: January 16, 2018 To: Joseph A. Baird, County Administrator From: Vincent Burke, P.E., Director of Utility Services Prepared By: Arjuna Weragoda, P.E., Capital Projects Manager Subject: Notice of Application for Indian River Lagoon National Estuary Program Grant for West Wabasso Phase II Septic to Sewer Project DESCRIPTIONS AND CONDITIONS: On January 16, 2018, the Board of County Commissioners (BCC) authorized staff to move forward with Option II, submitting a grant application to the St. Johns River Water Management District Cost -Share Program in January/February 2018, submitting a grant application to the Local Funding Initiative FY 18- 19 through the Florida Legislature and allocating up to $1,000,000 of Indian River County matching funds to support the successful completion of the West Wabasso Phase 11 Septic to Sewer Project. On January 8, 2018, the County received notification from the Indian River Lagoon Council that the Indian River Lagoon National Estuary Program (IRLNEP) is seeking grant proposals for its FY 2018-2019 grant program. To that effect, Indian River County Department of Utility Services (IRCDUS) has submitted a letter of intent for the above-mentioned project to be considered for funding for FY 2018- 2019 under the Indian River Lagoon National Estuary Program. ANALYSIS: The West Wabasso Phase II Septic to Sewer Project will be submitted under Category 1: Restoration Project. For FY 2018-2019, the IRLNEP Management Conference has determined that funding priorities for the IRLNEP should focus on the following broad topics for Indian River Lagoon restoration with a funding availability of $860,000: Restoration of water quality Restoration of habitats The IRLNEP will use Letters of Intent to contact requesting organizations, to schedule a webinar that will be conducted in advance of the submittal deadline, and for any follow-up that may be required. The schedule is as follows: • January 8, 2018 — IRLNEP Grant Proposal Notification • January 19, 2018 — Mandatory Pre -Proposal Statement of Intent deadline • January 24, 2018 — Mandatory Pre -Proposal Meeting (Webinar) • February 26, 2018 — Proposals due Page 1 ofd„ FUNDING - The subject item does not require any funding at this time. IRCDUS is requesting $200,000 in grant funding through the IRLNEP program towards the West Wabasso Phase II Septic to Sewer project. RECOMMENDATION: Staff of the Indian River County Department of Utilities Services is requesting authorization to submit the grant application package to the Indian River Lagoon National Estuary Program for the project and to authorize staff to sign the grant application after review by the County Attorney for legal sufficiency, if required. ATTACHMENT(s): 1. IRLNEP Pre -Proposal Letter of Intent C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@4CODE02E\@BCL@4CODE02E.docx 70 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS 1801 27'x' Street, Vero Beach, FL 32960-3388 January 16, 2018 Indian River Lagoon National Estuary Program (FY 2018-2019) Category 1: Restoration Project Subject: Letter of Intent to apply for a restoration projects grant for the West Wabasso Phase II Septic to Sewer Project Dear Mr. Frank Sakuma, Indian River County Department of Utility Services (IRCDUS) is pleased to submit a letter of intent for the above mentioned project to be considered for funding for Fiscal Year 2018-2019 under the Indian River Lagoon National Estuary Program (IRLNEP). Requesting Organization Name and Contact Information for Project Lead Requesting Entity/Organization Project Manager: Email Address: Phone: Participating Organizations or Institutions Indian River County Department of Utility Services (IRCDUS) Arjuna Weragoda, P.E. aweragoda@ircgov.com 772-226-1821 Potential: St. Johns River Water Management District (SJRWMD) Florida Legislature Summary of the Project and its Benefits to the Indian River Lagoon The project proposes to construct a new 8" Gravity Sewer Collection System within The Whitfield Subdivision of West Wabasso. The Project design is 100% complete (shovel ready), and the Project has secured the following agency permits: Florida Department of Environmental Protection (FDEP) Wastewater Collection Permit Indian River County (IRC) Right-of-way Permit Benefit of constructing a public sewer system include not only the removal and cleanup of numerous existing and antiquated septic systems but also the prevention of additional new systems. These septic systems can leach nutrients into groundwater, contaminating the Indian River Lagoon (IRL) when it merges with the estuary's base flow (where the underground water table meets the sea surface). Another benefit 71 Fiscal Year 2018-2019 IRLNEP West Wabasso Phase II Septic to Sewer Project is preventing stormwater pollution from leaching from topsoil's into estuarine water during major rain events. The project would yield a positive benefit to the Lagoon by reducing an estimated amount of 3,131 pounds/year of total nitrogen and 505 pounds/year pounds of total phosphorus from being leached into the Lagoon. This project supports the adopted Central IRL Basin Management Action Plan (BMAP), the allocated Total Maximum Daily Load (TMDL), the Surface Water Improvement and Management (SWIM) Plan and IRL Comprehensive Conservation and Management Plan (CCMP). It directly supports the effort to achieve total nitrogen and total phosphorus required reductions set forth for the County in the Central IRL BMAP. It supports the IRLNEP economic study (Hazen and Sawyer, P.C., 2008) that estimates the total value of the lagoon's benefits to residents and visitors was estimated at $3.725 billion. It further supports the action plans put forth in the Indian River Lagoon National Estuary Program Comprehensive Conservation & Management Plan (2012). Finally, it supports the SWIM Plan (2002) that conducted surveys in all the IRL basins and concluded in general that the soils were not suitable for onsite sewage treatment disposal systems (OSTDS), particularly at densities of two or more units per acre. Project Fundin>; The West Wabasso Phase II septic to sewer project will convert approximately fifty seven (57) existing septic tanks to centralized sewer. The project will construct a gravity sewer system to service an area that has a mixed land use designation of primarily residential and a few commercial properties on septic for a total project cost of $2,250,984 and a construction cost of $2,100,000. As part of the project, sewer stub - outs will be constructed to forty four (44) vacant parcels for future connection. The Indian River County Board of County Commissioners on January 16, 2018, committed up to $1,000,000 of Indian River County matching funds to support the successful completion of this project. The remainder $1.1 million will be requested through the SJRWMD Cost -Share grant program and the Local Funding Initiative FY 18-19 through the Florida Legislature. Funding Requested through IRLNEP: $200,000.00 We sincerely look forward to our project to be considered in the Fiscal Year 2018-2019 IRLNEP Funding Program. If you have any questions or need any additional information to facilitate your decision please do not hesitate to contact me at (772) 226-1821. Sincerel , Arjuna eragoda, P.E. Capital Project Manager \\fileserver2\public\Utilities\UTILITY - Engineering\Projects -Utility Construction Permits\IRC - West Wabasso Community Sewer System Phase 2 - UCP# 4117\Admin\Grants\IRLNEP\Letter of Intent West Wabasso Phase 11 S2S.docx 72 INDIAN RIVER COUNTY, FLORIDA gK BOARD MEMORANDUM No We M in 1"6 TO: The Honorable Board of County Commissioners THROUGH: Jason E. Brown County Administrator THROUGH: Michael Zito Assistant County Administrator FROM: Beth Powell Conservation Lands Manager SUBJECT: Notice of Application for Indian River Lagoon National Estuary Program Grants for Jones' Pier Conservation Area & Approval of MBV Work Order No. 10 DATE: January 17, 2018 DESCRIPTION AND CONDITIONS On January 8, 2018, the County received notification from the Indian River Lagoon Council that the Indian River Lagoon National Estuary Program (IRLNEP) is seeking grant proposals for its FY 2018-2019 grant program. Grants for various project categories are available: (1) Restoration Projects ($860,000 funding available); (2) Science and Innovative Technologies Projects ($300,000 funding available); (3) Citizen Engagement and Education Projects ($100,000 funding available); and (4) Resilient Coastal Communities Planning Project ($52,050 funding available). The General Services Department proposes to apply for the following grant: 1. Conservation Lands — Parks Division - Restoration Project for the Jones' Pier Conservation Area Stormwater Attenuation Plan and Wetland Restoration (requesting approximately $80,000). The purpose of this Agenda Item is to request the County Commission's approval to apply for the referenced grants and to approve the necessary MBV Work Order Number 10. The main purpose of the IRLNEP grants is to fund projects that will increase the health of the Indian River Lagoon. Based on positive feedback from the application that was made (but not funded) last year for the Jones' Pier, staff would like to pursue the 2018-19 funding opportunity. In 2008, the County received cost -share funding for the purchase of the Jones' Pier Conservation Area in the amount of approximately $3M. Through the cost -share funding agreement, the County agreed to special management conditions including public improvements including public parking, a picnic pavilion, stormwater or other pond, nature center (featuring the Jones' home), trails, education signage and ecological restoration. The application for funding under the grant proposal would leverage existing funding allocated under the amended CIE (December 5, 2017) to complete special management conditions. In order to submit a competitive and responsive proposal with accompanying costs, the County would need to obtain outside engineering services 73 Page 2 BCC Agenda Item — Consent Notice of Application for Indian River Lagoon National Estuary Program Grants for Jones' Pier Conservation Area & Approval of MBV Work Order No. 10 to generate the required permit level drawings describing the proposed plan. Staff proposes to accelerate the engagement of these services in order to apply for the funding opportunity presented herein. In the event that the grant funds are not awarded to the County, the deliverables for this work order are required for project permitting and public use improvements already in progress. Staff recommends applying for a wetland restoration project to complete an overall stormwater attenuation plan which will include restoration of herbaceous wetlands and a surface water feature. In order to submit a competitive and responsive proposal with accompanying costs, staff would need to generate permit level drawings describing the proposed plan. Because MBV has been working on the existing site conditions and public use improvement plan it is most cost effective and timely to utilize MBV under Work Order #10 as they already have the baseline data for the site. General details regarding the grant application are presented below: Grant Proposal Schedule • January 8, 2018 — IRLNEP Grant Proposal Notification • January 19, 2018 — Mandatory Pre -Proposal Statement of Intent • January 24, 2018 — Mandatory Pre -Proposal Meeting (Webinar) • February 26, 2018 — Proposals due FUNDING On December 5, 2017, the Board approved funding for access improvements through an amendment to the Comprehensive Plan's Capital Improvements Element as follows: For conservation capital projects, the focus is on improvements to conservation lands. Those improvements include construction of passive recreational access facilities such as boardwalks, and stabilization/preservation of historic structures. The projects will be funded from environmental land bonds, grants, optional sales tax, boating improvement funds, upland mitigation funds, secondary roads, Windsor property exchange donation, and park impact fees. The total expenditure amount for the projects within this category for fiscal years 2017/18 through 2021/22 is $4,450,000, representing 1.41 % of the overall CIP. Staff Report Dated November 27, 2017, to Jason Brown from Bill Schutt. Funding is budgeted and available for the MBV Work Order No. 10, under the 5 Year Capital Improvements Program Schedule, Optional Sales Tax/Parks/Other Improvements Except Buildings, Account Number 31521072-066390. Additional funding for the grant match (if awarded and approved by the Board) would be provided through one of the account numbers referenced in the 5 Year Capital Improvements Program Schedule to be determined by the Budget Office at the time of the RFP. 74 Page 3 BCC Agenda Item — Consent Notice of Application for Indian River Lagoon National Estuary Program Grants for Jones' Pier Conservation Area & Approval of MBV Work Order No. 10 STAFF RECOMMENDATION Staff recommends approval of Work Order No. 10 to MBV Engineering, Inc. for preliminary wetland restoration design services and requests the Board to authorize the Chairman to execute Work Order No. 10 in the amount of $6,500. ATTACHMENTS Attachment A - IRLNEP Pre -Proposal Letters of Intent Attachment B - MBV Work Order No. 10 Proposal APPROVED AGENDA ITEM FOR: JANUARY 23, 2018 75 S��vERc� Board of County Commissioners G 1801 27 h Street, Vero Beach, Florida 32960 * * Telephone: (772) 567-8000 Fax: (772) 778-9391 '2ORI'D January 18, 2018 Indian River Lagoon National Estuary Program Mr. Frank Sakuma, Chief Operating Officer Via Email: sakuma(aD_irlcouncil.org RE: Letter of Intent to Apply for Category 1 Restoration Grant Indian River County Jones' Pier Conservation Area Wetland Restoration Dear Mr. Sakuma, Indian River County intends to apply for funding from the IRLNEP to construct a wetland restoration and enhancement project at the Jones' Pier Conservation Area. In accordance with the requirements of the IRLNEP RFP for Category 1 Restoration Projects, this Letter of Intent provides the following information: Requesting Organization Name and Contact Information for the Proiect Lead Organization: Indian River County Conservation Lands Program 5500 77`" Street Vero Beach, FL 32967 Project Lead: Elizabeth Powell, Conservation Lands Manager Phone: (772) 226-1873; E-mail: bpowelICcDircgov.com Participating Organizations or Institutions Confirmed: St. John's River Water Management District, Indian River County Historical Society, Indian River County Mosquito Control District, Keep Indian River Beautiful, Environmental Learning Center Possible: University of Florida Institute for Food and Agricultural Sciences, Harbor Branch Oceanographic Institute, Florida Fish and Wildlife Conservation Commission Brief Summary of the Project and its Benefits to the Indian River Lagoon Prior agricultural uses of the Jones' Pier Conservation Area have eliminated the majority of the natural communities on-site. This 3 -acre project will restore/create a mixture of open water and herbaceous wetlands in areas that are dominated by Brazilian pepper and other exotic species. The construction of this project will provide numerous benefits to the Lagoon including treatment of runoff from the site prior to discharge into the Lagoon; creation of high marsh habitat (which is a limited resource in this portion of the Lagoon); providing a refuge for wildlife; removing exotic species and re -vegetating with native plants; and providing broad educational opportunities that engage the public and encourage responsible stewardship of the Lagoon environment. 76 Proiect Funding Request, Major Expenses, and Anticipated Matching Funds Funding Request: $56,000 (40% of the anticipated $140,000 project cost) for wetland restoration Major Expenses: Contractor labor for site clearing, earthwork, structure(s), erosion control and re - vegetation Anticipated Matching Funds: The County has budgeted funds for this project within their 5 -year Capital Improvement Plan. Please do not hesitate to contact me using the information below if you have any questions or require clarification of the information in this letter. We look forward to the opportunity to work with your staff on this unique project. Sincerely, r , z&L(o �Iiza6eth owell Conservation Lands Manager FIN WORK ORDER NUMBER #10 Jones Pier Phase 1 Wetland Restoration Design This Work Order Number 10 is entered into as of this _ day of 2018, pursuant to that certain Continuing Contract Agreement for Professional Services, dated November 15, 2011, and that certain Extension and Amendment of Continuing Contract Agreement for Professional Services entered into as of the 4w day of November, 2014 (collectively referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and MBV Engineering, Inc. ("Consultant"). SCOPE OF WORK It is our understanding that the COUNTY intends to do a wetland restoration design at the existing Jones Pier site located at 7770 Jungle Trail, Vero Beach, FL 32963. The proposed design improvements will consist of wetland restoration design plans that will incorporate a master wetland/wet pond system for the parcel. This improvement will require design services and coordination with the IRC Parks Division staff. It is understood and assumed that the existing conditions survey will be adequate for use in the plans development for this project. As such, MBV Engineering, Inc. will provide the design, exhibit plans, plan details, cost estimates and fill analysis as related to this Phase of the project. A description for each service is provided in below in further detail. Design Services a. Construction Plans The Consultant will prepare 24" x 36" design drawings for the above described improvements in accordance with directions from the Parks Division staff. The design drawings for the Jones Pier Phase 1 Wetland Restoration improvements will include existing conditions plan, Wetland Restoration plan(s), Conceptual Wet Pond design plan, Wetland and plantings Details as provided to Consultant by Parks Division staff, erosion control plan and applicable details plans. Consultant will also provide cut / fill analysis associated with the wet pond and provide assumptions on estimated fill volumes for portions of the overall parcel to be utilized pursuant to COUNTY Parks Division expectations. b. County Reviews The Consultant will coordinate with the COUNTY Parks Division staff during design development for this Phase. COUNTY Parks Division staff shall provide review comments to Consultant and their respective wetland and planting details information in order for Consultant to be able to incorporate into the design plans package. C. Construction Cost Estimate The Consultant will prepare a Conceptual Cost Estimate to assist COUNTY with preliminary budget assistance. Consultant will also provide an additional Cost Estimates at the 60 and 90 percent levels of the project. No endangered species or other ecological permitting is anticipated or included herein. This Work Order does not include stormwater modeling or Wetland Permitting with jurisdictional agencies. Should the Phase 1 Wetland Restoration Design plans obtain approval to proceed forward, or should COUNTY Parks Division staff authorize proceeding forward, an addendum to this Work Order will be provided for the permitting services and bidding services. DELIVERABLES The Consultant shall provide the COUNTY with the following: • Two (2) hard copies 11" x 17" of the Phase I plans • One (1) electronic version of the Phase I plans in pdf format SCHEDULE Consultant shall provide Phase 1 Wetland Restoration Design plans to COUNTY Parks Division staff by February 7, 2018. FEE SCHEDULE The COUNTY agrees to pay and the Consultant agrees to accept for services rendered, pursuant to this Agreement, fees inclusive of expenses in accordance with the following: Task Fee Design Services (a - c) $ 6,500 Work Authorization Total $ 6,500 ADDITIONAL SERVICES When required by the COUNTY or the Contract Documents, where circumstances exist beyond the Consultant's control, Consultant shall provide or obtain from others, as circumstances required, those additional services not listed as part of the Work Order, the Consultant shall notify the COUNTY promptly prior to commencing said Additional Services, and if agreed upon, will be paid for by County in accordance with the Master Agreement, Professionals and vendor intended to provide additional services shall first be approved by the COUNTY, in writing, by the COUNTY's Project Manager. The COUNTY has selected the Consultant to perform the professional services set forth on this Work Order. The professional services will be performed by the Consultant for the fee schedule 79 set forth in this Work Order. The Consultant will perform the professional services within the timeframe more particularly set forth in this Work Order in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. CONSULTANT: MBV Engineering, Inc. By: Aaron Bowles, P.E. Title: Vice President 0 BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY Peter D. O'Bryan, Chairman BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney CONSENT AGENDA �L INDIAN RIVER COUNTY, FLORIDA BOARD MEMORANDUM TO: The Honorable Board of County Commissioners THROUGH: Jason E. Brown, County Administrator THROUGH: Michael Zito Assistant County Administrator FROM: Beth Powell Conservation Lands Manager SUBJECT: Hurricane Matthew HMGP Grant Funding #4283-60 - Countywide Wildfire Management Application Status & Environmental Science Associates Scope of Services dated January 17, 2018 DATE: January 17, 2018 DESCRIPTION AND CONDITIONS On February 8, 2017, the Florida Division of Emergency Management announced the availability of Hazard Mitigation Grant Program (HMGP) funds resulting from the Presidential Disaster Declaration for Hurricane Matthew (FEMA 4283 -DR -FL). The purpose of the Hazard Mitigation Grant Program (HMGP) is to assist communities in implementing hazard mitigation measures following a major federal disaster declaration. The HMGP program is a federally funded program that is allocated and distributed by the State. There are three funding tiers: Tier One is the initial allocation of submitted and eligible projects which are funded in order of priority as endorsed by the LMS Working Group; Tiers Two and Three allocate remaining funds to applicants whose projects are not funded through the Tier One phase (as funding is available). HMGP is a cost -reimbursement grant program and will fund up to 75% for eligible projects. The 25% match may be a combination of cash and in-kind/in-house sources. Hazard mitigation is any action taken to reduce or eliminate long term risk to people and property from natural hazards. Indian River County is an eligible applicant as it has a FEMA -approved local mitigation plan and has a formally adopted Local Mitigation Strategy (LMS) (Resolution No. 2010-059 adopted on July 13, 2010, and revised Resolution No. 2015-078 adopted July 7, 2015). Indian River County's original estimated funding allocation under Tier I for Hurricane Matthew was $437,838.87. On January 6, 2017, Indian River County's LMS Working Group members met, and created a prioritized project list for the HMGP eligible projects. That list was narrowed down to a total of 18 projects that were considered not only eligible, but practical. This list was revised again in April 2017 after review by Florida Division of Emergency Management, and narrowed further to a list of 12 county -wide projects which included Conservation Area Prescribed Burn (ranked #6) for the AM Page 2 BCC Agenda Item — Consent Hurricane Matthew HMGP Grant Funding #4283-60 - Countywide Wildfire Management Application Status & Environmental Science Associates Scope of Services dated January 17, 2018 purpose of reducing wildfire threats by creating defensible space through vegetation management. This project was originally ranked by the State as a Tier II project. On January 11, 2018, staff received phone and email communication from the HMGP Project Manager indicating that Project #6 had been moved from Tier II to Tier I and that the project may be eligible for additional funding beyond what was originally requested through the LMS Worksheet. In order to move forward with the project, HMGP staff indicated that the County could request additional funding to hire a consultant to produce the Fire Management Plan which is an integral component of the approval process for the grant award. The Environmental Science Associates (ESA) Scope of Services dated January 17, 2018 is directed at completing the required data collection, document preparation, contractor specifications and other administrative tasks required to create the Countywide Wildfire Mitigation Plan. THE PROJECT: Project Priority #6 — The Countywide Wildfire Protection Management Plan and subsequent mitigation activities would provide vegetation management, firebreak installation and prescribed burns (if conditions allow) on conservation lands throughout the county that have a high likelihood or history of wildfire. At this time, 10 conservation areas have been identified as being vulnerable to wildfire. These conservation areas contain over 1,200 acres of vulnerable habitat, and 4 have historically had wildfires (some more than once within the last 17 years). Grant funding would be utilized to develop a countywide management plan, create firebreaks, reduce vegetation and conduct prescribed burns. Each year County staff works with the Florida Forestry Services Mitigation Team to provide wildfire protection to vulnerable conservation areas and private lands, however, this team is only available to the entire district for two weeks out of the year. Forestry and County staff identify the most vulnerable areas, but due to limited time, this leaves many areas untreated until conditions worsen. This project would provide funding to create a management plan that would direct the creation of defensible space, reduction of wildfire threat and minimize the chance of catastrophic wildfires in a prioritized manner. The management plan also serves to outline procedures, contractor specifications and long-term management objectives and schedules. All of the conservation areas identified lie within highly urban areas with homes and businesses vulnerable to damage caused by wildfire. In addition, these homes and businesses may not have adequate defensible space creating increased cost and more difficult conditions for emergency responders. Funds provided would utilize private contractors and the Florida Forestry Services (FFS) (if available) to install firebreaks, reduce vegetation and create defensible space on each property identified. Additional funding may be utilized to provide protection to highly vulnerable county -owned parcels (i.e. Sandridge Golf Course, Water Treatment Facilities and other pubic properties). 1i11019110rel Funding for the ESA Scope of Services dated January 17, 2018 in the amount of $38,150 would utilize the Upland Mitigation Fund (Account No. 12721037-033490) to develop the Countywide RN Page 3 BCC Agenda Item — Consent Hurricane Matthew HMGP Grant Funding #4283-60 - Countywide Wildfire Management Application Status & Environmental Science Associates Scope of Services dated January 17, 2018 Fire Management Plan. If awarded, the grant agreement will be presented to the Board of County Commissioners for final funding approval and grant execution. The HMGP match is a 25/75 match of in-kind/in-house and cash services. With the $38,150 ESA Scope of Services dated January 17, 2018 and approximately $11,850 in County staff in-house services, the grant funding would potentially fund up to $150,000 in project costs for a total project cost of $200,000. A revised cost estimate and grant proposal will be provided to the Board for approval upon grant award. While HMGP funding at this point is not guaranteed, we have received positive feedback from the HMGP staff that the funding allocation is available and this project is ranked high due to its cost/benefit analysis conducted by their staff. STAFF RECOMMENDATION Staff recommends appointing Conservation Lands Manager, Beth Powell as the County's Point of Contact and Authorized Applicant Agent to continue working with the HMGP staff and to complete the Pre -Award Cost Request Form, and to approve the attached Scope of Services for Environmental Science Associates, Inc. (under Continuing Contract RFQ #2017053; Project No. IRC -1720 — approved October 10, 2017) in the amount of $38,150. Attachments: Attachment A — Indian River County Local Mitigation Strategy Project Prioritization list for HMGP Applications related to Hurricane Matthew (FEMA -4283 -DR) updated April 5, 2017. Attachment B — State of Florida — Hazard Mitigation Grant Program Pre -Award Cost Request Form Attachment C — LMS Approval Letter dated May 12, 2017 and signed by John King, Director — LMS Chairman — Conservation Area Prescribed Burn Attachment D — Environmental Science Associates - Scope of Services — dated January 17, 2018 APPROVED AGENDA ITEM FOR: JANUARY 23, 2018 C) N Q Q m 3 co T .m W d 2 zo oc m Gv —^ "ate 3 '�e,a0 a� ° a� m 1 "a��j �c9� ° a� $ mcg -"a� 3 ° 6 a�-"a� LL cv pv �C7o �c7 c .oiioZ.O2-0 N C7 Vf�a �C9 w�t7 mg,o°.4�mm aC7 aim all m a�0Q Ua .�i�L.E��Q w x w x w x w= Z .°'��m w x w S S c S 0 w= w= 0 m 0 0 cc w w N n m m Q Q m LL > m O a LL o U) coQ N � p c Z LL Q o a m w E w $ Cho a Q o a a m 0 m Q a O U o LL c7 W Q Q LL a a w U 0 S LL E E x LL LL 0 0 w m co Q cal d cal m cal cal (9 3 i:= Q Q o i f Q LL S U w 2 m S S U S x S °mo m c O C m m m V > U . .0 O L _.rO ° N C N m > m N > U N m N > C m m a) O a W 0 0 m O U i C U U a) Um _ a _ ID m E U a'y U a`EC U O ac o m r Hp Fp m C H O m _ 22 m G m m to c, to x m O E C m C0, cp, uE C C m E St: Cl2 o -HE a 0 o - E o$ E p Eo 0 O S U) LL = C'J C LL L N S N a, E m N m N e m o 'p m y d o a � c L N c N Ocl -0 p ate, 0 3-0 o d T m N o c A m .O ° to j o .` m o N C S a 3 a) m m a) m .0 G t9 N 3. 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W= o N O 0 m U 0 N N tm C � T U C 7 c 4 m a LL d 0 _ CD a w = o o m ¢ a c9 a p g g U LL 2 N c C C O U 1 V N > 7 fC N - 15 d n — Q N � m O U a m ° NN m . p = _ ° C C U 0 0 E 0 t 0 o LL JE = N d h d U 0 ^ S CL E m o o t r ° N c E w N N o C, m0 E ac O U O O> w y a r U N - w O` C ° m w 0 0 LL n c m E W d U O] N O 01 Co N C > U> c N O A 2 N 2 N N W N m d N c c AE n c o. 0 O U m � > 0 t DC7 >0 c a `o o D A E c U E CL a E E E Q U u o 0 m E o cr O r ~ o v d a. d n o 0 E E C 0 o f ° o N Ev en n 'ZE U LU w C ° m N U 0 o > N d a°i _ a c `0 m C _ ° c E U o 0 O O O A a — � a rn a r c > y _ N O U U C 0 EdAd R. HAZARD MITIGATION GRANT PROGRAM PRE -AWARD COST REQUEST FORM To request Pre -Award Costs, please complete this form and submit with your HMGP application. All ELIGIBLE pre -award costs are subject to an approved grant award and availability of funding. If funding is not available or the project is not approved, pre -award costs will NOT be reimbursed and will be solely the responsibility of the applicant. If your project is approved and pre -award costs are eligible, the costs share for the reimbursement of these activities up to 75/25 split. Disaster: Hurricane Matthew Name of Applicant: Indian River County Board of County Commissioners Hurricane Matthew HMGP Grant Funding #4283-60 - Countywide Wildfire Project Title: Management Start Date for Pre -Award Activities: Pre -award costs associated with this request incurred prior to the date of declaration are NOT eligible. These costs include: study or research to plan project, engineering, modeling, permitting or environmental study. These costs must be reflected as a line item in the project budget. Construction costs should NOT be included. Construction activities may NOT begin until after a contract has been fully executed with the State for this project. Activity Estimated Cost Estimated Start Date Creation of a Countywide Wildfire Mangement Plan - Contracted to: Environmental Science Associates $38,150 Jan. 30, 2018 In -House County staff services for the development of the Countywide Wildfire Management Plan & Environmental Assessment $11,850 Jan. 30, 2018 Point of Contact Information: Name: Elizabeth Powell Title: Conservation Lands Manager Agency: Indian River County Board of County Commissioners Address: 180127 1h Street, Vero Beach, FL 32960 Phone: 772-226-1873 Authorized Applicant Agent: Name: Elizabeth Powell Signature:: Email: bpowell@ircgov.com Title: Conservation Lands Manager Date: :i May 12, 2017 Attachment C - HMGP Letter Con Lands Rx Burn 5-12-17 Indian River County Board of County Commissioners Department of Emergency Services 4225 43rd Avenue, Vero Beach, Florida 32967-1671 Miles E. Anderson, State Hazard Mitigation Officer Florida Division of Emergency Management 2555 Shumard Oaks Boulevard Tallahassee, Florida 32399-2100 Re: Hazard Mitigation Grant Program (HMGP) applications FEMA-4283-DRFL Hurricane Matthew IRC LMS Prioritized Project Number Project Description 6 Conservation Area Prescribed Burn Dear Mr. Anderson, The Indian River County Local Mitigation Strategy (LMS) working group has approved by vote and prioritized the attached project list for HMGP funding from this disaster. These projects align with our LMS goals and objectives and with the State's mitigation goals and objectives (in accordance with the Code of Federal Regulations 44§ 201.6.) The Indian River County LMS group therefore presents the project list attached in the order in which they are to be considered for funding. For further information or inquiry, please feel free to contact me. Sincerely, �L, n King, 'rector LMS Chair n 911 / REP / Radio System Animal Control Fire Rescue Emergency Management 772-226-3900 772-226-3485 772-562-2028 772-567-21 qJ Fax 772-569-1251 Fax 772-226-1296 Fax 772-770-5117 Fax 772 567 23 Scope of Services Hazard Mitigation Grant Program (HMGP) Assistance for Indian River County, Florida January 17, 2o18 Background r ESA Indian River County (IRC) is actively pursuing Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP) funding opportunities, in order to implement hazard mitigation measures as part of Local Mitigation Strategy (LMS) prioritized parcels. The HMGP funding is proposed to create a County -wide fire management plan, and for the establishment of firebreaks, implementation of prescribe burning (where feasible), and mechanical land management to reduce fuel loads. The prioritization of the wildfire mitigation measures will be to address County conservation lands and other public lands initially, and then to address private HOA and other conservation parcels as funding allows. The goal is to reduce /eliminate long-term risks to residential structures due to wildfires and additional losses due to accidents / human health / and delays, that may occur from associated smoke plumes. The HMGP has seven (7) major steps and all are associated with estimated timelines for project completion. In an effort to streamline the development of the fire management plan, ESA will assist IRC with providing FEMA with supplemental information for the HMGP application/fire management plan to address NEPA requirements and other project elements necessary to move the project forward. In addition, ESA can assist IRC in the development of detailed technical specifications for firebreak installations as part of this process. These specifications could be utilized by the IRC selected contractor/s as soon as the HMGP funding has been granted, thus alleviating additional time that may be wasted upon project award and initiation of the implementation schedules. Provided below are the tasks and associated budgets for the completion of the data production to supplement the HMGP Application/s, and a draft Contractor Specification Package. The Budget for this scope of work is based on a Time and Materials Method of Payment. SCOPE -OF -WORK Task 1 - HMGP Application Support ESA staff will assist IRC with the preparation of the supplemental HMGP application data by providing appropriate Global Information System (GIS) maps (FEMA Flood Zone (FIRM / FHBM), Site Location / Site Boundary with Structures, USGS Topo, Project Limits, etc.) and other pertinent information that is required by FEMA. It is anticipated that IRC will provide additional supporting information, such as GIS project site boundaries, site photos, contractor ROK bids / cost estimations (including alternatives), milestone scheduling, coordination with NEPA compliance, completion of signature pages and required authorizations. Based on the schedule, IRC may wish to combine all project locations into one submittal, or may wish to separate them based on geographical location. While most of the data can be compiled utilizing online resources and GIS software, ESA may provide supplemental field assistance for photo documentation of the project areas, Global Positioning System (GPS) identification and data collection of the project areas, and site specific information based on habitat and restrictions (including points of ingress and egress to the project area and temporary equipment storage / laydown areas, identified by IRC for each property). ESA has included up to three field days to assist in data collection for this purpose. Since the budget is based on a Time and Materials Method of Payment, these hours will not be accrued for payment, should they not be utilized / needed. ESA will generate a table listing all properties and the acreage of work on each property once the GIS work and supplemental field work are complete. Prior to final deliverable to IRC, ESA will submit the initial draft to IRC for review and comment. ESA will submit to IRC, the final Draft FEMA HMGP materials for the IRC Parcels, after incorporating all pertinent information, comments, and corrections obtained from the IRC review. Once received, IRC will finalize the draft and submit the data to FEMA. Deliverables: Draft HMGP materials for NEPA review and management plans for the IRC parcels. Task z — Development of Contractor Specifications At the request of IRC, ESA staff will assist in the preparation of a technical Specification Package for firebreak installations. The Specification Package will include general and detailed contractor obligations and expectations for the work to be performed. Specifications to be incorporated will include topics such as: defining the type of firebreak to be installed and the working limits at each project location, purpose of installation, complying with state, federal and local laws, working within sensitive areas (including wetlands), working within critical habitat, prevention of nuisance species dispersion between parcels - wash down of equipment, and job acceptance (inspection requirements). In addition, the Specification Package will also include scheduled initiation of work and completion of work for each project location. Once completed, ESA will submit the draft Contractor Specifications to IRC for review and comment. As soon as the comments and corrections are received and incorporated, ESA will submit the final draft to the County for inclusion within the Contractor Bid Package. Deliverables: Draft Specification Package for firebreak installations. Schedule: ESA will complete all deliverables within 45 days from Notice to Proceed. Budget Estimate Tasks: Preparation of a Draft FEMA HMGP Supplemental Data ... $ 31,274 Task 2: Development of Contractor Specifications ........................ $ 6,876 Total (Not-To-Exceed)........................................................... $ 38,15o U Assumptions: i) IRC will provide property georeferenced when possible. i) ESA has included 3 field day, application. information (data points, vegetative cover, photos) if supplemental field work is needed to complete the 90 ADDITIONAL BACK-UP January 22, 2018 Consent Agenda Item 8.L. WORK ORDER NUMBER 1 • HAZARD MITIGATION GRANT PROGRAM (HMGP) ASSISTANCE This Work Order Number 1 is entered into as of this day of pursuant to that certain Continuing Contract Agreement for Environmental and Biological Support Services, dated October 10`h, 2017, (referred to as the "Agreement"), by and between INDIAN RIVER COUNTY, a political subdivision of the State of Florida ("COUNTY") and Environmental Science Associates, ("Consultant"). The COUNTY has selected the Consultant to perform the Environmental and Biological Support Services set forth on Exhibit A (Scope of Work), attached to this Work Order and made part hereof by this reference. The Environmental and Biological Support Services will be performed by the Consultant for a Not -to -exceed fee of $38,150. The Consultant will perform the Environmental and Biological Support Services within the timeframe more particularly set forth in Scope of Services dated January 17, 2018, attached to this Work Order and made a part hereof by this reference all in accordance with the terms and provisions set forth in the Agreement. Pursuant to paragraph 1.4 of the Agreement, nothing contained in any Work Order shall conflict with the terms of the Agreement and the terms of the Agreement shall be deemed to be incorporated in each individual Work Order as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have executed this Work Order as of the date first written above. • CONSULTANT: Susan D. Shaw Senior Scientist/Senior Managing Associate ESA I Southeast Region 5401 South Kirkman Road, Suite 405 Orlando, Florida 32819 By: Susan D. Shaw Title: Senior Managing Assoc. • By: BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY Peter D. O'Bryan, Chairman BCC Approved Date: Attest: Jeffrey R. Smith, Clerk of Court and Comptroller By: Deputy Clerk Approved: Approved as to form and legal sufficiency: Jason E. Brown, County Administrator Dylan T. Reingold, County Attorney PUBLIC HEARING: 1/23/18 -LEGISLATIVE Office of /oAl INDIAN RIVER COUNTY Dylan Reingold, County Attorney William K. DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners FROM: Dylan Reingold — County Attorney DATE: January 9, 2018 ATTORNEY RE: Public Hearing for Amendment to Section 100.03 "Amendment or Repeal of Ordinances" of Chapter 100 "General Provisions" of the Code of Indian River County, Codifying and Publishing the Ordinances to Readopt the Code up to and Including Supplement 124 Section 125.68(1)(a), Florida Statutes requires counties to maintain a current codification of all ordinances and an annual publication of such codification by the Board of County Commissioners. FUNDING: The only cost associated with this item was the cost of publication of the notice of public hearing in the amount of $133.65 which is being paid from the County Attorney's budget/Other Professional Services; Account No. 00110214- 033190. RECOMMENDED ACTION: Open the public hearing, take public comment, close the public hearing, and adopt the ordinance to codify and publish the ordinances published in The Code of Indian River County up to and including Supplement 124. /nhm Attachment: proposed ordinance 91 ORDINANCE NO. 2018 - AN ORDINANCE OF INDIAN RIVER COUNTY, FLORIDA, AMENDING SECTION 100.03 "AMENDMENT OR REPEAL OF ORDINANCES" OF CHAPTER 100 "GENERAL PROVISIONS" OF THE CODE OF INDIAN RIVER COUNTY ("THE CODE"), CODIFYING AND PUBLISHING THE ORDINANCES UP TO AND INCLUDING SUPPLEMENT 124 THERETO, READOPTING THE CODE, DESIGNATING THE CODE AS THE BEST EVIDENCE OF THE CURRENT LAW OF INDIAN RIVER COUNTY, FLORIDA, AND PROVIDING FOR SEVERABILITY, CODIFICATION, AND AN EFFECTIVE DATE. WHEREAS, Section 125.68(1)(a), Florida Statutes, requires counties to maintain a current codification of all ordinances; and WHEREAS, Section 125.68(1)(a), Florida Statutes, requires annual publication of such codification by the Board of County Commissioners; and WHEREAS, Municipal Code Corporation publishes periodic supplements to The Code of Indian River County more often than annually on behalf of the Board of County Commissioners; and WHEREAS, Subsection 100.03(1) of Chapter 100 of The Code of Indian River County, provides: The Code when adopted by the commission shall be the best evidence of the current law of the county. It shall be kept current by periodic supplements. Supplements to the Code shall be prima facie evidence of the current law of the county; however, the ordinances themselves shall be the best evidence until the Code is readopted, BE IT ORDAINED by the Board of County Commissioners of Indian River County, as follows: SECTION 1. CODIFICATION AND PUBLICATION. Section 100.03, Amendment or repeal of ordinances, of The Code of Indian River County is hereby amended to read as follows: CODING: Words in strike thFough format are deletions to existing text, words in underlined format are additions to existing text. 92 ORDINANCE NO. 2018- 1. The Code when adopted by the commission shall be the best evidence of the current law of the county. It shall be kept current by periodic supplements. Supplements to the Code shall be prima facie evidence of the current law of the county; however, the ordinances themselves shall be the best evidence until the Code is readopted. 2. All chapters, sections, subsections, or paragraphs to be repealed should be specifically repealed by reference to the chapter, section, subsection, or paragraph as appropriate. 3. The repeal or amendment of an ordinance shall not revive any ordinance in force before or at the time the ordinance repealed or amended took effect. 4. All ordinances published by the Municipal Code Corporation in The Code of Indian River County up to and including Supplement No. 44-9 124 thereto are deemed to be codified and published. The Code of Indian River County, including such supplements, is hereby readopted, and The Code of Indian River County, as readopted, shall be the best evidence of the current law of Indian River County, Florida. SECTION 2. SEVERABILITY. If any section, sentence, paragraph, phrase, or word of this ordinance is held by a court of competent jurisdiction to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance not having been held by a court of competent jurisdiction to be unconstitutional, inoperative or void, which shall remain in full force and effect. SECTION 3. CODIFICATION. The amended language contained in Section 1 of this ordinance shall be codified as Section 100.03 of The Code of Indian River County. Additional codification, renumbering, or relettering of this ordinance is left to the discretion of Municipal Code Corporation. SECTION 4. EFFECTIVE DATE. A certified copy of this ordinance, as enacted, shall be filed by the Clerk with the Office of the Secretary of State of the State of Florida within ten days after enactment, and this ordinance shall take effect upon filing with the Secretary of State. 2 CODING: Words in s#ike thFough format are deletions to existing text; words in underlined format are additions to existing text. 93 ORDINANCE NO. 2018 - This ordinance was advertised in the Indian River Press Journal on the 13th day of January, 2018, for a public hearing to be held on the 23th day of January, 2018, at which time it was moved for adoption by Commissioner , seconded by Commissioner , and adopted by the following vote. - Chairman Peter D. O'Bryan Vice Chairman Bob Solari Commissioner Susan Adams Commissioner Joseph E. Flescher Commissioner Tim Zorc The Chairman thereupon declared the ordinance duly passed and adopted this day of January, 2018. Attest: Jeffrey R. Smith, Clerk and BOARD OF COUNTY COMMISSIONERS Comptroller INDIAN RIVER COUNTY, FLORIDA Deputy Clerk Peter D. O'Bryan, Chairman APPROVED AS TO FORM _ AND LEGAL SUFFICIENCY BY DYLAN REINGOLD COUNTY ATTORNEY Effective Date: This ordinance was filed with the Department of State and becomes effective on the day of 2018. 9 CODING: Words in 6tFike thFeug# format are deletions to existing text; words in underlined format are additions to existing text. 94 Treasure Coast Newspapers I TCPALM Indian River Press Journal 1801 U.S. 1, Vero Beach, FL 32960 AFFIDAVIT OF PUBLICATION STATE OF FLORIDA COUNTY OF INDIAN RIVER Before the undersigned authority personally appeared, Natalie Zollar, who on oath says that she is Classified Inside Sales Manager of the Indian River Press Journal, a daily newspaper published at Vero Beach in Indian River County, Florida: that the attached copy of advertisement was published in the Indian River Press Journal in the following issues below. Affiant further says that the said Indian River Press Journal is a newspaper published in Vero Beach in said Indian River County, Florida, and that said newspaper has heretofore been continuously published in said Indian River County, Florida, daily and distributed in Indian River County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that she has neither paid or promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. The Indian River Press Journal has been entered as Periodical Matter at the Post Offices in Vero Beach, Indian River County, Florida and has been for a period of one year next preceding the first publication of the attached copy of advertisement. Customer Ad Number Cooyline PO # 461741 - INDIAN RIVER CO ATTORNEYS OFC 1884722 NOTICE OF INTENT PUBLIC HEARING NOTI Pub Dates January 13, 2018 Sworn to and subscribed before me this day of, January 16, 2018, by ��l (X) personally known to me or ( ) who has produced — � W101 �' q 90�� Karol Kangas Notary Public as identification. �:........ KAIKXEKANGAS NotaryFtbKt-RttedRaldt • CoamlalonfGG12ti011 � a �•' IAffanla�EtpYulu �, 1011 as identification. ADULT NONE CARE CLOCKS W "OLL S 'c TCPALM.COM 1 SATURDAY IANUARY13. 2018 1 aD ICY DENNIS KLET TLE m` low• pro:paaktY Lic.mM ienh,.w.a.auetY nM1. NON SEQUITUR �� � n KEN weea >�3+IrYawYYM Nonce i, heresyy given that A.E. BACKUS B HIGHWAYMEN MOILRY SCOOTER - P,d GOGO Sport 3 wheel. 1 yr AAA so 68138 Rod- LLC. .I sell tie contents of the TIS YEZI TOQC TLS M&ANV'WIL..E A CilRi�dsl rRIDE puymy aw. Like New! Pertect COM' EaaY alsassandY for fdlawhg seNyirib by O�c Bees NANTN i�LE GPLCY.AFV� `AVG N'G A Not'/lE, ABSOLUTE I,.Yel, $625 n2-5772193 la auction ro nsty tnar a9aimt thews: tenants, In TMNNAMENT •TRGPFI`( WD T"12 K t4uI1L5FLLW AUCTION! COMPUTER SERVICE oNt wand A. arpnw.Ia m w, Tname Fame Cance with the Florida SSe«.stora Facility Act. The HoMG•••NG VkpNr V41N, BAT•K To ANTANCTICA AIRPORT SHUTTLE Powe WIEFICNAD -Front e -in, )q stick $M.d- Lift °°tion wl�`i tato d t this �°cati- BLIT P14Pg1{CCIG Wpb TDO SUN JAN 14TH ® IPM chair. can Rod m2)MS-6927 at 10 A4 sanrrday. January iT, 2013 p thereafter. OVAI-I ~ w !ef - y Memo crra ibial believed to coMaln 14-4 MIn.�,l�• 1414-41p- Over 100 Paintings b Over the g y M4Fliy. _.---.:�. ,.,-� hoAUCAG ur. nrve.ltstedods.Wass0th- M a bcsase us"i a ten a Legendary Highwaymen {Lot Charing l6 SeUnknown rGa CatcretelMasptryWork W1f7RNa a _b is WTII be included YODEL TDANf - LlonW, NTH. W Aarpe IWa IM. LLL. IIw iw Rada Daarvre / (.t Fainnrq. RitcMn, deine0e r°n`me in this Auction!A. AlsoKkg, elc.Ag56eriia; brynp p�sgt. Pan fink LW., FMYa 7aKJ M� RID iliMDa Ba3D1�ar /Nolo N/Ina TT13 -It Moving&Storage A.E. Backus, Cash paW. (771)3)/-03N� Carpet/Floor Covering obn ceaar.ctls. {73.8866 - - B. S. B. 1� 5. Newton, G. Buckner AND REMOVAL Lic e A Ins d Fr Eshmaes. WIT Ricardo Suaex DtnN% D u H omelmprwemmn/Repaup 1 R.A. McLendon A. Hair, JupitH. Stuart, Port St. Lode, 1222 WON. Williams TERRY RIPPLE ua�mmance/RemoaN Ind floor, S95/hr w/2 -hr R. Butler,, J. 1. Daniels, 10 B IRSTALLATNMI _ sy 1.X/011 i4CN,5a97 g� galpp Ryyy ua-ssls min. in Indian River Co. H. Newton, L. Roberts, L-Rtb 1225 Christy Ann Munssy v�.hn, ev er " H. Baker, W.C. Reagan, R.L. Lewis, L- Newton, TSP MdM { 12M Brbn Funderbu,k L 31 v B (770 SN2M1 �T� �MINUUM W. Dariels, C. Wheeler yjpyRgysts r Charing Services JOHNNY'S I. Knight, M.A. Carroll, M�tlon/Public Sale 1271 Jwn Hinoj,u oK..F1R5T,PGNC,llltd�i '[11V1'D EXPLAIN ALL E. Buckner, J. Stovall, C. Walker, 1. Gibson, C.D- DrlveweYS, a Patty carpentry. 'Purchases met be id n In gptt� , TIE. Pip" SoUF�r� 1. Maynor. T. Newton T. LEUL ..TICEf V at ti -f saw c�SH. DRYWALL REPAIR POPc..,.mw4 smmtn r.a,rs peA. 11 E`vB Pee« H, R I.1m P.•.•.r• „i' -Inc, AND TUEALI ct.* MF "k\ and Public auction WE be held at Tw Towmastvrs of Port St Lucie tube Pub Ar 13 and IO. 2013 TCN leeoo6s - CAi"' llre.ne.P. N<.unb EVE{t( TIME t e'e'1", �9 TNF1A LIP 6Dp16 Available for Preview Auction Week QD towthrer �nd storage Ins sW &1Vd-,! Sl, port st In Accor dance wits Florida `ic T7hf614MS ins IC) YUAgisli PSLee6] LN TNF' WR,., Auctioneer's office Lucie FIL34383 an l/19/lou ta:00 am,oaswntto ids 09, Da St.Mesra3.601-03.8ve's stungeLLC 437020th Sheet. K. M. DRYWALL DON TREY REPAINTS Y+I 15 Ro PYm Pdnm Statute 713.]8 for unpaid [ow- Ing and storage. Verb Beach. FL 32W iia now pubbc auction on premses !7 A Full Drywall Service Vro Basch (M 5623015 220ol pa 27, au w IeAw of stored et A h ha�ehofd hem. to 9 , 1 DDODGE aw d rent for Units: 2 Nu�rt Sol- Genial c- y� .�ir)� 7y . Vie. IM oEW061053 Albert Ydtwn, alDCornehi THONPSON's sDemdalon ins EST Rea Pnaak. Vetnan Pw s�I�1 IOM NnSAN Carmichael. 107 Raipn Jany. 161 206 Ron EWS REFINISHING ROOFING DIVISION 128 S AUCTION IY DAVYLOM 1N16A11EO6Ca%267 "c*Short. Smits. 211 Nomura HI n, Mauer CanaMn. 30yn eaP. Crown, a ts, imenor [rim �n Saturday. Jan. ll, ldlepr iaFETdIMfa 61pVAl LANNA LANDSCAPE 315 a 11T C Fraser, 138 aasJJAtt��a OM a.av e•H �. 1-A _ _- `C Huge hlyhwrM Tome of sale ae cash, and rw dmdtslbe aseptea Ssln lacpue{n ten. 24S Lynne Wise. 317 Manbel Avle:.Pur- /yPa a• nArY6 PM64 AA,W�a+ (PCtYAI(?torn MLYe1e-C eh'Kr1Y,wiN-.YICf Kogan Furnire :two d Baker. rtpd<enrory, °sultan tla Dhl <o flrW bid.chasesush�o AB sales fns Mo has o t tlma of sat We the right to springer, Lucite. bronzes. Remington 1 be pude. Said aI -- l sol contents. L ems'--"'� OrdiranceypDENjMK Orlin t^tiaue h°tgu^- German bass .4 be, s� in 'as b• condition with ro Antees. Pub nua,76. 2018 TCN 1:76119 peel Property ACHans d qof Me Ccunty A1- Dative NOME OF ITEM Comptes, 1x01 2TIh Street. WWII lawnese araC V9 Mlit Artwork. my pYb: 7 13. I: 1Arusery TCN 1%579 NOTICE OF SALE Proceedings Law CRPAPI•)n4 1131 to dixharge of record N PYDIC IEARIM Vera Beach, Florida. Memporary L did masters. Food, tlrinks a tun A 2001 TOYOTA VIN- RIBF- 2aBalU30U12 n the tame of ant mort gaga presumed paid, NOTICE I5 HEREBY GIVEN that _ Anyone who y wish to aftxrowt. 12964 SE Su,- Dr., NOME If NEKEBY GIYEN TAMMY AMBROSIUS wIB be ted Board of County Commis- of 11.1 Rwer Court appeal any decision which Mabe o�hd F 7 X. (7 7J5 k-1231 CHIC the undorsigned krtends ro seg the Dersonai property sow n 01/2-13 by La ,y NaNer's Towing located 1 LET sponaents ypear and sh raw rause t IAS Part Flal�ida, will conduct a PubLs' be made at Cita rosting Maaneg to cor=i' adoption rood twaerouef a (77772)263-31{6 Nun Dew nal "not Described bel t° and Ben imprsed on said pop 1217 S. Federal Mwy., shin. FL 31998 Tel: (770 3345:43 3a of this Court, to be Mld t the Supreme Court. boat- what be - of a proposed ordiranca arhti- I made, which pi�MuOes ltd- arty abler Tne flonaa Self t 9:00 AM. 1 claim a fen of ed t 1 Cont Street, River lestljrpny ant evidence upon B Ouy Se H fast! Stony% Facility Act Statues (Semom aIA0121809). TM undervgned will seg at this -led, M :!page foes 1 IWM he ush sun of storage is fl.%500. Tne head, Now York, on the 1st day o FaMw y 2013, at 9 3o 'do k fw--r f AN ORDINANCE OF DOH which the appeal Is based. AN gIVER C WN Y, fLON- one who needs a special XPAUII LD(ll " yudlc sat by competitive bidQrg sh wm n roMl 0153.X2.00 the that day, or as soon Iherea/- IDA. AMENDING SECTION 100 03 'AMENDMENT OR omrodatlon for the msst- c°^Mc U.= on Mooney tae 12th st Man, ry 2013, S' -L ed to tagln 1 be sufficient m roosan thts hide from the Den to as Cwnd un Oe heed, d M REPEAL OF ORDINANCE: °D must "GENERAL AmeNcuu with Dl [ 2.30 PM, on the D Maes claimed by me. Kar Daley, not be mei rdr shmAd rot ae aha Inhered, OF CHARTER 100 PROVI510NS- OF THE CODE Act (ADA) Coordinator at 772. VERO BEACH where said property has been twed ant whit h islocated Pt>bfue.n Data:OV13y13 TCN 143/622 ro RPAPL SS 1911, dixnaPrg OF NDMN RIVER COUNTY �-n� at least 43 boon n Advance of tlN meetng. SAND MINE SITE at StwNiignt Sets:tong. sass VS Htdhway One City oI Vxe L TlOUClf and caned' of record its rtpagf made Dy Robrt UR- rnro and Miran Ffssman, row (-THE CODE-) CODIFY- ING AND PUBLISHING THE ORDINANCES UP TO ANDWOCC Beach. Covhtyy o} hMun Rivw, Sate flor3tla. following'. deceased, [o Ruth H. Baron INCLUDING SUPPLEMENT HI� OW7xaYrAyIL AUCTION! of ted At IAS Pan u d ted fgrowe Stes,of TOIL and Arthur P Baron. husband nod 121 THERETO. READOPT. 1Na13 3, N� AST E I 955 i22e Ave. SW Name.)wen Bishop W21 Now and eone C, d SsAaNfee�� w the December 29.197And rscd ed n the Office or the Suffolk 1NG"THE`CCOODE TCN 13:67122 BEST EVIDENCE OF TIE VlfO Beach c- CwrteMs'HHG Name Mark Garbo Cee Novee lMrad, local" .11 Cart street, wserR43-, Canty deck on lanwry Il. 1177 n Liber 77M. Paas IDI CURRENT LAW OF INDIAN RIVER COUNTY. FLORIDA. M Ape Sand Mira site UnMi 1817 Cwdnrts'HHG Now YM eeH<NI-qts Decenlon fell. the amoMrt of 560,000 on pr - known as 976 Yon AND PROVIDING FOR poem Nor= ERADILRY, CODIFICATION. Has bean through Name: FehcY Johnson unki 1071 tuts Nignway. water MITI. New din krg AND AN EFFECTIVE DATE. MARTIN COUNTY UTILITIES. Mpemat process . to future Cwdnrtf-HHG Index No. 619]15/17 PRESENT: Hon. William G. Ford York ant the SW- folk County dark t° mark Uw THE CRY OF STUNT AND The Public Hearing.. be held SOUTH MARTIN REGIONAL Ohio Rd Mercfarge Name: Andre Thomas is C. lisped, c>ncNed and E�gea Tuesday. January 23. 2018 UTILITY (SITU) FREE On end cornu of 12 Ave A GOP Rd Uniti 9019 Cwrtarts:HHG ROBERT UUMAN And ROBERT of record, at 9:05 a.m.. or As soon dwre- CHLORIDE MAINTENANCE after as the matter may M EAtovvi tesDnnqq a Name: 101 Phillips Umt- 3101 UIULMAN, as Co{ueculw f the Estate MILTON FREE- ORDERED, that a copy of thls OrOor be in the ead, in the County Commis- Martin Count Utilities, CHy f 2 ergirNsnrq competed of polished News Sion Chambers I...nttqoo on the Sean a South Martin first �Admof Brvs[tativA f IIt l lity (S vAll ASCtiee loss w A.edoneee, NameCwfte.:5tevenn T-11 Units)aJJ PeStioner, And me Treasure Cotast News a/k/a TCPNm In Indian Rivn R.0on Coun[yLIN) lbol 2Tth Street. Y.I. 1 1 Oflke Contents: HHG ESTATE OF RUTH H BARON County. Florida. newspapers pd1ee , cNorirubnyy potable Beach, Florida 31960, at which ter t° ore M future THURS LAN Id' ®Iland Plydhases mot Do fee at ESTATE OF ARTHUR p. BARON, for a Period Of X days paqh before Deceehbar time t....ted p.rties y safety d tlw water. TM Utlli- heard IS Royal Pairs Pointe paid 'he time of pvndase by cash pespoMents. rung on or 26, 2017, ant :hal be be, with respect to the ty water users nay rotke an proposed wdireaw, usual chlorin taste P, °dor Vero Beach, R 32960 ^ M M//. N prrchas.d kemt are e, deemed good uW sutfi-,, hn their tap water during LIN m-5612-5015 where .res met ee re -d at it* time °f ted MODOM ORDER TO flow CAUSE seM<e The proposed OrtlirarNe m.y Wool of for, 7.20u-lan- be imp% ed by I wry 21.2013. sat Sale is subject to ca - aeubon m tla evert o1 Set UPON READING AND FILING, E N T E R. I S.C. public during regalr business Mur, q:30a.m oS:yDOp.m,Mwhday These temporary candih- �Re uCk tlpasrt�wyn[ owrwr ant ted the M! U"" Varied 076ana "! Pub De -tN,r26,H n.r20171o1.n- lfrtlhM, the�ei k%) the Iff e°on NIL AU ISS TPb: I/76M]la.nd l/Il/IOI: AV2 %eshibitst io`N Ivor; TCN isaRi. yuou Arto cjerugh BBorealm hoewe�, C.In M: ins no10 or eoineia- kia�ney owy�syd ufsnewa ADULT NONE CARE CLOCKS W "OLL S 1 ICY DENNIS KLET TLE m` low• pro:paaktY Lic.mM ienh,.w.a.auetY nM1. 16w Dlr..n N. PwtR �� � n KEN weea >�3+IrYawYYM t a see Kit _ DO RNW� CAREGIVER FOR lio„s%dew,i„gNcop.klR•S rrorea AAA ARON'S NCCC 015735 Lk I , cemeeww..r.3c.s w�in.emm. Refnence.. om6u43s' COMPUTER SERVICE oNt wand A. arpnw.Ia m w, Tname Fame � Doors a3mf AIRPORT SHUTTLE U i HOME CARE vee ea6 -ass OOiL 4r -lm AIA RRA GARAGE HOOD AAAM i CIEAM16 at mw.•{.w.RteI�.N1m f;. UDfI .n.com e: Wei IsIll f cart Lre CL SN.on ISa11a,�1,n PH Dec -Lan 1peWl M ~ w !ef Memo crra ibial A"r CINtd ns Y -Noma M Yh e- Servmp Tea,we CanlelM Trs 6wsx ._ AFFORDABLE TREE SOURCE AM SOURCE I M a bcsase us"i a ten a BRUIN COFFEY {Lot Charing l6 SeUnknown rGa CatcretelMasptryWork W1f7RNa CON5T.6 ROOFlNG innahirg Stump Gnndinq. Remwd: ucnn, owty rAea yw.Aa ra{. f.w.r ttl:atc ALL CONCRETE DMeWaYs/P+Iles/ Fainnrq. RitcMn, deine0e r°n`me Roofs • LeeY Reeeln •Mew Pooh AD MbY war, :I Tr1•l1FlSe1 N SL W Y7 is Y< Ba3D1�ar /Nolo N/Ina TT13 -It Moving&Storage ccclnnN �E n1�IrI1s11R ANGEL TREE TNYIiNC Carpet/Floor Covering obn ceaar.ctls. {73.8866 - - B. S. B. AAA MOVING ROOf1NG l.b Demh aero,.F1N w AND REMOVAL Lic e A Ins d Fr Eshmaes. DtnN% D u H omelmprwemmn/Repaup First floor special, 575/hr Rein. xew weer. wn.n..e JupitH. Stuart, Port St. Lode, RAYS CARPET REPAIR: TERRY RIPPLE ua�mmance/RemoaN Ind floor, S95/hr w/2 -hr Roofing is our ONLY euuness Fn Pferce T72 -X43%6 B IRSTALLATNMI _ STUC4 O 1.X/011 i4CN,5a97 g� galpp Ryyy ua-ssls min. in Indian River Co. Lela aCoa:e.n RfEKii•aeel IiTW ROOFING m 1. KING'S SERVICES, INC. f-KJM r. 77b571 3it9sIR v�.hn, ev er " Call 772-321-3690 TSP MdM { {RemovN Buln, Gr tacks. Flravood �K L 31 v B (770 SN2M1 �T� �MINUUM yjpyRgysts r Charing Services JOHNNY'S ' PyntrR kntdlntions and Repdn se -m M C. 772469-ce17 `"^"' n I", / HE C.D- DrlveweYS, a Patty carpentry. Tia4mmm TH CnaNNs A. W. P1 Rodin Contractor Jam o� "I CLEA G S NOPE CLEANING SRVC Nc. r. New or ow DRYWALL REPAIR POPc..,.mw4 smmtn r.a,rs peA. 11 E`vB Pee« H, R I.1m P.•.•.r• „i' -Inc, ml_ W7r9 paileu Inc. 011 N I The Servke' Llcros. ttee TrknmRg Tn4h we oho do Wed AP...wre Chian. l'rJln,711-266-6171 L"'Ints CaR Tit-gi�E3 ATTZ downbebrr. llre.ne.P. N<.unb Rw..rrR ee6 R�p.Y, serahR Yertn uM lt. Lec4 Naulin ,ltum: Gnnd'n6, �reswr Mn CLEANBNi sQV ROY CLARK CONCRETE Patios. sidewaMs a `ic T7hf614MS ins IC) YUAgisli PSLee6] Meer eP her. w ray MtM W-n.u! ic.0ssm we.ding. dxnYawc mi3.9199 w 801-709-271% a.aaor.N llw.l {Ram W, Iry.a wee Ab.DmmDaml oriY.wars uc rano ms_ oyclaYconcne com K. M. DRYWALL DON TREY REPAINTS uc: m>am-syn ROOF LEAKS SPECIALIST PHILLIP'S TREE { (TTA iII•ilfi IR A Full Drywall Service LQ OLQY Guaanteed Estlmales Eep.W tic. rr« Eanmab. W4;s., I'D91/Paulni/ COmpan.J, seep y� Lk $D0133y v hep wan. 56 Genial c- y� MINYD.'BorllBeiOtlf nz-:n"'s-aa Sl MC 771•HS•fiDS C X hR THONPSON's sDemdalon ins EST Rea Pnaak. Vetnan Pw M1 DANEYS HAUUM JOHNSON NEED FOUNGT EWS REFINISHING ROOFING DIVISION LKM1 772-2164976 SL Yc a IyK/.yY M aeme6i. �aa6iaaL1rna,Carr6see1ry, D,eeeRa :ee+ =01 Mauer CanaMn. 30yn eaP. Crown, a ts, imenor [rim P P_­ Provides ea Den service A iaFETdIMfa 61pVAl LANNA LANDSCAPE 6r�RymmRk�� ear.w~ysNiA Orh.eL lagan week ■4 YC (7761 a1!•EM reeve Paeeeaed....n U. T72-81-6353 n, ami:. repair DRCIn1"B n2 -5M -ml le ,Pt::!, Pre av Ne,ayymnuenn s.n, im F.t LO{0000 TTNN�D6 flat: eel warranty's on Your repaks. 7Taf6FNN•D lic6DCC1111D1/1i6C6CL610fe6 Majot b. Smaa wrt:iyst Wcw.U<./Im.111-Re5-1161 PUBLIC NOTICE ITEMS: 1/23/2018 Office Of INDIAN RIVER COUNTY ATTORNEY /de, Dylan Reingold, County Attorney William K DeBraal, Deputy County Attorney Kate Pingolt Cotner, Assistant County Attorney MEMORANDUM TO: Board of County Commissioners THROUGH: Vincent M. Burke — Director of Utility Services FROM: Dylan Reingold - County Attorney' DATE: January 12, 2018 RE: Public Notice of Public Hearing Scheduled for February 6, 2018 to Consider Approving a Special Assessment Project in Connection with a Water Main Extension Along 103rd Court from 88" Street to S. 89th Street Within a Portion of Blocks E and H, Vero Lake Estates Subdivision, Unit H-3, Located in Indian River County, Florida - LEGISLATIVE The Board of County Commissioners will hold a Public Hearing on Tuesday, February 6, 2018 at 9:05 a.m., or as soon thereafter as the matter may be heard, to consider approving a special assessment project in connection with a water main extension along 103rd Court from 88th Street to S. 89th Street within a portion of Blocks E and H, Vero Lake Estates Subdivision, Unit H-3, located in Indian River County, Florida. The Public Hearing will be held in the County Commission Chambers located on the first floor of Building A of the County Administrative Complex, 1801 27th Street, Vero Beach, Florida 32960, at which time interested parties may be heard with respect to the proposed special assessment project. /nhm 95 DEPARTMENTAL MATTERS INDIAN RIVER COUNTY MEMORANDUM TO: Jason Brown County Administrator FROM: Suzanne Boyll Human Resources Director DATE: January 16, 2018 SUBJECT: Approval to Carve Out Pharmacy Benefit and Select New Pharmacy Benefit Manager effective May 1, 2018 BACKGROUND: The County is self-insured in its Group Medical Insurance and insures over 3600 members. The goal is to maintain a plan that is affordable, competitive, and sustainable. Human Resources works in conjunction with our benefits consultant to review plan utilization and expenses and identify opportunities for improvements and savings. Effective October 1, 2017, a new benefits consultant, Lockton Companies, was selected and began evaluating our plan. A large part of the County's medical plan expense is the pharmacy benefit which accounts for approximately 30.2% ($4.5M) of the total claims expenses ($14.9M) for the 2016/17 plan year. In plan year 2015/16, pharmacy expenses were at 29.4% of the total claims expenses, and in 2014/15 the pharmacy costs were at 25.4% of the total claims expenses. In the 2016/2017 plan year, the County introduced an additional pharmacy option through CanaRX with the hopes of mitigating the rising pharmacy costs; however, the pharmacy costs continue to rise from year to year. In October 2017, Lockton met with the County and discussed the opportunity to reduce pharmacy expenses by simply changing the pharmacy benefit management contract without changing the medical plan's pharmacy benefit or copayments. The current medical plan provides the following pharmacy coverage: Tier 1 Generic Medications $15 copay Tier 2 Preferred Brand Name $35 copay Tier 3 Non -Preferred Brand Name $50 copay Mail Order Drug (90 -Day Supply) 2x Retail Copay A drug formulary is established by the pharmacy benefit manager (PBM), and the formulary determines which tier a prescription medication falls under. The formulary may be changed throughout the year as new medications are introduced or when the PBM determines a change is necessary. Typically, this occurs at least two times per year. The PBM contracts with pharmacies, negotiates discounted pricing and rebates with drug manufacturers, and processes 96 the prescriptions filled under the plan. Various incentives are negotiated between the PBM and the pharmaceutical companies, and often the medical plan receives rebates. Currently, the County's medical plan contracts with Florida Blue who utilizes Prime Therapeutics as the pharmacy benefit manager (PBM). Under the current PBM contract with Prime Therapeutics, there are no financial or contractual guarantees, and there is no way to confirm if Indian River County is getting the full value of what has been negotiated with manufacturers/retailers, Indian River County receives pharmacy rebates throughout the year, however, no detail is provided to assess the value of the rebates. Because of the substantial pharmacy expense and available opportunities for improvement and savings, Lockton recommended the County pursue revising the PBM arrangement. Indian River County authorized Lockton to proceed with obtaining PBM proposals as well as work with Florida Blue to revise the current PBM arrangement through Prime Therapeutics. Lockton took the proposals and analyzed the pharmacy claims for the period October 1, 2016 through September 30, 2017 for the following PBM providers to determine projected savings: 1) Prime Therapeutics (Discounted Renewal Offer) 2) CVS/Caremark 3) OptumRx 4) Express Scripts. While the renewal offer from Prime Therapeutics results in a discount from the current agreement, the renewal offers from the three other providers result in even greater savings (17.60%, 19.24%, and 17.62°/x) above the renewal offer from Prime Therapeutics. An excerpt from the renewal analysis is provided below. The full analysis is available in Human Resources. Clam Dates Analyzed 10/1/2016 to 9/30/2017 Indian River County R --g offer PrrmeTher.peuh- Overview of Plein Cost �— CVS --A 0^-R, Esgr.ee Soipls Gress Claim Ameent Paid by Ernpieyer $5,614,917 L— We — C.J—y -$682,106 $5,135,407 $5,139,133 $5,144,231 -$682,108 -$682,108 -$682,108 Cbims Amevm Paid by Empieyer $4,932,809 $4,453,299 $4,4S7,02S $47162,123 Pkn Potmeial Implementatim Fees f— kv-4—it $o Plus UM Pmfage J Co..ec" Fees $o li Admkustrati.e / Trmnacti— Fees $o L— Rebate mrd Credm f— PSM -$665,774 $50,000 $50,000 $50,000 $D $0 $45,141 $32,274 $32,274 $32,274 -$971,635 -$1,040,906 -$1,026,464 Met Amevnf Paid b Em a ee $4,267,0;5 Average Amount Paid A.erege Net Cest Per Cb,im $85.60 $3,563,939 $71.78 $3,498,393 $7046 $3,563474 $71.76 Nee Ameurd ►aid PEPM $21643 Sevisys Compered to Ima,mb.m N/A Percentage S..igg C.mpored t. iocr,mbew N/A $180.43 r • . $177.12 $180.39 r ANALYSIS: When evaluating the PBM proposals, major considerations were the disruption to members, ease of implementation and integration with Florida Blue, as well as the savings resulting from improved contractual terms with performance and financial guarantees. Based on these 97 considerations, Lockton recommends the County transition to Express Scripts as the PBM effective May 1, 2018. Express Scripts would provide access to over 67,000 pharmacies throughout the United States and includes all of the major pharmacies (Walgreens, CVS, Walmart, Publix, Sam's Club, Kmart, Winn-Dixie) in Indian River County as well as thirteen (13) independent pharmacies. The pharmacy benefit would be administered through RXBenefits, and employees would have a separate pharmacy customer service line to obtain assistance with questions related to the pharmacy benefit. A transition to Express Scripts provides minimal disruption to members as reflected below: During the six month period that was reviewed, 23,393 prescriptions were filled. When analyzing the prescriptions under the Express Scripts formulary, there would be no disruption (neutral) to 94.45% of the prescriptions filled, and there would be a positive impact to 3.12% of the prescriptions filled under our plan -- moving from tier 3 to tier 2 (reducing the copay from $50 to $35). This means that 97.57% of the prescriptions filled under the plan over the six month period would have either no disruption or have a positive impact. The move to Express Scripts would have a negative impact on 2.42% of the prescriptions filled. The medication would either move from tier 2 to tier 3 (increasing the copay from $35 to $50) or move from a covered medicine to a non -covered medicine under the new formulary. If a medication would no longer be covered under the new formulary, an alternate medication would need to be prescribed. Below is a listing of the top 10 drugs that would be excluded on the new Express Scripts formulary and the alternative medication available under the new formulary. The majority of the medications are diabetes medications. Lockton would work with the County to develop a communication plan for members and address the impact of the negative disruption in advance of the change so that members could make necessary medication changes. A 90 day implementation period is recommended. Members currently using a blood glucose meter other than the preferred brand for Express Scripts, will be provided a replacement by the manufacturer at no cost. V*_ N., P,wded 45 B,d� 1 B,—, T, l.d,, N—LOG Nor Provided 28 !4,.r.rnoq H. -LOG A '0 30 PLa Pen Nd P.o.ded 2� Hwndop bad bch— Z_ Nd P.—.id 20 - b. 0,4n. P -6d l8 la..ma, T,,do—. To aeuw r4. Prded ovi 18 B,dKeor., D,m , Truk,, Pre.r+il HFA N. Prded 11 Pr Air IFA. Pepir7ih, Ve lm ffA Abpip- 1 a-- A. Prwwd•d 10 la.y.d, Trpdow. 98 The recommended PBM change to Express Scripts will include a disruption to a small percentage of the prescriptions filled under the plan (2.42%), and provides a substantial savings that is projected to be $703,961. This amount represents a savings of 17.62% when compared to the incumbent renewal offer from Prime Therapeutics and will allow members to continue to receive a competitive pharmacy benefit under the plan without changing the copayment amounts in our existing pharmacy plan design. During the implementation process to the new PBM, members who are impacted by the change in pharmacy tier will be identified and provided information so that they understand the impact to them. Educational information will be provided as well as meetings held to explain the PBM change and assist employees in the transition. FUNDING: Funding for the pharmacy benefit is included in the health plan trust fund. The projected savings of $703,961 is inclusive of administrative fees paid to RXBenefits, will help offset the rising cost of the pharmacy benefit, and is expected to reduce the impact of future increases through a competitive PBM contract that includes 100% return of pharmacy rebates to the trust fund, improves the negotiated rates for prescriptions, provides dedicated pharmacy customer service support for members, and maintains the current pharmacy copayment amounts under the plan. RECOMMENDATION: Staff respectfully requests the Board of County Commissioners approve the recommendation to change the pharmacy benefit manager to Express Scripts effective May 1, 2018 for an initial twelve month period and authorize the Board Chairman to sign the administrative services agreement with RXBenefits after review and approval by the County Attorney. 99 INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator THROUGH: Michael Smykowski, Budget Director FROM: Basil D. Dancy, Computer Services Manager SUBJECT: Commission Chambers Audio/Video System Upgrade DATE: January 12, 2018 DESCRIPTION AND CONDITIONS In Fiscal Year 2007, the Board of County Commissioners approved a Contract with Audio Visual Innovations (AVI) which covered the design and installation for the audio/video and broadcasting systems used in the Commission Chambers. The A/V system was designed and installed using the analog system format which was current at that time. The original cost of the system was $290,128.54. After Hurricane Matthew in October 2016 some of the A/V equipment was damaged, and due to the scarcity of analog equipment, it was difficult to find replacements to bring the system back to a functional state. The system was brought back online, but is still experiencing issues. The current technology standard has moved to a digital format, as the analog equipment is no longer being manufactured. Due to the lack of available analog equipment and intermittent broadcast quality issues, staff wants to proceed quickly with replacement equipment and wiring to avoid any potential service disruption, including the inability to broadcast County Commission meetings. Staff reached out to several vendors in early 2017 to get a budgetary estimate to update the equipment and wiring in the Commission Chambers and initially only Encore Broadcast Solutions (EBS) responded. Now that we are at the point of commencing with the project we reached out again and 2 firms responded. We have received a total of 3 quotes from AVI (Tampa location would service Indian River County) to replace/upgrade the existing systems to the current digital format. We have also received an updated quote from EBS (Altamonte Springs location to service Indian River County). The initial quotes from AVI reflected two different types of replacements. The first quote was essentially a replacement of existing equipment to the new digital standard with the associated control equipment. This quote reflects a cost of $254,736.67 and requires an annual maintenance contract with a renewal cost of $5,616.18 annually. The second quote was for replacement of existing equipment with additional "cutting edge" components (i.e., monitors with integrated speakers and microphones) that staff feels would not be a justifiable expense. This second quote was $283,955.04 with an annual maintenance contract at a cost 100 Page 2 of $9,928.98. Both initial AVI quotes were based on a contract with The Interlocal Purchasing System (TIPS), which is led by educational agencies in Texas, and has not been utilized by the County previously. The County Purchasing Manager determined that the bulk of AVI's quoted items were not actually priced on the TIPS contract, and therefore the quotes were not eligible for piggybacking. AVI then submitted an Open Market quote (no contract pricing, digital format standard) which reflects a total of $213,342.11 with a maintenance contract with an annual renewal cost of $2,232.44. The EBS quote (also a replacement of existing equipment to the new digital standard) reflects a cost of $212,423.45. This EBS quote includes a 3 year maintenance contract at no additional cost. The quote submitted by EBS is the lowest at $212,423.45. All four quotes referenced are summarized on the attached Cost Comparison Worksheet and are available for review in the Purchasing Division. The three quotes considered are summarized below. Item AVI (TIPS Quote) AVI (Open Market) EBS (Open Market) Materials $123,992.56 $117,804.48 $180,198.45 Design/Labor Direct Costs $125,127.93 $93,305.19 $32,225.00 Maintenance Costs (Year 1) $5,616.18 $21232.44 Included Base Bid Totals $254,736.67 $213,342.11 $212,423.45 Maintenance Cost (Years 2+3) $11,232.36 $4,464.88 Included 3 Year Project Cost $265,969.03 $217,806.99 $212,423.45 While reviewing the quotes received, the Computer Services Division received a request from the Building Department for additional work within the Commission Chambers to facilitate their training programs, to include a projector and large drop-down projector screen. Staff suggests this work should be executed by the same contractor as completing the Chamber and Control Room modification will provide for continuity of operations and maintenance. EBS has provided excellent service to the County on recent projects for the Chambers Control Room. In 2016, they rebuilt the server rack to ensure our capability to broadcast meetings via Comcast. Additionally, they completed emergency repairs in the Control Room following Hurricane Matthew. Finally, EBS has continued to provide efficient technical support for the Chambers systems, both on site and by telephone. 101 Page 3 FUNDING The expenditure of $212,423.45, with recurring annual maintenance renewals as stated in the provided quotes. The project expense to replace the outdated analog equipment with digital components will be funded from Optional Sales Tax Fund (315). Fund Name Fund Expense Total Optional Sales Tax Fund (315) $212,423.45 Total $212,423.45 RECOMMENDATION Staff recommends the Board waive the requirement for bids and authorize the Purchasing Division to issue a Purchase Order to Encore Broadcast Solutions (EBS) for the upgrade to the Chambers A/V system in the amount of $212,423.45. Staff also recommends the Board authorize the County Administrator to approve a Purchase Order to EBS for the supplemental projector, screen and associated installation, once a quote for the work has been obtained. ATTArwMFNT 1. Cost Comparison Worksheet APPROVED AGENDA ITEM FOR January 23. 2018 102 Oo O o O n00 1A o a O o 0 0 O V1 0o a o d e m oo W S a O W S lA 000 M M N ID lD 'ITm V1 N N N V N d oo .ti n Di V C) oo O N c nj N to M VT V? 01 oo M N c VT N o U d A n .r O N NO O I� N N V1 W C o� O R N Ql In m oo M N �} O V1 N N w Y V a Q1 m V V1 V O O rl oo O oo e-� O DD V N ID O m N e M (p ri 01 V N c) Q ID 1, oo lA N M GV/ l/1 VT epi �D N V? rl c aA to 1^ e -I V1 aA to N H d O Q lc C (V (`0 cL cL O d N a Aooo L h .--1 L) � n N oo n m N v, oo 1D V1 o O 0 V1 oo D1 a O V 2 Vi t6 D1 ry m titD 1G O D) oo V1 r F V1 m V Q7 1/1 00 I- N ID N ✓1 M M N ID N V1 V1 V C 01 O N V N r, V1 Ol M Q N N r1 N .--I n H lA D1 N W co E v In Vl V? V? VT N .n V/ Vl N H E u `o o " u � c `O b d E d bn u eo t` ,� ao y N CL d O O V1 11 m O to o M oo N A to V1 oo 01 V1 Q1 m O 01 N V m tD W aO_ F In V o+ oo n D1 m l0 17 lD lD m Q1 lD lD lD V N tD M r. 11 Vl m Vl V ey ti o N oo V1 .: In N .-+ O fYi N V1 N LAA Q V1 V1 V? V? N N ti W N VT C N n O N O 1D oo V o O O o O ,.., oo O o1 1D V1 V1 o iA O o v1 j ID o v o 1D v o 0ov u oo Q M 00 O M V1 tD 1D N h V rn V .ai lD N n tD oo N N N ~ p N 4A lD 1, Q1 U N N N N N N N N N N N o O O N C E Y Tv � O � v u y E '^ E U d a N �' � u w .v O o y .� N N N d _ H N p c p + tC ~ O d c > O � _V d c > c d C H o E o E v E c d m _ ^ E E o c c c N O U Q to W U w U W 0 0 c 0 U m INDIAN RIVER COUNTY, FLORIDA MEMORANDUM TO: Jason E. Brown, County Administrator FROM: Richard B. Szpyrka, P.E., Public Works Director SUBJECT: Senate Bill 804 and House Bill 631 DATE: January 22, 2018 DESCRIPTION AND CONDITIONS Currently there are two Bills proposed in the 2018 Legislative session the preempt counties from adopting or enforcing any ordinance or regulation that purports to establish a common law customary use of property. What does this mean..... In brief, what is at issue is the public right to use the soft sand beach that is privately owned. This right of use is the means to access when the public does not own the soft sand beach or has not acquired an easement by plat or other conveyance. Without a customary right, the public can be restricted to sovereign owned land, the so-called wet sand beach, or prevented from accessing that sovereign land. What has occurred in a few communities is that private property owners have erected barriers that extend along their property line (toward the beach) where the public has customarily traversed. The language added to SB 804 and HB 631 would preclude counties from establishing customary use ordinances that allow the public access to these areas. Why is this a potential issue? • Beaches provide economic development and tourism and provide critical nesting habitat to protected sea turtles. The County partners with the State of Florida on various beach projects using all taxpayer funds. o The Florida judicial branch has already determined that the Customary Use Doctrine requires court to make a determination in certain circumstances. This legislation would require the court to make a determination in every circumstance. o Beach Nourishment and State funding could greatly be impacted by this legislation if the public is restricted public access. The County Attorney and Public Works staff have prepared a letter opposing this legislation for Board discussion and consideration. /Plob-I Page 2 Senate Bill 804 and House Bill 631 BCC Agenda Item for January 16, 2018 FUNDING Funding is not necessary for this item. RECOMMENDATION Staff recommends that the Board approve and authorize the Chairman to sign the letter on behalf of the County. DISTRIBUTION APPROVED AGENDA ITEM FOR JANUARY 23, 2018 C:\Users\rszpyrka\Desktop\Customary Use - Senate Bill 804 and House Bill 631.doc Peter D. O'Bryan Chairman District 4 Bob Solari Vice Chairman District 5 January XX, 2018 Senator Greg Steube Chair, Committee on Judiciary 326 Senate Office Building 404 South Monroe Street Tallahassee, FL 32399-1100 Senator, Lizbeth Benacquisto Vice Chair, Committee on Judiciary 400 Senate Office Building 404 South Monroe Street Tallahassee, FL 32399-1100 RE: Senate Bill 804 and House Bill 631 Language re Customary Use Dear Senators Steube and Benacquisto, Susan Adapts District 1 Joseph E. Flescher District 2 Tim Zorc District 3 We are writing to you today in opposition of the SB 804 and HB 631. This legislation threatens to interfere with the public's right to recreationally use beach areas that have been gained through customary use. It also could undermine local beach restoration programs across the State of Florida. Florida's beaches are essential to both economic development and tourism and provide critical nesting habitat to protected sea turtles. Indian River County has over 20 miles of beautiful beaches along the Atlantic Ocean. Over the years, Indian River County has partnered with the State of Florida on various beach projects using taxpayer funds. These beach restoration projects not only provide a recreational benefit to the public, but they also provide a financial advantage to private property owners. As we witnessed with Hurricanes Matthew and Irma, a healthy beach restoration program saves valuable infrastructure from being impacted by pounding waves and the erosion of sand. This symbiotic relationship, however, is being threatened by SB 804 and HB 631. Florida law currently has a balance to protect important private property rights with those of the public. The Florida Supreme Court has held that customary use of Florida dry sand beaches ("Customary Use Doctrine") is established where recreational use of the sandy area adjacent to mean high tide has been ancient, reasonable, without interruption and free from dispute. The Florida judicial branch has already determined that the Customary Use Doctrine requires courts to make a determination in certain circumstances. 1801 2711, Street, Building A Vero Beach, FL 32960 (772) 226-1490 T X03 -13 This legislation, however, would require the court to make a determination in every circumstance. What happens when there is no private fee owner of the sandy beach area involved in the case? Should local governments and the State of Florida continue to use tax dollar funds on beach restoration projects for the public's benefit knowing that the public access could be denied as soon as an impacted parcel is sold to a private fee holder? What happens when a private property owner restricts permitted sea turtle monitors access to a section of beach that has had a recent nest? The existence of customary use with respect to a particular section of beach is fact -specific and cannot be established by legislation. Sincerely, Peter D. O'Bryan, Chairman Indian River County Board of County Commissioners Cc: Senator Debbie Mayfield Representative Grall Indian River County Board of County Commissioners Jason Brown, County Administrator Dylan Reingold, County Attorney Sincerely, Mike Ochsner, Chairman Beach Advisory Committee c-�)-d INDIAN RIVER COUNTY, FLORIDA r DEPARTMENT OF UTILITY SERVICES OR1Vl� Date: January 12, 2018 To: Jason E. Brown, County Administrator From: Vincent Burke, P.E., Director of Utility Services Through: Jennifer Hyde, Purchasing Manager Prepared By: Terry Southard, Operations Manager, Utility Services Richard Meckes, Wastewater Superintendent Subject: Sole Source for Landia Inc. BACKGROUND/ ANALYSIS: The Indian River County Department of Utility Services (IRCDUS) Central Regional and South Regional Wastewater Treatment Facilities employ the use of Landia Mixers to keep the bio mass in suspension. The Landia Mixers keep the bio mass in suspension during the anoxic cycle of the aeration basin and mixing of the bio mass in the anoxic zones in other treatment tanks. This process is used to reduce the Total Nitrogen and Total Phosphorus in the final plant effluent. The mixers are a vital part of the treatment systems that are required to ensure that the facility is in compliance with the Florida Department of Environmental Protection (FDEP) treatment requirements. Over the last 17+ years, the mixer equipment received routine maintenance, but the equipment is beyond its useful life span of 7-10 years and is in need of replacement. These Mixers are a sole source item. Due to the facility treatment process, the mixer equipment is designed and engineered for the size and shape of the tanks at the Facilities. Landia Inc. is the original equipment manufacturer (OEM) sole source for the distribution of their equipment and replacement parts. FUNDING: Funds for this project are derived from the Other Equipment budget in the operation fund. Operating funds are generated from water and sewer sales. Description Account Number Amount Other Equipment - Mixer 471-166002 1 $29,264.00 RECOMMENDATION: The staff of Indian River County Department of Utility Services recommends that the Board of County Commissioners approve Landia Inc. as the sole source for Landia mixers and waive the requirement for bids and authorize the Purchasing Division to issue a purchase order to Landia for $29,264.00. ATTACHMENTS: 1. Landia Inc. Quote No. 21908 and Quote No. 8480 2. Sole Source Letter, Landia Inc. OEM C:\Users\Legistar\Appdata\Local\Temp\BCL Technologies\Easypdf 8\@BCL@3COD1067\@BCL@3COD1067.Doc Page 1 of f04 January 5, 2018 Project: Replacement Mixers Indian River County, Florida Contact: Richard Meckes Company: Indian River County Utilities Address: 4350 41s' Street Vero Beach, FL 32967 Phone: 772-226-3423 Fax: 772-226-3419 Email: rmeckes(o-)ircgov.com Reference: Landia Project No. 21908 Dear Mr. Meckes: UIfflb ENGINEERED TO LAST Landia, Inc. 1 1 1 Triangle Trade Drive Cary, North Carolina 27513 Phone: 919-466-0603 Fax: 919-460-1666 Email: info@landiainc.com Website: www.landiainc.com We are pleased to submit the following proposal for one replacement mixer for a unit located at Indian River County. Quotation for Replacement Mixer One (1) Mixer, model POP -1 6.5 HP 180, 3ph/460V/60Hz, is equipped with the following: • Thermal Sensors in the Windings • Planetary Gearbox • 2 -Component Epoxy Coating • 23' Power Cable • Moisture Sensor Price per one (1) unit includes the above equipment ............................................... $15,657.00 Please note: The quoted mixer does not include a propeller, lifting bracket, or sliding console. These items can be transferred from the existing unit to the new mixer by plant personnel. If these items require replacement, please contact us for a revised proposal. s 001 Landia, Inc. —Project No. 21908 1105 ENGINEERED TO LAST Items not Included • VFD's 0 Relays • Installation 0 Spare Parts • Field Wiring 0 Explosion Proof Motor • Junction Boxes 0 Propeller • Starters Installation Brackets • Hatches Guide Pipe Assembly • Conduits 0 Crane • Control Panels 0 Startup • Valves • Any other device, equipment, materials or labor not specifically called out in this proposal. Additional Information • Our prices include duty and freight to Indian River County, FL. • We do not collect and are not responsible for any sales and use taxes. If these taxes are applicable, you are responsible for remitting them directly to your Department of Revenue. • Prices valid for 60 days from proposal date. • Payment conditions will have to be defined at the time of the order. ■ Delivery: 6-8 weeks after receipt of purchase order. • We are pleased to attach the following documents: • Technical Data Sheet • General Terms of Sales and Delivery Storage and Handling Instructions • If the mixer is to be stored prior to installation for a period longer than one month, then on a monthly basis the propeller shaft must be turned in the direction of the arrow at least three (3) complete revolutions. This ensures that the internal seals will be lubricated, thus preventing any oil leakage. It may be necessary to open the crate in order to turn the shaft. • If possible, the mixer must be stored indoors. If indoor storage is not available, cover the mixer with a tarp to protect the mixer from direct sunlight. Proper storage practices will help to ensure successful operation of the mixes upon installation. • Upon installation, the mixer must be operated at least once every two months. Landia, Inc. — Project No. 21908 A06 ENGINEERED TO LAST Mixer recommendation is based on the information available to Landia as of the date of this proposal. We reserve the right to make any necessary alterations to the information stated above when this offer becomes a firm order. We trust our proposal is of interest and look forward to hearing from you. Sincerely, Soren B. Rasmussen Director SBR/jam Enclosure Landia, Inc. — Project No. 21908 107 'k-1 ' () CA13A.C13 Technical Data Sheet Article no. 1128304 Submersible Mixer Model POP -I 6.5 HP -180 Page 1/1 Manufacturer............................................................................... LANDIA Type............................................................................................. POP -I Propeller revolutions...................................................................172 rpm Propeller diameter....................................................................... 37 inches Motorseries.................................................................................132 Weight.........................................................................................366 lb. Electrical cable............................................................................7xAWG 14 Controls....................................................................................... Thermal sensors 120° C Option............................................................... Seal control ✓ Exterior seal set........................................................................... 3 pcs of Nitrile lip seals plus coated stainless steel wear bush Interior seal set (motor/oil chamber) .......................................... Mechanical shaft seal silicon carbide/silicon carbide Motor housing and gear casing ................................................... Pr-epeller Cast iron AISI A48 -40B ...................................................................................... Bolts and screws.......................................................................... A181 A 579 -GR 0 Stainless steel AISI 316 Surface coating............................................................................Painted Option............................................................... 2 -component coating ✓ Motor: Manufacturer............................................................................... LANDIA Type............................................................................................. DM 6.5.8 Ratedeffect.................................................................................. 6.5 HP Revolutions.................................................................................. 860 rpm Phases, voltage, frequency..........................................................3 x 460 V, 60 Hz Start current direct.......................................................................42 A Rated operating current...............................................................10.5 A Power factor cos cp......................................................................0.73 Cageclass.................................................................................... IP 68 Option............................................................... Class I, Group C & D ❑ Insulation class............................................................................ F Minimum voltage required .........................................................430 V Transmission: Type.............................................................................................Planetary gear EM 1020 MR 1 Reductionratio............................................................................1: 5 Shaft dimension...........................................................................2-1/2 inches Calculated service life.................................................................> 100,000 hours Gear shaft.................................................................................... AISI 9840 Service interval/oil change.......................................................... every 4,300 hours of operation or minimum once every 6 months Type of oil................................................................................... BP Energol GR XP 100 Quantity of oil............................................................................. 3.2 quarts Type of oil for seal control .............................. BP Enersyn SG XP 220 WTLXC We reserve the right to make technical alterations. I Andia Inc. Issued on: 11. jun 1996 Cary, NC 27513 Rev. date: 14. maj 2001 Executed by: GB Accepted by: SL IM&C KO2A.0 14 Conditions of Sale Page 1/2 A. Acceptance C. Any equipment which has been operated or maintained in a manner This quotation is void at our option unless a purchase order is placed which in any way deviates from the maintenance schedules, with us within sixty (60) days from date of bid opening or date of specifications, and parameters set forth in Landia Inc 's Operator's written proposal. The order will be subject to written acceptance by Manual for such equipment. our company's executive office In the absence of this, the Buyer's No allowances will be trade for any such alterations or corrective work done written order will be valid. Our quotation is limited to only those without the specific written consent of Landia Inc. Conditions caused by technical portions of the Engineer's Mechanical Specifications improper lubrication. deterioration by chemical action, and wear caused by the specifically referred to herein, and to the terms and conditions of sale presence of abrasive materials, do not constitute defects. Equipment as outlined in our quotation. We will not be bound by any Terms and manufactured by others, and included in Landia Inc.'s proposal, is not warranted Conditions of the prime Contract not specifically included herein. in any way by Landia Inc but carries only that manufacturer's warranty, if any. B. Terms Net due thirty (30) days after the date of invoice unless otherwise stated in the proposal. These terms are subject to approval by our Credit Department Your payment to us will not be dependent or contingent upon receipt of payment by you or any other parties. Any balance remaining due thirty-one (31) days beyond the due date will be subject to a monthly service fee until paid. Should we have to engage an attorney to collect the balance due us, including the service fee, you agree to reimburse us for all collection costs including reasonable attorney fees. The Buyer is responsible for all bank charges and fees in connection with payment Payment by cheque is not approved until the cheque has been cashed by the Buyer's bank C Taxes & Other Charces Unless otherwise indicated, no Sales, Use, Retailer's Occupation, Service Occupation, Service Use, or similar taxes and similar charges, have been included in our prices. The amount of any such taxes or charges which are paid or assessed in connection with this order and which are not specifically stated as being included in the purchase price, shall be paid by you, either directly to the appropriate authorities (in which event you shall famish us with satisfactory evidence of such payments) or to us if we have paid, or are required to pay, such taxes or charges. If you are tax exempt on this job, you will need to supply us with your exemption certificate. You agree to reimburse our company for taxes we must pay on your behalf. You are responsible for obtaining permits in connection with the sale or installation of our equipment. D. Warranty Landia Inc. warrants to Buyer that equipment sold hereunder, of its manufacture, is free from defect in material and workmanship, and is of the kind and quality designated or described herein. This warranty shall nut to Buyer and, if applicable, such entity specifically identified in the Primary Contract only, but not to their employees, representatives, agents, customers, assignees, etc., and applies to those technical portions of the Engineer's Specifications only to the extent that they are referred to herein. This warranty shall be in frill force and effect at the time of shipment of such equipment for a period of one (1) year from the date of invoice. Landia Inc. undertakes and reserves the right to free of charge to redress at their works or to exchange defect products. The parts replaced transfer automatically to the manufacturer's property and must be renamed to them as agreed. Expenses or costs incurred with the return and re -assembly or corresponding arrangements and indirect loss and damage will not be compensated. The obligation of Landia Inc. to replace or redress such defective parts shall be the exclusive remedy hereunder. Buyer must give Landia Inc. notice in writing of any other alleged defect covered by this warranty within thirty (30) days of the discovery of such defect during the warranty period. No claim more than thirty (30) days after the warranty period shall be valid. The warranty extends to replaced parts of Landia Inc.'s manufacture for ninety (90) days or the remainder of the original warranty period applicable to the parts being replaced. This warranty shall not apply to: A. Any equipment which has been subjected to misuse. neglect, or accident: B. Any equipment which has been altered, tampered with, or upon which corrective work has been done thereon without Landia Inc.'s specific written consent; Landia Inc. NC, 27513 Cary Executed by: BD/EJ No representative of Landia Inc. has any authority to waive, alter, vary, or add to the items hereof without prior written approval. THE FOREGOING WARRANTY IS EXCLUSIVE AND IN LIEU OF ALL OTHER GUARANTEES AND WARRANTIES OF QUALITY, WRITTEN, ORAL OR IMPLIED; ALL OTHER WARRANTIES, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR PURPOSE ARE HEREBY EXPRESSLY DISCLAIMED, E. Security Interest Until all amounts due hereunder have been paid in full, Seller has a security interest in the equipment and has all tights of a secured parry under the Uniform Commercial Code including, without limitation, the right to take possession of the equipment without legal process and the right to require Buyer to assemble the equipment and make it available to Seller at a place reasonably convenient to both parties At Seller's request. Buyer shall execute any financing statement or statements submitted by Seller in order that Seller's security interest in the equipment may be perfected. F. Chances & Delays -Cost If you cause changes to be made, or delay or interrupt the progress of the work, you will reimburse us for any additional expense resulting from such cause. Any of such changes or delays which may adversely affect the operation of the equipment will nullify our warranty unless we consent in writing thereto. G. Delays We shall not be liable for delay in delivery caused by any reason beyond our control, including but not limited to your delay in promptly submitting all information necessary for us to proceed with the work, your delay in approval of drawings, acts of God, casualty, civil disturbance, labor disputes, strikes, transportation. supply difficulties, any interruption of our facilities, or any of the governmental authorities. In the event of such conditions, Landia Inc. is entitled to cancel the order or to extend the time for delivery specified herein during the continuance of such conditions and for a reasonable time thereafter. H. Claims Claims for errors or shortages existing prior to our delivery of the equipment to the carrier will be considered only when made to us immediately after receipt of shipment. Claims shall be confined in writing. Buyer shall immediately inspect the equipment upon receipt thereof. Seller is not obligated to consider any claim for shortages or non-conformance unless notified thereof by Buyer within eight (8) days after Buyer's receipt of equipment. Modifications to the equipment furnished by Landia Inc. to meet OSHA or local safety codes will be by others. Seller will supply only the safety devices, if any, described in the order. LANDIA INC. assumes no responsibility for any costs, direct or indirect resulting from disapproval of our tender by the owner. Transportation Expense Unless otherwise noted, the prices shown in this proposal include freight to the destination shown, at lowest available freight rates on a common carrier of our choice. If you require us to ship another way, you will bear any additional expense. Landia Inc. will provide and maintain in responsible insurance companies, at its own expense, insurance against loss and damage to the equipment by fire or other casualty during transportation of the equipment from Landia Inc.'s works and to the final destination of the equipment. In order for our compant to insure delivery, it is agreed by you and our company that you will provide us with an access road to and from the job site, which road is capable of supporting trucks. The responsibility for the protection of equipment will be yours after it is delivered to the job site. Damage to the equipment after delivery which is caused by vandalism, the elements or otherwise, will be your responsibility and not that of our company. D, Od' ran' i Conditions of Sale Liability It is expressly understood that our liability, including that for negligence, for our products is limited to the fiunishing of such replacement parts, and that we will trot be liable for any other expense, injury, loss or damage, whether direct or consequential, including but not limited to loss of profits, production, increased cost of operation, or spoilage of material, arising in connection with the resale or use of, or inability to use, our equipment or products for any purpose except as herein provided. K Liquidated Damages If awarded this contract, we will diligently prosecute the engineering and fabrication of the proposed equipment; however, we are unable to accept any liquidated damages or penalty clauses for failure to complete shipment as designated in this proposal. Installation Representative At your request, and subject to our option and availability of personnel at time of requirement, we will provide the services of a competent person to advise you concerning the installation of the equipment covered by this proposal. These services are not supervisory but are advisory only, and are offered subject to the express understanding that our f tinction and responsibility is limited to interpretation of assembly drawings and identification of materials for their proper location in the equipment or system layout These services are offered on a "no risk" basis by Landia Inc. In payment for such services, you will reimburse us at the current rate for each normal working day, or fraction thereof, that such person is absent from our plant on your business. The normal working day shall be eight (8) hours, between 8:00 AM and 4:30 PM, Monday through Friday, exclusive of holidays. All service performed by our representative at your request in addition to a normal working day, as herein defined shall be classified as overtime work. If circumstances dictate that our representative shall work exclusively during hours other than those of the normal working day, arrangements can be [Wade. The day rate is subject to change to the rate in effect at the time representative is furnished. You will also reimburse us for all transportation and living expenses incurred by our representative while absent from our plant on your business. M. Cancellation Cancellation or suspension of a contract will be accepted only upon terms that will indemnify Landia Inc. against loss. You agree to reimburse our company for our costs incurred in such cancellation, including overhead and administrative costs. Our company may cancel the order prior to or at the time of receiving the fatal approved drawings if our company deems itself insecure, or determines that it is commercially unreasonable for us to proceed. In this event, you will be refimded any and all deposits you have made to us. N. Contract We both agree that this contract contains the complete and final agreement between us and may not be modified supplemented, explained or waived by oral evidence, your purchase order, course of dealing, or in any other way, except where made in writing and signed by you and our company's authorized officer. O. Arbitration Any controversy or claim arising out of or relating to this transaction shall be settled in Cary NC by arbitration in accordance with the Rules of the American Arbitration Association, and judgement upon the award rendered by the Arbitrator may be entered in any court having jurisdiction hereof. P Confidential Information All information and data herein famished to Buyer hereunder, relating to price, size, type and design is submitted with the understanding that it is for the Buyer's own confidential use and is not to be shown or otherwise made known or available to any third party at any time without Seller's written consent. Q. Validity Should an individual section of these conditions — regardless of reason — be invalid. this will not affect the validity of the remainder. Landia Inc. NC, 27513 Cary Executed by: BD/EJ CK02A.0 14 Page 2/2 UmbLandia, Inc. Bank 111 Triangle Trade Drive, Cary, NC 27513 SWIFT/BIC VAT no. Branch/account no. - Phone no. 919.466.0603 IBAN www.landiainc.com E-mail info@landiainc.com Indian River County Finance Department Administration Building 180127th Street, Bldg. A FL -32960 Vero Beach USA Part no. Description Qty. Quote 8480 Page 1 of 1 Date 01/10/2018 Customer no. 5615678000 Job no. 10512 Your ref. REPLACEMENT S/N 6313 1128302 POP -I 3.6 HP -180 rpm, ms112, EM 1010, 1:4,5 1 PCS 7010067 Moisture sensor for seal control 1 PCS 7917120 Deduction for propeller, POP -I EM1010 -1 PCS 7917010 2 -comp. coating, POP-I/DG-I ms112-160 1 PCS 9340058 Cable mesh 1 PCS 9280008 Oil sealing ring, st. steel 180x210x15 1 PCS Total Delivery address Indian River County Central Regional WWTF Kevin Gibson, 772-770-5244 Utilities Dept. 3550 49th Street FL -32967 Vero Beach FL USA Country of origin: US 13,607.00 Total USD 13,607.00 Delivery terms: Delivered Duty Paid Payment terms: Net 30 days See Landia"s terms of sales and delivery: www.landiainc.com 111 January 4, 2018 Indian River County Utilities 4350 41s' Street Vero Beach, FL 32967 Attention: Mr. Richard Meckes Subject: Landia Sole Source Letter Mr. Meckes: Fa wnd 7ia I ENGINEERED TO LAST Landia, Inc. 111 Triangle Trade Drive Cary, North Carolina 27513 Phone: 919-466-0603 Fax: 919-460-1666 Email: info@landiainc.com Website: www.landiainc.com Thank you for your interest in Landia's equipment. Please use this letter as confirmation that as of the date of this letter, Landia, Inc. is the sole source for the distribution of equipment manufactured by Landia and replacement parts for Landia equipment in the United States. Landia strongly recommends to its customers the use of original manufactured parts when Landia units are serviced or repaired. With the exception of the bearings, the parts are manufactured by Landia specifically for use in its mixers and pumps. The use of parts other than those recommended by Landia could result in unit failure and would void Landia's warranty on the units, if within the warranty period. Please do not hesitate to contact me if you have any questions. Thank you. Best regards, Landia, Inc. 9'fu- �� a'-VL� Joyce Monachella Office Manager •�'� 112 CE IED January 23, 2018 ITEM 14.E.1 INDIAN RIVER COUNTY BOARD OF COUNTY COMMISSIONERS INTER -OFFICE MEMORANDUM TO: Members of the Board of County Commissioners DATE: January 16, 2018 SUBJECT: Discussion and Action Request — Welcome Entry Signs at Key Locations in Indian River County FROM: Tim Zorc Commissioner, District 3 Discussion Item: I would like to revisit an item brought to the Board for discussion on January 19, 2016, regarding County signage at US 1 South. Following that discussion, staff was directed to look at all options for appropriate signage for Indian River County, with the idea that over time signage may be placed at multiple locations at entry points into the County. Attached is an excerpt from the Minutes of the Meeting of January 19, 2016. I would like to obtain an update on the progress of signage into the County. 113 Board of County Commission Minutes January 19, 2016, Page 11 and 12 A. Commissioner Bob Solari, Chairman 1. US1 South County Signage (memorandum dated January 12, 2016) 242 Chairman Solari reported that South County residents had expressed a strong interest in adding attractive, high quality signage at the entranceway to Indian River County, now that the new construction project on US 1, in South County, has been completed. A brief discussion ensued amongst the Commissioners regarding signage. Commissioners Flescher and Zorc wanted to see signage at all points of entry into the County. ON MOTION by Vice Chairman Flescher, SECONDED by Chairman Solari, the Board unanimously directed staff to look at all options for appropriate signage for Indian River County, with the idea that over time they may be placed at multiple locations. 114 G I i ri _i tT7 r n 0 0 0 0 z � 0/^' V I Q z < 6-0 fi�FY VJ V/ M a? 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